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Park Board Packet 2008 05-22-08 YORKVIL,L,E PARKS & RECREATION DEPARTMENT Administration and Recreation Office 201 W. Hydraulic St Yorkville, IL 60560 630-553-0357 Park Board Agenda Thursday, May 22 , 2008 7 :00 p.m. - Park Board Meeting Administration and Recreation Office Call to Order: Roll Call : Chris Rollins, Ken Koch, Debbie Horaz, Kelly Sedgwick, Vickie Coveny Introduction of Guests, City Officials and Staff: Joe Plocher, Ward 2 Alderman, City Council Liaison to Park Board Director of Parks and Recreation — David Mogle Superintendent of Recreation — Sue Swithin Superintendent of Parks — Scott Sleezer Park Designer — Laura Haake Public Comment: Presentations : Approval of Minutes : Minutes - Park Board Meeting - May 8, 2008* Bills Review: Cash Analysis* Bill List* Old Business: REC Center Progress Report REC Center Phone System Quote* Hoover Agreement Update New Business: Park and Facility Rental Policy Revision Park Naming Policy Discussion Special Recreation Program Reimbursement* City Integrated Transportation Plan Reports : Director Report Parks Report Recreation Report Additional Business : Future Meeting Schedule & Agenda Items Executive Session : For the purchase or lease of real property for the use of the public body. For the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or legal counsel for the public body. (51LCS 120(1 )) Adjournment: Next meeting : June 12, 2008 *Items needing Board approval or recommendation Yorkville Parks & Recreation Department Administration & Recreation Office 201 W . Hydraulic Street Yorkville, IL 60560 630 . 553 . 4357 Park Board Agenda Thursday, May 8, 2008 7 : 00 p . m . - Park Board Meeting Administration & Recreation Office Call to order: Meeting was called to order by Ken Koch at 7 : 07p . m . Roll Call : Ken Koch-Yes; Debbie Horaz-Yes; Sedgwick-Yes ; & Vickie Coveny- Yes Introduction of Guests, City Officials and Staff: Joe Plocher, Ward 2 Alderman , City Council Liaison to Park Board Garry Golinski, Ward 2 Alderman, Superintendent of Parks - Scott Sleezer Director of Parks and Recreation - Dave Mogle Park Planner - Laura Haake Public Comment: None Presentations: Mr. Bob Pilmer announced that he attended either this evening the Administration Committee Meeting with Dave Mogle and they discussed Park Districts versus Park Boards. Mr. Pilmer shared that there were a group of people looking at getting a core committee of people, that might be willing to investigate how we would go about becoming a Park District and what steps would be necessary. Mr. Pilmer said that they would look at a district in Yorkville or expanding outside of Yorkville for example to Plano where they don't have a park district. He said they would also look at annexation into other communities' park districts . He stated that he didn't believe it was a situation of having a Park Districts or Park Boards and that would eventually be left up to the City. He also said that it is in the preliminary process and discussions. He noted that this has not come up or become the reaction of the purchase of Club 47 . Ken Koch stated that a district would benefit us and that this discussion has come up a few times . He believed that we should at least include school boundaries and include Plano however it would have to go to referendum . He felt that we might have to lower some other taxes . Mr. Pilmer said that we would have to have the communities support on this . He said that they were looking at and going to talk to other communities . They would have to have community meetings and educating the public will be huge . Koch agreed 1 because most people in the community already believe they have a park district. Horaz stated the community is going to want to know what the difference between the two are and what are the benefits are going to be. The committee was in favor on getting some research done to look at what it would take . Mr. Pilmer said that he would keep Mogle informed on what they are doing as far as research and when they have meetings and forums. Approval of Minutes: Minutes — Regular Park Board Meeting — April 24th, 2008 Ken Koch asked for a motion to approve the minutes of April 24cns meeting . Deb Horaz made the motion and Kelly Sedgwick seconded the motion . The motion was unanimously approved by voice vote . Bills Review• Cash Analysis & Bill List Ken Koch brought up the attorney bill again and he asked Mogle about the amount. Mogle said that they were over this year's budget however he said he felt comfortable about the money for attorney fees in next year's budget. Deb Horaz said she wanted to see more legal opinion documented and the board agreed . Ken Koch asked for a motion to approve the cash analysis and bills list as submitted . Kelly Sedgwick made the motion and Deb Horaz seconded the motion . The motion was approved by roll call : Koch-Yes; Sedgwick; Horaz-Yes ; & Coveny-Yes Old Business: Community Survey Review Laura Haake stated the biggest thing that the survey said way that the citizens of Yorkville really wanted more trails. Trails, indoor pool and fitness center were on the top of the list Mogle said . He also noted that in the last five years the want for trails has really increased and taken the top of the survey as far as request from the community went. Haake also felt the request for so many trails were due partly to the lack of sidewalks. Sleezer mentioned that the trails were a work in progress and that they are waiting on a lot of development to happen . Mogle also noted that the survey was an addendum to our Master Plan . Park Naming Request Scott Sleezer addresses the Heartland Circle Development Park naming request. Sleezer said that the Junior Women's Club would like to adopt the park and establish an ongoing service and financial commitment to the park. Sleezer said that they would take part in park improvements each year. He noted that he would keep the board informed on what projects they would be doing . Dave Mogle stated that they would be adopting this park for the long haul and they would be working with them on yearly projects . Ken Koch asked for a motion for those in favor in naming this park Junior Women's Club and having Dave take to City Council . The motion was unanimously approved by voice vote. 2 Fiscal Year 08109 Budget Dave Mogle noted that there were three things that really impacted the budget after much effort we were able to come away with . The first thing he said was we were able to add one full time employee . No other department was able to add a full time employee however we Mogle said that they reworked the budget so they could add a maintenance person . Secondly Mogle noted was that the Recreation Manager position was approved . Thirdly he said if you look on the third page of the revenues second to the last number the transfer from the general the 1 . 24 million has been in effect since the beginning of March . We were able to make changes in the budget without changing that number. He said we couldn't change that number and we remained up 6% in revenues, which is good . Mogle said that Scott and Sue stay on top of their budget and he is very proud of them for doing a good job . Dave Mogle also noted that Club will have its own budget lines. Information regarding the Club may show up twice in the budget because of this however at any given time we will be able to see how Club is doing . Rec Center Update Dave Mogle stated that they are working on getting the rental unit ready so we can turn the pre-school over to it. He is also getting a punch list together on what needs to be patched up on the building such as the pool area . He noted that the board approved the software update . He said we were going to use the photo-ID software they have now and that would knock off about three thousand dollars of the purchase price . He also stated that we would have a grand opening in the fall and that would be after all the improvements were done . New Business• Park District Formation Discussion - Previous discussions with Bob Pilmer earlier in the meeting. Board briefly discusses what it would take to get on referendum and getting a board of commissions. Deb Horaz noted that this will take several years and it'll have to go before a judge to discuss boundaries. It is in a very preliminary state right now. Park Memorial Proposal Dave Mogle discussed with Mayor Burd about putting a memorial for the Plocher family in Town Square Park. He asked the board if they were in favor of setting up a memorial fund for the family. He noted that it would be audited and scrutinized very closely . After some discussion the board felt it would be better if the family should set up the fund however they gave ideas of possibly a fountain for kids to run through that would be wheelchair accessible or to put up a living wall with plants . Ken Koch said that he was open to the possibilities and getting some research on it. 3 Whispering Meadows Park Storm Sewer Project Dave Mogle said this needs approval . Bid results would be made available by staff on a necessary storm sewer installation in the park, which is currently under construction . Staff would be recommending the lowest responsible bid and the City would be reimbursing for half. Ken Koch asked for a motion to award a contract to superior for excavating LLC for the construction of Whispering Meadow Park Storm Sewer in the amount of $44, 206 .45 . Vickie made the motion and Sedgwick seconded the motion . The motion was approved by roll call : Koch -Yes; Sedgwick-Yes ; Horaz-Yes ; & Coveny-Yes Renorts• Directors Report Y, OSLAD Grant Dave Mogle said that we got the grant and there was a press release . Everyone was very happy about that he said . 