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Administration Packet 2007 12-04-07 ® United City of Yorkville 800 Game Farm Road EST 1836 Yorkville, Illinois 60560 Telephone: 630-553-4350 ®p Fax: 630-553-7575 Hanml cowry ®� <LE AGENDA ADMINISTRATION COMMITTEE MEETING Tuesday, December 4, 2007 7:00 p.m. City Hall Council Chambers Presentation: None Minutes for Correction/Approval: November 6, 2007 New Business : 1 . ADM 2007- 100 Monthly Budget Report for October 2007 2. ADM 2007- 101 Monthly Treasurer' s Report for October 2007 3 . ADM 2007- 102 Monthly Vehicle Report for October 2007 4. ADM 2007- 103 Monthly FOIA Report for November 2007 5 . ADM 2007- 104 Monthly Inventory Report for November 2007 6. ADM 2007- 105 Raintree Village I SSA 2003- 100 Abatement Ordinance 7. ADM 2007- 106 Windett Ridge SSA 2003 - 101 Abatement Ordinance 8 . ADM 2007- 107 Central Grande Reserve SSA 2004- 104 Abatement Ordinance 9. ADM 2007- 108 Total Grande Reserve SSA 2004- 106 Abatement Ordinance 10. ADM 2007- 109 Raintree Village II SSA 2004- 107 Abatement Ordinance 11 . ADM 2007- 110 Autumn Creek SSA 2005- 108 Abatement Ordinance 12. ADM 2007- 111 Bristol Bay I SSA 2005- 109 Abatement Ordinance 13 . ADM 2007- 112 Fox Hill SSA 2004-201 Abatement Ordinance 14. ADM 2007- 113 Sunflower Estates SSA 2006- 119 Abatement Ordinance Administration Committee December 4, 2007 Page 2 New Business (con't) : 15 . ADM 2007- 114 Rob Roy Creek Abatement Ordinance 16. ADM 2007- 115 Countryside Center TIF Abatement Ordinance 17 . ADM 2007- 116 Countryside Interceptor Abatement Ordinance 18 . ADM 2007- 117 Fox Industrial Park Abatement Ordinance 19. ADM 2007- 118 In-Town Road Program Abatement Ordinance 20. ADM 2007- 119 Waterworks & Sewer Abatement Ordinance 21 . ADM 2007- 120 Refinance Abatement Ordinance 22. ADM 2007- 121 Exchange Server Proposal 23 . ADM 2007- 122 Ethics Ordinance Old Business: 1 . ADM 2007-52 FY 07/08 Revised Budget 2. ADM 2007-94 Review of Governing Ordinance 3 . ADM 2007-96 Discussion of Legislative Attorney 4. ADM 2007-97 Number of Aldermen and Redistricting of Wards 5 . ADM 2007-86 Plan Commission Roster Composition Additional Business: UNITED CITY OF YORKVILLE WORKSHEET ADMINISTRATION COMMITTEE Tuesday, December 4, 2007 7:00 PM CITY COUNCIL CHAMBERS --------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR CORRECTION APPROVAL: .............. ------------°----------------- --------------------------------------- --------------- -------- ---- - - -- 1 . November 6, 2007 ❑ Approved ❑ As presented ❑ With changes --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1 . ADM 2007- 100 Monthly Budget Report for October 2007 ❑ Moved forward to COW & CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 2. ADM 2007- 101 Monthly Treasurer's Report for October 2007 ❑ Moved forward to COW & CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes ------------------------------------------------------------------------------------------------------------------------_--------------- 3 . ADM 2007- 102 Monthly Vehicle Report for October 2007 ❑ Moved forward to COW & CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes -------------------------------------------------------------------------------------..................-------------------------------- 4. ADM 2007-103 Monthly FOIA Report for November 2007 ❑ Moved forward to COW & CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------...........................--.......----------------------- 5. ADM 2007- 104 Monthly Inventory Report for November 2007 ❑ Moved forward to COW & CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes -------------------------------------------------------------------------------------------------------------------------------- 6. ADM 2007- 105 Raintree Village I SSA 2003-100 Abatement Ordinance ❑ Moved forward to COW & CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------- 7. ADM 2007- 106 Windett Ridge SSA 2003- 101 Abatement Ordinance ❑ Moved forward to COW & CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 8. ADM 2007- 107 Central Grande Reserve SSA 2004- 104 Abatement Ordinance ❑ Moved forward to COW & CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 9. ADM 2007- 108 Total Grande Reserve SSA 2004- 106 Abatement Ordinance ❑ Moved forward to COW & CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 10. ADM 2007- 109 Raintree Village II SSA 2004-107 Abatement Ordinance ❑ Moved forward to COW & CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- It . ADM 2007- 110 Autumn Creek SSA 2005-108 Abatement Ordinance ❑ Moved forward to COW & CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 12. ADM 2007-111 Bristol Bay I SSA 2005- 109 Abatement Ordinance ❑ Moved forward to COW & CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 13 . ADM 2007-112 Fox Hill SSA 2004-201 Abatement Ordinance ❑ Moved forward to COW & CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------- ------------- -------------------- ------------------------------------------------------ 14. ADM 2007-113 Sunflower Estates SSA 2006- 119 Abatement Ordinance ❑ Moved forward to COW & CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 15 . ADM 2007- 114 Rob Roy Creek Abatement Ordinance ❑ Moved forward to COW & CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 16. ADM 2007- 115 Countryside Center TIF Abatement Ordinance ❑ Moved forward to COW & CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes -------------------------------------- ------------------------------------------------------------------------------------------------ 17. ADM 2007- 116 Countryside Interceptor Abatement Ordinance ❑ Moved forward to COW & CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes -------------------------------------------- ------------------------------------------------------------------------------------------ 18. ADM 2007-117 Fox Industrial Park Abatement Ordinance ❑ Moved forward to COW & CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 19. ADM 2007- 118 In-Town Road Program Abatement Ordinance ❑ Moved forward to COW & CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 20. ADM 2007- 119 Waterworks & Sewer Abatement Ordinance ❑ Moved forward to COW & CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 21 . ADM 2007- 120 Refinance Abatement Ordinance ❑ Moved forward to COW & CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes -------------------------- ------------------------------------------ --------------------------------- -------- ---------------- 22. ADM 2007- 121 Exchange Server Proposal ❑ Moved forward to COW & CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 23 . ADM 2007-122 Ethics Ordinance ❑ Moved forward to COW & CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes ---------------------------------------------- ------------------------ ---------------------- -------------------------------- F , OLD BUSINESS: -------------------------- ----------------------------------------------------------------------------------------------- ------------ 1 . ADM 2007-52 FY 07/08 Revised Budget ❑ Moved forward to COW & CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes ----------------------------------------------------------------------------------------------------------------------------- - 2. ADM 2007-94 Review of Governing Ordinance ❑ Moved forward to COW & CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes ---------------------------------------------------------------------------------------- --------------------------------------------- 3 . ADM 2007-96 Discussion of Legislative Attorney ❑ Moved forward to COW & CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes -------------------------------------------------------------------------------------------------------------------------------------- F 4. ADM 2007-97 Number of Aldermen and Redistricting of Wards ❑ Moved forward to COW & CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes -------------------------------------------------------------------------------------------------------------------------------------- 5 . ADM 2007-86 Plan Commission Roster Composition ❑ Moved forward to COW & CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------- ----------------------------------------- ADDITIONAL BUSINESS: ----------------------------------- ----------------------------------- --------------------------------------------------------------- } J UNITED CITY OF YORKVILLE DRAFT 800 Game Farm Road Yorkville, IL 60560 ADMINISTRATION COMMITTEE MEETING City Hall, Council Chambers Tuesday, November 6, 2007 — 7 :00 P.M. PRESENT: Chairperson Munns, Committeemen Golinski, Spears, Werderich ABSENT: None ALSO PRESENT: City Administrator Brendan McLaughlin, Assistant City Administrator Bart Olson, Finance Director Susan Mika, Human Resources Manager Denise Kasper, Treasurer William Powell, Police Department Lt. Swartzkopf, and Mayor Valerie Burd GUESTS: Tony Scott of The Record and Rowena Vergara of the Beacon News Chairperson Munns called the meeting to order at 7:03 p.m. in the Council Chambers of City Hall. PRESENTATION: None MINUTES: Committeeman Golinski stated that under Old Business, Item #5 that Committeeman Mums, Golinski and Spears were for the committee voting on the liaison and Committeeman Golinski was for the Chairperson appointing one. Committeeman Spears stated that under Old Business, Item #2, she asked about `Glory's' overtime. After the corrections are made, the minutes are approved. NEW BUSINESS: 11 ADM 2007-87 — Monthly Budget Report for September, 2007 Finance Director Mika supplied the following information to questions regarding the report: • The low revenues will be reviewed at the 6-month budget review, but could potentially be due to money being delayed at the state level. Additionally, sales taxes are down from the City's target. • The coding of crack filing on page 17 could be a miscode and she will contact Eric or Joe to check, otherwise, it will be adjusted at the 6-month budget review. • On page 1 , the expense of $ 1964.69 listed as Administrative printing and copying is for annual dues and the explanation will be corrected. • The City Manager' s computer was scheduled for replacement. • Under Water Operations / Hand Tools, where it states `will not exceed 123%' means that after the budget amendment is completed, the department will not exceed that amount. • Under Parks Salaries, the reason it is 5% over budget is that the previous salaries were used when determining the budget amounts. At the time, the department was hiring a new employee, therefore, the head count was off. It will be adjusted at the 6-month budget review. • Under Parks / Electric, there were no funds budgeted because it was not known at the time the budget was prepared that lights were needed at the ball fields. 21 ADM 2007-88 — Monthly Treasurer's Report for September, 2007 Treasurer Powell stated that the revenues equaled $3,602,456, expenses equaled $2,569,318, leaving an ending balance of $ 18,033,932. The fund balance reserve should be 25%; it is presently 29.70%, which is slightly over. With no farther discussion, this item was moved to the consent agenda. 3. ADM 2007-89 — Annual Treasurer's Report for September, 2007 Treasurer Powell stated the report is a summary of all activity through April 30, 2007. The reason that some figures are shown as negatives is that debt service is always shown as a negative if it was paid out. Finance Director Mika stated that it has to do with the bonds and that a journal entry will be done at the end of the year to correct that. Treasurer Powell stated that after reviewing the annual audit report, he would like to submit the following observations: • Total assets are up $5.9 million or 8.7% for a total of $ 130.5 million. • There is 17% restricted use for debt, insurance, motor fuel tax, etc. • The general fund balance is $5.3 million, which is down $500,000. • There is an unreserved balance of $2.8 million on the 101st day of 2007 expenses. • Real estate taxes are down. • Local sales tax is up from $4.6 million to $5.4 million. • Total revenue is $6.4 million. • Expenses are $5.3 million. • IMRF is 109% funded. • The police pension is under-funded as it was under-funded when it transferred from an IMRF pension to a police pension. In 2003 it was funded at 15. 15%, now it is funded at 31 .5%. They have been fortunate not to have any retirees, but now there are 2. After the contribution, there is only a $ 1000.00 per month difference. • He suggests possibly increasing the tax levy by $50,000-75,000. • Bond requirement remains at AAA. • Municipal service expenses are $3 million, with revenues at $3 . 1 million; sewer service expenses are $ 1 .2 million, with revenues at $3 .5 million. Garbage expenses are short $77,500.00 from the actual cost. • In summary, he would like the City to fund the tax levy at the maximum. With no further discussion, this item was moved to the consent agenda. 4. ADM 2007-90 — Monthly Vehicle Report for September, 2007 Assistant City Manager Olson stated that this is informational only. 5. ADM 2007-91 — Monthly FOIA Report for October, 2007 Assistant City Administrator Olson stated that the Clerk provides the information. Committeeman Golinski noted that Mr. Milliron asked for copies of bills that were not paid by the City. Assistant City Manager Olson stated that he was provided copies of the bills, however, they were not marked `paid'. 6. ADM 2007-92 — City Inventory Report Chairperson Munns noted that this report is in addition to the Public Works Inventory Report. City Manager McLaughlin stated that a physical inventory audit is completed annually. The Committee will continue to receive this report monthly for information only. 7. ADM 2007-93 — Proposed Administration Committee 2008 Meeting Schedule As the meeting scheduled for January 1 , 2008 falls on a holiday, that meeting will be changed to January 2, 2008. The Committee chose to leave the November 4, 2008 meeting as is. 8. ADM 2007-94 — Review of Governing Ordinance Committeeman Werderich stated that under Section I, Ethical Standards, item E, the sentence `that creates a conflict with official duties' should be changed. After extensive discussion including a suggestion that a separate Ethics Ordinance be created, a suggestion that the Ethical Standards be abolished or at a minimum several items should be removed, that the Committee of the Whole and the City Council meet on separate nights to stop the late night meetings, and that the Committee of the Whole be abolished, it was determined that the committeeman would prefer to have the COW and City Council meet on separate evenings, with committee meetings being held on separate evenings as well so that all councilmen have a chance to attend meeting for committees they are not on. City Manager McLaughlin will check with the City Attorneys to find out if the Mayor can turn the floor over to the committee chairpersons during their items of discussion. This item will be reviewed with the Committee of the Whole. Additionally, with regards to the Governing Ordinance, City Manager McLaughlin will email the entire document to the Committeeman to review. They will email the items to City Manager McLaughlin that they would like to see changed or removed. He will compile the information and bring this item back next month for further discussion. 9. ADM 2007-95 — Tax Levy Finance Director Mika stated that the tax levy would lower homeowners tax bills by $4.00. City Manager McLaughlin stated that he recommends that the City Council use the maximum tax cap and abate in the spring. He does not want the City to be restricted by limiting the rate. It was determined that the City Council would hold a Public Hearing on November 27`s and discuss and vote on the matter on December 18tH 10, ADM 2007-96 — Discussion of Legislative Attorney Committeeman Spears stated that in the past, she and Mayor Burd felt that the City Attorney did not give information and direction to the City Council that they should have gotten. Several Councilmen feel that the City Attorneys only represent the Mayor. She recommends placing $5000.00 in an account for a Legislative Attorney. Furthermore, she recommends that the attorney be someone they are all comfortable with, that only one person from the Council be allowed to speak with the Attorney and that the attorney could only be contacted if the majority of the City Council agreed. Chairperson Munns stated that they would need to determine how much should be budgeted, how many Councilmen are required to request guidance, and should the requests be divided equally between the Councilmen. Councilman Werderich felt that 4 Councilmen would be enough to seek guidance. Committeeman Spears felt that it should be the majority and that the budget should be $9000.00. Chairperson Munns asked that the legal fees for the past 5 years, excluding the landfill issue, be researched. If the fees are over $150,000.00 annually, he feels that a full-time attorney should be hired. Treasurer Powell asked what category he and the City Clerk would fall into if a Legislative Attorney was retained. Mayor Burd stated that as they are not a part of the City Council, they would fall under the City Attorney. 110 ADM 2007-97 — Number of Aldermen and Redistricting of Wards Chairperson Munns stated that at one point, Batavia had 22 Alderman and that he feels that the number of alderman should have a cap. This issue should be addressed before the next census. Assistant City Manager Olson stated that the cost estimate for the census should be received in the next 3 weeks and that the contract will be signed by February 28, 2008. City Manager McLaughlin stated that the count will take place in the spring or summer and will be certified in the fall. Councilman Golinski felt that 8 or 10 Alderman would be fine,' Councilman Spears was comfortable with 8, Councilman Werderich stated that he felt that 8 or 10 were alright, however, he would not commit to that answer until the census numbers were received. Chairperson Munns is comfortable with 8, but felt there should be no more than 10. With regards to redistricting, Councilman Spears feels that the districts should be more consistent. Chairperson Munns feels that each ward should have no more than a 100-person population difference. City Manager McLaughlin will have the GIS staff person look at this matter and it will be placed on the next agenda for further discussion. 12. ADM 2007-98 — Risk Management Annual Bill Finance Director Mika stated that the workers comp insurance rate has raised to $ 199,000.00 next year due to the submittal of claims this past year. However, by selecting the flat rate method, the city saved between $ 13,000 423,000 last year. She suggests the flat rate method this year as well. Chairperson Munns suggested the as the City grows, a Safety Team should be put into place. Human Resources Manager Kasper stated that she and City Manager McLaughlin would start working on a Safety Manual after the Personnel Manual review is completed. Chairperson Mums also suggested light duty assignments for employees who are injured. Human Resources Manager Kasper stated that she agreed and feels that it is good to have employees work in other positions. The Risk Management Annual Bill will be moved to the consent agenda. OLD BUSINESS: 11 ADM 2007-51 — GPS Tracking System Assistant City Administrator Olson stated Greg Weber recommends not attaching a GPS Tracking System to the current computer system, as the system would require an overhaul. He does, however, recommend a separate system and the costs are included. This item is not budgeted. The Committee as a whole felt that if complaints were received regarding employees not doing their job or being where somewhere they were not supposed to be, they would then look into this matter. However, at this time, they will give the new Administration a chance to deal with those issues as City Manger McLaughlin stated he has very little tolerance for employees not doing their jobs and he expects the same from the department heads. Mayor Burd added that she would like the City to institute a policy regarding idling of vehicles. City Manager McLaughlin will talk to Eric about bio-diesel vehicles and will also look into a policy. This item is tabled for the present time. 2, ADM 2007-86 — Plan Commission Roster Composition Committeeman Golinski stated that he feels that Attorney Roth's opinion and the state statute are different, therefore, he would like to look into this matter a little more closely and review this item at next month's meeting. 3. ADM 2007-23 — Employee Policy Manual and Hiring Policy Update Human Resources Manager Kasper stated that she is working on these items comprehensively. She is looking at other communities that have recently updated their policies those are Batavia, St. Charles, Geneva and Montgomery. She will continue to update the Committee. ADDITIONAL BUSINESS: Committeeman Werderich — none Committeeman Spears — none Committeeman Golinski — none Chairperson Munns — none ADJOURNMENT OF THE ADMINISTRATION COMMITTEE MEETING: With no further business to discuss, the meeting adjourned at 8 :59 p.m. Minutes respectfully submitted by Margaret M. Hartigan. 0 C/p� Reviewed By: Agenda Item Number _ J� 0� Legal ❑ NEw &uS L N CGS # EST 1836 Finance F1 Engineer ❑ y City Administrator F] Tracking Number Consultant ❑ D M 9 6D-f _ I pv El LE Agenda Item Summary Memo Title: October Budget Report Meeting and Date: Administration Meeting 12/4/07 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Jennifer Milewski Finance Name Department Agenda Item Notes: I'M IV I �I I I............. I - ........ ............ I, ........... I I ... .... I e ...............I. I', In 1 4 1-4 q'I I 1-1 111 "1 I.N, I IT I I I IVIII I I -V III I I I, ��l -;,I Iz I I 1_1� 4 1 IIII-I-V V, I vIIv III- I I _IIIV I I ..I.......... ....... VI IV I"v V-,Vv I v I I ..... ... ..... .. I -V,v I V,I V-,v III I I IV III, Iz V,- vl� I, I -7, I��I I ..... .... vII 1,111-v vv=I 1—Ile, 1,11 vl�lll -1 111 1 VVII, I I,, "IV"I I 1-111v .. ......... ....... 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O I O m o W 0 0 W 0 m w h 3 - IU QMa ❑ ❑ 4141 - ❑. 22W p 1 WI . 1. 2 - WI I Z . WW :❑ O m N in 2 O O 0 2 0 0 O > W " N .-10 : I WHOO H 00 WX tOmO I H WOb I Wmm I .` 0 N N r i w ❑ v' m I ❑ r h 1 ❑ ❑..a'. 2 2 w �-imN Za i ❑ m OOO vYO OO DO [>:' F4 IW W CUY � I W- ` I mm O _.W I mm 0 :. 99 .0 H0 W Reviewed By: Agenda Item Number . J= T Legal ❑ New )US1NESs #a EST. 1836 Finance F-1 Engineer El Tracking Number 09 City Administrator ❑ a� O Consultant El❑ AOM a(�� -- 101 CE < `vv Agenda Item Summary Memo Title: October Treasurer's Report Meeting and Date: Administration Meeting 12/4/07 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Jennifer Milewski Finance Name Department Agenda Item Notes: b 6 � O N r O V y b O �O n ut N b N O W N M d M O n N N F+ C o0 �6 00 M K �6 M l0 O 00 r 44 M v .�4 G d C W T T W '/? O O i� O V P o0 O O 00 W Vl W 0➢ v r r O M �D a0 00 00 O 'n ZI 'n M m ` U n w b O r M D\ m M r r m O b N O\ In �n y O O In W O d' O M M W Vl O\ Q C 00 N N O r m d r r d b r M aO d' lO O d .5 C j vi m O N P m N cr� r N O -- Oi \p IN P V IO m ^ C ^_ W r Vl M d M N M N �O r 4\ O N V Vl N W h 41 N O O C r M V 00 O O V O r m O r �O I'I N r Y d M N N In �O O P d O In b O. N M rM N N O ~ C C 'n b d 0 Lr� N M f-' r O m P O ^ Vi tz Q O M M e _ b X17 0 9 J O V) M N r M Vl m tN'1 W V1 O V N P N r d W N 1. CS N W fA h rf IZ5 m E u W O N d 0 b oN N ° d0 ° rbi e N M N v Q ro r ' ' r ' M O9 W o ¢ In M r M .., in 'n rn 3 5 U u IN o w y b C i ,c C N d In 0 0 b 'n O 'n O w b r O 'n d 00 P m YO p y O r 'n O N d -' b O d N IN r �^ P V N b N s C S j M N N In M In Oy y _o N ❑N❑ N C _ O O N Q\ In 4\ \O �' ♦� Vl M [� Vl O N M a In V b P w e a o 0 Vl �O O 'n W O N Vl h m m vl In V) d N DA O N N O, W In �O O v� v� IN N ON 'C C O• r N h V1 00 r 'n r V1 M r N w N O 'n .. y N N d N N `D V `D ^ N ^� d N M N r ti b vj Vi N Yi f+ Im ILI w m x u W y - x iF * • R x iF 1F * w x O � y N d W N u_ � J NN CUC > W F v 3 v o .Q U U 3 v cn m U -� 'n N r -- N N M 4\ N 'n r oo 'n p - ^ N N N M d' d 'n Vl r r r 00 00 OO 00 m 2♦��D C/py Reviewed By: Agenda Item Number J r O T Legal ❑ bir-v r , , T. lass 1 � Finance ES ❑ \� Engineer ❑ Tracking Number Iii ri City Administrator ❑ �O Consultant ❑ ADM da j-1 _ 1 O a ♦ ❑ <CE \�♦' Agenda Item Summary Memo Title: Monthly Vehicle Report for October 2007 Meeting and Date• Administration Committee—December 4, 2007 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Meghan Gehr Administration Name Department Agenda Item Notes: See attached. 7 c 0 0 c c c o 01 c° c l c °cIc I '� N li 0 U!U �I I cl j I dl j u ' Z ( . 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U c ; 0 p V V :N N cp R TOOIOOOO OOOOO F Q c` ` r riD -p NI= _ N_ O N Ip ^ In tp Ip N Ip tp 5 — MMM � MJMMIMMM ryp E (� I U C C LL LL INL _ c j ll ll. �LL. tL lL IL f ll ILiIL lL lL 0 U U > m (O (Oir r cOirh m O MM M V �pb cOcOM W M �O r C 0000000!0001 00 ANN OOOOi000 � OrO t v _N INN NFNN N N C'J LL U ❑ U O O O O O N N NO N N N_ O W O O N N N T 1 =`,<060 Cl,* Reviewed By: Agenda Item Number , J u , T Legal L1 N E�n; Finance F-1 ES 1836 T. Engineer ❑ Tracking Number 4O ICI ri y City Administrator F1 Consultant ❑ jam aop� - 1C7 j «�n <CE F1 Agenda Item Summary Memo Title: Monthly FOIA Report for November 2007 Meeting and Date• Administration Committee-December 4, 2007 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Meghan Gehr Administration Name Department Agenda Item Notes: See attached. 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OO o o o 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 vi 0 0 0 0 0 0 0 0 0 0 m 0 0 0 0 0 0 0 0 0 0 N O O tD O O N f9 M F/> M N M N M N M M "C M O N N N N C4 M N N Lo M DJ M M M lA fA f9 f9 f9 f9 f9 V fA L V {A L fA f9 N f9 f9 F9 fA N f9 dI @ U @ U M v� w va Fa @ @ w ro 00 0 00 0 N . •(7 N N N N 4 M M N N 0 o O 0 0 E x x 00 .n n m o o c n 3 @ m a E E - W c m m ` t v o w @ o 0 o o N a° °' n °' v E m `w a c F 15 E E d m m m m m ro d m 0 = N U O U E N @ U LL n C O C ~ L° N m m m m o w F- t @ = y m E E C C U U U U ° o ° o o @ @ ro @ @ 5 uro M O O m w N o o v a J c Q Q m L N N C N N N C n o N O ?J U1 O C a - � � w c � c _ N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O 0 0 0 0 0 0 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O OJ O O O O O O N O O O O O O O O N O O O h O O O (O O O O C7 O O O O Q Y d 7 V/ C N N N N d L °' c 7 ` _ Q a i u U u �' a " x c m L rn '� E m c 3 " m L' ° " > 42 3 Y Y n °- V ¢ ~ o a°i to F Q n u c m L x u L n N W 0.' o E E O N o) CO x MEW o on O .V a-. m v >> >T m .m T S_ U N LL LL S 3 C V O O p 7 Y Y U U E E 2 2 0 2 0 0 vv o w > > > o E E E E J o o o o 0 0 0 0 0 oo 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 h o 0 0 0 0 0 0 o vi o 0 0 0 0 0 0 0 0 0 0 o ui vi o vi vi o 0 0 0 0 o vi vi Sri o � i9 r M M M V 1A F9 W f9 fA M M f9 fA f9 � fA (A f9 f9 t9 � W i9 V! f9 fA 19 W M� O fA Yi fA 49 M 19 f9 W V3 Y_ d N N L d v v u u n °o m w v in g m n m v T m aTi v v 3 Y m ° v 3 a a v E o v d N C dV N fL FN' O] y fII 6] (7 0 O S C) U N U =T S T H n .X d ¢ 0¢ h« 1 V C" ON t N L:0 n N d% L 0 p O Il O >m N N LL LL of � N it Y y U � 2 2 � F C N C � O O O C N@ O @@ O ry C N W N W G O O O E E o o 0 0 0 0 0 0 0 0 0 00 0 0 0 0 o- o o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 VJ O O O LO M O FA i0 M O N f9 N M N M N 1O M O N N M Yl � M tq � M f9 W� t9 fA f9 M t9 U3 M � � fA f9 V3 f9 fA � iA fFJ (A fA Vj Vi NJ � Vi V3 f9 W f9 E9 � M 0 iJ 7 C N W t2 r O W a c s m d m v E v u L m y A m c 'o 42 9 F O O ❑ @ E E a N �i U 3 > N d j O D O 0 Y N d@ N N N q S T> I-' ❑ (n (J N U N U S U W N F LL N N fn U (n Q O h M LL M Y U F � J G ° N_ N m n v c W a ,e c w C W N 0 o c L J 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 6 6 0 6 o 0 0 0 0 0 0 6 6 o vi vi o o vi o vi o o O vi o vi h o 0 o vi o n o ui ui vi vi h o 0 0 0 o vi � v o � o vi Ni W N � � (A f9 d1 (➢ � fA � W Yi N� � M f9 W K fA fA � fA fA f9 FA � � M M f9 fA 9 f9 f9 fA fA f9 Y d C cR C . ..i y mC L a T L G 3 0 a - Y - V m a a m a rn x v o N E 0 CO N O N m Y N n a v v n o c t o v o o u u — t o d m 1p a c n 'n 'w w ,C �_ ti Ej « m a w =M E n o o m > Ea m w ° m L n t o y u m x � th ❑ W' (� V O W V U !7 S �n H U ❑ N �- G S 7 �m (n O LL � 6] N a a L ❑ (� N Q Ql Y U 7 N O N N E N p r N W j O � O b to E n IMEEO O O Ip O .. .. L _ W C d O t 'p Coil N N N N N N ?i N C N d p N N N �i N L N N N m t d 3 0. N m 3 m 3 w m m Y E p°1 r u v °-' m 5 m c >m s d g a = M ° o w m o C E 0 9 C O m T 1 k, v rn m r m t O V U M ys tjf O pO� W ro •- J J N Yl O O O �O O �O O �O 0 0 0 0 0 0 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O h O O O O h O O h O tO N M O - FA fA Ni N fA W f9 fA f9 fA tO �O W N FA f9 N � N fA b3 fA fA N N IA IH fA f9 FA � f9 t9 fA t9 f9 O d3 fA U3 FA f9 f9 f9 43 (9 Vd Y 7 C.. Q{ cn N N > O d N O d E C jC d 'G N N 6 d 2 N n d N L/1 m N E fn U VC O Uu N N O 3 m O Y N L Y w 0 > d a F n 0 o N a 'o f o ro m m '2 0 8 0 Q Y U N Y u m 0 N N N N r io 0 C5 0 N � I J 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o N o O O O O O N O N N N N 1l1 O O O N N O N I� O N fn N N N N3 t'1 N fA N M N O I� N N (A fA O Q � Y C O ry C Y N N C -p LL W 6 C w 7 N L N N I7 N N C N N N a_+ t] > N .G U n — N U N O. 3i a Y L 'O ` Y U N 2 C_ O J fn > U � (n H �' LL U fn > Z S W LL O O 6l O Y b O N a o N ` a i 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 p o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O L O O O O O O O O O L O O O O O O L O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 u o 0 0 0 o 0 0 0 o u o 0 0 0 0 o u o 0 0 0 o L in o o �n in o N O O O N of Oct (D t0 VI R O V V N N O N h h t° t0 N 0 0 0 0 o 'i o co h ° m ,y �y y3 yj o] h (O [O N V V th M fA H3 f9 fA Vi (A t9 t9 (9 p k9 F9 i9 f9 f9 IA (9 M i9 0 t9 (A f9 iA N W p O p O O O O M 1` O 10 J 0 0 0 0 0 0 0 O O O O O O O O O O O 0 0 0 0 0 0 O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O p O O O O O U C4 Yi fA t9 M f9 eA (fl fA i9 Ui (A � E9 di t9 V Yi fA 49 W V1 U E9 d3 f9 IZ O co � FA � C4 f9 V3 Vj W � M N N c O O O 00 O O O O O O M O U O d U a N N N W o H O -06 x o u .y. „�% x o a 3 0 3 3 'm o ro N F a s m w d ac `o —a° t m o m a o ° U Cm m U' a « m a m m m �n = U LL o m m - `w d m m a m O F O w c F ° -an d u1 a 3 h � v m ro m � n Z8 ra mg a a x 2 in c 3 3 V ro 0 250 - a s 2- 2) U m ❑>o 1- ° o m 0 m }m S o S 0 2 0 0 m ¢] r L t� N L a m s L t� .o o o m o m L L L m m U S w 0 0 0 0 0 0 0 o p o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O U U p U O O O O O O U O O O O O O N N N N N N N N M G M fA IA f9 O O f9 O f9 fA f9 49 fA 1A O fA f9 fA tq O O O O O O O O O ro M O N JEM m M 0 0 0 0 0 0 0 0 o vq o Eo oo O O [O m o� m iv r O O O O O a Q Q 0 a a 0 a c c N O O O O O r h E N m N m ° m [0 m m y (Y1 a a a a a 0 0 o r .� t $ t d v d d w m =� o a FL a a _rn m m m m n n a a ¢ W L U m w m 3 0 0 0 m m o o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 w `QED CIP` Reviewed By: Agenda Item Number J= T a Finance F-1 N� BuSirvESS � EST. 1896 ' Engineer ❑ Tracking Number City Administrator ❑ Consultant ❑ F1 ftMCT:,-7 - �D`J <CE N Agenda Item Summary Memo Title: Ordinance to Abate Special Service Area 2003-100 (Raintree Village Project) Meeting and Date: Administration Committee December 4, 2007 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approve and move to consent on the December 18, 2007 City Council Agenda Submitted by: Susan Mika Finance Name Department Agenda Item Notes: ORDINANCE NO. ORDINANCE ABATING SPECIAL SERVICE AREA TAXES FOR SPECIAL SERVICE AREA NUMBER 2003-100 (RAINTREE VILLAGE PROJECT) AND APPROVING THE AMENDED SPECIAL TAX ROLL BE IT ORDAINED BY THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, AS FOLLOWS : Section 1 . It is found and declared by the City Council of the United City of Yorkville, Kendall County, Illinois (the "City"), as follows: (a) The City Council of the City adopted Ordinance No. 2003 -55 on August 12, 2003 (the "Bond Ordinance") which: (i) provided for the issuance of $7, 150,000 of Special Service Area Number 2003- 100 Special Tax Bonds, Series 2003 (Raintree Village Project) (the "Bonds"), of the United City of Yorkville, for the purpose of paying for the costs of certain improvements benefiting the Special Service Area Number 2003-100 (the "Special Service Area"); and (ii) provided for the levy of a Special Tax upon all taxable property within the Special Service Area sufficient to pay the principal of the Bonds for each year at maturity or mandatory sinking fund redemption dates and to pay interest and Administrative Expenses of the Special Service Area for each such year. The Bond Ordinance also authorized the City to abate the taxes levied pursuant to such Ordinance to the extent the taxes levied exceeded the Special Tax Requirement (as defined in the Bond Ordinance) as calculated pursuant to the Special Tax Roll and Report for the Special Service Area (the "Special Tax Roll") prepared by David Taussig & Associates, Inc. (the "Consultant"). (b) Pursuant to the Special Tax Roll, the Consultant of the City has determined that the Special Tax Requirement for 2007 for the Bonds is $475,240 and the CHI2_799703.2 � J 2007 Levy for Special Taxes is $475,240 (which complies with the Kendall County tax billing requirement of rounding the per parcel special tax up to the nearest even cent on single family property). Section 2. Of the $596,848 of Special Taxes levied for calendar year 2007 pursuant to Section 6 of the Bond Ordinance $ 121 ,608 of such Special Taxes is hereby abated resulting in a 2007 calendar year levy of $475,240. Section 3 . It is the duty of the County Clerk of Kendall County to abate those taxes as provided in Section 2 of this Ordinance. Section 4. The City Council of the City hereby approves the United City of Yorkville Special Service Area Number 2003- 100 Amended Special Tax Roll and Explanation of the Methodology to Amend the Special Tax Roll for calendar year 2007 prepared by David Taussig & Associates, Inc. for the Special Service Area dated October 19, 2007 with such changes therein as are deemed necessary by the Mayor and the City's consultant to reflect any changes in final parcel identification numbers. Section 5 . All ordinances, resolutions and orders or parts of ordinances, resolutions and orders in conflict with this ordinance are repealed to the extent of such conflict. The City Clerk shall cause this Ordinance to be published in pamphlet form. This Ordinance shall be in full force and effect after passage and publication as provided by law. 2 CHI2_799703.2 1 PASSED by the City Council of the City this December _, 2007. Voting Aye (list names): Voting Nay (list names): Abstaining (list names): Absent (list names): City Clerk SIGNED by the Mayor this December _, 2007. Mayor ATTEST: City Clerk Published in pamphlet form December. 2007. 3 CHI2_799703.2 o Reviewed By: Agenda Item Number J Q Legal ❑ N 6 W e�uS i I�1f&s , Finance ❑ EST. � ., ` 1636 ' Engineer ❑ Tracking Number 4 �0 ;a City Administrator ❑ 9x° O Consultant ❑ hDM Wn �V <C E `�v F-1 Agenda Item Summary Memo Title: Ordinance to Abate Special Service Area 2003-101 (Windett Ridge Project) Meeting and Date: Administration Committee December 4, 2007 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approve and move to consent on the December 18, 2007 City Council Agenda Submitted by: Susan Mika Finance Name Department Agenda Item Notes: ORDINANCE NO. ORDINANCE ABATING SPECIAL SERVICE AREA TAXES FOR SPECIAL SERVICE AREA NUMBER 2003-101 (WINDETT RIDGE PROJECT) AND APPROVING THE AMENDED SPECIAL TAX ROLL BE IT ORDAINED BY THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, AS FOLLOWS : Section 1 . It is found and declared by the City Council of the United City of Yorkville, Kendall County, Illinois (the "City '), as follows: (a) The City Council of the City adopted Ordinance No. 2003-57 on August 12, 2003 (the "Bond Ordinance") which: (i) provided for the issuance of $6,900,000 of Special Service Area Number 2003- 101 Special Tax Bonds, Series 2003 (Windett Ridge Project) (the "Bonds"), of the United City of Yorkville, for the purpose of paying for the costs of certain improvements benefiting the Special Service Area Number 2003- 101 (the "Special Service Area"); and (ii) provided for the levy of a Special Tax upon all taxable property within the Special Service Area sufficient to pay the principal of the Bonds for each year at maturity or mandatory sinking fund redemption dates and to pay interest and Administrative Expenses of the Special Service Area for each such year. The Bond Ordinance also authorized the City to abate the taxes levied pursuant to such Ordinance to the extent the taxes levied exceeded the Special Tax Requirement (as defined in the Bond Ordinance) as calculated pursuant to the Special Tax Roll and Report for the Special Service Area (the "Special Tax Roll '). (b) Pursuant to the Special Tax Roll, the Consultant of the City has determined (i) that the Special Tax Requirement for 2007 for the Bonds is $458,311 .36 and the 2007 Levy for Special Taxes is $458,311 .36 (which complies with the Kendall CHI2_799706.2 County tax billing requirement of rounding the per parcel special tax up to the nearest even cent on single family property). Section 2. Of the $572,282 of Special Taxes levied for calendar year 2007 pursuant to Section 6 of the Bond Ordinance $ 113,970.64 of such Special Taxes is hereby abated resulting in a 2007 calendar year levy of $458,311 .36. Section 3 . It is the duty of the County Clerk of Kendall County to abate those taxes as provided in Section 2 of this Ordinance. Section 4. The City Council of the City hereby approves the United City of Yorkville Special Service Area Number 2003- 101 Amended Special Tax Roll and Explanation of the Methodology to Amend the Special Tax Roll for Calendar Year 2007 prepared by David Taussig & Associates, Inc. for the Special Service Area dated October 19, 2007 with such changes therein as are deemed necessary by the Mayor and the City's consultant to reflect any changes in final parcel identification numbers. Section 5 . All ordinances, resolutions and orders or parts of ordinances, resolutions and orders in conflict with this ordinance are repealed to the extent of such conflict. The City Clerk shall cause this Ordinance to be published in pamphlet form. This Ordinance shall be in full force and effect after passage and publication as provided by law. 2 CHI2_799706.2 PASSED by the City Council of the City this December , 2007. Voting Aye (list names): Voting Nay (list names): Abstaining (list names): Absent (list naives): City Clerk SIGNED by the Mayor this December , 2007. Mayor ATTEST: City Clerk Published in pamphlet form December _, 2007. 3 CHI2_799706.2 `,QED Cl;- Reviewed By: Agenda Item Number J� O� �y s Legal ❑ NE N —&S d 7836 E Finance F]ST. � _ -- ' Engineer ❑ Tracking Number ® ` tq City Administrator ❑ ®.; Consultant ❑ ADM OM-7 — l u ka�aW� Agenda Item Summary Memo Title: Ordinance to Abate Special Service Area 2004-104 (Central Grande Reserve Project) Meeting and Date: Administration Committee December 4, 2007 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approve and move to consent on the December 18, 2007 City Council Agenda Submitted by: Susan Mika Finance Naive Department Agenda Item Notes: Ordinance No, ORDINANCE ABATING SPECIAL SERVICE AREA TAXES FOR SPECIAL SERVICE AREA NUMBER 2004-104 CENTRAL GRANDE RESERVE AND APPROVING THE AMENDED SPECIAL TAX ROLL BE IT ORDAINED BY THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, AS FOLLOWS: Section 1 . It is found and declared by the City Council of the United City of Yorkville, Kendall County, Illinois (the "City"), as follows: (a) The City Council of the City adopted Ordinance No. 2004-61 on October 26, 2004 (the "Bond Ordinance") which: (i) provided for the issuance of Special Service Area Number 2004- 104 Central Grande Reserve Special Tax Bonds, Series 2004 (MPI Grande Reserve Project) (the "Bonds"), of the United City of Yorkville, for the purpose of paying for the costs of certain improvements benefiting the Special Service Area Number 2004- 104 Central Grande Reserve (the "Special Service Area"); and (ii) provided for the levy of Special Taxes upon all taxable property within the Special Service Area sufficient to pay the principal of the Bonds for each year at maturity or mandatory sinking fund redemption dates and to pay interest and Administrative Expenses of the Special Service Area for each such year. The Bond Ordinance also authorized the City to abate the taxes levied pursuant to such Ordinance to the extent the taxes levied exceeded the Special Tax Requirement (as defined in the Bond Ordinance) as calculated pursuant to the Special Service Area Number 2004- 104 Special Tax Roll and Report (the "Special Tax Report") prepared by David Taussig & Associates, Inc. (the "Consultant'). CHI2_799742.2 (b) Pursuant to the Special Tax Report, the Consultant of the City has detennined that the Special Tax Requirement for 2007 for the Bonds is $901 ,557.72 and the 2007 Levy for Special Taxes is $901 ,557. 