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Park Board Packet 2008 05-08-08 YORKVILLE PARKS & RECREATION DEPARTMENT Administration and Recreation Office 201 W. Hydraulic St Yorkville, IL 60560 630-553-4357 Park Board Agenda Thursday, May 8 , 2008 7 :00 p.m. — Park Board Meeting Administration and Recreation Office Call to Order: Roll Call : Chris Rollins, Ken Koch , Debbie Horaz, Kelly Sedgwick, Vickie Coveny Introduction of Guests, City Officials and Staff: Joe Plocher, Ward 2 Alderman, City Council Liaison to Park Board Director of Parks and Recreation — David Mogle Superintendent of Recreation — Sue Swithin Superintendent of Parks — Scott Sleezer Park Planner — Laura Haake Public Comment: Presentations: Approval of Minutes: Minutes — Regular Park Board Meeting — April 24, 2008* Bills Review: Cash Analysis* Bill List Old Business : Community Survey Review Park Naming Request* Fiscal Year 08/09 Budget Rec Center Update New Business : Park District Formation Discussion Park Memorial Proposal Whispering Meadows Park Storm Sewer Project* Reports: Director Report Parks Report Recreation Report Additional Business : Future Meeting Schedule & Agenda Items Park Rental Waiver Request Executive Session : For the purchase or lease of real property for the use of the public body, For the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or legal counsel for the public body. (51LCS 120( 1 )) Adjournment: Next meeting : May 22, 2008 *Items needing Board approval or recommendation Yorkville Parks & Recreation Department Administration and Recreation Office 201 W. Hydraulic St Yorkville, It. 60560 6305534357 Park Board Agenda Thursday, April 24, 2008 7 : 00 p. m . - Park Board Meeting Administration and Recreation Office Call to Order: Chris Rollins called the meeting to order at 7 : 00 pm Roll Call : Chris Rollins, Ken Koch , Debbie Horaz, Kelly Sedgwick & Vickie Coveny Introduction of Guests, City Officials and Staff: Director of Parks and Recreation - Dave Mogle Alderman Gary Golinski Superintendent of Recreation - Sue Swithin Park Planner - Laura Haake Public Comment: None Presentations: None Approval of Minutes : Minutes - Regular Park Board Meeting - April 14, 2008 * Chris Rollins called for a motion to approve the Regular Park Board Meeting , April 14, 2008, minutes with no amendments . The motion was made by Ken Koch and seconded by Kelly Sedgwick. The motion was unanimously approved by voice vote . Bills Review: Cash Analysis & Bill List With no questions or comments regarding the cash analysis or bills list Chris Rollins asked for a motion to approve the cash analysis and bills list as submitted . Ken Koch made the motion and Deb Horaz seconded the motion . The motion was approved by roll call : Rollins-Yes ; Koch -Yes ; Horaz-Yes ; Coveny-Yes ; & Sedgwick-Yes t Report on Attorney Fees and Money Market Questions from 3127 Park Board Meeting Dave Mogle included the attorney bills in the packet. Ken Koch said it explained what he wanted to know . Rollins wanted to know why there isn 't a retainer. Alderman Golinski said that the attorney charges a flat rate for so many meetings a month and then she charges an hourly rate . Rollin 's felt for thirty-two thousand dollars a month we should be getting more legal opinion and more work product . Mogle addressed the fluctuation on the money market account. He explained that the top line represents money that is from the general fund transfer. He explained that every month a chunk of it is added to the money market account and that they can only write three checks a month from it or else they loose the best interest rate . For example the payroll comes out of it and it goes from the money market account into a checking account. Rollins noted that it only raises more questions . He felt that the report had no real meaning to them . Old Business : Community Survey Review Chris Rollins asked for the motion to table this until the next meeting . The motion was unanimously approved by voice vote . New Business : Park Rental Fee Waiver Request Dave Mogle stated that the staff will be recommending approval of two party rental fee waiver requests . Both are community events whose sponsoring organization is working with the city to establish these yearly events . Mogle noted that the requests would be directed to the Human Resource Commission for final consideration . He said that we will see these on a regular basis now . The First request was from the Chamber of Commerce River Night. It's the day before Hometown Days at River Front. Park . They did this last year and they are asking for the park rental fee to be waived and are looking for police staff coverage . Mogle said that he wouldn 't be able to volunteer his own staff because of Hometown Days . 2 Rollins made a motion to waive the park rental fee for the Chamber of Commerce River Front Park for River Night August 27th and 28th . Ken Koch made the motion and Deb Horaz seconded the motion . The motion was unanimously approved by voice vote . The second request is Yorkville Junior Women 's Club . Mogle said that this is coming up soon and they wouldn 't make the Human Resource Commission . They are looking for a waiver of the Park Fee . Rollins made a motion to waive the park rental fee for the Yorkville Junior Women 's Club for May 3rd , Kelly Sedgwick made the motion and Ken Koch seconded the motion . The motion was unanimously approved by voice vote . Parr Special Use Request Stone Fire Restaurant has made a request to hold a music and arts festival at Beecher Park on Saturday July 5th . They are expecting 2, 500 plus people , Mogle said that it is a promotional and profitable event. He noted that he and his staff have some issues regarding this rental and we have to weigh that with the City Council to have more public events for the community . Mogle passed out a handout with a list of his staff's concerns . Listed are some of the board 's main concerns . # 1 . Promotion of business and profit purpose . What do we do for the next business that asks? # 2 . Fee : $ 55 for Business or Corporation in Yorkville does not come close to covering city cost for such a large event. Rollins felt that they are asking to hold an actual festival type events and that the fess are not going to begin to cover what the city costs would be . Mogle wanted them to be part of Hometown Days . Rollins said if we grant this request we do set a dangerous president particular if they are successful . Businesses will feel they can rent a park for $ 55 . 00 and make a lot of money . Rollins felt that they have other options . He said they could do it at the Fair Grounds, the PMA or could have it their own parking lot. He felt that we should not let them hold this in a park because we don 't have a policy for this type of event. Sue Swithin 's main concerns were that # 3 . Hometown Days Beer vendors paid $4, 000 to city to sell beer for three nights . It would not be fair for this group to not pay something to city for permit to sell beer. #4 . Use of parking area would affect other organizations-school district, library, and the Beecher Center. # 5 . It duplicates ( to lesser degree) Hometown Days . Our own arts event is the weekend prior. 3 Rollins stated that the City has a liability and we need to add or expand our policies . He noted that there is a weakness in the policy . Rollins and the board discussed one of their main reasons to deny this was due to public safety and that should be taken to the City Council , Chris Rollins asked for a motion to deny the request of the reservation of Beecher Park for Stone Fire Restaurant on July 5th, 2008 with the reasons documented . Deb Horaz made the motion and Kelly Sedgwick seconded the motion . The motion was unanimously approved by voice vote . Park Taming Request Dave Mogle asked to table this because Scott Sleezer was out. It will be brought back to the May 8th meeting . Rec Trac Registration Software Upgrades Dave Mogle states that the staff is submitting a quote from Rec Trac, the registration software company that currently is used for park and recreation departments . A pass management system that merges with the existing Trac software is being recommended by staff. Sue Swithin reports that this has been budgeted for in the combined budget. Rollins noted it is in the software upgrade budget. Sue explains why she wants to get this from Vermont Systems . She said that it will tag into the system we have now and contains three modules . The first module is an activity module that allows us to register for recreation program classes and second is a lead module that will allows us create leads and thirdly a facility module that would allow us to track the rental of our facility . It is now called a tax ID module which allows us to sell users to households . She said that they will be able to have picture ID of persons with memberships . Sue noted the system we have now is not that great. She said we really need to be tracking people and their numbers . She said we're looking at spending fourteen thousand . She said that we can make three payments on this with no interest. Chris Rollins asked for a motion to approve expenditure not to exceed fifteen thousand five hundred dollars for Rec Trac software and hardware to be divided into three payments . Ken Koch made the motion and Vickie Coveny seconded the motion . The motion was approved by roll call : Rollins-Yes ; Koch -Yes ; Horaz-Yes ; Coveny-Yes ; & Sedgwick-Yes . 4 Reports : Recreation Report 1 . Budget Report David Mogle stated that this is a draft budget. He noted the far right three columns were what was just passed . He noted there were some small adjustments . He said that we added Club 47 and had to transfer some revenues . Mogle stated that we were looking at a balanced budget and they were scheduled to meet with Brendan and Susan to go through the entire budget and make amendments' to what we just passed . 2. Fees Rec Center Sue Swithin goes over the draft for the Rec Fees . She said the way it is written is not the way the public will see it she said it will be laid out nicely in three or four pages like the Recreation Catalog is . Swithin goes over the premiere and basic memberships and the schedule for special classes . Dave Mogle stated that we 're not taking anything away from the members now and that was the goal . Club 47 will not only be less costly but they will have longer operating hours . Ken Koch suggested Sue list the basic membership first then the premier prices . Sue Swithin said that she would email with any additions such as the snow- bird policy so the board is aware of it. Rollins said that we would move forward with the pricing . 3 . David Mogle stated that Jason Leslie wanted to give big congratulations to the board for their hard work on getting Club 47 passed and he suggested to the Mayor that we appoint an advisory committee that would provide resources and provide business related answers to questions . Mogle said that it was an interesting idea however he wanted to run it by his staff. He said that Mayor Burd was against it however Leslie just wanted to see us succeed and didn 't suggest that the committee be taking over the Park Board but just be put in place for a sounding board . Deb Horaz noted that he thought we could use some extra good will out there in the community . He 's not looking at telling us what to do but have a pool of business people that could be in the background supporting us . Rollins said that he felt it was a well intentioned idea but he felt that it is a bad idea . He felt that there is only one business man in this community that has any real credentials on any advice on this is going to be our landlord possibly for the next ten years . He felt that we don 't 5 need anyone else's personal opinion ; he only sees it as an obstacle . Rollins and Mogle noted that everyone has put a lot of hard work into this and everyone deserves a round of applause . We 've made a lot of progress in this and it is a giant leap forward for the community, Rollins said . Adjournment: Chris Rollins asked for a motion to end the regular meeting at 10 : 45 pm . Kew Koch made a motion and Deb Horaz seconded the motion . Next meeting : May 8th, 2008 Minutes respectfully submitted by Jamie Cheatham , Minute Taker 6 DATE : 05 / 02 / 08 UNITED CITY OF YORKVILLE PAGE : 1 PINE . 09 : 53 : 30 DETAIL BOARD REPORT [Dt AP441000 . WOW INVOICES DUE ON/BEFORE 05 / 08 / 2008 INVOICE INVOICE ITEM JENDOR # DATE # DESCRIPTION ACCOUNT is P . O . # DUE DATE ITEM AMT ACTION ACTION GRAPHIX LTD 2098 04 / 11 / 08 01 SOCCER SIGNS 79 - 650 - 65 - 00 - 5803 00406161 05 / 08 / 08 184 . 12 PROGRAM EXPENSES INVOICE TOTAL : 184 . 12 2138 04 /25 / 08 01 BANNERS 79 - 000 - 14 - 00 - 1400 00404284 05 / 08 / 08 144 . 00 PREPAID EXPENSES INVOICE TOTAL : 144 . 00 VENDOR TOTAL : 328 . 12 ARTS ART ' S SUPER MARKET 042308 04 / 23 / 08 01 4 CAKES 79 - 650 - 65 - 00 - 5803 05 / 08 / 08 110 . 00 PROGRAM EXPENSES INVOICE TOTAL . 110 . 00 VENDOR TOTAL : 110 . 00 AURTRI AURORA TRI STATE FIRE 137022 04 / 08 / 08 01 ANNUAL EXTINGUISHER INSPECTION 79 - 650 - 62 - 00 - 5408 00404275 05 / 08 / 08 136 . 35 MAINTENANCE SUPPLIES INVOICE TOTAL : 136 . 35 VENDOR TOTAL . 136 . 35 AUWK KATHY AUW 041508 04 / 15 / 08 01 PROGRAM ROOM RENTAL 79 - 650 - 65 - 00 - 5803 05 / 08 / 08 40 . 00 PROGRAM EXPENSES INVOICE TOTAL : 40 . 00 VENDOR TOTAL : 40 . 00 BURCIAGH HUMBERTO A . BURCIAGA 041508 04 / 15 / 08 01 REFEREE 79 - 650 - 50 - 00 - 5150 05 / 08 / 08 160 . 00 SALARIES — INSTRUCTOR CONTR INVOICE TOTAL : 160 . 00 VENDOR TOTAL : 160 . 00 DATE : 05 / 02 / 08 UNITED CITY OF YORKVILLE PAGE : 2 TIME . 09 : 53 . 30 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05 / 08 / 2008 INVOICE n INVOICE ITEM VENDOR # DATE li DESCRIPTION ACCOUNT it' P . O . n DUE DATE ITEM AMT CHALK CHP.LKBOARD 300493 04 / 05 / 08 01 FOLD L GO BARN 79 - 650 - 65 - 00 - 5803 00404263 05 / 08 / 08 59 . 99 PROGRAM EXPENSES INVOICE TOTAL . 59 . 99 VENDOR TOTAL : 59 . 99 CHEATHAM JAMIE L . CHEATHAM 3013 04/14 / 08 01 PARK BOARD 04 /4/ 08 MINUTES 79 - 650 - 50 - 00 - 5155 05 / 08 / 08 49 . 00 SALARIES - RECORDING SECRET INVOICE TOTAL . 49 . 00 VENDOR TOTAL . 49 . 00 COMCAST COMCAST CABLE 041308 04 / 13 / 08 01 MONTHLY SERVICE 79 - 650 - 62 - 00 - 5437 05 / 08 / 08 79 . 95 TELEPHONE/INTERNET INVOICE TOTAL : 79 . 95 VENDOR TOTAL . 79 . 95 COMED COMMONWEALTH EDISON 1613010022 - 0408 04 / 11 / 06 01 BALLFIELD 79 - 650 - 62 - 00 - 5435 05 / 08 / 08 485 . 71 ELECTRICITY INVOICE TOTAL : 485 . 71 VENDOR TOTAL : 485 . 71 COY CITY OF YORKVILLE 043007 - TRANSFER 04 /21 / 08 01 PERIOD 3 CORRECTION TRANSFER 79 - 000 - 49 - 00 - 4901 05 / 08 / 08 2 , 000 . 00 TRANSFER FROM GENERAL FUND INVOICE TOTAL : 2 , 000 . 00 VENDOR TOTAL . 2 , 000 . 00 CVSWHOLE CVS WHOLESALE FLAGS DATE : 05 / 02 / 08 UNITED CITY OF YORKVILLE PAGE : 3 TIME . 09 : 53 . 31 DETAIL BOARD REPORT ID: AP441000 . WOW INVOICES DUE ON/BEFORE 05 / 08 / 2008 INVOICE h INVOICE ITEM VENDOR n DATE m DESCRIPTION ACCOUNT 'x P . O . # DUE DATE ITEM AMT CVSWHOLE CVS WHOLESALE FLAGS I00586709 04 / 14 / 08 01 FLAGS 79 - 610 - 65 - 00 - 5825 00404279 05 / 08 / 08 900 . 00 PUBLIC DECORATION INVOICE TOTAL : 900 . 00 VENDOR TOTAL : 900 . 00 DIRT DIRT . INC . 20718 04 / 19 / 08 01 CLAY 79 - 610 - 62 - 00 - 5417 00404093 05 / 08 / 08 1 , 155 . 14 MAINTENANCE - PARKS INVOICE TOTAL : 1 , 155 . 14 VENDOR TOTAL : 1 , 155 . 14 EARTHWER EARTHWERKS INC 2008 - 37 04 /25 / 08 01 DIRT 79 - 610 - 62 - 00 -5417 05 / 06 / 08 85 . 00 MAINTENANCE - PARKS INVOICE TOTAL : 85 . 00 VENDOR TOTAL . 85 . 00 FIRST FIRST PLACE RENTAL 167190 03 / 24 / 08 01 LAWN AERATOR 79 - 610 - 62 - 00 - 5434 00404289 05 / 08 / 08 462 . 00 RENTAL- EQUIPMENT INVOICE TOTAL : 462 . 00 VENDOR TOTAL : 462 . 00 FVTRADIN FOX VALLEY TRADING COMPANY 8694 04 / 14 / 08 01 SHIRTS 79 - 610 - 62 - 00 - 5421 00404096 05 / 08 / 08 472 . 50 WEARING APPAREL INVOICE TOTAL : 472 . 50 VENDOR TOTAL . 472 . 50 GAMETIME GAME TIME DATE . 05 / 02 / 08 UNITED CITY OF YORKVILLE PAGE : 4 TIME : 09 : 53 : 31 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05 / 08 / 2008 INVOICE R INVOICE ITEM VENDOR # DATE 8 DESCRIPTION ACCOUNT n P . O . „ DUE DATE ITEM AMT GAMETIME GAME TIME 756750 04 / 11 / 08 01 PLAYGROUND PARTS 79 - 610 - 62 - 00 - 5417 00404280 05 / 08 / 08 544 . 52 MAINTENANCE- PARKS INVOICE TOTAL : 544 . 52 VENDOR TOTAL . 544 . 52 GOLDSTAR GOLD STAR ACADEMY OF DANCE 732 04 /23 / 08 01 BALLROOM DANCE ROOM RENTAL 79 - 650 - 65 - 00 - 5803 00404283 05 / 08 / 08 175 . 00 PROGRAI4 EXPENSES INVOICE TOTAL : 175 . 00 VENDOR TOTAL : 175 . 00 HAYDENS HAYDEN ' S 070585 - 00 04 /21 / 08 01 RUBBERS , ANCHORS 79 - 610 - 65 - 00 - 5804 00404287 05 / 08 / 08 245 . 75 OPERATING SUPPLIES INVOICE TOTAL . 245 . 75 VENDOR TOTAL : 245 . 75 HIGHPROD HIGHLAND PRODUTS GROUP LLC SO - 138595 04 / 03 / 08 01 PLAYERS BENCH 79 - 610 - 62 - 00 - 5417 00404027 05 / 08 / 08 904 . 13 MAINTENANCE-PARKS INVOICE TOTAL : 904 . 13 VENDOR TOTAL : 904 . 13 HOMEDEPO HOME DEPOT 0070718 04 / 20 / 08 01 ROLLER , ALUMINUM 79 - 650 - 62 - 00 - 5408 05 / 08 /08 20 . 86 MAINTENANCE SUPPLIES INVOICE TOTAL : 20 . 86 VENDOR TOTAL : 20 . 86 ICE ICE MOUNTAIN DATE . 05 / 02 / 08 UNITED CITY OF YORKVILLE PAGE . 5 TIME : 09 : 53 : 32 DETAIL BOARD REPORT ID : AP441000 . W0W INVOICES DUE ON/BEFORE 05 / 08 / 2008 INVOICE #! INVOICE ITEM VENDOR $ DATE a DESCRIPTION ACCOUNT A P . O . ## DUE DATE ITEM AMT it ICE ICE MOUNTAIN OBC0119455822 03 / 10 / 08 01 WATER 79 - 650 - 65 - 00 - 5604 05 / 08 / 08 7 . 99 OPERATING SUPPLIES INVOICE TOTAL . 7 . 99 0BD0119455822 04_/ 10 / 08 01 WATER 79 - 650 - 65 - 00 - 580? 05 / 08 / 08 6 . 49 OPERATING SUPPLIES INVOICE TOTAL : 6 . 49 OBD0121057715 04 / 10 / 08 01 WATER 79 - 610 - 65 - 00 - 5804 05 / 08 / 08 73 . 86 OPERATING SUPPLIES INVOICE TOTAL : 73 . 86 VENDOR TOTAL : 88 . 34 IPRA ILLINOIS PARK & RECREATION 46262 10 / 12 / 07 01 SALARY SURVEY 79 - 650 - 62 - 00 - 5605 00404272 05 / 08 / 08 275 - 00 BOOKS /PUBLICATIONS INVOICE TOTAL : 275 . 00 VENDOR TOTAL : 275 . 00 LIPSCOMJ JEFF LIPSCOMB 041708 04 / 17 / 08 01 REFEREE 79 - 650 - 50 - 00 - 5150 05 / 08 / 08 40 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL . 40 . 00 VENDOR TOTAL : 40 . 00 LIPSCOMT TERRY LIPSCOMB 041708 04 / 17 / 08 01 REFEREE 79 - 650 - 50 - 00 - 5150 05 / 08 / 08 40 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 40 . 00 VENDOR TOTAL . 40 . 00 MARTENSO MARTENSON TURF PRODUCTS )ATE . 05 / 02 / 08 UNITED CITY OF YORKVILLE PAGE . 6 DIME : 09 : 53 : 32 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05/ 08 /2008 INVOICE # INVOICE ITEM VENDOR if DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT MP.RTENSO MARTENSON TURF PRODUCTS 27205 04 / 04 / 08 01 SEED 79 - 610 - 62 - 00 - 5417 00404099 05 / 08 / 08 4 , 460 . 