2, Athletic Field Scheduling Dave Mogle stated that the staff ran into a situation and that from here on out one guy will be the master scheduler and that person would be Tim Evans with Sue Swithin as his back up . Tim will have to check with Scott to see if fields are playable , Sleezer said that it is difficult to make schedule changes and that he needs 24 to 48 hours to reschedule games unless it is a tournament weekend . He mentioned that Tim is doing a great job and he was lucky to have him on the staff. Ken Koch would like to see fields being played especially if they're sitting empty. Mogle said that they do have to know if teams are using other fields other than what they were scheduled for. 3. HOOVER Dave Mogle stated that he and Laura met with Jason Petitt and talked about the agreement. He said that Jason thought there was too much in the active area and it takes away the national passive park area . Mogle said that if we don't have what we want on the plan now we might not get in it down the road . Jason would like to see us move our layout around in the southwest area where people would be driving in . He wanted that to remain a passive area . Also Jason felt that the lights were too close to the camping area . Mogle said that he wanted to leave the lights in as an option for some time down the road . Sleezer said that we don't need anyone telling us where our stuff has to go . It's our 80 acres he said we should be able to do with it what we want and that we have a handle on it. Mogle said that he was going to go to Jason and tell him that we don't want to drop anything out of our plan , He wants him to know however that we are willing to work with him and that we are looking at many years on getting some of the amenities into the park. He said he wants to 4 try and avoid redoing the plan however he was willing to if it meant showing we were willing to work with them . Additional Business: Youth Optimist Club Dave Mogle noted that the Youth Optimist Club has paid the reservation amount of $250 and a deposit amount of $ 100 and they were going to go in front of the City Council and ask for a sponsorship, which means they would be asking for a refund on the reservation amount. He stated that City Council wants us to work with the Optimist Club and see it grown . He said unless the City is sponsoring the events these groups, as noble as they are, they should be paying something to the City to offset their expenses. He said that they are not asking yet for a sponsorship but it may be coming . This is just information only. Stone Fire Dave Mogle mentioned that at the Administration Park Board Meeting that they recommended we deny the festival Stone Fire Restaurant wanted to hold . He said that they would be rewriting the policy on festivals because there were huge holes in it. Adjournment for Executive Session : Ken Koch asked for a motion to suspend the regular meeting and enter into executive session at 10 : 11 pm . Vickie made the motion and Kelly seconded the motion . Roll Call : Ken Koch-Yes, Debbie Horaz-Yes & Vickie Coveny-Yes Ken Koch asked for a motion to adjourn the executive session and reconvene the regular meeting at 10 : 30 pm . Roll Call : Ken Koch-Yes, Debbie Horaz-Yes & Vickie Coveny-Yes Adjournment: Ken Koch asked for a motion to adjourn the regular session at 10 : 25 . Ken made the motion and Deb seconded the motion . The motion was unanimously approved by voice vote . Next Meeting : May 22"d, 2008 Minutes Respectfully Submitted By : Jamie Cheatham 5 YORKVILLE PARK AND RECREATION CASH ANALYSIS AS OF MAY 2212008 FISCAL YEAR 08/09 Ending Bank Balances May June July August September October November December January February March April 2008 2008 2008 2008 2008 2008 2008 2008 2009 2009 2009 2009 Money Mazket Account Money Market Checking Account Month $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total: PARKSPAYROLL IST PAY $17,462.64 2ND PAY 3RD PAY Month Total $17,462.64 1 $0.00 1 $0.00 $0.00 $0.00 1 $0.00 $0.00 1 $0.00 $0.00 $0.00 $0.00 $o.0o RECREATION PAYROLL IST PAY $25,227.26 2ND PAY 3RD PAY Month Total $25,227.26 $0.00 1 $0.00 1 $0.00 1 $0.00 $0.00 1 $0.00 1 $0.00 $0.00 $0.00 $0.00 Grand Total $42,689.90 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 DATE : 05/ 16 / 08 UNITED CITY OF YORKVILLE PAGE : 1 TIME : 11 : 46 : 41 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/ BEFORE 05 /22 /2006 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT ALLSTAR ALL STAR SPORTS INSTRUCTION 081234 03 / 14 / 08 01 BASKETBALL , PARENT/TOT 79 - 650 - 50 - 00 - 5150 00404164 03 / 14 / 08 4 , 797 . 50 SALARIES - INSTRUCTOR CONTR 02 SOCCER , T-BALL , FOOTBALL * * COMMENT * * INVOICE TOTAL : 4 , 797 . 50 VENDOR TOTAL : 4 , 797 . 50 ALSCAR AL ' S CAR CARE LLC 2555 05 / 05 / 08 01 BATTERY & DOOR SWITCH REPAIR 79 - 650 - 62 - 00 - 5409 00404305 05 / 22 / 08 128 . 85 MAINTENANCE -VEHICLES INVOICE TOTAL : 128 . 85 VENDOR TOTAL : 128 . 85 AMREDCR AMERICAN RED CROSS OF GREATER 050108 05 / 01 / 08 01 ANNUAL RENEWAL 79 - 650 - 64 - 00 - 5604 00404271 05 /22 / 06 425 . 00 TRAINING AND CONFERENCES INVOICE TOTAL : 425 . 00 VENDOR TOTAL : 425 . 00 ARAMARK ARAMARK UNIFORM SERVICES 610 - 6249069PR 04 /29 / 08 01 MAY UNIFORMS 79 - 610 - 62 - 00 - 5421 05 /22 / 08 39 . 20 WEARING APPAREL INVOICE TOTAL : 39 . 20 610 - 6255095PR 05 / 06 / 08 01 MAY UNIFORMS 79 - 610 - 62 - 00 - 5421 05 /22 / 08 39 . 20 WEARING APPAREL INVOICE TOTAL : 39 . 20 VENDOR TOTAL : 78 . 40 ATTLONG AT&T LONG DISTANCE 828932136 - 0508PR 05 / 15 / 08 01 APRIL SERVICE 79 - 650 - 62 - 00 - 5437 05/22 / 08 35 . 59 TELEPHONE/ INTERNET INVOICE TOTAL : 35 . 59 VENDOR TOTAL : 35 . 59 DATE : 05 / 16 / 08 UNITED CITY OF YORKVILLE PAGE : 2 TIME : 11 : 46 : 41 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05 /22 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - BBOGC BLACKBERRY OAKS GOLF COURSE 129631 05/ 02 / 08 01 GOLF & CARTS 79 - 650 - 65 - 00 - 5827 00404294 05 / 22 / 08 8 , 008 . 00 GOLF OUTING EXPENSES INVOICE TOTAL : 8 , 008 . 00 VENDOR TOTAL : 8 , 008 . 00 BURRIS BURRIS EQUIPMENT CO . 010408 01/ 04 / 08 01 CREDIT 79 - 610 - 62 - 00 - 5408 00404311 05 / 22 / 08 - 71 . 02 MAINTENANCE - EQUIPMENT INVOICE TOTAL : - 71 . 02 RS02821 04 /25 / 08 01 FIRST PRO AERATOR 79 - 610 - 62 - 00 - 5408 00404311 05 / 22 / 08 500 . 00 MAINTENANCE - EQUIPMENT INVOICE TOTAL : 500 . 00 VENDOR TOTAL : 428 . 98 CARSDELL CARSON - DELLOSA PUBLISHING 313266 04 /24 / 08 01 BOOKS 79 - 650 - 65 - 00 - 5803 00404297 05 / 22 / 06 62 . 90 PROGRAM EXPENSES INVOICE TOTAL : 62 . 90 VENDOR TOTAL : 62 . 90 COWS CDW GOVERNMENT INC . KGV8619 04 / 30 / 08 01 CAMCORDER & CASE 79 - 650 - 65 - 00 - 5805 00404141 05 / 22 / 08 892 . 99 RECREATION EQUIPMENT INVOICE TOTAL : 892 . 99 VENDOR TOTAL : 892 . 99 CENSOD CENTRAL SOD INV452 04 / 18 / 08 01 SOD 79 - 610 - 62 - 00 - 5417 05 /22 / 08 46 . 50 MAINTENANCE - PARKS INVOICE TOTAL : 46 . 50 VENDOR TOTAL : 46 . 50 DATE : 05 / 16 / 08 UNITED CITY OF YORKVILLE PAGE : 3 TIME : 11 : 46 : 42 DETAIL BOARD REPORT ID : AP441000 . W0W INVOICES DUE ON/BEFORE 05 /22 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT CEOPROD CEO PRODUCTIONS 050108 05 / 01/ 08 01 MUSIC UNDER THE STARS 79 - 650 - 65 - 00 - 5803 00404301 05 /22 / 08 750 . 00 PROGRAM EXPENSES INVOICE TOTAL : 750 . 00 VENDOR TOTAL : 750 . 00 CHEATHAM JAMIE L . CHEATHAM 3015 05 / 01/ 08 01 04 /24 / 08 MEETING MINUTES 79 - 650 - 50 - 00 - 5155 05 /22 / 08 170 . 63 SALARIES - RECORDING SECRET INVOICE TOTAL : 170 . 63 VENDOR TOTAL : 170 . 63 COY CITY OF YORKVILLE 043008 04 / 30 / 08 01 FUND OVERAGES TRANSFER 79 - 000 - 99 - 00 - 9973 05 / 22 / 08 2 , 153 . 31 TRANSFER TO LAND ACQUISITI INVOICE TOTAL : 2 , 153 . 31 VENDOR TOTAL : 2 , 153 . 31 CROWNTRO CROWN TROPHY 8108 05 / 06 / 08 01 ENGRAVED SOCCER MEDALS 79 - 650 - 65 - 00 - 5803 00404172 05 / 22 / 08 320 . 85 PROGRAM EXPENSES INVOICE TOTAL : 320 . 85 VENDOR TOTAL : 320 . 85 DOMESTIC DOMESTIC UNIFORM RENTAL 043108 - PR 05/ 13 / 08 01 APRIL UNIFORMS 79 - 610 - 62 - 00 - 5421 05 / 22 / 08 198 . 00 WEARING APPAREL INVOICE TOTAL : 198 . 00 VENDOR TOTAL : 198 . 00 EEI ENGINEERING ENTERPRISES , INC . DATE : 05 / 16 / 08 UNITED CITY OF YORKVILLE PAGE : 4 TIME : 11 : 46 : 42 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05 / 22 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT EEI ENGINEERING ENTERPRISES , INC . 43349 04 / 25 / 08 01 YORKVILLE DAM PROJECT PHASE 2 79 - 610 - 62 - 00 - 5405 05 /22 / 08 2 , 352 . 50 PARK CONTRACTUAL INVOICE TOTAL : 2 , 352 . 50 VENDOR TOTAL : 2 , 352 . 50 EHLELAWN EHLERS LAWN & RECREATION , INC . 042908 04 /29 / 08 01 JOHN DEERE TRACTOR 22 - 610 - 75 - 00 - 7015 00404098 05 /22 / 08 14 , 500 . 00 EQUIPMENT INVOICE TOTAL : 14 , 500 . 00 VENDOR TOTAL : 14 , 500 . 00 FAYM MICHELLE FAY 050508 04 /25 / 08 01 MEAL REIMBURSEMENT 79 - 650 - 64 - 00 - 5605 05 /22 / 08 59 . 85 TRAVEL EXPENSE INVOICE TOTAL : 59 . 85 VENDOR TOTAL : 59 . 85 GOLDMEDA GOLD MEDAL PRODUCTS 187528 04 /24/ 08 01 POPSICLES , COOKIES , CANDY , 79 - 650 - 65 - 00 - 5828 05 / 22 / 08 455 . 25 CONCESSIONS 02 PRETEZLES , CHEESE , * * COMMENT * * INVOICE TOTAL : 455 . 25 187978 05 / 07/ 08 01 CONCESSION FOOD 79 - 650 - 65 - 00 - 5828 05 /22 / 08 407 . 50 CONCESSIONS INVOICE TOTAL : 407 . 50 VENDOR TOTAL : 862 . 