Loading...
Human Resource Commission Packet 2008 09-17-08 UNITED CITY OF YORKVILLE HUMAN RESOURCES COMMISSION COMMITTEE MEETING 800 Game Farm Road / Yorkville, Illinois 60560 AGENDA Date: Wednesday, September 17, 2008 Time: 6:30PM City Hall Conference Room Call to Order: Establish a Quorum: Introduction of Guests: Citizen Comments: Approval of Minutes: August 20, 2008 Mayor' s Report: Staff Reports: Committee Reports: New Business: 1 . Resources for Customers Who Have Water Shut Off Old Business: 1 . Holiday Under the Stars 2. HRC Webpage 3 . Kendall County Food Pantry Update 4. Volunteer Brochure Update Items for Next Meeting Agenda: Additional Business: Adjournment: City of Yorkville Public Library Human Resource Commission DRAFT Minutes Wednesday, August 20, 2008 City Council Conference Room Call to Order The meeting was called to order at 6:30 pm by Robin Frisch, Chairman Committee Members Present: Mayor Valerie Bard, Ex Officio Member Bart Olson, City Staff Liaison Rose Spears, City Council Liaison Robin Frisch, Chairman Sgt. Barry Groesch Barb McClish Dana Jones Scott Gengler Joan Knutson Guests: Alderwoman Robyn Sutcliff Maria Spaeth, Kendall County Food Pantry Diane Hardekopf, Kendall County Food Pantry Linny Hartzel, Trinity Church Member Minutes for Correction/Approval: The minutes of the July 16, 2008 meeting were approved as presented. Mayor's Report: • Mayor Burd discussed the role of the HRC in regard to approval of waiver of park rental fees which should be the responsibility of the Park Board. The HRC is to recommend, rather than approve. Bart will compare copies of the proposed changes to the sponsorship policy to the most recently approved policy from March 2006. This item will return to HRC next month. • There was also discussion concerning the sponsorship form. There was a later version created after the version that was put into our packets. Bart will distribute the updated form at the next HRC meeting. At the request of Mayor Bard, this agenda item will return to HRC next month. New Business: Guests: Guests Maria Spaeth, Diane Hardekopf, Linny Hartzel, and Robyn Sutcliff were introduced. Food Pantry: The committee was given a report of the visit to the Food Pantry on Thursday, August 14. Maria thanked the committee for their interest and input concerning the problems facing the Kendall County Food Pantry. She mentioned that the facility currently being used is inadequate, and that the Food Pantry is hoping to find ways to serve the community better. The number of families being served has risen dramatically in recent months. Barry Groesch discussed the needs that the Food Pantry is facing such as a semi truck dock, heated facility, larger facility, bathrooms, and adequate parking. He has found such a space in the industrial park in the south end of town, located at 1204 Deer Street. The donor, who wishes to remain anonymous, will give the Food Pantry a three year lease at no charge. He suggested that perhaps local churches can help with monthly operating costs. Maria expressed her delight with this offer, and it was determined that the new facility will be ready for occupation before winter. Rose suggested that there be no publicity until the contract is signed. A discussion of funding for the Food Pantry followed, and Maria explained how the pantry gets left over food from Jewel, Costco, Sam's, and Dominick's. Mayor Burd said that a statement will be put on the bottom of Yorkville residents' water bill asking for a $ 1 donation for the Food Pantry. A general discussion followed concerning getting information to the public about where to receive aid. Some current information is incorrect, and needs to be updated. Robin mentioned that it is good to have this information consolidated. Rose stated that hard copies must be made available since not all people have access to a computer. There was discussion about the city creating some sort of hotline to all of the resources available to residents. Mayor Burd reminded us that the city only manages city business, and some of the organizations in the brochure serve the entire county. Maria explained that the Food Pantry is privately managed and serves the entire county. She told us that most of her donations come from Yorkville and Oswego, and Mayor Bard offered to contact mayors of other villages in the county to encourage more donations. Barry offered to show Maria and others the new building on Thursday, August 21 , 2008 at 11 :30 am. Holiday Under the Stars: Mayor Burd mentioned