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Park Board Packet 2013 10-10-13 Yorkville Parks & Recreation Department ARC Building — 201 W. Hydraulic Ave. Yorkville, IL 60560 630-553-4357 Park Board Meeting Agenda City Hall Conference Room 800 Game Farm Road 6:00 p.m. October 10, 2013 Revised: 10/4/13 Call to Order: Roll Call: Debbie Horaz, Kelly Sedgwick, Seaver Tarulis,Amy Cesich, Mark Dilday, Dan Lane, Matt Konecki Introduction of Guests, City Officials and Staff: Superintendent of Recreation—Tim Evans, Superintendent of Parks—Scott Sleezer, City Council Liaison to Park Board— Ken Koch,Ward 1 Alderman Public Comment: Presentations: Approval of Minutes: September 26, 2013* Bills Review: August 22, 2013 Bill List October 10,2013 Bill List Old Business: Hometown Days—Financial Report New Business: Farmer's Market—Ideas Park Rental Waiver Request—Sense of Samadhi* FY 14 Budget Amendment for Land-Cash for Cannonball Ridge Park* Reports: Recreation Report Parks Report Executive Session: Additional Business: Adjournment: Next meeting: November 7, 2013 @ 6pm *Items needing Board approval or recommendation ,SAD Co. Reviewed By: Agenda Item Number i JZ 0 01% Legal ❑ Minutes Finance ❑ EST. 1836 Engineer ❑ City Administrator ❑ Tracking Number "- Human Resources ❑ "$ �© Community Development ❑❑ Police ALE �► � Public Works ❑ Parks and Recreation ❑ Agenda Item Summary Memo Title: Minutes of the Park Board— September 26, 2013 Meeting and Date: Park Board—October 10, 2013 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Minute Taker Name Department Agenda Item Notes: DRAFT Yorkville[?Parks[bndMecreationmepartment0 City3ia110 800[GameC]FarrnMoad0 September[26,12013[btn5:004b.m.0 M Calllo®rder: Kelly Sedgwick called the meeting to order at 6:00 p.m. Roll[Eall: Deb Horaz—yes; Kelly Sedgwick—yes; Seaver Tarulis—no; Mark Dilday—no;Amy Cesich —yes; Dan Lane—yes; Matt Konecki—yes. Introductionlbf[tity®fficiallbnd3taff: Laura Sch raw—Director of Parks and Recreation Tim Evans—Superintendent of Recreation Scott Sleezer—Superintendent of Parks Joel Friders—Alderman Bart Olson—City Administrator Gary Golinski—Mayor Ken Koch—Alderman OtherMuests: Robyn Sutcliff—Foxy's Ice Cream Ed Kurtz—YYBSA Tony Scott—Kendall County Record PublicXomment: None. M Presentation: None. M ApprovalDWIVlinutes: The minutes from the July 30, 2013 minutes were approved. Motion to approve the minutes was made by Amy Cesich and seconded by Deb Horaz. 0 Bills[Review:17? 0 August 8, 2013—There were no questions. August 22, 2013—These bills were not included in the packet. September 12, 2013—There were no questions. September 26, 2013—There were no questions. July 2012 Budget Report— Informational purpose;July 2013—No questions. August 2012 Budget Report—Informational purpose;August 2013 - No questions. R New[JBusiness: ( items out of order) Rent[ReductionCN- Bart stated East Hydraulic Road is closed. The access to Robyn's business was greatly reduced, which caused a reduction in her income. Robyn is requesting a rent waiver. Bart said he reviewed it and he believes it is a fair request. The city has done this in the past for Geneva Kayak. 1 Bart said when he reviewed Robyn's claim he felt the request is proportional, but he wanted to bring it to Park Board for approval because she is a former elected official, so people did not think it was a favor. Bart said this request is reasonable. Amy asked what the waiver time was for Geneva Kayak. Bart said three months a total of$750.00. Amy asked about the 5% paid to the city and Bart said that will continue and her rent has always been paid on time. Robyn said she will try to save money through the summer to pay rent in the winter, but this has been a big reduction in business when they closed the road. Robyn stated she did not have another day over a thousand dollars since. Amy asked about her last year numbers compared to this year. Robyn said she has not done all her accounting yet, but she is down $8,500 from last year. Robyn said this would really make a big difference for her. Deb said she feels bad for all the businesses dealing with the construction. Kelly asked how the figures were calculated for rent reduction. Bart said it represents 9 months even of rent. Robyn said she will try to say open Sundays and see how that goes during construction. Kelly asked if the coffee shop comes in and asks for the same thing, what would their request be. Bart said he will look at that if it happens. Dan asked if she would need a waiver in the future. Robyn said no it is only because of construction. Bart said for both parties the lease is up in June 2015 and it is a short time frame for commercial property rentals and then at that point, she can come to the city and pull out. Robyn said she does have customers, but not much other traffic and it is a horrible experience dealing with that construction. Matt said he agrees with this waiver. Roll call vote to approve a rent waiver to White Water Ice Cream in the amount of$1800.00: Deb Horaz—present; Kelly Sedgwick—yes;Amy Cesich—yes; Matt Konecki—yes; Dan Lane—yes. Old[Business:® 2014Maseball[Agreements�i-[Laura said she attached the one agreement showing the mark ups with Park Board recommendations and a copy of each groups agreement is attached. Laura said all the language is the same for all organizations. Mayor Golinski said the dates need to be changed to 2014 from 2013. Laura asked if the board looked through the red line copy and had any questions. Laura said the attorneys comments are included the red line. Mayor Golinski asked why the dates for money due changed. Tim said a lot of times the schedules are not complete by beginning of March. Tim said then the city will have time to calculate all the schedules and get the checks back to the city. Mayor Golinski asked about July 15th date and if the city can get the fees earlier than July. Tim said again scheduling is the reasoning. Tim said that something that needs addressed in the future is fall ball. Tim said in the past few years there were a couple games and this year there have been many more games in fall ball. Tim said this agreement will cover the entire year, but we will have to look at when payments will be due for fall. Tim said the city doesn't have kids in the fall to staff the concessions. Tim said he sees the fall ball getting to be a big thing with a lot of games. The dates are all good the city just needs to add fall ball. 2 Kelly asked if fall ball needs to be addressed now. Scott said that can be done later. Ed said they had as many games in the fall last year as this year. Tim said a schedule was not submitted like this for the previous year. Laura asked if there was any other changes or can these agreements be approved. Laura said she will add the word schedule after fall ball. Deb asked about concession stands for fall and if they will be open or not. Scott said the city can work that out as we go. Ed said that YYBSA is still doing registration on August 15th, so it will be difficult to get the schedules to the city by then. Ed said that he can book all the fields ahead, but he will not have a schedule by August 15th. Tim said the date can be pushed back a bit. Ed said the games start the last week of August and the schedule is a few days before that. Scott asked if the 21"would work. Ed said he will for sure book the fields by then. Tim said we can adjust things as we go and make sure that the city has supplies and be ready to go. Laura said approve it with the dates change. Kelly said motion to approve the contracts for YYBSA, Sparks, Reds and Yorkville Travel Sports with corrections to the dates to 2014. Motion made by Dan Lane and seconded by Amy Cesich. Roll Call Vote: Deb—yes; Kelly—yes;Amy—yes; Dan—yes; Matt— yes. 0 ParkWaming3teques*- In the last meeting, Scott said the naming request was discussed and the board discussed naming a baseball field after Ken Miller instead of a park. Scott spoke to the family and they liked that idea and asked if they could pick the field and make it Fox Hill East since Ken played there. Scott said in the past the city makes a bronze plaque with a name and something about the person. The family asked if they could do a bigger plaque with a picture if they helped pay for it. Scott said he did not see a problem with it. Scott said a face to go with the story is a nice thing to do. Scott said he would bring it to the park board and the city would spend up to the point we normally do and they could cover the other part. Mayor said it might be nice to do a first pitch next year at the first game and have the family be there and throw the first pitch. Kelly said he thinks it is a good idea. The board discussed the name as Ken Miller Baseball Field at Fox Hill East. Scott said he will let the family know the board agreed and the family will be very happy. Motion to name the baseball field after Ken Miller and add a plaque. Motion made by Deb and seconded by Amy. R New[Business:0 M PrizeWheelM-71im said a former employee about six years ago donated a prize wheel for the department to use. The person got another job at another park district and she asked if she could have the prize wheel back. Kelly said when you donate something, it is not yours to take back. Dan asked how much is it to buy one. Tim said he is not sure. Tim said it is just to set a precedence for the future if others donate things,we have to give them back. Dan said just give it to her. Dan said it is a little thing and he thinks they should give it to her. Mayor Golinski said this should not even be on the agenda for the night it is a waste of time. Laura said if staff makes the call, then an elected official questions it there could be a problem. The board discussed if the city should keep it or give the wheel back. The board agreed 3-2 to keep the wheel. 3 4thrbf3 uly[EelebrationR-Fim said the city played a big role in the 4th of July celebration this year and if the city did not it would not have happened for several reasons.Tim said the 4th went well, but it took a lot of his time. For next year, people would like it to happen the same way. Tim said there is a balance of$6,000 for next year so we are about$10,000 to $12,000 short. Tim said it might be nice to combine Hometown Days and July 4th for the community and it will be financially viable. Tim said it would be a break even no matter what happens. Dan asked if it would be 2 days instead of 4. Kelly said it could be a Friday, Saturday or Sunday around the 4th. Tim said these are all options to discuss. Tim said most people want the parade and fireworks on July 4th. Tim said if it is combined it would be July 3rd for an opening with a band begin all day on the 3rd if we want. Tim said it would be a carnival and band that would pay for fireworks. Saturday could still be a parade and pancake breakfast with beanbag tournaments, car shows and things all day. The board discussed different options.Tim said the band could be at night until 9p.m. with fireworks at 9:30 p.m. Fireworks would have to be moved, which has already been discussed. Kelly asked if the same type of fireworks can be done at Beecher. Tim said those are discussions that we will have to have. Scott said the company could look it over and see what is doable and what is not. Joel asked about the rides continuing after fireworks. Tim said that is something to discuss. Kelly said fireworks could be on the 3rd and then have the festival on the 4th. Tim said from a city standpoint, we won't be on the hook for thousands if we are rained out. Tim said sponsors would be better for one big event and Scott said the volunteers to. Ken asked about the 4th being in the middle of the week. The board discussed that all can be worked out. Tim said the staff is downsized and two events are becoming more difficult and just doing one it would be a better event for the community. Mayor Golinski said from the staff angle the city doesn't have the staff and the school district doesn't like Hometown Days then. Amy asked if we would still call it Hometown Days. The board discussed it. Dan asked if there is any downside to this. Tim said staff, park board, and city council discussed it so I can talk to the July 4th committee. Tim said people don't like change and sometimes that is hard. Tim said if the city is not involved the 4th of July won't happen. Tim said he wants to keep the 4th going for this community, but the direction the city is going it won't happen. Tim said combining these two events will make it happen. Amy said the city is going to either combine them or do one or the other. Deb said yes,the 4th of July won't pay for itself. Amy said from a staffing standpoint two events is difficult and she said she doesn't see any down side to combining and the board agreed. Kelly said some people don't like change and Dan said prepare for a push back. Mayor Golinski said he wants the fireworks on the 4th. This item will now go to city council. The board is in agreement to combine the two events into one. III Reports:0 M Director's3leportlN-Iaura said thank you and she enjoyed her last 7%years in the city. Bart said there will be an executive session regarding this tonight. Kelly thanked her for all her service. 4 Recreation[Reportrg-fim said the big news if the Athletic Coordinator position is filled by Tyler Nelson. Tim said town square has the digital board up and running. Dan said it is very impressive and well done. Kelly asked if the city is still working on getting the other sign for another location. Scott said he will reach out to him and look at it end of year. Tim said he will work on a policy for advertising on the board for birthdays or events and bring it to the board. Scott said people are going to start asking. Amy said it should be city stuff only. Scott said we can make a policy and discuss it another day. Laura said groups may want to advertise when they are having tryouts or sign up and they can donate something. The board asked about repairing the board if it was to be damaged. Scott said working with AT&T was not a good experience. Parks[Reportlg-Bcott said the Clark Park parking is moving along and he has met with paving companies this week and a trail section is going to be paved too. New sidewalks are a nice improvement. Scott said currently they are working on installing a new ball field and hopefully it will be up and operating by spring. On October 12th the sod will be laid for the new field and the light poles will be painted black down by Riverfront. If there are enough volunteers,we will tear out the concrete and put brick down with bricks that were donated by Home Depot at the ARC Building. Bart said that Oswego got a grant for a boat launch, which will promote wherever we decide to have our point. It is a metal sign with the same language along the Fox River. Apparently,the city was included in this one of the communities did the work on it. Laura said there are signs on the bridges that say water trail. Kelly said that he has some complaints about the concession stands at Bridge. He said he knows that the end of the season is coming, but can we do something about that. Tim said there is a $350 limit to buy food and drink and we are not supposed to go to the stores we are supposed to buy directly from them and we can't have stuff go bad. Kelly said that is what I figured it is end of the year and the city cannot sit on it all winter. Tim said as per contract we are not supposed to go and purchase things. Deb asked if there is something else that could be purchased at the stores to use. Tim said no just the Pepsi per contract. The fall goes through October and Tim said not much is made during softball so it becomes cost prohibitive. Mayor Golinski said the parking lot timers on lights at Bridge need adjusted. Scott said he will adjust them. Dan said about three weeks ago the Kelly Miller Circus came to Yorkville and he always is trying to find ways to make money for the city. Dan said there was a night that fell through and he spoke to the manager of the circus and it has been a great circus and it is affordable with clowns and animals etc. Dan said he found out the day before they were coming so Scott, Matt and Gary came with their families. Dan would like to consider the city bringing this 2 hour show to Yorkville. Amy said that she does not like the circus because of a personal belief on how they treat the animals. Dan said the United Center is very expensive and this would be a good thing for families it is not a cost to Yorkville try it this year. Dan 5 said other cities have done this all over Chicagoland in September. Dan said it is for the children. Dan asked the board to please consider this idea. Dan said it is neat to see elephants and zebras and watch them laugh and the happiness in the kids' faces. Dan said it will not require the city to anything. Dan said he will help out in making this happen. Suspend[Regular[Session UMeetinggor[ExecutiveSession:M Motion to go into executive session for personnel. Motion made by Deb Horaz seconded by Dan Lane at 7:42 p.m. Regular 3Aeeting[talled[tolbrder: Motion to call regular meeting to order made by Dan Lane and seconded by Deb Horaz. Regular meeting called to order at 7:58 p.m. AdditionalMusiness:0 None. Adjournment: There being no further business,the meeting was adjourned at 7:59 p.m. Motion was made by Deb Horaz and seconded by Amy Cesich. Minutes Respectfully Submitted by: Lisa Godwin Minute Taker 6 ,SAD Co. Reviewed By: Agenda Item Number i �Z �-n Legal ❑ Bills Review Finance EST. 1836 Engineer ❑ City Administrator ❑ Tracking Number "- Human Resources ❑ "$ �© Community Development ❑❑ Police ALE �► � Public Works ❑ Parks and Recreation ❑ Agenda Item Summary Memo Title: Bill List (Informational): August 22, 2013 Meeting and Date: Park Board—October 10, 2013 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Amy Simmons Finance Name Department Agenda Item Notes: DATE: 08/13/13 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 11:14:37 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 08/22/2013 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # PROJECT DUE DATE ITEM AMT ACTION ACTION GRAPHIX LTD 5152 08/06/13 01 BANNER 79-795-56-00-5606 00000000 08/22/13 82.12 PROGRAM SUPPLIES INVOICE TOTAL: 82.12 VENDOR TOTAL: 82.12 ARAMARK ARAMARK UNIFORM SERVICES 610-8127732 07/23/13 01 UNIFORMS 79-790-56-00-5600 00000000 08/22/13 38.28 WEARING APPAREL INVOICE TOTAL: 38.28 VENDOR TOTAL: 38.28 AREAREST AREA RESTROOM SOLUTIONS 1613-13 07/16/13 01 RIVERFRONT PARK PORT-O-LET 79-795-56-00-5620 00000000 08/22/13 102.00 OPERATING SUPPLIES INVOICE TOTAL: 102.00 1614 07/16/13 01 TOWN SQAURE PARK PORT-O-LET 79-795-56-00-5620 00000000 08/22/13 182.00 OPERATING SUPPLIES INVOICE TOTAL: 182.00 1615 07/16/13 01 BEECHER PARK PORT-O-LET 79-795-56-00-5620 00000000 08/22/13 102.00 OPERATING SUPPLIES INVOICE TOTAL: 102.00 1616 07/16/13 01 BRISTOL BAY PARK PORT-O-LET 79-795-56-00-5620 00000000 08/22/13 80.00 OPERATING SUPPLIES INVOICE TOTAL: 80.00 1617 07/16/13 01 BRISTOL BAY SCHOOL PORT-O-LET 79-795-56-00-5620 00000000 08/22/13 80.00 OPERATING SUPPLIES INVOICE TOTAL: 80.00 1618 07/16/13 01 VAN EMMON PARK PORT-O-LET 79-795-56-00-5620 00000000 08/22/13 60.90 OPERATING SUPPLIES INVOICE TOTAL: 60.90 DATE: 08/13/13 UNITED CITY OF YORKVILLE PAGE: 2 TIME: 11:14:38 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 08/22/2013 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # PROJECT DUE DATE ITEM AMT AREAREST AREA RESTROOM SOLUTIONS 1619 07/16/13 01 FOX HILL PARK WEST PORT-O-LET 79-795-56-00-5620 00000000 08/22/13 60.90 OPERATING SUPPLIES INVOICE TOTAL: 60.90 1620 07/16/13 01 FOX HILL PARK EAST PORT-O-LET 79-795-56-00-5620 00000000 08/22/13 60.90 OPERATING SUPPLIES INVOICE TOTAL: 60.90 1621 07/16/13 01 ROTARY PARK PORT-O-LET 79-795-56-00-5620 00000000 08/22/13 60.90 OPERATING SUPPLIES INVOICE TOTAL: 60.90 1622 07/16/13 01 GREEN'S PARK PORT-O-LET 79-795-56-00-5620 00000000 08/22/13 60.90 OPERATING SUPPLIES INVOICE TOTAL: 60.90 1623 07/16/13 01 RIEMENSCHNEIDER PARK PORT- 79-795-56-00-5620 00000000 08/22/13 60.90 OPERATING SUPPLIES 02 O-LET ** COMMENT ** 00000000 INVOICE TOTAL: 60.90 1624 07/16/13 01 RAINTREE VILLAGE PARK B PORT- 79-795-56-00-5620 00000000 08/22/13 80.00 OPERATING SUPPLIES 02 O-LET ** COMMENT ** 00000000 INVOICE TOTAL: 80.00 1625 07/16/13 01 CIRCLE CENTER SCHOOL PORT- 79-795-56-00-5620 00000000 08/22/13 60.90 OPERATING SUPPLIES 02 O-LET ** COMMENT ** 00000000 INVOICE TOTAL: 60.90 1626 07/16/13 01 KENNEDY PARK PORT-O-LET 79-795-56-00-5620 00000000 08/22/13 60.90 OPERATING SUPPLIES INVOICE TOTAL: 60.90 VENDOR TOTAL: 1, 113.20 DATE: 08/13/13 UNITED CITY OF YORKVILLE PAGE: 3 TIME: 11:14:38 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 08/22/2013 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # PROJECT DUE DATE ITEM AMT BEACON RAINBOW GROUP, LLC 0430054-IN 07/24/13 01 PITCH PLATES 79-790-56-00-5620 00000000 08/22/13 86.80 OPERATING SUPPLIES INVOICE TOTAL: 86.80 VENDOR TOTAL: 86.80 BSNSPORT BSN/PASSON'S/GSC/CONLIN SPORTS 95449252 07/23/13 01 SOFTBALLS, COLD PACKS 79-795-56-00-5606 00000000 08/22/13 228.74 PROGRAM SUPPLIES INVOICE TOTAL: 228.74 VENDOR TOTAL: 228.74 CHIGOBUL ROCLAB ATHLETIC INSTRUCTION, L IN002812 08/02/13 01 BASEBALL SUMMER CAMP FOR 4 79-795-54-00-5462 00000000 08/22/13 76.00 PROFESSIONAL SERVICES 02 STUDENTS ** COMMENT ** 00000000 INVOICE TOTAL: 76.00 VENDOR TOTAL: 76.00 COMED COMMONWEALTH EDISON 1718099052-0713 07/29/13 01 872 PRAIRIE CROSSING 79-795-54-00-5480 00000000 08/22/13 56.76 UTILITIES INVOICE TOTAL: 56.76 6819027011-0713 08/03/13 01 CONCESSION BUILDINGS 79-795-54-00-5480 00000000 08/22/13 522.51 UTILITIES INVOICE TOTAL: 522.51 VENDOR TOTAL: 579.27 EUCLIDBE EUCLID BEVERAGE 855387 08/12/13 01 ALCOHOL, CUPS 79-795-56-00-5602 00000000 08/22/13 13,995.00 HOMETOWN DAYS SUPPLIES INVOICE TOTAL: 13,995.00 VENDOR TOTAL: 13,995.00 DATE: 08/13/13 UNITED CITY OF YORKVILLE PAGE: 4 TIME: 11:14:38 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 08/22/2013 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # PROJECT DUE DATE ITEM AMT FERGUSOR ROBERT FERGUSON 072513 07/25/13 01 REFEREE 79-795-54-00-5462 00000000 08/22/13 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 FIRST FIRST PLACE RENTAL 239893-1 07/30/13 01 TRENCHER 79-790-54-00-5485 00000000 08/22/13 143.50 RENTAL & LEASE PURCHASE INVOICE TOTAL: 143.50 VENDOR TOTAL: 143.50 GAMETIME GAME TIME 822734 07/15/13 01 HIDING SPOT PARK PLAYGROUND 79-790-56-00-5640 00000000 08/22/13 134.09 REPAIR & MAINTENANCE 02 EQUIPMENT ** COMMENT ** 00000000 INVOICE TOTAL: 134.09 VENDOR TOTAL: 134.09 GROUND GROUND EFFECTS INC. 281565 07/25/13 01 QUARRY CORN FOR SIGN IN TOWN 79-790-56-00-5620 00000000 08/22/13 417.95 OPERATING SUPPLIES 02 SQAURE PARK ** COMMENT ** 00000000 INVOICE TOTAL: 417.95 281582 07/25/13 01 QUARRY CORN FOR SIGN IN 79-790-56-00-5620 00000000 08/22/13 693.40 OPERATING SUPPLIES 02 TOWN SQUARE PARK ** COMMENT ** 00000000 INVOICE TOTAL: 693.40 281713 07/26/13 01 QUARRY CORN FOR SIGN IN 79-790-56-00-5620 00000000 08/22/13 268.40 OPERATING SUPPLIES DATE: 08/13/13 UNITED CITY OF YORKVILLE PAGE: 5 TIME: 11:14:38 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 08/22/2013 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # PROJECT DUE DATE ITEM AMT GROUND GROUND EFFECTS INC. 281713 07/26/13 02 TOWN SQAURE PARK ** COMMENT ** 00000000 08/22/13 INVOICE TOTAL: 268.40 282107 07/31/13 01 LEDGESTONE FOR SIGN IN TOWN 79-790-56-00-5620 00000000 08/22/13 113.34 OPERATING SUPPLIES 02 SQUARE PARK ** COMMENT ** 00000000 INVOICE TOTAL: 113.34 282126 07/31/13 01 LEDGESTONE COP FOR SIGN 79-790-56-00-5620 00000000 08/22/13 56.67 OPERATING SUPPLIES 02 IN TOWN SQAURE PARK ** COMMENT ** 00000000 INVOICE TOTAL: 56.67 VENDOR TOTAL: 1,549.76 HAYENR RAYMOND HAYEN 072313 07/23/13 01 REFEREE 79-795-54-00-5462 00000000 08/22/13 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 072513 07/25/13 01 REFEREE 79-795-54-00-5462 00000000 08/22/13 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 080113 08/01/13 01 REFEREE 79-795-54-00-5462 00000000 08/22/13 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 080613 08/06/13 01 REFEREE 79-795-54-00-5462 00000000 08/22/13 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 420.00 HOLMANE EDDIE A. HOLMAN DATE: 08/13/13 UNITED CITY OF YORKVILLE PAGE: 6 TIME: 11:14:38 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 08/22/2013 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # PROJECT DUE DATE ITEM AMT HOLMANE EDDIE A. HOLMAN 080813 08/08/13 01 REFEREE 79-795-54-00-5462 00000000 08/22/13 140.00 PROFESSIONAL SERVICES INVOICE TOTAL: 140.00 VENDOR TOTAL: 140.00 HOMERIND HOMER INDUSTRIES 557753 07/24/13 01 PLAYGROUND MULCH 79-790-56-00-5640 00000000 08/22/13 1,280.00 REPAIR & MAINTENANCE INVOICE TOTAL: 1,280.00 557899 07/27/13 01 PLAYGROUND MULCH 79-790-56-00-5640 00000000 08/22/13 1,280.00 REPAIR & MAINTENANCE INVOICE TOTAL: 1,280.00 558027 07/31/13 01 PLAYGROUND MULCH 79-790-56-00-5640 00000000 08/22/13 1,280.00 REPAIR & MAINTENANCE INVOICE TOTAL: 1,280.00 VENDOR TOTAL: 3,840.00 ITHALJ JOHN ITHAL 080813 08/08/13 01 REFEREE 79-795-54-00-5462 00000000 08/22/13 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 KCRECORD KENDALL COUNTY RECORD 20102 04/25/13 01 SEASONAL EMPLOYMENT AD 79-790-54-00-5462 00000000 08/22/13 64.60 PROFESSIONAL SERVICES INVOICE TOTAL: 64.60 22590 06/13/13 01 BRISTOL BAY 65 TOWN MTG. 79-790-54-00-5466 00000000 08/22/13 8.40 LEGAL SERVICES DATE: 08/13/13 UNITED CITY OF YORKVILLE PAGE: 7 TIME: 11:14:38 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 08/22/2013 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # PROJECT DUE DATE ITEM AMT KCRECORD KENDALL COUNTY RECORD 22590 06/13/13 02 PUBLIC NOTICE ** COMMENT ** 00000000 08/22/13 INVOICE TOTAL: 8.40 VENDOR TOTAL: 73.00 KEITHD DENNIS KEITH 071813 07/18/13 01 REFEREE 79-795-54-00-5462 00000000 08/22/13 140.00 PROFESSIONAL SERVICES INVOICE TOTAL: 140.00 080113 08/01/13 01 REFEREE 79-795-54-00-5462 00000000 08/22/13 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 080613 08/06/13 01 REFEREE 79-795-54-00-5462 00000000 08/22/13 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 350.00 KENPRINT ANNETTE M. POWELL 19100-P 07/26/13 01 PARK BOARD AP CHECKS 79-790-56-00-5610 00000000 08/22/13 66.73 OFFICE SUPPLIES 02 PARK BOARD AP CHECKS 79-795-56-00-5610 00000000 66.72 OFFICE SUPPLIES INVOICE TOTAL: 133.45 VENDOR TOTAL: 133.45 LOGOSHIR THE IDEA PROS INC. 19543 07/27/13 01 T-SHIRTS 79-790-56-00-5600 00000000 08/22/13 317.12 WEARING APPAREL INVOICE TOTAL: 317.12 VENDOR TOTAL: 317.12 DATE: 08/13/13 UNITED CITY OF YORKVILLE PAGE: 8 TIME: 11:14:38 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 08/22/2013 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # PROJECT DUE DATE ITEM AMT MENLAND MENARDS - YORKVILLE 36817 07/18/13 01 MATERIALS FOR TOWN SQUARE SIGN 79-790-56-00-5620 00000000 08/22/13 5.13 OPERATING SUPPLIES INVOICE TOTAL: 5.13 37475-13 07/24/13 01 FOAM BRUSH 79-790-56-00-5620 00000000 08/22/13 0.94 OPERATING SUPPLIES INVOICE TOTAL: 0.94 37483 07/24/13 01 PVC CONDUIT 79-790-56-00-5620 00000000 08/22/13 5.57 OPERATING SUPPLIES INVOICE TOTAL: 5.57 37704 07/26/13 01 GARBAGE BAGS 79-790-56-00-5620 00000000 08/22/13 19.97 OPERATING SUPPLIES INVOICE TOTAL: 19.97 37720 07/26/13 01 CHARCOAL ALUM 79-790-56-00-5620 00000000 08/22/13 4.98 OPERATING SUPPLIES INVOICE TOTAL: 4.98 38021 07/29/13 01 POWER GRAB 79-790-56-00-5630 00000000 08/22/13 4.57 SMALL TOOLS & EQUIPMENT INVOICE TOTAL: 4.57 38169 07/30/13 01 RATCHETX 79-790-56-00-5620 00000000 08/22/13 20.99 OPERATING SUPPLIES INVOICE TOTAL: 20.99 38412 08/01/13 01 PAINT & SUPPLIES FOR BRISTOL 79-790-56-00-5640 00000000 08/22/13 52.34 REPAIR & MAINTENANCE 02 BAY SHED ** COMMENT ** 00000000 INVOICE TOTAL: 52.34 VENDOR TOTAL: 114.49 MORRICKB BRUCE MORRICK DATE: 08/13/13 UNITED CITY OF YORKVILLE PAGE: 9 TIME: 11:14:38 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 08/22/2013 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # PROJECT DUE DATE ITEM AMT MORRICKB BRUCE MORRICK 071813 07/18/13 01 REFEREE 79-795-54-00-5462 00000000 08/22/13 140.00 PROFESSIONAL SERVICES INVOICE TOTAL: 140.00 072513 07/25/13 01 REFEREE 79-795-54-00-5462 00000000 08/22/13 140.00 PROFESSIONAL SERVICES INVOICE TOTAL: 140.00 080813 08/08/13 01 REFEREE 79-795-54-00-5462 00000000 08/22/13 70.00 PROFESSIONAL SERVICES INVOICE TOTAL: 70.00 VENDOR TOTAL: 350.00 NANCO NANCO SALES COMPANY, INC. 7765 07/25/13 01 PAPER TOWEL 79-795-56-00-5607 00000000 08/22/13 28.87 CONCESSION SUPPLIES INVOICE TOTAL: 28.87 VENDOR TOTAL: 28.87 OLEARYM MARTIN J. O'LEARY 072313 07/23/13 01 REFEREE 79-795-54-00-5462 00000000 08/22/13 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 080613 08/06/13 01 REFEREE 79-795-54-00-5462 00000000 08/22/13 140.00 PROFESSIONAL SERVICES INVOICE TOTAL: 140.00 VENDOR TOTAL: 245.00 PESOLA PESOLA MEDIA GROUP 10358 07/15/13 01 1 YEAR HOSTING CHARGES - WEB 79-795-56-00-5606 00000000 08/22/13 720.00 PROGRAM SUPPLIES DATE: 08/13/13 UNITED CITY OF YORKVILLE PAGE: 10 TIME: 11:14:38 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 08/22/2013 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # PROJECT DUE DATE ITEM AMT PESOLA PESOLA MEDIA GROUP 10358 07/15/13 02 SITE DESIGN FOR RIBS ON THE ** COMMENT ** 00000000 08/22/13 03 RIVER ** COMMENT ** 00000000 INVOICE TOTAL: 720.00 VENDOR TOTAL: 720.00 PITNEYBO PITNEY BOWES INC 510444 07/22/13 01 RED INK CARTRIDGE 79-795-56-00-5610 00000000 08/22/13 124.78 OFFICE SUPPLIES INVOICE TOTAL: 124.78 VENDOR TOTAL: 124.78 PLAYWRLD PLAYWORLD PREFERRED 13675 07/17/13 01 CLEAR OVAL BUBBLE FOR ROTARY 79-790-56-00-5640 00000000 08/22/13 260.00 REPAIR & MAINTENANCE 02 PARK ** COMMENT ** 00000000 INVOICE TOTAL: 260.00 VENDOR TOTAL: 260.00 PRECSTON PRECISION STONE CO. 072913 07/29/13 01 STONE 79-790-56-00-5620 00000000 08/22/13 197.80 OPERATING SUPPLIES INVOICE TOTAL: 197.80 VENDOR TOTAL: 197.80 R0000246 NEW LIFE CHURCH 142908 08/05/13 01 TOWNS SQUARE DEPOSIT REFUND 79-000-24-00-2410 00000000 08/22/13 50.00 DEPOSITS PAYABLE INVOICE TOTAL: 50.00 VENDOR TOTAL: 50.00 R0001040 COBBLESTONE RESTAURANTS, INC. DATE: 08/13/13 UNITED CITY OF YORKVILLE PAGE: 11 TIME: 11:14:38 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 08/22/2013 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # PROJECT DUE DATE ITEM AMT R0001040 COBBLESTONE RESTAURANTS, INC. 080913-MUT 08/10/13 01 MUSIC UNDER THE STARS TICKETS 79-795-56-00-5606 00000000 08/22/13 46.25 PROGRAM SUPPLIES INVOICE TOTAL: 46.25 VENDOR TOTAL: 46.25 R0001224 JEWEL WACKER 142955 08/09/13 01 KID ROCK PROGRAM REFUND 79-795-54-00-5496 00000000 08/22/13 8.75 PROGRAM REFUNDS INVOICE TOTAL: 8.75 VENDOR TOTAL: 8.75 REINDERS REINDERS, INC. 1445471-00 07/18/13 01 REPLACE SPINDLE 79-790-56-00-5640 00000000 08/22/13 393.88 REPAIR & MAINTENANCE INVOICE TOTAL: 393.88 VENDOR TOTAL: 393.88 ROGGENBT TOBIN L. ROGGENBUCK 071613 07/16/13 01 REFEREE 79-795-54-00-5462 00000000 08/22/13 70.00 PROFESSIONAL SERVICES INVOICE TOTAL: 70.00 VENDOR TOTAL: 70.00 SCHNITZR RANDY J. SCHNITZ 071613 07/16/13 01 REFEREE 79-795-54-00-5462 00000000 08/22/13 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 VENDOR TOTAL: 105.00 SKYHAWKS SKYHAWKS SPORTS ACADEMY, INC DATE: 08/13/13 UNITED CITY OF YORKVILLE PAGE: 12 TIME: 11:14:38 DETAIL BOARD REPORT ID: AP441000.WOW INVOICES DUE ON/BEFORE 08/22/2013 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # PROJECT DUE DATE ITEM AMT SKYHAWKS SKYHAWKS SPORTS ACADEMY, INC 2740320677 07/25/13 01 BASKETBALL INSTRUCTION 79-795-54-00-5462 00000000 08/22/13 1,999.20 PROFESSIONAL SERVICES INVOICE TOTAL: 1,999.20 2740321827 08/06/13 01 TENNIS INSTRUCTION 79-795-54-00-5462 00000000 08/22/13 1,851.20 PROFESSIONAL SERVICES INVOICE TOTAL: 1,851.20 VENDOR TOTAL: 3,850.40 SPRTFLD SPORTSFIELDS, INC. 213621 07/23/13 01 CLAY 79-790-56-00-5620 00000000 08/22/13 646.95 OPERATING SUPPLIES INVOICE TOTAL: 646.95 VENDOR TOTAL: 646.95 WALMART WALMART COMMUNITY 071613-PR 07/16/13 01 BUNS, WATER, POP, WATER 79-795-56-00-5607 00000000 08/22/13 56.44 CONCESSION SUPPLIES 02 SAFETY TOWN SUPPLIES 79-795-56-00-5606 00000000 82.22 PROGRAM SUPPLIES 03 GRADUATION SUPPLIES 79-795-56-00-5606 00000000 67.64 PROGRAM SUPPLIES INVOICE TOTAL: 206.30 VENDOR TOTAL: 206.30 WOZNYR RONALD V. WOZNY 071613 07/16/13 01 REFEREE 79-795-54-00-5462 00000000 08/22/13 105.00 PROFESSIONAL SERVICES INVOICE TOTAL: 105.00 071813 07/18/13 01 REFEREE 79-795-54-00-5462 00000000 08/22/13 140.00 PROFESSIONAL SERVICES INVOICE TOTAL: 140.00 VENDOR TOTAL: 245.00 TOTAL ALL INVOICES: 31, 173.80 ,SAD Co. Reviewed By: Agenda Item Number i �Z �-n Legal ❑ Bills Review Finance EST. 1836 Engineer ❑ City Administrator ❑ Tracking Number "- Human Resources ❑ "$ �© Community Development ❑❑ Police ALE �► � Public Works ❑ Parks and Recreation ❑ Agenda Item Summary Memo Title: Bill List (Informational): October 10, 2013 Meeting and Date: Park Board—October 10, 2013 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Amy Simmons Finance Name Department Agenda Item Notes: DATE : 10 / 02 / 13 UNITED CITY OF YORKVILLE PAGE : 1 TIME : 14 : 51 : 54 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 10 / 10 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 210126 ALLIHAND ALLIED HAND DRYER 147522 09 / 23 / 13 01 LEAVING REC CENTER - CHANGING 79 - 795 - 54 - 00 - 5495 189078 02 TABLE * * COMMENT * * INVOICE TOTAL : 189 . 78 CHECK TOTAL : 189 . 78 210127 ALLSTAR ALL STAR SPORTS INSTRUCTION 135192 09 / 03 / 13 01 SUMMER SESSION II SPORTS 79 - 795 - 54 - 00 - 5462 222 . 00 02 INSTRUCTION * * COMMENT * * INVOICE TOTAL : 222 . 00 136225 09 / 26 / 13 01 FALL SESSION 1 SPORTS 79 - 795 - 54 - 00 - 5462 663 . 00 02 INSTRUCTION * * COMMENT * * INVOICE TOTAL : 663 . 00 CHECK TOTAL : 885 . 00 210128 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC 0478028 - IN 09 / 06 / 13 01 PHOTOCELL 79 - 790 - 56 - 00 - 5640 24 . 66 INVOICE TOTAL : 24 . 66 CHECK TOTAL : 24 . 66 210129 ARAMARK ARAMARK UNIFORM SERVICES 610 - 8200896 09 / 17 / 13 01 UNIFORMS 79 - 790 - 56 - 00 - 5600 38 . 28 INVOICE TOTAL : 38 . 28 610 - 8210047 09 / 24 / 13 01 UNIFORMS 79 - 790 - 56 - 00 - 5600 38 . 28 INVOICE TOTAL : 38 . 28 CHECK TOTAL : 76 . 56 01- 110 ADMINISTRATION 12- 112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01- 120 FINANCE 15- 155 MOTOR FUELTAX ( MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11- 111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE : 10 / 02 / 13 UNITED CITY OF YORKVILLE PAGE : 2 TIME : 14 : 51 : 54 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 10 / 10 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 210130 BELSON BELSON OUTDOORS , INC . 108976 09 / 10 / 13 01 2 CEDAR TABLES 79 - 790 - 56 - 00 - 5620 1 , 696 . 00 INVOICE TOTAL : 1 , 696 . 00 CHECK TOTAL : 1 , 696 . 00 210131 CHDJOHAN CHAD JOHANSEN GOLF ACADEMY 1300 08 / 24 / 13 01 SUMMER GOLF CAMPS 79 - 795 - 54 - 00 - 5462 600 . 00 INVOICE TOTAL : 600 . 00 CHECK TOTAL : 600 . 00 210132 COMED COMMONWEALTH EDISON 1613010022 - 0913 09 / 16 / 13 01 BALLFIELDS 79 - 795 - 54 - 00 - 5480 415 . 27 INVOICE TOTAL : 415 . 27 CHECK TOTAL : 415 . 27 210133 EVANST TIM EVANS 100113 10 / 01 / 13 01 SEPTEMBER 2013 MOBILE EMAIL 79 - 795 - 54 - 00 - 5440 45 . 00 02 REIMBURSEMENT * * COMMENT * * INVOICE TOTAL : 45 . 00 CHECK TOTAL : 45 . 00 210134 GENOPIZZ GENOA PIZZA HTD2013 09 / 30 / 13 01 HTD FOOD COUPON REIMBURSEMENT 79 - 795 - 56 - 00 - 5602 12 . 00 INVOICE TOTAL : 12 . 00 CHECK TOTAL : 12 . 00 210135 GROUND GROUND EFFECTS INC . 01- 110 ADMINISTRATION 12- 112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01- 120 FINANCE 15- 155 MOTOR FUEL TAX ( MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11- 111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE : 10 / 02 / 13 UNITED CITY OF YORKVILLE PAGE : 3 TIME : 14 : 51 : 54 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 10 / 10 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 210135 GROUND GROUND EFFECTS INC . 285200 09 / 11 / 13 01 MULCH 79 - 790 - 56 - 00 - 5620 27 . 00 INVOICE TOTAL : 27 . 00 CHECK TOTAL : 27 . 