75 GRAFD DANIEL K . GRAF 042408 04 /24 / 08 01 REFEREE 79 - 650 - 50 - 00 - 5150 05/ 22 / 08 80 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 80 . 00 VENDOR TOTAL : 80 . 00 DATE : 05 / 16 / 08 UNITED CITY OF YORKVILLE PAGE : 5 TIME : 11 : 46 : 42 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05 /22 /2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT HENRICKS HENRICKSEN 405456 04 / 15 / 08 01 OVERFILE 79 - 610 - 75 - 00 - 7003 00404089 05 / 22 / 08 361 . 40 OFFICE EQUIPMENT INVOICE TOTAL : 361 . 40 VENDOR TOTAL : 361 . 40 HUTHM MARK A . HUTH 042408 04 / 24 / 08 01 REFEREE 79 - 650 - 50 - 00 - 5150 05 / 22 / 08 80 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 80 . 00 050108 05 / 01/ 08 01 REFEREE 79 - 650 - 50 - 00 - 5150 05 / 22 / 08 80 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 80 . 00 VENDOR TOTAL : 160 . 00 INTEWARE INTEGRATED WAREHOUSE SYSTEMS 7019 04/29/ 08 01 SALT SHED SHELVING 79 - 610 - 65 - 00 - 5804 00404090 05 / 22 / 08 825 . 00 OPERATING SUPPLIES INVOICE TOTAL : 825 . 00 VENDOR TOTAL : 825 . 00 IPRA ILLINOIS PARK & RECREATION 53527 03 / 11/ 08 01 PLAYGROUND SAFETY TESTING 79 - 610 - 64 - 00 - 5604 00404114 05 / 22 / 08 555 . 00 TRAINING & CONFERENCE INVOICE TOTAL : 555 . 00 53533 03 / 11/ 08 01 PLAYGROUND SAFETY TESTING 79 - 610 - 64 - 00 - 5604 00404114 05 / 22 / 08 555 . 00 TRAINING & CONFERENCE INVOICE TOTAL : 555 . 00 53534 03 / 11/ 08 01 PLAYGROUND SAFETY TESTING 79 - 610 - 64 - 00 - 5604 00404114 05 / 22 / 08 555 . 00 TRAINING & CONFERENCE INVOICE TOTAL : 555 . 00 DATE : 05 / 16 / 08 UNITED CITY OF YORKVILLE PAGE : 6 TIME : 11 : 46 : 43 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05 /22 /2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT IPRA ILLINOIS PARK & RECREATION 53535 03 / 11/ 08 01 PLAYGROUND SAFETY TESTING 79 - 610 - 64 - 00 - 5604 00404114 05/22 / 08 555 . 00 TRAINING & CONFERENCE INVOICE TOTAL : 555 . 00 VENDOR TOTAL : 2 , 220 . 00 IPRCB ILLINOIS PARK & RECREATION 051408 05/ 14 / 08 01 CPRP CERTIFICATION RENEWAL 79 - 650 - 64 - 00 - 5600 05 /22 / 08 25 . 00 DUES INVOICE TOTAL : 25 - 00 VENDOR TOTAL : 25 . 00 KCRECORD KENDALL COUNTY RECORD 043008PR 04 / 30 / 08 01 SEASONAL EMPLOYEMENT AD 79 - 610 - 65 - 00 - 5804 05 /22 / 08 46 . 27 OPERATING SUPPLIES INVOICE TOTAL : 46 . 27 VENDOR TOTAL : 46 . 27 KENPRINT ANNETTE M . POWELL 16230 05 / 05 / 08 01 500 BUSINESS CARDS 79 - 650 - 65 - 00 - 5804 05/22 / 08 83 . 00 OPERATING SUPPLIES INVOICE TOTAL : 83 . 00 VENDOR TOTAL : 83 . 00 KOPYKAT ROPY KAT COPIER 26790 04/28 / 08 01 FEB - APRIL COPY CHARGES 79 - 650 - 62 - 00 - 5410 00404303 05 /22 / 08 558 . 94 MAINTENANCE-OFFICE EQUIPME INVOICE TOTAL : 558 . 94 26797 04 /28 / 08 01 FEB - APRIL COPY CHARGES 79 - 650 - 62 - 00 - 5410 00404303 05 /22 / 08 104 . 99 MAINTENANCE-OFFICE EQUIPME INVOICE TOTAL : 104 . 99 VENDOR TOTAL : 663 . 93 DATE : 05 / 16 / 08 UNITED CITY OF YORKVILLE PAGE : 7 TIME : 11 : 46 : 43 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05 / 22 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT MENLAND MENARDS - YORKVILLE 26569 04 /21 / 08 01 TOGGLE BOLTS , RAGS 79 - 610 - 62 - 00 - 5408 05 /22 / 08 10 . 57 MAINTENANCE - EQUIPMENT INVOICE TOTAL : 10 . 57 26616 04 /21 / 08 01 DRILL BITS 79 - 610 - 65 - 00 - 5815 05 /22 / 08 13 . 98 HAND TOOLS INVOICE TOTAL : 13 . 98 27200 04 / 24 / 08 01 HOLESAW SET 79 - 610 - 65 - 00 - 5824 05 /22 / 08 10 . 69 CHRISTMAS DECORATIONS INVOICE TOTAL : 10 . 69 27208 04 /24 / 08 01 CORD REEL WITH STAND 79 - 610 - 65 - 00 - 5804 05 /22 / 08 6 . 99 OPERATING SUPPLIES INVOICE TOTAL : 6 . 99 27213 04 /24 / 08 01 SOCKET ADAPTERS 79 - 610 - 65 - 00 - 5824 05 /22 / 08 5 . 16 CHRISTMAS DECORATIONS INVOICE TOTAL : 5 . 16 27218 04 / 24 / 08 01 CAR WASH 79 - 610 - 65 - 00 - 5804 05 /22 / 08 10 . 54 OPERATING SUPPLIES INVOICE TOTAL : 10 . 54 27475 04 /25 / 08 01 FLAT WASHERS , DRIVE SET 79 - 610 - 65 - 00 - 5804 05 /22 / 08 8 . 78 OPERATING SUPPLIES INVOICE TOTAL : 8 . 78 28116 04 /28 / 08 01 LAGS 79 - 610 - 62 - 00 - 5408 05 /22 / 08 2 . 38 MAINTENANCE - EQUIPMENT INVOICE TOTAL : 2 . 38 28117 04 /28 / 08 01 LIGHTBULBS 79 - 610 - 62 - 00 - 5408 05 /22 / 08 15 . 97 MAINTENANCE-EQUIPMENT INVOICE TOTAL : 15 . 97 DATE : 05 / 16/ 08 UNITED CITY OF YORKVILLE PAGE : 8 TIME : 11 : 46 : 44 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05 /22 /2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - MENLAND MENARDS - YORKVILLE 28281 04 / 29 / 08 01 CONCRETE MIX , SCREWS 79 - 610 - 65 - 00 - 5604 05/22 / 08 16 . 58 OPERATING SUPPLIES INVOICE TOTAL : 16 . 58 28593 - 06 04 / 30 / 08 01 FRAMES 79 - 000 - 14 - 00 - 1403 05 /22 / 08 54 . 00 PREPAID EXPENSE - GOLF OUT INVOICE TOTAL : 54 . 00 28735 05 / 01/ 08 01 NUTS , BOLTS , HEXBOLTS 79 - 610 - 62 - 00 - 5408 05 /22 / 08 7 . 26 MAINTENANCE - EQUIPMENT INVOICE TOTAL : 7 . 26 28737 05/ 01/ 08 01 SEED GERANIUM 79 - 650 - 65 - 00 - 5827 05 /22 / 08 26 . 75 GOLF OUTING EXPENSES INVOICE TOTAL : 26 . 75 28742 05 / 01/ 08 01 CEMENT , RATCHET TIEDOWNS 79 - 610 - 65 - 00 - 5804 05 /22 / 08 57 . 25 OPERATING SUPPLIES INVOICE TOTAL : 57 . 25 30145 05 / 07 / 08 01 22 FRAMES 79 - 650 - 65 - 00 - 5803 00404322 05 / 22 / 08 175 . 78 PROGRAM EXPENSES INVOICE TOTAL : 175 . 78 VENDOR TOTAL : 422 . 68 MUNNSM MUNNS , MARTY 050608 05 / 06 / 08 01 REFEREE 79 - 650 - 50 - 00 - 5150 05 / 22 / 08 80 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 80 . 00 VENDOR TOTAL : 80 . 00 MURRAYER NORMAN C . MURRAY 061308 05 / 14 / 08 01 MUSIC UNDER THE STARS JUNE 13 79 - 650 - 65 - 00 - 5803 00404298 05 /22 / 08 1 , 100 . 00 PROGRAM EXPENSES DATE : 05 / 16 / 08 UNITED CITY OF YORKVILLE PAGE : 9 TIME : 11 : 46 : 44 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/ BEFORE 05 / 22 /2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - MURRAYBR NORMAN C . MURRAY 061308 05 / 14 / 08 02 BAND FEE * * COMMENT * * 00404298 05 /22 / 06 INVOICE TOTAL : 1 , 100 . 00 062708 05 / 14 / 08 01 MUSIC UNDER THE STARS JUNE 27 79 - 650 - 65 - 00 - 5803 00404298 05 /22 / 08 900 . 00 PROGRAM EXPENSES 02 BAND FEE * * COMMENT * * INVOICE TOTAL : 900 . 00 071108 05 / 14/ 08 01 MUSIC UNDER THE STARS JULY 11 79 - 650 - 65 - 00 - 5803 00404298 05 / 22 / 08 1 , 100 . 00 PROGRAM EXPENSES 02 BAND FEE * * COMMENT * * INVOICE TOTAL : 1 , 100 . 00 082208 05 / 14 / 08 01 MUSIC UNDER THE STARS AUG 22 79 - 650 - 65 - 00 - 5803 00404298 05 /22 / 08 1 , 050 . 00 PROGRAM EXPENSES 02 BAND FEE * * COMMENT * * INVOICE TOTAL : 1 , 050 . 00 VENDOR TOTAL : 4 , 150 . 00 MYERSP PAT MYERS 072508 05 / 14 / 08 01 MUSIC UNDER THE STARS JULY 25 79 - 650 - 65 - 00 - 5803 00404299 05 / 22 / 08 750 . 00 PROGRAM EXPENSES 02 BAND FEE * * COMMENT * * INVOICE TOTAL : 750 . 00 VENDOR TOTAL : 750 . 00 OFFWORK OFFICE WORKS 136048 04 /25 / 08 01 TYPE WRITER TAPE 79 - 650 - 65 - 00 - 5802 05 /22 / 08 50 . 97 OFFICE SUPPLIES INVOICE TOTAL : 50 . 97 136514 05 / 05 / 08 01 BADGES , RUBBERBANDS , BINDERS 79 - 650 - 65 - 00 - 5803 05 /22 / 08 29 . 66 PROGRAM EXPENSES INVOICE TOTAL : 29 . 68 VENDOR TOTAL : 80 . 65 DATE : 05 / 16 / 08 UNITED CITY OF YORKVILLE PAGE : 10 TIME : 11 : 46 : 44 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05 /22 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT OLEARYM MARTIN J . O ' LEARY 042908 04 / 29 / 08 01 REFEREE 79 - 650 - 50 - 00 - 5150 05 / 22 / 08 80 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 80 . 00 VENDOR TOTAL : 80 . 00 OLSONA ALAN OLSON 042908 04 / 29 / 08 01 REFEREE 79 - 650 - 50 - 00 - 5150 05 / 22 / 08 80 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 80 . 00 VENDOR TOTAL : 80 . 00 ORIENTAL ORIENTAL TRADING CO INC 624173006 - 01 04 /25/ 08 01 DESIGN YOUR OWN KITE KITS 79 - 650 - 65 - 00 - 5803 00404282 05 / 22 / 08 165 . 20 PROGRAM EXPENSES INVOICE TOTAL : 165 . 20 VENDOR TOTAL : 165 . 20 PALZER PALZER ENTERPRISES LTD . 043008 04/30/ 08 01 GOLF OUTING SIGNS 79 - 000 - 14 - 00 - 1403 00404291 05 /22 / 08 325 . 00 PREPAID EXPENSE - GOLF OUT INVOICE TOTAL : 325 . 00 VENDOR TOTAL : 325 . 00 PEPSI PEPSI - COLA GENERAL BOTTLE 8134212322 05 / 02 / 08 01 POP , GATORADE 79 - 650 - 65 - 00 - 5828 05 /22 / 08 360 . 75 CONCESSIONS INVOICE TOTAL : 360 . 75 VENDOR TOTAL : 360 . 75 R0000434 BRIAN SHEFFER DATE : 05 / 16 / 08 UNITED CITY OF YORKVILLE PAGE : 11 TIME : 11 : 46 : 45 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05 / 22 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT R0000434 BRIAN SHEFFER 38522 04 / 30 / 08 01 ACTIVITY REGISTRATION REFUND 79 - 650 - 65 - 00 - 5841 05 / 22 / 08 50 . 00 PROGRAM REFUND INVOICE TOTAL : 50 . 00 VENDOR TOTAL : 50 . 00 RALPHS RALPH ' S PLACE 365889 05 / 02 / 08 01 GOLF OUTING LUNCH , DINNER & 79 - 650 - 65 - 00 - 5827 00404295 05 / 22 / 08 9 , 484 . 57 GOLF OUTING EXPENSES 02 BEVERAGES * * COMMENT * * INVOICE TOTAL : 9 , 484 . 57 VENDOR TOTAL : 9 , 484 . 57 REINDERS REINDERS , INC . 1197716 - 00 04 /29 / 08 01 KNOB - GRIP 79 - 610 - 62 - 00 - 5408 05 /22 / 08 55 . 92 MAINTENANCE - EQUIPMENT INVOICE TOTAL : 55 . 92 VENDOR TOTAL : 55 . 92 ROCKITPR ROCK- IT PRODUCTIONS , INC SP70465 04 / 28 / 08 01 TODDLER & KID ROCK CLASSES 79 - 650 - 50 - 00 - 5150 00404288 05 /22 / 08 507 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 507 . 00 VENDOR TOTAL : 507 . 00 RUSSPOWE RUSSO POWER EQUIPMETN INC . 231103 04 /29 / 08 01 BLOWER 79 - 610 - 65 - 00 - 5815 00404092 05 /22 / 08 365 . 00 HAND TOOLS INVOICE TOTAL : 365 . 00 VENDOR TOTAL : 365 . 00 SCHNITZR RANDY J . SCHNITZ DATE : 05 / 16 / 08 UNITED CITY OF YORKVILLE PAGE : 12 TIME : 11 : 46 : 45 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05 / 22 /2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT SCHNITZR RANDY J . SCHNITZ 050608 05 / 06 / 08 01 REFEREE 79 - 650 - 50 - 00 - 5150 05 /22 / 08 80 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 80 . 