Library Minutes 2013 09-09-13
APPROVED W/CORRECTIONS
10/14/13
Yorkville Public Library
Board of Trustees
Monday, September 9, 2013, 7pm
902 Game Farm Road – Library Historic Wing
The meeting was called to order at 7:04pm by President Beth Gambro.
Roll Call:
Carol LaChance-yes, Judy Somerlot-yes, Sandy Lindblom-yes, Barb Johnson-yes, Jo Ann Gryder-yes
, Beth Gambro-yes
(arr. 7:07pm)
Absent: Susan Chacon, Russ Walter, Dale Pranga
Others Present:
Library Director Michelle Pfister
City Finance Director Rob Fredrickson
Mariana Arroyo, Community Health Outreach Coordinator, Rush-Copley Medical Center
Recognition of Visitors:
President Gambro recognized Ms. Arroyo.
Amendments to the Agenda:
Ms. Arroyo of Rush-Copley will be added to the 'Public Comment'.
Minutes:
August 12, 2013
The minutes were approved as read on a motion by Ms. Somerlot and second by Ms. Lindblom. Voice
vote approval.
Correspondence:
Ms. Pfister said a thank you letter had been received from a patron who is moving out of state. The
patron thanked the library for a wonderful library experience in Yorkville.
Public Comment:
Ms. Arroyo is the Outreach Coordinator in the Cancer Care Center and explained
the various programs/resources available. She also handed out fliers for an October event.
Staff Comment:
None
Report of the Treasurer:
Budget Report
Ms. Lindblom presented the report and said the budget is at 33% in August. Property taxes of $23,104
were received and the budget will then be at about 100%. Library subscription cards are at 28% and
down a bit, but they are expected to pick up in September. She noted that the e-books are reflected in
the Library Capital under Operations and Expenditures. She asked Mr. Fredrickson to notate that in the
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next month's report. Development fees received were $3,000 and overall this year, $42,850 has been
received compared to the $20,000 budgeted.
Check Register
1.Significant electrical work, including cost of light bulbs, was completed at a cost of $1,000,
some discussion of the possibility of replacing light fixtures, but would be very costly.
2.Page 2: $2,698.16 for books from Baker & Taylor
3.Page 3: $941.80 paid to Mid America for children's books, $610.74 for DVD's/audio
4.Page 5: Payment to Visa for summer reading program prizes, also new employee computer and
monitor purchased through Yorkville PC
This portion of the total expenses: $9,061.60
Total expenses: $54,479.69
Memorials/gifts show ending balance of $3,058.28.
Mr. Fredrickson presented a brief report on the FY actuals from 2009 through 2012. He noted that the
$332,000 decrease in 2012 was due to the previous General Fund Transfer. He said the Fund Balance
has continued to climb since 2011 and significant improvement is shown from 2012 to 2013.
Payment of Bills
Motion: Ms. Somerlot moved to pay the bills and Ms. LaChance seconded, as follows:
Payroll: $36,535.17
Accounts Payable: $ 9,061.60
City Bill List: $ 8,882.92
TOTAL: $54,479.69
Roll call vote: Somerlot-yes, Lindblom-yes, Johnson-yes, Gryder-yes, Gambro-yes, LaChance-yes.
Passed 6-0.
Report of the Library Director:
Ms. Pfister reported the following for August:
1.She presented the statistics for the month
2.Briefly reviewed the conference attended in August
3.Adult reading club had 1 in attendance (plus Michelle)
4.Lunch club and men's book club going well
5.Friends meeting had 12 in attendance
Judy Somerlot reported on the Friends...
6.The book sale brought in almost $4,900
7.Approved amendment to the Constitution and approved the next fiscal year budget
8.Friends approved payment for the Wall Street Journal for the library
9.Volunteers will begin washing the library books and shelves
10.Reported on the proposed mini golf: Friends have volunteered to help, have $500 donation
from Waubonsee College (13 of 18 holes are paid for), tentatively scheduled for January 26th--
hours to be determined, need 2 volunteers per hole, West Suburban Bank will provide popcorn
machine, insurance for event has been verified. Volunteer sign-up sheet to be sent to Board.
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Michelle continued her report...
11.One person attended 'resume help' session, will present again at PADS
12.Beacon News printed article regarding the “Houdini” presentation
13.Summer reading program: 125 logs handed out, 25 returned completed, awarded prizes donated
by Friends and gift certificates
14.Young adults had garage sale and proceeds donated to Muscular Dystrophy
15.Kids reading program: 235 prizes given
16.September 16th & 25th: e-book drop-in help will be given, staff will assist
President Gambro asked if the library still had the laptops. She said the schools are replacing the
desktops with laptops. There are 12-15 that are used for classes, for the kids and in-house training.
Ms. Somerlot asked if the laptops could be checked out to patrons for use in the library for word
processing since many students do not have access to computers. Ms. Pfister said the library is looking
into updating the PC's and right now they are unable to print from the laptops.
The library classes were discussed briefly and Ms. Pfister inquired if they will be held again. Ms.
Somerlot said the Friends lost money on the classes.
It was also noted the PrairieCat book notification system has changed and they are making the
automated phone calls or sending emails.
City Council Liaison:
no report
Standing Committees:
no reports
Unfinished Business:
Building Siding
Ms. Pfister reported that Trustee Pranga had walked around the building and he said the siding is
“chalking”. He will research this further.
Miniature Golf “Fun”draiser
(Previously discussed in the Library Director Report)
Library Survey
Ms. Somerlot said the committee had revised the survey. She presented the revised survey showing the
library version compared to the City's ideas. She said the committee was not comfortable asking
respondents to use a password because the committee would like anonymity.
Ms. Somerlot discussed some of the questions that the library would like to have re-worded. Following
are the questions discussed:
1.How often the library is used
2.Hours of operation
3.Reasons for using library
4.Access vs. availability to materials
5.Deleted “Senior Area” question
6.Number of library staff relating to patrons receiving help when needed
7.Library website and on-line catalog
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8.Library programs
9.Board discussed question pertaining to race/ethnicity. After discussion it was decided to keep
the question. Barb will talk with Bart regarding this question from standpoint of grants and the
groups of patrons being served.
Ms. Gryder moved to recommend approval of the revised survey and Ms. LaChance seconded the
motion. Voice vote approval. Ms. Pfister will forward the survey to Mr. Olson.
New Business:
President Gambro and Ms. Johnson noted that they will not be able to attend the October Library
meeting. An email will be sent to the other Board members as an FYI.
Executive Session:
Ms. Johnson made a motion to adjourn out of regular session at 8:03pm and enter into Executive
Session for the purpose of:
1. Security procedures and the use of personnel and equipment to respond to an actual, a
threatened, or a reasonably potential daner to the safety of employees, students, staff, the
public, or public property”.
The Executive Session commenced at 8:05pm and ended at 8:19pm.
The regular meeting reconvened at 8:20pm. Roll call back into regular meeting: Lindblom-yes,
Johnson-yes, Gryder-yes, Gambro-yes, LaChance-yes, Somerlot-yes.
The Board recommended that Ms. Pfister research book self-checkout systems and report back to the
Board.
Additional Business:
None
Adjournment:
There was no further business and the meeting was adjourned at 8:21pm on a motion and second by
Ms. Johnson and Ms. Somerlot, respectively.
Minutes respectfully submitted by
Marlys Young
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