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Human Resource Commission Packet 2008 05-21-08 UNITED CITY OF YORKVILLE HUMAN RESOURCE COMMISSION COMMITTEE MEETING 800 Game Farm Road / Yorkville, Illinois 60560 AGENDA Date: Wednesday, May 21 , 2008 Time: 6 : OOPM Location: Police Department Conference Room Call to Order: Establish a Quorum: Introduction of Guests: Citizen Comments: Approval of Minutes: April 23 , 2008 Committee Reports: New Business: 1 . Request for Sponsorship a. CASA Kendall County b. Yorkville Junior Women' s Chub Craft Fair c. Yorkville Area Chamber of Commerce River Night 2. Historical Street Naming Program Nomination — Joan Parker Old Business: Items for Next Meeting Agenda: Additional Business: Adjournment: United City of Yorkville Human Resources Commission Meeting Minutes of April 23, 2008 DRAFTI Location: City Hall Conference Room Call to Order: Diana called the meeting to order at 6:05 pm. Quorum established. Members present: Ex-officio members Diana Lento-Reidy Sgt, Barry Groesch Cecelia Sanders Dana Jones Members Absent Tom Zer ante Welcome Citizens — Guests: Hunter Jones Approval/Correction of Minutes The Minutes from the February meeting were reviewed. Diana made a motion to approve the Minutes and Cecelia seconded. Approved. Committee Reports: None New Business: Outstanding Volunteer of the Year Award Nominations — Cecelia suggested that the honor go to Jeaness Medin. She was nominated by William Powell. Jeaness has been the coordinator for the Food Pantry for over 13 years and will be retiring this year. All present agreed the award should go to her. There were no nominations for teen or youth. The HRC also recommends that each person nominated: Dorothy Sanderson — nominated by Louise Maritato and Patty Strahan of Senior Services Carlso Colosimo — nominated by Becky Zuardo of CASA Teresa Wedeen — nominated by Jackie Williams and Ginny Sullaway Sue Schumann — nominated by Megan Gessler Also be presented with a Certificate of Appreciation by the City at the Volunteer Recognition in May. Diana will talk to Glory about this. The brochure from ABWA was approved to be in the Visitors Center. They should be contacted to have someone bring brochures in Diana attended the Playful City USA program on April 12'h, and in spite of the rain, everyone had a good time. They made kites and had various activities, such as a `pit crew' and an obstacle course set up for the kids. Approval was also given to fund the $250 request from the Kendall County Special Olympics event to be held July 19th Page 2 — April 2008 HRC Additional Business : The current members of the HR.0 are asking the Mayor to appoint new members to the committee. It was felt that new members may have some ideas for new projects and that if we wait to think of new projects and then get members, it may be counter-productive. Diana says at this time, she cannot devote a lot of time to new projects, Barry said he would check on the progress of getting the Historical Names signs, since many have been put up, but no recognition has been given, nor notification provided to the families or nominators. He will also see about finding out if there is someone at the City who would be designated as the `contact' person for things that HRC has