00 VENDOR TOTAL : 80 . 00 SERVICE SERVICE PRINTING CORPORATION 19648 04 /25 / 08 01 9 , 200 2008 SUMMER CATALOGS 79 - 650 - 62 - 00 - 5603 00404304 05 /22 / 08 7 , 802 . 36 PUBLISHING/ADVERTISING INVOICE TOTAL : 7 , 802 . 36 VENDOR TOTAL : 7 , 802 . 36 SMOCKT SMOCK , TAMMY 050608 05 / 06 / 08 01 BAGELS , JUICE 79 - 650 - 65 - 00 - 5803 05 /22 / 08 12 . 66 PROGRAM EXPENSES INVOICE TOTAL : 12 . 66 VENDOR TOTAL : 12 . 66 SPRTFLD SPORTSFIELDS , INC . 208255 04 / 24 / 08 01 TURFACE 79 - 610 - 62 - 00 - 5417 00404290 05 / 22 / 08 5 , 340 . 72 MAINTENANCE - PARKS INVOICE TOTAL : 5 , 340 . 72 VENDOR TOTAL : 5 , 340 . 72 SSWORLD S & S WORLDWIDE , INC . 5915609 04 /22 / 08 01 LACING BEADS 79 - 650 - 65 - 00 - 5803 05 /22 / 08 9 . 99 PROGRAM EXPENSES INVOICE TOTAL : 9 . 99 VENDOR TOTAL : 9 . 99 SWANK SWANK MOTION PICTURES DATE : 05 / 16 / 08 UNITED CITY OF YORKVILLE PAGE : 13 TIME : 11 : 46 : 45 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05/ 22 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT SWANK SWANK MOTION PICTURES RG 0703489 05 / 14 / 08 01 MOVIE NIGHT MOVIE RENTAL FEES 79 - 650 - 65 - 00 - 5803 00404300 05 / 22 / 08 763 . 00 PROGRAM EXPENSES INVOICE TOTAL : 763 . 00 VENDOR TOTAL : 763 . 00 WINDCREK WINDING CREEK NURSERY , INC 139750 04 / 30 / 08 01 SHADE TREES 79 - 610 - 75 - 00 - 7701 00404091 05 / 22 / 08 21400 . 00 FLOWERS/TREES INVOICE TOTAL : 2 , 400 . 00 VENDOR TOTAL : 2 , 400 . 00 YORKACE YORKVILLE ACE & RADIO SHACK 118197 04 /28 / 08 01 PLUG - INS , DUSTER, BATTERIES 79 - 650 - 62 - 00 - 5408 05/22 / 08 32 . 94 MAINTENANCE SUPPLIES INVOICE TOTAL : 32 . 94 118252 04 / 30 / 08 01 GRILL GOLF PRIZE 79 - 000 - 14 - 00 - 1403 00404292 05 /22 / 08 400 . 00 PREPAID EXPENSE - GOLF OUT INVOICE TOTAL : 400 . 00 118358 05 / 05 / 08 01 SCREW 79 - 610 - 62 - 00 - 5408 05 / 22 / 08 0 . 28 MAINTENANCE - EQUIPMENT INVOICE TOTAL : 0 . 28 118429 05 / 07 / 08 01 WEED SPRAY , PLUG- INS 79 - 650 - 62 - 00 - 5408 05 /22 / 08 22 . 96 MAINTENANCE SUPPLIES INVOICE TOTAL : 22 . 96 VENDOR TOTAL : 456 . 18 YORKNAPA YORKVILLE NAPA AUTO PARTS 831670 04 / 02 / 08 01 AIR FILTER , OIL 79 - 610 - 62 - 00 - 5408 05 / 22 / 08 37 . 69 MAINTENANCE - EQUIPMENT INVOICE TOTAL : 37 . 69 DATE : 05 / 16 / 08 UNITED CITY OF YORKVILLE PAGE : 14 TIME : 11 : 46 : 46 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05/22 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT YORKNAPA YORKVILLE NAPA AUTO PARTS 833100 04 / 12 / 08 01 NUTS 79 - 610 - 62 - 00 - 5408 05 / 22 / 08 3 . 45 MAINTENANCE - EQUIPMENT INVOICE TOTAL : 3 . 45 833197 04 / 14 / 08 01 CONNECTOR 79 - 610 - 62 - 00 - 5408 05/22 / 08 8 . 07 MAINTENANCE - EQUIPMENT INVOICE TOTAL : 8 . 07 833700 04 / 17 / 08 01 FUSES 79 - 610 - 62 - 00 - 5408 05 / 22 / 08 9 . 56 MAINTENANCE - EQUIPMENT INVOICE TOTAL : 9 . 56 VENDOR TOTAL : 58 . 77 YORKPDPC YORKVILLE POLICE DEPT . 051408 - PR 05 / 14 / 08 01 PARKS BACKGROUND CHECKS 79 - 610 - 65 - 00 - 5804 05 / 22 / 08 40 . 00 OPERATING SUPPLIES 02 REC BACKGROUND CHECK 79 - 650 - 65 - 00 - 5803 20 . 00 PROGRAM EXPENSES INVOICE TOTAL : 60 . 00 VENDOR TOTAL : 60 . 00 TOTAL ALL INVOICES : 74 , 677 . 65 MEMORANDUM TO : Yorkvi Park Board FROM: Dave , Director of Parks and Recreation RE: Old Business DATE: May 19, 2008 REC CENTER UPDATE Staff will give a report on progress since the May 10 Park Board meeting including the outcome of membership meetings which will conclude this week. Materials attached include a corrected copy fee structure (typo in original), membership contract, waiver form, and suggestion form. REC CENTER PHONE SYSTEM QUOTE Staff will present quotes on phone system upgrades for the REC Center and recommend approval. HOOVER AGREEMENT UPDATE The concept plan is the area of most discussion in talks with the Forest Preserve at this time.. Following our last park board meeting, it was communicated to the Forest Preserve District that the park board does not wish to drop any features in the current version. We are willing to move the locations of certain features, within reason, to fit more positively into the total overall site. Staff will report recent communications with the Forest Preserve District. Fitness for Our Community RFC Center Members enjoy full access to the REC Center. Y Your membership pass provides you with the tools to build ° and maintain a healthy, family lifestyle. YORKVILLE i REATIQN DEPARTMENT 202 East Countryside Parkway Yorkville, Illinois 630.553.2582' i MEMBERSHIP DESCRIPTIONS Individual: Adult, High School (14 and over) e - e - • a ilia lit, Family: Persons living in the same household Family of 2: No more than 2 adults over the age of 18 on one membership, living in the same ® , household m Senior: Persons 62 and over Senior (2): No more than 2 adults, 62 or over, on one BASIC MEMBERSHIP membership, living in the same household Access to track, open gym, lap pool, whirlpool, j Student: Persons 24 and under attending school Kid'z Club full-time; schedule must be provided Complimentary towel service Track Only: *Track only members are allowed access to Personal Training available by appointment and fee track and locker room only (towels not incl.) Exclusive member locker rooms—women's, men's, Pool Only: * *Pool only members are allowed access to women/family, and men/family the pool and locker room only (towels not Exclusive opportunity to purchase a group fitness class incl.) punch card to be used for drop-in fitness classes at select times, (first come, first serve basis): Members 13 and under must attend with an adult Group Power, Indoor Cycle, Aqua Aerobics, member, someone 18 or older. Step It Up, Core & More, Senior Fit, and Club Flex. *These classes are only available for Premier and BASIC MEMBERSHIP FEES Basic Members. RESIDENT Discount prices on wellness classes such as Yoga, Membership t Year 3 Months Monthly Pymt Pilates, Bike, Kick & Core. You must pre-register for Adult Int. $480 $120 $40 these classes. Family (2) $768 $192 $64 Exclusive use of the cardio and resistance equipment: Child (add'I.) $60 $15 $5 Life Fitness recumbent bikes, Upright bikes, Senior (62 and over) $420 $ 105 $35 cross trainer, treadmills, steppers, Precor equipment, Senior (2) $600 $150 $50 Keiser spin bikes, Body Master equipment. Student (Under 24) $240 $60 $20 Unlimited use of full line of free weights Kid'z Club use available for Basic Members (child must NON-RESIDENT be a member). Reservations required in advance, more Membership 1 year 3 Months Monthly Pymt information available at front desk. Adult Int. $576 $144 $48 Discount prices on swim classes Family (2) $924 $231 $77 Child (addl.) $84 $21 $7 GROUP FITNESS PUNCH CARD Senior (62 and over) $504 $126 $42 $50 ($2/class = 25 Classes) Senior (2) $696 $174 $58 The Group Fitness Punch Card is available to purchase for Student (Under 24) $288 $72 $24 Basic Members. This card is good for the following classes (first come, first serve basis): Group Power, Indoor Cycle, Aqua Aerobics, Step It Up, Core & More, Senior Fit, Club Flex. *These classes are only available for Premier and Basic Members. PRICES AND CLASS SCHEDULES ARE SUBJECT TO CHANGE. TO REGISTER CALL (630) 553-4357 OR ON LINE AT WWW.YORKVILLE.IL.US 202 East Countryside Parkway ( Yorkville, Illinois. 630.553.2562 Y RUILLE WTIO CDEPMM PREMIER MEMBERSHIP FEES OTHER MEMBERSHIP OPTIONS RESIDENT RESIDENT Membership 1 Year 3 Months Monthly Pymt Membership 1 Year 3 Months Monthly Pymt. Adult Int. $600 $150 $50 Track Only* $240 $60 $20 Family (2) $899 $225 $80 Pool Only* * $420 $105 $35 Child (add'I.) $60 $ 15 $5 (Pool Membership includes unlimited aqua classes). Senior (62 and over) $528 $132 $44 Senior (2) $768 $192 $64 NON-RESIDENT Student (Under 24) $360 $90 $30 Membership 1 Year 3 Months Monthly Pymt Track Only* $288 $72 $24 NON-RESIDENT Pool Only* * $480 $120 $40 Membership 1 Year 3 Months Monthly Pymt. (Pool Membership includes unlimited aqua classes). Adult Int. $696 $174 $58 Family (2) $1,080 $270 $96 Guest Pass with Member (limit 6 per year): Child (add'I.) $84 $21 $7 Resident $8 / Non-Resident $10 Senior (62 and over) $600 $150 $50 Senior (2) $840 $210 $70 Trial Pass-1 Time (1 month): Resident $30 / Non-Resident $40 Student (Under 24) $432 $108 $36 GOVERNMENT/CORPORATE PREMIER MEMBERSHIP MEMBERSHIP Access to track, open gym, lap pool, whirlpool, Employees of businesses or government organizations who Kid'z Club pay taxes to the United City of Yorkville are eligible for resident Complimentary towel service rates by verifying proof of employment with company I.D. or Personal training available by appointment and fee recent paycheck stub and photo I.D. In addition, businesses Exclusive member locker rooms-women's, men's, who sign up five or more employees receive an additional women/family, and men/family discount off the government/corporate membership rate, Exclusive use of the cardio and resistance equipment: (must register entire group at same time). Life Fitness recumbent bikes, upright bikes, cross trainer, treadmills, steppers, Precor equipment, Keiser 1 -4 people spin bikes, Body Master equipment Basic Membership $480/person Unlimited use of full line of free weights. Premier Membership $600/ person Complimentary use of unlimited member group fitness drop-in classes (first come, first serve basis): 5 or more people Group Power, Indoor Cycle, Aqua Aerobics, Step It Up, Basic Membership $420/person Core & More, Senior Fit, and Club Flex. Premier Membership $528/person *These classes are only available for Premier and Basis Members. SERVICES / EDUCATION MEMBERSHIP Complimentary use of unlimited wellness classes such 1 -4 people as Yoga, Pilates, Bike, Kick & Core. You must pre- Basic Membership $420/person register for these classes. Premier Membership $528/person Kid'z Club use available for Premier Members (child must be a member). Reservations required in advance, more 5 or more people information available at front desk. Basic Membership $360/person Discount prices on swim classes Premier Membership $480/person PRICES AND CLASS SCHEDULES ARE SUBJECT TO CHANGE. TO OR ONLINE AT WWW.YORKVILLE.IL.US 202 East Countryside Parkway Yorkville, Illinois:' ( 630.553.2582 YOWILLE RERTION0 N&TMENT REC CENTER POLICIES AND Kid'z Club Punch Card Fees GENERAL INFORMATION (Used during group fitness and wellness classes only) Summer Hours Kid'z Club Punch Card: $25 per card / $2 per visit per child Monday-Thursday .......... ....................................5 am to 9 pm Friday............................ ............................. .......5 am to 8 pm Premier Members and Basic Members: $2 per child per visit Saturday no cost if child is a member Sunday........ .................................. ....................9 am to 3 pm *Closed July 4th and Sept. 1 st Same rules apply for Members, regarding reservations and Kid'z Club rules. Free Adult Orientation Session This 45-minute session, which is not mandatory, is Non-Member Adults Participating in Adult recommended for facility orientation and proper equipment Wellness Classes * usage. Members must schedule their session register at the Any non-member adult participating in our wellness classes front desk. All participants attending must have purchased a has the opportunity use our child care room. There will be a membership. $2 charge for each child attending. A Kid'z Club Punch Card is available to purchase for $25. Every visit is worth $2 per Youth Orientation Session (Mandatory) punch. Reservations and Kid'z Club rules apply. Premier and Basic Members, ages 14 and 15, freshmen and sophomores, must enroll in this 45 minute session, which *Children may not be left unattended by members or adults teaches proper fitness etiquette, safety, and rules. enrolled in a class. You must supervise your child if they are Membership passes will not be activated until the session is not attending Kid'z Club or a class. completed. All participants attending must have made an appointment at the front desk. Personal Training Members can enlist a Personal Trainer to help meet their I(id'z Club fitness goals with more efficiency. Our certified Personal Kid'z Club (Child Care) is available for all members and also Trainers will help you develop a detailed program based on your available for adult participants in our wellness classes. goals. They'll keep you motivated and focused, whether your Children ages newborn to 10 are accepted, there is a goal is to lose weight, increase strength, improve endurance, maximum of 2 hours per visit. In order to maintain an train for an event, orjust to have more energy to do the things adequate attendant/child ratio, advance reservations are you love! required. Parents using Kid'z Club regularly may fill out a "permanent" time reservation form, available at the front desk. Individual Training Fees* Fitness Assessment (60 minutes) ....................................$45 A 2-hour notice is required for all reservations and 6 Sessions/ Person ................................ ......................$264 cancellations. At the first visit, parent/caregiver must 12 Sessions/ Person ......................................................$510 complete a child information/emergency release form. Ask 18 Sessions/Person ....................................................$738 the front desk staff for more information regarding rules and regulations. Parents may not leave the building while child is in Small Group Training Packages* Kid'z Club. 2 Clients/pkg. of 6........................................................$ 150 3-4 Clients/pkg. of 6 ....................................................$ 120 2 Clients/pkg. of 12 ............................................. .........$276 3-4 Clients/pkg. of 12 ..................................................$216 All prices are per person PRICES AND CLASS SCHEDULES ARE SUBJECT TO CHANGE. TO REGISTER CALL 1630) 553-4357 OR ONLINE AT WWWYORI(VILLE.IL.US i 202 East Countryside Parkway I Yorkville, Illinois 1 630.553.2582 Y Snow Bird Policy RENTAL FEES We have a Snow Bird option available for seniors (62 and over) We have rooms available to rent for meetings and sports who have a yearly membership. Please contact the front desk practices. Please contact the office to make a reservation at for more information. 630-553-2582. Rentals area subject to schedule availability. Replacement/Reactivate Key Fobs/lD Cards Batting Cage/Golf Cage ....................................$35 per hour There is a $5.00 replacement/reactivation cost for lost or Studio I & 2 ......................................................$55 per hour stolen Key Fobs/ID Cards. Main Gym . ................................ ................... ....$65 per hour Pool (exclusive use) ................... .......................$75 per hour Payments Memberships may be purchased by cash, check, Visa or MasterCard. Annual memberships may choose monthly LOCKER RENTAL FEES Electronic Funds Transfer (EFT) from a checking account. This Locker rental is available annually for members of the REC annual membership automatically renews each year without Center. If you loose your locker key, there will be a $20 notice, on the "Anniversary Date", unless written notice of replacement cost. cancellation is received at least thirty (30) days prior to the anniversary date. Full Locker limited availabilt ShortLocker . ........ ......................... .................... ..............$7 Adjustments to the membership payment will be made where there is a change in membership price. Enrollment fee of $50, one month payment and a voided check are required during initial pass purchase. ; Payment Policy Payments for all REC Center related activities are due before the activity or use begins. Payments are made by cash, credit card, or check made fits YOk2KVIlL�P4tRKS�IVDREATtO�i_bEPAR7M�NT payable to The Yorkville Parks and Recreation Dept. All payments must be made to a cashier, and a receipt returned to customer. No payments are allowed directly to staff except cashiers. If you do not receive a receipt, please notify the Recreation Superintendent immediately. Department policies do not allow staff to accept . . tips/gratuities or gifts. r eF — lee lee 1; PRICES AND CLASS SCHEDULES ARE SUBJECT TO CHANGE. r_ Gz TO OR ONLINE AT WWW.YORI(VILLE.IL.US D 202 E. Countryside Pkwy., Yorkville, IL 60560 (630) 553-2582 (630) 553-2644 fax Member ID # ❑ New ❑ Renewal ❑ Replacement/Upgrade rommuiF=W4 ;;4; >0W f MEMBERSHIP AGREEMENT The Feasts] Equal credit Opportunity Act prohibits creditors tram discdminamg against credit applicants with respect to any aspect of aedittransaction on the basis of race, color, religion, national origin, sex or marital status, or age (provided the applicant has the capacftyto o0mad). The agency that administers compliance with this law is to Federal Trade Commission, Equal Credit Opportunity,Washington o.C.205e0. A . BUYER INFORMATION ONLY — TO BE FILLED OUT BY APPLICANT LEASE PRINT CLEARLY Member's Last Name First Birthday Age Home Phone ( ) Buyer's Name (if different) Emergency Contact Phone ( ) Current Mailing Address _ City State Zip Employer (or school enrolled in) Position How long? Work Phone I elect to pay my monthly dues via: MEMBERSHIP TYPE: Automatic Bank Draft (EFT) from my Checking Account or Credit Card (see below) Paid in Full B. PAYMENT INFORMATION: Today's date is _/ /_ Membership begins _/_/ and expires / / This contract will automatically renew each you without notice, on the "Anniversary Date ', unless written notice of cancellation is received by you or the Rec Center at least thirty (30) days prior to the anniversary date. The notice must be dated, signed, and witnessed by REC Center management or sent certified mail. The "Anniversary Date" of this agreement is (Initial) The REC Center urges you and all members to obtain a physical examination 1. Additional person's who may attend under this membership agreement: from a doctor before using any exercise equipment or participating in any NAME BIRTHDATE RELATIONSHIP exercise class. All exercises, including the use of weights and use of any and all machinery, equipment's and apparatus designed for exercising shall be at the member's sole risk. Member understands that the agreement to use, or selection of exercise programs, methods and types of equipment shall be member's entire responsibility, and the REC Center shall not be liable to member for any claims, demands, injuries, damages, or actions arising out of or in connection with the use by member of the services, facilities, and premises of the REC Center. Member hereby holds the REC Center, its 2. Buyer agrees to purchase this membership for the total sales price listed below: officers, owners, agents and employees of the United City of Yorkville Enrollment: $ ❑ Cash harmless from all claims which may be brought against them by member or Remaining Payments: $ ❑ Check on member's behalf for any such injuries or claims. Total Sale Price: $ ❑ Charge If by reason of death or permanent disability, the