Park Board Packet 2008 05-22-08 YORKVIL,L,E PARKS & RECREATION DEPARTMENT
Administration and Recreation Office
201 W. Hydraulic St Yorkville, IL 60560 630-553-0357
Park Board Agenda
Thursday, May 22 , 2008
7 :00 p.m. - Park Board Meeting
Administration and Recreation Office
Call to Order:
Roll Call : Chris Rollins, Ken Koch, Debbie Horaz, Kelly Sedgwick,
Vickie Coveny
Introduction of Guests, City Officials and Staff:
Joe Plocher, Ward 2 Alderman, City Council Liaison to Park Board
Director of Parks and Recreation — David Mogle
Superintendent of Recreation — Sue Swithin
Superintendent of Parks — Scott Sleezer
Park Designer — Laura Haake
Public Comment:
Presentations :
Approval of Minutes :
Minutes - Park Board Meeting - May 8, 2008*
Bills Review:
Cash Analysis*
Bill List*
Old Business:
REC Center Progress Report
REC Center Phone System Quote*
Hoover Agreement Update
New Business:
Park and Facility Rental Policy Revision
Park Naming Policy Discussion
Special Recreation Program Reimbursement*
City Integrated Transportation Plan
Reports :
Director Report
Parks Report
Recreation Report
Additional Business :
Future Meeting Schedule & Agenda Items
Executive Session :
For the purchase or lease of real property for the use of the public
body.
For the appointment, employment, compensation, discipline,
performance or dismissal of specific employees of the public body
or legal counsel for the public body. (51LCS 120(1 ))
Adjournment:
Next meeting : June 12, 2008
*Items needing Board approval or recommendation
Yorkville Parks & Recreation Department
Administration & Recreation Office
201 W . Hydraulic Street Yorkville, IL 60560 630 . 553 . 4357
Park Board Agenda
Thursday, May 8, 2008
7 : 00 p . m . - Park Board Meeting
Administration & Recreation Office
Call to order: Meeting was called to order by Ken Koch at 7 : 07p . m .
Roll Call : Ken Koch-Yes; Debbie Horaz-Yes; Sedgwick-Yes ; & Vickie Coveny-
Yes
Introduction of Guests, City Officials and Staff:
Joe Plocher, Ward 2 Alderman , City Council Liaison to Park Board
Garry Golinski, Ward 2 Alderman,
Superintendent of Parks - Scott Sleezer
Director of Parks and Recreation - Dave Mogle
Park Planner - Laura Haake
Public Comment:
None
Presentations:
Mr. Bob Pilmer announced that he attended either this evening the
Administration Committee Meeting with Dave Mogle and they discussed Park
Districts versus Park Boards. Mr. Pilmer shared that there were a group of
people looking at getting a core committee of people, that might be willing to
investigate how we would go about becoming a Park District and what steps
would be necessary. Mr. Pilmer said that they would look at a district in
Yorkville or expanding outside of Yorkville for example to Plano where they
don't have a park district. He said they would also look at annexation into
other communities' park districts . He stated that he didn't believe it was a
situation of having a Park Districts or Park Boards and that would eventually
be left up to the City. He also said that it is in the preliminary process and
discussions. He noted that this has not come up or become the reaction of
the purchase of Club 47 .
Ken Koch stated that a district would benefit us and that this discussion has
come up a few times . He believed that we should at least include school
boundaries and include Plano however it would have to go to referendum . He
felt that we might have to lower some other taxes . Mr. Pilmer said that we
would have to have the communities support on this . He said that they were
looking at and going to talk to other communities . They would have to have
community meetings and educating the public will be huge . Koch agreed
1
because most people in the community already believe they have a park
district. Horaz stated the community is going to want to know what the
difference between the two are and what are the benefits are going to be.
The committee was in favor on getting some research done to look at what it
would take . Mr. Pilmer said that he would keep Mogle informed on what they
are doing as far as research and when they have meetings and forums.
Approval of Minutes:
Minutes — Regular Park Board Meeting — April 24th, 2008
Ken Koch asked for a motion to approve the minutes of April 24cns meeting .
Deb Horaz made the motion and Kelly Sedgwick seconded the motion . The
motion was unanimously approved by voice vote .
Bills Review•
Cash Analysis & Bill List
Ken Koch brought up the attorney bill again and he asked Mogle about the
amount. Mogle said that they were over this year's budget however he said
he felt comfortable about the money for attorney fees in next year's budget.
Deb Horaz said she wanted to see more legal opinion documented and the
board agreed . Ken Koch asked for a motion to approve the cash analysis and
bills list as submitted . Kelly Sedgwick made the motion and Deb Horaz
seconded the motion . The motion was approved by roll call : Koch-Yes;
Sedgwick; Horaz-Yes ; & Coveny-Yes
Old Business:
Community Survey Review
Laura Haake stated the biggest thing that the survey said way that the
citizens of Yorkville really wanted more trails. Trails, indoor pool and fitness
center were on the top of the list Mogle said . He also noted that in the last
five years the want for trails has really increased and taken the top of the
survey as far as request from the community went. Haake also felt the
request for so many trails were due partly to the lack of sidewalks. Sleezer
mentioned that the trails were a work in progress and that they are waiting
on a lot of development to happen .
Mogle also noted that the survey was an addendum to our Master Plan .
Park Naming Request
Scott Sleezer addresses the Heartland Circle Development Park naming
request. Sleezer said that the Junior Women's Club would like to adopt the
park and establish an ongoing service and financial commitment to the park.
Sleezer said that they would take part in park improvements each year. He
noted that he would keep the board informed on what projects they would be
doing .
Dave Mogle stated that they would be adopting this park for the long haul
and they would be working with them on yearly projects .
Ken Koch asked for a motion for those in favor in naming this park Junior
Women's Club and having Dave take to City Council . The motion was
unanimously approved by voice vote.
2
Fiscal Year 08109 Budget
Dave Mogle noted that there were three things that really impacted the
budget after much effort we were able to come away with . The first thing he
said was we were able to add one full time employee . No other department
was able to add a full time employee however we Mogle said that they
reworked the budget so they could add a maintenance person . Secondly
Mogle noted was that the Recreation Manager position was approved . Thirdly
he said if you look on the third page of the revenues second to the last
number the transfer from the general the 1 . 24 million has been in effect
since the beginning of March . We were able to make changes in the budget
without changing that number. He said we couldn't change that number and
we remained up 6% in revenues, which is good . Mogle said that Scott and
Sue stay on top of their budget and he is very proud of them for doing a
good job .
Dave Mogle also noted that Club will have its own budget lines. Information
regarding the Club may show up twice in the budget because of this however
at any given time we will be able to see how Club is doing .
Rec Center Update
Dave Mogle stated that they are working on getting the rental unit ready so
we can turn the pre-school over to it. He is also getting a punch list together
on what needs to be patched up on the building such as the pool area .
He noted that the board approved the software update . He said we were
going to use the photo-ID software they have now and that would knock off
about three thousand dollars of the purchase price .
He also stated that we would have a grand opening in the fall and that would
be after all the improvements were done .
New Business•
Park District Formation Discussion - Previous discussions with Bob
Pilmer earlier in the meeting.
Board briefly discusses what it would take to get on referendum and getting
a board of commissions. Deb Horaz noted that this will take several years
and it'll have to go before a judge to discuss boundaries. It is in a very
preliminary state right now.
Park Memorial Proposal
Dave Mogle discussed with Mayor Burd about putting a memorial for the
Plocher family in Town Square Park. He asked the board if they were in favor
of setting up a memorial fund for the family. He noted that it would be
audited and scrutinized very closely . After some discussion the board felt it
would be better if the family should set up the fund however they gave ideas
of possibly a fountain for kids to run through that would be wheelchair
accessible or to put up a living wall with plants . Ken Koch said that he was
open to the possibilities and getting some research on it.
3
Whispering Meadows Park Storm Sewer Project
Dave Mogle said this needs approval . Bid results would be made available by
staff on a necessary storm sewer installation in the park, which is currently
under construction . Staff would be recommending the lowest responsible bid
and the City would be reimbursing for half.
Ken Koch asked for a motion to award a contract to superior for excavating
LLC for the construction of Whispering Meadow Park Storm Sewer in the
amount of $44, 206 .45 . Vickie made the motion and Sedgwick seconded the
motion . The motion was approved by roll call : Koch -Yes; Sedgwick-Yes ;
Horaz-Yes ; & Coveny-Yes
Renorts•
Directors Report
Y, OSLAD Grant
Dave Mogle said that we got the grant and there was a press release .
Everyone was very happy about that he said .
2, Athletic Field Scheduling
Dave Mogle stated that the staff ran into a situation and that from here
on out one guy will be the master scheduler and that person would be Tim
Evans with Sue Swithin as his back up . Tim will have to check with Scott
to see if fields are playable , Sleezer said that it is difficult to make
schedule changes and that he needs 24 to 48 hours to reschedule games
unless it is a tournament weekend . He mentioned that Tim is doing a
great job and he was lucky to have him on the staff.
Ken Koch would like to see fields being played especially if they're sitting
empty. Mogle said that they do have to know if teams are using other
fields other than what they were scheduled for.
3. HOOVER
Dave Mogle stated that he and Laura met with Jason Petitt and talked
about the agreement. He said that Jason thought there was too much in
the active area and it takes away the national passive park area . Mogle
said that if we don't have what we want on the plan now we might not get
in it down the road .
Jason would like to see us move our layout around in the southwest area
where people would be driving in . He wanted that to remain a passive
area . Also Jason felt that the lights were too close to the camping area .
Mogle said that he wanted to leave the lights in as an option for some
time down the road .
Sleezer said that we don't need anyone telling us where our stuff has to
go . It's our 80 acres he said we should be able to do with it what we want
and that we have a handle on it.
Mogle said that he was going to go to Jason and tell him that we don't
want to drop anything out of our plan , He wants him to know however
that we are willing to work with him and that we are looking at many
years on getting some of the amenities into the park. He said he wants to
4
try and avoid redoing the plan however he was willing to if it meant
showing we were willing to work with them .
Additional Business:
Youth Optimist Club
Dave Mogle noted that the Youth Optimist Club has paid the reservation
amount of $250 and a deposit amount of $ 100 and they were going to go in
front of the City Council and ask for a sponsorship, which means they would
be asking for a refund on the reservation amount.
He stated that City Council wants us to work with the Optimist Club and see
it grown . He said unless the City is sponsoring the events these groups, as
noble as they are, they should be paying something to the City to offset their
expenses.
He said that they are not asking yet for a sponsorship but it may be coming .
This is just information only.
