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Library Board Packet 2013 10-14-13
Agenda Yorkville Public Library / Historical Meeting Room Board of Trustees Monday, October 14, 2013 - 7:00 P.M. 902 Game Farm Road 1. Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4. Minutes 5. Correspondence 6. Public Comment 7. Staff Comment 8. Report of the Treasurer Financial Statement Payment of Bills 9. Report of the Library Director Statistics 10. City Council Liaison 11. Standing Committees Policy Finance Community Relations Personnel 12. Unfinished Business Building Siding 13. New Business 14. Executive Session (if needed) 1. For the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity. 15. Adjournment DRAFT Yorkville Public Library Board of Trustees Monday, September 9, 2013 , 7pm 902 Game Farm Road — Library Historic Wing The meeting was called to order at 7 : 04pm by President Beth Gambro . Roll Call: Carol LaChance-yes, Judy Somerlot-yes, Sandy Lindblom-yes, Barb Johnson-yes, Jo Ann Gryder-yes (arr. 7 :07pm), Beth Gambro-yes Absent: Susan Chacon, Russ Walter, Dale Pranga Others Present: Library Director Michelle Pfister City Finance Director Rob Fredrickson Mariana Arroyo, Community Health Outreach Coordinator, Rush-Copley Medical Center Recognition of Visitors : President Gambro recognized Ms. Arroyo. Amendments to the Auenda : Ms. Arroyo of Rush-Copley will be added to the 'Public Comment' . i i Minutes : August 12, 2013 The minutes were approved as read on a motion by Ms. Somerlot and second by Ms. Lindblom. Voice j vote approval. Correspondence, Ms . Pfister said a thank you letter had been received from a patron who is moving out of state. The patron thanked the library for a wonderful library experience in Yorkville. I Public Comment: Ms. Arroyo is the Outreach Coordinator in the Cancer Care Center and explained the various programs/resources available. She also handed out fliers for an October event. Staff Comment: None Report of the Treasurer: Budget Report Ms. Lindblom presented the report and said the budget is at 33% in August. Property taxes of $23 , 104 were received and the budget will then be at about 100%. Library subscription cards are at 28% and down a bit, but they are expected to pick up in September. She noted that the e-books are reflected in the Library Capital under Operations and Expenditures. She asked Mr. Fredrickson to notate that in the Page 1 of 4 i I i next month's report. Development fees received were $3 ,000 and overall this year, $42,850 has been received compared to the $20,000 budgeted. Check Register 1 . Significant electrical work, including cost of light bulbs, was completed at a cost of $ 1 ,000, some discussion of the possibility of replacing light fixtures, but would be very costly. 2 . Page 2 : $2,698 . 16 for books from Baker & Taylor 3 . Page 3 : $941 . 80 paid to Mid America for children's books, $610. 74 for DVD's/audio 4 . Page 5 : Payment to Visa for summer reading program prizes, also new employee computer and monitor purchased through Yorkville PC This portion of the total expenses : $9,061 . 60 Total expenses : $54,479. 69 Memorials/gifts show ending balance of $3 ,058 .28 . Mr. Fredrickson presented a brief report on the FY actuals from 2009 through 2012 . He noted that the $332,000 decrease in 2012 was due to the previous General Fund Transfer. He said the Fund Balance has continued to climb since 2011 and significant improvement is shown from 2012 to 2013 . Payment of Bills Motion: Ms. Somerlot moved to pay the bills and Ms. LaChance seconded, as follows : Payroll : $36,535 . 