Administration Packet 2007 11-06-07 C'r® United City of Yorkville
a " 800 Game Farm Road
EST., 1836 Yorkville, Illinois 60560
Telephone: 630-553 -4350
L Fax: 630-553 -7575
Nm�tl COwTy
AGENDA
ADMINISTRATION COMMITTEE MEETING
Tuesday, November 6, 2007
7:00 p.m.
City Hall Council Chambers
Presentation: None
Minutes for Correction/Approval: October 2, 2007
New Business:
1 . ADM 2007-87 Monthly Budget Report for September 2007
2 . ADM 2007-88 Monthly Treasurer's Report for September 2007
3 . ADM 2007-89 Annual Treasurer's Report for FY 2007
4. ADM 2007-90 Monthly Vehicle Report for September 2007
5 . ADM 2007-91 Monthly FOIA Report for October 2007
6. ADM 2007-92 City Inventory Report
7. ADM 2007-93 Proposed Administration Committee 2008 Meeting Schedule
8 . ADM 2007-94 Review of Governing Ordinance
9. ADM 2007-95 Tax Levy
10. ADM 2007-96 Discussion of Legislative Attorney
11 . ADM 2007-97 Number of Aldermen and Redistricting of Wards
12. ADM 2007-98 Risk Management Annual Bill
Old Business:
1 . ADM 2007-51 GPS Tracking Plan
2. ADM 2007-86 Plan Commission Roster Composition
3 . ADM 2007-23 Employee Policy Manual and Hiring Policy Update
Additional Business:
UNITED CITY OF YORKVILLE
WORKSHEET
ADMINISTRATION COMMITTEE
Tuesday, November 6, 2007
7 :00 PM
CITY COUNCIL CHAMBERS
---------------------------------------------------------------------------------------------------------------------------------------
MINUTES FOR CORRECTION APPROVAL:
1 . October 2, 2007
❑ Approved
❑ As presented
❑ With changes
---------------------------------------------------------------------------------------------------------------------------------------
NEW BUSINESS:
---------------------------------------------------------------------------------------------------------------------------------------
1 . ADM 2007-87 Monthly Budget Report for September 2007
❑ Approved for COW & CC
❑ As presented
❑ With changes
❑ Bring back to Committee
❑ Other
-------------- --------------------------- ------------------------------------------------------------------------------
2. ADM 2007-88 Monthly Treasurer's Report for September 2007
❑ Approved for COW & CC
❑ As presented
❑ With changes
❑ Bring back to Committee
❑ Other
---------------------------------------------------------------------------------------------------------------------------------------
3 . ADM 2007-89 Annual Treasurer's Report for FY 2007
❑ Approved for COW & CC
❑ As presented
❑ With changes
❑ Bring back to Committee
❑ Other
--------------------------------------------------------------------------------------------------------------------------------------
-
4. ADM 2007-90 Monthly Vehicle Report for September 2007
❑ Approved for COW & CC
❑ As presented
❑ With changes
❑ Bring back to Committee
❑ Other
---------------------------------------------------------------------------------------------------------------------------------------
5. ADM 2007-91 Monthly FOIA Report for October 2007
❑ Approved for COW & CC
❑ As presented
❑ With changes
❑ Bring back to Committee
❑ Other
---------------------------------------------------------------------------------------------------------------------------------------
6. ADM 2007-92 City Inventory Report
❑ Approved for COW & CC
❑ As presented
❑ With changes
❑ Bring back to Committee
❑ Other
---------------------------------------------------------------------------------------------------------------------------------------
7. ADM 2007-93 Proposed Administration Committee 2008 Meeting Schedule
❑ Approved for COW & CC
❑ As presented
❑ With changes
❑ Bring back to Committee
❑ Other
---------- ------------------- --------------- --------------- ---------------------------------------------------------------------
8. ADM 2007-94 Review of Governing Ordinance
❑ Approved for COW & CC
❑ As presented
❑ With changes
❑ Bring back to Committee
❑ Other
---------------------------------------------------------------------------------------------------------------------------------------
9. ADM 2007-95 Tax Levy
❑ Approved for COW & CC
❑ As presented
❑ With changes
❑ Bring back to Committee
❑ Other
-------------------------------------------------------------------------------------------------------------------------------
--------
10. ADM 2007-96 Discussion of Legislative Attorney
❑ Approved for COW & CC
❑ As presented
❑ With changes
❑ Bring back to Committee
❑ Other
---------------------------------------------------------------------------------------------------------------------------------------
11 . ADM 2007-97 Number of Aldermen and Redistricting of Wards
❑ Approved for COW & CC
❑ As presented
❑ With changes
❑ Bring back to Committee
❑ Other
---------------------------------------------------------------------------------------------------------------------------------------
12. ADM 2007-98 Risk Management Annual Bill
❑ Approved for COW & CC
❑ As presented
❑ With changes
❑ Bring back to Committee
❑ Other
---------------------------------------------------------------------------------------------------------------------------------------
OLD BUSINESS:
---------------------------- -------------------------------------------------------------------------------------------------
1 . ADM 2007-51 GPS Tracking Plan
❑ Approved for COW & CC
❑ As presented
❑ With changes
❑ Bring back to Committee
❑ Other
------------------------------------------------------------------------------------------.................---------------------------
2. ADM 2007-86 Plan Commission Roster Composition
❑ Approved for COW & CC
❑ As presented
❑ With changes
❑ Bring back to Committee
❑ Other
--------------------------------------------------------------------------------------------------------------------------------------
3. ADM 2007-23 Employee Policy Manual and Hiring Policy Update
❑ Approved for COW & CC
❑ As presented
❑ With changes
❑ Bring back to Committee
❑ Other
---------------------------------------------------------------------------------------------------------------------------------------
ADDITIONAL BUSINESS:
---------------------------- ---------------- -----------------------------------------------------------------------------------
UNITED CITY OF YORKVILLE
800 Game Farm Road DRAFT
Yorkville, IL 60560
ADMINISTRATION COMMITTEE MEETING
City Hall, Council Chambers
Tuesday, October 2, 2007 — 7:00 P.M.
PRESENT:
Chairperson Munns, Committeemen Golinski, Werderich, Spears
ABSENT:
None
ALSO PRESENT:
City Administrator Brendan McLaughlin, Assistant City Administrator Bart
Olson, Finance Director Susan Mika, Human Resources Manager Denise Kasper,
Treasurer William Powell, Parks and Recreation Director David Mogle,
Alderman Joe Plocher
GUESTS:
Richard Budd Wormley, Attorney Tom Hayes, Tony Scott of The Record
Chairperson Munns called the meeting to order at 7:00 p.m. in the Council Chambers of
City Hall.
PRESENTATION:
None
MINUTES:
Committeeman Werderich stated that the word `lean' should have been spelled
`lien' in paragraph 1 of page 6. Additionally, regarding the fee discussed at the
end of the same paragraph, he thought it was placed on hold and not waived.
Finance Director Mika confirmed that the fee was in fact placed on hold. After
the corrections are made, the minutes are approved.
NEW BUSINESS:
11 ADM 2007-79 — Monthly Budget Report for August, 2007
Finance Director Mika stated that there would be no substantial changes
until the 6 Month Budget Review. This is an informational item.
21 ADM 2007-80 — Monthly Treasurer's Report for August, 2007
The fund balance reserve was placed back into the report since the audit
was done.
With no further discussion, this item was moved to the consent agenda.
3, ADM 2007-81 — Monthly Vehicle Report for August, 2007
Chairperson Munns stated that the Administrative car should not have any
new miles. Assistant City Administrator Olson stated that the vehicle is
borrowed to other departments for conferences and occasionally to the
Police Department for use. There is approximately 20 miles put on the
vehicle each month. Committeeman Spears stated that she likes the notes
regarding maintenance.
4. ADM 2007-82 — Monthly F01A Report for September, 2007
Assistant City Administrator Olson stated that the Clerk provides the
information. Discussion took place regarding Mr. Paul Drexel. The
Committee was informed that he is a developer. Committeeman Spears
noted that there was a request for the City Administrator's contract.
5. ADM 2007-83 — Employee Manual — Grievance Procedure for
Personnel
Assistant City Administrator Olson stated that the memo outlines the
current grievance procedure, however, at this time they would like to
review Personnel Policy Manual and bring this item and the manual back
to the committee for a comprehensive review. City Administrator
McLaughlin asked if this item could be tabled for a few months.
Discussion took place regarding the fact that the Mayor is involved in the
grievance process. City Administrator McLaughlin stated that in his
opinion, the process should stop at his office, however with regards to the
Police Department, there may be state statute regarding a grievance
process. This item will be brought back to the Committee at a later date.
6. ADM 2007-84 — FY 06/07 Verbal Audit Update
Finance Director Mika stated that Wolf & Co. would have a draft of the
audit submitted by Friday. The Committee will receive copies. She stated
that it could be placed on the COW Agenda for October 9, 2007; however,
if Council needs more time to review the audit then it could be moved to
the October 23, 2007 agenda for approval. It is due to the state by October
30, 2007. Furthermore, she stated that she recognizes this is a tight
schedule but there is a new company completing the audit which takes a
little longer. She also stated that Mike Cinco would be in attendance at
the COW Meeting to make a presentation.
7. ADM 2007-85 — Proposal for Return Utility Bill Envelopes
Finance Director Mika stated that the October bills would be letter size.
She is seeking direction regarding adding return envelopes. The cost is
$.03 per envelope, which equals $ 1300.00 per year. Chairperson Munns
stated that other utility companies include payment envelopes. It was
suggested that the Finance Department determine which customers usually
pay on-line and exclude envelopes from those bills. Finance Director
Mika stated that it would take a few billing cycles to determine that.
8. ADM 2007-86 — Plan Commission Roster Composition
Committeeman Golinski stated that he has reviewed the City Code
regarding this matter and feels it is outdated. He has also reviewed 5 other
City Codes. None of those communities have an even number of
commissioners and most of them have 7, whereas the City of Yorkville
has 10 members. Additionally, most of them only allow residents to serve
on the Commission. However, Sugar Grove allows 1 voting member to be
a non-resident, but the Chairman must be a resident. The breakdown is as
follows:
Oswego — 7 members, all residents
Montgomery — 7 members, all residents
Joliet — 7 members, all residents
Sugar Grove — 7 members, 6 residents, 1 township resident,
Chairman must reside in Sugar Grove
Yorkville — 10 members, 30% are non-residents
Committeeman Golinski proposes a change with future appointments. He
suggests reducing the size of the Commission to 7 or 9 members and
allowing 2 liaison members from the School Board and Bristol Fire
Department. Additionally, he feels the Chairperson should be a resident.
Attorney Tom Hayes stated that there could be issues restricting the
Commission as described this evening. He asked for a few days to
research the matter and he will submit a formal opinion.
Chairperson Munns stated the felt it was odd that the Chairperson did not
have to be a resident. Committeeman Werderich stated he felt the
proposed changes were reasonable and that the majority of the members
should be Yorkville residents. He also felt that having an odd number of
members was fine. If a change is made, it was determined that the current
members would serve out there current terms. Chairperson Munns stated
that the committee would await legal review and that this item would be
brought back to the November Agenda for further discussion.
OLD BUSINESS:
11 ADM 2007-60 — Administrative Intern Job Description Review —
Discussion
Assistant City Administrator Olson stated the he and City Administrator
McLaughlin have discussed this issue and would like to further their
discussion as part of the Personnel Policy Manual review. They will bring
this item back to the Committee in a few months.
2. ADM 2007-74 — Overtime Policy
Chairperson Munns stated that he asked City Administration to look at the
report and watch for any jumps in overtime. City Administrator
McLaughlin stated that he has reviewed the individual time sheets since
the beginning of the year. Overtime can be broken down into 4 basic
categories which are 20% for snow plowing, 15% for water main breaks,
42% for well operations and SCADA, and 22% for other. He stated that
the Water Department has the most amount of overtime. Discussion took
place regarding the SCADA system. The system is broken down into 4
zones for monitoring. With the addition of the SCADA system and new
well 7 this year, overtime is higher than it is expected to be in the future.
Additionally, other employees will be trained on the SCADA system.
Treasurer Powell stated that the department responds immediately to
major alarms, but minor alarms are monitored and responded to the next
day. City Administrator McLaughlin stated the he would continue to
monitor overtime and also become more familiar with the department's
operations. Discussion also took place regarding meter reading and
hydrant flushing. City Administrator McLaughlin stated that hydrant
flushing typically takes place during 12 hours of daylight (such as 7:00 am
— 7:00 pm), which results in overtime. He stated that perhaps the hydrant-
flushing season could be lengthened to reduce overtime. With regards to
meter reading, he stated that some meters are read on weekends or after
hours to accommodate customers. He felt that 70 hours of overtime in 9
months is a sign of good customer service.
Committeeman Spears inquired about Laurie's overtime. The hours were
earned prior to her new position. She is now exempt from overtime,
however, Human Resources Manager Kasper stated that she still has comp
time to use within 1 year.
Chairperson Munns asked City Administrator McLaughlin to continue to
monitor overtime.
3, ADM 2007-77 — Proposed Amendment to City Code Regarding
Mechanical Amusement Device Licenses
City Administrator McLaughlin stated that Attorney Roth felt the change
from approval by City Council to approval by the City Clerk was fine.
There are no legal issues.
4. ADM 2007-78 — Waive Fees for Utility Customer
Chairperson Munns stated that this item was continued pending legal
review. City Administrator McLaughlin stated that Attorney Roth states
the City can charge back 5 years, however, it is at the discretion of the
City Council to review these matters on a case-by-case basis and to take a
reduced payment.
Mr. Richard Budd Wormley stated the following:
• He has owned the property at 305 Colton, Yorkville for 25 years.
• When he purchased the property it was a 3-unit property.
• He feels this issue was an oversight on the City's part, not his part.
• He has paid every bill on time.
• There is nothing on the utility bill which separates the units for him to
have known that he was only being charged for 2 units.
• He is not being deceptive to the City.
• He has offered to pay 50% of the back charges and feels that he is
being more than generous with his offer.
Discussion took place regarding how many other residents were found to
have been under-billed. Finance Director Mika stated that there are 8- 10
others with back charges of $400.00-$600.00. At this time Mr. Wormley
is the only resident that has not paid the back charges. She feels that if the
City accepts a reduced payment, the other residents that have paid the
amounts in full will want reimbursement. Discussion took place regarding
this matter. Committeeman Golinski felt that accepting a reduced
payment would set a bad precedent. The other Committeeman approved
of a reduced payment. Committeeman Werderich felt that if other
residents came back to seek reimbursement, then their cases should be
heard on a case-by-case basis.
It was determined that the City would accept a reduced payment (50% of
$3508.50) from Mr. Wormley. He submitted a check to Finance Director
Mika. Furthermore, he mailed the $ 100.00 lien fee on September 30, 2007
from Oswego. Finance Director Mika would remove the lien as soon as
the City received the payment.
5. COW 2007-19 — Amended Governing Ordinance Regarding
Committee Liaisons
Discussion took place regarding how Committee Liaisons should be
appointed. Committeeman Golinski stated that there is a discrepancy in
that ordinance states that the Mayor shall appoint the Committee Liaison
to the Park Board. Committeeman Spears feels that the Chairman should
have the responsibility to appoint the liaison. Chairperson Munns, and
Committeemen Golinski and Werderich felt that the committee should
vote on the liaison, with the Chairperson breaking a tie vote. City
Administrator McLaughlin will make a draft of the ordinance change and
bring it back to the Committee for approval.
6. COW 2007-23 City's Hiring Policy
Human Resources Manger Kasper stated that a presentation would be
made with the Personnel Policy Manual changes at a later date. City
Administrator McLaughlin stated that he would give an update on this
matter at the next meeting. It was determined that the City Council and
the Mayor would be left out of personnel matters as much as possible.
City Administrator McLaughlin stated that he would point out specifically
where the Mayor or City Council needs to get involved.
ADDITIONAL BUSINESS:
Committeeman Golinski — none
Committeeman Werderich — none
Committeeman Spears — She asked that if a Councilman wishes to have an item
added to a Committee agenda in the future, that the Councilman should speak
with the Committee Chairperson and the affected Department Head for review
first so that there are no delays with items being placed on the wrong agenda. For
example, she was informed that Somonauk Street should be placed on the Public
Safety Committee Agenda. She had the opportunity to speak with the Department
Head first prior to the meeting.
Chairperson Munns — A few years ago, it was decided that the City would use a
standard memo format, font type and size. That does not seem to be happening
any longer. City Administrator McLaughlin stated that employees would need a
reminder.
ADJOURNMENT OF THE ADMINISTRATION COMMITTEE MEETING:
With no further business to discuss, the meeting adjourned at 8: 10 p.m.
Minutes respectfully submitted by Margaret M. Hartigan.
`��D ClTy Reviewed By: Agenda Item Number
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Agenda Item Summary Memo
Title: Monthly Budget Report
Meeting and Date: Administration Committee 11/6/07
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by: Jennifer Milewski Finance
Name Department
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Submitted by: Jennifer Milewski Finance
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Title: FY07 Annual Treasurer's Report
Meeting and Date: Administration Committee 11/6
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by: Jennifer Milewski Finance
Name Department
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PAYROLL : 0 . 01 TO 24 , 999 . 00
AMENT , BEVERLY ; ANDRES , RONALD ; ARENTSEN , DALE ; AUGUSTINE , SHELLEY ; AUW ,
KATHLEEN ; BACH , SUSAN ; BAHR , NANCY ; BAKER , STEVEN ; BALDINE , TAMMY ; BALDWIN ,
JERRY ; BARRY , ASHLEY ; BATTLE , BETTYE ; BAUMGARDT , CAROL ; BAZAN , BETH ; BAZAN ,
JEAN ; BEACH , CHARLES ; BECK, ERIC ; BECKER , CHRISTOPHER ; BESCO , JOSEPH ;
BETTENHAUSEN , STEVE ; BISHOP , VILIJA ; BOCK, JAMES ; BRADSTREET , PATRICIA ;
BREYNE , DONNA ; BROWMANN , BRETT ; BROWN , ANDREW ; BROWN, ASHLEY ; BROWN, DAVID ;
BURD , VALERIE ; CALHOUNT , TIMOTHY ; CAMPBELL , MICHELLE ; CARTER , SCOTT ; CIESLA ,
JULIE ; DANCA, KELSEY ; DAVILA, LIZMARIE ; DAVISON , STEPHEN ; DELPRETO , MELISSA ;
DILLON , SALLY ; DOCKSTADER , KELLI ; DOCKSTADER , RYAN ; DODD , HANNAH ; DREW , MIKE
EBERHARDT , MARIANNE ; ELSA HAMM , ARLEEN ; ELWOOD , BEN ; ESSEX , JANET ; FELDOTT ,
MATTHEW ; FRAZEE , VINCENT ; GARBELMAN , MARY ; GARDNER , MARY JO ; GEHR , MEGHAN ;
GOSS , VIRGINIA ; GRAFF , JUSTIN ; GREZLIK, CATHY ; GRIESMANN , KEN ; GRYDER , KATIE
HAGEMAN , HANNAH ; HAGEMAN , JON ; HAKE , ADAM ; HAKE , BRETT ; HEFFERAN , KRISTINA ;
HIRTZEL , KRISTI ; HOUGHTON , ANDREW ; HUDETZ , MAX ; IVINS , ELIZABETH ; IWANSKI ,
SHARYL ; JAMES , PAUL ; JOHNSON KAWSKI , LYNSEY ; JOHNSON , ALYSON ; JOHNSON,
DOREEN ; JONES , ALEX ; KASTAK, KATHY ; KEPKA, GREG ; KETCHMARK , MATTHEW ; KLIMEK ,
DANIELLE ; KNUTSON , JOAN ; KOVACS , RICHARD ; KRUEGER , RACHEL ; KULPIT BIALEK,
MADONNA ; LEJA , NICOLE ; LENERT , GINGER ; LESLIE , JASON ; LINDBLOM , THOMAS ;
LIVINGSTON , KAY ; MANNING , BARBARA ; MATLOCK, JOANNE ; MAYOH , SHERRILL ;
MILSCHEWSKI , JACQUELYN ; MINOR ALLEN , MICHELE ; MINOR , ALLAN ; MOHLER , DEBI ;
MUNNS , MARTIN ; NAWA, STEVEN ; NEVILLE , ANNE ; NIESEN , CATHERINE ; NORMAN ,
JEANNIE ; NOWLIN , JERRY ; O ' LEARY , MARTIN ; OLSEM , PAMELA; PAGE , DALE ;
PFIZENMAIER , BEHR ; PODSCHWEIT , GEORGE ; PODSCHWEIT , GEORGE ; POWELL , WILLIAM ;
PREDY , BARBARA ; PROCHASKA , ARTHUR ; REEDUS , AMBER ; REESE , ANNETTE ; REISINGER ,
LISA; ROBBINS , KATIE ; ROBINSON , RONALD ; RUNKLE , JULIA ; SAUER , MARJORIE ;
SAVIELLO , MATTHEW ; SCOTT , WILLIAM ; SKIDMORE , LINDSEY ; SPEARS , ROSE ;
SPURLOCK, RALPH ; STEWART , JOHN ; TERRY , ROGER ; UNDERWOOD , AMANDA; VAN CLEAVE ,
VIANNE ; VAN VLIET , DENISE ; WHEELER , ELIZABETH ; WHITE , KENNETH ; WICKS , CAROL ;
WILHELMI , REBECCA; WILKINSON , PEGGY ; WOLF , AMY ; WOLPER , DEAN ; WYETH , JOHN ;
YABSLEY , FRANK ; YABSLEY , JENNA ; YABSLEY , KRISTA ;
PAYROLL : 24 , 999 . 01 TO 49 , 999 . 00
ACKLAND , JEFFREY ; ALWOOD , ANGELA ; BAHR , LORRIE ; BARKLEY , WILLIAM ; BATTERSON ,
MOLLY ; BLEDSOE , JACOB ; BUSCH , DARRELL ; COLLINS JR , ALBERT ; DEBORD , DIXIE ;
DYON , JUDY ; EVANS , TIMOTHY ; FAY, MICHELLE ; FELTES , RITA ; FINCHAM , KATHRYN ;
FISCHER , JENNIFER ; GATLIN , JOSEPH ; GAWRYCH , KRISTOPHER ; GOLDSMITH , RYAN ;
GRAFF , CHARLES ; HAAKE , LAURA; HENNE , DURKEN ; HOPKINS , SHAMIM ; HORNER , RYAN ;
HOULE , ANTHONY ; JACKSON , JAMIE ; KANAN , LEANN ; KASPER , DENISE ; KOLOWSKI ,
TIMOTHY ; KUBICZ , SHIRLEY ; LARRABEE , RACHEL ; LAWRENTZ , KEVIN ; MEDINA, TONY ;
MILEWSKI , JENNIFER ; PICKERING , LISA; REISINGER , BARBARA ; ROBINSON , MICHAEL ;
SCHWICKERATH , CLINT ; SCODRO , PETER ; SENG , MATTHEW ; SMITH , AIMEE ; SPIES ,
GLORY ; WATERS , MICHAEL ; WEBER , GREG ; WEBER , ROBERT ; WILLIAMS , ANNETTE ;
WUNDER , CHARLES ;
PAYROLL : 49 , 999 . 01 TO 74 , 999 . 00
BEHRENS , BRETT ; BEHRENS , DAVID ; BOZUE , STEVEN ; CALVERT , GLENN ; CERNEKEE ,
SARAH ; DELANEY , DAVID ; DIEDERICH , RONALD ; GROESCH , BARRY ; HART , RICHARD ;
HART , ROBBIE ; HELLAND , JONATHON ; HILT , LARRY ; JELENIEWSKI , ANDREW ; JOHNSON ,
JEFFREY ; KLINGEL , TERRY ; MCMAHON, PATRICK; MIKA, SUSAN ; MIKOLASEK , RAYMOND ;
MOORE , JOE ; MOTT , STACEY ; OLSON, BART ; PFISTER , MICHAELEEN ; PLECKHAM , DANIEL
PRESNAK , JAMES ; SIBENALLER , GREGORY ; SLEEZER , JOHN ; SLEEZER , SCOTT ; STROUP ,
SAMUEL ; SWITHIN , SUSAN ;
PAYROLL : 74 , 999 . 01 TO 99 , 999 . 00
CROIS , JOHN ; DHUSE , ERIC ; MILLER , TRAVIS ; MOGLE , DAVID ; SCHWARTZKOPF , DONALD ;
SORENSEN , BRIAN ; WYWROT , JOSEPH ;
PAYROLL : 99 , 999 . 01 TO 124 , 999 . 00
MARTIN , HAROLD ;
TOTAL 4 , 834 , 121 ;
LIABILITY
AFLAC 7 , 319 ; ING LIFE INSURANCE & 48 , 843 ; IL STATE DISBURSEMENT UNIT 28 , 559 ;
EMPLOYEE BENEFITS 12 , 345 ; UNITED STATE TREASURY DEPT 1 , 265 , 450 ; IL F . O . P .