Stone Fire
Dave Mogle mentioned that at the Administration Park Board Meeting that
they recommended we deny the festival Stone Fire Restaurant wanted to
hold . He said that they would be rewriting the policy on festivals because
there were huge holes in it.
Adjournment for Executive Session :
Ken Koch asked for a motion to suspend the regular meeting and enter into
executive session at 10 : 11 pm . Vickie made the motion and Kelly seconded
the motion . Roll Call : Ken Koch-Yes, Debbie Horaz-Yes & Vickie Coveny-Yes
Ken Koch asked for a motion to adjourn the executive session and reconvene
the regular meeting at 10 : 30 pm . Roll Call : Ken Koch-Yes, Debbie Horaz-Yes
& Vickie Coveny-Yes
Adjournment:
Ken Koch asked for a motion to adjourn the regular session at 10 : 25 . Ken
made the motion and Deb seconded the motion . The motion was
unanimously approved by voice vote .
Next Meeting : May 22"d, 2008
Minutes Respectfully Submitted By :
Jamie Cheatham
5
YORKVILLE PARK AND RECREATION
CASH ANALYSIS
AS OF MAY 2212008
FISCAL YEAR 08/09
Ending Bank Balances
May June July August September October November December January February March April
2008 2008 2008 2008 2008 2008 2008 2008 2009 2009 2009 2009
Money
Mazket
Account
Money
Market
Checking
Account
Month $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total:
PARKSPAYROLL
IST PAY $17,462.64
2ND PAY
3RD PAY
Month Total $17,462.64 1 $0.00 1 $0.00 $0.00 $0.00 1 $0.00 $0.00 1 $0.00 $0.00 $0.00 $0.00 $o.0o
RECREATION PAYROLL
IST PAY $25,227.26
2ND PAY
3RD PAY
Month Total $25,227.26 $0.00 1 $0.00 1 $0.00 1 $0.00 $0.00 1 $0.00 1 $0.00 $0.00 $0.00 $0.00
Grand Total $42,689.90 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
DATE : 05/ 16 / 08 UNITED CITY OF YORKVILLE PAGE : 1
TIME : 11 : 46 : 41 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/ BEFORE 05 /22 /2006
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
ALLSTAR ALL STAR SPORTS INSTRUCTION
081234 03 / 14 / 08 01 BASKETBALL , PARENT/TOT 79 - 650 - 50 - 00 - 5150 00404164 03 / 14 / 08 4 , 797 . 50
SALARIES - INSTRUCTOR CONTR
02 SOCCER , T-BALL , FOOTBALL * * COMMENT * *
INVOICE TOTAL : 4 , 797 . 50
VENDOR TOTAL : 4 , 797 . 50
ALSCAR AL ' S CAR CARE LLC
2555 05 / 05 / 08 01 BATTERY & DOOR SWITCH REPAIR 79 - 650 - 62 - 00 - 5409 00404305 05 / 22 / 08 128 . 85
MAINTENANCE -VEHICLES
INVOICE TOTAL : 128 . 85
VENDOR TOTAL : 128 . 85
AMREDCR AMERICAN RED CROSS OF GREATER
050108 05 / 01 / 08 01 ANNUAL RENEWAL 79 - 650 - 64 - 00 - 5604 00404271 05 /22 / 06 425 . 00
TRAINING AND CONFERENCES
INVOICE TOTAL : 425 . 00
VENDOR TOTAL : 425 . 00
ARAMARK ARAMARK UNIFORM SERVICES
610 - 6249069PR 04 /29 / 08 01 MAY UNIFORMS 79 - 610 - 62 - 00 - 5421 05 /22 / 08 39 . 20
WEARING APPAREL
INVOICE TOTAL : 39 . 20
610 - 6255095PR 05 / 06 / 08 01 MAY UNIFORMS 79 - 610 - 62 - 00 - 5421 05 /22 / 08 39 . 20
WEARING APPAREL
INVOICE TOTAL : 39 . 20
VENDOR TOTAL : 78 . 40
ATTLONG AT&T LONG DISTANCE
828932136 - 0508PR 05 / 15 / 08 01 APRIL SERVICE 79 - 650 - 62 - 00 - 5437 05/22 / 08 35 . 59
TELEPHONE/ INTERNET
INVOICE TOTAL : 35 . 59
VENDOR TOTAL : 35 . 59
DATE : 05 / 16 / 08 UNITED CITY OF YORKVILLE PAGE : 2
TIME : 11 : 46 : 41 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 05 /22 / 2008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT -
BBOGC BLACKBERRY OAKS GOLF COURSE
129631 05/ 02 / 08 01 GOLF & CARTS 79 - 650 - 65 - 00 - 5827 00404294 05 / 22 / 08 8 , 008 . 00
GOLF OUTING EXPENSES
INVOICE TOTAL : 8 , 008 . 00
VENDOR TOTAL : 8 , 008 . 00
BURRIS BURRIS EQUIPMENT CO .
010408 01/ 04 / 08 01 CREDIT 79 - 610 - 62 - 00 - 5408 00404311 05 / 22 / 08 - 71 . 02
MAINTENANCE - EQUIPMENT
INVOICE TOTAL : - 71 . 02
RS02821 04 /25 / 08 01 FIRST PRO AERATOR 79 - 610 - 62 - 00 - 5408 00404311 05 / 22 / 08 500 . 00
MAINTENANCE - EQUIPMENT
INVOICE TOTAL : 500 . 00
VENDOR TOTAL : 428 . 98
CARSDELL CARSON - DELLOSA PUBLISHING
313266 04 /24 / 08 01 BOOKS 79 - 650 - 65 - 00 - 5803 00404297 05 / 22 / 06 62 . 90
PROGRAM EXPENSES
INVOICE TOTAL : 62 . 90
VENDOR TOTAL : 62 . 90
COWS CDW GOVERNMENT INC .
KGV8619 04 / 30 / 08 01 CAMCORDER & CASE 79 - 650 - 65 - 00 - 5805 00404141 05 / 22 / 08 892 . 99
RECREATION EQUIPMENT
INVOICE TOTAL : 892 . 99
VENDOR TOTAL : 892 . 99
CENSOD CENTRAL SOD
INV452 04 / 18 / 08 01 SOD 79 - 610 - 62 - 00 - 5417 05 /22 / 08 46 . 50
MAINTENANCE - PARKS
INVOICE TOTAL : 46 . 50
VENDOR TOTAL : 46 . 50
DATE : 05 / 16 / 08 UNITED CITY OF YORKVILLE PAGE : 3
TIME : 11 : 46 : 42 DETAIL BOARD REPORT
ID : AP441000 . W0W
INVOICES DUE ON/BEFORE 05 /22 / 2008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
CEOPROD CEO PRODUCTIONS
050108 05 / 01/ 08 01 MUSIC UNDER THE STARS 79 - 650 - 65 - 00 - 5803 00404301 05 /22 / 08 750 . 00
PROGRAM EXPENSES
INVOICE TOTAL : 750 . 00
VENDOR TOTAL : 750 . 00
CHEATHAM JAMIE L . CHEATHAM
3015 05 / 01/ 08 01 04 /24 / 08 MEETING MINUTES 79 - 650 - 50 - 00 - 5155 05 /22 / 08 170 . 63
SALARIES - RECORDING SECRET
INVOICE TOTAL : 170 . 63
VENDOR TOTAL : 170 . 63
COY CITY OF YORKVILLE
043008 04 / 30 / 08 01 FUND OVERAGES TRANSFER 79 - 000 - 99 - 00 - 9973 05 / 22 / 08 2 , 153 . 31
TRANSFER TO LAND ACQUISITI
INVOICE TOTAL : 2 , 153 . 31
VENDOR TOTAL : 2 , 153 . 31
CROWNTRO CROWN TROPHY
8108 05 / 06 / 08 01 ENGRAVED SOCCER MEDALS 79 - 650 - 65 - 00 - 5803 00404172 05 / 22 / 08 320 . 85
PROGRAM EXPENSES
INVOICE TOTAL : 320 . 85
VENDOR TOTAL : 320 . 85
DOMESTIC DOMESTIC UNIFORM RENTAL
043108 - PR 05/ 13 / 08 01 APRIL UNIFORMS 79 - 610 - 62 - 00 - 5421 05 / 22 / 08 198 . 00
WEARING APPAREL
INVOICE TOTAL : 198 . 00
VENDOR TOTAL : 198 . 00
EEI ENGINEERING ENTERPRISES , INC .
DATE : 05 / 16 / 08 UNITED CITY OF YORKVILLE PAGE : 4
TIME : 11 : 46 : 42 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 05 / 22 / 2008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
EEI ENGINEERING ENTERPRISES , INC .
43349 04 / 25 / 08 01 YORKVILLE DAM PROJECT PHASE 2 79 - 610 - 62 - 00 - 5405 05 /22 / 08 2 , 352 . 50
PARK CONTRACTUAL
INVOICE TOTAL : 2 , 352 . 50
VENDOR TOTAL : 2 , 352 . 50
EHLELAWN EHLERS LAWN & RECREATION , INC .