17 Accounts Payable : $ 9,061 .60 City Bill List: $ 89882 .92 TOTAL : $549479 .69 Roll call vote : Somerlot-yes, Lindblom-yes, Johnson-yes, Gryder-yes, Gambro-yes, LaChance-yes. Passed 6-0 . i Report of the Library Director: Ms. Pfister reported the following for August: 1 . She presented the statistics for the month 2 . Briefly reviewed the conference attended in August 3 . Adult reading club had 1 in attendance (plus Michelle) 4 . Lunch club and men's book club going well 5 . Friends meeting had 12 in attendance Judy Somerlot reported on the Friends. . . 6. The book sale brought in almost $4,900 7 . Approved amendment to the Constitution and approved the next fiscal year budget 8 . Friends approved payment for the Wall Street Journal for the library 9 . Volunteers will begin washing the library books and shelves 10 . Reported on the proposed mini golf: Friends have volunteered to help, have $500 donation from Waubonsee College ( 13 of 18 holes are paid for), tentatively scheduled for January 26th-- hours to be determined, need 2 volunteers per hole, West Suburban Bank will provide popcorn machine, insurance for event has been verified. Volunteer sign-up sheet to be sent to Board. Page 2 of 4 I Michelle continued her report. . . 11 . One person attended 'resume help' session, will present again at PADS 12. Beacon News p rin ted article regarding the "Houdini" presentation 13 . Summer reading program: 125 logs handed out, 25 returned completed, awarded prizes donated by Friends and gift certificates 14. Young adults had garage sale and proceeds donated to Muscular Dystrophy 15 . Kids reading program: 235 prizes given 16 . September 16th & 25th: e-book drop-in help will be given, staff will assist I President Gambro asked if the library still had the laptops. She said the schools are replacing the j desktops with laptops. There are 12- 15 that are used for classes, for the kids and in-house training. Ms. Somerlot asked if the laptops could be checked out to patrons for use in the library for word processing since many students do not have access to computers. Ms. Pfister said the library is looking into updating the PC's and right now they are unable to print from the laptops. I The library classes were discussed briefly and Ms. Pfister inquired if they will be held again. Ms. Somerlot said the Friends lost money on the classes. It was also noted the PrairieCat book notification system has changed and they are making the automated phone calls or sending emails. i City Council Liaison : no report Standing Committees : no reports Unfinished Business : Building Siding Ms. Pfister reported that Trustee Pranga had walked around the building and he said the siding is "Chalking". He will research this further. Miniature Golf "Fun"draiser (Previously discussed in the Library Director Report) Library Survey Ms. Somerlot said the committee had met with City Administrator Bart Olson and had revised the survey. She presented the revised survey showing the library version compared to the City's ideas. j She said the committee was not comfortable asking respondents to use a password because the committee would like anonymity. Ms . Somerlot discussed some of the questions that the library would like to have re-worded. Following are the questions discussed: 1 . How often the library is used 2 . Hours of operation 3 . Reasons for using library 4 . Access vs. availability to materials 5 . Deleted "Senior Area" question 6. Number of library staff relating to patrons receiving help when needed 7. Library website and on-line