Loading...
Human Resource Commission Packet 2008 01-16-08 UNITED CITY OF YORKVILLE HUMAN RESOURCE COMMISSION COMMITTEE MEETING 804 Game Farm Road / Yorkville, Illinois 60560 AGENDA Date : Wednesday, January 16, 2008 Time: 6 :OOPM Location: Yorkville Police Department Conference Room Call to Order: Establish a Quorum: Introduction of Guests : Citizen Comments : Approval of Minutes : May 17, 2006; June 21 , 2006; and November 28, 2007 Committee Reports: New Business: 1 . Committee Procedures for Meeting Agendas/Minutes 2. Approval of Visitors Center Brochure — York Meadows Apartment Homes Old Business: 1 . Senior Citizen' s Program — Update a. Dog Food/Supplies b. Volunteers Additional Business: Adjournment: � Memorandum esr. lass To: Human Resource Commission 4 I' y From: Meghan Gehr, Administrative Assistant 9 p CC: Date: January 14, 2008 Subject: 2006 Minutes for Approval Attached are two sets of minutes from May 17, 2006 and June 21 , 2006. To date there are no approved or even draft minutes for these two meetings on file in the Clerk's office and previous inquiries into their location have been unsuccessful. In order to fill in the blanks and make the files complete, I have taken the liberty to listen to the meeting tapes from the two missing dates and transcribe the minutes from there. It is my hope that you will be able to remember back that far and fill in anything pertinent that I may have left out. Please approve the attached minutes from 2006 with any corrections necessary and inform me of any changes needed. Thank you. United City of Yorkville Human Resource Commission DRAFT Meeting Minutes of May 17, 2006 Location : Police Department Conference Room Call to Order: Diana called the meeting order at 6: 13 p.m. A quorum was established. Members present were: Diana Lento-Reidy Mayor Art Prochaska Dana Jones Alderman Rose Spears Jeff Grezlik Thomas Zerante Madonna Bialek Lorene Frieders Citizens — Guests: None Approval of Minutes: The minutes from April 19, 2006 were approved as read. Committee Reports: City Liaison Report: No report. Mayor' s Report: No report. City Council: Rose presented to City Council the idea of having brown signs with the Historical Street Name recipients' full names attached to the appropriate street signs. A City flag would also be presented to the recipient or their family during a dedication ceremony. The City Council members were all in favor of the idea. Also, the three nominees for the Historical Street Naming program were presented at Committee of the Whole last night. The City Council was in favor of the nominated names. Recreation Department: No report. Library Board Meeting: No report. School Reports: No report. New Business: Welcome New Member Jeff Grezlik has been appointed as a member to the Human Resource Commission. Welcome Jeff! Historical Street Names Criteria/Processes The current criteria were reviewed and possible changes discussed. One issue discussed was regarding volunteer work and if coaches would qualify even if they're receiving a stipend. Extensive discussion regarding nominee qualifications ensued. With all the development, there is a need for more street names, so criteria may need to be made more generic in order to approve more candidates. Ideas to obtain more nominations, such as going to the nursing home or senior housing, were also discussed. Page I 1 Rose will prepare a form for the committee to use when reviewing nominations. That way if they want to request more information it can be notated on the form and given to Glory to collect more information. Discussion of a Festival to Commemorate the 175th Anniversary of Yorkville Glory asked the HRC to begin coming up with ideas for this celebration, even though it is still 5 years down the road. Ideas regarding a location for festivities (Hometown Days, for example) and costs were discussed. The committee would also like to be able to highlight their Historical Street Naming program. Since this year is the 170`h Anniversary, they could do something this year to highlight the program, such as a float in the 4th of July Parade and handing out brochures. This could be used as a kick-off year to collect so many names by the 175th Anniversary, as well as collecting other historical pictures and artifacts. The committee agreed that they will start with walking in the 4 h of July Parade and then also have a booth at the Hometown Days Festival. An advertisement will be published in next week' s Kendall County Record to search for a horse drawn wagon for the 4a' of July parade to carry recipients/nominees of the Historical Street Naming program. Diana will call Rick from Action Graphics to discuss the cost of signs for their booth and the wagon. Discussion of Standardized List of Procedures for the HRC Approval Process This item was previously discussed. Updated List of HRC Email Addresses and Phone Numbers All members present verified that the contact information listed for them was correct and updated it where needed. Discussion of Volunteer of the Year Award Glory Spies had requested this item be placed on the agenda. Glory feels that there are so many people who do wonderful things for Yorkville and that they should be recognized. She would like the Human Resource Commission to establish a list of criteria and a timeline in which to recognize the nominees. There was discussion about who the nominees would be. They could be volunteer coaches for youth sports, for example. Kendall County has a similar recognition program. Rose had a sample criteria/nomination form from them. She will send it to Tom to look over and make some changes to, in order to better fit what they are trying to do. This item will be brought back for more discussion at a future meeting. Discussion of a Festival to commemorate the 175th Anniversary of Yorkville (con't) HRC would like to have a booth at the Hometown Days Festival, Labor Day weekend. The members would like to be in a high-traffic area, possibly near the food tents or other City booths, and sell popcorn and drinks. Someone will email Glory to let her know that they would like a booth. Other ideas for the booth were also discussed, such as having a Victorian theme and a picture area or an "Uncle Sam"/American theme. Page 12 Old Business: Visitor Center (review brochures) A brochure for a new company downtown was submitted for review. The committee commented that if they were going to approve the brochure, it would need to be with the understanding that the brochure should be tri-fold and contain more general information about their company. It should also be kept current, as it appears this brochure is one in a volume. The brochure is approved pending conformity to the committee's guidelines. Historical Street Names (review submitted nominees) A new nomination form for Leslie Christian was submitted and reviewed. The committee felt that they need more information regarding what the nominee has contributed to Yorkville in order to be considered. Rose will give the form back to Glory to request more information before considering the nomination further. A nomination was made for Edward Stumbo in 2003, but was not approved due to a need for more information. This was apparently not communicated to the person submitting the nomination and the HRC received an inquiry into this. Someone will contact the person nominating Mr. Stumbo and obtain more information. There is a whole pile of old nominations marked as needing more information that apparently were not followed up on. Dana will follow up on those to gather information so they can be reconsidered. Additional Business: The Alzheimer's Association would like to do a Minds and Memory program next April or May in Yorkville. Senior Services has been contacted about possibly using the Beecher Center to host this program. Other ideas for location and participation with this program were briefly discussed. Jeff Grezlik will be writing an article for the school newspaper about the Historical Street Naming program. He asked for suggestions on anything he should add. Jeff was provided with brochures to use for information. Adiournment• A motion was made and seconded to adjourn the meeting. Meeting adjourned at 8: 10 p.m. Minutes submitted by: Meghan Gehr Page 13 United City of Yorkville Human Resource Commission DRAFT Meeting Minutes of June 21 , 2006 Location : Police Department Conference Room Call to Order: The meeting was called to order at 6:00 p.m. A quorum was established. Members present were: Cecelia Sanders Sgt. Greg Sibenaller Dana Jones Alderman Rose Spears Jeff Grezlik Thomas Zerante Lorene Frieders Citizens — Guests: None Approval of Minutes: None Committee Reports: City Liaison Report: National night out is coming up on August 1 " and will be held from 6 — 8 p.m. at Beecher Center. There will be lots of advertising around the event and WSPY will be doing a remote broadcast from the event. A schedule of events for the 4th of July was also distributed to the HRC members. Mayor' s Report: No report. City Council: No report. Recreation Department: No report. Library Board Meeting: No report. School Reports: No report. New Business: Fourth of July Planning Diana is in charge of trying to find a wagon for the 4th of July parade. She called a woman by the last name of Scott but has not received a