042908 04 /29 / 08 01 JOHN DEERE TRACTOR 22 - 610 - 75 - 00 - 7015 00404098 05 /22 / 08 14 , 500 . 00
EQUIPMENT
INVOICE TOTAL : 14 , 500 . 00
VENDOR TOTAL : 14 , 500 . 00
FAYM MICHELLE FAY
050508 04 /25 / 08 01 MEAL REIMBURSEMENT 79 - 650 - 64 - 00 - 5605 05 /22 / 08 59 . 85
TRAVEL EXPENSE
INVOICE TOTAL : 59 . 85
VENDOR TOTAL : 59 . 85
GOLDMEDA GOLD MEDAL PRODUCTS
187528 04 /24/ 08 01 POPSICLES , COOKIES , CANDY , 79 - 650 - 65 - 00 - 5828 05 / 22 / 08 455 . 25
CONCESSIONS
02 PRETEZLES , CHEESE , * * COMMENT * *
INVOICE TOTAL : 455 . 25
187978 05 / 07/ 08 01 CONCESSION FOOD 79 - 650 - 65 - 00 - 5828 05 /22 / 08 407 . 50
CONCESSIONS
INVOICE TOTAL : 407 . 50
VENDOR TOTAL : 862 . 75
GRAFD DANIEL K . GRAF
042408 04 /24 / 08 01 REFEREE 79 - 650 - 50 - 00 - 5150 05/ 22 / 08 80 . 00
SALARIES - INSTRUCTOR CONTR
INVOICE TOTAL : 80 . 00
VENDOR TOTAL : 80 . 00
DATE : 05 / 16 / 08 UNITED CITY OF YORKVILLE PAGE : 5
TIME : 11 : 46 : 42 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 05 /22 /2008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
HENRICKS HENRICKSEN
405456 04 / 15 / 08 01 OVERFILE 79 - 610 - 75 - 00 - 7003 00404089 05 / 22 / 08 361 . 40
OFFICE EQUIPMENT
INVOICE TOTAL : 361 . 40
VENDOR TOTAL : 361 . 40
HUTHM MARK A . HUTH
042408 04 / 24 / 08 01 REFEREE 79 - 650 - 50 - 00 - 5150 05 / 22 / 08 80 . 00
SALARIES - INSTRUCTOR CONTR
INVOICE TOTAL : 80 . 00
050108 05 / 01/ 08 01 REFEREE 79 - 650 - 50 - 00 - 5150 05 / 22 / 08 80 . 00
SALARIES - INSTRUCTOR CONTR
INVOICE TOTAL : 80 . 00
VENDOR TOTAL : 160 . 00
INTEWARE INTEGRATED WAREHOUSE SYSTEMS
7019 04/29/ 08 01 SALT SHED SHELVING 79 - 610 - 65 - 00 - 5804 00404090 05 / 22 / 08 825 . 00
OPERATING SUPPLIES
INVOICE TOTAL : 825 . 00
VENDOR TOTAL : 825 . 00
IPRA ILLINOIS PARK & RECREATION
53527 03 / 11/ 08 01 PLAYGROUND SAFETY TESTING 79 - 610 - 64 - 00 - 5604 00404114 05 / 22 / 08 555 . 00
TRAINING & CONFERENCE
INVOICE TOTAL : 555 . 00
53533 03 / 11/ 08 01 PLAYGROUND SAFETY TESTING 79 - 610 - 64 - 00 - 5604 00404114 05 / 22 / 08 555 . 00
TRAINING & CONFERENCE
INVOICE TOTAL : 555 . 00
53534 03 / 11/ 08 01 PLAYGROUND SAFETY TESTING 79 - 610 - 64 - 00 - 5604 00404114 05 / 22 / 08 555 . 00
TRAINING & CONFERENCE
INVOICE TOTAL : 555 . 00
DATE : 05 / 16 / 08 UNITED CITY OF YORKVILLE PAGE : 6
TIME : 11 : 46 : 43 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 05 /22 /2008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
IPRA ILLINOIS PARK & RECREATION
53535 03 / 11/ 08 01 PLAYGROUND SAFETY TESTING 79 - 610 - 64 - 00 - 5604 00404114 05/22 / 08 555 . 00
TRAINING & CONFERENCE
INVOICE TOTAL : 555 . 00
VENDOR TOTAL : 2 , 220 . 00
IPRCB ILLINOIS PARK & RECREATION
051408 05/ 14 / 08 01 CPRP CERTIFICATION RENEWAL 79 - 650 - 64 - 00 - 5600 05 /22 / 08 25 . 00
DUES
INVOICE TOTAL : 25 - 00
VENDOR TOTAL : 25 . 00
KCRECORD KENDALL COUNTY RECORD
043008PR 04 / 30 / 08 01 SEASONAL EMPLOYEMENT AD 79 - 610 - 65 - 00 - 5804 05 /22 / 08 46 . 27
OPERATING SUPPLIES
INVOICE TOTAL : 46 . 27
VENDOR TOTAL : 46 . 27
KENPRINT ANNETTE M . POWELL
16230 05 / 05 / 08 01 500 BUSINESS CARDS 79 - 650 - 65 - 00 - 5804 05/22 / 08 83 . 00
OPERATING SUPPLIES
INVOICE TOTAL : 83 . 00
VENDOR TOTAL : 83 . 00
KOPYKAT ROPY KAT COPIER
26790 04/28 / 08 01 FEB - APRIL COPY CHARGES 79 - 650 - 62 - 00 - 5410 00404303 05 /22 / 08 558 . 94
MAINTENANCE-OFFICE EQUIPME
INVOICE TOTAL : 558 . 94
26797 04 /28 / 08 01 FEB - APRIL COPY CHARGES 79 - 650 - 62 - 00 - 5410 00404303 05 /22 / 08 104 . 99
MAINTENANCE-OFFICE EQUIPME
INVOICE TOTAL : 104 . 99
VENDOR TOTAL : 663 . 93
DATE : 05 / 16 / 08 UNITED CITY OF YORKVILLE PAGE : 7
TIME : 11 : 46 : 43 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 05 / 22 / 2008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
MENLAND MENARDS - YORKVILLE
26569 04 /21 / 08 01 TOGGLE BOLTS , RAGS 79 - 610 - 62 - 00 - 5408 05 /22 / 08 10 . 57
MAINTENANCE - EQUIPMENT
INVOICE TOTAL : 10 . 57
26616 04 /21 / 08 01 DRILL BITS 79 - 610 - 65 - 00 - 5815 05 /22 / 08 13 . 98
HAND TOOLS
INVOICE TOTAL : 13 . 98
27200 04 / 24 / 08 01 HOLESAW SET 79 - 610 - 65 - 00 - 5824 05 /22 / 08 10 . 69
CHRISTMAS DECORATIONS
INVOICE TOTAL : 10 . 69
27208 04 /24 / 08 01 CORD REEL WITH STAND 79 - 610 - 65 - 00 - 5804 05 /22 / 08 6 . 99
OPERATING SUPPLIES
INVOICE TOTAL : 6 . 99
27213 04 /24 / 08 01 SOCKET ADAPTERS 79 - 610 - 65 - 00 - 5824 05 /22 / 08 5 . 16
CHRISTMAS DECORATIONS
INVOICE TOTAL : 5 . 16
27218 04 / 24 / 08 01 CAR WASH 79 - 610 - 65 - 00 - 5804 05 /22 / 08 10 . 54
OPERATING SUPPLIES
INVOICE TOTAL : 10 . 54
27475 04 /25 / 08 01 FLAT WASHERS , DRIVE SET 79 - 610 - 65 - 00 - 5804 05 /22 / 08 8 . 78
OPERATING SUPPLIES
INVOICE TOTAL : 8 . 78
28116 04 /28 / 08 01 LAGS 79 - 610 - 62 - 00 - 5408 05 /22 / 08 2 . 38
MAINTENANCE - EQUIPMENT
INVOICE TOTAL : 2 . 38
28117 04 /28 / 08 01 LIGHTBULBS 79 - 610 - 62 - 00 - 5408 05 /22 / 08 15 . 97
MAINTENANCE-EQUIPMENT
INVOICE TOTAL : 15 . 97
DATE : 05 / 16/ 08 UNITED CITY OF YORKVILLE PAGE : 8
TIME : 11 : 46 : 44 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 05 /22 /2008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
MENLAND MENARDS - YORKVILLE
28281 04 / 29 / 08 01 CONCRETE MIX , SCREWS 79 - 610 - 65 - 00 - 5604 05/22 / 08 16 . 58
OPERATING SUPPLIES
INVOICE TOTAL : 16 . 58
28593 - 06 04 / 30 / 08 01 FRAMES 79 - 000 - 14 - 00 - 1403 05 /22 / 08 54 . 00
PREPAID EXPENSE - GOLF OUT
INVOICE TOTAL : 54 . 00
28735 05 / 01/ 08 01 NUTS , BOLTS , HEXBOLTS 79 - 610 - 62 - 00 - 5408 05 /22 / 08 7 . 26
MAINTENANCE - EQUIPMENT
INVOICE TOTAL : 7 . 26
28737 05/ 01/ 08 01 SEED GERANIUM 79 - 650 - 65 - 00 - 5827 05 /22 / 08 26 . 75
GOLF OUTING EXPENSES
INVOICE TOTAL : 26 . 75
28742 05 / 01/ 08 01 CEMENT , RATCHET TIEDOWNS 79 - 610 - 65 - 00 - 5804 05 /22 / 08 57 . 25
OPERATING SUPPLIES
INVOICE TOTAL : 57 . 25
30145 05 / 07 / 08 01 22 FRAMES 79 - 650 - 65 - 00 - 5803 00404322 05 / 22 / 08 175 . 78
PROGRAM EXPENSES
INVOICE TOTAL : 175 . 78
VENDOR TOTAL : 422 . 68
MUNNSM MUNNS , MARTY
050608 05 / 06 / 08 01 REFEREE 79 - 650 - 50 - 00 - 5150 05 / 22 / 08 80 . 00
SALARIES - INSTRUCTOR CONTR
INVOICE TOTAL : 80 . 00
VENDOR TOTAL : 80 . 00
MURRAYER NORMAN C . MURRAY
061308 05 / 14 / 08 01 MUSIC UNDER THE STARS JUNE 13 79 - 650 - 65 - 00 - 5803 00404298 05 /22 / 08 1 , 100 . 00
PROGRAM EXPENSES
DATE : 05 / 16 / 08 UNITED CITY OF YORKVILLE PAGE : 9
TIME : 11 : 46 : 44 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/ BEFORE 05 / 22 /2008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
MURRAYBR NORMAN C . MURRAY
061308 05 / 14 / 08 02 BAND FEE * * COMMENT * * 00404298 05 /22 / 06
INVOICE TOTAL : 1 , 100 . 00
062708 05 / 14 / 08 01 MUSIC UNDER THE STARS JUNE 27 79 - 650 - 65 - 00 - 5803 00404298 05 /22 / 08 900 . 00
PROGRAM EXPENSES
02 BAND FEE * * COMMENT * *
INVOICE TOTAL : 900 . 00
071108 05 / 14/ 08 01 MUSIC UNDER THE STARS JULY 11 79 - 650 - 65 - 00 - 5803 00404298 05 / 22 / 08 1 , 100 . 00
PROGRAM EXPENSES
02 BAND FEE * * COMMENT * *
INVOICE TOTAL : 1 , 100 . 00
082208 05 / 14 / 08 01 MUSIC UNDER THE STARS AUG 22 79 - 650 - 65 - 00 - 5803 00404298 05 /22 / 08 1 , 050 . 00
PROGRAM EXPENSES
02 BAND FEE * * COMMENT * *
INVOICE TOTAL : 1 , 050 . 00
VENDOR TOTAL : 4 , 150 . 00
MYERSP PAT MYERS
072508 05 / 14 / 08 01 MUSIC UNDER THE STARS JULY 25 79 - 650 - 65 - 00 - 5803 00404299 05 / 22 / 08 750 . 00
PROGRAM EXPENSES
02 BAND FEE * * COMMENT * *
INVOICE TOTAL : 750 . 00
VENDOR TOTAL : 750 . 00
OFFWORK OFFICE WORKS
136048 04 /25 / 08 01 TYPE WRITER TAPE 79 - 650 - 65 - 00 - 5802 05 /22 / 08 50 . 97
OFFICE SUPPLIES
INVOICE TOTAL : 50 . 97
136514 05 / 05 / 08 01 BADGES , RUBBERBANDS , BINDERS 79 - 650 - 65 - 00 - 5803 05 /22 / 08 29 . 66
PROGRAM EXPENSES
INVOICE TOTAL : 29 . 68
VENDOR TOTAL : 80 . 65
DATE : 05 / 16 / 08 UNITED CITY OF YORKVILLE PAGE : 10
TIME : 11 : 46 : 44 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 05 /22 / 2008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
OLEARYM MARTIN J . O ' LEARY
042908 04 / 29 / 08 01 REFEREE 79 - 650 - 50 - 00 - 5150 05 / 22 / 08 80 . 00
SALARIES - INSTRUCTOR CONTR
INVOICE TOTAL : 80 . 00
VENDOR TOTAL : 80 . 00
OLSONA ALAN OLSON
042908 04 / 29 / 08 01 REFEREE 79 - 650 - 50 - 00 - 5150 05 / 22 / 08 80 . 00
SALARIES - INSTRUCTOR CONTR
INVOICE TOTAL : 80 . 00
VENDOR TOTAL : 80 . 00
ORIENTAL ORIENTAL TRADING CO INC
624173006 - 01 04 /25/ 08 01 DESIGN YOUR OWN KITE KITS 79 - 650 - 65 - 00 - 5803 00404282 05 / 22 / 08 165 . 20
PROGRAM EXPENSES
INVOICE TOTAL : 165 . 20
VENDOR TOTAL : 165 . 20
PALZER PALZER ENTERPRISES LTD .