worked on or will work on, so that when things are suggested that they get followed through afterward. He will check with Brendan.. Another project that was started was the Volunteer listing for agencies in the area when people contact the City about volunteer opportunities. Forms were sent out, and Cecelia stated that some organizations reported they filled them out and sent them back, but the HRC had not been notified of these returns and the volunteer project has not been done. rl diournment Diana motioned to adjourn, Cecelia seconded. Meeting adjourned at 6:20. Next meeting is on Wednesday, May 21 , 2008. Meeting minutes submitted by Cecelia Sanders CASA KENDALL COUNTY - CASA t,wRA.R„, r,,., s1,1 ,� :.�: , FOR CHILDREN United City of Yorkville 800 Game Farm Road Yorkville 60560 Dear Sir or Madam, Unfortunately, there are children right here in Kendall County who are being abused and neglected.. Wishing this wasn't so doesn't make this horrible nightmare go away for these children. Thanks to a concerned group of Kendall County residents, each one of these abused and neglected children have a dedicated advocate to look out for his/her best interests and well being. For 10 years CASA Kendall County has been recruiting, training, and supervising community volunteers who serve as these children's voice in court. These advocates, after 30 hours of specialized training, attend all court hearings, provide, Information and recommendations to the juvenile judge, monitor service plans, and develop a close friendship with each child. With Kendall County experiencing unprecedented growth, CASA seeks to not only maintain our current services to abused children, but also to position the program for the explosion of abused children projected to enter the court system. if you strongly believe, as I do, that every child deserves a safe, permanent, and nurturing home, then please consider donating one of the amounts below to our annual campaign to turn these children's dream into reality.. $200.00 $500.00 $1000.00 $2000,00 Other Sincerely, oard Me ' CASA Kendall County A safe, permanent, and nurturing home is something a child should not have to dream about. 811 W John St Yorkville, IL 60560 630-553-8660 Casa @co kendaii .it us r, tu D� REQUEST FORM FOR SPONSORSU P FROM T14E UNTIED CITY OF Y ORKVIL E ( PLEASE NOTE: All rrguests nnur be receired by the City Clerk, United City o Yorkville, 800 Guzm Farm Road; Yorkville, IL 60560, at least 60 days prlor to your event far submittal to the Yorkville Hmnatr REson7'Ce Commtsslorr WRC), which maets on the 411Pf d Wednesday of each month. For example: if your ntanf is to be held on seprember 151°, your request should be in the City office go later tlurn Jane 301b to be consfdared at the Jf4 1 R4C meeting � � _" t� �R�equ� es�ts are ltmited to S256 par year, per oteonfaatiott Event .,�1[6, c, ti _ ShO LO Dateffime: Location: M✓2r_.�Y�_ Nance Address �OJrgha�n�izjtjon�rj Y . C �-' I _Oty�' z t�At1 V� lstate 4 �=� C_'Z fP `4t) Men= 7 ? r. S XS Name Of Contact PeraonMtie_ v. � ! t Approximately how tuaayYorWI1e resideats does your organization serve each year7 , Iltbatis t6epurposeo£Yourorganizatiop?