00 MAINTENANCE- PARKS INVOICE TOTAL , 4 , 460 . 00 VENDOR TOTAL . 4 , 460 . 00 MENLAND MENARDS - YORKVILLE 24250 04 /10 / 08 01 KEYS 79 - 610 - 65 - 00 - 5804 05 / 08 / 08 2 . 28 OPERATING SUPPLIES INVOICE TOTAL : 2 . 28 25262 04 /15 / 08 01 WHITE STRIPPING SPRAY 79 - 610 - 65 - 00 - 5804 05 / 08 / 08 30 . 42 OPERATING SUPPLIES INVOICE TOTAL . 30 . 42 25443 04 /16 / 08 01 KEYS 79 - 610 - 65 - 00 - 5804 05 / 08 / 08 3 . 75 OPERATING SUPPLIES INVOICE TOTAL : 3 - 75 25739 04 / 17 / 08 01 10 PIECE BUNGEE SETS 79 - 610 - 65 - 00 - 5804 05 / 08 / 08 31 . 92 OPERATING SUPPLIES INVOICE TOTAL : 31 . 92 25876 04 /18 / 08 01 HITCH BALL 79 - 610 - 62 - 00 - 5408 05 / 08 / 08 9 . 83 MAINTENANCE-EQUIPMENT INVOICE TOTAL : 9 . 83 26795 04 /22 / 08 01 WORK GLOVES 79 - 610 - 62 - 00 - 5421 05 / 08 / 08 6 . 98 WEARING APPAREL INVOICE TOTAL : 6 . 98 VENDOR TOTAL : 85 . 18 METRA METRA 040908 04 / 09 / 08 01 POLAR EXPRESS DEPOSIT 79 - 000 - 14 - 00 - 1400 00404266 05 / 08 / 08 50 . 00 PREPAID EXPENSES INVOICE TOTAL : 50 . 00 VENDOR TOTAL : 50 . 00 )ATE . 05 / 02 / 08 UNITED CITY OF YORKVILLE PAGE : 7 LIME : 09 : 53 : 32 DETAIL BOARD REPORT CD : AP441000 . WOW INVOICES DUE ON/BEFORE 05 / 08 / 2008 INVOICE # INVOICE ITEM IENDOR ## DATE # DESCRIPTION ACCOUNT # P . O . & DUE DATE ItEh1 AMT 1ORRICKB BRUCE MORRICK 042208 04 /22 / 08 01 REFEREE 79 - 650 - 50 - 00 - 5150 05 / 08 / 08 80 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL . 80 . 00 VENDOR TOTAL . 80 . 00 9UNNSM MUNNS , MARTY 041508 04 / 15 / 08 01 REFEREE 79 - 650 - 50 - 00 - 5150 05 / 08 / 08 80 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL . 80 . 00 VENDOR TOTAL . 80 . 00 4EXTEL NEXTEL COMMUNICATIONS 837900513 - 074PR 03 / 18 / 08 01 PARKS MONTHLY CHARGES 79 - 610 - 62 - 00 - 5438 05 / 08 / 08 325 . 90 CELLULAR TELEPHONE 02 REC MONTHLY CHARGES 79 - 650 - 62 - 00 - 5438 407 . 37 CELLULAR TELEPHONE 03 RECS REPLACEMENT I880 79 - 650 - 62 - 00 - 5438 99 . 99 CELLULAR TELEPHONE INVOICE TOTAL : 833 . 26 VENDOR TOTAL : 833 . 26 DFFWORK OFFICE WORKS 135971 04 / 24 / 08 01 PRINTER CARTRIDGES . PENS , 79 - 610 - 65 - 00 - 5802 00404094 05 / 08 / 08 903 . 83 OFFICE SUPPLIES 02 STAPLER , TAPE , BINDER CLIPS , * * COMMENT * * 03 MOUSE . SCALE * * COMMENT * * INVOICE TOTAL : 903 . 83 VENDOR TOTAL . 903 . 83 OLEARYM MARTIN J . O ' LEARY 042208 04 /22 / 08 01 REFEREE 79 - 650 - 50 - 00 - 5150 05 / 08 / 08 80 . 00 SALARIES - INSTRUCTOR CONTR INVOICE TOTAL : 80 . 00 VENDOR TOTAL : 80 . 00 DATE . 05 / 02 / 08 UNITED CITY OF YORKVILLE PAGE : 8 TIME : 09 : 53 : 33 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05 / 08 /2008 INVOICE it INVOICE ITEM VENDOR it DATE ". DESCRIPTION ACCOUNT it f P . O . it DUE DATE ITEM AMT ONQPROM ON Q PROMOTIONS . INC . 2219 04 / 06 / 08 01 CHALK 79 - 000 - 14 - 00 - 1400 00404261 05 / 08 / 08 586 . 50 PREPAID EXPENSES INVOICE TOTAL . 586 . 50 VENDOR TOTAL . 586 . 50 ORRK KATHLEEN FIELD ORR & ASSOC . 12453 - PR 04 / 01 / 08 01 MARCH LEGAL MATTERS 79 - 610 - 62 - 00 - 5445 05 / 08 / 08 2 . 168 . 25 LEGAL EXPENSES INVOICE TOTAL : 2 , 168 . 25 VENDOR TOTAL : 2 , 168 . 25 PHILYOUN PHILLIP D . YOUNG & ASSOCIATES 4128 04 /23 / 08 01 COBB PARK SURVEY 79 - 610 - 62 - 00 - 5405 00404286 05 / 08 / 08 450 . 00 PARK CONTRACTUAL INVOICE TOTAL : 450 . 00 VENDOR TOTAL . 450 . 00 PRINTPER PRINT PERFECT 00053248 04 / 08 / 08 01 HOMWETOWN DAY FLYERS & POSTERS 79 - 000 - 14 - 00 - 1401 00404274 05 / 08 / 08 902 . 00 PREPAID EXPENSE -HOMETOWN D 02 PLAY DAY PASSPORTS 79 - 650 - 65 - 00 - 5803 218 . 60 PROGRAM EXPENSES INVOICE TOTAL : 1 , 120 . 60 VENDOR TOTAL : 1 , 120 . 60 R0000431 CHICAGO EVANG . ASSOCIATION 38446 04 /24 / 08 01 CLASS CANCELLATION REFUND 79 - 000 - 21 - 00 - 2104 05 / 08 / 08 245 . 00 DEPOSITS INVOICE TOTAL : 245 . 00 VENDOR TOTAL . 245 . 00 DATE . 05 / 02 / 08 UNITED CITY OF YORKVILLE PAGE . 9 TIME : 09 : 53 : 33 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05 / 08 /2008 INVOICE it INVOICE ITEM VENDOR # DATE $ DESCRIPTION ACCOUNT di P . O . n DUE DATE ITEM AMT REIL TEAM REIL INC . 08 - 835 04 / 08 / 08 01 PLAYGROUND PARTS 79 - 610 - 62 - 00 - 5417 00404095 05 / 08 / 08 680 . 76 MAINTENANCE- PARKS INVOICE TOTAL . 680 . 76 VENDOR TOTAL : 680 - 76 SPEER SPEER FINANCIAL , INC . SERV- 08 -4 04 / 02 / 08 01 FITNESS CENTER PROJECT REPORT 79 - 610 - 62 - 00 - 5445 00404273 05 / 08 / 08 1 , 530 . 00 LEGAL EXPENSES INVOICE TOTAL : 1 , 530 . 00 VENDOR TOTAL : 1 , 530 . 00 SPRTFLD SPORTSFIELDS . INC . 208180 04 / 11 / 08 01 TURFACE 79 - 610 - 62 - 00 - 5417 00404281 05 / 08 / 08 1 , 450 . 00 MAINTENANCE - PARKS INVOICE TOTAL : 1 , 450 . 00 VENDOR TOTAL : 1 , 450 . 00 SSWORLD S S WORLDWIDE , INC . 5909771 04 / 16 / 08 01 STACKER , BEADS , TOOL KIT . WOOD 79 - 650 - 65 - 00 - 5803 00404252 05 / 08 / 08 56 . 94 PROGRAM EXPENSES 02 CATERPILLAR , BLOCKS . WOOD WORM * * COMMENT * * INVOICE TOTAL : 56 . 94 VENDOR TOTAL : 56 . 94 VISA VISA 042308 - PR 04 /23 / 08 01 BOOKCASE 79 - 650 - 65 - 00 - 5802 05 / 08 / 08 89 . 99 OFFICE SUPPLIES 02 3 PLAQUES 79 - 610 - 65 - 00 - 5804 570 . 00 OPERATING SUPPLIES 03 HOTEL FOR PARKS CLASSES 79 - 610 - 64 - 00 - 5605 266 . 30 TRAVEL EXPENSE DATE . 05 / 02 / 08 UNITED CITY OF YORKVILLE PAGE : 10 TIME : 09 : 53 : 33 DETAIL BOARD REPORT ID : AP441000 . W04 INVOICES DUE ON/BEFORE 05 / 08 /2008 INVOICE J INVOICE ITEM VENDOR 44 DATE it DESCRIPTION ACCOUNT ;`. P . O . 4 DUE DATE ITEM AMT VISA VISA 042308 - PR 04 /23 / 08 04 PLAYFUL CITY STICKERS 79 - 650 - 65 - 00 - 5803 05 / 08 / 08 48 . 28 PROGRAM EXPENSES 05 FILE ORGANIZER 79 - 650 - 65 - 00 - 5802 53 . 48 OFFICE SUPPLIES 06 JERSEY SOCCER REFS 79 - 650 - 65 - 00 - 5803 130 . 45 PROGRAM EXPENSES 07 JERSEY SOCCER REFS 79 - 650 - 65 - 00 - 5828 130 . 45 CONCESSIONS INVOICE TOTAL : 1 , 288 . 95 VENDOR TOTAL : 1 , 288 . 95 WALMART WALMART COMMUNITY 041608 - PR 04 / 16 / 08 01 GIFT BAGS , TISSUE , CANDY , CUPS 79 - 650 - 65 - 00 - 5803 00404276 05 / 08 / 08 355 . 81 PROGRAM EXPENSES 02 CRACKERS , EGGS , JUICE , BOWLS , * * COMMENT * * 03 FOAMIES , SOAP , POP . LAUNDRY * * COMMENT * * 04 SOAP . ZIP LOCK BAGS . APPLES , * * COMMENT * * 05 NAPKINS . BIRDSEED , CARPET * * COMMENT * * 06 CLEANER , BISCUTS , TUMBLERS . * * COMMENT * * 07 PLATES , CHIPS , BALLOONS . COOL * * COMMENT * * 08 WHIP , POP CORN , VEGTABLES , * * COMMENT * * 09 CHEESE POPCORN , MOVIE , JUICE 79 - 650 - 62 - 00 - 5426 31 . 30 YOUTH SERVICES GRANT EXPEN INVOICE TOTAL : 387 . 11 VENDOR TOTAL : 387 . 11 YORKACE YORKVILLE ACE & RADIO SHACK 118046 04 /21/ 08 01 BUCKET 79 - 650 - 65 - 00 - 5828 05 / 08 / 08 4 . 99 CONCESSIONS INVOICE TOTAL : 4 . 99 VENDOR TOTAL : 4 . 99 YORKLIBR YORKVILLE PUBLIC LIBRARY DATE : 05 / 02 / 08 UNITED CITY OF YORKVILLE PAGE : 11 TIME . 09 : 53 . 34 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05/ 08 / 2008 INVOICE $$ INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT » P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - YORKLIBR YORKVILLE PUBLIC LIBRARY 042108 04 /21 / 08 01 BUILDING USE JAN - MAY 79 - 650 - 65 - 00 - 5803 05 / 08 / 08 50 . 00 PROGRAM EXPENSES INVOICE TOTAL . 50 . 00 VENDOR TOTAL : 50 . 00 YORKPRPC YORKVILLE PARK & REC 042908 04 /29 / 08 01 POSTAGE , CERTIFIED LETTER 79 - 650 - 65 - 00 - 5808 05 / 08 / 08 6 . 96 POSTAGE & SHIPPING 02 BUNS 79 - 650 - 65 - 00 - 5828 46 . 68 CONCESSIONS 03 MONITOR WIPES 79 - 650 - 65 - 00 - 5802 7 . 50 OFFICE SUPPLIES 04 HOT DOG BUNS 79 - 650 - 65 - 00 - 5828 15 . 15 CONCESSIONS 05 CARD 79 - 650 - 65 - 00 - 5804 2 . 85 OPERATING SUPPLIES INVOICE TOTAL . 79 . 18 VENDOR TOTAL : 79 . 18 TOTAL ALL INVOICES : 25 , 527 . 91 i ATE : 05 / 01 / 2009 UNITED CITY OF YORKVILLE PAGE : 1 !ME : 09 : 41 : 23 DETAILED REVENUE & EXPENSE REPORT F-YR : 08 D : GL4B3000 . WOW FUND : PARKS & REC EQUIP CAPITAL FOR 12 PERIODS ENDING APRIL 30 . 2008 REVISED FISCAL FISCAL 71 ACCOUNT APRIL YEAR-TO -DATE YEAR COLLECTED / NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED ENERAL EVENUES CARRY OVER 22 - 000 - 40 - 00 - 3999 CARRY OVER BALANCE 0 . 00 0 . 00 85 , 000 . 00 0 . 0 - - - - - - - - - - - - - - - - - - - - o O _ - - - _ _ _ _ - _ _ oo 85 . 000 . 00 O _ _ - - - - - - - - - - - - - - _ _ _ _ _ _ _ _ O - - TOTAL CARRY OVER o CHARGES FOR SERVICES 22 - 000 - 42 - 00 - 4216 PARKS CAPITAL FEE 0 . 00 18 , 800 . 00 18 , 000 . 00 104 . 4 22 - 000 - 42 - 00 - 4217 PARK CAPITAL DONATIONS 0 . 00 0 . 00 0 . 00 0 . 0 _ _ _ _ _ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL CHARGES FOR SERVICES 0 . 00 18 , 800 . 00 18 , 000 . 00 104 . 4 MISCELLANEOUS 22 - 000 - 44 - 00 - 4430 SALE OF VEHICLES/EQUIPMENT 14 , 000 . 00 14 , 000 . 00 16 . 000 . 00 87 . 5 TOTAL MISCELLANEOUS 14 , 000 . 00 1 4 , 000 . 00 16 , 000 - 00 87 . 5 TRANSFERS 22 - 000 - 49 - 00 - 4930 TRANSFER FROM OF 0 . 00 0 . 00 0 - 00 0 . 0 22 - 000 - 49 - 00 - 4950 TRANSFER FROM PH CAPITAL 10 . 625 . 00 42 . 500 . 00 42 , 500 . 00 100 . 0 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ~ - - - - - - _ - - TOTAL TRANSFERS 10 , 625 . 00 42 , 500 . 00 42 , 500 . 00 100 . 0 TOTAL REVENUES : GENERAL 24 , 625 . 00 75 , 300 . 00 161 , 500 . 00 46 . 6 ?ARKS =ENSES CAPITAL OUTLAY 22 - 610 - 75 - 00 - 7006 PICK UP TRUCK 21 , 635 . 00 21 , 635 . 00 25 , 000 . 00 86 . 5 22 - 610 - 75 - 00 - 7015 MOWER 36 , 087 , 46 45 , 475 . 46 66 . 000 . 00 68 . 9 22 - 610 - 75 - 00 - 7016 COMPUTER SERVER 0 . 00 4 , 728 . 71 51000 . 00 94 . 5 22 - 610 - 75 - 00 - 7018 PARK RE-DEVEL02EMENTS 0 . 00 51 , 788 . 71 65 , 500 . 00 79 . 0 - - - - - - - - - - - - - - - - - - - - - - - - - _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ - _ _ _ _ _ TOTAL CAPITAL OUTLAY 57 . 722 . - 6 123 , 627 . 88 161 , 500 . 00 76 . 5 i )ATE . 05 / 01 /2009 UNITED CITY OF YORKVILLE PACE : 2 'IME : 09 : 41 - 23 DETAILED REVENUE & EXPENSE REPORT F-YR : 08 :D : GL4B3000 . WOW FUND : PARKS & REC EQUIP CAPITAL FOR 12 PERIODS ENDING APRIL 30 , 2008 REVISED FISCAL FISCAL ACCOUNT APRIL YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED . _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL EXPENSES : PARKS 57 . 722 . 46 123 , 627 . 88 161 , 500 . 00 76 . 5 COTAL FUND REVENUES 24 , 625 . 00 75 , 300 . 00 161 , 500 . 00 46 . 6 .OTAL FUND EXPENSES 57 . 722 . 46 123 , 627 . 88 161 , 500 . 00 76 . 5 FUND SURPLUS (DEFICIT ) ( 33 , 097 . 46 ) ( 48 , 327 . 88 ) 0 . 00 100 . 0 i ATE . 05 / 01 /2009 UNITED CITY OF YORKVILLE PAGE : 1 INS . 09 : 41 : 45 DETAILED REVENUE & EXPENSE REPORT F-YR : 08 D : GL4B3000 . WOW FUND : LAND CASH FOR 12 PERIODS ENDING APRIL 30 , 2008 REVISED FISCAL FISCAL s ACCOUNT APRIL YEAR-TO -DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED _ _ _ _ _ _ _ _ _ _ _ _ _ ENERAL '.EVENUES CARRY OVER 72 - 000 - 40 - 00 - 3999 CARRY OVER 0 . 00 0 . 00 ( 251 , 283 . 00 ) 0 . 0 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL CARRY OVER 0 . 00 0 . 00 ( 251 , 283 . 00 ) 0 . 0 INTERGOVERNMENTAL 72 - 000 - 45 - 00 -4501 CANNONBALL RIDGE GRANT 0 . 00 0 . 00 128 , 000 . 00 0 . 0 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL INTERGOVERNMENTAL 0 . 00 0 . 00 128 . 000 . 00 0 . 0 CONTRIBUTIONS 72 - 000 - 47 - 00 - 4700 OSLAD GRANT 0 . 00 0 . 00 762 , 000 . 00 0 . 0 72 - 000 - 47 - 00 -4701 GREENBRIAR-LAND CASH 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 -4702 BIKE PATH GRANT 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4703 PRAIRIE GARDEN-LAND CASH 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4705 COUNTRY HILLS -LAND CASH 0 . 00 0 . 00 15200 . 00 0 . 0 72 - 000 -47- 00 - 4707 FOX HIGHLANDS -LAND CASH 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 -47 - 00 - 4709 SUNFLOWER-LAND CASH 0 . 00 361 . 00 361 . 00 100 . 0 72 - 000 - 47 - 00 -4712 RIVER ' S EDGE-LAND CASH 0 . 00 0 . 00 2 , 684 . 00 0 . 0 72 - 000 - 47 - 00 -4714 WOODWORTH 0 . 00 1 , 071 . 00 0 . 00 100 . 0 72 - 000 - 47 - 00 - 4715 WHITE OAK UNIT 1&2 -LAND CASH 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4716 WHITE OAK UNIT 3 &4 -LAND CASH 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4717 KYLN ' S CROSSING-LAND CASH 0 . 00 0 . 00 1 , 570 . 00 0 . 0 72 - 000 - 47 - 00 - 4718 FOXFIELD II PARK LC 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 -47 - 00 -4719 WILDWOOD-LAND CASH 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 -47 - 00 - 4722 KYLN ' S RIDGE-LAND CASH 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 -47 - 00 - 4723 HEARTLAND CIRCLE-LAND CASH 0 . 00 0 . 00 20 , 000 . 00 0 . 0 72 - 000 -47 - 00 - 4725 WINDETTE RIDGE-LAND CASH 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4727 GRAND RESERVE-LAND CASH 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4731 MONTALBANO HOMES LAND CASH 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4732 RAINTREE VILLAGE LAND CASH 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 -47 - 00 - 4734 WHISPERING MEADOWS ( K . HILL ) 0 . 00 11 , 841 . 69 14 , 100 . 00 83 . 9 72 - 000 -47 - 00 - 4735 PRAIRIE MEADOWS ( MENARDS RES ) 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 -47 - 00 - 4736 BRIARWOOD 0 . 00 0 . 00 113 , 043 . 00 0 . 0 72 - 000 - 47 - 00 - 4737 CALEDONIA 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4738 AUTUMN CREEK 8 , 232 . 53 34 , 749 . 73 26 , 517 . 00 131 . 0 4 I i �I i ATE . 05 / 01 %2009 UNITED CITY OF YORKVILLE PAGE : 2 'IME : 09 : 41 : 45 DETAILED REVENUE & EXPENSE REPORT F-YR : 08 D : GL4B3000 . WOW FUND : LAND CASH FOR 12 PERIODS ENDING APRIL 30 , 2008 REVISED FISCAL FISCAL s ACCOUNT APRIL YEAR-TO-DATE YEAR COLLECTED / NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED _ ENERAL tEVENUES CONTRIBUTIONS 72 - 000 - 47 - 00 - 4739 WYNSTONE TOWNHOMES 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 -4740 VILLAS AT THE PRESERVE 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 -4741 BAILEY MEADOWS 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4742 BLACKBERRY WOODS 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4743 CORNEILS CROSSING 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 - 4744 HUDSON LAKES 0 . 00 0 . 00 10 , 000 . 00 0 . 0 72 - 000 - 47 - 00 - 4745 PRESTWICK 0 . 00 G , 606 . 76 20 , 000 . 00 33 . 0 72 - 000 - 47 - 00 - 4746 WESTBURY 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 -4747 WESTHAVEN 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 -47 - 00 - 4748 WILLMAN 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 47 - 00 -4749 BLACKBERRY WOODS 568 . 18 5 , 681 . 80 4 , 545 . 00 125 . 0 72 - 000 - 47 - 00 -4750 K£NDALLWOOD ESTATES 0 . 00 0 . 00 10 , 000 . 00 0 . 0 72 - 000 - 47 - 00 -4751 CANNONBALL RIDGE PARK GRANT 0 . 00 128 , 000 . 00 0 . 00 100 . 0 - - - - - - - - - - - - - - - - - - _ _ - - - - - - - - _ _ - - - - - - - - _ _ _ _ - - TOTAL CONTRIBUTIONS 8 , 800 . 71 188 , 311 98 986 , 020 . 00 19 . 0 TRANSFERS 72 - 000 - 49 - 00 -4901 TRANSFER FROM GENERAL FUND 12 , 061 . 25 48 , 245 . 00 48 , 245 . 00 100 . 0 72 - 000 -49 - 00 -4902 TRANSFER FROM LAND ACQUISITION 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 -49 - 00 - 4903 TRANSFER FROM PARK & REC 0 . 00 0 . 00 0 - 00 0 . 0 TOTAL TRANSFERS 12 , 061 . 25 48 . 245 . 00 48 , 245 . 00 100 . 0 TOTAL REVENUES : GENERAL 20 . 861 . 96 236 . 556 . 98 910 , 982 . 00 25 . 9 EXPENSES CAPITAL OUTLAY 72 - 000 - 75 - 00 - 7308 RIVERS EDGE PARK 42 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 75 - 00 - 7317 HEARTLAND CIRCLE 0 . 00 0 . 00 0 . 00 0 . 0 72 - 000 - 75 - 00 - 7326 MOSIER HOLDING COSTS 0 . 00 10 . 000 . 00 15 , 700 . 00 63 . 6 72 - 000 - 75 - 00 - 7327 GRANDE RESERVE PARK 0 . 00 19 . 177 . 45 0 . 00 ( 100 . 0 ) 72 - 000 - 75 - 00 - 7328 PRAIRIE MEADOWS ( MENARDS RES ) 41940 . 00 231 . 449 . 43 150 , 000 . 00 154 . 2 72 - 000 - 75 - 00 -7330 WHISPERING MEADOWS ( K . HILL ) 0 . 00 215 . 865 . 16 350 , 000 . 00 61 . G 72 - 000 - 75 - 00 - 7333 RAINTREE VILLAGE 0 . 00 1 . 800 . 00 0 . 00 ( 100 . 0 ) E i f iATE . 05 / 01 /2009 UNITED CITY OF YORKVILLE PAGE . 3 'IME . 09 - 41 : 45 DETAILED REVENUE & EXPENSE REPORT F-YR : 08 :D : GL4B3000 . WON FUND : LAND CASH FOR 12 PERIODS ENDING APRIL 30 , 2008 REVISED FISCAL FISCAL o ACCOUNT APRIL YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED . - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - :ENERAL 3XPENSES CAPITAL OUTLAY 72 - 000 - 75 - 00 - 7334 HOOVER HOLDING COSTS 0 . 00 0 . 00 60 . 000 . 00 0 . 0 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - _ - - - - - - TOTAL CAPITAL OUTLAY 4 , 940 . 00 478 , 292 . 04 575 . 700 . 00 83 . 0 OTHER 72 - 000 - 78 - 00 - 9009 RESERVE 0 . 00 0 . 00 319 , 282 . 00 0 . 0 _ - - - - - _ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL OTHER 0 . 00 0 . 00 319 , 282 . 00 0 . 0 TRANSFERS 72 - 000 - 99 - 00 - 9901 TRANSFER TO GENERAL FUND 4 , 000 . 00 16 , 000 . 00 16 . 000 . 00 100 . 0 - - - - - - - - - - - - - - Q _ - - - _ _ _ _ - - _ - _ _ _ _ _ _ _ _ _ - _ - _ - - - _ - - _ _ _ - - - - - - - - - - - - - - - - _ _ - _ _ _ _ _ TOTAL TRANSFERS _ . 000 . 00 16 , 000 . 00 16 , 000 . 00 100 . 0 TOTAL EXPENSES : GENERAL 8 , 940 . 00 494 , 292 . 04 910 , 982 . 00 54 . 2 =AL FUND REVENUES 20 . 861 . 96 236 , 556 . 98 910 , 982 . 00 25 . 9 j TOTAL FUND EXPENSES 8 , 940 . 00 494 , 292 . 04 910 , 982 . 00 54 . 2 ?UND SURPLUS (DEFICIT ) 11 , 921 . 96 ( 257 , 735 . 06 ) 0 . 00 100 - 0 f )ATE : 05 / 01 /2009 UNITED CITY OF YORKVILLE PAGE . 1 TIME : 09 : 41 : 59 DETAILED REVENUE & EXPENSE REPORT F-YR : 08 :D : GL4B3000 . 1'10W FUND : LAND ACQUISITION FOR 12 PERIODS ENDING APRIL 30 , 2008 REVISED FISCAL FISCAL ACCOUNT APRIL YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED . - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ;ENERAL 2EVENUES CARRY OVER 73 - 000 - 40 - 00 - 3999 CARRY OVER BALANCE 0 . 00 0 . 00 50 , 000 . 00 0 . 0 TOTAL CARRY OVER 0 . 00 0 . 00 50 , 000 - 00 0 . 0 'XPENSES OPERATIONS 73 - 000 - 65 - 00 - 5800 CONTINGENCY 0 . 00 0 . 00 0 . 00 0 . 0 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - _ - _ _ - _ - _ _ _ - _ _ _ _ _ - TOTAL OPERATIONS 0 . 00 0 . 00 0 . 00 0 - 0 CAPITAL OUTLAY 73 - 000 - 75 - 00 - 7501 LAND ACQUISITION 0 . 00 51 , 153 . 00 49 . 000 . 00 104 . 3 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL CAPITAL OUTLAY 0 . 00 51 , 153 . 00 49 . 000 . 00 104 . 3 OTHER 73 - 000 - 78 - 00 - 9001 LAND APPRAISALS 0 . 00 1 , 000 . 00 1 , 000 . 00 100 . 0 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL OTHER 0 - 00 1 . 000 . 00 11000 . 00 100 . 0 TRANSFERS 73 - 000 - 99 - 00 - 9935 TRANSFER TO LAND CASH 0 . 00 0 . 00 0 . 00 0 . 0 73 - 000 - 99 - 00 - 9945 TRANSFER TO MUNICIPAL BUILDING 0 . 00 0 . 00 0 . 00 0 . 0 _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ - - - - - - _ - _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ - _ _ _ _ _ _ _ _ _ _ TOTAL TRANSFERS 0 . 00 0 . 00 0 . 00 0 . 0 TOTAL EXPENSES : GENERAL 0 . 00 52 , 153 . 00 50 . 000 . 00 104 . 3 TOTAL FUND REVENUES 0 . 00 0 . 