043008 04/30/ 08 01 GOLF OUTING SIGNS 79 - 000 - 14 - 00 - 1403 00404291 05 /22 / 08 325 . 00
PREPAID EXPENSE - GOLF OUT
INVOICE TOTAL : 325 . 00
VENDOR TOTAL : 325 . 00
PEPSI PEPSI - COLA GENERAL BOTTLE
8134212322 05 / 02 / 08 01 POP , GATORADE 79 - 650 - 65 - 00 - 5828 05 /22 / 08 360 . 75
CONCESSIONS
INVOICE TOTAL : 360 . 75
VENDOR TOTAL : 360 . 75
R0000434 BRIAN SHEFFER
DATE : 05 / 16 / 08 UNITED CITY OF YORKVILLE PAGE : 11
TIME : 11 : 46 : 45 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 05 / 22 / 2008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
R0000434 BRIAN SHEFFER
38522 04 / 30 / 08 01 ACTIVITY REGISTRATION REFUND 79 - 650 - 65 - 00 - 5841 05 / 22 / 08 50 . 00
PROGRAM REFUND
INVOICE TOTAL : 50 . 00
VENDOR TOTAL : 50 . 00
RALPHS RALPH ' S PLACE
365889 05 / 02 / 08 01 GOLF OUTING LUNCH , DINNER & 79 - 650 - 65 - 00 - 5827 00404295 05 / 22 / 08 9 , 484 . 57
GOLF OUTING EXPENSES
02 BEVERAGES * * COMMENT * *
INVOICE TOTAL : 9 , 484 . 57
VENDOR TOTAL : 9 , 484 . 57
REINDERS REINDERS , INC .
1197716 - 00 04 /29 / 08 01 KNOB - GRIP 79 - 610 - 62 - 00 - 5408 05 /22 / 08 55 . 92
MAINTENANCE - EQUIPMENT
INVOICE TOTAL : 55 . 92
VENDOR TOTAL : 55 . 92
ROCKITPR ROCK- IT PRODUCTIONS , INC
SP70465 04 / 28 / 08 01 TODDLER & KID ROCK CLASSES 79 - 650 - 50 - 00 - 5150 00404288 05 /22 / 08 507 . 00
SALARIES - INSTRUCTOR CONTR
INVOICE TOTAL : 507 . 00
VENDOR TOTAL : 507 . 00
RUSSPOWE RUSSO POWER EQUIPMETN INC .
231103 04 /29 / 08 01 BLOWER 79 - 610 - 65 - 00 - 5815 00404092 05 /22 / 08 365 . 00
HAND TOOLS
INVOICE TOTAL : 365 . 00
VENDOR TOTAL : 365 . 00
SCHNITZR RANDY J . SCHNITZ
DATE : 05 / 16 / 08 UNITED CITY OF YORKVILLE PAGE : 12
TIME : 11 : 46 : 45 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 05 / 22 /2008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
SCHNITZR RANDY J . SCHNITZ
050608 05 / 06 / 08 01 REFEREE 79 - 650 - 50 - 00 - 5150 05 /22 / 08 80 . 00
SALARIES - INSTRUCTOR CONTR
INVOICE TOTAL : 80 . 00
VENDOR TOTAL : 80 . 00
SERVICE SERVICE PRINTING CORPORATION
19648 04 /25 / 08 01 9 , 200 2008 SUMMER CATALOGS 79 - 650 - 62 - 00 - 5603 00404304 05 /22 / 08 7 , 802 . 36
PUBLISHING/ADVERTISING
INVOICE TOTAL : 7 , 802 . 36
VENDOR TOTAL : 7 , 802 . 36
SMOCKT SMOCK , TAMMY
050608 05 / 06 / 08 01 BAGELS , JUICE 79 - 650 - 65 - 00 - 5803 05 /22 / 08 12 . 66
PROGRAM EXPENSES
INVOICE TOTAL : 12 . 66
VENDOR TOTAL : 12 . 66
SPRTFLD SPORTSFIELDS , INC .
208255 04 / 24 / 08 01 TURFACE 79 - 610 - 62 - 00 - 5417 00404290 05 / 22 / 08 5 , 340 . 72
MAINTENANCE - PARKS
INVOICE TOTAL : 5 , 340 . 72
VENDOR TOTAL : 5 , 340 . 72
SSWORLD S & S WORLDWIDE , INC .
5915609 04 /22 / 08 01 LACING BEADS 79 - 650 - 65 - 00 - 5803 05 /22 / 08 9 . 99
PROGRAM EXPENSES
INVOICE TOTAL : 9 . 99
VENDOR TOTAL : 9 . 99
SWANK SWANK MOTION PICTURES
DATE : 05 / 16 / 08 UNITED CITY OF YORKVILLE PAGE : 13
TIME : 11 : 46 : 45 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 05/ 22 / 2008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
SWANK SWANK MOTION PICTURES
RG 0703489 05 / 14 / 08 01 MOVIE NIGHT MOVIE RENTAL FEES 79 - 650 - 65 - 00 - 5803 00404300 05 / 22 / 08 763 . 00
PROGRAM EXPENSES
INVOICE TOTAL : 763 . 00
VENDOR TOTAL : 763 . 00
WINDCREK WINDING CREEK NURSERY , INC
139750 04 / 30 / 08 01 SHADE TREES 79 - 610 - 75 - 00 - 7701 00404091 05 / 22 / 08 21400 . 00
FLOWERS/TREES
INVOICE TOTAL : 2 , 400 . 00
VENDOR TOTAL : 2 , 400 . 00
YORKACE YORKVILLE ACE & RADIO SHACK
118197 04 /28 / 08 01 PLUG - INS , DUSTER, BATTERIES 79 - 650 - 62 - 00 - 5408 05/22 / 08 32 . 94
MAINTENANCE SUPPLIES
INVOICE TOTAL : 32 . 94
118252 04 / 30 / 08 01 GRILL GOLF PRIZE 79 - 000 - 14 - 00 - 1403 00404292 05 /22 / 08 400 . 00
PREPAID EXPENSE - GOLF OUT
INVOICE TOTAL : 400 . 00
118358 05 / 05 / 08 01 SCREW 79 - 610 - 62 - 00 - 5408 05 / 22 / 08 0 . 28
MAINTENANCE - EQUIPMENT
INVOICE TOTAL : 0 . 28
118429 05 / 07 / 08 01 WEED SPRAY , PLUG- INS 79 - 650 - 62 - 00 - 5408 05 /22 / 08 22 . 96
MAINTENANCE SUPPLIES
INVOICE TOTAL : 22 . 96
VENDOR TOTAL : 456 . 18
YORKNAPA YORKVILLE NAPA AUTO PARTS
831670 04 / 02 / 08 01 AIR FILTER , OIL 79 - 610 - 62 - 00 - 5408 05 / 22 / 08 37 . 69
MAINTENANCE - EQUIPMENT
INVOICE TOTAL : 37 . 69
DATE : 05 / 16 / 08 UNITED CITY OF YORKVILLE PAGE : 14
TIME : 11 : 46 : 46 DETAIL BOARD REPORT
ID : AP441000 . WOW
INVOICES DUE ON/BEFORE 05/22 / 2008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT
YORKNAPA YORKVILLE NAPA AUTO PARTS
833100 04 / 12 / 08 01 NUTS 79 - 610 - 62 - 00 - 5408 05 / 22 / 08 3 . 45
MAINTENANCE - EQUIPMENT
INVOICE TOTAL : 3 . 45
833197 04 / 14 / 08 01 CONNECTOR 79 - 610 - 62 - 00 - 5408 05/22 / 08 8 . 07
MAINTENANCE - EQUIPMENT
INVOICE TOTAL : 8 . 07
833700 04 / 17 / 08 01 FUSES 79 - 610 - 62 - 00 - 5408 05 / 22 / 08 9 . 56
MAINTENANCE - EQUIPMENT
INVOICE TOTAL : 9 . 56
VENDOR TOTAL : 58 . 77
YORKPDPC YORKVILLE POLICE DEPT .
051408 - PR 05 / 14 / 08 01 PARKS BACKGROUND CHECKS 79 - 610 - 65 - 00 - 5804 05 / 22 / 08 40 . 00
OPERATING SUPPLIES
02 REC BACKGROUND CHECK 79 - 650 - 65 - 00 - 5803 20 . 00
PROGRAM EXPENSES
INVOICE TOTAL : 60 . 00
VENDOR TOTAL : 60 . 00
TOTAL ALL INVOICES : 74 , 677 . 65
MEMORANDUM
TO : Yorkvi Park Board
FROM: Dave , Director of Parks and Recreation
RE: Old Business
DATE: May 19, 2008
REC CENTER UPDATE
Staff will give a report on progress since the May 10 Park Board meeting including the outcome
of membership meetings which will conclude this week. Materials attached include a corrected
copy fee structure (typo in original), membership contract, waiver form, and suggestion form.
REC CENTER PHONE SYSTEM QUOTE
Staff will present quotes on phone system upgrades for the REC Center and recommend
approval.
HOOVER AGREEMENT UPDATE
The concept plan is the area of most discussion in talks with the Forest Preserve at this time..