that Holiday Under the Stars was much bigger last year than was expected. Glory Spies is now looking for donations. Robin asked about our participation. Should we have a booth selling something? Scott asked about getting donations of baked goods. Robyn S . mentioned that Trinity Church sold baked goods last year. Barry discussed health department regulations concerning the sale of food. Rose suggested that we have school children make posters advertising the event. Mayor Burd reminded us that the staff is already very busy, and if we plan something, we will have to carry it out. Robyn S. offered to see Dr. Engler for approval if we decide to do something with the schools. Linny Hartzel suggested asking the Trinity Church Sunday School to make the posters. Glory Spies is going to be invited to the next HRC meeting so we can discuss Holiday Under the Stars ideas with her. A general discussion followed concerning a booklet with Kendall County resources being developed, possibly with a charge of $ 1 , so people will not just take one and throw it away. Barry works with an organization that publishes this kind of resource book and he will get more information for us. Bart mentioned that the website for the HRC is underway. Scott offered to be the liaison for the website. Old Business A general discussion followed concerning the Volunteer booklet. Robin told us that this booklet will be in new resident packets, and the information will be on the website. Rose asked about some information concerning the Aurora pet center since it is not in Kendall County. There was also a question about the clarity of the Veteran's Assistance Commission. It is not clear what volunteers are required to do. She stated that CASA does require training, and the booklet should be amended to reflect this. Barry asked about including the Scouts. It was also brought up that Provena now has a local address which should be included. Barb McClish will go over the booklet and call the organizations and check for corrections. She will then relay this information to Glory. Barb will be the liaison for this project. Robin gave an update on her phone call to a Yorkville resident who had a housing issue. The resident was given additional resources to contact. Collection Box We were given a report that a collection box at city hall had provided lots of school supplies for the Food Pantry. Barb mentioned that the new facility will help Maria to collect these items and have space to assemble school supply bags. Mayor Burd said that many give to the Food Pantry in December at Christmas but summer finds shortages. She suggested that we collect for the pantry at the 4th of July festivities. Adiournment Scott motioned for adjournment, Dana seconded, motion passed. Minutes respectfully submitted by Joan Knutson, HRC member. Clp's, Reviewed By: Agenda Item Number J2 0.o Mayor ❑ p 1 esr. ` : 1836 Legal ❑ 1V Finance ❑ t City Administrator ❑ Tracking Number Police ❑ Human Resources ❑ Parks and Recreation ❑ Human Resources Commission Agenda Item Summary Memo Title: Resources for residents who have had water shut-off Agenda Date: HRC — September 17, 2008 Synopsis: See attached memo. Action Previously Taken: Date of Action: N / A Action Taken: HRC Action Requested: Discussion Submitted by: Bart Olson Administration Name Department Agenda Item Notes: `,QED C/TY Memorandum To: Human Resources Commission EST. , `-, 1936 From: Bart Olson, Assistant City Administrator o " I CC: Brendan McLaughlin, City Administrator Ir q" Date: September 10, 2008 <LE Subject: Resources for customers who have water shut-off At the August 26`h City Council meeting, the City Council discussed water shut-off policies and the amount of delinquent water accounts. The result of the discussion was to send the water shut-off policy to the Administration Committee (discussed September 11th), and to request the Human Resources Commission to study community resources for customers who have water shut-off and can not afford payment. Currently, when a resident calls City Hall to notify staff that they are having trouble making water payments, the staff provides two options. The resident may set up a monthly payment plan (some people find it easier to pay smaller amounts per month, rather than a larger amount every other month), and/or the resident may be directed to Kendall County' s Health and . Human Services Department. The latter option is the only viable for the resident when they have - had water shut off. The City Council