00 50 , 000 . 00 0 . 0 TOTAL FUND EXPENSES 0 . 00 52 , 153 . 00 50 . 000 . 00 104 . 3 FUND SURPLUS (DEFICIT ) 0 . 00 ( 52 , 153 . 00 ) 0 . 00 100 . 0 i ATE . 05 / 0112009 UNITED CITY OF YORKVILLE PAGE : 1 'IME . 09 - 42 : 11 DETAILED REVENUE & EXPENSE REPORT F-YR : 08 D : GL4B3000 . WOW FUND : PARKS & RECREATION FOR 12 PERIODS ENDING APRIL 30 , 2008 REVISED FISCAL FISCAL ACCOUNT APRIL YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ IENERAL '.EVENUES CARRY OVER 79 - 000 - 40 - 00 - 3999 CARRY OVER BALANCE 0 . 00 0 . 00 42 , 540 . 00 0 . 0 TOTAL CARRY OVER 0 . 00 - - - - - - - - - - - - - - - 0 - 00 _ _ _ 42 , 540 . 00 0 . 0 CHARGES FOR SERVICES 79 - 000 -42 - 00 - 4270 FEES FOR PROGRAMS 13 . 540 . 00 279 , 039 - 78 275 , 000 . 00 101 . 4 79 - 000 - 42 - 00 - 4280 CONCESSIONS /ALL SALE ITEMS 2 , 891 . 35 18 , 704 . 00 18 , 000 . 00 103 . 9 79 - 000 - 42 - 00 - 4281 DEPOSITS 0 . 00 0 . 00 11500 . 00 0 . 0 79 - 000 - 42 - 00 - 4285 VENDING MACHINE INCOME 0 . 00 2 , 150 . 00 2 , 150 . 00 100 . 0 79 - 000 - 42 - 00 - 4286 RENTAL INCOME 0 . 00 0 . 00 0 . 00 0 . 0 79 - 000 - 42 - 00 - 4287 PARK RENTAL INCOME 500 . 00 3 , 215 . 00 1 , 815 . 00 177 . 1 79 - 000 - 42 - 00 - 4288 GOLF OUTING REVENUE 0 . 00 30 , 694 . 00 30 , 694 . 00 100 . 0 79 - 000 - 42 - 00 - 4291 HOMETOWN DAYS 0 . 00 110 , 936 . 88 110 , 936 . 00 100 . 0 _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ TOTAL CHARGES FOR SERVICES 16 , 931 . 35 444 , 739 . 66 0 . 095 . 00 101 . 0 MISCELLANEOUS 79 - 000 - 44 - 00- 4400 DONATIONS 90 . 00 14 . 462 . 62 13 . 000 . 00 111 . 2 79 - 000 - 44 - 00 -4404 TREE DONATIONS 300 . 00 1 , 900 . 00 1 , 300 . 00 146 - 1 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL MISCELLANEOUS 390 . 00 16 , 362 . 62 14 , 300 . 00 114 . 4 INTERGOVERNMENTAL 79 - 000 - 45 - 00 - 4550 YOUTH SERVICES GRANT 0 . 00 2 . 000 . 00 31600 . 00 55 . 5 _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ TOTAL INTERGOVERNMENTAL 0 . 00 2 , 000 . 00 3 , 600 . 00 55 . 5 INTEREST 79 - 000 - 46 - 00 - 4600 INVESTMENT INCOME 0 . 00 6 . 781 . 15 6 , 200 . 00 109 . 3 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - _ _ _ _ _ _ TOTAL INTEREST 0 . 00 6 , 781 . 15 6 , 200 . 00 109 . 3 TRANSFERS 79 - 000 - 49 - 00 - 4901 TRANSFER FROM GENERAL FUND 96 , 814 . 83 1 , 163 , 777 . 96 1 , 161 , 778 . 00 100 . 1 TOTAL TRANSFERS 96 , 814 . 83 1 , 163 . 777 96 1 , 161 , 778 . 00 100 . 1 I i )ATE : 05 / 01 / 2009 UNITED CITY OF YORKVILLE PAGE . 2 'IME : 09 : 42 : 11 DETAILED REVENUE & EXPENSE REPORT F-YR : 08 :D : GL4B3000 . WOW FUND : PARKS & RECREATION FOR 12 PERIODS ENDING APRIL 30 , 2008 REVISED FISCAL FISCAL e ACCOUNT APRIL YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED . _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ - _ _ - _ _ _ _ _ TOTAL REVENUES : GENERAL 114 , 136 . 18 1 , 633 . 661 . 39 1 , 668 , 513 . 00 97 . 9 EXPENSES TRANSFERS 79 - 000 - 99 - 00 - 9935 TRANSFER TO LAND CASH 0 . 00 0 . 00 0 . 00 0 . 0 TOTAL TRANSFERS 0 . 00 0 . 00 0 . 00 0 . 0 ?ARKS ;XPENSES PERSONNAL SERVICES 79 - 610 - 50 - 00 - 5107 SALARIES - PARKS 29 , 383 . 75 395 . 703 . 48 427 , 000 . 00 92 . 6 79 - 610 - 50 - 00 - 5136 SALARIES - PART-TIME 68 . 00 33 . 085 . 00 48 , 000 . 00 68 . 9 79 - 610 - 50 - 00 - 5137 SALARIES - OVERTIME 88 . 44 3 , 592 . 68 7 , 000 . 00 51 . 3 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL PERSONNAL SERVICES 29 , 540 . 19 432 . 381 . 16 482 , 000 . 00 89 . 7 PROFESSIONAL SERVICES 79 - 610 - 61 - 00 - 5320 MASTER PLAN / COMMUNITY SURVEY 0 . 00 10 , 772 . 41 10 , 500 . 00 102 . 5 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL PROFESSIONAL SERVICES 0 . 00 10 , 772 . 41 10 , 500 . 00 102 . 5 CONTRACTUAL SERVICES 79 - 610 - 62 - 00 - 5405 PARK CONTRACTUAL 0 . 00 17 , 597 .. 77 21 , 500 . 00 81 . 8 79 - 610 - 62 - 00 - 5408 MAINTENANCE-EQUIPMENT 913 . 21 5 , 649 . 89 8 . 000 . 00 70 . 6 79 - 610 - 62 - 00 - 5417 MAINTENANCE- PARKS 5 . 720 . 39 26 , 495 . 56 50 . 000 . 00 52 . 9 79 - 610 - 62 - 00 - 5421 WEARING APPAREL 781 . 74 6 , 275 . 35 7 , 000 . 00 89 . 6 79 - 610 - 62 - 00 - 5434 RENTAL-EQUIPMENT 0 . 00 2 , 720 . 92 3 , 000 . 00 77 . 3 79 - 610 - 62 - 00 - 5438 CELLULAR TELEPHONE 323 . 92 3 , 933 . 29 4 . 000 . 00 98 . 3 79 - 610 - 62 - 00 - 5440 LAND DEVELOPER 0 . 00 7 . 555 . 92 81550 . 00 88 . 3 79 - 610 - 62 - 00 - 5445 LEGAL EXPENSES 0 . 00 8 , 450 . 25 3 , 000 . 00 281 . 6 - - - - - - - - - - - - - - - - _ - - - - - - - - - - - - - _ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL CONTRACTUAL SERVICES 7 , 739 . 26 78 . 278 . 95 105 , 050 . 00 74 . 5 PROFESSIONAL DEVELOPMENT 79 - 610 - 64 - 00 - 5604 TRAINING & CONFERENCE 255 . 00 8 . 862 . 47 8 . 000 . 00 110 . 7 i IATE . 05 / 01 /2009 UNITED CITY OF YORKVILLE PAGE . 3 'IME . 09 : 42 : 12 DETAILED REVENUE & EXPENSE REPORT F- YR : 08 :D : GLAB3000 . WOW FUND : PARKS & RECREATION FOR 12 PERIODS ENDING APRIL 30 , 2008 REVISED FISCAL FISCAL ACCOUNT APRIL YEAR- TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED . - - - - - - - - - - - - - - - - - ?ARKS ;XPENSES PROFESSIONAL DEVELOPMENT 79 - 610 - 64 - 00 - 5605 TRAVEL EXPENSE 0 . 00 2 , 843 . 10 3 . 000 . 00 94 . 7 TOTAL PROFESSIONAL DEVELOPMENT 255 . 00 11 , 705 . 57 11 . 000 . 00 106 . 8 ' OPERATIONS 79 - 610 - 65 - 00 - 5802 OFFICE SIIPPLIES 0 . 00 125 . 34 1 , 500 . 00 8 . 3 79 - 610 - 65 - 00 - 5804 OPERATING SUPPLIES 6 , 114 . 26 27 , 767 . 22 30 . 000 . 00 92 . 5 79 - 610 - 65 - 00 - 5812 GASOLINE 0 . 00 0 . 00 0 . 00 0 . 0 79 - 610 - 65 - 00 - 5815 HAND TOOLS 1 , 760 . 75 3 , 071 . 26 3 , 500 . 00 87 . 7 79 - 610 - 65 - 00 - 5824 CHRISTMAS DECORATIONS 2 . 212 . 00 3 , 234 . 36 5 , 000 . 00 64 . 6 79 - 610 - 65 - 00 - 5825 PUBLIC DECORATION 0 . 00 830 . 38 31000 . 00 27 . 6 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL OPERATIONS 10 . 087 . 01 35 , 028 . 58 43 , 000 . 00 81 . 4 RETIREMENT 79 - 610 - 72 - 00 - 6500 IMRF PARTICIPANTS 2 , 292 . 92 33 . 153 . 67 32 . 500 . 00 102 . 0 79 - 610 - 72 - 00 - 6501 SOCIAL SECURITY/MEDICARE 2 . 257 . 52 35 , 505 . 17 37 . 750 . 00 94 . 0 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - _ - - _ _ - _ - _ _ _ _ _ - - - - - - - - _ - - - - TOTAL RETIREMENT 4 , 550 . 44 68 , 658 . 84 70 . 250 . 00 97 . 7 CAPITAL OUTLAY 79 - 610 - 75 - 00 - 7003 OFFICE EQUIPMENT 0 . 00 203 . 66 21500 . 00 8 . 1 79 - 610 - 75 - 00 - 7701 FLOWERS/TREES 0 . 00 4 . 667 . 75 71000 . 00 66 . 6 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - _ - - - - - - - - - TOTAL CAPITAL OUTLAY 0 . 00 871 . 41 9 , 500 . 00 51 . 2 OTHER OPERATING EXPENSES 79 - 610 - 78 - 00 - 9005 MERIT 0 . 00 0 . 00 0 . 00 0 . 0 79 - 610 - 78 - 00 - 9012 SALARY SURVEY 0 . 00 0 . 00 0 . 00 0 . 0 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL OTHER OPERATING EXPENSES 0 . 00 0 . 00 0 . 00 0 . 0 TOTAL EXPENSES : PARKS 52 , 171 . 90 641 , 696 . 92 731 , 300 . 00 87 - 7 i ATE : 05 / 01 / 2009 UNITED CITY OF YORKVILLE PAGE : 4 'IME : 09 : 42 : 12 DETAILED REVENUE & EXPENSE REPORT F- YR : 08 :D : GL4B3000 . WOW FUND : PARKS & RECREATION FOR 12 PERIODS ENDING APRIL 30 , 2008 REVISED FISCAL FISCAL a ACCOUNT APRIL YEAR- TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED . - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - tECREATION ;XPENSES PERSONNEL SERVICES 79 - 650 - 50 - 00 - 5107 SALARIES - RECREATION 27 , 160 . 81 377 , 202 . 75 393 , 000 . 00 95 . 9 79 - 650 - 50 - 00 - 5108 CONCESSION STAFF 1 , 452 . 00 7 , 743 . 87 6 , 750 . 00 114 . 7 79 - 650 - 50 - 00 - 5109 SALARIES - PRE SCHOOL 7 , 459 , 25 72 , 588 . 75 83 , 000 . 00 87 , 4 79 - 650 - 50 - 00 - 5137 SALARIES - OVERTIME 0 . 00 15 , 00 15 . 00 100 . 0 79 - 650 - 50 - 00 - 5150 SALARIES - INSTRUCTOR CONTRACTU 11 . 536 . 95 98 . 037 . 42 57 . 400 . 00 170 , 7 79 - 650 - 50 - 00 - 5155 SALARIES - RECORDING SECRETARY 312 . 38 2 , 949 . 62 2 , 500 . 00 117 . 9 - - - - - - - - - - - - - 4- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL PERSONNEL SERVICES 7 , 921 . 39 558 , 537 . 41 542 , 665 . 00 102 . 9 CONTRACTUAL SERVICES 79 - 650 - 62 - 00 - 5408 MAINTENPNCE SUPPLIES 357 . 99 4 , 014 . 39 5 , 000 . 00 80 . 2 79 - 650 - 62 - 00 - 5409 MAINTENANCE -VEHICLES 164 . 64 1 , 333 . 57 2 , 500 . 00 53 . 3 79 - 650 - 62 - 00 - 5410 MAINTENANCE-OFFICE EQUIPMENT 0 . 00 3 . 630 . 37 61000 . 00 60 . 5 79 - 650 - 62 - 00 - 5426 YOUTH SERVICES GRANT EXPENSES 319 . 92 2 . 068 . 69 2 . 000 . 00 103 . 4 79 - 650 - 62 - 00 - 5435 ELECTRICITY 0 . 00 8 , 414 . 76 81820 . 00 95 . 4 G 79 - 650 - 62 - 00 - 5437 TELEPHONE/INTERNET 111 . 42 1 , 212 . 55 1 . 300 . 00 93 . 2 79 - 650 - 62 - 00 - 5438 CELLULAR TELEPHONE 404 . 90 5 , 091 . 70 5 , 000 . 00 101 . 8 79 - 650 - 62 - 00 - 5445 PORTABLE TOILETS 580 . 00 8 , 743 . 03 7 , 000 . 00 124 . 9 79 - 650 - 62 - 00 - 5603 PUBLISHING/ADVERTISING 0 . 00 28 , 052 . 37 27 , 920 . 00 100 . 4 79 - 650 - 62 - 00 - 5605 BOOKS /PUBLICATIONS 0 . 00 45 . 94 500 . 00 9 . 1 79 - 650 - 62 - 00 - 5606 PARK DEPOSIT REFUND 0 . 00 0 . 00 11500 . 00 0 . 0 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL CONTRACTUAL SERVICES 1 , 938 . 87 62 , 607 . 37 67 , 540 . 00 92 . 6 PROFESSIONAL DEVELOPMENT 79 - 650 - 64 - 00 - 5600 DUES 0 . 00 3 , 552 , 12 21500 . 00 142 . 0 79 - 650 - 64 - 00 - 5604 TRAINING AND CONFERENCES 330 . 83 51280 , 83 10 , 200 . 00 51 . 7 79 - 650 - 64 - 00 - 5605 TRAVEL EXPENSE 39 . 19 1 , 330 . 30 5 , 220 . 00 25 . 4 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - TOTAL PROFESSIONAL DEVELOPMENT 370 . 02 10 , 163 . 25 17 , 920 . 00 56 . 7 OPERATIONS 79 - 650 - 65 - 00 - 5802 OFFICE SUPPLIES 450 . 42 6 , 409 . 70 6 , 000 . 00 106 . 8 79 - 650 - 65 - 00 - 5803 PROGRAM EXPENSES 4 , 459 . 32 62 , 211 . 92 50 , 100 . 00 124 . 1 79 - 650 - 65 - 00 - 5804 OPERATING SUPPLIES 0 . 00 3 , 389 . 28 3 , 800 . 00 89 . 1 I )ATE : 05 / 01 / 2009 UNITED CITY OF YORKVILLE PAGE : 5 .=E . 09 : 42 : 12 DETAILED REVENUE & EXPENSE REPORT F-YR : 08 CD : GL4B3000 . WOW FUND : PARKS & RECREATION FOR 12 PERIODS ENDING APRIL 30 , 2008 REVISED FISCAL FISCAL ACCOUNT APRIL YEAR-TO-DATE YEAR COLLECTED/ NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED _ ZECREATION EXPENSES OPERATIONS 79 - 650 - 65 - 00 - 5805 RECREATION EQUIPMENT 1 , 420 . 19 5 , 530 . 92 6 , 000 . 00 92 . 1 79 - 650 - 65 - 00 - 5808 POSTAGE & SHIPPING 2 , 474 . 70 11 , 078 . 86 7 , 600 . 00 145 . 7 79 - 650 - 65 - 00 - 5812 GASOLINE 240 . 06 4 . 193 . 82 4 , 200 . 00 99 . 8 79 - 650 - 65 - 00 - 5826 MILEAGE 0 . 00 369 . 65 200 . 00 184 . 8 79 - 650 - 65 - 00 - 5827 GOLF OUTING EXPENSES 0 . 00 18 , 779 . 08 18 , 780 . 00 99 . 9 79 - 650 - 65 - 00 - 5828 CONCESSIONS 2 , 271 . 05 24 , 489 . 71 17 , 650 . 00 138 . 7 79 - 650 - 65 - 00 - 5833 HOMETOWN DAYS EXPENSES 0 . 00 98 , 780 . 09 95 , 686 . 00 103 . 2 79 - 650 - 65 - 00 - 5840 SCHOLARSHIPS 0 . 00 512 . 00 1 . 800 . 00 28 . 4 79 - 650 - 65 - 00 - 5841 PROGRAM REFUND 725 . 00 8 , 791 . 50 81000 . 00 109 . 8 _ _ _ _ Il _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ TOTAL OPERATIONS 12 , 0 _ 0 . 74 244 , 536 . 53 219 , 816 . 00 111 . 2 I RETIREMENT - 79 - 650 - 72 - 00 - 6500 IMRF PARTICIPANTS 2 , 502 . 02 31 , 534 . 69 36 , 346 . 00 86 . 7 79 - 650 - 72 - 00 - 6501 SOCIAL SECURITY/MEDICARE 3 . 192 . 12 39 , 038 . 04 36 , 537 . 00 106 . 8 - - - - - - - - - - - - - - _ - _ _ - _ - - - - - - - - - _ - _ - _ - - - - - - _ - _ _ - _ TOTAL RETIREMENT 5 , 694 . 14 70 , 572 . 73 72 , 883 . 00 96 . 8 CAPITAL OUTLAY 79 - 650 - 75 - 00 - 7002 COMPUTER EQUIP & SOFTWARE 0 . 00 1 , 806 . 72 2 , 025 . 00 89 . 2 _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ TOTAL CAPITAL OUTLAY 0 . 00 1 , 806 . 72 2 . 025 . 00 89 . 2 OTHER OPERATING EXPENSES 79 - 650 - 78 - 00 - 9005 MERIT 0 . 00 0 . 00 0 . 00 0 . 0 79 - 650 - 78 - 00 - 9009 RESERVE 0 . 00 5 , 372 . 11 14 , 364 . 00 37 . 3 79 - 650 - 78 - 00 - 9012 SALARY SURVEY 0 . 00 0 . 00 0 . 00 0 . 0 _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ - _ _ _ _ _ _ TOTAL OTHER OPERATING EXPENSES 0 . 00 5 , 372 . 11 14 , 364 . 00 37 . 3 TOTAL EXPENSES : RECREATION 67 . 965 . 16 953 , 596 . 12 937 , 213 . 00 101 . 7 TOTAL FUND REVENUES 114 , 136 . 18 11633 . 661 . 39 1 , 668 , 513 . 00 97 . 9 TOTAL FUND EXPENSES 120 , 137 . 06 1 , 595 , 293 . 04 1 , 668 , 513 . 00 95 . 6 FUND SURPLUS ( DEFICIT ) ( 6 , 000 . 88 ) 38 , 368 . 35 0 . 00 100 . 0 YORKVILLE PARK AND RECREATION CASH ANALYSIS AS OF MAY 8, 2008 FISCAL YEAR 07/08 Ending Bank Balances May June July August September October November December January February March April 2007 2007 2007 2007 2007 2007 2007 2007 2008 2008 2008 2008 Money Market §78,847.65 $192,41433 $199,236.01 §226,398.62 §194,103.72 §143,87441 $193,703.86 $135,742.64 §140,365.88 $86,108.96 §220,409.70 $159,637.655 Account Money Market §4,18850 $4,205.99 §4,24.10 §4,241.97 $4,2585 $4,275.45 $4,291.35 $4,306.34 $4,320.37 $4,331.97 §4,341.76 $4,349.0 Checking Account Month $83,036.15 §196,620.32 $203,460.11 $230,640.59 $198,362.29 $148,149.86 §197,995.21 $140,048.98 $144,686.25 $90,440.93 §224,751.46 §163,986.68 Total: PARKSPAYROLL IST PAY $17,930.35 §22,685.54 $22,176.97 $2,090.39 $22,043.90 $19,62957 $19,279.75 §18,531.00 $18,788.99 $18,305.95 $28,214.02 $16,823.91 2ND PAY $19,943.86 $22,990.21 §22,875.60 §23,536.87 §21,219.68 $19,751.03 $19,626.90 $19532.89 $20,543.00 $19,666.95 $18,765.21 $17,216.39 3RD PAY $23,68052 $19,910.01 $16,874.24 Month Total $61,554.73 $45,675.75 $45,05257 $45,627.26 $43,263.58 $59,290.61 $38,906.65 $38,063.89 $39,331.99 §37,972.90 1 $46,979.23 §50,91454 RECREATION PAYROLL 1ST PAY §21,485.19 2 947.75 $18,6249 $20,403.68 $ 3,790.39 $2,466.46 §291020 $21,134.80 $16,95743 §21,934.98 $27,154.59 $22,157.24 2N §2 ,1 $22,075.77 $19,702.10 §2,594.62 §25,355.94 §22,936.73 §23,202.75 §22,50654 7 3RD 96. §21754.58 §2,71471 §19,984.19 §Zi,441.26 PAY §22,297.99 $23,045.38 $24,953.71 Month Total $66,979.90 $43,702.33 $41,35121 $40,387.87 §47,231.65 $67587.61 $41,61230 $43,729.42 §42,313.37 $44,87171 $50,357.34 §69,617.49 Grand Total §128534.63 $89,378.08 $86,404.78 $86,015.13 $90,495.23 $126,878.22 $80518.95 $81,793.31 $81,645.36 $82,844.61 §97,336.57 $120,532.03 MEMORANDUM TO: Yorkville Park Board FROM: Dave l o Director of Packs and Recreation RE: Old Business DATE: May 5, 2008 COMMUNITY SURVEY REVIEW This was an item that was tabled from a previous meeting. Please bring your surveys to the meeting for review and discussion. PARK NAMING REQUEST A request to name the park in the Heartland Circle development has been received from the Junior Womens Club. This service group would like to adopt the park and establish an ongoing service and financial conunitment to the park. Ihere is a similar arrangement with Kiwanis Park in the Country Club Hills development. Staff recommends approval of the request, but with certain stipulations which will be discussed at the meeting. FY08/09 BUDGET The attached FY08/09 Budget was approved at the April 22nd City Council meeting, Staff will discuss specific line items and answer questions, REC CENTER UPDATE Staff will give a report on progress since the April 24`1' Park Board meeting. YDRKVILLE r 1 PARKS d RECREATION Yorkville Parks & Recreation Dust, 201 West Hydraulic Street - Yorkville, IL 60560 630.553.4357 630..553,4360 fax e-mail: recreation @yorkviIIeJI.us NAMING OF PARKS POLICY THE PURPOSE OF THE " NAMING OF THE PARKS POLICY" IS TO PROVIDE CONSISTENT DIRECTION FOR NAMING PARK PROPERTY AND IMPROVEMENTS WITHIN THE UNITED CITY OF YORKVILLE.. ANY CITIZEN, GROUP, CITY OFFICIAL, OR STAFF MAY REQUEST OR RECOMMEND A NAME FOR A PARK, BUILDING, STRUCTURE OR THOROUGHFARE WITHIN DESIGNATED PARK PROPERTY.. THE PROPOSED NAME IS TO BE SUBMITTED IN WRITING ON AN APPLICATION FORM TO THE DIRECTOR OF PARK AND RECREATION OR THE PARK BOARD CHAIRPERSON. ALL APPLICATIONS WILL BE CONSIDERED AT THE NEXT REGULARLY SCHEDULED MEETING OF THE PARK BOARD . UPON PARK BOARD APPROVAL AND RECOMMENDATION, A SUBJECT PROPOSAL WILL THEN BE PRESENTED TO THE CITY COUNCIL FOR ACCEPTANCE. IF ACCEPTED BY THE CITY COUNCIL, A DEDICATION WILL TAKE PLACE WITHIN 90 DAYS OF APPROVAL. THE FOLLOWING CRITERIA WILL BE USED WHEN CONSIDERING THE SELECTION OF PARK-RELATED NAMES: I ) ANY PERSON LIVING OR DECEASED, WHO HAS MADE A SIGNIFICANT CONTRIBUTION IN SUPPORT OF THE UNITED CITY OF YORIWILLE, THE PARK AND RECREATION DEPARTMENT OPERATION , THE STATE OR NATIONAL PARK SYSTEM , CONSERVATION OF NATURAL. RESOURCES OR IN THE RECREATION PROFESSION, 2) ANY ORGANIZATION THAT CONTRIBUTED SIGNIFICANTLY TOWARD IMPROVING THE QUALITY OF LIFE FOR THE RESIDENTS OF THE UNITED CITY OF YORKVILLE, STATE OR NATIONAL PARK, CONSERVATION OF NATURAL RESOURCES OR THE RECREATION PROFESSION . 3) THE PROPOSED NAME FOR ANY PARK BUILDING, STRUCTURE OR THOROUGHFARE WITHIN A PARK MUST BE AUTHORIZED BY A SWORN STATEMENT FROM THE PERSON WHOSE NAME IS BEING PROPOSED, OR IF THE PERSON IS DECEASED, THE PERSON 'S IMMEDIATE SURVIVING FAMILY MEMBERS, ORGANIZATIONS WISHING TO PRESENT A PROPOSED NAME FOR ANY PARK BUILDING, STRUCTURE OR THOROUGHFARE MUST SUBMIT A SWORN STATEMENT SIGNED BY THE CURRENT PRESIDENT AND SECRETARY OF SAID ORGANIZATION. 4) NO PARK OR RECREATION FACILITY OR PROPERTY CAN BE NAMED AFTER ANY PUBLIC OFFICIAL. CURRENTLY HOLDING OFFICE OR PERSON CURRENTLY EMPLOYED BY THE UNITED CITY OF YORKVILLE . 5) NAMES THAT WOULD DUPLICATE THE NAME OF ANOTHER PARK, BUILDING OR STRUCTURE, OR THOROUGHFARE WITHIN THE UNITED CITY OF YORKVILLE WILL NOT BE CONSIDERED. ALSO, NAMES THAT ADVOCATE OR ENDORSE RELIGION, RELIGIOUS BELIEFS , POSSESS OBSCENE CONNOTATIONS, OR DEMEAN OR ATTEMPT TO INTIMIDATE ANY INDIVIDUAL. OR GROUP BASED ON RACE, ETHNICITY, AGE, GENDER, DISABILITY, OR SEXUAL. ORIENTATION WITHIN THE UNITED CITY OF YORKVILLE WILL NOT BE CONSIDERED. 6) THE PARK BOARD AND STAFF' WILL REVIEW AND DISCUSS THE NAMING OF PARK SUBMITTALS DURING THEIR REGULAR MONTHLY MEETING.. UPON THEIR CONSIDERATION, THE PART( BOARD WILL. SEEI< A MAJORITY VOTE IN FAVOR OF NAMING A PARK, F'ACILnY, STRUCTURE, OR THOROUGHFARE. A RECOMMENDATION, ON BEHALF OF THE PART( BOARD, WILL THEN BE TAKEN TO THE CITY COUNCIL FOR FINAL APPROVAL. THE PARK BOARD MAY DIRECT/SUGGEST STAFF TO CONDUCT PUBLIC CONTESTS FOR THE NAMING OF PARKS, BUILDINGS, STRUCTURES, OR THOROUGHFARES WITHIN CITY PARK PROPERTY, EXCEPTIONS TO THIS POLICY MAY BE CONSIDERED UPON RECOMMENDATION BY THE PART( BOARD WITH APPROVAL OF THE CITY COUNCIL . F PROVED BY P.