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Park Board Packet 2013 07-30-13 Yorkville Parks & Recreation Department Administration Office - REC Center 202 E Countryside Parkway Yorkville, IL 60560 630-553-4357 Park Board Meeting Agenda City Hall Conference Room 800 Game Farm Road 6:00 p.m. July 30, 2013 Call to Order: Roll Call: Debbie Horaz, Kelly Sedgwick, Seaver Tarulis, Amy Cesich, Mark Dilday, Dan Lane, Matt Konecki Introduction of Guests, City Officials and Staff: Interim Director of Parks and Recreation – Laura Schraw, Superintendent of Recreation – Tim Evans, Superintendent of Parks – Scott Sleezer, City Council Liaison to Park Board – Ken Koch, Ward 1 Alderman Public Comment: Presentations: Approval of Minutes: June 13, 2013* Bills Review: June 27, 2013 bills list July 11, 2013 bills list July 25, 2013 bills list May 2012 – Budget Report May 2013 – Budget Report June 2012 – Budget Report June 2013 – Budget Report Old Business: 2014 Baseball Agreements* New Business: Request for River City Roasters* YYTF Waiver Request* Park Naming Application – Miller Park* Park Naming Application – Peeka Park* Prestwick Development – Yorkville Christian School Subdivision* Meeting change request* REC Center Closeout Reports: Director’s Report Recreation Report Parks Report Executive Session: Additional Business: Adjournment: Next meeting: September 12, 2013 @ 6pm *Items needing Board approval or recommendation Yorkville Parks and Recreation Department City Hall 800 Game Farm Road June 13, 2013, 6pm DRAFT Call to Order: Kelly Sedgwick called the meeting to order at 6pm. Roll Call: Deb Horaz-no, Kelly Sedgwick-yes, Seaver Tarulis-yes, Amy Cesich-arr. 6:08pm, Mark Dilday-no, Dan Lane-yes, Matt Konecki-yes Introduction of City Officials and Staff: Gary Golinski, Mayor Laura Schraw, Director of Parks and Recreation Scott Sleezer, Superintendent of Parks Tim Evans, Superintendent of Recreation Ken Koch, City Council Liaison to Park Board Joel Frieders, Alderman Public Comment: None Presentations: None Approval of Minutes: May 9, 2013: last page, 2nd paragraph, should say John Hageman resigned, rather than Scott Hammond. Minutes approved as amended on a motion and second by Dan and Seaver, respectively. Unanimous roll call vote approval. May 23, 2013: Motion to approve as written, by Seaver and second by Kelly. Unanimous roll call vote approval. Bills Review: Bills List 5-23-13 – Dan inquired about the Kodiak Stepper on page 2. It is a type of stone that was purchased for use by the Conservation Foundation for the Riverfront Park rain garden. This item will be reimbursed. Mr. Lane also asked about the concrete for Bristol Bay on page 3. This was used in a soccer storage shed that had been moved many times. The floor had rotted and was replaced by staff. Mr. Konecki inquired about the Kubota on page 4 which is a new mower. He also asked about the business cards for $212 which are replacement cards for rec center personnel who will be moving their location and about the Service Print Corporation who printed the summer catalog. The $1,400 bill for rock bands is for entertainment for Music Under the Stars. Motion and second to approve by Seaver and Dan. Unanimous roll call vote approval. Bills List 6-13-13 – Dan questioned the Vermont Systems which is a computer program that allows for on-line registration for the rec track. The reimbursement to Shay is for CPR certification. The Euclid Beverage invoice is for Ribs on the River. Per Laura, no vote is needed on the bill lists. Page 1 of 4 April 2012 Budget Report – Tim said the Parks staff must vacate their present offices by July 1st and the old Post Office is almost ready. Some camps are still in session. No further action. April 2013 Budget Report – Mr. Sedgwick asked if the budget deficit was foreseen and Ms. Schraw replied that it had been anticipated and was budgeted. No further action. Old Business: Bristol Bay Park OSLAD Application – Ms. Schraw said the grant application had been presented to the City Council who asked the Parks Department to reduce the application from $583,000 to $485,000 ($400,000 for Parks and $85,000 for natural area). She removed the shared use trail and lowered the skate park amount, concrete, landscaping and benches. Mr. Sedgwick said trails do not score high on OSLAD applications when Ms. Cesich asked why the trails would be removed. Trails will be included in future plans. Ms. Schraw said a parking lot is also needed in this area. She will update the application for final Council approval by June 25th and it is due in Springfield by July 1st. Kelly inquired about the outback camping and Laura said a lease had been signed per the terms requested. New Business: 2014 Baseball Agreements – Ms. Schraw said a decision had to be made whether or not to change the fee structure for baseball agreements since groups have to be notified by August 1st of any changes. She said some baseball groups have spent money on fields outside the City limits. Ms. Cesich asked if the reason is known and if the teams received surveys at the end of the year. It is thought that money is a factor and the fact that those teams do not have to compete for some of those fields such as the high school field. Scott noted that there was a time when the City was not maintaining the ball fields and that it was being done by YYBSA. Under a previous director, the Parks Department began spending money to rehab the fields and the YYBSA would contribute materials or money at the end of the year. After a period of time,YYBSA began to give their money towards the school fields. That is when a per-player fee was charged. About 2-3 years ago, the charges were made per game, the cost being dependent on in-house or travel. The teams continue to give money toward the school fields, but not to the Parks. He said Beecher needs work at this point and also that the Parks spends a significant amount of money on field improvements each year. He said it is the Board's decision if the teams should be subsidized and added that staff time is not included in the costs. Ms. Cesich asked how much would be needed if the Parks did not subsidize. Tim replied the charge would be about $20 for 2 hours. Tim added that it costs $400 a day to run a tournament. Mr. Lane suggested eliminating the discount the teams receive, however, the Mayor noted that concessions would also be lost. Mr. Sleezer noted that all baseball teams are now subsidized. Ms. Cesich asked if the teams might play fewer games if the discount were to be removed. There has already been a drop in the number of games on City fields according to Tim. Ms. Schraw suggested possibly eliminating the in-house discount. In-house is strictly Yorkville players, while travel teams are comprised of mostly Yorkville kids with some from other communities. The charge for a travel team is $19 per game. Dan suggested possibly raising the price, but asked if the teams would go elsewhere. Kelly suggested that there is something wrong if the City is losing money and YYBSA is making money and spending it outside the City. Page 2 of 4 Laura suggested the in-house price should be the same as the travel price. The money goes towards umpires, shirts and other expenses. Dan said he was OK with raising the rates and noted that tournaments had been held without the City's knowledge. Laura said a meeting should be held with the YYBSA to advise them of the upcoming changes. Laura briefly discussed the field that will be installed at Grande Reserve School by a baseball team. The school will use it during the day and the baseball team at night. The City would be 3rd in line to use this field. This is a 10-year agreement and Laura said it is the Board's choice whether or not to enter into this agreement. Tim suggested that Bridge and Beecher should be booked for games first, to generate more money from the concession stands. He suggested this be put into the agreement. Revisions will be brought back to the next meeting. Mayor Golinski announced that Laura Schraw was recently promoted to the Director position for Parks and Recreation. Additional Business: (out of order) Alderman Frieders shared his vision about an expanded Farmer's Market similar to the size of Oswego's market. He said the current location in Yorkville is noisy and close to traffic. He wants to bring business to Yorkville with easy parking for a mini-hometown atmosphere each weekend. He said it should be near existing business facilities with restrooms, refreshments etc. With the Rt. 47 construction, a different location would be preferable. One suggested location was near the south side McDonald's. The U of I Extension Office could be invited since they also attend the Oswego event. He also said there could be businesses who do demonstrations such as a vet clinic and this would also help promote existing businesses. Alderman Koch began a discussion of a possible location of the Riverfront since electricity, restrooms, ample parking and existing businesses are all located here. Kelly noted that a market at Riverfront would be beneficial for the businesses there and also for the City who would receive more tax money. He said the market is too small now and more vendors are needed. Matt added that the market could tie in with activities at the Riverfront. It was suggested by Tim to speak with River City Roasters to be a possible sponsor. Ken also asked about Chamber of Commerce involvement to help promote the event. Amy noted the Oswego Parks Department has the necessary funds and a dedicated staff, but she also prefers a move off of Rt. 47. Tim said that a Council decision would be needed regarding Parks time spent and what the focus should be. He also spoke with the Junior Women's Club who is interested in becoming part of the market. Joel said if the City does not have this in their budget, the idea should be transitioned to another group. Laura added that partnering with another group would be a good idea and Parks can re-focus when they are moved out of the Rec Center. Tim suggested a part time employee to monitor the market on Saturday mornings. A change of name was suggested by Tim to encompass all vendors. It was noted the current vendor fee is $40 for the year. Page 3 of 4 Director's Report – Laura reported the following: 1. The City Council chambers were recently repainted by Parks and City staff as well as Alderman Frieders and his family. 2. The lightning detector at Bristol Bay is tied in with Bridge Park and Bristol Bay residents asked to have it turned off in their subdivision if there is a game at Bridge Park. A timer will be placed on the device so it will not activate after 10:30 or 11:00pm if a game is still ongoing at Bridge Park. 3. A digital sign policy will be drafted, however, Parks will erect their sign and learn to use it prior to the policy. Others may be allowed to advertise at a later time. 4. The Parks will partner with Yorkville Youth Tackle Football to allow practice in the parks. 5. A landscaping plan was reviewed for Boombah Performance. Recreation Report – The following was reported by Scott: 1. Maintenance is ongoing 2. Did setup for the Town Square Park for Memorial Day, requiring significant manpower 3. Preparing old post office building (ARC building) for rec dept to move back in and work at the rec center. (It was noted that ARC stands for Administrative Recreation Classes). 4. Keeping up with grass mowing 5. Managed recent tournament Parks Reports – Reported by Tim: 1. May 25th was the last day for soccer, positive feedback received and over 300 kids participated 2. Softball is up and running 3. Ryan is the new athletic coordinator as of July 1st 4. Pre-school ended May 1, preview of ARC building on June 17th for pre-school parents for next year 5. Safety town just ended, had 30-35 kids 6. Baseball season in session, 24 teams first week, had a tournament/people stayed at local hotels 7. River Night next weekend 8. First Wine and Music Night coming up in Town Square 9. Finalizing 4th of July activities, pancake breakfast included, need $120 more to break even, took over events in March 10. June 23rd is last day at Rec Center Alderman Frieders said that his neighbor had inquired about the City showing movies to the public and the licensing needed. Tim explained that a $300-$400 fee must be paid to show the movies and due to the expense and other factors, it may be discontinued. Tim will research this for next year. Mr. Sedgwick noted that Joliet sponsors a one night tournament with grilling, possible band/DJ and possible liquor sales. He asked that it be looked at for next year. Tim said that a discussion will be needed regarding allowing people to stay at Bridge Park for a fee. Adjournment: It was noted the next meeting is July 11th. There was no further business and the meeting was adjourned at 7:39pm on a motion by Dan and second by Kelly. Voice vote approval. Minutes respectfully submitted by Marlys Young Page 4 of 4 DA T E : 0 7 / 1 7 / 1 3 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 1 TI M E : 0 9 : 4 4 : 4 5 D E T A I L B O A R D R E P O R T ID : A P 4 4 1 0 0 0 . W O W I N V O I C E S D U E O N / B E F O R E 0 7 / 2 5 / 2 0 1 3 I N V O I C E # I N V O I C E I T E M VE N D O R # D A T E # D E S C R I P T I O N A C C O U N T # P . O . # P R O J E C T D U E D A T E I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - AC T I O N A C T I O N G R A P H I X L T D 5 0 6 9 0 6 / 2 0 / 1 3 0 1 R I V E R F R O N T S I G N S 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 2 0 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 7 9 . 