buyer is unable to continue Locker Rental: $ Locker # the membership, buyer or buyer's estate shall be relieved from the obligation of this contract, and if the buyer has prepaid any sum for training, that ****YOUR PAYMENT SCHEDULE WILL BE**** mount shall be promptly refunded. Should member(s) permanently move Default: Should you default in your payment obligation, you agree to pay 0 costs their residence more than 25 miles from the affiliated area, payment on this agreement will be suspended upon payment of an appropriate cancellation of collection, including court costs and attorneys' fees. fee of$50 with legitimate verification of the move. Violation of these rules Late Charge: Member will be charged a $5 late fee for each day that the payment may be the cause for suspension or cancellation of membership with is late. payment of balance becoming due in full. When Payments # of Initial Term- Amount of First Payment You, the buyer, may cancel this agreement by midnight of the REC Center's are due Pa rent Pa meat Due Date third business day after the date of this agreement, and such cancellation must be in writing. This membership is absolutely mon-refundable, mid non-transferable. REC CENTER EFT AUTHORIZATION I/We authorize my financial institution below to make my payment by the method indicated below and post it to my account for monthly dues or any other unpaid charges on my REC Center account. (*attach voided check) ❑ Checking* ❑ Visa ❑ Mcard Acct #: - - - Exp. Date Initial Tenn Payments: Amount of payment $ . In Due Date I understand that I am in full control of my payment and if at any time I decide to discontinue this form of Payment, I will simply advise REC Center in writing, a minimum of 20 days before my next payment due date. Bank Name: Bank Address: City/State/Zip: I Bank Phone: Date: Account Holder's Signature Member will be charged a $25.00 fee, or appropriate fee established by state statute 720 ILCS 5/17-1b(b) for each item dishonored by the FINANCIAL INSTITUTION for non-sufficient funds or a closed account. After the initial term, the REC Center at it's option may increase dues from time to time. Members will be notified at least 60 days prior to any increase in REC Center dues. Repairs, improvements, emergencies may require the restriction or closing of some areas of the REC Center from time to time. Dues will not be suspended or refunded during the time when certain facilities are not available. These closings have been adjusted in the membership fees. The REC Center will make reasonable efforts to assure that all areas of the REC Center are in suitable operating conditions at all times. Identification cards are solely for the use of members and must be presented each time a Member visits the facility. Identification cards are not transferable. If presented by non-members, cards may be confiscated. In the event that the card is lost or stolen, a service fee may be charged. The REC Center may, at it's option, supply & charge additionally for locker rental, laundry services, personal training, massage, tanning and other programs. Charges, dues, facilities, equipment, location, hours, services, etc. are subject to change, without notice, at the sole discretion of the REC Center. Member's Signature(s) Spouse's Signature(s) Buyer's Signature HAVE FUN, EXERCISE AND PLAY SAFE! �. YOItMILLE PARKSBAECREAitO8MUM 202 E. Countryside Pkwy. • Yorkville, IL 60560 630-553-2582 PHYSICAL ACTIVITY READINESS QUESTIONAIRE Please answer the following questions. Read them carefully and check the YES or NO box opposite the question. If you answer yes to any of the following questions, physician clearance may be required before REC Center fitness participation is allowed. Yes No D 0 1 : Has your doctor ever told you that you have heart or lung problems? ❑ ❑ 2. Has any member of your family ever had a heart attack or stroke before age 60? ❑ ❑ 3 . Have you frequently felt any chest discomfort or pain? ❑ ❑ 4. Do you generally experience dizziness and/or faintness? ❑ ❑ 5. Has your doctor ever told you that you have high blood pressure? ❑ ❑ 6. Do you take medication to lower your blood pressure? ❑ ❑ 7. Are you aware that you have bone, back, or joint problems that will be, or could be, aggravated by exercise? i.e. - Arthritis ❑ ❑ 8. Have you ever had an episode of exercise-induced asthma, that is, severe wheezing, coughing, or severe shortness of breath brought on by exercise? ❑ ❑ 9. Have you ever been told by your doctor that you have diabetes? ❑ ❑ 10. Are you over the age 65 and not involved in regular exercise? ❑ ❑ 11 . Is there any good reason not mentioned here why you should not engage in exercise even if you wanted to? (i.e, - surgery in past 6 months) Comment(s): RELEASE AND WAIVER I, hereby agree to release and exempt the REC Center, its officers, agents and employees of the United City of Yorkville, from any and all liability and to hold them harmless from any and all claims, demands, or causes of action whatsoever, including all costs and legal expenses incurred, if any arising out of any damage, loss, or injury resulting from or concurrent with any activity on the premises, or which may result from any condition created or maintained on the premises. I hereby certify that the. above information is correct. Participant's Signature Date Print Name 1D# Parent's Signature (if participant is under 18) IF ANY OF THE ABOVE QUESTIONS ARE ANSWERED YES, PHYSICIAN CLEARANCE MAY BE REQUIRED BEFORE PARTICIPATION IS ALLOWED. Name of Physician: Phone: D YMRKYILLE RANf6S & RECREATION OVARTMENT SUGGESTIONS, COMMENTS AND CONCERNS Please share your suggestions, comments and concerns with us regarding the future services at the RFC Center. If you would like staff to respond, please leave your name, phone number and if you are a current member, the year you joined Club 47. Name (Please print) Phone Year Joined MEMORANDUM TO : Yorkville Park Board FROM: Dave 1VE Di ce r of Parks and Recreation RE: New Business DATE: May 2008 PARK AND FACILITY RENTAL POLICY REVISION Staff will present proposed adjustments to the current Park, Gazebo, Shelter Reservation Policy to accommodate requests for "festival" type events PARK NAMING POLICY DISCUSSION Staff plans to discuss the current Park Naming Policy and the many unnamed parks and will look for park board direction on getting caught up in the naming of parks. SPECIAL RECREATION PROGRAM REIMBURSEMENT Staff will discuss the present Special Recreation Program Reimbursement Policy and update the park board on the users of FV SRA services. CITY INTEGRATED TRANSPORTATION PLAN The Park and Recreation Dept. has been invited to participate in the selection committee for a consultant to advise the city on a the program that will evaluate city trails and downtown pedestrian corridors. Scott Sleezer will be the dept. representative for this committee. WR� PARKS b RFC REATION L ?N Yorkville Parks $ Recreation Dept. 201 West Hydraulic Street - Yorkville, IL 60560 630.553.4357 630.553.4360 fax e-mail: recreation @yorkville.il.us . NAMING OF PARKS POLICY THE PURPOSE OF THE "NAMING OF THE PARKS POLICY" IS TO PROVIDE CONSISTENT DIRECTION FOR NAMING PARK PROPERTY AND IMPROVEMENTS WITHIN THE UNITED CITY OF YORKVILLE. ANY CITIZEN, GROUP, CITY OFFICIAL, OR STAFF MAY REQUEST OR RECOMMEND A NAME FOR A PARK, BUILDING, STRUCTURE OR THOROUGHFARE WITHIN DESIGNATED PARK PROPERTY. THE PROPOSED NAME IS TO BE SUBMITTED IN WRITING ON AN APPLICATION FORM TO THE DIRECTOR OF PARK AND RECREATION OR THE PARK BOARD CHAIRPERSON . ALL APPLICATIONS WILL BE CONSIDERED AT THE NEXT REGULARLY SCHEDULED MEETING OF THE PARK BOARD. UPON PARK BOARD APPROVAL AND RECOMMENDATION, A SUBJECT PROPOSAL WILL THEN BE PRESENTED TO THE CITY COUNCIL FOR ACCEPTANCE. IF ACCEPTED BY THE CITY COUNCIL, A DEDICATION WILL TAKE PLACE WITHIN 90 DAYS OF APPROVAL. THE FOLLOWING CRITERIA WILL BE USED WHEN CONSIDERING THE SELECTION OF PARK-RELATED NAMES: I ) ANY PERSON LIVING OR DECEASED, WHO HAS MADE A SIGNIFICANT CONTRIBUTION IN SUPPORT OF THE UNITED CITY OF YORKVILLE, THE PARK AND RECREATION DEPARTMENT OPERATION, THE STATE OR NATIONAL PARK SYSTEM, CONSERVATION OF NATURAL RESOURCES OR IN THE RECREATION PROFESSION . 2) ANY ORGANIZATION THAT CONTRIBUTED SIGNIFICANTLY TOWARD IMPROVING THE QUALITY OF LIFE FOR THE RESIDENTS OF THE UNITED CITY OF YORKVILLE, STATE OR NATIONAL PARK, CONSERVATION OF NATURAL RESOURCES OR THE RECREATION PROFESSION. 3) THE PROPOSED NAME FOR ANY PARK BUILDING, STRUCTURE OR THOROUGHFARE WITHIN A PARK MUST BE AUTHORIZED BY A SWORN STATEMENT FROM THE PERSON WHOSE NAME IS BEING PROPOSED, OR IF THE PERSON IS DECEASED, THE PERSONS IMMEDIATE SURVIVING FAMILY MEMBERS. ORGANIZATIONS WISHING TO PRESENT A PROPOSED NAME FOR ANY PARK BUILDING, STRUCTURE OR THOROUGHFARE MUST SUBMIT A SWORN STATEMENT SIGNED BY THE CURRENT PRESIDENT AND SECRETARY OF SAID ORGANIZATION . 4) NO PARK OR RECREATION FACILITY OR PROPERTY CAN BE NAMED AFTER ANY PUBLIC OFFICIAL CURRENTLY HOLDING OFFICE OR PERSON CURRENTLY EMPLOYED BY THE UNITED CITY OF YORKVILLE. 5) NAMES THAT WOULD DUPLICATE THE NAME OF ANOTHER PARK, BUILDING OR STRUCTURE, OR THOROUGHFARE WITHIN THE UNITED CITY OF YORKVILLE WILL NOT BE CONSIDERED. ALSO, NAMES THAT ADVOCATE OR ENDORSE RELIGION, RELIGIOUS BELIEFS, POSSESS OBSCENE CONNOTATIONS, OR DEMEAN OR ATTEMPT TO INTIMIDATE ANY INDIVIDUAL OR GROUP BASED ON RACE, ETHNICITY, AGE, GENDER, DISABILITY, OR SEXUAL ORIENTATION WITHIN THE UNITED CITY OF YORKVILLE WILL NOT BE CONSIDERED. 