Following our last park board meeting, it was communicated to the Forest Preserve District that
the park board does not wish to drop any features in the current version. We are willing to move
the locations of certain features, within reason, to fit more positively into the total overall site.
Staff will report recent communications with the Forest Preserve District.
Fitness for Our Community
RFC Center Members enjoy full access to the REC Center.
Y
Your membership pass provides you with the tools to build
° and maintain a healthy, family lifestyle.
YORKVILLE i REATIQN DEPARTMENT 202 East Countryside Parkway Yorkville, Illinois 630.553.2582'
i
MEMBERSHIP DESCRIPTIONS
Individual: Adult, High School (14 and over) e - e - • a ilia lit,
Family: Persons living in the same household
Family of 2: No more than 2 adults over the age of 18 on
one membership, living in the same ® ,
household m
Senior: Persons 62 and over
Senior (2): No more than 2 adults, 62 or over, on one BASIC MEMBERSHIP
membership, living in the same household Access to track, open gym, lap pool, whirlpool, j
Student: Persons 24 and under attending school Kid'z Club
full-time; schedule must be provided Complimentary towel service
Track Only: *Track only members are allowed access to Personal Training available by appointment and fee
track and locker room only (towels not incl.) Exclusive member locker rooms—women's, men's,
Pool Only: * *Pool only members are allowed access to women/family, and men/family
the pool and locker room only (towels not Exclusive opportunity to purchase a group fitness class
incl.)
punch card to be used for drop-in fitness classes at
select times, (first come, first serve basis):
Members 13 and under must attend with an adult Group Power, Indoor Cycle, Aqua Aerobics,
member, someone 18 or older. Step It Up, Core & More, Senior Fit, and Club Flex.
*These classes are only available for Premier and
BASIC MEMBERSHIP FEES Basic Members.
RESIDENT Discount prices on wellness classes such as Yoga,
Membership t Year 3 Months Monthly Pymt Pilates, Bike, Kick & Core. You must pre-register for
Adult Int. $480 $120 $40 these classes.
Family (2) $768 $192 $64 Exclusive use of the cardio and resistance equipment:
Child (add'I.) $60 $15 $5 Life Fitness recumbent bikes, Upright bikes,
Senior (62 and over) $420 $ 105 $35 cross trainer, treadmills, steppers, Precor equipment,
Senior (2) $600 $150 $50 Keiser spin bikes, Body Master equipment.
Student (Under 24) $240 $60 $20 Unlimited use of full line of free weights
Kid'z Club use available for Basic Members (child must
NON-RESIDENT be a member). Reservations required in advance, more
Membership 1 year 3 Months Monthly Pymt information available at front desk.
Adult Int. $576 $144 $48 Discount prices on swim classes
Family (2) $924 $231 $77
Child (addl.) $84 $21 $7 GROUP FITNESS PUNCH CARD
Senior (62 and over) $504 $126 $42 $50 ($2/class = 25 Classes)
Senior (2) $696 $174 $58 The Group Fitness Punch Card is available to purchase for
Student (Under 24) $288 $72 $24 Basic Members. This card is good for the following classes
(first come, first serve basis): Group Power, Indoor Cycle, Aqua
Aerobics, Step It Up, Core & More, Senior Fit, Club Flex.
*These classes are only available for Premier and Basic Members.
PRICES AND CLASS SCHEDULES ARE SUBJECT TO CHANGE. TO REGISTER CALL (630) 553-4357 OR ON LINE AT WWW.YORKVILLE.IL.US
202 East Countryside Parkway ( Yorkville, Illinois. 630.553.2562
Y RUILLE WTIO CDEPMM
PREMIER MEMBERSHIP FEES OTHER MEMBERSHIP OPTIONS
RESIDENT RESIDENT
Membership 1 Year 3 Months Monthly Pymt Membership 1 Year 3 Months Monthly Pymt.
Adult Int. $600 $150 $50 Track Only* $240 $60 $20
Family (2) $899 $225 $80 Pool Only* * $420 $105 $35
Child (add'I.) $60 $ 15 $5 (Pool Membership includes unlimited aqua classes).
Senior (62 and over) $528 $132 $44
Senior (2) $768 $192 $64 NON-RESIDENT
Student (Under 24) $360 $90 $30 Membership 1 Year 3 Months Monthly Pymt
Track Only* $288 $72 $24
NON-RESIDENT Pool Only* * $480 $120 $40
Membership 1 Year 3 Months Monthly Pymt. (Pool Membership includes unlimited aqua classes).
Adult Int. $696 $174 $58
Family (2) $1,080 $270 $96 Guest Pass with Member (limit 6 per year):
Child (add'I.) $84 $21 $7 Resident $8 / Non-Resident $10
Senior (62 and over) $600 $150 $50
Senior (2) $840 $210 $70 Trial Pass-1 Time (1 month): Resident $30 / Non-Resident $40
Student (Under 24) $432 $108 $36
GOVERNMENT/CORPORATE
PREMIER MEMBERSHIP MEMBERSHIP
Access to track, open gym, lap pool, whirlpool, Employees of businesses or government organizations who
Kid'z Club pay taxes to the United City of Yorkville are eligible for resident
Complimentary towel service rates by verifying proof of employment with company I.D. or
Personal training available by appointment and fee recent paycheck stub and photo I.D. In addition, businesses
Exclusive member locker rooms-women's, men's, who sign up five or more employees receive an additional
women/family, and men/family discount off the government/corporate membership rate,
Exclusive use of the cardio and resistance equipment: (must register entire group at same time).
Life Fitness recumbent bikes, upright bikes, cross
trainer, treadmills, steppers, Precor equipment, Keiser 1 -4 people
spin bikes, Body Master equipment Basic Membership $480/person
Unlimited use of full line of free weights. Premier Membership $600/ person
Complimentary use of unlimited member group fitness
drop-in classes (first come, first serve basis): 5 or more people
Group Power, Indoor Cycle, Aqua Aerobics, Step It Up, Basic Membership $420/person
Core & More, Senior Fit, and Club Flex. Premier Membership $528/person
*These classes are only available for Premier and Basis
Members. SERVICES / EDUCATION MEMBERSHIP
Complimentary use of unlimited wellness classes such 1 -4 people
as Yoga, Pilates, Bike, Kick & Core. You must pre- Basic Membership $420/person
register for these classes. Premier Membership $528/person
Kid'z Club use available for Premier Members (child must
be a member). Reservations required in advance, more 5 or more people
information available at front desk. Basic Membership $360/person
Discount prices on swim classes Premier Membership $480/person
PRICES AND CLASS SCHEDULES ARE SUBJECT TO CHANGE. TO OR ONLINE AT WWW.YORKVILLE.IL.US
202 East Countryside Parkway Yorkville, Illinois:' ( 630.553.2582
YOWILLE RERTION0 N&TMENT
REC CENTER POLICIES AND Kid'z Club Punch Card Fees
GENERAL INFORMATION (Used during group fitness and wellness classes only)
Summer Hours Kid'z Club Punch Card: $25 per card / $2 per visit per child
Monday-Thursday .......... ....................................5 am to 9 pm
Friday............................ ............................. .......5 am to 8 pm Premier Members and Basic Members: $2 per child per visit
Saturday no cost if child is a member
Sunday........ .................................. ....................9 am to 3 pm
*Closed July 4th and Sept. 1 st Same rules apply for Members, regarding reservations and
Kid'z Club rules.
Free Adult Orientation Session
This 45-minute session, which is not mandatory, is Non-Member Adults Participating in Adult
recommended for facility orientation and proper equipment Wellness Classes *
usage. Members must schedule their session register at the Any non-member adult participating in our wellness classes
front desk. All participants attending must have purchased a has the opportunity use our child care room. There will be a
membership. $2 charge for each child attending. A Kid'z Club Punch Card is
available to purchase for $25. Every visit is worth $2 per
Youth Orientation Session (Mandatory) punch. Reservations and Kid'z Club rules apply.
Premier and Basic Members, ages 14 and 15, freshmen and
sophomores, must enroll in this 45 minute session, which *Children may not be left unattended by members or adults
teaches proper fitness etiquette, safety, and rules. enrolled in a class. You must supervise your child if they are
Membership passes will not be activated until the session is not attending Kid'z Club or a class.
completed. All participants attending must have made an
appointment at the front desk. Personal Training
Members can enlist a Personal Trainer to help meet their
I(id'z Club fitness goals with more efficiency. Our certified Personal
Kid'z Club (Child Care) is available for all members and also Trainers will help you develop a detailed program based on your
available for adult participants in our wellness classes. goals. They'll keep you motivated and focused, whether your
Children ages newborn to 10 are accepted, there is a goal is to lose weight, increase strength, improve endurance,
maximum of 2 hours per visit. In order to maintain an train for an event, orjust to have more energy to do the things
adequate attendant/child ratio, advance reservations are you love!
required. Parents using Kid'z Club regularly may fill out a
"permanent" time reservation form, available at the front desk. Individual Training Fees*
Fitness Assessment (60 minutes) ....................................$45
A 2-hour notice is required for all reservations and 6 Sessions/ Person ................................ ......................$264
cancellations. At the first visit, parent/caregiver must 12 Sessions/ Person ......................................................$510
complete a child information/emergency release form. Ask 18 Sessions/Person ....................................................$738
the front desk staff for more information regarding rules and
regulations. Parents may not leave the building while child is in Small Group Training Packages*
Kid'z Club. 2 Clients/pkg. of 6........................................................$ 150
3-4 Clients/pkg. of 6 ....................................................$ 120
2 Clients/pkg. of 12 ............................................. .........$276
3-4 Clients/pkg. of 12 ..................................................$216
All prices are per person
PRICES AND CLASS SCHEDULES ARE SUBJECT TO CHANGE. TO REGISTER CALL 1630) 553-4357 OR ONLINE AT WWWYORI(VILLE.IL.US
i
202 East Countryside Parkway I Yorkville, Illinois 1 630.553.2582
Y
Snow Bird Policy RENTAL FEES
We have a Snow Bird option available for seniors (62 and over) We have rooms available to rent for meetings and sports
who have a yearly membership. Please contact the front desk practices. Please contact the office to make a reservation at
for more information. 630-553-2582. Rentals area subject to schedule availability.