catalog 8 . Library programs Page 3 of 4 I 9. Board discussed question pertaining to race/ethnicity. After discussion it was decided to keep the question. Barb will talk with Bart regarding this question from standpoint of grants and the groups of patrons being served. Ms. Gryder moved to recommend approval of the revised survey and Ms. LaChance seconded the motion. Voice vote approval. Ms. Pfister will forward the survey to Mr. Olson. New Business : President Gambro and Ms. Johnson noted that they will not be able to attend the October Library meeting. An email will be sent to the other Board members as an FYI. Executive Session : Ms. Johnson made a motion to adjourn out of regular session at 8 : 03pm and enter into Executive Session for the purpose o£ 1 . Security procedures and the use of personnel and equipment to respond to an actual, a j threatened, or a reasonably potential daner to the safety of employees, students, staff, the public, or public property". The Executive Session commenced at 8 :05pm and ended at 8 : 19pm. The regular meeting reconvened at 8 :20pm. Roll call back into regular meeting: Lindblom-yes, Johnson-yes, Gryder-yes, Gambro-yes, LaChance-yes, Somerlot-yes. The Board recommended that Ms. Pfister research book self-checkout systems and report back to the Board. Additional Business : None I Adiournment: There was no further business and the meeting was adjourned at 8 :21pm on a motion and second by Ms . Johnson and Ms. Somerlot, respectively. Minutes respectfully submitted by Marlys Young i I 1 DATE : 10 / 08 / 13 UNITED CITY OF YORKVILLE PAGE : 1 TIME : 08 : 51 : 58 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 10 / 14 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 103499 ABRAHAM ABRAHAM LINCOLN 09448 09 / 16 / 13 01 01 / 05 / 12 - 02 / 23 / 12 KENDALL 82 - 820 - 54 - 00 - 5460 48 . 00 02 COUNTY RECORD SUBSCRIPTION * * COMMENT * * INVOICE TOTAL : 48 . 00 CHECK TOTAL : 48 . 00 103500 ACI ACI SYSTEM CORP E00901 10 / 01 / 13 01 ELEVATOR PHONE ' MONITORING 82 - 820 - 54 - 00 - 5462 335 . 40 INVOICE TOTAL : 335 . 40 CHECK TOTAL : 335 . 40 103501 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC 0475677 - IN 08 / 22 / 13 01 BATTERY 82 - 820 - 56 - 00 - 5620 22 . 10 INVOICE TOTAL : 22 . 10 0475867 - IN 08 / 21 / 13 01 EMERGENCY LIGHT BALLAST 82 - 820 - 56 - 00 - 56'20 176 . 18 INVOICE TOTAL : 176 . 18 CHECK TOTAL : 198 . 28 103502 ATT AT & T 312Z891936 - 0913 09 / 13 / 13 01 SEPTEMBER MONTHLY CHARGES 82 - 820 - 54 - 00 - 5440 274 . 89 INVOICE TOTAL : 274 . 89 * 6305534354 - 0913 09 / 25 / 13 01 MONTHLY CHARGES 82 - 820 - 54 - 00 - 5440 362 . 63 INVOICE TOTAL : 362 . 63 * CHECK TOTAL : 637 . 52 103503 AUGUSTIS SHELLY AUGUSTINE 01-110 ADMINISTRATION 12-112 SUNFLOWERSSA 42-420 DEBTSERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUELTAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT _ 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE : 10 / 08 / 13 UNITED CITY OF YORKVILL.E PAGE : 2 TIME : 08 : 51 : 58 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 10 / 14 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 103503 AUGUSTIS SHELLY AUGUSTINE 091913 09 / 20 / 13 01 NILEAGE REIMBURSEMENT 82 - 820 - 54 - 00 - 5415 36 . 61 INVOICE TOTAL : 36 . 61 CHECK TOTAL : 36 . 61 103504 BAKTAY BAKER & TAYLOR 2028503788 08 / 29 / 13 01 BOOKS 84 - 840 - 56 - 00 - 5686 356 . 82 INVOICE TOTAL : 356 . 82 2028510351 09 / 03 / 13 01 BOOKS 84 - 840 - 56 - 00 - 5686 559 . 26 INVOICE TOTAL : 559 . 26 2028529344 09 / 09 / 13 01 BOOKS 84 - 840 - 56 - 00 - 5686 384 . 43 INVOICE TOTAL : 384 . 