6) THE PARK BOARD AND STAFF WILL REVIEW AND DISCUSS THE NAMING OF PARK SUBMITTALS DURING THEIR REGULAR MONTHLY MEETING . UPON THEIR CONSIDERATION, THE PARK BOARD WILL SEEK A MAJORITY VOTE IN FAVOR OF NAMING A PARK, FACILITY, STRUCTURE, OR THOROUGHFARE. A RECOMMENDATION, ON BEHALF OF THE PARK BOARD, WILL THEN BE TAKEN TO THE CITY COUNCIL FOR FINAL APPROVAL. THE PARK BOARD MAY DIRECT/SUGGEST STAFF TO CONDUCT PUBLIC CONTESTS FOR THE NAMING OF PARKS, BUILDINGS, STRUCTURES, OR THOROUGHFARES WITHIN CITY PARK PROPERTY. EXCEPTIONS TO THIS POLICY MAY BE CONSIDERED UPON RECOMMENDATION BY THE PARK BOARD WITH APPROVAL OF THE CITY COUNCIL. APPROVED BY PARK BOARD 5/12/03 YORKVI LE PARkG A RECREATION PARKS NAMING APPLICATION YORKVILLE PARKS AND RECREATION DEPARTMENT 201 WEST HYDRAULIC STREET - YORKVILLE, IL 60560 PHONE 630-553-4357 - FAx 630-553-4360 PERSON COMPLETING APPLICATION ON BEHALF OF (PERSON OR ORGANIZATION) ADDRESS OF PERSON COMPLETING APPLICATION HOME PHONE NUMBER WORK EMAIL SUGGESTED NAME PARK, LOCATION, FACILITY TO BE CONSIDERED FOR NAMING PLEASE EXPLAIN WHY THIS NAME SHOULD BE CONSIDERED (PLEASE USE BACK OF APPLICATION TO ATTACH ADDITIONAL SHEETS IF NECESSARY), IF NAMING AFTER A PERSON PLEASE VERIFY THAT THE PERSON OR HIS IMMEDIATE SURVIVING FAMILY HAVE BEEN CONTACTED: PERSON CONTACTED PHONE NUMBER DATE CONTACTED BY WHOM OFFICIAL USE DATE RECEIVED STAFF INITIALS REQUEST VERIFIED BY STAFF SCHEDULE FOR PARK BOARD REVIEW DATE ACTION CITY COUNCIL DATE ACTION DEDICATION NAME ON SIGNAGE LOCATION OF PARK, FACILITY, BUILDING, THROUGHFARE UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT Policy for requesting a reimbursement for Non -resident portion of the Special Recreation Services The policy is intended to include participants/families members with a disability who are residents of the United City of Yorkville ; and desire specialized assistance or services because of the disability; and it is determined that Yorkville Park and Recreation can not provide a similar type of program or the appropriate accommodations . ; and requesting reimbursement for all/portion of the non - resident portion of the special recreation services . All the funds for reimbursements are allocated each year based on the fiscal budget , and the amount available may fluctuate based on the amounts received . Reimbursements are only available for residents of the United City of Yorkville . (There may be some arrangements with other community partners or special programs funded through grants , which includes participants outside the United City of Yorkville , call in advance to inquire about the arrangement of the programs you are interested in) . The UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT awards reimbursements to participants/families ' who have a disability; and when the Yorkville Park and Recreation Department does not offer a similar type of program ; or it is determined that they can not provide the appropriate accommodations . All requests for reimbursement must be obtained PRIOR to signing up for the desired services or programs . GENERAL GUIDELINES A request is made per season for a maximum of 2 programs , and for only the non - resident portion of the fees . All program fees must be paid by the resident . The following programs and services are excluded from any reimbursement (excluding preschool program, travel trips, vacation type trips, contractual camps or overnight weekend trips). For all requests , staff may require additional information to support the request before an approval is made . CIP 0 United City of Yorkville County Seat of Kendall County 800 Game Farm Road y Yorkville, Illinois, 60560 �2° Telephone: 630-553-4350 ALE INTEGRATED TRANSPORTATION PLAN REQUEST FOR PROPOSAL Background In 2004, the Illinois Department of Transportation awarded the City of Yorkville funds to complete an Integrated Transportation Plan to guide the City of Yorkville in planning future transportation facilities as high levels of population growth are experienced. This Plan is to consider community transportation issues, impacts on economic opportunities, protect natural resources and provide improved public access and mobility. The scope of services prepared for The Integrated Transportation Plan and Fox River Watershed have been designed to achieve the goals set forth by the Illinois Tomorrow Corridor Planning Grant Program and complete the project described by the City of Yorkville when the grant funding agreement. The City of Yorkville has entered into an Intergovernmental Agreement with the Illinois Department of Transportation in 2008 for The Integrated Transportation Plan and Fox River Watershed to be accomplished by June 30, 2011 ; however the City of Yorkville hopes for the project to be complete within one year, approximately June 2009. Scone of Services The Scope of Services/Responsibilities as identified by Part 5 of the Intergovernmental Agreement includes four tasks: 1 . Data Collection and Analysis 2. Public Involvement 3. Coordination and Partnership 4. Concept Development The United City of Yorkville is requesting proposals which will address the above tasks. The italicized text has been taken verbatim from the Intergovernmental Agreement between the United City of Yorkville and the Illinois Department of Transportation. Additional explanation and services for each task are listed below in normal text. 1. DATA COLLECTIONAND ANALYSIS -The Governmental Body will collect data such as demographics, corridor statistics, traffic maps, orthophotos, land use, and other relevant information from forest district and municipalities; conduct site visits; and evaluate the corridor 's present condition. In addressing this responsibility, the United City of Yorkville has completed the following: • Current demographic information, including population projections (updated on a quarterly basis) through the 2008 Comprehensive Plan Update. • Corridor Statistics and Traffic Maps through the 2003 United City of Yorkville Transportation Study and the 2006 United City of Yorkville Transportation Model • 2006 Orthophotography obtained via Kendall County • Land Use through the 2008 Comprehensive Plan Update • Additional Information — Conceptual Shared Use Trail Map in the 2008 Park and Recreation Master Plan Update The United City of Yorkville requests assistance in completing Task 1, which would include, site visits in order to evaluate the corridor's present condition, along with assembling the above information into Deliverable 1 as outlined in Part 5 of the Intergovernmental Agreement. 2. PUBLIC INVOLVEMENT— The Governmental Body will conduct a series of open and continuous public meetings involving local, county and state officials, businesses, land developers, property owners, forest and waterway authorities, the citizens and other stake holders to present the plan, gather inputs, identify and deliberate issues and formulate a context-sensitive-solution. The United City of Yorkville requests assistance in completing Task 2 through consultant assistance in formulating a stakeholder group with representatives from the groups listed above. This stakeholder group will be responsible for, but not limited to, providing direction, input, and addressing: • Identifying all locations where the paths on the 2008 Conceptual Shared- Use Trail Map will cross/conflict with other vehicular traffic on this plan resulting in a `unique' design solution, such as grade separation, special signalization, etc. • Identifying criteria to use to prioritize implementation of all un-constructed segments of the 2008 Conceptual Shared-Use Trail Map. This criteria should include, but not be limited to, consideration of estimated construction costs, estimated volume of trail users, complexity of land and/or easement acquisition, connectivity to commercial uses, connectivity to other community's systems, connectivity to schools, connectivity to work places and overall benefit of the segment to the City-wide shared-use trail system. • Preparation of a Prioritized list of Shared-Use Trail projects Include parameters of each project as a `stand alone' project that can be constructed independent of any other segment while providing a benefit to the system; Include cost estimation for each project including land acquisition (where applicable), design and construction costs • Providing a context-sensitive solution to be addressed in Task 4, Concept Development 3. COORDINATIONAND PARTNERSHIP — The Governmental Body will coordinate with the Kendall County Highway Department and the Department 's District 3 Office on its plan for road capacity assessments, zoning changes, walking and bicycle paths; establish partnership with waterway authorities, adjacent communities, Kendall County Forest District and the Illinois Department of Na tural Resources (IDNR) on its plan affecting the Fox River, wildlife and wetlands; coordinate with land developers on land use management. The United City of Yorkville envisions this task to be addressed as part of Task 2, Public Involvement, as explained above. Through this task the United City of Yorkville hopes to identify where projects are planned by other organizations along with identifying potential gaps in the shared-use trail system to aid in prioritizing projects along with the desired preliminary engineering as addressed in Task 4, Concept Development. 