Replacement/Reactivate Key Fobs/lD Cards Batting Cage/Golf Cage ....................................$35 per hour
There is a $5.00 replacement/reactivation cost for lost or Studio I & 2 ......................................................$55 per hour
stolen Key Fobs/ID Cards. Main Gym . ................................ ................... ....$65 per hour
Pool (exclusive use) ................... .......................$75 per hour
Payments
Memberships may be purchased by cash, check, Visa or
MasterCard. Annual memberships may choose monthly LOCKER RENTAL FEES
Electronic Funds Transfer (EFT) from a checking account. This Locker rental is available annually for members of the REC
annual membership automatically renews each year without Center. If you loose your locker key, there will be a $20
notice, on the "Anniversary Date", unless written notice of replacement cost.
cancellation is received at least thirty (30) days prior to the
anniversary date. Full Locker limited availabilt
ShortLocker . ........ ......................... .................... ..............$7
Adjustments to the membership payment will be made where
there is a change in membership price. Enrollment fee of $50,
one month payment and a voided check are
required during initial pass purchase. ;
Payment Policy
Payments for all REC Center related activities are
due before the activity or use begins. Payments
are made by cash, credit card, or check made fits
YOk2KVIlL�P4tRKS�IVDREATtO�i_bEPAR7M�NT
payable to The Yorkville Parks and Recreation
Dept. All payments must be made to a cashier,
and a receipt returned to customer. No payments
are allowed directly to staff except cashiers.
If you do not receive a receipt, please notify
the Recreation Superintendent immediately.
Department policies do not allow staff to accept . .
tips/gratuities or gifts. r
eF — lee
lee 1;
PRICES AND CLASS SCHEDULES ARE SUBJECT TO CHANGE. r_
Gz
TO OR ONLINE AT WWW.YORI(VILLE.IL.US
D 202 E. Countryside Pkwy., Yorkville, IL 60560 (630) 553-2582 (630) 553-2644 fax
Member ID # ❑ New ❑ Renewal ❑ Replacement/Upgrade
rommuiF=W4 ;;4; >0W f
MEMBERSHIP AGREEMENT
The Feasts] Equal credit Opportunity Act prohibits creditors tram discdminamg against credit applicants with respect to any aspect of aedittransaction on the basis of race, color, religion, national origin, sex or marital status, or age
(provided the applicant has the capacftyto o0mad). The agency that administers compliance with this law is to Federal Trade Commission, Equal Credit Opportunity,Washington o.C.205e0.
A . BUYER INFORMATION ONLY — TO BE FILLED OUT BY APPLICANT LEASE PRINT CLEARLY
Member's Last Name First Birthday Age Home Phone
( )
Buyer's Name (if different) Emergency Contact Phone
( )
Current Mailing Address _ City State Zip
Employer (or school enrolled in) Position How long? Work Phone
I elect to pay my monthly dues via: MEMBERSHIP TYPE:
Automatic Bank Draft (EFT) from my Checking Account or Credit Card (see below)
Paid in Full
B. PAYMENT INFORMATION: Today's date is _/ /_ Membership begins _/_/ and expires / /
This contract will automatically renew each you without notice, on the "Anniversary Date ', unless written notice of cancellation is received by you or the Rec
Center at least thirty (30) days prior to the anniversary date. The notice must be dated, signed, and witnessed by REC Center management or sent certified mail.
The "Anniversary Date" of this agreement is
(Initial)
The REC Center urges you and all members to obtain a physical examination
1. Additional person's who may attend under this membership agreement: from a doctor before using any exercise equipment or participating in any
NAME BIRTHDATE RELATIONSHIP exercise class. All exercises, including the use of weights and use of any and
all machinery, equipment's and apparatus designed for exercising shall be at
the member's sole risk. Member understands that the agreement to use, or
selection of exercise programs, methods and types of equipment shall be
member's entire responsibility, and the REC Center shall not be liable to
member for any claims, demands, injuries, damages, or actions arising out of
or in connection with the use by member of the services, facilities, and
premises of the REC Center. Member hereby holds the REC Center, its
2. Buyer agrees to purchase this membership for the total sales price listed below: officers, owners, agents and employees of the United City of Yorkville
Enrollment: $ ❑ Cash harmless from all claims which may be brought against them by member or
Remaining Payments: $ ❑ Check
on member's behalf for any such injuries or claims.
Total Sale Price: $ ❑ Charge If by reason of death or permanent disability, the buyer is unable to continue
Locker Rental: $ Locker # the membership, buyer or buyer's estate shall be relieved from the obligation
of this contract, and if the buyer has prepaid any sum for training, that
****YOUR PAYMENT SCHEDULE WILL BE**** mount shall be promptly refunded. Should member(s) permanently move
Default: Should you default in your payment obligation, you agree to pay 0 costs their residence more than 25 miles from the affiliated area, payment on this
agreement will be suspended upon payment of an appropriate cancellation
of collection, including court costs and attorneys' fees. fee of$50 with legitimate verification of the move. Violation of these rules
Late Charge: Member will be charged a $5 late fee for each day that the payment may be the cause for suspension or cancellation of membership with
is late. payment of balance becoming due in full.
When Payments # of Initial Term- Amount of First Payment You, the buyer, may cancel this agreement by midnight of the REC Center's
are due Pa rent Pa meat Due Date third business day after the date of this agreement, and such cancellation
must be in writing.
This membership is absolutely mon-refundable, mid non-transferable.
REC CENTER EFT AUTHORIZATION
I/We authorize my financial institution below to make my payment by the method indicated below and post it to my account for monthly dues or any
other unpaid charges on my REC Center account.
(*attach voided check) ❑ Checking* ❑ Visa ❑ Mcard Acct #: - - - Exp. Date
Initial Tenn Payments: Amount of payment $ . In Due Date
I understand that I am in full control of my payment and if at any time I decide to discontinue this form of Payment, I will
simply advise REC Center in writing, a minimum of 20 days before my next payment due date.
Bank Name: Bank Address:
City/State/Zip: I Bank Phone:
Date: Account Holder's Signature
Member will be charged a $25.00 fee, or appropriate fee established by state statute 720 ILCS 5/17-1b(b) for each item dishonored by
the FINANCIAL INSTITUTION for non-sufficient funds or a closed account.
After the initial term, the REC Center at it's option may increase dues from time to time. Members will be notified at least 60 days prior to any
increase in REC Center dues. Repairs, improvements, emergencies may require the restriction or closing of some areas of the REC Center from time
to time. Dues will not be suspended or refunded during the time when certain facilities are not available. These closings have been adjusted in the
membership fees. The REC Center will make reasonable efforts to assure that all areas of the REC Center are in suitable operating conditions at all
times.
Identification cards are solely for the use of members and must be presented each time a Member visits the facility. Identification cards are not
transferable. If presented by non-members, cards may be confiscated. In the event that the card is lost or stolen, a service fee may be charged.
The REC Center may, at it's option, supply & charge additionally for locker rental, laundry services, personal training, massage, tanning and other
programs. Charges, dues, facilities, equipment, location, hours, services, etc. are subject to change, without notice, at the sole discretion of the REC
Center.
Member's Signature(s) Spouse's Signature(s) Buyer's Signature
HAVE FUN, EXERCISE AND PLAY SAFE!
�.
YOItMILLE PARKSBAECREAitO8MUM
202 E. Countryside Pkwy. • Yorkville, IL 60560 630-553-2582
PHYSICAL ACTIVITY READINESS QUESTIONAIRE
Please answer the following questions. Read them carefully and check the YES or NO box opposite the
question. If you answer yes to any of the following questions, physician clearance may be required before
REC Center fitness participation is allowed.
Yes No
D 0 1 : Has your doctor ever told you that you have heart or lung problems?
❑ ❑ 2. Has any member of your family ever had a heart attack or stroke before
age 60?
❑ ❑ 3 . Have you frequently felt any chest discomfort or pain?
❑ ❑ 4. Do you generally experience dizziness and/or faintness?
❑ ❑ 5. Has your doctor ever told you that you have high blood pressure?
❑ ❑ 6. Do you take medication to lower your blood pressure?
❑ ❑ 7. Are you aware that you have bone, back, or joint problems that will be,
or could be, aggravated by exercise? i.e. - Arthritis
❑ ❑ 8. Have you ever had an episode of exercise-induced asthma, that is,
severe wheezing, coughing, or severe shortness of breath brought on
by exercise?
❑ ❑ 9. Have you ever been told by your doctor that you have diabetes?
❑ ❑ 10. Are you over the age 65 and not involved in regular exercise?
❑ ❑ 11 . Is there any good reason not mentioned here why you should not
engage in exercise even if you wanted to? (i.e, - surgery in past
6 months)
Comment(s):
RELEASE AND WAIVER
I, hereby agree to release and exempt the REC Center, its officers, agents and employees of the United City of
Yorkville, from any and all liability and to hold them harmless from any and all claims, demands, or causes of action
whatsoever, including all costs and legal expenses incurred, if any arising out of any damage, loss, or injury
resulting from or concurrent with any activity on the premises, or which may result from any condition created or
maintained on the premises. I hereby certify that the. above information is correct.
Participant's Signature Date Print Name 1D#
Parent's Signature (if participant is under 18)
IF ANY OF THE ABOVE QUESTIONS ARE ANSWERED YES, PHYSICIAN CLEARANCE MAY BE
REQUIRED BEFORE PARTICIPATION IS ALLOWED.
Name of Physician: Phone:
D
YMRKYILLE RANf6S & RECREATION OVARTMENT
SUGGESTIONS, COMMENTS AND CONCERNS
Please share your suggestions, comments and concerns with us regarding the future
services at the RFC Center.
If you would like staff to respond, please leave your name, phone number and if you are a
current member, the year you joined Club 47.
Name (Please print) Phone Year Joined
MEMORANDUM
TO : Yorkville Park Board
FROM: Dave 1VE Di ce r of Parks and Recreation
RE: New Business
DATE: May 2008
PARK AND FACILITY RENTAL POLICY REVISION
Staff will present proposed adjustments to the current Park, Gazebo, Shelter Reservation Policy
to accommodate requests for "festival" type events
PARK NAMING POLICY DISCUSSION
Staff plans to discuss the current Park Naming Policy and the many unnamed parks and will look
for park board direction on getting caught up in the naming of parks.
SPECIAL RECREATION PROGRAM REIMBURSEMENT
Staff will discuss the present Special Recreation Program Reimbursement Policy and update the
park board on the users of FV SRA services.
CITY INTEGRATED TRANSPORTATION PLAN
The Park and Recreation Dept. has been invited to participate in the selection committee for a
consultant to advise the city on a the program that will evaluate city trails and downtown
pedestrian corridors. Scott Sleezer will be the dept. representative for this committee.
WR�
PARKS b RFC REATION
L ?N Yorkville Parks $ Recreation Dept.
201 West Hydraulic Street - Yorkville, IL 60560 630.553.4357 630.553.4360 fax e-mail: recreation @yorkville.il.us .
NAMING OF PARKS POLICY
THE PURPOSE OF THE "NAMING OF THE PARKS POLICY" IS TO PROVIDE CONSISTENT DIRECTION FOR NAMING PARK
PROPERTY AND IMPROVEMENTS WITHIN THE UNITED CITY OF YORKVILLE.