+ BOP D 5/12/03 YD{IkViLLE PARKS d RECREAT7W PARKS NAMING APPLICATION YORKVILLE PARKS AND RECREATION DEPARTMENT 201 WEST HYDRAULIC STREET - YORKVILLE, IL 60560 PHONE 630-553-4357 - FLAX 630-553-4360 PERSON COMPLETING APPLICATION ` / ON BEHALF OF (PERSON OR ORGANIZATION) V ADDRESS OF PERSON COMPLETING APPLICATION_` `•rf'/I Q r �K ( r�. p r ( Yk ' l"l l V HOME PHONE NUh10 ER '" -D 2299 4 (--4 WORK EMAI . L SUGGESTED NAMEJ.y.. {`A �` I i PARK, LOCATION , FACILITY TO BE CONSIDERED FOR NAMING 'n!q (:}��I(rh� Ar�3YJ PLEASE EXPLAIN WHY THIS NAME SHOULD BE CONSIDERED (PLEASE USE BACK OF APPLICATION TO ATTACH ADDITIONAL. SHEETS IF NECESSARY). [ApAwk_ ti, su,moim&, n Covnmm the li � rnr�nln � �)Gt1S na ( nRn �ro ( fur raisers lnclu�n CnmmiWdg In IN _ - . - see al-h Q IF NAMING AFTER A PERSON PLEASE VERIFY THAT THE PERSON OR HIS IMMEDIATE SURVIVING FAMILY HAVE BEEN CONTACTED: PERSON CONTACTED PHONE NUMBER DATE CONTACTED BY WHOM i nn y OFFICIAL USE DATE RECEIVED VII STAFF INITIALS � ! REQUEST VERIFIED BY STAFF SCHEDULE FOR PARK BOARD REVIEW DATE ACTION CITY COUNCIL DATE ACTION DEDICATION NAME ON SIGNAGE LOCATION OF PARK. FACILITY, BUILDING, THROUGHFARE &f' , f 1 R YJWC was organized in 1991 . Members are area women who have united to support Yorkville and surrounding commnnities in many ways. Our annual faridraisers include the Cluistmas Housewalk, spring and fall craft shows and the Bmury Breakfast (to name a few). All the money we raise goes right back to the community in many ways. Our annual commitments include scholarships for YHS students and donations to the Kendall County rood Pantry, Mutual Ground and the Golden Diners. Through the years, we have also made many donations to the Yorkville Public Library (books, books, books! , toddler table and chairs, shelving, etc.) and to the Yorkville Parks and Recreation Department including several pieces of equipment at Beecher Park and the first handicapped playground equipment at Hiding Spot Park. We've donated money for media center books to the Yorkville Public Schools and supported the Garden Club in their recent beautification project, hl addition to these donations, each holiday season the Yorkville .Junior Women's Club organizes Operation Santa, helping less fortunate families in Kendall County provide Christmas gifts for their children. In 2007 we sorted, organized and bagged gifts for almost 1 ,000 kids ! We are submitting this application to have the Heartland Circle park named after our club, but we would also like to "adopt" tivs park. In addition to an initial monetary donation, we intend to continue to be involved—through service projects to clean up or beautify the park and/or additional monetary donations. UNITED CITY OF YORKVILLE PROPOSED FY 08109 BUDGET PARKS & RECREATION A B C D E E - A E - A 2005-2006 2006-2007 2007-2008 YTD As of REVISED DEPT PROPOSED FY ACCOUNT NUMBER DESCRIPTION Actual Actual Budget 01108 BUDGET REQUEST 08109 BUDGET $ CHANGE % CHANGE REVENUES 79-000-40-00-3999 BEGINNING FUND BALANCE 142,356 77,292 - - 42,540 42,540 - - 79-000-42-00-4270 FEES FOR PROGRAMS 235,917 243,507 250,000 210,340 275,000 275,000 300,000 50,000 20% 79-000-42-00-4280 CONCESSIONS/ALL SALE ITEMS 14,428 15,681 25,864 15,304 181000 23,000 1 23,000 (2,864) -11 % 79-000-42-00-4281 DEPOSITS 6,755 11070 1 ,500 - 1 ,500 - - (1 ,500) -100°% 79-000-42-00-4282 FARMERS MARKET - - 79-000-42-00-4283 SKATE PARK RENTAL 79-000-42-00-4284 SAFETY TOWN BLDG - - 79-000-42-00-4285 VENDING MACHINE INCOME 459 207 400 2,150 21150 700 2 700 300 75% 79-000-42-00-4286 RENTAL INCOME 21360 445 - - - _ _ _ 79-000-42-00-4287 PARK RENTAL INCOME 390 810 600 11815 11815 4,000 3 4,000 3,400 567% 79-000-42-00-4288 GOLF OUTING REVENUE 40,160 40,888 40,700 30,694 30,694 32,100 32,100 (8,600) -21% 79-000-42-004289 DAYTRIPS - _ 79-00042-004290 YOUTH SPECIAL EVENTS - _ _ 79-000-42-00-4291 HOMETOWN DAYS - 72,543 118,000 110,937 110,936 120,000 115,000 (3,000) -3°% 79-000-44-00-4400 DONATIONS 141843 10,896 19,000 11,078 13,000 13,000 20,000 1 ,000 5% 79-00047-00-0404 TREE DONATIONS, 900 1 ,405 800 1 ,300 1 ,300 2,500 4 1 ,300 500 63°% 79-00047-00-4490 MISC INCOME - _ 79-000-45-00-4550 YOUTH SERVICES'GRANT 2,000 2,000 2,000 2,000 3,600 2,000 2,000 - 0% 79-000-46-00 14600 INVESTMENT INCOME 11 ,576 11 ,647 10,000 5,619 61200 12,000 12,000 2,000 20% 79-00049-00-4901 TRANSFER FROM GENERAL FD 755,908 1 ,015,107 1 ,161,778 873,333 1 ,161 ,778 1 ,348,497 1 ,224,698 62,920 5% TOTAL REVENUES: 1 ,228,053 1 ,493,498 1 ,630,642 1 ,264,569 1 ,668,513 1 ,875,337 1 ,734,798 104,156 6% PARKS EXPENSES 79-610-50-00-5107 SALARIES-EMPLOYEES 287,508 332,926 339,047 311 ,961 427,000 457,682 5 412,500 73,453 22% 79-610-50-00-5136 SALARIES - PART-TIME 38,528 41 ,155 58,000 32,841 48,000 60,000 551000 (3,000) -5% 79-610-50-00-5137 SALARIES - OVERTIME 2,011 1 ,416 9,000 31504 71000 10,000 6 10,000 1 ,000 11% 79-610-61-00-5320 MASTER PLAN / COMMUNITY SURVEY - - 13,000 5,747 10,500 3,000 7 21709 (10,291) -79% 79-610-62-00-5405 PARK CONTRACTUAL 15,624 13,468 22,500 17,597 21 ,500 26,000 26,000 3,500 16% 79-610-62-00-5408 MAINTENANCE-EQUIPMENT 9,161 9,503 10,000 4,345 81000 11 ,000 10,000 - 0% 79-610-62-00-5417 MAINTENANCE-PARKS 34,250 46,240 50,000 21 ,275 50,000 60,000 8 55,000 5,000 10% 79-610-62-00-5421 WEARING APPAREL 6,363 6,928 8,000 4,003 7,000 10,000 9 9,000 11000 13% Page 1 of 5 UNITED CITY OF YORKVILLE PROPOSED FY 08109 BUDGET PARKS & RECREATION A B C D E E - A E - A 2005-2006 2006-2007 2007-2008 YTD As of REVISED DEPT PROPOSED FY ACCOUNT NUMBER DESCRIPTION Actual Actual Budget 01108 BUDGET REQUEST 08109 BUDGET $ CHANGE % CHANGE :PARKS EXPENSES CONT'D 79-610-62-00-5434 RENTAL-EQUIPMENT 612 1 ,968 2,000 1 ,504 3,000 4,000 4,000 2,000 100% ''.79-610-62-00-5438 CELLULAR TELEPHONE 3,903 4,521 5,000 2,860 4,000 5,500 10 5,000 - 0% 79-610-62-00-5440 LAND DEVELOPER 554 - - 7,556 8,550 - - - 79-610-62-00-5445 LEGAL EXPENSES , 2,213 1 ,125 5,000 5.772 31000 5,000 7,200 2,200 44% 79-610-64-00-5602 PROFESSIONAL GROWTH/SUBS 3,681 11185 - - - - - - '. 79-610-64-00-5604 TRAINING AND CONFERENCE - - 9,000 3,130 8,000 9,000 4,500 (41500) -50% 79-610-64-00-5605 TRAVELEXPENSE 2,792 4,337 31000 1 ,492 3,000 3,500 11550 (1 ,450) -48% 79-610-64-00-5612 CONTINUING EDUCATION 2,528 3,708 - - - - - 79-610-65-00-5802 OFFICE SUPPLIES 1,569 1 ,403 1 ,500 63 1 ,500 1,500 1 ,500 - 0% 79-610-65-00-5804 OPERATING SUPPLIES 25,545 35,877 30,000 20,432 30,000 37,500 35,750 51750 19% 79-610-65-00-5812 GASOLINE 725 1 ,077 - - - - - HAND TOOLS 4,116 3,657 31500 1 ,263 3,500 4,000 3,500 - 0% 79-610-65-00-5824 CHRISTMAS DECORATIONS 6,409 6,629 51000 1 ,022 5,000 71500 11 21500 (2,500) -50% 79-610-65-00-5825 PUBLIC DECORATION 1 ,160 11332 3,000 830 3,000 3,500 - 1,500 (11500) -50% 79-610-72-00-6500 IMRF PARTICIPANTS 22,694 26,021 31 ,420 24,013 32,500 41,290 33,584 2,164 7% 79-610-72-00-6501 SOCIAL SECURITY/MEDICARE 24,250 28,558 31 ,585 26,517 37,750 40,890 37,593 6,008 19% 79-610-75-00-7003 OFFICE EQUIPMENT 1 ,424 1 ,421 3,000 204 2,500 7,000 4,000 1 ,000 33% 79-610-75-00-7701 FLOWERS/TREES 5,746 7,372 8,000 49668 7,000 8,000 6,000 (2,000) -25% PARKS MISCELLANEOUS - - - 500 - - New 79-610-78-00-9005 MERIT - - 12,642 - - 81335 16,500 31858 31% TOTAL EXPENSES: PARKS 503,366 581 ,827 679,020 502,599 731 ,300 824,697 744,886 65,866 10% RECREATION EXPENSES 79-650-50-00-5107 EMPLOYEE SALARIES 254,258 353,326 358,532 280,240 393,000 429,386 12 359,525 993 0% PART TIME SALARIES 39,110 79-650-50-00-5108 CONCESSION STAFF 3,281 3,557 6,750 6,292 6,750 8,000 8,000 1 ,250 19% 79-650-50-00-5109 PRE SCHOOL SALARIES - 61,411 84,000 48,155 83,000 90,000 13 90,000 6,000 7% 79-650-50-00-5137 OVERTIME 93 - 15 15 350 350 350 79-650-50-00-5150 SALARIES-INSTRUCTOR CONTRACT 125*146 735120 57,400 63,447 57,400 80,000 14 80,000 22,600 39% Page 2 of 5 UNITED CITY OF YORKVILLE PROPOSED .FY 08/09 BUDGET PARKS & RECREATION A B C D E E - A E - A 2005-2006 2006-2007 2007-2008 YTD As of REVISED DEPT PROPOSED FY ACCOUNT NUMBER DESCRIPTION Actual Actual Budget 01/08 BUDGET REQUEST 08/09 BUDGET $ CHANGE % CHANGE RECREATION EXPENSES CONT'D 79-650-50-00-5155 SALARIES-RECORDING SECRETARY 2,052 2,465 2,500 1 ,931 2,500 2,750 2,750 250 10% 79-650-62-00-5321 RECREATION RESEARCH _ 79-650-62-00-5408 MAINTENANCE SUPPLIES 6,728 5,799 7,000 3,312 5,000 61000 51500 (1 ,500) -21 % 79-650-62-00-5409 MAINTENANCE-VEHICLES 484 21282 3,500 842 2,500 3,000 3,000 (500) -14% 79-650-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 4,779 7,043 6,500 3,202 61000 7,300 15 7,000 500 8% 79-650-62-00-5426 YOUTH SERVICES GRANT EXPENSES 539 358 2,000 1 ,450 2,000 2,000 16 2,000 - 0% 79-650-62-00-5435 ELECTRICITY - - 7,574 8,820 10,000 10,000 10,000 New 79-650-62-00-5437 TELEPHONEIINTERNET 446 1 ,973 1 ,300 887 1 ,300 1 ,300 1 ,500 200 15% 79-650-62-00-5438 CELLULAR TELEPHONE 4,574 4,720 5,500 3,870 5,000 5,500 5,000 (500) -9% 79-650-62-00-5445 PORTABLE TOILETS 31990 2,986 6,000 8,163 7,000 6,900 6,000 - 0% 79-650-62-00-5603 PUBLISHING/ADVERTISING 23,444 27,735 27,920 20,797 27,920 29,000 29,000 1 ,080 4% 79-650-62-00-5605 BOOKS/PUBLICATIONS 584 581 500 46 500 500 422 (78) -16% 79-650-62-00-5606 DEPOSIT REFUND 51695 4,145 1 ,500 - 1 ,500 - - (1 ,500) -100% 79-650-64-00-5600 DUES 1 ,462 2,372 2,500 1 ,991 2,500 2,500 21750 250 10% 79-650-64-00-5602 PROF GROWTH/SUBSCRIPT 7,426 458 - _ _ _ _ 79-650-64-00-5604 TRAINING AND CONFERENCE - 7,606 10,200 4$ 75 10,200 81650 4,500 (5,700) -56% 79-650-64-00-5605 TRAVEL EXPENSE 11960 11577 5,220 670 5,220 2,900 1 ,550 (3,670) -70% 79-650-64-00-5614 TOURNAMENT FEES 79-650-65-00-5802 OFFICE SUPPLIES 6,058 6,993 7,000 4,902 6,000 7,000 7,000 - 0% 79-650-65-00-5803 PROGRAM EXPENSES 47,176 55,472 50,100 47,624 50,100 48,000 50,000 (100) 0% 79-650-65-00-5804 OPERATING SUPPLIES 5,191 4,935 3,800 3,074 3,800 5,000 3,600 (200) -5% 79-650-65-00-5805 RECREATION EQUIPMENT 3,544 4,018 7,100 31650 6,000 19,150 10,000 2,900 41 % 79-650-65-00-5808 POSTAGE & SHIPPING 71565 8,597 7,600 6,249 7,600 7,820 7,800 200 3% 79-650-65-00-5812 GASOLINE 1 ,573 3,823 4,200 3,403 4,200 5,200 5,000 800 19% 79-650-65-00-5826 MILEAGE 818 456 750 202 200 500 400 (350) -47% 79-650-65-00-5827 GOLF OUTING EXPENSES 21 ,945 22,177 23,000 18,779 18,780 20,200 20,200 (2,800) -12% 79-650-65-00-5828 CONCESSIONS 11 ,660 14,011 15,500 16,676 17,650 11,500 11 ,500 (4,000) -26% 79-650-65-00-5829 SKATE PARKE EXPENSES 79-650-65-00-5830 YOUTH SPECIAL EVENTS 79-650-65-00-5831 DAY TRIP EXPENSES Page 3 of 5 UNITED CITY OF YORKVILLE PROPOSED FY 08109 BUDGET PARKS & RECREATION A B C D E E - A E - A 2005-2006 2006-2007 2007-2008 YTD As of REVISED DEPT PROPOSEDFY ACCOUNT NUMBER DESCRIPTION Actual Actual Budget 01108 BUDGET REQUEST 08109 BUDGET $ CHANGE % ^CHANGE RECREATION EXPENSES CONT'D 79-650-65-00-5832 SKATE PARK PAYROLL - - - - 79-650-65-00-5833 HOMETOWN DAYS EXPENSES - 78,863 108,000 98,780 95,686 1000000 95,000 (13,000) -12% 79-650-65-00-5840 SCHOLARSHIPS 1 ,570 413 3,600 512 1 ,800 6,875 6,825 3,225 90% 79-650-65-00-5841 PROGRAM REFUND 11 ,688 71827 6,500 6,643 8,000 8,000 9,000 21500 38% 79-650-72-00-6500 IMRF PARTICIPANTS 22,246 29,623 36,346 22,594 36,346 36,212 29,678 (6,668) -18% 79-650-72-00-6501 SOCIAL SECURITY/MEDICARE 25,999 34,546 36,537 27,969 36,537 43,761 45,003 8,466 23% 79-650-75-00-7002 COMPUTER EQUIP & SOFTWARE 6,755 5,680 2,025 1 ,568 21025 4,600 3,400 1 ,375 68% RECREATION MISCELLANEOUS - - - 500 - - 79-650-78-00-9009 USE OF RESERVE - 16,835 17,700 5,372 14,364 22,396 17 13,169 (4,531) -26% 79-650-78-00-9012 SALARY SURVEY - - 15,559 - - - - (15,559) -100% 79-650-78-00-9005 MERIT - - 17,482 - - 7,890 14,381 (3,101) -18% TOTAL EXPENSES: RECREATION 620,636 857,876 951 ,622 725,455 937,213 1 ,050,640 989,913 38,291 4% TOTAL FUND REVENUES 1 ,228,053 1 ,493,498 1 ,630,642 1 ,264,569 1,668,513 1 ,875,337 1 ,734,798 104,156 6% TOTAL FUND EXPENSES P 1 ,124,002 1 ,439,703 1 ,6301642 1 ,228,054 1 ,668,513 1 ,875,337 1 ,734,799 104,157 6% FUND SURPLUS (DEFICIT) ENDING BALANCE 104,050 531795 0 36,515 0 - (1) (1) PARKS & RECREATION COMMENTS: '.. 1 Bridge Park will be open a full season 2 Budgeted amount is normal. 07108 YTD is inflated most likely to miscoding. Looking into it. 3 Increase due to Bridge Park ballfields 4 Anticipate response to gift catalog released in 07108. 5 Request 3 new employees - Park Operator ! MW I I MW It 6 Pay out of comp time for 1 or 2 individuals per new policy '.. 7 Recreation survey completed in 07108 ',. 8 5 new parks opening. 9 For new personnel 10 For new personnel Page 4 of 5 UNITED CITY OF YORKVILLE PROPOSED FY 08109 BUDGET PARKS & RECREATION A B C D E E - A E - A 2005-2006 2006-2007 2007-2008 YTD As of REVISED DEPT PROPOSED FY ACCOUNT NUMBER DESCRIPTION Actual Actual Budget 01108 BUDGET REQUEST 08109 BUDGET g CHANGE I CHANGE 11 Growth of Holiday Under the Stars and additional downtown decorations 12 Request 1 new employee - Administrative Assistant 13 4% increase for teachers and an additional PT assistant 14 New classes 15 Purchase of new AED per legislation 16 Am uncertain of continuance of United Way $$ which was supplementing us. 17 Would like to add the dollars taken out for unforseen costs. Page 5 of 5 UNITED CITY OF YORKVILLE PROPOSED FY 08109 BUDGET LAND CASH A 8 C D E E - A E - A ACCOUNT 2005-2006 2006-2007 2007-2008 YTD As of REVISED DEPT PROPOSED FY % NUMBER DESCRIPTION Actual Actual Budget 01108 BUDGET REQUEST 08109 BUDGET 8 CHANGE CHANGE REVENUES 72-000-40-00-3999 BEGINNING FUND BALANCE 442,437 (200,757) (52,757) - (251 ,283) - (521 ,508) (468,751 ) 889% 72-000-47-00-4700 OSLAD GRANT - PRAIRIE MEADOW - - 400,000 - 400,000 400,000 1 400,000 - 0% 72-000-47-00-4700 OSLAD GRANT - WHISPERING MEA 74,000 - 362,000 - 362,000 362;000 2 362,000 - 0% 72-000-47-00-4701 GREENBRIAR 11071 1 ,071 0 _ _ _ 72-000-47-00-4702 BIKE PATH GRANT - - 200,000 - - 200,000 3 200,000 - 0% 72-000-47-00A703 PRAIRIE GARDEN 12,285 _ _ _ _ _ 72-000-47-00-4704 FOX HILL _ 72-000-47-00-4705 COUNTRY HILLS 6,921 3,076 11200 - 11200 500 11700 500 42% 72-000-47-00-4707 FOX HIGHLANDS 11406 _ _ _ _ _ 72-000-47-00-4709- SUNFLOWER - 1 ,805 - 0 361 361 - - _ 72-000-47-004712 RIVER'S EDGE 13,420 2,684 21684 - 2,684 11000 31684 1 ,000 37% 72-000-47-00-4714 WOODWORTH - _ 72-000-47-00-4715 WHITE OAK UNIT 1 &2 13406 1 ,226 0 - _ _ - _ 72-000-47-00-4717 KYLYN'S CROSSING - - 1 ,570 - 11570 - 1 ,570 - 0% 72-000-47-00-4718 FOXFIELD II PARK LC - 1 ,688 - _ _ _ _ 72-000-47-00-4719 WILDWOOD , . 11836 _ 72-000-47-00-4720 HEARTLAND _ _ 72-000-47-00-4721 - COUNTRYSIDE CENTER - _ 72-000-47-00-4722 KYLN'S RIDGE 41155 - 0 - 72-000-47-00-4751 CANNONBALL RIDGE GRANT - - 0 128,000 128,000 - _ _ 72-000-47-00-4723 HEARTLAND,CIRCLE-LAND CASH 49,000 20,000 20,000 - 20,000 10,000 30,000 10,000 50% 72-00047-00-4724 THE HIGHLANDS-RAINTREE VILLAGE - - 0 - - 72-000-07-004725 WINDETTE RIDGE-LAND CASH - 0 - 72-000-47-00-4726 RESERVE AT THE FOX - 72-000-47-00-4727 GRAND RESERVE-LAND CASH 5, 167 - 0 - 72-000-47-00-4730 CANNONBALL ESTATES - 72-000-47-00-4731 MONTALBANO HOMES LAND CASH - - 0 - 72-000-47-00-4732 RAINTREE VILLAGE 29,000 133,400 - Page 1 of 4 UNITED CITY OF YORKVILLE PROPOSED FY 08109 BUDGET LAND CASH A B C D E E - A E - A ACCOUNT 2005-2006 2006-2007 2007-2008 YTD As of REVISED DEPT PROPOSED FY % NUMBER DESCRIPTION Actual Actual Budget 01/08 BUDGET REQUEST 08109 BUDGET $ CHANGE CHANGE LAND CASH REVENUES CONT'D 72-000-47-00-4734 WHISPERING MEADOWS - (KimballHill) 46,239 43,983 14,100 11 ,278 14,100 12,000 12,000 (2,100) -15% 72-000-47-00-4735 PRAIRIE MEADOWS - (Menards Res.) - - 0 - - - - 72-000-47-00-4736 SemeF�Steae BRIARWOOD - - 113,043 - 113,043 - 113,043 - 0% 72-000-47-00-4737 CALEDONIA - - 0 - - 158,000 4 158,000 158,000 New 72-000-47-00-4738 AUTUMN CREEK 55,241 17,844 22,280 26,517 26,517 25,000 25,000 2,720 12% 72-000-47-00-4739 WYNSTONE TOWNHOMES - - 0 0 - - - 72-000-47-00-4740 VILLAS AT THE PRESERVE 31469 - 76,335 0 - - - (76,335) -100% 72-000-47-00-4741 BAILEY MEADOWS - - 0 0 - - - - 72-000117-00-4742 BLACKBERRY WOODS - - 0 0 - - - - 72-000-47-00-4743 CORNEILS CROSSING - - 0 0 - - - - 72-000-47-00-4744 HUDSON LAKES - - 10,000 0 10,000 - 10,000 - 0% 72-000-47-00-4745 PRESTWICK - - 20,000 6,607 20,000 10,000 30,000 10,000 50% 72-000-47-00-4746 WESTBURY EAST - - 20,000 0 - - - (20,000) -100% 72-000147-00-4747 WESTHAVEN - - 0 0 - - - - 72-000117-00-4749 BLACKBERRY WOODS - 75,568 0 4,545 45545 4,000 4,000 41000 New 72-000-47-00-4750 KENDALLWOOD ESTATES - - 10,000 0 10,000 51000 15,000 5,000 50% BRISTOL RIDGE - 0 0 - - - - ASPEN RIDGE - 0 0 - - - - CHALLY FARM - 0 0 - - - - EVERGREEN FARM - 0 0 - - - - SILVER FOX - - 0 0 - - - - TOWNES AT WINDETT RESERVE - 0 0 - - - - WESTBURY SOUTH - 0 0 - - - - YORKWOOD ESTATE=S - 0 0 - - -YORKSHIRE ESTATES - 0 0 - - - - 72-000-49-00-0901 TRANSFER FROM GENERAL FUND - - 48,245 36,184 48,245 - - (48,245) -100% TRANSFER FROM LAND ACQ - 150,000 0 0 - - - - Page 2 of 4 UNITED CITY OF YORKVILLE PROPOSED FY 08/09 BUDGET LAND CASH A B C D E E - A E - A ACCOUNT 2005-2006 2006-2007 2007-2008 YTD As of REVISED DEPT PROPOSED FY % NUMBER DESCRIPTION Actual Actual Budget 01/08 BUDGET REQUEST 08109 BUDGET $ CHANGE CHANGE LAND CASH REVENUES CONTINUED 72-000-49-00-4903 TRANSFER FROM PARK & REC - 4,949 0 0 TOTAL REVENUES: 748,857 254,732 1 ,268,700 213,492 910,982 1 ,187,500 844,489 (424,211 ) -33% EXPENSES 72-000-75-00-7008 MISC BALLFIELD EQUIP - _ _ 72-000-75-00-7200 BLDG IMPROVE BEECHER CTR 72-000-75-00-7201 RIVERFRONT BUILDING IMPROV. - 66,496 0.00 72-000-75-00-7300 GREENBRIAR 3,000 - 0.00 72-000-75-00-7301 FOX HILL 72-000-75-00-7302 COUNTRY HILLS - 72-000-75-00-7304 SUNFLOWER 72, 112 33,221 - 72-000-75-00-7307 RIVERS EDGE _ _ 72-000-75-00-7308 RIVER'S EDGE PARK II 26,901 - 25,000 - - - - (25,000) -100% 72-000-75-00-7311 CANNONBALL ESTATES/KYLYNS 263,776 65 - - _ _ _ 72-000-75-00-7317 HEARTLAND CIRCLE - - - - 167,000 167,000 167,000 New 72-000-75-00-7321 CANNONBALL HILL - _ _ 72-000-75-00-7322 BEECHER - 72-000-75-00-7324 TOWN SQUARE - - _ 72-000-75-00-7325 VAN EMMON - _ _ 72-000-75-00-7326 MOSIER HOLDING COSTS - 15,685 15,700 10,000 15,700 10,000 5 10,000 (5,700) -36% 72-000-75-00-7327 GRANDE RESERVE PARK DEVELOPME 17,512 40,974 19,177 - _ _ 72-000-75-00-7328 PRAIRIE MEADOWS - (Menards Res.) - 22,964 442,000 1783487 150,000 295,000 6 295,000 (147,000) -33% 72-000-75-00-7329 ELSIE LOUISE GILBERT PARK 75,946 _ 72-000-75-00-7330 WHISPERING MEADOWS - (Kimball Hill) 19,811 49,248 700,000 214,689 350,000 374,000 7 374,000 (326,000) -47% 72-000-75-00-7331 WINDETT RIDGE - - - _ 72-000-75-00-7332 CALEDONIA - - - - 158,000 88,000 88,000 New 72-000-75-00-7333 RAINTREE VILLAGE - 72,539 10,000 1 ,800 - 183,500 8 70,000 60,000 600% Page 3 of 4 UNITED CITY OF YORKVILLE PROPOSED FY 08109 BUDGET LAND CASH A 6 C D E E - A E - A ACCOUNT 2005-2006 2006-2007 2007-2008 YTD As of REVISED DEPT PROPOSED FY % NUMBER DESCRIPTION Actual Actual Budget 01108 BUDGET REQUEST 08109 BUDGET 8 CHANGE CHANGE LAND CASH EXPENSES CONT'D 72-000-75-00-7334 HOOVER HOLDING COSTS - 1789518 60,000 - 60,000 - - (60,000) -100% 72-000-75-00-7700 PARKS MAINTENANCE FACILITY 4,000 10,306 - - - - - - 72-000-78-00-9009 USE OF RESERVE 385,674 - - - 319,282 - - - 72-000-78-00-9010 BEECHER CONCESSION STAND - - - - - 72-000-99-00-9955 TRANSFER TO PARK-& REC CAP - - - - - 72-000-99-00-9970 TRANSFER TO LAND ACQ - - - - - 72-000-99-00-9901 TRANSFER TO GENERAL FUND - 16,000 16,000 12,000 16,000 - - (16,000) -100% TOTAL EXPENSES: 868,734 506,016 1 ,268,700 436,154 910,982 1 ,187,500 1 ,004,000 (2649700) -21% TOTAL FUND REVENUES 748,857 254,732 1 ,268,700 213,492 910,982 1 ,187,500 844,489 (424,211 ) -33% TOTAL FUND EXPENSES 868,734 506,016 1 ,268,700 436,154 910,982 1 ,187,500 1 ,004,000 (264,700) -21 % !FUND SURPLUS (DEFICIT) BALANCE (119,876) (251 ,284) 0 (222,662) - - (159,511) (159,511 ) 'LAND CASH COMMENTS: 1 Grant reimbursement expected 2 Grant reimbursement expected 3 Grant reimbursement expected 4 Land cash is expected 5 Could drop Mosier costs thru the Foundation 6 Park projected to be finished this fiscal year 7 Park projected to be finished this fiscal year 8 Start Raintree Park if awarded the grant Page 4 of 4 UNITED CITY OF YORKVILLE PROPOSED FY 08109 BUDGET PARKS & RECREATION CAPITAL A B C D E E - A E - A ACCOUNT 2005-2006 2006-2007 2007-2008 YTD As of REVISED DEPT PROPOSED FY % NUMBER DESCRIPTION Actual Actual Budget 01/08 BUDGET REQUEST 08109 BUDGET $ CHANGE CHANGE REVENUES 22-00040-00-3999 BEGINNING FUND BALANCE - 11 ,454 105,000 - 85,000 - 26,948 (78,052) -74% 22-000-42-00-4216 PARKS CAPITAL FEE 23,900 17,350 30,000 16,750 18,000 18,000 18,000 (12,000) -40% 22-000-42-00-4217 PARK CAPTIAL DONATIONS 71000 - - - _ - _ _ 22-000-42-00-4218 IL CLEAN ENERGY GRANT - - - - _ _ _ _ 22-000-44-00-4430 SALE OF VEHICLES/EQUIPMENT - - - - 16,000 20,000 20,000 20,000 22-000-49-00-4930 TRANSFER FROM GENERAL FD - 150,000 - _ _ _ 22-000-49-00-4935 TRANSFER FROM LAND CASH - _ 22-000139-00-4950 TRANSFER FROM PW CAPITAL - - 45,000 21 ,250 42,500 - - (45,000) -100% TOTAL REVENUES: 30,900 178,804 180,000 38,000 161 ,500 38,000 64,948 (115,052) -64% EXPENSES PARKS CAPITAL OUTLAY 22-610-65-00-5800 USE OF RESERVE ' 22-610-65-00-5805 BEECHER LIGHTING 22-610-65-00-7005 VEHICLES - _ _ 22-610-75-00-7006 PICK UP TRUCKIDUMP TRUCK 60,020 68,722 45,000 - 25,000 57,000 1 - (45,000) -100% 22-610-75-00-7008 SOCCER GOALS 9' - _ _ 22-610-75-00-7009 COMPUTER WORKSTATIONS 8,351 - - 22-610-75-00-7010 TOWN SQUARE FOUNTAIN 22-610-75-00-7011 PLAYER BENCHES 22-610-75-00-7012 RIVERFRONT PLAYGROUND 630 22-610-75-00-7013 PLAYGROUND REPAIRS - 22-610-75-00-7014 SIGN REPLACEMENTS 4,000 _ _ _ _ 22-610-75-00-7015 PARKS EQUIPMENT 5,961 13,267 30,000 9,388. 