4. CONCEPTDEVELOPMENT— The Governmental Body will assess the performance and effectiveness of existing transportation plans; development specific plans for non-vehicle access, "bike friendly " streets, pathways and parking areas, enhance land-use design in target corridor including complementary amenities; recommend changes to zoning codes and sign standards; promote the preservation of open space; and build multi faceted transportation guidelines and policies. The United City of Yorkville envisions this task to include two subtasks, Shared-Use System Design and a Downtown Streetscape Plan, which are described below. Subtask 1 — Shared-Use Trail System Design The purpose of this subtask is to provide a standard guideline for the Shared Use Trail System. The product of this component should include recommendations for phasing improvements and provide a design and construction specification guide for all elements related to the trail system, including: • Cross section design; • Material specifications; • Pavement markings; • Path and roadway signage; • Wayfmding standards; • Typical landscaping improvements; • Handicap accessibility compliance; • Potential traffic control measures at conflict/crossing locations; • Typical traffic control requirements; • Typical path and roadway lighting; • Cost estimates for all elements above. Subtask 2 — Downtown Streetscape Plan The purpose of this subtask is to provide a standard guideline for the pedestrian environment of the downtown area of Yorkville, generally bounded by Somonauk Street to the north, Mill Street to the east, Route 126 to the south, and Morgan Street to the west. The product of this component should provide a plan for integrating the shared-use trail system into the downtown area and to provide a guide for all streetscape elements within the downtown area. This subtask contains two components. • Task 1 — Downtown Pedestrian System Analysis • Prepare a map depicting the Shared-Use Trail System through the downtown area overlaying the existing downtown pedestrian system. This map should note points of pedestrian destinations, identify primary circulation routes, activity zones, and vehicular conflict areas such as street crossings. • Provide an illustrative narrative describing opportunities to: increase public safety; reduce conflict between non-vehicular and motorist traffic; increase access to downtown for enhancing economic development; provide/enhance connections to recreational opportunities. • Task 2 - Prepare Design Standards for Streetscape Elements. The streetscape elements defined should include all physical components typically housed within the streetscape. These elements should include (but not necessarily limited to): - Banners; - Lighting: - Benches; - Bike Racks; - Bollards; - Trash Receptacles; - Tree Grates; - Plantings — Street Trees, Planters, Hanging Baskets; - Signage and Way Finding; - Paving; - Stonework. Deliverables The deliverables listed at the end of Part 5 of the Intergovernmental Agreement includes final reports and presentations of the items below (listed verbatim). 1 . City of Yorkville Integrated Transportation plan and Fox River Watershed. 2. Downtown streetscape and pedestrian design 3 . Maps and Graphics The consultant is to provide the above listed deliverables with the inclusion of Deliverable 3 into Deliverables 1 and 2. Request for Proposal As part of the Request for Proposal the consultant is to provide at least: • A narrative description of how said consultant will provide the aforementioned scope of services in order to achieve Part 5 of the Intergovernmental Agreement. • Consultant is to provide all the deliverables outlined in Part 5 of the Intergovernmental Agreement along with the necessary copies for each deliverable. • A timeline of achieving the scope of services for the project. • Specific examples of projects done by the consultant for the Illinois Tomorrow Corridor Planning Grant Program and/or other projects/programs of a similar nature • A list of deliverables • A proposed budget • A list of references Request for Proposals are due by Friday May 9, 2008. Please submit your proposals to: Travis Miller, Community Development Director 800 Game Farm Road Yorkville, IL 60560 If you have any questions please contact Travis Miller at (630) 553-8573 or tmillerAyorkville.il.us or Stephanie Boettcher, Senior Planner, at (630) 553-8549 or sboettcher(o)yorkville.il.us Attachments 1 . Part 5 and Part 6 of Intergovernmental Agreement for Integrated Transportation Plan and Fox River Watershed between the Illinois Department of Transportation and the United City of Yorkville offering said software and related computer programs without the written consent of both DEPARTMENT and GOVERNMENTAL BODY. G. Confidentiality Clause. Any documents, data, records, or other information given to or prepared by GOVERNMENTAL BODY pursuant to this Agreement shall not be made available to any individual or organization without prior written approval by the DEPARTMENT. All information secured by GOVERNMENTAL BODY from the DEPARTMENT in connection with the performance of services pursuant to this Agreement shall be kept confidential unless disclosure of such information is approved in writing by the DEPARTMENT. H. Reporting/Consultation. GOVERNMENTAL BODY shall Consult With and keep the DEPARTMENT fully informed as to the progress of all matters covered by this Agreement. 1. Travel Expenses. Expenses for travel, lodging, or per diem maybe paid by the DEPARTMENT pursuant to this Agreement. J. Indemnification. Unless prohibited by State law, the GOVERNMENTAL BODY agrees to hold harmless and indemnify the DEPARTMENT, and its officials, employees, and agents, from any and all losses, expenses, damages (including loss of use), suits, demands and claims, and shall defend any suit or action, whether at law or in equity, based on any alleged injury or damage of any type arising from the actions or inactions of the GOVERNMENTAL BODY and/or the GOVERNMENTAL BODY'S employees, officials, agents, contractors and subcontractors, and shall pay all damages, judgments, costs, expenses, and fees, including attorney's fees, incurred by the DEPARTMENT and its officials, employees and agents in connection therewith. K. Equal Employment Opportunities, Affirmative Action, Sexual Harassment. The GOVERNMENTAL BODY will comply with the Illinois Human Rights Act with respect to public contracts, including equal employment opportunity, refraining from unlawful discrimination and having a written sexual harassment policy. PART 5 SCOPE OF SERVICEMESPONSIBILITIES The Department will provide State Planning and Research (SPR) funds to the Governmental Body to conduct a Yorkville Integrated Transportation plan and Fox River Watershed. The study will address community transportation and its impact on economic opportunities, corridor development, public access and protection of the natural resources along the 20-square mile corridor encompassing Illinois Routes 34, 47, 71 and 128; Galena Road, Baseline Road, Caton Farms Road and Kennedy Road in the City of Yorkville; the Fox River and access to Interstates 1-55, 1-80 and 1-88. In order to accomplish this project, the Governmental Body will perform the following tasks: 1 . DATA COLLECTION AND ANALYSIS — The Governmental Body will collect data such as demographics, corridor statistics, traffic maps, orthophotos, land use, and other relevant information from forest district and municipalities; conduct site visits; and evaluate the corridor's present condition. 2. PUBLIC INVOLVEMENT — The Governmental Body will conduct a series of open and continuous public meetings involving local, county and state officials, businesses, land developers, property owners, forest and waterway authorities, the citizens and other Intergovernmental Agreement Page 11 IT-United City of Yorkville Integrated Trans Plan Fox River Watershed 08-10 stakeholders to present the plan, gather inputs, identify and deliberate issues and formulate a context-sensitive-solution. 3. COORDINATION AND PARTNERSHIP — The Governmental Body will coordinate with the Kendall County Highway Department and the Department's Districtor Office on its plan for road capacity assessments, zoning changes, walking and bicycle paths; establish partnership with waterway authorities, adjacent communities, Kendall County Forest District and the Illinois Department of Natural Resources (IDNR) on its plan affecting the Fox River, wildlife and wetlands; coordinate with land developers on land use management. 4. CONCEPT DEVELOPMENT — The Governmental Body will assess the performance and effectiveness of existing transportation plans; develop specific plans for non-vehicle access, "bike-friendly" streets, pathways and parking areas; enhance land-use design in target corridor including complementary amenities; recommend changes to zoning codes and sign standards; promote the preservation of open space; and build multi-faceted transportation guidelines and policies. Deliverables: final reports and presentations consisting of the following: 1 . City of Yorkville Integrated Transportation plan and Fox River Watershed. 2. Downtown streetscape and pedestrian design. 3. Maps and Graphics. The Governmental Body will provide a copy of the final report to the Department and will provide, upon request, copies of any work products prepared through this Agreement. PART 6 COMPENSATION FOR SERVICES PARTICIPATION: FEDERAL FUNDING THROUGH DEPARTMENT STATE PLANNING AND RESEARCH (SPR) FUNDS $ 8100 80% DEPARTMENT STATE FUNDS $ 10,200 10% FUNDING THROUGH GOVERNMENTAL BODY 1$ 0.200 10% TOTAL $1022000 100% Intergovernmental Agreement Page 12 IT-United City of Yorkville Integrated Trans Plan Fox River Watershed 08-10