43 2028546651 09 / 12 / 13 01 BOOKS 84 - 840 - 56 - 00 - 5686 339 . 51 INVOICE TOTAL : 339 . 51 2028573486 09 / 20 / 13 01 BOOKS 84 - 840 - 56 - 00 - 5683 309 . 62 INVOICE TOTAL : 309 . 62 CHECK TOTAL : 1 , 949 . 64 103505 BUGGITER BUG GIT - ERS LLC 1790 09 / 19 / 13 01 BI -MONTHLY PEST CONTROL 82 - 820 - 54 - 00 - 5462 75 . 00 INVOICE TOTAL : 75 . 00 CHECK TOTAL : 75 . 00 103506 CAMBRIA CAMBRIA SALES COMPANY INC . 34158 09 / 13 / 13 01 TOILET TISSUE , PAPER TOWEL , 82 - 820 756 - 00 - 5620 633 . 36 01-110 ADMINISTRATION 12-112 SUNFLOWERSSA 42-420 DEBTSERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TI 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE : 10 / 08 / 13 UNITED CITY OF YORKVILLE PAGE : 3 TIME : 08 : 51 : 58 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 10 / 14 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 103506 CAMBRIA CAMBRIA SALES COMPANY INC . 34158 09 / 13 / 13 02 GARBAGE LINERS , SOAP , BOWL * * COMMENT * * 03 CLEANER , DOOR STOPS , GLOVES * * COMMENT * * INVOICE TOTAL : 633 . 36 CHECK TOTAL : 633 . 36 103507 GALE THE GALE GROUP INC . 324180 09 / 01 / 13 01 SUBSCRIPTION RENEWAL 82 - 820 - 54 - 00 - 5460 3 , 291 . 37 INVOICE TOTAL : 3 , 291 . 37 CHECK TOTAL : 3 , 291 . 37 103508 JEWEL JEWEL 092413 09 / 24 / 13 01 STORYTIME , SUPPLIES . __ 82 - 820 - 56 - 00 - 5671 18 . 83 INVOICE TOTAL : 18 . 83 CHECK TOTAL : 18 . 83 103509 KONICAMI KONICA MINOLTA BUSINESS 226069050 09 / 18 / 13 01 COPIER CHARGES 82 - 820 - 54 - 00 - 5462 208 . 99 INVOICE TOTAL : 208 . 99 * 226081766 09 / 19 / 13 01 COPIER CHARGES 82 - 820 - 54 - 00 - 5462 10 . 44 INVOICE TOTAL : 10 . 44 * CHECK TOTAL : 219 . 43 103510 MENLAND MENARDS - YORKVILLE 43253 - 13 09 / 13 / 13 01 HALLOWEEN DECORATIONS , 82 - 820 - 56 - 00 - 5620 126 . 78 02 BATTERIES , PLATES , FORKS , * * COMMENT * * 01-110 ADMINISTRATION 12-112 SUNFLOWERSSA 42-420 DEBTSERVICE 83-830 LIBRARY DEBTSERVICE 01-120 FINANCE 15-155 MOTOR FUELTAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE : 10 / 08 / 13 UNITED CITY OF YORKVILLE PAGE : 4 TIME : 08 : 51 : 58 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 10 / 14 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 103510 MENLAND MENARDS - YORKVILLE 43253 - 13 09 / 13 / 13 03 SWIFFER REFILLS , WINDEX , * * COMMENT * * 04 DUSTER * * COMMENT * * INVOICE TOTAL : 126 . 78 CHECK TOTAL : 126 . 78 103511 MIDWTAPE MIDWEST TAPE 91228776 08 / 30 / 13 01 DVDS 82 - 820 - 56 - 00 - 5685 144 . 94 INVOICE TOTAL : 144 . 94 91245196 09 /0.9 / 13 01 DVDS 82 - 820 - 56 - 00 - 5685 304 . 89 INVOICE TOTAL : 304 . 89 91263695 09 / 16 / 13 01 DVDS 82 - 820 - 56 - 00 - 5685 176 . 92 - INVOICE TOTAL : 176 . 92 91279645 09 / 23 / 13 01 DVDS 82 - 820 - 56 - 00 - 5685 137 . 93 INVOICE TOTAL : 137 . 93 91297518 09 / 30 / 13 01 DVDS 82 - 820 - 56 - 00 - 5685 160 . 94 INVOICE TOTAL : 160 . 94 CHECK TOTAL : 925 . 62 103512 NICOR NICOR GAS 91 - 85 - 68 - 4012 8 - 0813 09 / 06 / 13 01 902 GAME FARM RD 82 - 820 - 54 - 00 - 5480 197 . 56 INVOICE TOTAL : 197 . 56 * CHECK TOTAL : 197 . 56 103513 OFFWORK OFFICE WORKS 224875 09 / 06 / 13 01 TONER 82 - 820 - 56 - 00 - 5610 254 . 97 INVOICE TOTAL : 254 . 97 * 01-110 ADMINISTRATION 12-112 SUNFLOWERSSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUEL TAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDETIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE : 10 / 08 / 13 UNITED CITY OF YORKVILLE PAGE : 5 TIME : 08 : 51 : 58 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 10 / 14 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 103513 OFFWORK OFFICE WORKS 225034 09 / 10 / 13 01 BUBBLE ENVELOPES 82 - 820 - 56 - 00 - 5610 145 . 