return phone call. Diana also called Rick at Action Graphics about signs. The sign would be $6.00 per foot. A re-cap from the last meeting was given. HRC had talked about marching in the parade with a sign advertising the Historical Street Naming program and also having a horse drawn wagon to carry Historical Street Name recipients. However, since a wagon has not been found and there is little time left to prepare the committee decided it would be better to just put the effort into planning a booth for Hometown Days. Labor Day Planning At the last meeting it was discussed to decorate a booth and have a birthday cake to celebrate the 170'b Anniversary of Yorkville. They would also have brochures for the Historical Street Naming program. This would all be as a kick-off to prepare and get people excited for the 175th Page 11 Anniversary and to obtain more nominations for the Street Naming program. Glory has already reserved a booth for HRC at the Hometown Days Festival. A special meeting will be set for July 12"' at 6:00 p.m. to further plan for this event. This meeting will be held at Panera Bread. Old Business: Visitor Center (review brochures) A new brochure was received and approved unanimously. Historical Street Names (review submitted nominees) There were no new nominations to review. Historical Street Name Brochure Glory would like the committee to review the brochure for final approval and let her know if there should be any additions, deletions, or other changes. Glory will have approximately 250- 300 brochures printed in time for the August meeting. The money for the brochures will come from the Community Relations Budget. The following changes were noted for Glory to correct: 1 . Change the word "chairman" to "chairperson." 2. Remove the paragraph that says specifically when meetings are held. It should just say that meetings are held monthly at City Hall. 3. The last two paragraphs should be combined. 4. Several other grammatical and format changes were made. Additional Business: Jeff suggested putting together a packet of volunteer opportunities in Yorkville. He thinks that currently it is difficult to find volunteer opportunities because there is no list of contact information to look to. More information and ideas will be collected and brought back to the next regular meeting. Silver Springs Outdoor Education Center left information regarding their fundraising efforts to help keep the Education Center open. The committee feels that they are requesting far too large of a donation for HRC to have any significant impact. Adiournment• A motion was made and seconded to adjourn the meeting. Meeting adjourned at 6:48 p.m. Minutes submitted by: Meghan Gehr Page 12 FEATURES • Oversized Floor Plans from 730 - 2,107 sq ft • 1,2 & 3 Bedroom Floor Plans Apartment Homes vor M ftws ALSO INCLUDES: • All Homes w/Attached Private Garage with Storage • Full Size Washer/Dryer • High Speed T-1 Internet Access y Equipped YORK MEADOW APARTMENTS ' ICI WELCOME TO Full • Gourmet Kitchens 302 E. Kendall Drive YORK MEADOW APARTMENTS • Drive-in Closets Yorkville, IL 60560x: , Located in Kendall County, York • Wall to Wall Carpeting Phone 888-895-1600 Meadows offers the advantage of country • Spacious Private Fax 630-553-10877 living with the convenience of the big Patio/Balconies Email: yorkmeadows@tjadam.com - cities a few miles away. York Meadows is • Extensive Landscaping www.tjadam.com ; r surrounded by an excellent school system. • Close to Schools and Shopping ,:_,f :: ' The Burlington Northern rail service is ,Lx • Walk to Fitness Centers minutes away. Countryside Center shop- Intercom Access Entry 6; in mall located one block to the south • a l�°t` 5 ping s 24-hour Maintenance YORK MEADOWS ' } offers a movie cinema, restaurants, profes- sional services and more. Silver Springs • Digital Phone Service " state fish and wildlife area is only five • 20 Minutes from Route 59 & M� s�� ° u At miles away, offering a variety of activities I-88 Hi-Tech Corridor Quiet Country Living OgIc^Ave. including, walking, picnicking, fishing, 302 E. Kendall Drive hunting, canoeing, hiking, cross-country Yorkville, IL 60560 skiing, snowmobiling and sledding. Phone 888-895-1600 At York Meadows all maintenance respon- DIRECTIONS Fax 630-553-1087 sibilities are cared for in this truly carefree Take I-88 West to Sugar Grove Exit. Take apartment community with a professional Route 47 Southbound 7 miles to York Office Hours: full time maintenance staff. Meadow. Located 1/2 mile North of M-F 10 am - 6 pm Ogden Avenue. S&S 11 am - 5 pm 'y C IFM all Ila L� tl �Iptl :3 I 6 L 1 f T v . -_ '-- � ice. - �i`� , �, �s a • ,r Ili3 -� �_---