felt that more options may be available that Council and staff are not aware of and the Council requested the HRC to study the issue. cip Reviewed By: Agenda Item Number Mayor ❑ EST. 1636 Legal ❑ V 1 Finance ❑ t ® u� City Administrator ❑ Tracking Number off '�O Police ❑ <CE `��? Human Resources 11 Parks and Recreation ❑ Human Resources Commission Agenda Item Summary Memo Title: Holiday Under the Stars Agenda Date: HRC — September 17, 2008 Synopsis: Discussion on what the HRC would like to do for the Holiday Under the Stars event in December. Glory Spies has provided a memo for your consideration. Action Previously Taken: Date of Action: Aug 2008 Action Taken: Discussion on options HRC Action Requested: Discussion and direction Submitted by: Bart Olson Administration Name Department Agenda Item Notes: This item was discussed at last meeting, but no decision was made. J2♦��o jr 0 United City of Yorkville Memo IA 800 Game Farm Road EST. -� ; sas Yorkville, Illinois 60560 Telephone: 630-553 -4350 Fax: 630-553 -7575 <LE �e'♦• Date: 9/11/2008 To: Robin Frisch, Chairman, Human Resources Commission From: Glory Spies, Community Relations Officer Subject: Participation in Holiday Under the Stars This year' s Holiday Under the Stars festival will be held on Friday, Dec. 5 from 5-9 p.m. at Town Square Park. The Holiday Under the Stars committee decided last year to add a charitable component to the festival. Last year luminaries were sold to businesses prior to the event and to the public during the festival: We raised $2,500 for the Hop on the Bus program that provides those in need with new school supplies. Approximately 300 families take advantage of the Hop on the Bus Program every new school year! In keeping with that tradition and the spirit of giving, I am proposing that the HRC collect hats, mittens and socks during the four-hour event on behalf of the Kendall County Food Pantry. In addition to collecting these items at the festival, City Hall can be used as an additional drop off location prior to the event. In a recent conversation with Maria Spaeth, the pantry' s new director, approximately 90 percent of individuals who come to the Food Pantry are seeking clothing. Holiday Under the Stars was a very successful event, and participation will aid in the overall mission and visibility of the HRC commission. Booth space, a table, chairs, signs and publicity will be provided. In addition to the HRC booth if other members are available volunteers to man a variety of events during the festival will also be needed. Please let me know at your earliest convenience if and how the HRC would like to participate in Holiday Under the Stars. Reviewed By: Agenda Item Number J= A Mayor ❑ fi t12 3 }$a EST. , x_,.. 1836 Legal ❑ V Finance ❑ W04 ®, ZE City� � ty Administrator ❑ Tracking Number Police ❑ <�E `��? Human Resources ❑ Parks and Recreation ❑ Human Resources Commission Agenda Item Summary Memo Title: HRC Webpage Agenda Date: HRC September 17, 2008 Synopsis: Display of the new HRC website http://Yorkville.il.us/HumanResourcesCommission.cfm Action Previously Taken: Date of Action: Aug 2008 Action Taken: Discussion, Scott Gengler assisting with webpage HRC Action Requested: Discussion and input on webpage Submitted by: Bart Olson Administration Name Department Agenda Item Notes: Printouts of the webpage are attached in this packet. A demonstration of the webpage will be given at the meeting. Home City Government City Departments Living in Yorkville City Services Forms Maps Home > City Government > Commissions and Boards > Human Resources Commission Human Resources Commission Background The Human Resource Commission was established in October of 1975 as a citizens' commission for the purpose of assessing and City Government identifying issues within the community, which affect the social welfare of Yorkville cifzens. The Commission's goal is to improve the • Mayor's Office quality of life and general vaelfare of the community. • Wards News • Elected Officials Do you need assistance from a social service agency but not sure • Government Structure Mere to go or who to ask? The Human Resources Commission is • Meetings _ dedicated.to addressing the many social seNce issues for City o Monthly Meeting Calendar residents. With that in mind, the Human Resources Commission will o Committee Meetings be tackling a number of issues, ranging from publicizing volunteer o Meeting Minutes, Agendas opportunities to identifying resources for people, in the upcoming and Packets months at Commission meetings. If you're interested in suggesting a o Meeting Videos o Public Hearings topic for the Human Resources Commission, or need assistance on a social service issue, please contact the Commission through the staff ' Commissions / Boards liaison (listed below). • Ordinances • Voter Registration One of the social service issues the commrssion has been addressing • Government Reps is assistance to non-governmental agencies. In August, members of the Commission met vdth Maria Spaeth, the new director of the '.. Kendall County Food Pantry, for a tour of the Panty. As a result, the commission's passion led to a new home for the pantry. Mark your calendars for the October grand opening! In upcoming meetings, the HRC will be discussing additional mys to assist the pantry. t' x IY II9�f I ilk z Pictured (from left to right) are Assistant City Administrator Bart Olson, Commission member Dana Jones, Food Pantry Director Maria Spaeth, Mayor Valerie Burd, Chairman Robin Frisch, and Sergeant Barry Groesch. Meeting Information Meetings are held monthly on the third Wednesday evening of each month at 6:30 p.m. at City Hall. All meetings are open to the public, and agendas and packets may be downloaded from the website 48 hours prior to the meeting. Composition The Commission is composed of seven residents of the City, one of who is appointed as chairperson. The mayor, with the advice and consent of the City Council, makes the appointments to the Commission. Each member is appointed for a three-year term. • Members: Robin Frisch, Chairman; Dana Jones, Cecelia Sanders, Barbara McClish, Scoff Gengler, Joan Knutson, vacancy • City Council Liaison: Alderperson Rose Spears, Ward 4 • Staff Liaison: Bart Olson, Assistant City Adawnistrator (630) 553-8537 Commission Vacancy The Human Resources Commission currently has a vacancy! If you are interested in serving on the Human Resources Commission, please fill out an application for commission appointment, and return it to the Deputy Clerk. This vacancy will be filled through appointment by the Mayor, with advice and consent of the City Council. Historical Street Naming Program The Historical Street Naming Program spearheaded by the city's Human Resource Commission is preserving the history and heritage of Yorkville through its citizens by naming streets after individuals who have greatly impacted the community. To nominate an individual for a Historical Street Name in the United City of Yorkville download a brochure here, detach application form and mail to City Hall, 800 Game Farm Road, Yorkville, IL 60560, Attn: Glory Spies. Sponsorships -. . _ . The Human Resources Commission reviews:requests for sponsorships of events and acliwties subject to a $250 per event mammum, available funds in the budget, and other restrictions. Please download the sponsorship form if you are interested in having the United City of Yorkville and the Human Resources Commission sponsor your event) Volunteer Opportunities Looking for a volunteer opportunity? Looking for extra help for your organization? Get started at the City's volunteering webpage and the informational brochure! `Ak 0 C4 Reviewed By: Agenda Item Number J� - r 0 O Mayor ❑ O -t esr , 1836 Legal ❑ J Finance ❑ t rim Tracking Administrator ❑ Tracking Number OS1 5 O Police ❑ FadYlCpAIY �� ���� Human Resources ❑ Parks and Recreation ❑ Human Resources Commission Agenda Item Summary Memo Title: Kendall County Food Pantry Update Agenda Date: HRC — September 17, 2008 Synopsis: An update from last meeting' s discussion on the new food pantry location Action Previously Taken: Date of Action: Aug 2008 Action Taken' Presentation by Maria Spaeth HRC Action Requested: Discussion - Submitted by: Bart Olson Administration Name Department Agenda Item Notes: Sergeant Groesch will give a verbal update at the meeting. `QED C/Ty Reviewed By: Agenda Item Number J2 O� Mayor ❑ EST. 1636 Legal ❑ Finance ❑ ® uJ City Administrator ❑ Tracking Number Police ❑ �CE `�y� Human Resources ❑ Parks and Recreation ❑ Human Resources Commission Agenda Item Summary Memo Title: Volunteer Brochure Update Agenda Date: FIRE — September 17, 2008 Synopsis: An update on the progress of the volunteer brochure, to be provided verbally by Barb McClish at the meeting. Action Previously Taken: Date of Action: Aug 2008 Action Taken: Discussion, Barb McClish volunteered to work on updating the brochure HRC Action Requested: Discussion Submitted by: Bart Olson Administration Name Department Agenda Item Notes: