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Human Resource Commission Packet 2008 11-19-08 UNITED CITY OF YORKVILLE HUMAN RESOURCES COMMISSION COMMITTEE MEETING 800 GameTarm Road / Yorkville, Illinois 60560 AGENDA Date: Wednesday, November 19, 2008 Time: 6 : 30PM City Hall Conference Room Call to Order: Establish a Quorum: Introduction of Guests : Citizen Comments: Approval of Minutes: September 17, 2008 and October 15, 2008 Mayor' s Report: 1 . Mayor' s Fundraiser Event Staff Reports: Committee Reports : New Business : 1 . Selection of HRC Liaison to Food Pantry Board Old Business : 1 . Sponsorship Policy 2. Historical Street Naming Procedures 3 . Utility Bill Donations for Kendall County Food Pantry 4. Volunteer Brochure Update 5 , Holiday Under the Stars Volunteering Items for Next Meeting Agenda: Additional Business : Adjournment: DRAFT United City of Yorkville Human Resources Commission T Minutes Wednesday September 17, 2008 City Council Conference Room Call to Order: The meeting was called to order at 6:30 pm by Robin Frisch, Chairman Committee Members Present: Robin Frisch, Chairman Dana Jones Scott Gengler Barb McClish Cecelia Sanders Joan Knutson Rose Spears, City Council Liaison Bart Olson, City Staff Liaison Sgt. Barry Groesch Minutes for Correction/Approval: The minutes of the August 20, 2008 meeting were corrected as follows: Remove Public Library from heading. Dana Jones asked if the staff had received many calls on flooding problems. Bart Olson responded that water damage appeared to be limited in the city. Old Business Holiday Under the Stars Since Glory was not able to be present we reviewed her letter concerning Holiday Under the Stars. She proposed that the HRC staff a booth collecting hats, mittens, scarves, and socks which will then be donated to the Kendall County Food Pantry. Robin moved and Scott seconded the plan to staff such a booth. Robin will check with Glory to see what we should do, and suggested that we work in shifts. Rose suggested that we contact local not for profits to provide cider, etc. for sale, thus freeing the city from having the expense of providing these items. Churches, etc. could then have the profit from the sale of various food and beverages. Barry asked about an open fire at the park, mentioning that a bonfire to cook kettlecorn would be a nice addition. Bart will find out what the policy is about an open fire. Rose will take it up with the council. Dana asked about time to get publicity out, and Rose said that Glory will get information out to organizations. Robin stated that this would be a win-win situation because food and beverages would be provided, the city won't have to do it, and not for profits will make some money. Dana asked about Gold Star Dance Academy having a booth for the students to make money for nationals. We discussed what would be for profit (businesses) or not for profit, if the children would benefit, but not the actual business. Bart said it would be up to us to decide who could participate and sell things. Since it is only a 4 hour event, it is limited. It was pointed out that Glory has already set up community organizations to sell food at the event so the HRC will only staff the booth to collect mittens, etc. and not get involved with selling any food. HRC Web Page Bart showed us the new HRC web site developed by Scott and Bart. Robin thanked them for doing this work which is very nice. Bart said to let Scott or him know if we want any additions or changes made. Glory and Bart have access to the website and can make any changes. Robin asked about getting permission to use photos. Barry suggested adding names so people would know who is participating. Rose suggested putting in brief background information about the people. Food Pantry We discussed the new facility for the Kendall County Food Pantry. Barry told us about the new refrigerator which is 3 times the size of the old one. It can be used as a refrigerator or a freezer. The estimate for utilities is between $600 and $700 per month which county churches will pay. Painting has been done, and shelving received from the Unified Supply auction is in. Another person who was bidding against Maria didn't realize that, and offered to donate more shelves. It will cost $2000 to have everything put in. There is also an open refrigerator about 50 feet long like the ones displaying meat in the grocery stores. Martin plumbing installed a new toilet. Home Depot gave some paneling. The area for displaying clothing is large. The heavy rains damaged the office area, and some