7 9 O P E R A T I N G S U P P L I E S I N V O I C E T O T A L : 7 9 . 7 9 5 1 1 0 0 7 / 1 2 / 1 3 0 1 R I B F E S T B A N N E R S 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 6 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 5 5 3 . 3 6 P R O G R A M S U P P L I E S I N V O I C E T O T A L : 5 5 3 . 3 6 V E N D O R T O T A L : 6 3 3 . 1 5 AM P E R A G E A M P E R A G E E L E C T R I C A L S U P P L Y I N C 0 4 6 6 0 4 8 - I N 0 6 / 0 7 / 1 3 0 1 S O C K E T S A N D B A L L A S T F O R R E C 8 0 - 8 0 0 - 5 6 - 0 0 - 5 6 4 0 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 1 0 6 . 7 7 R E P A I R & M A I N T E N A N C E 0 2 C E N T E R S I G N * * C O M M E N T * * 0 0 0 0 0 0 0 0 I N V O I C E T O T A L : 1 0 6 . 7 7 V E N D O R T O T A L : 1 0 6 . 7 7 AR A M A R K A R A M A R K U N I F O R M S E R V I C E S 6 1 0 - 8 0 7 3 0 9 9 0 6 / 1 1 / 1 3 0 1 U N I F O R M S 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 0 0 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 3 8 . 2 8 W E A R I N G A P P A R E L I N V O I C E T O T A L : 3 8 . 2 8 6 1 0 - 8 0 8 2 2 6 1 0 6 / 1 8 / 1 3 0 1 U N I F O R M S 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 0 0 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 3 8 . 2 8 W E A R I N G A P P A R E L I N V O I C E T O T A L : 3 8 . 2 8 6 1 0 - 8 0 9 1 2 1 3 0 6 / 2 5 / 1 3 0 1 U N I F O R M S 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 0 0 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 3 8 . 2 8 W E A R I N G A P P A R E L I N V O I C E T O T A L : 3 8 . 2 8 6 1 0 - 8 1 0 0 3 1 5 0 7 / 0 2 / 1 3 0 1 U N I F O R M S 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 0 0 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 3 8 . 2 8 W E A R I N G A P P A R E L I N V O I C E T O T A L : 3 8 . 2 8 V E N D O R T O T A L : 1 5 3 . 1 2 DA T E : 0 7 / 1 7 / 1 3 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 2 TI M E : 0 9 : 4 4 : 4 5 D E T A I L B O A R D R E P O R T ID : A P 4 4 1 0 0 0 . W O W I N V O I C E S D U E O N / B E F O R E 0 7 / 2 5 / 2 0 1 3 I N V O I C E # I N V O I C E I T E M VE N D O R # D A T E # D E S C R I P T I O N A C C O U N T # P . O . # P R O J E C T D U E D A T E I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - AR E A R E S T A R E A R E S T R O O M S O L U T I O N S 1 3 9 3 0 6 / 1 8 / 1 3 0 1 R I V E R F R O N T P A R K P O R T - O - L E T 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 2 0 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 1 0 2 . 0 0 O P E R A T I N G S U P P L I E S I N V O I C E T O T A L : 1 0 2 . 0 0 1 3 9 4 0 6 / 1 8 / 1 3 0 1 T O W N S Q U A R E P A R K P O R T - O - L E T 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 2 0 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 1 8 2 . 0 0 O P E R A T I N G S U P P L I E S I N V O I C E T O T A L : 1 8 2 . 0 0 1 3 9 5 0 6 / 1 8 / 1 3 0 1 B E E C H E R P A R K P O R T - O - L E T 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 2 0 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 1 0 2 . 0 0 O P E R A T I N G S U P P L I E S I N V O I C E T O T A L : 1 0 2 . 0 0 1 3 9 6 0 6 / 1 8 / 1 3 0 1 B R I S T O L B A Y P A R K P O R T - O - L E T 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 2 0 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 8 0 . 0 0 O P E R A T I N G S U P P L I E S I N V O I C E T O T A L : 8 0 . 0 0 1 3 9 7 0 6 / 1 8 / 1 3 0 1 B R I S T O L B A Y P O R T - O - L E T 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 2 0 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 1 6 0 . 0 0 O P E R A T I N G S U P P L I E S I N V O I C E T O T A L : 1 6 0 . 0 0 1 3 9 8 0 6 / 1 8 / 1 3 0 1 B R I S T O L B A Y S C H O O L P O R T - O - L E T 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 2 0 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 8 0 . 0 0 O P E R A T I N G S U P P L I E S I N V O I C E T O T A L : 8 0 . 0 0 1 3 9 9 0 6 / 1 8 / 1 3 0 1 V A N E M M O N P A R K P O R T - O - L E T 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 2 0 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 8 0 . 0 0 O P E R A T I N G S U P P L I E S I N V O I C E T O T A L : 8 0 . 0 0 1 4 0 0 0 6 / 1 8 / 1 3 0 1 F O X H I L L W E S T P O R T - O - L E T 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 2 0 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 8 0 . 0 0 O P E R A T I N G S U P P L I E S I N V O I C E T O T A L : 8 0 . 0 0 1 4 0 1 0 6 / 1 8 / 1 3 0 1 F O X H I L L E A S T P O R T - O - L E T 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 2 0 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 8 0 . 0 0 O P E R A T I N G S U P P L I E S I N V O I C E T O T A L : 8 0 . 0 0 DA T E : 0 7 / 1 7 / 1 3 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 3 TI M E : 0 9 : 4 4 : 4 5 D E T A I L B O A R D R E P O R T ID : A P 4 4 1 0 0 0 . W O W I N V O I C E S D U E O N / B E F O R E 0 7 / 2 5 / 2 0 1 3 I N V O I C E # I N V O I C E I T E M VE N D O R # D A T E # D E S C R I P T I O N A C C O U N T # P . O . # P R O J E C T D U E D A T E I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - AR E A R E S T A R E A R E S T R O O M S O L U T I O N S 1 4 0 2 0 6 / 1 8 / 1 3 0 1 R O T A R Y P A R K P O R T - O - L E T 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 2 0 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 8 0 . 0 0 O P E R A T I N G S U P P L I E S I N V O I C E T O T A L : 8 0 . 0 0 1 4 0 3 0 6 / 1 8 / 1 3 0 1 G R E E N S P A R K P O R T - O - L E T 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 2 0 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 8 0 . 0 0 O P E R A T I N G S U P P L I E S I N V O I C E T O T A L : 8 0 . 0 0 1 4 0 4 0 6 / 1 8 / 1 3 0 1 R I E M E N S C H N E I D E R P K P O R T - O - L E T 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 2 0 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 8 0 . 0 0 O P E R A T I N G S U P P L I E S I N V O I C E T O T A L : 8 0 . 0 0 1 4 0 5 0 6 / 1 8 / 1 3 0 1 R A I N T R E E V I L L A G E P A R K B P O R T - 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 2 0 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 8 0 . 0 0 O P E R A T I N G S U P P L I E S 0 2 O - L E T * * C O M M E N T * * 0 0 0 0 0 0 0 0 I N V O I C E T O T A L : 8 0 . 0 0 1 4 0 6 0 6 / 1 8 / 1 3 0 1 C I R C L E C E N T E R P O R T - O - L E T 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 2 0 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 8 0 . 0 0 O P E R A T I N G S U P P L I E S I N V O I C E T O T A L : 8 0 . 0 0 1 4 0 7 0 6 / 1 8 / 1 3 0 1 K E N N E D Y P A R K P O R T - O - L E T 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 2 0 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 8 0 . 0 0 O P E R A T I N G S U P P L I E S I N V O I C E T O T A L : 8 0 . 0 0 V E N D O R T O T A L : 1 , 4 2 6 . 0 0 CO M C A S T C O M C A S T C A B L E 0 6 2 4 1 3 - P R 0 6 / 2 4 / 1 3 0 1 I N T E R N E T I N S T A L L A T I O N A N D J U L Y 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 2 0 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 1 4 3 . 8 5 O P E R A T I N G S U P P L I E S 0 2 C H A R G E S * * C O M M E N T * * 0 0 0 0 0 0 0 0 I N V O I C E T O T A L : 1 4 3 . 8 5 V E N D O R T O T A L : 1 4 3 . 8 5 CO M E D C O M M O N W E A L T H E D I S O N DA T E : 0 7 / 1 7 / 1 3 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 4 TI M E : 0 9 : 4 4 : 4 5 D E T A I L B O A R D R E P O R T ID : A P 4 4 1 0 0 0 . W O W I N V O I C E S D U E O N / B E F O R E 0 7 / 2 5 / 2 0 1 3 I N V O I C E # I N V O I C E I T E M VE N D O R # D A T E # D E S C R I P T I O N A C C O U N T # P . O . # P R O J E C T D U E D A T E I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - CO M E D C O M M O N W E A L T H E D I S O N 1 7 1 8 0 9 9 0 5 2 - 0 6 1 3 0 6 / 2 7 / 1 3 0 1 8 7 2 P R A I R I E C R O S S I N G 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 8 0 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 5 6 . 4 3 U T I L I T I E S I N V O I C E T O T A L : 5 6 . 4 3 7 9 8 2 2 0 5 0 5 7 - 0 6 1 3 0 7 / 0 1 / 1 3 0 1 F I N A L B I L L F O R 2 0 2 C O U N T R Y S I D E 8 0 - 8 0 0 - 5 4 - 0 0 - 5 4 8 0 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 1 3 1 . 1 3 U T I L I T I E S 0 2 P K W Y U N I T D * * C O M M E N T * * 0 0 0 0 0 0 0 0 I N V O I C E T O T A L : 1 3 1 . 1 3 V E N D O R T O T A L : 1 8 7 . 5 6 HA Y E N R R A Y M O N D H A Y E N 0 6 2 0 1 3 0 6 / 2 0 / 1 3 0 1 R E F E R E E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 1 4 0 . 0 0 P R O F E S S I O N A L S E R V I C E S I N V O I C E T O T A L : 1 4 0 . 0 0 0 6 2 5 1 3 0 6 / 2 5 / 1 3 0 1 R E F E R E E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 1 0 5 . 0 0 P R O F E S S I O N A L S E R V I C E S I N V O I C E T O T A L : 1 0 5 . 0 0 0 6 2 7 1 3 0 6 / 2 7 / 1 3 0 1 R E F E R E E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 1 4 0 . 0 0 P R O F E S S I O N A L S E R V I C E S I N V O I C E T O T A L : 1 4 0 . 0 0 V E N D O R T O T A L : 3 8 5 . 0 0 HO M E R I N D H O M E R I N D U S T R I E S S 5 6 7 3 4 0 7 / 0 1 / 1 3 0 1 M U L C H 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 1 , 4 4 0 . 0 0 R E P A I R & M A I N T E N A N C E I N V O I C E T O T A L : 1 , 4 4 0 . 0 0 V E N D O R T O T A L : 1 , 4 4 0 . 0 0 KE N P R I N T A N N E T T E M . P O W E L L 1 9 0 6 6 0 6 / 2 8 / 1 3 0 1 E N V E L O P E S 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 1 0 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 7 6 . 2 5 O F F I C E S U P P L I E S I N V O I C E T O T A L : 7 6 . 2 5 V E N D O R T O T A L : 7 6 . 2 5 DA T E : 0 7 / 1 7 / 1 3 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 5 TI M E : 0 9 : 4 4 : 4 5 D E T A I L B O A R D R E P O R T ID : A P 4 4 1 0 0 0 . W O W I N V O I C E S D U E O N / B E F O R E 0 7 / 2 5 / 2 0 1 3 I N V O I C E # I N V O I C E I T E M VE N D O R # D A T E # D E S C R I P T I O N A C C O U N T # P . O . # P R O J E C T D U E D A T E I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - ME N L A N D M E N A R D S - Y O R K V I L L E 3 3 5 4 6 0 6 / 2 1 / 1 3 0 1 G R O U N D R O D C L A M P S 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 2 0 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 4 . 3 6 O P E R A T I N G S U P P L I E S I N V O I C E T O T A L : 4 . 3 6 3 3 8 5 5 0 6 / 2 4 / 1 3 0 1 F I X - A - F L A T 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 2 0 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 1 3 . 0 4 O P E R A T I N G S U P P L I E S I N V O I C E T O T A L : 1 3 . 0 4 3 4 0 8 7 0 6 / 2 6 / 1 3 0 1 R A T C H E T T I E D O W N S 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 2 0 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 3 5 . 9 6 O P E R A T I N G S U P P L I E S I N V O I C E T O T A L : 3 5 . 9 6 3 4 1 0 4 0 6 / 2 6 / 1 3 0 1 O I L 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 2 0 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 2 6 . 7 0 O P E R A T I N G S U P P L I E S I N V O I C E T O T A L : 2 6 . 7 0 3 4 2 4 4 0 6 / 2 7 / 1 3 0 1 P A C K I N G T A P E 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 2 0 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 5 . 7 9 O P E R A T I N G S U P P L I E S I N V O I C E T O T A L : 5 . 7 9 3 4 3 6 1 0 6 / 2 8 / 1 3 0 1 M O R T A R M I X 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 2 0 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 7 . 2 8 O P E R A T I N G S U P P L I E S I N V O I C E T O T A L : 7 . 2 8 V E N D O R T O T A L : 9 3 . 1 3 MO R R I C K B B R U C E M O R R I C K 0 6 2 0 1 3 0 6 / 2 0 / 1 3 0 1 R E F E R E E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 1 4 0 . 0 0 P R O F E S S I O N A L S E R V I C E S I N V O I C E T O T A L : 1 4 0 . 0 0 0 6 2 5 1 3 0 6 / 2 5 / 1 3 0 1 R E F E R E E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 1 0 5 . 0 0 P R O F E S S I O N A L S E R V I C E S I N V O I C E T O T A L : 1 0 5 . 0 0 DA T E : 0 7 / 1 7 / 1 3 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 6 TI M E : 0 9 : 4 4 : 4 5 D E T A I L B O A R D R E P O R T ID : A P 4 4 1 0 0 0 . W O W I N V O I C E S D U E O N / B E F O R E 0 7 / 2 5 / 2 0 1 3 I N V O I C E # I N V O I C E I T E M VE N D O R # D A T E # D E S C R I P T I O N A C C O U N T # P . O . # P R O J E C T D U E D A T E I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - MO R R I C K B B R U C E M O R R I C K 0 6 2 7 1 3 0 6 / 2 7 / 1 3 0 1 R E F E R E E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 1 4 0 . 0 0 P R O F E S S I O N A L S E R V I C E S I N V O I C E T O T A L : 1 4 0 . 0 0 V E N D O R T O T A L : 3 8 5 . 0 0 OM A L L E Y O ' M A L L E Y W E L D I N G & F A B R I C A T I N G 1 5 5 3 9 0 6 / 2 8 / 1 3 0 1 T O W N S Q U A R E S I G N 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 2 0 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 4 2 4 . 2 5 O P E R A T I N G S U P P L I E S I N V O I C E T O T A L : 4 2 4 . 2 5 V E N D O R T O T A L : 4 2 4 . 2 5 ON Q P R O M O N Q P R O M O T I O N S , I N C . 3 2 3 4 0 7 / 0 1 / 1 3 0 1 S C R E E N P R I N T E D W I N E G L A S S E S 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 6 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 3 6 7 . 8 8 P R O G R A M S U P P L I E S I N V O I C E T O T A L : 3 6 7 . 8 8 V E N D O R T O T A L : 3 6 7 . 8 8 PA V L I K B R O B E R T J . P A V L I K 0 6 2 7 1 3 0 6 / 2 7 / 1 3 0 1 R E F E R E E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 1 4 0 . 