ANY CITIZEN, GROUP, CITY OFFICIAL, OR STAFF MAY REQUEST OR RECOMMEND A NAME FOR A PARK, BUILDING,
STRUCTURE OR THOROUGHFARE WITHIN DESIGNATED PARK PROPERTY. THE PROPOSED NAME IS TO BE SUBMITTED
IN WRITING ON AN APPLICATION FORM TO THE DIRECTOR OF PARK AND RECREATION OR THE PARK BOARD
CHAIRPERSON . ALL APPLICATIONS WILL BE CONSIDERED AT THE NEXT REGULARLY SCHEDULED MEETING OF THE
PARK BOARD. UPON PARK BOARD APPROVAL AND RECOMMENDATION, A SUBJECT PROPOSAL WILL THEN BE
PRESENTED TO THE CITY COUNCIL FOR ACCEPTANCE. IF ACCEPTED BY THE CITY COUNCIL, A DEDICATION WILL
TAKE PLACE WITHIN 90 DAYS OF APPROVAL.
THE FOLLOWING CRITERIA WILL BE USED WHEN CONSIDERING THE SELECTION OF PARK-RELATED NAMES:
I ) ANY PERSON LIVING OR DECEASED, WHO HAS MADE A SIGNIFICANT CONTRIBUTION IN SUPPORT OF THE
UNITED CITY OF YORKVILLE, THE PARK AND RECREATION DEPARTMENT OPERATION, THE STATE OR NATIONAL
PARK SYSTEM, CONSERVATION OF NATURAL RESOURCES OR IN THE RECREATION PROFESSION .
2) ANY ORGANIZATION THAT CONTRIBUTED SIGNIFICANTLY TOWARD IMPROVING THE QUALITY OF LIFE FOR THE
RESIDENTS OF THE UNITED CITY OF YORKVILLE, STATE OR NATIONAL PARK, CONSERVATION OF NATURAL
RESOURCES OR THE RECREATION PROFESSION.
3) THE PROPOSED NAME FOR ANY PARK BUILDING, STRUCTURE OR THOROUGHFARE WITHIN A PARK MUST
BE AUTHORIZED BY A SWORN STATEMENT FROM THE PERSON WHOSE NAME IS BEING PROPOSED, OR IF THE
PERSON IS DECEASED, THE PERSONS IMMEDIATE SURVIVING FAMILY MEMBERS. ORGANIZATIONS WISHING
TO PRESENT A PROPOSED NAME FOR ANY PARK BUILDING, STRUCTURE OR THOROUGHFARE MUST
SUBMIT A SWORN STATEMENT SIGNED BY THE CURRENT PRESIDENT AND SECRETARY OF SAID
ORGANIZATION .
4) NO PARK OR RECREATION FACILITY OR PROPERTY CAN BE NAMED AFTER ANY PUBLIC OFFICIAL CURRENTLY
HOLDING OFFICE OR PERSON CURRENTLY EMPLOYED BY THE UNITED CITY OF YORKVILLE.
5) NAMES THAT WOULD DUPLICATE THE NAME OF ANOTHER PARK, BUILDING OR STRUCTURE, OR
THOROUGHFARE WITHIN THE UNITED CITY OF YORKVILLE WILL NOT BE CONSIDERED. ALSO, NAMES
THAT ADVOCATE OR ENDORSE RELIGION, RELIGIOUS BELIEFS, POSSESS OBSCENE CONNOTATIONS, OR
DEMEAN OR ATTEMPT TO INTIMIDATE ANY INDIVIDUAL OR GROUP BASED ON RACE, ETHNICITY, AGE, GENDER,
DISABILITY, OR SEXUAL ORIENTATION WITHIN THE UNITED CITY OF YORKVILLE WILL NOT BE CONSIDERED.
6) THE PARK BOARD AND STAFF WILL REVIEW AND DISCUSS THE NAMING OF PARK SUBMITTALS DURING THEIR
REGULAR MONTHLY MEETING . UPON THEIR CONSIDERATION, THE PARK BOARD WILL SEEK A MAJORITY
VOTE IN FAVOR OF NAMING A PARK, FACILITY, STRUCTURE, OR THOROUGHFARE. A RECOMMENDATION,
ON BEHALF OF THE PARK BOARD, WILL THEN BE TAKEN TO THE CITY COUNCIL FOR FINAL APPROVAL.
THE PARK BOARD MAY DIRECT/SUGGEST STAFF TO CONDUCT PUBLIC CONTESTS FOR THE NAMING OF
PARKS, BUILDINGS, STRUCTURES, OR THOROUGHFARES WITHIN CITY PARK PROPERTY. EXCEPTIONS TO
THIS POLICY MAY BE CONSIDERED UPON RECOMMENDATION BY THE PARK BOARD WITH APPROVAL OF THE
CITY COUNCIL.
APPROVED BY PARK BOARD 5/12/03
YORKVI LE
PARkG A RECREATION
PARKS NAMING APPLICATION
YORKVILLE PARKS AND RECREATION DEPARTMENT
201 WEST HYDRAULIC STREET - YORKVILLE, IL 60560
PHONE 630-553-4357 - FAx 630-553-4360
PERSON COMPLETING APPLICATION
ON BEHALF OF (PERSON OR ORGANIZATION)
ADDRESS OF PERSON COMPLETING APPLICATION
HOME PHONE NUMBER WORK EMAIL
SUGGESTED NAME
PARK, LOCATION, FACILITY TO BE CONSIDERED FOR NAMING
PLEASE EXPLAIN WHY THIS NAME SHOULD BE CONSIDERED (PLEASE USE BACK OF APPLICATION TO ATTACH ADDITIONAL SHEETS IF NECESSARY),
IF NAMING AFTER A PERSON PLEASE VERIFY THAT THE PERSON OR HIS IMMEDIATE SURVIVING FAMILY HAVE BEEN CONTACTED:
PERSON CONTACTED PHONE NUMBER
DATE CONTACTED BY WHOM
OFFICIAL USE
DATE RECEIVED STAFF INITIALS
REQUEST VERIFIED BY STAFF
SCHEDULE FOR PARK BOARD REVIEW DATE ACTION
CITY COUNCIL DATE ACTION
DEDICATION NAME ON SIGNAGE
LOCATION OF PARK, FACILITY, BUILDING, THROUGHFARE
UNITED CITY OF YORKVILLE
PARK AND RECREATION DEPARTMENT
Policy for requesting a reimbursement for
Non -resident portion of the Special Recreation Services
The policy is intended to include participants/families members with a
disability who are residents of the United City of Yorkville ; and desire
specialized assistance or services because of the disability; and it is
determined that Yorkville Park and Recreation can not provide a similar
type of program or the appropriate accommodations . ; and requesting
reimbursement for all/portion of the non - resident portion of the special
recreation services .
All the funds for reimbursements are allocated each year based on the
fiscal budget , and the amount available may fluctuate based on the
amounts received . Reimbursements are only available for residents of
the United City of Yorkville . (There may be some arrangements with
other community partners or special programs funded through grants ,
which includes participants outside the United City of Yorkville , call in
advance to inquire about the arrangement of the programs you are
interested in) .
The UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT
awards reimbursements to participants/families ' who have a disability;
and when the Yorkville Park and Recreation Department does not offer a
similar type of program ; or it is determined that they can not provide the
appropriate accommodations . All requests for reimbursement must be
obtained PRIOR to signing up for the desired services or programs .
GENERAL GUIDELINES
A request is made per season for a maximum of 2 programs , and for
only the non - resident portion of the fees . All program fees must be paid
by the resident . The following programs and services are excluded from
any reimbursement (excluding preschool program, travel trips, vacation
type trips, contractual camps or overnight weekend trips).
For all requests , staff may require additional information to support the
request before an approval is made .
CIP 0 United City of Yorkville
County Seat of Kendall County
800 Game Farm Road
y Yorkville, Illinois, 60560
�2° Telephone: 630-553-4350
ALE
INTEGRATED TRANSPORTATION PLAN
REQUEST FOR PROPOSAL
Background
In 2004, the Illinois Department of Transportation awarded the City of Yorkville funds to
complete an Integrated Transportation Plan to guide the City of Yorkville in planning
future transportation facilities as high levels of population growth are experienced. This
Plan is to consider community transportation issues, impacts on economic opportunities,
protect natural resources and provide improved public access and mobility.
The scope of services prepared for The Integrated Transportation Plan and Fox River
Watershed have been designed to achieve the goals set forth by the Illinois Tomorrow
Corridor Planning Grant Program and complete the project described by the City of
Yorkville when the grant funding agreement. The City of Yorkville has entered into an
Intergovernmental Agreement with the Illinois Department of Transportation in 2008 for
The Integrated Transportation Plan and Fox River Watershed to be accomplished by June
30, 2011 ; however the City of Yorkville hopes for the project to be complete within one
year, approximately June 2009.
Scone of Services
The Scope of Services/Responsibilities as identified by Part 5 of the Intergovernmental
Agreement includes four tasks:
1 . Data Collection and Analysis
2. Public Involvement
3. Coordination and Partnership
4. Concept Development
The United City of Yorkville is requesting proposals which will address the above tasks.
The italicized text has been taken verbatim from the Intergovernmental Agreement
between the United City of Yorkville and the Illinois Department of Transportation.
Additional explanation and services for each task are listed below in normal text.
1. DATA COLLECTIONAND ANALYSIS -The Governmental Body will collect data
such as demographics, corridor statistics, traffic maps, orthophotos, land use,
and other relevant information from forest district and municipalities; conduct
site visits; and evaluate the corridor 's present condition.
In addressing this responsibility, the United City of Yorkville has completed the
following:
• Current demographic information, including population projections
(updated on a quarterly basis) through the 2008 Comprehensive Plan
Update.
• Corridor Statistics and Traffic Maps through the 2003 United City of
Yorkville Transportation Study and the 2006 United City of Yorkville
Transportation Model
• 2006 Orthophotography obtained via Kendall County
• Land Use through the 2008 Comprehensive Plan Update
• Additional Information — Conceptual Shared Use Trail Map in the 2008
Park and Recreation Master Plan Update
The United City of Yorkville requests assistance in completing Task 1, which would
include, site visits in order to evaluate the corridor's present condition, along with
assembling the above information into Deliverable 1 as outlined in Part 5 of the
Intergovernmental Agreement.
2. PUBLIC INVOLVEMENT— The Governmental Body will conduct a series of
open and continuous public meetings involving local, county and state officials,
businesses, land developers, property owners, forest and waterway authorities,
the citizens and other stake holders to present the plan, gather inputs, identify and
deliberate issues and formulate a context-sensitive-solution.