LABOR COUNCIL 7 , 893 ; EMPLOYEE BENEFITS 20 , 015 ; ILLINOIS DEPARTMENT OF
REVENUE 129 , 364 ; IMRF REPAYMENT 265 ; IL MUNICIPAL RETIREMENT FUND 342 , 139 ;
UNITED CITY OF YORKVILLE 1 , 004 ; ANNUITY PREMIUM RESERVE 910 ; UNITED CITY OF
YORKVILLE 3 , 452 ; POLICE PENSION FUND 154 , 552 ; PRE- PAID LEGAL SERVICES 723 ;
TOTAL 2 , 022 , 833 ;
UNITED CITY OF YORKVILLE
RECEIPTS
FOR THE FISCAL YEAR ENDING APRIL 30 , 2007
GENERAL FUND
ROAD CONTRIBUTION FEE 850 , 661 . 00
IN TOWN ROAD PROGRAM FUNDING 2 , 783 , 074 . 92
RESERVE FUND BALANCE 51184 . 50
REAL ESTATE TAXES 1 , 319 , 394 . 91
TOWN ROAD/BRIDGE TAX 99 , 155 . 41
FOX HILL LEVY REVENUE 18 , 204 . 23
PERSONAL PROPERTY TAX 20 , 233 . 22
STATE INCOME TAX 11187 , 292 . 60
MUNICIPAL SALES TAX 2 , 934 , 185 . 35
STATE USE TAX 145 , 025 . 94
MUNICIPAL UTILITY TAX 463 , 480 . 35
UTILITY TAX - NICOR 2321615 . 94
UTILITY TAX - CABLE TV 138 , 526 . 84
UTILITY TAX - TELEPHONE 448 , 351 . 14
HOTEL TAX 19 , 084 . 75
LIQUOR LICENSE 15 , 690 . 95
BUILDING PERMITS 1 , 278 , 671 . 69
FILING FEES 91859 . 60
GARBAGE SURCHARGE 248 , 024 . 40
COLLECTION FEE - YBSD 32 , 915 . 60
DEVELOPMENT FEES 11153 , 125 . 10
ENGINEERING CAPITAL FEE 38 , 900 . 00
TRAFFIC FINES 83 , 379 . 17
MISCELLANEOUS INCOME 16 , 286 . 68
COPS GRANT - VESTS 51280 . 00
BEAVER ST DEVELOPMENT GRANT 222 , 539 . 67
INVESTMENT INCOME 153 , 890 . 07
TRANSFER FROM WATER OPERATIONS 250 , 000 . 00
TRANSFER FROM SEWER MAINT . 70 , 000 . 00
TRANSFER FROM SAN . SEWER IMPR 150 , 000 . 00
TRANSFER FROM WATER IMPROVE . 200 , 000 . 00
TRANSFER FROM LAND CASH 16 , 000 . 00
REVENUE COLLECTIONS UNDER 51000 . 00 16 , 845 . 30
- - - - - - - - - - - - - - - - -
TOTAL $ 14 , 625 , 879 . 33
MOTOR FUEL TAX
CARRY OVER BALANCE 505 , 226 . 00
MOTOR FUEL TAX ALLOTMENTS 307 , 042 . 54
MISCELANOUS INCOME 11 , 806 . 00
-INVESTMENT INCOME 24 , 062 . 44
- - - - - - - - - - - - - - - - -
TOTAL $ 848 , 136 . 98
MUNICIPAL BUILDLING
UNITED CITY OF YORKVILLE
RECEIPTS
FOR THE FISCAL YEAR ENDING APRIL 30 , 2007
MUNICIPAL BUILDLING
DEVELOPMENT FEES - BUILDING 79 , 350 . 00
BEECHER RENTAL FEE 12 , 100 . 00
TRANSFER FROM GENERAL FUND 64 , 647 . 00
TRANSFER FROM LAND ACQUISITION 13 , 618 . 00
REVENUE COLLECTIONS UNDER 5 , 000 . 00 - 208 , 136 . 00
- - - - - - - - - - - - - - - - -
TOTAL $ 38 , 421 . 00
POLICE EQUIPMENT CAPITAL
CARRY OVER - WEATHER WARN SIREN 165 , 558 . 00
DEV FEES - POLICE 140 , 850 . 00
IN CAR VIDEO DONATIONS 11 , 150 . 00
WEATHER WARNING SIREN 8 , 357 . 85
TRANSFER FROM GENERAL FUND 82 , 402 . 00
REVENUE COLLECTIONS UNDER 50000 . 00 31968 . 61
- - - - - - - - - - - - - - - - -
TOTAL $ 412 , 286 . 46
PUBLIC WORKS EQUIP CAPITAL
CARRY OVER BALANCE 585 , 955 . 00
DEVELOPMENT FEES - PUBLIC WORKS 344 , 750 . 00
TRANSFER FROM WATER FUND 50 , 000 . 00
TRANSFER FROM SEWER FUND 30 , 000 . 00
- - - - - - - - - - - - - - - - -
TOTAL $ 1 , 010 , 705 . 00
PARKS & REC EQUIP CAPITAL
CARRY OVER BALANCE 11 , 454 . 00
PARKS CAPITAL FEE 17 , 350 . 00
TRANSFER FROM GENERAL FUND 150 , 000 . 00
- - - - - - - - - - - - - - - - -
TOTAL $ 178 , 804 . 00
SANITARY SEWER IMPROVEMENT
CARRY OVER 6 , 1021651 . 00
CONNECTION FEES 1 , 033 , 136 . 00
INVESTMENT INCOME 158 , 808 . 77
ROB ROY INTERCEPTOR 360 , 755 . 20
SOUTHWEST SVC AREA INTERCEPTOR 56 , 180 . 51
COUNTRYSIDE INTERCEPTOR 1 , 2151400 . 55
TRANSFER FROM GENERAL FUND 150 , 000 . 00
REVENUE COLLECTIONS UNDER 51000 . 00 11817 . 50
- - - - - - - - - - - - - - - - -
TOTAL $ 9 , 078 , 749 . 53
UNITED CITY OF YORKVILLE
RECEIPTS
FOR THE FISCAL YEAR ENDING APRIL 30 , 2007
WATER IMPROV . EXPANSION
CARRY OVER 1 , 3811009 . 00
CONNECTION FEES 11319 , 124 . 55
INVESTMENT INCOME 44 , 232 . 27
LOAN PROCEEDS - CONTRACT B . 1 11402 , 853 . 00
TRANSFER FROM GENERAL FUND 220 , 000 . 00
REVENUE COLLECTIONS UNDER 5 , 000 . 00 514 . 93
- - - - - - - - - - - - - - - - -
TOTAL $ 4 , 367 , 733 . 75
DEBT SERVICE
RECAPTURE - WATER/ SEWER 153 , 251 . 82
TRANSFER FROM GENERAL FUND 292 , 859 . 00
TRANSFER FROM SANITARY SEWER 640 , 041 . 00
TRANSFER FROM WATER IMPRV FUND 443 , 121 . 00
TRANSFER FROM MUNICIPAL BLDG 102 , 423 . 00
- - - - - - - - - - - - - - - - -
TOTAL $ 1 , 631 , 695 . 82
WATER OPERATIONS
CARRY OVER BALANCE 600 , 497 . 00
BULK WATER SALES 11 , 833 . 38
WATER SALES 11324 , 777 . 20
WATER METER SALES 418 , 028 . 00
LEASE REVENUE - H2O TOWER 23 , 287 . 31
INVESTMENT INCOME 74 , 789 . 15
REVENUE COLLECTIONS UNDER 50000 . 00 488 . 45
TOTAL $ 2 , 453 , 700 . 49
SEWER MAINTENANCE
CARRY OVER/ FUND BALANCE 657 , 374 . 00
LIFT STATION INCOME 19 , 096 . 84
SEWER MAINTENANCE FEES 576 , 523 . 74
SEWER CONNNECTION FEES 142 , 660 . 00
INVESTMENT INCOME 74 , 824 . 19
TOTAL $ 1 , 470 , 478 . 77
LAND CASH
HEARTLAND CIRCLE - LAND CASH 20 , 000 . 00
RAINTREE VILLAGE LAND CASH 133 , 400 . 00
UNITED CITY OF YORKVILLE
RECEIPTS
FOR THE FISCAL YEAR ENDING APRIL 30 , 2007
LAND CASH
WHISPERING MEADOWS ( K . HILL ) 43 , 983 . 42
AUTUMN CREEK 17 , 844 . 13
BLACKBERRY WOODS 751568 . 18
TRANSFER FROM LAND ACQUISITION 150 , 000 . 00
REVENUE COLLECTIONS UNDER 5 , 000 . 00 - 186 , 063 . 00
TOTAL $ 254 , 732 . 73
LAND ACQUISITION
CARRY OVER BALANCE 213 , 618 . 00
- - - - - - - - - - - - - - - - -
TOTAL $ 213 , 618 . 00
PARKS & RECREATION
CARRY OVER BALANCE 77 , 292 . 00
FEES FOR PROGRAMS 243 , 507 . 28
CONCESSIONS /ALL SALE ITEMS 15 , 681 . 09
GOLF OUTING REVENUE 40 , 888 . 00
HOMETOWN DAYS 72 , 543 . 35
DONATIONS 10 , 895 . 57
INVESTMENT INCOME 11 , 646 . 84
TRANSFER FROM GENERAL FUND 11015 , 107 . 00
REVENUE COLLECTIONS UNDER 51000 . 00 5 , 937 . 28
- - - - - - - - - - - - - - - - -
TOTAL $ 1 , 493 , 498 . 41
LIBRARY
CARRY OVER - BOOK DEV FEES 102 , 125 . 00
CARRY OVER - BLDG DEV FEES 1 , 557 , 975 . 41
CARRY OVER BALANCE 5 , 461 , 107 . 00
REAL ESTATE TAXES 386 , 235 . 43
TRANSFER FROM GENERAL FUND 35 , 430 . 00
DEVELOPMENT FEES - BUILDING 86 , 300 . 00
DEVELOPMENT FEES - BOOKS 70 , 384 . 52
LIBRARY SUBSCRIPTION CARDS 12 , 903 . 99
LIBRARY FINES 51033 . 43
MEMORIALS 71096 . 50
LIBRARY PER CAPITA GRANT 13 , 708 . 09
INVESTMENT INCOME 31 , 545 . 55
INVESTMENT INCOME - BLDG 123 , 886 . 14
REVENUE COLLECTIONS UNDER 5 , 000 . 00 8 , 891 . 83
TOTAL $ 7 , 9021622 . 89
UNITED CITY OF YORKVILLE
RECEIPTS
FOR THE FISCAL YEAR ENDING APRIL 30 , 2007
FOX INDUSTRIAL
CARRY OVER BALANCE 32 , 799 . 00
TIF REVENUES 130 , 078 . 44
INVESTMENT INCOME 5 , 374 . 69
TOTAL $ 168 , 252 . 13
COUNTRYSIDE TIF PROJECT
CARRY OVER BALANCE 31463 , 672 . 00
INVESTMENT INCOME 98 , 339 . 68
TOTAL $ 3 , 562 , 011 . 68
UNITED CITY OF YORKVILLE
EXPENDITURES AND EXPENSES
FOR THE FISCAL YEAR ENDING APRIL 30 , 2007
GENERAL FUND
ABACUS /ATLAS , INC . 200 . 00
ACCOUNTEMPS 81300 . 28
ACTION GRAPHIX LTD 11181 . 40
ADVANCED ROOING INC . 23 , 317 . 00
ADVANTAGE REPORTING SERVICE 71200 . 45
ANCEL , GLINK , DIAMOND , BUSH , 156 , 909 . 50
JEANNE ARBET 154 . 50
ARMAG CORPORATION 21626 . 00
AT&T 26 , 707 . 10
AT&T GLOBAL SERVICES , INC . . 4 , 155 . 72
AT&T INTERNET SERVICES 5 , 862 . 01
AT &T LONG DISTANCE 21760 . 15
ATLAS BOBCAT 11658 . 15
AURORA AREA CONVENTION 17 , 533 . 35
AURORA BLACKTOP 156 , 339 . 52
AURORA TRI STATE FIRE 647 . 08
THE BANK OF NEW YORK 111 , 531 . 93
BLUE CROSS BLUE SHIELD 821 , 013 . 67
BNY MIDWEST TRUST COMPANY 963 . 00
BP AMOCO OIL COMPANY 37 , 321 . 76
BYRNES , HOULIHAN & WALSH LLC 11 , 656 . 00
C . BROOKE BEAL 44 , 877 . 49
C . W . WHITE AND SON INC . 19 , 843 . 12
CAMBRIA SALES COMPANY INC . 11748 . 86
CARSTAR 626 . 68
CDW GOVERNMENT INC . 44 , 973 . 03
CENTRAL LIMESTONE COMPANY , INC 11201 . 50
CINTAS FIRST AID & SAFETY 882 . 64
CIVIL & ENVIRONMENTAL 81350 . 27
CLARK ENVIRONMENTAL 28 , 414 . 00
COFFMAN TRUCK SALES 297 . 00
COLLEGE OF DUPAGE 600 . 00
COMMONWEALTH EDISON 76 , 776 . 84
COMMUNICATIONS DIRECT INC 2 , 076 . 11
CONSERVATION DESIGN FORUM 2 , 418 . 75
CONSERVATION FOUNDATION 51000 . 00
CONSTELLATION NEW ENERGY 928 . 02
CAM , LLC 47 , 125 . 56
COUNTRYSIDE VETERINARY CLINIC 975 . 99
CRAIG H . BENSON , PHD , PE 13 , 502 . 44
CROWE GROUP LLP 34 , 153 . 20
DAVE ' S AUTO 31471 . 00
BOB DEARBORN 300 . 00
DELANEY , DAVID 4 , 100 . 00
DELL MARKETING L . P . 1 , 909 . 00
DEPO COURT REPORTING SVC , INC 98 , 108 . 85
DICTAPHONE CORPORATION 74 . 50
DLT SOLUTIONS , INC . 71191 . 44
DOMESTIC UNIFORM RENTAL 3 , 125 . 56
UNITED CITY OF YORKVILLE
EXPENDITURES AND EXPENSES
FOR THE FISCAL YEAR ENDING APRIL 30 , 2007
GENERAL FUND
DREYER MEDICAL CLINIC 21791 . 00
EBENROTH & ASSOCIATES , INC . 4 , 996 . 00
EHLERS & ASSOCIATES , INC . 19 , 500 . 00
EJ EQUIPMENT 2 , 062 . 49
ELAN FINANCIAL SERVICES 11012 . 00
EMPLOYEE BENEFITS CORPORATION 11850 . 00
ENGINEERING ENTERPRISES , INC . 1 , 087 , 853 . 47
ENGLISH & SONS LANDSCAPING INC 9 , 261 . 00
ENVIRONMENTAL SYSTEMS 91148 . 76
ERO - TEX 516 . 00
FARREN HEATING & COOLING 289 . 40
FIRST NONPROFIT UNEMPLOYEMENT 14 , 453 . 50
FIRST PLACE RENTAL 667 . 30
FOLEY & LARDNER LLP 4 , 810 . 50
FORCES INC 11688 . 00
FOX RIDGE STONE 11550 . 77
FOX VALLEY TROPHY & AWARDS 3 , 767 . 87
FOX VALLEY SANDBLASTING 31112 . 00
FOX VALLEY TRADING COMPANY 21300 . 35
FULTON CONTRACTING 7 , 552 . 20
G . M . RANDA INC . 34 , 260 . 00
GALL ' S INC . 1 , 798 . 44
GAMBREL CONSTRUCTION 171 , 696 . 70
GIPE , DINA 1 , 650 . 50
GJOVIK FORD - MERCURY , INC . 9 , 428 . 71
GRAINCO FS . , INC . 21 , 147 . 76
GREATAMERICA LEASING CORP . 20 , 565 . 52
GREEN ORGANICS INC 21595 . 00
HARRIS 141617 . 15
HART , RICHARD 21339 . 59
HEARTLAND SERVICES INC 21396 . 02
HENNESSY FORD 21182 . 77
HERVAS , CONDON & BERSANI , P . C . 50 , 115 . 93
HEWLETT - PACKARD COMPANY 7 , 298 . 00
ICE MOUNTAIN 11912 . 42
IL MUNICIPAL LEAGUE 105 . 00
IL VALLEY URBAN LUMBERJACKS 91435 . 00
ILLINOIS E . P . A . FISCAL SERVICE 11000 . 00
IL ENV . PROTECTION AGENCY 21753 . 01
ILLINOIS MUNICIPAL LEAGUE 173 , 111 . 70
ILLINOIS PUBLIC SAFETY AGENCY 2 , 728 . 00
ILLINOIS TRUCK MAINTENANCE , IN 2 , 814 . 38
INTERNATIONAL CODES 11048 , 263 . 99
INTERSECT , LLC 5 , 940 . 00
J ' S SHOE REPAIR 963 . 00
J . RUDNY , LLC 7 , 100 . 00
ANDREW JELENIEWSKI 1 , 084 . 00
JENSEN ENTERTAINMENT INC 11525 . 00
JOSEPH H ABEL & ASSOCIATES LLC 3 , 369 . 30
UNITED CITY OF YORKVILLE
EXPENDITURES AND EXPENSES
FOR THE FISCAL YEAR ENDING APRIL 30 , 2007
GENERAL FUND
KATHLEEN FIELD ORR & ASSOC . 51612 . 21
KENDALL COUNTY ASSOCIATION 4 , 170 . 00
KENDALL COUNTY GIS 31930 . 00
KENDALL COUNTY HEALTH 11635 . 00
KENDALL COUNTY RECORDER ' S 21737 . 00
KENDALL COUNTY RECORD 9 , 863 . 01
KENDALL PRINTING 41908 . 55
KOPY KAT COPIER 26 , 621 . 61
KEITH & BONNIE KUCZKOWSKI 15 , 963 . 51
KUSTOM SIGNAL , INC . 11908 . 30
LASALLE BANK N . A . 496 , 314 . 01
LAW OFFICES OF DANIEL KRAMER 7 , 250 . 00
LAW OFFICES OF GARY G . PICCONY 6 , 100 . 00
LAW TITLE INSURANCE COMPANY 277 , 000 . 00
LAWSON PRODUCTS 2 , 951 . 97
LAURA LEPPERT 21167 . 74
LOGOMAX 3 , 301 . 00
MAGNET STREET 1 , 083 . 00
MARTIN IMPLEMENT SALES , INC . 256 . 87
MARTIN PLUMBING & HEATING CO . 12 , 444 . 00
MCKIRGAN BROS . OIL CO . 1 , 640 . 85
MCVICKERS YORKVILLE LLC 2 , 778 . 25
MEADE ELECTRIC COMPANY , INC . 14 , 895 . 48
MENARDS INC 246 , 876 . 59
MENARDS - YORKVILLE 6 , 381 . 27
METEORLOGIX 392 . 00
METLIFE SMALL BUSINESS CENTER 96 , 458 . 59
METRO WEST COG 3 , 625 . 00
METROPOLITAN INDUSTRIES , INC . 255 . 00
MEYER PAVING , INC . 42 , 310 . 76
MID AMERICAN WATER 597 . 00
MJ ELECTRICAL SUPPLY , INC . 13 , 611 . 80
MONROE TRUCK EQUIPMENT 11830 . 61
MOONBEAM MEDIA 21015 . 00
MORRIS TRAILER SALES , INC 156 . 44
MPH INDUSTRIES , INC 59 . 61
NCL EQUIPMENT SPECIALTIES 263 . 30
NEBS 11252 . 86
NELSON ENTERPRISES , INC . 2 , 558 . 50
NEXTEL COMMUNICATIONS 23 , 618 . 29
NICOR GAS 255 , 761 . 81
NORTH EAST MULTI - REGIONAL 31445 . 00
NORTHERN ILLINOIS UNIVERSITY 31540 . 89
NORTHERN SAFETY CO . , INC . 791 . 11
NORTHWESTERN UNIVERSITY 1 , 312 . 50
O ' MALLEY WELDING & FABRICATING 660 . 50
OFFICE OF FISCAL MANAGEMENT 2 , 310 . 00
OFFICE WORKS 71836 . 14
P . F . PETTIBONE & CO . 31637 . 50
PALZER ENTERPRISES LTD . 120 . 00
UNITED CITY OF YORKVILLE
EXPENDITURES AND EXPENSES
FOR THE FISCAL YEAR ENDING APRIL 30 , 2007
GENERAL FUND
PARKVIEW CHRISTIAN ACADEMY 8 , 750 . 00
PATTEN INDUSTRIES , INC . 114 . 36
PERFORMANCE PIPELINING , INC 7 , 531 . 99
PETE THE PAINTER 11150 . 00
PITNEY BOWES - 1 , 968 . 00
PITNEY BOWES 111000 . 00
PLECKHAM , DAN 21442 . 92
PLECKHAM , TRACI 967 . 50
POSTNET IL 124 1 , 957 . 62
PRINT PERFECT 91046 . 77
PROFESSIONAL SERVICE 41202 . 25
PROVENA SAINT JOSEPH HOSPITAL 3 , 067 . 50
JEWEL 531 . 30
QUILL CORPORATION 17 , 538 . 26
R . A . UBERT CONSTRUCTION , INC 99 , 393 . 80
R . W . TROXELL & COMPANY 2 , 363 . 00
RAKOW ' S FURNITURE , INC . 7 , 614 . 64
RALPH ' S PLACE 2 , 566 . 00
RATOS , JAMES 23 , 095 . 25
RAY O ' HERRON COMPANY , INC . 41584 . 18
RAY O ' HERRON COMPANY 14 , 557 . 03
RELIABLE HIGH PERFORMANCE 146 . 70
RICHARD ALFORD , PH . D . 2 , 000 . 00
RICHARD MARKER ASSOCIATES 754 . 72
RIVER OAKS FORD 1 , 007 . 89
RIVERVIEW FORD 1 , 657 . 92
SAFETY SUPPLY ILLINOIS 269 . 50
SARAVANOS PROPERTIES , LLC . 221 . 80
SCHOPPE DESIGN ASSOC . 25 , 651 . 53
SCHRADER , CHARLES H . & ASSOC . 14 , 000 . 00
SEC GROUP , INC . 166 , 512 . 90
SERVICEMASTER COMM . CLEANING 71662 . 32
SERVICEMASTER OF AURORA & 7 , 451 . 29
SEYFARTH SHAW LLP 48 , 658 . 01
SHELL OIL CO . 38 , 673 . 60
SHORE GALLERIES , INC . 61916 . 21
SHRED - IT 11804 . 00
SOFTWARE PERFORMANCE 6 , 221 . 95
SWFVCTC 51 , 152 . 90
STELLMACH ELECTRIC , INC . 51936 . 25
STERLING CODIFIERS , INC . 21568 . 00
STEVEN SCHILLING , P . E . 46 , 036 . 23
STILLS & SON INC . 1 , 715 . 96
STONEFIRE RESTAURANT 4 , 269 . 75
STREICHERS 41363 . 71
STRYPES PLUS MORE INC . 640 . 00
SUBURBAN CHICAGO NEWSPAPERS AD 10 , 266 . 10
TAPCO 37 , 396 . 47
TEE ' S PLUS 1 , 771 . 00
TELCOM- DATA 125 . 00
UNITED CITY OF YORKVILLE
EXPENDITURES AND EXPENSES
FOR THE FISCAL YEAR ENDING APRIL 30 , 2007
GENERAL FUND
BNY MIDWEST TRUST COMPANY 553 , 966 . 78
THE MANAGEMENT ASSOCIATION 950 . 00
THE SIDWELL COMPANY 186 . 45
THOMAS ALARM SYSTEMS 720 . 00
THOMPSON APPRAISALS 2 , 500 . 00
TIGERDIRECT 8 , 669 . 82
TIN STAR ELECTRONIC SERVICE 7 , 791 . 56
TRAFFIC CONTROL CORPORATION 3 , 620 . 07
TRI - RIVER POLICE TRAINING 31000 . 00
TROTSKY INVESTIGATIVE 1 , 470 . 00
TUCKER DEVELOPMENT CORP . 218 , 669 . 91
U . S . BANK 1 , 674 . 02
UNIFIED SUPPLY 21661 . 48
UNIQUE PRODUCTS & SERVICE 1 , 737 . 26
UNITED PARCEL SERVICE 2 , 565 . 30
UNIVERSITY OF ILLINOIS - GAR 16 , 847 . 12
UPPER CRUST CATERING INC 516 . 75
V3 COMPANIES 16 , 667 . 02
VERNE HENNE CONSTR . & 7 , 780 . 05
VESCO 1 , 482 . 94
VISA 51 , 027 . 82
VISION SERVICE PLAN 10 , 274 . 02
WALDEN ' S LOCK SERVICE 266 . 20
WALMART COMMUNITY 1 , 253 . 62
WALTER E . DEUCHLER ASSOCIATES 59 , 440 . 06
WAREHOUSE DIRECT 21711 . 35
WASTE MANAGEMENT 729 , 674 . 36
WAUBONSEE COMMUNITY COLLEGE 31728 . 00
WEBLINX INCORPORATED 620 . 00
WESLEY PROPERTY CORP . 319 , 459 . 11
WESTERN ILLINOIS UNIVERSITY 21091 . 00
WHOLESALE TIRE 81625 . 81
WOLF & COMPANY 15 , 410 . 00
WYETH LAW 171 , 187 . 50
YORKVILLE ACE & RADIO SHACK 926 . 24
YORKVILLE AREA CHAMBER OF 7 , 060 . 00
YORKVILLE BIG BAND 300 . 00
YORKVILLE CLERK ' S ACCOUNT 8 , 893 . 95
YORKVILLE ECONOMIC DEV 45 , 500 . 00
YORKVILLE GENERAL FUND 106 , 151 . 00
YORKVILLE GENERAL FUND 1 , 615 . 53
YORKVILLE PUBLIC LIBRARY 502 , 528 . 58
YORKVILLE NAPA AUTO PARTS 21620 . 82
YORKVILLE PAYROLL ACCOUNT 3351763 . 80
YORKVILLE POLICE DEPT . 3 , 686 . 25
YORKVILLE POLICE PENSION FUND 248 , 987 . 74
YORKVILLE POSTMASTER 41688 . 02
YORKVILLE PARK & RECREATION 11165 , 107 . 00
YORKVILLE SCHOOL DIST 4115 373 , 500 . 00
YORKVILLE SELF STORAGE , INC 450 . 00
UNITED CITY OF YORKVILLE
EXPENDITURES AND EXPENSES FOR THE FISCAL YEAR ENDING APRIL 30 , 2007
GENERAL FUND
YOUNG , MARLYS 31193 . 15
EXPENSE DISBURSEMENTS UNDER 2 , 500 . 00 111 , 074 . 91
TOTAL $ 12 , 133 , 266 . 82
MOTOR FUEL TAX
AURORA BLACKTOP 205 , 102 . 40
CARGILL , INC 63 , 801 . 46
ENGINEERING ENTERPRISES , INC . 455 . 00
SEC GROUP , INC . 34 , 889 . 50
SKC CONSTRUCTION , INC 18 , 758 . 87
SUPERIOR ASPHALT MATERIALS LLC 31059 . 87
TAPCO 9 , 741 . 07
YORKVILLE GENERAL FUND 77 . 90
- - - - - - - - - - - - - - - - -
TOTAL $ 335 , 886 . 07
MUNICIPAL BUILDLING
AURORA TRI STATE FIRE 390 . 45
BEERY HEATING & COOLING 597 . 00
BELAN SERVICES 3 , 660 . 00
DE COMMUNICATIONS 5 , 150 . 00
EBENROTH & ASSOCIATES , INC . 271335 . 00
FARREN HEATING & COOLING 51995 . 20
FIRST PLACE RENTAL 49 . 50
FOX FLOORING 7 , 070 . 50
GLEASON TILE INC . 4 , 695 . 00
KENDALL COUNTY FENCE 11465 . 00
MARTIN PLUMBING & HEATING CO . 299 . 00
MENARDS - YORKVILLE 435 . 60
MJ ELECTRICAL SUPPLY , INC . 279 . 00
NORTHWAY HEATING , COOLING & 340 . 00
O ' NEILL GLASS & MIRROR , INC . 41799 . 98
OLD SECOND NATIONAL BANK TRUST 61400 . 00
OLSSON ROOFING COMPANY , INC . 41960 . 00
PETE THE PAINTER 71150 . 00
THOMAS ALARM SYSTEMS 1 , 189 . 00
THYSSENKRUPP ELEVATOR CORP 1 , 816 . 62
VERNE HENNE CONSTR . & 40 , 492 . 44
VISA 2 , 557 . 58
WALDEN ' S LOCK SERVICE 2 , 317 . 78
WILKINSON , RUSS 2 , 821 . 74
YORKVILLE ACE & RADIO SHACK 16 . 83
YORKVILLE GENERAL FUND 7 . 46
YORKVILLE SELF STORAGE , INC 11800 . 00
EXPENSE DISBURSEMENTS UNDER 21500 . 00 31182 . 00
- - - - - - - - - - - - - - - - -
TOTAL $ 137 , 272 . 68
POLICE EQUIPMENT CAPITAL
UNITED CITY OF YORKVILLE
EXPENDITURES AND EXPENSES
FOR THE FISCAL YEAR ENDING APRIL 30 , 2007
POLICE EQUIPMENT CAPITAL
COS OFFICE TECHNOLOGIES 31761 . 00
COMMUNICATIONS DIRECT INC 19 , 354 . 32
FULTON CONTRACTING 10 , 450 . 00
INTEGRIAN , INC . 97 . 32
KUSTOM SIGNAL , INC . 6 , 403 . 29
LANDMARK FORD INC 56 , 859 . 00
MENARDS - YORKVILLE 189 . 93
MILES CHEVROLET 39 , 971 . 17
MOTOROLA 2 , 309 . 50
O ' MALLEY WELDING & FABRICATING 200 . 00
RAY ALLEN MANUFACTURING CO INC 3 , 449 . 95
RAY O ' HERRON COMPANY , INC . 7 , 176 . 33
RAY O ' HERRON COMPANY 2 , 744 . 54
SHORE GALLERIES , INC . 475 . 89
SOFTWARE PERFORMANCE 11562 . 50
STREICHERS 10 , 373 . 90
STRYPES PLUS MORE INC . 11235 . 00
THOMAS DODGE OF ORLAND PARK 19 , 668 . 00
TIN STAR ELECTRONIC SERVICE 14 , 222 . 75
VISA 51252 . 70
YORKVILLE AUTO BODY , INC . 21936 . 43
EXPENSE DISBURSEMENTS UNDER 21500 . 00 8 , 057 . 78
- - - - - - - - - - - - - - - - -
TOTAL $ 216 , 751 . 30
PUBLIC WORKS EQUIP CAPITAL
ALTEC INDUSTRIES , INC . 69 , 720 . 00
ATLAS BOBCAT 41782 . 00
DENNISON CORPORATION 40 , 956 . 00
FOX VALLEY FORD , INC . 11842 . 00
MONROE TRUCK EQUIPMENT 4 , 885 . 00
NAVISTAR FINANCIAL CORPORATION 175 , 650 . 00
PATTEN INDUSTRIES , INC . 55 , 676 . 00
SENTE - RUBEL BOSMAN- LEE 11 , 442 . 49
TAPCO 4 , 200 . 00
EXPENSE DISBURSEMENTS UNDER 21500 . 00 225 . 00
- - - - - - - - - - - - - - - - -
TOTAL $ 369 , 378 . 49
PARKS & REC EQUIP CAPITAL
ACTION GRAPHIX LTD 336 . 96
FOX VALLEY FORD , INC . 60 , 020 . 00
GREAT LAKES SPECIALTY 4 , 000 . 00
RIVER OAKS FORD 68 , 385 . 00
TURF PROFESSIONALS 5 , 960 . 53
VISA 429 . 00
UNITED CITY OF YORKVILLE
EXPENDITURES AND EXPENSES
FOR THE FISCAL YEAR ENDING APRIL 30 , 2007
PARKS & REC EQUIP CAPITAL
WACKERLINE USED FARM 21995 . 00
EXPENSE DISBURSEMENTS UNDER 21500. 00 454 . 75
TOTAL $ 142 , 581 . 24 .
SANITARY SEWER IMPROVEMENT
ANDERSON UNDERGROUND , INC . 962 , 959 . 37
THE BANK OF NEW YORK 374 . 50
BO WOODS TREE FARM , INC . 2 , 050 . 00
CENTEX HOMES 987 , 408 . 40
CITY OF YORKVILLE 70 , 802 . 86
D . CONSTRUCTION , INC . 11501 , 034 . 60
DEMPSEY ING , INC . 817 , 134 . 49
GLENBROOK EXCAVATING & 241 , 217 . 66
ILLINOIS RAILNET 750 . 00
LENNAR COMMUNITIES OF CHICAGO , 285 , 548 . 94
LEY & ASSOCIATES , INC . 14 , 949 . 40
PIRTANO CONSTRUCTION COMPANY 903 , 202 . 14
RIVER CITY CONSTRUCTION , INC 250 , 607 . 40
BNY MIDWEST TRUST COMPANY 500 , 213 . 34
WALTER E . DEUCHLER ASSOCIATES 529 , 884 . 07
WYETH LAW 6 , 712 . 50
YORKVILLE GENERAL FUND 125 , 454 . 00
TOTAL $ 7 , 2001303 . 67
WATER IMPROV . EXPANSION
BNY MIDWEST TRUST COMPANY 428 . 00
COMMONWEALTH EDISON 17 , 510 . 66
DOI - USGS 41 , 776 . 00
ENGINEERING ENTERPRISES , INC . 637 , 215 . 66
KAMP / SYNERGY , LLC . 67 , 970 . 70
MEYER PAVING , INC . 45 , 190 . 93
MID AMERICAN WATER 11836 . 00
POULOS INC 109 , 633 . 72
SARAVANOS PROPERTIES , LLC . 41800 . 00
SWALLOW CONSTRUCTION CORP . 1 , 2011082 . 50
BNY MIDWEST TRUST COMPANY 91999 . 00
UNIV . OF ILLINOIS AT URBANA 26 , 257 . 00
WALTER E . DEUCHLER ASSOCIATES 16 , 125 . 08
WHITTAKER CONSTRUCTION & 1 , 5081480 . 70
YORKVILLE BRISTOL 15 , 358 . 89
YORKVILLE GENERAL FUND 639 , 493 . 73
EXPENSE DISBURSEMENTS UNDER 2 , 500 . 00 11932 . 50
TOTAL $4 , 345 , 091 . 07
DEBT SERVICE
BNY MIDWEST TRUST COMPANY 1 , 123 . 50
UNITED CITY OF YORKVILLE
EXPENDITURES AND EXPENSES
FOR THE FISCAL YEAR ENDING APRIL 30 , 2007
DEBT SERVICE
IL EPA FISCAL SERVICES SECTION 53 , 525 . 35
ILLINOIS ENVIRONMENTAL 92 , 505 . 33
KURT MINNECI 51954 . 00
BNY MIDWEST TRUST COMPANY 1 , 293 , 617 . 59
U . S . BANK 163 , 795 . 00
- - - - - - - - - - - - - - - - -
TOTAL $ 1 , 6101520 . 77
WATER OPERATIONS
ACTION GRAPHIX LTD 21720 . 00
APWA 650 . 00
ARRO LABORATORY , INC . 91104 . 90
ASSOCIATED TECHNICAL SERVICES 41226 . 00
AT&T 18 , 005 . 59
AT&T INTERNET SERVICES 151 . 81
AT&T LONG DISTANCE 227 . 20
ATLAS BOBCAT 240 . 00
AURORA BLACKTOP 768 . 00
BP AMOCO OIL COMPANY 6 , 257 . 71
CARGILL , INC 45 , 939 . 38
CENTRAL LIMESTONE COMPANY , INC 1 , 064 . 04
CHEMICAL PUMP SALES & SERVICE 2 , 845 . 20
CINTAS FIRST AID & SAFETY 185 . 05
COFFMAN TRUCK SALES 217 . 36
COMMONWEALTH EDISON 122 , 621 . 22
CONSTELLATION NEW ENERGY 15 , 292 . 76
DOMESTIC UNIFORM RENTAL 3 , 125 . 59
ELAN FINANCIAL SERVICES 32 . 00
ENGINEERING ENTERPRISES , INC . 11525 . 50
ERO - TEX 516 . 00
FARREN HEATING & COOLING 12 . 90
FIRST PLACE RENTAL 1 , 344 . 82
FOX RIDGE STONE 21019 . 76
FOX VALLEY SANDBLASTING 190 . 00
GLENBROOK EXCAVATING & 521 . 00
GRAINCO FS . , INC . 8 , 326 . 07
GREATAMERICA LEASING CORP . 10680 . 00
HACH COMPANY 91197 . 27
HARRIS 750 . 00
HD SUPPLY WATERWORKS , LTD . 196 , 336 . 34
ILLINOIS EMERGENCY 51700 . 00
ILLINOIS TRUCK MAINTENANCE , IN 946 . 94
J ' S SHOE REPAIR 738 . 00
JULIE , INC . 91311 . 90
KENDAL COUNTY BLACKTOP 1 , 188 . 00
KENDALL COUNTY FENCE 430 . 00
KENDALL COUNTY HEALTH 140 . 00
KENDALL COUNTY RECORD 848 . 45
KENDALL PRINTING 61 . 40
UNITED CITY OF YORKVILLE
EXPENDITURES AND EXPENSES
FOR THE FISCAL YEAR ENDING APRIL 30 , 2007
WATER OPERATIONS
KENDALL COUNTY BLACKTOP - 21811 . 00
KIRHOFER ' S SPORTS INC . 42 . 50
KOPY KAT COPIER 541 . 38
LEY & ASSOCIATES , INC . 92 . 00
MARTIN PLUMBING & HEATING CO . 11 . 25
MCKIRGAN BROS . OIL CO . 993 . 47
MENARDS - YORKVILLE 6 , 001 . 78
METEORLOGIX 392 . 00
MID AMERICAN WATER 6 , 262 . 55
MID - VALLEY CONCRETE , INC . 11694 . 00
MJ ELECTRICAL SUPPLY , INC . 2 , 104 . 51
NCL EQUIPMENT SPECIALTIES 502 . 70
NEXTEL COMMUNICATIONS 31689 . 24
NORTHERN SAFETY CO . , INC . 246 . 91
PATTEN INDUSTRIES , INC . 41160 . 80
POSTNET IL 124 10 . 10
PRINT PERFECT 7 , 912 . 58
QUILL CORPORATION 11715 . 05
R . J . O ' NEIL , INC . 21976 . 00
RELIABLE HIGH PERFORMANCE 237 . 90
RIVERVIEW FORD 5 . 70
SAFETY SUPPLY ILLINOIS 911 . 13
SERVICEMASTER OF AURORA & 3 , 965 . 00
SHELL OIL CO . 221745 . 85
SMITH ECOLOGICAL SYSTEMS INC 21632 . 12
SOFTWARE PERFORMANCE 150 . 00
STELLMACH ELECTRIC , INC . 520 . 00
STILLS & SON INC . 956 . 15
SUBURBAN CHICAGO NEWSPAPERS AD 103 . 95
TIGERDIRECT 2 . 870 . 77
ULRICH CHEMICAL , INC . 91173 . 25
UNIQUE PRODUCTS & SERVICE 612 . 24
UNITED PARCEL SERVICE 11247 . 71
VISA 21747 . 17
WALDEN ' S LOCK SERVICE 145 . 00
WAREHOUSE DIRECT 177 . 05
WATER PRODUCTS , INC . 49 , 162 . 71
WATER SOLUTIONS UNLIMITED , INC 4 , 740 . 00
WIRE WIZARD OF ILLINOIS , INC 6 , 300 . 75
YORKVILLE BRISTOL 41 , 057 . 92
YORKVILLE ACE & RADIO SHACK 801 . 06
YORKVILLE CLERK ' S ACCOUNT 240 . 00
YORKVILLE GENERAL FUND 91 . 54
YORKVILLE NAPA AUTO PARTS 723 . 61
YORKVILLE POSTMASTER 11 , 276 . 04
EXPENSE DISBURSEMENTS UNDER 2 , 500 . 00 19 , 590 . 59
- - - - - - - - - - - - - - - - -
TOTAL $ 701 , 003 . 19
SEWER MAINTENANCE
AQUAFIX , INC . 2 , 292 . 36
ASSOCIATED TECHNICAL SERVICES 945 . 00
ATLAS BOBCAT 592 . 38
UNITED CITY OF YORKVILLE
EXPENDITURES AND EXPENSES
FOR THE FISCAL YEAR ENDING APRIL 30 , 2007
SEWER MAINTENANCE
BP AMOCO OIL COMPANY 6 , 337 . 35
CINTAS FIRST AID & SAFETY 347 . 34
COMMONWEALTH EDISON 90 , 019 . 94
DOMESTIC UNIFORM RENTAL 3 , 126 . 48
EJ EQUIPMENT 3 , 854 . 22
FIRST PLACE RENTAL 932 . 67
GRAINCO FS . , INC . 1 , 366 . 29
J ' S SHOE REPAIR 407 . 00
KENDALL COUNTY HEALTH . 455 . 00
KOPY KAT COPIER 164 . 20
LAWSON PRODUCTS 164 . 85
MCKIRGAN BROS . OIL CO . 453 . 75
MENARDS - YORKVILLE 946 . 56
METEORLOGIX 392 . 00
METROPOLITAN INDUSTRIES , INC . 11 , 279 . 00
MID AMERICAN WATER 58 . 00
NEXTEL COMMUNICATIONS 31552 . 89
NORTHERN SAFETY CO . , INC . 398 . 98
O ' MALLEY WELDING & FABRICATING 75 . 00
OFFICE WORKS 1 , 024 . 34
PATTEN INDUSTRIES , INC . 1 , 302 . 36
POSTNET IL 124 82 . 28
JEWEL 297 . 64
QUILL CORPORATION 841 . 91
RELIABLE HIGH PERFORMANCE 610 . 40
RIVERVIEW FORD 306 . 62
SAFETY SUPPLY ILLINOIS 433 . 50
SERVICEMASTER OF AURORA & 11560 . 00
SHELL OIL CO . 12 , 274 . 96
STILLS & SON INC . 777 . 66
SUBURBAN CHICAGO NEWSPAPERS AD 21 . 15
TELCOM- DATA 170 . 00
TIGERDIRECT 693 . 00
UNIQUE PRODUCTS & SERVICE 11247 . 92
VISA 899 . 16
WALMART COMMUNITY 238 . 00
WATER PRODUCTS , INC . 138 . 64
WIRE WIZARD OF ILLINOIS , INC 239 . 00
YORKVILLE ACE & RADIO SHACK 166 . 61
YORKVILLE GENERAL FUND 63 . 79
YORKVILLE NAPA AUTO PARTS 1 , 195 . 63
EXPENSE DISBURSEMENTS UNDER 2 , 500 . 00 31272 . 63
- - - - - - - - - - - - - - -
TOTAL $ 156 , 018 . 46
LAND CASH
BELAN SERVICES 51600 . 00
UNITED CITY OF YORKVILLE
EXPENDITURES AND EXPENSES
FOR THE FISCAL YEAR ENDING APRIL 30 , 2007
LAND CASH
COMMONWEALTH EDISON 5 , 472 . 58
CORPORATION FOR OPEN LANDS 15 , 685 . 32
FOX FLOORING 21342 . 00
G . M . RANDA INC . 8 , 500 . 00
GAMBREL CONSTRUCTION . 21 , 093 . 00
GAME TIME 392 . 20
GEORGE ' S LANDSCAPING INC 23 , 833 . 40
GLEASON TILE INC . 11277 . 50
J . E . M . MORRIS CONSTRUCTION INC 158 , 509 . 60
KENDALL COUNTY FOREST 178 , 518 . 32
MARTIN PLUMBING & HEATING CO . 51885 . 00
MENARDS - YORKVILLE 423 . 35
MJ ELECTRICAL SUPPLY , INC . 1 , 465 . 00
NORTHWAY HEATING , COOLING & 60950 . 00
PARK AND RECREATION SUPPLY INC 3 , 430 . 00
PLAYPOWER LT FARMINGTON INC 23 , 000 . 00
PULTE HOMES 18 , 762 . 20
SCHOPPE DESIGN ASSOC . 80 , 280 . 32
SENTE - RUBEL BOSMAN - LEE 12 , 642 . 49
THOMPSON APPRAISALS 11100 . 00
VERNE HENNE CONSTR . & 71200 . 00
WABASH VALLEY MANUFACTURING 735 . 00
WILKINSON , RUSS 6 , 600 . 00
EXPENSE DISBURSEMENTS UNDER 2 , 500 . 00 1 , 224 . 80
TOTAL $ 590 , 922 . 08
PARKS & RECREATION
ACTION GRAPHIX LTD 124 . 61
ACTION GRAPHIX LTD 912 . 68
ALL STAR SPORTS INSTRUCTION 15 , 073 . 50
JEANNE ARBET 796 . 50
ASPEN VALLEY LANDSCAPE SUPPLY 4 , 320 . 00
AT&T 27 . 80
AT&T LONG DISTANCE 304 . 05
AURORA TRI STATE FIRE 208 . 55
RAINBOW GROUP , LLC 31087 . 04
BELSON OUTDOORS 2 , 974 . 00
BLACKBERRY OAKS GOLF COURSE 11 , 945 . 86
BOB RIDINGS , INC . 16 , 085 . 00
BP AMOCO OIL COMPANY 2 , 090 . 01
BURRIS EQUIPMENT CO . 1 , 586 . 41
CAMBRIA SALES COMPANY INC . 69 . 50
CDW GOVERNMENT INC . 2 , 311 . 66
CHICAGO BULLS 41251 . 00
COMPUTER CONSULTANTS 71742 . 74
CONSERV FS 21069 . 94
UNITED CITY OF YORKVILLE
EXPENDITURES AND EXPENSES
FOR THE FISCAL YEAR ENDING APRIL 30 , 2007
PARKS & RECREATION
CREATIVE SOUNDZ , INC . 3 , 000 . 00
CROWN TROPHY 2 , 866 . 98
DB COMMUNICATIONS 292 . 00
DOMESTIC UNIFORM RENTAL 21524 . 50
ELAN FINANCIAL SERVICES. 796 . 07
EMPOWER TRAINING SYSTEMS , INC . 692 . 60
DEA DEMARCO 31000 . 00
THE FIBAR GROUP , LLC 10 , 530 . 00
FIRST PLACE RENTAL 21027 . 81
FORCES INC 31870 . 00
FOX VALLEY TROPHY & AWARDS 1 , 760 . 64
FOX VALLEY FORD , INC . 150 . 00
FOX VALLEY PARK DISTRICT 1 , 740 . 00
FOX VALLEY TRADING COMPANY 1 , 014 . 00
GAME TIME 850 . 55
LORRIE GIBSON 2 , 619 . 10
GOLD MEDAL PRODUCTS _ 4 , 709 . 59
GRAINGER 114 . 42
GREAT LAKES SPECIALTY 2 , 310 . 35
HAYDEN ' S 2 , 260 . 85
HENNESSY FORD 11166 . 18
HI FI EVENTS 91650 . 00
ICE MOUNTAIN 149 . 12
IMAGE PLUS 11 , 044 . 20
ILLINOIS PARK & RECREATION 11640 . 00
J ' S SHOE REPAIR 857 . 00
JACQUELINE HITT 1 , 075 . 00
KENDALL COUNTY FENCE 600 . 00
KENDALL COUNTY HEALTH 610 . 00
KENDALL COUNTY RECORD 1 , 330 . 85
KENDALL HILL NURSERY , INC . 21860 . 00
KENDALL PRINTING 1 , 430 . 65
KIPPS LAWNMOWER SALES 2 , 221 . 21
KIRHOFER ' S SPORTS INC . 3 , 316 . 00
KOPY KAT COPIER 1 , 719 . 46
LAWSON PRODUCTS 160 . 72
LAURA LEPPERT 59 . 75
MARINE BIOCHEMISTS 2 , 035 . 03
MARTENSON TURF PRODUCTS 6 , 357 . 62
MARTIN IMPLEMENT SALES , INC . 573 . 58
MARTIN PLUMBING & HEATING CO . 343 . 00
MENARDS - YORKVILLE 14 , 993 . 17
MONROE TRUCK EQUIPMENT 1 , 029 . 25
MURRAY BROTHERS ENTERTAINMENT 8 , 650 . 00
NANCO SALES COMPANY , INC . 11309 . 91
NARVICK BROS . LUMBER CO , INC 555 . 00
NEBS 637 . 72
NEXTEL COMMUNICATIONS 9 , 145 . 30
NORTHERN SAFETY CO . , INC . 21327 . 29
UNITED CITY OF YORKVILLE
EXPENDITURES AND EXPENSES
FOR THE FISCAL YEAR ENDING APRIL 30 , 2007
PARKS & RECREATION
NUTOYS LEISURE PRODUCTS 3 , 020 . 00
O ' MALLEY WELDING & FABRICATING 110 . 60
OFFICE WORKS 5 , 913 . 92
PALZER ENTERPRISES LTD . 3 , 055 . 50
PARK AND RECREATION SUPPLY INC 3 , 445 . 91
PEPSI - COLA GENERAL BOTTLE 21833 . 96
PITNEY BOWES 354 . 00
PITNEY BOWES , INC . 31648 . 59
POSTNET IL 124 61 . 74
PRINT PERFECT 532 . 00
QUILL CORPORATION 600 . 30
RALPH ' S PLACE 81361 . 48
RELIABLE HIGH PERFORMANCE 665 . 10
SERVICE PRINTING CORPORATION 20 , 469 . 00
SHELL OIL CO . 2 , 682 . 04
SILVER LINING BALLOONS 21550 . 00
SPORTSFIELDS , INC . 10 , 693 . 58
SUBURBAN CHICAGO NEWSPAPERS AD 153 . 01
TAPCO 11434 . 48
TELCOM - DATA 11290 . 00
TEMPLE DISPLAY , LTD 41620 . 00
THREE LIONS SOCCER 6 , 292 . 00
TIGERDIRECT 1 , 312 . 00
TRAVEL SERVICES OF YORKVILLE 3 , 576 . 00
TRINITY CHURCH 300 . 00
TRUGREEN CHEMLAWN 7 , 728 . 00
TURF PROFESSIONALS 1 , 430 . 47
U . S . ARBOR PRODUCTS , INC . 11 , 572 . 00
UNIFIED SUPPLY 108 . 62
VERMONT SYSTEMS 4 , 101 . 00
VERNE HENNE CONSTR . & 720 . 00
VESCO 255 . 86
VISA 28 , 979 . 65
WABASH VALLEY MANUFACTURING 3 , 432 . 00
WALDEN ' S LOCK SERVICE 297 . 37
WALMART COMMUNITY 41255 . 14
WASTE MANAGEMENT 51545 . 23
WHOLESALE TIRE 11001 . 19
WINDING CREEK NURSERY , INC 2 , 439 . 00
WINDY CITY AMUSEMENTS 25 , 813 . 50
WYETH LAW 1 , 312 . 50
YORKVILLE ACE & RADIO SHACK 3 , 076 . 16
YORKVILLE BIG BAND 1 , 600 . 00
YORKVILLE CONGREGATIONAL 8 , 550 . 00
YORKVILLE ECONOMIC DEV 60 . 00
YORKVILLE GENERAL FUND 61149 . 00
YORKVILLE NAPA AUTO PARTS 11265 . 60
YORKVILLE PAYROLL ACCOUNT 73 , 971 . 98
YORKVILLE POLICE DEPT . 600 . 00
UNITED CITY OF YORKVILLE
EXPENDITURES AND EXPENSES
FOR THE FISCAL YEAR ENDING APRIL 30 , 2007
PARKS & RECREATION
YORKVILLE POSTMASTER 4 , 150 . 52
YORKVILLE PARK & RECREATION . 21828 . 56
YORKVILLE PARK & REC 21531 . 27
ZENON COMPANY 11273 . 00
EXPENSE DISBURSEMENTS UNDER 2 , 500 . 00 69 , 830 . 44
TOTAL $ 573 , 832 . 99
LIBRARY
AGATI , INC . 5 , 535 . 00
AMERISCAN DESIGNS , INC . 4 , 570 . 00
AT&T 21369 . 14
AT&T LONG DISTANCE 77 . 44
AURORA TRI STATE FIRE 437 . 10
BAKER & TAYLOR ENTERTAINMENT 963 . 97
BAKER & TAYLOR 49 , 256 . 96
THE BANK OF NEW YORK 374 . 50
BERGER TRANSFER & STORAGE 989 . 63
BNY MIDWEST TRUST COMPANY 374 . 50
BURNIDGE CASSELL - 126 , 729 . 99
CAMBRIA SALES COMPANY INC . 91009 . 99
CDW GOVERNMENT INC . 347 . 99
CHECKPOINT SYSTEMS INC . 150 , 439 . 74
COLUMBIAN AGENCY 11687 . 00
COMMONWEALTH EDISON 1 , 146 . 35
DEMCO , INC . 9 , 027 . 56
EBSCO 11890 . 38
FOX VALLEY TROPHY & AWARDS 13 . 80
FOX VALLEY TRADING COMPANY 788 . 25
GAYLORD BROTHERS 7 , 402 . 00
GRAINGER 61997 . 50
H . H . HOLMES TESTING 41122 . 11
HENRICKSEN 20 , 506 . 42
HENRY BROS , CO 5 , 508 , 532 . 37
ILLINOIS E . P . A . FISCAL SERVICE 500 . 00
INTERIORS FOR BUSINESS 277 , 020 . 94
KENDALL COUNTY RECORD 96 . 90
KENDALL PRINTING 265 . 45
KIPPS LAWNMOWER SALES 658 . 90
KOPY KAT COPIER 255 . 20
LAURA LEPPERT 741 . 58
LIBRARY FURNITURE INTERNATIONA 97 , 766 . 50
MEILAHN MANUFACTURING 69 , 834 . 60
MENARDS - YORKVILLE 21017 . 73
MIDWEST ENGINEERING 8 , 714 . 00
OFFICE WORKS 6 , 685 . 28
PFISTER , MICHAELEEN 21110 . 80
UNITED CITY OF YORKVILLE
EXPENDITURES AND EXPENSES
FOR THE FISCAL YEAR ENDING APRIL 30 , 2007
LIBRARY
POBLOCKI SIGN COMPANY 21 , 702 . 00
PRAIRIE AREA LIBRARY SYSTEM 71203 . 01
JEWEL 596 . 13
SERVICEMASTER COMM . CLEANING 2 , 500 . 00 .
SHORELINE ELECTRIC COMPANY 8 , 494 . 20
SOUND INCORPORATED 13 , 855 . 50
SUBURBAN CHICAGO NEWSPAPERS AD 156 . 00
TECH PRO LOGIC 1 , 000 . 00
BNY MIDWEST TRUST COMPANY 293 , 472 . 63
THE MANAGEMENT ASSOCIATION 37 . 94
TODAY ' S BUSINESS SOLUTIONS INC 11 , 071 . 00
UNIFIED SUPPLY 80 . 38
UPPER CRUST CATERING INC 11043 . 06
UPSTART 11146 . 31
VERNE HENNE CONSTR . & 402 . 60
VICTORIN BUSINESS MACHINES 48 , 921 . 53
VISA 17 . 24
WALMART COMMUNITY 8 , 516 . 64
RUSSELL WALTER 6 , 443 . 35
WEBLINX INCORPORATED 3 , 500 . 00
YORKVILLE ACE & RADIO SHACK 1 , 788 . 89
YORKVILLE GENERAL FUND 57 , 699 . 94
YORKVILLE PAYROLL ACCOUNT 30 , 926 . 75
YORKVILLE POLICE DEPT . 320 . 00
YORKVILLE POSTMASTER 936 . 00
YOUNG , MARLYS 57 . 00
ZEITER - DICKSON INSURANCE 11875 . 00
EXPENSE DISBURSEMENTS UNDER 21500 . 00 24 , 299 . 84
TOTAL $ 6 , 928 , 320 . 51
FOX INDUSTRIAL
BNY MIDWEST TRUST COMPANY 214 . 00
BNY MIDWEST TRUST COMPANY 80 , 415 . 00
- - ' - - - - - - - - - ' - - - -
TOTAL $ 80 , 629 . 00
COUNTRYSIDE TIF PROJECT
BNY MIDWEST TRUST COMPANY 142 , 867 . 50
TRILAND 500 , 000 . 00
TOTAL $ 642 , 867 . 50
TRUST & AGENCY
BRISTOL KENDALL FIRE DEPART . 290 , 574 . 50
UNITED CITY OF YORKVILLE
EXPENDITURES AND EXPENSES
FOR THE FISCAL YEAR ENDING APRIL 30 , 2007
TRUST & AGENCY
PULTE HOMES 12r755 . 56
YORKVILLE BRISTOL 2 , 1701247 . 86
YORKVILLE PUBLIC LIBRARY 172 , 600 . 00
YORKVILLE PARK & RECREATION 17 , 350 . 00
YORKVILLE SCHOOL DIST 4115 649 , 173 . 77
EXPENSE DISBURSEMENTS UNDER 21500 . 00 125 . 58
TOTAL $ 3 , 312 , 827 . 27
0 CIr` Reviewed By: Agenda Item Number
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Meeting and Date: Administration Committee—November 6, 2007
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by: Meghan Gehr Administration
Name Department
Agenda Item Notes:
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Title: Monthly FOIA Report for October 2007
Meeting and Date: Administration Committee—November 6, 2007
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by: Meghan Gehr Administration
Name Department
Agenda Item Notes:
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Agenda Item Summary Memo
Title: City Inventory Report
Meeting and Date: Administration Committee—November 6, 2007
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by: Meghan Gehr Administration
Name Department
Agenda Item Notes:
At the Sept. 4th Administration Committee meeting, direction was given to inventory items with
a value of$300 or greater, as well as items of lower monetary value that may eventually need to
be replaced. Attached is a partial list of items that has been compiled by the Finance Department
to date.
Small InyentorV Loa
Replacement
Department Item # Value Value
Engineering Heliflex Julie Locator 1 $800.00
GA-52Cx Magnetic Julie 3 $1 , 100.00
Radiodetection Locating 1 $4,999.00 '
Topcon Theodolite 1 $21500.00 '
Traffic Counter Equip 1 $300.00
Surveyor's Level 1 $300.00 !
Lexmark C510 Printer 1 ` $300.00 '
, Auto Cad Software(4 full seats) 4 $ 14,000.00 :
Auto Cad Software(1LT seat) 1 $700.00 ;
' Water CAD Software 1 $1 ,000.00 '
Steel Roll Archive files 6 $1 ,500.00
Lateral File cabinets 2 ! $700.00 :
Community Relations ; Digital Camera 1 $75.00 $200.00
Easels 6 $40.00 $240.00
Finance NONE n
Administration Shure SLX2/SM58 Wireless Mics 3 $200.00
Shure SM58 Wired Mic 1 $ 100.00
Audio Video Cart 1 $200.00
Wired Desk Mics 12 $200.00
Clerk's Audio Input/Output Box 1 $50.00
Microphone stand 2 $ 10.00 '.
Hand cart 1 f $75.00 '
Projector Screen, portable 1 $250.00
Projector Screen, fixed 1 $250.00 '
Presentation podium 1 i $250.00 !
Plastic Chairs 89 ? $100.00 '
GBC Electric Punch 3230 1 $90.00 ' $90.00
GBC Docubind p300 1 $300.00 ' $600.00
Conf Room/Chamber Chairs 32 $200 - $400
Clerk's Office K-Sun 2001 XLB Label Maker 1 $250.00 $250.00
Panasonic RR 930 Tape Recorder 10 $200.00 'i $200.00
Panasonic RR 930 Tape Recorder 1 $10.00 . $200.00
' Canon MP27D Calculator 1 ' $70.00 $70.00
Sharp EL1197P22 Calculator 1 $50.00 ' $50.00
Hon 3 Drawer Filing Cabinet 8 $ 150.00 ! $235.00
Quill Fireproof Cabinet 2 $500.00 $1 ,600.00
FireKing Fireproof Filing Cabinet 7 $1 ,000.00 ' $2,000.00
Clerk's Office
Basement Fireproof Filing Cabinets 5 $50.00 : $1 ,600.00 1
Recreation Offices 2006 CCS Computer(Time-Rec Coor.) 2 $1,600.00 $1 ,600.00
17" Flat Panel Monitor(Time-Rec Coor.) 2 $300.00 +' $300.00
Dell Computer-Optiplex GX280(Recept.) $ 12600.00 $1 ,600.00
Flat Panel Monitor (Recept) $300.00 $300.00
2002 CCS Computer(Shelle.) $ 1 ,400.00 ! $1 ,000.00
Dell Monitor(Front Counter) $250.00 $300.00
Compaq Monitor (Shelle) $250.00 $300.00
CCS Computer(Front Counter) $ 1 ,800.00 ; $1 ,800.00
Small Inventory Loa
17" Plat Panel Monitor-(Rec Coord.) $380.00 ' $300.00
CCS Computer(Part time workstation) $ 1 ,400.00 $ 1 ,000.00
15" Monitor(part time workstation) $30.00 ' $300.00
Dell Computer-(Barb) $1 ,600.00 $1 ,600.00
Dell Monitor(Barb) $350.00 ' $350.00
CCS Computer(Angie) $1 ,600.00 $1 ,600.00
, NEC Monitor(Angie) $300.00 ' $300.00
HP Computer(Mary) $900.00 ; $900.00
View Sonic Monitor(Mary) $350.00 ' $350.00
CCS Computer(Director) $1 ,400.00 $1 ,600.00
17" Flat Panel Monitor(Director.) $380.00 $400.00
HP Computer(Sue) $ 12300.00 $1 ,400.00
i 17" Flat Panel Monitor(Sue) $450.00 $350.00
HP ML310(server) $2,400.00 $2,600.00
Flat Panel Monitor (Server) $350.00 $300.00
Compaq Lap Top HP NX7010 $ 1 ,600.00 ' $2,200.00
Lap Top Dock Station $200.00 ` $250.00
Savin 9935 DP Copier/Printer $3,000.00 $7,000.00
" Printer/Copier/Scan/Fax(Superintendent) $400.00 $450.00
Printer/Fax/Scanner(Front Counter) $300.00 'i $350.00
Laser printer(Front Office) $689.00 $700.00
Laser printer(Director) $689.00 ! $700.00
LCD Projector-Diamond D-450 N $2 ,000.00 $2,000.00
LCD Projector-NEC MT 860 $3, 150.00 i $4,000.00
Anchor portable PA system $12600.00 $1 ,800.00
Panasonic Wirelss phone system $12170.00 $3,500.00
Peavey Speakers 2 $550.00
Sylvania TV $300.00 ' $300.00
Peavey Speakers 2 $350.00 ' $350.00
Foldng Machine $676.00 $700.00
Digital Cameras(2 Sony & 1 Olympus) 3 $550.00 ! $550.00
Palm PDA $160.00 '
HP PDA $200.00 ' $250.00
Laminator-LAM 7200 $300.00 $350.00
Hon File Cabinet $350.00 : $350.00
Publishing software-Quark express $919.00 ' $919.00
Rectrac Facility Module $3,094.00 $4,000.00
DVD/VHS Unit $160.00' $180.00
GE Refrigerator $128.00 $140.00
Avaya Phone System $9,200.00 + $10,200.00
, Tripod speaker stands $75.00 ' $100.00
Sanyo 19"tv $100.00 $150.00
Yorkville stands 2 150.00 each $300.00
Wall whitboard $160.00 $180.00
water coolers 2 $80.00 ! $ 160.00
Rec Program
Equipment Inflatable Movie Screen $42425.00 , $10,000.00
Air Blowers-BP-1 DP Pro 2 $450.00 $500.00
Air Blowers-BP-1 Super bounce $225.00 $250.00
Bounce House $25800.00 $3,300.00
Youth 8' Basketball hoops 2 90.00 each $250.00
floor mats - 2" $270.00 ' $300.00
incline wedge mat $247.00 $300.00
Small Inventory Loa
X Box w/extra controller $180.00
24 ft Parachute $75.00 $75.00
30 ft Parachute $100.00 $100.00
Assorted playground balls 8 ! $80.00 ' $80.00
Badminton nets 2 + 15.00 each 20.00 each
Portable Basketball Hoops 4 $100.00
Big Wheels 4 $25.00 $50.00
Bike Helmets 20 5.00 each 10.00 each
Bocce Ball Sets 2 $60.00 ` $60.00
Bowling Pins Set $ 100.00 $120.00
250.00 set of
Fitness Weights 20 4.00 each 44
Weight rack $550.00
Floor Hockey Sticks 20 ' $120.00 ! $ 120.00
Gymnastic Mats 9 " 200.00 each 250.00 each
Misc board games $120.00
EZ Up Tents 6 $200.00 ' $200.00
EZ Up Tents w/sides 2 $250.00 $270.00
Princess Tea Supplies $25.00 i $25.00
Safety Town equipment $150.00 $200.00
Safety Town-Stop sign 4 $130.00
Safety Town-Stoplights 2 $150.00
Step Aerobics 20 100.00 each , 120.00 each
Strike indicators(softball) 3 $2.00
Strike mats 3 ! 12.00 each
Styrofoam balls 20 15.00 each 15.00 each
T-ball Bats 4 12.00 each
T-balls 15 3.00 each
Volleyball nets 4 150.00 each 200.00 each
Pillo Polio 15 $ 120.00 ' $140.00
Portable Soccer nets 2 $30.00 $50.00
Mini Basketballs 15 5.00 each
Soccer balls-size 4 100 12.00 each
Soccer Cones 20 10.00 each 10.00 each
Soccer cone stands " 2 ! $20.00 $20.00
Golie Shirts 20 $15.00 ' $20.00
Stopwatches 10 6.00 each $6.00
Practice Pinnies 20 8.00 each 8.00 each
Ball Carts 2 150.00 each 180.00 each
Ball Carts 1 $200.00 , $200.00
Ball Carts 1 ! $ 150.00 $150.00
Basketballs 100 20.00 each
Pro School �
Program(North) Blue juvenile tables 2 187.25 each $374.49
Quantum V-back chairs 20 23.89-each $549.60
Computer cart $200.00 $250.00
Wood Jonti Rocking boat $130.00 ' $ 130.00
Large bulletin board-Quartet Metal $175.00 ! $175.00
Smal bulletin board-Rose Art Metal $125.00 ' $125.00
Traffic Mats $247.97 $247.97
Emergency lights 2 $485.00 ! $485.00
Digital Camera-HP M305 $128.001
" Double easles 2 ' 90.00 each 90.00 each
Small Inventory Loa
Plastic Kitchen play stove $50.00 „ $150.00
Radio $25.00 $50.00
Circular wood table $25.00 $130.00
Small wood chairs 10 5.00 each 35.00 each
Chalk board $25.00 $100.00
' Silver cabinets 2 + 50.00 each ' $300.00
Black cabinets 2 50.00 each $300.00
Fischer Price toy box $50.00 $150.00
End tables $25.00 $100.00
Big Wheels $0.00 $50.00
Tricycle $25.00 ! $150.00
Set of blue mats 4 $100.00 ' 120.00 each
Rocking chairs $25.00 ' $60.00
Pre School (South) Computer $200.00 $500.00
Blue tables 2 190.00 each $400.00
Kitchen Set-Little Tykes $299.00 ' $300.00
Bulletin board $100.00 ' $200.00
Sand Table $200.00 ` $500.00
Blue Play House-Little Tykes $200.00 $400.00
Book Shelf $100.00 ' $200.00
RCA 27" TV $198.00 ' $300.00
TV stand $300.00 `' $350.00
Blue play tables-IKEA 2 $4.001 $40.00
Green chairs-IKEA 4 $25.00 '' $100.00
i Storage Shelves-IKEA 8 i 90.00 each $650.00
Beecher Concession
Stand Floor-Epoxy $1 ,000.00 $15500.00
HVAC-heat & air units $21200.00 $2,700.00
Casio Cash register $98.00' $ 125.00
Hot Dog steamer $225.00 $250.00
Frigidaire Freezer $500.00 ' $500.00
Delfied Refrigerator $400.004 $1 ,000.00
Titan Popcorn machine $530.00 i $700.00
Bridge Park
Concession Floor-Epoxy $1 ,000.00: $1 ,500.00
HVAC-heat & air units $2,200.00 ! $2,700.00
Casio Cash register $120.00 " $120.00
Hot Dog steamer $400.00 $400.00
i Microwave Carousel $60.00 ' $60.00
True Refrigerator $1 ,200.0011 $ 1 ,200.00
Titan Popcorn machine $570.00 ` $600.00
Pizza Oven $140.00 ': $150.00
Pizza Oven $140.00 $150.00
nacho Cheese Dispenser $360.00 $380.00
Frigidaire Freezer $500.00 ; $500.00
Stainless Sink $500.00 ' $1 ,000.00
Stainless workstation-30x72 $400.00 $450.00
Stainless workstation-30x60 $380.001 $400.00
Stainless workstation-30x48 $350.00 ? $350.00
Chrome Shelf-18x36 $150.00 ! $160.00
Chrome Shelf-24x24 $ 120.00 $150.00
Wire Shelving $ 160.00 ' $160.00
Dunnage Rack-20x36 $75.00 $80.00
Small Inventory Loa
Black Stool 2 ' 35.00 each ! $70.00
Wet Sink Mat $60.00 $60.00
Chrome towel dispenser $40.00 "' $50.00
toilet paper dispenser 30.00 each $40.00
Soap dispenser $10.00 $10.00
Parks
Water Dept.
Streets Dept.
Sewer Dept.
=`,fpD C/p� Reviewed By: Agenda Item Number
J T Legal ❑ N EW Pj u.l,I rU EvJ li 7
Finance ❑
EST. , 1836
Engineer ❑ Tracking Number
0 �i y City Administrator ❑
9 Wmd•• O Consultant ❑
.C, �� !k�M ��c 7 -93
ILL
Agenda Item Summary Memo
Title: Proposed Admin. 2008 Meeting Schedule
Meeting and Date: Administration Committee—November 6, 2007
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by: Meghan Gehr Administration
Name Department
Agenda Item Notes:
See attached memo.
!4. ciry
o� Memorandum
EST. 1 1836 To: Administration Committee
From: Meghan Gehr, Administrative Assistant
9 L p CC:
Date: November 1, 2007
CE Subject 2008 Meeting Schedule
The Clerk's Office is in the process of publishing the City's master meeting list for 2008. Listed
below is a tentative schedule for the Administration Committee meetings for 2008.
Please note the meeting dates for January and November. The regularly scheduled meeting for
January falls on New Year's Day. Since the City offices will be closed,this meeting should
either be cancelled or rescheduled. The regularly scheduled meeting for November falls on the
day of the 2008 Presidential Election. You may choose to keep this date or to cancel or
reschedule the meeting.
Please discuss this schedule at the November 6, 2007 Administration Committee meeting and let
me know if these dates meet with your approval.
Administration Committee Vt Tuesday- 7:00 Pm
January 1 New Year's Day July 1
February 5 August 5
March 4 September 2
April 1 October 7
May 6 November 4 Election Day
June 3 December 2
Thank you!
`QED c/Ty Reviewed By: Agenda Item Number
Oe Legal ❑ t'
Finance F1 R Vv
EST. 1636 Engineer ❑
� ; City Administrator ■ Tracking Number
Of O Police ❑
LE `��. Human Resources El
Public Works ❑
City Council Agenda Item Summary Memo
Title: Review of Governing Ordinance
City Council/ COW/Committee Agenda Date:
Synopsis: See attached memo.
Council Action Previously Taken:
Date of Action: Oct 2007 Action Taken: Approval of amendment re: liaisons
Item Number:
Type of Vote Required:
Council Action Requested: Discussion
Submitted by: Bart Olson Administration
Name Department
Agenda Item Notes:
2`�ED CITE
�a o� Memorandum
To: Administration Committee
EST. 1 .`--=" '836 From: Bart Olson, Assistant City Administrator
O ® 1 CC: Brendan McLaughlin, City Administrator
�
p Date: October 31 , 2007
<LE Subject: Review of Governing Ordinance
This item was discussed at the October Administration committee meeting, and it was
requested to be brought back at this meeting for comprehensive review. At time of packet
creation, Brendan and I had not received direction from any committee members on specific
sections to review; therefore, no additional research has been provided. I have attached a copy of
the most recently approved governing ordinance (Ordinance 2007-69, vetoed by the Mayor on
October 23 and up for reconsideration on November 13), and Ordinance 2007-53, which is the
version of the governing ordinance that was most recently approved prior to Ordinance 2007-69,
and will be the version of the governing ordinance that stands as official should the veto of
Ordinance 2007-69 be upheld.
UNITED CITY OF YORKVILLE
ORDINANCE NO. 900-7- 6901
AN ORDINANCE AMENDING ORDINANCE 2007-53 (GOVERNING ORDINANCE) OF
THE UNITED CITY OF YORKVILLE CITY CODE
PASSED BY THE
UNITED CITY OF YORKVILLE
THIS DAY OF 52007
Published in pamphlet form
by the authority of the
United City of Yorkville this
day of 2007.
UNITED CITY OF YORKVILLE
ORDINANCE NO. 0700 7 - (O R
AN ORDINANCE AMENDING ORDINANCE 2007-53 (GOVERNING ORDINANCE) OF
THE UNITED CITY OF YORKVILLE CITY CODE
WHEREAS, the City Council of the United City of Yorkville first passed a
Governing Ordinance, on June 27, 2006 as Ordinance 2006-58, subsequently passed
amendments to the Governing Ordinance, on November 14, 2006 as Ordinance 2006- 133, on
June 26, 2007 as Ordinance 2007-49, on July 10, 2007 as Ordinance 2007-50, and July 24,
2007 as Ordinance 2007-53 , and intends to amend said Ordinance; and
WHEREAS, the City Council of the United City of Yorkville, in accordance with
Illinois Compiled State Statutes, has the right to determine procedures for organizing and
conducting all meetings of the City Council acknowledging that the City is bound by
certain state and federal laws as well as legal precedents which cannot be supplanted by City
Ordinance; and
WHEREAS, in keeping with this right, the City Council has adopted and reaffirms Roberts
Rules of Order to govern the procedures to be followed during meetings and to regulate the actions of
Council members and the public in attendance at such meetings, subject to all governing state and
federal laws; and
WHEREAS, City policies establish standing committees and designate City liaisons to
other organizations that fall under the areas of business for each committee, as specified under
Ordinance 2007-53 and as set forth herein; and
WHEREAS, it is the desire of the City Council to authorize the chairman of the standing
2
committee to have the appointment power for each of the City liaisons so designated as being
under the areas of business for the respective committee.
NOW, THEREFORE, BE IT ORDAIISTED by the United City of Yorkville as follows:
Section 1. Recitals. The preliminary paragraphs set forth above are incorporated herein as
part of this Ordinance.
Section 2. The Governing Ordinance is hereby further amended by deleting the following
overstricken words, and adding the following underlined words:
Mayor
B. The Public Works, Public Safety, Administration, and Economic Development Committees
shall include four members (one from each ward) of the City Council, including the Mayor. The
Committee of the Whole meeting shall include all eight aldermen. The Mayor is a non-voting
member of each committee.
C. Each committee sShall be presided over by its chairman, who will conduct the business of the
meeting. In the absence of the chairman, the vice-chairman shall conduct the business of the
meeting. Chairman and vice-chairman shall serve two year appointments. Chairs, vice-chairs,
and committee rosters shall be filled through the following process:
a. For the Committee of the Whole meeting, the chairman shall be the Mayor, and the
vice-chairman shall be the Mayor Pro-Tem.
b. For the Public Works, Public Safety, Administration, and Economic Development
committees : after each election, the four committee chairmanships shall be
vacated. The four vice-chairmen shall each select a committee to chair, with the most
senior alderman having the first selection and progressing to the next most senior
alderman, and so on. After the chairmanships have been selected, the four non-chaired
aldermen shall each select a committee to vice-chair, with the most senior alderman
having the first selection, and progressing to the next most senior alderman, and so on.
In the same order in which chairmanships and vice-chairmanships are selected, the
committee rosters shall be filled (committee chairs pick second committee first, vice
chairman pick second committee after the chairman pick their committee).
i. Should an incumbent alderman be defeated in an election, the incoming alderman
3
shall be placed in the group of four "non-chaired" alderman that will select a
vice-chair role in a committee. Subsequently, the most senior alderman of the
"non-chaired" group shall be allowed to retain a committee chair for a
consecutive year, but will select last in the group of aldermen who are selecting
the committee chairs for the upcoming term. In the event there is more than one
incumbent alderman allowed to serve consecutive committee chairs, those
aldermen shall select committee chairs in order according to seniority, but after
the group of alderman who have not served-consecutive committee chairs have
selected.
D. Shall control the movement of items from committee agendas to Committee of the Whole and
City Council agendas. Items may not move out of committee but for a vote of approval by 3
aldermen.
E. The committee chairman sShall have the sole power to assign liaisons to those city organizations
that fall under that committee's specific area of business listed in the City Council agenda as
follows:
Public Works: Park Board, YBSD
Economic Development Chamber of Commerce, Kendall County
Econ Dev., Plan Commission, Bristol Plan
Comm. Yorkville Econ. Dev. Corp. , Aurora
Area Con. & Tourism Council, Downtown
Re-development
Public Safety Human Resource COMM., School District,
KenCom
Administration Metra, Library, Cable Consortium
Section 3. Effective Date. This Ordinance shall be in full force and effect after its passage
and approval, and publication according to law.
Section 4. SeverabilitY. In the event that any section, clause, provision, or part of this
Ordinance/Resolution shall be found and determined to be invalid by a court of competent
4
jurisdiction, all valid parts that are severable from the invalid parts shall remain in full force and
effect.
ROBYN SUTCLIFF I'1 JOSEPH BESCO
GARY GOLINSKI ARDEN JOSEPH PLOCHER i'1
WALTER WERDERICH Yl MARTY MUNNS
ROSE ANN SPEARS JASON LESLIE
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
Day of A.D. 2007.
MAYOR
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
day of , A.D. 2007.
ATTEST:
CITY CLERK
C/56315. 1
5
STATE OF ILLINOIS )
} ss
COUNTY OF KENDALL )
ORDINANCE NO, 2007-S3
Amended and Restated
Governing Ordinance, United City of Yorkville
Addressing:
Ethical Standards, Elected Officials Duties and Responsibilities, Meeting Standards and
Committee Structure
Whereas, the City Council of the United City of Yorkville first passed a Governing Ordinance,
on June 27, 2006 as Ordinance 2006-58, subsequently passed amendments to the Governing
Ordinance, on November 14, 2006 as Ordinance 2006-133, on June 26, 2007 as Ordinance 2007-
49, and on July 10, 2007 as Ordinance 2007-50 and intends to amend said Ordinance and restate
it in its entirety, by this Ordinance rendering this as the full text of the Governing Ordinance of
the United City of Yorkville; and
Whereas, the City Council of the United City of Yorkville, in accordance with Illinois Compiled
State Statutes, has the right to determine procedures for organizing and conducting all meetings
of the City Council acknowledging that the City is bound by certain state and federal laws as
well as legal precedents which cannot be supplanted by City Ordinance; and
Whereas, in keeping with this right, the City Council has adopted Roberts Rules of Order to
outline the procedure to be followed during meetings and to regulate the actions of Council
members and the public in attendance at such meetings; and
Whereas, the Council has determined that, to further ensure the orderly flow of information
presented at its meetings and to protect the integrity of all in attendance at such meetings, it
requires an additional written policy to clarify and amend Roberts Rules; and
Whereas, the Council has undertaken to compile a list of ethical standards for City elected
officials which the Council wishes to be included in its written policy, and
Whereas, the Council also has determined that it is in the best interests of all members of the
City Council and the residents of the United City of Yorkville that said policy should include
guidelines that clarify the duties and rights of aldermen and the mayor as elected officials of the
United City of Yorkville; and
Whereas, the Council also requires said policy to officially establish standing committees of the
Council and to outline procedures for the organization of said committees, including the
selection of membership and chairmen of said committees, so that membership and chairmanship
shall be unbiased and non-partisan, and offer all aldermen an equal opportunity to understand
City business;
Therefore, be it ordained as follows:
L
Ethical Standards — Elected officials of the United City of Yorkville:
A. Shall obey the Constitution and laws of the United States, of the State of Illinois, and the
United City of Yorkville.
B. Shall be dedicated to the concepts of effective and democratic local government.
C. Shall strive to be trustworthy and to act with integrity and moral courage on behalf of
one's constituents, so as to maintain public confidence in City government and in the
performance of the public trust.
D. Shall make impartial decisions, free of bribes, unlawful gifts, narrow special interests, or
financial or other personal interests.
E. Shall not investor hold any investment, directly or indirectly, in any financial business,
commercial or other private transaction that creates a conflict with official duties.
F. Shall extend equal opportunities and due process to all parties in matters under
consideration.
G. Shall recognize that the chief function of local government is at all times to serve the best
interests of the residents of the United City of Yorkville.
H. Shall work to keep the community informed on municipal affairs, encourage
communication between residents and municipal officers; emphasize friendly and
courteous service to the public; and seek to improve the quality and image of public
service.
I. Shall work to assure that government is conducted openly, efficiently, equitably, and
honorably in a manner that permits residents to make informed judgments and hold City
officials accountable.
J. Shall show respect for persons, confidences and information designated as "confidential".
K. Shall refrain from taking any official action that would censure any other elected official,
unless such member has been found guilty of a legal offense that would require such
action by the City Council.
L. Shall, when representing the City, act and dress in a manner appropriate for the function.
IL
Duties and Rights of Elected Officials:
Aldermen
A. Shall, through their council votes, create the public policy that governs the United City of
Yorkville, and provide oversight for the executive branch.
B. Shall have the right to expect that the mayor and city's staff will provide them with clear
and unbiased information to help them in their decision-making process.
C. May, at their discretion, hold ward meetings in their ward, or devise other ways to better
understand the wishes of their constituents. This is not meant to preclude aldermen from
taking a city-wide view of the impact of an item under discussion, but to underline that
aldermen are empowered to act on behalf of their constituents, and should be apprised of
all items that are brought to the City that in any way pertain to their Ward. It is
recommended that as a courtesy the Alderman holding the meeting should contact the
other alderman in the ward, in advance, about the meeting.
D. Shall refrain from giving direction to any city employee. Policy is created by the entire
City Council. If any alderman wishes to address any problems he or she sees occurring
in the city, this problem may be brought to the attention of the mayor, the city
administrator, department directors, or taken to the council as a whole for action.
Requests for information are not to be considered as "giving direction."
Mayor
A. Shall perform all the duties which are prescribed by law, including ordinances, and shall
take care that the laws and ordinances are faithfully executed. Shall from time to time
and annually, give the corporate authorities information concerning the affairs of the
municipality and may recommend for their consideration measures that the mayor
believes expedient. (65 ILCE 5/3. 1 -35- 10)
B. Shall be a non-voting member of all standing committees.
C. Shall make appointments to fill vacancies, with the advice and consent of the
Council.
III,
Meeting Standards
Applicable to City Council Meetings
Generally
A. City Council Meetings shall be regularly scheduled to convene on the 2nd and 4`h
Tuesday's of each month immediately following the conclusion of the Committee of the
Whole meeting in the City Hall Council Chambers.
B. City Council Meetings shall be generally conducted according to the agenda template
attached hereto.
C. The Mayor, or any 3 Aldermen, may call a special meeting by submitting the request in
the form of a Notice, and an Agenda for the meeting, in writing to the City Clerk. The
Clerk shall as soon as possible 1 ) deliver a copy of the Notice and Agenda to each
Elected Official, 2) post the Notice and Agenda at City Hall, and 3) send a copy of the
Notice and Agenda to all registered news media. No special meeting shall be called for a
date less than 48 hours after the Notice and agenda have been submitted to the City
Clerk. The Clerk shall submit a Certification of Notice as evidence of providing the
notices set out above, including all Copies of Publication to the City Council, and said
Certification of Notice shall be inserted into the record of the Special Meeting. (5 ILCS
120/2.02)
D. Except during the time allotted for public discussion and comment, no person, other than
a member of the council, or an officer, employee, independent contractor, or other person
recognized by the presiding officer, shall address the Council, except with the consent of
two of the members present.
E. No ordinance or resolution shall be voted on at a City Council meeting unless the item to
be voted on has been presented in its final form to the Corporate Authorities at least four
days prior to the vote.
F. All attendees at every city council meeting shall put their cell phones, pagers, PDA's or
similar devices on silent mode prior to all such meetings, and shall not communicate on
such devices during any such meetings. Elected officials, and department heads may
excuse themselves from a meeting in order to communicate on such devices.
G. The standards concerning order of speaking and time limits set by this Governing
Ordinance shall apply to all items, including motions, resolutions, ordinances or action
items wherein a vote may be taken.
Aldermen
A. Shall have the right to place an item on any Council meeting agenda for discussion. Shall
have the right to vote to suspend the rules of order (regarding the order of discussion, and
time limits) to provide for an open discussion.
B. Shall not speak twice on an item before all other aldermen who wish to speak to the item
have had an opportunity to speak once. No alderman nor mayor shall speak more than
twice on any item.
C. Shall, after being recognized by the chair, limit his or her remarks to five minutes for the
first round; two minutes for the second round. Minutes not used shall be forfeited:
minutes cannot be accumulated.
D. Shall, before speaking at a meeting, first be recognized by the presiding officer, and shall
address all remarks to the presiding officer, without a response from the presiding officer.
E. May not move to end debate before every alderman who wishes to speak to an agenda
item has had the opportunity to do so. A motion to end debate, or "call the question"
shall require a two-thirds vote. (Roberts Rules (RONR (10th Edition) page 189, Section
16)
F. May appeal a ruling by the Mayor to the Council as a whole. A majority vote can
overturn the Mayor's ruling. (Roberts Rules (RONR (10th Edition) page 247, Section 24)
G. May, by a two-thirds majority vote, expel a fellow alderman from a meeting for cause,
but may not do so for the same cause a second time. (65 ILCS 3. 1-40- 15)
H. May, upon the request of any two aldermen present, defer a report of a committee to the
next regular meeting of the Council.
I. Shall, during a meeting, have the option to be the first and last speaker on an item if he or
she has placed the item on the Council agenda.
J. Shall, after being appointed as a liaison to another city organization, be responsible for
keeping all Council members informed of that organization's significant activities.
K. Shall limit their remarks to the question under debate. To this end, aldermen must never
attack or make any allusion to the motives of aldermen. (RONR (10th Edition) page 41 ,
line 31)
L. May, before voting, participate in a special committee of the whole meeting to review
nominees that the mayor appoints when the appointment is either to fill a vacancy in an
elective or appointed office that requires the advice and consent of the City Council.
M. Shall elect from one of the Aldermen as Mayor Pro Tern pursuant to the Mayor Pro Tern
Policy of the United City of Yorkville, attached hereto.
Mayor
A. Shall preside at every regular Council meeting fulfilling the normal and customary
functions of the chairman of the meeting, in his absence the elected mayor-pro-tem shall
preside. At ad hoe committee meetings of the Council, the chairman of the committee
shall preside.
B. Shall preserve order and decorum, may speak to points of order in preference to
aldermen, and shall decide all questions of order, subject to appeal. In the case of
disorderly conduct, the mayor shall have the power to request that the Council Chambers
be cleared.
C. Shall appoint the City Attorney to be parliamentarian of the Council.
D. May, without relinquishing the chair, voice his opinion on items before the City Council,
in keeping with time limitations. The mayor shall, immediately after stating the item
under discussion, ask the alderman who has requested an item to be placed on the agenda
if he or she wishes to introduce the item or the applicable Committee Chairman if no
particular alderman has requested that the item be placed upon the agenda. The mayor
shall recognize this alderman as the last one to speak to the item if the alderman requests
to do so. Shall not allow any aldermen to speak more than twice on any item; shall not
allow accumulation of minutes that have been forfeited.
E. Shall, during debate, limit each alderman's chance to speak to five minutes the first time
on each agenda item, and two minutes for rebuttal. The mayor, if he chooses to state his
opinion, shall not speak more than five minutes on the issue.
F. Shall recognize each alderman wishing to speak to an agenda item in turn, rotating
different sides of the question, pro and con, as much as possible, and not allowing any
one alderman to speak twice before all aldermen who wish to speak can do so. He shall
give preference first to an alderman who has placed the item under discussion on the
Council's agenda.
G. Shall insure that any information he makes available to aldermen on an agenda item is
given to all aldermen in the same timely fashion, so that all aldermen can make informed
decisions. It is the mayor's responsibility to insure that any item brought to the mayor's
attention that pertains to a project or problem in a City Ward should be brought
immediately to the attention of that Ward's two aldermen.
H. Shall not vote on any ordinance, resolution or motion except: i. When the vote of the
alderman has resulted in a tie; ii. When one-half of the aldermen elected have voted in
favor of an ordinance, resolution or motion even though there is not tie; and iii. When a
vote greater than a majority of the corporate authorities is required.
(65 ILCS 5/3 . 1 -40-30)
IV,
The Standing Committees of the City Council:
A. Shall include the Public Works, Public Safety, Administration, Economic Development
Committees, and the Committee of the Whole.
B. The Public Works, Public Safety, Administration, and Economic Development
Committees shall include four members (one from each ward) of the City Council,
including the Mayor. The Committee of the Whole meeting shall include all eight
aldermen. The Mayor is a non-voting member of each committee.
C. Shall be presided over by its chairman, who will conduct the business of the meeting. In
the absence of the chairman, the vice-chairman shall conduct the business of the meeting.
Chairman and vice-chairman shall serve two year appointments. Chairs, vice-chairs, and
committee rosters shall be filled through the following process:
a. For the Committee of the Whole meeting, the chairman shall be the Mayor, and
the vice-chairman shall be the Mayor Pro-Tem.
b. For the Public Works, Public Safety, Administration, and Economic Development
committees: after each election, the four committee chairmanships shall be
vacated. The four vice-chairmen shall each select a committee to chair, with the
most senior alderman having the first selection and progressing to the next most
senior alderman, and so on. After the chairmanships have been selected, the four
non-chaired aldermen shall each select a committee to vice-chair, with the most
senior alderman having the first selection, and progressing to the next most senior
alderman, and so on. In the same order in which chairmanships and vice-
chairmanships are selected, the committee rosters shall be filled (committee chairs
pick second committee first, vice chairman pick second committee after the
chairman pick their committee).
i. Should an incumbent alderman be defeated in an election, the incoming
alderman shall be placed in the group of four "non-chaired" alderman that
will select a vice-chair role in a committee. Subsequently, the most senior
alderman of the "non-chaired" group shall be allowed to retain a
committee chair for a consecutive year, but will select last in the group of
aldermen who are selecting the committee chairs for the upcoming term.
In the event there is more than one incumbent alderman allowed to serve
consecutive committee chairs, those aldermen shall select committee
chairs in order according to seniority, but after the group of alderman who
have not served-consecutive committee chairs have selected.
D. Shall control the movement of items from committee agendas to Committee of the Whole
and City Council agendas. Items may not move out of committee but for a vote of
approval by 3 aldermen.
E. Shall have the sole power to assign liaisons to those city organizations that fall under that
committee's specific area of business listed in the City Council agenda as follows:
Public Works: Park Board, YBSD
Economic Development Chamber of Commerce, Kendall County Econ.
Dev., Plan Commission, Bristol Plan Comm.
Yorkville Econ. Dev. Corp., Aurora Area Conv.
& Tourism Council, Downtown Re-development
Public Safety Human Resource Comm., School District,
KenCom
Administration Metra, Library, Cable Consortium
NOW THEREFORE, upon Motion duly made, seconded and approved by the majority of those
members of the City Council voting, the following action is hereby taken by the City Council of
the United City of Yorkville:
ROBYN SUTCLIFF JOSEPH BESCO
GARY GOLINSKI WALLY WERDERICH
JOE PLOCHER MARTY MUNNS
ROSE SPEARS JASON LESLIE
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this
Day of A.D. 2007.
U�
MAYOR
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
day of S__O A.D. 2007.
ATTEST:
CITY CLERK
United City of Yorkville
/ 4 A l
800 Game Farm Road
E37 , . 1636 Yorkville, Illinois 60560
® Telephone: 630-553 -4350
„ C;`w,. ® Fax: 630-553 -7575
AGENDA
CITY COUNCIL MEETING
CITY COUNCIL CHAMBERS
Immediately Following Committee of the Whole
Date
Call to Order:
Pledge of Allegiance:
Roll Call by Clerk: WARD I WARD II WARD III WARD IV
Jason Leslie Gary Golinski Marty Munns Joe Besco
Wally Werderich Arden Joe Plocher Robyn Sutcliff Rose Ann Spears
Establishment of Quorum:
Introduction of Guests:
Amendments to Agenda:
Committee Meeting Dates:
Public Works Committee Meeting:
Economic Development Committee:
Administration Committee Meetine:
Public Safety Committee Meeting:
Presentations:
City Council Meeting Agenda
Date
Page 2
Public bearings:
Citizen Comments:
Consent Agenda:
Plan Commission / Zoning Board of Appeals:
Minutes for Approval (Corrections and Additions):
Minutes of City Council —
Minutes of Committee of the Whole --
Bill payments for approval from the current Bill Last (Corrections and Additions):
Checks total these amounts:
$ (vendors)
$ (payroll period ending )
$ (total)
Reports:
Mayor's Report:
City Council Report:
City Attorney's Report:
City Clerk's Report:
City Treasurer's Report:
City Administrator's Report:
Finance Director's Report:
Director of Public Works Report:
Chief of Police Report:
Director of Parks & Recreation Report:
Community Development Director Report:
Community Relations Officer:
Community & Liaison Report:
City Council Meeting Agenda
Date
Page 3
Committee Reports:
Public Works Committee Report:
Economic Development Committee Report:
Public Safety Committee Report:
Administration Committee Report:
Additional Business:
Executive Session:
Adjournment:
COMMITTEES, MEMBERS AND RESPONSIBILITIES
PUBLIC WORRS1
Committee Departments Liaisons
Chairman: Alderman Besco Water and Sewer Park Board
Vice-Chairman: Alderman Plocher Streets and Alleys YBSD
Committee: Alderman Leslie Sanitation and Waste
Committee: Alderwoman Sutcliff
ECONOMIC DEVELOP— M_ ENT.
Committee Departments Liaisons
Chairman: Alderman Leslie Planning & Building & Zoning Chamber of Commerce
Vice-Chairman: Alderman Golinski Business & Economic Dev. Kendall County Econ. Dev.
Committee: Alderman Munns Plan Commission
Committee: Alderman Besco Bristol Plan Commission
Yorkville Econ. Dev. Corp.
Aurora Area Convention &
Tourism Council
Downtown Re-development
11ALIC SAF
Committee Departments Liaisons
Chairman: Alderwoman Spears Police Human Resource Comm.
Vice-Chairman: Alderwoman Sutcliff Schools School District
Committee: Alderman Werderich Public Relations KenCom
Committee: Alderman Plocher
City Council Meeting Agenda
Date
Page 4
COMMITTEES, MEMBERS AND RESPONSIBILITIES (con't)
;ADMINISTRATION
Committee Departments Liaisons
Chairman : Alderman Munns Finance Metra
Vice-Chairman: Alderman Werderich Public Properties Library
Committee: Alderwoman Spears Personnel Cable Consortium
Committee: Alderman Golinski
. 0 � United City of Yore
Mayor Pro Tem Polfey — Approved 9f2 12l05
MAYOR PRO TEM.
(A) There is created the office of Mayor Pro Tem for the City.
(B) In the event of a temporary absence, or a disability causing the Mayor of the City to
be incapacitated from the performance of his duties, but which by law does not create a vacancy
in the office of Mayor, the Council of Alderpersons shall elect one of its members to act as
Mayor Pro Tem. The Mayor Pro Tem, during the absence or disability of the Mayor, shall
perform the duties and possess all the rights and powers of the May
(C) The selection of a Mayor Pro Tem shall be made on an annual basis at the first City
Council meeting in May. The Council of Alderpersons shall vote to elect one of its members
Mayor Pro Tem. No member may be elected as Mayor Pro Tem for two consecutive years.
However, the Mayor Pro Tem shall not act as Mayor Pro Tem unless and until the Mayor is
temporarily absent or is disabled to an extent so as to incapacitate him from the performance of
his duties.
(D) In the event the Mayor fails to attend a meeting of the City Council, the Mayor Pro
Tem shall act as a temporary chairman for the meeting of the City Council, and while so serving
as temporary chairman, shall have only the power of a presiding officer and a right to vote in his
capacity as Alderperson on any ordinance, resolution, or motion.
Statutory reference:
Mayor pro tem, see ILCS Ch. 65, Act 5 § 3. 1 -35-35
c/T.. Reviewed By: Agenda Item Number
J�` . Legal ❑ ��E1nl CJl�it S #
F F-1 EST. � 1636 Finance
Engineer El Tracking Number
W City Administrator ❑
consultant ❑❑ ADM M, 960
<CE X
Agenda Item Summary Memo
Title: FY 2007 Tax Levy
Meeting and Date: Administration Committee November 6, 2007
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Move forward to COW on November 13, 2007
Submitted by: Susan Mika Finance
Name Department
Agenda Item Notes:
`�fpD C/TY
' Memorandum
EST. 9 7836 To : City Council
From: Susan Mika, Finance Director
` CC: Brendan McLaughlin, City Administrator
® 11h)
1� p Date: November 2, 2007
Kl�lc<l.E � Subject: Tax Levy
The total EAV for the upcoming fiscal year is $531 ,504,573 which is a 33 % increase from last
fiscal year. The levy from last fiscal year was $2,411 ,753 . Based on the new EAV, the new levy
is $2,784,080. This is an increase of $372,327 which is 15.7% greater than last fiscal year. I
have attached the calculations of the limiting rate and what a sample homeowner will see on their
next tax bill compared to last fiscal year. In summary, a homeowner will see, based on an 11 %
reassessed rate, roughly a $4.00 savings in comparison to last fiscal year.
Accordingly we are required to hold a public hearing on the tax levy before it is approved. This
means before it is approved, the latest date to hold the public hearing would have to be
November 27, 2007 and then Council would be asked to vote on it at the next City Council
meeting which will be December 18, 2007. Per state statute we are required to file the tax levy
with the County the last Tuesday in December, which happens to fall on Christmas, therefore we
need to file it no later than Friday, December 21 , 2007.
A spreadsheet showing the internal breakdown of taxes levied will be presented as a
supplemental on Monday or Tuesday of next week.
2007 Tax Levy
Variables
2006 Levy $2,411 ,727.12
Est. CPI 2.80%
Est. 2007 EAV $531 ,775,835
Est. 2007 New Construction $59,270,641
2006 State Multiplier 1 .0000
Est. Levy w/o New Construction
((2006 Levy)"CPI) + (2006 Levy) =
$2,411 ,727.12 * 2.80% + $2,411 ,727. 12 = $2,479,255.48
Est. 2007 New Construction [Equalized)
Est. 2007 New Construction * 2006 State Multiplier = $59,270,641 .00
$59,270,641 1 .0000 =
Limiting Rate
(Est. Levy w/o new construction) / (Est. 2007 EAV - Est. 2007 New
Construction [Equalized]) = 0.005247
$29479,255.48 / ( $531 ,775,835 - $59,270,641 ) _
Limiting Rate By New Construction
Est. New Construction [Equalized] * Limiting Rate = $310,993.05
$591270,641 .00 0.005247 =
Est. 2007 Levv
Est. Levy w/o New Construction + Limiting Rate By New
Construction = $2,790,248.53
$2,479,255.48 + $310,993.05 =
Est. 2007 Levy Per $100 EAV
Est. 2007 Levy / Est. 2007 EAV * $100 = 0.5247
$2,790,248.53 $5311775,835 * $100 =
Est. Change in Levv
(Est. 2007 Levy / 2006 Levy) -1 =
( $29790,249 $2,411 ,727 ) - 1 = 15.70%
2006 Rate 0.6047 11 % Reassessment
Home Value $ 250,000.00 $ 277,500.00
AV $ 83,333.33 $ 92,569.60
State Equalization 0.9791 1
FINAL EAV $ 81 , 591 .67 $ 92,500.00
Home Exempt. $ 76,591 .67 $ 87,500.00
Per 100 EAV $ 765.92 $ 875.00
Tax Bill $ 463. 15
2007 Rate 0.5247
Scenario 1 - No Reassessment Completed
Reassessment % 0%
Bill Difference (2006 to 2007) -$33.24
Scenario 2 - Average Reassessment
Reassessment % 11 .00%
Bill Difference (2006 to 2007) -$4.04
TOTAL LEVY $2,7901248.53
2006 Tax Bill 92.82% 2006 Tax Bill 0.00%
`QED C/py Reviewed By: Agenda Item Number
J� Legal ❑ #
Finance F-1 �LMf �IASi JC �S f
EST. � .1836 Engineer ❑
�i City Administrator Tracking Number
Police ❑
�E `���? Human Resources El kbm ,4CV;-}
Public Works ❑
City Council Agenda Item Summary Memo
Title: Discussion of legislative attorney
City Council/COW/Committee Agenda Date:
Synopsis: See attached memo.
Council Action Previously Taken:
Date of Action: Oct 23, 2007 Action Taken: Item sent to Admin committee
Item Number:
Type of Vote Required:
Council Action Requested: Discussion
Submitted by: Bart Olson Administration
Name Department
Agenda Item Notes:
`�tiD C/py
Memorandum
To: Administration Committee
EST. -� —" 1836 From: Bart Olson, Assistant City Administrator
< C® ®y CC: Brendan McLaughlin, City Administrator
Date: October 31 , 2007
Subject: Discussion of Legislative Attorney
CE
This item was discussed at the October 23, 2007 Committee of the Whole meeting and
was forwarded to the Administration Committee for discussion. The item under consideration is
the hiring of a legislative attorney for aldermen. In the most recent "Administrator's Weekly"
City Administrator McLaughlin attached minutes from a group of meetings during the summer
of 2005 when this item was discussed by City Council, and I have attached them to this memo as
well.
,i,
Page I of 10 APPROVED 7/26/051
UNITED CITY OF YORKVILLE
COMMITTEE OF THE WHOLE
City Conference Room
Tuesday, May 17, 2005 - 7:00 p.m.
In Attendance:
city
Art Prochaska — Mayor Harold Martin — Chief of Police
Valerie Burd - Alderwoman Tony Graff— City Administrator
Marty Munns - Alderman John Wyeth — City Attorney
Wanda Ohare - Alderwoman Traci Pleckham — City Finance Director
Dean Wolfer — Alderman Bill Powell — City Treasurer
Rose Spears - Alderwoman Eric Dhuse — Director of Public Works
Joe Besco - Alderman Laura Brown — Exec. Director Parks & Recreation
Paul James — Alderman Bart Olson - Intern
Jason Leslie - Alderman Lynn Dubajic — Director of Economic Develop.
Guests
Kathy Farren — Kendall County Record
Allecia Vermillion — The Beacon News
Chuck Brooks
Derke Price — Ancel Glink
David Meek — Quarles & Brady
The meeting was called to order at 7:OOpm by Mayor Art Prochaska. .
PUBLIC HEARING:
None
PRESENTATIONS:
None
DETAIL BOARD REPORT BILL LIST):
The following questions on the bill list were addressed:
I . Page 7: DVD equipment: old sewer tapes being transferred to DVD
1 Page 26, 27: Water cooler was purchased rather than continue to rent
3 . Page 13 : Metropolitan Industries-injector pump repair
4. Page 24: Building & Zoning-regarding annexation of new golf course
5. Page 15: Downtown TIF research has begun
6. Page 2: 05/06 Board report-Employee Benefits core.-new administrative
enrollment fee
7. Page 5: administrative annual membership quarterly seminars for labor-
related matters
The bill list will move to City Council agenda for consideration.
Page 2 of 10
ITEMS RECOMMENDED BY COMMPTTEE FOR CONSENT AGENDA:
1. Treasurer's Reports for May — December 2004 — Admin 515105
Alderwoman Spears asked about the State Statute in regards to more timely reports.
Ms. Pleckham said the reports were delayed due to an audit and that the Statutes
only require them once a year. However, Mayor Prochaska added that he would
like to see these reports on a monthly basis to provide an overall snapshot. It was
suggested by Attorney Wyeth that "Preliminary" could be noted on the reports. Ms.
Plecldrarn gave a brief overview of the various items on the December report and it
was noted that a year ago, there was no Fund Balance.
Treasurer Powell noted that the City now has "laddered" CD's for greater interest
yield. Because of the new investment policy, the City is now earning 2.5% interest
rather than half a percent. Mr. Powell said that the City is also in the process of
obtaining new signature cards.
This item moves to the consent agenda for the City Council meeting next week.
2. Collateralized Single Family Mortgage Revenue Bonds — Adnrin 515105
Alderman James reported a positive recommendation to move this item forward
from the Administration Committee.
MAYOR:
L Ratify Tax Levy
Mayor Prochaska stated that each year the tax levy is based on an estimate of the
EAV until the County provides the final numbers. Ms. Pleckham stated that the
levy rate was determined to be .7326. She said that Bristol township residents
would see a decrease of$40 per house and added that they did not have a
reassessment. Other residents would see a minor decrease of $ 10-11 .
This item moves forward to the City Council consent agenda for a vote of
ratification.
2. Appointment of Appointed Officials
Mayor Prochaska stated that the aldermen had requested a review of the ordinances
and how they pertained to re-appointments of City officials. Attorney Wyeth
suggested a revision to the Code so that all re-appointment information is in one
place rather than scattered throughout the Code as it is now.
It was noted that the positions of Finance Director and Parks and Recreation
Director are currently shown as annual appointments while the others are shown in
an 1881 ordinance, to be made at the `next election of the Mayor". The law is
unclear at this time for some of the positions. Mayor Prochaska said he would like a
Page 3 of 10
recommendation from the committee level, for an update for these appointments.
The Deputy Clerk position was then discussed. That position is re-appointed on an
annual basis according to ordinance, however, a recommendation for re-
appointment has not yet been submitted. It was also noted that the Library Board
appointments are not within the realm of the Council's authority. The employees
who have contracts are not included in the re-appointments at this time, however,
that issue should be discussed.
Aldennan James asked why appointments are done since the appointees are City
employees. Currently, some of the positions are appointed by State Statute and
some by City ordinance.
An Executive Session was requested by Alderwoman Spears regarding the Deputy
Clerk position. There was discussion regarding the point at which the position
becomes vacant if there is no recommendation or, when the appointment becomes
null. Attorney Wyeth stated that the person holding the office remains in place
unless there is a termination date. A termination date or expiration date for an office
was suggested for discussion on a committee level. Alderman Wolfer asked if
there is a time limit for malting recommendations for re-appointments. Currently
there is no time limit.
In summary, Mayor Prochaska said that an Executive Session would be held prior to
the City Council meeting next week. to discuss the Deputy Clerk position.
3. Coffee with the Mayor: May 2r at Cardinal Homes
Mayor Prochaska reminded the committee of the mayoral coffee. In addition, the
American Legion will hold their Blue Star Banner Day on the 21 ". Volunteer
Appreciation Day will also be observed on this date.
CITY ATTORNEY:
L Review of Nepotism Policy
Attorney Wyeth reported this policy is in draft form and has been reviewed by the
Labor Attorney. It has two facets: one part regarding employees and one part for
contract employees. After a lengthy discussion, it was decided that this policy is a
good starting point and that it can be revisited when situations occur. Slight
revisions will be made and it will be moved forward to City Council next week.
CITY TREASURER:
L Treasurer 's Annual Police Pension Report
Treasurer Powell reported that State Statute requires this report be done in May. It
is for information only and does not require a vote.
Page 4 of 10
ECONOMIC DEVELOPMENT COMMrrTEE:
Before discussion began on these items, Mayor Prochaska stated that in the future,
he wished to schedule only two committee reports on each C.O.W. agenda When
items are postponed to another C.O.W. meeting, the committee must keep the
proper date in mind. Alderman James suggested that department heads only need to
attend the C.O.W. with respect to their individual committees. Public Safety and
EDC will be scheduled for the first C.O.W., while Public Works and Administration
will be on the second C.O.W. agenda. This procedure will begin on June 7th and
Alderman Munns suggested placing this information on the meeting calendar as a
reminder.
1. Lincoln Prairie Yorkville Annexation Agreement — COW 513105
Attorney Wyeth reminded the committee that the hunting clause and reverter clause
were removed from this agreement per an earlier suggestion from the committee.
There was a brief discussion to clarify some items and it was noted that the
petitioner approves of the revisions as requested. Mayor requested that a set of
signed documents be finished by next Tuesday.
2. Aspen Ridge Estates .Artrtexatiort Agreentetlt
This is the first time this agreement has been brought to C.O.W. This is a 125-acre
property with 273 lots. Attorney David Meek then spoke about the park and trail in
this development. He added that revisions would be made to the agreement. The
Mayor said the Grande Reserve agreement should be emulated as a model and he
recommended this agreement should come back to a future C.O.W.
Alderman Leslie questioned the land amount for the trail (page 8) and if it was
contiguous with other properties. It is part of a trail system according to Parks
Director Laura Brown and other contiguous land developers have agreed to this trail
system as well.
Mayor Prochaska said he thought the issue of the roadways had not been addressed
yet, however, Mr. Meek said they had contributed $ 15,000 to a traffic study in this
area to determine what improvements are needed. Modifications will be
incorporated into the agreement.
3. Amendment to Parking Ordinance — COW 513105 & EDC 4121105
There will be a Public Hearing on .Tune 8a` regarding the standard width of parking
lane spaces. Notification of the Public Hearing will be forthcoming,
4. Amendrrtent to B-3 Zoning District Regarding Mini-Warehouse Storage -COW
513105 & EDC 4121105
A Public Hearing will be held regarding proposed zoning text amendment.
Alderman James asked if small parking lots such as Blockbuster would be reviewed.
Parking measurements will be verified with Anna Kurtzman.
Page 5 of 10
PARS{ BOARD
L Acceptance of Cannonball Park OSLAD Grant
This grant is for $128,000 with the same contribution by the Park District for a
budget of $2565000.
This moves to City Council consent agenda.
2. Grande Reserve Park E — Request to Name as Rotary Park
The Park Board accepted a request by the Rotary Club to name the park "Rotary
Park" and it was requested that the City Council approve that name. Ms. Brown
stated that the group also wished to hold an annual event at that location. Ms.
Dubajic added that the Club has already purchased park benches and they also wish
to raise funds for an electronic scoreboard for the baseball field. Additional trees,
benches and other amenities will be purchased as well, to raise awareness of the
Rotary Club. Alderman Besco questioned if the park name could be Rotary Club
Park.
This moves to consent agenda.
PUBLIC WORKS COMMITTEE:
1. Southwest Interceptor — Illinois Railnet License Agreement — COW 5/3/05 &
PW 4/25/05
This item was tabled to wait for some necessary documents.
2. Landscape Irrigation Policy — COW 513105 & PW 4125105
Alderman Besco reported the final draft is finished and Public Works gave a
positive recommendation. This policy will limit the amount of non-residential
acreage that can be irrigated.
This item will be placed on the City Council agenda for discussion.
3. 2005 Joint & Crack Filling Project — Bid Documents & MFTAppropriation
Resolution
The committee approved this yearly project to fill in the cracks in the streets.
This moves to City Council consent agenda_
4. 2005 In-Town Drainage Improvements — Change Order #1
This was a change order for additional quantities of stone. This was necessary due
to a storm sewer being moved slightly and due to water mains and sanitary sewers.
The committee gave a positive recommendation for this order and it moves to the
consent agenda.
Page 6 of 10
5, Aux Sable Creek-100 Year Stornt Release Rate Modification — COW 513105 &
COTS' 4 16105
This item goes to Public Hearing before the Plan Commission to change the release
rate of Aux Sable Creek watershed.
There will be no further action until it goes to Public Hearing.
PUBLIC SAFETY COMMITTEE:
1 . No Report
ADMINISTRATION COMMITTEE:
1. Senior Engineering Technician Job Description — Admin 5-5-05
Alderman James reported that the committee gave a positive recommendation of the
revision of this previously approved job description. A minor change was made to
the education requirements. Mr. Graff reported that one technician will be
promoted. There will be a 10% pay difference between the Engineering Tech and
Senior Tech. Mt. Wywrot conducted a survey of other similar positions to help
establish a salary range.
The GED requirement was questioned by Alderman Besco and the committee
suggested a minimum of a high school diploma should be required for the salary.
The labor attorney will be asked to review. Alderwoman Spears asked that, in the
future, the labor attorney sign these documents to verify they have reviewed them.
Mr. Munns questioned if there were already 2 Senior Techs, however, the Mayor
explained these were different levels. To clarify this description, Alderman James
said that a paragraph had been added pertaining to education. The salary range was
also in question according to Ms. PIeckham. Committee members recommended
this job description be moved back to Administration for clarification.
2. Approval of Engineering Office Assistant's Degree Program
Paul James explained that this tuition reimbursement request bad been on bold until
the tuition policy was revised. The policy has now been approved and he said the
employee met the necessary qualifications.
It was the opinion of Alderwoman Spears that this request was not job-related,
however, Mr. James countered that even the police officers must take classes not
directly related to their job. It was noted that this employee's degree would be
Applied Management/Project Management.
Mayor Prochaska said the question to be considered is as follows: is the degree
necessary for career advancement, even though it does not appear to be directly
related to their job? He said the Council had already previously approved that idea.
Page 7 of 10
A previous reimbursement request was referred to by Ms. Spears. She cited the
example of a new engineer who wished to pursue a degree at a cost of $30,000. She
added that she felt the degree requested by the current employee does not pertain to
the job. Alderman Leslie asked what the historical procedure has been and added
that reimbursement cannot be applied haphazardly. Alderman James said that some
employees are currently approved for reimbursement for a general studies degree
and that the Council must be consistent.
Alderwoman Burd reported that she had received emails and calls from residents of
her ward, who feel that taxpayers should not be paying for education. She added
that she is not in favor of open-ended reimbursement and she thought some
situations had been approved on a committee level. It was questioned by Alderman
Wolfer if there is a dollar limit on reimbursement.
Administrator Graff reminded the committee that Administration committee
members had recommended approval of this reimbursement, however, it was put on
hold for the policy to be revised regarding retroactive payments, amount of
reimbursement and terms of employment after the degree is received.
It was noted that the City policy has been to allow one degree beyond what is
required of the job. Since this employee has her high school diploma, Alderwoman
Spears then said that this employee's next degree would be the Associate Degree
that the employee has already earned. At this point, Mr. James said that all
programs should then be put on hold to ensure uniform application of the rules.
Ms. Burd stated that this issue had come before a previous Administration
committee who did not approve of this particular reimbursement. Then, when the
committee appointees changed, the issue was brought forth again. Ms. Ohare added
that the reimbursement plan was approved and is in the City handbook, while Ms.
Burd thought it was to be based on a case-by-case basis.
Committee members then reviewed the employee's job description and it was noted
that the job title is Engineering Assistant. It was also stated that a cap of$435 per
class had been set.
After a lengthy conversation, it was decided that the item will be moved to City
Council for consideration next Tuesday.
CITY COUNCIL REQUESTS:
1. Selection of Mayor Pro Terre for FY 05106
After a brief discussion, Alderwoman Spears nominated Ms. Burd as the Mayor Pro
Tem. It was seconded by Mr. Munns. A nomination was also made for Mr. James,
however, he declined. This is a one-year appointment.
Page 8 of 10
This will move to City Council for a vote and will be under "Mayor's Report".
(Out of order)
3. Committee Ordinance
Alderman Besco distributed a handout regarding committee structure. It was
suggested that this item should be brought back to Administration and then C.O.W.
after everyone has a chance to review it Mr. Mums asked what the procedure
would be if the Administration committee gave a negative recommendation on a
given item. He asked if it would be dropped or if it could it be forwarded for
consideration by others. It was determined that a request could be made, to place a
given item on the agenda, even if it were killed at the committee level.
Alderwoman Burd stated that she was upset regarding 3 aldermen/women being
removed from committees without being consulted and she added that she felt
questions should be allowed without fear of retribution. She stated that the
newspaper said the City Council approved the committee appointments. The Mayor
replied that he had asked for discussion following the appointments and that there
was no discussion requested. However, Ms. Spears said she had asked for it to be
tabled, via telephone. Mayor Prochaska said he tried to place the Council members
on the committees of their choice where possible.
After an informal poll of aldermen/women, it was decided that the issue would be
brought back to C.O.W. on June 7a' for further discussion.
Z Revised Budget and
4. Administrative Assistant to the Cite Council
(these 2 items were discussed together)
A proposal was made by Alderman Besco to consider reverting to a stipend for the
Deputy Clerk and using those wages for the Administrative Assistant position. He
suggested the Assistant could assemble the agenda packets previously done by the
Deputy Clerk, Mr. James asked who the Assistant would report to and some
committee members said it would be to the City Council. It was noted that the
Assistant's job description had been presented to the Administration committee,
however, there was no recommendation to move it forward at that time.
Alderman Leslie said it would be difficult to have all the Council members
supervising the Assistant position. He added that the Assistant would be ostracized
because he/she reports to the Council. Mr. Besco said he disagreed because Aurora
has 3 assistants at City Hall. There was a brief discussion regarding removing 1
person from the Clerk's office to become the Assistant. Another suggestion was to
make the Administration Chairman the supervisor of the Assistant and all requests
for research could be funneled through the Chairman. A manhour review was
recommended by the Mayor.
Page 4 of 10
If the Assistant position is created, it must be posted internally. The question of
who would conduct the interview was also raised. It was recommended that the Job
Description be reviewed again by Administration and a recommendation made.
This issue will be brought back to Administration on .June 2"a, for more discussion.
5. Our Legal Representation
Mayor Prochaska stated that Attorney Wyeth was appointed and then approved by
the Council to fulfill the term of Dan Kramer. The Mayor said an evaluation is
being done to determine the hours worked by the attorney to determine if a full time
position is needed. Currently, Mr. Wyeth works at least 20 hours on City business
and some legal work is still being done by other attorneys.
A handout was distributed by Alderwoman Burd that suggested hiring a legislative
attorney. She said other municipalities have done this on occasion. Some of those
costs could be capped at $5,000 annually for the first year to determine the value.
Mr. Munns calculated that this would represent 33 hours of legal advice. This
Attorney would be used on as-needed basis to assist the Council with any issues
they have. Mayor Prochaska responded by saying that the City Attorney is hired to
represent the City, not just the Mayor. He asked if the Council members would seek
another opinion if they did not agree with the legal advice.
Alderwoman Spears said she often consults the States Attorney for legal advice and
concurred with Ms. Bard's recommendation. Mayor Prochaska said that the City
does use other attorneys for certain issues. He asked why the Council needs an
additional law firm and suggested there might be a trust issue. The Illinois
Municipal League (IML) was suggested as a possible legal alternative and a
representative from IML (Derke Price) was present at this meeting.
Ms. Burd stated that she feels that the City Attorney is often viewed as the Mayor's
Attorney and does not believe that legal advice is always in the best interest of the
City Council. She said that while the handbook was being written, she often felt
the Council was losing power. Mayor Prochaska told Ms. Burd that they all must
do what is in the best interest of the City.
The amount of the legal budget was questioned by Alderman Munns. It is about
$35,000. Ms. Spears said from May 2003 to July 2004, approximately $ 146,000
was spent on legal fees.. She requested a copy of a year of invoices of attorney fees,
that are not part of accounts receivable and those that are. She would like to see it
split on that list. It was stated that she could review the legal fees on the bill list.
Ms. Spears thought that another legal firm should be retained as a safety net for the
Council. The Mayor said that the Statute will be reviewed regarding this issue.
F
Page 10 of 10
After a lengthy discussion, Mayor Prochaska asked each committee member if they
felt this matter should be brought back to a future C.O.W. After an informal vote,
it was decided it will be discussed again at a future C.O.W. meeting.
ADDITIONAL BUSMSS:
Alderwoman Ohare read a statement she had written in response to an article in the
Beacon News dated May 17, 2005. (Article and statement attached as part of
official minutes).
Administrator Graff stated Phase 2 has begun on the FS Brownfield project.
There was no finther business and the meeting was adjourned at I0: 13pm.
Minutes respectfully submitted
By Marlys Young, Minute Taker
Page 1 of 11 JAPPROVED 8/23/05
UNITED CITY OF YORKVILLE
COADUTTEE OF THE WHOLE
Tuesday, June 7, 2005
City Conference Room
7:00 p.m.
In Attendance:
Citv
Art Prochaska — Mayor Harold Martin — Chief of Police
Valerie Burd - Aldenvoman John Wyeth — City Attorney
Paul James - Alderman Bill Dettrner — Building & Zoning
Wanda Ohare - Alderwoman Tony Graff— City Administrator
Jason Leslie, Alderman Traci Pleckham — City Finance Director
Marty Munns — Alderman Lynn Dubajic — Economic Development
Joe Besco — Alderman
Rose Spears — Aldenvoman
Dean Wolfer — Alderman
Guests
Allecia Vermillion — Beacon News Kathy Farren — Kendall County Record
Matt Cudney — Del Webb/Pulte Barry Mayworm — Cardinal Homes
Richard Scheffrahn — Yorkville
Facade Committee
Mayor Prochaska called the meeting to order at 7:00pm
PUBLIC HEARINGS:
None
PRESENTATIONS:
1. PC 2005-18 Del Webb/Pulte Homes Concept Plan — Plan Comrn. 5/11/05
Matt Cudney of Del Webb and Pulte gave a presentation regarding the Del Webb
concept plan. This plan has been presented to the Plan Commission and Park
Board.
The development at Galena Rd and Rt. 47, consists of 585 acres with 438 acres
(1300 homes) in the Del Webb portion, 113 acres in traditional housing and 30 acres
in commercial property. He gave an overview of the types of homes in Del Webb
developments and said SSA's would be a possibility.
Page 2 of 11
Mr. Cudney explained the project's benefits to Yorkville. Since the Del Webb
community is designated for ages 55 and over, there are no students, fewer persons
per household, fewer roads and utility demands. He added that these residents
generally shop close to home to retain tax dollars in the City.
Alderwoman Burd asked if Del Webb residents vote against school referendums.
Mr. Cudney replied that although the residents may be slightly less in favor of such
a referendum, these residents should be not be set apart in such issues and should be
included instead. He said the residents should be included in volunteer programs
for the schools and involved in the community.
Alderwoman Obare commented on Del Webb's reputation for good landscaping and
houses being hidden from view. However, Alderman Besco thought the quality of
the homes might be suitable for only 20 years. He added he would not be in favor
of an SSA if it were included in the PUD.. He preferred the developer to front-fund
and Ms. Spears concurred with this view. If the SSA were for the infrastructure,
Mayor Prochaska said he would be in favor, but did not wish to have it passed on to
the homeowner.
Open space will be provided along the ,�aralking paths and detention areas. A park
site would serve both Del Webb and the traditional housing area and a school site
would also be included in the traditional portion.
Some of the Council members then expressed their opinions on the development.
Many were concerned about the density, small lot sizes and SSA's . On the positive
side, Council members felt there was a need to offer this type of housing and that
there would be a low impact on the schools. A visit to a Del Webb community was
suggested by Alderman Wolfer. It was noted that the age restriction would not be a
problem if it were included in the PUD.
Lot sizes and density in the Shorewood commnity in comparison to the Yorkville
site were reviewed by Mr. Cudney. Mr. Besco suggested that the setback ordinance
might have to be changed to accommodate the small lot sizes. The Mayor said it
would be helpful to see a general layout of homes and green space.
Mr. Cudney's presentation concluded at 7:48pm.
(proved forward in agenda to Economic Developrnent, item 42)
ECONOMIC DEVELOPMENT
2. Draft of the Appearance Code — EDC 5119105
Alderwoman Burd gave an overview of the Appearance Committee. She named the
committee members, some of whom attended this meeting: Bill Dettmer, Barry
Mayworm, Lane Neubauer and Richard Scheffrahn.
Page 3 of I I
Mr. Mayworm of Cardinal Homes thanked the Council for allowing input from
citizens and builders. He said he concentrated his input on homes and other
residential structures. Chairman of the committee, Richard Scheffralm, said the
committee attempted to revise the wording of the ordinance to make it more clear,
yet allow flexibility. Ms. Burd commented that the main focus was to allow leeway
regarding facade material. Lane Neubauer of Lennar Chicago said he focused on
the monotony code and layout of the streets. Concern for pre-existing buildings
was expressed by Alderman Leslie.
There was further discussion and questions regarding this ordinance. Tlris draft will
move forward to City Council on .Tune 14th under EDC. Mr_ Dettmer also requested
that the City send a letter to each committee participant to thank them for their time
and commitment.
DETAIL BOARD REPORT BILL LIST):
The specific items below were discussed with the answer shown in italics:
Page 4: Chicago Tribune loan program notice. A notice in this paper was pan? of
the requirements of this program regarding the EPA.
Page 9: Streets-Grande Reserve. Money conning into the budget from the developer.
Page 11 : Bristol Bay-setting up info for wetlands, some of fees are recapturable..
Page 13: NL- 2001 claim that had not been settled. Now settled in amount of
approximately $10, 000
Page 12: Nextel phones: New phone.for new hires and some for replacements.
The bill list will move forward to City Council for consideration.
ITEMS RECOMMENDED BY COMMITTEE FOR CONSENT AGENDA:
Only two of the eight items on this list were discussed as follows:
7. Fox Industrial Park Project — MFT Appropriation Resolution — PW 5123105
The expenses in this case were more than the amount from the WT. Consequently
a resolution was needed for the difference in the money that was required.
8. Building Pernrnit Reports for February, March annd April 2005 — EAC 5119105
Alderwoman Spears requested more timely reports especially since new software is
being used now. She also questioned what was covered under "Miscellaneous".
This could include fences, decks etc.
This will move to the consent agenda for City Council
Page 4 of I 1
MAYOR:
L Recommendation of Re Appointment of City Attorney, City Eugiueer, Director
of Public A'orks, Chief of Police and Building Code Official
Mayor Prochaska stated that he and the City Attorney both felt it would be wise to
proceed with the re-appointments until the ordinance is revised. The Attorney
added that this matter had been discussed at Administration the week before and a
recommendation had been made for the re-appointments. Mr. Wyeth said that two
positions not listed on this agenda were the Administrator and Library Director.
Neither of these are appointees by the Mayor or City Council according to the
Attorney. The Administrator position is contractual and is not covered under
ordinance.
Alderman James summarized the two actions suggested at Administration: 1) move
forward with the re-appointments and 2) revise the ordinances pertaining to these
matters. It was stated by Ms. Burd that the contract for the Administrator runs
through the Mayor's term. She added that the Council has recourse if they are not
comfortable with the Administrator.
Ms. Burd said that the City Attorney was appointed as interim and she asked for
information on the resume', the terms of the contract and the $9,500 annual stipend.
The code specifies this yearly fee. The Mayor added that Mr. Wyeth was the back-
up attorney to Mr. Kramer and there was no contract, but rather "terms". This
matter will be reviewed by Administration members. Ms. Burd said this should all
be in writing. Mr. Wyeth will draft a letter of the "terms" in place when Attorney
Kramer was the City Attomey.
Mayor Prochaska recommended moving forward with the appointments at the neat
City Council meeting. It was asked if there was a State Statute covering a time
frame for these appointments and if there was a liability to not move forward with
them. Time Mayor asked each committee member their opinion on the appointments.
Mr. Wolfer, Mr. James, Ms. Ohare and Administrator Graff concurred with the
Mayor in moving forward. Aldenvoman Spears said she was not comfortable with
going forward. Ms. Burd wished to go ahead with appointments, but had questions
for the City Attorney.
This item moves to the City Council agenda for consideration.
CITY ATTORNEY
1. Lsstitutlonal Control Ordirrm:ce for Groundivater Protection — XPAC
The issue concerns property at the corner of Rt. 47 and Cannonball Trail currently
occupied by XPAC. They have been working with the EPA and now seek a City
Page 5 of 11
Ordinance to prohibit the groundwater as potable water. They would eventually
connect to the City water supply. Alderman Besco asked if there was any threat to
the City water and it was stated that there is not a danger.
This item moves to the consent agenda.
1. Countryside Interceptor Sanitary Sewer Easement
A sewer agreement will allow an extension of the sewer, east to the Hanmian
property for the Pulte development at the present Hinsdale Nursery. This extension
follows an easement request by Mr. Hamman to assist him in selling his property,
Eventually the City will own the easement. Verbage will also be included in the
agreement to provide for construction and restoration.
This matter moves forward to the consent agenda
ECONOMIC DEVELOPMENT COMMPI"I'EE
1. Xer:dail County EDC Taa Abateatent Prob art: — EDC l/17/05
Alderman Munns stated that EDC Director Lynn Dubajic was asked to find ways to
attract more industry, business and jobs. Ms. Dubajic said that the County had
approved a program to abate taxes for industry and targeted industries. She cited
the Lincoln Prairie Project as an example of an area where this abatement could be
offered.
She said the projects are scored on many different areas in order to qualify. A
minimum investment of $ 1 .5 million is required from the business. The abatements
are 3, 4 or 5 years with graduated abatement percentages.
She did a study of surrounding counties for the program success rate and provided
spreadsheets of Will and Grundy counties showing results of abatement programs.
Ms. Dubajic added that the City's share of the real estate tax bill in such a project is
about 9%.. The school district would receive the largest portion, The County is
willing to take the lead in this program and host a meeting of the taxing bodies to
answer questions.
Alderman Munns said that it must be noted that most of the towns on the survey
were located along I-80, however, he added that Yorkville is close enough to reap
some benefits.
The Mayor asked the committee members if they approved of this program. All
agreed they were comfortable with the program. Alderwoman Spears suggested that
the City could formulate their own criteria/score sheet for this program and the
Mayor suggested it be reviewed by EDC. Trade show participation will be
enhanced with this program availability as well.
Page 6 of I T
Ms. Burd commented that such incentives send a good message to businesses and
will create more jobs. However, it was questioned by Alderman Tames what
existing businesses might receive. They are eligible for this program, according to
Ms. Dubajic, if a business wished to expand.
Ms. Spears read a brief statement of support from former Alderman Rich Sticka.
Ms. Dubajic was also complimented on her efforts in this matter,,
In conclusion, the Mayor asked EDC to revise the criteria list and suggested the
ordinance approval be postponed until the list is finished.
3. Aspen Ridge Estates Preliminary Plan — EDC 5119105
David Meek, Attorney for Aspen Ridge (at Fox & Pavillion), said this plan has
already been presented to the Plan Commission where the plan was given a
favorable recommendation.
Mr.. Meek said 218 units are slated for this site, with no requested variations and it is
not a PUD. There maybe some engineering considerations to be addressed and he
said they might consider some monetary contributions.
He said there is consistency in zoning, however, slightly increased density at 1 .72
units per acre. Mr. Meek added that design elements will hopefully justify this
density. In addition, they have provided money for infrastructure improvements
and a traffic study. Many other enhancements will be provided, one of which is a
trail that will be part of the main trail system. The Mayor then corrected Mr. Meek
by saying the development does meet the density requirements, however, it
approaches the maximum allowable.
Alderwoman Spears asked for an explanation of the "dormant SSA". In this
situation, no special taxes are imposed unless the homeowners' association fails.
This matter will return to C.O.W., mostly likely late July, when the plan is
consistent with the agreement.
PUBLIC WORKS CONMTTEE:
1. Policy for City Engineer Authorization to Sign IDOT Highway Permits — PW
5/2.3105
Attorney stated the IDOT is now requiring a signature on permits and Mr. Wywrot
is asking for authorization. Formerly the landowner would sign these permits. A
signature would be given only after a bond or letter of credit were received.
Alderwoman Burd asked if a written policy was needed. No policy is needed,
however, the City would pass a resolution in each case.
Page 7 of 1 I
The consensus of the committee was to grant this authorization to Mr.. Wywrot,
2. Rob Roy Creek Interceptor Contract #I — Change order 0 — PW 5123105
Black dirt had to be trucked in to cover the pipe, thus the increased cost of the
contract. Alderwoman Ohare asked why this was not built into the cost since there
was no black dirt available at the site. Mr. Graff stated that many times this would
not be known until the work was underway. A time element was also involved.
This moves to City Council consent agenda.
3. Rob Roy Creek Interceptor Contract #2 — Change Order V — PW 5123105
This involved 1200 feet of field the needed to obtain the correct pitch and proper
water flow. This amount was $27,076 and will come from the Rob Roy Creek
Improvement Fund.
This item goes to City Council consent agenda.
4. Sidewalk Replacenreut Prograur — PTY 5123105
This program had been put on hold, however, one resident asked for reimbursement
after having replaced his walk. As a result, citizens are now allowed to proceed
with replacements.
Item moves to consent agenda:
5. 2005 In-Town Drainage Ianproveanent — Change Order #2 — PW 5123105
A sewer main had to be moved and a J.U.L.I.E. locate had been completed.
However, a gas main was in a location not previously identified and later had to be
moved_
This moves to consent agenda.
6. Route 471yr:provennents — Norr-Participating Itenns at:d Otker Design Issues —
PW 5123105
City Engineer Joe Wywrot submitted a list of items that will not be paid for by
IDOT dining the Route 47 improvements including water mains, sewers, sidewalks
etc. This list was given as information at this time and Alder-woman Ohare
suggested these items should be prioritized. There was a discussion of the slope on
Rt. 47 north of Fox Road and about the houses that would be removed from the hill
during the road improvements.
Administrator Graff said a timeline would be needed when the plan is approved and
suggested that this process should begin at next budget time. In addition, Mayor
Prochaska suggested working with Public Works and possibly the grant-writer.
Page 8 of 11
7. Wetland Design Proposal for Bristol Bay tllaster Plan Community — PTA
512.3105
Administrator Graff said two items have been discussed in regards to this
development: 1 ) selection of an engineer and 2) funding. B3 Engineering will be
doing the wetland design for Centex and Centex agreed to pay for those services as
part of the stormwater management in this 1900-acre area He said the contract
should come through the City so that the scope of work can be controlled_ A recent
project that B3 Engineering completed was the outlet mall wetland area.
A possible grant for this project is being researched, however, a plan is needed
before a grant would be awarded. This item would be approved subject to
receiving funds from Centex.
This moves to the consent agenda with the verbage "subject to receiving funds".
8. Southwest Interceptor — Illinois RailNet License Agreement — COW 5117105,
COW 5105 and PW 412.5105
Alderman Besco reported a one-time payment would be made to Illinois Railnet to
be able to construct a sewer line along Hydraulic Street. This received a positive
recommendation from Public Works. Ms. Spears asked about the possibility of
getting money from the Sanitary District to assist in the construction. Mr. Graff
will ask Mr. Wywrot about this possibility.
This item will move to City Council agenda under Public Works.
CITY COUNCIL REQUESTS:
1. Draft Ordinance Establishing Committees of the City Council — COW 5117105
Prior to the beginning of discussion, Alderwoman Ohare asked that in the future, the
person requesting items on the agenda, should be identified on the agenda so that
questions can be asked prior to a meeting
Alderman Besco handed out a draft of an ordinance regarding City Council
committee structures. This ordinance is based on an example from Batavia and
suggested that chairmanships be based on seniority. Alderman Leslie commented
that seniority does not necessarily make one competent. Another suggestion was to
allow committee members to select a chairman and that the Mayor would make the
determination in case of a tie.
Mderwoman Burd asked the Mayor what criteria he looked at to select
chairpersons. He replied that he looked for a person who would work with him,
people who can work with the staff, time commitments, expertise in a given area
and many other factors. This year he said he asked committee members to put in
writing, their time commitments and written priorities.
Page 9 of I I
Aldenvoman Burd said she thought this ordinance would not allow the Mayor to
make decisions arbitrarily or "remove four aldermen from their positions" without
any debate. She further stated that she did not know why she was removed from a
certain position. Alderwoman Spears commented that she [Ms, Spears] was
removed fiom a position due to a lack of communication with the City
Administrator, questioning City expenses and other expenditures. Alderman James
summarized these actions and said that when there are conflicts, changes must be
made.
Ms. Ohare asked why this issue was not brought up before the election and before
committees were selected, Alderman Besco replied that he raised this issue since
there is no written policy. However, Ms. Burd said she conducted some research
after being removed from a committee. She also stated that she had questioned the
City Attorney as to whether or not the Mayor had the power to remove committee
members. She stated that she found that power rests with the City Council.
A second issue in this document provided the ability to bring back to committee,
any item that had been killed at the committee level.
After a lengthy discussion, the Mayor asked if the committee members would like to
bring this matter back. A majority of those present desired to bring this matter back
for additional discussion.
Mayor Prochaska then commented on this proposal. He said that he feels he makes
decisions with the City's best interest in mind. The Mayor said be could agree to
Council member making committee recommendations, but would like some rules on
selecting chairpersons. And finally, he felt each alderman should have the same
vote, not weighted votes as suggested earlier.
Input on this suggested ordinance, was requested by Alderman Besco.
This will be brought back to C.O.W.
2. Draft Ordinance Authorizing the City Council to Retain Independent
Legislative Counsel — COW 5117105
Alderwoman Burd asked the Council members to consider hiring a firm qualified in
municipal law. She suggested this would be beneficial in areas she felt were weak.
Alderman James asked how the use would be controlled and Alderman Leslie said
he felt this would undermine the current Attorney's authority. He compared it to
having two coaches, two cooks, etc. Alderman Wolfer and James agreed and asked
how a situation would be resolved if two different legal opinions were presented.
Page 10 of 11
It was noted that the City does use other counsel, such as a labor attorney, in certain
instances or when the City Council deems it necessary.
Alderwoman Spears cited issues that she felt were ignored in the past One of those
items cited was submitting Treasurer reports on a timely basis. She said she had
raised this issue twice before.
Attorney Wyeth was then asked his opinion on this matter. He stated that he serves
the people of the City and that he looks to the Mayor on bow to proceed. He said
he would seek other counsel when necessary and has a municipal attomey available
in Naperville for free municipal advice.
At the conclusion of this discussion, Mayor Prochaska took an informal poll of
Council members if this matter should be brought back to C.O.W.
The majority was in favor of returning this item to a future C.O:.W.
ADDITIONAL BUSINESS:
Alderwoman Spears questioned why the Community Development Director Job
Description was not on this agenda. It is being discussed in Administration.
Alderman Munns stated a resident had taken a group of boys to play baseball at a
City park and they were asked to leave by a Park District employee. At that time,
the field had been prepared for an upcoming event. He felt the group should have
been allowed use of the field.
Alderwoman Spears asked if information regarding ponds and pool was to be
published in the newsletter prior to summer. It was thought that this bad been done.
Additional parking spots were marked at Fox Hill, however, Alderwoman Ohare
was under the impression that additional spots would be marked in the next block.
Administrator Graff will research this question.
There was no additional business. Mayor Prochaska then asked for a motion to
enter into Executive Session. Joe Besco and Paul James moved and seconded to
enter into this Session. The Mayor asked the City Administrator, City Attorney and
Minute Taker to be present
Page 11 of I1
At the close of the two Executive Sessions, Paul James and Dean Wolfer moved and
seconded to go out of Executive Session. Roll call was taken on this motion and it
passed unanimously.
The meeting was adjourned at 11 :43pm
Minutes respectfully submitted by
Minute Taker, Marlys Young
CCU, l' L � i 5i 4 -2
ORDINANCE NO.
AN ORDINANCE AUTHORIZING THE
CITY COUNCIL. TO RETAIN INDEPENDENT
LEGISLATIVE, COUNSEL
IN THE UNITED CITY OF YORIaILLE
STATE OF ILLINOIS
WHEREAS, the United City of Yorkville is a municipality located in Kendall County,
Illinois; and
WHEREAS, the City Council may, from time to time, have divergent views and perspectives
on issues coming before the Corporate Authorities due to political, philosophical and policy making
differences from that of the City Mayor; and
WHEREAS, the City currently employs a City Attomey and the functions of that attorney
principally relate to services for the executive branch of government; and
WHEREAS, the Aldermen may, from time to time, choose not to seek legal counsel from the
City Attorney, who was appointed by the Mayor, and
WHEREAS, the Aldermen, from time to time, in the exercise of their legislative duties, may
wish to seek independent legal counsel;
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF
THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, as follows:
SECTION 1: It is in the best interests of the United City of Yorkville for the City
Council to retain legislative counsel independently to advise the Aldermen on matters relating to
their legislative duties which may include, but are not limited to, the drafting of ordinances, contract
documents, opinions on the powers ofthe legislative branch, analysis of the validity of actions taken
by the City, review of litigation issues and providing other advice on matters within the purview of
the legislative branch of municipal government.
SECTION 2: The Aldermen shall each be authorized to direct questions related to
their legislative duties to the independent legislative counsel. Aldermen may seek legal counsel
regarding any matters within the range of items set forth in Section 1 . The independent legislative
counsel will indicate on their invoices the Alderman who initiated the contact with them and will
also provide a general description of the services provided.
SECTION 3: The independent legislative counsel shall be retained as an independent
contractor at a rate authorized by the City Council.
SECTION 4: No department.or office of independent legislative counsel is hereby
created.
SECTION 5: The law firm of ANCEL, GLiNK, DIAMOND, BUSH, DICIANNI &
ROLEK, P.C., of Chicago, Illinois, is hereby retained as an independent contractor to serve at the
pleasure of the City Council as independent legislative counsel to the Aldermen at the rate of
$150.00 per hour for partners, senior associates and of counsel attorneys, $125.00 per hour for
associates and $70.00 per boor for paralegal services, plus expenses incurred_
SECTION 6: If any section, paragraph, clause, or provision of this Ordinance shall
be held invalid, the invalidity thereof shall not affect any of the other provisions of this Ordinance.
SECTION 7: All Ordinances in conflict herewith are hereby repealed to the extent of
such conflict
SECTION 8: This Ordinance shall be in full force and effect from after its passage,
approval and publication as provided by law.
- 2
DECIDED by a roll call vote, as follows:
AYES :
NAYS:
ABSENT:
APPROVED by the Mayor on 2005:
Mayor
ATTEST:
Clerk
3
Page I of 5
APPROVED WITH CORRECTIONS 7/12/05
COMMITTEE OF THE WHOLE
Tuesday, June 21, 2005
7:05 P.M,
City Conference Room
Present
Alderwoman Valerie Burd, Mayor Pro Tem
Alderwoman Rose Spears Allecia Vermillion, Beacon News
Alderman Paul James Kathy Farren, Kendall County Record
Alderwoman Wanda Obare Tammy Smock, Yorkville Park Board
Alderman Joe Besco Bart Olson, City of Yorkville
Alderman Dean Wolfer Anna Kurtzman, Building Safety
John Wyetb, City Attorney Tony Graff, City of Yorkville
Laura Brown, City of Yorkville Lloyd Yepsen
Bill Powell, City of Yorkville Melanee Yepsen
Traci Pleckham, City of Yorkville Pera Yepsen
Harold Martin, Yorkville Police
Public Hearing: None
Presentation: None
Detail Board Report (Bill list)
Northwest Collectors Inc. is a Collection Agency handling the bills the city puts into
collections. Alderwoman Spears would like to see a detailed list of who owes the city
money.
Items Recommended by Committee for Consent Agenda
1. Police Reports for April 2005
2. Police Reports for May 2005
3. Treasurer's Report for January, February, March, and April 2005 — the format of
the reports is being revised, so the city does not have to wait for a monthly audit to
compile the reports. Treasurer Bill Powell is not sure what the report will look like
until it is done.
4. Single Audit Engagement Letter for $950,000 Water Radium Grant (Not to exceed
$4,000) — Finance Director Tracy Pleckham recommends this go on Consent
Agenda. It is a governmental Grant that requires an audit..
All items will go on Consent Agenda.
Ma or
1 . ZBA 2005-20 Lloyd & Pera Yepsen - Rear-yard & Lot area Variance Request -
a. Draft Ordinance Approving Variance for Reduction of Minimum lot size and
Reduction of Rear Yard Set Back for 307 Mill Street. - Petitioners seek to
divide a lot at 307 Mill St and construct a residence. The current bouse is
straddling the Plat of Record lot and the Needs and Bounds lot that has been
attached to this property. The southern portion of the Needs and Bounds lot is
what will be divided, creating a second parcel for a new house. The proposed
Page 2 of 5
new lot would be 7,375 square feet. This lot currently is one of the larger lots on
the block. Divided, the lot with the existing house would be average, and the
new lot would be a smaller lot, but it would not be the smallest on this block.
The rear setback will be 20 feet. Anna Kurtzman recommends approval of the
creation of the new lot and rear yard setback. This ordinance would be an
exhibit with the footprint of the house attached. This will go on Consent
Agenda,
2. Coffee with the Mayor will be June 25b at the Fine Arts Festival at Riverfront ParIc
on East Hydraulic Avenue from 9 am to 11 am.
City Attorney
1 . Annual Approval of Prevailing Wage — Draft Ordinance — The Department of
Labor enforces the Employers paying their Employees Prevailing Wage. A strip of
paper can be placed above this posting in the foyer of City Hall that says for
furtber information call, and the phone number for the Department of Labor. This
will move on Consent Agenda
Human Resource Commission
1 . Salvation Army Golden Diners Sponsorship Request — this has not gone to
committee yet This is for a cash donation of $250 for the home delivered meals
program, but the money will be disbursed throughout Kane, Kendall, and McHenry
counties. It will not be able to stay only in Yorkville, or only in Kendall County.
It has been Tabled and sent back to committee.
2. Market Day Fund raiser Sponsorship Request — This has been approved by the
Human Resource Commission. The deposit has not been waived. This will go on
Consent Agenda. Laura Bronco requested there be a line added to the form to see if
the date is available, if it has been approved, and if it is tentatively booked.
Ad Hoc Technoloisy
I. Redesign and Redevelopment of Website — Glory Spies has interviewed 3
companies and recommended J Rundy to do this work. The city will have direct
access to the web page and the calendar. It will be a flashy, eye appealing and user
friendly web page. Glory will be the main person updating the web page. It is not
a budgeted expense; the money will be coming out of the contingency fund. Tony
recommended the city add 30 support hours to the package for the first year. Ad
Hoc Tech recommended to approve $7,900 but to include the additional support
hours and any other additions made; it should not exceed $9,500. This will go on
Consent Agenda.
Economic Develoument Committee
No Report
Park Board
1 . Gilbert Park Bid Opening Results — 3 Companies bid on this project, The Park
Board's recommendation is to accept the bid for JEM Morris Co. with the
alternates. The bid is for $49,758 with an additional $5,000 of work to be done in-
house. This will save the city money. The total bid comes to $54,758. This is a
budgeted expense under Land Cash. The park is at the corner of Adrian Street and
Washington Street This will go on Consent Agenda.
2. Cooperative Agreement for Park view Christian Academy — Request to use
General Fund Contingency Dollars of $1 ,620 to cover this un-budgeted expense —
Page 3 of 5
This is to um the Ksddie Campus out of the Parkview Academy from June through
August because of the changes being done to the Beecher Building. It was
suggested that this expense be presented to Mr. Oliver since it is not a budgeted
expense, and it is an expense generated due to the relocation of the Senior Center.
This will go on Consent Agenda.
3 . Park Naming of Sunflower Park — The homeowners of Sunflower Subdivision
requested the Park be formally named even though the park is not yet built. They
would like to keep their name and identity as a subdivision. This will go on
Consent Agenda.
Tammy Smooch is on the Park Board. She just went on the semi-annual Park
Board Tour of 19 Parks. The company who built the Grand Reserve Park is the
same company who will be building Gilbert Park
Public Works Committee
No Report
Public Safety Committee
1. Request to purchase LIDAR Unit — This is more of an FYI for the Council. It will
be used in residential areas, and it will be purchased with money from the CPAT
account This will move on Consent Agenda.
2. Cadet Program — this is also an M. It has already been approved. The
application process will begin on Saturday, and chief martin is hoping to have
someone selected by August The Cadet will be taking classes at Waubonsee. The
tuition costs are part of the program, but the cadet will still need to keep his or her
grades up. If the Cadet should receive a C or less, they will get a warning, and if
the Cadet should still receive poor grades, the program would then be terminated
with that person. The Cadet will be mentored by Jon Helland, the school SRO
officer. The Cadet will have to go through field training. The Cadet will have to
go to school and work part-time 20 hours a week and be successful at his or her
evaluations.
3.. Liquor Ordinance Amendments - There were some corrections to this. In Exhibit
"A", 9:00 should have a pm after it And in Exhibit "D" paragraph (d) the words
beer should be replaced with alcoholic liquor. This will move on Consent Agenda.
4. New Program to Assist with Missing Kids — This is an FYI. It is a tool for smaller
communities to use. It is provided at no cost to the city. This organization can
produce 1 ,000 phone calls in 60 seconds to locate a missing child. Even though it
is targeted at fmding.missing children, the company will look for missing mentally
challenged adults, college kids, and elderly people. This will move on Consent
Agenda.
5. Parking — On Street/Overnight/Around Parks — Request for Public Meeting
a.. Prohibition on Overnight and Certain Commercial Parking — There will be a
public meeting on this subject July 26h at 7pm. The City Council could vote on
this with a proposed effective date. If it is passed the officers would give out a
warning for the first ordinance violation, and then a citation would be issued for
any following ordinance violations. The proposed ordinance could be put on
the website, and a flier can be placed on the windshields of the vehicles parked
on the road once it has been passed.. There was a correction in that it would be
specified to be No Parking on a curbed street This will go on Consent Agenda..
b. Fox Hill Park East & West — No Parking on specific Streets — It was
suggested that for future Park projects there be a requirement for off street
parking to be built and developer installed. Also it is possible that the curb in
front of the park could be cut into to make more parking. This moves on
Page 4 of 5
Consent Agenda:
6. Request to purchase two replacement squads — This is an FYI, it has already been
budgeted. The reason for the two types of cars being purchased is the cars that are
being replaced are the same type, and the equipment can just be transferred to the
new car. This will move on Consent Agenda.
7. Request to purchase Data Recorder for Total Station — This will come out of the
CPAT account. This will go on Consent Agenda.
Administration Committee
1. Community Development Director Job Description — The answers to Bart Olson's
questions were: for #1, the Community Development Director should report to the
City Administrator. For 42 regarding minimum education and years of experience
should be 8 years of experience and a Master's Degree required. It is also thought
that a headhunter can be used to expand the geographical area of people that would
apply. For Bart Olson's Yd question about Abby Roger's changes based on her
legal review, Functions 3, 10, 18 and 20 will be deleted. Functions 1, 11 , 12, 7, 9,
and 19 will be reorganized and prioritized as recommended by Abby Rogers. Bart
Olson's 4tb question is about the salary. The salary range should be between
$80,000 and $105,000 based on the salary survey. This will be revised and move
on Consent Agenda.
2. Draft Resolution Adopting Sponsorship Policy — The forms used to request
Sponsorship will be revised to include the date and time received, the date
approved, and the date availability. This is to be received by the city clerk who
will then call for facility verification. Tony Graff will send out a memo to
implement a policy to see this is handled properly.
3. Senior Engineering Technician Salary Schedule — This is a senior tech level and
would not be a supervisory position. It is recommended that another salary range
be added of$41 ,000 to $57,100. The people already filling this position are
already making at least $41 ,000.
a. Draft Resolution Adopting Salary Schedule for Senior Engineering
Technician
4. Senior Engineering Technician Job Description — This revised job description
would be for new employees.. The minimum experience would be 2 years and at
least 64 credit hours of college coursework. Alderwoman Obare expressed
concern that the city would be missing the qualified individuals for this position
that never went to college.
a. Draft Resolution Creating the Position of Senior Engineering Technician
5. Draft Ordinance Revising the Position of Deputy Clerk — this will be corrected, the
extra words of by amended will be deleted. This will move on Consent Agenda,
6. Draft Resolution for Deputy Clerk Stipend — There were questions about whether
or not the stipend was enough money for the duties. Since a lot of the duties of the
position have been removed, it is thought that is enough. This will move on
Consent Agenda.
7. Administrative Assistant Job Description — This is a new position and this person
will be the Administrative Liaison to the City Council. The corrections will be
moved on and it will return to the Administration Committee for further
discussion.
a. Draft Resolution Creating the position of Administrative Assistant
8. Revised Office Assistant Job Description — This will move on Consent Agenda,
and then go back to committee.
a. Draft Resolution Approving Revised Job Description of Office Assistant
9. Full-time Accounting Clerk I Job Description — This is a new position that is in the
Page 5 of 5
Budget. The minimum requirements for this position would be 64 credit hours of
college level coursework with major coursework in accounting, finance, or related
field. A Bachelor's degree would be preferred, or any extensive equivalent
combination of municipal experience and education that provides the required
knowledge, skills, and abilities may be considered. The changes will be made and
it will move on Consent Agenda.
a. Draft Resolution Creating the Position of Accounting Clerk I
10, Part-time Utility Billing Clerk Job Description — This is a new position that is
currently only requiring a High School Diploma or GED. This will move on
Consent Agenda.
a. Draft Resolution Creating the Position of Part time Utility Billing Clerk
City Council Requests
The City Council requests to send flowers to Alderman Leslie's father who is in the
hospital.
1 . Draft Ordinance Establishing Committees of the City Council — Alderman Leslie
and Alderman Munns told Alderman Besco that he can agree with seniority for
choice of committee. The committees will pick their chairman, and in case of a tie,
the city council would vote. The changes to this would be that there would be no
weighted votes. As it has been presented, city council would pick a chairman
based on seniority. The senior Aldermen would get to choose committees first.
The Aldermen are comfortable with selecting a chairman inside of the committee,
and in case of a tie vote, it would go on to City Council for a vote. To determine
the seniority of people elected at the same time, it would be based on the number
of citizens that voted for each Alderman. This will move on to City Council for
discussion.
2. Draft Ordinance Authorizing the City Council to Retain Independent Legislative
Council — this was Tabled until the next COW
Additional Business
Alderwoman Obare wondered about the sign in Fox Hill. The SSA takes care of the
median. It will be put on Eric Dhuse's list.
Bart Olson will be putting a note in everyone's mailbox about a seminar. The man
holding the seminar wants 100% turnout from elected and appointed officials for it to
be the most effective.. This was recommended by the Administration Committee,
The tentative date is scheduled for July 27a . It may be possible to schedule it the first
Wednesday in August. Someone from the IML should be invited as an observer.
The meeting was adjourned at 10:20 pm.
Minutes submitted by Laura Leppert.
Paee 1 of 6
APPROVED 8/9/05
COMMITTEE OF THE WHOLE
Tuesday, July 5, 2005
7:OO P.M.
City Conference Room
Present
Mayor Art Prochaska John Wyeth, City Attomey
Aldenvoman Rose Spears Bill Powell, City of Yorkville
Alderman Paul .James Traci Pleckham, City of Yorkville
Alderwoman Wanda Ohare Laura Brown, City of Yorkville
Alderman Joe Besco Eric Dhuse, City of Yorkville
Alderman Dean Wolfer Tony Graff, City of Yorkville
Alderman Marty Munns Kathy Farren, Kendall County Record
Aldenvoman Valerie Burd Allecia Vermillion, Beacon News
Glen Levy Jason Poppen, SEC
Peter Gabor Dean England, SEC
Greg Ingemunson, Attorney Bill McCue, McCue Building
Chuck Brooks Jeff Freeman, EEI
The meeting was called to order at 7:00 pm by Mayor Art Prochaska.
Public Hearing: None
Presentation:
1 . Illinois Transportation Enhancement Program Grant presented by Tony Graff and
Laura Brown — This is a pre-application process that would need approval by
August In with a generic route in place. Phases l — 3 would get more details as
they progressed. This program would provide trail linkage to the Fox Valley trails
and to the I&M Canal in Morris. It will also provide opportunities to link to the
East through the Aux Sable Creek Trails. Com Ed has agreed to let the bike trails
run on their right of way easements. There will be trolley stop locations along the
route as well as historical landmarks. The trails will possibly be linked to a Metra
Station. There is no cost to submit the application and there is no right of way
acquisitions. There are no easements in the White Oaks subdivision, those lots go
all the way to the river. Land Cash can be used to help fund the project What is
needed now is a resolution of support from the City Council.
Peter Gabor, a resident at 316 Walter St. has an issue now that the Commonwealth
Easement runs through his property. There is a pedestrian walkway and Bike Path on
top of the easement. Trees were removed on his 3 acre property and he now has
problems with people on ATVs going through his property. He also breeds German
Shepherds and is concerned for the well being of the dogs as well as the people going
through his property. There is currently no access to the trail in his neighborhood,
and his property is level with the trail. He would like to see some sort of barrier in
between his house and the trail and he does not want to have to pay for it. Also there
is the consideration of erosion problems, and the neighboring trees would slide down
the hill into his yard. This will be addressed through engineering as the bike trail
system project moves forward. The Aldermen are in favor of moving this forward.
Page 2 of 6
Detail Board Report Bill list)
On page 6 of the Bill List, the Hamman Easement is believed to be an easement in
Countryside for a sewer. It is believed the developers will be paying for some of the
easement. Attorney Wyeth will check on who is responsible to pay for the easement.
On page 21 of the Bill List, Provena Saint Joseph should be Provena, Mercy Center.
This bill is for the employees with CDL licenses that IDOT randomly test out of the
Illinois Truckers Pool
This will move on to City Council for consideration.
Items Recommended by Committee for Consent Agenda
1 . Building Permit Reports for May 2005
2. Block 4 Black's Addition — Letter of Credit
3. Block 4 Black's Addition — Letter of Credit Reduction #1
4. Asphalt Surface Treatment Program — Results of Bid Opening
5. 2005 Crack Filling Project — Results of Bid Opening
6. Contract A.2 — Cannonball Trail Booster/PRV Station — Change Order 42
T Greenbriar Unit 4 Letter of Credit
8. Cornerstone Subdivision Bond Reduction #1
9. BruelI Street Force main and Gravity Sewers — Change Order #2
10. Sale of Used Equipment — A trash pump will be added to the list of used items
to sell.
11 . 500 MG Water Tower Painting — Change Order # 1
There was some question that the company chosen to do the work for the crack filling
project (Consent Agenda Item 45) was not a responsible bidder, and that company
may not be paying the prevailing wages for the job. Attorney Wyeth will do a report
on this matter. This item will be removed from Consent Agenda.
A new letter of credit was issued for Greenbriar (Consent Agenda Item #7). This will
also be removed from Consent Agenda.
All other issues will be moved on to City Council Consent Agenda.
Mayor
1 . Coffee with the Mayor: July 9a' at Coldwell Banker Primus Realty, 207 Hillcrest
Avenue from 10 am to Noon.
2. Draft Ordinance Amending City Code, Title 3, Business; Chapter 3 Liquor Control
Regarding New Classifications and New Enforcement Provisions — The new fees
for the new classifications will be as follows; Golf Course, $2,000 annual license
and fee, Temporary license will be $35 for each event, Catering will be $500
annual license and fee, and the Bar and Grill will be $1 ,200 annual license and fee.
There will be no limit to the amount of licenses awarded in each classification.
This will move on Consent Agenda.
Page 3 of 6
3, Community Development Director Recruitment Request - There were two
proposals in the packet regarding assistance in placing a Community Development
Director, McGrath Consulting costs $8,850 and The PAR Group costs $14,000 -
$14,500 (plus reimbursable expenses not to exceed $3,500). It was thought that
even though McGrath Consulting has not placed a Community Development
Director, they have been strong in Human Resource. The city will do the
advertising and the background check, McGrath will weed out and qualify
candidates, and they will be here during the interviews. This will move on to City
Council,
Economic Development Committee
1. Draft Ordinance Regarding Commercial/Office Parking Lots — This will go on
Consent Agenda.
2. Draft Ordinance Regarding Mini Warehouse Storage — This Ordinance will
remove Mini Warehouse Storage to a Special Use area in a Manufacturing District.
This will go on Consent Agenda
3. Draft Ordinance Regarding 100 Year Storm water Release Rate for Aux Sable
Creek Watershed — The release rate will be changed from 1.5 to 1 .0. This will
move on Consent Agenda.
4. Proposal to Support Relocating Overhead Power Lines to Underground Specific
to all State Routes and Downtown Area — Corn Ed will do the work, but the city
will have to pay the burial cost for the lines. There was discussion that this could
cost the homeowners for the conversion of each home to accept the underground
power lines. It could be possible to start a reimbursement program for this. All
new development is currently burying the power lines, and the Council should
select what existing areas will have this work done. After the estimates are done,
the city should have a Public Meeting. There is a significant cost in the different
types of power lines and there would have to be manholes every 600 ft. It was
discussed that up to 135 feet for new construction would be paid by the electric
company, and if the homeowners want to change their service from overhead to
underground would be at the owner's expense. What is needed at this time is a
Resolution of Support from the City Council to send to IDOT. This will move on
Consent Agenda.
5. PC 2005-08 Blackberry Woods Annexation & Preliminary PUD Plan — On page
21 , item #I9. Covenants currently reads: In lieu of any architectural control
ordinances..._, since there are now such ordinances, it will read: Shall abide by any
architectural control ordinances,...
There was discussion about the setbacks and the sizes of the yards. Since it will be
age targeted, and maintenance free, it is thought by the Aldermen and the Mayor
the yards will be fine, if it is written in the PUD that it will never change from
Maintenance Free. The city does not want small fenced in properties that are
individually maintained_
This will be revised and sent to the City Cleric's office to be filed.
Page 4 of 6
(5. Continued) There was some concern whether or not it was a conflict of
interest for EEI to perform a review on this development because of the proposed
linking to Beecher Rd. This will be looked into.
There was a question about whether or not the roads were going to be spaced 400
feet apart. They will be.
There was concern about whether or not the neighbor on Independence Drive will
be provided access to the road with a new driveway and have utilities provided to
him. The neighbor is not landlocked and part of his property is inside the city
limits.
6. PC 2005- 17 Fox Hill Unit 6 Lot 1 — Final Plat - This will be moved forward to
City Council on Consent Agenda with an updated copy in the packets.
7. Draft Ordinance Providing for a Feasibility Study & Report with respect to the
Designation of an area as a TIF Redevelopment Project Area (Downtown Business
Area) — The city will pay for the study up front, but will be reimbursed through the
TTF funds and through developers. This will move on Consent Agenda.
Park Board
1 . Cannonball Ridge Park Bid Approval — This is part of the OSLAD Grant, and it is
within the budget under land cash. It will have a Fort / Civil War Theme with a 2-
5 year old playground and a 5-12 year old playground separately. There is space
for a skate park and a Civil War playing field area. The recommendation is to
accept the bid for George's landscaping bid for $238,334 with additional items to
be done by the city for $15,500 and $ 19,500 in design fees for a total of $273,334.
The motion will be split into two separate items, the city work totaling $ 15,500 and
George's Landscaping totaling $257, 834. This will go on Consent
Public Works Committee
1 . USGS Floodplain and Flood way Mapping for Blackberry Creek — There was
discussion about this item, and the committee feels they would like to approve this
contingent upon the joint funding agreement and Kane County's approval to accept
the award.
a. EEI Agreement for Consulting Engineering Services for the Monitoring of
the Floodplain and Flood way Mapping for Blackberry Creek
b.. Sidwell Contract for Blackberry Creek
2. Illinois State Geological Survey Research Agreement for Groundwater Resource
Investigations for Kendall County — There was discussion about cost savings,
when the money is due, and other communities in the project that have already
passed this. This will move forward on Consent Agenda,
3. Plat of Easement — Betzwiser Development — This easement is at the end of the
industrial park. It will move on Consent Agenda
Paee 5 of 6
4, Rob Roy Creek Interceptor — Contract 42 — Resident Glen Levy's Request for a
Buffer for PNA Property — There was concern that if there was a fence put up on
Mr. Levy's property, that every citizen in Yorkville would want something done to
their property every time improvements were made in the city, and that Mr. Levy
does not live inside the City Limits. The committee would like to make a
recommendation to the County Sheriff to take care of the situation. The committee
also recommended that Mr. Levy call the County Board members_ It is possible
that it could be a change order under the YBSD project, Attorney Wyeth will
investigate the Case Law of the World Music Theatre,
5. SEC Scope of Service Agreement for Citywide Transportation Analysis for
$65,000 - Population and employment forecasts will be utilized to create a traffic
model using the CATS model. This would be a needs assessment for the entire
system. It would give an estimate of how traffic will shift based on what roads are
believed to be built and in use. This will be a study independent from Prairie
Parkway. It will provide credibility to the CATS project as a whole. Funding
could come from the Illinois Tomorrow Grant or could come from the
Contingency Fund. A public meeting would have to be held, and the scope of
work would be modified to include this meeting. This will move on Consent
Agenda contingent on the Grant money.
6. Truck Purchases
a, Replacement of Utility Truck
b. Additional One Ton Dump Truck
These will move forward on Consent Agenda
Public Safety Committee
No Report
Administration Committee
No Report
City Council Requests
I . Ordinance Establishing Committees of the City Council — Alderman James thought
this would be something to ask the person who is coming in to do a seminar on
how government works, Mayor Prochaska said the City Council is a Legislative
Body, and the Committees are Legislative Committees with the ability to loop at
Policy with no Administrative authority. As a Mayor, he has the ability to appoint
people and thus delegate Administrative authority to the Chairman.. This
Ordinance would be changing the form of Government, and disallow the Council
to have Administrative duties. This will move onto COW for discussion.
Paze 6 of 6
2. Draft Ordinance Authorizing the City Council to Retain Independent Legislative
Counsel — Bill Powell suggested that the City Clerk and the City Treasurer be
included in this. Alderman James suggested that the City Attorney be able to
consult another Attorney also. Mayor Prochaska stated that this now includes
everyone but the Mayor. Alderwoman Burd pointed out that this would be a
Legislative Attorney, and the Executive Branch already has their Attorney, this
Attorney would support the Legislative viewpoint. There was discussion about
when and how the Attorney would be contacted. Alderwoman Ohare pointed out
the Ordinance named the Finn the city would use. Mayor Prochaska said there
would have to be a qualifying process to qualify a group. Through the Ordinance,
the city would allow the function to happen, then there would be a vote and a
resolution to use that Firm. If the Firm is listed in the Ordinance, the city would
never be able to use anyone else. Alderwoman Spears concern was that she could
be named in a lawsuit against the city, and she wants to be able to get a second
opinion. Alderman .lames said the Council would have to vote in Executive
Session to contact independent counsel and the phone call would be made in
Executive Session, but first all internal resources should be exhausted. This will
move forward to City Council for discussion.
Additional Business
Aldervoman Spears asked about .John Street parking. It will be on the next agenda.
Alderman Munns asked if there was any inventory control in the Public Works
Department. Tony Graff said there is for larger items, but he is not sure for the
smaller items. Tony Graff will ask Eric Dhuse about this.
The meeting was adjourned at 10:55 pm.
Minutes submitted by Laura Leppert.
MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL
OF THE UNITED CITY OF YORKVILLE. KENDALL COUNTY. ILLINOIS.
HELD IN THE CRY COUNCIL CHA117EERS,
800 GAME FARM ROAD ON
TUESDAY. JULY 12. 2005.
Mayor Prochaska called the meeting to order at 7:03 P M and led the Council in the Pledge of
Allegiance
W- ROLLCALL
Clerk Milschewski called the roll.
Word I James Present
Leslie Present
Ward 11 Bard Present
Wolfer Present
Ward III Obare Present
Morris Present
Ward IV Bosco Present
Spears Present .
Also present City Clerk Milschewski, City Treasurer Powell, City Administrator Graff, City
Attorney Wyetlt, Police Lieutenant SchwartAmpf, Director of Public Works Dhuse and Executive
Director of Parks & Recreation Brown.
QUORUM
A quorum was established.
EXECUTIVE SESSION
Mayor Prochaska entertained a motion to go into Executive Session to discuss:
• The appointment, employment, compensation, discipline, performance, or dismissal of
specific employees of the public body or legal counsel for the public body, including
hearing testimony on a complaint lodged against an employee of die public body or
against legal counsel for the public body to determine its validity
• Land Acquisition - For the purpose of purchasing or leasing of real property for the use of
the public bodies being considered.
He asked that City Clark Milschewski, City Attorney Wyeth, Attorney Yvette Heintzelman,
Attorney Philip Nathe and park Board President Rollins be included in the first Executive Session
and City Clerk Milschewski, City Attorney Wyeth and City Administrator Graff be included in
the second session. He noted that no action would be taken in regards to the sessions.
So moved by Alderman Ohare; seconded by Alderman Wolfer.
Motion approved by a roll call vote. Ayes-6 Nays-0
Ohare-aye, Bescoaye, Burd-aye, James-aye,
Leslie-aye, Munns-aye, Spears-aye, Wolfer-eye
The City Council entered into Executive Session at 7:04 P.M.
The City Council returned to regular session at 6:13 P,M-
INTRODUCTION OF GUESTS
Mayor Prochaska asked the staff and guests to introduce themselves He welcomed the guests
and asked them to enter their times on the attendance sheet provided.
AMENDMENTS TO THE AGENDA
None.
COMMRTEE MEETING DATES
Public Works Committee 7:00 P.M., Monday, July 25, 2005 .
City of Yorkville Conference Room
BOD Game From Road
Economic Development Committee 7:00 P.M., Thursday, July 21, 2005
City of Yorkville Conference Room
800 Game Fans Road
The Minutes of The Regular Meetine of the City Council—July 12. 2005 - nave Z
Administration Committee 7:O0 P.M., Thursday, August 4, 2005
City of Yorkville Conference Room
800 Game Farm Road
Public Safety Committee 6:30 P.M., Monday, July 14, 2005
City of Yorkville Conference Room
800 Game Farm Road
Ad Hoc Technology Committee 6:00 P.M., Tuesday, August 91 2005
City of Yorkville Conference Room
800 Game Farm Road
PUBLIC HEARINGS
None.
CITIZEN COMMENTS
None.
PRESENTATIONS
None
CONSENT AGENDA
1 Building Permits Reports for May 2005
2 Block 4 Block's Addition - Letter of Credit—authorLe the City Clerk to call the
Letter of Credit lfdeemed necessary by the Mayor
3 Block 4 Black's Addition - Letter of Credit Reduction 01 — author Le reduction in an
amount not to exceed 512.163.04
4 Asphalt Surface Treatment Program — Results of Bid Opening— amrard to CAM LLC
in an anromrr»ot to exceed 134.695.44
5 Contract A.2 - Cannonball Trail Booster/PRV Station - Change Order 02—authorize
increase in an mnama not to exceed 19,699 00 for additional work related to valving
and also for installation of an aulo-dialer system and changes in the electrical service
and authorize City Engineer to execute
6 Cornerstone Subdivision Bond Reduction 4l — authorize redaction to Lemon Bond
01010743 in on amount not to exceed 1460,321.59 and also authorize reduaiar to
Safeguard Bond 05012882 in an counsel not to exceed 1741,664.16
7. Brinell Street Forcemain and Gravity Sewer - Change Order 02 — aurhafze increase in
an amount not to exceed 116,500.00 and authorize City Engineer to execute
8. Sale of Used Equipment— authorise the sale ofthefollowing three vehielas- 1987 _
Chevrolet one ton picktrp mach, 1989 GAIC 'ti ton pickup truck and 1998
International 6x4 tandem dump truck and also authorLe dire sale of afoar inch mash
pump
9. 500 MG Water Tower Painting- Change Order 01 —arahorixe increase in an amount
not to exceed 16,500 00 and author be Mayor to em cure
10 Ordinance 2005-56 — Amending City Code, Tide 3, Business; Chapter 3 Liquor
Control Regarding New Classifications and New Enforcement Provisions - authorize
the Meyer and City Clerk to moire
11, Ordinance 2005-57 —Amending City Code Section 10-11.3C Regarding Off Street
Parking And Loading Regulations (Commercial/Office Parking lots)- authorize the
Mayor and Chy Clerk in execute the City Engineer to begin the process of calling file
Letter of Credit
12. Ordinance 2005-58— Amending City Code Stations 10-7D-1 and I O-8A-3 and
Adding New Section iO-SA-7 Regarding Zoning for Mini-Warehouse Storage
Facilities -audmrixe the A4ayor and City Clerk ro execute
13. Ordinance 2005.59 —Amending City's Standard Specifications for Improvements
(Ordinance 2004-39) Referenced in City Code Section 11-5-9 Regarding The Release
Rate for Aux Sable Creek watershed - atahorLe the Mahar and City Clerk to moire
14. Resolution 200544 —Procl amation for Locating Utilities Underground - authorize fire
Mayor and City Clerk In execute
IS. Resolution 2005115—Approving the Finn) Plat of Subdivision for Fax Hill Unit 6 Lot
I - mahorise the Mayor and Cliy Clerk to metric
16. Ordinance 200540 — Providing for a Feasibility Study and Report with Respect to
the Designation of an Area as a Tax Increment Financing Redevelopment Project Area
(Downtown Business Ana) - authorize fire A4ayor and City Clark to exacate
17. Cannonball Ridge Park Bid
a, amord base bid to George 's landscaping in an amount not to exceed
1238.334.00
the Minutes of the Regular TvIetrinut of ilia City Council July 12. 2095— rgure3
b authorize additional ilems by CiOl in an amaunf»ot m exceed 515.500 00 for-
site work inchrding Imrdscaping and arehorice design fees in an mromet nor
to exceed $19.300.00
18.. Illinois State Geological Surrey Research Agreement for Groundwater Resource
Investigations for Kendall County - author-Le animal payment in an amount of
$11.515 00 jar three years for a total annum nor to exceed$34.545 00 and authorize
Mayor to exeaue
19. Truck Purchases
a Replacement of Utility Track — maharkepmxbare@nought stareparchose
program in a total onmmn nor to exceed 537.073 35 ofiehicb 530.569.35 will
be fended from ilea Peaks Capital line ilenr and$6.504 00 mill be fimded
front The Public Win Capital line item.
b Additional One Ton Dump Truck - mrthorize purchase thrmrgh state
pen-chase progrorn in a total arrmunt nor o exceed 532.741.10 ofwhiclr.
$26.741.10 twill be frnrded from ilia Parks Capital line i/ern mid$6,504 00
trill befrndedfrom the Public lFoi 4Capital line itern
Mayor Prochaska entertained a motion to approve the Consent Agenda as presented So moved
by Alderman Spears; seconded by Alderman Surd
Motion approved by a roll call vote. Ayes-8 Nays-0
Burd-aye, James-aye, Leslie-aye, Munns-aye,
Spears-aye, Wolfer-aye, Ohare-aye, Besco-aye
PLANNING COMMISSIONIZONING BOARD OF APPEAL
No report.
MINUTES FOR APPROVAL
A motion was made by Alderman James to approve die minutes of the Committee of the Whole
meeting from June 21, 2005; seconded by Alderman Oh=
Alderman Besco noted drat Park Board member Tammy Smock's name was misspelled on the
first page of the minutes
Motion approved as corrected by a viva voce vole.
BILLS FOR APPROVAL
A motion was made by Alderman James to approve the paying of the bills listed on the Detailed
Board Report dated June 29, 2005 totaling the following amounts: checlus in the amount of
SI 2 46,45437 (vendors); $167,484.37 (payroll period ending 6/25/05) for a total of
$1,413,938.74 seconded by Alderman Ohara.
Motion approved by a roll call vote. Ayes-8 Nays-0
Besco-aye, Surd-aye, James-aye, Leslie-aye,
Munns-aye, Ohsre-aye, Spears-eye, Wolfer-aye
REPORTS
MAYOR`S REPORT
Resolution 2005-46 Supporting Application/Inclusion
in Illinois Transportation Enhancement Program
Mnyor Prochaska entertained a motion to approve a Resolution supporting the grant application
fat the Illinois Transportation Enhancement Program and nuthorize the staff to complete the
application as presented. So moved by Alderman Ohare; seconded by Alderman Wolfer.
Mayor Prochaska noted a few corrections needed to the Resolution. On page 1, third paragraph,
the third line should read United City of Yorkville. He also noted that staff suggested that the
same paragraph read " United City of YorhMIle,presenpation offormerrailroadconidam and
historic railroad buildings and the connection of said system . .
Mayor Prochaska entertained a motion to amend the motion on the floor to include the suggested
language. So moved by Alderman Ohara; seconded by Alderman Besco
Amending motion approved by a roll call vote. Ayes-8 Nays-0
Wolfer-aye, Best*-oye, Burd-aye, James-aye,
Leslie-oye, Munns-aye, Ohare-aye, Spears-aye
The Minutes of the Regular Meetme of the City Council — July 72, 2005 - note 4
Original motion approved by a roll call vote. Ayes& Nays-0
Burd-aye, James-aye, Leslie-aye, Munns-oye,
Obare-aye, Spears-aye, Wolfer-sye, Besco-aye
McGrath Consulting Group, Inc..
Agreement for Community Development Director Recruitment
Mayor Prochaska entertained a motion to approve the McGrath Consulting Group, Inc.
Agreement for the Community Development Director rearaitment as presented and authorize the
Mayor and City Clerk to execute. So moved by Alderman Basco; seconded by Alderman Ohara.
Alderman Spears asked if the dollar amount should have been included in the motion.
Administrator Graff stated that there is a base of$8,500 00 however there are also reimbursables
for expenses
Mayor Prochaska suggested that there should be a limit to the reimbursables_ This was discussed
further and Administrator Graff suggested that the reimbursables should not exceed $2,000 00.
Alderman Ohara withdrew her second; Alderman Beseo withdrew the motion.
Mayor Prochaska entertained a motion to approve the McGrath Consulting Group, Inc.
Agreement for the Community Development Director recruitment as presented including in an
amount not to exceed 52,00000 for other expenses and authorize the Mayor and City Clerk to
execute.. So moved by Alderman Basco; seconded by Alderman Ohara.
Motion approved by a roll call vote Ayes-$ Nays-0
James-aye, Leslie-aye, Munns-aye, Ohme-aye,
Spears-aye, Wolfer-oye, Besco-aye, Burd-aye
Request for Single Bid Awn rd for Rice Park
Mayor Prochaska entertained a motion to approve a bid award for Rice Park to George's
Landscaping Inc, in an amount not to exceed $17,947.00 as presented and recommended by ilia
Park and Recreation Board. He noted that since this is a single bid, the award would require a
supermajority vote So moved by Alderman lames; seconded by Alderman Wolfer.
Executive Director of Parks & Recreation Laure Brown explained that equipment was installed at
Rice Park however there is a problem with the soils where it was installed. She stated that it is an
isolated spot that may have been a burn or mulch pit at one time. She explained that soil
samplings were taken and the problem lies 9 to 12' below the footings of the equipment. Director
Brown indicated that this was the lowest bid received for the original installation of the park.. It
was requested to use them again in order to maintain The warranty on the equipment-
. Treasurer Powell asked if the soil was being stabilized and Ms. Brawn explained that it was going
to be stabilized as well as a different type of footing will be used .
Motion approved by a roll call vote Ape5-8 Nays-0 _
Leslie-aye, Munns-aye, Obare-eye, Spears-aye,
Wolfer-aye, Besco-aye, Burd-nye James-oye
Proclamation for Elder Abuse Awareness Month
Mayor Prochaska read a proclamation for Elder Abuse Awareness Month — July 2005 Is=
attached). He asked for avote of ratification from the City Council. So moved by Alderman
Burd; seconded by Alderman Wolfer.
Motion approved by a vivo voce vote.
Mayor Prochaska introduced Ziv Sabin with the Senior Services Association to the City Council
and presented her with a copy of the proclamation. Ms. Sabin thanked the City Council for their
support Mayor Prochaska noted that he had brochures regarding Elder Abuse that will be
displayed at City Hall.
CITY COUNCIL REQUESTS
Establishing Committees of the City Council
A motion was made by Alderman Basco to approve on Ordinance £smblishing Committees of the
City Council as presented; seconded by Alderman Bard.
Alderman Ohara noted that the ordinance states that the Mayor does not appoint committees and
she questioned who would appoint ad hoc committees Mayor Prochaska stated that ad hoe
The Minutes of the RegularMeefing of the City Council —July 12. ZOOS— noe 5
committees would not be included under the ordinance and would still be developed by the
Mayor.
Alderman Leslie thanked the Council for their patient while he deliberated on this ordinance He
slated that he understood that the committee chair would be appointed by the City Council as a
whole however this is not reflected in the ordinance. He stated that having the committee pick
the chairman allows for a consolidation of power on each committee Alderman Burd stated that
this issue was brought up by Alderman Besco however the other alderman wanted the chairman
selected by the committee. It was discussed then if the committee could not make this decision or
there was a tie, then the selection would go to the City Council as a whole She smed that
personally she did not have a preference on how the cbainnan was selected
Alderman James stated that he thought the absence of the Mayor in choosing the eommittees is
wrong because rise Mayor is voted in by all four words He also noted that there is no mention of
the mayor in the ordinance. He stated that it was discussed at an earlier meeting that there is an
industry expert who is willing to give the City Council an opinion as to how the committees
should be chosen however some of the Council did not want to wait for die opinion but rather
wanted to move the ordinance forward. He stated that he did not support the ordinance
Alderman Besen stated that he agreed with Alderman Leslie and would prefer to amend the
ordinance to the way it was before the Committee of doe Whole meeting; committee chairman
would be picked by the entire City Council.
A motion was made by Alderman Besco to amend the original motion to add language to the
ordinance allowing the chairman of each committee to be picked by all the aldermen; seconded
by Aldomtan Bard.
Alderman Ohare questioned why the chairman should be picked by aldermen not an the
committee. She stated that it was hard for her to think why she would choose a chairman of for
instance die Public Works Committee when she is not on the committee Alderman Spears
agreed with Alderman Ohara.
Alderman Besco stated that this should be a time tested ordinance; it can be amended if there is a
conflict He stated that this is a good starting point and that something should get on the books
Alderman Leslie noted that Aldermen Ohara and Spenrs had a good point. He staled that he was
reaching for a method of checks in balances. He stated that he asked the opinion of a friend who
is a councilman in Bellwood, Illinois as well as the friend's father who was a former councilman
in the same community as to the ordinance They said it has always been a ntnyoes prerogative
to choose committees. They were not sure why it was this way but dint it always worked that
way. He stated that he felt it is one of the things that a mayor was responsible for He stated that
be has snuggled with the underlying motivation behind this ordinance He further sated that he
lies tried to figure out what is wrong to want to change the method of choosing committees. He
commented that he has not found anything wrong with the present system but did understand that
them were some senior aldermen who wanted to be appointed to a certain committee or appointed
chairman who weren't. He stated that be did not feel the end justified the means in this case
Amending motion approved by a roll call vote. Ayes-5 Nays-4
Burd-aye, James-nay, Lzsfie-aye, Munns-aye,
Ohm-any, Spears-nay, Wolfer-nay, Besco-eye, Prochaska-aye
Aldermen Munns noted that if not alderman wanted to kill something at the comminee level, the
other three on the committee could still move the item on to a COW meeting. He stated that the
committees do not really have my more or less power than the Council as a whole. He stated that
everyone was getting hung up on how much power a comminee has labor than on what it is
intended m. Alderman Ohare questioned that if this is the case, why change the current method
Mayor Prochaska asked what is going wrong with the committees at this point in time He noted
tat he felt that everything was working well - business is getting done, things are happening in
die City the way Ihey me suppose to and work is progressing He echoed Alderman Munns
comment that this is not about power, the power lies with the entire Council It is all about doing
a job; it is all about the City Council working with the Mayor for the best interest of the
community and that this needs to continue He stated that it helps when a committee
recommends moving something forward however that does not have to happen and that in the last
six years, he has not seen a case where the committees were not working or getting work done.
He noted that he does not vote on the ordinances, unless it is a tie vole.
The Minutes of the Reeoinr Meatina of the City Council —July 12, 2005— once 6
Aldermen Ohm slated that she would like the City Council to vote this down for all the reasons
the Mayor noted.
Alderman Besco stated that lie did not feet this was initiated by any ill feelings but rather it was
initiated because there is no ordinance on the books establishing how committees are chosen and
he hoped Ole Council would support this because of this fact He stated that people are making a
bigger deal out of this ordinance; some people have taken it personally and that he has been
insulted and appalled by statements people have made.
Alderman Burd slated that she was in favor of the ordinance and not because of seniority. She
stated that the thing that bothered her the most was when the Mayor nu ranged the committees
because he felt that they were not voting correctly on the Administration Committee.. She felt
that this was an overstepping of mayoral power and she had never seen this happen in any other
municipality. She staled that it took her by surprise and she fell it was inappropriate. This
ordinance would be away to safe guard so this does not happen again Site stated that usually the
senior aldermen are granted certain deference far having served so many years on a council. She
stated that she did not feel that asking questions was a reason for being removed from a
committee. She noted that staff needs to work with all the aldermen and she agreed that the
whole City Council votes on all issues. She noted that tie alderman are elected by their
constituents and are here to serve these constituents. She did not feel the comment that the Mayor
is elected by the whole City is a good thing; because the City Council is eight people with eight
different decisions which provides a balance. They should not be following any one person's
direction She slated that she did not want to see aldermen being reprimanded in any way for
their differences in opinion and she (toped that ayes" vote for this ordinance would bring the
balance back. She stated that personally she found it hard to some on a City Council where this
"stuff' is going on
Mayor Prochaska stated that there was no reprimand made He stated that everyone seems to
forget that people ask to be on certain committees which he tries to honor. He explained that
when the structure of the Administration Committee was changed, he was approached by
aldermen who asked to serve on the committee. He stated that to say this has never happened is
untrue; he was on committ ees when he was an alderman that were realigned. He noted that he
feels that every subject that comes up is due its course. He stated that the vote for the structure of
the committees is the vote of the City Council and that the only thing he asked of this ordinance
was that it would state how the committees would interrelate with the administration; this was not
addressed- He also noted that a consultant was wining in that could give suggestions and there
may be a way to choose committees that none of the City Council has thought of. He stated that
if the City Council thought this ordinance was in the best interest or the City, they should approve
it
Aldermen Spears stated that Mayor Prochaska painted a bright picture of the past six years,
everything was in a "perfect little world" however she disagreed. She stated that she was
personally very offended with the Administration Committee being changed because expenses
were questioned. She stated that she believed Mayor Prochaska told the press that the reason why
she was removed from the chairmanship was because she stated dint she was unable to
communicate with the staff. She stated that at a meeting, the City Council discussed and signed a
document stating that it is the staff member who was failing in communication. She stated that if
she were ever offered a chairmanship, which she doubled would happen while Mayor Prochaska
was mayor, she would decline because she would rather take die time to do research that she feels
is necessary for the bcttetment of the residents of the United City of Yorkville
Alderman Ohwc commented that she thought wasn't a personal issue.
Alderman Leslie explained that this is his first year on the City Council and that he has figured
out he is the "swing' vote on this matter He stated that he is very uncomfortable with being put in
this position. He noted that the Mayor stated that diem may be a better thing out there for the
City Council. He commented that the only thing "black and white" about this issue is that the
City Council is evenly divided and it is a personal issue as Alderman Oham pointed out He
stated that he was not going to support the ordinance and hoped that the City Council could move
on to other business.
Alderman Mums noted that he has not perceived problems with the committees while he has
been on the City Council however just because something isn't broke doesn't mean there isn't a
better- way. Wlmtheirlhis is the best way or not, he agreed with Alderman Besco dint there has to
be an ordinance addressing this. He noted that the Northern Illinois University study a few years
ago recommended abolishing all the committees and having everything go to the COW meeting.
He stated that be does not have anything personal against the mayor or any alderman; he votes his
conscience and dint is what the City Council was elected to do.
The Minutes of the Re ularhlcetin of the City Council —July 12. 2005— a e7
Original motion defeated by a roll rail vote. Ayes-4 Nays-5
Morns-aye, Ohare-nay, Spears-aye, Wulfar-nay,
Besco-aye, Burd-aye, James-nay, Leslie-nay, Prochaska-nay
Authorizing the City Council to Retain Independent Legislative Counsel
A motion was made by Alderman Burd to approve an Ordinance authorizing the City Council to
retain independent legislative counsel as presented; seconded by Alderman Minns.
Alderman Burd slated that it was discussed at a COW meeting to add the City Cleric and City
Treasurer to the ordinance. She stated that this is suppose to be legislative advice for the people
who are creating ordinances and she did not IOmw if it was appropriate for the City Clerk and/or
City Treasurer to be included. She stated that she personally did not care if they were added or
not. Also, she noted that the ordinance was to specify a maximum of$5,000 00 in annual fees
(fiscal year). She mentioned that Mr. Price from Ancel, Glick, Diamond, Bush, Dicianni and
Polak, P.C. was present to answer any questions the City Council may have. She stated that she
would be honored to have his advice; his low firm is one of the top firms in the state when it
cones to municipal law and Mr Price is very knowledgeable and would be a benefit to the City
Council
There was discussion regarding adding the yearly maximum to the motion. Alderman Munns
withdrew his second and Alderman Burd withdrew the motion
A motion +vas made by Alderman Burd to approve an Ordinance authorizing the City Council to
retain independent legislative counsel with a caveat that Ox maximum amount will be $5,000 00
for this fiscal year, seconded by Aldermen Spears.
Alderman Ohara noted that on the first page, third paragraph of the ordinance h states thal '%e
City currently employs a City Attomey and the functions of that mummy principally relate to
services for the executive branch of government"- She asked if the executive branch was only the
mayor Mayor Prochaska stated that that was how he interpreted the statement. Alderman Ohare
noted that the United City of Yorkville employees a City Attorney who serves all of the City
Council and not just the mayor. She stated that she did not like the wording in the ordinance
which suits that the City Attorney is appointed by the mayor and she questioned the statement in
Section 1, fourth line regarding the drafting of ordinances. She stated that she was interpreting
this as it is not thejob of the City Council to draft ordinances. She also noted that the word
"purview" was misspelled in the second to last line on page 1 . Alderman Obae stated that
spending the money for the hiring of this firm is an unnecessary expense because there already is
a City Attorney. She noted that the City does stain specialized attorneys such as the labor
anomey when necessary She also asked where the RFQ was this service and What budget line
would the $5,0D0.00 come out of. She stated that the City Council voted that items such as this
needed an RFQ.
Alderman Bard commented that the statement regarding the Mayor appointing the City Attorney
is a statement of fact; the Mayor appoints the attorney and the City Council approves it. She
further noted that one of the City Council duties is to create legislation The City Council can
request that their legal advisors draft legislation or they can draft it themselves She stated that
site did not see any problem with the City Council having a legal advisor with more experience to
give advice. She noted that when the Mayor choose a City Attorney be did not put out an RFQ
nor did the City Council interview candidates. She stated that the amount to be spent is under Ore
amount needed to require an RFQ
Alderman James stated that he contacted another law firm and asked their opinion on this
ordinance. He stated that he was drilled with a lot of question as to why the City Council would
want to do this because the City already has a City Attomey, He was told by the law firm that the
City Attorney should be the one to admit when something is out of his wren of expertise and
recommend another independent law firm They also recommended against the City Council
having their own counsel. He also asked if they would bid on services such as this and he was
told they would not Alderman Spears asked what law firm be contacted and who he spoke with.
Alderman lames stated that he did not want to mime the firs name in a public meeting and that
he would discuss this with her later.
Alderman Spears stated that she felt that this is a necessity because contrary to what the City
Council was told they could be sued. She stated that City Attorney Alyeth was investigating this
matter so that there is insurance coverage to protect the City Council. Attorney Wyeth stated that
he was still in the process of the investigation and he would report to the City Council when it is
concluded. She staled that all the members of the City Council hnve agreed that this service will
not be abused but it is being put in place for a safety factor. She stated that a maximum of
$5,000 OD is not a lot of money from the taxpayers when the City spends more than that on
The Minutes of the Reeulnr Meetine of the City Con ncil—July 12. 2005— tinge 8
frivolous spending. She staled that this would be a guarantee that the City Council will be
represented legally if they have questions.
Alderman James noted that approving the ordinance would be a guarantee for confusion and more.
arguments. He asked if the City Council receives two opposing views, what they will do. He felt
that the City will keep "shoveling" money to this law farm
Alderman Munns asked Attorney Wyeth about liability issues. Attorney Wyeth explained that be
is researching if the City Council has an indemnification policy and he would report back to the
City Council when his investigation was concluded.
Mayor Prochaska stated that it has been his understanding from information from the Illinois
Municipal League that the City Council has "tort immunity" when they not within the bounds of
their authority and in the best interest of the community. The City Council has to show they are
not acting out of malice or arbitrary capricious decisions. One way to indicate this is to show dim
they acquired a legal opinion. He expressed his concern that if the City Council were to be sued,
what would happen if the City Council had receives two opposing legal opinions- He asked what
would be the basis for choosing one over the other. He felt that the City Council could be
subjected to a greater liability if there were two opinions and they chose one. He stated that the
City Attorney is appointed by the Mayor with the advice and consent of the City Council. The
Council has the right to interview the candidate before approving the appointment. He explained
that the City Attorney represent the executive and legislative branches of the government as well
as the staff, boards and volunteer groups who sit on the boards.
Alderman Munns commented that in the medical community that after receiving a diagnosis, it is
the patient but interest to get second opinion and pick the opinion you trust,
Original motion defemed by a roll call vote, Ayes-0 Nays-5
Ohare-nay, Spears-aye, Wolfer-nay, Besco-aye,
Burd-aye, James-nay, Leslie-nay, Munns-aye, Prochaska-nay
ATTORNEY'S REPORT
Robert's Rules 101
Attorney Wyeth noted that he added an updated "Desk Guide" of the Robert's Rules he has
covered at previous meetings (see attached). He added the five classifications of motions which
he will be going over in more detail at upcoming meetings
CITY CLERK'S REPORT
No report
CITY TREASURER'S RLPOR7
No report.
CITY ADMINISTATOR'S REPORT
Administrator Graff reported that the City Council received live memos (see attached) providing
further information regarding the Blackberry Creek USGS Grant and the crack filling bid award.
FINANCE DIRECTOR'S REPORT
No report.
DIRECTOR OF PUBLIC WORKS REPORT
Water Rah
Director Dhuse reported that he distributed a memo giving a water update (sec attached). He
noted that the water ban has resulted in the equafn raising 10' since June 28, 2005, It is still
down 30'. Mayor Prochaska stated that be has been contacted about property owners who am
still watering however the ones in question are on private wells and are not using the City's water
system. Director Dhuse suggested approaching these property owners and asking them to water
at appropriate times. Administrator Graff noted that the high school football field is being
watmed however the water is being brought in by truck from the Gmnde Reserve well which has
to use 300,000 gallon/weeh to keep the system running. Alderman Ohara asked if residents with
underground watering systems could use their systems in die early morning. Director Dhuse
stated that the all watering is banned.
Woodworth Lift Station
Director Dhuse distributed a memo reporting on the failure of the pump of the Woodworth Lift
Station (see attached). He stated that the lift station under construction at Bruell Street will be
used temporarily along with a temporary generator (will be used until power is run to the
permanent station)_ The permanent lift station at Bruell Street should be completed in about six
weeks.
The Mhmtct of the Regular Meeting of theCiht Council —July 12. 20115 — Dive D
Fox Hill Pond
Administrator Graff reported that a pond will be dewatering in Fox Hill so that a new liner can be
placed in it. He stated that this should not affect the aqualk for the Plano well
CHIEF OF POLICE REPORT
No report
EXECUTIVE DIRECTOR OF PARKS & RECREATION REPORT
No report.
COMMUNITY & LIAISON REPORT
No report.
COMMITTEE REPORTS
PUBLIC WORKS COMMITTEE REPORT
2005 Crack Filling Project — Results of Bid Opening
A motion was made by Alderman Basco to approve the Joint and Crack Filling Bid to SIX
Construction in the amount of S27,600.0D as recommended by the City Engineer and City
Attorney; seconded by Alderman Ohara
Alderman Ohara asked if curbs were being installed and it was explained that this was for streets
that were four to five years old and was a maintenance measure.
Motion approved by a roll call vote. Ayes-8 Nays-D
Spears-aye, Wolfer-eye, Basco-aye, Burd-aye,
James-aye, Leslie-aye, Munne,aye, Obare-aye
Engineering Enterprises, Inc. (EEI) Agreement for Monitoring of the
USGS Floodplain & FioodwAy Mapping for Blackberry Crack
A motion was made by Alderman Basco to approve Engineering Enterprises, Inc. (EEJ)
agreement for Consulting Engineering Services for the Monitoring of the Floodpiain and
Floodway Mapping Blackberry Creek as presented (estimated fees of 510,0D0 00); seconded by
Alderman Ohara.
Aldermen Ohara verified if the Kane County grant was approved and Administrator Graff stated
it was He explained that in order to get reimbursement of the funds; an agreement is needed
which Attorney Wyeth is in the process of drafting.
Motion approved by a roll call vote, Ayes 4 Nays-0
Wolfer-aye, Besco-aye, Burd-aye, James-aye,
Leslie-aye, Munns-aye, Ohare-nye, Spears-nye
Stilwell Contract for Blackberry Creek.
A motion was made by Alderman Basco to approve the Sidwell Contract for Blackberry Creek
project with reimbursement from Kane County through the United Stales Geological Survey
(USGS) Blackberry Crack Grant Project (ICane County approved the grant); seconded by
Alderman Ohara
Motion approved by a toll call vote Ayes-8 Nays-0
Basco-eye, Burd-aye, James-aye, Lestie-eye,
Munns-aye, Obare-aye, Spears-aye, Wolfer-aye
Rob Roy Creek Interceptor — Contract 92
Resident Glen Levy's Request for a Butter for PNA Property
A motion was made by Alderman Besco to approve the Rob Roy Creek Interceptor change Drier
for Contract $2 as approved by the Yorltville-Bristol Sanitary District on July 11, 2005; seconded
by Alderman Ohme.
Administrator Graff reported that die YBSD did approve the change order and there was an
indication that the Polish National Alliance (PNA) will also participate in the reimbursement-
Motion approved by a roll call vote. Ayes 4 Nays-0
James-aye, Ustie-aye, Munns-aye, Ohare-aye,
Spears-aye, Wolfer-aye, Besco-eye, Burd-aye,
The Minutes of the Regular Meeting of the City Council—July 12. 2005 — sage l0
Plot of Easement—Betzwiser Development
A motion was made by Alderman BaucD to approve the Plat of Easement for the Betzwiser
Development and authorize Elie Mayor and City Clerk to execute; seconded by Alderman Manus.
Mayor Prochaska noted first this is an casement in the Fox Industrial Park for utilities. Alderman
Ohara asked if there was any cost involved and Mayor Prochaska stated there was not.
Motion approved by a roll call vote. Ayes-8 Nays-0
Burd•aye, James-aye, Leslio-aye, Munns-aye,
Ohare-nye, Spears-aye, Wolfer-aye, Besco-aye
Smith Engineering Consultants, Inc.
Scope of Service Agreement for Citywide Transportation Analysis &
Authorization for Expenditure of Contingency Funds
A motion was made by Alderman Besco to approve the Smith Engineering Consultants, Inc,
scope of service agreement for citywide transportation analysis and r utrorize for the expenditure.
of contingency funds; seconded by Alderman Munns.
Administrator Graff noted that the cost of die agreement increased from $65,000.00 to
$71,000,00 to include the public hearing and other meetings that the City asked them to conduct.
Mayor Prochaska questioned if the motion should be withdrawn and restated to cover the
increase. Attorney Wyeth stated that the agreement the City Council has in front of them tonight
has the increased amount and Elie motion on the floor would cover the increase.
Motion approved by a roll call vote. Aye" Nays-0
Leslie-aye, Munns-aye, Ohare-aye, Spears-aye,
Wolfer-aye, Besco-aye, Bur&aye, James-aye
ECONOMIC DEVELOPMENT COMMITTEE REPORT
Ordinance 2005-61 Blackberry Woods
Authorizing Annexation Agreement and
Planned Unit Dmvelopment Agreement
Ordinance 2005-62 Blacltborry Woods - Rezoning
A motion was made by Alderman Munns to approve an Annexation Agreement and Rezone to a
Planned Unit Development under R-2 and R4 Single Family Residence District and approve the
Planned Unit Development Agreement for Blackberry Woods Subdivision. Furthermore, to
approve on Ordinance authorizing the execution of the Annexation and Planned Unit
Development Agreements by the Mayor and City Clerk upon final legal and engineering review
of the PUD Plan and exhibits; seconded by Alderman Spears.
Mayor Prochaska stated that he requested that the Planned Unit Development Agreement stale
that the Homeowner Association (BOA) would be responsible for all maintenance in the yard
areas of the R4 lots, This was added to page 22 of the agreement. He asked that the
authorization include the additional verbiage and the motion be amended to reflect this So
moved by Alderman Wolfer, seconded by Alderman Ohare,
Alderman Munns asked Attorney Wyeth if this is binding and Attorney Wyeth stated that this
was discussed at the COW meeting that maintenance should go on into perpetuity and should be
documented on the plat and covenants as well as the agreement
Amending motion approved by a roll call vote. AyesB Nay0
Leslie-aye, Munns-aye, Obare-eye, Spears-aye,
Wolfer-aye, Besco-aye, Burd-aye, Jamesaye
Motion approved by a roll call vote. Ayes-9 Nays-0
Munns-aye, Ohare-aye, Spears-aye, Wolfer-aye,
Besco-aye, Burd-aye, James-aye, Leslie-aye, Prochaska-eye
Ordinance 2005.63 Blackberry Woods - Annexation
A motion was made by Alderman Munns to approve the Ordinance annexing Blackberry Woods
Subdivision as presented upon legal review; seconded by Alderman Besco.
Motion approved by a roll call vote. Ayes-8 Nays-0
Ohare.nye, Spears-aye, Wolfer-aye, Besco-aye,
Burt)-eye, James-aye, Leslie-aye, Munns-aye
The DUnutes afthe Re nlar meeting ofthe City Council—Jilt 12. 2005— mine 11
PUBLIC SAFETY COMMITTEE REPORT
No report
ADMINISTRATION COMMITTEE REPORT
No report
-
ADDITIONAL BUSINESS
Alderman Spears asked the City Council to consider resolution regarding eminent domain
because it is currently quite f ua topic She distributed a draft of a resolution (see attached) for the
City Council to review and she encouraged that the City Council support not participating in any
action regarding eminent domain powers. It was discussed to place this on the Adminish'ation
Committee agenda for further discussion. Administrator Graff stated dint recently new legislation
has been passed regarding this.
ADJOURNMENT
Mayor Prochaska entertained a motion to adjourn So moved by Alderman Wolfer, seconded by
Alderman lames.