00 210136 HAAKEL LAURA SCHRAW 100113 10 / 01 / 13 01 MOBILE EMAIL REIMBURSMENT 79 - 795 - 54 - 00 - 5440 20 . 25 02 THROUGH 09 / 27 / 13 * * COMMENT * * 03 MOBILE EMAIL REIMBURSEMENT 79 - 790 - 54 - 00 - 5440 20 . 25 04 THROUGH 09 / 27 / 13 * * COMMENT * * INVOICE TOTAL : 40050 CHECK TOTAL : 40 . 50 210137 HAYENR RAYMOND HAYEN 091713 09 / 17 / 13 01 REFEREE 79 - 795 - 54 - 00 - 5462 140 . 00 INVOICE TOTAL : 140 . 00 CHECK TOTAL : 140 . 00 210138 HOULEA ANTHONY HOULE 100113 10 / 01 / 13 01 SEPTEMBER 2013 MOBILE EMAIL 79 - 790 - 54 - 00 - 5440 45 . 00 02 REIMBURSEMENT * * COMMENT * * INVOICE TOTAL : 45 . 00 CHECK TOTAL : 45 . 00 210139 JIMSTRCK JAMES GRIBBLE 147709 08 / 30 / 13 01 TRUCK INSPECTION 79 - 790 - 54 - 00 - 5495 26 . 00 INVOICE TOTAL : 26 . 00 CHECK TOTAL : 26 . 00 01- 110 ADMINISTRATION 12- 112 SUNFLOWER SSA 42-420 DEBTSERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15- 155 MOTOR FUELTAX ( MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11- 111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE : 10 / 02 / 13 UNITED CITY OF YORKVILLE PAGE : 4 TIME : 14 : 51 : 54 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 10 / 10 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 210140 KEITHD DENNIS KEITH 092413 09 / 24 / 13 01 REFEREE 79 - 795 - 54 - 00 - 5462 70 . 00 INVOICE TOTAL : 70 . 00 CHECK TOTAL : 70 . 00 210141 KELLYINF KELLY INFLATABLES HUTS2013 - DEP 09 / 30 / 13 01 DEPOSIT FOR HOLIDAY UNDER THE 79 - 795 - 56 - 00 - 5606 300 . 00 02 STARS ICE RINK * * COMMENT * * INVOICE TOTAL : 300 . 00 CHECK TOTAL : 300 . 00 210142 MENLAND MENARDS - YORKVILLE 42972 09 / 09 / 13 01 WRENCH PENETRANT 79 - 790 - 56 - 00 - 5620 8 . 94 INVOICE TOTAL : 8 . 94 42979 09 / 09 / 13 01 BUG SPRAY 79 - 790 - 56 - 00 - 5620 17 . 82 INVOICE TOTAL : 17 . 82 43124 09 / 10 / 13 01 METAL CUTTING WHEEL , BUG SPRAY 79 - 790 - 56 - 00 - 5620 19 . 93 INVOICE TOTAL : 19 . 93 43246 09 / 11 / 13 01 MURIATIC ACID , BRUSH , GOOF OFF 79 - 790 - 56 - 00 - 5620 11 . 33 INVOICE TOTAL : 11 . 33 43277 09 / 11 / 13 01 DROP CLOTH 79 - 790 - 56 - 00 - 5620 3 . 82 INVOICE TOTAL : 3 . 82 43376 09 / 12 / 13 01 WATER , ANTIFREEZE 79 - 790 - 56 - 00 - 5640 22 . 74 INVOICE TOTAL : 22 . 74 43834 09 / 16 / 13 01 CARPENTERS APRON , NAILS 79 - 790 - 56 - 00 - 5620 29 . 94 INVOICE TOTAL : 29 . 94 01- 110 ADMINISTRATION 12- 112 SUNFLOWERSSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01- 120 FINANCE 15- 155 MOTOR FUELTAX ( MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11- 111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE : 10 / 02 / 13 UNITED CITY OF YORKVILLE PAGE : 5 TIME : 14 : 51 : 54 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 10 / 10 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 210142 MENLAND MENARDS - YORKVILLE 43855 09 / 16 / 13 01 REEL WITH LINE 79 - 790 - 56 - 00 - 5620 7 . 98 INVOICE TOTAL : 7 . 98 44084 09 / 18 / 13 01 UTILITY KNIFE 79 - 790 - 56 - 00 - 5620 9 . 98 INVOICE TOTAL : 9 . 98 44777 09 / 24 / 13 01 MARKING WHITE 79 - 790 - 56 - 00 - 5620 19 . 88 INVOICE TOTAL : 19 . 88 CHECK TOTAL : 152 . 36 210143 MERRIMAK KRISTEN MERRIMAN 091713 09 / 17 / 13 01 REFEREE 79 - 795 - 54 - 00 - 5462 70 . 00 INVOICE TOTAL : 70 . 00 091913 09 / 19 / 13 01 REFEREE 79 - 795 - 54 - 00 - 5462 70 . 00 INVOICE TOTAL : 70 . 00 092413 09 / 24 / 13 01 REFEREE 79 - 795 - 54 - 00 - 5462 70 . 00 INVOICE TOTAL : 70 . 00 CHECK TOTAL : 210 . 00 210144 MORRICKB BRUCE MORRICK 091913 09 / 19 / 13 01 REFEREE 79 - 795 - 54 - 00 - 5462 140 . 00 INVOICE TOTAL : 140 . 00 CHECK TOTAL : 140 . 00 210145 OLEARYC CYNTHIA O ' LEARY YORK FALL SOFTBALL 1 09 / 13 / 13 01 ASSIGNING FEE PER OFFICIAL PER 79 - 795 - 54 - 00 - 5462 425 . 00 01- 110 ADMINISTRATION 12- 112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01- 120 FINANCE 15- 155 MOTOR FUELTAX ( MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11- 111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE : 10 / 02 / 13 UNITED CITY OF YORKVILLE PAGE : 6 TIME : 14 : 51 : 54 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 10 / 10 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 210145 OLEARYC CYNTHIA 0 ` LEARY YORK FALL SOFTBALL 1 09 / 13 / 13 02 GAME * * COMMENT * * INVOICE TOTAL : 425 . 00 CHECK TOTAL : 425 . 00 210146 PARKREAT PARKREATION 4339 09 / 18 / 13 01 SPEEDWAY TROLLEY 79 - 790 - 56 - 00 - 5640 544 . 00 INVOICE TOTAL : 544 . 00 CHECK TOTAL : 544 . 00 210147 R0001255 ASHLEY WALT 143202 09 / 23 / 13 01 TOWN SQUARE PARK RESERVATION 79 - 000 - 24 - 00 - 2410 100 . 00 02 CHANGE REFUND * * COMMENT * * INVOICE TOTAL : 100 . 00 CHECK TOTAL : 100 . 00 210148 REINDERS REINDERS , INC . 1454285 - 00 09 / 09 / 13 01 V - BELT 79 - 790 - 56 - 00 - 5620 124 . 95 INVOICE TOTAL : 124 . 95 1455118 - 00 09 / 13 / 13 01 V BELT 79 - 790 - 56 - 00 - 5640 40 . 73 INVOICE TOTAL : 40 . 73 1455169 - 00 09 / 13 / 13 01 PULLEY 79 - 790 - 56 - 00 - 5640 40 . 88 INVOICE TOTAL : 40 . 88 CHECK TOTAL : 206 . 56 210149 ROSBOROS SHAY REMUS 01- 110 ADMINISTRATION 12- 112 SUNFLOWER SSA 42-420 DEBTSERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15- 155 MOTOR FUEL TAX ( MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE : 10 / 02 / 13 UNITED CITY OF YORKVILLE PAGE : 7 TIME : 14 : 51 : 54 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 10 / 10 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 210149 ROSBOROS SHAY REMUS 100113 10 / 01 / 13 01 SEPTEMBER 2013 MOBILE EMAIL 79 - 795 - 54 - 00 - 5440 45 . 00 02 REIMBURSEMENT * * COMMENT * * INVOICE TOTAL : 45 . 00 CHECK TOTAL : 45 . 00 210150 RUSITYORK RUSH - COPLEY HEALTHCARE 9318 - PR 08 / 16 / 13 01 DRUG SCREENINGS 79 - 790 - 54 - 00 - 5462 50 . 00 INVOICE TOTAL : 50 . 00 CHECK TOTAL : 50 . 00 210151 SCHNITZR RANDY J . SCHNITZ 092413 09 / 24 / 13 01 REFEREE 79 - 795 - 54 - 00 - 5462 70 . 00 INVOICE TOTAL : 70 . 00 CHECK TOTAL : 70 . 00 210152 SKYHAWKS SKYHAWKS SPORTS ACADEMY , INC 2740324820 09 / 05 / 13 01 JULY SPORTS INSTRUCTION 79 - 795 - 54 - 00 - 5462 404 . 60 INVOICE TOTAL : 404 . 60 CHECK TOTAL : 404 . 60 210153 SLEEZERS SLEEZER , SCOTT 100113 10 / 01 / 13 01 SEPTEMBER 2013 MOBILE EMAIL 79 - 790 - 54 - 00 - 5440 45 . 00 02 REIMBURSEMENT * * COMMENT * * INVOICE TOTAL : 45 . 00 CHECK TOTAL : 45 . 00 01-110 ADMINISTRATION 12- 112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01- 120 FINANCE 15- 155 MOTOR FUELTAX ( MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11- 111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE : 10 / 02 / 13 UNITED CITY OF YORKVILLE PAGE : 8 TIME : 14 : 51 : 54 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 10 / 10 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 210154 TRUEPITC TRUE PITCH , INC . 46089 09 / 13 / 13 01 TURF 79 - 795 - 56 - 00 - 5606 3 , 686 . 73 INVOICE TOTAL : 3 , 686 . 73 CHECK TOTAL : 3 , 686 . 73 210155 WALMART WALMART COMMUNITY 002229 09 / 04 / 13 01 CANNED AIR 79 - 795 - 56 - 00 - 5610 23 . 91 02 PRESCHOOL SNACK AND CRAFT 79 - 795 - 56 - 00 - 5606 144 . 75 03 SUPPLIES * * COMMENT * * INVOICE TOTAL : 168 . 66 CHECK TOTAL : 168 . 66 210156 WOJTKIED DENISE WOJTKIEWICZ 081913 08 / 19 / 13 01 REFEREE 79 - 795 - 54 - 00 - 5462 140 . 00 INVOICE TOTAL : 140 . 00 091713 09 / 17 / 13 01 REFEREE 79 - 795 - 54 - 00 - 5462 70 . 00 INVOICE TOTAL : 70 . 00 CHECK TOTAL : 210 . 00 210157 YORKACE YORKVILLE ACE & RADIO SHACK 150097 09 / 17 / 13 01 PROPANE REFILL 79 - 790 - 56 - 00 - 5620 19099 INVOICE TOTAL : 19 . 99 CHECK TOTAL : 19 . 99 TOTAL AMOUNT PAID : 11 , 070 . 67 01- 110 ADMINISTRATION 12- 112 SUNFLOWERSSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15- 155 MOTOR FUELTAX ( MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01- 640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11- 111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS YORKVILLE PARKS & RECREATION PAYROLL SUMMARY September 27 , 2013 REGULAR OVERTIME TOTAL IMRF FICA TOTALS PARKS 16 , 234016 - 167234616 17733 . 79 11191 . 84 19 , 159679 RECREATION 107465 . 35 - 10746535 17019011 76136 127245082 TOTALS $ 261699 . 51 $ - $ 267699 . 51 $ 21752090 $ 17953 . 20 $ 31 , 405061 TOTAL PAYROLL : $ 31 , 405 . 61 YORKVILLE PARK BOARD BILL LIST SUMMARY Thursday, October 10 , 2013 PA YROLL DATE BI -WEEKLY 9/27/2013 $ 31 , 405 . 61 TOTAL PAYROLL $315405 . 61 ACCOUNTS PA YABLE MAUNUAL CHECK #210125 - DRS SKINNERS AMUSEMENTS - CARNIVAL FEE 9/23/2013 $ 2 , 617 . 00 BILL LIST 10/ 10/2013 $ 11 , 070067 TOTAL BILLS PAID $ 113070 . 67 CITY BILL LIST GUARDIAN - OCTOBER DENTAL INS . - PARKS 10/8/2013 $ 552 . 00 GUARDIAN - OCTOBER DENTAL INS . - RECREATION 10/8/2013 $255 . 54 GUARDIAN- OCTOBER LIFE INS .- PARKS 10/8/2013 $ 71015 GUARDIAN- OCTOBER LIFE INS .- RECREATION 10/8/2013 $45 . 03 EYEMED - OCTOBER VISION INS . - PARKS 10/8/2013 $ 83047 EYEMED - OCTOBER VISION INS . - RECREATION 10/8/2013 $42 . 27 VISA - SEPTEMBER INTERNET - PARKS 10/8/2013 $ 85 . 49 VISA - SEPTEMBER INTERNET - RECREATION 10/8/2013 $ 85449 VISA - HITCH PINS FOR POWER RAKE 10/8/2013 $ 27096 VISA - PRESCHOOL CRAFT & SNACK SUPPLIES 10/8/2013 $ 102 . 65 VISA - RECEIPT BOOKS 10/8/2013 $ 161402 TOTAL BILLS PAID 13512 . 07 TOTAL DISBURSEMENTS $43 , 988 . 35 ,SAD Co. Reviewed By: Agenda Item Number i d01% Legal ❑ OB#1 Finance ❑ EST. 1836 Engineer ❑ City Administrator ❑ Tracking Number "- Human Resources ❑ "$ �© Community Development ❑❑ Police ALE �► � Public Works ❑ Parks and Recreation 0 Agenda Item Summary Memo Title: Hometown Days Report Meeting and Date: Park Board—October 10, 2013 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Tim Evans Recreation Name Department Agenda Item Notes: Memorandum EST. -,l Leas To: City Council From: Tim Evans, Superintendent of Recreation CC: Bart Olson, City Administrator o Ty 2© Lisa Pickering, Deputy Clerk vt Date: October 8, 2103 ALE �� Subject: Hometown Days and 4th of July Report Summary Review of the Hometown Days budget performance and discussion of merging the event with 4th of July festivities. Background The annual July 4th celebration and Hometown Days Festival are Yorkville traditions that have brought families and friends together to celebrate Independence Day and the end of summer for decades. For the past 8 years the Parks and Recreation Department has been responsible for the annual United City of Yorkville Hometown Days Festival. For 57 years the Bristol Kendall Fire Department was responsible for the 4th of July Celebration. However, in 2012 the Fire Department decided they would no longer be able to oversee the 4th of July event event. With the help of numerous Yorkville citizens and organizations, as well as with the city allowing staff to volunteer their time, cover the event insurance and provide numerous pieces of equipment, the 4th of July celebration was able to continue as usual for a successful 58th year. Financial reports for both events are as follows: Hometown Days Report Summary 2013 Income Posted $90,432.00 Expense Posted $90,910.07 Total Profit ($478.07) Summary 2012 Income Posted $119,234.70 Expense Posted $ 92,191.00 Total Profit $ 27,043.70 July 4th Report Summary 2013 Income Posted $ 12,072.81 Expense Posted $ 5,765.02 Total Profit $ 6,307.79 In comparing the 2012 vs. the 2013 Hometown Days report, the event went from a profit of$27,043 in 2012 to a loss of$478 in 2013. The reason for the loss in 2013 was the festival being completely rained out on Friday evening. On Saturday morning and Sunday morning we had to partially shut down due to rain and lightning. The 4th of July report for revenue and expense is a one year report only due to the fact this was the first year that the city oversaw the event and we do not have a comparison to go by. At this time the report shows a $6,307.79 surplus. However,the Fire Department paid $10,921.61 of the $13,000 fireworks fee this year. The Fire Department has not committed any funds towards the 2014 celebration. In addition,New Life church did pay and provide staff for the free family activities area this year. While they have agreed to do this again next year, we must be aware of the fact that if they ever decide not to provide this service, it would be an additional $2,00044,000 expense. Overall, we are looking at having to find$10,000 to $12,000 in new revenue for the 2014 4th of July celebration. Recommendation For these two outstanding Yorkville traditions to continue for future generations,and be financially viable, it is staff recommendation to combine the two events and host both events on July 3 & 4 in the future. The reasoning for this recommendation is as follows: 1.) The 4th of July committee needs to have the city's involvement at a high level for the celebration to continue in the future. The city provides the insurance,police, signs,port- a-lets, park and rec. staff and overall guidance to the committee. It would be very difficult for the 4th of July to continue without the city's involvement. 2.) From a city staff perspective, it would save money by reducing staff hours spent (one festival instead of two). The majority of the staff hours saved would be within the Police Department and Parks and Recreation Department. 3.) We would avoid conflicts with school district events (football games). 4.) Because of the large financial commitment it takes to host both of these events, it would lessen the potential for a negative financial impact on the city budget. ,SAD Co. Reviewed By: Agenda Item Number i d01% Legal ❑ NB #1 Finance ❑ EST. 1836 Engineer ❑ City Administrator ❑ Tracking Number "- Human Resources ❑ "$ �© Community Development ❑❑ Police ALE �► � Public Works ❑ Parks and Recreation 0 Agenda Item Summary Memo Title: Farmer's Market Ideas Meeting and Date: Park Board—October 10, 2013 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Tim Evans Recreation Name Department Agenda Item Notes: Memorandum YORK ILLE To: Yorkville Park Board From: Tim Evans, Superintendent of Recreation CC: Bart Olson, City Administrator ,,�,� Uq Date: October 10, 2013 pARr!g & RECREATMN Subject: Farmer's Market Ideas Summary Review of ways to expand and improve the Farmer's Market. Background The Yorkville Parks and Recreation Department Farmer's Market was established to provide opportunities to local farmers and"Mom and Pop"type vendors at a park location, at an inexpensive cost, to showcase and sell their"farm"type items and products. The program was designed to be a self sufficient, inexpensive program with as little staff involvement as possible. Over the years, the number and vendors has fluctuated, and we've seen a regional expansion of Farmer's Markets. The City's Economic Development Committee had discussed our Farmer's Market as a way to drive downtown pedestrian traffic at a meeting this summer, and requested that the Park Board look at ways to improve the Farmer's Market. Staff is in the process of doing a comprehensive review of best practices and ideas for Farmer's Markets. We are doing this by reaching out to other local city/park districts that also run farmer's markets. At time of packet creation, staff has been able to reach out the Oswegoland Park District to see how they run their Country Market program. In speaking with the Oswegoland Park District we found out the following: Yearly cost to vendors: Yorkville: $40 for the season Oswego: $150 for the season Yearly cost to staff: Yorkville: Minimal staff time.No staff present at the park the day of event. Oswego: Dedicated full-time staff member assigned to the Farmer's Market. Part- time staff present at their location the day of. Advertising: Yorkville: Minimal - Press Releases, catalog, banners. Oswego: Significant- Press Releases, catalog, banners, facebook page, and etc.. While this is just one comparison, it should be expected that to improve this program we are going to have to look at a significant increase in expenses, either through marketing or addition of full-time and/or part-time staff. We will continue to investigate other farmer's markets in the area. We will verbally present any new information we have for this Park Board meeting, and we would expect to have much more information by the next Park Board meeting. Recommendation Staff is seeking feedback on ways to improve the Farmer's Market. As ideas are discussed,we can study how they are funded in other towns and whether we can do the same within our existing and future program budgets. ,SAD Co. Reviewed By: Agenda Item Number i 0 0 Legal ❑ NB#2 Finance ❑ EST. 1836 Engineer ❑ City Administrator ❑ Tracking Number "- Human Resources ❑ "$ �© Community Development ❑❑ Police ALE �► � Public Works ❑ Parks and Recreation 0 Agenda Item Summary Memo Title: Park Rental Waiver Request— Sense of Samadhi Meeting and Date: Park Board—October 10, 2013 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Tim Evans Recreation Name Department Agenda Item Notes: Memorandum YORK ILLE To: Yorkville Park Board From: Tim Evans, Superintendent of Recreation CC: Bart Olson, City Administrator ,,�,� Uq Date: October 10, 2013 pARr!g & RECREATMN Subject: Town Square Rental Waiver Request Summary A local Yorkville business, Sense of Samadhi Yoga is requesting that the park rental fee be waived for their event on October 14, 2013, from 9am to 10 am, at Town Square Park. The rental fee is $25,which has not been paid. A $100 security deposit has been paid to reserve Town Square. Background Tairi Kearns of Sense of Samadhi Yoga is partnering with the "I Speak for the Trees" organization (ispeakforthetrees.org) to provide a one hour yoga event in which all donations will be given to the "I Speak for the Trees" group. Attendees of the event can participate for free, however donations will be collected.. As stated in their application,they are expecting around 30 people to attend and participate in the event. Sense of Samadhi Yoga last held an event on July 27, 2013 at Riverfront Park. It was a festival/healing market. They paid the festival fee of$1300. Fees were not waived for this festival as they are a local for profit business and the festival was to promote their business. Recommendation Staff recommendation is to not waive the fee because a business is renting the park, not the "I Speak for the Trees" organization. The Sense of Samadhi Yoga will be able to promote their business and wares to those attending the event, in addition to collecting the donations for the "I Speak for the Trees" organization. STANDARD APPLICATION FOR PARK AND PARK AMENITY RESERVATION UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT Reservation requests shall be approved beginning on the following dates: Spring Season (March — May) February 15 Summer Season (June — August) April 15 Fall Season (September — November) July 15 Please indicate type of Group requesting use by circling the appropriate category: Category A Government and non-profit organization which are located within the United City of Yorkville. Category B Private groups and individuals which are comprised of predominately (at least 80%) United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental and non-profit organizations which are located outside the United City of Yorkville boundaries. Category E Private groups and individuals who do not fall into the predominately resident classification (Category B). Category F Business or corporations which are located outside of the United City of Yorkville boundaries. Group or Individual Name: ;M , d� c/ Contact Person: Ch.� (� S Address: X11\UU� Usll� JIC1� Home Phon Work Phone: Email' LOCATION REQUESTED: �YjWo� DATE(s) / TIME(s) REQUESTED: QA , \at l (2)O11 �(D c, , PURPOSEb`� c�SX`Cx�OG��Ao�J- CCU-S`� —dU- (�C`A�Sy���� �6 �D "� �PJI.�a. StUr '�R_�(Q� Special Use requests (concessions, water, electrical, other). Expected attendance or visitors to your event. '�.� (Please note: Public Safety may require additional Police present pending the type of event and attendance. This may result in an additional fee assessed to the group for this service). Will you be selling any products, food, or miscellaneous items? Yes (please explain): No Security deposits will be forfeited if the park, shelter or gazebo is not restored to the original state, all litter removed, OR if damage occurs as a result of misuse or abuse to the United City of Yorkville Park and Recreation equipment or property. Please dispose of all trash and recyclables in the proper containers. Inspections will be completed following your event by a United City of Yorkville Park and Recreation Department Staff. Individuals may be assessed additional charges for extending times past the scheduled reservation. I have read and agree to follow and abide to the rules and regulations set forth by the United City of Yorkville{{. Signed Date: In order complete the request, the following documents must be forwarded to the Recreation Department: (Groups or Organizations) - A certificate of insurance co-naming the United City of Yorkville as an additional insured, Assumption of liability, and Waiver of subrogation. OFFICIAL USE Addition information requested Reservation Amount Deposit amount ($100) 0 Q A 6 �U Date of Request Date Received Staff initials Approved / Denied Refund Requested Location Assigned Concession Stand, Merchant License Applications Needed: Yes / No Health Department Permit Needed: Yes / No 14 Yoga Under The Trees join us in Town Center Park J441% �) 4W y +.► on COLUMBUS DAY. ` _ 1 9 AM : YOGA .0 Ilk i► �� �, Celebrating the Exploration r of Life and Self! Bring: Your mat and your kids Donation class - Simply make a donation of any amount to attend. All donations go to r I speak for the trees: www. ispeakforthetrees. org www.ispeakforthetrees . org is a community effort to replenish the trees that were cut clown in Yorkville. I600 trees were cut Clown without plans to replace them. Your donation goes toward the purchase of trees . lq C►T . Reviewed By: ? Q g Agenda Item Number Finance ■ NB #3 EST. __ 1836 Engineer ❑ "� City Administrator ■ ''� 4 ®1 �' Human Resources ❑ Tracking Number Community Development ❑ Police F-1 Public Works Parks and Recreation ■ Agenda Item Summary Memo Title: FY 14 Budget Amendment for Cannonball Ridge Park Meeting and Date: park Board—October 10, 2013 Synopsis: See attached memo. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Super-majority(City Council); Majority(Park Board) Council Action Requested: Approval Submitted by: Bart Olson Administration Name Department Agenda Item Notes: Memorandum LI To: Park Board EST — isss From: Bart Olson, City Administrator CC: Date: October 4, 2013 Subject: FY 14 Budget Amendment for Cannonball Ridge Park LLE�% Summary Approval of a FY 14 budget amendment to the land-cash fund to authorize the purchase of a baseball field backstop fence and minor concrete work for the Cannonball Ridge Park. Background A few years ago, the City took cash from a couple different developers throughout town in exchange for some development obligations. Because of the City's efforts to save money in completing these obligations (i.e. Raintree Village, Bristol Bay), the ended up with about $50,000 in uncommitted funds from these projects. This is reflected in an already-approved transfer from the Vehicle and Equipment Fund to the Land-Cash fund in FY 14. At the time of budget approval, we figured this money would just be transferred into Land-Cash and used at some point in the future. During the City-controlled, privately-funded completion of infrastructure in the Kendall Marketplace subdivision, the City was able to roll the cost of seeding and grading of a baseball infield into the total cost of improving the Cannonball Ridge Park on the Kendall Marketplace property. Thus, we have already completed a large open grass area(outfield) and dirt infield. In order to make the open area functional as a programmable baseball field, we would need to spend $18,000 for fencing and $4,000 for some concrete work. The fencing job would be quoted out, and the concrete work would be completed in-house. Because the City was still int eh process of figuring out the schedule and scope of the Cannonball Ridge Park improvements at time of FY 14 budget approval, we could not have anticipated that a baseball field could be added to the park in FY 14. Since we've made significant progress on the grading and seeding, we are now asking for approval to add a$22,000 expense line-item in the Parks Land-Cash fund for Cannonball Ridge Park. If approved by Park Board and City Council in October, the field could be available for Spring 2014 baseball games. Accordingly, we have attached an ordinance and exhibit illustrating the amendment. Recommendation Staff recommends approval of the FY 14 budget amendment related to Cannonball Ridge Park. Ordinance No. 2013- AN ORDINANCE AUTHORIZING THE THIRD AMENDMENT TO THE ANNUAL BUDGET OF THE UNITED CITY OF YORKVILLE, FOR THE FISCAL YEAR COMMENCING ON MAY 1, 2013 AND ENDING ON APRIL 30, 2014 WHEREAS, the United City of Yorkville (the "City") is a duly organized and validly existing non-home rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS,pursuant to 65 ILCS 5/8-2-9.4, the City adopted Ordinance No. 2013-20 on April 9, 2013 adopting an annual budget for the fiscal year commencing on May 1, 2013 and ending on April 30, 2014; and, WHEREAS,pursuant to 65 ILCS 5/8-2-9.6, by a vote of two-thirds of the members of the corporate authorities then holding office, the annual budget of the United City of Yorkville may be revised by deleting, adding to, changing or creating sub-classes within object classes and object classes themselves. No revision of the budget shall be made increasing the budget in the event funds are not available to effectuate the purpose of the revision; and, WHEREAS, funds are available to effectuate the purpose of this revision. NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That the amounts shown in Schedule A, attached hereto and made a part hereof by reference, increasing and/or decreasing certain object classes and decreasing certain fund balances in the land cash fund with respect to the United City of Yorkville's 2013-2014 Budget are hereby approved. Section 2: This ordinance shall be in full force and effect from and after its passage and approval according to law. Ordinance No.2013- Page 1 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of , 2013. CITY CLERK ROSE ANN SPEARS DIANE TEELING KEN KOCH JACKIE MILSCHEWSKI CARLO COLOSIMO JOEL FRIEDERS CHRIS FUNKHOUSER LARRY KOT Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of 2013. MAYOR Ordinance No.2013- Page 2 Land Cash Fund (72) Land Cash funds are dedicated by developers through the contribution ordinance to serve the immediate and future needs of park and recreation of residents in new subdivisions. Land for park development and cash spent on recreational facilities is often matched through grant funding to meet the community's recreation needs at a lower cost to the City. FY 2014 FY 2014 FY 2011 FY 2012 FY 2013 FY 2013 Adopted Amended Actual Actual Budget Actual Budget Budget Revenue Intergovernmental 42,285 400,000 400,000 400,000 96,000 96,000 Land Cash Contributions 432,354 30,767 20,500 68,768 70,500 70,500 Total Revenue 474,639 430,767 420,500 468,768 166,500 166,500 Expenditures Contractual Services 60,449 20,084 - - - - Capital Outlay 199,390 316,836 323,825 52,570 89,000 111,000 Total Expenditures 259,839 336,920 323,825 52,570 89,000 111,000 Surplus(Deficit) 214,800 93,847 96,675 416,198 77,500 55,500 Ending Fund Balance (388,625) (294,778) (172,534) 121,420 198,920 176,920 Fund Balance $400 $200 ��� o $0 s ~ ($200) ($400) ($600) 1 United City of Yorkville Land Cash Fund 72 LAND CASH REVENUE FY 2011 FY 2012 FY 2013 FY 2013 FY 2014 FY 2014 Account Description Actual Actual Budget Actual Adopted Amended Intergovernmental 72-000-41-00-4170 STATE GRANTS 42,285 72-000-41-00-4171 OSLAD GRANT-PRAIRIE MEADOWS - 400,000 - - 72-000-41-00-4173 OSLAD GRANT-RAINTREE - 400,000 400,000 - 72-000-41-00-4174 RIP GRANT-CLARK PARK - - - - 96,000 96,000 Total: Intergovernmental $42,285 $400,000 $400,000 $400,000 $96,000 $96,000 Land Cash Contributions 72-00047-004702 WHISPERING MEADOWS(K HILL) 312,655 - - - - - 72-000-47-00-4703 AUTUMN CREEK 18,460 30,767 20,000 66,662 20,000 20,000 72-00047-004704 BLACKBERRY WOODS 568 - 500 568 500 500 72-000-47-00-4705 BRISTOL BAY 100,000 - - - - 72-000-47-004707 RIVER'S EDGE 671 - 72-00047-00-4708 COUNTRY HILLS - 1,538 - - 72-00049-004922 TRANSFER FROM VEHICLE&EQUIPMENT - - - - 50,000 50,000 Raintree Park B Reimbursement-Park&Rec Capital Total: Land Cash Contributions $432,354 $30,767 $20,500 $68,768 $70,500 $70,500 Total: LAND CASH REVENUE 47$ 4,639 $430,767 $420,500 $468,768 $166,500 $166,500 2 United City of Yorkville Land Cash Fund 720 LAND CASH EXPENDITURES FY 2011 FY 2012 FY 2013 FY 2013 FY 2014 FY 2014 Account Description Actual Actual Budget Actual Adopted Amended Contractual Services 72-720-54-00-5401 ADMINISTRATIVE CHARGEBACK 60,449 20,084 - - Total: Contractual Services $60,449 $20,084 $0 $0 $0 $0 Capital Outlay 72-720-60-00-6028 CANNONBALL PARK - - - - - 22,000 72-720-60-00-6032 MOSIER HOLDING COSTS 10,000 11,000 12,000 12,000 13,000 13,000 72-720-60-00-6036 RAINTREE VILLAGE 88,175 305,836 191,825 40,570 - - 72-720-60-00-6038 WHEATON WOODS NATURE TRAIL 2,133 - - - 72-720-60-00-6039 BRISTOL BAY-PARK A 85,062 72-720-60-00-6043 BRISTOL BAY REGIONAL PARK 14,020 - - - 72-720-60-00-6044 CLARK PARK - - 120,000 - 76,000 76,000 Total: Capital Outlay $199,390 $316,836 $323,825 $52,570 $89,000 $111,000 Total: LAND CASH EXPENDITURES 25$ 9,839 $336,920 $323,825 $52,570 $89,000 $111,000 3 ,SAD Co. Reviewed By: Agenda Item Number i 001% Legal ❑ Report#I Finance ❑ EST. 1836 Engineer ❑ City Administrator ❑ Tracking Number "- Human Resources ❑ "$ �© Community Development ❑❑ Police ALE �► � Public Works ❑ Parks and Recreation 0 Agenda Item Summary Memo Title: Monthly Recreation Department Report—September 2013 Meeting and Date: Park Board—October 10, 2013 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Tim Evans Recreation Name Department Agenda Item Notes: Memorandum YORKVILLE To: Yorkville Park Board From: Tim Evans, Superintendent of Recreation It CC: Bart Olson, City Administrator Date: October 10, 2013 PARrtS& RECREATION Subject: September Monthly Recreation Report Athletics® 0 Youth[Fall3occer:171-he last day of Fall Youth Soccer will be Saturday Oct. 12. Nearly 250 kids competed in the fall soccer season and will receive their end of the year medals as well on Oct. 12. CoedlbndWen's3oftball:The fall softball season will be finishing up the regular season soon.The end of season tournament will be held the last week of Oct. and 1"week of Nov.. Youth[Basketball: Registration for the winter basketball season began on Monday Sept. 30.Three days into registration we had over 100 kids sign up for the season. 0 Chi ld®evelopment[F--31hay® Preschool:Qhe 2yr old preschool program(Ready,Set,Go)and the regular 3 &4yr. old Parker's Playtime Preschool programs started the first week of September. Because of our outstanding preschool staff,we were able to retain 46 of 53 preschool families who moved with us from the REC Center to the ARC bldg. Staffftdate:® Recreation Coordinator—Athletics Position: We are very excited to announce the hiring of Tyler Nelson as the new Recreation Coordinator—Athletics Position with the Recreation Department.Tyler holds a Bachelors degree in Recreation,Sport,and Tourism Management from the University of IL—Urbana-Champaign and has previous experience working with the Rockford, Urbana, and Champaign Park Districts,as well as with the University of Illinois football program.Tyler's first day on the job was Friday Sept.27.0 0 0 Special[EventsZZAiscellaneous® 0 Fall[Special[Events[3chedule:® 0 Halloween[:Egg3iunt0 Friday,Oct. 25, 5-8 p.m. at Beecher Community Park,908 Game Farm Rd. Sponsored by: Rosati's Pizza of Yorkville 0 0 0 0 0 0 0 0 0 Schedule of Events 5-6:45pm: Pumpkin Decorating/Carving, 1st 100. Hayrides Rosati's Pizza-$3 per slice,$1 cans of pop. Not So Scary Storytelling 6:00-6:30PM:Costume Contest Registration 6:30-7:OOpm:Costume Contest 7pm: Egg Hunt-10& Under 0 0 Holiday3JJ nder[ihe3tars[&[JFireworks3how0 Saturday, November 23 MORNING ACTIVITY: Breakfast with Santa at Cobblestone Bakery and Bistro 101 W.Van Emmon Street,Yorkville, IL 60560 (Must Register) AFTERNOON ACTIVITIES: Riverfront Park, 131 E. Hydraulic Ave.,Yorkville, 1:00-7:OOpm 1:00-6:OOpm Santa comes to Yorkville! Free visits with Santa Kris Kringle Market FREE Kids/Family Activities 6:00-6:15pm:Tree Lighting Ceremony 6:30pm: Holiday Fireworks(right off of the river island!) Sunday, November 24 7:OOam Chili Chase 5K Run Registration 8:30am Race Starts Yorkville American Legion,9054 U.S.34,Yorkville, IL 60560 (Must Register) * Fireworks Show: 6:30pm pm-Sponsored By: BOOMBAH Athletic uniforms,footwear,gear and more Saturday, November 23 Downtown Yorkville&Riverfront Park ChiliKhase[Sk[Run/Walk Sunday, November 24 Registration: 7:OOam Race Begins:8:30am Yorkville American Legion Post#489, 9054 E.Veterans Pkwy.,Yorkville ,SAD Co. Reviewed By: Agenda Item Number i 001% Legal ❑ Report#2 Finance ❑ EST. 1836 Engineer ❑ City Administrator ❑ Tracking Number "- Human Resources ❑ "$ �© Community Development ❑❑ Police ALE �► � Public Works ❑ Parks and Recreation E Agenda Item Summary Memo Title: Monthly Parks Department Report—September 2013 Meeting and Date: Park Board—October 10, 2013 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Scott Sleezer Parks Name Department Agenda Item Notes: Memorandum It lk Y"R To: Park Board From: Scott Sleezer Superintendent of Parks PARKS d ftECRmTSON Date: October 19, 2013 D Subject: September 2013 Parks Report Athletic Field Division Softball Preparing fields for play by adding clay to fill holes, fine dragging the infields and lining the fields for games. Soccer Preparing the fields for play by painting the fields and fixing and repairing goal nets weekly. Trash Control Picked up all loose trash and debris by systematically walking a grid at each site, replacing liners in all trash cans. Playground Division Safety Inspection Staff inspected all playgrounds monthly visually checking equipment using a systematic approach looking for missing or loose hardware. Accessing the equipment pulling and pushing on each apparatus to check if it is secure and filled out inspection form for each site. Surfacing Maintenance Monthly raked surfacing back under slide exits, swings, climbers, and transfer platforms to meet ADA, CPSC, and ASTM guidelines in every playground. Raked area so it is uniform and smooth in appearance and level with transition areas. Turf Division Mowing Staff weekly mowed all City owned turf areas over sixty sites, string trimming around posts, signs and other such obstacles and blow clippings from all paved surfaces. Trash Control Picked up all loose trash and debris by systematically walking a grid at each site, replacing liners in all trash cans. Fertilizing Staff applied fertilizer to all of our athletic fields and some of our park sites. Fertilizing will aid in root growth and help the turf withstand drought and heavy use. Special Events Home Town Days Staff broke down the infrastructure for HTD and returned the park to working order. Projects Clark Park As part of a grant staff removed and replaced the existing sidewalk. The sidewalk was realigned to create off street parking for ten vehicles. The parking lot and trail head were excavated after which a stone base was installed. The stone was graded to allow drainage to the existing storm sewer. Several trees were removed as part of the project. Top soil and fill were brought to help finish off the grading and landscaping. Cannonball Park As part of the bond at Kendall Market Place. City staff made landscape repairs to the south portion of the park site. They also started construction on the baseball field, coring out the infield and installing the clay baseball mix. Staff also tilled and power raked the outfield in preparation of volunteers coming on October 12 to install and lay the 45,000 square feet of sod. Electronic Sign Staff worked with AT&T in order to get the electronic sign working at Town Square Park.