0 0 P R O F E S S I O N A L S E R V I C E S I N V O I C E T O T A L : 1 4 0 . 0 0 V E N D O R T O T A L : 1 4 0 . 0 0 R0 0 0 1 0 4 0 C O B B L E S T O N E R E S T A U R A N T S , I N C . 0 7 1 3 1 3 0 7 / 1 3 / 1 3 0 1 R E I M B U R S E M E N T F O R T I C K E T S S O L D 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 6 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 4 2 . 2 5 P R O G R A M S U P P L I E S 0 2 A T M U S I C U N D E R T H E S T A R S E V E N T * * C O M M E N T * * 0 0 0 0 0 0 0 0 I N V O I C E T O T A L : 4 2 . 2 5 V E N D O R T O T A L : 4 2 . 2 5 R0 0 0 1 2 0 2 H E L E N K N U R DA T E : 0 7 / 1 7 / 1 3 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 7 TI M E : 0 9 : 4 4 : 4 5 D E T A I L B O A R D R E P O R T ID : A P 4 4 1 0 0 0 . W O W I N V O I C E S D U E O N / B E F O R E 0 7 / 2 5 / 2 0 1 3 I N V O I C E # I N V O I C E I T E M VE N D O R # D A T E # D E S C R I P T I O N A C C O U N T # P . O . # P R O J E C T D U E D A T E I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - R0 0 0 1 2 0 2 H E L E N K N U R 1 4 2 7 3 0 0 7 / 0 8 / 1 3 0 1 M E M B E R S H I P R E F U N D 8 0 - 8 0 0 - 5 4 - 0 0 - 5 4 9 6 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 1 3 0 . 0 0 P R O G R A M R E F U N D S I N V O I C E T O T A L : 1 3 0 . 0 0 V E N D O R T O T A L : 1 3 0 . 0 0 R0 0 0 1 2 0 9 H E A T H E R R I E C K E R T 1 4 2 7 3 4 0 7 / 0 9 / 1 3 0 1 R E F U N D S W I M L E S S O N C R E D I T 8 0 - 8 0 0 - 5 4 - 0 0 - 5 4 9 6 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 3 0 . 0 0 P R O G R A M R E F U N D S I N V O I C E T O T A L : 3 0 . 0 0 V E N D O R T O T A L : 3 0 . 0 0 R0 0 0 1 2 1 0 M A T T B A R R 1 4 2 7 1 0 0 7 / 0 3 / 1 3 0 1 C L A S S C A N C E L L A T I O N D U E T O L O W 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 9 6 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 1 1 5 . 0 0 P R O G R A M R E F U N D S 0 2 E N R O L L M E N T R E F U N D * * C O M M E N T * * 0 0 0 0 0 0 0 0 I N V O I C E T O T A L : 1 1 5 . 0 0 V E N D O R T O T A L : 1 1 5 . 0 0 R0 0 0 1 2 1 2 B R I A N W A L S H 1 4 2 4 8 7 0 6 / 2 0 / 1 3 0 1 C A N C E L L A T I O N R E F U N D 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 9 6 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 3 5 0 . 0 0 P R O G R A M R E F U N D S I N V O I C E T O T A L : 3 5 0 . 0 0 V E N D O R T O T A L : 3 5 0 . 0 0 RE I N D E R S R E I N D E R S , I N C . 1 4 4 1 1 5 9 - 0 0 0 6 / 2 5 / 1 3 0 1 S P R I N G T I N E 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 1 2 2 . 8 7 R E P A I R & M A I N T E N A N C E I N V O I C E T O T A L : 1 2 2 . 8 7 V E N D O R T O T A L : 1 2 2 . 8 7 RO C K I T P R R O C K ' N ' K I D S , I N C . DA T E : 0 7 / 1 7 / 1 3 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 8 TI M E : 0 9 : 4 4 : 4 5 D E T A I L B O A R D R E P O R T ID : A P 4 4 1 0 0 0 . W O W I N V O I C E S D U E O N / B E F O R E 0 7 / 2 5 / 2 0 1 3 I N V O I C E # I N V O I C E I T E M VE N D O R # D A T E # D E S C R I P T I O N A C C O U N T # P . O . # P R O J E C T D U E D A T E I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - RO C K I T P R R O C K ' N ' K I D S , I N C . Y R K S U 1 3 0 7 / 1 0 / 1 3 0 1 C L A S S I N S T R U C T I O N 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 2 5 0 . 0 0 P R O F E S S I O N A L S E R V I C E S I N V O I C E T O T A L : 2 5 0 . 0 0 V E N D O R T O T A L : 2 5 0 . 0 0 TE L E C G U Y Y O U R T E L E C O M G U Y S , I N C 9 1 9 0 7 / 0 3 / 1 3 0 1 R E P R O G R A M I N G O F A R C P H O N E S 8 0 - 8 0 0 - 5 4 - 0 0 - 5 4 9 5 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 2 9 0 . 0 0 O U T S I D E R E P A I R & M A I N T E N A N I N V O I C E T O T A L : 2 9 0 . 0 0 V E N D O R T O T A L : 2 9 0 . 0 0 WI N D C R E K W I N D I N G C R E E K N U R S E R Y , I N C 1 7 5 0 8 7 0 6 / 1 1 / 1 3 0 1 R E P L A C E M E N T T R E E F O R T O W N 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 2 0 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 1 6 5 . 0 0 O P E R A T I N G S U P P L I E S 0 2 S Q U A R E P A R K * * C O M M E N T * * 0 0 0 0 0 0 0 0 I N V O I C E T O T A L : 1 6 5 . 0 0 V E N D O R T O T A L : 1 6 5 . 0 0 WO Z N Y R R O N A L D V . W O Z N Y 0 6 2 0 1 3 0 6 / 2 0 / 1 3 0 1 R E F E R E E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 1 0 5 . 0 0 P R O F E S S I O N A L S E R V I C E S I N V O I C E T O T A L : 1 0 5 . 0 0 V E N D O R T O T A L : 1 0 5 . 0 0 YO R K A C E Y O R K V I L L E A C E & R A D I O S H A C K 1 4 8 1 9 2 0 4 / 2 3 / 1 3 0 1 P A I N T 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 3 5 . 9 9 R E P A I R & M A I N T E N A N C E I N V O I C E T O T A L : 3 5 . 9 9 1 4 8 9 0 0 0 6 / 1 4 / 1 3 0 1 P I N 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 2 0 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 0 . 6 0 O P E R A T I N G S U P P L I E S I N V O I C E T O T A L : 0 . 6 0 V E N D O R T O T A L : 3 6 . 5 9 DA T E : 0 7 / 1 7 / 1 3 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 9 TI M E : 0 9 : 4 4 : 4 5 D E T A I L B O A R D R E P O R T ID : A P 4 4 1 0 0 0 . W O W I N V O I C E S D U E O N / B E F O R E 0 7 / 2 5 / 2 0 1 3 I N V O I C E # I N V O I C E I T E M VE N D O R # D A T E # D E S C R I P T I O N A C C O U N T # P . O . # P R O J E C T D U E D A T E I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - YO R K N A P A Y O R K V I L L E N A P A A U T O P A R T S 0 4 2 8 2 0 0 6 / 0 4 / 1 3 0 1 B A T T E R Y , B A T T E R Y D E P O S I T 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 7 7 . 7 7 R E P A I R & M A I N T E N A N C E I N V O I C E T O T A L : 7 7 . 7 7 0 4 3 2 7 3 0 6 / 0 8 / 1 3 0 1 O I L F I L T E R , O I L 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 1 8 . 9 7 R E P A I R & M A I N T E N A N C E I N V O I C E T O T A L : 1 8 . 9 7 0 4 3 3 8 6 0 6 / 1 0 / 1 3 0 1 B A T T E R Y 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 9 9 . 6 7 R E P A I R & M A I N T E N A N C E I N V O I C E T O T A L : 9 9 . 6 7 0 4 3 6 1 7 0 6 / 1 1 / 1 3 0 1 S E A L E R , B R A K E F L U I D 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 4 4 . 9 6 R E P A I R & M A I N T E N A N C E I N V O I C E T O T A L : 4 4 . 9 6 V E N D O R T O T A L : 2 4 1 . 3 7 YO U N G M M A R L Y S J . Y O U N G 0 6 1 3 1 3 0 7 / 0 1 / 1 3 0 1 J U N E 1 3 P A R K B O A R D M E E T I N G 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 7 0 . 0 0 P R O F E S S I O N A L S E R V I C E S 0 2 M I N U T E S * * C O M M E N T * * 0 0 0 0 0 0 0 0 I N V O I C E T O T A L : 7 0 . 0 0 V E N D O R T O T A L : 7 0 . 0 0 T O T A L AL L I N V O I C E S : 7 , 9 1 0 . 0 4 DA T E : 0 7 / 1 7 / 1 3 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 1 TI M E : 1 0 : 0 1 : 5 4 D E T A I L B O A R D R E P O R T ID : A P 4 4 1 0 0 0 . W O W IN V O I C E S D U E O N / B E F O R E 0 7 / 2 5 / 2 0 1 3 IN V O I C E # I N V O I C E I T E M VE N D O R # D A T E # D E S C R I P T I O N A C C O U N T # P . O . # P R O J E C T D U E D A T E I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - WA L K C U S T W A L K E R C U S T O M H O M E S , I N C . 07 0 3 1 3 0 7 / 0 3 / 1 3 0 1 R E P L A C E M E N T O F T WO C D P L A Y E R S 8 0 - 8 0 0 - 5 6 - 0 0 - 5 6 2 0 0 0 0 0 0 0 0 0 0 7 / 2 5 / 1 3 1 0 9 . 9 8 OP E R A T I N G S U P P L I E S IN V O I C E T O T A L : 1 0 9 . 9 8 VE N D O R T O T A L : 1 0 9 . 9 8 TO T A L A L L I N V O I C E S : 1 0 9 . 9 8 % of Fiscal Year 8.33%Year-to-Date ANNUAL ACCOUNT NUMBERDESCRIPTIONMay-12 Totals BUDGET % of Budget LAND CASH REVENUES 72-000-41-00-4173OSLAD GRANT - RAINTREE- - 400,000 0.00% 72-000-47-00-4703AUTUMN CREEK7,179 7,179 20,000 35.89% 72-000-47-00-4704BLACKBERRY WOODS- - 500 0.00% TOTAL REVENUES: LAND CASH 7,179 7,179 420,500 1.71% LAND CASH EXPENDITURES 72-720-60-00-6032MOSIER HOLDING COSTS- - 12,000 0.00% 72-720-60-00-6036RAINTREE VILLAGE 450 450 191,825 0.23% 72-720-60-00-6044HOPKINS PARK - - 120,000 0.00% TOTAL FUND REVENUES 7,179 7,179 420,500 1.71% TOTAL FUND EXPENDITURES 450 450 323,825 0.14% FUND SURPLUS (DEFICIT)6,729 6,729 96,675 PARK & RECREATION REVENUES 79-000-44-00-4402SPECIAL EVENTS 2,310 2,310 18,095 12.77% 79-000-44-00-4403CHILD DEVELOPMENT 5,156 5,156 58,810 8.77% 79-000-44-00-4404ATHLETICS AND FITNESS 36,929 36,929 113,095 32.65% 79-000-44-00-4441CONCESSION REVENUE 13,379 13,379 30,000 44.60% 79-000-44-00-4443HOMETOWN DAYS 1,325 1,325 175,000 0.76% 79-000-45-00-4500INVESTMENT EARNINGS 21 21 200 10.33% 79-000-46-00-4670REIMB - EMP INS CONTRIBUTIONS 1,132 1,132 11,661 9.71% 79-000-46-00-4690REIMB - MISCELLANEOUS - - - 0.00% 79-000-48-00-4820RENTAL INCOME 33,340 33,340 48,000 69.46% 79-000-48-00-4825PARK RENTALS 6,017 6,017 25,000 24.07% 79-000-48-00-4846SPONSORSHIPS/DONATIONS 2,429 2,429 14,700 16.52% 79-000-48-00-4850MISCELLANEOUS INCOME 790 790 1,000 79.00% 79-000-49-00-4901TRANSFER FROM GENERAL 79,657 79,657 955,886 8.33% TOTAL REVENUES: PARK & RECREATION 182,484 182,484 1,451,447 12.57% PARKS DEPARTMENT EXPENDITURES 79-790-50-00-5010SALARIES & WAGES 32,996 32,996 410,000 8.05% 79-790-50-00-5015PART-TIME SALARIES 652 652 17,000 3.84% 79-790-50-00-5020OVERTIME 443 443 3,000 14.78% 79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTION 3,245 3,245 43,693 7.43% 79-790-52-00-5214FICA CONTRIBUTION2,514 2,514 34,000 7.39% 79-790-52-00-5216GROUP HEALTH INSURANCE7,393 7,393 126,842 5.83% 79-790-52-00-5222GROUP LIFE INSURANCE58 58 1,208 4.80% 79-790-52-00-5223DENTAL INSURANCE635 635 9,179 6.92% 79-790-52-00-5224VISION INSURANCE84 84 1,104 7.58% 79-790-54-00-5412TRAINING & CONFERENCES- - 2,600 0.00% 79-790-54-00-5415TRAVEL & LODGING- - 750 0.00% 79-790-54-00-5440TELECOMMUNICATIONS - - 3,780 0.00% 79-790-54-00-5462PROFESSIONAL SERVICES - - 4,500 0.00% 79-790-54-00-5466LEGAL SERVICES - - 4,000 0.00% 79-790-54-00-5485RENTAL & LEASE PURCHASE - - 2,500 0.00% 79-790-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE - - 17,500 0.00% 79-790-56-00-5600WEARING APPAREL- - 4,100 0.00% 79-790-56-00-5610OFFICE SUPPLIES- - 300 0.00% 79-790-56-00-5620OPERATING SUPPLIES - - 22,500 0.00% 79-790-56-00-5630SMALL TOOLS & EQUIPMENT - - 2,250 0.00% 79-790-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - 500 0.00% 79-790-56-00-5640REPAIR & MAINTENANCE - - 50,500 0.00% 79-790-56-00-5695GASOLINE - - 20,000 0.00% TOTAL EXPENDITURES: PARKS DEPT 48,020 48,020 781,806 6.14% YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE PERIOD ENDING MAY 31, 2012 ACTUALS BY MONTH (Cash Basis) 1 % of Fiscal Year 8.33%Year-to-Date ANNUAL ACCOUNT NUMBERDESCRIPTIONMay-12 Totals BUDGET % of Budget YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE PERIOD ENDING MAY 31, 2012 ACTUALS BY MONTH (Cash Basis) RECREATION DEPARTMENT EXPENDITURES 79-795-50-00-5010SALARIES & WAGES13,453 13,453 185,000 7.27% 79-795-50-00-5015PART-TIME SALARIES1,233 1,233 25,000 4.93% 79-795-50-00-5020OVERTIME- - 300 0.00% 79-795-50-00-5045CONCESSION WAGES2,879 2,879 12,500 23.04% 79-795-50-00-5046PRE-SCHOOL WAGES2,110 2,110 25,000 8.44% 79-795-50-00-5052INSTRUCTORS WAGES1,181 1,181 25,000 4.72% 79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,711 1,711 19,884 8.60% 79-795-52-00-5214FICA CONTRIBUTION1,543 1,543 16,000 9.64% 79-795-52-00-5216GROUP HEALTH INSURANCE3,070 3,070 41,094 7.47% 79-795-52-00-5222GROUP LIFE INSURANCE29 29 473 6.13% 79-795-52-00-5223DENTAL INSURANCE263 263 2,675 9.83% 79-795-52-00-5224VISION INSURANCE25 25 325 7.58% 79-795-54-00-5412TRAINING & CONFERENCES- - 2,000 0.00% 79-795-54-00-5415TRAVEL & LODGING- - 1,000 0.00% 79-795-54-00-5426PUBLISHING & ADVERTISING- - 27,000 0.00% 79-795-54-00-5440TELECOMMUNICATIONS- - 4,300 0.00% 79-795-54-00-5447SCHOLARSHIPS- - 2,500 0.00% 79-795-54-00-5452POSTAGE & SHIPPING- - 8,000 0.00% 79-795-54-00-5460DUES & SUBSCRIPTIONS- - 1,500 0.00% 79-795-54-00-5462PROFESSIONAL SERVICES1,581 1,581 60,000 2.63% 79-795-54-00-5480UTILITIES- - 23,100 0.00% 79-795-54-00-5485RENTAL & LEASE PURCHASE178 178 4,500 3.96% 79-795-54-00-5495OUTSIDE REPAIR & MAINTENANCE- - 1,000 0.00% 79-795-54-00-5496PROGRAM REFUNDS6 6 7,000 0.09% 79-795-56-00-5602HOMETOWN DAYS SUPPLIES4,151 4,151 140,000 2.97% 79-795-56-00-5606PROGRAM SUPPLIES2,482 2,482 55,000 4.51% 79-795-56-00-5607CONCESSION SUPPLIES894 894 18,000 4.97% 79-795-56-00-5610OFFICE SUPPLIES273 273 3,000 9.10% 79-795-56-00-5620OPERATING SUPPLIES1,116 1,116 5,500 20.29% 79-795-56-00-5630SMALL TOOLS & EQUIPMENT- - 2,000 0.00% 79-795-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - 500 0.00% 79-795-56-00-5640REPAIR & MAINTENANCE - - 2,000 0.00% 79-795-56-00-5645BOOKS & PUBLICATIONS - - 100 0.00% 79-795-56-00-5690SUPPLIES - GRANT REIMBURSABLE - - 500 0.00% 79-795-56-00-5695GASOLINE - - 3,210 0.00% TOTAL EXPENDITURES: RECREATION DEPT 38,177 38,177 724,961 5.27% TOTAL FUND REVENUES 182,484 182,484 1,451,447 12.57% TOTAL FUND EXPENDITURES 86,196 86,196 1,506,767 5.72% FUND SURPLUS (DEFICIT)96,288 96,288 (55,320) RECREATION CENTER REVENUES 80-000-44-00-4440PROGRAM FEES 6,987 6,987 100,000 6.99% 80-000-44-00-4441CONCESSION REVENUE 890 890 12,500 7.12% 80-000-44-00-4444MEMBERSHIP FEES 37,880 37,880 450,000 8.42% 80-000-44-00-4445GUEST FEES 633 633 7,000 9.04% 80-000-44-00-4446SWIM CLASS FEES 2,825 2,825 25,000 11.30% 80-000-44-00-4447PERSONAL TRAINING FEES 1,215 1,215 10,000 12.15% 80-000-44-00-4448TANNING SESSION FEES 222 222 2,500 8.88% 80-000-48-00-4820RENTAL INCOME 1,296 1,296 13,000 9.97% 80-000-48-00-4846SCHOLARSHIPS/DONANTIONS 1,283 1,283 2,000 64.16% 80-000-48-00-4850MISCELLANEOUS INCOME 21 21 500 4.10% TOTAL REVENUES: RECREATION CTR 53,251 53,251 622,500 8.55% RECREATION CENTER EXPENSES 80-800-50-00-5010SALARIES & WAGES 2,028 2,028 28,000 7.24% 80-800-50-00-5015PART-TIME SALARIES 6,409 6,409 100,000 6.41% 2 % of Fiscal Year 8.33%Year-to-Date ANNUAL ACCOUNT NUMBERDESCRIPTIONMay-12 Totals BUDGET % of Budget YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE PERIOD ENDING MAY 31, 2012 ACTUALS BY MONTH (Cash Basis) 80-800-50-00-5046PRE-SCHOOL WAGES 614 614 35,000 1.75% 80-800-50-00-5052INSTRUCTORS WAGES 3,616 3,616 60,000 6.03% 80-800-52-00-5212 RETIREMENT PLAN CONTRIBUTION 685 685 10,181 6.73% 80-800-52-00-5214FICA CONTRIBUTION977 977 17,708 5.52% 80-800-52-00-5216GROUP HEALTH INSURANCE100 100 1,200 8.33% 80-800-52-00-5222GROUP LIFE INSURANCE7 7 123 5.89% 80-800-52-00-5223DENTAL INSURANCE- - - 0.00% 80-800-52-00-5224VISION INSURANCE- - - 0.00% 80-800-54-00-5415TRAVEL & LODGING- - 200 0.00% 80-800-54-00-5426PUBLISHING & ADVERTISING - - 1,500 0.00% 80-800-54-00-5440TELECOMMUNICATIONS - - 3,600 0.00% 80-800-54-00-5447SCHOLARSHIPS - - - 0.00% 80-800-54-00-5452POSTAGE & SHIPPING - - 600 0.00% 80-800-54-00-5460DUES & SUBSCRIPTIONS - - 200 0.00% 80-800-54-00-5462PROFESSIONAL SERVICES 819 819 20,000 4.09% 80-800-54-00-5480UTILITIES - - 55,650 0.00% 80-800-54-00-5485RENTAL & LEASE PURCHASE 37,198 37,198 236,000 15.76% 80-800-54-00-5495OUTSIDE REPAIR & MAINTENANCE 115 115 15,000 0.77% 80-800-54-00-5496PROGRAM REFUNDS 174 174 5,500 3.16% 80-800-54-00-5497PROPERTY TAX PAYMENT 29,400 29,400 70,000 42.00% 80-800-56-00-5606PROGRAM SUPPLIES - - 15,000 0.00% 80-800-56-00-5607CONCESSION SUPPLIES 694 694 7,000 9.92% 80-800-56-00-5610OFFICE SUPPLIES - - 2,600 0.00% 80-800-56-00-5620OPERATING SUPPLIES - - 6,200 0.00% 80-800-56-00-5630SMALL TOOLS & EQUIPMENT - - - 0.00% 80-800-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - 1,000 0.00% 80-800-56-00-5640REPAIR & MAINTENANCE267 267 11,000 2.43% 80-800-56-00-5645BOOKS & PUBLICATIONS- - 50 0.00% 80-800-56-00-5695GASOLINE - - 321 0.00% TOTAL FUND REVENUES 53,251 53,251 622,500 8.55% TOTAL FUND EXPENSES 83,103 83,103 703,633 11.81% FUND SURPLUS (DEFICIT)(29,852) (29,852) (81,133) 3 % of Fiscal Year 8%Year-to-Date Totals ANNUAL BUDGET ACCOUNT NUMBER DESCRIPTION May-13 Totals BUDGET % of Budget VEHICLE & EQUIPMENT REVENUE Licenses & Permits 25-000-42-00-4215 DEVELOPMENT FEES - POLICE CAPITAL 2,100 2,100 16,000 13.13% 25-00042-00-4216 BUILD PROGRAM PERMITS 2,100 2,100 - 0.00% 25-000-42-00-4218 ENGINEERING CAPITAL FEE 700 700 6,500 10.77% 25-000-42-00-4219 DEVELOPMENT FEES - PW CAPITAL 2,800 2,800 24,500 11.43% 25-000-42-00-4220 DEVELOPMENT FEES - PARK CAPITAL 350 350 2,275 15.38% Fines & Forfeits 25-000-43-00-4315 DUI FINES 750 750 3,100 24.21% 25-000-43-00-4316 ELECTRONIC CITATION FEES 82 82 750 10.93% 25-000-43-00-4340 SEIZED VEHICLE PROCEEDS - - 5,000 0.00% Charges for Service 25-000-44-00-4418 MOWING INCOME 338 338 5,500 6.14% 25-000-44-00-4421 PUBLIC WORKS CHARGEBACK 12,054 12,054 144,650 8.33% Investment Earnings 25-000-45-20-4500 INVESTMENT EARNINGS - POLICE CAPITAL - - 25 0.00% 25-000-45-21-4500 INVESTMENT EARNINGS - PW CAPITAL 41 41 - 0.00% 25-000-45-22-4500 INVESTMENT EARNINGS - PARK CAPITAL 3 3 450 0.58% Reimbursements 25-000-46-22-4690 REIMB - MISCELLANEOUS - PARK CAPITAL - - 50,000 0.00% Miscellaneous 25-000-48-20-4880 SALE OF FIXED ASSETS - POLICE CAPITAL - - 1,000 0.00% TOTAL REVENUES: VEHICLE & EQUIPMENT 21,318 21,318 259,750 8.21% VEHICLE & EQUIPMENT EXPENDITURES POLICE CAPITAL EXPENDITURES Contractual Services 25-205-54-00-5462 PROFESSIONAL SERVICES - - 1,667 0.00% 25-205-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - - 10,000 0.00% Capital Outlay 25-205-60-00-6060 EQUIPMENT - - 3,000 0.00% 25-205-60-00-6070 VEHICLES - - 90,000 0.00% TOTAL EXPENDITURES: POLICE CAPITAL - - 104,667 0.00% PUBLIC WORKS CAPITAL EXPENDITURES Contractual Services 25-215-54-00-5405 BUILD PROGRAM 2,100 2,100 - 0.00% 25-215-54-00-5448 FILING FEES - - 2,000 0.00% 25-215-54-00-5485 RENTAL & LEASE PURCHASE - - 4,500 0.00% Supplies 25-215-56-00-5620 OPERATING SUPPLIES - - 2,000 0.00% Capital Outlay 25-215-60-00-6060 EQUIPMENT - - 55,000 0.00% 25-215-60-00-6070 VEHICLES - 30,000 0.00% 185 WOLF STREET BUILDING 25-215-92-00-8000 PRINCIPAL PAYMENT 2,514 2,514 31,040 8.10% 25-215-92-00-8050 INTEREST PAYMENT 4,138 4,138 48,755 8.49% TOTAL EXPENDITURES: PW CAPITAL 8,752 8,752 173,295 5.05% YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING MAY 31, 2013 ACTUALS BY MONTH (Cash Basis) 1 % of Fiscal Year 8%Year-to-Date Totals ANNUAL BUDGET ACCOUNT NUMBER DESCRIPTION May-13 Totals BUDGET % of Budget YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING MAY 31, 2013 ACTUALS BY MONTH (Cash Basis) PARK & RECREATION CAPITAL EXPENDITURES Capital Outlay 25-255-60-00-6035 RAINTREE PARK - - 5,000 0.00% 25-225-60-00-6060 EQUIPMENT - - 12,000 0.00% 185 WOLF STREET BUILDING 25-225-92-00-8000 PRINCIPAL PAYMENT 75 75 972 7.76% 25-225-92-00-8050 INTEREST PAYMENT 124 124 1,528 8.12% Other Financing Uses 25-225-99-00-9972 TRANSFER TO LAND CASH - - 50,000 0.00% TOTAL EXPENDITURES: PARK & REC CAPITAL 200 200 69,500 0.29% TOTAL FUND REVENUES 21,318 21,318 259,750 8.21% TOTAL FUND EXPENDITURES 8,951 8,951 347,462 2.58% FUND SURPLUS (DEFICIT)12,367 12,367 (87,712) LAND CASH REVENUES 72-000-41-00-4174 RTP GRANT - CLARK PARK - - 96,000 0.00% 72-000-45-00-4500 INVESTMENT EARNINGS 2 2 - 0.00% 72-000-47-00-4703 AUTUMN CREEK 7,179 7,179 20,000 35.89% 72-000-47-00-4704 BLACKBERRY WOODS - - 500 0.00% 72-000-49-00-4925 TRANSFER FROM VEHICLE & EQUIPMENT - - 50,000 0.00% TOTAL REVENUES: LAND CASH 7,181 7,181 166,500 4.31% LAND CASH EXPENDITURES 72-720-60-00-6032 MOSIER HOLDING COSTS - - 13,000 0.00% 72-720-60-00-6044 HOPKINS PARK - - 76,000 0.00% TOTAL FUND REVENUES 7,181 7,181 166,500 4.31% TOTAL FUND EXPENDITURES - - 89,000 0.00% FUND SURPLUS (DEFICIT)7,181 7,181 77,500 PARK & RECREATION REVENUES Charges for Service 79-000-44-00-4402 SPECIAL EVENTS 17,260 17,260 30,000 57.53% 79-000-44-00-4403 CHILD DEVELOPMENT 8,213 8,213 50,000 16.43% 79-000-44-00-4404 ATHLETICS AND FITNESS 31,108 31,108 130,000 23.93% 79-000-44-00-4441 CONCESSION REVENUE 11,486 11,486 30,000 38.29% Investment Earnings 79-000-45-00-4500 INVESTMENT EARNINGS 21 21 200 10.73% Reimbursements 79-000-46-00-4690 REIMB - MISCELLANEOUS 2,252 2,252 - 0.00% Miscellaneous 79-000-48-00-4820 RENTAL INCOME 36,451 36,451 55,000 66.28% 79-000-48-00-4825 PARK RENTALS 16,369 16,369 25,000 65.48% 79-000-48-00-4843 HOMETOWN DAYS 2,475 2,475 135,000 1.83% 79-000-48-00-4846 SPONSORSHIPS & DONATIONS 500 500 5,000 10.00% 79-000-48-00-4850 MISCELLANEOUS INCOME - - 3,000 0.00% 2 % of Fiscal Year 8%Year-to-Date Totals ANNUAL BUDGET ACCOUNT NUMBER DESCRIPTION May-13 Totals BUDGET % of Budget YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING MAY 31, 2013 ACTUALS BY MONTH (Cash Basis) Other Financing Sources 79-000-49-00-4901 TRANSFER FROM GENERAL 147,125 147,125 1,765,504 8.33% TOTAL REVENUES: PARK & RECREATION 273,260 273,260 2,228,704 12.26% PARKS DEPARTMENT EXPENDITURES Salaries & Wages 79-790-50-00-5010 SALARIES & WAGES 33,493 33,493 427,948 7.83% 79-790-50-00-5015 PART-TIME SALARIES 516 516 17,000 3.04% 79-790-50-00-5020 OVERTIME - - 3,000 0.00% Benefits 79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTION 3,626 3,626 47,761 7.59% 79-790-52-00-5214 FICA CONTRIBUTION 2,519 2,519 33,487 7.52% 79-790-52-00-5216 GROUP HEALTH INSURANCE 16,649 16,649 126,575 13.15% 79-790-52-00-5222 GROUP LIFE INSURANCE 74 74 980 7.55% 79-790-52-00-5223 DENTAL INSURANCE 1,870 1,870 9,580 19.52% 79-790-52-00-5224 VISION INSURANCE 75 75 1,004 7.45% Contractual Services 79-790-54-00-5412 TRAINING & CONFERENCES - - 4,000 0.00% 79-790-54-00-5415 TRAVEL & LODGING - - 2,000 0.00% 79-790-54-00-5440 TELECOMMUNICATIONS - - 4,780 0.00% 79-790-54-00-5462 PROFESSIONAL SERVICES - - 4,500 0.00% 79-790-54-00-5466 LEGAL SERVICES - - 4,000 0.00% 79-790-54-00-5485 RENTAL & LEASE PURCHASE 40 40 2,500 1.61% 79-790-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE - - 22,500 0.00% Supplies 79-790-56-00-5600 WEARING APPAREL - - 4,100 0.00% 79-790-56-00-5610 OFFICE SUPPLIES - - 300 0.00% 79-790-56-00-5620 OPERATING SUPPLIES 244 244 22,500 1.09% 79-790-56-00-5630 SMALL TOOLS & EQUIPMENT - - 2,250 0.00% 79-790-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - 500 0.00% 79-790-56-00-5640 REPAIR & MAINTENANCE 54 54 50,500 0.11% 79-790-56-00-5695 GASOLINE - - 21,400 0.00% TOTAL EXPENDITURES: PARKS DEPT 59,161 59,161 813,165 7.28% RECREATION DEPARTMENT EXPENDITURES Salaries & Wages 79-795-50-00-5010 SALARIES & WAGES 17,652 17,652 240,745 7.33% 79-795-50-00-5015 PART-TIME SALARIES 567 567 15,000 3.78% 79-795-50-00-5020 OVERTIME - - 300 0.00% 79-795-50-00-5045 CONCESSION WAGES 2,164 2,164 12,500 17.31% 79-795-50-00-5046 PRE-SCHOOL WAGES 3,305 3,305 30,000 11.02% 79-795-50-00-5052 INSTRUCTORS WAGES 1,214 1,214 25,000 4.86% Benefits 79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTION 2,298 2,298 26,714 8.60% 79-795-52-00-5214 FICA CONTRIBUTION 1,850 1,850 24,216 7.64% 79-795-52-00-5216 GROUP HEALTH INSURANCE 6,643 6,643 75,911 8.75% 3 % of Fiscal Year 8%Year-to-Date Totals ANNUAL BUDGET ACCOUNT NUMBER DESCRIPTION May-13 Totals BUDGET % of Budget YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING MAY 31, 2013 ACTUALS BY MONTH (Cash Basis) 79-795-52-00-5222 GROUP LIFE INSURANCE 40 40 591 6.82% 79-795-52-00-5223 DENTAL INSURANCE 752 752 4,344 17.31% 79-795-52-00-5224 VISION INSURANCE 25 25 505 4.88% Contractual Services 79-795-54-00-5412 TRAINING & CONFERENCES - - 3,000 0.00% 79-795-54-00-5415 TRAVEL & LODGING - - 1,500 0.00% 79-795-54-00-5426 PUBLISHING & ADVERTISING - - 27,000 0.00% 79-795-54-00-5440 TELECOMMUNICATIONS - - 7,000 0.00% 79-795-54-00-5447 SCHOLARSHIPS - - 2,500 0.00% 79-795-54-00-5452 POSTAGE & SHIPPING - - 4,000 0.00% 79-795-54-00-5460 DUES & SUBSCRIPTIONS - - 1,500 0.00% 79-795-54-00-5462 PROFESSIONAL SERVICES 1,595 1,595 65,000 2.45% 79-795-54-00-5480 UTILITIES - - 20,000 0.00% 79-795-54-00-5485 RENTAL & LEASE PURCHASE - - 4,500 0.00% 79-795-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - - 40,000 0.00% 79-795-54-00-5496 PROGRAM REFUNDS 519 519 7,000 7.41% Supplies 79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 3,777 3,777 100,000 3.78% 79-795-56-00-5606 PROGRAM SUPPLIES 3,390 3,390 55,000 6.16% 79-795-56-00-5607 CONCESSION SUPPLIES 992 992 18,000 5.51% 79-795-56-00-5610 OFFICE SUPPLIES - - 3,000 0.00% 79-795-56-00-5620 OPERATING SUPPLIES - - 7,500 0.00% 79-795-56-00-5630 SMALL TOOLS & EQUIPMENT - - 1,000 0.00% 79-795-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - 500 0.00% 79-795-56-00-5640 REPAIR & MAINTENANCE - - 2,000 0.00% 79-795-56-00-5645 BOOKS & PUBLICATIONS - - 100 0.00% 79-795-56-00-5695 GASOLINE - - 3,000 0.00% 79-795-99-00-9980 TRANSFER TO RECREATION CENTER - - 556,957 0.00% TOTAL EXPENDITURES: RECREATION DEPT 46,783 46,783 1,385,883 3.38% TOTAL FUND REVENUES 273,260 273,260 2,228,704 12.26% TOTAL FUND EXPENDITURES 105,944 105,944 2,199,048 4.82% FUND SURPLUS (DEFICIT)167,317 167,317 29,656 RECREATION CENTER REVENUES Charges for Service 80-000-44-00-4440 PROGRAM FEES 2,325 2,325 - 0.00% 80-000-44-00-4441 CONCESSION REVENUE 336 336 500 67.20% 80-000-44-00-4444 MEMBERSHIP FEES 22,071 22,071 60,000 36.79% 80-000-44-00-4445 GUEST FEES 704 704 500 140.80% 80-000-44-00-4446 SWIM CLASS FEES 1,200 1,200 - 0.00% 80-000-44-00-4447 PERSONAL TRAINING FEES 252 252 - 0.00% 80-000-44-00-4448 TANNING SESSION FEES 30 30 - 0.00% 4 % of Fiscal Year 8%Year-to-Date Totals ANNUAL BUDGET ACCOUNT NUMBER DESCRIPTION May-13 Totals BUDGET % of Budget YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING MAY 31, 2013 ACTUALS BY MONTH (Cash Basis) Miscellaneous - 80-000-48-00-4820 RENTAL INCOME 450 450 - 0.00% 80-000-48-00-4846 SCHOLARSHIPS/DONATIONS 28 28 - 0.00% Other Financing Uses 80-000-49-00-4979 TRANSFER FROM PARKS & REC - - 556,957 0.00% TOTAL REVENUES: RECREATION CTR REVENUES 27,395 27,395 617,957 4.43% RECREATION CENTER EXPENSES Salaries & Wages 80-800-50-00-5015 PART-TIME SALARIES 6,071 6,071 20,000 30.35% 80-800-50-00-5052 INSTRUCTORS WAGES 3,576 3,576 - 0.00% Benefits 80-800-52-00-5212 RETIREMENT PLAN CONTRIBUTION 325 325 - 0.00% 80-800-52-00-5214 FICA CONTRIBUTION 746 746 - 0.00% Contractual Services 80-800-54-00-5440 TELECOMMUNICATIONS - - 720 0.00% 80-800-54-00-5452 POSTAGE & SHIPPING - - 60 0.00% 80-800-54-00-5460 DUES & SUBSCRIPTIONS - - 40 0.00% 80-800-54-00-5462 PROFESSIONAL SERVICES 45 45 3,000 1.50% 80-800-54-00-5480 UTILITIES - - 11,130 0.00% 80-800-54-00-5485 RENTAL & LEASE PURCHASE 38,000 38,000 38,000 100.00% 80-800-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 524 524 1,400 37.41% 80-800-54-00-5496 PROGRAM REFUNDS 230 230 1,100 20.91% 80-800-54-00-5497 PROPERTY TAX PAYMENT 27,945 27,945 58,800 47.53% Supplies 80-800-56-00-5606 PROGRAM SUPPLIES - - 1,500 0.00% 80-800-56-00-5607 CONCESSION SUPPLIES - - 1,400 0.00% 80-800-56-00-5610 OFFICE SUPPLIES - - 300 0.00% 80-800-56-00-5620 OPERATING SUPPLIES 374 374 600 62.40% 80-800-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - 200 0.00% 80-800-56-00-5640 REPAIR & MAINTENANCE - - 12,200 0.00% 80-800-56-00-5645 BOOKS & PUBLICATIONS - - 39 0.00% TOTAL FUND REVENUES 27,395 27,395 617,957 4.43% TOTAL FUND EXPENSES 77,836 77,836 150,489 51.72% FUND SURPLUS (DEFICIT)(50,441) (50,441) 467,468 5 % of Fiscal Year 8.33%16.67%Year-to-Date ANNUAL ACCOUNT NUMBERDESCRIPTIONMay-12June-12 Totals BUDGET % of Budget PARK & RECREATION CAPITAL REVENUES 22-000-42-00-4215PARKS CAPITAL FEES850 - 850 3,250 26.15% 22-000-45-00-4500INVESTMENT EARNINGS38 36 74 250 29.50% 22-000-46-00-4690REIMB - MISC- - - 40,000 0.00% TOTAL REVENUES: PARK & RECREATION