99 INVOICE TOTAL : 145 . 99 CHECK TOTAL : 400 . 96 103514 PFISTERM PFISTER , MICHAELEEN 091313 09 / 13 / 13 01 POSTAGE REIMBURSEMENT . 82 - 820 - 54 - 00 - 5452 9 . 35 INVOICE TOTAL : 9 . 35 092513 09 / 25 / 13 01 POSTAGE REIMBURSEMENT 82 - 820 - 54 - 00 - 5452 4 . 58 INVOICE TOTAL : 4 . 58 CHECK TOTAL : 13 . 93 103515 THYSSEN THYSSENKRUPP ELEVATOR CORP 3000742716 10 / 01 / 13 01 OCTOBER ELEVATOR MAINTENANCE 82 - 820 - 54 - 00 - 5462 224 . 57 INVOICE TOTAL : 224 . 57 CHECK TOTAL : 224 . 57 103516 VISA VISA 092613 - LIB2 09 / 26 / 13 01 SEPTEMBER INTERNET 82 - 820 - 54 - 00 - 5440 129 . 85 INVOICE TOTAL : 129 . 85 CHECK TOTAL : 129 . 85 103517 WALLSTJ WALL STREET JOURNAL 091313 09 / 13 / 13 01 ANNUAL SUBSCRIPTION RENEWAL 82 - 000 - 24 - 00 - 2480 413 . 40 INVOICE TOTAL : 413 . 40 CHECK TOTAL : 413 . 40 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBTSERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155- MOTOR FUELTAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT_ 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS DATE : 10 / 08 / 13 UNITED CITY OF YORKVILLE PAGE : 6 TIME : 08 : 51 : 58 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 10 / 14 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 103518 WAREHOUS WAREHOUSE DIRECT 2062008 - 0 09 / 10 / 13 01 CORRECTION TAPE , PENS , LABELS , 82 - 820 - 56 - 00 - 5610 102 . 96 02 INK CARTRIDGES * * COMMENT * * INVOICE TOTAL : 102 . 96 * 2087296 - 0 10 / 03 / 13 01 PAPER 82 - 820 - 56 - 00 - 5610 88 . 50 INVOICE TOTAL : 88 . 50 * CHECK TOTAL : . 191 . 46 103519 YORKACE YORKVILLE ACE & RADIO SHACK 149283 07 / 13 / 13 01 MOP & PAD 82 - 820 - 56 - 00 - 5620 19 . 99 INVOICE TOTAL : 19 . 99 CHECK TOTAL : 19 . 99 103520 YOUNGM MARLYS J . YOUNG 090913 09 / 21 / 13 01 SEPTEMBER 9 MEETING MINUTES 82 - 820 - 54 - 00 - 5462 68 . 75 INVOICE TOTAL : 68 . 75 CHECK TOTAL : 68 . 75 TOTAL AMOUNT PAID : 10 , 156 . 31 01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBTSERVICE 83-830 LIBRARY DEBT SERVICE 01-120 FINANCE 15-155 MOTOR FUELTAX (MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL 01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF 01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF 01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW 01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT 11-111 FOX HILL SSA 25-225 PARKS & RECREATION CAPITAL 82-820 LIBRARY OPERATIONS P . 7 YORKVILLE PUBLIC LIBRARY PAYROLL SUMMARY September 13 , 2013 REGULAR OVERTIME TOTAL IMRF FICA TOTALS LIBRARY 15 , 758 . 89 - 15 , 758 . 89 1 , 003 . 61 1 , 174.96 173937.46 TOTALS $ 15 , 758 . 89 $ - $ 15 , 758 . 89 $ 11003.61 $ 11174 . 96 $ 17, 937.46 PAYROLL SUMMARY September 27 , 2013 REGULAR OVERTIME TOTAL IMRF FICA TOTALS LIBRARY 16 , 114 . 68 - 16 , 114 . 68 11003 . 61 11202. 15 18 , 320 .44 TOTALS $ 16 , 114. 68 $ - $ 16 , 114 . 68 $ 1 , 003 . 61 $ 1 , 202 . 15 $ 18 , 320 .44 TOTAL PAYROLL $ 36 ,257 . 90 P . 8 YORKVILLE PUBLIC LIBRARY BILL LIST SUMMARY Monday, October 14, 2013 PA YROLL DATE BI -WEEKLY 9/13/2013 $ 17 , 937 . 46 61 -WEEKLY 9127/2013 $ 18 , 320 . 44 TOTAL PAYROLL $36 , 257. 90 ACCOUNTS PA YABLE BILL LIST - FY14 9/14/2013 $ 10 , 156 . 31 TOTAL BILLS PAID $ 10 , 156 . 31 CITY BILL LIST AT&T -AUGUST LONG DISTANCE 9/24/2013 $ 114. 82 DAC - SEPTEMBER HRA FEES 9/24/2013 $ 15 . 00 BCBS -OCTOBER HEALTH INSURANCE 9/24/2013 $6 , 143 . 61 IPRF -OCTOBER WORKERS COMP INSURANCE 9/2412013 $ 1 , 159 .21 CALL ONE -AUGUST CHARGES 9/24/2013 $91 . 85 EYEMED - OCTOBER VISION INS . 10/8/2013 $53 . 60 GLATFELTER - LIABILITY INS . 10/8/2013 $827. 40 GUARDIAN - OCTOBER DENTAL INS . 1018/2013 $424. 34 GUARDIAN - OCTOBER LIFE INS . 10/8/2013 $82 . 24 IPRF -NOVEMBER WORKERS COMP INSURANCE 10/8/2013 $ 11159 . 21 TOTAL 'BILLS PAID ON C/TYRUN $ 10 , 071 .28 TOTAL DISBURSEMENTS $56,485.49 YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE PERIOD ENDING SEPTEMBER 30, 2013 ACTUALS BY MONTH (Cash Basis) %=Fiscal ear 8% 17% 25% 33% 42% Year-to-Date Totals FISCAL YEAR 2014 ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 Totals BUDGET % of Budget LIBRARY OPERATIONS REVENUES Taxes 82-00040-00.4005 PROPERTY TAXES-LIBRARY 49,980 283,907 7,085 23, 104 258,243 622,318 670,415 92. 83% Intergovernmental 82-000-41 -00-4120 PERSONAL PROPERTY TAX 15056 1 ,032 108 23197 51000 43 .94% 82-000-41 -00-4170 STATE GRANTS 17,389 - - 17,389 17,200 101 . 10% Fines & Forfeits 82-000-43-00-4330 LIBRARY FINES 796 1 15112 1 , 134 756 1 754 45552 9,300 1 48.94% Char es or Service 82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 1 ,033 893 550 397 119 21992 10,000 29.92% 82-000-44-00-4422 COPY FEES 214 267 352 182 259 1 ,273 31000 42.44% 82-000-44-00-4440 PROGRAM FEES 51 164 73 - 90 378 11000 37. 80% Investment Earnings 82-000-4 -0014500 INVESTMENT EARNINGS 99 98 110 116 108 531 15300 40.82% Miscellaneous 82-000-48-00-4820 RENTAL INCOME 150 150 295 100 166 861 2,000 43 .05% 82-000-48-00-4824 DVD RENTAL INCOME 333 423 478 305 360 1 ,899 5,000 37. 98% 82-000-48-00-4832 MEMORIALS & GIFTS - - 21000 0.00% 82-000-48-00-4850 MISCELLANEOUS INCOME 64 146 59 14 45 327 250 130. 87% Other Financing Sources 82-000-49-00-4901 TRANSFER FROM GENERAL 23,477 4,375 1 ,987 1 ,509 31147 34,496 52, 174 66. 12% TOTAL REVENUES: LIBRARY 94,642 2919535 13,155 269590 263,291 689,213 778,639 88.52% LIBRARY OPERATIONS EXPENDITURES Salaries & Wages 82-820-50-00-5010 SALARIES & WAGES 18,707 19,907 18,707 28,060 18,707 104,088 252,540 41 .22% 82-820-50-00-5015 PART-TIME SALARIES 13,567 13,067 12,757 19,933 13,097 72,421 195,000 37. 14% Benefits 82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 21007 21136 2,007 3,011 2,007 11 ,169 27,988 39. 90% 82-820-52-00-5214 FICA CONTRIBUTION 2,408 2,461 21346 3,621 2,377 13,213 33,572 39.36% 82-820-52-00-5216 GROUP HEALTH INSURANCE 13,435 61387 1 ,637 11 ,784 6,633 39,876 94, 116 42. 37% 82-820-52-00-5222 GROUP LIFE INSURANCE 44 44 44 44 44 219 595 36.73% 82-820-52-00-5223 DENTAL INSURANCE 1 ,411 (563) 424 424 424 21122 5,926 35. 80% 82-820-52-00-5224 VISION INSURANCE 54 54 54 54 54 268 643 41 .68% 1 YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE PERIOD ENDING SEPTEMBER 30, 2013 ACTUALS BY MONTH (Cash Basis) % of Fiscal Year 8% 17% 25% 33% 42% Year-to Date Totals FISCAL YEAR 2014 ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 Totals BUDGET % of Budget 82-820-52-00-5230 UNEMPLOYMENT INSURANCE 579 - 681 - 1 ,259 2,500 50.37% 82-820-52-00-5231 LIABILITY INSURANCE 11987 4,375 1 ,987 828 31147 12,325 28, 184 43.73% Contractual Services 82-820-54-00-5412 TRAINING & CONFERENCES - 26 137 26 189 500 37, 80% 82-820-54-00-5415 TRAVEL & LODGING - 37 139 186 362 600 60.37% 82-820-54-00-5426 PUBLISHING & ADVERTISING 25 25 100 25. 05% 82-820-54-00-5440 TELECOMMUNICATIONS 952 692 1 ,315 883 3,841 1100 34. 92% 82-820-54-00-5452 POSTAGE & SHIPPING - 2 2 500 0.48% 82-820-54-00-5460 DUES & SUBSCRIPTIONS - 12,000 0.00% 82-820-54-00-5462 PROFESSIONAL SERVICES 752 717 11914 3,390 1 , 126 7,899 29,000 27.24% 82-820-54-00-5466 LEGAL SERVICES - - 27000 0.00% 82-820-54-00-5468 AUTOMATION 2,558 - 3,514 6,071 35,000 17.35% 82-820-54-00-5480 UTILITIES - 564 232 203 999 121600 7.93% 82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - - 33 895 928 51000 18 . 