The United City of Yorkville requests assistance in completing Task 2 through consultant
assistance in formulating a stakeholder group with representatives from the groups listed
above. This stakeholder group will be responsible for, but not limited to, providing
direction, input, and addressing:
• Identifying all locations where the paths on the 2008 Conceptual Shared-
Use Trail Map will cross/conflict with other vehicular traffic on this plan
resulting in a `unique' design solution, such as grade separation, special
signalization, etc.
• Identifying criteria to use to prioritize implementation of all un-constructed
segments of the 2008 Conceptual Shared-Use Trail Map. This criteria
should include, but not be limited to, consideration of estimated
construction costs, estimated volume of trail users, complexity of land
and/or easement acquisition, connectivity to commercial uses, connectivity
to other community's systems, connectivity to schools, connectivity to work
places and overall benefit of the segment to the City-wide shared-use trail
system.
• Preparation of a Prioritized list of Shared-Use Trail projects
Include parameters of each project as a `stand alone' project that
can be constructed independent of any other segment while
providing a benefit to the system;
Include cost estimation for each project including land
acquisition (where applicable), design and construction costs
• Providing a context-sensitive solution to be addressed in Task 4, Concept
Development
3. COORDINATIONAND PARTNERSHIP — The Governmental Body will
coordinate with the Kendall County Highway Department and the Department 's
District 3 Office on its plan for road capacity assessments, zoning changes,
walking and bicycle paths; establish partnership with waterway authorities,
adjacent communities, Kendall County Forest District and the Illinois
Department of Na tural Resources (IDNR) on its plan affecting the Fox River,
wildlife and wetlands; coordinate with land developers on land use management.
The United City of Yorkville envisions this task to be addressed as part of Task 2, Public
Involvement, as explained above. Through this task the United City of Yorkville hopes
to identify where projects are planned by other organizations along with identifying
potential gaps in the shared-use trail system to aid in prioritizing projects along with the
desired preliminary engineering as addressed in Task 4, Concept Development.
4. CONCEPTDEVELOPMENT— The Governmental Body will assess the
performance and effectiveness of existing transportation plans; development
specific plans for non-vehicle access, "bike friendly " streets, pathways and
parking areas, enhance land-use design in target corridor including
complementary amenities; recommend changes to zoning codes and sign
standards; promote the preservation of open space; and build multi faceted
transportation guidelines and policies.
The United City of Yorkville envisions this task to include two subtasks, Shared-Use
System Design and a Downtown Streetscape Plan, which are described below.
Subtask 1 — Shared-Use Trail System Design
The purpose of this subtask is to provide a standard guideline for the Shared Use Trail
System. The product of this component should include recommendations for phasing
improvements and provide a design and construction specification guide for all elements
related to the trail system, including:
• Cross section design;
• Material specifications;
• Pavement markings;
• Path and roadway signage;
• Wayfmding standards;
• Typical landscaping improvements;
• Handicap accessibility compliance;
• Potential traffic control measures at conflict/crossing locations;
• Typical traffic control requirements;
• Typical path and roadway lighting;
• Cost estimates for all elements above.
Subtask 2 — Downtown Streetscape Plan
The purpose of this subtask is to provide a standard guideline for the pedestrian
environment of the downtown area of Yorkville, generally bounded by Somonauk Street
to the north, Mill Street to the east, Route 126 to the south, and Morgan Street to the
west. The product of this component should provide a plan for integrating the shared-use
trail system into the downtown area and to provide a guide for all streetscape elements
within the downtown area. This subtask contains two components.
• Task 1 — Downtown Pedestrian System Analysis
• Prepare a map depicting the Shared-Use Trail System through the
downtown area overlaying the existing downtown pedestrian system.
This map should note points of pedestrian destinations, identify primary
circulation routes, activity zones, and vehicular conflict areas such as
street crossings.
• Provide an illustrative narrative describing opportunities to:
increase public safety;
reduce conflict between non-vehicular and motorist traffic;
increase access to downtown for enhancing economic
development;
provide/enhance connections to recreational opportunities.
• Task 2 - Prepare Design Standards for Streetscape Elements. The
streetscape elements defined should include all physical components
typically housed within the streetscape. These elements should include
(but not necessarily limited to):
- Banners;
- Lighting:
- Benches;
- Bike Racks;
- Bollards;
- Trash Receptacles;
- Tree Grates;
- Plantings — Street Trees, Planters, Hanging Baskets;
- Signage and Way Finding;
- Paving;
- Stonework.
Deliverables
The deliverables listed at the end of Part 5 of the Intergovernmental Agreement includes
final reports and presentations of the items below (listed verbatim).
1 . City of Yorkville Integrated Transportation plan and Fox River Watershed.
2. Downtown streetscape and pedestrian design
3 . Maps and Graphics
The consultant is to provide the above listed deliverables with the inclusion of
Deliverable 3 into Deliverables 1 and 2.
Request for Proposal
As part of the Request for Proposal the consultant is to provide at least:
• A narrative description of how said consultant will provide the
aforementioned scope of services in order to achieve Part 5 of the
Intergovernmental Agreement.
• Consultant is to provide all the deliverables outlined in Part 5 of the
Intergovernmental Agreement along with the necessary copies for each
deliverable.
• A timeline of achieving the scope of services for the project.
• Specific examples of projects done by the consultant for the Illinois
Tomorrow Corridor Planning Grant Program and/or other
projects/programs of a similar nature
• A list of deliverables
• A proposed budget
• A list of references
Request for Proposals are due by Friday May 9, 2008.
Please submit your proposals to:
Travis Miller, Community Development Director
800 Game Farm Road
Yorkville, IL 60560
If you have any questions please contact Travis Miller at (630) 553-8573 or
tmillerAyorkville.il.us or Stephanie Boettcher, Senior Planner, at (630) 553-8549 or
sboettcher(o)yorkville.il.us
Attachments
1 . Part 5 and Part 6 of Intergovernmental Agreement for Integrated Transportation
Plan and Fox River Watershed between the Illinois Department of Transportation
and the United City of Yorkville
offering said software and related computer programs without the written consent of both
DEPARTMENT and GOVERNMENTAL BODY.
G. Confidentiality Clause. Any documents, data, records, or other information given to or
prepared by GOVERNMENTAL BODY pursuant to this Agreement shall not be made available to any
individual or organization without prior written approval by the DEPARTMENT. All information secured
by GOVERNMENTAL BODY from the DEPARTMENT in connection with the performance of services
pursuant to this Agreement shall be kept confidential unless disclosure of such information is
approved in writing by the DEPARTMENT.
H. Reporting/Consultation. GOVERNMENTAL BODY shall Consult With and keep the DEPARTMENT
fully informed as to the progress of all matters covered by this Agreement.
1. Travel Expenses. Expenses for travel, lodging, or per diem maybe paid by the DEPARTMENT
pursuant to this Agreement.
J. Indemnification. Unless prohibited by State law, the GOVERNMENTAL BODY agrees to hold
harmless and indemnify the DEPARTMENT, and its officials, employees, and agents, from any and all
losses, expenses, damages (including loss of use), suits, demands and claims, and shall defend any
suit or action, whether at law or in equity, based on any alleged injury or damage of any type arising
from the actions or inactions of the GOVERNMENTAL BODY and/or the GOVERNMENTAL BODY'S
employees, officials, agents, contractors and subcontractors, and shall pay all damages, judgments,
costs, expenses, and fees, including attorney's fees, incurred by the DEPARTMENT and its officials,
employees and agents in connection therewith.
K. Equal Employment Opportunities, Affirmative Action, Sexual Harassment. The
GOVERNMENTAL BODY will comply with the Illinois Human Rights Act with respect to public contracts,
including equal employment opportunity, refraining from unlawful discrimination and having a written
sexual harassment policy.
PART 5
SCOPE OF SERVICEMESPONSIBILITIES
The Department will provide State Planning and Research (SPR) funds to the Governmental Body to
conduct a Yorkville Integrated Transportation plan and Fox River Watershed. The study will address
community transportation and its impact on economic opportunities, corridor development, public
access and protection of the natural resources along the 20-square mile corridor encompassing
Illinois Routes 34, 47, 71 and 128; Galena Road, Baseline Road, Caton Farms Road and Kennedy
Road in the City of Yorkville; the Fox River and access to Interstates 1-55, 1-80 and 1-88.
In order to accomplish this project, the Governmental Body will perform the following tasks:
1 . DATA COLLECTION AND ANALYSIS — The Governmental Body will collect data such as
demographics, corridor statistics, traffic maps, orthophotos, land use, and other relevant
information from forest district and municipalities; conduct site visits; and evaluate the
corridor's present condition.
2. PUBLIC INVOLVEMENT — The Governmental Body will conduct a series of open and
continuous public meetings involving local, county and state officials, businesses, land
developers, property owners, forest and waterway authorities, the citizens and other
Intergovernmental Agreement Page 11 IT-United City of Yorkville
Integrated Trans Plan
Fox River Watershed 08-10
stakeholders to present the plan, gather inputs, identify and deliberate issues and formulate a
context-sensitive-solution.
3. COORDINATION AND PARTNERSHIP — The Governmental Body will coordinate with the
Kendall County Highway Department and the Department's Districtor Office on its plan for
road capacity assessments, zoning changes, walking and bicycle paths; establish
partnership with waterway authorities, adjacent communities, Kendall County Forest District
and the Illinois Department of Natural Resources (IDNR) on its plan affecting the Fox River,
wildlife and wetlands; coordinate with land developers on land use management.
4. CONCEPT DEVELOPMENT — The Governmental Body will assess the performance and
effectiveness of existing transportation plans; develop specific plans for non-vehicle access,
"bike-friendly" streets, pathways and parking areas; enhance land-use design in target
corridor including complementary amenities; recommend changes to zoning codes and sign
standards; promote the preservation of open space; and build multi-faceted transportation
guidelines and policies.
Deliverables: final reports and presentations consisting of the following:
1 . City of Yorkville Integrated Transportation plan and Fox River Watershed.
2. Downtown streetscape and pedestrian design.
3. Maps and Graphics.
The Governmental Body will provide a copy of the final report to the Department and will provide,
upon request, copies of any work products prepared through this Agreement.
PART 6
COMPENSATION FOR SERVICES
PARTICIPATION:
FEDERAL FUNDING THROUGH DEPARTMENT
STATE PLANNING AND RESEARCH (SPR) FUNDS $ 8100 80%
DEPARTMENT STATE FUNDS $ 10,200 10%
FUNDING THROUGH GOVERNMENTAL BODY 1$ 0.200 10%
TOTAL $1022000 100%
Intergovernmental Agreement Page 12 IT-United City of Yorkville
Integrated Trans Plan
Fox River Watershed 08-10