Public Works Minutes 2013 08-20-13Page 1 of 3
APPROVED 9/17/13
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, August 20, 2013, 6:00pm
Yorkville City Hall, Conference Room
800 Game Farm Road
In Attendance:
Committee Members
Chairman Diane Teeling Alderman Jackie Milschewski
Alderman Larry Kot Alderman Ken Koch
Other City Officials
City Administrator Bart Olson
Alderman Carlo Colosimo
Public Works Director Eric Dhuse
Engineer Brad Sanderson
Administrative Intern Jeff Weckbach
Other Guests:
Tony Scott, Kendall County Record
The meeting was called to order at 6:04pm by Chairman Diane Teeling.
Old Business (moved forward on agenda)
1. PW 2013-22 Sunflower Estates Drainage
Chairman Teeling asked to move Old Business item PW2013-22 Sunflower Estates Drainage, to the
beginning of this meeting. Mr. Olson recapped the discussion from last meeting and said it had been
decided to move forward with this drainage project. Two ideas are being considered: a temporary fix
using a diversion path and second, to proceed with a design for a permanent fix, to be bid out to
determine the cost. Mr. Sanderson said he and Mr. Olson had visited the site and are aware of the need
to work with the property owners on either side of Walsh Dr. He has sent a letter requesting a meeting.
An easement will be necessary to help solve the issue.
Alderman Colosimo said he had received many calls connecting the flood issues with pond issues. (As
a side note, he said one homeowner on Walsh has now been cancelled by their insurance company due
to the flooding severity). He said the two issues have nothing to do with one another and the pond
issue is being remedied separately. These callers will bring their concerns to the next Council meeting.
Alderman Koch said a statement should be made at that meeting noting the issues are separate. Mr.
Olson said there may be some confusion about paying for the two problems. It was also noted by
Alderman Colosimo that 100% of the callers desire naturalization of the ponds as opposed to dredging.
The budget numbers previously discussed for funding this project were brought up by Alderman Kot
and he said he is in favor of getting this project started. Alderman Koch added that the State Street
problem area needs to be fixed as well. The funding will be available according to Mr. Olson.
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Mr. Dhuse said he walked in the area of the Sunflower water flow to better assess the situation and
Alderman Colosimo also asked to schedule a time to walk that area. Alderman Koch said he has
observed Fermi Lab's drainage to assess their methods and compare with the City problem area. In
summary, the temporary fix and the permanent fix will both be implemented.
Citizen Comments: None
Previous Meeting Minutes July 16, 2013
The minutes were approved as presented.
New Business
1. PW 2013-36 Kendall Marketplace Infrastructure
Mr. Sanderson reported as follows. Two different funds are being used to complete the Marketplace
improvements. One fund is for public improvements for Rt. 47 & Cannonball, right of way purchase,
lane acquisition, etc. Some punchlist items have been completed, however, estimates will be solicited
from Geneva Construction to finish the road work. Ms. Milschewski asked if the City would obtain
estimates before proceeding, which the City will do. Mr. Olson said if Geneva Construction completes
the work, it would be in a no-bid contract and additionally it would be efficient to have them do the
work. Mr. Sanderson said it can also be considered a change order. There are adequate funds and it
would require a super-majority vote of the Council according to Administrator Olson. If quotes can be
obtained in time, this matter will move to the next Council meeting on the regular agenda.
The second fund is for private improvements for unfinished punchlist items when the development
went bankrupt. One of the identified items is pond work. A ballpark is also planned in the area and
sodding is needed. All details are outlined in a packet memo. Alderman Koch asked about the funding
for the private work. The funds are from various sources including a letter of credit being called,
incentive mechanisms and bonds being sold. Mr. Olson added that the more issues resolved now, the
easier it will be for the next developer of the Marketplace.
As a related issue, Alderman Kot asked about the center lane for Isabell Drive that goes nowhere and
causes traffic confusion. That is an item to be resolved on the punchlist.
2. PW 2013-37 Kane/Kendall Council of Mayors (KKCOM) Project Selection
Mr. Sanderson reported on this item. This Mayors Council distributes the federal funds in the Chicago
area for certain projects. The list of projects is being depleted so new ones must be identified to use the
funding and applications are due at the end of this month. Staff reviewed the options and listed
qualifying eligible streets that must be a “federal-aid route”, but only a few actually qualified. Mill St.
(near Circle Center School) was identified as being likely to receive funding, however, Yorkville must
also compete with the other towns. He recommended submitting this as a project and if selected, the
City would receive approximately 75% funding. Traffic counts enhance recommendations and in this
case, the proximity to the school will be helpful. An October decision is expected, however, actual
work would not occur until 2014 or 2015. The grant application will be pursued and this will move to
the Council consent agenda.
3. PW 2013-38 2013 Road to Better Roads Program
a. Contract Award for MFT Work
b. Contract Award for Non-MFT Work
Engineer Sanderson said bids will be opened on August 26th for both contracts and a packet will be
prepared for the next Council meeting.
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Additional Business:
Several matters relating to the Rt. 47 road project were discussed....
Alderman Kot questioned when Van Emmon St. would be opened saying that he has observed u-turns
and major backups. It was to have been opened today, however it did not. Mr. Koch added that this
matter had been addressed at Plan Commission as well and they questioned why the traffic light was
even working during the closure period. Eric Dhuse assured the committee that it would be open very
shortly since Fox Road will soon be closed for storm sewer work with Van Emmon as the alternate
route.
A larger “no turn” sign would be appropriate for River Road according to Mr. Kot, since the current
one is not very visible.
Mr. Kot said crosswalk signs have been removed, but pedestrians still need to cross the road. Mr.
Dhuse said they were requested to be installed again. Alderman Kot said he “insisted” they be put back
so that kids can cross safely.
Alderman Milschewski asked about the purpose of the cameras recently placed at Fox Road (and also
at Van Emmon). These were placed to monitor speeding according to Mr. Dhuse.
Chairman Teeling asked to place an item on a future Public Works meeting regarding saplings available
through the State. She said that grants may be available for these trees, but the trees would need to be
placed in nurseries first to insure survival. She said many parkway trees need to be replaced, which is
the City's responsibility. Alderman Koch said that in the past, the Park District had been able to
procure surplus trees from a nursery. Ms. Teeling said an Oswegoland Park District employee said they
had been able to get 1,000 trees from the State. Yorkville Schools had been able to obtain trees last
year in a similar manner according to Alderman Milschewski.
In other matters....
Alderman Koch said a speed limit sign in Sunflower had been spray painted and needs to be
replaced/repaired.
The State St. drainage problem was also brought up by Alderman Kot and he asked if funding had been
found. He wants to insure that the repair work moves forward. Engineer Sanderson said he is
gathering information for the next Public Works meeting.
Ms. Teeling inquired if the Bristol Bay parking signs had been changed. Mr. Dhuse said they were
ordered, however, the company could not provide a time frame. Mr. Dhuse said they will be replaced
as soon as they come in.
There was no further business and the meeting was adjourned at 6:47pm.
Minutes respectfully transcribed by
Marlys Young