560/c 82-820-54-00-5498 PAYING AGENT FEES - - 562 - 562 749 75.07% Supplies 82-820-56-00-5610 OFFICE SUPPLIES - 944 11764 95 202 89000 35.03% 82-820-56-00-5620 OPERATING SUPPLIES - - 84 1 ,453 11240 21777 81000 34.72% 82-820-56-00-5671 LIBRARY PROGRAMMING - 68 52 25 38 183 11000 18.33% 82-820-56-00-5685 DVD'S - - 112 112 2,000 5.60% 82-820-56-00-5698 MEMORIALS & GIFTS 395 (395) - 2,000 0.00% 82-820-56-00-5699 MISCELLANEOUS - - - 250 0.00% TOTAL FUND REVENUES 949642 291,535 139155 265590 A212�892 6899213 778,639 88,52"/ TOTAL FUND EXPENDITURES 57,903 50,191 439890 81,329 2839712 771,363 36.78% FUND SURPLUS (DEFICIT) 36,740 241,344 (30,735) " (54,740) 4059500 79276 BEGINNING FUND BALANCE 4469 136 FUND SURPLUS (DEFICIT) 405,500 ENDING RESERVED FUND BALANCE 334,291 ENDING UNRESERVED FUND BALANCE 517,346 ENDING TOTAL FUND BALANCE 851,636 2 YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE PERIOD ENDING SEPTEMBER 30, 2013 ACTUALS BY MONTH (Cash Basis) 94 of Fiscal Year 8% 17% 15% 33% 41% Year-to-Date Totals FISCAL YEAR 2014 ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September, Totals BUDGET % of Budget LIBRARY DEBT SERVICE REVENUES 83-000-40-004015 PROPERTY TAXES-DEBT SERVICE 58,037 329,673 81227 26,828 299,871 r7229639 636 771 ,763 93 . 63% 83-000-45-00-4500 INVESTMENT EARNINGS 1 2 3 200 1 .59% TOTAL REVENUES: LIBRARY DEBT SERVICE 58,037 329,673 84227 26,829 2999873 771,963 93.61 % LIBRARY DEBT SERVICE EXPENDITURES 2005B Bond 83-830-83-00-8000 PRINCIPAL PAYMENT - - 335,000 0.00% 83-830-83-00-8050 INTEREST PAYMENT 6,700 - 6,700 13,400 50.001 2006 Bond 83-830-84-00-8000 PRINCIPAL PAYMENT - - 100,000 0.00% 83-830-84-00-8050 INTEREST PAYMENT 19,619 195619 39,238 50.00% 2013 Re ndin Bond 83-830-99-00-8000 PRINCIPAL PAYMENT - - 170,000 0.00% 83-830-99-00-8050 INTEREST PAYMENT 27,615 27,615 112,000 24.66% TOTAL FUND REVENUES 589037 3299673 8,227 269829 2999873 7229639 771,963 93.61% TOTAL FUND EXPENDITURES - 53,934 - - 53,934 7699638 7.01% FUND SURPLUS (DEFICIT) 58,037 275,739 81127 26,829 299,873 668,705 27325 , LIBRARY CAPITAL REVENUES 84-00042-0013214 DEVELOPMENT FEES 29,500 3,000 7,350 31000 800 43,650 20,000 218.25% 84-00045-00-4500 INVESTMENT EARNINGS I 1 2 2 2 7 20 33 . 50% TOTAL REVENUES: LIBRARY CAPITAL 29,501 37001 71352 31002 802 43,657 20,020 218.07% LIBRARY CAPITAL EXPENDITURES 84-840-54-00-5460 E-BOOK SUBSCRIPTIONS - - A277 3,500 0. 00% 84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE 2,061 144 3,349 0.00% 84-840-56-00-5683 AUDIO BOOKS - 145 354 776 - 0.00% 84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC - 393 273 - 666 - 0.00% 3 YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE PERIOD ENDING SEPTEMBER 30, 2013 ACTUALS BY MONTH (Cash Basis) % of Fiscal Year 8% 17% 25% 33% 42% Year-to-Date Totals FISCAL YEAR 2014 1ACCOUNT NUMBER DESCRIPTION May-13 June-13 Jul -13 August-13 September-13 Totals BUDGET % of Budget 84-840-56-00-5685 DVD'S 446 273 333 222 t 1 ,273 0. 00% 84-840-56-00-5686 BOOKS - 538 2, 154 4,476 31640 10,808 35,350 30. 57% TOTAL FUND REVENUES 29,501 3,001 7,352 3,002 802 43,657 20;020 218,07% TOTAL FUND EXPENDITURES - 3,437 29845 5,307 51283 16,872 38,850 43.43% FUND SURPLUS (DEFICIT) 29,501 (437) 4,506 (21305) (49482) 269784< (18,830) 4 DATE : 10 / 11 / 2013 UNITED CITY OF YORKVILLE PAGE : 1 TIME : 16 : 54 : 43 GENERAL LEDGER ACTIVITY REPORT F- YR : 14 ID : GL440000 . WOW ACTIVITY THROUGH FISCAL PERIOD 05 PER . JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 82 - 000 - 24 - 00 - 2480 ( L ) ESCROW - MEMORIALS & GIFTS O1 05 / 01 / 2013 BEGINNING BALANCE 4 , 063 . 