663000 44,000 19,948 (10,052) -34% 22-610-75-00-7016 COMPUTER SERVER - - 51000 4,729 51000 - - (51000) -100% 22-610-75-00-7017 RECREATION EQUIPMENT 6, 175 _ _ _ _ Page 1 of 2 UNITED CITY OF YORKVILLE PROPOSED FY 08109 BUDGET PARKS & RECREATION CAPITAL PARK AND RECREATION CAPITAL EXPENSES CONTINUED 22-610-75-00-7018 PARK REDEVELOPMENTS - - 100,000 52,519 65,500 45,000 45,000 (55,000) -55% TOTAL EXPENSES: PARKS 85,136 81 ,989 180,000 66,635 161 ,500 1469000 64,948 (115,052) -64% TOTAL FUND REVENUES 30,900 178,804 180,000 38,000 161 ,500 38,000 64,948 (115,052) -64% TOTAL FUND EXPENSES 85, 136 81 ,989 180,000 66,635 161 ,500 146,000 64,948 (115,052) -64% FUND SURPLUS (DEFICIT), BALANCE (54,236) 96,815 0 (28,635) 0 (108,000) - - '.. PARKS AND RECREATION CAPITAL COMMENTS: 1 Replace 1 4X4 pickup and 1 dump truck 2 Replace Smithco groomer, zero turn vacuum mower, purchase paint sprayer, purchase turf roller 3 Cobb Park redevelopment Page 2 of 2 MEMORANDUM TO: Yorkvtog rk Bo - FROM: Dave , Director of Parks and Recreation RE: New Business DATE: May 5, 2008 PARK DISTRICT FORMATION DISCUSSION A Council member asked that discussion concerning the formation of a park district be held at the May 6, 2008 Administration Committee meeting. Staff is providing the same information to the park board. Background materials include minutes from a joint Park and Recreation Department/Public Works Conunittee meeting held in 2005. Also included is a copy of the Illinois Park District Code that explains the requirements in forming a park district. It is important that park board weigh in on this discussion, PARK MEMORIAL PROPOSAL An interest has been expressed to staff that a memorial fund be established in memory of Alderman Plocher's late brother, James. The proceeds of the fund would be put towards a park fountain or other park feature mutually agreeable between the city and Plocher family, The discussion has been preliminary at this juncture and staff is seeking park board input and direction. WHISPERING MEADOWS PARK STORM SEWER PROJECT Bid results will be made available by staff on a necessary storm sewer installation in the park, which is currently under construction. Staff will be recommending the lowest responsible bid. `EP C/T6 Memorandum " To: Administration Committee ESL ?�`._: 7836 From: Bart Olson, Assistant City Administrator CC: Brendan McLaughlin, City Administrator 0� _ p Date: May 1 , 2008 Subject: Park Department to Park District discussion This agenda item was requested by Alderman Munns, Ihis item was last discussed at a Park Board meeting in August 2005. I have attached minutes from that meeting to this memo.. Additionally, Dave Mogle has been in contact with the Illinois Association of Park Districts, and has received supporting information for forming a park district. That information is also attached. lheall nuice of the Regular.Meeting of the City Council-Aueust 9, 2005— Pate 7 Alderman Ohare.questioned if nny other eifes in the county or even the county donate,to tiie Golden Diner's program,, She stated that she disagreed with Alderman James; the number of Yorkville residents attending was not Important bud rather the fact first seniors were b din g providcdforwas. . Tliera was further discussion about the waiver form, Mwis on Wheels, seniors being taxpaying citizens; etc, Motion approved by a.roll call vats. Aye-7 Nays,-0 fans es•oye, Laslie-ayc, Minns-aye, Ohare-aye, SpDaMriyq, Wolfer-aye, Beseo•aye ADIiJTJ01NAi,iti15 DICSS Beecher Center Alderman James asked tf the City Council Pallid take u tuvd took at what rs being done with the Becher Ceater He"hojed tbatthe Beecher rsa City building on whidi iha city Jacently 'spent money Io renoveto die alrc6ndidonin�hcudng system and parking lot Ife Itrrthtt Holed ihn(city j functions are 6gin&moved out oftko building so that 2!3's of th r space eon be used for a county i 11 tunctipn; Mayor Pre. NY nohd`lte yeas not happy with this disaossion however the use ofthe i Use or Center would be placed on Ito August 16,2005 Coin ittcc of the Witold meeting agno afar further iliscussiow PdrkBoard Ys.Parlt Districf Alderman Minns asked tbrdthatiiscU- S--- - ----ofrha C{fyhav{ngn PnrkDistficC Calker that a,Park .- � � Bnord fie placed on tfic pubitttVuar�CS Cgmmmao maoluig agenda He noted that has spoken vndt resrdeotkwho feel thaydo not hayeasaymingp Uri ra 0 IngpinPad in the subdrv(sions Atdonnnn i3esco stataditreCthis month`s Pubhc Wor}s C6 MUM mcol np wan going to 6anjomtmeedng; i `whht�sPnrk Bo.... ..ttyouTd tipsgpgd oppottunity;{o discuss ihrs, itvfeyor P.tachns(ci1 pskad.: Ai'damian Minns W endnurngo concerdedres(dents toattend lira maeildg fe skoW Isi 'do; Aidamian Ohara asked Phn olor Dhhse to install signs mocking k off parkingfor die soccer fields now thut die parking.bun on John Street tree been appipved. Alderman Minns noted that the sign 4Aspaq and John Street is bent over sal noels repair. Dircclor Muse stated he would look into j both matters; ADSOT.t[it�MENT Mayor Prochaska entertained a motion to adjourn, So mov ed by Alderman Leslie; seconded by Alderman James, Motion approved by a viva voce vote. Meeting adjourned at 9i30 p.m.. Minutes submitted by', ' i Jacquelyn Milschaw K City Clark City of Yorkville, Illinois Page 1 of 5 Approved by the Park Board 11/7105 Approved by the Public Works Committee 2/6/0 UNITE ID CITY OF YORKVILLE YORKVILLE PARKS & RECREATION DEPARTMENT AND US PII,LG WORICS COMMITTEE JOINT MEETING city Ball Monday, August 22; 2005 - 6:30 p.u%. YHN IJTES CALL TO ORDER, Meefi'ng was called to order by Joe Besco at 6c32 p.m. PARECS & RECREATION SOARD AND EUSLIC S'JORKS COMMITTEE ATTENDANCE" I I Chris Rollins; Ken Kochr Van Truman, Heather Fiala (Arrived late), Tammy Sfhoelc, Riehazil ICorinely Alderman Joe Besco, Alderman Marty lvlunns, Alderman Dean Wolfer and Alderman Paul James QUESTS/CITY OFFICLNLS/STAFF: LanzaBi'o—WnjP rkand' RecreationDirectorr Scott sleezer; superintendent of Parlc Becky Scheborl„Parks and Recreation Balb Reisinger, Recreation Tim Evens;Parks and Recreation Elio Dhuse, Public Works pirector Joe wmgty City Engineer Mayoi Art Prochaska Valerie Burd; Alderwoman Wanda Obare, Ald'er4voman John Bosman, SRBL Architects Dave Cathey; Former Board Member (6:45 p..m. - 7:15 p.m.) Lyle R. Rolfe; Record Allecia.Vermllion, Beacon PARK DISTRICT DISCUSSION:; p IBerman Munfis had indicated that over the ,years residents have expressed the idea of becoming a park district, especially with the continued growth, so that the public would Have a little mole say in how money is spent, So Alderman Munns wanted to see what has been discussed in the past and what would be, best for the future. The Parks and Recreation Board and the Public Works Committee each gave their comments: 1 Page 2 of 5 • A Park District may have more control over a Park Board in doing more of what j the people want rather than having to recommend to the City Council to make the (' final decision. • It would cost the tax payers more money if we were to become a pack district because we don't have the industrial and the commercial support with the tax base. • With a park district, the taxpayers will be able to vote in the board members and will be held accountable for their own budget separate from the city. Expenditures will, therefore, be approved by taxpayers a little more directly. • Although in the past it did not seem beneficial to become a park district, now, however, that may have changed when you consider the extension of the boundaries—school district boundaries or even county boundaries. • If the City Council and the Park Board agree that it is time to examine becoming a park district more closely, research and preparation needs to be done in order to seriously consider doing this and to present it to the voters. ! • Yorkville may not be at the point right now for a park district, but it may take a couple years to get the infrastructure in order before this can even happen anyways. We would need to decide on things such as transferring capital/assets that are currently in place and having a cooperative agreement. • To form a park district it would involve either a referendum or a ratifying referendum. Anything that would go outside of the city limits would require a referendum. I • If Parks bad to create their own levy, the amount that they would levy could be a substantial increase to the residents, But having a larger geographical area to spread the tax burden would help. • It would take approximately 2-3 years before the taxpayers would see a tax benefit from commercial development. Find out if there is a dollar amount per peisoti to have in revenue so that when we go forward we would have the tax base in place so that the hit on the residents is not so bacL i • If assets are turned over to a park district, the city's bonding ability and the city's financing ability will be affected because those are no longer considered city assets. • Staffing would need to be considered because there will be a redundancy because there will now be two groups. It was suggested that a committee of residents, non-residents (since we may be going outside of the city limits), Park Board Members, and City Council Members should research this so everyone knows how this will affect them—the benefits and the impacts. Instead of looking at an ideal formula, we need to look at our own circumstances as a community. Laura Brown indicated that there are a lot of resources available—Illinois Associated Park Districts (IAPD) has Peter Murphy, their resident attorney, who can consult with them. Peter Murphy authored guides on bow to form a park district But it needs to be decided if this is the time that they want to pursue it It will take a year or 101, two to actually organize and be prepared. You can get all this information without committing. The information can be gathered just to make that decision. Laura Brown t indicated that there are some very successful park districts as well as some very successful city recreation departments. one is not right or wrong. 2 Page 3 of 5 With the library addition the city is pretty close at their maximum amount. With a need for a police station, there was a question on bow we will be able to extend that further for the park district. Mayor Prochaska answered that this is true but that number changes every year because our EAB grows every year vith our growing community . Toe Besco would like to see more facts and have the professionals come in to talk with everyone before fomring a committee. Before spending a lot of time on studying the issue, Mayor Prochaska mentioned that we should get some input from our residents and non-residents to see what kind of interest is out there. Valerie Burd also wants to make sure City Council is in favor of this before we poll the residents. Alderman Dean Wolfer suggested that the Park Board provide City Council with information on organizing a park district, the projected boundaries, how the assets will be divided over a three year period, and project the impact on the cost of the school boundary versus the city boundary. He said it would help if there could bean estimated cost. Laura Brown indicated that there is a rate that is established as a park district code which is one percent on your EAV for a park district. To levy under the municipal for city recreation and parks it is I0-12%. It is drastically different. Currently, our levy for the city including the library was .008. If you levy the maximum, this could be a large increase. But Lama Brown indicated that you would have corporate and new growth dollars factored into that as well which would make it not quite as bad. Chris Rollins suggested contacting the non-residents who participate in our programs to survey or send a letter to them to see if they may be interested_ A non-resident is paying higher fees for using the services so if they are comparing what they are paying as a non- resident verses what they may be taxed as a district, their picture may look different to them than a city resident, Passive recreation verses active recreation has an impact on cost also. Wanda Obara would like for the Park Board to make a recommendation for or against this before the City Council would vote. Parks will come up with some information and will bring this information to COW. Wanda Ohara would also like to know bow we are going to work Icgether with all the development coming in. We are now able to do this fairly smoothly because we are part of the city how will this continue to work when you area district_ Laura Brown will call Sugar Grove to see how they did their transition. Park. Board will start gathering the information and will have the information by the beginning of October. We need to confer with the public about this before this gets put on a ballot, even if it is just a question whether they are interested in it or not Valerie Burd did not recommend that they rush into even a question on the ballot She believes there needs to be some education of the public first We need a citizens committee formed after this is approved and have them go out and promote it before a vote is made. PARI£5 MAINTENANCE FACILITY Laura Brown indicated that in the packet there was a memo to the Public Works Committee summarizing the space needs analysis and cost summary from Sentle Rubel for the construction of a parks maintenance facility for the proposed 7 acre park in the Prairie Meadows subdivision. Included were two funding options from Speer Financial and Traci Pleckham. In order to move forward, Parks and Recreations would need to 3 Page 4 of 5 know if the park maintenance facility should encompass a portion of Public Works or all of Public Works—should it be a joint facility or an independent facility. The Public Works Committee does feel there is a great need for a Public Works facility. Alderman Marty Munns feels the key question is how they are going to fund it. Right now, Parks is in the planning process and wanted to know if Public Works had any facilities planning process in place for its needs. Currently, the company that does all the planning for the city's facilities has a bubble plan for a Parks and a Public Works Building. Joe Besco suggested that in order to incorporate a large Parks and Public Works Building and possibly a community center to use a post framed building. Instead of going with a predetermined motion about the type of structure that should be built, Parks and Recreation hired Sentle Rubel to look at their space needs and had them design around: that—their needs, their growth, the anticipated uses, and then Sentle Rubel proposed the most cost effective structure for them. Part of it may, however, be a type of a post frame building. Parks was moving forward to try to alleviate and identified a parcel of land that would be a good site for a maintenance facility. They went to Council to get pemdssion to go out and hire. They currently have two funding options on how they can actually fund the build of this type. Before they proceed forward with any recommendations and/or bring it to Council for approval, they wanted to interact with Public Works and make sure that they have coned out any duplications or to make sure this is a good use oftheir space and dollars_ It was suggested to use the multipurpose room for programs. This multipurpose room is a public meeting room, board room, training room, break room, lunch room, as well as a conference room. They have asked John Bosman of SRBL Architects to be frugal about what he's proposing but sense/space wise—something they can grow with. It was suggested that they make the facility to be an all in one building--public works, parks, and even some additional space for a community center where it can be utilized for programs. John Bosman explained, though, that there are complications that are : associated with this idea that need to be looked at, such as how it affects staffing and the hours of operation especially in a situation where you have multiple type use. Although the city is planning a larger joint facility that will cap the total build out of the city, this will be a good interim for a number of years until the larger joint facility can be built. Alderman Dean Wolfer is up for pursuing the plans presented by Parks. Alderman Marty Munns would like to have future maintenance costs on an annual basis. There was a question by Mayor Prochaska about how the money for the payments of $200,000 is broken down. Laura Brown indicated that Kevin McCanna from Speer Financial said any of these would work or a combination of them. He can also extend it beyond 13 years to 20 years, or in 10 years you could pay it off or refinance or roll it over. 4 Page 5 of 5 The size of the facility is based around the Parks operations at the present time with a small amount for storage of Public Works vehicles. This was projected out for 10 years of the Park employees. I£ this were built today, the existing staff of both departments could fit. It does not allow for future growth because it is not how it was designed for I0 years of Public Works and 10 years Parks and Recreation. ,Joe would still like to go bigger for the growth, but it was explained to him that there is some size restraint on site. John Bosnian can go back and figure the cost to redesign it to accommodate a little more future growth and a community center. It was noted that this, however, can be one location of many. And it somewhat makes sense to have a north and south facility because of the river crossing. Alderman Dean Wolfer suggested that we bring it to COW for full Council's input to see if we should move forward.. Alderman Marty Munns is okay with going forward with this but he would like to know the maintenance costs/operation costs. ADJOURNIIMNT OF JOINT MEETING* The joint meeting adjourned at 729 p.m. as Public Works continued on with their committee meeting, Respectfully Submitted, Jeanne Arbet f Minute Taker 5 70 ILCS 1205/ Paik Disttict Code. Page I of 12 Illinois Compiled Statutes SPECIAL DISTRICTS (70 ILCS 12051) Park District Code. ( 70 ILCS 1205 /Art . 