ceiling tiles will have to be replaced. The roof will be taken care of Some rusty pipes were cleaned and painted by Tom McClure (?) Fred Davis of Four Seasons Landscaping will do some work with help. Barry and Rich Hart will rip out the old bushes. Fred is making sketches of the landscaping plans. The flag pole will have to be moved. The driveway has been sealed. Signs were donated by Action Graphics. Rose suggested we advertise to get helpers like those who helped build the new parks. Barry suggested that those who have to do community service will do some of the work, and they will be supervised. Parking will be a problem and we discussed some possibilities. Barry is working on getting some carts. Dana mentioned that ComEd will contribute and equal amount if an employee makes a contribution. Rose complimented Barry on the work he has done. He mentioned that the Farm Bureau was upset about the negative comments concerning their facility, so Maria will do a press release thanking them for the years that they donated space. It was suggested that we hold our next meeting at the Kendall County Food Pantry's new facility. There was discussion regarding the $ 1 charge on the bottom of Yorkville residents' water bill that currently is being donated to the Kendall County Food Pantry. It was brought up that other organizations may wonder why they did not get chosen and will also want to have their name put on the bottom of the water bill in order to receive donations. Rose Spears said that she would bring this matter to the attention of the City Council to see how they feel about this issue. Volunteer Opportunities Brochure Barb reported on the pamphlet which is about half completed. She wondered is she should add environmental information such as where to dispose of electronics, batteries, ink cartridges, etc. This was approved as a great idea. New Business Resources for Residents Who Have Their Water Shut Off Robin has done some research into what other states do about helping people who need assistance paying utilities. People can add $ 1 to their water bill for this, but it would be difficult for people who pay electronically. We discussed Shop and Share days like the Jewel has. Cecelia said maybe the Kendall County Record would print coupons. Rose suggested that we distribute the coupons at Holiday Under the Stars. Cecelia will check with banks to see if they will be willing to include the coupons in their statements. Additional Business Cecelia brought up the historical street naming. Some signs are up, but there has been no official recognition of the people being honored. There is a complicated procedure involving applications which are reviewed by the HRC. The city then takes the form and checks with the county to see if the name can be used. The Post Office has to OK the name also. The brown signs have to be ordered, but there was no money in the budget. The HRC wants a dedication with the press, the honoree and families invited. Glory is working on a story about this but she needs some information. Minutes submitted by Joan Knutson DRAFT City of Yorkville Human Resources Commission Minutes Wednesday October 15, 2008 Kendall County Food Pantry Conference Room Call to Order: The meeting was called to order at 6:30 p.m. by Robin Frisch, Chairman Committee Members Present: Robin Frisch, Chairman Dana Jones Scott Gengier Cecelia Sanders Joan Knutson Rose Spears, City Council Liaison Bart Olson, City Staff Liaison Sgt. Barry Groesch Mayor Valerie Bard, Ex Officio Member Minutes for Correction/Approval The minutes from September 17, 2008 were corrected as follows: Spelling of the name of Tom Lecuyer was corrected. Rose Spears thought the commission had voted on an issue concerning the water bills, but this matter was tabled until the next meeting. Tour The commission members were taken on a tour of the new food pantry facility by Maria Spaeth. Holiday Under the Stars Robin Frisch showed us a flyer that Glory had created for Holiday Under the Stars. Robin Frisch had also created a sign-up sheet for the members of the commission for our work schedule the night of the event. This was passed around so the members could sign up for a time slot. Glory had filled out an application for our booth. Mayor's Report: Mayor Valerie Burd brought up the city sponsorship policy, and suggested that there were some glitches concerning city code. The park district and the HRC were both advising city council on the same matters and that was causing some confusion. Bart Olson had some information from a 2006 resolution stating