86 GJ- 130619RC 06 / 20 / 2013 02 RC MAY DEP . TO MEMORIAL & GIFT 722 . 00 TOTAL PERIOD O1 ACTIVITY 0 . 00 722 . 00 02 GJ- 130530LB 07 / 05 / 2013 02 JUNE DEPOSITS 69 . 00 GJ- 130605RC 06 / 10 / 2013 01 RC MEMORIAL & GIFT EXPENSE 1 , 543 . 88 TOTAL PERIOD 02 ACTIVITY 1 , 543 . 88 69 . 00 03 AP - 130712 07 / 02 / 2013 01 BOOKS BAKER & TAYLOR 103442 2028227891 211 . 18 07 / 02 / 2013 02 BOOKS BAKER & TAYLOR 103442 2028271713 106 . 52 GJ- 130731LB 07 / 31 / 2013 10 JULY DEPOSITS 25 . 00 TOTAL PERIOD 03 ACTIVITY 317 . 70 25 . 00 04 AP- 130812 08 / 06 / 2013 01 MEMORIAL BRICK KING & SONS MONUMENT 103467 070213 30 . 00 08 / 06 / 2013 02 ENGRAVED BRICK KING & SONS MONUMENT 103467 072513 30 . 00 GJ- 130831LB 08 / 22 / 2013 10 AUGUST DEPOSITS 100 . 00 TOTAL PERIOD 04 ACTIVITY 60 . 00 100 . 00 05 AP- 130909 09 / 05 / 2013 01 4 GIFT CARDS , SUMMER PRIZES VISA 103496 062713 -LIB 193 . 33 GJ- 130930LB 09 / 19 / 2013 10 SEPTEMBER DEPOSITS 644 . 31 TOTAL PERIOD 05 ACTIVITY 193 . 33 644 . 31 TOTAL ACCOUNT ACTIVITY 2 , 114 . 91 1 , 560 . 31 ENDING BALANCE 31509 . 26 GRAND TOTAL 0 . 00 31509 . 26 TOTAL DIFFERENCE 0 . 00 3 , 509 . 26 YORKVILLE PUBLIC LIBRARY CASH STATEMENT AS OF SEPTEMBER 30, 2013 FISCAL YEAR 2014 May June July August September October November December January February March April 2013 2013 2013 2013 2013 2013 2013 2013 2014 2014 2014 2014 Library Old Second $ 150,787 $ 121 ,960 $ 374,743 $ 296,839 $ 533,232 $ - $ - $ _ $ _ $ $ $ Operations Building Old Second 15,690 41 ,753 41 ,809 43,955 41 ,673 Development Fees Library Operations IMET 333,913 334,003 334,097 334,198 334,291 - - - Reserve Library Illinois Funds 17,425 283,945 40 23,143 0 Operations Library Debt Illinois Funds - 81,309 89,536 116,365 416,238 Service Library Operations Earthmover 25 25 25 25 25 Total: Am $ 517,840 $ 8629996 $ 840,251 $ 814,526 $ 193254460 $ $ - $ _ $ PAYROLL 1 ST PAY PERIOD $ 18,401 $ 19,079 $ 18,236 $ 18,228 $ 2ND PAY PERIOD 18,288 18,492 17,581 18,315 18,320 - _ 3RD PAY PERIOD _ Total SEPTEMBER 2013 CIRC STATS BY TRANSACTION TYPE Check- All Check- All Holds Holds Check- Transactions out+ outs Renewals placed Filled ins Usage Renewals or o r nh f i us Yorkville Public yk 16376 7879 6822 1057 486 1566 6445 0 Library- YKBB-3 Yorkville borrowed 1299 items from other libraries in September. Yorkville lent 757 items to other libraries in September. Reciprocal borrower transactions in September=439 Patrons added= 107 Items added =301 e-books checked out=378 e-audiobooks checked out= 65 September OMNI users= 117 September Public Relations Articles — Photos - Kendall Country Record - Beacon News Patch - Sun Times Web Site Meetings, Workshop Staff Meeting — OMNI Media — Augustine - DeBord Cataloging DeBord Programs, Activities Number Attending Adult Programs Adult Book Discussion 6 Lunch Time Book Club 6 Men' s Book Club 5 Friends Meeting 12 Threads and More 12 EBooks Drop-in Help ( 2 Times) 8 Affordable Care act and You Kendall County Health Dept. 19 Book Signing — Elizabeth Wheeler 24 Young Adult Programs Teen Meeting 14 Pre-Teen Meeting 25 HELP - Helping Environments for Local People 12 I Children Programs Tot ' s & Toddlers 52 Read with Paws 5 Middle Reader Book Group 6 Big Kids Book Club 14 Culture Club 10 Patron Count 6068 j i Meeting Room Library 9 Rent 4 Teens Volunteers Lexi Wei, Scott Stevens, Andrew and Marina Gatz Volunteers Gifts and Memorials $25 . 00 Republican Women' s Donation $619 . 31 - Girl Scout Troop # 4386 I i