2 heading ) ARTICLE TWO . ORGANIZATION--ELECTIONS ( 70 ILCS 1205 / 2-1 ) ( from Ch , 105 , par , 2 - 1 ) Sec . 2-1 , Any territory having less than 500 , 000 population and so lying as to form one connected area ( no portion of which shall be already included in an incorporated park district except in the cases provided for in Section 2- 2 , 1 ) may be incorporated as a park district , hereinafter referred to as a "General Park District " . ( Source : Laws 1963 , p . 915 . ) ( 70 ILCS 1205 / 2 -2 ) ( from Ch . 105 , par . 2-2 ) Sec . 2-2 .. In organizing any park district under this Code not less than 100 legal voters resident within the limits of such proposed park district may petition the circuit judge of the county in which such territory, or the greater or greatest portion thereof , in area , lies , to cause the question to be submitted to the legal voters of such proposed park district whether they will organize as a park district , Such petition shall clearly define the territory intended to be embraced in such district and the name of such proposed district . The petition must include an affidavit attesting that notice of intent to petition for formation of a park district has been published as required by the general election law . In cases coming within the terms of Section 2 --2 . 1 the petition shall also set forth facts showing that the proposed park district meets the requirements of that Section and shall be signed by the number of legal voters required by that Section . ( Source : P . A . 81- 1490 , ) ( 70 ILCS 1205 / 2-2 . 1 ) ( from Ch . 105 , par . 2 -2 . 1 ) Sec , 2 -2 . 1 . ( a ) When 2 or more park districts are situated entirely within the corporate limits of the same municipality, a park district coterminous with such municipality may be organized in the manner hereinafter provided, and, when so organized, shall supersede the park districts previously existing within the limits of the municipality . The petition to organize such a park district shall comply with the requirements of Section 2-2 , but must be signed by not less than 100 legal voters residing in each of the existing park districts and, if the municipality includes territory not included within any existing park district , by at least 100 legal voters residing in such territory or by at least 100 of the legal voters residing in such territory, whichever is less . The petition shall also state whether the proposed littp://www.ilga.gov/legislation/iles/iles4.asp?DocName=007012050l-Ait%2E+2&ActID=8 .. . 5/1 /2008 70 ILCS 1205/ Park District Code: - Page 2 of 12 district shall have 5 elected commissioners or 7 appointed commissioners . If the proposed district shall have 7 appointed commissioners , the chief executive officer of the municipality, with the advice and consent of the corporate authorities , shall appoint the commissioners . The initial appointed commissioners shall serve terms determined by lot as follows : 2 for terms of 2 years , 2 for terms of 4 years , and 3 for terms of 6 years . Thereafter , appointed commissioners shall serve for terms of 6 years . A vacancy in the office of appointed commissioner shall be filled for the unexpired term in the same manner as an original appointment . (b ) When 2 or more municipalities , one of which having a population of less than 500 , are situated within a park district , the park district may be reorganized into 2 new park districts , one of which shall be coterminous with the municipality having a population of less than 500 , and one of which shall be coterminous with the remaining territory of the park district . A petition to reorganize such park district shall comply with the requirements of Section 2-2 , but must be signed by at least 100 legal voters residing in the district to be reorganized . Title and possession of all real property and permanently located personal property of the district to be reorganized shall vest in the new district in which the property is located . Each new district shall succeed to its proportionate share of the bonded indebtedness of the reorganized district , to be determined according to the value , as equalized and assessed by the Department of Revenue , of all taxable property in each new district . Title and possession to all other property of the district as well as all other rights and obligations of the district shall be equitably distributed and apportioned between the 2 districts , as determined by the governing boards of both park districts . In the event that no agreement can be reached , the court in which the petition was filed to organize the new districts shall make the determination . All monies of the district on hand and all monies received from taxes levied before the creation of the 2 new districts shall be paid on a pro rata basis to each new district according to the value , as equalized and assessed by the Department of Revenue , of all taxable property in each new district . This subsection (b ) shall be effective only until January 1 , 1987 . ( c ) "Municipality" as used in this Section means a city, village or incorporated town , ( Source : P . A . 86-307 ,. ) ( 70 ILCS 1205 / 2-2 . 2 ) ( from Ch . 105 , par , 2-2 . 2 ) Sec . 2-2 . 2 . Organization ; municipal territory . Where territory to be organized includes any part of a municipality not currently a part of any park district , then the territory to be organized must include all of the municipality . ( Source : P . A . 87 -847 . ) ( 70 ILCS 1205 /2-3 ) ( from Ch . 105 , par . 2-3 ) Sec . 2-3 . An organization or reorganization petition under Section 2-2 or 2-2 . 1 shall be filed in the offices of the clerk of the circuit court in which such proposed district or district to be reorganized, or the greater or greatest portion http:/h vww.ilga ,gov/legislation/ilcs/iles4.asp?DoeNarne=00'7012050HAit%2E+2&ActlD=8.,. 5/1/2008 70 ILCS 1205/ Park District Code. Page 3 of 12 in area thereof , is situated together with a request that the circuit judge set a date and time for a public hearing thereon . The organization petition shall contain a plat survey of the legal boundaries of the proposed district . The circuit judge shall fix a date and time , not less than 30 days nor more than 180 days after the date of filing of such petition and hearing request , for a public hearing on the subject of the petition . Notice of the time and place of such hearing shall be given by the clerk of the circuit court at least 20 days prior to the date fixed for such hearing by at least one publication thereof in one or more daily or weekly newspapers having a general circulation within the proposed park district , If no request for a hearing accompanied the petition or if a hearing on the petition has not been held within the time required by this Section, such petition shall be void and shall be dismissed by the circuit judge . ( Source : P , A . 84 - 633 . ) ( 70 ILCS 1205 / 2 - 4 ) ( from Ch . 105 , par . 2- 4 ) Sec , 2- 4 . If the circuit judge finds , upon such hearing , that the petition meets the requirements of this Act and the general election law, and that the boundaries as defined are reasonable boundaries for the formation of a park district or districts , he shall order the question submitted to referendum and , if applicable , the election of 5 commissioners in such proposed district or districts at the next regular election at which the question may be submitted in accordance with the general election law . Thereupon the clerk of the circuit court shall certify said proposition and, if applicable , offices to the proper election authority which shall conduct such election at the time and in the manner provided by the general election law . Nomination petitions for this initial election , if applicable , shall be filed within the time provided by the general election law . In the case of a proposition to reorganize a district into 2 new districts under subsection ( b ) of Section 2-2 . 1 , nomination petitions shall be filed separately for each of the proposed districts . ( Source : P . A . 86-307 , ) ( 70 ILCS 1205 / 2-5 ) ( from Ch . 105 , par . 2 -5 ) Sec . 2-5 . The ballots to be used at such election shall be substantially the following form : ' ( ) For Park District ( ) Against Park District For Park Commissioners ( Vote for five ) ( Here insert names of nominees , if any, with square at left opposite each , and five additional blank lines for voters to write in names if desired , ) ( ) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Names http://www,ilga.gov/legislation/ilcs/iles4,asp?DooName=0070120.50HAit%2E+2&ActlD=8,., 5/1/2008 70 ILCS 1205/ Park District Code. Page 4 of 12 . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . and shall include the names of all nominees for commissioners together with five blank lines for voters to write in names if desired; provided however in election jurisdictions where voting devices are utilized, voters may write in names in the manner provided in the general election law governing such voting systems . If the proposed district shall have appointed commissioners , the provisions for voting for commissioners shall be omitted from the ballot . ( Source : P . A . 86-307 . ) ( 70 ILCS 1205 /2- 6 ) ( from Ch . 105 , par . 2 - 6 ) Sec . 2- 6 . The circuit court shall canvass such returns and shall enter a judgment of record determining and declaring the results of the election, which judgment shall be filed in the court and if such district shall lie in more than one county, a certified copy thereof shall be delivered to the clerk of the circuit court of each such other county who shall file the certified copy of record in the circuit court of such county . ( Source : P . A . 83-1362 . ) ( 70 ILCS 1205 /2- 7 ) ( from Ch . 105 , par . 2- 7 ) Sec . 2- 7 . Except as otherwise provided in Section 2- 7 . 1 , in case a majority of the votes cast upon the question so submitted shall be in favor of the establishment of such district , said district shall then be deemed organized subject to the election of the initial commissioners : Provided, that where a referendum has been held to organize any territory as a park district under this Act at which a majority of the votes cast in the territory proposed to be organized was against the organization of such park district , then in any subsequent referendum to organize a park district , held within 2 years of the date of the previous referendum, which includes any of the territory included in such previous referendum, if a city, village or incorporated town is included in the territory proposed as a district , no such district shall be deemed to be organized unless a majority of the votes cast within the limits of each such city, village or incorporated town and also a majority of the votes cast outside the limits of each such city, village or incorporated town, shall be in favor of the establishment of such district . The clerk shall certify the proposition to the proper election officials who shall submit the proposition at an election in accordance with the general election law . ( Source : P . A . 81 -1489 . ) ( 70 ILCS 1205 / 2- 7 . 1 ) ( from Ch . 105 , par . 2- 7 . 1 ) Sec . 2- 7 . 1 . ( a ) In case of a proposal to organize a park district as provided in subsection ( a ) of Section 2-2 . 1 , the district shall be deemed organized if the proposal to organize the district receives the favorable vote of a majority of all votes cast on the question, and also receives the favorable vote of a majority of the votes cast within each of the existing park districts and in the territory, if any, not http://www,ilga.gov/legislation/iles/iles4.asp?DoeName=0070120.50HAit%2E+2&ActID=8,... 5/1/2008 70 ILCS 1205/ Park District Code, Page 5 of 12 included in any existing park district . Thereupon the old park districts shall cease to exist , and the newly organized district shall succeed to all of their property and all their .rights and obligations , including any bonded indebtedness , (b ) In case of a proposal to reorganize a park district into 2 new park districts as provided in subsection ( b ) of Section 2 -2 . 1 , the district- shall be deemed reorganized if the proposal to reorganize the park district receives the favorable vote of a majority of all votes cast within the park district to be so reorganized . Thereupon the old park district shall cease to exist , and the newly organized park districts shall succeed to all of its property and all of its rights and obligations , including any bonded indebtedness , as provided in Section 2 -2 . 1 .. ( Source : P . A . 83 - 1346 . ) ( 70 ILCS 1205 / 2-8 ) ( from Ch . 105 , par .. 2 - 8 ) Sec , 2- 8 . All courts in this State shall take judicial notice of all park districts . ( Source : Laws 1951 , P . 113 . ) ( 70 ILLS 1205 / 2- 9 ) ( from Ch . 105 , par . 2 - 9 ) Sec , 2- 9 , Candidates for park commissioner elected at the election to determine whether or not a General Park District shall be formed shall be nominated in the same manner and form as prescribed in the general election law, except that the petition for nomination shall be filed with the clerk of the circuit court and shall have the signatures of no less than 25 qualified voters . Candidates for the initial board of commissioners shall file nomination petitions within the time prescribed by the general election law . In the event that such park district is organized, then the five persons who shall have received the highest number of votes for commissioners each at such election shall be declared the commissioners of said district . ( Source : P . A . 81 - 1490 .. ) ( 70 ILCS 1205 / 2 -10 ) ( from Ch . 105 , par . 2 - 10 ) Sec , 2 -10 . Except as otherwise provided herein , within 30 days after declaration of the result of the election to organize a district , the five persons elected as commissioners shall meet and decide by lot , the term for which each shall hold office . Two shall serve for six years ; two shall serve for four years ; and one shall serve for two years , respectively and until their successors shall be duly elected and qualified . ( Source : P . A . 81 -1490 . ) ( 70 ILCS 1205 / 2 -10a ) ( from Ch . 105 , par . 2 -10a ) Sec , 2-10a . Any .district may provide by referendum, or by resolution of the board, that the board shall be comprised of 7 commissioners . Any such referendum shall be initiated and held in the same manner as is provided by the general election law . If a majority of the votes cast on the proposition is in htip://www.ilga gov/legislation/iles/iles4.asp?DoeName=007012050HArt%21✓+2&ActID=8 .,. 5/1/2008 70 ILLS 1205/ Park District Code. Page 6 of 12 favor of the 7 -member board, or if the board adopts a resolution stating that it is acting pursuant to this Section in order to create a 7 -member board, then whichever of the following transition schedules are appropriate shall be applied : At the election of commissioners next following by at least 60 days the date on which the proposition to create a 7 -member board was approved at referendum or by resolution, the number of commissioners to be elected shall be 2 more than the number that would otherwise have been elected , If this results in the election , pursuant to Section 2-12 of this Act , of 4 commissioners at that election, one of the 4 , to be determined by lot within 30 days after the election, shall serve for a term of 4 years or 2 years as the case may be , instead of 6 years , so that his term will expire in the same year in which the term of only one of the incumbent commissioners expires . Thereafter all commissioners shall be elected for 6-yeas terms as provided in Section 2 - 12 . If the creation of a 7 -member board results in the election of either 3 or 4 commissioners , pursuant to Section 2- 12a of this Act , at that election , 2 of them, to be determined by lot within 30 days after the election , shall serve for terms of 2 years instead of 4 years . Thereafter all commissioners shall be elected for 4 -yeas terms as provided in Section 2 -12a of this Act . In any district where a 7 -member board has been created pursuant to this Section whether by referendum or by resolution , the number of commissioners may later be reduced to 5 , but only by a referendum initiated and held in the same manner as prescribed in this Section for creating a 7 -member board . No proposition to reduce the number of commissioners shall affect the terms of any commissioners holding office at the time of the referendum or to be elected within 60 days of the referendum . ( Source : P . A . 81-1490 . ) ( 70 ILCS 1205 /2-11 ) ( from Ch . 105 , par . 2-11 ) Sec . 