� C' � t ( a-nc1 U Horn noes your organization benefit the Yorkville community? ( Abu -P, K2nApAl (tspuh 4:bDcA- 7 6^4ys� � Si�sn4�e --44a �4Qr It o\%Sj 1.N r"-° a %d Va s , is your event caosiderea to ba (please cheokall that apply): _ 'PirxeMts Sports + Community _��_.``_rScouting Religioarbased (]tberrnerx-profit Who will benefit from the Curds raised? Youtbs „dgA.dul� Seniois,)y„_Disablcd personya Pledva check one; _„_Cesb or ,�L"InKznd" Ifcasb, nmcant requested: If '7n Rind," are you in need of Stal ? Tres o I£yer number of hours �.. Time: OR aildiag space Name of City facilitylpwk to be used, _ Q UJIN �� PLEASENOTEo ,(/' regrres ing 6rrff date or tare of bulhthtg fadita Rrprak, hark am sabjece ro avalUbiHty an the dalryna flawclmsem DEPOSIT FEES WML MT HE WAIVED. IF FA;cR MES ARE RrrMZMW TO SMM CQMtY'Ti(ON AS BEFOPX USE, 100% DEPOSIT REFUND VMx HE REICIIRNED WfrMK 10 BUSINESS DAYS. For otircawRC two only HRC Approved: Date: .___ _ �_ or _ "in kind" OFFICE: Date Received: _,_ 0ullding/facilt yRequested: Requested Facility/Pads: _, Available Not Available Signed: Requested Staff: _.__ Available __ Not Available Signed: .____. uryte of Natica to by CEty Council: _ Date Not Approved �_._ Reason: . __ CC Revrecd 03126106 0o arQCnre3 aalaelaa l q'd pg Ogg atoad pue sped agrwoA dI:£O LO lO 700 STANDARD APPLICATION FOR SHELTERS, GAZEBOS, AND PARKS RESERVATION UNITED CITY OFYORKV[LL.E PARK AND RECREATION DEPARTMENT RESERVATION REQUESTS SHALL BE APPROVED BEGINNING ON THE FOLLOWING DATg5; SPRING SEASON (MARCH - MAY) FESRUART 15° SUMMER SEASON (.JUNE -- AUOUST) APRIL. Is"' FALL SEASON (SEPTEMBER - NOVEMBER) JULY 1 ST' tp!LSAGC- G TE TYPE OF CROUP RCQUESTNIG USN: eY CIRCLING THE APPROPRIATE CATEGORY CATEOOftY A� GOVERNMCHT AND HOH-PROFR OROAHMATION WHICH AmC LoCn o WmHIN THE UttNCD CITY OryOSWr LLC PRIVATE GROUPS AND INDIVIDUALS WHO ARE COMPR15ED OF' PREDOMINATELY (AT LEAST B0%) UNITED CITY OF YORKVILLE RESIDENTS CATEGORY C t3U51HES3 OR CORPORATIONS WHICH ARE LOCATEO WITHIN THE UNITED CRY OF YORKVILLE BOUNDARIES CATEGORY D GOVERNMENTAL AND NON-PROFIT ORGANIZATIONS WHICH ARE LOCATED OUTSIDE THE UNITED CRY DFYORKVILLE SOUNDARIES " CATEGORY E PRIVATE GROUPS AND INDIVIDUAL WHO DO NOT FALL INTO THE PREDOMINATELY MMIOCNT' CLASSIFICATION (CATEGORY B) CATEGORY F BUSINESS OR CORPORATIONS WHICH ARE LOCATED OUTSIDE OF THE UNITED CITY OF YORKVILLE BOUNDARIES GROUP OR INDIVIDUAL 14A/M'E� (�nU `' � �^ IT�1'l.. ��IM1Y l ( � �"r � �+ V I {l[.�y - { I (A.. (\ (`L {F.• ` ' CONTACT PERSO�[,(V[,.yam}l/� �A ,d.,'� '� ADDRESS HOME PHONE WORK PHOf+ _C} -1�___ _ � — .. p //i aI.i[ LOCATION REQUFSTE6 �QU yJ N (,T 0-vJ e, 4A..I t C� DATE- - CXbS_c Y'<(�}\- c 3.Q.X�I'• l/'��',AL,-( BY^'EGINTIME ( O , Q'-y-o,. J�L PURPOSE VW SPECIAL USE RbCKIESTs (CONCESSION, WATER, ELECTRtCAL,, OTHER) do 1 ( r, QYPECTED ATTFr ANG_`E OR VIF.fMgq TO YO(IR EVENT 114t1(p, KASF NOTE' P BI fC AFtT! MAY RRlt 11R AbgiTiON.tf (/ POLIcFPREsEta RF.NojN(` THE p FVFHT AI.D f,TTEryDANCE THI 4jY C LILT N AN \ FOR THt4 CFRVICE) ()L FEE A jS rmSSEP TO THE r4B p WILL YOU BE SELLING ANY PROOUCTS, K'Ooo. OR�F-tIISc ELL`4NEOJ{J,.R�I�TEMS�?,(Yte:^� ((PLL�ASSEEXF) Aln) SECURITY pCPg9TT3 WILL. BE FORFBIYCp IF THE PARK, SHELTER OR GAZEBO IS ROY RESTORED TO THE ORIGINAL STATE, ALL UTTER RKMOVED, OR IF' DAMAGE OCCURS AS A RESULT OF MISUSE OR ABUSE TO THE„ UNITED CPY GF YORKVK.LE PARK ANp RECREATION Eq UIPMENT OR PROPERTY, INPPECTIONS IVILL SE COMPLETED FOLLOWING YOUR EVENT' SY A UNITED CRY OF YORKVILLE PARK AND RRcRE nON DEPARTMENT STAFF.. INDTVIOUALs MAY BE ASSESSED ADgrnONAL CHARGES FOR FXTENOrNO TIMES PAST THE SCHEDUCEO-RESERYATTON. ) N ND F_ 'lOLLOW �Nj7.Aplp/'}ET(1 YHE RfNFa ANIV Rp_OUL4TtONS >;FY - �/^.