that the HRC be given authority to approve sponsorships. Bart stated that Resolution 2006-27 authorizes the HRC to approve sponsorships, which contradicts 2-6-3 of the municipal code. The HRC recommends sponsorships to the city council, which then approves or denies the sponsorship. The HRC is expressly forbidden the expenditure of municipal funds. Other changes recommended: Change the wording from disabled persons to persons with disabilities (or special needs). Also delete "What benefits will the City receive for sponsoring your project/event?" and " What marketing/promotional opportunities will this project/event create, and in what venues?" There was a discussion concerning not for profit organizations and for profit organizations such as Gold Star Dance Academy and whether allowing funding for Gold Star dancers would violate the not for profit status. Mayor Burd will take this up with the city attorney. Robin asked for a vote for the recommended changes that Bart will make on the sponsorship request form. This was passed. We later voted to approve the request for funding for the Gold Star Dancers, pending the decision by the city attorney. Mayor Burd then brought up a fund raising idea that she had discussed with Mayor Leclerc of Oswego. This would be a personal event sponsored by the mayors of Yorkville, Oswego, and possibly Plano to benefit a charity to be decided later. She had suggested a casino night. Barry Groesch suggested a "policeman' s ball" type event. Cecelia Sanders suggested that Mayor Burd establish a Mayor's Foundation through the Community Foundation of Fox Valley. The contact person for this organization is Sharon Stredde. This will be brought up at the next meeting. Mayor Burd then discussed a foreclosure seminar that she had initiated earlier in the year. She suggested continuing this leadership with a follow-up seminar to discuss new information and help now available through the Federal government, and that the HRC could sponsor this effort if they so desire. These could be recorded and CDs provided, Rose Spears mentioned the foreclosure act recently passed, and Bart Olson will make copies and e-mail them to the members of the HRC. Mayor Burd suggested that after the election, state representatives and our congressman be invited to another seminar so people will be clear on what is available and who to contact for advice and assistance. Another serious problem concerning foreclosures involves the maintenance of vacant properties. The banks own the foreclosed houses, but some are failing to mow the lawns and maintain the buildings. Some cases of vandalism have occurred. We discussed possible solutions to this problem such as volunteers to mow the lawns, but Sgt. Groesch said this would be a liability problem. Mayor Bard announced that Thomas Zerante had resigned from the commission and asked if anyone knew of someone who would be willing to fill his position. Any interested party should come to city hall and fill out an application. Committee Reports: The Honor Flight group has asked for sponsorship funds. After a brief discussion the HRC approved this request. We then discussed street naming and how to honor the people chosen to receive a street sign. Mayor Burd suggested a dinner to which all honorees would be invited. This will be discussed at the next meeting. The meeting was adjourned at 8:30. `,��D C/T�. Reviewed By: Agenda Item Number Jam , Qn Mayor ❑ MAIN - EST 1836 Legal ❑ Finance ❑ 0 City Administrator ❑ Tracking Number Police ❑ E `��, Human Resources ❑ k Parks and Recreation ❑ Human Resources Commission Agenda Item Summary Memo Title: Mayor's Fundraiser Event Agenda Date: November 19,2008 Synopsis: Continuation of the discussion on the Mayor's event for regional Mayors to raise funds for charitable causes. Commission members are to bring ideas on the charitable cause to this meeting for the Mayor. Action Previously Taken: Date of Action: Oct 2008 Action Taken: Discussion HRC Action Requested: Discussion Submitted by: Mayor Burd Administration Name Department Agenda Item Notes: Reviewed By: Agenda Item Number J� G t A Mayor ❑ N EST. _Ili 1836 Legal ❑ Finance ❑ City Administrator ❑ Tracking Number Police ❑ �he `��� Human Resources F-1 CE Parks and Recreation ❑ Human Resources Commission Agenda Item Summary Memo Title: Selection of HRC member to Food Pantry Board Agenda Date: November 19, 2008 Synopsis: The Food Pantry Board has requested that an HRC member be available to serve on their board. Action Previously Taken: Date of Action: Action Taken: HRC Action