2-11 . No person shall be eligible to serve as park commissioner unless that person is a qualified elector of the park district and has resided therein at least one year prior to election or appointment . Nominations of candidates for the office of park commissioners in any General Park District at all succeeding elections shall be made by petition signed in the aggregate for each candidate by qualified voters of such district , equal in number to not less than 20 of the number who voted at the last preceding election for commissioners in such district , but in no case by less than 25 of such voters . The petition shall be filed with the secretary of the district . In all General Park Districts the secretary of the district shall , in the manner and at the time prescribed by the general election law certify to the proper election authorities the name or names of the candidate or candidates so nominated . The ballot shall have no political party name , platform or principle thereon designated, nor shall any party circle be printed upon the ballot . Where voting machines or http://www.ilga.gov/legislation/ilcs/iles4.asp?DocName=007012050HA.rt%2E+2&ActID=8. .. 5/1/2008 70 ILCS 1205/ Pack. District Code. Page 7 of 12 electronic voting systems are used , the provisions of this Section may be modified as required or authorized by the general election law . ( Source : P , A . 86-347 , ) ( 70 ILCS 1205 / 2 -12 ) ( from Ch . 105 , par . 2 - 12 ) Sec . 2-12 .. Except as may be otherwise determined pursuant to Section 2 -12a the commissioners shall be elected for 6 year terms in all districts now or hereafter organized with the exceptions provided in Sections 2-10 and 2 -10a as to those first elected , In all General Park Districts commissioners shall be elected biennially to take the place of those whose terms expire . Such elections shall take place at the election provided by the general election law . Commissioners shall serve until their successors are elected and qualified . ( Source : P . A . 81 - 1490 . ) ( 70 ILCS 1205 / 2 -12a ) ( from Ch . 105 , par . 2 - 12a ) Sec . 2 -12a . Any district may provide , either by resolution of the board or by referendum, that the term of commissioners shall be 4 years rather than 6 years . Any such referendum shall be initiated and held in the same manner as is provided by the general election law for public questions authorized by Article VII of the Illinois Constitution . If a majority of the votes cast on the proposition is in favor of a 4 -year term for commissioners , or if the Board adopts a resolution stating that it is acting pursuant to this Section to change the term of office from 6 years to 4 years , commissioners thereafter elected, commencing with the first regular park district election at least 60 days after the date on which the proposition for 4 -year terms was approved at referendum or by resolution, shall be elected for a term of 4 years , In order to provide for the transition from 6-year terms to 4 -year terms , if 2 commissioners are to be elected at the first such election and if the term of only one commissioner is scheduled to expire in _ the year of the next election at which commissioners are elected , of the 2 commissioners elected , one shall serve a 2 -year term and one a 4 -year term, to be determined by lot between the 2 persons elected within 30 days after the election . In any district where the board has created 4 -year terms pursuant to this Section , whether by referendum or by resolution , the length of terms may later be increased to 6 years , but only by a referendum initiated and held in the same manner as prescribed in this Section for creating 4 -year terms . No proposition to increase the terms of commissioners shall affect any commissioner holding office at the time of the referendum or to be elected within 60 days of the referendum , ( Source : P . A . 84 -301 , ) http://www.ilga.gov/legislation/ilcs/ilcs4.asp?DoeName=007012050HArt%2E+2&ActID=8.. . 5/1/2008 - 70 ILCS 1205/ Park Disirict Code. - Page 8 of 12 ( 70 ILCS 1205 /2-14 ) ( from Ch . 105 , par . 2-14 ) Sec . 2 -14 . When the boundaries of any General Park District are coterminous with the boundaries of a village having 50 , 000 or more inhabitants , and the commissioners are being elected for the same term of office as village trustees , within 30 days after the declaration of the result of the first election held to elect commissioners , the five persons elected as commissioners shall meet and decide by lot the term for which each shall hold office . Two shall serve for six years , two shall serve for four years , and one shall serve for two years , respectively, from the date of their election as commissioners , or until their successors shall be duly elected and qualified , When the boundaries of any General Park District are coterminous with the boundaries of a village having 50 , 000 or more inhabitants , and the commissioners are being elected for the same term of office as village trustees , the provisions of Section 2-12 concerning the term of office of commissioners in General Park Districts shall. apply to elections subsequent to the first election held to elect commissioners . ( Source : P . A . 81 -1490 , ) ( 70 ILCS 1205 / 2-15 ) ( from Ch . 105 , par . 2-15 ) Sec . 2-15 . In each Pleasure Driveway and Park District there shall be elected a president and six trustees who shall be legal voters of and reside within said district , who shall hold their respective offices for a term of four years , from the date of said election and until their successors are elected and qualified . ( Source : P . A . 81-1490 . ) ( 70 ILCS 1205 /2- 17 ) ( from Ch . 105 , par . 2 -17 ) Sec . 2- 17 . In existing Pleasure Driveway and Park Districts nominations of candidates for the office of president and trustee shall be made only by petition in the manner as provided for independent candidates in the general election law . The petition shall be signed by qualified voters in the district equal in number to not less than 2 % of the number who voted at the last preceding _ election for trustees in the district , but in no case by fewer than 25 voters . The secretary of such board shall certify the names of the candidates to the appropriate election authorities , who shall conduct such election at the time and in the manner provided by the general election law . ( Source : P . A .. 81-1490 . ) ( 70 ILCS 1205 / 2-18 ) ( from Ch , 105 , par . 2 - 18 ) Sec . 2-18 . ( a ) In any Pleasure Driveway and Park District in which the legal voters have heretofore determined that the governing board shall be appointed, such method shall continue in effect and the board shall consist of 7 trustees , In such case and if the district is wholly contained within a single county the trustees shall be appointed by the presiding officer of the county board with the advice and consent of the county board . If the district is located in more than one http://www.ilga,gov/legislation/iles/iles4 ,asp?DocNaine=007012050HA-it%2E+2&ActID=8 . .. 5/1/2008 70 ILCS 1205/ Park District Code, Page 9 of 12 county , the number of trustees who are residents of a county shall be in proportion , as nearly as practicable , to the number of residents of the district who reside in that county in relation to the total population of the district , except that the board of trustees may determine that one trustee be appointed from each county within the district , such appointment to be made by the appropriate appointing authority as hereinafter provided . Each trustee shall be appointed by the county board of his county of residence , or in the case of a home rule county, by the chief executive officer of the county with the advice and consent of the county board . ( b ) Upon the expiration of the term of a trustee who is in office at the time of the publication of each decennial Federal census of population , the successor shall be a resident of whichever county is entitled to such representation as determined under subsection ( a ) , and he shall be appointed by the county board of that county, or in the case of a home rule county as defined by Article VII , Section 6 of the Illinois Constitution , the chief executive officer of that county, with the advice and consent of the county board . Thereafter , each trustee shall be succeeded by a resident of the same county who shall be appointed by the same appointing authority , The appropriate appointing authority shall appoint trustees biennially for such district on the first Monday in July , to fill the vacancies on the board of trustees caused by the expiration of the term of office of trustees and the trustees shall be legal voters and reside within the park district ; provided , that no more than 4 trustees at any one time shall belong to the same political party . Each of the trustees shall receive a certificate of appointment and qualify within 10 days from the receipt of notice of appointment , Trustees shall be appointed for a period of 4 years and shall hold their office until their successors are appointed and qualified . Whenever a vacancy is created other than by the expiration of a trustee ' s term of office , it shall be filled by the appropriate appointing authority as provided in subsection ( a ) . All trustees appointed for any park district , as herein provided, shall have and exercise all the powers conferred upon trustees elected under the provisions of this Code . In a Pleasure Driveway and Park District the trustees of which are appointed as herein provided, whenever a provision in this Code or any other applicable law authorizes a public question of any kind to be submitted to the electors of the district at an election , a petition by electors of the district asking that such question be submitted shall be signed by a number of registered voters of such district equal to not less than 10 % of the number of registered voters in the district as of the last preceding regular election . ( Source : P . A . 86- 694 , ) ( 70 ILCS 1205 /2 - 19 ) ( from Ch . 105 , par , 2 -19 ) Sec , 2-19 . The board of Township Park Districts shall consist of three commissioners , each of whom must be a legal voter of and reside within the district .. Each shall hold office for a term of six years from the date of his election http://www..ilga.gov/legislation/iles/ilcs4.asp?DocNaTne=007012050HArt%2E+2&ActID=B,.. 5/1/2008 70 ILCS 1205/ Park District Code. - --- - Page 10 of 12 -and until his successor is elected and qualified . An election shall be held at the time provided by the general election law, to elect the commissioner whose term then expires . Nominations shall be made in the manner as provided for General Park Districts under Sections 2--11 , 2--12 and 2--13 of this Code . The election shall be conducted as provided by the general election law . ( Source : P . A . 81 -1490 . ) ( 70 ILCS 1205 / 2-20 ) ( from Ch . 105 , par . 2-20 ). Sec . 2-20 . Whenever the legal voters of any Township Park District or Pleasure Driveway and Park District , equal in number to ten per cent of the number of electors voting at the last preceding election held in the district , petition the board thereof to submit the question whether the park district shall reorganize as a General Park District under this Code , the secretary of the board shall certify this question to the appropriate election authorities who shall conduct a referendum on said question in accordance with the general election law . Such petition shall be filed with the secretary of said board in accordance with provisions of general election law . ( Source : P . A . 81-1490 . ) ( 10 ILCS 1205 /2 -21 ) ( from Ch . 105 , par . 2 -21 ) Sec . 2-21 . The proposition to be submitted at such election shall be in substantially the following form : - ------------------------------------------------------------- Shall the . . . . Park District YES reorganize as a General Park District ------------------------ under the Park District Code ? NO ( Source : P . A . 81-1490 . ) ( 70 ILCS 1205 /2-22 ) ( from Ch . 105 , par . 2-22 ) Sec , 2-22 . If a majority of the legal voters of such district voting on such proposition vote in favor thereof, the park district shall become a General Park District under this Code . Thereupon, the Park District officers then in office or elected at such election shall exercise the powers conferred upon like officers under this Code until their successors are elected and have qualified . ( Source : Laws 1951 , p . 113 . ) ( 70 ILCS 1205 /2-23 ) ( from Ch . 105 , par . 2-23 ) Sec . 2-23 . The first election for commissioners where a Pleasure Driveway and Park District has become a General Park District shall be held at the next regular election for park district commissioners at which time two commissioners shall be elected for a term of six years to succeed the former president and two trustees whose terms have expired . In the succeeding biennial election three commissioners shall be elected to succeed the remaining former trustees , whose terms shall have then expired . These three newly elected http://www.ilga.gov/legislation/iles/iles4.asp?DocName=007012050HAit%2E+2&ActID=8... 5/1/2008 70 ILCS 1205/ Park District Code. Page 11 of 12 commissioners shall decide by lot the term for which each shall hold office . The two drawing the longest term shall serve for six years ; and the other shall serve for two years , and until their successors shall be duly elected and qualified . Thereafter commissioners shall be elected biennially for a term of six years to succeed the commissioners whose terms expire . Provided , in former Pleasure Driveway and Park Districts , where the trustees are appointed in the manner provided in Section 2 --18 hereof , the first election for commissioners shall be held at the next regular election for park district commissioners after the expiration of the terms of the three or four former trustees ( as the case may be ) whose terms first expire . Said election shall be held at the time provided by the general election law at which two commissioners shall be elected for a term of six years to succeed said former trustees whose terms have expired . Two years thereafter an election shall be held at the time provided by the general election law, at which three commissioners shall be elected to succeed the remaining former trustees whose terms shall have expired . These three newly elected commissioners shall decide by lot the term for which each shall hold office , in the same manner as above provided for Pleasure Driveway and Park Districts in which the former trustees were elected by the voters . ( Source : P . A . 81 -1490 . ) ( 70 ILCS 1205 / 2 -24 ) ( from Ch , 105 ) par . 2 -24 ) Sec . 2-24 . The first election for commissioners where a Township Park District has been incorporated as a General Park District shall be held at the next- regular election of such commissioners as provided in the general election law at which time three commissioners shall be elected to succeed the commissioner whose term has expired . These newly elected three commissioners shall decide by lot the term for which each shall hold office ; the two drawing the longest term shall serve for six years , and the other shall serve for four years , and until their successors shall be duly elected and qualified . In the succeeding biennial election one commissioner shall be elected for a term of six years to succeed the commissioner whose term has expired , Thereafter commissioners shall be elected biennially for a term of six years to succeed the commissioners whose terms expire . ( Source : P . A . 81 -1490 , ) ( 70 ILCS 1205 / 2-25 ) ( from Ch . 105 , par , 2 -25 ) Sec , 2-25 . Whenever any member of the governing board of any park district ( i ) dies , ( ii ) resigns , ( iii ) becomes under legal disability, ( iv ) ceases to be a legal voter in the district , ( v ) is convicted of any infamous crime , ( vi ) refuses or neglects to take his or her oath of office , ( vii ) neglects to perform the duties of his or her office or attend meetings of the board for the length of time as the board fixes by ordinance , or ( viii ) for any other reason specified by law, that office may be declared vacant . Vacancies shall be filled by appointment by a majority of the remaining members of the board .. Any person so appointed shall hold his or her office http://www.ilga.gov/legislation/iles/ilcs4.asp?DocName=007012050HAit%2E+2&ActID=8,.. 5/1/2008 -__70 ILCS 1205/ Park District Code. Page 12 of 12 until the next regular election for this office , at which a member shall be elected to fill the vacancy for the unexpired term, subject to the following conditions : ( 1 ) If the vacancy occurs with less than 28 months remaining in the term, the person appointed to fill the vacancy shall hold his or her office until the expiration of the term for which he or she has been appointed, and no election to fill the vacancy shall be held . ( 2 ) If the vacancy occurs with more than 28 months left in the term, but less than 88 days before the next regularly scheduled election for this office , the person appointed to fill the vacancy shall hold his or her office until the second regularly scheduled election for the office following the appointment , at which a member shall be elected to fill the vacancy for the unexpired term . ( Source : P . A . 87 - 592 . ) ( 70 ILCS 1205 / 2-26 ) ( from Ch , 105 , par . 2 -26 ) Sec . 2-26 . The election of a park commissioner may be contested in the Circuit Court . Such contests shall be initiated and conducted pursuant to the provisions of Article 23 of The Election Code , as amended , applicable to contests of election of officers elected from districts .. ( Source : P . A . 80- 638 . ) Top littp://www.ilga.gov/legislation/ilcs/iles4.asp?DoeName=007012050HAit%2E+2&ActID=8. .. 5/1/2008 MEMORANDUM TO: Yorlc Ygpe�\�k Board FROM: Dav, Direct or of Parlcs and Recreation RE: Director's Report DATE: May 5, 2008 OSLAD GRANT FOR RAINTREE PARK B AWARDED As you know, we received good news a week or so ago on the award of a $400,000 grant for the development of Raintree Park B. Attached is the announcement from IAPD. ATHLETIC FIELD SCHEDULING Staff would like to discuss with the park board some of the areas in the department' s Athletic Field Use and Rental that need clarification, It is not necessary to supply a new copy of the policies to the park board for this discussion since the issue centers around one or two points. . . . � - . . . . . . . . � . 11 : � . . . - � �: s x � ; .� ' � � r � '�Illn©rs f+,ssoctai�eat� of�P�rk' C?�s�rs�ts � ..=:c�.;,r.�e � .,,, c, 'i+�v..�az4u,i�..,.,z � ,.a .7FS ;� , x"a�iliz:.��"" • `<y.' ��ks:zL=mr...�".�.:,ati � Ili Ili � i • � ' , • . - � � � . • � - � � . - • � � � . 11 : Page 2 of 6 For more information, please do not hesitate to visit the IAPD website at www.ilparks.org under Public Policy or call Peter Murphy at 217/523-4554. Northern Illinois Projects (A) Land Acquisition projects (D) Park Development projects (D) AURORA, CITY OF (Kane County) $400,000, to provide new recreational amenities at the 325-acre Phillips Park in south Aurora. (D) BARTLETT PARK DISTRICT (Cook County) $311 ,400, to develop 8 acres on Lambert Lane for use as a neighborhood park. (D) BATAVIA PARK DISTRICT (Kane County) $242,900, to renovate the 11 .4-acre Prairie/Lathem Park on Lathem Street. (D) BLOOMINGDALE PARK DISTRICT (DuPage County) $295,000 , to improve Lakeview Park on Broker Road. (D) BUFFALO GROVE PARK DISTRICT (Lake County) $400,000 , to renovate the 35 year old Willow Stream Pool on Farrington Drive. (D) BURBANK PARK DISTRICT (Cook County) $400,000 , to redevelop Harr Park, (D) BURR RIDGE PARK DISTRICT (DuPage County) $400,000, to improve the ecosystem of the wetland area at Harvester Park. (A) CHICAGO, CITY OF (Cook County) $1 , 150,000, to acquire 0.3 acres of land adjacent to the Bloomingdale linear trail park project. (A) CLARENDON HILLS PARK DISTRICT (DuPage County) $551 ,500 , to acquire 2 ,38 acres on Western Avenue south of 55th Street. (D) CRYSTAL LAKE PARK DISTRICT (McHenry County) $177,800, to provide additional passive recreation facilities at Sterne's Woods and Fen , an Illinois Nature Preserve. (A) DEKALB COUNTY FOREST PRESERVE DISTRICT $384,200, to acquire 76 acres adjacent to Afton Forest Preserve on McGirr Road. (D) DEKALB PARK DISTRICT (DeKalb County) $125,000, to develop the 5-acre Devonaire Farms Park in western DeKalb. (A) DOWNERS GROVE PARK DISTRICT (DuPage County) $750,000, to acquire 4.9 acres on Walnut Avenue. (D) DUNDEE TOWNSHIP (Kane County) $400,000, to develop 178 acres of the Jelkes Creek Bird Sanctuary on Boncosky Road. (D) DUPAGE COUNTY FOREST PRESERVE DISTRICT $252,000, to redevelop a former 12- acre swimming beach area at Blackwell Forest Preserve near Warrenville. 5/5/2008 Page 3 of 6 (D) EVANSTON, CITY OF (Cook County) $400 ,000, to redevelop Foster Field on Simpson Street. (A) FORRESTON , VILLAGE OF (Ogle County) $ 133,500, to acquire approximately 17.8 acres for the expansion of Warnken Park. (D) FOX VALLEY PARK DISTRICT (DuPage County) $400,000, to develop the 34-acre Spring Lake Community Park on McCoy Drive.. (D) FRANKFORT SQUARE PARK DISTRICT (Will County) $400,000 , to construct a small nature center, interpretive (habitat) gardens, a wetland boardwalk, osprey nesting platforms, a fishing/boating pier, stone shoreline wildlife observation and fishing platforms and a park shelter at 55 acre Island Prairie Park on Braemar Lane (D) GLENVIEW PARK DISTRICT (Cook County) $400 ,000, to develop the 95-acre Community Park West on Central Avenue. (D) GRAYSLAKE PARK DISTRICT (Lake County) $400,000, to develop an additional 20 acres of land being donated as part of the new 95-acre Alleghany Community Park. (D) HAMPSHIRE TOWNSHIP PARK DISTRICT (Kane County) $ 157 ,400, to develop the 3. 1 - acre Dorothy J . Schmidt Memorial Park in a new subdivision south of Illinois Route 72. (D) HOFFMAN ESTATES PARK DISTRICT (Cook County) $325,000, to develop Black Bear Park off Shoe Factory Road near Devonshire Woods and White Oak subdivisions. (D) JOLIET PARK DISTRICT (Will County) $125,000 , to enhance the 30-acre Nowell Park on Mills Road . (D) KANE COUNTY FOREST PRESERVE DISTRICT , $400,000, to develop the 561 -acre Muirhead Springs Forest Preserve on Rohrsen Road off Illinois Route 47 . (D) KENDALL COUNTY FOREST PRESERVE DISTRICT, $369,000, to develop the 120-acre Jay Woods Preserve on Creek Road northwest of Plano. / (A) KENDALL�COUNTY`FOREST PRESERVE RICT $750,000 ,:to acquire i,2.33 acr_es:: fi south .of Milllirook off Foz"River Drivel (D) LAKE FOREST, CITY OF (Lake County) $400,000, for the initial development of a new 35- acre community park located along Illinois Route 60 in the far western portion of the community. (D) LAKE IN THE HILLS, VILLAGE OF (McHenry County) $400 ,000, to add facilities to Sunset Park on Miller Road . (D) LAKE ZURICH, VILLAGE OF (Lake County) $239,200, to renovate Bristol Trails Park on Bristol Trail Road . (D) LISLE, VILLAGE OF (DuPage County) $400 ,000, to develop a new 4.5-acre parkin downtown Lisle. (D) LOCKPORT TOWNSHIP PARK DISTRICT (Will County) $400,000, to develop the 80-acre Prairie Bluff Park on Renwick Road . 5/5/2008 Page 4 of 6 (A) MCHENRY COUNTY CONSERVATION DISTRICT, $750,000, to acquire a 57-acre parcel on Crystal Lake Road in eastern McHenry County. (D) MIDLOTHIAN PARK DISTRICT (Cook County) $326,800, to redevelop Bremen Heights Park on 144th Street. (D) MORTON GROVE PARK DISTRICT (Cook County) $400,000, to develop the 8-acre Frank Hren Park on Oak Park Avenue. (D) NAPERVILLE PARK DISTRICT (DuPage County) $400,000, to add facilities to 19-acre Winding Creek Park off Bailey Road in south central Naperville. (D) OAK PARK, PARK DISTRICT OF (Cook County) $400,000, to renovate and expand recreation amenities at 3.6-acre Longfellow Park on Adams Street. (D) PALOS HEIGHTS, CITY OF (Cook County) $80,700, to develop Walsh Westgate Park on Ridgeland Avenue and Shadow Creek Drive. (D) PLAINFIELD TOWNSHIP PARK DISTRICT (Will County) $400,000, to develop Clow Stephens Community Park on Lily Cache Road . (D) ROCKFORD PARK DISTRICT (Winnebago County) $192,500 , to develop Linden Pointe Park south of Bypass Route 20.. (D) ROMEOVILLE, VILLAGE OF (Will County) $400,000, to develop the 14.5-acre Deer Crossing Park on Romeo Road east of Weber Road . (D) ROUND LAKE AREA PARK DISTRICT (Lake County) $400 ,000, to develop the 14.25-acre Fairfield Sports Park on Beverly Drive. (D) SHOREWOOD, VILLAGE OF (Will County) $400,000 , to develop the 3-acre Town Center Park adjacent to the new Village Hall. (D) SOUTH ELGIN, VILLAGE OF (Kane County) $225,000, for Phase 11 development of Thornwood Park on McDonald Road. (D) SYCAMORE PARK DISTRICT (DeKalb County) $300,000, to develop 28-acre Larson Park in northwest Sycamore along the south branch of the Kishwaukee River. (D) WILL COUNTY, FOREST PRESERVE DISTRICT OF, $400,000, for the initial development of Rock Run Rookery Preserve off of Channahon and Youngs Roads. (D) WOODRIDGE PARK DISTRICT (DuPage County) $400,000 , to develop a water spray playground area located within the Cypress Cove Family Aquatic Park on 83rd Street. r V ORKVILLE UNITED CITY,QF ,(KentialL,Cnunty).,$40U,000, to_iie"velnp the .7 acre, Ra ntree v ' Par1c on PLatrie•Crossrng_Dnve Central Illinois OSLAD projects (A) Land Acquisition projects (D) Park Development projects 5/5/2008 Page 5 of 6 (A) BANNER, VILLAGE OF (Fulton County) $ 11 ,750, to acquire 2.5 acres on South Bridge Street (A) BLOOMINGTON, CITY OF (McLean County) $ 131 ,700, to acquire 8 .08 acres near the Eagle View subdivision east of Towanda Barnes Road. (D) BLOOMINGTON, CITY OF (McLean County) $400,000 , to develop the 11 .5-acre Gaelic Park north of Ireland Grove Road . (A) CHAMPAIGN COUNTY FOREST PRESERVE DISTRICT, $543,000, to acquire 160 acres along both sides of the Sangamon River in northwest Champaign County. (D) CHAMPAIGN PARK DISTRICT (Champaign County) $375,000, to renovate the 3,5-acre Scott Park located in central Champaign . (D) CISSNA PARK, VILLAGE OF (Iroquois County) $249,400, to renovate the 2-acre Pavilion Park. (D) DANVILLE, CITY OF (Vermilion County) $373,500, to renovate and add new facilities to Carver Park on East Williams Street. (D) DECATUR PARK DISTRICT (Macon County) $236,000 , to renovate the 80-acre Scovill Park in southeast Decatur, (D) KEWANEE PARK DISTRICT (Henry County) $67,000, to develop the 20-acre Windmont Park on Beach Street. (D) LE ROY, CITY OF (McLean County) $400,000, to construct a new swimming pool and playground equipment at the site of the closed pool on East Street. (D) MACOMB PARK DISTRICT (McDonough County) $400 ,000 , to develop the University Drive Complex in northeast Macomb. (D) MATTOON, CITY OF (Coles County) $400,000 , to expand and complete the development of the 43-acre Roundhouse Multi-Sport Complex. (A) MINTER, VILLAGE OF (Tazewell County) $ 167 ,400, to acquire 38 acres adjacent to the western boundary of the village. (D) NORMAL, TOWN OF (McLean County) $400 ,000, to develop the 18.2-acre Greenbriar Park on Hershey Road . (D) OAKFORD, VILLAGE OF (Menard County) $23,600, to develop Cardinal Park on Center Street. (D) OBLONG, VILLAGE OF (Crawford County) $40,000, to replace outdated playground equipment at Oblong Park. (D) PRINCETON PARK DISTRICT (Bureau County) $400 ,000, to develop a 37.6 acre property adjacent to Zearing Park on Euclid Avenue. 5/5/2008 Page 6 of 6 (D) SPRINGFIELD PARK DISTRICT (Sangamon County) $400,000 , for Phase 11 development of Edwin Watts Southwind Park on South Second Street. Southern Illinois Projects (A) Land Acquisition projects (D) Park Development projects (D) ALTON, CITY OF (Madison County) $208,000, to redevelop the 4.4-acre Olin Park on State Street. (D) GODFREY, VILLAGE OF (Madison County) $400,000, to further develop Glazebrook Park on Stamper Lane with four softball/junior diarrionds and four full size baseball diamonds and associated infrastructure . (D) MARYVIL.LE, VILLAGE OF (Madison County) $327,200, for additional facilities at the 60- acre Drost Park on Center Street. (D) RED BUD, CITY OF (Randolph County) $246,600, to add recreation facilities at Lincoln Park. (A) ST. CLAIR COUNTY, $750,000, to acquire 61 acres in the Shiloh Valley known as the Engelmann Farm. 5/5/2008 YORKVILLE RECREATI®N DEPARTMENT Monthly Report Park Board Meeting Month of April - 2008 Highlights and Summam Ready Set Go, Let's Get Busy, Crafts, Songs and Games, Moms and Tots and Busy Bees all started the Spring season off for Toddler Classes. Tot Rock and Kid Rock classes also began on Saturday mornings. Kathy Auw offered a Flower Pots class for the toddler and youth age group. The participants learned how to plant their own flower seeds, grass seeds and their own flowers. Pre School went on their annual field trips to Silver Spring State Park. The kids enjoyed fishing, hiking, and games at their all day field trips.. Pre Tumbling I and II and Cheerleading/Tumbling started this month with Ms. Jeannie Norman. Participants are learning the basics of Tumbling and stretching in Pre Tumbling. Cheerleading/Tumbling participants are learning a basic routine to show off at the end of the session. Tammy Smock has continued to offer classes for local businesses. This month we offered "How to Get Clout" and "Business Etiquette". The second session of Ball Room Dancing finished this month we had another two full sessions this spring. They finished off their session with a party at the end. Spring Soccer began with the first games on April 5 . The U6, U10, and U14 divisions each have 4 teams totaling 12 teams in the entire league. Despite the rainy weather the games and practices have been going well. Registration for Fall Soccer will be throughout the month of May. Adult Softball also began in April. The Coed League has 6 teams and plays every Tuesday, while the Men' s League filled the maximum of 8 teams and plays every Thursday. Due to the popularity and interest of our Adult Softball Leagues we extended our leagues for the simmer allowing a maximum of 12 teams to join. Registration will begin in May for the Summer League and we have already received several calls of interest. The Grade School Volleyball Camp ran every Wednesday night throughout the month of April. The camp was taught by Erin Gray, an accomplished volleyball player from University of Illinois. The camp focused on learning the basic skills of volleyball. There were a total of 12 participants in the camp, The Middle School Volleyball Camp will be running every Wednesday night throughout May, A Flag Football league will be added in the fall in conjunction with the Yorkville Youth Tackle Football program. The league will be divided by grade and will be offered to the first, second, and third graders. The games will be held at Bristol Bay on Saturdays with a half an hour practice before each game. Advertising has begun and registration will be held throughout the month of May. All Star Sport classes began their Spring Session this month including soccer, t-ball, football, parent/tot, and basketball. The night and weekend classes are held at the Grande Reserve Elementary, School. 1 Seasonal Classes/Programs April: ® Parkers Playtime Pre School Ready Set Go Flower Pots ® Dance Classes Pilates How to get Clout • Pre Tumbling Knitting Club Princess Playtime ■ Kid Rock I Moving & Grooving Little Chefs e Busy Bees II Cheerleading Tumbling Let's Get Busy • Busy Bees Tot Rock! Princess Playtime • Shake Wiggle Giggle Fitness Yoga Flow Yoga • Little Learners All Star- Parent Tot All Star Football • Kids Club Spring Time Garden Dinosaurs Bugs Trucks ■ Mom & Tots All Star Soccer Ball Room Dancing • Grade School Volleyball Camp Babysitting Safety Book Club ® All Star Basketball All Starr-Ball Men's Softball League ■ Youth Spring Soccer Coed Softball League Spring Quarter - as of 5/01/08 Different Types: - 37 (different curriculum) • Sections - 118 Enroll.,: 811 Sp. Event - 134 Ran - 85 (72% ) Cancelled - 31 (26%) Pending 2 (2%) Class No. Residents - 600 (74%) Non-res - 211 (26%) • Last year Spring: 30 (Curriculum) Sections - 105 Enroll - 730 Sp. Event - 280 Ran - 77 (74%) Cancelled - 28 (26%) Residents - 548 (75%) Non-res - 182 (25%) Exit Szovey Summazy Moovin and Groovin had surveys come back this month. All had excellent marks for the class. One participant stated "Thank you, we have seen a big difference with our daughter interacting with other kids." Scholarships Awarded / Grants Received: Pre School $0.00 General $7100 Special Recreation $0.00 Professional Development. None at this time. Administrative Hi h�liehts: We will be hiring an Intern for the summer. Tim and Angie will supervise the schedule and evaluation process. Plans are underway for the transition into the new REC Center. Tentative date is July 1 , 2008. Sue will interview current Club 47 staff and move forward in the hiring process with the Human Resource department. 2 Facility Aereements: (Spring) G We are using the following facilities for our current programs and in the near future: Yorkville Schools: (Middle, Intermediate, Circle Center Grade School and Grande Reserve Elementary), Yorkville Congregational Church. We have secured another year with YCC to use their rooms for our Pre School. We will use our own classroom at the Riverfront Recreation Bldg. We use New Life Church on an as needed basis for our Pre School. Our second Pre School is located at the Riverfront Recreation Building. Recently we have rented floor space from Gold Star Academy and Club 47 for dance classes. Revenue Producing Highlikhts Both concession stands are open for business. They will be open in relation with the baseball/softball and soccer schedules. Upcoming Proiects and Events: Music Under the Stars — June 130' 7:00 pm Park Open House — .Tune 20a' 5 :30 pm Rotary Park Respectfully submitted, Recreation Department Staff 3 STANDARD APPLICATION FOR SHELTERS , GAZEBOS , AND PARKS RESERVATION UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT RESERVATION REQUESTS SHALL BE APPROVED BEGINNING ON THE FOLLOWING DATES: SPRING SEASON (MARCH - MAY) FEBRUARY 1 S91 SUMMER SEASON (JUNE - AUGUST) APRIL IS°' FALL SEASON (SEPTEMBER - NOVEMBER) JULY I S" , PLEASE INDICATE TYPE OF GROUP REQUESTING USE BY CIRCLING THE APPROPRIATE CATEGORY CATEGORY A GOVERNMENT AND NON-PROFIT ORGANIZATION WHICH ARE LOCATED WITHIN THE UNITED CITY OF YORIWILLE CATEGORY B PRIVATE GROUPS AND INDIVIDUALS WHO ARE COMPRISED OF PREDOMINATELY (AT LEAST 80%) UNITED CITY OF -' YORKVILLE RESIDENTS CATEGORY C BUSINESS OR CORPORATIONS WHICH ARE LOCATED WITHIN THE UNITED CITY OF YORIWILLE BOUNDARIES CATEGORY D GOVERNMENTAL AND NON-PROFIT ORGANIZATIONS WHICH ARE LOCATED OUTSIDE THE UNITED CITY OF YORKVILLE BOUNDARIES CATEGORY E PRIVATE GROUPS AND INDIVIDUAL WHO DO IJOT FALL INTO THE PREDOMINATELY RESIDENT CLASSIFICATION (CATEGORY B) CATEGORY F BUSINESS OR CORPORATIONS WHICH ARE LOCAAT,E('D/ ODUTSSII�D--EO�FF THE UNITED CITY OF YORIWILLE BOUNDARIES GROUP OR INDIVIDUAL NAME ` O � I \ y.�-�� ✓ �, J ..1._. I 1 y,S I //�� 11 __''� CONTACT PERSON ADDRESS (ecfi HOME PHONE ,,J� ` "�a ^ � Paa�_WORK PHONE_ S5' !!! LOCATION REQUESTED 2 qzQ vvr DATE t //olS }(�' TBEGIN IIME01 &('©�1 / �+ ENDTIIME�f db PURPOSE .V 1\�lJ SPECIAL USE REQUESTS S NI STS (CONCSIO , WATER, ELECTRICAL, OTFIER). Atq/' .t., CA4 EXPECTED ATTENDANCyE OR VISITORS TO YOUR EVENT_ (PLFJaSF NOTE' PUBLIC SAFETY MAY ftE0 IRE ADDITIONAL_ POUCE PRESENT PF_NDING ;THE TYPE_ OF EVENT AND ATiEPIDANCE TFIIS MAY RESULT IN AN ADDITIONAL ---FS ASSESSED TO THE GROUP FOR THIS SE VICE . (/) WILL YOU BE SELLING ANY PRODUCTS, FOOD, OR MISCELLANEOUS ITEMS? YES (PLEASE EXPLAIN) 7, r No rfNl� A) PUS Cob U E"Wri dS 0TWEk. FaG2D VIE/NDOR SECURITY DEPOSIT'S WILL BE FORFEITED IF THE PARK, SHELTER OR GAZEBO 15 NOT RESTORED TO THE ORIGIUAL STATE, ALL LETTER REMOVED, OR IF DAMAGE OCCURS AS A RESULT OF MISUSE OR ABUSE TO THE U141TED CITY OF YORIWILLE PARK AND RECREATION EQUIPMENT OR PROPERTY, INSPECTIONS WILL BE COMPLETED FOLLOWING YOUR EVENT BY A UNITED CITY OF YORIWILLE PARK AND RECREATION DEPARTMENT STAFF, INDIVIDUALS MAY BE ASSESSED ADDITIONAL. CHARGES FOR EXTENDING TIMES PAST THE SCHEDULED RESERVATION,. I HAVE READ AND REE T /FOLLOW AND E 'TO THE RULES ANp REGULATONS SEi FORTH BY THE (U,LN,ITED CITY/J�OF Y(/O�R�I(WJ'(I;LLE SIGNED IN ORDER COMPLETE THE REQUEST, THE FOLLOWING DOCUMENTS MUST BE FORWARDED TO THE RECREATION DEPARTMENT: (GROUPS AND ORGANIZATIONS) - A CERTIFICATE OF INSURANCE CO-NAMING THE UNITED CITY OF YORKVILLE AS AN ADDITIONAL, INSURED, ASSUMPTION OF LIABILITY AND WAIVER OF SUBROGATION . OFFICIAL USE - ADDITIONAL. INFORMATION REQUESTED RESERVATION AMOUNT �� 0 • b DEPOSIT' AMOUNT ( 100) DATE OF REQUEST DATE RECEIVED STAFF INITIALS APPROVED/DENIED REFUND REQUESTED LOCATION ASSIGNED CONCESSION STAND, MERCHANT LICENSE APPLICATIONS NEEDED: YES / NO HEALTH DEPARTMENT PERMIT NEEDED: YES / NO Special Park Bd. 4/14 City Council 4122 Park Board 4124 lAdm. Committee 516 IPark Board 5/8 City Council 5/13 Public: Cross Lut. Club 47 pres.and vote Attorney bills ?? Park Dist. Research Community Survey Stonefire Event? Bills/Cash analysis Bike Path Bid Money Market ?? I Stonefire Event Park Naming ITEP Grant Dam easements Community Survey I REC Center Update itep approval Park Waiver Requests FY08/09 Budget Exec Bess: Land OS Stonefire event Park Memorial Park Naming WhisMea Storm Sew Rec Trac Upgrades Stonefire FollowupDR Exec Sass. Land OS Raintre B OSLAD DR Field Scheduling DR Exec Sess. Land OS Exec Sess.Personnel Park Board 5/22 City Council 5/27 Adm. Committee 6/3 Park Board 6/12 Heartland Cir. RFP