Motion approved by a viva voce vote.
Meeting adjourned at 9:30 P.M
Minutes submitted by:
Jacquelyn Milschewski,
City Clerk City of Yorlmille, Illinois
C C.
(Revised 7/8/05)
Ordinance No.
AN ORDINANCE AUTHORIZING THE
CITY COUNCIL TO RETAIN INDEPENDENT
LEGISLATIVE COUNSEL
IN THE UNITED CITY OF YORKVILLE
STATE OF ILLINOIS
WHEREAS, the United City of Yorkville is a municipality located in Kendall
County, Illinois; and
WHEREAS, the City Council may, from time to time, have divergent views and
perspectives on issues coming before the Corporate Authorities due to political,
philosophical and policy making differences from that of the City Mayor; and
WHEREAS, the City currently employs a City Attorney and the functions of that
attorney principally relate to services for the executive branch of government; and
f WHEREAS, the Alderman. City Clerk and City Treasurer may, from time to time,
4 choose not to seek legal counsel from the City Attorney, who was appointed by the
Mayor; and
WHEREAS, the Alderman, City Clerk and City Treasurer from time to time, in
the exercise of their legislative duties, may wish to seek independent legal counsel;
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
COUNCIL OF THE UNITED CITY OF YORKVILL.E-, KENDAL.L COUNTY,
ILLINOIS, as follows:
SECTION 1 : _ It is in the best interests of the United City of Yorkville for
the City Council to retain legislative counsel independently to advise the Aldermen. City
`f Clerk, and Citv Treasurer on matters relating to their legislative duties which may
include, but are not limited to, the drafting of ordinances, contract documents, opinions
on the powers of the legislative branch, analysis of the validity of actions taken by the
City, review of litigation issues and providing other advise on matters within the purview
of the legislative branch of municipal government
SECTION 2: The Alderman. Citv Clerk or City Treasurershall each be
authorized to direct questions related to their legislative duties to the independent
legislative counsel upon prior approval by the majority of the Citv Council. Furthermore.
the legal opinion shall be communicated to the City Council. Aldermen may seek legal
counsel regarding any matters within the range of items set forth in Section 1 . The
independent legislative counsel will indicate on their invoices the Alderman who initiated
the contact with them and will also provide a general description of the services provided.
SECTION3: The independent legislative counsel shall be retained as an
independent contractor at a rate authorized by the City Council
SECTION 4: No department or office of independent legislative counsel
is hereby created .
SECTION 5: The lacy firm of ANGEL, CLINK, DIAMOND, BUSH,
DICIANNI & POLEK, P C., of Chicago, Illinois, is hereby retained as an independent
contractor to serve at the pleasure of the City Council as independent legislative counsel
to the Alderman at a rate of $150 00 per hour for partners, senior associates and of
counsel attorneys, $ 125.00 per hour for associates and $70.00 per hour for paralegal
services, plus expenses incurred.
SECTION 6: If any section, paragraph, clause or provision of this
Ordinance shall be held invalid, die invalidity thereof shall not affect any of the other
provisions of this Ordinance.
SECTION 7: All other ordinances in conflict Herewith are hereby
repealed to the extent of such conflict.
SECTION S: This Ordinance shall be in full force and effect from after
its passage, approval and publication as provided by law.
2
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Finance ❑
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City Council Agenda Item Summary Memo
Title: Number of Aldermen and Redistricting of Wards
City Council/ COW/ Committee Agenda Date:
Synopsis: See attached memo.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested: Discussion
Submitted by: Bart Olson Administration
Name Department
Agenda Item Notes:
C11.f,
,= q 0 Memorandum
To: Administration Committee
EST. 1 ` 1836 From: Bart Olson,Assistant City Administrator
N CC: Brendan McLaughlin, City Administrator
op �I n3� p Date: October 31,2007
Subject: Number of aldermen and redistricting of wards
<LE ��•
This agenda item was requested by Alderman Munns. At the end of this memo, I have
attached the sections of state statute that governs the number of alderman and the designation of
new ward boundaries. In short, should a Special Census be authorized by the City Council and
the official count be certified at between 15,000 and 20,000 or 20,000 and 50,000,the City
would add two or six more aldermen and one or three wards, respectively, and be required to
redistrict all wards. However,the City Council would not have the option to decrease the
number of aldermen down"one step"until the 180 days prior to the first election after the receipt
of the results of the decennial census (2011 or 2013). The only other option for different
quantities of aldermen is attached in paragraph.3.1-20-20 -this is the referendum option. If a
petition(requirements outlined below)is submitted to the City Clerk in accordance with state
statute, a referendum can be held to a) cut the number of aldermen in half(one per ward)b) cut
the number of aldermen in half to one per ward, and have an additional number of aldermen be
elected at large and c)reinstate the number of aldermen to the normal amount.
(65 ]LCS 5/3.1-20-10) (from Ch. 24, par. 3.1-20-10)
Sec. 3.1-20-10. Aldermen; number.
(a) Except as otherwise provided in subsections(b)and(c) of this Section,
Section 3.1-20-20, or as otherwise provided in the case of aldermen-at-large, the
number of aldermen, when not elected by the minority representation plan, shall
be as follows: in cities not exceeding 3,000 inhabitants, 6 aldermen; exceeding
3,000 but not exceeding 15,000, 8 aldermen; exceeding 15,000 but not exceeding
20,000, 10 aldermen; exceeding 20,000 but not exceeding 50,000, 14 aldermen;
exceeding 50,000 but not exceeding 70,000, 16 aldermen; exceeding 70,000 but
not exceeding 90,000, 18 aldermen; and from 90,000 to 500,000,20 aldermen. No
redistricting shall be required in order to reduce the number of aldermen in order
to comply with this Section.
(b) Instead of the number of aldermen set forth in subsection(a), a municipality
with 15,000 or more inhabitants may adopt, either by ordinance or by resolution,
at least 180 days prior to the first municipal election following the municipality's
receipt of the new federal decennial census results, the following number of
aldermen: in cities exceeding 15,000 but not exceeding 20,000, 8 aldermen;
exceeding 20,000 but not exceeding 50,000, 10 aldermen; exceeding 50,000 but
not exceeding 70,000, 14 aldermen; exceeding 70,000 but not exceeding 90,000,
16 aldermen; and exceeding 90,000 but not exceeding 500,000, 18 aldermen.
(c) Instead of the number of aldermen set forth in subsection(a), a municipality
with 40,000 or more inhabitants may adopt, either by ordinance or by resolution,
at least 180 days prior to the first municipal election following the municipality's
receipt of the new federal decennial census results, the following number of
aldermen: in cities exceeding 40,000 but not exceeding 50,000, 16 aldermen.
(Source: P.A. 92-651 , eff. 7-11 -02; 92-727, ef£ 7-25-02.)
(65 ILCS 5/3.1-20-20) (from Ch. 24, par. 3.1-20-20)
Sec. 3 . 1 -20-20. Aldermen; restrict or reinstate number.
(a) In a city of less than 100,000 inhabitants, a proposition to restrict the
number of aldermen to one-half of the total authorized by Section 3 . 1 -20-10, with
one alderman representing each ward, shall be certified by the city clerk to the
proper election authorities, who shall submit the proposition at an election in
accordance with the general election law, if a petition requesting that action is
signed by electors of the city numbering not less than 10% of the total vote cast at
the last election for mayor of the city and the petition is filed with the city clerk.
The proposition shall be substantially in the following form:
Shall (name of city) restrict the number of aldermen to (state number) (one-
half of the total authorized by Section 3 . 1 -200 10 of the Illinois Municipal Code),
with one alderman representing each ward? If a majority of those voting on the
proposition vote in favor of it, all existing aldermanic terms shall expire as of the
date of the next regular aldermanic election, at which time a full complement of
aldermen shall be elected for the full term.
(b) In a city of less than 100,000 inhabitants, a proposition to restrict the
number of aldermen to one alderman per ward, with one alderman representing
each ward, plus an additional number of aldermen not to exceed the number of
wards in the city to be elected at large, shall be certified by the city clerk to the
proper election authorities, who shall submit the proposition at an election in
accordance with the general election law, if a petition requesting that action is
signed by electors of the city numbering not less than 10% of the total vote cast at
the last election for mayor of the city and the petition is filed with the city clerk.
The proposition shall be substantially in the following form:
Shall (name of city) restrict the number of aldermen to (number), with one
alderman representing each ward, plus an additional (number) alderman
(aldermen) to be elected at large? If a majority of those voting on the proposition
vote in favor of it, all existing aldermanic terms shall expire as of the date of the
next regular aldermanic election, at which time a full complement of aldermen
shall be elected for the full term.
(c) In a city of less than 100,000 inhabitants where a proposition under
subsection (a) or (b) has been successful, a proposition to reinstate the number of
aldermen in accordance with Section 3 . 1 -20-10 shall be certified by the city clerk
to the proper election authorities, who shall submit the proposition at an election
in accordance with the general election law, if a petition requesting that action has
been signed by electors of the city numbering not less than 10% of the total vote
cast at the last election for mayor of the city and the petition has been filed with
the city clerk.
The election authority must submit the proposition in substantially the
following form:
Shall (name of city) reinstate the number of aldermen to (number of
aldermen allowed by Section 3 . 1 -20- 10)? The election authority must record the
votes as "Yes" or "No".
If a majority of the electors voting on the proposition vote in the affirmative,
then, if the restriction in the number of aldermen has taken effect, all existing
aldermanic terms shall expire as of the date of the next regular aldermanic
election, at which time a full complement of aldermen shall be elected for the full
term and thereafter terms shall be determined in accordance with Section 3 . 1 -20-
35.
(Source: P.A. 92-727, eff. 7-25-02.)
(65 ILCS 5/3.1-20-25) (from Ch. 24, par. 3.1-20-25)
Sec. 3 . 1 -20-25. Redistricting a city.
(a) In the formation of wards, the number of inhabitants of the city immediately
preceding the division of the city into wards shall be as nearly equal in
population, and the wards shall be of as compact and contiguous territory, as
practicable. Wards shall be created in a manner so that, as far as practicable, no
precinct shall be divided between 2 or more wards.
(b) Whenever an official census shows that a city contains more or fewer wards
than it is entitled to, the city council of the city, by ordinance, shall redistrict the
city into as many wards as the city is entitled. This redistricting shall be
completed not less than 30 days before the first day set by the general election law
for the filing of candidate petitions for the next succeeding election for city
officers. At this election there shall be elected the number of aldermen to which
the city is entitled, except as provided in subsection (c).
(c) If it appears from any official census that a city has the requisite number of
inhabitants to authorize it to increase the number of aldermen, the city council
shall immediately proceed to redistrict the city and shall hold the next city
election in accordance with the new redistricting. At this election the aldermen
whose terms of office are not expiring shall be considered aldermen for the new
wards respectively in which their residences are situated. At this election a
candidate for alderman may be elected from any ward that contains a part of the
ward in which he or she resided at least one year next preceding the election that
follows the redistricting, and, if elected, that person may be reelected from the
new ward he or she represents if he or she resides in that ward for at least one year
next preceding reelection. If there are 2 or more aldermen with terms of office not
expiring and residing in the same ward under the new redistricting, the alderman
who holds over for that ward shall be determined by lot in the presence of the city
council, in the manner directed by the council, and all other aldermen shall fill
their unexpired terms as aldermen-at-large. The aldermen-at-large, if any, shall
have the same powers and duties as all other aldermen, but upon the expiration of
their terms the offices of aldermen-at-large shall be abolished.
(d) If the redistricting results in one or more wards in which no aldermen reside
whose terms of office have not expired, 2 aldermen shall be elected in accordance
with Section 3 . 1 -20-35, unless the city elected only one alderman per ward
pursuant to a referendum under subsection (a) of Section 3 . 1 -20-20.
(e) A redistricting ordinance that has decreased the number of wards of a city
because of a decrease in population of the city shall not be effective if, not less
than 60 days before the time fixed for the next succeeding general municipal
election, an official census is officially published that shows that the city has
regained a population that entitles it to the number of wards that it had just before
the passage of the last redistricting ordinance.
(Source: P.A. 93-847, eff. 7-30-04.)
`"E0 C/Py Reviewed By: Agenda Item Number
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Engineer El��- Tracking Number
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9 ^sue O Consultant Consu
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Agenda Item Summary Memo
Title: Risk Management Annual Bill
Meeting and Date: Administration Committee November 6, 2007
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Move this item onto the COW and City Council Agenda
November 13, 2007
Submitted by: Susan Mika Finance
Name Department
Agenda Item Notes:
cirr
Memorandum
To: City Council
Esr. yeas From: Susan Mika, Finance Director
~ Date: October 31 , 2007
¢ L nMx« p Subject: Risk Management Annual Bill
w,amcomv `�
Attached is a copy of the risk management annual bill. In the past, we have always went with
option 1 , which is the min/max range. Last fiscal year, it was determined to go with the fixed
annual amount because of the number of workman's compensation claims increasing as well as
the severity of the claims.
Eric Little, a representative from IML, will be in attendance at the Committee of the Whole
meeting to give a presentation and give a better explanation of this policy to the Council.
Kenneth A. Alderson - Managing Director
9
October 5, 2007
Valerie Burd, Mayor
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
Dear Mayor Burd,
Thank you for your continued membership in the ILLINOIS MUNICIPAL LEAGUE RISK MANAGEMENT
ASSOCIATION . The IMLRMA has been meeting the risk management needs of Illinois municipalities for 27
years and remains a leader in the industry by providing our professional services to 783 Illinois municipalities.
We are pleased to offer you the opportunity to renew your coverage with the IMLRMA, effective 12/31 /07-
12/31 /08. Enclosed, please find the invoice for your 2008 renewal contribution.
Although we continue to face many challenges, such as expanding workers' compensation benefits, lack of
an aggressive workers' compensation medical fee schedule, the erosion of the tort immunity act, a volatile
insurance marketplace, and rising reinsurance premiums, we try our best to keep your cost to a minimum. In
addition, although we had a few issues in the transition, we believe CCMSI has improved our overall level of
claim handling and you will continue to experience a higher level of service and ultimately a reduction in the
total cost of claims.
t
By belonging to the IMLRMA your municipality can have the confidence that your risk management needs will
continue to be met by experienced and service-oriented claims, loss control and customer service
professionals. You will also continue to receive the coverages your municipality needs from workers'
compensation to public officials liability to the recently added public officials bond coverage. It remains our
goal to provide our members with a comprehensive, cost-effective program that meets the needs of Illinois
municipalities. We are pleased that we are able to continue to meet that goal at reasonable and affordable
rates for our members.
The Illinois Municipal League Risk Management Association would like to offer your municipality the
opportunity to save 2% off of your annual contribution by simply mailing your payment by November 16,
2007. If you choose not to take advantage of this early renewal option, your "normal" contribution payment
should be made by December 14, 2007. As an alternative, you may pay 51 % by the due date and another
51 % by June 13, 2008.
Thank you again for making the Illinois Municipal League Risk Management Association your choice for
professional risk management services. If you have any questions concerning your contribution, the services
available in the IMLRMA, or if you would like a personal visit to discuss your coverages in detail, please
contact Fran Rice (ext. 1337) or Julia Reynolds (ext. 1199) at 1 -800-252-5051 .
Cordially yours,
Kenneth A. Alderson
Managing Director
cc: Denise Kasper, Risk Management Coordinator
Enclosures
Insuring Illinois Municipalities Since 1981
2 East Main • 3rd Floor Towne Centre • Danville, IL 61832 Yorkville
Ph: 217446-1089 * Fx: 217443-0927
wwwArairma.org
111, � R
INV WE
Dates October 5, 2007
Municipality: YKVILLE
12131 /2007 To 12/3112008 1MLRMA' CONTRIBUTION
Annual with 2% Discount
$ 199,285.94
Early Payment OR
By November 16, 2007
51 % of Annual Payment
$101,635.83
Balance Due by June 13, 2008
Annual Payment $203,353.00
Annual Payment OR
By December 14, 2007 51 % of Annual Payment
$103,710.03
Balance Due by June 13i 2008
Make checks payable to: IMLRMA
PO Box 5180
Springfield, IL 62705=5180
2008-CONTRIBUTION OREAKDOWNI
TOTAL WC ALICGL " IM
$203,3531 $100,426 " $61, 547 $730 1 1 Sr7,2E1 $13424;. .
0500558 " ftirtmc3Q00 o4r.
.7
w xl
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Reviewed By: Agenda Item Number
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City Council Agenda Item Summary Memo
Title: GPS Tracking Plan
City Council/COW / Committee Agenda Date: Admin—Nov. 6, 2007
Synopsis: See attached memo.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested: Discussion
Submitted by: Bart Olson Administration
Name Department
Agenda Item Notes:
city
Memorandum
To: Administration Committee
ESL 1 ' 1836 From: Bart Olson, Assistant City Administrator
® CC: Brendan McLaughlin, City Administrator
p p Date: October 25, 2007
Subject: GPS Tracking Plan
This agenda item was last discussed at the July Administration Committee meeting. At
the meeting, the committee members directed staff to research a GPS tracking system that could
provide a report of vehicle locations on an automated, time-interval basis. GIS Coordinator
Weber researched two separate systems, both of which are detailed below.
The first option is an add-on to our current GIS system that can provide real-time,
automated updates on vehicle locations. As an add-on to the current GIS system, the information
gathered from the individual units on each of the vehicles could be monitored through our GIS
program. Unfortunately, the current version of our GIS system is a less complex version of the
system required by the vehicle tracking program, and would require a significant upgrade to the
software and hardware of the GIS system. The upgrade to the server alone would be upwards of
$30,000 and the vehicle tracking software and GPS units for each vehicle would be of similar
total cost. In the future, improvements to existing GIS software could make this a cost-effective
option, however, at this point in time, it is not.
The second option is a stand-alone vehicle tracking system (documents attached). The
information gathered by the individual units can be provided in 5-minute, 2-minute, or I -minute
intervals for $ 153 . 12 per year per vehicle, $220.32 per year per vehicle, and $287.52 per year per
vehicle, respectively. Additionally, each GPS unit for each vehicle costs $299.95. In the
attached information, the breakdown of cost is given for each plan for an estimated 60 vehicles.
As a point of reference, the City currently has 68 vehicles in its fleet.
This item is not budgeted in the FY 07/08 budget.
Vehiclepath Fleet Tracking Page 1 of 2
Home
All orders of the Vehiclepath VP200 Unlimited Hours Continuous Tracking
System consist of a GPS tracker unit:
VP200 Vehiclepath GPS Tracker $ 299.95/one time
• Digital Wireless GPS Transceiver
• Antenna: MicroMag Pod with 9ft lead
• Power Plug (OBDII) to 12VDC
Installation and User guide
1 Year Limited Warranty
. 30 Day No Risk Return Policy
for security purposes, unit may
not appear exactly as depicted
and a choice of a GPS vehicle tracking service plan that includes:
unlimited hours of continuous locations, stops and direction of your vehicle with
color maps and satellite images on your PC;
• store-and-fill location storage technology ensures that route wilt be supplied even
if wireless coverage is lost;
• driver database that keeps 6 months of data of vehicle locations, speeds and more;
• speed alert system that sends alerts to your cell phone and/or email if your
vehicle exceeds speed limits you set up;
• geofence (boundary) alert system sends alerts to your cell phone and/or email
when your vehicle exits or enters any geofence (up to 3 allowed) you set up;
GPS Tracking Service Plan Details Price
Every 5 Minutes Plan (Monthly plan) $ 15.95 /month
This plan includes unlimited continuous tracking showing your vehicle at five minute
intervals` and unlimited alerts from your Vehiclepath VP200 Vehicle Tracking unit.
Every 5 Minutes Pre-Pay Plan (save 20% more) $ 153 . 12 /year
Save $38.28! Purchase our annual Pre-Pay Plan - no contracts! This plan includes
unlimited continuous tracking showing your vehicle at five minute intervals` and
unlimited alerts from your Vehiclepath VP200 Vehicle Tracking unit.
Every 2 Minutes Plan (Monthly plan) $ 22.95 /month
This plan includes unlimited continuous tracking showing your vehicle at two minute
intervals` and unlimited alerts from your Vehiclepath VP200 Vehicle Tracking unit.
Every 2 Minutes Plan Pre-Pay Plan (save 20.0/ more) $ 220.32 /year
Save $55.08! Purchase our annual Pre-Pay Plan - no contracts! This plan includes
unlimited continuous tracking showing your vehicle at two minute intervals' and
unlimited alerts from your Vehiclepath VP200 Vehicle Tracking unit.
https://www.vehiclepath.com/plan_info.php 10/17/2007
Vehiclepath Fleet Tracking Page 2 of 2
Every Minute Plan (Monthly plan) $ 29. 95 /month
This plan includes unlimited continuous tracking showing your vehicle at one minute
intervals* and unlimited alerts from your Vehictepath VP200 Vehicle Tracking unit.
Every Minute Plan Pre-Pay Plan (save 20% more) $ 287. 52 /year
Save $71 .881 Purchase our annual Pre-Pay Plan - no contracts! This plan includes
unlimited continuous tracking showing your vehicle at one minute intervals* and
unlimited alerts from your Vehiclepath VP200 Vehicle Tracking unit.
*guaranteed throughput of over 95%, subject to CPS system availability.
Copyright 2006, VehiclepathIm 11120 Roselle Street, Suite A, San Diego, CA 92121 USA.
Contact us at phone: 1 -877-299-6544, (Se habla en espanol) email: info@vehiclepath.com
Use of this Website constitutes acceptance of the Vehictepath Terms of Use and Privacy Policy
https://www.vehiclepath.com/plan_info.php 10/17/2007
Vehiclepath Fleet Tracking Page I of I
I I P'�III
Home—�
Please select the number of units you desire to purchase.
Then select a service plan which will be charged for each device.
Number of units desired: 60
Price/Unit Total Price
Vehiclepath Tracker Unit(s) (VP 200): (Details) $ 299.95/Onetime $ 17997.00
Please select a Device Service Plan: (Details)
L Every 5 Minutes Plan (Monthly plan) $ 15.95/month
* Every 5 Minutes Pre-Pay Plan (save 20% more) $ 153. 12/year
* Every 2 Minutes Plan (Monthly plan) $ 22.95 1month
U Every 2 Minutes Plan Pre-Pay Plan (save 20% more) $ 220. 32/year
* Every Minute Plan (Monthly plan) $ 29.95/month
* Every Minute Plan Pre-Pay Plan (save 20% more) $ 287. 52/year
$ 9187. 20
Total Unit and Plan Price: $ 27184.20
Checkout
Copyright 2006, Vehiclepath'"' 11120 Rosette Street, Suite A, San Diego, CA 92121 USA.
Contact us at phone: 1 -877-299-6544, (Se habla en espanoll email: infoczvehiclepath.com
Use of this Website constitutes acceptance of the Vehiclepath Terms of Use and Privacy Policy
htti)s://www.vehiclepath.com/pick plan.php 10/17/2007
Vehiclepath Fleet Tracking Page 1 of 1
Home
Please select the number of units you desire to purchase.
Then select a service plan which will be charged for each device.
Number of units desired: 60
Price/Unit Total Price
Vehiclepath Tracker Unit(s) (VP 200): (Details) $ 299.95/Onetime $ 17997.00
Please select a Device Service Plan: (Details)
Q Every 5 Minutes Plan (Monthly plan) $ 15.95/month
* Every 5 Minutes Pre-Pay Plan (save 20% more) $ 153. 12/year
* Every 2 Minutes Plan (Monthly plan) $ 22.95/ month
G Every 2 Minutes Plan Pre-Pay Plan (save 20% more) $ 220.32/year
* Every Minute Plan (Monthly plan) $ 29.95/month
* Every Minute Plan Pre-Pay Plan (save 20% more) $ 287.52/year
$ 13219. 20
Total Unit and Plan Price: $ 31216. 20
Checkout
Copyright 2006, Vehiclepathsm 11120 Rosette Street, Suite A. San Diego, CA 92121 USA.
Contact us at phone: 1 -877-299-6544, [Se habla en espanot] email: info@vehiclepath.com
Use of this Website constitutes acceptance of the Vehiclepath Terms of Use and Privacy Policy
https://www.vehiclepath.com/pick_plan.php 10/17/2007
Vehiclepath Fleet Tracking Page 1 of 1
Elm
I Home
Please select the number of units you desire to purchase.
Then select a service plan which will be charged for each device.
Number of units desired: 60
Price/Unit Total Price
Vehiclepath Tracker Unit(s) (VP 200): (Details) $ 299.95/Onetime $ 17997.00
Please select a Device Service Plan: (Details)
0 Every 5 Minutes Plan (Monthly plan) $ 15.95/month
O Every 5 Minutes Pre-Pay Plan (save 20% more) $ 153. 12/year
0 Every 2 Minutes Plan (Monthly plan) $ 22.95/ month
0 Every 2 Minutes Plan Pre-Pay Plan (save 20% more) $ 220.32/year
O Every Minute Plan (Monthly plan) $ 29.95/month
n Every Minute Plan Pre-Pay Plan (save 20% more) $ 287. 52/year
$ 17251 . 20
Total Unit and Plan Price: $ 35248. 20
Checkout
Copyright 2006, Vehiclepath=`" 11120 Roselle Street, Suite A. San Diego, CA 92121 USA.
Contact us at phone: 1 -877-299-6544, {Se habla en espanol] email: info@vehiclepath.com
Use of this Website constitutes acceptance of the Vehictepath Terms of Use and Privacy Policy
httDs://www.vehiclenath.com/i)ick Wanxhp 10/17/2007
Vehiclepath Fleet Tracking Page 1 of 1
I Home
Please select the number of units you desire to purchase.
Then select a service plan which will be charged for each device.
Number of units desired: 60
Price/Unit Total Price
Vehictepath Tracker Unit(s) (VP 200): (Details) $ 299.95/Onetime $ 17997.00
Please select a Device Service Plan: (Details)
n Every 5 Minutes Plan (Monthly plan) $ 15.95/month
Every 5 Minutes Pre-Pay Plan (save 20% more) $ 153 . 12/year
• Every 2 Minutes Plan (Monthly plan) $ 22.95/month
• Every 2 Minutes Plan Pre-Pay Plan (save 20% more) $ 220. 32/year
• Every Minute Plan (Monthly plan) $ 29.95/month
• Every Minute Plan Pre-Pay Plan (save 20% more) $ 287. 52 1year
$ 957.00
Total Unit and Plan Price: $ 18954.00
Checkout
Copyright 2006, Vehiclepath'm 11120 Roselle Street, Suite A, San Diego, CA 92121 USA.
Contact us at phone: 1 -877-299-6544, {Se habla en espa6oll email: info9vehiclepath.com
Use of this Website constitutes acceptance of the Vehictepath Terms of Use and Privacy Policy
https://www.vehiclepath.com/pick plan.php 10/17/2007
Vehiclepath Fleet Tracking Page 1 of 1
llll
Home
Please select the number of units you desire to purchase.
Then select a service plan which will be charged for each device.
Number of units desired: 60
Price/Unit Total Price
Vehiclepath Tracker Unit(s) (VP 200): (Details) $ 299.95/Onetime $ 17997.00
Please select a Device Service Plan: (Details)
O Every 5 Minutes Plan (Monthly plan) $ 15.95/ month
0 Every 5 Minutes Pre-Pay Plan (save 20% more) $ 153. 12/year
0 Every 2 Minutes Plan (Monthly plan) $ 22.95/month
U Every 2 Minutes Plan Pre-Pay Plan (save 20% more) $ 220.32/year
* Every Minute Plan (Monthly plan) $ 29.95/month
0 Every Minute Plan Pre-Pay Plan (save 20% more) $ 287.52/year
$ 1377.00
Total Unit and Plan Price: $ 19374.00
Checkout
Copyright 2006, VehiclepathSm 11120 Roselle Street, Suite A, San Diego, CA 92121 USA.
Contact us at phone: 1 -877-299-6544, {Se habla en espahol} email: info @vehiclepath.com
Use of this Website constitutes acceptance of the Vehiclepath Terms of Use and Privacy Policy
htti)s://www.vehiclepath.com/pick plan.php 10/17/2007
Vehiclepath Fleet Tracking Page 1 of 1
Home
Please select the number of units you desire to purchase.
Then select a service plan which will be charged for each device.
Number of units desired: 60
Price/Unit Total Price
Vehiclepath Tracker Unit(s) (VP 200): (Details) $ 299.95/Onetime $ 17997.00
Please select a Device Service Plan: (Details)
J Every 5 Minutes Plan (Monthly plan) $ 15.95/month
n Every 5 Minutes Pre-Pay Plan (save 20% more) $ 153. 12/year
n Every 2 Minutes Plan (Monthly plan) $ 22.95/month
C.� Every 2 Minutes Plan Pre-Pay Plan (save 20% more) $ 220. 32/year
J Every Minute Plan (Monthly plan) $ 29.95/month
O Every Minute Plan Pre-Pay Plan (save 20% more) $ 287. 52/year
$ 1797.00
Total Unit and Plan Price: $ 19794.00
Checkout
Copyright 2006, VehiclepathIm 11120 Roselle Street, Suite A, San Diego, CA 92121 USA.
Contact us at phone: 1 -877-299-6544, {Se habla en espanoll email: info@vehiclepath.com
Use of this Website constitutes acceptance of the Vehiclepath Terms of Use and Privacy Policy
https://www.vehiclepath.com/pick_plan.php 10/17/2007
C/p` Reviewed By: Agenda Item Number
Legal ❑ b
Finance L7 LEI rS 1 Vy E � #a
11� F]
EST. , 1836
Engineer ❑
09 L Er y City Administrator 0 Tracking Number
�O Police ❑
LE `��� Human Resources E]
Public Works ❑
City Council Agenda Item Summary Memo
Title: Plan Commission Roster Composition
City Council/ COW /Committee Agenda Date:
Synopsis: See attached memo.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested: Discussion
Submitted by: Bart Olson Administration
Name Department
Agenda Item Notes:
0 Memorandum
To: Administration Committee
EST. , 1836 From: Bart Olson, Assistant City Administrator
CC: Brendan McLaughlin, City Administrator
Date: November 2, 2007
Subject: Plan Commission Roster Composition
LE
At the October Administration Committee, staff was directed to seek legal opinions on
two questions. The first question was whether or not the City Council could reduce the number
of Plan Commission members, and the second was whether or not the City Council could place
residency requirements on the Plan Commission chairman. Attorney Roth's ruling is as follows:
There is a balancing of authority over the plan commission and plan commissioners. To
begin with,the City does not even have to have a plan commission. Under§11-12-4 of the
Municipal Code,every municipality may create a plan commission. 65 ILCS 5/11-12-4
<http•//www iicle com/Smart Books/Jump2CaseMaker.asp?Library--IL&Table=codes rules&Docn
ame=65%20ILCS%205/11-12-4>. If the city chooses to have one,then the plan commission will
consist of a chairman and members serving for such terms and such compensation,if any,as the
city council prescribes by ordinance.
The members of the plan commission are to be appointed by the mayor subject to confirmation by
the council.Council may prescribe the number of plan commissioners. However,if the number is
being reduced,then it should be phased as terms expire,so as not to interfere with the mayoral
appointment power. Members of the plan commission must reside within the city or within
territory contiguous to the city and not more than one and one-half miles beyond the corporate
limits,but not included within any other municipality...[in response to the question of the ability
of Council to impose residency requirements on the chairman]No. That is governed by the
statute. Yorkville is not home rule.
In addition, I ran Attorney Roth's opinion by Attorney Orr, who concurred with Attorney
Roth.
Reviewed By: Agenda Item Number
2 r O
J -o Legal ❑ OLD b SIMES.S �5
1836
EST.. Finance F]
Engineer ❑ Tracking Number
City Administrator ❑
9 `�O Consultant ❑ Nb N� a0--7 _�3
<CE F1
Agenda Item Summary Memo
Title: Employee Manual
Meeting and Date: November 6, 2007
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken: None
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by: Denise Kasper Finance
Name Department
Agenda Item Notes:
®,e,ryD C®T/
®� Memorandum
To: Administration Committee
esr. Bess From: Denise Kasper, Human Resources Manager
CC: Brendan McLaughlin, City Administrator
p fao ® Bart Olson, Assistant City Administrator
` 4y®®� Date: 10/31/07
CE Subject: Employee Manual Update
Assistant City Administrator Olson and I have begun the task of modifying the employee
manual. We have reviewed several other municipalities' employee manuals and will reference
them while updating ours. These manuals are from communities which are facing the same
challenges and have been updated within in the last year. We are looking through our manual
comprehensively to determine the updates or need for further clarification. As we continue to
progress we will provide further updates.