Requested: Discussion Submitted by: Mayor Burd Administration Name Department Agenda Item Notes: C/p. Reviewed By: Agenda Item Number 00 Mayor ❑ EST. , ® 1636 Legal ❑ �- Finance ❑ City Administrator ❑ Tracking Number 9 `�O Police ❑ <<E `��, Human Resources F-1 Parks and Recreation ❑ Hunan Resources Commission Agenda Item Summary Memo Title: Sponsorship Policy Agenda Date: November 19, 2008 Synopsis: See attached memo. Action Previously Taken: Date of Action: Oct 2008 Action Taken: Recommendation to amend policy HRC Action Requested: Discussion Submitted by: Bart Olson Admin Name Department Agenda Item Notes: `,�fpD Clr` ,2 Memorandum f To: Human Resources Commission esr 1 1936 From : Bart Olson, Assistant City Administrator ,4 1 A CC : Brendan McLaughlin, City Administrator Date: November 13, 2008 �LE" Subject: Sponsorship Policy The City' s sponsorship policy was repealed by the City Council via ordinance on October 28, 2008. The explanation for the repeal is outlined in a memo provided in the October 28°i City Council packet by Mayor Burd, and provided in this packet for your information. I have also attached a copy of the ordinance that was voted on by the Council. At the City Council meeting, it was discussed that the remaining money left in the City budget for the sponsorship policy line item be used for the Historical Street Naming Program. A further discussion of this is included in the memo I have attached with that agenda item. ,�O' C/p` 0 United City of Yorkville ,as 800 Game Farm Road EST Yorkville, Illinois, 60560 Telephone : 630 - 553-4350 Fax : 630 - 553- 7575 DATE: October 24, 2008 TO: Elected Officials FROM: Mayor Valerie Bard SUBJECT: Sponsorship Policy A recent sponsorship request approved by the Human Resources Commission required legal review before it was passed on to the City Council. This one request did not meet our policy's guidelines, but it caused me to rethink the viability of the sponsorship policy itself. I subsequently asked for a review by staff of our sponsorship policy and after reading staff's research, which is included in your packets, I am requesting that we completely rescind the policy and cease giving out donations of the taxpayers' monies, even though past recipients have all been very worthy. A major concern that I have with the policy is that the City collects taxes for the primary purpose of delivering municipal services. By collecting tax dollars and redistributing them in any part to charitable organizations of the City Council's choosing, we are taking away our residents' right to choose for themselves what, if any, charities or worthwhile events they believe should get funding. Our Illinois Municipal Handbook advises against getting embroiled in such programs because they can open a City to liability. Another drawback to the policy is that it is difficult to choose among the growing number of charitable organizations that are or could request funding under the Sponsorship Policy. As the remaining budget to fund sponsorship requests is relatively small ($ 1 ,500), the number of groups that could benefit from the sponsorships is small compared to the number of groups that could be eligible for funding. As a result of these and other considerations, I recommend that we end the practice of sponsoring charitable events. I am instead suggesting that we use a portion of these tax dollars currently designated for sponsorships to pay for an event and signs to recognize honorees of the Historic Street Name Program. To date, this program does not have a budget. Mayor Valerie Burd May a governmental body give money to a charitable or religious organization? ANSWER: Generally, the expenditure of public funds for a non-public or non-governmental purpose is prohibited. If grants are merely gifts they can be recovered in a taxpayer initiated lawsuit. However, where a charitable or religious organization is performing a service the government is otherwise authorized to perform or the government has contracted with the organization to perform such a service, the payment of funds does serve a public purpose and is lawful. It is important to note that the charitable or religious organization cannot provide the public service on a discriminatory basis favoring any religion, race, or ethnicity. It is not uncommon for communities to make token donations to a charitable cause in honor or memory of a public official. Because of the small nature of the expenditure, these payments are not routinely challenged. However, making the practice a regular and substantial part of the government's budget should be discouraged. There are a number of statutory provisions which codify the general principles in a limited number of circumstances. For example, under Division l I of the Illinois Municipal Code a municipality is allowed to pay charitable or non-profit organizations to perform services related to the elimination of poverty, operation of youth-oriented service and counseling programs and the provision of special services for seniors. 