�( �,a�. EO EUH��Rry.} D AFYORttVI(•(�,., IN ORDER COMPLETE THE REQVESL', THE FO LL,OWING DOCUMENTS MUST BE FORWARDED TO THE RECREATION DiTTME —_ (GROUPS AND ORGAHMATIONS) '- A CEFR'IFNOATE Or INSURANCE CO-NAMINO THE UNITED CITY ON'YORKVILLE AS AN ADDITIONAL INSURED, t4 OF UABIUTY AND WAIVER OF SUBROGATION, OFFICIAL USE ADDITIONAJ_ INFORMAnON REQUESTED RESERVATION AMO UNT ,, N_ q � OEPOSm ANtoVNT ($ ( 00) l l o M1 I fc DATE OF REOVEST q ,qq � DATE RCGEIYEO STAFF INT(IAtS _ APPROVED/DENIED RElRJNP REQVE$'TEO^ Q-( .� LACAmoti ASSIGNED t _ CONCESSION STAND, MERCHANT LICENSE APPLICATIONS NEEDED: YES I NO HEALTH DEPARTMENT' PCRMR- NEEDED: Yf:.^, No rJe-) � REQUEST FORM FOR SPONSORSHIP FROM THE UNITED CITY OF YORIS.VILLE PLEASE NOTE: All requests must be received by the Ciol Cleric, United City of Yo)-lwille, 800 Game Farm Road, Yor161111e, IL 60560, at least 60 days prior to your event for submittal to the Yorkville Harman Resoau'ce Commission (HRC), which meets on the third lfrednesday of each month. For ecample: if yow- event is to be held on September 1511,t your r°equest should be in the Char office no later !Iran June 3011i to be considered at the July I11?C meeting. Requests are limited to $250 per,year, per organization n Event _Ej Aer (1 ) h _ Date/Time: 2� / location: t tlrr tr� n i 7nFie- ' Name of Organization o r > U i Il P C ham 1�er �� vy vh P r c2� Address 2lvIJ• ( vurFruSi 1r Pk „ S . Cit y State IL- zip (n�loC) Phone: ( 33c 553 , - L 3_ Fax: (k�Jss3 - _0qb , Name of ContactPerson/Title 1Iknorr1 Approximately how many Yorkville residents does your organization serve each year? `� , , bra What is the purpose of your organization? —Lsz .sP ry .}�ci s i nos c iA, How does your organization benefit the Yorkville community? o pry ov t dP � r4.ci n e s¢ l nAor�4,�:,r� v tT1m�:Q.`4�nr._¢.�]I.�.�V.Sinrsc � I:run8�:} � 21P .y_r��Q,,. I� ctuc.� . Is your event considered to be (please check all that apply): C _ Fine Alts .._ _Sports 1/Community _Scouting _Religion-based _Other non-profit Who will benefit from the funds raised? Youths 4: Adults /teniors Tiisabled persons t_---- C,ncLI- L Fenke� Please check one: Cash or r, "br Find If cash, amount requested: If "In Pltd," are you in need of Staff? t<Yes .—No If yes, number of hours �'_. Time: 1 ( r�vrr.. OR _Building space Name of City facility/park to be used Pa v NX, on PX,EASE NOTE: If requesting staff !lure or rise of building, facilities/partc, both me subject to availability on the date you have chosen. DEPOSIT TEES WILL NOT BE WAIVED, IF' LACILITIES ARE RETURNED TO SAME CONDITION AS BEY ORD, USE, 100% DEPOSIT REIUND WILL BE RETURNED WITHIN 10 BUSINESS DAYS. For Office/HAC use only HRC Approved: Date: or __`°in kind" OFFICE: Date Received: Building/facility Requested: Requested Facility/Park. _ Available _ Not Available Signed: Requested Staff: " Available _._. Not Available Signed: _ Date of Notice to by City Council: Date Not Approved Reason: CC Revised 03/26/06 CC Approved 03/26/06 nE���� /ar� STANDARD APPLICATION FOR SHELTERS, GAZEBOS , AND PARKS RESERVATION UNITED CITY OFYORKVILLE PARK AND RECREATION DEPARTMENT RESERVATION REQUESTS SHALL BE APPROVED BEGINNING ON THE FOLLOWING DATES: _ SPRING SEASON (MARCH - MAY) FEBRUARY 15°' (! SUMI4ER SEASON (JUNE - AUGUST) APRIL 15" . FALL SEASON (SEPTEMBER - NOVEMBER) JULY 1 6" \ ' I?L.EASEIN ATE TYPE. OF GROUP REQUESTING USE BY CIRCLING THE APPROPRIATE CATEGORY CATEGORY AOVERNMEMT AND NON-PROFIT ORGANIZATION WHICH ARE LOCATED WITHIN THE UNITED CITY OF YORIWILLE '____R.ATEG'�ORY E3 PRIVATE GROUPS AND INDIVIDUALS WHO ARE COMPRISED OF' PREDOMINATEL`( (AT LEAST BO%) UNITED Cf1Y OF YORIWILLE RESIDENTS CATEGORY C BUSINESS OR CORPORATIONS WHICH ARE LOCATED WITHIN THE UNITED CITY RIES CATEGORY D GOVERNMENTAL AND NON-PROFIT ORGANIZATIONS WHICH ARE LOCATE OUTSIDE THE UNITED CITY OF YORIWILLE BOUNDA A YORIWILLE BOUNDARIES .. CATEGORY' E PRIVATE GROUPS AND INDIVIDUAL WHO DO NOT FALL. INTO THE PREDOMINATELY RESIDENT CLASSIFICATION (CATEGORY B) CATEGORY F BUSINESS OR CORPORATIONS WHICH ARE LOCATED OUTSIDE OF THE UNITED CITY OF' YORICVILLE BOIJNDARIE5 GROUP OR INDIVIDUAL NAME(� Al I (J CONTACT PEI35ON_Sh ) f ( I-GLY 11 ----�—_ Q C"RTY ADDR//ES�5T Up LLD CuL1 HOME PHONE WORK PHONE LOCATION REQUESTED I ve )r__chb DATE .-2_ BEGIN TIME j pUm END TIME�Q y _ PURPOSE _C )�.y T' ^ �Dbf) 4nf'�� nyT1YY1YY)Jlmt:� " River l.��o•C - ' SPECIAL. USE REQUESTS (CONCESSION, WATC� LECTRICA OTHE C . 1 ED ATTENDANCE OR VISITORS TO YOUR EVENT bO PLEASE NOTE• PI 1 IC SAFETY MAY ftFOUIRE ADDTIDNAL POLICE PRESEM' PF'NDING:THE TYPE OF EVENT AND ATTENDANCE THIS MAY RFSUI T IPI A6 �pDITONAI FEE ASSESSED TO THE CROP FOR THIS SERVICE) \\' WILL YOU BE SELLING ANY PRODUCTS, FOOD, OR MISCELLANEOUS ITEM YE (PLEASE EXPLAIN) Otl gU . �I cF+h o I NO__ SECURITY DEPOST(S WILL BE FORFEITED IF THE PARK, SHELTER OR GAZEBO IS NOT RESTORED TO THE ORIGINAL STATE, ALL LITTER REMOVED, OR IF DAMAGE OCCURS AS A RESULT OF MISUSE OR ABUSE TO THE, UNITED CITY OF YORIWILLE PARK AMC) RECREATION EQUIPMENT OR PROPERTY, INSPECTIONS WILL BE COMPLETED FOLLOWING YOUR EVENT' BY A UNITED CRY OF YORIWILLE PARK AND RECREATION DEPARTMENT' STAFF'. INDIVIDUALS, MAY BE ASSESSED ADDITIONAL. CHARGES FOR EXTENDING TIMES PAST' THE SCHEDULED RESERVATION, I HAVE_ READ AND AGREE 'TO FOLLOW AND ABIDE TO THE RULES AND REGULATIONS SET FORTH BY THE UNITED CITY OF YORKVILLE IN ORDER OMPLETE T Eq EST", EEOLLOWING DOCUMENTS MUST BE FORWARDED TO THE RECREATION DEPARTMENT': (GROUPS AND ORGANI7 O - A C IFICATE OF IFISURANCE CO-NAMING THE UNITED CITY OF YORINILLE AS AN ADDITIONAL INSURED, ASSUMPTION OF LIABILITY AND WAIVER OF' SUBROGATION. I OFFICIAL. USE ADDITIONAL INFORMATION REQUESTED �D L d �y Ly REBE iohf RvAT AkfOli d �O. NT DEPOSIT Amoum' 1$ 1 00) fioc) DATE OF' REQUEST -I ( ��� DATERECEIVED O, STAFF INTDALS APPROVED/DENIED _FUND REgUESTED LOCATION ASSIGNED � !J P�' U) -I-P rrcvj—__ �,�) 1-I- aN -ohs CONCESSION STAND, MERCHANT LICENSE APPLICATIONS NEEDED: YES / No HEALTH DEPARTMENT' PERMIT NEED D- YES NO HISTORICAL STREET NAMING PROGRAM Name of Nominated Individual : JOAN PARKER Address : 208 Pleasure Drive , Yorkville , IL 60560 Phone : (630) 553®0656 REASON FOR NOMINATION : Joan Parker has been active in the Salvation Army' s Golden Diner's Meals-on-Wheels program cooking meals , ordering food , taking reservations , setting up the lunch room , planning parties and delivering meals for twenty years . Joan was also responsible for coordinating all drivers for the home delivered meals . Joan was paid for most of these services ; therefore, I am nominating Joan based on the following volunteer services she performs for the community: Joan began volunteering through St. Patrick's Church (formally in Bristol) in 1984. Joan serves on the Service Commission of the church . This commission arranges the annual pancake breakfast, senior luncheons, woman's group fundraisers, and coordinates approximately 15-18 youth volunteers to serve at the pancake breakfast. She has assisted with preparing , ordering and serving food for over 150 funeral luncheons . Joan recruits donations for the monthly bingo parties she and Joanne Behrens conduct for the senior citizens in our community. Together they plan the quarterly parties held for the senior citizens . Joan and Joanne prepare holiday gift bags for the senior citizens and frail individuals participating in the Meals-on-Wheels program. Along with preparing the gift bags , they seek the desired donations . 1 Joan and her husband , Jim , arrange food donations from local establishments and pickups the food and delivers it to the Kendall County Food Pantry. Joan 's 88 year-old neighbor also depends on Joan for her transportation needs . When asked why she and her husband spend so much time volunteering for the senior citizens, her response was, "The seniors have given us so much joy and we like giving back. Over the years , we have learned so much from the seniors. " Name of nominator: Rose Spears Address : 107 Center Parkway Yorkville, IL 60560 Phone : (630) 553=8371 e-mail : rspears&yorkviHe. ! Lus 2 D CITI Memorandum EST. ` reas To: Human Resource Commission Cc: Lisa Pickering, Deputy City Clerk ®� ®� "I .. p From: Jennifer Fischer, Engineering Admin. Assistant v k- �" Date: May 16, 2008 �It. Subject: Historical Street Naming Program/ Joan Parker Nomination The Wednesday May 21 , 2008 HRC Meeting Agenda includes New Business Item 2: Historical Street Naming Nomination of Joan Parker. Duplication checking for availability has been completed, and the findings are as follows: Joan: Unavailable for use- 1 . `JoAnne' is currently an approved historical street name. 2, `Joan' is currently an approved historical street name. Parker: Unavailable for use- l . `Park' is currently in use in city limits and in the unincorporated Kendall County. 2. `Parker' is currently in use in unincorporated Kendall County. Joan Parker: Available for use I can be reached at 630/553-8528 should there be questions. My email is jfischer c ,yorkville.il.us. As a reminder, all proposed names for use as city streets are required to be checked for duplication/ similarity in sound (for EMS call purpose) against those currently in use/ approved for use in city limits and the surrounding unincorporated county- prior to being made available to developers for use. I would be very much interested in completing this task for the HRC prior to approval, so that your committee has all available information for consideration.