CAPITAL888 36 924 43,500 2.12% PARK & RECREATION CAPITAL EXPENDITURES 22-222-60-00-6035RAINTREE PARK- - - 10,000 0.00% 22-222-60-00-6060EQUIPMENT- - - 40,000 0.00% 22-222-99-00-9921TRANSFER TO PW CAPITAL208 208 417 2,500 16.67% TOTAL FUND REVENUES888 36 924 43,500 2.12% TOTAL FUND EXPENDITURES208 208 417 52,500 0.79% FUND SURPLUS (DEFICIT)680 (172) 507 (9,000) LAND CASH REVENUES 72-000-41-00-4173OSLAD GRANT - RAINTREE- - - 400,000 0.00% 72-000-47-00-4703AUTUMN CREEK7,179 4,102 11,281 20,000 56.41% 72-000-47-00-4704BLACKBERRY WOODS- - - 500 0.00% 72-000-47-00-4708COUNTRY HILLS- 769 769 - 0.00% TOTAL REVENUES: LAND CASH 7,179 4,871 12,050 420,500 2.87% LAND CASH EXPENDITURES 72-720-60-00-6032MOSIER HOLDING COSTS - - - 12,000 0.00% 72-720-60-00-6036RAINTREE VILLAGE 450 15,768 16,218 191,825 8.45% 72-720-60-00-6044HOPKINS PARK - - - 120,000 0.00% TOTAL FUND REVENUES 7,179 4,871 12,050 420,500 2.87% TOTAL FUND EXPENDITURES 450 15,768 16,218 323,825 5.01% FUND SURPLUS (DEFICIT)6,729 (10,896) (4,167) 96,675 PARK & RECREATION REVENUES Charges for Service 79-000-44-00-4402SPECIAL EVENTS 2,310 3,075 5,385 18,095 29.76% 79-000-44-00-4403CHILD DEVELOPMENT 5,156 4,874 10,030 58,810 17.05% 79-000-44-00-4404ATHLETICS AND FITNESS 36,929 18,225 55,154 113,095 48.77% 79-000-44-00-4441CONCESSION REVENUE 13,379 11,464 24,843 30,000 82.81% 79-000-44-00-4443HOMETOWN DAYS 1,325 600 1,925 175,000 1.10% Investment Earnings 79-000-45-00-4500INVESTMENT EARNINGS 21 20 41 200 20.40% Reimbursements 79-000-46-00-4670REIMB - EMP INS CONTRIBUTIONS 1,132 1,132 2,264 11,661 19.42% 79-000-46-00-4690REIMB - MISCELLANEOUS - - - - 0.00% Miscellaneous 79-000-48-00-4820RENTAL INCOME 33,340 3,195 36,535 48,000 76.11% 79-000-48-00-4825PARK RENTALS 6,017 3,074 9,091 25,000 36.36% YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING JUNE 30, 2012 ACTUALS BY MONTH (Cash Basis) 1 % of Fiscal Year 8.33%16.67%Year-to-Date ANNUAL ACCOUNT NUMBERDESCRIPTIONMay-12June-12 Totals BUDGET % of Budget YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING JUNE 30, 2012 ACTUALS BY MONTH (Cash Basis) 79-000-48-00-4846SPONSORSHIPS/DONATIONS 2,429 130 2,559 14,700 17.41% 79-000-48-00-4850MISCELLANEOUS INCOME 790 792 1,582 1,000 158.20% Other Financing Sources 79-000-49-00-4901TRANSFER FROM GENERAL 79,657 79,657 159,314 955,886 16.67% TOTAL REVENUES: PARK & RECREATION 182,484 126,238 308,722 1,451,447 21.27% PARKS DEPARTMENT EXPENDITURES Salaries & Wages 79-790-50-00-5010SALARIES & WAGES 32,996 32,031 65,027 410,000 15.86% 79-790-50-00-5015PART-TIME SALARIES 652 4,468 5,120 17,000 30.12% 79-790-50-00-5020OVERTIME 443 214 657 3,000 21.92% Benefits 79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTION 3,245 3,172 6,417 43,693 14.69% 79-790-52-00-5214FICA CONTRIBUTION2,514 2,714 5,228 34,000 15.38% 79-790-52-00-5216GROUP HEALTH INSURANCE7,393 8,975 16,367 126,842 12.90% 79-790-52-00-5222GROUP LIFE INSURANCE58 102 160 1,208 13.22% 79-790-52-00-5223DENTAL INSURANCE635 836 1,471 9,179 16.03% 79-790-52-00-5224VISION INSURANCE84 84 167 1,104 15.15% Contractual Services 79-790-54-00-5412TRAINING & CONFERENCES- - - 2,600 0.00% 79-790-54-00-5415TRAVEL & LODGING- - - 750 0.00% 79-790-54-00-5440TELECOMMUNICATIONS- 335 335 3,780 8.85% 79-790-54-00-5462PROFESSIONAL SERVICES- - - 4,500 0.00% 79-790-54-00-5466LEGAL SERVICES- - - 4,000 0.00% 79-790-54-00-5485RENTAL & LEASE PURCHASE- - - 2,500 0.00% 79-790-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE - - - 17,500 0.00% Supplies 79-790-56-00-5600WEARING APPAREL- 235 235 4,100 5.73% 79-790-56-00-5610OFFICE SUPPLIES- - - 300 0.00% 79-790-56-00-5620OPERATING SUPPLIES- 59 59 22,500 0.26% 79-790-56-00-5630SMALL TOOLS & EQUIPMENT- 7 7 2,250 0.30% 79-790-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - 500 0.00% 79-790-56-00-5640REPAIR & MAINTENANCE- 820 820 50,500 1.62% 79-790-56-00-5695GASOLINE- 2,679 2,679 20,000 13.40% TOTAL EXPENDITURES: PARKS DEPT48,020 56,729 104,749 781,806 13.40% RECREATION DEPARTMENT EXPENDITURES Salaries & Wages 79-795-50-00-5010SALARIES & WAGES 13,453 15,885 29,338 185,000 15.86% 79-795-50-00-5015PART-TIME SALARIES 1,233 770 2,003 25,000 8.01% 79-795-50-00-5020OVERTIME - - - 300 0.00% 79-795-50-00-5045CONCESSION WAGES 2,879 2,869 5,748 12,500 45.99% 79-795-50-00-5046PRE-SCHOOL WAGES 2,110 - 2,110 25,000 8.44% 79-795-50-00-5052INSTRUCTORS WAGES 1,181 1,264 2,445 25,000 9.78% 2 % of Fiscal Year 8.33%16.67%Year-to-Date ANNUAL ACCOUNT NUMBERDESCRIPTIONMay-12June-12 Totals BUDGET % of Budget YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING JUNE 30, 2012 ACTUALS BY MONTH (Cash Basis) Benefits 79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,711 1,730 3,440 19,884 17.30% 79-795-52-00-5214FICA CONTRIBUTION1,543 1,537 3,080 16,000 19.25% 79-795-52-00-5216GROUP HEALTH INSURANCE3,070 1,890 4,960 41,094 12.07% 79-795-52-00-5222GROUP LIFE INSURANCE29 33 62 473 13.19% 79-795-52-00-5223DENTAL INSURANCE263 165 428 2,675 15.99% 79-795-52-00-5224VISION INSURANCE25 25 49 325 15.17% Contractual Services 79-795-54-00-5412TRAINING & CONFERENCES- - - 2,000 0.00% 79-795-54-00-5415TRAVEL & LODGING- - - 1,000 0.00% 79-795-54-00-5426PUBLISHING & ADVERTISING- - - 27,000 0.00% 79-795-54-00-5440TELECOMMUNICATIONS- 226 226 4,300 5.26% 79-795-54-00-5447SCHOLARSHIPS- 300 300 2,500 12.00% 79-795-54-00-5452POSTAGE & SHIPPING- - - 8,000 0.00% 79-795-54-00-5460DUES & SUBSCRIPTIONS- - - 1,500 0.00% 79-795-54-00-5462PROFESSIONAL SERVICES1,581 6,737 8,318 60,000 13.86% 79-795-54-00-5480UTILITIES- 1,413 1,413 23,100 6.12% 79-795-54-00-5485RENTAL & LEASE PURCHASE178 178 356 4,500 7.91% 79-795-54-00-5495OUTSIDE REPAIR & MAINTENANCE- - - 1,000 0.00% 79-795-54-00-5496PROGRAM REFUNDS6 1,101 1,107 7,000 15.81% Supplies 79-795-56-00-5602HOMETOWN DAYS SUPPLIES4,151 - 4,151 140,000 2.97% 79-795-56-00-5606PROGRAM SUPPLIES2,482 8,422 10,904 55,000 19.82% 79-795-56-00-5607 CONCESSION SUPPLIES 894 6,348 7,243 18,000 40.24% 79-795-56-00-5610OFFICE SUPPLIES 273 19 292 3,000 9.73% 79-795-56-00-5620OPERATING SUPPLIES 1,116 1,103 2,219 5,500 40.34% 79-795-56-00-5630SMALL TOOLS & EQUIPMENT - - - 2,000 0.00% 79-795-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - 500 0.00% 79-795-56-00-5640REPAIR & MAINTENANCE- 39 39 2,000 1.93% 79-795-56-00-5645BOOKS & PUBLICATIONS- - - 100 0.00% 79-795-56-00-5690 SUPPLIES - GRANT REIMBURSABLE - - - 500 0.00% 79-795-56-00-5695GASOLINE- 121 121 3,210 3.76% TOTAL EXPENDITURES: RECREATION DEPT38,177 52,174 90,351 724,961 12.46% TOTAL FUND REVENUES182,484 126,238 308,722 1,451,447 21.27% TOTAL FUND EXPENDITURES86,196 108,903 195,100 1,506,767 12.95% FUND SURPLUS (DEFICIT)96,288 17,335 113,623 (55,320) RECREATION CENTER REVENUES Charges for Service 80-000-44-00-4440PROGRAM FEES6,987 3,834 10,821 100,000 10.82% 80-000-44-00-4441CONCESSION REVENUE890 719 1,609 12,500 12.87% 80-000-44-00-4444MEMBERSHIP FEES37,888 33,725 71,613 450,000 15.91% 80-000-44-00-4445GUEST FEES633 797 1,430 7,000 20.43% 80-000-44-00-4446SWIM CLASS FEES2,825 5,039 7,864 25,000 31.46% 80-000-44-00-4447PERSONAL TRAINING FEES1,215 257 1,472 10,000 14.72% 3 % of Fiscal Year 8.33%16.67%Year-to-Date ANNUAL ACCOUNT NUMBERDESCRIPTIONMay-12June-12 Totals BUDGET % of Budget YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING JUNE 30, 2012 ACTUALS BY MONTH (Cash Basis) 80-000-44-00-4448TANNING SESSION FEES 222 30 252 2,500 10.08% Miscellaneous 80-000-48-00-4820RENTAL INCOME 1,296 779 2,075 13,000 15.96% 80-000-48-00-4846SCHOLARSHIPS/DONANTIONS 1,283 (123) 1,160 2,000 58.00% 80-000-48-00-4850MISCELLANEOUS INCOME 21 20 41 500 8.10% TOTAL REVENUES: RECREATION CTR REVENUES 53,259 45,076 98,336 622,500 15.80% RECREATION CENTER EXPENSES Salaries & Wages 80-800-50-00-5010SALARIES & WAGES 2,028 2,040 4,068 28,000 14.53% 80-800-50-00-5015PART-TIME SALARIES 6,409 5,796 12,205 100,000 12.20% 80-800-50-00-5046PRE-SCHOOL WAGES 614 400 1,014 35,000 2.90% 80-800-50-00-5052INSTRUCTORS WAGES 3,616 5,172 8,788 60,000 14.65% Benefits 80-800-52-00-5212 RETIREMENT PLAN CONTRIBUTION 685 595 1,280 10,181 12.57% 80-800-52-00-5214FICA CONTRIBUTION977 1,034 2,011 17,708 11.35% 80-800-52-00-5216GROUP HEALTH INSURANCE100 100 200 1,200 16.67% 80-800-52-00-5222GROUP LIFE INSURANCE7 7 15 123 11.79% 80-800-52-00-5223DENTAL INSURANCE- - - - 0.00% 80-800-52-00-5224VISION INSURANCE - - - - 0.00% Contractual Services 80-800-54-00-5415TRAVEL & LODGING - - - 200 0.00% 80-800-54-00-5426PUBLISHING & ADVERTISING - - - 1,500 0.00% 80-800-54-00-5440TELECOMMUNICATIONS - 278 278 3,600 7.72% 80-800-54-00-5447SCHOLARSHIPS - - - - 0.00% 80-800-54-00-5452POSTAGE & SHIPPING - - - 600 0.00% 80-800-54-00-5460DUES & SUBSCRIPTIONS - - - 200 0.00% 80-800-54-00-5462PROFESSIONAL SERVICES 819 2,909 3,728 20,000 18.64% 80-800-54-00-5480UTILITIES - 3,039 3,039 55,650 5.46% 80-800-54-00-5485RENTAL & LEASE PURCHASE 37,198 19,198 56,396 236,000 23.90% 80-800-54-00-5495OUTSIDE REPAIR & MAINTENANCE 115 750 865 15,000 5.77% 80-800-54-00-5496PROGRAM REFUNDS 174 601 775 5,500 14.09% 80-800-54-00-5497PROPERTY TAX PAYMENT 29,400 - 29,400 70,000 42.00% Supplies 80-800-56-00-5606PROGRAM SUPPLIES - 988 988 15,000 6.59% 80-800-56-00-5607CONCESSION SUPPLIES 694 73 768 7,000 10.97% 80-800-56-00-5610 OFFICE SUPPLIES - - - 2,600 0.00% 80-800-56-00-5620OPERATING SUPPLIES - 177 177 6,200 2.85% 80-800-56-00-5630SMALL TOOLS & EQUIPMENT - - - - 0.00% 80-800-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - 1,000 0.00% 80-800-56-00-5640REPAIR & MAINTENANCE267 1,725 1,992 11,000 18.11% 4 % of Fiscal Year 8.33%16.67%Year-to-Date ANNUAL ACCOUNT NUMBERDESCRIPTIONMay-12June-12 Totals BUDGET % of Budget YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING JUNE 30, 2012 ACTUALS BY MONTH (Cash Basis) 80-800-56-00-5645BOOKS & PUBLICATIONS - - - 50 0.00% 80-800-56-00-5695GASOLINE - - - 321 0.00% TOTAL FUND REVENUES 53,259 45,076 98,336 622,500 15.80% TOTAL FUND EXPENSES 83,103 44,881 127,984 703,633 18.19% FUND SURPLUS (DEFICIT)(29,844) 195 (29,648) (81,133) 5 % of Fiscal Year 8%17%Year-to-Date Totals FISCAL YEAR 2014 ACCOUNT NUMBER DESCRIPTION May-13 June-13 Totals BUDGET % of Budget VEHICLE & EQUIPMENT REVENUE Licenses & Permits 25-000-42-00-4215 DEVELOPMENT FEES - POLICE CAPITAL 2,100 1,800 3,900 16,000 24.38% 25-00042-00-4216 BUILD PROGRAM PERMITS 2,100 2,800 4,900 - 0.00% 25-000-42-00-4218 ENGINEERING CAPITAL FEE 700 600 1,300 6,500 20.00% 25-000-42-00-4219 DEVELOPMENT FEES - PW CAPITAL 2,800 1,400 4,200 24,500 17.14% 25-000-42-00-4220 DEVELOPMENT FEES - PARK CAPITAL 350 300 650 2,275 28.57% Fines & Forfeits 25-000-43-00-4315 DUI FINES 750 503 1,254 3,100 40.45% 25-000-43-00-4316 ELECTRONIC CITATION FEES 82 70 152 750 20.27% 25-000-43-00-4340 SEIZED VEHICLE PROCEEDS - - - 5,000 0.00% Charges for Service 25-000-44-00-4418 MOWING INCOME 338 2,038 2,376 5,500 43.19% 25-000-44-00-4421 PUBLIC WORKS CHARGEBACK 12,054 12,054 24,108 144,650 16.67% Investment Earnings 25-000-45-20-4500 INVESTMENT EARNINGS - POLICE CAPITAL - - - 25 0.00% 25-000-45-21-4500 INVESTMENT EARNINGS - PW CAPITAL 41 40 82 - 0.00% 25-000-45-22-4500 INVESTMENT EARNINGS - PARK CAPITAL 3 2 4 450 0.97% Reimbursements 25-000-46-22-4690 REIMB - MISCELLANEOUS - PARK CAPITAL - - - 50,000 0.00% Miscellaneous 25-000-48-20-4880 SALE OF FIXED ASSETS - POLICE CAPITAL - - - 1,000 0.00% TOTAL REVENUES: VEHICLE & EQUIPMENT 21,318 21,607 42,926 259,750 16.53% VEHICLE & EQUIPMENT EXPENDITURES POLICE CAPITAL EXPENDITURES Contractual Services 25-205-54-00-5462 PROFESSIONAL SERVICES - - - 1,667 0.00% 25-205-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - - - 10,000 0.00% Capital Outlay 25-205-60-00-6060 EQUIPMENT - - - 3,000 0.00% 25-205-60-00-6070 VEHICLES - - - 90,000 0.00% TOTAL EXPENDITURES: POLICE CAPITAL - - - 104,667 0.00% PUBLIC WORKS CAPITAL EXPENDITURES Contractual Services 25-215-54-00-5405 BUILD PROGRAM 2,100 2,800 4,900 - 0.00% 25-215-54-00-5448 FILING FEES - 98 98 2,000 4.90% 25-215-54-00-5485 RENTAL & LEASE PURCHASE - - - 4,500 0.00% Supplies 25-215-56-00-5620 OPERATING SUPPLIES - - - 2,000 0.00% Capital Outlay 25-215-60-00-6060 EQUIPMENT - 48,689 48,689 55,000 88.53% 25-215-60-00-6070 VEHICLES - - 30,000 0.00% 185 Wolf Street Building 25-215-92-00-8000 PRINCIPAL PAYMENT 2,513 2,526 5,040 31,040 16.24% 25-215-92-00-8050 INTEREST PAYMENT 4,136 4,123 8,260 48,755 16.94% TOTAL EXPENDITURES: PW CAPITAL 8,750 58,237 66,986 173,295 38.65% PARK & RECREATION CAPITAL EXPENDITURES Capital Outlay 25-255-60-00-6035 RAINTREE PARK - - - 5,000 0.00% PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING JUNE 30, 2013 ACTUALS BY MONTH (Cash Basis) 1 % of Fiscal Year 8%17%Year-to-Date Totals FISCAL YEAR 2014 ACCOUNT NUMBER DESCRIPTION May-13 June-13 Totals BUDGET % of Budget PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING JUNE 30, 2013 ACTUALS BY MONTH (Cash Basis) 25-225-60-00-6060 EQUIPMENT - - - 12,000 0.00% 185 Wolf Street Building 25-225-92-00-8000 PRINCIPAL PAYMENT 79 79 158 972 16.24% 25-225-92-00-8050 INTEREST PAYMENT 130 129 259 1,528 16.94% Other Financing Uses 25-225-99-00-9972 TRANSFER TO LAND CASH - - - 50,000 0.00% TOTAL EXPENDITURES: PARK & REC CAPITAL 208 208 417 69,500 0.60% TOTAL FUND REVENUES 21,318 21,607 42,926 259,750 16.53% TOTAL FUND EXPENDITURES 8,958 58,445 67,403 347,462 19.40% FUND SURPLUS (DEFICIT)12,361 (36,838) (24,477) (87,712) LAND CASH REVENUES 72-000-41-00-4174 RTP GRANT - CLARK PARK - - - 96,000 0.00% 72-000-45-00-4500 INVESTMENT EARNINGS 2 2 4 - 0.00% 72-000-47-00-4703 AUTUMN CREEK 7,179 5,128 12,307 20,000 61.53% 72-000-47-00-4704 BLACKBERRY WOODS - - - 500 0.00% 72-000-47-00-4736 BRIARWOOD - 2,756 2,756 - 0.00% 72-000-49-00-4925 TRANSFER FROM VEHICLE & EQUIPMENT - - - 50,000 0.00% TOTAL REVENUES: LAND CASH 7,181 7,886 15,067 166,500 9.05% LAND CASH EXPENDITURES 72-720-60-00-6032 MOSIER HOLDING COSTS - - - 13,000 0.00% 72-720-60-00-6044 HOPKINS PARK - - - 76,000 0.00% TOTAL FUND REVENUES 7,181 7,886 15,067 166,500 9.05% TOTAL FUND EXPENDITURES - - - 89,000 0.00% FUND SURPLUS (DEFICIT)7,181 7,886 15,067 77,500 PARK & RECREATION REVENUES Charges for Service 79-000-44-00-4402 SPECIAL EVENTS 17,260 1,930 19,190 30,000 63.97% 79-000-44-00-4403 CHILD DEVELOPMENT 8,213 1,705 9,918 50,000 19.84% 79-000-44-00-4404 ATHLETICS AND FITNESS 31,108 25,282 56,390 130,000 43.38% 79-000-44-00-4441 CONCESSION REVENUE 11,486 13,535 25,021 30,000 83.40% Investment Earnings 79-000-45-00-4500 INVESTMENT EARNINGS 21 20 41 200 20.63% Reimbursements 79-000-46-00-4690 REIMB - MISCELLANEOUS 2,252 13 2,265 - 0.00% Miscellaneous 79-000-48-00-4820 RENTAL INCOME 36,451 2,450 38,901 55,000 70.73% 79-000-48-00-4825 PARK RENTALS 16,369 2,555 18,924 25,000 75.70% 79-000-48-00-4843 HOMETOWN DAYS 2,475 310 2,785 135,000 2.06% 79-000-48-00-4846 SPONSORSHIPS & DONATIONS 500 1,062 1,562 5,000 31.24% 79-000-48-00-4850 MISCELLANEOUS INCOME - 1,008 1,008 3,000 33.60% Other Financing Sources 79-000-49-00-4901 TRANSFER FROM GENERAL 147,125 147,125 294,251 1,765,504 16.67% TOTAL REVENUES: PARK & RECREATION 273,260 196,996 470,256 2,228,704 21.10% 2 % of Fiscal Year 8%17%Year-to-Date Totals FISCAL YEAR 2014 ACCOUNT NUMBER DESCRIPTION May-13 June-13 Totals BUDGET % of Budget PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING JUNE 30, 2013 ACTUALS BY MONTH (Cash Basis) PARKS DEPARTMENT EXPENDITURES Salaries & Wages 79-790-50-00-5010 SALARIES & WAGES 33,493 33,144 66,637 427,948 15.57% 79-790-50-00-5015 PART-TIME SALARIES 516 4,290 4,806 17,000 28.27% 79-790-50-00-5020 OVERTIME - 156 156 3,000 5.21% Benefits 79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTION 3,626 3,614 7,240 47,761 15.16% 79-790-52-00-5214 FICA CONTRIBUTION 2,519 2,792 5,311 33,487 15.86% 79-790-52-00-5216 GROUP HEALTH INSURANCE 16,649 9,145 25,794 126,575 20.38% 79-790-52-00-5222 GROUP LIFE INSURANCE 74 74 148 980 15.10% 79-790-52-00-5223 DENTAL INSURANCE 1,870 (747) 1,123 9,580 11.73% 79-790-52-00-5224 VISION INSURANCE 75 83 158 1,004 15.71% Contractual Services 79-790-54-00-5412 TRAINING & CONFERENCES - - - 4,000 0.00% 79-790-54-00-5415 TRAVEL & LODGING - - - 2,000 0.00% 79-790-54-00-5440 TELECOMMUNICATIONS - 357 357 4,780 7.46% 79-790-54-00-5462 PROFESSIONAL SERVICES - 18 18 4,500 0.40% 79-790-54-00-5466 LEGAL SERVICES - 1,691 1,691 4,000 42.28% 79-790-54-00-5485 RENTAL & LEASE PURCHASE 40 78 118 2,500 4.74% 79-790-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE - - - 22,500 0.00% Supplies 79-790-56-00-5600 WEARING APPAREL - 114 114 4,100 2.79% 79-790-56-00-5610 OFFICE SUPPLIES - - - 300 0.00% 79-790-56-00-5620 OPERATING SUPPLIES 244 327 572 22,500 2.54% 79-790-56-00-5630 SMALL TOOLS & EQUIPMENT - - - 2,250 0.00% 79-790-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - 500 0.00% 79-790-56-00-5640 REPAIR & MAINTENANCE 54 1,327 1,381 50,500 2.73% 79-790-56-00-5695 GASOLINE - 2,586 2,586 21,400 12.08% TOTAL EXPENDITURES: PARKS DEPT 59,161 59,049 118,210 813,165 14.54% RECREATION DEPARTMENT EXPENDITURES Salaries & Wages 79-795-50-00-5010 SALARIES & WAGES 17,652 18,060 35,713 240,745 14.83% 79-795-50-00-5015 PART-TIME SALARIES 567 282 849 15,000 5.66% 79-795-50-00-5020 OVERTIME - - - 300 0.00% 79-795-50-00-5045 CONCESSION WAGES 2,164 3,996 6,160 12,500 49.28% 79-795-50-00-5046 PRE-SCHOOL WAGES 3,305 988 4,293 30,000 14.31% 79-795-50-00-5052 INSTRUCTORS WAGES 1,214 1,154 2,368 25,000 9.47% Benefits 79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTION 2,298 2,240 4,538 26,714 16.99% 79-795-52-00-5214 FICA CONTRIBUTION 1,850 1,808 3,658 24,216 15.11% 79-795-52-00-5216 GROUP HEALTH INSURANCE 6,643 3,104 9,748 75,911 12.84% 79-795-52-00-5222 GROUP LIFE INSURANCE 40 37 77 591 13.09% 79-795-52-00-5223 DENTAL INSURANCE 752 (326) 426 4,344 9.81% 79-795-52-00-5224 VISION INSURANCE 25 33 58 505 11.40% Contractual Services 79-795-54-00-5412 TRAINING & CONFERENCES - - - 3,000 0.00% 79-795-54-00-5415 TRAVEL & LODGING - - - 1,500 0.00% 79-795-54-00-5426 PUBLISHING & ADVERTISING - - - 27,000 0.00% 3 % of Fiscal Year 8%17%Year-to-Date Totals FISCAL YEAR 2014 ACCOUNT NUMBER DESCRIPTION May-13 June-13 Totals BUDGET % of Budget PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING JUNE 30, 2013 ACTUALS BY MONTH (Cash Basis) 79-795-54-00-5440 TELECOMMUNICATIONS - 391 391 7,000 5.59% 79-795-54-00-5447 SCHOLARSHIPS - - - 2,500 0.00% 79-795-54-00-5452 POSTAGE & SHIPPING - - - 4,000 0.00% 79-795-54-00-5460 DUES & SUBSCRIPTIONS - - - 1,500 0.00% 79-795-54-00-5462 PROFESSIONAL SERVICES 1,595 12,719 14,314 65,000 22.02% 79-795-54-00-5480 UTILITIES - 226 226 20,000 1.13% 79-795-54-00-5485 RENTAL & LEASE PURCHASE - 173 173 4,500 3.85% 79-795-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - - - 40,000 0.00% 79-795-54-00-5496 PROGRAM REFUNDS 519 817 1,336 7,000 19.08% Supplies 79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 3,777 - 3,777 100,000 3.78% 79-795-56-00-5606 PROGRAM SUPPLIES 3,390 10,039 13,429 55,000 24.42% 79-795-56-00-5607 CONCESSION SUPPLIES 992 4,713 5,705 18,000 31.69% 79-795-56-00-5610 OFFICE SUPPLIES - 48 48 3,000 1.59% 79-795-56-00-5620 OPERATING SUPPLIES - 9,950 9,950 7,500 132.67% 79-795-56-00-5630 SMALL TOOLS & EQUIPMENT - - - 1,000 0.00% 79-795-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - 500 0.00% 79-795-56-00-5640 REPAIR & MAINTENANCE - - - 2,000 0.00% 79-795-56-00-5645 BOOKS & PUBLICATIONS - - - 100 0.00% 79-795-56-00-5695 GASOLINE - 37 37 3,000 1.24% 79-795-99-00-9980 TRANSFER TO RECREATION CENTER - - - 556,957 0.00% TOTAL EXPENDITURES: RECREATION DEPT 46,783 70,490 117,273 1,385,883 8.46% TOTAL FUND REVENUES 273,260 196,996 470,256 2,228,704 21.10% TOTAL FUND EXPENDITURES 105,944 129,539 235,483 2,199,048 10.71% FUND SURPLUS (DEFICIT)167,317 67,457 234,773 29,656 RECREATION CENTER REVENUES Charges for Service 80-000-44-00-4440 PROGRAM FEES 2,325 1,084 3,409 - 0.00% 80-000-44-00-4441 CONCESSION REVENUE 336 156 492 500 98.40% 80-000-44-00-4444 MEMBERSHIP FEES 22,071 13,464 35,535 60,000 59.23% 80-000-44-00-4445 GUEST FEES 704 432 1,136 500 227.20% 80-000-44-00-4446 SWIM CLASS FEES 1,200 1,075 2,275 - 0.00% 80-000-44-00-4447 PERSONAL TRAINING FEES 252 108 360 - 0.00% 80-000-44-00-4448 TANNING SESSION FEES 30 - 30 - 0.00% Miscellaneous - 80-000-48-00-4820 RENTAL INCOME 450 450 900 - 0.00% 80-000-48-00-4846 SCHOLARSHIPS/DONATIONS 28 - 28 - 0.00% Other Financing Uses 80-000-49-00-4979 TRANSFER FROM PARKS & REC - - - 556,957 0.00% TOTAL REVENUES: RECREATION CTR REVENUES 27,395 16,769 44,164 617,957 7.15% RECREATION CENTER EXPENSES Salaries & Wages 80-800-50-00-5015 PART-TIME SALARIES 6,071 6,896 12,967 20,000 64.84% 80-800-50-00-5052 INSTRUCTORS WAGES 3,576 3,474 7,050 - 0.00% 4 % of Fiscal Year 8%17%Year-to-Date Totals FISCAL YEAR 2014 ACCOUNT NUMBER DESCRIPTION May-13 June-13 Totals BUDGET % of Budget PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING JUNE 30, 2013 ACTUALS BY MONTH (Cash Basis) Benefits 80-800-52-00-5212 RETIREMENT PLAN CONTRIBUTION 325 352 677 - 0.00% 80-800-52-00-5214 FICA CONTRIBUTION 746 801 1,547 - 0.00% Contractual Services 80-800-54-00-5440 TELECOMMUNICATIONS - 440 440 720 61.07% 80-800-54-00-5452 POSTAGE & SHIPPING - - - 60 0.00% 80-800-54-00-5460 DUES & SUBSCRIPTIONS - - - 40 0.00% 80-800-54-00-5462 PROFESSIONAL SERVICES 45 960 1,005 3,000 33.51% 80-800-54-00-5480 UTILITIES - 2,209 2,209 11,130 19.85% 80-800-54-00-5485 RENTAL & LEASE PURCHASE 38,000 100,137 138,137 38,000 363.52% 80-800-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 524 19,616 20,140 1,400 1438.54% 80-800-54-00-5496 PROGRAM REFUNDS 230 1,745 1,975 1,100 179.51% 80-800-54-00-5497 PROPERTY TAX PAYMENT 27,945 - 27,945 58,800 47.53% Supplies 80-800-56-00-5606 PROGRAM SUPPLIES - 260 260 1,500 17.33% 80-800-56-00-5607 CONCESSION SUPPLIES - - - 1,400 0.00% 80-800-56-00-5610 OFFICE SUPPLIES - - - 300 0.00% 80-800-56-00-5620 OPERATING SUPPLIES 374 241 615 600 102.58% 80-800-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - 200 0.00% 80-800-56-00-5640 REPAIR & MAINTENANCE - 290 290 12,200 2.38% 80-800-56-00-5645 BOOKS & PUBLICATIONS - - - 39 0.00% TOTAL FUND REVENUES 27,395 16,769 44,164 617,957 7.15% TOTAL FUND EXPENSES 77,836 137,421 215,257 150,489 143.04% FUND SURPLUS (DEFICIT)(50,441) (120,652) (171,093) 467,468 5 Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Agenda Item Number Tracking Number July 30, 2013 6/13/13 Majority Approve changes in fees and other agreement revisions so notification can be given prior to August 30, 2013. Laura Schraw Parks and Recreation Name Department Baseball Field Use Discussion Based on the discussion at last month’s Park Board meeting, the revised agreement reflects those changes. Based on the discussion at the June park board meeting, the following changes have been made to the baseball agreement for YYBSA: $10 for in-house practices, $19 for in-house games. The reasoning behind these changes was so that the teams do not just reserve fields to reserve them and the City can help to fund improvements and subsidize less. Other additions to all agreements includes; Beecher and Bridge must be used first for games to maximize the field space and allow the City to open the concession stands, unscheduled tournaments with the City will result in a forfeit of the agreement. Memorandum To: Yorkville Park Board From: Laura Schraw, Director of Parks and Recreation CC: Tim Evans, Superintendent of Recreation Scott Sleezer, Superintendent of Parks Date: July 25, 2013 Subject: 2014 Baseball Agreement Discussion 1 AGREEMENT UNITED CITY OF YORKVILLE YORKVILLE PARKS AND RECREATION DEPARTMENT and YORKVILLE YOUTH BASEBALL/SOFTBALL ASSOCIATION This agreement is made and entered into this ______ day of _______ 20134, by and between THE UNITED CITY OF YORKVILLE an Illinois municipal corporation (the “city”), and the YORKVILLE YOUTH BASEBALL / SOFTBALL ASSOCIATION, an Illinois not-for-profit corporation (the “Association”). WITNESSETH WHEREAS, the city is the owner of certain fields and parks (the “parks”) which the Association wishes to utilize from time to time with the prior written permission from the city and the city wishes to accommodate the Association’s use of the parks on the terms and conditions set forth herein. NOW, THEREFORE, in consideration of the covenants and agreements hereinafter contained, it is mutually agreed by and between the parties hereto as follows: 1. Use of Parks and Fields by the Association. The city agrees to permit the Association to utilize certain parks and baseball fields as designated by the City’s athletic field rental policy in place at time of approval of this agreement, for a term commencing March 15, 2013 and ending October 31, 2013. The parties agree that the Association’s use of the parks and fields designated by the city shall be nonexclusive. a. YYBSA registration records for leagues played in the spring/summer 2013 shall be used to determine the amount of fields available to the Association in spring/summer 2013, as dictated by the Athletic Field Rental Policy. b. If there are competing travel team field use agreements, selection of fields shall be in the manner as prescribed by the Athletic Field Policy and any other method as determined by the Director of Parks and Recreation. c. Notification of Fall Ball must be given to the City by August 15, 2013 to reserve fields and a portable restroom if requested. b. Beecher Park fields and Bridge Park fields must be fully scheduled first to maximize use of the complexes. c. Notification of any schedule change must be given to the City in advance of the games. d. If the organization fails to notify staff of practices, games or tournaments held by this organization on United City of Yorkville fields, this agreement may be cancelled by decision of the Park Board. 2. Fees. A fee equal to the amount of $195 per in-house game,$19 per travel game, $5 per in- house practice, and $10 per travel practice shall be paid by YYBSA to the city according to the following payment schedule: 50% by April 30, 50% by July 15. a. Portable toilet fees will be determined by the Athletic Field Policy. a.b. All fees for specially requested port-o-lets will be paid for by the organization. 2 b.c. Fees for 2013 described herein shall be applied toward maintenance costs of the fields and facilities to be used by the Association in 2013. The fees exclude tournaments which have a separate fee structure. c.d. Fee structure and tournament cancellations will be governed by the Athletic Field Reservation Policy. e. The fee for field usage will be waived for YYBSA’s Year End Celebration. The Year End Celebration details will be worked out between the Association and the Parks & Recreation Department thirty days in advance of the event. f. All fees from the previous year must be paid in full prior to a new agreement being signed. g. Fees owed to the City from unscheduled practices, games and tournaments resulting in cancellation of this agreement will be required to be paid in full. i. Unscheduled practices, games and tournaments are those of which the City is not properly notified of them occurring. This means at least 48 hours in advance for a practice or game, or 2 weeks in advance for a tournament. h. The City Parks and Recreation Department agrees to inform the Association by August 30, 2013 of its intent to charge field rental fees for the 2014 season, its amount, and a date by which the fee must be paid in full. i. This agreement is based on the fact that the organization will play over 50 games in one calendar year. If 50 games are not played, the agreement is forfeited and each game or practice will be charged the standard rates per the Athletic Field Use Policy. 3. Maintenance Standards and Conduct. In agreeing to use the city parks the Association agrees to participate in completing the routine maintenance items while using the parks. • Inspect the fields prior to use daily • Litter control through daily collection when scheduled use by the Association • Immediately reporting of any damages and/or maintenance concerns to the City The Association is responsible for all participant and players conduct while on the fields, park, surrounding areas including parking lot. All players using the athletic fields should adhere to the rules in the City’s “General policies and procedures for use of the United City of Yorkville parks, fields, and facilities”, as included in Exhibit A to this agreement, and as amended from time to time. Any violation of these policies can impact the current and future uses of all City fields and / or facilities. Furthermore, the Association assumes all responsibility for the repair or replacement of damage as a result of misuse of the field, equipment or park amenities. Furthermore, the City agrees to prepare the fields/parks prior and throughout the season to maintain quality conditions for use. The City shall maintain the right to add, delete or modify maintenance procedures as deemed necessary. The responsibility of the common areas and turf will be the responsibility of the city unless otherwise identified. 4. Advertising. The Association may place one advertising banner at each field used by YYBSA under the terms of this agreement, while YYBSA activities are taking place on said field. Said advertisement may be attached to the backstop or mounted in open areas, but may not be attached to the outfield fences. All advertisements allowed under this section must also comply 3 with the Parks and Recreation Department’s “Sponsorship Terms and Policies”. Advertisements are limited to 3’ x 5’ in size. 5. Insurance. The Association shall maintain commercial general liability (CGL) and commercial umbrella liability insurance with a limit of not less than $2,000,000 for each occurrence. If such insurance policy contains a general aggregate limit, it shall apply separately to this Agreement. a. Occurrence basis coverage. This CGL and umbrella insurance shall be written on an occurrence basis and shall cover liability arising from premises, operation, independent contractors, products-completed operations, bodily and personal injury, property damage, as well as liability assumed by the Association under this Agreement. b. Additional insured. The city shall be named as an insured under the CGL and umbrella insurance using an additional endorsement to the city for claims arising out of or as result of this Agreement. c. Waiver of subrogation. The Association waives all rights against the city for recovery of damages to the extent these damages are covered by the CGL or commercial umbrella liability insurance maintained pursuant to this Agreement. d. Delivery to city of certificates. Within 10 days from the start date of this Agreement, the Association shall furnish the city with copies of its current certificates of insurance documenting each such policy along with the additional insured endorsements required in this section. e. Cancellation. All such insurance provided for herein shall be non-cancelable, except upon 30 days’ prior written notice to the city, and shall contain the following endorsement (or its equivalent) and shall appear on the policies respective insurance certificates: It is hereby understood and agreed that this insurance policy may not be canceled by the surety or the intention not to renew be signed by the surety until 30 days after receipt by the city of Yorkville by registered mail of written notice of such intention to cancel or not to renew. f. No Limitation on liability. The minimum amounts set forth in this Agreement for such insurance shall not be construed as a limitation or satisfaction of the Association’s liability, including indemnification, to the city under the Agreement as to the amount of such insurance. g. No Waiver. The failure or delay of the city at any time to require performance by the Association of any provision of this section, even if known, shall not affect the right of the city to require performance of that provision or to exercise any right, power or remedy under this Agreement, and any waiver by the city of any breach of any provision in this section shall not be construed as a waiver of any continuing or succeeding breach of such provision, a waiver of the provision itself, or a waiver of any right, power or remedy under this Agreement. h. Primary coverage. The coverage shall apply as primary coverage with respect to any other insurance or self-insurance program afforded to the city. There shall be no endorsement or modification of this coverage to make it excess over other available insurance / coverage; alternatively, if the CGL and umbrella, excess of reinsurance states that it is pro rata, it shall be endorsed to be primary with respect to the city. 6. Liability, Indemnification and Waiver 4 a. Assumption of liability. Except as specifically provided by law or this Agreement, the city assumes no liability or responsibility for any injury to or death of any person or persons including officers and employees of the Association and participants in the Association’s program and activities or any other person and assumes no liability or responsibility for any damage to property sustained by any person(s). In addition the Association will report all injuries to the city within 24 hours. b. Indemnification. To the fullest extent permitted by law, the Association will defend, indemnify and hold the city harmless from all claims arising directly or indirectly from or in connection with (i) the conduct or management of the programs and activities of the Association; (ii) any act, omission or negligence of the Association or any of its directors, officers, agents, employees, invitees or contractors of the Association; (iii) any accidents, injury or damage whatsoever occurring on or at the parks arising from, directly or indirectly, the use of the parks by the Association or any of its directors, officers, agents, employees, invitees or contractors, as well as participants in the Association’s programs and activities except to the extent of any negligent or wrongful act or omission of the city. However, this limitation shall not in any way limit the Association’s duty to defend the city. c. Defense of City. In the event any claims shall arise, the Association shall defend and pay any judgment or settlement against the city in such claims. The city shall tender the defense to the Association. The Association and the city shall mutually agree to counsel to defend of such claims. The city, in its sole discretion, may participate in the defense of such claims at the Association’s sole expense, but such participation shall not relieve the Association from its duty to defend and to pay any judgment or settlement against the city in such claims. Except where a settlement completely and forever releases the city from any and all liabilities without financial contribution by the city or its insurer, the Association shall not agree to any settlement of the claims without the city’s approval. d. Waiver of defenses. In any and all claims against the city or any of its agents or employees the indemnification obligation under this paragraph shall not be limited by any limitation on the amount or type of damages, compensation or benefits payable by or for the Association under applicable law. The Association waives all defenses available to the Association which limit the amount of the Association’s liability to the city. 7. No Alteration. The Association shall not make structural improvements, changes or alteration to the parks without first obtaining the written consent of the city. Any improvements to the parks will be through a donation to the city, and therefore become the property of the city. 8. No Assignment. The Association shall not assign its interest in this Agreement without obtaining the written consent and approval of the city. 9. Binding upon successors. This Agreement shall be binding upon the successors and assigns of the parties hereto. 10. Reimbursement for increased insurance costs. Any increase of insurance premium on the parks resulting for such use by the Association shall be paid for by the Association. 5 11. Integration of all terms into Agreement. This Agreement contains all of the terms, conditions and agreements between the parties hereto and no amendments, additions or changes hereto shall be valid unless attached hereto in writing and signed by the city and the Association. Failure to abide by the policies and rules set forth in this agreement could result in additional fees assessed to the Association and/or loss of privileges regarding the use of parks and fields. IN WITNESS WHEREOF, the parties hereto have, the day and year first above written, signed and executed this Agreement by virtue of authority given and granted by the respective corporate authorities of the parties hereto. THE UNITED CITY OF YORKVILLE By: ___________________________________ Mayor, United City of Yorkville By: ___________________________________ Park and Recreation Board YORKVILLE YOUTH BASEBALL/SOFTBALL ASSOCIATION By: _______________________________ President Attest: ___________________________ Representative 6 Exhibit A Parks Policies and Procedures Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Agenda Item Number Tracking Number July 30, 2013 Majority Approve the request for RCR to apply for a liquor license to sell beer and wine on-site. Laura Schraw Parks and Recreation Name Department River City Roasters Request to sell beer and wine River City Roasters has requested to sell beer and wine to their customers for on-site consumption. River City Roasters is requesting to sell beer and wine to customers for consumption on-site. This requires a Class R2 liquor permit that is approved by Public Safety and City Council. An R2 is a service bar only where wait staff is selling beer and wine and there is no bar to be served at. Since this is the City’s building, River City Roasters is bringing this request first to the Park Board to allow them to sell beer and wine prior to completing the application. Liquor would not be available “to-go” for consumption off-site, River City Roasters did not make this request and the City could not fulfill this request as all of those permits are currently being used (there is a limited number). Memorandum To: Yorkville Park Board From: Laura Schraw, Director of Parks and Recreation CC: Tim Evans, Superintendent of Recreation Scott Sleezer, Superintendent of Parks Date: July 25, 2013 Subject: River City Roasters Beer & Wine Request Laura Schraw Director of Parks and Recreation Laura, I would like to ask for permission to sell Craft Beer and Wine at River City Roasters, 131 E Hydraulic St, Yorkville, IL. River City Roasters would only sell beer and wine for consummation at River City Roasters. I will not sell packaged liquor . River City Roasters is looking at carrying craft beers and specialty wines to compliment our evening meal period. I am not looking to be a bar or sell any hard liquors. I think that with the addition of Beer and Wine to River City Roasters we will be able to increase our sales during the evening meal period which in turn will give the city a bigger amount of money from the revenue sharing. Any other questions concern or comments please feel free to call me at 630-551-8346 or email me at erich@rivercityroaster.com. Thanks for your consideration, Erich Goepel Owner 630-551-8346 River City Roasters erich@rivercityroaster.com Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Agenda Item Number Tracking Number July 30, 2013 Majority Approve or deny full or partial waiver of fees for YYTF use of Green’s Filling Station Park. Laura Schraw Parks and Recreation Name Department Yorkville Youth Tackle Football Park Use Request and Fee Waiver Request Please see the memo, reservation form, and letter regarding YYTF using Green’s Filling Station Park. Yorkville Youth Tackle Football has requested to use the multi-purpose open space at Green’s Filling Station Park. Their program is currently housed at Autumn Creek Elementary School. Our Athletic Field Policy does not specifically discuss field use by tackle football, but because it is organized play, they would be charge a fee for reserving the field. The fee would be $20 per day. Based on an estimate of 3 practices per week x 15 weeks, the approximate fee is $900.00. YYTF does not need any field spaces to be lined, and is requesting no additional staff time for field preparation. Based on this, they have requested a fee waiver for their use of the park. Memorandum To: Yorkville Park Board From: Laura Schraw, Director of Parks and Recreation CC: Tim Evans, Superintendent of Recreation Scott Sleezer, Superintendent of Parks Date: July 25, 2013 Subject: YYTF Field Use Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Agenda Item Number Tracking Number July 30, 2013 Majority Approve, deny, or request additional information regarding person the park is to be named after. Laura Schraw Parks and Recreation Name Department Park Naming Application Please see the attached Park Naming Request for Miller Park. Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Agenda Item Number Tracking Number July 30, 2013 Majority Approve, deny, or request additional information regarding person the park is to be named after. Laura Schraw Parks and Recreation Name Department Park Naming Application Please see the attached Park Naming Request for Peeka Park. Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Agenda Item Number Tracking Number July 30, 2013 Majority Make a recommendation for Dan Lane to take to Plan Commission on August 14, 2013. Laura Schraw Parks and Recreation Name Department Prestwick Development – Yorkville Christian School Subdivision Review of the Yorkville Christian School Subdivision amendments to the annexation agreement regarding the land-cash donation. The original Prestwick of Yorkville development has been purchased and the developer is seeking to amend the annexation agreement for a land-use change from single-family residential to a private Christian High School. The area is zoned R-2 and a school is allowed in this zoning district. They are proposing to remove 85 lots, however, the remainder of the development will have single-family homes. Staff met with the developer at Plan Council on Thursday, July 25th, and the developer has made the following requests: 1) The land-cash value be reduced to $25,000 2) The proposed bike path through the school site and the park site be counted towards the required land-cash donation 3) The grading and seeding of the park be counted towards the land-cash donation* *The developer was informed at the Plan Council meeting that the grading and seeding of the park site is required whether or not the site has already been deeded to the City and cannot be counted towards the land-cash donation. The original land-cash value when the development was originally annexed was $80,000, and in total the developer donated 6.67 acres and was to pay 6.2 acres in land-cash. Due to the revision to the number of homes on the property, the developer now owes a total of 10.05 acres with 3.38 land cash donation due. The meeting minutes from Park Board meetings where this development was discussed are attached. Land-Cash Donation The developer has requested the land-cash value be reduced to $25,000. They were informed that City Council can accept this proposal, but they must receive a valuation of property from a certified appraiser to consider this reduction. Park Board can make a recommendation of monetary value to be approved by City Council for the remaining cash donation. The fee lock expired for this development so at this time their land cash value is $101,000/acre. Acres x Land Cash Value = Total Amount Due 3.38 x $25,000 = $84,500 3.38 x $30,000 = $101,400 3.38 x $45,000 = $152,100 3.38 x $58,000 = $196,040 3.38 x $80,000 = $270,400 3.38 x $101,000 = $341,380 Memorandum To: Yorkville Park Board From: Laura Schraw, Director of Parks and Recreation CC: Tim Evans, Superintendent of Recreation Scott Sleezer, Superintendent of Parks Date: July 25, 2013 Subject: Yorkville Christian School Subdivision Park Design The original park design did not have a proposed development or improvement plan. The meeting minutes from 2005 reference that the 6.67 acre park would have an additional acre added with Hudson Lakes development. According to the annexation agreement, the City agreed to own and maintain the trails, however, no trails are located in the exhibit of the annexation agreement. The City also agreed that any contributions for land cash for parks not satisfied by land donations shall be made up with cash contributions for the difference in value or in kind improvements within the park and/or construction of bicycle paths. Because the school is private, Staff would recommend that the language in the annexation agreement be changed to only accept responsibility to own and maintain trails that are on public property. The City will only give credit for trail construction on public property if receipts are provided and the City can inspect the trail during construction. The City will also determine the final location of the trail. 20 0 10 0 50 0 I n g e m u n s o n Ln Hawk Hol l o w Dr Montrose Ct G oldfinch Ave Prestwick Ln S h e t la nd L n B l u e b i r d L n Blueberry Hill D e e r p o i n t L n C a n a r y A v e Parksid e L n H a m p t o n L n Prairie Cro ss ing Dr Pe n man R d Sch o olh o u s e R d W ren R d ¬«126 5United City of Yorkville GIS Parcel Data and Aerial Photography Provided By Kendall County GIS The Data is provided without warranty or any representation of accuracy, timeliness, or completeness. It is the responsibility of the “Requester” to determine accuracy, timeliness, completeness, and appropriateness of its use. The United City of Yorkville makes no warranties, expressed or implied, to the use of the Data. Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Agenda Item Number Tracking Number July 30, 2013 Majority Approve a new meeting date. Laura Schraw Parks and Recreation Name Department Meeting Change Request Staff is requesting to move the September meeting to a later date in the month. Staff is requesting that the September 12th, 2013 meeting be moved to the following week or later. Packets are required to be finished the week the week of September 2nd, which is the short week after Hometown Days. In addition, we recently posted the Recreation Coordinator position as Ryan Negre has resigned, and are trying to streamline the process to have someone hired by September 9th and start by September 23rd. Interviews will be conducted the week before and the week after Hometown Days. If we could move it to one of the following dates it would be appreciated: September 16 September 17 September 19 September 25 September 26 Memorandum To: Yorkville Park Board From: Laura Schraw, Director of Parks and Recreation CC: Tim Evans, Superintendent of Recreation Scott Sleezer, Superintendent of Parks Date: July 25, 2013 Subject: September Park Board Meeting Date Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Agenda Item Number Tracking Number July 30, 2013 None Laura Schraw Parks and Recreation Name Department REC Center Closeout Review A summary memo is provided of the final items associated with the REC Center. At noon on Friday, June 28th, staff turned over the keys to the facility to City Hall and the Walkers came and picked them up to begin repairing the facility. Over the week of the closing from June 24 – June 28, staff removed all items that had been purchased by the City for operation of the facility. In addition to the $100,000 penalty check, the City is also going to pay for replacement of two CD changers for a total of $109.98. To date we have spent approximately $37,000 to prepare the ARC Building to house staff and programming, and $5,000 fixing the REC Center for the final punchlist items. Memorandum To: Yorkville Park Board From: Laura Schraw, Director of Parks and Recreation CC: Bart Olson, City Administrator Tim Evans, Superintendent of Recreation Date: July 26, 2013 Subject: REC Center Closeout Review • The Bristol Bay 65 OSLAD Grant was completed and submitted to IDNR. • The Riverfront Park OSLAD Agreement was approved and has been sent back to IDNR with signatures. • A private concert event has been scheduled at Riverfront Park for August 6th that the City is sponsoring, so the Police Department has cancelled National Night Out, which was to be held that night at that park. We will still be holding a movie at Beecher Park for the public that wishes to get out that night. Memorandum To: Yorkville Park Board From: Laura Schraw, Interim Director of Parks & Recreation CC: Date: July 25, 2013 Subject: Director’s Report Athletics – Shay/Jon/Ryan Youth Fall Soccer and Flag Football Registration : Was held throughout the month of June. Late registration continues in July. Practices start the middle of August. Coed and Men’s Softball: The summer softball season is up and running. Summer Sport Camps: A variety of sport camps will be held throughout the summer which includes t-ball, tennis, golf, soccer and etc.. Child Development – Shay Summer Camps: Safety town and Camp 911 were held the 1st week of June. Kidde Camp, ICAMP and Adventure Camp started the week of June 10 and runs every week through the middle of August. Special Events & Miscellaneous Athletic Field Schedules: For the most part the 2013 Youth Baseball/Softball season has come to an end. A few travel games, tryouts and tournaments will be held in July and August, but the bulk of the scheduling is complete. As far as we know, there were no major scheduling conflicts this year. Concession Stands: Beecher Concession stand is pretty much closed for the year. Bridge will stay open, but will have limited hrs. depending game schedules. Youth Baseball Tournaments: The City/Parks and Rec. Dept. hosted two(2) youth baseball tournaments(6/14 – 6/16 & 6/21-6/23) in June. 48 teams competed between both tournaments. Three additional tournaments were held at Bridge as well in June by different organizations. Music and Wine Night: The 1st Music and Wine Night of the summer was held on Fri. June 14. The Yorkville Big Band performed. Wine was provided by Cobblestone. 4th of July: Pancake Breakfast Fundraiser for the 4th of July celebration was held on Sat. June 29 at Beecher Center. Over 250 attended and $1,243 was raised of the celebration. Rec Center Moving: We have moved out of the REC Center and are somewhat up and running at the ARC bldg.. We will not be completely moved into the ARC bldg. till the end of July and possibly the middle of August. Memorandum To: Yorkville Park Board From: Tim Evans, Superintendent of Recreation CC: Laura Schraw, Interim Director of Parks & Recreation Date: July 3, 2013 Subject: June Monthly Recreation Report Summer Music Schedule: - Thursday July 4th, Yorkville Community Band during the day at Town Square and Yorkville Big Band at night at Larson Funeral Home.. - Friday, July 12 COOL ROCKIN' DADDIES 7pm-9pm (Wine night, begins at 5:30 p.m.), Riverfront Park. - Ribs on the River Saturday July 13, Noon -10pm, EPIC performs 7-10pm The smell of BBQ ribs will be wafting around Bicentennial Riverfront Park on July 14 as the city hosts its 2nd annual Ribs on the River event at Riverfront Park. - Friday, Aug. 9, TRIO 7-9pm (Wine night, begins at 5:30 p.m.) Town Square. - 20th Anniversary Yorkville Labor Day Weekend Hometown Days Festival Thursday Aug. 29-Sunday Sept. 1. HEADLINER MUSICAL ENTERTAINMENT Thursday Aug. 29 – Red Woody Friday, Aug. 31–American English Saturday, September 1–Mike and Joe Sunday, September 2–hi-Infidelity - Yorkville Chili for Charity Cook-Off, sponsored by the Knights of Columbus and the Parks and Recreation Department. Sat. Sept. 21. Bands TBA. Details TBA. Athletic Field Division • Staff prepared the Bridge ball field complex for four tournaments in the month of June. Including two of our own. • Staff prepared all eighteen baseball fields for play. Staff does this by dragging the infield filling in holes and trouble spots creating a level playing surface and lining the fields at Bridge Park. • Prepared the soccer fields for play by painting the fields and fixing and repairing goal nets weekly. Beautification Division • Trimmed the trees and shrubs at Town Square and Riverfront Parks. Spot sprayed weeds and mulched the entire site. Playground Division • Installed safety surfacing on playground area at Sunflower Park. • Re-Installed the grind rail at Greens Filling Station Park. • Staff inspected all twenty two playgrounds monthly, visually checking equipment using a systematic approach looking for missing or loose hardware. Accessing the equipment pulling and pushing on each apparatus to check if it is secure and filled out inspection form for each site. • Monthly raked surfacing back under slide exits, swings, climbers, and transfer platforms to meet ADA, CPSC, and ASTM guidelines in every playground. Raked area so it is uniform and smooth in appearance and level with transition areas. Turf Division • Staff maintained the turf at over forty City owned sites. This includes mowing over nine hundred acres of turf in the month of May. Staff also string trims, weeds and blows clippings from all paved surfaces at each site. • Staff has started to spot apply vegetation control in and around plant beds. • Picked up all loose trash and debris by systematically walking a grid at each site, replacing liners in all trash cans. Events • Music Under The Stars was held in Town Square Park Friday the 14th. Staff installed temporary fence around the park to help keep children away from RT 47 and to define the area for the wine tasting. • The Walter and Connie Payton Foundation held the Payton Run on June 1st. This 5k and 8k walk or run event had more than four hundred participants. • Staff setup Riverfront Park for River Night and the Summer Solstice. • We hosted two baseball tournaments at Bridge Park. • Staff painted the ARC building in anticipation of the Rec Department moving in. • Staff completed a punch list of issues at the Rec Center and moved the Rec Department out of the building. • Staff worked with a local church to continue the trail construction at Clark Park. • Staff re-painted the council chambers. Memorandum To: Park Board From: Scott Sleezer Superintendent of Parks CC: Laura Schraw, Director of Parks and Recreation Date: July2, 2013 Subject: June 2013 Parks Report