65 ILCS 5/11 -5.2- 1 , et seq. Although home rule municipalities do not need to find statutory authority for their actions, all governments are subject to the limitation that their expenditures and actions must be directed at some "public purpose." There are very few judicial interpretations of the general principles, but it is clear that a governmental body may donate funds to a non-profit, charitable or religious organization so long as the services the organization provides may otherwise be performed by the government and directly benefit the community in a non-discriminatory manner. Otherwise, the disbursement maybe challenged as an illegal diversion of public funds for a private purpose. Source: Ancel, Glink Website ( 65 ILCS 5 /8 - 1 - 2 ) ( from Ch . 24 , par . 8 - 1 - 2 ) Sec . 8 - 1 - 2 . The corporate authorities may appropriate money for corporate purposes only and provide for payment of debts and expenses of the corporation . ( Source : Laws 1961 , p . 576 . ) Source : Illinois General Assembly Website Ordinance No. 2008- AN ORDINANCE REPEALING RESOLUTION NO, 2006-27 UNITED CITY OF YORKILLE SPONSORSHIP POLICY WHEREAS, the United City of Yorkville (the "City") is a non home-rule municipality in accordance with the Constitution of the State of Illinois of 1970 and has the powers granted to it by law; WHEREAS, the City Council of the United City of Yorkville has discussed and considered that it is in the best interests of the City to repeal Resolution No. 2006-27, a. Resolution Adopting United City of Yorkville Sponsorship Policy in its' entirety; NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. That the United City of Yorkville Sponsorship Policy, which was approved by the Corporate Authorities on March 28, 2006 as Resolution No. 2006-27, is hereby repealed in its' entirety. Section 2. This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of 2008. ROBYN SUTCLIFF JOSEPH BESCO GARY GOLINSKI ARDEN JOSEPH PLOCHER WALTER WERDERICH MARTY MUNNS ROSE ANN SPEARS BOB ALLEN Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of 2008. MAYOR ATTEST: CITY CLERK `�fpD C/p�. Reviewed By: Agenda Item Number J� 0-10 Mayor ❑ EST. 1 � 1836 Legal ❑ \ 1 Finance ❑ Tracking Number City Administrator ❑ �f �O Police ❑ Human Resources ❑ Parks and Recreation ❑ Human Resources Commission Agenda Item Summary Memo Title: Historical Street Naming Procedures Agenda Date: November 19, 2008 Synopsis: See attached memo. Action Previously Taken: Date of Action: Oct 2008 Action Taken: Discussion HRC Action Requested: Discussion, and recommendation to City Council Submitted by: Bart Olson Administration Name Department Agenda Item Notes: ? Memorandum To : Human Resources Commission EST 1836 From: Bart Olson, Assistant City Administrator W CC: Brendan McLaughlin, City Administrator O� � p Date: November 13, 2008 Subject: Historical Street Naming Procedures At the October HRC meeting, the Commission discussed holding historical street name sign presentations, and the cost of purchasing brown historical signs and other materials. The cost of the materials and signs are listed below. The HRC Sponsorship budget line-item that was listed under the Administration department budget had $ 1 ,250 unspent as of October 281h when the sponsorship policy was repealed. At the City Council meeting in which the sponsorship policy was repealed, the Mayor and City Council mentioned that the funds from this line-item could be used to fund the historical street name sign presentations. In order to authorize the use of these funds for historical street naming presentation, the City Council will have to pass a revised budget in which the funds are transferred to a new line item for the historical street naming program. Therefore, if the HRC would like to request these funds, a formal recommendation should be made by the HRC to the City Council. Fortunately for the HRC, the City Council is discussing the revised budget at the November 25°i City Council meeting, and an amendment authorizing the use of the HRC Sponsorship funds could be authorized at that meeting. Also, there appeared to be some consensus that HRC Sponsorship funds should be used for another HRC program. Unfortunately though, the focus of the most recent budget discussion at the Administration Committee meeting was on cutting all non-essential services and line-items in order to preserve the essential services of the City. Cost of materials The program the HRC has discussed in past meetings has focused on a separate, normal- sized, brown historical street name sign mounted on top of the normal green street sign. Green street signs are typically paid for by the developer of a subdivision, or by the City if an older sign is replaced. Normal sized, brown historical street name sign - $45 per sign (one per street) Mounting bracket for each sign - $18 Miniature sign (option for presentation) - $45 City flag (option for presentation) - $65 Dinner/ group presentation cost - Undetermined Each normal-sized, brown sign costs $45 . The Public Works Director's direction is to place a historical street name sign at the busiest intersection of the street; for each historical street name, we will have to purchase one street sign. Historical Street Naming Policy Details For the 50a' anniversary celebration for the United City of Yorkville, the City purchased brown signs for the following streets, which will be mounted in the near future. Alden Avenue Barrett Drive Dalton Street Hobbs Lane Hobbs Court Ingemunson Lane Elden Drive Madden Court These signs were presented at a 50' ' anniversary celebration presentation prior to a City Council meeting in 2007. The list of historical street names available for use is attached. The list also includes the list of names already selected or already in use elsewhere in Kendall County. Over the life of the policy, 60 people have been submitted and approved. Seventy-eight names (single names) have been selected for use for streets or were already in use in Kendall County. Thirty-eight names are still available for selection. Eleven persons have been submitted to the program and denied. Twenty names have been submitted for the program and are marked as "needs more information". CITY OF YORKVILLE APPROVED HISTORICAL STREET NAMES I f� S ��Li� 4• / /' .l ��'� ��44 ��'.Yll D{' P "(` � +f� sah � � � ^f`f � ACS U Albert Albert H. Litchfield Litchfield Litchfield: Hudson Lakes Albert Albert M. Hobbs Hobbs Hobbs: Grande Reserve Arlene Blake Arlene Blake Barbara Joan Barbara Joan Groesch Groesch Groesch: Kleinwachter Sub. Bill Bill Randles Randles Randles: Lincoln Prairie Boston William T. Boston William William is reserved in County database for County Sub. Calvin Dr. Calvin Wheeler Wheeler Wheeler: County Dallas Dallas Ingemunson Ingemunson Ingemunson: Raintree Village Delbert Delbert Trummel Trummel Trummel: Fields at Westhaven Bud 'Budd" in County; Dwayne Dwayne Bud Hayden Hayden Hayden: Prairie Meadows Esther Esther F. Riley Riley Riley: White Pine Farms Falato Richard: 'Rickard" in Lynwood; (on hold, see note) Richard G. Falato Richard Falato: Pending completion of service Frederic Michael Groner Dr. Frederic Michael Groner Gerald Gerald Dalton Dalton Dalton: Longford Lakes Irvin Monkamier Irvin Monkamier Jerome Groner Richard Jerome Groner Richard Richard: 'Rickard" in Lynwood Jo Anne Jo Anne Behrens Behrens Behrens: E of Bruell, S of Quinsey Joyce Joyce Barrett Barrett Barrett: Bristol Bay LaGow Mary LaGow Mary Mary: "Marie" in Wackerlyn Lenora Lenora Wissmiller Wissmiller Wissmiller: Whispering Meadows Ralph Blake Ralph Blake Rita Murphy Rita Murphy Alexander Alexander: Evergreen Farms; Robert Dr. Robert Alexander McClelland, Sr. Mc Clelland "McLellan" in Grande Reserve-not historical name John John: Fox Hill & Cimmaron Ridge Robert John Robert Ament Ament Ament: County Robert Robert McMurtrie McMurtrie McMurtrie: Whispering Meadows Rulief Rulief F. Duryea Duryea Duryea: Prestwick of Yorkville Russ Russ Hughes Hughes "Hughes" reserved/in use in unincorporated Yorkville Susan Surre Susan E. Surre Short Short Short: Hide-A-Way Lakes Symes Edward Richardson: Grande Reserve Unit 11 ; Lang Edward Symes Lang Richardson Richardson Edward: Kendall Marketplace Theresa Kager Theresa Kager Ton Kager Ton Kager Wayne Larson Wayne Larson Andrew Andrew: Caledonia Ph. 3 Andrew H. Arnold Arnold Arnold: Whispering Meadows Benjamin Benjamin: Kendallwood Est. Franklin Franklin: White Pine Farms Benjamin Franklin Alden Alden Alden: Grande Reserve Bud 'Budd" in County; Bud Farren Farren Ferran in Grande Reserve Unit 10 Chancy Chancy: Silver Fox; Chancy Godard Godard Godard: Whispering Meadows Daniel Danielle: Farm Colony; Daniel C. Johnson Johnson Johnson: City CITY OF YORKVILLE APPROVED HISTORICAL STREET NAMES � ppt� [may a r.; � . , z ^.�' , ..1�3T4t .yfiC� ""i v.x'.r�r... ... . ...rFw..:. •�� �-.�Y��-.c ,. f..r �. �Pv^�G'+:' ".r r'�fl{�iR4`:J�Kfi����YIL`V"[ ..^ ^ rY-'. ^ v Elden Elden: Whispering Meadows, Elden Madden Madden Madden: Autumn Creek Elias Elias: Townes at Windett Reserve Elias A. Black Black Black: County Ellsworth Ellsworth: Gr. Reserve; Ellsworth Windett Windett Windett: Wind. Ridge Franklin Franklin: White Pine Farms Franklin M. Hobbs Hobbs Hobbs: Grande Reserve George George: Bailey Meadows, George D. Richardson Richardson Richardson: Grande Reserve Unit 11 Identa Identa Rd: approved for City use on 126/71 redesign Identa Austin Austin Austin: Fields of Farm Colony Dennis Hastert: Grande Reserve J. Dennis Hastert Hastert 'Denise" in Cannonball Est. Jack Jack: Heartland Crossing Jack Purcell Purcell Purcell: Blackberry Woods Jacob Jacob: County Jacob P. Black Black Black: County James "McLellan" in Grande Reserve-not historical name Mc Clellan James: Grande Reserve Unit 16; James McClellan Gale Gale Gale: Grande Reserve North James James: Grande Reserve Unit 16; James McClellan, Sr. Mc Clellan McLellan in Grande Reserve- Not historical name Jesse Jesse: Villas at the Preserve; Jesse Ketchum Ketchum Ketchum: Grande Reserve North John John: Fox Hill; John Marshall Marshall Marshall: Yorkshire Estates John John: Fox Hill & Cimmaron; John Short, Sr. Short Short: Hide-A-Way Lakes Justus "Justice" in Grande Reserve-not historical name Justus Nading Nading Naden: City Lewis Lewis in use in Lynwood Sub.; Lewis C. Riley Riley Riley: White Pine Farms Luther Luther: Heartland Crossing, Luther J. Jeter Jeter Jeter: Grande Reserve Richard 'Rickard" in Lynwood; Richard Mitchell Mitchell Mitchell reserved/in use in unincorp. Yorkville Richard Richard: 'Rickard" in Lynwood; Richard Undesser Undesser Undesser: Aspen Ridge Titus Titus: Autumn Creek Titus Howe Howe Howe: Whispering Meadows Tom Tom Cross Cross Tom: Hide-A-Way Lakes; Cross: Bristol Twp. William William is reserved in County database for County Sub. William D. Thomas Thomas Thomas: Del Webb William William: Reserved by County; William Godard Godard Godard: Whispering Meadows Absalom Townsend Seely removed Jan. 30, 2005 per Glory 5/22/08 `�fpD C/p�, Reviewed By: Agenda Item Number J� 1 Al CT Mayor ❑ EST. , 1036 Legal ❑ Finance ❑ 0 �� y City Administrator ❑ Tracking Number Police ❑ <CE `may Human Resources ❑ Parks and Recreation ❑ Human Resources Commission Agenda Item Summary Memo Title: Utility bill donations for Kendall County Food Pantry Agenda Date: November 19, 2008 Synopsis: Follow-up discussion on the item from the Sept 2008 HRC meeting. Memo fi-om Finance Director Mika is attached outlining the cost of the program. Total amount taken in through one billing cycle is $253. Action Previously Taken: Date of Action: Sept 2008 Action Taken: Discussion HRC Action Requested: Discussion Submitted by: Mayor Burd Admin Name Department Agenda Item Notes: .�*° C/;- _ 0" o Memorandum J 4 � A Amy leas To: Mayor Burd esr. From: Susan Mika, Finance Director {O �i G p CC: Date: November 12, 2008 Subject: Food Pantry Collection <I-E The Finance Department spent %z hour of staff's time on the food pantry collection. The dollar amount is approximately$10.00. The other expense associated with the food pantry collection is .19 cents for the check that was issued. `,�eoo C/p� Reviewed By: Agenda Item Number 0� Mayor ❑ { �� ® Legal ❑ �. EST. , 1836 Finance ❑ t I� �;� � y City Administrator ❑ Tracking Number op �O Police ❑ <<E `�� Human Resources ❑ Parks and Recreation ❑ Human Resources Commission Agenda Item Summary Memo Title: Volunteer Brochure Update Agenda Date: November 19, 2008 Synopsis: Action Previously Taken: Date of Action: Action Taken: HRC Action Requested: Discussion Submitted by: Bart Olson Administration Name Department Agenda Item Notes: 2`�ED clr- Reviewed By: Agenda Item Number J a , 06 Mayor ❑ - EST. 1836 Legal F1 Finance ❑ O I�� is � � City Administrator ❑ Tracking Number a� O Police ❑ tE `V�, Human Resources ❑ Parks and Recreation ❑ Human Resources Commission Agenda Item Summary Memo Title: Holiday Under the Stars Volunteering Agenda Date: November 19, 2008 Synopsis: Discussion on commission members' shifts and volunteering for the Holiday Under the Stars event. Action Previously Taken: Date of Action: Oct 2008 Action Taken: Shift sheet passed around HRC Action Requested: Discussion Submitted by: Scott Gengler HRC Name Department Agenda Item Notes: