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Human Resource Commission Packet 2008 03-19-08 UNITED CITY OF YORI{.VILLE HUMAN RESOURCE COMMISSION COMMITTEE MEETING 804 Game Farm Road / Yorkville, Illinois 60560 AGENDA Date: Wednesday, March 19, 2008 Time: 6:OOPM Location: Yorkville Police Department Conference Room Call to Order: Establish a Quorum: Introduction of Guests : Citizen Comments: Approval of Minutes : February 20, 2008 Committee Reports: New Business : 1 . Outstanding Volunteer of the Year Award Nominations 2. Playful City USA Old Business: Items for Next Meeting Agenda: Additional Business: Adjournment: United City of Yorkville Human Resources Commission Meeting Minutes of February 20, 2008 DRAFT Location: Police Department Conference Room Call to Order: Diana called the meeting to order at 6:06 pm. Quorum established. Members present: Ex-officio members Diana Lento-Reidy Sgt, Barry Groesch Cecelia Sanders Rose Spears Tom Zerante Members Absent Lorene Frieders Jeff Grezlik Madonna Bialek Dana .Tones Welcome Citizens — Guests : Mayor Valerie Burd Approval/Correction of Minutes The Minutes from the January 16th meeting were reviewed. A correction was noted that Madonna Bialek was absent. Diana also noted that the reference to the Kendall County Record was in reference to information for seniors and organizations serving seniors doing `wish lists' that Kathy Farren would be more than willing to publish these, not just general info. Diana made a motion to approve the Minutes and Tom seconded. Approved. New Business: There was discussion on the HRC Mission Statement. There was believed to have been one done in 1998. Diana and Rose will check, It needs to be revised. A suggestion was " To enrich the quality of life of the people in the United City of Yorkville." Diana mentioned an e-mail from Laura in the Park District, designating Yorkville as a "Play City," and developing a series of events — a "Series of Playful Events" as a takeoff on the books by Lemony Snicket, working with the schools to encourage students to walk to school, and get outside more for physical well-being. Mayor Burd suggested changing the focus of HRC, giving the street naming project to City staff. Cecelia stated that she would like to be able to follow through with the projects that HRC had been working on, the Street Naming never has received recognition nor the families notified nor Historic Street name sign designations put up. It was suggested that Brendan could follow through and let developers know about the minimum use of Historic Names for streets in their subdivisions. Diana mentioned having HRC receive follow-up info as to what is (or will be) done. Rose suggested HRC members be part of the photo op with honorees or family members. Tom mentioned that we need new members. Mayor Burd stated that HRC has not had a focus. Tom questioned whether we were going to do the Volunteer, of the Year again, as nominations will be due soon. Last year the nominations were due March 1 " Barry said there was a problem with getting nominations from the schools last year because of school board elections and trying to get teachers involved in nominating volunteers. It was suggested that the form be updated and info sent to the papers and to organizations and the schools seeking names for the various categories for the Volunteer of the Year awards. Diana proposed programs for special needs kids. Barry asked if Parks and Rec could have a representative come to meetings as had been done several years ago to let HRC know what is going on, as well as a representative from the school district, as one used to come to meetings years ago, also. Another project that was proposed and never took place was volunteer opportunities in the area. Forms had been made up to send out to organizations, schools, churches, etc. to see what their volunteer needs were and then have sheets with this info made up and also put on the City website. Tom suggested having a youth rep, as .Jeff had been, which gave another perspective to the group. He also suggested asking .till Harker who served on the 1501h Anniversary committee to become a member of the HRC. Diana will call Glory to have her update the volunteer nomination form and also publicize the award in the papers. She will also ask to have letters sent, along with the nomination form, to the list of agencies in Yorkville. This list was reviewed by HRC at this meeting. The deadline for nominations will be April I ", with the awards presented at the City Volunteer Day, May 10`h. HRC members divided up the list to be mailed to and they will do follow-up phone calls to remind people to fill out the nomination form. Resignations were received from Madonna Bialek, Lorraine Frieders, and .Jeff Grezlik. Old Business : It is believed that the format for the Minutes and our meetings follow the recommended guildelines for meetings.. Tom brought a form from Madonna with the list of money received from the Polka fundraiser. These funds are supposed to be available for grants to senior providers for services to seniors. The amount in the fund was listed at $ 1 ,860.32. The program for getting pet food and supplies to homebound elderly is still progressing and being worked on. Additional Business : None. Adiournment• Tom motioned to adjourn, Cecelia seconded. Meeting adjourned at 7 :25 . Next meeting is on Wednesday, March 19, 2008. Meeting minutes submitted by Cecelia Sanders United City of Yorkville Outstanding Volunteer of theYearAward 2007 The name of the individual being submitted for Outstanding Volunteer must have been a resident of the United City of Yorkville for at least one year prior to the year of nomination. Please type or print the information requested. 'This form may be accessed online on the United City of Yorkville's Xfi/eb site at wwWyorlcville.iLus under Community Relations/Volunteering. Additional pages may be included- Please enclose any available articles or other information that support the activity/contribution of the nominee. All nomination forms must be submitted by Monday, April 7, 2008 to be considered. Mayor Valerie Burd will present awards during the city's Community Appreciation Day on Saturday, May 10 from 11 :30 a.in. to 2:00 p.m. at Riverfront Bicentennial Parlc, Rt, 47 and E. Hydraulic— Nominee: , (efta% F S S X14 G p) J / Age Group: Child (12 and under): Teen (13-18): Adult (19 or older): Address:Yorkville, I1, 60560 Telephone: E-mail (optional): Significant activity/contribution that the individual has performed to warrant nomination: 3 VEAA C 6G IL ro Wr e N On- L . t C u o a 3 tiu Describe how this activity/contribution has impacted thy-e- Unite City of Yorkville, a local organization, group ofindivicluals, or an indh dual:_t 4k Rao f, 44 T-14-a c o., O FA-a + n y 6 U Eti q va (% L 1 f 7 S . 6(-<o L 1C.. t n S N (L-e jlr o l o n w oZTf ILrsc 0 , L' t-al-rr»e: Estimate the amount of time during the year that was devoted to the activity described above: 150 C, In your opinion, whmil;es t Miss individual a outstanding volunteer? Please describe: j,LAN e::S g V i eL Q-l 0 G r.L. 6 F-t?y t2L Nhat specific characterist cs/qualities dQJes this person pos/less thalt'you adm/ire? Please describe: ASYiY15Qf n L G C/r tt i W ttt l b l=9-cwL EL ' C .vi -S3 ,anr . N eL- Coiin.n,.rTnn,Ew Other comments: n Yourname: i.It, L tA-" l' w4= LL Phone: E-mail: Address: Yorkville, I1, 60560 All submissions will be reviewed by die Human Resource Commission of the United City of Yorkville. Please submit/mail your nomination form to: United City of Yorkville, Attn: Glory Spies, Community Relations, 800 Game Farm Road, Yorkville, IL. 60560 or c-mail to gspies @yorl.-ville ilus