72. Section 2. Of the $2,404,594 of Special Taxes levied for calendar year 2007 pursuant to Section 6 of the Bond Ordinance $ 1 ,503 ,036.28 of such Special Tax is hereby abated resulting in a 2007 calendar year levy of $901 ,557.72. Section 3 . It is the duty of the County Clerk of Kendall County to abate those taxes as provided in Section 2 of this Ordinance. Section 4. The City Council of the City hereby approves the United City of Yorkville Special Service Area Number 2004- 104 Amended Special Tax Roll and Explanation of the Methodology to Amend the Special Tax Roll for Calendar Year 2007 prepared by David Taussig & Associates, Inc. for the Special Service Area dated October 19, 2007 with such changes therein as are deemed necessary by the Mayor and the City's consultant to reflect any changes in final parcel identification numbers. Section 5 . All ordinances, resolutions and orders or parts of ordinances, resolutions and orders in conflict with this ordinance are repealed to the extent of such conflict. The City Clerk shall cause this Ordinance to be published in pamphlet form. This Ordinance shall be in full force and effect after passage and publication as provided by law. 2 CHI2_799742.2 PASSED by the City Council of the City this December _, 2007. Voting Aye (list names): Voting Nay (list names): Abstaining (list names) : Absent (list names): City Clerk SIGNED by the Mayor this December , 2007. Mayor ATTEST: City Clerk Published in pamphlet form December 2007. 3 CHI2_799742.2 Reviewed By: Agenda Item Number O J a T Legal W 15uS IN ESS # �•' EST 7836 Finance ❑ , Engineer ❑ Tracking Number City Administrator ❑ 09,� Mix Consultant El ADM qw-T- ID g W"n <I-E X ❑ Agenda Item Summary Memo Title: Ordinance to Abate Special Service Area 2004-106 (Total Grande Reserve Project) Meeting and Date: Administration Committee December 4, 2007 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approve and move to consent on the December 18, 2007 City Council Agenda Submitted by: Susan Mika Finance Name Department Agenda Item Notes: Ordinance No. ORDINANCE ABATING SPECIAL SERVICE AREA TAXES FOR SPECIAL SERVICE AREA NUMBER 2004-106 TOTAL GRANDE RESERVE BE IT ORDAINED BY THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, AS FOLLOWS: Section 1 . It is found and declared by the City Council of the United City of Yorkville, Kendall County, Illinois (the "City"), as follows: (a) The City Council of the City adopted Ordinance No. 2004-33 on June 22, 2004 (the "Bond Ordinance") which: (i) provided for the issuance of Special Service Area Number 2004- 106 Total Grande Reserve Variable Rate Demand Special Tax Bonds, Series 2004 (MPI Grande Reserve Project) (the "Bonds") of the United City of Yorkville, for the purpose of paying for the costs of certain improvements benefiting the Special Service Area; and (ii) provided for the levy of Special Taxes upon all taxable property within the Special Service Area sufficient to pay the principal of and interest on the Bonds for each year at maturity or mandatory sinking fund redemption dates and to pay interest on the Bonds and Administrative Expenses of the Special Service Area for each such year. The Bond Ordinance also authorized the City to abate the taxes levied pursuant to such Ordinance for collection by the County Clerk of Kendall County to the extent procedures are in place for the City to levy, bill and collect the Special Tax directly or through the Consultant of the City. (b) The City hereby determines that procedures are in place for the City to provide for the direct levying, billing and collecting of the Special Taxes. Accordingly, the projected Special Tax Requirement for the Bonds which is to be levied and collected by the County is $0. The projected Special Tax Requirement for the Bonds which is to be levied, billed CHI2_799744.2 and collected by the City is $693 ,333 , all as set forth in the memo of the Consultant delivered to the City and attached hereto. As set forth in such memo, the City will bill and collect such Special Taxes on a monthly basis, as needed, to pay debt service due on the Bonds, letter of credit and remarketing fees and administrative expenses. Section 2. Of the $2,000,000 of Special Taxes levied for calendar year 2007 pursuant to Section 6 of the Bond Ordinance $2,000,000 of such Special Tax is hereby abated resulting in a 2007 calendar year levy of $0. Section 3 . It is the duty of the County Clerk of Kendall County to abate those taxes for levy year 2007 as provided in Section 2 of this Ordinance. Section 4. All ordinances, resolutions and orders or parts of ordinances, resolutions and orders in conflict with this ordinance are repealed to the extent of such conflict. The City Clerk shall cause this Ordinance to be published in pamphlet form. This Ordinance shall be in full force and effect after passage and publication as provided by law. 2 CH 12_799744.2 b PASSED by the City Council of the City this December 2007. Voting Aye (list names): Voting Nay (list names): Abstaining (list names): Absent (list names): City Clerk SIGNED by the Mayor this December , 2007. Mayor ATTEST: City Clerk Published in pamphlet form December _, 2007. 3 CHI2_799744.2 N I-1k D C/py Reviewed By: Agenda Item Number 'i a �� Legal ❑ �1EW #. i()` Finance F1 EST. , 7836 ' Engineer El��-- Tracking Number O �� y City Administrator ❑ 9 `�O Consultant ❑ / I L)f\A 9CU 7 - (DJ Agenda Item Summary Memo Title: Ordinance to Abate Special Service Area 2004-107 (Raintree Village II Project) Meeting and Date• Administration Committee December 4, 2007 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approve and move to consent on the December 18, 2007 City Council Agenda Submitted by: Susan Mika Finance Name Department Agenda Item Notes: ORDINANCE NO, ORDINANCE ABATING SPECIAL SERVICE AREA TAXES FOR SPECIAL SERVICE AREA NUMBER 2004-107 (RAINTREE VILLAGE II PROJECT) BE IT ORDAINED BY THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, AS FOLLOWS: Section 1 . It is found and declared by the City Council of the United City of Yorkville, Kendall County, Illinois (the "City"), as follows: (a) The City Council of the City adopted Ordinance No. 2005-91 on November 22, 2005 (the "Bond Ordinance") which: (i) provided for the issuance of not to exceed $ 10,000,000 of Special Service Area Number 2004-107 Special Tax Bonds, Series 2005 (Raintree Village II Project) (the "Bonds"), of the United City of Yorkville, which were issued in the original principal amount of $9,400,000 for the purpose of paying for the costs of certain improvements benefiting the Special Service Area Number 2004- 107 (the "Special Service Area"); and (ii) provided for the levy of a Special Tax upon all taxable property within the Special Service Area sufficient to pay the principal of the Bonds for each year at maturity or mandatory sinking fund redemption dates and to pay interest and Administrative Expenses of the Special Service Area for each such year. The Bond Ordinance also authorized the City to abate the taxes levied pursuant to such Ordinance to the extent the taxes levied exceeded the Special Tax Requirement (as defined in the Bond Ordinance) as calculated pursuant to the Special Service Area Number 2004-107 Special Tax Roll and Report (the "Special Tax Report") prepared by David Taussig & Associates, Inc. (the "Consultant"). CHI2_799700.2 (b) Pursuant to the Special Tax Report, the Consultant of the City has determined that the Special Tax Requirement for 2007 for the Bonds is $646,614.66 and the 2007 Levy for Special Taxes is $646,614.66. Section 2. Of the $695, 178 of Special Taxes levied for calendar year 2007 pursuant to Section 6 of the Bond Ordinance $48,563 .34 of such Special Taxes is hereby abated resulting in a 2007 calendar year levy of $646,614.66. Section 3 . It is the duty of the County Clerk of Kendall County to abate those taxes as provided in Section 2 of this Ordinance. Section 4. All ordinances, resolutions and orders or parts of ordinances, resolutions and orders in conflict with this ordinance are repealed to the extent of such conflict. The City Clerk shall cause this Ordinance to be published in pamphlet form. This Ordinance shall be in full force and effect after passage and publication as provided by law. 2 CHI2_799700.2 , .n PASSED by the City Council of the City this December , 2007. Voting Aye (list names) : Voting Nay (list names): Abstaining (list names): Absent (list names): City Clerk SIGNED by the Mayor this December , 2007. Mayor ATTEST: City Clerk Published in pamphlet form December _, 2007. 3 CHI2_7997002 0 Co. Reviewed By: Agenda Item Number / J 0 Legal ❑ NIG W ?IAcS i N ESS EST 1 " ` 836 Finance ❑ - Engineer ❑ Tracking Number L ;a tq City Administrator ❑ Consultant ❑ AW <CE �b�. ❑ Agenda Item Summary Memo Title: Ordinance to Abate Special Service Area 2005-108 (Autumn Creek Project) Meeting and Date: Administration Committee December 4, 2007 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approve and move to consent on the December 18, 2007 City Council Agenda Submitted by: Susan Mika Finance Name Department Agenda Item Notes: J Ordinance No, ORDINANCE ABATING SPECIAL SERVICE AREA TAXES FOR SPECIAL SERVICE AREA NUMBER 2005-108 (AUTUMN CREEK PROJECT) AND APPROVING THE AMENDED SPECIAL TAX ROLL BE IT ORDAINED BY THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, AS FOLLOWS : Section 1 . It is found and declared by the City Council of the United City of Yorkville, Kendall County, Illinois (the "City"), as follows: (a) The City Council of the City adopted Ordinance No. 2006-26 on March 28, 2006 (the "Bond Ordinance") which: (i) provided for the issuance of Special Service Area Number 2005- 108 Special Tax Bonds, Series 2006 (Autumn Creek Project) (the "Bonds"), of the United City of Yorkville, for the purpose of paying for the costs of certain improvements benefiting the Special Service Area Number 2005- 108 (the "Special Service Area"); and (ii) provided for the levy of Special Taxes upon all taxable property within the Special Service Area sufficient to pay the principal of the Bonds for each year at maturity or mandatory sinking fund redemption dates and to pay interest and Administrative Expenses of the Special Service Area for each such year. The Bond Ordinance also authorized the City to abate the taxes levied pursuant to such Ordinance to the extent the taxes levied exceeded the Special Tax Requirement (as defined in the Bond Ordinance) as calculated pursuant to the Special Service Area Number 2005- 108 Special Tax Roll and Report (the "Special Tax Report") prepared by David Taussig & Associates, Inc. (the "Consultant'). (b) Pursuant to the Special Tax Report, the Consultant of the City has determined that the Special Tax Requirement for 2007 for the Bonds is $975,549.54 and the 2007 Levy for Special Taxes is $975,549.54. CHI2_799728.2 h t Section 2. Of the $ 1 ,072,600 of Special Taxes levied for calendar year 2007 pursuant to Section 6 of the Bond Ordinance $97,505.46 of such Special Tax is hereby abated resulting in a 2007 calendar year levy of $975,549.54. Section 3 . It is the duty of the County Clerk of Kendall County to abate those taxes as provided in Section 2 of this Ordinance. Section 4. The City Council of the City hereby approves the United City of Yorkville Special Service Area Number 2005- 108 Amended Special Tax Roll and Explanation of the Methodology to Amend the Special Tax Roll for Calendar Year 2007 prepared by David Taussig & Associates, Inc. for the Special Service Area dated October 19, 2007 with such changes therein as are deemed necessary by the Mayor and the City's consultant to reflect any changes in final parcel identification numbers. Section 5. All ordinances, resolutions and orders or parts of ordinances, resolutions and orders in conflict with this ordinance are repealed to the extent of such conflict. The City Clerk shall cause this Ordinance to be published in pamphlet form. This Ordinance shall be in full force and effect after passage and publication as provided by law. 2 CHI2_799728.2 PASSED by the City Council of the City this December , 2007. Voting Aye (list names): Voting Nay (list names): Abstaining (list names): Absent (list names): City Clerk SIGNED by the Mayor this December 2007. Mayor ATTEST: City Clerk Published in pamphlet fonn December _, 2007. 3 CHI2_799728.2 Reviewed By: Agenda Item Number J2 � Legal ❑ New BySINF� '# �a; Finance ESL , �' 1836 F1 ' Engineer ❑ Tracking Number p �,I y City Administrator F] Consultant ❑ Wm (9bb7 — I l ALE �. ❑ Agenda Item Summary Memo Title: Ordinance to Abate Special Service Area 2005-109 (Bristol Bay I Project) Meeting and Date• Administration Committee December 4, 2007 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approve and move to consent on the December 18, 2007 City Council Agenda Submitted by: Susan Mika Finance Name Department Agenda Item Notes: Ordinance No. ORDINANCE ABATING SPECIAL SERVICE AREA TAXES FOR SPECIAL SERVICE AREA NUMBER 2005-109 (BRISTOL BAY I PROJECT) AND APPROVING THE AMENDED SPECIAL TAX ROLL BE IT ORDAINED BY THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, AS FOLLOWS: Section 1 . It is found and declared by the City Council of the United City of Yorkville, Kendall County, Illinois (the "City"), as follows: (a) The City Council of the City adopted Ordinance No. 2006-18 on March 14, 2006 (the `Bond Ordinance") which: (i) provided for the issuance of Special Service Area Number 2005- 109 Special Tax Bonds, Series 2006 (Bristol Bay I Project) (the "Bonds"), of the United City of Yorkville, for the purpose of paying for the costs of certain improvements benefiting the Special Service Area Number 2005- 109 (the "Special Service Area"); and (ii) provided for the levy of Special Taxes upon all taxable property within the Special Service Area sufficient to pay the principal of the Bonds for each year at maturity or mandatory sinking fund redemption dates and to pay interest and Administrative Expenses of the Special Service Area for each such year. The Bond Ordinance also authorized the City to abate the taxes levied pursuant to such Ordinance to the extent the taxes levied exceeded the Special Tax Requirement (as defined in the Bond Ordinance) as calculated pursuant to the Special Service Area Number 2005- 109 Special Tax Roll and Report (the "Special Tax Report") prepared by David Taussig & Associates, Inc. (the "Consultant"). (b) Pursuant to the Special Tax Report, the Consultant of the City has determined that the Special Tax Requirement for 2007 for the Bonds is $ 1 ,235,266.84 and the 2007 Levy for Special Taxes is $ 1 ,235,266.84. CHI2_803823.1 Section 2. Of the $2,998,780 of Special Taxes levied for calendar year 2007 pursuant to Section 6 of the Bond Ordinance $ 1 ,763,513 . 16 of such Special Tax is hereby abated resulting in a 2007 calendar year levy of $ 1 ,235,266. 84. Section 3 . It is the duty of the County Clerk of Kendall County to abate those taxes as provided in Section 2 of this Ordinance. Section 4. The City Council of the City hereby approves the United City of Yorkville Special Service Area Number 2005- 109 Amended Special Tax Roll and Explanation of the Methodology to Amend the Special Tax Roll for Calendar Year 2007 prepared by David Taussig & Associates, Inc. for the Special Service Area dated October 19, 2007 with such changes therein as are deemed necessary by the Mayor and the City's consultant to reflect any changes in final parcel identification numbers. Section 5. All ordinances, resolutions and orders or parts of ordinances, resolutions and orders in conflict with this ordinance are repealed to the extent of such conflict. The City Clerk shall cause this Ordinance to be published in pamphlet form. This Ordinance shall be in full force and effect after passage and publication as provided by law. 2 CHI2_803823.1 PASSED by the City Council of the City this December , 2007. Voting Aye (list names): Voting Nay (list names) : Abstaining (list names): Absent (list names): City Clerk SIGNED by the Mayor this December , 2007. Mayor ATTEST: City Clerk Published in pamphlet form December _, 2007. 3 CHI2_803823.1 `QED C/py Reviewed By: Agenda Item Number 2 o J a T Legal ❑ N✓,W I N E, >j � � 3'. Finance ❑ EST. , -- .-. 1836 Engineer ❑ Tracking Number {O Lj is City Administrator F-1 p < O Consultant O ,b--ftM _ { l a CE Agenda Item Summary Memo Title: An Ordinance for the amended levy and assessment of taxes for Special Service Area 2004-201. Meeting and Date: Administration Committee December 4, 2007 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Move to the COW and City Council agenda for December 18, 2007. Submitted by: Susan Mika Finance Name Department Agenda Item Notes: This is for the Fox Hill Subdivision's Special Service Area Tax. x ORDINANCE NO. 2007- AN ORDINANCE FOR THE AMENDED LEVY AND ASSESSMENT OF TAXES FOR THE FISCAL YEAR BEGINNING MAY 15 20085 AND ENDING APRIL 30, 2009 IN AND FOR THE UNITED CITY OF YORKVILLE SPECIAL SERVICE AREA NUMBER 2004-201 ------------------------------------------------------------ BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois as follows: Section 1 : The United City of Yorkville Special Service Area Number 2004-201 has been created by an ordinance entitled: AN ORDINANCE ESTABLISHING SPECIAL SERVICE AREA NUMBER 2004-201 IN THE UNITED CITY OF YORKVILLE (FOX HILL SUBDIVISION) ADOPTED August 10, 2004 and effective upon passage approval and publication, no petition having been filed opposing the creation of the Special Service Area, pursuant to section 9 of Public Act 78-901 . Said Special Service Area Number 2004-201 consists of territory described in the ordinance aforesaid. The United City of Yorkville is now authorized to issue bonds and levy taxes for special services in said Special Service Area. Section 2 : That the total amount of the budget, as amended, for all purposes to be collected from the tax of the current fiscal year in Special Service Area Number 2004-201 is ascertained to be the sum of Eighteen thousand dollars ($ 18,000.00). Section 3 : That the following sums be, and the same hereby are, levied upon the taxable property, as defined in the Revenue Act of 1939 in the United City of Yorkville Special Service Area Number 2004-201 , said tax to be levied for the fiscal year beginning May 1 , 2008, and ending April 30, 2009. Income From To Be Raised Budget Other Sources By Taxation Mowing $ 7,474.71 $0.00 $ 7,474.71 Beautification $ 1 ,441 .82 $0.00 $ 1 ,441 . 82 Weeding $ 720.91 $0.00 $ 720.91 Mulching $ 25162.73 $0.00 $ 23162.73 Trail Maintenance $ 2,883 .64 $0.00 $ 2,883 .64 Trimming $ 2,523 . 19 $0.00 $ 21523 . 19 Monument Repairs $ 72.09 $0.00 $ 72.09 General Maintenance $ 720.91 $0.00 $ 720.91 TOTAL FOX HILL $ 18,000.00 $0.00 $18,000.00 SSA EXPENSES n Section 4: This tax is levied pursuant to Article VII Sections 6A and 6L of the Constitution of the State of Illinois and pursuant to Public Act 78-901 and pursuant to an ordinance Establishing The United City of Yorkville Special Service Area Number 2004-201 . Section 5 : That there is hereby certified to the County Clerk of Kendall County, Illinois, the sum aforesaid, constituting said total amount and the said total amount of Eighteen Thousand Dollars ($ 18,000.00) which said total amount the said United City of Yorkville Special Service Area Number 2004-201 requires to be raised by taxation for the current fiscal year of said City and City Clerk of said City is hereby ordered and directed to file with the County Clerk of said County on or before the time required by law, a certified copy of this ordinance. The tax roll report is attached as Exhibit A. Section 6: This ordinance shall be in full force and effect from and afterits adoption and approval as provided by law. GARY GOLINSKI MARTY MUNNS JASON LESLIE ARDEN PLOCHER VALERIE BURD ROSE SPEARS WALLY WIERDERICH JOSEPH BESCO PASSED AND APPROVED this day of 2007 Mayor ATTEST: [SEAL] City Clerk EXHIBIT A FOX HILL SSA TAX ROLL REPORT - Total amounts $18,000.00 PIN # ADDRESS 2-0 LEVY -- - -- 02 30-1001 11603 Cottonwood Trail 1- $81 .45 02 30 102-002 1605 Cottonwood Trail $81 .45 -_- -- -� - -- -i- -- - 02-30-102-003 X1607 Cottonwood Trail $81 .45 02-30-102-004 J 1609 Cottonwood Trail $81 .45 62-30-102-005- 1611 Cottonwood Trail $81 .45 02-30-102-006 1613 Cottonwood Trail $81 .45 U-3_0-1U-_667_ 2 30 102-007 1615 Cottonwood Trail $81 .45 02-30-102-008 1617 Cottonwood Trail $81 .45 U-36-1_0_2-_01_0_____ 2 30 102-010 1619 Cottonwood Trail $81 .45 02-30-102-011 - 1701 Cottonwood Court $81 .45 02-30-102- _ 1 Cotto703 Cottonwood Court $81 .45 02-30-102-013 1705 nwood Court $81 .45 02-30-102-014 1707 Cottonwood Court $81 .45 02-30-102-015 1706 Cottonwood Court $81 .45 02-30-102-016 11704 Cottonwood Court $81 .45 - - - - -- 02 30-102-017 1702 Cottonwood Court $81 .45 02 30-102-018 11625 Cottonwood Trail $81 .45 02-30-102-019 1627 Cottonwood Trail $81 .45 02-30-103-001 1628 Cottonwood Trail $81 .45 02-30-103-002 1626 Cottonwood Trail $81 .45 - - - 02-30-103-003 1624 Cottonwood Trail $81 .4.4 5 02-30-103-004 J1622 Cottonwood Trail $81 .45 02-30-103-005 1620 Cottonwood Trail $81 .45 02-30-103-_007_ 1616 Cottonwood Trail $81 .45 02-30-103-008 1610 Cottonwood Trail _$81 .45 02-30-103-009 1608 Cottonwood Trail $81 .45 02-30-103-010 1606 Cottonwood Trail $81645 _ 02-30-103-011 1604 Cotto nwood Trail $81 .45 02-30-103 4012 1602 Cottonwood Trail $81 .45 02-30-103-013 1603 Cypress Lane $81 .45 02-30-103-014 1605 Cypress Lane $81 .45 02-30-103-015 ' 1607 Cypress Lane _ _ $_81 .45 02-30-103-016 1609 Cypress Lane_ $81 .45 02-30-103-017 11611 Cypress Lane $81 .45 02-30-103-018 1612 Cypress Lane $81 .45 02-30-103-019 _1610 Cypress Lane $81 .45 02-30-103-020 1608 Cypress Lane $81 .45 02-30-103-0_21 1606 Cypress Lane $81 .45 02-30-103-022 1604 Cypress Lane $81 .45 02-30-103-023 1602 Cypress Lane $81 .45 02-30-106-001 1319 Willow Way ! $81 .45 02-30-106-002 1315 Willow Way $81 .45 02-30-106-003 11313 Willow Way $81 .4_5 02-30-106-004 11311 Willow Way $81 .45 02 30 106-005 1309 Willow Way $81 .45 02-30-106-006 1307 Willow Way $81 .45 02-30-106-007 1303 Willow Way - $81 .45 -- --- - - - - -- 02-30-106-008 1301 Willow Way ( $81 .45 Page 1 of 5 EXHIBIT A 02-30-106-009 1225 Willow Way $81 .45 02-30-106-010 -' 1223 Willow Way $81 .45 02-30 106-011 1221 Willow Way - $81 .45 62-30---1 -06----0- 1-2- 2-30 106-012 1219 Willow Way $81 .45 02-30-106-013 1217 Willow Way $81 .45 02-30 106 01_4 1215 Wallow Way $81 .45 02-30-106-015 11213 Willow-Way - - - $81 .45 02-30-106-016 1211_ W illow Way - - $81 .45 - - - - - -- 02-30-106-017 ; 1209 Willow Way $81 .45 2- 02-30 106-018 1207 Willow Way 05 Willow W $81 .45 --- --- 02-30-106-019 12ay _$81 .45 02-30-106-020 1203 Willow Way $81 .45 02-30-106-021 11201 Willow Way $81 .45 02-30 107 001 1320 Willow Way $81 .45 02-30 107 002 1318 Willow Way 02- 1 1316 Willow W_ ay -- $81 .45 02-30-107-004 � 1310 Willow Way $81 .45 02-30 107 005 1302 Willow Way $81 .45 02-30 107 006 1226 Willow Way $81 .45 02-30-107-007 1224 Willow Way $81 .45 02-30-107-008 1222 Willow Way $81 .45 02-30-107-009 1220 Willow Way $81 .45 02-30-107-010 11218 Willow Way $81 .45 02-30-107-011 1208 Willow Way $81 .45 -02:30-107-012 1206 Willow Way - $81 .45 02-30-107-013 1204 Willow Way $81 .45 02-30-107-014 1202 Willow Way $81 .45 02-30-107-015 1739 John Street _ $81 .45 02-30-107-016 1737 John Street $81 .45 02-30-107-017 1735 John Street $81 .45 02-30-107-018 11733 John Street $81 .45 02- 1 -019 1731 John Street $81 .45 02-30-108-001 1722 John Street $81 .45 02-30-108-002 1724 John Street $81 .45 02-30-108-003 1726 John Street $81 .45 02-30-108-004 1728 John Street _ _ $81 .45 02-30-108-005 1732 John Street $81 .45 02-30-108-006_ 1734 John Street _ $81 .45 02-30-108-0_07_ 1736 John Street $81 .45 02-30-108-008 1738 John Street $81 .45 02-30-108-009 1742 John Street $81 .45 02-30-109-001 120_2 Evergreen Lane $81 .45 02-30-110-001 _ 1401 Aspen Lane _ $81 .45 02-30-110-002 1405 Aspen Lane $81 .45_ 02-30-110-003 1407 Aspen Lane $81 .45 02-30-110-004 11409 Aspen Lane $81 .45 02-30-110-005 111411 Aspen Lane $81 .45 02-30-110-006 1415 Aspen Lane $81 .45 02-30-110-008 1423 Aspen Lane $81 .45 02-30-110-009 1425 Aspen Lane $81 .45 02-30-110-010 1427 Aspen Lane $81 .45 02-30-110-011 1429 Aspen Lane $81 .45 Page 2 of 5 EXHIBIT A 02-30-110-012 1433 Aspen Lane - - - $81 .45 02-30-110-013 11441 Aspen Lane $81 .45 02-30-110-014 1443 Aspen Lane $81 .45 02-30-110-015 11445 Aspen Lane - _ _ $8L45- 02-30-110-016 11447 Aspen Lane $81 .45 --- - - - 02-30-110-017 11449 Aspen Lane $81 .45 02-302110-018 [1451 Aspen Lane $81 .45 02-30-110-019 11401 White Pine Court $81 .45 62-30-110-020 0403 White Pine Court $81 .45 02-30-110-021 11407 White Pine Court j - $81 .45 02 Court $81 .45 ! 1409 White Pine 30-110-022 _ 02-30-110-023 ; 1410 White Pine Court $81 .45 02-30-110-024 1408 White Pine Court $81 .45 - - -----02 30 110-025 ; 1406 White Pine Court -62-30-110-026 ; 1404 White Pine Court _ $81 .45 02-30-110-027 1402 White Pine Court $81 .45 1- - --- - 02 30 1- 11 -001 1430 Aspen Lane $81 .45 02-30-111 -002 1432 Aspen Lane $81 .45 02-30-111 -003 1434 Aspen Lane $81 .45 02-30-111 -004 1436 Aspen Lane $81 .45 U-30---l-11 - - --- - - -_ __ -- --- - - - --0--0 -5 1438 Aspen Lane $81 .45 02-30-111 -006 1440 Aspen Lane $81 .45 02-30-111 -007 1442 Aspen Lane _ _ _ $81 .45 - --- -- -.-... _---------._..-_- 02-30-111 -008 11444 Aspen Lane $81 .45 02-30-111 -009 1446 Aspen Lane $81 .45 02-30-111 -010 ; 1448 Aspen Lane $81 .45 02-30-111 -011 - 1450 Aspen Lane _ $81 .45 02-30-111 -012 1452 Aspen Lane -- - $81 .45 02-30-111 -0_13 11610 John Street $81 .45_ 02-30-111 -014 ; 1702 John Street $81 .45 02-30-111 -015 : 1704 John Street _ _ $81 .45 02-30-112-001 11402 Aspen Lane $81 .45 02-30-112-002 _ 1404 Aspen Lane _- $81 .45 02-30-112-003 11406 Aspen Lane --- $81 .45 02-30-112-0_04 1408 Aspen Lane _ $81 .45 02-30-112-005 11410 Aspen Lane $81 .45 02-30-112-006 11412 Aspen Lane $81 .45 02-30-112-007 11414 Aspen Lane _ $81 .45 02-30-112-008_ 1416 Aspen Lane $81 .45 02-30-112 4010 9418 Aspen Lane $81 .45 02--30-112-011 1420 Aspen Lane $81 .45 02-30-112-012 14_22 As_pe_n Lane $81 .45 02-30-112-013 1424 Aspen Lane $81 .45 02-30-112-014 1426 Aspen Lane $81 .45 _ 02-30-113-001 1431 Chestnut Lane $81 .45 02-30-113-002 1429 Chestnut Lane $81 .45 02-30-113-003 1427 Chestnut Lane $81 .45 02-30-113-004 11423 Chestnut Court $81 .45 02-30-113-006 11421 Chestnut Court $81 .45 -------- ---------- -- 02-30-114-001 _ _ 1320 Evergreen Lane $81 .45 ----- -- - -- -- - 02-30-114-002 11318 Evergreen Lane $81 .45 02-30-114-003 11316 Evergreen Lane $81 .45 Page 3 of 5 EXHIBIT A n r 02-30-114-004 1314 Evergreen Lane $81 .45 ---u--w-114-005- --- - -- - - ', 1312 Evergreen Lane 1 $81 .45 02-30-114-006 __,11310 Evergreen Lane $81 .45 02-30-114-007 1308 Evergreen Lane $81 .45 _- - --- --- 02-30-114-008 11306 Evergreen Lane $81 .45_ 02-30 114 009 _ 1304 Evergreen Lane $81 .45 02-30-114-010 11302 Evergreen Lane $81 .45 02-30-114-011 11228 Evergreen Lane $81 .45 02-30-114-012 11224 Evergreen Lane $81 .45 02-30-114-013 X1222 Evergreen Lane - $81 .45 02-30-114-014 1220 Evergreen Lane $81 .45 _ ._ -- . --- - -- 02-30 114-015 ; 1218 Evergreen Lane $81 .45 02-30-114-016 1216 Evergreen Lane $81 .45 02-30 114 417 1_214 Evergreen Lane - $81 .45 02-30-114-018 1212 Evergreen Lane $81 .45 02-30-114-019 1210 Evergreen Lane $81 .45 02-30 114 020 1208 Evergreen Lane - - $81 .45 02-30-114-021 -- 11206 Evergreen Lane $81 .45 02-30-114-022 11204 Evergreen Lane _ $81 .45 - 9 02-30 115 001 1319- Evergreen Lane $81 .45 02-30-115-002 1317 Evergreen Lane _ _ 81 .45 02-30-115-003 - 1315 Evergreen Lane $81 .45 02-30-115-004 1313 Evergreen Lane --- $81 .45 02-30-115-005 11309 Evergreen Lane $81 .45 02-30-115-006 J 1305 Evergreen Lane $81 .45 02-30 115-007 1303 Evergreen Lane $81 .4_5 02-30-115-008 1301 Evergreen Lane $81 .45 02-30-115-010 1227 Evergreen Lane $81 .45 -------- - 02-30-115-011 1225 Evergreen Lane _ $81 .45 02-30-115-012 12_2_3 Evergreen Lane _ _ _. .. - _ . g--- $81 .45 02-30-115-013 - 1221 Evergreen Lane $81 .45 _ 02-30-115-014 1217 Evergreen Lane $81 .45 02-30-115-015 1207 Evergreen Lane $81 .45 02-30-115-016 1203 Evergreen Lane $81 .45 02-30-115-017_ 1201 Evergreen Lane $81 .45 02-30-211 -001 1439 Chestnut Lane $81 .45 02-30-211 -002 1437 Chestnut Lane $81 .45 02-30-211 -003 1433 Chestnut Lane $81 .45 02-30-211 -004 1425 Chestnut Court _ _ _ $81 .45 02-30-212-002 1402 John Street $81 .45 02-30-212-003 1404 John Street $81 .45 02-30-212-004 1406 John Street $81 .45 02-30-212-005 1440 Chestnut Lane $81 .45 _. ----------- ----- --- - -- - 02-30-212-006 1438 Chestnut Lane _ � $81 .45 02-30-212-007 1436 Chestnut Lane $81 .45 02-30-212-008 1432 Chestnut Lane $81 .45 02-30412-009 1428 Chestnut Lane $81_ .45 02_-30-212-010 1426 Chestnut Lane T $81 .45 02-30-_212-011 1416 Chestnut Lane $81 .45 02-30-212-012 1412 Chestnut Lane_ $81 .45 02-30-212-013_ 1408 Chestnut lane _ _ $81 .45 02-30-212-014 1406 Chestnut Lane $81 .45 Page 4 of 5 EXHIBIT A 02-30-212-015 1402 Chestnut Lane $81 .45 02-30-21 2-016 1401 Sequoia Circle $81 .45 -- - _ 02-30-212-017 _ —I- - , 1403 Sequoia Circle $81 .45 02-30-212-018 1405 Sequoia Circle - - - $81 .45 02-30-212-019 1407 Sequoia Circle $81 .45 02 -30-212-020 1408 Sequoia Circle $81 .45 02-30-212-021 11406 Sequoia Circle $81 .45_ U-30-212-022 ' 1404 Sequoia Circle _ $81 .45 02-30-212-023 1402 Sequoia Circle $81 .45 02-30-213-001 11419 Chestnut Court $81 .45 02 30 213-002 1417 Chestnut Court $81 .45 k-30---213--0-0-3 1415 Chestnut Lane $81 .45 02-30-213-004 1411 Chestnut Lane - $81 .45 -- -- 02-30-213-005 1469-Chestnut Lane $81 .45 02-30-213-006 ; 1407 Chestnut Lane $81 .45 02 30-213-007 1405 Chestnut Lane $81 .45 02-30-213-008 1401 Chestnut Lane $81 .45 TOTAL $ 18,000.00 Page 5 of 5 `QED C/py Reviewed By: Agenda Item Number ' r J3 4 O Legal ❑ New r,�W' Ss ESL , leas Finance ❑ Engineer El��-- Tracking Number City Administrator ❑ ®9 -,II* O Consultant ❑ cE � Agenda Item Summary Memo Title: An Ordinance for the amended levy and assessment of taxes for Special Service Area 2006-119. Meeting and Date: Administration Committee December 4, 2007 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Move to the COW and City Council agenda for December 18, 2007. Submitted by: Susan Mika Finance Name Department Agenda Item Notes: This is for the Sunflower Estates Subdivision's Special Service Area Tax. J ORDINANCE NO. 2007- AN ORDINANCE FOR THE AMENDED LEVY AND ASSESSMENT OF TAXES FOR THE FISCAL YEAR BEGINNING MAY 1 , 20085 AND ENDING APRIL 30, 2009 IN AND FOR THE UNITED CITY OF YORKVILLE SPECIAL SERVICE AREA NUMBER 2006- 119 -------------------------------- -------------------- BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois as follows: Section 1 : The United City of Yorkville Special Service Area Number 2006- 119 has been created by an ordinance entitled: AN ORDINANCE ESTABLISHING SPECIAL SERVICE AREA NUMBER 2006- 119 IN THE UNITED CITY OF YORKVILLE (SUNFLOWER ESTATES SUBDIVISION) ADOPTED February 27, 2007 and effective upon passage approval and publication, no petition having been filed opposing the creation of the Special Service Area, pursuant to section 9 of Public Act 78-901 . Said Special Service Area Number 2006-119 consists of territory described in the ordinance aforesaid. The United City of Yorkville is now authorized to issue bonds and levy taxes for special services in said Special Service Area. Section 2: That the total amount of the budget, as amended, for all purposes to be collected from the tax of the current fiscal year in Special Service Area Number 2006-119 is ascertained to be the sum of Twenty thousand dollars ($20,000.00). Section 3 : That the following sums be, and the same hereby are, levied upon the taxable property, as defined in the Revenue Act of 1939 in the United City of Yorkville Special Service Area Number 2006- 119, said tax to be levied for the fiscal year beginning May 1 , 2008, and ending April 30, 2009. Income From To Be Raised Budget Other Sources By Taxation Mowing $ 75474.71 $0.00 $ 9,474.71 Beautification $ 15441 .82 $0.00 $ 1 ,441 .82 Weeding $ 720.91 $0.00 $ 720.91 Mulching $ 2, 162.73 $0.00 $ 21162.73 Trail Maintenance $ 23883 .64 $0.00 $ 25883 .64 Trimming $ 21523 . 19 $0.00 $ 25523 . 19 Monument Repairs $ 72.09 $0.00 $ 72.09 General Maintenance $ 720.91 $0.00 $ 720.91 TOTAL SUNFLOWER $ 189000.00 $0.00 $209000.00 SSA EXPENSES _j Section 4: This tax is levied pursuant to Article VII Sections 6A and 6L of the Constitution of the State of Illinois and pursuant to Public Act 78-901 and pursuant to an ordinance Establishing The United City of Yorkville Special Service Area Number 2006- 119. Section 5 : That there is hereby certified to the County Clerk of Kendall County, Illinois, the sum aforesaid, constituting said total amount and the said total amount of Twenty Thousand Dollars ($20,000.00) which said total amount the said United City of Yorkville Special Service Area Number 2006- 119 requires to be raised by taxation for the current fiscal year of said City and City Clerk of said City is hereby ordered and directed to file with the County Clerk of said County on or before the time required by law, a certified copy of this ordinance. The tax roll report is attached as Exhibit A. Section 6: This ordinance shall be in full force and effect from and afterits adoption and approval as provided by law. GARY GOLINSKI MARTY MUNNS JASON LESLIE ARDEN PLOCHER VALERIE BURD ROSE SPEARS WALLY WERDERICH JOSEPH BESCO PASSED AND APPROVED this day of 2007 Mayor ATTEST: [SEAL] City Clerk EXHIBIT A SUNFLOWER ESTATETS SSA TAX ROLL REPORT $20,000.00 PIN # LEVY 05-05-440-002 $165.29 1 05-05-440-003 $165.29 2 05-05-440-004 $165.29 3 05-05-440-005 $165.29 4 05-05-440-006 $165.29 5 05-05-440-007 $165.29 6 05-05-440-008 $165.29 7 05-05-440-009 $165.29 8 05-05-440-010 $165.29 9 05-05-440-011 $165.29 10 05-05-440-012 $165.29 11 05-05-440-013 $165.29 12 05-05-440-014 $165.29 13 05-05-440-015 $165.29 14 05-05-440-016 $165.29 15 05-05-440-017 $165.29 16 05-05-440-018 $165.29 17 05-05-440-019 $165.29 18 05-05-440-020 $165.29 19 05-05-440-021 $165.29 20 05-05-440-022 $165.29 21 05-05-440-023 $165.29 22 05-05-475-001 $165.29 23 05-05-475-002 $165.29 24 05-05-475-003 $165.29 25 05-05-475-004 $165.29 26 05-05-475-005 $165.29 27 05-05-475-006 $165.29 28 05-05-475-007 $165.29 29 05-05-475-008 $165.29 30 05-05-475-009 $165.29 31 05-05-475-010 $165.29 32 05-05-475-011 $165.29 33 05-05-475-012 $165.29 34 05-05-475-013 $165.29 35 05-05-475-014 $165.29 36 05-05-475-015 $165.29 37 05-05-475-016 $165.29 38 05-05-475-017 $165.29 39 05-05-475-018 $165.29 40 05-05-475-019 $165.29 41 05-05-443-001 $165.29 42 05-05-443-002 $165.29 43 05-05-443-003 $165.29 44 05-05-443-004 $165.29 45 05-05-443-005 $165.29 46 05-05-443-006 $165.29 47 Page 1 of 3 EXHIBIT A SUNFLOWER ESTATETS SSA TAX ROLL REPORT $20,000.00 PIN # LEVY 05-05-443-007 $165.29 48 05-05-443-008 $165.29 49 05-05-441 -001 $165.29 50 05-05-441 -002 $ 165.29 51 05-05-441 -003 $ 165.29 52 05-05-441 -004 $ 165.29 53 05-05-441 -005 $165.29 54 05-05-441 -006 $165.29 55 05-05-441 -007 $165.29 56 05-05-441 -008 $165.29 57 05-05-441 -009 $165.29 58 05-05-441 -010 $165.29 59 05-05-441 -011 $165.29 60 05-05-441 -012 $165.29 61 06-05-442-001 $165.29 62 05-05-442-002 $165.29 63 05-05-442-003 $165.29 64 05-05-442-004 $165.29 65 05-05-442-005 $165.29 66 05-05-442-006 $165.29 67 05-05-442-007 $165.29 68 05-05-442-008 $165.29 69 05-05-442-009 $165.29 70 05-05-442-010 $165.29 71 05-05-442-011 $165.29 72 05-05-442-012 $165.29 73 05-05-442-013 $165.29 74 05-05-442-014 $165.29 75 05-05-442-015 $165.29 76 05-05-442-016 $165.29 77 05-05-442-017 $165.29 78 05-05-442-018 $165.29 79 05-05-442-019 $165.29 80 05-05-442-020 $165.29 81 05-05-442-021 $165.29 82 05-05-442-022 $165.29 83 05-05-442-023 $165.29 84 05-05-442-024 $ 165.29 85 05-05-442-025 $165.29 86 05-05-442-026 $165.29 87 05-05-442-027 $ 165.29 88 05-05-442-028 $165.29 89 05-05-442-029 $165.29 90 05-05-442-030 $165.29 91 05-05-445-001 $165.29 92 05-05-445-002 $165.29 93 05-05-445-003 $165.29 94 05-05-445-004 $165.29 95 Page 2 of 3 EXHIBIT A SUNFLOWER ESTATETS SSA TAX ROLL REPORT $20,000.00 PIN # LEVY 05-05-444-001 $165.29 96 05-05-444-002 $165.29 97 05-05-444-003 $165.29 98 05-05-444-004 $165.29 99 05-05-444-005 $165.29 100 05-05-444-006 $165.29 101 05-05-443-009 $165.29 102 05-05-443-010 $165.29 103 05-05-443-011 $165.29 104 05-05-443-012 $165.29 105 05-05-443-013 $165.29 106 05-05-443-014 $165.29 107 05-05-443-015 $165.29 108 05-05-443-016 $165.29 109 05-05-476-001 $165.29 110 05-05-476-002 $165.29 111 05-05-476-003 $165.29 112 05-05-477-001 $165.29 113 05-05-477-002 $165.29 114 05-05-477-003 $165.29 115 05-05-477-004 $165.29 116 05-05-477-005 $165.29 117 05-05-477-006 $165.29 118 05-05-330-001 $165.29 119 05-05-330-002 $165.29 120 05-05-440-001 $165.29 121 $ 20,000.00 Page 3 of 3 `QED C/Ty Reviewed By: Agenda Item Number J� T Legal ❑ wtw Finance F1 EST. 1836 , Engineer ❑ Tracking Number { S p City Administrator ❑ 9 °d x O ❑ Consultant At)Mac-4 - I /<CE `w ❑ Agenda Item Summary Memo Title: Ordinance to Abate$11,300,000 GO, ARS, Series 2005D (rob roy) Meeting and Date• Administration Committee December 4, 2007 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approve and move to consent on the December 18, 2007 City Council Agenda Submitted by: Susan Mika Finance Name Department Agenda Item Notes: ORDINANCE No. ORDINANCE abating the tax hereto levied for the year 2007 to pay the principal of and interest on $ 11 ,300,000 General Obligation Bonds (Alternate Revenue Source), Series 2005D, of the United City of Yorkville, Kendall County, Illinois. WHEREAS the City Council (the "Corporate Authorities ") of the United City of Yorkville, Kendall County, Illinois (the "City "), by Ordinance Number 2005- 88, adopted on the 25th day of October, 2005 (the "Ordinance "), did provide for the issue of $ 11 ,300,000 General Obligation Bonds (Alternate Revenue Source), Series 2005D (the "Bonds "), and the levy of a direct annual tax sufficient to pay the principal of and interest on the Bonds; and WHEREAS the City will have the Pledged Revenues (as defined in the Ordinance) available for the purpose of paying the principal of and interest on the Bonds during the next succeeding bond year; and WHEREAS it is necessary and in the best interests of a the City that the tax heretofore levied for the year 2007 to pay the principal of and interest on the Bonds be abated; Now, THEREFORE, Be It Ordained by the City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Abatement of Tax. The tax heretofore levied for the year 2007 in the Ordinance is hereby abated in its entirety. Section 2. Filing of Ordinance. Forthwith upon the adoption of this ordinance, the City Clerk shall file a certified copy hereof with the County Clerk of The County of Kendall, Illinois, and it shall be the duty of said County Clerk to abate said tax levied for the year 2007 in accordance with the provisions hereof. Section 3. Effective Date. This Ordinance shall be in full force and effect upon its passage and approval as provided by law. ADOPTED by the Corporate Authorities on the 18`h day of December, 2007, pursuant to a roll call vote as follows: WALTER WERDERICH MARTY MUNNS JASON LESLIE JOSEPH BESCO ARDEN PLOCHER ROSE SPEARS ROBYN SUTCLIFF GARY GOLINSIQ APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, the 18` ' day of December, 2007. MAYOR PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois, the 181h day of December , 2007. Attest: CITY CLEAR -2- STATE OF ILLINOIS ) ) SS COUNTY OF KENDALL ) FILING CERTIFICATE I, the undersigned, do hereby certify that I am the duly qualified and acting County Clerk of The County of Kendall, Illinois, and as such official I do further certify that on the day of December, 2007, there was filed in my office a duly certified copy of Ordinance No. entitled: ORDINANCE abating the tax hereto levied for the year 2007 to pay the principal of and interest on $ 11 ,300,000 General Obligation Bonds (Alternate Revenue Source), Series 2005D, of the United City of Yorkville, Kendall County, Illinois. (the "Ordinance ") duly adopted by the City Council of the United City of Yorkville, Kendall County, Illinois (the "City "), on the 181h day of December, 2007, and that the same has been deposited in the official files and records of my office. I do further certify that the taxes heretofore levied for the year 2007 for the payment of the City' s $ 11 ,300,000 General Obligation Bonds (Alternate Revenue Source), Series 2005D, as described in the Ordinance will be abated in their entirety as provided in the Ordinance. IN WITNESS WHEREOF I hereunto affix my official signature and the seal of said County this day of December 2007 County Clerk [SEAL] Reviewed By: Agenda Item Number ? 0 J T Legal ❑ New Buamus C1v EST. 1836 Finance ❑ , Engineer El Tracking.Number { 0 W City Administrator ❑ 0 S1 °s �O Consultant ❑ ❑ Mct 115 Agenda Item Summary Memo Title: Ordinance to Abate$3,525,000 GO, ARS, Series 2005 (countryside tif) Meeting and Date: Administration Committee December 4, 2007 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approve and move to consent on the December 18, 2007 City Council Agenda Submitted by: Susan Mika Finance Name Department Agenda Item Notes: ORDINANCE No. ORDINANCE abating the tax hereto levied for the year 2007 to pay the principal of and interest on $3,525,000 General Obligation Bonds (Alternate Revenue Source), Series 2005, of the United City of Yorkville, Kendall County, Illinois. WHEREAS, the City Council (the "Corporate Authorities ") of the United City of Yorkville, Kendall County, Illinois (the "City "), by Ordinance Number 2005-22, adopted on the 8th day of March, 2005 (the "Ordinance "), did provide for the issue of $3 ,525,000 General Obligation Bonds (Alternate Revenue Source), Series 2005 (the "Bonds "), and the levy of a direct annual tax sufficient to pay the principal of and interest on the Bonds; and WHEREAS, the Pledged Revenues (as defined in the Ordinance) have been determined by the Treasurer to provide an amount not less than 1 .00 times debt service of all Outstanding Bonds (as defined in the Ordinance) in the next succeeding bond year (June 1 and December 1 ); and WHEREAS, the Pledged Revenues have been deposited in the Pledged Revenues Account of the 2005 Alternate Bond Fund (as created in the Ordinance) in an amount sufficient to pay debt service on all Outstanding Bonds in the next succeeding bond year; and WHEREAS, it is necessary and in the best interests of a the City that the tax heretofore levied for the year 2007 to pay the principal of and interest on the Bonds be abated; Now, THEREFORE, Be It Ordained by the City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Abatement of Tax. The tax heretofore levied for the year 2007 in the Ordinance is hereby abated in its entirety. Section 2. Filing of Ordinance. Forthwith upon the adoption of this ordinance, the City Clerk shall file a certified copy hereof with the County Clerk of The County of Kendall, Countryside TIF 2005 $3,525,000 Illinois, and it shall be the duty of said County Clerk to abate said tax levied for the year 2007 in accordance with the provisions hereof. Section 3. Effective Date. This ordinance shall be in full force and effect forthwith upon its passage by the Corporate Authorities and signing and approval by the Mayor. ADOPTED by the Corporate Authorities on the 18th day of December, 2007, pursuant to a roll call vote as follows: GARY GOLINSKI MARTY MUNNS JASON LESLIE WALTER WERDERICH ROBYN SUTCLIFF ROSE SPEARS ARDEN PLOCHER JOSEPH BESCO APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, the 18th day of December, 2007. MAYOR PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois, the 181h day of December, 2007. Attest: CITY CLERK STATE OF ILLINOIS ) ) SS COUNTY OF KENDALL ) FILING CERTIFICATE I, the undersigned, do hereby certify that I am the duly qualified and acting County Clerk of The County of Kendall, Illinois, and as such official I do further certify that on the day of _December 2007, there was filed in my office a duly certified copy of Ordinance No. entitled: ORDINANCE abating the tax hereto levied for the year 2007 to pay the principal of and interest on $3 ,525,000 General Obligation Bonds (Alternate Revenue Source), Series 2005, of the United City of Yorkville, Kendall County, Illinois. (the "Ordinance ") duly adopted by the City Council of the United City of Yorkville, Kendall County, Illinois (the "City '), on the 18`x' day of December, 2007, and that the same has been deposited in the official files and records of my office. I do further certify that the taxes heretofore levied for the year 2007 for the payment of the City's $3,525,000 General Obligation Bonds (Alternate Revenue Source), Series 2005, as described in the Ordinance will be abated in their entirety as provided in the Ordinance. IN WITNESS WHEREOF I hereunto affix my official signature and the seal of said County this _ day of_December , 2007. County Clerk [SEAL] `QED Cl p` Reviewed By: Agenda Item Number J2 c Legal ❑ NEW &LsiNeSS Finance ❑ EST. 1836 Engineer ❑ Tracking Number p ® i1 y City Administrator F-1 Consultant ❑ qp�,, ®<CE F-1 Agenda Item Summary Memo Title: Ordinance to Abate $3,500,000 GO,ARS, Series 2004B (countryside intercepter) Meeting and Date: Administration Committee December 4, 2007 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approve and move to consent on the December 18, 2007 City Council Agenda Submitted by: Susan Mika Finance Name Department Agenda Item Notes: ORDINANCE NO. ORDINANCE abating the tax hereto levied for the year 2007 to pay the principal of and interest on $3,500,000 General Obligation Bonds (Alternate Revenue Source), Series 2004B, of the United City of Yorkville, Kendall County, Illinois. WHEREAS the City Council (the "Corporate Authorities ") of the United City of Yorkville, Kendall County, Illinois (the "City "), by Ordinance Number 2004- 10, adopted on the 24th day of February, 2004 (the "Ordinance "), did provide for the issue of $3 ,500,000 General Obligation Bonds (Alternate Revenue Source), Series 2004B (the "Bonds "), and the levy of a direct annual tax sufficient to pay the principal of and interest on the Bonds; and WHEREAS the City will have the Pledged Revenues (as defined in the Ordinance) available for the purpose of paying the principal of and interest on the Bonds during the next succeeding bond year; and WHEREAS it is necessary and in the best interests of a the City that the tax heretofore levied for the year 2007 to pay the principal of and interest on the Bonds be abated; Now, THEREFORE, Be It Ordained by the City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Abatement of Tax. The tax heretofore levied for the year 2007 in the Ordinance is hereby abated in its entirety. Section 2. Filing of Ordinance. Forthwith upon the adoption of this ordinance, the City Clerk shall file a certified copy hereof with the County Clerk of The County of Kendall, Illinois, and it shall be the duty of said County Clerk to abate said tax levied for the year 2007 in accordance with the provisions hereof. Section 3. Effective Date. This Ordinance shall be in full force and effect upon'its passage and approval as provided by law. ADOPTED by the Corporate Authorities on the 18`h day of December, 2007, pursuant to a roll call vote as follows: GARY GOLINSKI MARTY MUNNS JASON LESLIE WALTER WERDERICH ARDEN PLOCHER ROSE SPEARS ROBYN SUTCLIFF JOSEPH BESCO APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, the 18°i day of December, 2007. MAYOR PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois, the 18`h day of December, 2007. Attest: CITY CLERK 2 STATE OF ILLINOIS ) ) SS COUNTY OF KENDALL ) FILING CERTIFICATE I, the undersigned, do hereby certify that I am the duly qualified and acting County Clerk of The County of Kendall, Illinois, and as such official I do further certify that on the day of December, 2007, there was filed in my office a duly certified copy of Ordinance No. entitled: ORDINANCE abating the tax hereto levied for the year 2007 to pay the principal of and interest on $3,500,000 General Obligation Bonds (Alternate Revenue Source), Series 2004B, of the United City of Yorkville, Kendall County, Illinois. (the "Ordinance ") duly adopted by the City Council of the United City of Yorkville, Kendall County, Illinois (the "City '), on the 18"' day of December, 2007, and that the same has been deposited in the official files and records of my office. I do further certify that the taxes heretofore levied for the year 2007 for the payment of the City' s $3 ,500,000 General Obligation Bonds (Alternate Revenue Source), Series 2004B, as described in the Ordinance will be abated in their entirety as provided in the Ordinance. IN WITNESS WHEREOF I hereunto affix my official signature and the seal of said County this day of December 2007 County Clerk [SEAL] Reviewed By: Agenda Item Number Z. O Q Legal El NEw gUSiNC% # 1�. EST. , 1936 Finance ❑ , Engineer ❑ Tracking Number '< � tq City Administrator ❑ Consultant ❑ Kbt�1 kE Agenda Item Summary Memo Title: Ordinance to Abate $625,000 GO, ARS, Series 2002 (fox industrial) Meeting and Date: Administration Committee December 4, 2007 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approve and move to consent on the December 18, 2007 City Council Agenda Submitted by: Susan Mika Finance Name Department Agenda Item Notes: ORDINANCE No. ORDINANCE abating the tax hereto levied for the year 2007 to pay the principal of and interest on $625,000 General Obligation Bonds (Alternate Revenue Source), Series 2002, of the United City of Yorkville, Kendall County, Illinois. WHEREAS the City Council (the "Corporate Authorities ') of the United City of Yorkville, Kendall County, Illinois (the "City "), by Ordinance Number 2002-03 , adopted on the 12'x' day of March, 2002 (the "Ordinance "), did provide for the issue of $625,000 General Obligation Bonds (Alternate Revenue Source), Series 2002 (the "Bonds "), and the levy of a direct annual tax sufficient to pay the principal of and interest on the Bonds; and WHEREAS the City will have the Pledged Revenues (as defined in the Ordinance) available for the purpose of paying the principal of and interest on the Bonds during the next succeeding bond year; and WHEREAS it is necessary and in the best interests of a the City that the tax heretofore levied for the year 2007 to pay the principal of and interest on the Bonds be abated; Now, THEREFORE, Be It Ordained by the City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Abatement of Tax. The tax heretofore levied for the year 2007 in the Ordinance is hereby abated in its entirety. Section 2. Filing of Ordinance. Forthwith upon the adoption of this ordinance, the City Clerk shall file a certified copy hereof with the County Clerk of The County of Kendall, Illinois, and it shall be the duty of said County Clerk to abate said tax levied for the year 2007 in accordance with the provisions hereof. Section 3. Effective Date. This Ordinance shall be in full force and effect upon its passage and approval as provided by law. ADOPTED by the Corporate Authorities on the 18th day of December, 2007, pursuant to a roll call vote as follows: GARY GOLINSKI MARTY MUNNS JASON LESLIE ROBYN SUTCLIFF ARDEN PLOCHER ROSE SPEARS WALTER WERDERICH JOSEPH BESCO APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, the 18th day of December, 2007, MAYOR PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois, the 18th day of December, 2007. Attest: CITY CLERIC 2 STATE OF ILLINOIS ) ) SS COUNTY OF KENDALL ) FILING CERTIFICATE I, the undersigned, do hereby certify that I am the duly qualified and acting County Clerk of The County of Kendall, Illinois, and as such official I do further certify that on the day of December , 2007, there was filed in my office a duly certified copy of Ordinance No. entitled: ORDINANCE abating the tax hereto levied for the year 2007 to pay the principal of and interest on $625,000 General Obligation Bonds (Alternate Revenue Source), Series 2002, of the United City of Yorkville, Kendall County, Illinois. (the "Ordinance ') duly adopted by the City Council of the United City of Yorkville, Kendall County, Illinois (the "City "), on the 18`" day of December, 2007, and that the same has been deposited in the official files and records of my office. I do further certify that the taxes heretofore levied for the year 2007 for the payment of the City's $625,000 General Obligation Bonds (Alternate Revenue Source), Series 2002, as described in the Ordinance will be abated in their entirety as provided in the Ordinance. IN WITNESS WHEREOF I hereunto affix my official signature and the seal of said County this day of_December 2007 County Clerk [SEAL] `��D C/py Reviewed By: Agenda Item Number J� 4 T Legal ❑ NEW bu•,k m cSS L� Finance ❑ EST. , .,`�.7836 ' Engineer El Tracking Number ® y City Administrator ❑ 9 Consultant MQa� - 118 ❑ Agenda Item Summary Memo Title: Ordinance to Abate $3,825,000 GO, ARS, Series 2005A (in-town road) Meeting and Date: Administration Committee December 4, 2007 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approve and move to consent on the December 18, 2007 City Council Agenda Submitted by: Susan Mika Finance Name Department Agenda Item Notes: ORDINANCE NO. ORDINANCE abating the tax hereto levied for the year 2007 to pay the principal of and interest on $3,825,000 General Obligation Bonds (Alternate Revenue Source), Series 2005A, of the United City of Yorkville, Kendall County, Illinois. WHEREAS the City Council (the "City Council ") of the United City of Yorkville, Kendall County, Illinois (the "City "), by Ordinance Number 2005-52, adopted on the 14th day of June, 2005 (the "Ordinance "), did provide for the issue of $3,825,000 General Obligation Bonds (Alternate Revenue Source), Series 2005A (the "Bonds "), and the levy of a direct annual tax sufficient to pay the principal of and interest on the Bonds; and WHEREAS the Pledged Revenues (as defined in the Ordinance) have been determined by the City Treasurer to provide an amount not less than 1 .25 times debt service of all Outstanding Bonds (as defined in the Ordinance) in the next succeeding bond year (June 30 and December 30); and WHEREAS the Revenues have been deposited in the United City of Yorkville 2005A Bond Fund (as created in the Ordinance) in an amount sufficient to pay debt service on all Outstanding Bonds in the next succeeding bond year; and WHEREAS it is necessary and in the best interests of the City that the tax heretofore levied for the year 2007 to pay the principal of and interest on the Bonds be abated; Now THEREFORE Be It Ordained by the City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Abatement of Tax. The tax heretofore levied for the year 2007 in the Ordinance is hereby abated in its entirety. Section 2. Filing of Ordinance. Forthwith upon the adoption of this ordinance, the City Clerk shall file a certified copy hereof with The County of Kendall, Illinois, and it shall be In-Town 2005A 2128684 • Tas • 11/8/07 the duty of said County Clerk to abate said tax levied for the year 2007 in accordance with the provisions hereof. Section 3. Effective Date. This ordinance shall be in full force and effect forthwith upon its passage by the City Council and signing and approval by the Mayor. ADOPTED by the Corporate Authorities on the 181h day of December, 2007, pursuant to a roll call vote as follows: GARY GOLINSKI MARTY MUNNS JASON LESLIE ARDEN PLOCHER ROBYN SUTCLIFF ROSE SPEARS WALTER WERDERICH JOSEPH BESCO APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, the 18`h day of December, 2007. MAYOR PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois, the 18`h day of December, 2007. Attest: CITY CLERK -2- STATE OF ILLINOIS ) SS COUNTY OF KENDALL ) FILING CERTIFICATE I, the undersigned, do hereby certify that I am the duly qualified and acting County Clerk of The County of Kendall, Illinois, and as such official I do further certify that on the day of _December , 2007, there was tiled in my office a duly certified copy of Ordinance No. entitled: ORDINANCE abating the tax hereto levied for the year 2007 to pay the principal of and interest on $3,825,000 General Obligation Bonds (Alternate Revenue Source), Series 2005A, of the United City of Yorkville, Kendall County, Illinois. (the "Ordinance ') duly adopted by the City Council of the United City of Yorkville, Kendall County, Illinois (the "City "), on the 18`h day of December, 2007, and that the same has been deposited in the official tiles and records of my office. I do further certify that the taxes heretofore levied for the year 2007 for the payment of the City's $3,825,000 General Obligation Bonds (Alternate Revenue Source), Series 2005A, as described in the Ordinance will be abated in their entirety as provided in the Ordinance. IN WITNESS WHEREOF I hereunto affix my official signature and the seal of said County this day of December 2007. County Clerk [SEAL] 0 C1;- Reviewed By: Agenda Item Number J Q �°„ ,a Legal ❑ NEW BU8INM -116 ,p �7 Finance ❑ EST. 1636 Engineer El Tracking Number < ui City Administrator ❑ p Lela p 9 `�O Consultant El t 1w �� _ I I r1 xao cw ry <LE ��'� ❑ Agenda Item Summary Memo Title: Ordinance to Abate$2,000,000 GO, ARS, Series 2005C (waterworks &sewer) Meeting and Date: Administration Committee December 4, 2007 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approve and move to consent on the December 18, 2007 City Council Agenda Submitted by: Susan Mika Finance Name Department Agenda Item Notes: ORDINANCE No. ORDINANCE abating the tax hereto levied for the year 2007 to pay the principal of and interest on $2,000,000 General Obligation Bonds (Alternate Revenue Source), Series 2005C, of the United City of Yorkville, Kendall County, Illinois. WHEREAS the City Council (the "Corporate Authorities ") of the United City of Yorkville, Kendall County, Illinois (the "City '), by Ordinance Number 2005- 73 , adopted on the 23rd day of August, 2005 (the "Ordinance "), did provide for the issue of $2,000,000 General Obligation Bonds (Alternate Revenue Source), Series 2005C (the "Bonds "), and the levy of a direct annual tax sufficient to pay the principal of and interest on the Bonds; and WHEREAS the City will have the Pledged Revenues (as defined in the Ordinance) available for the purpose of paying the principal of and interest on the Bonds during the next succeeding bond year; and WHEREAS it is necessary and in the best interests of the City that the tax heretofore levied for the year 2007 to pay the principal of and interest on the Bonds be abated; Now, THEREFORE, Be It Ordained by the City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Abatement of Tax. The tax heretofore levied for the year 2007 in the Ordinance is hereby abated in its entirety. Section 2. Filing of Ordinance. Forthwith upon the adoption of this ordinance, the City Clerk shall file a certified copy hereof with the County Clerk of The County of Kendall, Illinois, and it shall be the duty of said County Clerk to abate said tax levied for the year 2007 in accordance with the provisions hereof. Section 3. Effective Date. This Ordinance shall be in full force and effect upon ' its passage and approval as provided by law. ADOPTED by the Corporate Authorities on the 181h day of December, 2007, pursuant to a roll call vote as follows: GARY GOLINSKI MARTY MUNNS JASON LESLIE JOSEPH BESCO ARDEN PLOCHER ROSE SPEARS ROBYN SUTCLIFF WALTER WERDERICH APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, the 18th day of December, 2007. MAYOR PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois, the 181h day of December , 2007. Attest: CITY CLERK -2- STATE OF ILLINOIS ) SS COUNTY OF KENDALL ) FILING CERTIFICATE I, the undersigned, do hereby certify that I am the duly qualified and acting County Clerk of The County of Kendall, Illinois, and as such official I do further certify that on the day of December, 2007, there was filed in my office a duly certified copy of Ordinance No. entitled: ORDINANCE abating the tax hereto levied for the year 2007 to pay the principal of and interest on $2,000,000 General Obligation Bonds (Alternate Revenue Source), Series 2005C, of the United City of Yorkville, Kendall County, Illinois. (the "Ordinance ") duly adopted by the City Council of the United City of Yorkville, Kendall County, Illinois (the "City "), on the 18t11 day of December, 2007, and that the same has been deposited in the official files and records of my office. I do further certify that the taxes heretofore levied for the year 2007 for the payment of the City's $2,000,000 General Obligation Bonds (Alternate Revenue Source), Series 2005C, as described in the Ordinance will be abated in their entirety as provided in the Ordinance. IN WITNESS WHEREOF I hereunto affix my official signature and the seal of said County this day of_December 2007 County Clerk [SEAL] `QED C/Ty Reviewed By: Agenda Item Number J2 T Legal El ti� �7 y l NESS -*02 l/ Finance F-1 EST �— Engineer ❑ Tracking Number O y City Administrator F-1 -Gl 9 Consultant ❑ RpM `<LE �w F] Agenda Item Summary Memo Title: Ordinance to Abate $3,020,000 GO, ARS, Series 2007A (refinance) Meeting and Date: Administration Committee December 4, 2007 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approve and move to consent on the December 18, 2007 City Council Agenda Submitted by: Susan Mika Finance Name Department Agenda Item Notes: ORDINANCE No. ORDINANCE abating the tax hereto levied for the year 2007 to pay the principal of and interest on $3,020,000 General Obligation Refunding Bonds, (Alternate Revenue Source), Series 2007A, of the United City of Yorkville, Kendall County, Illinois. WHEREAS the City Council (the "Corporate Authorities ") of the United City of Yorkville, Kendall County, Illinois (the "City "), by Ordinance Number 2007-02, adopted on the 23rd day of January, 2007 (the "Ordinance "), together with a Notification of Sale, dated February 22, 2007, did provide for the issue of $3 ,020,000 General Obligation Refunding Bonds (Alternate Revenue Source), Series 2007A (the "Bonds "), and the levy of a direct annual tax sufficient to pay the principal of and interest on the Bonds; and WHEREAS the Pledged Revenues (as defined in the Ordinance) have been demonstrated by the City Treasurer to provide an amount not less than 1 .25 times debt service of all Bonds in the next succeeding bond year; and WHEREAS it is necessary and in the best interests of a the City that the tax heretofore levied for the year 2007 to pay the principal of and interest on the Bonds be abated; Now, THEREFORE, Be It Ordained by the City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Abatement of Tax. The tax heretofore levied for the year 2007 in the Ordinance is hereby abated in its entirety. Section 2. Filing of Ordinance. Forthwith upon the adoption of this ordinance, the City Clerk shall file a certified copy hereof with the County Clerk of The County of Kendall, Illinois, and it shall be the duty of said County Clerk to abate said tax levied for the year 2007 in accordance with the provisions hereof. Section 3. Effective Date. This Ordinance shall be in full force and effect forthwith upon its passage by the Corporate Authorities and approval as provided by law. ADOPTED by the Corporate Authorities on the 18th day of December, 2007, pursuant to a roll call vote as follows: WALTER WERDERICH MARTY MUNNS JASON LESLIE JOSEPH BESCO ARDEN PLOCHER ROSE SPEARS ROBYN SUTCLIFF GARY GOLINSKI APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, the 18t11 day of December, 2007. MAYOR PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois, the 18t11 day of December , 2007. Attest: CITY CLERK 2 STATE OF ILLINOIS ) ) SS COUNTY OF KENDALL ) FILING CERTIFICATE I, the undersigned, do hereby certify that I am the duly qualified and acting County Clerk of The County of Kendall, Illinois, and as such official I do further certify that on the day of December, 2007, there was filed in my office a duly certified copy of Ordinance No. entitled: ORDINANCE abating the tax hereto levied for the year 2007 to pay the principal of and interest on $3 ,020,000 General Obligation Refunding Bonds (Alternate Revenue Source), Series 2007A, of the United City of Yorkville, Kendall County, Illinois. (the "Ordinance ') duly adopted by the City Council of the United City of Yorkville, Kendall County, Illinois (the "City "), on the 18"' day of December, 2007, and that the same has been deposited in the official files and records of my office. I do further certify that the taxes heretofore levied for the year 2007 for the payment of the City's $3,020,000 General Obligation Bonds (Alternate Revenue Source), Series 2007A, as described in the Ordinance will be abated in their entirety as provided in the Ordinance. IN WITNESS WHEREOF I hereunto affix my official signature and the seal of said County this day of December 2007 County Clerk [SEAL] 0 C/T y Reviewed By: Agenda Item Number = r4 O Legal O -n al ❑ wc\N lBvsgtie s :Ik OU" Finance ❑ Est -` _ 1896 Engineer ❑ �t � Tracking Number O L N City Administrator ❑ 9 m�awn y`=O Consultant ❑ ❑ <LE Agenda Item Summary Memo Title: Exchange Server Proposal Meeting and Date: December 4, 2007—Administration Committee Synopsis: Proposal to implement a Microsoft Exchange e-mail server to replace our current e-mail system. Council Action Previously Taken: NONE Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Charlie Graff Finance - IT Name Department Agenda Item Notes: Please see attached proposal. J`�•��p `TyT United City of Yorkville Memo 800 Game Farm Road MT.. _ 1836 Yorkville, Illinois 60560 0 Telephone: 630-553-4350 O �® p Fax: 630-553-7575 <LE Date: October 20, 2007 To: Brendan McLaughlin, Susan Mika From: Charlie Graff Subject: Exchange Server Proposal Overview: As the city has grown and advanced technologically, e-mail has become an essential system to the functioning of the city. This memo outlines a proposal to implement a Microsoft Exchange Server as an upgrade to our current e-mail system. It evaluates our current system and attempts to provide a summary of the results and benefits of performing an upgrade. Current e-mail system: Currently, we use a shared hosting solution for our e-mail system, provided by the company CrystalTech. Included in this solution is the hosting plan for our web site as well. Because it is a shared plan, our site resides on the same system as many other sites. We currently pay $36.95/month for this system. The system is mostly reliable; however, there are infrequent outages which are unpredictable. They usually last for a few minutes, but there have been times when they have lasted for a few hours. With this implementation, e-mail is accessed in one of two ways. The majority of our users have a dedicated workstation and their e-mails are downloaded from the mail server to their workstation and are read in Outlook. If a user does not have a dedicated workstation, they access the system through the "web mail" interface which functions in a similar way to a Yahoo! or Hotmail account. This means that (except for the few people who only use the web mail interface) users' e-mails are not stored on a central server, but are stored on the PC that they are downloaded to. h We are currently unable to restore lost or deleted e-mails due to the fact that e-mails are downloaded to each individual' s PC and are not stored on the server. Therefore, even though CrystalTech does perform backups, these e-mails do not get backed up. If a user's hard drive crashes and is unrecoverable then the e-mails of the user will be lost (in addition to their contacts, calendar, etc.). We are also unable to implement a central, technological policy for e- mail retention as each user is in control of his or her e-mail. Because of these limitations, we may be unable to fulfill Freedom of Information Act (FOIA) requests and we may be unable to produce evidence in litigation if an e-mail is deleted, whether or not it was intentional. Lastly, although the web mail interface allows access to a user's e-mail while outside the office, it only allows a normal user to see their most recent e-mails. Once an e-mail is downloaded into Outlook, it is deleted from the server after a short while. Users are also not able to access any of their other Outlook data (contacts, calendars, etc.) from the web mail interface. Microsoft Exchange system: In a Microsoft Exchange environment, the server is owned and controlled by the city. All the data resides on the server instead of being spread out over individual workstations. This offers a lot of control over how the server is run in addition to the feature benefits that Exchange offers. One of the primary benefits is that we would no longer be sharing a server with many other hosted clients whose actions could cause our system to be unavailable or unstable. Also, although unlikely, we do not have to worry about the possibility of the hosting company, or the data center they use, going out of business and leaving us scrambling to find a new provider. We can choose to add more hardware to the server in order to improve performance. We can even choose to invest in a redundant server or intemet connection to make the system highly available in case of failure. As for some direct and important improvements, we will be able to perform nightly backups of all of the e-mails for all users. This allows us to perform restore operations of individual a-mails if they are deleted, a user's entire mailbox if it is corrupted or even the whole e-mail system in the event of a catastrophic hardware failure. We can implement archiving or an e-mail retention policy in order to improve our response to requests for e-mails. We can choose what anti-spam and anti-virus solution we want to use, and how strictly we want to filter. Additionally, we can filter both outgoing and incoming mail, instead of just incoming mail. There are also new features that would be available that were not possible at all with the shared hosting solution. One is the global address book which is a shared contact list. Outlook contacts can be added to this address book and can be accessed by everyone on the server. This would allow the city to implement a central, easily maintained list of the city's contacts, including, not just their e-mail address, but all contact information. Another benefit of an Exchange server is the ability to easily share calendars and to have public calendars. This makes it very easy to keep track of items like who is out of the office or if the conference room is available on Tuesday at 10 am. Also, it allows users to check what times people are busy and try schedule meetings when everyone is available instead of having to spend time calling or e- mailing everyone ahead of time. One of the other new features that an Exchange server offers is advanced user mobility. Since all of a user's Exchange data is stored on the server, it can be accessed from anywhere they can access the server. Not only will a user be able to access their Outlook account from any computer on the network, they can also access that data from any computer that has an internet connection. Also, this does not just mean e-mails. A user can access their contacts and calendars from anywhere, since that data is stored on the server. Looking ahead, having an Exchange server in place means that we can expand it to meet our needs. As long as we have the hardware to support it, an Exchange server can be expanded to meet the demands of any number of users. There are also features that are available in Exchange that we would not be implementing presently. One feature that can be used in the future is the Unified Messaging System, where the Exchange server can be linked with the voice mail system. Then voice mail can be delivered right into a user' s Outlook account and can be easily accessed anywhere they can access the Exchange server. The only negative aspect of implementing an Exchange server is the cost of the system. My rough estimate of the cost of the initial system is near $20,000. This includes the cost of the server hardware and the necessary software licenses. This assumes a base of 125 users which is approximately our current number of users. Every user costs approximately $70 initially in licenses, plus an additional $5/year for the anti-virus subscription. We would be able to utilize our current T- 1 internet connection. I would estimate that this initial purchase would last us at least 5 years. However, even if we were to need to upgrade the server hardware in the future, we could continue to use the old server hardware in a backup role. Although upgrades to the Exchange software itself will most likely be released as well, we will not need to implement them unless we choose to. Lastly, IT training will be required which costs approximately $2,500. Conclusions: Although this system is a significant cost increase over our current implementation, it is also a significant upgrade. It allows for central management of the e-mail system. It gives us the ability to backup and restore our entire e-mail system. It offers us scalability to improve the system as we see fit. The entire system will be highly accessible from anywhere with an internet connection. Lastly, the system brings new features to the table that we have no way to implement with our current system. Overall, I believe that an Exchange server will be able to make our office more productive. Comparison of Benefits: Backup and Recovery . Very limited- Only limited by how often we choose to backup Anti-Virus and Spam Filtering Good but limited We can choose any filtering solutions we want External Access (Out-of-Office) Limited access to recent e- 'Full access to all Exchange data mails (e-mail account, calendars, contacts, 'etc.) Reliability Mostly reliable, with some As reliable as our electrical uncontrollable downtime power, internet connection and server configuration allows E-Mail Retention User's responsibility Policies lcan be server-defined and backups can be saved Shared Calendars No Yes Shared Contacts and Distribution No Yes Lists (e. , Universal Address Books) 0 C 17. Reviewed By: Agenda Item Number J� f r Z T Legal ❑ Finance F-1 �1( W` jiNE a�' ESL , 1836 Engineer ❑ '0- �1[m City Administrator F] Tracking Number � O Police ❑ <E `��?� Human Resources Fl Public Works ❑ City Council Agenda Item Summary Memo Title: Ethics Ordinance City Council/ COW/Committee Agenda Date: Admin—Dec. 4th, 2007 Synopsis: See attached memo. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Discussion Submitted by: Bart Olson Administration Name Department Agenda Item Notes: car y Memorandum To: Administration Committee EST. ` 1836 From: Bart Olson, Assistant City Administrator ® � y CC: Brendan McLaughlin, City Administrator L !� Date: November 28, 2007 ' � Subject: Ethics Ordinance <CE lV This agenda item was requested by the Administration Committee at the November Administration Committee meeting. Members of the committee discussed creating a standalone ethics ordinance. Per state statute, the City was required to pass an ordinance regulating prohibited conduct and ethical standards for employees, and did so in May 2004. I have attached copies of the City code addressing ethics, the state statute related to the City code, and a state statute relating to conduct of government employees (this statute is unrelated to the City code addressing ethics). Staff is seeking further direction from the committee on the merits of drafting a standalone ethics ordinance, and if so, the characteristics desired in said ordinance. CHAPTER 12: STATE OFFICIALS AND EMPLOYEES ETHICS ACT htt4)://66. 113 . 195.234/IL/Yorkville/03012000000000000.htm CHAPTER 12 STATE OFFICIALS AND EMPLOYEES ETHICS ACT I of 1 11/28/2007 12:20 PM 12-1 : DEFINITIONS: http:H66. 113. 195.234/IL/Yorkville/03012000000001000.hhn 1 -12-1 : DEFINITIONS : For purposes of this chapter, the following terms shall be given these definitions: CAMPAIGN FOR ELECTIVE OFFICE: Any activity in furtherance of an effort to influence the selection, nomination , election, or appointment of any individual to any federal, state, or local public office or office in a political organization , or the selection , nomination , or election of presidential or vice presidential electors, but does not include activities: a) relating to the support or opposition of any executive, legislative, or administrative action , b) relating to collective bargaining, or c) that are otherwise in furtherance of the person's official duties. CANDIDATE: A person who has filed nominating papers or petitions for nomination or election to an elected office, or who has been appointed to fill a vacancy in nomination, and who remains eligible for placement on the ballot at a regular election, as defined in section 1 -3 of the election code 1 . COMPENSATED TIME: With respect to an employee, any time worked by or credited to the employee that counts toward any minimum work time requirement imposed as a condition of his or her employment, but for purposes of this chapter, does not include any designated holidays, vacation periods, personal time, compensatory time off or any period when the employee is on a leave of absence. With respect to officers or employees whose hours are not fixed , "compensated time" includes any period of time when the officer is on premises under the control of the employer and any other time when the officer or employee is executing his or her official duties, regardless of location. COMPENSATORY TIME OFF: Authorized time off earned by or awarded to an employee to compensate in whole or in part for time worked in excess of the minimum work time required of that employee as a condition of his or her employment. The definition of "compensatory time off' or "compensated time" given herein shall in no way affect the same definitions under any collective bargaining agreement or employee manual definition for employee benefit purposes of this code. The defined terms "compensatory time off' and "compensated time" herein, are solely limited to definitions for purposes of interpreting subsection 1 -12-26 of this chapter. CONTRIBUTION : Has the same meaning as that term is defined in section 9-1 .4 of the election code 2 . EMPLOYEE: A person employed by the united city of Yorkville, whether on a full time or part time basis or pursuant to a contract, whose duties are subject to the direction and control of an employer with regard to the material details of how the work is to be performed, but does not include an independent contractor. EMPLOYER: The united city of Yorkville. GIFT: Any gratuity, discount, entertainment, hospitality, loan , forbearance, or other tangible or intangible item having monetary value including , but not limited to, cash, food and drink, and honoraria for speaking engagements related to or attributable to government employment or the official position of an officer or employee. LEAVE OF ABSENCE: Any period during which an employee does not receive: a) compensation for employment, b) service credit towards pension benefits, and c) health A3 11/28/2007 12:21 PM 1- 12- 1 : DEFINITIONS: http:H66. 113. 195.234/IL/Yorkville/0301200000000I00Uftn insurance benefits paid for by the employer. OFFICER: A person who holds, by election or appointment, an office created by statute or ordinance, regardless of whether the officer is compensated for service in his or her official capacity. POLITICAL ACTIVITY: Any activity in support of or in connection with any campaign for elective office or any political organization , but does not include activities: a) relating to the support or opposition of any executive, legislative, or administrative action, b) relating to collective bargaining, or c) that are otherwise in furtherance of the person's official duties. POLITICAL ORGANIZATION : A party, committee, association, fund, or other organization (whether or not incorporated) that is required to file a statement of organization with the state board of elections or a county clerk under section 9-3 of the election code 3 , but only with regard to those activities that require filing with the state board of elections or a county clerk. PROHIBITED POLITICAL ACTIVITY: A. Preparing for, organizing , or participating in any political meeting, political rally, political demonstration, or other political event. B. Soliciting contributions, including, but not limited to, the purchase of, selling, distributing, or receiving payment for tickets for any political fundraiser, political meeting , or other political event. C. Soliciting , planning the solicitation of, or preparing any document or report regarding anything of value intended as campaign contribution. D. Planning , conducting, or participating in a public opinion poll in connection with a campaign for elective office or on behalf of a political organization for political purposes or for or against any referendum question . E. Surveying or gathering information from potential or actual voters in an election to determine probable vote outcome in connection with a campaign for elective office or on behalf of a political organization for political purposes or for or against any referendum question . F. Assisting at the polls on election day on behalf of any political organization or candidate for elective office or for or against any referendum question . G. Soliciting votes on behalf of a candidate for elective office or a political organization or for or against any referendum question or helping in an effort to get voters to the polls. H. Initiating for circulation , preparing, circulating, reviewing , or filing any petition on behalf of a candidate for elective office or for or against any referendum questions. I . Making contributions on behalf of any candidate for elective office in that capacity or in connection with a campaign or elective office. J . Preparing or reviewing responses to candidate questionnaires. K. Distributing , preparing for distribution , or mailing campaign literature, campaign signs, or other campaign material on behalf of any candidate for elective office or for or against any 2 of3 11/28/2007 12:21 PM 12-1 : DEFINITIONS: http://66. 113 . 195.234/IL/Yorkville/0i 012000000001000.hhn referendum questions. L. Campaigning for any elective office or for or against any referendum questions. M . Managing or working on a campaign for elective office or for or against any referendum question . N. Serving as a delegate, alternate, or proxy to a political party convention . O. Participating in any recount or challenge to the outcome of any election . PROHIBITED SOURCE: Any person or entity who: A. Is seeking official action: 1 ) by an officer or 2) by an employee, or by the officer or another employee directing that employee; B. Does business or seeks to do business: 1 ) with the officer or 2) with an employee, or with the officer or another employee directing that employee; C. Conducts activities regulated: 1 ) by the officer or 2) by an employee, or by the officer or another employee directing that employee; or D. Has interests that may be substantially affected by the performance or nonperformance of the official duties of the officer or employee. (Ord. 2004-26, 5-11 -2004) of 11/28/2007 12:21 PM 1-12-2: PROHIBITED POLITICAL ACTIVITIES: http://66. 113 . 195.234/IL/Yorkville/03012000000002000.htm 1 -12-2: PROHIBITED POLITICAL ACTIVITIES : A. No officer or employee shall intentionally perform any prohibited political activity during any "compensated time" , as defined herein . No officer or employee shall intentionally use any property or resources of the united city of Yorkville in connection with any prohibited political activity. B.At no time shall any officer or employee intentionally require any other officer or employee to perform any prohibited political activity: 1 ) as part of that officer's or employee's duties, 2) as a condition of employment, or 3) during any compensated time off (such as holidays, vacation or personal time off). C.No officer or employee shall be required at any time to participate in any prohibited political activity in consideration for that officer or employee being awarded additional compensation or any benefit, whether in the form of a salary adjustment, bonus, compensatory time off, continued employment or otherwise, nor shall any officer or employee be awarded additional compensation or any benefit in consideration for his or her participation in any prohibited political activity. D. Nothing in this section prohibits activities that are permissible for an officer or employee to engage in as part of his or her official duties, or activities that are undertaken by an officer or employee on a voluntary basis which are not prohibited by this chapter. E. No person either: 1 ) in a position that is subject to recognized merit principles of public employment or 2) in a position the salary for which is paid in whole or in part by federal funds and that is subject to the federal standards for a merit system of personnel administration applicable to grant in aid programs, shall be denied or deprived of employment or tenure solely because he or she is a member or an officer of a political committee, of a political party, or of a political organization or club. (Ord . 2004-26, 5-11 -2004) 1 of 1 11/28/2007 12:21 PM 12-3: GIFT BAN: http://66. 113. 195.234/IL/Yorkville/03012000000003000.htm 1 -12-3 : GIFT BAN : Except as permitted by this chapter, no officer or employee, and no spouse of or immediate family member living with any officer or employee (collectively referred to herein as "recipients"), shall intentionally solicit or accept any gift from any "prohibited source", as defined herein, or which is otherwise prohibited by law or ordinance. No prohibited source shall intentionally offer or make a gift that violates this section . (Ord . 2004-26, 5-11 -2004) of 1 11/28/2007 12:21 PM 1-12-4: EXCEPTIONS: http://66. 113. 195.234/IL/Yorkville/03012000000004000.htm 1 -12-4: EXCEPTIONS : Section 1 -12-3 of this chapter is not applicable to the following : A.Opportunities, benefits, and services that are available on the same conditions as for the general public. B.Anything for which the officer or employee, or his or her spouse or immediate family member, pays the fair market value. C.Any: 1 ) contribution that is lawfully made under the election code or 2) activities associated with a fundraising event in support of a political organization or candidate. D. Educational materials and missions. E.Travel expenses for a meeting to discuss business. F.A gift from a "relative", meaning those people related to the individual as father, mother, son , daughter, brother, sister, uncle, aunt, great aunt, great uncle, first cousin , nephew, niece, husband , wife, grandfather, grandmother, grandson, granddaughter, father-in-law, mother-in-law, son-in-law, daughter-in-law, brother-in-law, sister-in-law, stepfather, stepmother, stepson, stepdaughter, stepbrother, stepsister, half brother, half sister, and including the father, mother, grandfather, or grandmother of the individual's fiance or fiancee. G .Anything provided by an individual on the basis of a personal friendship unless the recipient has reason to believe that, under the circumstances, the gift was provided because of the official position or employment of the recipient or his or her spouse or immediate family member and not because of the personal friendship. In determining whether a gift is provided on the basis of personal friendship, the recipient shall consider the circumstances under which the gift was offered , such as: 1 . The history of the relationship between the individual giving the gift and the recipient of the gift, including any previous exchange of gifts between those individuals; 2. Whether to the actual knowledge of the recipient the individual who gave the gift personally paid for the gift or sought a tax deduction or business reimbursement for the gift; and 3. Whether to the actual knowledge of the recipient the individual who gave the gift also at the same time gave the same or similar gifts to other officers or employees, or their spouses or immediate family members. H. Food or refreshments not exceeding seventy five dollars ($75. 00) per person in value on a single calendar day; provided that the food or refreshments are: 1 ) consumed on the premises from which they were purchased or prepared or 2) catered . For the purposes of this section, "catered" means food or refreshments that are purchased ready to consume which are delivered by any means. I .Food , refreshments, lodging, transportation, and other benefits resulting from outside 1 of 2 11/28/2007 12:21 PM 12-4: EXCEPTIONS: http://66. 113. 195.234/IL/Yorkville/03012000000004000.htm business or employment activities (or outside activities that are not connected to the affioial duties of an officer or employee), if the benefits have not been offered or enhanced because of the official position or employment of the officer or employee, and are customarily provided to others in similar circumstances. J . Intragovernmental and intergovernmental gifts. For the purpose of this act, "intragovernmental gift" means any gift given to an officer or employee from another officer or employee, and "intergovernmental gift" means any gift given to an officer or employee by an officer or employee of another governmental entity. K. Bequests, inheritances, and other transfers at death. L.Any item or items from any one prohibited source during any calendar year having a cumulative total value of less than one hundred dollars ($ 100.00). Each of the exceptions listed in this section is mutually exclusive and independent of every other. (Ord . 2004-26, 5-11 -2004) A2 11/28/2007 12:21 PM 1 -12-5: DISPOSITION OF GIFTS: http://66. 113. 195.234/IL/Yorkville/03012000000005000.htin h 1 -12-5: DISPOSITION OF GIFTS : An officer or employee, his or her spouse or any immediate family member living with the officer or employee, does not violate this chapter if the recipient promptly takes reasonable action to return a gift from a prohibited source to its source or gives the gift or an amount equal to its value to an appropriate charity that is exempt from income taxation under section 501 (c)(3) of the internal revenue code of 1986, as now or hereafter amended, renumbered , or succeeded . (Ord. 2004-26, 5-11 -2004) 1 of 1 11/28/2007 12:21 PM 5 ILCS 430/ State Officials and Employees Ethics Act. http://www.ilga.gov/legislation/ilcs/iles4.asp?ChapAct=5%26nbsp%... GENERAL PROVISIONS (5 ILCS 430/) State Officials and Employees Ethics Act. ( 5 ILCS 430/Art . 1 heading) ARTICLE 1 GENERAL PROVISIONS ( Source : P . A . 93- 615 , eff . 11-19-03 . ) ( 5 ILCS 430 / 1-1 ) Sec . 1-1 . Short title . This Act may be cited as the State Officials and Employees Ethics Act . (Source : P . A . 93-615 , eff . 11-19-03 . ) ( 5 ILCS 430 /1-5 ) Sec . 1-5 . Definitions . As used in this Act : "Appointee " means a person appointed to a position in or with a State agency, regardless of whether the position is compensated . "Campaign for elective office " means any activity in furtherance of an effort to influence the selection , nomination , election, or appointment of any individual to any federal , State , or local public office or office in a political organization, or the selection , nomination, or election of Presidential or Vice-Presidential electors , but does not include activities ( i ) relating to the support or opposition of any executive , legislative , or administrative action ( as those terms are defined in Section 2 of the Lobbyist Registration Act ) , (ii ) relating to collective bargaining, or ( iii) that are otherwise in furtherance of the person ' s official State duties . "Candidate " means a person who has filed nominating papers or petitions for nomination or election to an elected State office , or who has been appointed to fill a vacancy in nomination , and who remains eligible for placement on the ballot at either a general primary election or general election . "Collective bargaining" has the same meaning as that term is defined in Section 3 of the Illinois Public Labor Relations Act . "Commission" means an ethics commission created by this Act . "Compensated time" means any time worked by or credited to a State employee that counts toward any minimum work time requirement imposed as a condition of employment with a State agency, but does not include any designated State holidays or any period when the employee is on a leave of absence . "Compensatory time off" means authorized time off earned by or awarded to a State employee to compensate in whole or in part for time worked in excess of the minimum work time required of that employee as a condition of employment with a State agency . "Contribution " has the same meaning as that term is defined in Section 9-1 . 4 of the Election Code . "Employee" means ( i ) any person employed full-time , part-time , or pursuant to a contract and whose employment duties are subject to the direction and control of an employer with regard to the material details of how the work is to be performed or (ii ) any appointee . "Executive branch constitutional officer" means the Governor , Lieutenant Governor , Attorney General , Secretary of State , Comptroller , and Treasurer . "Gift" means any gratuity, discount , entertainment , hospitality, loan, forbearance , or other tangible or intangible item having monetary value including, but not limited to , cash, food and drink , and honoraria for speaking engagements related to or attributable to government employment or the official position of an employee , member, or officer . "Governmental entity" means a unit of local government or a school district but not a State agency . "Leave of absence " means any period during which a State employee does not receive (i ) compensation for State employment , ( ii ) service credit towards State pension benefits , and ( iii ) health insurance benefits paid for by the State . 1 of 4 11/28/2007 11 :20 AM ILCS 430/ State Officials and Employees Ethics Act. http://www.ilga.gov/legislation/ilcs/ilcs4.asp?ChapAct=5%26nbsp%... "Legislative branch constitutional officer" means a member of the General Assembly and the Auditor General . "Legislative leader " means the President and Minority Leader of the Senate and the Speaker and Minority Leader of the House of Representatives . "Member" means a member of the General Assembly . "Officer" means an executive branch constitutional officer or a legislative branch constitutional officer . " Political " means any activity in support of or in connection with any campaign for elective office or any political organization , but does not include activities ( i) relating to the support or opposition of any executive , legislative , or administrative action (as those terms are defined in Section 2 of the Lobbyist Registration Act) , ( ii ) relating to collective bargaining, or ( iii ) that are otherwise in furtherance of the person ' s official State duties or governmental and public service functions . " Political organization " means a party, committee , association , fund, or other organization (whether or not incorporated) that is required to file a statement of organization with the State Board of Elections or a county clerk under Section 9-3 of the Election Code , but only with regard to those activities that require filing with the State Board of Elections or a county clerk . " Prohibited political activity" means : ( 1 ) Preparing for , organizing, or participating in any political meeting, political rally, political demonstration, or other political event . (2 ) Soliciting contributions , including but not limited to the purchase of , selling, distributing, or receiving payment for tickets for any political fundraiser, political meeting, or other political event . ( 3 ) Soliciting , planning the solicitation of , or preparing any document or report regarding any thing of value intended as a campaign contribution . ( 4 ) Planning , conducting, or participating in a public opinion poll in connection with a campaign for elective office or on behalf of a political organization for political purposes or for or against any referendum question . ( 5 ) Surveying or gathering information from potential or actual voters in an election to determine probable vote outcome in connection with a campaign for elective office or on behalf of a political organization for political purposes or for or against any referendum question . ( 6 ) Assisting at the polls on election day on behalf of any political organization or candidate for elective office or for or against any referendum question . ( 7 ) Soliciting votes on behalf of a candidate for elective office or a political organization or for or against any referendum question or helping in an effort to get voters to the polls . ( 8 ) Initiating for circulation, preparing , circulating , reviewing , or filing any petition on behalf of a candidate for elective office or for or against any referendum question . ( 9) Making contributions on behalf of any candidate for elective office in that capacity or in connection with a campaign for elective office . ( 10 ) Preparing or reviewing responses to candidate questionnaires in connection with a campaign for elective office or on behalf of a political organization for political purposes . ( 11 ) Distributing, preparing for distribution , or mailing campaign literature , campaign signs , or other campaign material on behalf of any candidate for elective office or for or against any referendum question . ( 12 ) Campaigning fox any elective office or for or against any referendum question . ( 13 ) Managing or working on a campaign for elective office or for or against any referendum question . ( 14 ) Serving as a delegate , alternate , or proxy to a political party convention . ( 15) Participating in any recount or challenge to the of4 11/28/2007 11 :20 AM 5 ILCS 430/ State Officials and Employees Ethics Act. http://www.ilga.gov/legislation/ilcs/ilcs4.asp?ChapAct=5%26nbsp%... outcome of any election , except to the extent that under subsection (d) of Section 6 of Article IV of the Illinois Constitution each house of the General Assembly shall judge the elections , returns , and qualifications of its members . ' " Prohibited source " means any person or entity who : ( 1 ) is seeking official action (i ) by the member or officer or ( ii) in the case of an employee , by the employee or by the member , officer , State agency, or other employee directing the employee ; ( 2 ) does business or seeks to do business ( i ) with the member or officer or (ii ) in the case of an employee , with the employee or with the member , officer , State agency, or other employee directing the employee ; ( 3 ) conducts activities regulated ( i ) by the member or officer or ( ii ) in the case of an employee , by the employee or by the member, officer , State agency, or other employee directing the employee ; ( 4 ) has interests that may be substantially affected by the performance or non-performance of the official duties of the member, officer , or employee ; or ( 5) is registered or required to be registered with the Secretary of State under the Lobbyist Registration Act , except that an entity not otherwise a prohibited source does not become a prohibited source merely because a registered lobbyist is one of its members or serves on its board of directors . "State agency" includes all officers , boards , commissions and agencies created by the Constitution , whether in the executive or legislative branch; all officers , departments , boards , commissions , agencies , institutions , authorities , public institutions of higher learning as defined in Section 2 of the Higher Education Cooperation Act , and bodies politic and corporate of the State ; and administrative units or corporate outgrowths of the State government which are created by or pursuant to statute , other than units of local government and their officers , school districts , and boards of election commissioners ; and all administrative units and corporate outgrowths of the above and as may be created by executive order of the Governor . "State agency" includes the General Assembly, the Senate , the House of Representatives , the President and Minority Leader of the Senate , the Speaker and Minority Leader of the House of Representatives , the Senate Operations Commission, and the legislative support services agencies . "State agency" includes the Office of the Auditor General . "State agency" does not include the judicial branch . " State employee" means any employee of a State agency . "Ultimate jurisdictional authority" means the following : ( 1 ) For members , legislative partisan staff, and legislative secretaries , the appropriate legislative leader : President of the Senate , Minority Leader of the Senate , Speaker of the House of Representatives , or Minority Leader of the House of Representatives . ( 2 ) For State employees who are professional staff or employees of the Senate and not covered under item ( 1 ) , the Senate Operations Commission . ( 3 ) For State employees who are professional staff or employees of the House of Representatives and not covered under item ( 1 ) , the Speaker of the House of Representatives . ( 4 ) For State employees who are employees of the legislative support services agencies , the Joint Committee on Legislative Support Services . ( 5 ) For State employees of the Auditor General , the Auditor General . ( 6) For State employees of public institutions of higher learning as defined in Section 2 of the Higher Education Cooperation Act , the board of trustees of the appropriate public institution of higher learning . ( 7 ) For State employees of an executive branch constitutional officer other than those described in paragraph ( 6 ) , the appropriate executive branch constitutional officer . ( 8 ) For State employees not under the jurisdiction of paragraph ( 1 ) , ( 2 ) , ( 3 ) , ( 4 ) , ( 5 ) , ( 6 ) , or ( 7 ) , the Governor . (Source : P .A . 93-615 , eff . 11-19-03 ; 93-617 , eff . 12-9-03 ; 93-685 , eff . 7-8-04 . ) 3 of 4 11/28/2007 11 :20 AM ILCS 430/ State Officials and Employees Ethics Act. http://www.ilga.gov/legislation/ilcs/ilcs4.asp?ChapAct=5%26nbsp%... ( 5 ILCS 430/ 1-10 ) Sec . 1-10 . Applicability . The State Officials and Employees Ethics Act applies only to conduct that occurs on or after the effective date of this Act and to causes of action that accrue on or after the effective date of this Act . (Source : P . A . 93-615 , eff . 11-19-03 . ) of 4 11/28/2007 11 :20 AM 5 ILCS 430/ State Officials and Employees Ethics Act. http://www.ilga.gov/legislation/ilcs/iles4.asp?ChapAct=5%26nbsp%... GENERAL PROVISIONS (5 ILCS 430/) State Officials and Employees Ethics Act. ( 5 ILLS 430/Art . 5 heading ) ARTICLE 5 ETHICAL CONDUCT ( Source : P . A . 93- 615 , eff . 11- 19- 03 . ) ( 5 ILCS 430/5-5 ) Sec . 5-5 . Personnel policies . (a ) Each of the following shall adopt and implement personnel policies for all State employees under his , her, or its jurisdiction and control : ( i ) each executive branch constitutional officer , ( ii ) each legislative leader, ( iii ) the Senate Operations Commission, with respect to legislative employees under Section 4 of the General Assembly Operations Act, ( iv) the Speaker of the House of Representatives , with respect to legislative employees under Section 5 of the General Assembly Operations Act , (v) the Joint Committee on Legislative Support Services , with respect to State employees of the legislative support services agencies , (vi ) members of the General Assembly, with respect to legislative assistants , as provided in Section 4 of the General Assembly Compensation Act , (vii ) the Auditor General , (viii) the Board of Higher Education , with respect to State employees of public institutions of higher learning except community colleges , and ( ix ) the Illinois Community College Board , with respect to State employees of community colleges . The Governor shall adopt and implement those policies for all State employees of the executive branch not under the jurisdiction and control of any other executive branch constitutional officer . (b) The policies required under subsection ( a) shall be filed with the appropriate ethics commission established under this Act or, for the Auditor General, with the Office of the Auditor General . ( c) The policies required under subsection ( a ) shall include policies relating to work time requirements , documentation of time worked, documentation for reimbursement for travel on official State business , compensation, and the earning or accrual of State benefits for all State employees who may be eligible to receive those benefits . The policies shall comply with and be consistent with all other applicable laws . The policies shall require State employees to periodically submit time sheets documenting the time spent each day on official State business to the nearest quarter hour; contractual State employees may satisfy the time sheets requirement by complying with the terms of their contract , which shall provide for a means of compliance with this requirement . The policies for State employees shall require those time sheets to be submitted on paper, electronically, or both and to be maintained in either paper or electronic format by the applicable fiscal office for a period of at least 2 years . (d) The policies required under subsection ( a ) shall be adopted by the applicable entity before February 1 , 2004 and shall apply to State employees beginning 30 days after adoption . (Source : P . A . 93-615 , eff . 11-19-03 ; 93-617 , eff . 12-9-03 . ) ( 5 ILCS 430/5-10 ) Sec . 5-10 . Ethics training . Each officer , member, and employee must complete , at least annually beginning in 2004 , an ethics training program conducted by the appropriate State agency . Each ultimate jurisdictional authority must implement an ethics training program for its officers , members , and employees . These ethics training programs shall be overseen by the appropriate Ethics Commission and Inspector General appointed pursuant to this Act in consultation with the Office of the Attorney General . Each Inspector General shall set standards and determine the hours and frequency of training necessary for each position or category of positions . A person who fills a vacancy in an elective or appointed position that requires training and a person employed in a position that requires training must complete his or her initial ethics training within 6 months after commencement of his or her office or employment . 1 of 5 11/28/2007 11:21 AM ILCS 430/ State Officials and Employees Ethics Act. http://www.ilga.gov/legislation/ilcs/ilcs4.asp?ChapAct=S%26nbsp%a... (Source : P . A . 93-615 , eff . 11-19-03 ; 93-617 , eff . 12-9-03 . ) - , ( 5 ILCS 430/ 5-15 ) Sec . 5-15 . Prohibited political activities . (a ) State employees shall not intentionally perform any prohibited political activity during any compensated time (other than vacation , personal , or compensatory time off) . State employees shall not intentionally misappropriate any State property or resources by engaging in any prohibited political activity for the benefit of any campaign for elective office or any political organization . (b) At no time shall any executive or legislative branch constitutional officer or any official , director, supervisor, or State employee intentionally misappropriate the services of any State employee by requiring that State employee to perform any prohibited political activity ( i ) as part of that employee ' s State duties , ( ii ) as a condition of State employment , or ( iii) during any time off that is compensated by the State ( such as vacation , personal , or compensatory time off) . ( c) A State employee shall not be required at any time to participate in any prohibited political activity in consideration for that State employee being awarded any additional compensation or employee benefit , in the form of a salary adjustment , bonus , compensatory time off, continued employment , or otherwise . (d) A State employee shall not be awarded any additional compensation or employee benefit , in the form of a salary adjustment , bonus , compensatory time off, continued employment, or otherwise , in consideration for the State employee ' s participation in any prohibited political activity . (e ) Nothing in this Section prohibits activities that are otherwise appropriate for a State employee to engage in as a part of his or her official State employment duties or activities that are undertaken by a State employee on a voluntary basis as permitted by law . ( f) No person either ( i ) in a position that is subject to recognized merit principles of public employment or (ii) in a position the salary for which is paid in whole or in part by federal funds and that is subject to the Federal Standards for a Merit System of Personnel Administration applicable to grant-in-aid programs , shall be denied or deprived of State employment or tenure solely because he or she is a member or an officer of a political committee , of a political party, or of a political organization or club . ( Source : P . A . 93-615 , eff . 11-19-03 . ) ( 5 ILCS 430 /5-20 ) Sec . 5-20 . Public service announcements ; other promotional material . ( a ) Beginning January 1 , 2004 , no public service announcement or advertisement that is on behalf of any State administered program and contains the proper name, image , or voice of any executive branch constitutional officer or member of the General Assembly shall be broadcast or aired on radio or television or printed in a commercial newspaper or a commercial magazine at any time . (b) The proper name or image of any executive branch constitutional officer or member of the General Assembly may not appear on any ( i ) bumper stickers , ( ii ) commercial billboards , ( iii ) lapel pins or buttons , ( iv) magnets , (v) stickers , and (vi ) other similar promotional items , that are not in furtherance of the person ' s official State duties or governmental and public service functions , if designed, paid for, prepared, or distributed using public dollars . This subsection does not apply to stocks of items existing on the effective date of this amendatory Act of the 93rd General Assembly . ( c) This Section does not apply to communications funded through expenditures required to be reported under Article 9 of the Election Code . (Source : P . A . 93-615 , eff . 11-19-03 ; 93-617 , eff . 12-9-03 ; 93-665 , eff . 7-8-04 . ) ( 5 ILCS 430/ 5-30 ) Sec . 5-30 . Prohibited offer or promise . An officer or employee of of 5 11/28/2007 11 :21 AM 5 ILCS 430/ State Officials and Employees Ethics Act. http://www.ilga.gov/legislation/ilcsiilcs4.asp?ChapAct=S%26nbsp°/a... the executive or legislative branch or a candidate for an executive or x, legislative branch office may not promise anything of value related to State government , including but not limited to positions in State government , promotions , or salary increases , in consideration for a contribution to a political committee, political party, or other entity that has as one of its purposes the financial support of a candidate for elective office . Nothing in this Section prevents the making or accepting of voluntary contributions otherwise in accordance with law . ( Source : P . A . 93-615 , eff . 11-19-03 . ) ( 5 ILCS 430/ 5-35 ) Sec . 5-35 . Contributions on State property . Contributions shall not be intentionally solicited, accepted, offered, or made on State property by public officials , by State employees , by candidates for elective office , by persons required to be registered under the Lobbyist Registration Act, or by any officers , employees , or agents of any political organization, except as provided in this Section . For purposes of this Section , " State property" means any building or portion thereof owned or exclusively leased by the State or any State agency at the time the contribution is solicited, offered, accepted, or made . " State property" does not however, include any portion of a building that is rented or leased from the State or any State agency by a private person or entity . An inadvertent solicitation , acceptance , offer , or making of a contribution is not a violation of this Section so long as reasonable and timely action is taken to return the contribution to its source . The provisions of this Section do not apply to the residences of State officers and employees , except that no fundraising events shall be held at residences owned by the State or paid for , in whole or in part , with State funds . (Source : P . A . 93-615 , eff . 11-19-03 . ) ( 5 ILCS 430/ 5-40 ) Sec . 5-40 . Fundraising in Sangamon County . Except as provided in this Section, any executive branch constitutional officer , any candidate for an executive branch constitutional office , any member of the General Assembly, any candidate for the General Assembly, any political caucus of the General Assembly, or any political committee on behalf of any of the foregoing may not hold a fundraising function in Sangamon County on any day the legislature is in session ( i ) during the period beginning February 1 and ending on the later of the actual adjournment dates of either house of the spring session and ( ii ) during fall veto session . For purposes of this Section , the legislature is not considered to be in session on a day that is solely a perfunctory session day or on a day when only a committee is meeting . During the period beginning June 1 and ending on the first day of fall veto session each year , this Section does not apply to ( i) a member of the General Assembly whose legislative or representative district is entirely within Sangamon County or ( ii ) a candidate for the General Assembly from that legislative or representative district . ( Source : P . A. 93-615 , eff . 11-19-03 . ) ( 5 ILCS 430/ 5-45 ) Sec . 5-45 . Procurement ; revolving door prohibition . (a ) No former officer, member , or State employee , or spouse or immediate family member living with such person, shall , within a period of one year immediately after termination of State employment , knowingly accept employment or receive compensation or fees for services from a person or entity if the officer, member, or State employee , during the year immediately preceding termination of State employment, participated personally and substantially in the decision to award State contracts with a cumulative value of over $25 , 000 to the person or entity, or its parent or subsidiary . (b) No former officer of the executive branch or State employee of the executive branch with regulatory or licensing authority, or spouse or immediate family member living with such person, shall , within a 3 of 5 11/28/2007 11 :21 AM ILCS 430/ State Officials and Employees Ethics Act. http://www.ilga.gov/lcgislation/ilcs/ilcs4.asp?ChapAct=S%26nbsp%... period of one year immediately after termination of State employment , knowingly accept employment or receive compensation of fees for services from a person or entity if the officer or State employee , during the year immediately preceding termination of State employment , made a , regulatory or licensing decision that directly applied to the person or entity, or its parent or subsidiary . ( c ) The requirements of this Section may be waived ( i ) for the executive branch , in writing by the Executive Ethics Commission, ( ii) for the legislative branch , in writing by the Legislative Ethics Commission , and ( iii) for the Auditor General , in writing by the Auditor General . During the time period from the effective date of this amendatory Act of the 93rd General Assembly until the Executive Ethics Commission first meets , the requirements of this Section may be waived in writing by the appropriate ultimate jurisdictional authority . During the time period from the effective date of this amendatory Act of the '.. 93rd General Assembly until the Legislative Ethics Commission first meets , the requirements of this Section may be waived in writing by the appropriate ultimate jurisdictional authority . The waiver shall be granted upon a showing that the prospective employment or relationship did not affect the decisions referred to in sections ( a ) and (b) . (d) This Section applies only to persons who terminate an affected position on or after the effective date of this amendatory Act of the 93rd General Assembly . ( Source : P . A . 93-615 , eff . 11-19-03 ; 93-617 , eff . 12-9-03 . ) ( 5 ILCS 430/5-50 ) Sec . 5-50 . Ex parte communications ; special government agents . ( a ) This Section applies to ex parte communications made to any agency listed in subsection ( e ) . (b) "Ex parte communication" means any written or oral communication by any person that imparts or requests material information or makes a material argument regarding potential action concerning regulatory, quasi-adjudicatory, investment , or licensing matters pending before or under consideration by the agency . "Ex parte communication" does not include the following : ( i ) statements by a person publicly made in a public forum; ( ii ) statements regarding matters of procedure and practice , such as format , the number of copies required, the manner of filing, and the status of a matter ; and ( iii ) statements made by a State employee of the agency to the agency head or other employees of that agency . (b-5 ) An ex parts communication received by an agency, agency head, or other agency employee from an interested party or his or her official representative or attorney shall promptly be memorialized and made a part of the record . ( c) An ex parte communication received by any agency, agency head, or other agency employee , other than an ex parte communication described in subsection (b-5 ) , shall immediately be reported to that agency ' s ethics officer by the recipient of the communication and by any other employee of that agency who responds to the communication . The ethics officer shall require that the ex parte communication be promptly made a part of the record . The ethics officer shall promptly file the ex parte communication with the Executive Ethics Commission , including all written communications , all written responses to the communications , and a memorandum prepared by the ethics officer stating the nature and substance of all oral communications , the identity and job title of the person to whom each communication was made , all responses made , the identity and job title of the person making each response , the identity of each person from whom the written or oral ex parte communication was received , the individual or entity represented by that person, any action the person requested or recommended, and any other pertinent information . The disclosure shall also contain the date of any ex parte communication . (d) " Interested party" means a person or entity whose rights , privileges , or interests are the subject of or are directly affected by a regulatory, quasi-adjudicatory, investment, or licensing matter . ( e) This Section applies to the following agencies : Executive Ethics Commission Illinois Commerce Commission Educational Labor Relations Board State Board of Elections Illinois Gaming Board Health Facilities Planning Board Illinois workers ' Compensation Commission Illinois Labor Relations Board Illinois Liquor Control Commission Pollution Control Board Property Tax Appeal Board Illinois Racing Board Illinois Purchased Care Review Board Department of State Police Merit Board of 5 11/28/2007 11 :21 AM 51LCS 430/ State Officials and Employees Ethics Act. http://www.ilga.gov/legislation/ilcs/ilcs4.asp?ChapAct=5%26nbsp%... Motor Vehicle Review Board Prisoner Review Board Civil Service Commission Personnel Review Board for the Treasurer '.. Merit Commission for the Secretary of State '.. Merit Commission for the Office of the Comptroller Court of Claims Board of Review of the Department of Employment Security Department of Insurance Department of Professional Regulation and licensing boards '.. under the Department Department of Public Health and licensing boards under the Department Office of Banks and Real Estate and licensing boards under the Office State Employees Retirement System Board of Trustees Judges Retirement System Board of Trustees General Assembly Retirement System Board of Trustees Illinois Board of Investment State Universities Retirement System Board of Trustees Teachers Retirement System Officers Board of Trustees ( f ) Any person who fails to ( i ) report an ex parte communication to an ethics officer, ( ii ) make information part of the record, or ( iii ) make a filing with the Executive Ethics Commission as required by this Section or as required by Section 5-165 of the Illinois Administrative Procedure Act violates this Act . ( Source : P . A . 95-331 , eff . B-21-07 . ) ( 5 ILCS 430/5-55 ) Sec . 5-55 . Prohibition on serving on boards and commissions . Notwithstanding any other law of this State , on and after February 1 , 2004 , a person, his or her spouse , and any immediate family member living with that person is ineligible to serve on a board , commission , authority, or task force authorized or created by State law or by executive order of the Governor if ( i ) that person is entitled to receive more than 7 1/2 % of the total distributable income under a State contract other than an employment contract or (ii ) that person together with his or her spouse and immediate family members living with that person are entitled to receive more than 15% in the aggregate of the total distributable income under a State contract other than an employment contract ; except that this restriction does not apply to any of the following : ( 1 ) a person, his or her spouse , or his or her immediate family member living with that person , who is serving in an elective public office, whether elected or appointed to fill a vacancy; and (2 ) a person, his or her spouse , or his or her immediate family member living with that person, who is serving on a State advisory body that makes nonbinding recommendations to an agency of State government but does not make binding recommendations or determinations or take any other substantive action . (Source : P .A . 93-617 , eff . 12-9-03 . ) 5 of 5 11/28/2007 11 :21 AM ILCS 430/ State Officials and Employees Ethics Act. http://www.ilga.gov/legislation/ilcs/ilcs4.asp?DocName=000504300H... AN Home Legislation & Laws Senate House My Legislation Site Map Bills & Resolutions Illinois Compiled Statutes Compiled Statutes Back to Article Listing Public Acts Search Guide Disclaimer Printer-Friendly Version Public Acts GENERAL PROVISIONS Legislative Reports (5 ILCS 4301) State Officials and Employees Ethics Act. IL Constitution Legislative Guide (5 ILCS 930/Art . 10 heading) ARTICLE 10 Legislative Glossary GIFT BAN ( Source : P . A . 93-617 , off . 12-9-03 . ) Search By Number (example: HB0001) ( 5 TLC$ 430/10-10 ) p� Sec . 10-10 . Gift ban . Except as otherwise provided in this Article , f no officer, member, or State employee shall intentionally solicit or Go ,:- Search Tips accept any gift from any prohibited source or in violation of any federal or State statute , rule , or regulation . This ban applies to and includes the spouse of and immediate family living with the officer, member , or State employee . No prohibited source shall intentionally offer or make a gift that violates this Section . Search By Keyword ( Source : P . A . 93-617 , eff . 12-9-03 . ) 1 GO ( 5 ILCS 930 /10-15 ) El Alternate Sec . 10-15 . Gift ban; exceptions . The restriction in Section 10-10 Search does not apply to the following : ( 1 ) Opportunities, benefits , and services that are available on the same conditions as for the general public . Search Tips ( 2 ) Anything for which the officer, member, or State employee pays the market value . Advanced Search ( 3 ) Any ( i ) contribution that is lawfully made under the Election Code or under this Act or (ii ) activities associated with a fundraising event in support of a political organization or candidate . ( 4 ) Educational materials and missions . This ` exception may be further defined by rules adopted by the appropriate ethics commission or by the Auditor General for the Auditor General and employees of the Office of the Auditor General . ( 5 ) Travel expenses for a meeting to discuss State business . This exception may be further defined by rules adopted by the appropriate ethics commission or by the Auditor General for the tktTS .G & Auditor General and employees of the Office of the Auditor General . I XPLO _ ( 6 ) A gift from a relative, meaning those people a 6k n RC N related to the individual as father , mother, son, daughter, brother, sister , uncle , aunt, great aunt, great uncle , first cousin, nephew, niece, husband, wife, grandfather, grandmother, grandson, granddaughter, father-in-law, mother-in-law, son-in-law, daughter-in-law, brother-in-law, sister-in-law, stepfather, stepmother, stepson, stepdaughter, stepbrother, stepsister, half brother, half sister , and including the father, mother, grandfather, or grandmother of the individual ' s spouse and the individual ' s fiance or fiancee . ( 7 ) Anything provided by an individual on the basis of a personal friendship unless the member, officer, or employee has reason to believe that, under the circumstances , the gift was provided because of the official position or employment of the member, officer, or employee and not because of the personal friendship . In determining whether a gift is provided on the basis of personal friendship, the member, officer, or employee shall consider the circumstances under which the gift was offered, such as : (i ) the history of the relationship between the of 2 11/28/2007 11 :22 AM 5 ILCS 430/ State Officials and Employees Ethics Act. http://www.ilga.gov/legisl ation/iles/iles4.asp?DocName=000504300H... 2 of 2 11/28/2007 11 :22 AM ILCS 1051 Public Officer Prohibited Activities Act. http://www.ilga.gov/legis lation/ilcs/iles3.asp?ActID=689&ChapAet... LOCAL GOVERNMENT (50 ILCS 1051) Public Officer Prohibited Activities Act. ( 50 ILCS 105/ 0 . 01 ) ( from Ch . 102 , par . 0 . 01 ) Sec . 0 . 01 . Short title . This Act may be cited as the Public Officer Prohibited Activities Act . ( Source : P .A . 86-1324 . ) ( 50 ILCS 105/1 ) ( from Ch . 102 , par . 1 ) Sec . 1 . County board . No member of a county board, during the term of office for which he or she is elected, may be appointed to, accept , or hold any office other than ( i ) chairman of the county board or member of the regional planning commission by appointment or election of the board of which he or she is a member, ( ii ) alderman of a city or member of the board of trustees of a village or incorporated town if the city, village , or incorporated town has fewer than 1 , 000 inhabitants and is located in a county having fewer than 50 , 000 inhabitants , or ( iii ) trustee of a forest preserve district created under Section 18 . 5 of the Conservation District Act , unless he or she first resigns from the office of county board member or unless the holding of another office is authorized by law . Any such prohibited appointment or election is void . This Section shall not preclude a member of the county board from being selected or from serving as a member of a County Extension Board as provided in Section 7 of the County Cooperative Extension Law, as a member of an Emergency Telephone System Board as provided in Section 15 . 4 of the Emergency Telephone System Act , or as appointed members of the board of review as provided in Section 6-30 of the Property Tax Code . Nothing in this Act shall be construed to prohibit an elected county official from holding elected office in another unit of local government so long as there is no contractual relationship between the county and the other unit of local government . This amendatory Act of 1995 is declarative of existing law and is not a new enactment . ( Source : P .A . 94-617 , eff . 8-18-05 . ) ( 50 ILCS 105/1 . 1) (from Ch . 102 , par . 1 . 1 ) Sec . I . I . A member of the county board in a county having fewer than 550 , 000 inhabitants , during the term of office for which he is elected, may also hold the office of township highway commissioner . (Source : P . A . 86-1330 . ) ( 50 ILCS 105/1 . 2 ) Sec . 1 . 2 . County board member; education office . A member of the county board in a county having fewer than 40 , 000 inhabitants , during the term of office for which he or she is elected, may also hold the office of member of the board of education, regional board of school trustees , board of school directors , or board of school inspectors . ( Source : P . A . 88-471 . ) ( 50 ILCS 105/1 . 3 ) Sec . 1 . 3 . Municipal board member; education office . In a city, village , or incorporated town with fewer than 2 , 500 inhabitants , an alderman of the city or a member of the board of trustees of a village or incorporated town, during the term of office for which he or she is elected, may also hold the office of member of the board of education, regional board of school trustees , board of school directors , or board of school inspectors . ( Source : P . A . 91-161 , eff . 7-16-99 . ) ( 50 ILCS 105/2 ) ( from Ch . 102 , par . 2 ) Sec . 2 . No alderman of any city, or member of the board of trustees of any village , during the term of office for which he or she is elected, may accept , be appointed to, or hold any office by the appointment of the mayor or president of the board of trustees , unless the alderman or board member is granted a leave of absence from such office, or unless he or she first resigns from the office of alderman or member of the board of trustees , or unless the holding of another office is authorized by law . The alderman or board member may, however, serve as a volunteer fireman and receive compensation for that service . Any of 5 11/28/2007 10:59 AM 50 ILCS 1051 Public Officer Prohibited Activities Act. http://www.ilga.gov/legislation/ilcs/ilcs3 .asp?Act1D=689&ChapAct... appointment in violation of this Section is void . Nothing in this Act shall be construed to prohibit an elected municipal official from holding elected office in another unit of local government as long as there is no contractual relationship between the municipality and the ' other unit of local government . This amendatory Act of 1995 is declarative of existing law and is not a new enactment . (Source : P . A . 89-89 , eff . 6-30-95 . ) ( 50 ILCS 105/2a) ( from Ch . 102 , par . 2a ) Sec . 2a . Township supervisors and trustees . No township supervisor or trustee , during the term of office for which he or she is elected, may accept, be appointed to , or hold any office by the appointment of the board of township trustees unless he or she first resigns from the office of supervisor or trustee or unless the appointment is specifically authorized by law . A supervisor or trustee may, however, serve as a volunteer fireman and receive compensation for that service . Any appointment in violation of this Section is void . Nothing in this Act shall be construed to prohibit an elected township official from holding elected office in another unit of local government as long as there is no contractual relationship between the township and the other unit of local government . This amendatory Act of 1995 is declarative of existing law and is not a new enactment . ( Source : P . A . 89-89, eff . 6-30-95 . ) ( 50 ILCS 105/3) ( from Ch . 102 , par . 3 ) Sec . 3 . Prohibited interest in contracts . (a ) No person holding any office, either by election or appointment under the laws or Constitution of this State , may be in any manner financially interested directly in his own name or indirectly in the name of any other person, association , trust, or corporation, in any '.. contract or the performance of any work in the making or letting of which such officer may be called upon to act or vote . No such officer may represent , either as agent or otherwise , any person , association, trust , or corporation, with respect to any application or bid for any contract or work in regard to which such officer may be called upon to vote . Nor may any such officer take or receive , or offer to take or receive , either directly or indirectly, any money or other thing of value as a gift or bribe or means of influencing his vote or action in his official character . Any contract made and procured in violation hereof is void . This Section shall not apply to any person serving on an advisory panel or commission or to any director serving on a hospital district board as provided under subsection ( a-5) of Section 13 of the Hospital District Law . (b ) However, any elected or appointed member of the governing body may provide materials , merchandise , property, services , or labor, subject to the following provisions under either paragraph ( 1 ) or ( 2 ) : ( 1 ) If : A . the contract is with a person, firm, partnership, association, corporation , or cooperative association in which such interested member of the governing body of the municipality has less than a 7 1/2 % share in the ownership; and B . such interested member publicly discloses the nature and extent of his interest prior to or during deliberations concerning the proposed award of the contract ; and C . such interested member abstains from voting on the award of the contract , though he shall be considered present for the purposes of establishing a quorum; and D . such contract is approved by a majority vote of those members presently holding office ; and E . the contract is awarded after sealed bids to the lowest responsible bidder if the amount of the contract exceeds $ 1500 , or awarded without bidding if the amount of the contract is less than $1500 ; and F . the award of the contract would not cause the aggregate amount of all such contracts so awarded to the same person , firm, association , partnership, corporation, or cooperative association in the same fiscal year to exceed $25, 000 . 2 of 5 11/28/2007 10:59 AM l ILCS 1051 Public Officer Prohibited Activities Act. http://www.ilga.gov/legis lation/ilcs/ilcs3 .asp?ActlD=689&ChapAct... ( 2 ) If : A . the award of the contract is approved by a majority vote of the governing body of the municipality provided that any such interested member shall abstain from voting; and B . the amount of the contract does not exceed $2 , 000 ; and C . the award of the contract would not cause the aggregate amount of all such contracts so awarded to the same person, firm, association , partnership , corporation, or cooperative association in the same fiscal year to exceed $ 4 , 000 ; and D . such interested member publicly discloses the nature and extent of his interest prior to or during deliberations concerning the proposed award of the contract ; and E . such interested member abstains from voting on the award of the contract , though he shall be considered present for the purposes of establishing a quorum . (b-5 ) In addition to the above exemptions , any elected or appointed member of the governing body may provide materials , merchandise , property, services , or labor if : A . the contract is with a person , firm, partnership , association, corporation , or cooperative association in which the interested member of the governing body of the municipality, advisory panel , or commission has less than a 18 share in the ownership; and B . the award of the contract is approved by a majority vote of the governing body of the municipality provided that any such interested member shall abstain from voting; and C . such interested member publicly discloses the nature and extent of his interest before or during deliberations concerning the proposed award of the contract ; and D . such interested member abstains from voting on the award of the contract , though he shall be considered present for the purposes of establishing a quorum . ( c) A contract for the procurement of public utility services by a public entity with a public utility company is not barred by this Section by one or more members of the governing body of the public entity being an officer or employee of the public utility company or holding an ownership interest of no more than 7 1/28 in the public utility company, or holding an ownership interest of any size if the public entity is a municipality with a population of less than 7 , 500 and the public utility ' s rates are approved by the Illinois Commerce Commission . An elected or appointed member of the governing body of the public entity having such an interest shall be deemed not to have a prohibited interest under this Section . (d) Notwithstanding any other provision of this Section or any other law to the contrary, until January 1 , 1994 , a member of the city council of a municipality with a population under 20 , 000 may purchase real estate from the municipality, at a price of not less than 1008 of the value of the real estate as determined by a written MAI certified appraisal or by a written certified appraisal of a State certified or licensed real estate appraiser , if the purchase is approved by a unanimous vote of the city council members then holding office ( except for the member desiring to purchase the real estate, who shall not vote on the question) . (e) For the purposes of this Section only, a municipal officer shall not be deemed interested if the officer is an employee of a company or owns or holds an interest of 18 or less in the municipal officer ' s individual name in a company, or both, that company is involved in the transaction of business with the municipality, and that company ' s stock is traded on a nationally recognized securities market , provided the interested member : (i ) publicly discloses the fact that he or she is an employee or holds an interest of 18 or less in a company before deliberation of the proposed award of the contract ; (ii ) refrains from evaluating , recommending, approving, deliberating , or otherwise participating in negotiation, approval , or both, of the contract , work , or business ; ( iii ) abstains from voting on the award of the contract though he or she shall be considered present for purposes of establishing a quorum; and ( iv) the contract is approved by a majority vote of those members currently holding office . A municipal officer shall not be deemed interested if the officer owns or holds an interest of 18 or less , not in the officer ' s individual name but through a mutual fund, in a company, that company is involved of 5 11/28/2007 10:59 AM 50 ILCS 1051 Public Officer Prohibited Activities Act. http://www.ilga.gov/legis lation/ilcs/iles3.asp?ActID=689&ChapAet... in the transaction of business with the municipality, and that company ' s stock is traded on a nationally recognized securities market . ( Source : P . A. 90-197 , off . 1-1-98 ; 90-364 , eff , 1-1-98 ; 90-655 , off . 7-30-98 . ) ( 50 ILCS 105/3 . 1 ) ( from Ch . 102 , par . 3 . 1 ) Sec . 3 . 1 . Before any contract relating to the ownership or use of real property is entered into by and between the State or any local governmental unit or any agency of either the identity of every owner and beneficiary having any interest , real or personal , in such property, and every member, shareholder , limited partner, or general partner entitled to receive more than 7 1/2 % of the total distributable income of any limited liability company, corporation , or limited partnership having any interest, real or personal , in such property must be disclosed . The disclosure shall be in writing and shall be subscribed by a member , owner , authorized trustee , corporate official , general partner, or managing agent, or his or her authorized attorney, under oath . However, if the interest , stock , or shares in a limited liability company, corporation, or general partnership is publicly traded and there is no readily known individual having greater than a 7 1 /28 interest , then a statement to that effect, subscribed to under oath by a member, officer of the corporation, general partner, or managing agent , or his or her authorized attorney, shall fulfill the disclosure statement requirement of this Section . As a condition of contracts entered into on or after the effective date of this amendatory Act of 1995 , the beneficiaries of a lease shall furnish the trustee of a trust subject to disclosure under this Section with a binding non-revocable letter of direction authorizing the trustee to provide the State with an up-to-date disclosure whenever requested by the State . The letter of direction shall be binding on beneficiaries ' heirs , successors , and assigns during the term of the contract . This Section shall be liberally construed to accomplish the purpose of requiring the identification of '.. the actual parties benefiting from any transaction with a governmental unit or agency involving the procurement of the ownership or use of real '.. property thereby . For any entity that is wholly or partially owned by another entity, the names of the owners of the wholly or partially owning entity shall be disclosed under this Section, as well as the names of the owners of '.. the wholly or partially owned entity . ( Source : P .A . 91-361 , eff . 7-29-99 . ) ( 50 ILCS 105/ 3 . 2 ) ( from Ch . 102 , par . 3 . 2 ) Sec . 3 . 2 . Pecuniary interest allowed in contracts of deposit and financial service with local banks and savings and loan associations . Nothing contained in this Act , including the restrictions set forth in subsections (b) , (c) , and (d) of Section 3 , shall preclude a contract of deposit of monies , loans , or other financial services by a unit of local government , school district , community college district , State university, or a police or firefighter ' s pension fund established under Article 3 or 4 of the Illinois Pension Code with a local bank or local savings and loan association , regardless of whether a member or members of the governing body of the unit ( including any director serving on a hospital district board as provided under subsection ( a-5 ) of Section 13 of the Hospital District Law) are interested in the bank or savings and loan association as a director, an officer, employee , or holder of less than 7 1/2 % of the total ownership interest . A member or members holding such an interest in such a contract shall not be deemed to be holding a prohibited interest for purposes of this Act . The interested member or members of the governing body must publicly state the nature and extent of their interest during deliberations concerning the proposed award of such a contract , but shall not participate in any further deliberations concerning the proposed award . The interested member or members shall not vote on such a proposed award . Any member or members abstaining from participation in deliberations and voting under this Section may be considered present for purposes of establishing a quorum . Award of such a contract shall require approval by a majority vote of those members presently holding office . Consideration and award of any such contract in which a member or members are interested may only be made at a regularly scheduled public meeting of the governing body of the unit or 4 of 5 11/28/2007 10:59 AM 0 ILCS 1051 Public Officer Prohibited Activities Act. http://www.ilga.gov/legislation/ilcs/iles3 .asp?ActlD=689&ChapAct... district . ( Source : P . A . 90-197 , off . 1-1-98 . ) ( 50 ILLS 105/ 4 ) ( from Ch . 102 , par . 4 ) Sec . 4 . Any alderman, member of a board of trustees , supervisor or county commissioner, or other person holding any office , either by election or appointment under the laws or constitution of this state , who violates any provision of the preceding sections , is guilty of a Class 4 felony and in addition thereto , any office or official position held by any person so convicted shall become vacant , and shall be so declared as part of the judgment of court . ( Source : P . A . 77-2721 . ) ( 50 ILCS 105/4 . 5 ) Sec . 4 . 5 . False verification; perjury . A person is guilty of perjury who : ( 1 ) In swearing on oath or otherwise affirming a statement in writing as required under this Act , knowingly makes a false statement as to , or knowingly omits a material fact relating to , the identification of an individual or entity that has an ownership interest in real property, or that is material to an issue or point in question in the written disclosure pertaining to a contract for the ownership or use of real property . ( 2 ) Having taken a lawful oath or made affirmation, testifies willfully and falsely as to any of those matters for the purpose of inducing the State or any local governmental unit or any agency of either to enter into a contract for the ownership or use of real property . ( 3 ) Suborns any other person to so swear, affirm, or testify . Upon conviction of perjury, a person shall be sentenced as provided in Section 32-2 or 32-3 , respectively, of the Criminal Code of 1961 for those offenses . This Section applies to written statements made or testimony given on or after the effective date of this amendatory Act of 1995 . ( Source : P . A . 89-91 , eff . 6-30-95 . ) of 5 11/28/2007 10:59 AM Lisa Pickering From: golinski @fnal.gov Sent: Friday, November 30, 2007 8:24 AM To: Lisa Pickering Cc: 'Bart Olson' Subject: Admin Packet Material - Ethics Attachments: Aurora Ethics Ordinance.pdf; Ethics Article.pdf; IML Ethics Overheads.pdf Lisa , Attached is material for the ethics ordinance discussion . Thanks , Gary (See attached file : Aurora Ethics Ordinance . pdf) (See attached file : Ethics Article . pdf) ( See attached file : IML Ethics Overheads . pdf ) 1 CITY OF AURORA ETHICS ORDINANCE DIVISION 2, ETHICAL STANDARDS AND DISCLOSURE OF ECONOMIC INTERESTS Sec. 2-181 . Statement of policy. (a) It is the policy of the city that in all cases its officers and employees perform their duties for the sole benefit of the citizens of the city. They shall conduct the affairs of the city with integrity and impartiality, without allowing prejudice, favoritism or the opportunity for personal gain to influence their decisions or actions or to interfere with serving the public interest. Continuing observance of this policy is essential to maintaining the public trust necessary for good government. The city council therefore adopts this division to establish guidelines for an ethical standard of conduct for officers and employees of the city and to ensure compliance with those guidelines. (b) The standards of this division are intended to additionally supplement the provisions of section 3-14-4 of the Illinois Municipal Code [III. Rev. Stat. Ch. 24, 113-14-4] and section 3 of "An Act to prevent fraudulent and corrupt practices in the making or accepting of official appointments and contracts by public officers [III. Rev. Stat. Ch. 102, 131, and any other applicable. state statutes and ordinances of the city relating to ethical conduct for municipal officers and employees. However, the obligations of this division shall not be limited to the statutory provisions specified hereinabove. (c) The failure to include in this Code any provision of any statute or ordinance shall not be construed as an attempt to release city officers and employees from the obligations, responsibilities and penalties imposed by any such statute or ordinance. (Code 1969, § 2-351 ) Sec. 2482, Scope. Except as expressly exempted, the provisions of this division shall apply to any officer or employee of the city whether elected or appointed, paid or unpaid, including members and administrative staff of all boards and commissions appointed by the mayor or city council. The term 'officer" applies throughout this division to the mayor and members of the city council; the term "employee" refers to all other persons covered by this division. (Code 1969, § 2-352) Sec. 2 483. Standards of conduct. (a) Compliance. Every officer and employee of the city shall be subject to and abide by the standards of conduct in this section. (b) Impartiality. No officer or employee shall grant any special consideration, treatment or advantage to any person or business entity beyond that which is available to every other person or business entity which is similarly situated. (c) Use of public property. No officer or employee shall request, use or permit the use of C city funds, equipment, services, materials or property for personal convenience or profit, except when such are available to the public generally or are made available, by administrative authorization, to such officer or employee in the conduct of official city business. (d) Conflicts of interest--Generally. No officer or employee shall engage in any business or transaction nor have an interest, direct or indirect, financial or otherwise, which is incompatible with the proper discharge of his official duties. For the purposes of this subsection, "interest" means the direct or indirect pecuniary or material benefit accruing to an officer or employee as a result of a contract or transaction which is or may be the subject of an official act or action by or with the city except for such contracts or transactions which by their terms or by the substance of their provisions confer the opportunity and right to realize the accrual of similar benefits to all other persons or property; or any such involvement arising from a blood or marriage relationship or direct business association. For the purposes of this subsection, an officer or employee shall be deemed to have an interest in the affairs of: (1 ) Any person or business entity with whom a contractual relationship exists with the officer or employee, with regard to such relationship; (2) Any business entity in which the officer or employee is an officer, director or member having a financial interest therein, or employed thereby; (3) Any business entity the legal or beneficial ownership of which is controlled or owned directly or indirectly by the officer or employee. (e) Same--Illustrative enumeration. Prohibited interests under subsection (d) expressly include, but are not limited to, the following examples: (1 ) Gifts and favors. No officer or employee shall direct or indirectly solicit, accept or receive any gifts or favors whether in the form of money, services, loan, discount, travel, entertainment, hospitality, promise or other similar consideration in any other form, which gift or favor arises out of or is in any way related to such officer or employee's relationship with the city, and is in any way reasonably interpreted or expected to influence that officer or employee. (2) Disclosure of confidential information. No officer or employee shall disclose or use information not officially available to the public concerning the property, government or affairs of the city to advance the financial or other private interests of himself or others. (3) Pecuniary interests in city business or contracts. No officer or employee shall have a pecuniary or material interest, directly or indirectly; in any contract, work or business of the city or in the sale of any article, whenever the expense, price, or consideration of the contract, work, business or sale is paid either from the city treasury or by an assessment levied by any statute or ordinance. Except as otherwise provided in this paragraph, no officer or employee shall have a pecuniary or material interest, directly or indirectly, in the purchase of any property which belongs to the city, or is sold for taxes or assessments, or is sold by virtue of legal process at the suit of the city; provided, however, that officers and employees, shall be allowed to bid at auction or competitive bidding open to the general public and thereafter purchase city property. (4) Representing private interests before city bodies or courts. No officer or employee shall represent or appear on behalf of private interests other than his i own before any city body or department nor represent any such private interests in any litigation to which the city is a party; provided, however, an employee may represent other employees in personnel matters as provided in the city's personnel code and civil service rules; and provided further, an officer may appear, without receiving additional compensation therefor, on behalf of constituents in the course of his duties as a representative of the electorate, or in the performance of public or civic obligations. (5) Incompatible outside occupations or employment. In this paragraph, "outside occupation or employment" means any paid or unpaid occupation or employment other than the performance of official city duties, including, but not limited to, self-employment, working for .another, rendering of services for other than the city, and employment or involvement in the management, operation or direction of any enterprise, public or private. No employee shall engage in or accept an outside occupation or employment when such occupation or employment tends to create a conflict with or impair the proper and impartial discharge of the person's official responsibilities. Such prohibited occupations or employments include, but are not limited to, those which: a. Are of such a nature as to be reasonably construed by the public to be an official act of the city; b. Are of such a nature that the employee would be expected to perform it as a part of his official responsibilities; C. Involve management of an enterprise or business closely related to or tending to involve the employee's official responsibilities; or d. Would tend to influence the employee's impartial judgment in the exercise of his official responsibilities. (Code 1969, § 2-353; Ord. No. 090-66, § 1 , 6-19-90; Ord. No. 093-30, § 21 4-6-93) Sec. 2-184. Regulation of outside occupations.or employment. (a) Officers and members of boards and commissions appointed by the mayor or city council are exempt from the provisions of this section. (b) No employee shall engage in or accept an outside occupation or employment as defined in section 2-183, paragraph (e)(5) without the prior approval of his department head and the human resources director, except those currently pursuing said outside occupations or employments provided said occupations or employments do not violate the provisions of section 2-183, paragraph (e)(5). In the case of department heads or the appointed administrative staff of boards and commissions, such prior approval shall be required from the human resources director. (c) Applications for approval shall be made in writing in forms provided by the human resources department. Thereafter, each change in outside occupation or employment shall require separate approval. (d) Approval or denial of such application shall be made in writing and shall be based on the provisions of section 2-183, paragraph (e)(5). Denial by a department head or human resources director of an application may be appealed to the mayor for a final decision. , J All applications and written approvals or denials shall be retained in the employee's personnel file. (Code 1969, §§ 2-244(c), 2-245(c), 2-246(b), 2-247(b), 2-248(b), 2-249(b), 2-354; Ord. No. 090-135, § 1 , 11 -20-90; Ord. No. 000-31 , § 2, 3-28-00) Sec. 2-185. Annual disclosure statement. (a) Covered persons. Notwithstanding section 2-182, the provisions of this section shall apply to the following officers and employees: (1 ) Officers as defined by this division; (2) Members of the plan commission and the zoning board of appeals; (3) Appointed administrative staff of such boards and commissions; (4) All persons employed in executive service positions as set forth in the city pay plan; (b) Filing for officers. All officers shall submit a signed financial disclosure statement to the city clerk. Such statement shall be submitted prior to their taking office and thereafter annually no later than May 1 , during their tenure with the city. The disclosure statements of officers shall be maintained on file with the city clerk for five (5) years from the date of filing. These statements are available for any person's review upon specific request to the city clerk during regular business hours. When a request for viewing a disclosure statement is made, the officer whose statement is requested shall be notified immediately in writing and advised of the name of the person viewing the statement. Persons already obligated to file state disclosure statements pursuant to state law shall file copies of said statements along with the statement herein required. (c) Filing for covered employees. All employees covered by this section shall submit a signed financial disclosure statement to the city clerk. Such statement shall be submitted prior to their being appointed or employed and thereafter annually no later than May 1 , during their tenure with the city. The disclosure statements shall be maintained on file with the city clerk for five (5) years from the date of filing. These statements are available for any person's review upon specific request to the city clerk during regular business hours. When a request for viewing a disclosure statement is made, the employee whose statement is requested shall be notified immediately in writing and advised of the name of the person viewing the statement. Persons already obligated to file state disclosure statements pursuant to state statute shall file copies of the statements along with the statement herein required. (d) Questions on disclosure statement. Persons required to submit a financial disclosure statement shall answer the following questions on a form to be supplied by the city clerk. The term "controlling" as used hereinafter is defined to mean nonownership control. The term "minor children" refers to children under eighteen (18) years of age unless emancipated. (1 ) a. Please list the common address and tax parcel number of any and all real property located within the corporate limits or the one-and-one-half-mile planning jurisdiction of the city in which you, your spouse or minor children have a direct or indirect ownership or financial interest presently or during the preceding calendar year. b. For the purpose of this question, ownership interest in real property shall further include: 1 . Beneficial interest in any land trust, including such beneficial interest as may be under contract for sale or purchase; 2. Real property being purchased or sold by contract; 3. Real property held by a corporation, an investment group or a partnership, which is controlled or owned hereunder, directly or indirectly. (2) Please list the name(s) of any entity located in whole or in part within the corporate limits of the city or otherwise doing business within said limits: a. In which you, your spouse or minor children have a direct or indirect controlling or ownership interest, either presently or during the preceding calendar year; or b. From which you, your spouse or minor children receive income, either presently or during the preceding calendar year, excluding interest income from all accounts invested in banks and savings and loan associations, mutual funds and ownership holdings with a fair market value of twelve hundred fifty dollars ($1 ,250.00) or less at the date of filing. (3) Please list the name(s) of any entity doing business with the city presently or during the preceding calendar year: a. In which you, your spouse or minor children have a direct or indirect controlling or ownership interest, presently or during the preceding calendar year; or b. From which you, your spouse or minor children receive income, including pension or retirement income, either presently or during the preceding calendar year excluding interest income from all accounts invested in banks and savings and loan associations, mutual funds and ownership holdings with a fair market value of twelve hundred fifty dollars ($1 ,250.00) or less at the date of filing. (4) Please list the name(s) of any entity which has applied to the city for any license, franchise, certificate, annexation, permit, zoning or other authorized approval, either presently or during the preceding calendar year, in which you, your spouse or minor children have a direct or indirect controlling or ownership interest. (5) Please list the name(s) of those organizations that receive funds from the city in which you are an employee, officer, board member or trustee. (6) a. Please state whether you performed any compensated service for the city other than that which you performed in your official capacity. b. Please further list any other occupation, employment, including i self-employment, in which you are presently engaged or have been during the preceding calendar year. Please include the name(s) of the employing entity(ies) and the nature of the services rendered. (7) Please indicate any person, firm or corporation doing business or having any contractual relationship with the city or engaged in any activity having substantial potential of doing business with the city or any entity which has applied to the city for any license, franchise, certificate, annexation, permit, zoning or other authorized approval from whom you, your spouse or minor children received during the preceding calendar year a gift, service or campaign contribution in excess of one hundred fifty dollars ($150.00). (8) Please indicate any person, firm or corporation doing business or having any contractual relationship with the city or engaged in an activity having substantial potential of doing business with the city or from any entity which has applied to the city for any license, franchise, certificate, annexation, permit, zoning or other authorized approval from whom you, your spouse or minor children had been released from any indebtedness exceeding in its principal amount one hundred dollars ($100.00) within the year, without paying the total balance due on such indebtedness or giving adequate consideration. (Code 1969, § 2-355; Ord. No. 090-15, § 1 , 2-6-90; Ord. No. 091 -11 , § 1 , 2-19-91 ) Sec, 2-186. Disclosure of financial or personal interest. Any city officer or employee serving as a member of any board or commission and having an interest, as defined in section 2-183, subsection (d), in any matter coming before his respective body shall publicly disclose the nature and extent of such interest to the other members and such interest shall be made a matter of record. Any member having such an interest shall not present or speak on such matter before the body or in any way use his personal influence on the matter before the body, and shall abstain from voting and shall not be considered present for the purposes of establishing a quorum. (Code 1969, § 2-356) Sec, 2-187. Advisory opinions. Any person covered by this division who wishes to have advice on the applicability of any provision of this division to a particular situation, or an interpretation of terms used in this division, may apply for an advisory opinion in writing to the corporation counsel. Requests shall contain a summary of pertinent facts. Advisory opinions issued by the corporation counsel shall be in writing and a copy shall be filed with the mayor and city clerk. Officers may orally seek opinions hereunder, and opinions in such cases may be orally rendered. (Code 1969, § 2-357) Sec, 2-188. Complaint procedures and sanctions. (a) Complaints that a person covered by this division has violated any of its provisions shall be made in writing, signed by the person making the complaint and filed with the city clerk and kept confidential. No action thereon shall be taken solely on hearsay information. (b) If the complaint is filed against an officer, it shall be referred by the city clerk to an ad hoc committee (being also the local ethics commission under section 2-191 ), consisting of three (3) members of the city council chosen by lottery at the first council meeting in May of each year, three (3) members of the community appointed by the mayor with the advice and consent of the council, at least one ( 1 ) of which public members shall be a member of the clergy and one ( 1 ) shall be an attorney-at-law, and two (2) at-large members appointed in the same manner. The personnel director shall be the ninth member of the committee and shall serve as the chairman. The complaint shall be kept confidential unless otherwise requested by the subject thereof, until such time as the committee finds that there is a substantial reason to believe that this article has been violated. If one (1 ) of the members of the committee is the subject of the complaint, the mayor, or the committee if the mayor is the subject thereof, shall appoint another alderman to the committee. If the complaint is filed against any employee, it shall be referred to the mayor. The complaint shall be kept confidential unless otherwise requested by the subject thereof, until such time as the mayor finds that there is substantial reason to believe that this division has been violated. Upon referral, a copy of the complaint shall be submitted to the subject thereof. (c) Within thirty (30) days following receipt of a complaint regarding an officer, the ad hoc committee shall conduct a hearing to determine if there is substantial reason to believe that this article has been violated. Concerning such hearings, the committee may request the appearance of relevant witnesses and production of relevant documents and other effects relevant to the matter. Failure to provide the requested information may constitute a violation of this Code. All testimony before the committee shall be under oath. At any such hearing the presiding officer shall have the power to administer oaths and affirmations and compel attendance of persons and production of books, documents, papers, accounts, letters and records by subpoena. In addition: (1 ) At hearings, the same rules of evidence pertaining to hearings by administrative bodies in the state shall apply. Strict rules of evidence and procedure shall not apply. Further, a record of the proceedings before the committee concerning any hearing shall be documented by a court reporter and maintained by the city clerk. Any person appearing before the committee shall be entitled to representation of counsel. (2) The committee shall be represented by the corporation counsel, as authorized by the city council concerning the hearing. He shall present evidence to the committee concerning the alleged action. (3) Prior to the time any hearing is held by the committee concerning any alleged violation hereunder, the committee shall provide written notice to any individual accused of making the violation notifying the person of the alleged violation and providing him with at least ten (10) days' notice prior to any hearing. The notice shall specify the nature of the conduct being considered, the nature of violation being alleged, the time and date of any hearing pertaining to the individual and shall be served upon such individual by certified mail or by personal service. The hearing may be continued from time to time at the discretion of the committee, but must be completed within thirty (30) days from the date of commencement of the hearing. (4) The committee shall enter its confidential written opinion within ten ( 10) days of x any hearing. All opinions of the committee shall be submitted to the person ` making the complaint, the accused and the council. (5) If the committee finds that there is substantial reason to believe that this division has been violated, the committee shall make a recommendation to the council concerning disciplinary action. The recommendation may be that the council: a. Direct the person to cease and desist from continuing to commit the improper act; or b. Direct the person to correct the improper act or situation; or C. Refer the matter to the corporation counsel for prosecution for a violation of this Code. Where participation by the corporation counsel is inappropriate, the referral of the matter to a special prosecuting attorney; or d. Remove the person from office, if convicted under a circuit court prosecution as hereinabove provided. (d) Within thirty (30) days following receipt of a complaint regarding an employee, the mayor shall conduct a hearing to determine if there is substantial reason to believe that this article has been violated. At hearings, the mayor may request the appearance of relevant witnesses and production of relevant documents and other effects relevant to the matter. Failure to provide the requested information may constitute a violation of the Code. All testimony before the mayor shall be under oath. At any such hearing the mayor shall have the power to administer oaths and affirmations and compel attendance of persons and production of books, documents, papers, accounts, letters and records by subpoena. In addition: ( 1 ) At hearings, the same rules of evidence pertaining to hearings by administrative bodies in the state shall apply. Strict rules of evidence and procedure shall not apply. -Further, a record of the proceedings before the mayor concerning any hearing shall be documented by a court reporter and maintained by the personnel director. Any person appearing before the mayor shall be entitled to representation of counsel. (2) The mayor shall be represented by the corporation counsel concerning the hearing. He shall present evidence to the mayor concerning the alleged action. (3) Prior to the time any hearing is held by the mayor concerning any alleged violation hereunder, the mayor shall provide written notice to any individual accused of making the violation notifying the person of the alleged violation and providing him with at least ten (10) days' notice prior to any hearing. The notice shall specify the nature of the conduct being considered, the nature of violation being alleged, the time and date of any hearing pertaining to the individual, and shall be served upon such individual by certified mail or by personal service. The hearing may be continued from time to time at the discretion of the mayor, but must be completed within thirty (30) days from the date of commencement of the hearing. (4) The mayor shall enter his confidential written opinion within ten ( 10) days of any . hearing. All opinions of the mayor shall be submitted to the person making the complaint, the accused and the council. (5) If the mayor finds that there is substantial reason to believe that this division has been violated, the mayor may take appropriate remedial action which may include reprimand, suspension without pay, or removal from office or employment as permitted by law and the rules and regulations of the civil service commission. The remedial action may also include referral of the matter to the corporation counsel for prosecution as a violation of this Code or, where participation by the corporation counsel is inappropriate, the referral of the matter to a special prosecuting attorney. (Code 1969, § 2-358; Ord. No. 099-97, § 15 11 -9-99) Sec. 2-189. Adoption of State Officials and Employees Ethics Act. (a) The regulations of Sections 5-15 and Article 10 of the State Officials and Employees Ethics Act (5 ILCS 43011 -1 et seq., ("Act") are hereby adopted by reference and made applicable to the officers and employees of the city to the extent required by 5 ILCS 430/70-5. (b) The solicitation or the acceptance of gifts prohibited to be solicited or accepted under said Act, by any officer or any employee of the city, is hereby prohibited. (c) The offering or making of gifts prohibited under the Act, by any officer or employee of the city, is hereby prohibited. (d) The participation in political activities prohibited under the Act, by any officer or employee of the city, is hereby prohibited. (e) For purposes of this section, the terms "officer" and "employee" shall be defined as set forth in 5 ILCS 430/70-5(c). (f) The penalties for violations of this section shall be the same as those penalties set forth in 5 ILCS 430/50-5 for similar violations of the Act. (g) This section does not repeal, or otherwise amend or modify any existing ordinances or policies which regulate the conduct of city officers and employees. To the extent that any such existing ordinances or policies are less restrictive than this section, however, the provisions of this section shall prevail in accordance with the provisions of 5 ILCS 430170-5(a). (h) Any amendment to the Act that becomes effective after the effective date of this section shall be incorporated into this section by reference and shall be applicable to the solicitation, acceptance, offering and making of gifts and to prohibited political activities. However, any amendment that makes its provisions optional for adoption by municipalities shall not be incorporated into this section by reference without formal action by the corporate authorities of the city. (i) If the Illinois Supreme Court declares the Act unconstitutional in its entirety, then this section shall be repealed as of the date that the Illinois Supreme Court's decision becomes final and not subject to any further appeals or rehearings. This section shall be deemed repealed without further action by the corporate authorities of the city if the act is found unconstitutional by the Illinois Supreme Court. (j) if the Illinois Supreme Court declares part of the Act unconstitutional but upholds the constitutionality of the remainder of the Act, or does not address the remainder of the '3 Act, then the remainder of the Act as adopted by this section shall remain in full force and effect; however, that part of this section relating to the part of the Act found unconstitutional shall be deemed repealed without further action by the corporate authorities of the city. (Ord. No. 099-44, § 1 , 6-22-99; Ord. No. 004-47, § 1 ; 5-11 -04) Sec. 2-190. Adoption of the Illinois Whistleblower Reward and Protection Act. The provisions of the Illinois Whistleblower Reward and Protection Act (740 ILCS 175/1 et seq.) are hereby adopted. To the extent of any conflict between the terms of this division and said Act, the terms of this division shall control. (Ord. No. 005-90, § 1 , 7-12-05) Sec, 2-191 . Whistleblower protection. (a) For the purposes of this section: (1 ) City contractor means a person who enters into a contract or who has taken any action to obtain a contract, or any owner, officer, director, employee or agent of such a person, or any subcontractor, or any person acting in concert or conspiring with such person. (2) Public body means (i) the city council of the City of Aurora; (ii) the federal government including federal law enforcement agencies and prosecutorial offices; (iii) the state government including state law enforcement agencies and prosecutorial offices; (iv) the appropriate state's attorneys office; and (v) any federal or state judiciary including grand or petit juries. (3) Retaliatory action means the reprimand, discharge, suspension, or demotion, of any city employee that is taken in retaliation for any city employee's involvement in protected activity as set forth in subsection (b) of this section. (b) No person shall take any retaliatory action against a city employee because the city employee does any of the following: ( 1 ) Discloses or threatens to disclose to a public body policy or practice of any officer, agency, employee or city contractor that the employee reasonably believes evidences an unlawful use of public funds, criminal misconduct, or unlawful conduct that poses a substantial and specific danger to public health or safety by any officer, agency, employee or city contractor; or (2) Provides Information to or testifies before any public body conducting an investigation, hearing, or inquiry into any policy or practice described in subsection (b)(1 ); or (3) Assists or participates in a proceeding to enforce the provisions of this section. (c) A violation of this section may be established only upon a finding that (1) the employee engaged in the conduct described in subsection (b) and (ii) that conduct was a substantial contributing factor in the retaliatory action alleged by the employee. It is not a violation, however, if it is determined by a preponderance of the evidence that the same unfavorable personnel action would have occurred in the absence of conduct described in subsection (b). (d) An employee who is exonerated or otherwise proves that retaliation as defined herein did occur and that he was harmed thereby, shall, in addition to any award by an arbitrator, the civil service commission or a court of competent jurisdiction be entitled to two (2) times the amount of back pay. In addition, said employee may be entitled to the following from an arbitrator, the civil service commission or a court of competent jurisdiction: ( 1 ) Reinstatement of the employee to either the same position held before the retaliatory action or to an equivalent position; (2) Interest on the back pay; (3) Reinstatement of full fringe benefits and seniority rights; and (4) The payment of reasonable costs and attorneys' fees. (e) Nothing in this section shall be deemed to diminish the rights, privileges, or remedies of any employee under any other federal or state law, rule or regulation or under any collective bargaining agreement or employment contract. (f) Any officer, agent, employee or city contractor who has violated the terms of this ordinance shall be subject to disciplinary action up to and including discharge and/or removal from office and/or any contractual relationship with the city shall be voided. (g) In the event it is determined by an arbitrator, the civil service commission, or a court of competent jurisdiction, that an employee's rights have been violated, the matter shall be referred to the corporation counsel who shall within thirty (30) days thereafter (or within a reasonable extension thereof, should the corporation counsel so notify the city council in writing within such thirty (30) days), advise the city council as to the potential disciplinary action against those responsible for such violation. (h) Any employee who alleges a violation of this section and does so frivolously shall be subject to discipline up to and including discharge. An allegation is considered frivolous if it is lacking in any reasonable basis and was not brought in good faith. (Ord. No. 005-90, § 2, 7-12-05) Secs. 2-192--2-200. Reserved. Editor's note: Ord. No. 004-47, § 1 , adopted May 11 , 2004, deleted in their entirety §§ 2-190--2-194. Former §§ 2-190--2-194 pertained to ethics officer, ethics commissions, existing ordinance, future amendments and unconstitutionality of the Gift Ban Act, and derived from Ord . No. 099-44, § 1 , adopted June 22, 1999. The tics Act a c iie Where Does It Start and Where Does It End ? Presented By: Dean W. Krone email: dkronephlerk.com from the Law Offices of HODGES, LOIZZI, EISENHAMMER, RODICK & KOHN 3030 Salt Creek Lane, Suite 202 • Arlington Heights, Illinois 60005 Phone (847) 670-9000 • Fax (847) 670-7334 3048 Spring Mill Drive • Springfield, Illinois 62704 Phone (217) 546-9200 • Fax (217) 546-0800 23 Public Square, Suite 260 • Belleville, Illinois 62220 Phone (618) 355-7850 • Fax (618) 355-7851 -3 THE ETHICS ACT AND MUNICIPALITIES: WHERE DOES IT START AND WHERE DOES IT END? TABLE OF CONTENTS I. STATE OFFICIALS AND EMPLOYEES ETHICS ACT A. History of the Act 3 B. Gift Ban 3 C. Prohibited Political Activity 6 D. Complaints, Adjudication and Penalty 9 II. INTERESTS IN CONTRACTS A. The Baseline Rules 10 B. Exceptions 11 C. Penalties 12 THE ETHICS ACT AND MUNICIPALITIES WHERE DOES IT START AND WHERE DOES IT END? I. STATE OFFICL4LS AND EMPLOYEES ETHICS ACT A. HISTORY OF THE ACT 10 Covers State Employees (see 5 ILCS 430/1-5) 2. Was to be adopted by resolution or ordinance at local government level Prior to June 2004. Local ordinances may have greater restrictions than State Act (5 ILCS 430/70-5) 3. Attorney General's Model Ordinance B. GIFT BAN 1. The Rule The Gift Ban provisions of the Ethics Act prohibit officers, employees, and spouses or immediate family members living with any officer or employee from intentionally soliciting or accepting any "gift" from any "prohibited source." 5 ILCS 430/10-10. The Act defines a "gift" as "any gratuity, discount, entertainment, hospitality, loan, forbearance, or other tangible or intangible item having monetary value including, but not limited to, cash, food and drink, and honoraria for speaking engagements related to or attributable to government employment or the official position of an employee . . . or officer." 5ILCS 430/1-5. Furthermore, a "prohibited source" is any person or entity who (1) is seeking official action by the employee or officer, (2) does business or seeks to do business with the officer, employee, or employee's supervisor; (3) conducts activities regulated by the officer, employee, or employee's supervisor; (4) has interests that may be substantially affected by the performance or non-performance of the official duties of the officer or employee; or (5) is a registered lobbyist. 5 ILCS 430/1-5. Copyright October, 2007 All Rights Reserved HODGES, LOIZZI, EISENHAMMER, RODICK & KOHN 3 21 Exceptions The Act contains numerous exceptions that permit covered employees and officials to receive gifts from certain individuals and in certain circumstances: a. The following are listed as exceptions to the ban on gifts at 5 ILCS 430/10-15 : • Opportunities, benefits, and services that are available on the same conditions as for the general public; ■ Anything for which the employee or officer pays the fair market value; ■ Any (1) contribution that is lawfully made under the Election Code or (2) activities associated with a fundraising event in support of a political organization or candidate; • Educational materials and missions; ■ Travel expenses for a meeting to discuss State business; ■ A gift from a relative, meaning those people related to the individual as father, mother, son, daughter, brother, sister, uncle, aunt, great aunt, great uncle, first cousin, nephew, niece, husband, wife, grandfather, grandmother, grandson, granddaughter, father-in-law, mother-in-law, son-in-law, daughter-in-law, brother-in-law, sister-in-law, stepfather, stepmother, stepson, stepdaughter, stepbrother, stepsister, half brother, half sister, and including the father, mother, grandfather, or grandmother of the individual's spouse and the individual's fiance or fiancee; Copyright October, 2007 All Rights Reserved HODGES, LOIZZI, EISENHAMMER, RODICK & KOHN 4 ■ Anything provided by an individual on the basis of a personal friendship, unless the recipient has reason to believe that, under the circumstances, the gift was provided because of the official position or employment of the recipient or his or her spouse or immediate family member and not because of a personal friendship. In determining whether a gift is provided on the basis of personal friendship, the recipient shall consider the circumstances under which the gift was offered, such as: — the history of the relationship between the individual giving the gift and the recipient of the gift, including any previous exchange of gifts between those individuals; and whether to the actual knowledge of the recipient the individual who gave the gift personally paid for the gift or sought a tax deduction or business reimbursement for the gift; and whether to the actual knowledge of the recipient the individual who gave the gift also at the same time gave the same or similar gifts to other officers or employees, or their spouses or immediate family members. ■ Food or refreshments not exceeding $75 per person in value on a single calendar day, provided that the food or refreshments are (1) consumed on the premises from which they were purchased or prepared or (2) catered. "Catered" means food or refreshments that are purchased ready to consume which are delivered by any means; ■ Food, refreshments, lodging, transportation, and other benefits resulting from outside business or employment activities (or outside activities that are not connected to the official duties of the officer or employee), of the officer or employee or his or her spouse if the benefits have not been Copyright October, 2007 All Rights Reserved HODGES, LOIZZI, EISENHAMMER, RODICK & KOHN 5 offered or enhanced because of the official position or employment of the officer or employee, and are customarily provided to others in similar circumstances; ■ Intra-governmental and inter-governmental gifts. "Intra- governmental gift" means any gift given to an officer or employee from another officer or employee, and "inter- governmental gift" means any gift given to an employee or an officer by an officer or employee of another governmental entity; ■ Bequests, inheritances, and other transfers at death; ■ Any item or items from any one prohibited source during any calendar year having a cumulative total value of less than $100. b. Each of the gift ban exceptions listed above is mutually exclusive and independent of every other. C. An officer or employee, his or her spouse, or an immediate family member living with the officer or employee, does not violate the Act if the recipient promptly takes reasonable action to return a gift from a prohibited source to its source or gives the gift or an amount equal to its value to an appropriate charity that is exempt from income taxation under Section 501 (c)(3) of the Internal Revenue Code, as amended. See 5 ILCS 430/10-30. C. PROHIBITED POLITICAL ACTIVITY 1 . No officer or employee shall intentionally perform any "prohibited political activity" during any "compensated time". 51LCS 430/5-15(a). 2. No officer or employee shall intentionally use any property or resources of the municipality in connection with any prohibited political activity. 3. At no time shall any officer or employee intentionally require any other officer or employee to perform any prohibited political activity as part of that officer's or employee's duties, as a condition of employment, or during any compensated time off (such as holidays, vacation, or personal leave). Copyright October, 2007 All Rights Reserved HODGES, LOIZZI9 EISENHAMMER, RODICK & KOHN 6 4. No officer or employee shall be required at any time to participate in any prohibited political activity in consideration for that officer or employee being awarded additional compensation or any benefit, whether in the form of a salary adjustment, bonus, compensatory time off, continued employment or otherwise, nor shall any officer or employee be awarded additional compensation or any benefit in consideration for his or her participation in any prohibited political activity. 5. Nothing in the Act prohibits activities that are otherwise appropriate for an officer or employee to engage in as part of his or her official duties or activities that are undertaken by an officer or employee on a voluntary basis that are not prohibited by the Act. 6. "Political" means any activity in support of or in connection with any campaign for elective office or any political organization, but does not include activities (i) relating to the support or opposition of any executive, legislative, or administrative action, (ii) relating to collective bargaining, or (iii) that are otherwise in furtherance of the person's official State duties or governmental and public service functions. 7. "Prohibited political activity" means: ■ Preparing for, organizing, or participating in any political meeting, political rally, political demonstration, or other political event. ■ Soliciting contributions, including but not limited to the purchase of, selling, distributing, or receiving payment for tickets for any political fundraiser, political meeting, or other political event. ■ Soliciting, planning the solicitation of, or preparing any document or report regarding anything of value intended as a campaign contribution. ■ Planning, conducting, or participating in a public opinion poll in connection with a campaign for elective office or on behalf of a political organization for political purposes or for or against any referendum question. ■ Surveying or gathering information from potential or actual voters in an election to determine probable vote outcome in connection with a campaign for elective office or on behalf of a political Copyright October, 2007 All Rights Reserved HODGES, LOIZZI, EISENHAMMER, RODICK & KOHN 7 organization for political purposes or for or against any referendum question. a Assisting at the polls on Election Day on behalf of any political organization or candidate for elective office or for or against any referendum question. 0 Soliciting votes on behalf of a candidate for elective office or a political organization or for or against any referendum question or helping in an effort to get voters to the polls. a Initiating for circulation, preparing, circulating, reviewing, or filing any petition on behalf of a candidate for elective office or for or against any referendum question. ■ Making contributions on behalf of any candidate for elective office in that capacity or in connection with a campaign for elective office. ■ Preparing or reviewing responses to candidate questionnaires in connection with a campaign for elective office or on behalf of a political organization for political purposes. Y Distributing, preparing for distribution, or mailing campaign literature, campaign signs, or other campaign material on behalf of any candidate for elective office or for or against any referendum question. Campaigning for any elective office or for or against any referendum question. Managing or working on a campaign for elective office or for or against any referendum question. ■ Serving as a delegate, alternate, or proxy to a political party convention. ■ Participating in any recount or challenge to the outcome of any election. Copyright October, 2007 All Rights Reserved HODGES, LOIZZl5 EISENHAMMER, RODICK & KOHN 8 D, COMPLAINTS, ADJUDICATION AND PENALTY 1 . Some municipalities may have appointed an Ethics Advisor under a municipal ordinance similar to the Attorney General's Model Ethics Ordinance. (The Model Ordinance is available online at http://www.ag.state.il.ias/govemment/ethics ordinance.html.) The Ethics Advisor of your governmental employer may be available for advice and guidance on how to comply with the Ethics Act. 2. Pursuant to the Attorney General's Model Ethics Ordinance, some municipalities may also have appointed an Ethics Commissioner or a designated administrator to investigate complaints of ethics violations within the municipality. 3. In addition to any municipal proceedings to enforce ethics violations, an individual who intentionally violates any provision of the Gift Ban section of the Ethics Act may be subject to a fine in an amount of not less than $1,001 and not more than $5,000. 5 ILCS 430/50-5(c). 4. Any individual who intentionally violates any provision of the Prohibited Political Activities section may be punished by a term of incarceration in a penal institution other than a penitentiary for a period of not more than 364 days and may be fined in an amount not to exceed $2,500. 5 ILCS 430/50-5(a); 730 ILLS 5/5-8-3 (imprisonment for Class A misdemeanors); 730 ILCS 5/5-9-1 (authorized fines for Class A misdemeanors). 5. Any person who intentionally makes a false report alleging a violation of any provision of the Ethics Act to the local enforcement authorities, the State's Attorney, or any other law enforcement official may be punished by a term of incarceration in a penal institution other than a penitentiary for a period of not more than 364 days and may be fined in an amount not to exceed $2,500. Copyright October, 2007 All Rights Reserved HODGES, LOIZZI, EISENHAMMER, RODICK & KOHN 9 II. INTERESTS IN CONTRACTS The most common conflict of interest with which municipal officers must be concerned involves providing materials, merchandise, property, services or labor to their units of government in return for money or other consideration. In general, the prohibitions against economic conflicts of interest in Illinois law are harsh and extend beyond "bad faith" dealings to apply in situations in which a municipal officer may actually be attempting to benefit the municipality. Since penalties for violations are severe, it is important to understand these prohibitions. A. THE BASELINE RULES The Public Officer Prohibited Activities Act, known historically as the Corrupt Practices Act, makes it illegal for a public officer to have any financial interest, either directly or indirectly, in any contract, work, or business of the municipality which the officer may be called to vote or act upon. 50 ILCS 105/3(a). The Corrupt Practices Act also prohibits officers from representing others with respect to any application or bid for a contract or work in regard to which the officer may be called upon to vote, or from receiving gifts or bribes. Id. An officer who violates the statute must lose his or her office and is guilty of a Class 4 felony, which is punishable by imprisonment of one to three years and a fine. 50 ILCS 105/4; see 730 ILCS 5/5-8-1 (a)(7) (imprisonment for Class 4 felonies). Any contract made in violation of the Corrupt Practices Act is also void. 50 ILCS 105/3(a). The Illinois Municipal Code contains two further prohibitions regarding interests in contracts which have essentially the same scope, application, exceptions, and prescribed penalties as the Corrupt Practices Act. See 65 ILCS 5/3. 1-55-10(a) (applicable to officers of municipalities); 65 ILCS 5/4-8-6(a) (applicable to officers and employees of municipalities with a commission form of government). However, the Municipal Code clarifies that municipal officers also shall not be interested in any way in the purchase of any property of the municipality, property sold at a tax sale, or property sold in a foreclosure instituted by the municipality. 65 ILCS 5/3. 1-55-10(a) (with an exception in subsection (f) for city council members of small municipalities). It was held in People v. Savaiano, 66 Ill. 2d 7, 3 111, Dec. 836, 359 N.E.2d 475 (1976), that in order for an individual to violate the Corrupt Practices Act, at least five elements or conditions must exist: L The individual must be a person holding an office, either by election or appointment, under the laws or Constitution of Illinois. While municipal treasurers and comptrollers are officers (see 65 ILCS 5/3 . 1-35-40; 65 ILCS 5/3. 1-35-100), it is not always easy to determine whether a particular individual is an officer. Characteristics of a public office may Copyright October, 2007 All Rights Reserved HODGE% LOIZZI, EISENHAMMER, RODICK & KOHN 10 include some or all of the following: (a) the position is created by statute or constitution; (b) the individual has authority to exercise some portion of the sovereign power; (c) the position is continuing and is not occasional or contractual; (d) the individual has a fixed tenure; (e) an oath is required; (f) there is liability for misfeasance or non-feasance; and (g) the individual has an independence beyond that of employees. See Midwest Television, Inc. v. Champaign-Urbana Communications, Inc., 347 N.E.2d 34, 38 (0 Dist. 1976). 2. There must be the making or letting of a contract by the governmental entity of which the individual is an officer. A written contract is not required. 3 . The officer must be emnowered to act or vote with regard to that contract. It is not necessary for the officer to actually vote on the contract, since the statute applies to any contract or work about which the officer "may be called upon to act or vote." Thus, if the treasurer of a local governmental unit is an employee or owner of any company that enters into any contract with the local governmental unit, a violation has occurred whether or not the treasurer takes any action to encourage the contract. See Peabody v. Sanitary District of Chicago, 330 Ill. 250, 161 N.E. 519 (1928). 4. The officer must have a direct or indirect interest of a prohibited nature with regard to that contract. It is not always easy to determine which interests qualify, although some clearly satisfy this requirement. For instance, a public officer cannot be an officer, director, employee, or stockholder of a company with which a governmental entity contracts, such as a bank where the entity's funds are deposited. 5. Possession of the prohibited interest and the making or letting of the contract must temporally coincide. Note, however, that an officer is not immune if he or she negotiates or advocates a contract and then resigns from office or sells the interest prior to an actual vote. People v. Savaiano, supra. B. EXCEPTIONS The relevant provisions of the Corrupt Practices Act and Municipal Code contain four main exceptions allowing public officers to do business with the governmental unit (i.e., provide materials, merchandise, property, services or labor), but these are only available if the officer is an elected or appointed Copyright October, 2007 All Rights Reserved HODGES, LOIZZI, EISENHAMMER, RODICK & KOHN 11 member of the governing body, i.e, the village board or city council. See e.g. 50 ILCS 105/3(b); 65 ILCS 5/3. 1-55-10(b). While mayors, trustees, members of planning commissions, and members of zoning boards of appeal might qualify for these exceptions, treasurers would not. Nonetheless, minor exceptions to the prohibition on interests in contracts are available to municipal officers (such as treasurers) in the following situations: 1 . A municipal officer is deemed not to have an interest in a contract if all of the following conditions are met: a. The municipal officer is an employee or owns less than 1% of the company involved in the transaction of business with the municipality; and b. The company's stock is traded on a nationally recognized securities market; and C. The interested officer publicly discloses the fact that he or she is an employee or holds an interest of 1% or less in a company before deliberation of the proposed award of the contract; and d. The officer refrains from evaluating, recommending, approving, deliberating, or otherwise participating in the negotiation, approval, or both, of the contract, work, or business; and e. The officer abstains from voting on the award of the contract (though he or she shall be considered present for purposes of establishing a quorum); and f. The contract is approved by a majority vote of those members currently holding office. 2. A municipal officer is also deemed not interested if (a) the officer owns 1% or less, not individually but through a mutual fund, of a company involved in the transaction of business with the municipality, and (b) the company's stock is traded on a nationally recognized securities market. co PENALTIES A criminal conviction for violation can result in the invalidation of the contract, automatic loss of public office and punishment as a Class 4 felony. Copyright October, 2007 All Rights Reserved HODGES, LOIZZI, EISENHAMMER, RODICK & KOHN 12 2007 ILLINOIS MUNICIPAL LEAGUE ANNUAL CONFERENCE The Aurora Ethics Ordinance And Case Examples Overview of Ethics Ordinance • Statement of General Policy • General Standards of Conduct • Outside Occupations or Employment • Annual Disclosure Statement • Advisory Opinions • Complaint Procedures and Sanctions • Whistleblower Protection Statement of General Policy • Local ethics ordinance is intended to supplement applicable state law with respect to governmental ethics. • City officers and employees must perform their duties for the sole benefit of the -. citizens of the city. 1 General Standards of Conduct • Impartiality - Example: competitive bidding • No use of public property for private purposes - Examples: city equipment, city computers • No transactions with conflicts of interest - Example: Gifts, golf outings, inside information on impending contracts Outside Occupations or Employment • Prior approval of Human Resources Department and department head required • Cannot accept position that `tends to create a conflict with or impair the proper and impartial discharge of.- official responsibilities" • Example problems: - Outside occupations not reported — Injured whleworking second job and using city sick leave Annual Disclosure Statement • Required of officers, certain board/commission members, executives. • Due by May l; report on prior calendar year • Dlaclosureltems: Ovmershipofpropaty - O mhipofbusinesses - controlling lntcrut m manias applying for city license, permit.or amcxation - Interests in organization receiving funds from the city - Outsidc anployment - C fisrcontributiom ova$150 - Forgiveness ofindcuedruess ever$100 2 Complaint Procedures and Sanctions • Complaints must be written and signed • Confidentiality must be maintained • If officer of the government is the subject, 9-member commiaeeinvestigates - Committm recommends disciplinary action to the City Council • If employee is the subject, mayor investigates - Mayor murreport findings to the qty Council — Mayor empowered to hnpose discipline Whistleblower Protection • Added to City Code in 2005 • No retaliatory action against employee who: - Discloses or threazms to disclose urdawful use of public Ponds, criminal mismnduel, or danger to public health or safety - Provides mformalion ortusifics '.. • Decided by arbitrator,civil service commission, or '.. court • If retaliation occurs, employee could receive: - - Reinsmt•nmt with back pay(plus interest), seniority. aM '.. hinge benefits — Reasonable costs end Worrell' fees 3 =`QED C/py Reviewed By: Agenda Item Number u O 1 a . ( Finance )�_1? f��i`�ily�,�=_ FI F1 EST. 1836 Engineer ❑ Tracking Number �� G� � y City Administrator ❑ �O Consultant ❑ ADM 2007-52 <LE Agenda Item Summary Memo Title: FY 07/08 Revised Budget Meeting and Date° Administration Committee—December 4, 2007 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Susan Mika Finance Name Department Agenda Item Notes: `��D C/TY �� O� Memorandum ¢ To : City Council EST Baas From: Brendan McLaughlin, City Administrator p �Al CC: 9a p Date: November 30, 2007 <CE ��,��' Subject: Revised FY 2007/2008 Budget In working with staff to review this current year's budget, we used the following methodologies to complete this revision. They are: 1) Reviewed the last 3 year's worth of revenue and expenditure history 2) Reviewed the current year's revenues and determine what potential revenues the City will receive for the second half of this fiscal year 3) Met with department heads to analyze where their revenues and expenditures stand at the 6 month mark 4) Made the necessary adjustments to the both the revenues and expenditures to reflect a balanced budget for the remaining of this fiscal year As a summary, revenues in the general fund are projected to incur a shortfall of approximately 10% or $1 .8 million dollars. A few of the key items to close this gap are as follows: Revenues: 1 ) Road Contribution Fee $400,000 2) Raymond Outfall $500,000 3) Sales Tax $3455000 4) Building Permits $350,000 5) Various Other Revenues $20500 Expenditures: I ) Building inspections $17500 2) Sales Tax Rebate $100,000 3) Amusement Tax Rebate $ 74,250 4) Various PT Salaries $ 20,000 5) Various Computer Equipment $ 10,000 6) Various Operating Supplies $ 15,000 7) Road Contribution Road Projects And reserves $580,000 8) Com Dev Planning Consultant $ 50,000 9) Engineering Contractual Svcs $ 47,500 10) Engineering Capital Reserves $ 40,000 11) Grande Reserve Perimeter Rds $250,000 12) Asphalt Pavement $ 27,573 13) Garbage Services $ 305000 14) Various Other Expenditures $3805677 UNITED CITY OF YORKVILLE FY 07/08 BUDGET 6 MONTH FINAL GENERALFUND ACCOUNT 2006-2007 % 2007-2008 REVISED NUMBER DESCRIPTION Budget Change Budget YTD BUDGET GENERAL FUND REVENUES 01-000-40-00-3999 RESERVE FUND BALANCE 372,849 -66% 125,000 62,500 125,000 1 CARRY OVEI - 415,940 01-000-40-00-3991 CARRY OVER FY 05/06 417,177 - 417,177 01-000-40-00-3992 LIBRARY BOND PAYBACK 160,000 160,000 160,000 01-000-40-00-3993 EMPLOY CONTRIB HEALTH REIMB 18,000 55,403 100,000 01-000-40-00-3994 AMUSEMENT TAX 135,000 - - 01-000-40-00-3995 CIB/CD'S IN BANK 104,000 - 104,000 3 01-000-40-00-3996 ROAD CONTRIBUTION FEE 1,500,000 -20% 1,200,000 508,000 800,000 4 01-000-40-00-3997 IN-TOWN ROAD PROGRAM FUND 2,070,000 24% 2,575,000 - 2,575,000 5 01-000-40-00-3998 ROADFUNDING-MPI 1,600,000 -38% 1,000,000 - 1,000,000 6 01-000-40-00-4000 REAL ESTATE TAXES 1,571,133 15% 1,810,490 1,860,388 1,860,387 7 01-000-40-00-4001 TOWN ROAD/BRIDGE TAX 105,000 19% 125,000 109,442 125,000 8 01-000-40-00-4002 FOX HILL LEVY REVENUE 18,000 0% 18,000 15,426 18,000 9 01-000-40-00-4010 PERSONAL PROPERTY TAX 10,000 0% 10,000 7,283 10,000 01-000-40-00-4020 STATE INCOME TAX 885,000 10% 974,748 205,189 974,748 10 01-000-40-00-4030 MUNICIPAL SALES TAX 2,845,000 10% 3,120,000 907,054 2,775,000 01-000-40-00-4032 STATE USE TAX 137,000 5% 144,532 50,731 144,532 11 01-000-40-00.4040 MUNICIPAL UTILITY TAX 375,000 13% 425,000 133,560 425,000 01-000-40-00-4041 UTILITY TAX-NICOR 250,000 20% 300,000 176,358 350,000 01-000-40-00-4042 UTILITY TAX-CABLE TV 90,000 43% 129,144 40,872 150,000 01-000-40-00-4043 UTILITY TAX-TELEPHONE 425,000 0% 425,000 206,390 425,000 01-000-40-00-4050 HOTEL TAX 20,000 0% 20,000 10,298 20,000 01-000-40-00-4060 TRAFFIC SIGNAL REVENUE 5,000 0% 5,000 8,779 8,775 01-000-41-00-4100 LIQUOR LICENSE 26,000 0% 26,000 27,316 27,316 01-000-41-00-4101 OTHER LICENSES 4,500 -33% 3,000 3,403 3,400 01-000-41-00-4110 BUILDING PERMITS 1,550,000 0% 1,550,000 593,317 1,200,000 01-000-42-00-4205 FILING FEES 25,000 -20% 20,000 1,527 10,000 01-000-42-00-4206 GARBAGE SURCHARGE 227,648 138% 540,756 284,573 540,756 01-000-42-00-4208 COLLECTION FEE-YBSD 35,000 0% 35,000 55,916 55,916 01-000-42-00-4210 DEVELOPMENT FEES 1,475,000 0% 1,475,000 963,882 1,475,000 01-000-42-00-4211 ENGINEERING CAPITAL FEE 52,000 15% 60,000 24,700 48,000 12 01-000-43-00.4310 TRAFFIC FINES 75,000 7% 80,000 54,102 80,000 01-000-43-00-4315 REIMBURSE POLICE TRAINING 11,805 78% 21,000 15,106 21,000 01-000-43-00-4320 ORDINANCE FEES 2,500 0% 2,500 2,305 2,500 01-000-44-00-4401 DARE DONATIONS 1,250 0% 1,250 - 1,250 01-000-44-00-4402 ROB ROY CREEK HYDRAULIC STUDY 10,000 0% 10,000 - 10,000 13 01-000-44-00-4404 HANGING BASKET DONATIONS - 450 450 01-000-44-00-4405 RAYMOND SEWER OUTFALL 0 100% 1,300,000 - - 01-000-44-004407 HOLIDAY UNDER THE STARGS 0 - 6,168 01-000-44-00-4411 REIMB-POLICE PROTECTION 3,000 10% 3,300 2,733 3,300 01-000-44-00-4490 MISCELLANEOUS INCOME 10,000 50% 15,000 2,913 3,500 01-000-45-00-4505 COPS GRANT-VESTS 2,500 20% 3,000 - 3,000 01-000-45-00-4511 POLICE-STATE TOBACCO GRANT 1,250 20% 1,500 - 1,500 01-000-45-00-4525 GRANTS-BROWNFIELD COM DEV 30,000 -100% - - 55,160 01-000-46-00-4600 INVESTMENT INCOME 75,000 0% 75,000 78,487 100,000 01-000-49-00-4915 TRANSFER FROM WATER OPS 250,000 6% 265,000 125,000 265,000 01-000-49-00-4920 TRANSFER FROM SEWER MAINT. 70,000 0% 70,000 35,290 70,000 01-000-49-00-4925 TRANSFER FROM SAN. SEWER IMP 150,000 0% 150,000 75,000 150,000 01-000-49-00-4930 TRANSFER FROM WATER IMPROVE. 200,000 0% 200,000 100,000 200,000 01-000-49-00-4935 TRANSFER FROM LAND CASH 16,000 0% 16,000 8,000 16,000 14 01-000-49-00-4940 TRANSFER FROM MUNICIPAL BLDG 182,500 91,250 182,500 15 TOTAL REVENUES:GENERAL 16,583,575 17% 19,346,897 7,069,109 17,509,107 Page 1 of 40 UNITED CITY OF YORKVILLE FY 07/08 BUDGET 6 MONTH FINAL GENERALFUND ACCOUNT 2006-2007 % 2007-2008 REVISED NUMBER DESCRIPTION Budget Change Budget YTD BUDGET GENERAL FUND REVENUES - COMMENTS 1 New World Software 3 Moved to Contingencies 4 750 Permits @ $2,000 5 Project is completed 6 Grande Reserve Perimeter Roads - funded by developer $2,000 per permit in Grande Reserve Only 7 Increase in new EAV 8 This is a property tax that is County-Wide / Township wide 9 SSA 2 yr assessment 10 $87 per person X 11 ,204 POPULATION 11 $12.90 per person X 11 ,204 POPULATION 12 $100 per every builing permit collected 13 We anticipate receiving those funds this year 14 To fund a portion of the Parks Designer salary 15 $32,500 goes to Contingencies/Reserve Page 2 of 40 UNITED CITY OF YORKVILLE FY 07/08 BUDGET 6 MONTH FINAL GENERAL FUND ACCOUNT 2006-2007 % 2007-2008 REVISED NUMBER DESCRIPTION Budget Change Budget YTD BUDGET ADMINISTRATION EXPENSES 01-110-50-00-5100 SALARIES-MAYOR 7,500 51% 11,310 5,325 11,310 01-110-50-00-5101 SALARIES-CITY CLERK 3,600 78% 6,410 4,240 8,600 01-110-50-00-5102 SALARIES-CITY TREASURER 3,600 78% 6,410 2,940 6,410 01-110-50-00-5103 SALARIES-ALDERMAN 29,080 41% 40,880 20,300 40,880 1 01-110-50-00-5104 SALARIES-LIQUOR COMMISSIONER 1,000 0% 1,000 250 1,000 01-110-50-00-5105 SALARIES-CITY ATTORNEY 11,502 -17% 9,500 310 310 01-110-50-00-5106 SALARIES-ADMINISTRATIVE 626,215 -29% 446,025 243,125 522,421 2 01-110-50-00-5136 SALARIES-PART TIME 50,000 -55% 22,500 4,203 7,500 3 01-110-50-00-5137 SALARIES-OVERTIME 1,500 -50% 750 181 750 01-110.61-00-5300 LEGAL SERVICES 55,000 55% 85,000 45,863 180,000 01-110-61-00-5311 CODIFICATION 5,000 0% 5,000 2,012 5,000 01-110-61-00-5314 BUILDING INSPECTIONS 1,115,000 1% 1,125,000 406,356 950,000 01-110-62-00-5401 CONTRACTUAL SERVICES 40,000 -31% 27,500 31,405 50,000 4 01-110-62-00-5403 SPECIAL CENSUS 0 1000% - - 300,000 5 01-110-62-00-5404 CABLE CONSORTIUM FEE 30,000 17% 35,000 31,826 38,000 01-110-62-00-5406 OFFICE CLEANING 7,500 0% 7,500 3,125 7,500 01-110-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 500 0% 500 - 500 01-110-62-00-5427 FACADE PROGRAM 30,000 -50% 15,000 - 17,500 01-110-62-00-5436 TELEPHONE 15,000 0% 15,000 7,669 15,000 01-110-62-00-5438 CELLULAR TELEPHONE 2,300 -17% 1,920 1,447 2,500 01-110-62-00-5439 TELEPHONE SYSTEMS MAINTENANCE 11,000 -32% 7,500 5,100 10,000 01-110-64-00-5600 DUES 5,000 10% 5,510 5,849 5,900 7 01-110-64-00-5601 ILLINOIS MUNICIPAL LEAGUE DUES 781 2% 800 - 800 01-110-64-00-5603 SUBSCRIPTIONS/BOOKS 900 -44% 500 - 500 01-110-64-00-5604 TRAINING&CONFERENCES 13,000 50% 19,500 4,170 6,000 8 01-110-64-00-5605 TRAVEL/MEALS/LODGING 17,000 -56% 7,500 10,117 24,000 9 01-110-64-00-5606 PROMOTIONAL/MARKETING EXP'S 9,577 25% 12,000 4,403 12,000 10 01-110-64-00-5608 SPONSORSHIPS 1,500 0% 1,500 - 1,500 01-110-64-00-5609 YMCA PARTNERSHIP 0 100% 1,500 1,500 1,500 01-110-65-00-5800 CONTINGENCIES 595,000 -75% 146,500 - 146,500 11 01-110-65-00-5801 FUND BALANCE RESERVE 0 0% - - - 01-110-65-00-5802 OFFICE SUPPLIES 15,000 -43% 8,500 6,780 10,000 01-110-65-00-5804 OPERATING SUPPLIES 10,000 -50% 5,000 4,238 6,000 01-110-65-00-5808 POSTAGE&SHIPPING 12,500 75% 21,925 7,479 21,925 12 01-110-65-00-5809 PRINTING&COPYING 11,000 0% 11,000 7,901 11,000 01-110-65-00-5810 PUBLISHING&ADVERTISING 5,000 0% 5,000 738 5,000 01-110-72-00-6500 IMRF PARTICIPANTS 49,471 -20% 39,756 18,957 39,756 13 01-110-72-00-6501 SOCIAL SECURITY&MEDICARE 56,151 -29% 39,965 21,513 39,965 14 01-110-75-00-7002 COMPUTER EQUIP&SOFTWARE 30,000 -93% 2,000 2,020 3,500 15 01-110-75-00-7003 OFFICE EQUIPMENT _ 5,000 -50% 2,500 251 2,500 01-110-78-00-9002 NICOR GAS 30,000 0% 30,000 6,333 30,000 01-110-78-00-9004 MISCELLANEOUS 100 150% 250 - 250 01-110-78-00-9005 MERIT/COLA 104,400 -84% 16,333 - 01-110-78-00-9007 APPRECIATION DINNER 0.00 100% 10,000 - - 01-110-78-00-9008 VOLUNTEER APPRECIATION DAY 0.00 100% 2,000 1,106 2,000 01-110-78-00-9009 WEBSITE 0.00 100% 2,500 142 1,250 16 01-110-78-00-9010 COMMUNITY EVENTS 0.00 100% 45,200 11,915 35,200 17 01-110-78-00-9011 TENNIS CRT REFURBISHING 40,000 45,823 46,000 01-110-78-00-9012 SALARY SURVEY 60,063 - - 01-110-78-00-9013 HOLIDAY UNDER THE STARTS 0 0% - 640 - TOTAL EXPENSES:ADMINISTRATION 3,034,677 -21% 2,407,007 977,551 2,628,227 Page 3 of 40 UNITED CITY OF YORKVILLE FY 07/08 BUDGET 6 MONTH FINAL GENERAL FUND ACCOUNT 2006-2007 % 2007-2008 REVISED NUMBER DESCRIPTION Budget Change Budget YTD BUDGET ADMINISTRATION - COMMENTS 1 $6,000 increase with the new year 2 Separated Finance 3 $15,000 Transfer to Comm Devel; $7,500 for Comm Relations Intern 4 $5,000 for Comm Relations Video taping 5 Pulled out until 6 month review - special census likely to be completed summer and fall of 2008 7 $510 Com Relations 8 IML Conference $575 Each / Asst Admin Conf / $1 ,500 Com Relations 9 $500 for Comm Relations 10 Comm Relations 11 Trans from Mun Bldgs/Grant Study/ CD's matured 12 $5,300 Comm Relations $2,800 for Newsletter & $2,500 Misc 13 $446,025X7.61 % 14 $4462025 X 7.65% 15 1 laptop and microsoft upgrades (City Administrator laptop for e-documents and regular use) 16 E-Newsletter 17 5oth Ann $43,000; Hometown Days, Kendall Arts Guild $300; Theatre in the park $1 ,200; City Hall $700 Page 4 of 40 UNITED CITY OF YORKVILLE FY 07/08 BUDGET 6 MONTH FINAL GENERALFUND ACCOUNT 2006-2007 % 2007-2008 REVISED NUMBER DESCRIPTION Budget Change Budget YTD BUDGET FINANCE EXPENSES 01-120-50-00-5106 SALARIES-ADMINISTRATIVE 0.00 100% 293,883 158,332 328,883 01-120-50-00-5136 SALARIES-PART TIME 0.00 100% 5,000 1,076 5,000 01-120-50-00-5137 SALARIES-OVERTIME 0.00 100% 750 - 750 01-120-50-00-5202 BENEFITS-UNEMPLOY. COMP.TAX 12,000 100% 24,000 5,854 24,000 2 01-120-50-00-5203 BENEFITS-HEALTH INSURANCE 852,458 0% 850,000 419,950 850,000 01-120-50-00-5204 BENEFITS-GROUP LIFE INSURANCE 74,049 1% 75,000 9,179 32,000 01-120-50-00-5205 BENEFITS-DENTALNISION ASST 23,668 15% 27,218 35,724 75,000 01-120-61-00-5304 AUDIT FEES&EXPENSES 2,675 1196% 32,000 22,500 32,000 3 01-120-61-00-5310 EMPLOYEE ASSISTANCE 4,500 0% 4,500 1,500 4,500 01-120-62-00-5400 INSURANCE-LIABILITY&PROPERTY 130,000 26% 163,422 - 163,422 4 01-120-62-00-5401 CONTRACTUAL SERVICES 0 0% - 1,777 10,000 01-120-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 0.00 100% 500 - 500 01-120-62-00-5411 MAINTENANCE-COMPUTERS 2,000 0% 2,000 125 2,000 - 01-120-62-00-5412 MAINTENANCE-PHOTOCOPIERS 19,392 17% 22,750 9,823 24,000 5 01-120-62-00-5437 ACCTG SYSTEM SERVICE FEE 8,500 8% 9,200 1,900 12,200 01-120-62-00-5438 CELLULAR TELEPHONE 0.00 100% 720 488 800 6 01-120-64-00-5603 SUBSCRIPTIONS/BOOKS 0.00 100% 100 - 100 01-120-64-00-5604 TRAINING&CONFERENCES 0.00 100% 3,125 222 4,500 7 01-120-64-00-5605 TRAVEL/MEALS/LODGING 0.00 100% 4,000 1,784 4,000 01-120-65-00-5800 CONTINGENCIES 0.00 0% - - 01-120-65-00-5801 FUND BALANCE RESERVE 0.00 0% - - - 01-120-65-00-5802 OFFICE SUPPLIES 0.00 100% 8,500 1,485 7,500 01-120-65-00-5804 OPERATING SUPPLIES 0.00 100% 5,000 5,186 8,000 01-120-65-00-5844 MARKETING-HOTEL TAX 20,000 0% 20,000 7,359 20,000 01-120-72-00-6500 IMRF PARTICIPANTS 0.00 100% 28,642 12,049 28,642 01-120-72-00-6501 SOCIAL SECURITY& MEDICARE 0.00 100% 28,793 12,483 28,793 01-120-75-00-7002 COMPUTER EQUIP&SOFTWARE 30,000 0% 30,000 2,462 30,000 8 01-120-75-00-7003 OFFICE EQUIPMENT 0.00 100% 2,500 250 750 01-120-78-00-9001 CITY TAX REBATE 500 50% 750 - 750 01-120-78-00-9003 SALES TAX REBATE 450,000 61% 725,000 98,002 625,000 01-120-78-00-9005 MERIT/COLA 0.00 100% 12,444 - - 01-120-78-00-9012 SALARY SURVEY 0 100% 67,051 - - 01-120-78-00-9013 AMUSEMENT TAX REBATE 74,250 - - 9 01-120-99-00-9925 TRANSFER TO SAN SEWER 0.00 0% 150,000 75,000 150,000 01-120-99-00-9930 TRANSFER TO WATER IMPROVEMENT 0.00 0% 200,000 100,000 200,000 01-120-99-00-9935 TRANSFER TO LAND CASH 0.00 100% 48,245 24,122 48,245 01-120-99-00-9940 TRANSFER TO PARK&RECREATION 0.00 0% 1,161,778 582,889 1,161,778 01-120-99-00-9945 TRANSFER TO GEN FD REV FOR PD 0.00 100% 125,000 62,500 125,000 10 01-120-99-00-9965 TRANSFER TO DEBT SERVICE 0.00 100% 284,202 142,102 231,884 TOTAL EXPENSES: FINANCE 1,634,742 100% 4,490,323 1,796,124 4,239,997 Page 5 of 40 UNITED CITY OF YORKVILLE FY 07/08 BUDGET 6 MONTH FINAL GENERALFUND ACCOUNT 2006-2007 % 2007-2008 REVISED NUMBER DESCRIPTION Budget Change Budget YTD BUDGET FINANCE COMMENTS 2 Increase based on actual numbers 3 FY 06/07's amount is scrivener's error 4 IMRLA & Boiler Insurance & Library Addition 5 Per agreement 6 2 Cell Phones 7 IML $575 / GFOA $450 / IPERLA $800& MSI $12000 / $300 IT Seminar 8 Rotation Policy and other IT equipment / Paperless System 9 55% of total amusement tax to water park 10 New World Software Police Page 6 of 40 UNITED CITY OF YORKVILLE FY 07/08 BUDGET 6 MONTH FINAL GENERAL FUND ACCOUNT 2006-2007 a/ 2007-2008 REVISED NUMBER DESCRIPTION Budget Change Budget YTD BUDGET ENGINEERING EXPENSES 01-150-50-00-5107 SALARIES-EMPLOYEES 313,306 2% 318,914 165,187 359,959 01-150-50-00-5137 SALARIES-OVERTIME 1,000 0% 1,000 871 1,000 01-150-62-00-5401 CONTRACTUAL SERVICES 50,000 -5% 47,500 (3,605) - 1 01-150-62-00-5403 FEES 2,000 0% 2,000 1,062 2,000 2 01-150-62-00-5409 MAINTENANCE-VEHICLES 2,000 0% 2,000 393 2,000 01-150-62-00-5410 MAINTENANCE-OFFICE EQUIP 1,000 0% 1,000 240 1,000 01-150-62-00-5411 MAINTENANCE-COMPUTERS 3,000 -33% 2,000 - 2,000 01-150-62-00-5421 WEARING APPAREL 1,400 0% 1,400 322 1,400 01-150-62-00-5438 CELLULAR TELEPHONE 3,360 -25% 2,520 1,327 2,520 01-150-64-00-5600 DUES 400 50% 600 235 600 01-150-64-00-5604 TRAINING&CONFERENCES 6,000 -33% 4,000 17 4,000 01-150-64-00-5605 TRAVELEXPENSE 1,000 0% 1,000 - 1,000 01-150-64-00-5608 TUITION REIMBURSEMENT 0 100% 2,580 2,560 01-150-64-00-5616 BOOKS&PUBLICATIONS 200 0% 200 - 200 01-150-65-00-5801 ENGINEERING SUPPLIES 3,000 0% 3,000 535 3,000 01-150-65-00-5802 OFFICE SUPPLIES 2,500 0% 2,500 451 2,500 01-150-65-00-5809 PRINTING&COPYING 2,000 13% 2,250 340 2,250 01-150-65-00-5820 ENGINEERING CAPITAL RESERVE 52,000 -23% 40,000 - - 01-150-72-00-6500 IMRF PARTICIPANTS 24,830 10% 27,393 12,637 27,393 01-150-72-00-6501 SOCIAL SECURITY&MEDICARE 24,044 15% 27,537 12,491 27,537 01-150-75-00-7002 COMPUTER EQUIP&SOFTWARE 7,900 159% 20,500 4,557 10,500 3 01-150-75-00-7003 OFFICE EQUIPMENT 3,000 -17% 2,500 577 2,500 01-150-78-00-9005 MERIT/COLA 0 100% 13,843 - - 01-150-78-00-9012 SALARYSURVEY 0 100% 27,202 - - TOTAL EXPENSES:ENGINEERING 508,941 9% 553,439 197,636 455,939 Page 7 of 40 UNITED CITY OF YORKVILLE FY 07/08 BUDGET 6 MONTH FINAL GENERALFUND ACCOUNT 2006-2007 % 2007-2008 REVISED NUMBER DESCRIPTION Budget Change Budget YTD BUDGET ENGINEERING - COMMENTS 1 Reduced for Comm Relations Intern 2 Engineering Licenses, NPDES License 3 Auto Cad License $2,700; 2 new computers; copies of microsoft office -- $15,000 Is Comm Develop $15,000 is allocated in the Engineering buget. Page 8 of 40 UNITED CITY OF YORKVILLE FY 07/08 BUDGET 6 MONTH FINAL GENERALFUND ACCOUNT 2006-2007 % 2007-2008 REVISED NUMBER DESCRIPTION Budget Change Budget YTD BUDGET PUBLIC SAFETY/POLICE DEPT. EXPENSES 01-210-50-00-5107 SALARIES-EMPLOYEES 822,230 53% 1,254,261 595,296 1,315,000 01-210-50-00-5131 SALARIES-LIEUT./SERGEANTS/CHIEF 612,203 -9% 555,341 317,604 660,000 01-210-50-00-5133 SALARIES-COPS 106,226 -100% - - - 1 01-210-50-00-5134 SALARIES-CROSSING GUARD 19,500 15% 22,425 8,061 22,425 01-210-50-00-5135 SALARIES-POLICE CLERKS 122,418 -9% 111,269 81,980 180,000 01-210-50-00-5136 SALARIES-PART TIME 35,000 5% 36,750 9,232 36,750 01-210-50-00-5137 SALARIES-OVERTIME 65,000 23% 80,000 36,349 80,000 2 01-210-50-00-5200 CADET PROGRAM 22,000 50% 33,000 13,679 33,000 3 01-210-61-00-5300 LEGAL SERVICES 20,000 0% 20,000 1,704 10,000 01-210-62-00-5408 MAINTENANCE-EQUIPMENT 8,400 31% 11,000 7,865 11,000 4 01-210-62-00-5409 MAINTENANCE-VEHICLES 28,000 25% 35,000 14,687 35,000 01-210-62-00-5410 MAINT-OFFICE EQUIPMENT 2,625 71% 4,500 - 4,500 5 01-210-62-00-5411 MAINTENANCE-COMPUTERS 6,000 67% 10,000 - 10,000 6 01-210-62-00-5412 MAINTENANCE-K9 2,000 394 2,000 7 01-210-62-00-5414 WEATHER WARNING SIREN MAINT 6,000 10% 6,600 1,602 6,600 8 01-210-62-00-5421 WEARING APPAREL 30,000 0% 30,000 7,803 30,000 9 01-210-62-00-5422 COPS GRANT IV-VESTS 3,000 100% 6,000 3,820 6,000 10 01-210-62-00-5423 CLASY GRANT 1,000 -100% - - - 11 01-210-62-00-5429 PSYCHOLOGICAL TESTING 1,750 100% 3,500 1,750 4,000 01-210-62-00-5430 HEALTH SERVICES 3,500 0% 3,500 2,689 4,000 01-210-62-00-5431 LABORATORY FEES 1,500 -100% - - - 12 01-210-62-00-5436 TELEPHONE 20,000 15% 23,000 6,964 23,000 01-210-62-00-5438 CELLULAR TELEPHONE 14,500 21% 17,500 6,861 17,500 13 01-210-62-00-5441 MTD-ALERTS FEE 8,450 25% 10,562 2,960 10,562 14 01-210-64-00-5600 DUES 2,500 60% 4,000 1,885 4,000 15 01-210-64-00-5603 SUBSCRIPTIONS 350 43% 500 40 500 01-210-64-00-5604 TRAINING&CONFERENCE 19,950 66% 33,025 9,537 33,025 16 01-210-64-00-5605 TRAVEL EXPENSES 10,500 15% 12,075 4,306 12,075 17 01-210-64-00-5606 COMMUNITY RELATIONS 7,800 28% 10,000 3,925 10,000 18 01-210-64-00-5607 POLICE COMMISSION 21,000 5% 22,050 3,419 22,050 19 01-210-64-00-5608 TUITION REIMBURSEMENT 14,000 0% 14,000 3,589 14,000 01-210-64-00-5609 POLICE RECRUIT ACADEMY 10,500 90% 20,000 7,969 20,000 01-210-64-00-5610 GUN RANGE FEES 700 43% 1,000 - 1,000 01-210-64-00-5611 SPECIAL RESPONSE TEAM FEE 3,500 15% 4,025 1,490 4,025 01-210-64-00-5612 NEIGHBORHOOD WATCH 100% 1,200 149 1,200 01-210-64-00-5613 CITIZENS POLICE ACADEMY 100% 2,420 318 2,420 20 01-210-64-00-5614 CHAPLAIN PROGRAM 100% 1,400 - 1,400 01-210-64-00-5615 COMPLIANCE CHECKS 100% 500 (1,794) 500 21 01-210-64-00-5616 DARE PROGRAM 100% 5,000 - 5,000 01-210-64-00-5617 HUMAN RESOURCE COMMITTEE 100% - - - 22 01-210-65-00-5802 OFFICE SUPPLIES 6,825 47% 10,000 2,316 10,000 23 01-210-65-00-5803 EVIDENCE TECH SUPPLIES 100% 5,000 - 5,000 24 01-210-65-00-5804 OPERATING SUPPLIES 16,800 15% 19,320 4,647 19,320 01-210-65-00-5808 POSTAGE&SHIPPING 3,500 43% 5,000 1,432 5,000 25 01-210-65-00-5809 PRINTING&COPYING 4,725 27% 6,000 2,988 6,000 26 01-210-65-00-5810 PUBLISHING&ADVERTISING 1,500 33% 2,000 181 2,000 27 01-210-65-00-5812 GASOLINE 63,000 19% 75,000 22,493 75,000 Page 9 of 40 UNITED CITY OF YORKVILLE FY 07/08 BUDGET 6 MONTH FINAL GENERALFUND ACCOUNT 2006-2007 % 2007-2008 REVISED NUMBER DESCRIPTION Budget Change Budget YTD BUDGET PUBLIC SAFETY/POLICE DEPT. CONT'D EXPENSES 01-210-65-00-5813 AMMUNITION 5,500 9% 6,000 - 6,000 01-210-72-00-6500 IMRF PARTICIPANTS 9,671 22% 11,800 7,493 16,000 01-210-72-00-6501 SOCIAL SECURITY& MEDICARE 137,591 2% 140,750 81,357 165,500 01-210-72-00-6502 POLICE PENSION 250,000 10% 275,000 79,434 275,000 28 01-210-75-00-7002 COMPUTER EQUIP&SOFTWARE 9,500 -21% 7,500 3,986 7,500 01-210-78-00-9004 BIKE PATROL 2,500 0% 2,500 - 2,500 01-210-78-00-9005 MERIT/COLA 27,318 - - 29 01-210-78-00-9012 SALARYSURVEY 215,041 - 01-210-99-00-9910 TRANSFER TO POLICE CAPITAL 0 0% - - TOTAL EXPENSES: PUBLIC SAFETY/POLICE DEPT. 2,561,214 26% 3,215,632 1,362,679 3,227,352 Page 10 of 40 UNITED CITY OF YORKVILLE FY 07/08 BUDGET 6 MONTH FINAL GENERALFUND ACCOUNT 2006-2007 % 2007-2008 REVISED NUMBER DESCRIPTION Budget Change Budget YTD BUDGET POLICE / PUBLIC SAFETY - COMMENTS 1 No more federal grant tracking 2 Due to staffing increases 3 True-up account for college and 40-hour work-weeks during breaks 4 More Equipment Repairs 5 Furniture Replacement/Additional Equipment 6 Squad laptop maintenance 7 3 Canines - Assumes 2 visits per K9 per year 8 Add New Warning Siren (Lightning) / New Batteries for Weather Sirens New System for Elementary School (Grande Reserve) 9 $500/year for records staff ($3000) 10 $600/Officer 5 Replacement 11 Move $1000 from here to Community Relations & Eliminate this line item 12 Move $1500 to Health Services and Combine Line Items 13 Increase of 10 Phones = $40/Phone & 300/Year for Each 14 Increase by 4 squad costs ($528/year for each) (3 squads/1 detective) 15 Major Crimes Task Force = $1000 / Mobile Command Center - $500 16 5% increase to accommodate new hire/advanced training + 2 Staff & Command Courses @ $3000 each ($6000) + EMP ($2,025) + Detective Training (Northwestern - $5,000) 17 15% increase 18 Bike Rodeo / YPD Pins & Patches / Promotional Items / Increase in Programs '.. 19 5% increase 20 Includes CPA / SPA '.. 21 4 Liquor / 3 Tobacco 22 Removed and put in Admin Sponsorships 23 Includes allotment for small furniture/file cabinet purchases 24 Evidence Tech Supplies / Drug Test Kits 25 True-up account to allow for UPS charge-backs 26 True-up account for paper purchasing/increased business card printing 27 Increase for job advertisements 28 Matches levy amount " Note: Actual amount determined by actuary for Police Pension Board 29 All Non-union staff get merit and salary survey increases Page 11 of 40 UNITED CITY OF YORKVILLE FY 07108 BUDGET 6 MONTH FINAL GENERALFUND ACCOUNT 2006-2007 % 2007-2008 REVISED NUMBER DESCRIPTION Budget Change Budget YTD BUDGET COMMUNITY DEVELOPMENT EXPENSES 01-220-50-00-5107 EMPLOYEE SALARIES 218,000 39% 302,853 129,039 305,000 1 01-220-61-00-5300 LEGAL SERVICES 20,000 0% 20,000 6,680 20,000 01-220-62-00-5401 CONTRACTUAL SERVICES 80,000 -53% 37,500 35,372 54,315 2 01-220-62-00-5430 PLANNING CONSULTANT 70,000 -29% 50,000 - - 01-220-62-00-5432 ECONOMIC DEVELOPMENT 45,000 0% 45,000 - 45,000 01-220-62-00-5438 CELLULAR TELEPHONE 1,000 0% 1,000 325 1,000 01-220-64-00-5600 DUES 1,000 50% 1,500 520 1,500 01-220-64-00-5604 TRAINING&CONFERENCES 6,000 25% 7,500 2,780 7,500 01-220-64-00-5605 TRAVEL EXPENSE 3,000 -17% 2,500 351 2,500 01-220-64-00-5616 BOOKS&PUBLICATIONS 0 0% - - - 01-220-65-00-5804 OPERATING SUPPLIES 5,000 50% 7,500 2,324 7,500 01-220-65-00-5809 PRINTING&COPYING 2,500 -20% 2,000 51 2,000 01-220-65-00-5810 PUBLISHING&ADVERTISING i 8,000 0% 8,000 459 2,000 01-220-65-00-5814 BOOKS&MAPS 4,000 0% 4,000 117 2,000 01-220-72-00-6500 IMRF PARTICIPANTS 17,222 43% 24,563 9,820 24,563 01-220-72-00-6501 SOCIAL SECURITY&MEDICARE 16,677 48% 24,693 9,863 24,693 01-220-75-00-7002 COMPUTER EQUIP&SOFTWARE 25,000 -60% 10,000 5,878 10,000 3 01-220-75-00-7003 OFFICE EQUIPMENT 3,000 67% 5,000 1,936 5,000 IL TOMORROW GRANT MATCH - 10,200 01-220-78-00-9005 MERIT/COLA 0 11,645 - - 01-220-78-00-9012 SALARY SURVEY 0 8,281 - - TOTAL EXPENSES: I PLANNING&DEVELOPMENT 525,399 9% 573,535 205,516 524,771 Page 12 of 40 UNITED CITY OF YORKVILLE FY 07/08 BUDGET 6 MONTH FINAL GENERALFUND ACCOUNT 2006-2007 % 2007-2008 REVISED NUMBER DESCRIPTION Budget Change Budget YTD BUDGET COMMUNITY DEVELOPMENT - COMMENTS 1 Includes 1 New Hire 2 Reduced for Comm Relations Intern 3 $5,000 Server; $10,000 1st License set up; $6,200 GPS Geo; GPS Analyst $2,000; auto cad licenses Page 13 of 40 UNITED CITY OF YORKVILLE FY 07/08 BUDGET 6 MONTH FINAL GENERALFUND ACCOUNT 2006-2007 %e 2007-2008 REVISED NUMBER DESCRIPTION Budget Change Budget YTD BUDGET STREETS EXPENSES 01-410-50-00-5107 SALARIES-EMPLOYEE 225,437 17% 263,748 133,763 280,000 01-410-50-00-5136 SALARIES-PART TIME 8,500 13% 9,600 4,475 5,500 1 01-410-50-00-5137 SALARIES-OVERTIME 20,000 0% 20,000 2,829 20,000 01-410-61-00-5313 ENGINEERING-IN TOWN ROAD PG 261,802 -5% 250,000 131,989 250,000 01-410-61-00-5314 INSPECTIONS&LICENSES 400 0% 400 166 400 01-410-62-00-5401 CONTRACTUAL SERVICES 2,000 0% 2,000 347 2,000 01-410-62-00-5408 MAINTENANCE-EQUIPMENT 8,000 0% 8,000 1,922 8,000 01-410-62-00-5409 MAINTENANCE-VEHICLES 9,000 67% 15,000 9,009 15,000 2 01-410-62-00-5414 MAINTENANCE-TRAFFIC SIGNALS 18,000 0% 18,000 10,144 18,000 01-410-62-00-5415 MAINTENANCE-STREET LIGHTS 25,000 6% 26,500 11,349 26,500 3 01-410-62-00-5420 MAINTENANCE-STORM SEWER 10,000 0% 10,000 508 10,000 01-410-62-00-5421 WEARING APPAREL 6,000 2% 6,150 1,306 6,150 4 01-410-62-00-5422 RAYMOND DETENTION BASE 100% 75,000 1,390 75,000 _ 01-410-62-00-5423 RAYMOND STORM SEWER OUTFLOW 100% 1,300,000 508,755 529,913 01-410-62-00-5424 RAYMOND OUTFALL - - 01-410-62-00-5434 RENTAL-EQUIPMENT 2,000 0% 2,000 353 2,000 01-410-62-00-5435 ELECTRICITY 60,000 24% 74,400 39,797 74,400 5 01-410-62-00-5438 CELLULAR TELEPHONE 3,300 21% 4,000 1,536 4,000 6 01-410-62-00-5440 STREET LIGHTING 6,000 0% 6,000 - 6,000 7 01-410-64-00-5604 TRAINING&CONFERENCES 5,000 51% 7,525 4,275 7,525 8 01-410-65-00-5804 OPERATING SUPPLIES 30,000 0% 30,000 (45) 15,000 01-410-65-00-5812 GASOLINE 27,500 10% 30,250 14,618 30,250 9 01-410-65-00-5815 HAND TOOLS 2,500 0% 2,500 524 2,500 10 01-410-65-00-5817 GRAVEL 6,500 -62% 2,500 1,278 2,500 01-410-72-00-6500 IMRF PARTICIPANTS 19,390 10% 21,238 10,395 21,238 01-410-72-00-6501 SOCIAL SECURITY& MEDICARE 19,426 10% 21,349 10,753 21,349 01-410-75-00-5418 MOSQUITO CONTROL 27,000 11% 30,000 28,414 30,000 11 01-410-75-00-7004 SAFETY EQUIPMENT 1,000 0% 1,000 540 1,000 01-410-75-00-7099 GRANDE RES PERIMETER RIDS 1,600,000 -38% 1,000,000 3,120 750,000 12 01-410-75-00-7100 STREET REHAB PROJECTS 75,000 -100% - - - 01-410-75-00-7101 IN-TOWN ROAD PROGRAM 1,588,198 57% 2,500,000 1,364,219 2,500,000 01-410-75-00-7102 TREE&STUMP REMOVAL 25,000 -8% 23,000 8,475 23,000 01-410-75-00-7103 SIDEWALK CONSTRUCTION 25,000 -90% 2,500 1,473 2,500 01-410-75-00-7104 FOX HILL SSA EXPENSES 18,000 0% 18,000 18,480 18,000 01-410-75-00-7105 FOX ROAD SIDEWALK 0 100% 25,000 - 25,000 01410-75-00-7106 ROAD CONTRIB FUND PROJECTS 30,000 500% 180,000 - - 13 01-410-75-00-7107 ROAD CONTRIB FUND-RESERVE 1,500,000 -32% 1,020,000 - 620,000 14 01-410-75-00-7108 126/71 IMPROVEMENTS 100% 19,000 - 19,000 01-410-75-00-7109 TRAFFIC SIGNALS RT.34&Sycamore 100% - - 15 01-410-75-00-7110 ASPHAULT PAVEMENT 100% 27,573 - - 01-410-75-00-4404 HANGING BASKETS 2,442 -18% 2,000 1,800 2,000 01-410-78-00-9012 SALARY SURVEY 0 100%. 6,353 - - 01-410-78-00-9005 MERIT/COLA 0 100% 8,974 - - 01-410-99-00-9930 TRANSFER TO WATER IMPROVE 220,000 -100% - - - TOTAL EXPENSES:STREETS 5,887,394 20% 7,069,560 2,327,953 5,423,725 Page 14 of 40 UNITED CITY OF YORKVILLE FY 07/08 BUDGET 6 MONTH FINAL GENERALFUND ACCOUNT 2006-2007 % 2007-2008 REVISED NUMBER DESCRIPTION Budget Change Budget YTD BUDGET STREETS - COMMENTS 1 2 pt @ 9hrX12 Wks=$8640+$1000 more than 12 wks 2 Increase due to more vehicles 3 5% Increase for parts & # of Poles 4 5 employees + 2 new emp. @ 8.85/wk = 61 .95/wk x 52 = 3221 x 5% inc = 3382 sweatshirt $40.00 ; work coat $85.00; winter coat $109.00; coveralls $95.00; boots $150.00; gloves $20.00; hat $10.00; rubber boots $75.00; hard hat $20.00; vest $30.00; t-shirts $75.00 TOTAL $709.00 x 2 = $1 ,418.00 Replacement Boots X 5 =$750.00; Replace Gear X 5= $100.00 Summer help t-shirts $100.00 5 24% Increase 6 5 emp. @ 35/mo. = $2100 + 2 new emp = $2940 ; Batteries, chops & Repairs = $300 2 new phones @ 150 = 300 + 2 repl phones @ 150 = 600 7 3 Complete light replacements 8 National = flight - $400, lodging 5 nights @ $150, Meals 5 days @$40/day conference cost $700, reimbursables - $100 TOTAL $2,150.00 Regional = flight - $250, lodging 3 nights@ $150, Meals 3 x $40 conference cost $200, reimbursables - $100 TOTAL $1 , 120 State lodging - 3 x $150, meals 3 x $40, conf cost $600, reimburseables - $100 TOTAL $1 ,270 Local $50.00 John - 1 nat'l, 1 reg'l (snow conf) 2 local $3,370 MATT 1 reg'l, 2 local $1 ,220.00 -- JR, 2 local $100; BOB 2 local $100 Durk - 1 reg'l, 2 local $1 ,220 ERIC - 1 national, 1 regional, 1 state $1 ,513 9 10% Increase 10 Outfit new employee trucks 11 Per contract 12 Reserve for Arterial road improvements per agreement 13 Traffic Signal at Route 34 & Sycamore 14 Tied to match the Road Contrib Fee Rev (minus the amount used for Road Contribution Fund Proj's) 15 Under Road Contribution Fund Projects Page 15 of 40 UNITED CITY OF YORKVILLE FY 07/08 BUDGET 6 MONTH FINAL GENERALFUND ACCOUNT 2006-2007 % 2007-2008 REVISED NUMBER DESCRIPTION Budget Change Budget YTD BUDGET HEALTH & SANITATION EXPENSES 01-540-62-00-5442 GARBAGE SERVICES 676,163 53% 1,031,401 417,333 1,000,000 01-540-62-00-5443 LEAF PICKUP 5,000 20% 6,000 600 6,000 TOTAL EXPENSES: HEALTH &SANITATION 681,163 52% 1,037,401 417,933 1,006,000 TOTAL GENERAL FUND REVENUES 16,583,575 17% 19,346,897 7,069,109 17,509,107 TOTAL GENERAL FUND EXPENSES 14,804,671 31% 19,346,897 19,346,897 17,506,011 FUND SURPLUS(DEFICIT) 1,778,904 -100% (0) (12,277,788) 3,096 Page 16 of 40 UNITED CITY OF YORKVILLE FY 07/08 BUDGET 6 MONTH FINAL MFT ACCOUNT 2006-2007 2007-2008 REVISED NUMBER DESCRIPTION Budget %Change Budget YTD BUDGET REVENUES 15-000-40-00-3999 CARRY OVER BALANCE 300,000 -35% 194,152 - 190,000 15-000-40-00-4060 MOTOR FUEL TAX ALLOTMENTS 318,601 -1% 315,000 159,970 315,000 15-000-44-00-4490 MISC INCOME 0 0% - - 15-000-44-00-4401 GAME FARM ROAD DESIGN 157,000 - 157,000 15-000-46-00-4600 INVESTMENT INCOME 12,000 13% 13,500 10,980 15,000 TOTAL REVENUES: 630,601 8% 679,652 170,949 677,000 EXPENSES 15-000-65-00-5800 CONTINGENCY 34,011 -73% 9,052 2,452 9,052 15-000-65-00-5818 SALT 60,000 30% 78,010 - 75,925 15-000-75-00-7007 SIGNS 9,990 0% 9,990 6,650 9,990 15-000-75-00-7008 CRACK FILLING 40,000 -100% - 2,084 2,085 15-000-75-00-7106 GAME FARM SURVEYING 68,000 52,884 68,000 15-000-75-00-7107 CONSTRUCTION ENGINEERING 150,000 111% 317,000 - 317,000 1 15-000-75-00-7110 COLD PATCH 8,000 0% 8,000 1,902 8,000 15-000-75-00-7111 HOT PATCH 9,600 0% 9,600 - 9,600 15-000-75-00-7112 VAN EMMON 100% 30,000 30,000 15-000-75-00-7113 COUNTRYSIDE PKWY CONST. 300,000 -100% - _ 15-000-75-00-7115 PALMER COURT 100% 70,000 67,348 2 15-000-75-00-7116 WOOD DALE 100% 30,000 - 30,000 15-000-75-00-7117 FAXON ROAD ROW ACQ 100% 50,000 5,915 50,000 15-000-99-00-9960 TRANSFER TO FOX INDUSTRIAL 0 0% - 14,419 - TOTAL EXPENSES: 630,601 8% 679,652 86,307 677,000 TOTAL FUND REVENUES 630,601 679,652 170,949 677,000 TOTAL FUND EXPENSES 630,601 679,652 86,307 677,000 FUND SURPLUS (DEFICIT) 0 0 84,643 0 COMMENTS: 1 Game Farm Road 2 Ocean Atlantic's Shortfall Page 17 of 40 UNITED CITY OF YORKVILLE FY 07/08 BUDGET 6 MONTH FINAL MUNICIPAL BUILDING ACCOUNT 2006-2007 % 2007-2008 REVISED NUMBER DESCRIPTION Budget Change Budget YTD BUDGET REVENUES 16-000-40-00-3999 CARRY OVER BALANCE 32,500 -100% - - - 16-000-42-00-4211 DEVELOPMENT FEES-BUILDING 137,423 191% 400,000 1 44,250 296,705 16-000-42-00-4215 BEECHER RENTAL FEE 12,000 -25% 9,000 6,000 9,000 16-000-49-00-4901 TRANSFER FROM GENERAL FUND 30,865 -100% - - TOTAL REVENUES: 212,788 92% 409,000 50,250 305,705 EXPENSES 16-000-62-00-5416 MAINT-GENERAL BLDG &GROUNDS 5,000 0% 5,000 2,440 2,441 16-000-75-00-7008 ENTRY WAY SIGNS 4,000 -50% 2,000 - - 16-000-75-00-7200 BLDG IMPROV- PARK & REC 10,000 20% 12,000 2,721 2,721 16-000-75-00-7203 BLDG IMPROVEMENTS-PUBLIC WKS 10,000 20% 12,000 1,990 2,000 16-000-75-00-7204 BLDG MAINT - CITY HALL 12,000 -33% 8,000 12,758 12,760 16-000-75-00-7205 BLDG IMPROVEMENTS-LIBRARY 4,000 -100% - - 16-000-75-00-7206 LANDSCAPING - PUBLIC BUILDINGS 2,000 75% 3,500 859 860 16-000-75-00-7209 BEECHER PARKING LOT 0 0% - - 16-000-75-00-7210 BLDG IMPROV- POST OFFICE 30,865 -100% - 16-000-75-00-7211 NEW BUILDINGS 100% 51,577 - 16-000-78-00-9009 RESERVE 0 100% 30,000 5,237 - 16-000-99-00-9901 TRANSFER TO GENERAL FUND 182,500 91,250 182,500 16-000-99-00-9965 TRANSFER TO DEBT SERVICE 102,423 0% 102,423 51,212 102,423 TOTAL EXPENSES: 212,788 92% 409,000 168,468 305,705 TOTAL FUND REVENUES 212,788 409,000 50,250 305,705 TOTAL FUND EXPENSES 212,788 409,000 168,468 305,705 FUND SURPLUS (DEFICIT) 0 0 (118,218) - COMMENTS: 1 Tied to permit estimates Page 18 of 40 UNITED CITY OF YORKVILLE FY 07/08 BUDGET 6 MONTH FINAL POLICE CAPITAL 2006-2007 2007-2008 REVISED ACCOUNTNUMBER DESCRIPTION Budget %Change Budget YTD BUDGET REVENUES 20-000-40-00-3999 CARRY OVER BALANCE 169,648 -51% 82,648 - 80,000 20-000-42-00-4212 DEV FEES - POLICE 188,000 25% 235,000 1 78,600 155,000 20-000-44-00-4402 K-9 DONATIONS 1,000 -100% - 50 50 20-000-44-00-4403 IN CAR VIDEO DONATIONS 2,500 140% 6,000 2 1,035 2,000 20-000-44-00-4404 DONATIONS 1,000 -100% - 2,000 2,000 20-000-44-00-4405 WEATHER WARNING SIREN 20,000 -25% 15,000 - 7,500 20-000-44-00-4431 SALE OF POLICE SQUADS 500 -100% - 400 400 20-000-44-00-4489 RICP DISASTER PLAN GRANT 0 0% - - _ 20-000-44-00-4490 MISC INCOME 0 0% - 20-000-48-00-4800 LOAN PROCEEDS 0 0% - 20-000-49-00-4901 TRANSFER FROM GENERAL FD 75,000 -100% - TOTAL REVENUES: 457,648 -26% 338,648 82,085 246,950 EXPENSES 20-000-65-00-5811 LETHAL/NON-LETHAL WEAPONS 7,000 43% 10,000 2,190 8,000 20-000-75-00-7001 EQUIPMENT 36,722 -1% 36,411 9,750 20,000 20-000-75-00-7002 K-9 EQUIPMENT 1,500 67% 2,500 3 - 2,500 20-000-75-00-7005 VEHICLES 97,222 -18% 80,000 5 21,310 80,000 20-000-75-00-7006 CAR BUILD OUT 49,415 40% 68,948 4 - 53,802 20-000-75-00-7008 NEW WEATHER WARN SIRENS 37,000 0% 37,000 - 20-000-75-00-7009 RES-WEATHER WARN SIREN 82,648 0% 82,648 82,648 20-000-75-00-7010 NEW WORLD SOFTWARE 125,000 -100% - 20-000-78-00-9009 RESERVE 21,141 0% 21,141 20-000-99-00-9965 TRANSFER TO DEBT SERV FD 0 0% - - TOTAL EXPENSES: 457,648 -26% 338,648 33,250 246,950 TOTAL FUND REVENUES 457,648 338,648 82,085 246,950 TOTAL FUND EXPENSES 457,648 338,648 33,250 246,950 FUND SURPLUS (DEFICIT) 0 0 48,834 0 COMMENTS: 1 Increased based on projections 2 Based on 6 month income anal 3 New K9's 4 3 Build Outs$22,100 each 5 4 squads Page 19 of 40 UNITED CITY OF YORKVILLE FY 07108 BUDGET 6 MONTH FINAL PUBLIC WORKS CAPITAL ACCOUNT 2006-2007 2007-2008 REVISED NUMBER DESCRIPTION Budget %Change Budget YTD BUDGET REVENUES 21-000-40-00-3999 CARRY OVER BALANCE 175,000 14% 200,000 - 200,000 21-000-42-00-4213 DEVELOPMENT FEES-PUBLIC WKS 435,000 38% 600,000 1 186,400 369,600 21-000-44-00-4430 SALE OF EQUIPMENT 40,000 63% 65,000 2 63,316 63,316 21-000-49-00-4915 TRANSFER FROM WATER FUND 50,000 -100% - - - 21-000-49-00-4920 TRANSFER FROM SEWER FUND 30,000 -100%a - - TOTAL REVENUES: 730,000 18% 865,000 249,716 632,916 EXPENSES 21-000-75-00-7001 EQUIPMENT 150,000 -17% 125,000 3 - 125,000 21-000-75-00-7005 VEHICLES 309,000 25% 385,000 4 - 313,316 21-000-75-00-7015 SKID STEER UPGRADE 4,500 111% 9,500 3,600 9,500 21-000-75-00-7107 TRUCK ACCESSORIES 14,000 0% 14,000 - 14,000 21-000-75-00-7115 SALT DOME 0 0% - - 21-000-75-00-7130 FACILITY EXPANSION 200,000 0% 200,000 - 53,600 21-000-78-00-9009 RESERVE 52,500 70% 89,000 - 75,000 21-000-99-00-9941 TRANSFER TO PARKS CAPITAL 100% 42,500 21,250 42,500 TOTAL EXPENSES: 730,000 18% 865,000 24,650 632,916 TOTAL FUND REVENUES 730,000 865,000 249,716 632,916 TOTAL FUND EXPENSES 730,000 865,000 24,850 632,916 FUND SURPLUS (DEFICIT) 0 0 224,866 0 COMMENTS: 1 Increased by new permit projections 2 3 Utility Trucks 3 Utility Machine w/mower&snow blower 4 street utility truck $46,000;water utility truck$46,000;sewer utility truck$41,000 skid steer upgrade w/trailer $9,500; truck accessories$14,000 single axle dump truck $92,000; tandem axle dump truck$100,000 utility machine w/attachments$125,000; new pick up trucks(2)$60,000 Page 20 of 40 UNITED CITY OF YORKVILLE FY 07/08 BUDGET 6 MONTH FINAL PARKS & RECREATION CAPITAL ACCOUNT 2006-2007 2007-2008 REVISED NUMBER DESCRIPTION Budget %Change Budget YTD BUDGET REVENUES 22-000-40-00-3999 CARRY OVER 13,100 702% 105,000 - 85,000 22-000-42-00-4216 PARKS CAPITAL FEE 26,000 15% 30,000 1 12,050 18,000 22-000-42-00-4217 PARK CAPTIAL DONATIONS 0 0% - - 22-000-42-00-4218 IL CLEAN ENERGY GRANT 0 0% 22-000-44-00-4430 SALE OF VEHICLES/EQUIPMENT 10,000 -100% - - 16,000 22-000-49-00-4950 TRANSFER FROM PW CAPITAL 100% 45,000 2 21,250 42,500 TOTAL REVENUES: 199,100 -10% 180,000 33,300 161,500 EXPENSES PARKS CAPITAL OUTLAY 22-610-65-00-5800 RESERVE 0 0% - - 22-610-75-00-7006 PICK UP TRUCK 75,000 -40% 45,000 3 25,000 22-610-75-00-7015 PARKS EQUIPMENT 15,000 100% 30,000 4 - 66,000 22-610-75-00-7016 COMPUTER SERVER 5,000 4,729 5,000 22-610-75-00-7018 PARK REDEVELOPMENTS 105,000 -5% 100,000 52,193 65,500 TOTAL EXPENSES: PARKS 196,500 -8% 180,000 56,922 161,500 TOTAL FUND REVENUES 199,100 180,000 33,300 161,500 TOTAL FUND EXPENSES 196,500 180,000 56,922 161,500 FUND SURPLUS (DEFICIT) 2,600 0 (23,622) 0 COMMENTS: 1 Inc based on new permits 2 To fund 1 truck 3 1 new pick up 4 1 mower and utility Page 21 of 40 UNITED CITY OF YORKVILLE FY 07/08 BUDGET 6 MONTH FINAL SEWERIMPROVEMENT__ °ro 2005-2006 2006-2007 Chang 2007-2008 REVISED ACCOUNT NUMBER DESCRIPTION Actual Budget a Budget YTD BUDGET REVENUES 37-000-40-00-3999 CARRY OVER BALANCE 4,016,171 3,130,000 -100% - - 37-000-42-00-4220 CONNECTION FEES 1,281,300 1,576,800 -43% 904,491 559,400 874,375 37-000-42-00-4221 RIVER CROSSING FEES 6,576 20,000 -100% - 151 150 37-000-46-00-4600 INVESTMENT INCOME 243,928 150,000 -50% 75,000 15,355 30,000 37-000-48-00-4803 ROB ROY CREEK REVENUE 12,150,313 0 100% 550,745 - 550,745 37-000-48-00-4804 SOUTHWEST SERVICE AREA INTERCPT 253,662 5,500,000 0%. 5,500,000 - 5,500,000 37-000-48-00-4805 COUNTRYSIDE INTERCEPTOR - 0 0% - (22,967) - 37-000-49-00-4901 TRANSFER FROM GENERAL FUND 150,000 150,000 0% 150,000 75,000 150,000 TOTAL REVENUES: 18,101,950 10,526,800 -32% 7,180,236 626,939 7,105,270 EXPENSES 37-000-62-00-5401 CONTRACTUAL/PROFESSIONAL SVCS 7,218 40,000 -25% 30,000 - 37-000-62-00-5402 ENG/LEGAL/CONTINGENCIES-COUNSDE 142,893 0 0% - 1,140 - 37-000-62-00-5405 ENG/LEGAL/CONTINGENCIES-BRUL ST. 94,428 0 0% - _ 37-000-62-00-5406 ENGHLEGAL/CONTINGEN-HYDRALIC 1,940 0 0% - - _ 37-000-65-00-5421 GIS SYSTEM - 5,000 -100% - - _ 37-000-65-00-5800 CONTINGENCY - 796,759 -100% - 37-000-66-00-6012 DEBT ISSUANCE COSTS 216,425 0 0% - - 37-000-75-00-7503 COUNTRYSIDE INTERCEPTOR 2,288,310 0 0% (883) 20,232 37-000-75-00-7504 BRUELL STREET LIFT STATION 821,296 0 0% - 8,188 - 37-000-75-00-7505 ROB ROY CREEK SANITARY 7,662,913 3,130,000 0% - 4,806 8,188 37-000-75-00-7506 SOUTHWEST SERVICE AREA INTERCPT 626,817 5,500,000 0% 5,500,000 - 5,504,807 37-000-75-00-7508 MANHOLE REHAB PROJECT 6,456 15,000 0% 15,000 - 11,807 37-000-75-00-7509 SCADA SYSTEM - 100,000 -25% 75,000 - - 37-000-75-00-7510 FOX HILL SANITARY SEWER RECAPTRE - 150,000 0% 150,000 - 150,000 37-000-75-00-7511 PALMER COURT 100% 50,000 - 50,000 37-000-75-00-7515 HRTLAND ONSITE INTERCEPT OVER SIZ 278,893 0 0% - - - 37-000-99-00-9901 TRANSFER TO GENERAL FUND 150,000 150,000 0% 150,000 75,000 150,000 37-000-99-00-9965 TRANSFER TO DEBT SERVICE 646,213 640,041 89% 1,210,236 605,118 1,210,236 TOTAL EXPENSES: 12,943,801 10,526,800 -32% 7,180,236 693,369 7,105,270 TOTAL FUND REVENUES 18,101,950 10,526,800 7,180,236 626,939 7,105,270 TOTAL FUND EXPENSES 12,943,801 10,526,800 7,180,236 693,369 7,105,270 FUND SURPLUS(DEFICIT) 5,158,148 0 - (66,430) Page 22 of 40 UNITED CITY OF YORKVILLE FY 07/08 BUDGET 6 MONTH FINAL WATERIMPROVEMENT ^io ACCOUNT 2005-2006 2006-2007 Chang 2007-2008 REVISED NUMBER DESCRIPTION Actual Budget a Budget YTD BUDGET REVENUES 41-000-40-00-3999 CARRYOVER - 1,945,082 28% 2,484,240 - 41-000-42-004220 CONNECTION FEES 1,537,680 2,083,000 -28% 1,500,000 667,760 1,062,000 41-000-42-00-4221 SOUTHWEST WATER MAIN PROJECT REVEL 35,958 2,648,276 0% 2,648,276 - 2,000,000 41-000-42-00-4222 USGS SHALLOW WATER REVENUE - 0 0% 96,000 96,000 41-000-46-004600 INVESTMENT INCOME 71,127 55,000 0% 55,000 14,808 30,000 LOAN PROCEEDS - 1,412,960 -100% 456,410 456,410 41-000-49-00-4901 TRANSFER FROM GENERAL FUND 215,000 220,000 -9% 200,000 100,000 200,000 TOTAL REVENUES: 3,906,658 8,364,318 -18% 6,887,516 1,334,978 3,844,410 EXPENSES 41-000-61-00-5300 LEGAL SERVICES 3,153 8,000 0% 8,000 - 8,000 41-000-61-00-5301 ENGINEERING-GENERAL SERVICES 14,636 20,000 100% 40,000 3,104 40,000 41-000-61-00-5400 RADIUM COMPLIANCE PROJECT/CONTRACT 1,001,893 1,238,082 -100% - 709 709 41-000-61-00-5401 ENGINEERING-RADIUM/CONTRACT B.2&B.3 1,228,007 75,000 -100% - 38,073 40,000 41-000-61-00-5405 PROFESSIONAL SERVICE/CONTRACT B.2&: 31,686 20,000 150% 50,000 - 50,000 41-000-61-00-5415 USGS GROUNDWATER STUDY 40,290 10,500 -62% 4,000 - 4,000 41-000-61-00-5416 USGS GROUNDWATER STUDY COUNTYWIDI 1,582 15,000 -100% 13,128 13,128 41-000-61-00-5417 USGS GROUNDWATER STUDY SHALLOW Wi 65,923 50,000 -100% 1,173 1,173 41-000-61-00-5418 ENG WELL 4 REHAB H.1 - 0 0% - 400 400 41-000-65-00-5800 CONTINGENCY 23,388 1,124,677 221% 3,608,441 59,978 442,843 41-000-75-00-7509 SCADA System 17,360 450,000 -100% 22,312 22,313 41-000-75-00-7510 SW INTERCEPTOR 100% 2,000,000 - 2,000,000 41-000-75-00-7520 WATERMAIN PROJECTS - 311,000 -4% 300,000 7,009 217,289 41-000-75-00-7522 IN TOWN ROAD PROGRAM WATER PROJECI - 220,000 0% 220,000 102,004 220,000 41-000-99-00-9901 TRANSFER TO GENERAL FUND 200,000 200,000 0% 200,000 100,000 200,000 41-000-99-00-9965 TRANSFER TO DEBT FUND 296,442 443,121 3% 457,075 228,538 584,555 TOTAL EXPENSES: 3,394,963 8,364,318 -18% 6,887,516 576,428 3,844,410 TOTAL FUND REVENUES 3,906,658 8,364,318 6,887,516 1,334,978 3,844,410 TOTAL FUND EXPENSES 3,394,963 8,364.,318 6,887,516 576,428 3,844,410 FUND SURPLUS(DEFICIT) 511,694 0 - 758,550 - Page 23 of 40 UNITED CITY OF YORKVILLE FY 07/08 BUDGET 6 MONTH FINAL DEBT SERVICE ACCOUNT 2005-2006 2006-2007 % 2007-2008 REVISED NUMBER DESCRIPTION Actual Budget Change Budget YTD BUDGET REVENUES 42-000-40-00-3999 CARRY OVER 13,918 0 0% 0.00 0.00 - 42-000-44-00-4440 RECAPTURE-WATER/SEWER 114,554 125,000 0% 125,000 23,076 44,500 42-000-44-00-4441 LIBRARY BOND REFERENDUM - 0 100% 421,936 578,661 578,661 42-000-49-00-4901 TRANSFER FROM GENERAL FUND - 292,859 -3% 284,202 142,102 231,884 42-000-49.00-4910 TRANSFER FROM POLICE EQUIP CAP 24,110 0 0% 0.00 0.00 - 42-000-49-00-4925 TRANSFER FROM SANITARY SEWER 646,213 640,041 89% 1;210,236 605,118 1,210,236 42-000-49-00-4930 TRANSFER FROM WATER IMPRV FUND 296,442 443,121 3% 457,075 228,538 584,555 42-000.49-00-4940 TRANSFER FROM MUNICIPAL BLDG 103,923 102,423 0% 102,423 51,212 102,423 TOTAL REVENUES: 1,199,160 1,603,444 62% 2,600,872 1,628,707 2,752,259 EXPENSES 42-000-66-00-6001 CITY HALL BONDS-PRINCIPAL PMT 50,000 50,000 0% 50,000 0 50,000 42-000-66-00-6002 CITY HALL BONDS-INTEREST PMT 53,923 52,423 -88% 6,400 3,200 6,400 42-000-66-00-6003 IRBB-BRUELL STREET INTEREST PYMT 85.,435 83,795 -2% 81,794 40,898 81,795 42-000-66-00-6004 IRBB-BRUELL STREET PRINCIPAL PYMT 80,000 80,000 0% 80,000 0 80,000 42-000-66-00-6007 4.8 MILLION DEBT CERT INT PYMT(WATER) 233,150 233,150 -26% 173,650 58,313 160,630 42-000-66-00-6008 COUNTRYSIDE ALT REV PRINCIPAL PYMT 120,000 125,000 8% 135,000 0 135,000 42-000-66-00-6009 COUNTRYSIDE ALT REV INTEREST PYMT 120,638 117,638 -3% 114,513 57,256 114,513 42-000-66-00-6010 COM ED/HYDRAULIC DEBT CERT. INT PYMT 43,217 41,328 -6% 38,947 19,474 38,947 42-000-66-00-6011 COM ED/HYDRAULIC DEBT CERT. PRINC. 135,000 140,000 4%. 145,000 0 145,000 42-000-66-00-6013 Library Bond 2005bBInterest - 0 100% 321,125 160,563 321,125 42-000-66-00-6015 Library Bond 2006 Interest - 0 100% 100,811 65,160 130,322 42-000-66-00-6016 ROB ROY CREEK BOND - 0 100% 468,950 234,475 468,950 f. 42-000-66-00-6049 SANITARY SIPHON L17-115300 INTEREST 38,980 8,301 0% 8,301 3,737 8,301 42-000-66-00-6050 SANITARY SIPHON L17-115300 PRINCIPAL - 30,679 0% 30,679 15,753 30,679 42-000-66-00-6055 LOAN PAYMENT-SSES EPA L17-1153 PRINC - 31,275 242% 107,051 108,142 109,234 42-000-66-00-6056 Refunding 2006 Interest 100% 95,027 48,974 95,027 42-000-66-00-6057 Refunding 2006 A Principal 100% 5,100 0 5,100 42-000-66-00-6058 $2.8M North Water Tower 2002 Issue 100% 60,000 0 42-000-66-00-6070 $650K ROAD IMPROVEMENT FROG INT. 14,273 26,070 -12% 22,820 0 22,820 42-000-66-00-6071 $650K ROAD IMPROVEMENT FROG.PRINC 50,000 65,000 15% 75,000 0 75,000 42-000-66-00-6072 2 MILLION ALT REVENUE(B.2&B.3)INT. 29,800 90,150 -1°/ 88,925 55,873 88,925 42-000-66-00-6073 2 MILLION ALT REVENUE(B.2&B.3)PRINC - 35,000 114% 75,000 0 75,000 42-000-66-00-6074 $3.825 MILLION IN TOWN ROAD-INT. - 262,859 -40% 156,779 78,389 156,779 42-000-66-00-6075 $3.825 MILLION IN TOWN ROAD-PRINC - 55,001 191% 160,000 0 160,000 TOTAL EXPENSES: 1,161,464 1,603,444 62% 2,600,872 950,206 2,752,259 TOTAL FUND REVENUES 1,199,160 1,603,444 2,600,872 1,628,707 2,752,259 TOTAL FUND EXPENSES 1,161,464 1,603,444 2,600,872 950,206 2,752,259 FUND SURPLUS(DEFICIT) 37,696 0 0 678,501 - Page 24 of 40 UNITED CITY OF YORKVILLE FY 07/08 BUDGET 6 MONTH FINAL WATER OPERATIONS 2006-2007 % 2007-2008 REVISED ACCOUNT NUMBER DESCRIPTION Budget Change Budget YTD BUDGET REVENUES 51-000-40-00-3999 CARRY OVER BALANCE 500,000 -100% - - - 51-000-42-00-4240 BULK WATER SALES 10,000 0% 10,000 8,806 20,000 51-000-42-00-4241 WATER SALES 1,150,000 13% 1,300,000 917,861 1,350,000 51-000-42-00-4242 WATER METER SALES 220,000 77% 390,000 1 176,016 240,000 51-000-42-00-4243 LEASE REVENUE - H2O TOWER 25,000 24% 31,000 2 11,801 31,000 51-000-46-00-4600 INVESTMENT INCOME 15,000 58°x^ 23,683 34,229 35,000 TOTAL REVENUES: 1,922,000 -9% 1,754,683 1,148,713 1,676,000 EXPENSES 51-000-50-00-5107 SALARIES - EMPLOYEE 318,439 -7% 297,738 170,024 350,000 51-000-50-00-5136 SALARIES-PART TIME 8,500 0% 8,500 3,413 8,500 51-000-50-00-5137 SALARIES - OVERTIME 40,000 0% 40,000 16,678 40,000 51-000-61-00-5300 LEGAL SERVICES 2,000 0% 2,000 - 2,000 51-000-61-00-5303 JULIE SERVICE 10,000 10% 11,000 3 4,715 11,000 51-000-62-00-5401 CONTRACTUAL SERVICES 5,000 80% 9,000 4 2,143 9,000 51-000-62-00-5407 TREATMENT FACILITIES O & M 100,000 57% 157,000 84,047 157,000 51-000-62-00-5408 MAINTENANCE-EQUIPMENT 9,000 -44% 5,000 1,467 5,000 51-000-62-00-5409 MAINTENANCE-VEHICLES 7,000 0% 7,000 1,858 7,000 51-000-62-00-5411 MAINTENANCE-COMPUTERS 1,000 -50% 500 - - 51-000-62-00-5413 MAINTENANCE-CONTROL SYSTEM 10,000 -100% 5 775 775 51-000-62-00-5421 WEARING APPAREL 5,500 -12% 4,850 6 1,857 4,850 51-000-62-00-5434 RENTAL - EQUIPMENT 2,000 0% 2,000 - 2,000 51-000-62-00-5435 ELECTRICITY 130,000 24% 161,200 7 149,415 250,000 51-000-62-00-5436 TELEPHONE 22,000 0% 22,000 8,037 22,000 51-000-62-00-5438 CELLULAR TELEPHONE 5,700 -42% 3,300 8 1,725 3,300 51-000-64-00-5600 DUES 1,000 0% 1,000 591 1,000 51-000-64-00-5603 SUBSCRIPTIONS 250 0% 250 110 250 51-000-64-00-5604 TRAINING & CONFERENCES 5,000 -42% 2,900 9 330 2,900 51-000-64-00-5605 TRAVEL/MEALS/LODGING 5,000 8% 5,400 1,212 5,400 51-000-65-00-5800 CONTINGENCIES 30,000 -100% - - 51-000-65-00-5804 OPERATING SUPPLIES 48,500 3% 50,000 28,652 50,000 51-000-65-00-5808 POSTAGE &SHIPPING 15,000 20% 18,000 7,537 18,000 51-000-65-00-5809 PRINTING &COPYING 9,075 21% 11,000 6,282 11,000 51-000-65-00-5810 PUBLISHING &ADVERTISING 1,000 0% 1,000 240 1,000 51-000-65-00-5812 GASOLINE 15,000 133% 35,000 12,250 35,000 51-000-65-00-5815 HAND TOOLS 2,000 -50% 1,000 1,231 1,300 51-000-65-00-5817 GRAVEL 6,000 -17% 5,000 1,179 5,000 51-000-65-00-5820 CHEMICALS 30,000 -100% - - 51-000-65-00-5821 CATHODIC PROTECTION 0 0% - - 51-000-65-00-5822 WATER SAMPLES 12,000 17% 14,000 6,929 14,000 51-000-72-00-6500 IMRF PARTICIPANTS 28,317 -10% 25,467 14,207 30,250 Page 25 of 40 UNITED CITY OF YORKVILLE FY 07/08 BUDGET 6 MONTH FINAL WATER OPERATIONS 2006-2007 % 2007-2008 REVISED ACCOUNT NUMBER DESCRIPTION Budget Change Budget YTD BUDGET EXPENSES CONT'D 51-000-72-00-6501 SOCIAL SECURITY& MEDICARE 28,071 -9% 25,601 14,634 30,000 51-000-75-00-7002 COMPUTER EQUIP &SOFTWARE 5,000 -70% 1,500 10 1,096 1,500 51-000-75-00-7004 SAFETY EQUIPMENT 3,000 0% 3,000 236 1,500 51-000-75-00-7506 METER READERS 11,500 4% 12,000 2,611 12,000 51-000-75-00-7507 HYDRANT REPLACEMENT 10,000 0% 10,000 3,840 10,000 51-000-75-00-7508 METERS & PARTS 265,000 13% 300,000 123,653 266,976 51-000-78-00-9005 REFUND 1,500 0% 1,500 11 - 1,500 51-000-78-00-9006 MERIT 10,543 13% 11,910 - - 51-000-78-00-9009 RESERVE 373,105 -41% 221,557 1,596 54,999 51-000-78-00-9012 SALARY SURVEY 0 100% 16,510 - - 51-000-99-00-9901 TRANSFER TO GENERAL FUND 250,000 0% 250,000 125,000 250,000 51-000-99-00-9950 TRANSFER TO PW EQUIP CAPITAL 50,000 -100% - - - TOTAL EXPENSES: 1,922,000 -9% 1,754,683 799,571 1,676,000 TOTAL FUND REVENUES 1,922,000 1,754,683 1,148,713 1,676,000 TOTAL FUND EXPENSES 1,922,000 1,754,683 799,571 1,676,000 FUND SURPLUS (DEFICIT) 0 0 349,142 0 COMMENTS: 1 1,000 meters @390 each 2 Sprint Contract and PDQ 3 Add locate requests 4 new items pw cleaning, alarm monitoring 5 move to treatment facility 6 5 employees + 1 new employee @18.85 per emp per week = $2,761 sweatshirt$40; work coat$85; winter coat$109; coveralls $95; boots $150; gloves $20; hat$10; rub boots $75; hard hat$20; vest$30; t-shirts $75 TOTAL $709 Repl. Boots x 5 $750; Repl. Gear X 5$500; summer help t-shirts $100; TOTAL $4,820 7 24% increase 8 5 emp. @ 35/mo. = $2100 + 1 new emp = $2520; 1 new phone @150 + 2 replac @150 =$450; batteries, clips, repairs =$300 9 National =flight- $400, lodging 5 nights @ $150; Meals 5 days @$40/day conf cost$700, reimburseables - $100 -$2,150; Reg'I =flight$250, lodging 3 nights @ $150; Meals 3 @$40; conf cost$200, reimbur$100- $1,120 State lodging 3 X $150, meals 3 X$40. local conf$300, reimb $100 Brian $3,370; Joe M $1,070; Brett$1,070, Kevin $1,070; Mike$150;1/3 Eric$1,513 10 4 office$1,000&Antivirus 11 move to treatment facility Page 26 of 40 UNITED CITY OF YORKVILLE FY 07/08 BUDGET 6 MONTH FINAL SEWER MAINTENANCE ACCOUNT 2006-2007 % 2007-2008 REVISED NUMBER DESCRIPTION Budget Change Budget YTD BUDGET REVENUES 52-000-40-00-3999 CARRY OVER/FUND BALANCE 350,000 -100% - - - 52-000-42-00-4240 LIFT STATION INCOME 8,000 0% 8,000 1 588 4,000 52-000-42-00-4250 SEWER MAINTENANCE FEES 475,000 2% 486,000 2 327,357 486,000 52-000-42-00-4251 SEWER CONNECTION FEES 260,000 0% 260,000 97,800 146,000 52-000-46-00-4600 INVESTMENT INCOME 15,000 0% 15,000 34,229 35,000 TOTAL REVENUES: 1,108,000 -31% 769,000 459,974 671,000 EXPENSES 52-000-50-00-5108 SALARIES-REGULAR 141,858 9% 154,756 69,199 170,343 52-000-50-00-5136 PART TIME 4,200 19% 5,000 3 340 1,000 52-000-50-00-5137 SALARIES-OVERTIME 12,000 0% 12,000 781 12,000 52-000-62-00-5401 CONTRACTUAL SERVICES 5,000 60% 8,000 4 1,286 4,000 52-000-62-00-5408 MAINTENANCE-EQUIPMENT 5,000 0% 5,000 1,773 4,500 52-000-62-00-5409 MAINTENANCE-VEHICLES 4,000 0% 4,000 993 3,500 52-000-62-00-5419 MAINTENANCE-SANITARY SEWER 27,500 -27% 20,000 1,557 20,000 52-000-62-00-5421 WEARING APPAREL 3,500 -33% 2,350 5 1,209 2,350 52-000-62-00-5422 LIFT STATION MAINTENANCE 25,000 0% 25,000 2,895 25,000 52-000-62-00-5434 RENTAL- EQUIPMENT 1,000 0% 1,000 - 1,000 52-000-62-00-5435 ELECTRICITY 14,400 421% 75,000 3,987 50,000 52-000-62-00-5438 CELLULAR TELEPHONE 2,500 -30% 1,750 6 1,323 2,500 52-000-64-00-5604 TRAINING &CONFERENCES 4,000 -50% 2,000 7 650 2,000 52-000-64-00-5605 TRAVEL/MEALS/LODGING 3,000 0% 3,000 388 3,000 52-000-65-00-5800 CONTINGENCIES 10,000 -49% 5,054 - 5,054 52-000-65-00-5802 OFFICE SUPPLIES 2,500 20% 3,000 620 2,500 52-000-65-00-5805 SHOP SUPPLIES 2,500 20% 3,000 850 2,500 52-000-65-00-5812 GASOLINE 14,000 11% 15,500 12,032 25,000 52-000-65-00-5815 HAND TOOLS 2,000 -50% 1,000 680 1,200 52-000-65-00-5817 GRAVEL 3,000 0% 3,000 874 3,000 52-000-72-00-6500 IMRF PARTICIPANTS 12,155 10% 13,344 5,325 13,344 52-000-72-00-6501 SOCIAL SECURITY& MEDICARE 12,091 11% 13,414 5,380 13,414 52-000-75-00-7002 COMPUTER EQUIP & SOFTWARE 2,500 -20% 2,000 51 2,000 52-000-75-00-7003 OFFICE EQUIPMENT 6,000 0% 6,000 8 828 5,000 52-000-75-00-7004 SAFETY EQUIPMENT 2,000 0% 2,000 210 2,000 52-000-78-00-9005 MERIT 5,282 17% 6,190 - - 52-000-78-00-9009 RESERVE 676,013 -56% 296,667 224,217 52-000-78-00-9012 SALARY SURVEY 0 100% 9,397 - - 52-000-99-00-9901 TRANSFER TO GENERAL FUND 70,000 1% 70,578 35,290 70,578 52-000-99-00-9950 TRANSFER TO PW EQUIP CAPITAL 30,000 -100% - - 0 TOTAL EXPENSES: 1,108,000 -31% 769,000 148,522 671,000 TOTAL FUND REVENUES 1,108,000 769,000 459,974 671,000 TOTAL FUND EXPENSES 1,108,000 769,000 148,522 671,000 FUND SURPLUS (DEFICIT) 0 0 311,452 0 Page 27 of 40 UNITED CITY OF YORKVILLE FY 07108 BUDGET 6 MONTH FINAL SEWER MAINTENANCE ACCOUNT 2006-2007 % 2007-2008 REVISED NUMBER DESCRIPTION Budget Change Budget YTD BUDGET SEWER MAINTENANCE COMMENTS: 1 MPI Lift Station Grande Reserve 2 18"'6'4,500 accounts 3 1 seasonal $9 hr '12wks + extra 4 alarm monitoring & Contract costs 5 3 employees @ 8.85 per emp per week = $12400; Repl boots X 3 = $450; Repl gear X 3 =$300; Summer help t-shirts $100; employee t-shirts $100; TOTAL $2,350 6 3 emp. @ 35/mo. = $1260; 1 repl phone $150; batteries, clips, repairs $300 7 National = flight - $400, lodging 5 nits @ $150, meals 5 days @$40 day; conf cost $700 Reimburseable $100; TOTAL $2, 150; Reg'I flight $250, lodging 3 nites @$150, Meals 3 X $40; conf cost $200, reimbursables $100; TOTAL $1 , 120 State lodging 3 X $150, meals 3 X $40, conf cost $300, reimbursables $100; TOTAL $970 Dave 1 nat'l, 1 state, 2 local $3,370; Tony 2 local $100; Matt 2 local $100 Eric 1 nat'l, 1 reg'l, 1 state $1 ,413 8 desks for PW remodel Page 28 of 40 UNITED CITY OF YORKVILLE FY 07108 BUDGET 6 MONTH FINAL LAND CASH ACCOUNT 2006-2007 % 2007-2008 REVISED NUMBER DESCRIPTION Budget Change Budget YTD BUDGET REVENUES 72-000-40-00-3999 CARRY OVER/ STARTING BALANCE (202,757) -74% (52,757) - (251,283) 72-000-47-00-4700 OSLAD GRANT - PRAIRIE MEADOW 0 100% 400,000 1 - 400,000 72-000-47-00-4700 OSLAD GRANT -WHISPERING MEA 362,000 0% 362,000 2 - 362,000 72-000-47-00-4702 BIKE PATH GRANT 0 100% 200,000 3 - - 72-000-47-00-4705 COUNTRY HILLS-LAND CASH 30,825 -96% 1,200 - 1,200 72-000-47-00-4709 SUNFLOWER-LAND CASH 0 0% 0 361 361 72-000-47-00-4712 RIVER'S EDGE-LAND CASH 13,285 -80% 2,684 - 2,684 72-000-47-00-4717 KYLYN'S CROSSING - LAND CASH 3,367 -53% 1,570 - 1,570 72-000-47-00-4722 KYLN'S RIDGE-LAND CASH 0 0% 0 128,000 CANNONBALL RIDGE GRANT 0 0 - 128,000 72-000-47-00-4723 HEARTLAND CIRCLE-LAND CASH 49,500 -60% 20,000 - 20,000 72-000-47-00-4734 WHISPERING MEADOWS - (Kimball Hill) 41,868 -66% 14,100 9,586 14,100 72-000-47-00-4736 Server-Stan BRIARWOOD 113,043 0% 113,043 - 113,043 72-000-47-00-4738 AUTUMN CREEK 85,765 -74% 22,280 26,517 26,517 72-000-47-00-4740 VILLAS AT THE PRESERVE 90,008 -15% 76,335 0 - 72-000-47-00-4744 HUDSON LAKES 28,449 -65% 10,000 0 10,000 72-000-47-00-4745 PRESTWICK 76,303 -74% 20,000 6,607 20,000 72-000-47-00-4746 WESTBURY EAST 62,414 -68% 20,000 0 - 72-000-47-00-4749 BLACKBERRY WOODS 0 4,545 4,545 72-000-47-00-4750 KENDALLWOOD ESTATES 100% 10,000 0 10,000 72-000-49-00-4901 TRANSFER FROM GENERAL FUND - 100% 48,245 24,122 48,245 TOTAL REVENUES: 1,830,052 -31% 1,268,700 199,739 910,982 EXPENSES 72-000-75-00-7308 RIVER'S EDGE PARK II 0 100% 25,000 - - 72-000-75-00-7326 MOSIER HOLDING COSTS 0 100% 15,700 10,000 15,700 72-000-75-00-7327 GRANDE RESERVE PARK DEVELOPME 0 0% 16,680 72-000-75-00-7328 PRAIRIE MEADOWS - (Menards Res.) 6,000 7267% 442,000 34,267 150,000 72-000-75-00-7330 WHISPERING MEADOWS-(KimballHill) 724,000 -3% 700,000 67,192 350,000 72-000-75-00-7333 RAINTREE VILLAGE 80,000 -88% 10,000 4 1,800 - 72-000-75-00-7334 HOOVER HOLDING COSTS 100,000 -40% 60,000 5 - 60,000 72-000-78-00-9009 RESERVE 212,809 -100% - 6 - 319,282 72-000-99-00-9901 TRANSFER TO GENERAL FUND 16,000 0% 16,000 7 8,000 16,000 TOTAL EXPENSES: 1,882,809 -33% 1,268,700 137,938 910,982 TOTAL FUND REVENUES 1,830,052 1,268,700 199,739 910,982 TOTAL FUND EXPENSES 1,882,809 1,268,700 137,938 910,982 FUND SURPLUS (DEFICIT) (52,757) 0 61,800 - COMMENTS: 1 Prairie Meadows 2 Whispering Meadows 3 New for 07/08 4 OSLAD Grant 5 Possibly eliminate$165,000 6 Removed -To eliminate Hoover hd cost Page 29 of 40 UNITED CITY OF YORKVILLE FY 07/08 BUDGET 6 MONTH FINAL LAND CASH ACCOUNT 2006-2007 % 2007-2008 REVISED NUMBER DESCRIPTION Budget Change Budget YTD BUDGET 7 Designer Salary Page 30 of 40 UNITED CITY OF YORKVILLE FY 07/08 BUDGET 6 MONTH FINAL LAND ACQUISITION 2006-2007 2007-2008 REVISED ACCOUNT NUMBER DESCRIPTION Budget %Change Budget YTD BUDGET REVENUES 73-000-40-00-3999 CARRY OVER BALANCE 213,618 -77% 50,000 50,000 73-000-49-00-4935 TRANSFER FROM LAND CASH 0 0% TOTAL REVENUES: 213,618 -77% 50,000 - 50,000 EXPENSES LAND ACQUISITION - CLARK 150,000 0% - - 49,000 LAND APPRAISALS 0 - - 1,000 73-000-65-00-5800 CONTINGENCY 50,000 0% 50,000 - TOTAL EXPENSES: 213,618 -77% 50,000 - 50,000 TOTAL FUND REVENUES 213,618 50,000 - 50,000 TOTAL FUND EXPENSES 213,618 50,000 - 50,000 FUND SURPLUS (DEFICIT) 0 0 0 0 Page 31 of 40 UNITED CITY OF YORKVILLE FY 07/08 BUDGET 6 MONTH FINAL PARKS & RECREATION 2006-2007 % 2007.2008 REVISED ACCOUNT NUMBER DESCRIPTION Budget Change Budget YTD BUDGET REVENUES 79-000-40-00-3999 CARRY OVER BALANCE 50,000 -100% - - 42,540 79-000-42-00-4270 FEES FOR PROGRAMS 266,000 -6% 250,000 1 150,583 275,000 79-000-42-00-4280 CONCESSIONS/ALL SALE ITEMS 15,000 72% 25,864 15,087 18,000 79-000-42-00-4281 BEEGMER BLDG DEPOSITS 1,500 0% 1,500 - 1,500 79-000-42-00-4285 VENDING MACHINE INCOME 650 -38% 400 2,150 2,150 79-000-42-00-4287 PARK RENTAL INCOME(SHELTERS) 1,000 -40% 600 1,815 1,815 79-000-42-00-4288 GOLF OUTING REVENUE 38,000 7% 40,700 30,694 30,694 79-000-42-00-4291 HOMETOWN DAYS 30,000 293% 118,000 110,937 110,936 79-000-44-00-4400 DONATIONS 15,000 27% 19,000 5,917 13,000 79-000-44-00-4404 TREE DONATIONS 600 33% 800 764 1,300 79-000-45-00-4550 YOUTH SERVICES GRANT 2,000 0% 2,000 1,000 3,600 79-000-46-00-4600 INVESTMENT INCOME 6,500 54% 10,000 4,020 6,200 79-000-49-00-4901 TRANSFER FROM GENERAL FUND 1,046,127 11% 1,161,778 582,889 1,161,778 TOTAL REVENUES: 1,472,377 11% 1,630,642 905,856 1,668,513 PARKS EXPENSES 79-610-50-00-5107 SALARIES-EMPLOYEES 383,107 -12% 339,047 212,528 427,000 79-610-50-00-5136 SALARIES- PART-TIME 48,000 21% 58,000 31,842 48,000 79-610-50-00-5137 SALARIES- OVERTIME 8,000 13% 9,000 2,982 7,000 79-610-61-00-5320 MASTER PLAN/COMMUNITY SURVEY 0 0% 13,000 765 10,500 79-610-62-00-5405 PARK CONTRACTUAL 18,000 25% 22,500 2 17,099 21,500 79-610-62-00-5408 MAINTENANCE-EQUIPMENT 10,000 0% 10,000 2,790 8,000 79-610-62-00-5417 MAINTENANCE-PARKS 40,000 25% 50,000 7,541 50,000 79-610-62-00-5421 WEARING APPAREL 8,000 0% 8,000 2,816 7,000 79-610-62-00-5434 RENTAL-EQUIPMENT 1,700 18% 2,000 1,161 3,000 79-610-62-00-5438 CELLULAR TELEPHONE 5,750 -13% 5,000 1,746 4,000 79-610-62-00-5440 LAND DEVELOPER 10,000 -100% - - 8,550 79-610-62-00-5445 LEGAL EXPENSES 10,000 -50% 5,000 607 3,000 79-610-64-00-5604 TRAINING AND CONFERENCE 0 100% 9,000 3 1,770 8,000 79-610-64-00-5605 TRAVEL EXPENSE 3,800 -21% 3,000 469 3,000 79-610-65-00-5802 OFFICE SUPPLIES 1,500 0% 1,500 63 1,500 79-610-65-00-5804 OPERATING SUPPLIES 30,000 0% 30,000 16,063 30,000 79-610-65-00-5815 HAND TOOLS 3,000 17% 3,500 975 3,500 79-610-65-00-5824 CHRISTMAS DECORATIONS 7,000 -29% 5,000 40 5,000 79-610-65-00-5825 PUBLIC DECORATION 3,000 0% 3,000 818 3,000 79-610-72-00-6500 IMRF PARTICIPANTS 30,897 2% 31,420 16,348 32,500 79-610-72-00-6501 SOCIAL SECURITY/MEDICARE 33,592 -6% 31,585 18,835 37,750 79-610-75-00-7003 OFFICE EQUIPMENT 6,000 -50% 3,000 - 2,500 79-610-75-00-7701 FLOWERS/TREES 7,000 14% 8,000 634 7,000 79-610-75-00-9012 SALARY SURVEY 0 100% 15,827 79-610-78-00-9005 MERIT 11,053 14% 12,642 - TOTAL EXPENSES: PARKS 691,899 -2% 679,020 337,891 731,300 Page 32 of 40 UNITED CITY OF YORKVILLE FY 07108 BUDGET 6 MONTH FINAL PARKS & RECREATION 2006-2007 % 2007-2008 REVISED ACCOUNT NUMBER DESCRIPTION Budget Change Budget YTD BUDGET RECREATION EXPENSES 79-650-50-00-5107 EMPLOYEE SALARIES 312,226 15% 358,532 196,447 393,000 79-650-50-00-5108 CONCESSION STAFF 4,000 69% 6,750 5,844 6,750 79-650-50-00-5109 PRE SCHOOL SALARIES 87,000 -3% 84,000 27,872 83,000 79-650-50-00-5137 OVERTIME 0 0% - 15 15 79-650-50-00-5150 SALARIES-INSTRUCTOR CONTRACTUAL 58,400 -2% 57,400 38,261 57,400 79-650-50-00-5155 SALARIES-RECORDING SECRETARY 3,000 -17% 2,500 1,252 2,500 79-650-62-00-5408 MAINTENANCE SUPPLIES 5,000 40% 7,000 2,581 5,000 79-650-62-00-5409 MAINTENANCE-VEHICLES 1,200 192% 3,500 602 2,500 79-650-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 6,500 0% 6,500 2,734 6,000 79-650-62-00-5426 YOUTH SERVICES GRANT EXPENSES 2,000 0% 2,000 326 2,000 79-650-62-00-5435 ELECTRICITY 0 0% - 6,429 8,820 79-650-62-00-5437 TELEPHONE/INTERNET 1,600 -19% 1,300 556 1,300 79-650-62-00-5438 CELLULAR TELEPHONE 6,500 -15% 5,500 2,384 5,000 79-650-62-00-5445 PORTABLE TOILETS 5,000 20% 6,000 6,863 7,000 79-650-62-00-5603 PUBLISHING/ADVERTISING 25,700 9% 27,920 6,874 27,920 79-650-62-00-5605 BOOKS/PUBLICATIONS 750 -33% 500 - 500 79-650-62-00-5606 BErG ER DEPOSIT REFUND 1,500 0% 1,500 - 1,500 79-650-64-00-5600 DUES 2,700 -7% 2,500 701 2,500 79-650-64-00-5604 TRAINING AND CONFERENCE 7,500 36% 10,200 4 1,240 10,200 79-650-64-00-5605 TRAVEL EXPENSE 2,500 109% 5,220 223 5,220 79-650-65-00-5802 OFFICE SUPPLIES 7,000 0% 7,000 3,139 6,000 79-650-65-00-5803 PROGRAM EXPENSES 50,400 -1% 50,100 30,312 50,100 79-650-65-00-5804 OPERATING SUPPLIES 4,200 -10% 3,800 463 3,800 79-650-65-00-5805 RECREATION EQUIPMENT 8,000 -11% 7,100 1,964 6,000 79-650-65-00-5808 POSTAGE&SHIPPING 7,200 6% 7,600 5,288 7,600 79-650-65-00-5812 GASOLINE 3,600 17% 4,200 2,256 4,200 79-650-65-00-5826 MILEAGE 750 0% 750 72 200 79-650-65-00-5827 GOLF OUTING EXPENSES 20,000 15% 23,000 18,779 18,780 79-650-65-00-5828 CONCESSIONS 9,000 72% 15,500 16,650 17,650 79-650-65-00-5833 HOMETOWN DAYS EXPENSES 25,000 332% 108,000 95,685 95,686 79-650-65-00-5840 SCHOLARSHIPS 3,600 0% 3,600 437 1,800 79-650-65-00-5841 PROGRAM REFUND 7,000 -7% 6,500 5,386 8,000 79-650-72-00-6500 IMRF PARTICIPANTS 24,666 47% 36,346 15,551 36,346 79-650-72-00-6501 SOCIAL SECURITY/MEDICARE 35,544 3% 36,537 19,184 36,537 79-650-75-00-7002 COMPUTER EQUIP&SOFTWARE 4,750 -57% 2,025 5 310 2,025 79-650-78-00-9009 RESERVE 27,688 -36% 17,700 5,372 14,364 79-650-78-00-9012 SALARY SURVEY 0 100% 15,559 - 79-650-78-00-9005 MERIT 9,004 94% 17,482 - - TOTAL EXPENSES: RECREATION 780,478 22% 951,622 522,051 937,213 TOTAL FUND REVENUES 1,472,377 11% 1,630,642 905,856 1,668,513 TOTAL FUND EXPENSES 1,472,377 11% 1,630,642 859,943 1,668,513 FUND SURPLUS (DEFICIT) 0 0 45,913 0 Page 33 of 40 UNITED CITY OF YORKVILLE FY 07/08 BUDGET 6 MONTH FINAL PARKS & RECREATION 2006-2007 % 2007-2008 REVISED ACCOUNT NUMBER DESCRIPTION Budget Change Budget YTD BUDGET PARKS & RECREATION COMMENTS: 1 Drop due to not doing third pre-school 2 Work internal staff can't do 3 See Dave Mogule's Memo in the Appendix 4 See Dave Mogule's Memo in the Appendix 5 $5,000 Server; Micro Office $1 ,400; $400 Antivirus: 1 monitor $225 Page 34 of 40 UNITED CITY OF YORKVILLE FY 07/08 BUDGET 6 MONTH FINAL LIBRARY ACCOUNT 2006-2007 % 2007-2008 REVISED NUMBER DESCRIPTION Budget Change Budget BUDGET YTD REVENUES 82-000-40-00-3999 CARRYOVER 231,590 41% 325,749 336,372 82-000-40-00-3996 CARRY OVER - BOOK DEV FEES 0 0% - - 82-000-40-00-3997 CARRY OVER - BLDG DEV FEES 7,263,881 -100% - - 82-000-40-00-4000 REAL ESTATE TAXES 464,741 21% 560,702 627,000 172,686 82-000-40-00-4010 PERSONAL PROPERTY TAX 2,500 34% 3,360 3,360 2,443 82-000-42-00-4211 DEVELOPMENT FEES - BUILDING 95,000 58% 150,000 150,000 54,275 82-000-42-00-4215 DEVELOPMENT FEES-BOOKS 95,000 58% 150,000 150,000 54,275 82-000-42-00-4260 COPY FEES 900 36% 1,221 1,221 1,254 82-000-42-00-4261 LIBRARY SUBSCRIPTION CARDS 8,000 6% 8,500 8,500 8,797 82-000-42-00-4286 RENTAL INCOME 1,000 -4% 960 960 2,040 82-000-42-00-4287 LIBRARY BLDG RENTAL 0 0% - - 195 82-000-43-00-4330 LIBRARY FINES 3,000 -6% 2,808 2,808 3,784 82-000-44-00-4432 SALE OF BOOKS 500 129% 1,144 1,144 598 82-000-44-00-4450 MEMORIALS 5,000 -36% 3,202 3,202 5,719 82-000-45-00-4550 GRANTS 1,000 1650% 17,500 17,500 - 82-000-46-00-4600 INVESTMENT INCOME 1,500 307% 6,102 6,102 13,177 82-000-46-00-4601 INVESTMENT INCOME-BLDG 100,000 -100% - - 7,143 TOTAL REVENUES: 8,316,562 -85% 1,231,248 1,308,169 326,386 EXPENSES 82-000-50-00-5107 SALARIES-EMPLOYEES 350,000 35% 471,377 500,000 189,586 82-000-50-00-5203 GROUP HEALTH INSURANCE 55,000 -17% 45,717 45,717 20,278 82-000-50-00-5204 GROUP LIFE INSURANCE 2,000 -100% - 3,000 248 82-000-50-00-5205 DENTAL & VISION ASSISTANCE 6,000 -30% 4,200 4,200 1,098 82-000-61-00-5322 BONDING 2,000 -41% 1,176 1,176 1,875 82-000-61-00-5323 ATTORNEY 2,000 75% 3,500 3,500 - 82-000-62-00-5401 CONTRACT SERVICES 3,000 -100% 5,000 539 82-000-62-00-5407 MAINTENANCE-BLDG/JANITORIAL 5,000 0% 5,000 5,000 2,624 82-000-62-00-5410 MAINTENANCE-OFFICE EQUIP 3,000 67% 5,000 15,298 2,380 82-000-62-00-5412 MAINTENANCE-PHOTOCOPIER 1,000 1168% 12,680 12,680 102 82-000-62-00-5435 ELECTRICITY 2,500 1400% 37,500 37,500 263 82-000-62-00-5436 TELEPHONE 1,700 253% 6,000 6,000 2,106 82-000-62-00-5437 GAS HEAT 7,000 614% 50,000 50,000 7,119 82-000-64-00-5603 SUBSCRIPTIONS 4,000 -100% - 10,000 2,482 82-000-64-00-5604 TRAINING & CONFERENCES 1,500 33% 2,000 2,000 155 82-000-64-00-5607 PUBLIC RELATIONS 1,000 150% 2,500 2,500 - 82-000-64-00-5616 EMPLOYEE RECOGNITION 2,000 0% 2,000 2,000 55 82-000-65-00-5800 CONTINGENCIES 22,031 13% 25,000 25,000 2,958 82-000-65-00-5806 LIBRARYSUPPLIES 8,000 25% 10,000 10,000 3,072 82-000-65-00-5807 CUSTODIAL SUPPLIES 10,000 -10% 9,000 20,000 3,011 82-000-65-00-5802 OFFICE SUPPLIES 6,000 -100% - 10,000 2,097 82-000-65-00-5808 POSTAGE &SHIPPING 1,000 300% 4,000 3,000 537 82-000-65-00-5810 PUBLISHING &ADVERTISING 1,000 100% 2,000 2,000 36 82-000-65-00-5826 MILEAGE 1,000 0% 1,000 1,000 156 82-000-65-00-5832 VIDEOS 5,000 0% 5,000 5,000 2,013 Page 35 of 40 UNITED CITY OF YORKVILLE FY 07/08 BUDGET 6 MONTH FINAL LIBRARY ACCOUNT 2006-2007 % 2007-2008 REVISED NUMBER DESCRIPTION Budget Change Budget BUDGET YTD LIBRARY EXPENSES CONT'D 82-000-65-00-5833 ALARM MONITORING 1,000 200% 3,000 3,000 82-000-65-00-5834 LIBRARY PROGRAMMING 12,000 -17% 10,000 10,000 2,183 82-000-65-00-5835 LIBRARY BOARD EXPENSES 1,000 100% 2,000 2,000 295 82-000-65-00-5836 BOOKS-ADULT 10,000 200% 30,000 30,000 8,211 82-000-65-00-5837 BOOKS-JUVENILE 10,000 200% 30,000 30,000 12,210 82-000-65-00-5838 BOOKS-AUDIO 10,000 0% 10,000 10,000 1,553 82-000-65-00-5839 BOOKS-REFERENCE 10,000 200% 30,000 30,000 544 82-000-65-00-5840 BOOKS-DEVELOPMENT FEE 95,000 58% 150,000 150,000 11,310 82-000-65-00-5841 MEMORIALS/GIFTS 5,000 -36% 3,202 3,202 - 82-000-65-00-5842 BLDG-DEVELOPMENT FEES 95,000 58% 150,000 150,000 - 82-000-65-00-5843 CD's/Music 100% 5,000 5,000 378 82-000-72-00-6500 IMRF PARTICIPANTS 9,000 74% 15,641 15,641 6,025 82-000-72-00-6501 SOCIAL SECURITY/MEDICARE 26,250 51% 39,755 39,755 14,504 82-000-75-00-7002 Computer Equipment& Software 100% 18,000 18,000 3,768 82-000-75-00-7003 AUTOMATION 164,700 -82% 30,000 30,000 10,118 82-000-75-00-7703 BUILDING EXPANSION 7,363,881 -100% - - 297,747 TOTAL EXPENSES: 8,316,562 -85% 1,231,248 1,308,169 613,639 TOTAL FUND REVENUES 8,316,562 1,231,248 1,308,169 326,386 TOTAL FUND EXPENSES 8,316,562 1,231,248 1,308,169 613,639 FUND SURPLUS (DEFICIT) 0 0 - (287,253) Page 36 of 40 UNITED CITY OF YORKVILLE FY 07/08 BUDGET 6 MONTH FINAL FOX INDUSTRIAL ACCOUNT 2006-2007 % 2007-2008 REVISED NUMBER DESCRIPTION Budget Change Budget YTD BUDGET REVENUES 85-000-40-00-3999 CARRY OVER BALANCE 30,000 67% 50,000 - 87,553 85-000-40-00-4090 TIF REVENUES 75,000 0% 75,000 146,642 146,600 85-000-46-00-4600 INVESTMENT INCOME 3,000 17% 3,500 2,327 3,500 85-000-49-00-4905 TRANSFER FROM MFT FUND 0 0% - - TOTAL REVENUES: 108,000 19% 128,500 148,968 237,653 EXPENSES 85-000-66-00-6021 FOX IND BOND-PRINCIPAL PMT 60,000 0% 60,000 - 60,000 85-000-66-00-6022 FOX IND BOND-INT PAYMENT 20,415 -12% 18,015 9,008 18,015 85-000-75-00-7901 FOX IND NON MFT PAYMENT 0 0% - - . 85-000-75-00-7902 FOX INDUSTRIAL EXPENSES 0 0% - - . 85-000-78-00-9007 ADMINISTRATION FEES 300 25% 375 - 375 85-000-78-00-9010 RESERVE - FUTURE BOND PYMT 27,285 84% 50,110 - 159,263 TOTAL EXPENSES: 108,000 19% 128,500 9,008 237,653 TOTAL FUND REVENUES 108,000 128,500 148,968 237,653 TOTAL FUND EXPENSES 108,000 128,500 9,008 237,653 FUND SURPLUS (DEFICIT) 0 0 139,961 0 Page 37 of 40 UNITED CITY OF YORKVILLE FY 07108 BUDGET 6 MONTH FINAL COUNTRYSIDE TIF 2006-2007 % 2007.2008 REVISED ACCOUNT NUMBER DESCRIPTION Budget Change Budget YTD BUDGET REVENUES 87-000-40-00-3999 CARRY OVER BALANCE 3,000,000 0% 3,000,000 - 2,919,125 87-000-40-00-4090 TIF REVENUES 0 0% - 3,965 3,965 87-000-46-00-4600 INVESTMENT INCOME 75,000 0% 75,000 39,006 75,000 TOTAL REVENUES: 3,075,000 0% 3,075,000 42,971 2,998,090 EXPENSES 87-000-66-00-6021 BOND-PRINCIPAL PMT 0 0% - - 87-000-66-00-6022 BOND-INT PAYMENT 142,868 0% 142,868 71,434 142,868 87-000-78-00-9007 ADMINISTRATION FEES 2,500 0% 2,500 1,125 2,500 87-000-78-00-9010 RESERVE - FUTURE BOND PYMT 2,929,632 0% 2,929,632 - 2,852,722 TOTAL EXPENSES: 3,075,000 0% 3,075,000 72,559 2,998,090 TOTAL FUND REVENUES 3,075,000 3,075,000 42,971 2,998,090 TOTAL FUND EXPENSES 3,075,000 3,075,000 72,559 2,998,090 FUND SURPLUS (DEFICIT) 0 - (29,588) - Page 38 of 40 UNITED CITY OF YORKVILLE FY 07/08 BUDGET 6 MONTH FINAL DOWNTOWN TIF 2006-2007 % 2007-2008 REVISED ACCOUNT NUMBER DESCRIPTION Budget Change Budget YTD BUDGET REVENUES 87-000-40-00-3999 CARRY OVER BALANCE 0 0% - - 87-000-40-00-4090 TIF REVENUES 0 0% - 26,059 26,059 87-000-46-00-4600 INVESTMENT INCOME 0 0% - - TOTAL REVENUES: 0 0% - 26,059 26,059 EXPENSES 87-000-78-00-9007 ADMINISTRATION FEES 0 0% - 5,713 10,000 87-000-78-00-9010 RESERVE - FUTURE REIMB 0 0% - - 16,059 TOTAL EXPENSES: 0 0% - 5,713 26,059 TOTAL FUND REVENUES 0 - 26,059 26,059 TOTAL FUND EXPENSES 0 - 5,713 26,059 FUND SURPLUS (DEFICIT) 0 - 20,346 - Page 39 of 40 `,QED C/Ty Reviewed By: Agenda Item Number J� � Legal ❑ Finance F]ES 1836 T. Engineer ❑ .4 City Administrator F-1 Tracking Number p� �I x �O Police ❑ 4E ��? Human Resources F-1 m1m aw Public Works ❑ City Council Agenda Item Summary Memo Title: Review of Governing Ordinance City Council/COW/Committee Agenda Date: Admin—Dec. 4th, 2007 Synopsis: See attached memo. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Discussion Submitted by: Bart Olson Administration Name Department Agenda Item Notes: co, ,2 O� Memorandum To: Administration Committee EST. ,> 1836 From: Bart Olson, Assistant City Administrator 4 L O CC: Brendan McLaughlin, City Administrator Date: November 29, 2007 Subject: Review of Governing Ordinance This item was discussed at the November Administration committee meeting, and it was requested to be brought back at this meeting for comprehensive review. An electronic copy of the governing ordinance was sent to all aldermen after the November Administration committee meeting. At time of packet creation, Brendan and I had not received direction from any committee members on specific sections to review; therefore, no additional research has been provided. I have attached a copy of the most recently approved governing ordinance (Ordinance 2007-53). STATE OF ILLINOIS ) ss COUNTY OF KENDALL ) ORDINANCE NO. 2007- 53 Amended and Restated Governing Ordinance, United City of Yorkville Addressing: Ethical Standards, Elected Officials Duties and Responsibilities, Meeting Standards and Committee Structure Whereas, the City Council of the United City of Yorkville first passed a Governing Ordinance, on June 27, 2006 as Ordinance 2006-58, subsequently passed amendments to the Governing Ordinance, on November 14, 2006 as Ordinance 2006-133, on June 26, 2007 as Ordinance 2007- 49, and on July 10, 2007 as Ordinance 2007-50 and intends to amend said Ordinance and restate it in its entirety, by this Ordinance rendering this as the full text of the Governing Ordinance of the United City of Yorkville; and Whereas, the City Council of the United City of Yorkville, in accordance with Illinois Compiled State Statutes, has the right to determine procedures for organizing and conducting all meetings of the City Council acknowledging that the City is bound by certain state and federal laws as well as legal precedents which cannot be supplanted by City Ordinance; and Whereas, in keeping with this right, the City Council has adopted Roberts Rules of Order to outline the procedure to be followed during meetings and to regulate the actions of Council members and the public in attendance at such meetings; and Whereas, the Council has determined that, to further ensure the orderly flow of information presented at its meetings and to protect the integrity of all in attendance at such meetings, it requires an additional written policy to clarify and amend Roberts Rules; and Whereas, the Council has undertaken to compile a list of ethical standards for City elected officials which the Council wishes to be included in its written policy; and Whereas, the Council also has determined that it is in the best interests of all members of the City Council and the residents of the United City of Yorkville that said policy should include guidelines that clarify the duties and rights of aldermen and the mayor as elected officials of the United City of Yorkville; and Whereas, the Council also requires said policy to officially establish standing committees of the Council and to outline procedures for the organization of said committees, including the selection of'membership and chairmen of said committees, so that membership and chairmanship shall be unbiased and non-partisan, and offer all aldermen an equal opportunity to understand City business; Therefore, be it ordained as follows: I. Ethical Standards — Elected officials of the United City of Yorkville: A. Shall obey the Constitution and laws of the United States, of the State of Illinois, and the United City of Yorkville. B. Shall be dedicated to the concepts of effective and democratic local government. C. Shall strive to be trustworthy and to act with integrity and moral courage on behalf of one's constituents, so as to maintain public confidence in City government and in the performance of the public trust. D. Shall make impartial decisions, free of bribes, unlawful gifts, narrow special interests, or financial or other personal interests. E. Shall not invest or hold any investment, directly or indirectly, in any financial business, commercial or other private transaction that creates a conflict with official duties. F. Shall extend equal opportunities and due process to all parties in matters under consideration. G. Shall recognize that the chief function of local government is at all times to serve the best interests of the residents of the United City of Yorkville. H. Shall work to keep the community informed on municipal affairs, encourage communication between residents and municipal officers; emphasize friendly and courteous service to the public; and seek to improve the quality and image of public service. I. Shall work to assure that government is conducted openly, efficiently, equitably, and honorably in a manner that permits residents to make informed judgments and hold City officials accountable. J. Shall show respect for persons, confidences and information designated as "confidential". K. Shall refrain from taking any official action that would censure any other elected official, unless such member has been found guilty of a legal offense that would require such action by the City Council. L. Shall, when representing the City, act and dress in a manner appropriate for the function. IT. Duties and Rights of Elected Officials: Aldermen A. Shall, through their council votes, create the public policy that governs the United City of Yorkville, and provide oversight for the executive branch. B. Shall have the right to expect that the mayor and city's staff will provide them with clear and unbiased information to help them in their decision-making process. C. May, at their discretion, hold ward meetings in their ward, or devise other ways to better understand the wishes of their constituents. This is not meant to preclude aldennen from taking a city-wide view of the impact of an item under discussion, but to underline that aldermen are empowered to act on behalf of their constituents, and should be apprised of all items that are brought to the City that in any way pertain to their Ward. It is recommended that as a courtesy the Alderman holding the meeting should contact the other alderman in the ward, in advance, about the meeting. D. Shall refrain from giving direction to any city employee. Policy is created by the entire City Council. If any alderman wishes to address any problems he or she sees occurring in the city, this problem may be brought to the attention of the mayor, the city administrator, departmeat directors, or taken to the council as a whole for action. Requests for information are not to be considered as "giving direction." Mayor A. Shall perform all the duties which are prescribed by law, including ordinances, and shall take care that the laws and ordinances are faithfully executed. Shall from time to time and annually, give the corporate authorities information concerning the affairs of the municipality and may recommend for their consideration measures that the mayor believes expedient. (65 ILCE 513.1 -35-10) B. Shall be a non-voting member of all standing committees. C. Shall make appointments to fill vacancies, with the advice and consent of the Council. III. Meeting Standards Applicable to City Council Meetings Generally A. City Council Meetings shall be regularly scheduled to convene on the 2"a and 4'h Tuesday's of each month immediately following the conclusion of the Committee of the Whole meeting in the City Hall Council Chambers, B. City Council Meetings shall be generally conducted according to the agenda template attached hereto. C. The Mayor, or any 3 Aldermen, may call a special meeting by submitting the request in the form of a Notice, and an Agenda for the meeting, in writing to the City Clerk The Clerk shall as soon as possible 1 ) deliver a copy of the Notice and Agenda to each Elected Official, 2) post the Notice and Agenda at City Hall, and 3) send a copy of the Notice and Agenda to all registered news media. No special meeting shall be called for a date less than 48 hours after the Notice and agenda have been submitted to the City Clerk. The Clerk shall submit a Certification of Notice as evidence of providing the notices set out above, including all Copies of Publication to the City Council, and said Certification of Notice shall be inserted into the record of the Special Meeting. (5 ILCS 120/2.02) D. Except during the time allotted for public discussion and comment, no person, other than a member of the council, or an officer, employee, independent contractor, or other person recognized by the presiding officer, shall address the Council, except with the consent of two of the members present. E. No ordinance or resolution shall be voted on at a City Council meeting unless the item to be voted on has been presented in its final form to the Corporate Authorities at least four days prior to the vote. F. All attendees at every city council meeting shall put their cell phones, pagers, PDA's or similar devices on silent mode prior to all such meetings, and shall not communicate on such devices during any such meetings.. Elected officials, and department heads may excuse themselves from a meeting in order to communicate on such devices. G. The standards concerning order of speaking and time limits set by this Governing Ordinance shall apply to all items, including motions, resolutions, ordinances or action items wherein a vote may be taken. Aldermen A. Shall have the right to place an item on any Council meeting agenda for discussion. Shall have the right to vote to suspend the rules of order (regarding the order of'discussion, and time limits) to provide for an open discussion. B. Shall not speak twice on an item before all other aldermen who wish to speak to the item have had an opportunity to speak once. No alderman nor mayor shall speak more than twice on any item . C. Shall, after being recognized by the chair, limit his or her remarks to five minutes for the fast round; two minutes for the second round. Minutes not used shall be forfeited: minutes cannot be accumulated. D. Shall, before speaking at a meeting, first be recognized by the presiding officer, and shall address all remarks to the presiding officer, without a response from the presiding officer. E- May not move to end debate before every alderman who wishes to speak to an agenda item has had the opportunity to do so. A motion to end debate, or "call the question" shall require a two-thirds vote. (Roberts Rules (RONR (10°i Edition) page 189, Section 16) F. May appeal a ruling by the Mayor to the Council as a whole.. A majority vote can overturn the Mayor's ruling. (Roberts Rules (RONR (I & Edition) page 247, Section 24) G. May, by a two-thirds majority vote, expel a fellow alderman from a meeting for cause, but may not do so for the same cause a second time. (65 ILCS 3. 1 -40-15) H. May, upon the request of any two aldermen present, defer a report of a committee to the next regular meeting of the Council. I. Shall, during a meeting, have the option to be the first and last speaker on an item if he or she has placed the item on the Council agenda. 7. Shall, after being appointed as a liaison to another city organization, be responsible for keeping all Council members informed of that organization's significant activities. K. Shall limit their remarks to the question under debate. To this end, aldermen must never attack or make any allusion to the motives of aldermen. (RONR (I e Edition) page 41 , line 31) L. May, before voting, participate in a special committee of the whole meeting to review nominees that the mayor appoints when the appointment is either to fill a vacancy in an elective or appointed office that requires the advice and consent of the City Council. M_ Shall elect from one of the Aldermen as Mayor Pro Tem pursuant to the Mayor Pro Tem Policy of the United City of Yorkville, attached hereto. Mayor A. Shall preside at every regular Council meeting fulfilling the normal and customary functions of the chairman of the meeting; in his absence the elected mayor-pro-tem shall preside. At ad hoc committee meetings of the Council, the chairman of the committee shall preside. B. Shall preserve order and decorum, may speak to points of order in preference to aldermen, and shall decide all questions of order, subject to appeal, In the case of disorderly conduct, the mayor shall have the power to request that the Council Chambers be cleared. C. Shall appoint the City Attorney to be parliamentarian of the Council. D. May, without relinquishing the chair, voice his opinion on items before the City Council, in keeping with time limitations. The mayor shall, immediately after stating the item under discussion, ask the alderman who has requested an item to be placed on the agenda if he or she wishes to introduce the item or the applicable Committee Chairman if no particular alderman has requested that the item be placed upon the agenda. The mayor shall recognize this alderman as the last one to speak to the item if the alderman requests to do so. Shall not allow any aldermen to speak more than twice on any item; shall not allow accumulation of minutes that have been forfeited. E. Shall, during debate, limit each alderman's chance to speak to five minutes the first time on each agenda item, and two minutes for rebuttal. The mayor, if he chooses to state his opinion, shall not speak more than five minutes on the issue. F. Shall recognize each alderman wishing to speak to an agenda item in turn, rotating different sides of the question, pro and con, as much as possible, and not allowing any one alderman to speak twice before all aldermen who wish to speak can do so. He shall give preference first to an alderman who has placed the item under discussion on the Council's agenda. G. Shall insure that any information he makes available to aldermen on an agenda item is given to all aldermen in the same timely fashion, so that all aldermen can make informed decisions. It is the mayor's responsibility to insure that any item brought to the mayor's attention that pertains to a project or problem in a City Ward should be brought immediately to the attention of that Ward's two aldermen. H. Shall not vote on any ordinance, resolution or motion except: i. When the vote of the alderman has resulted in a tie; ii. When one-half of the aldermen elected have voted in favor of an ordinance, resolution or motion even though there is not tie; and iii. When a vote greater than a majority of the corporate authorities is required. (65 ILCS 5/3. 1 -40-30) N. The Standing Committees of the City Council: A. Shall include the Public Works, Public Safety, Administration, Economic Development Committees, and the Committee of the Whole_ B. The Public Works, Public Safety, Administration, and Economic Development Committees shall include four members (one from each ward) of the City Council, including the Mayor. The Committee of the Whole meeting shall include all eight aldermen, The Mayor is a non-voting member of each committee. C. Shall be presided over by its chairman, who will conduct the business of the meeting. In the absence of the chairman, the vice-chairman shall conduct the business of the meeting. Chairman and vice-chairman shall serve two year appointments. Chairs, vice-chairs, and committee rosters shall be filled through the following process: a. For the Committee of the Whole meeting, the chairman shall be the Mayor, and the vice-chairman shall be the Mayor Pro-Tem. b. For the Public Works, Public Safety, Administration, and Economic Development committees: after each election, the four committee chairmanships shall be vacated. The four vice-chairmen shall each select a committee to chair, with the most senior alderman having the first selection and progressing to the next most senior alderman, and so on. After the chairmanships have been selected, the four non-chaired aldermen shall each select a committee to vice-chair, with the most senior alderman having the first selection, and progressing to the next most senior alderman, and so on. In the same order in which chairmanships and vice- chairmanships are selected, the committee rosters shall be filled (committee chairs pick second committee first, vice chairman pick second committee after the chairman pick their committee). L Should an incumbent alderman be defeated in an election, the incoming alderman shall be placed in the group of four "non-chaired" alderman that will select a vice-chair role in a committee. Subsequently, the most senior alderman of the "non-chaired" group shall be allowed to retain a committee chair for a consecutive year, but will select last in the group of aldermen who are selecting the committee chairs for the upcoming term. In the event there is more than one incumbent alderman allowed to serve consecutive committee chairs, those aldermen shall select committee chairs in order according to seniority, but after the group of alderman who have not served-consecutive committee chairs have selected. D. Shall control the movement of items from committee agendas to Committee of the Whole and City Council agendas. Items may not move out of committee but for a vote of approval by 3 aldermen. E. Shall have the sole power to assign liaisons to those city organizations that fall under that committee's specific area of business listed in the City Council agenda as follows: Public Works: Park Board, YBSD Economic Development Chamber of Commerce, Kendall County Econ. Dev_, Plan Commission, Bristol Plan Comm, Yorkville Econ. Dev. Corp., Aurora Area Conv. & Tourism Council, Downtown Re-development Public Safety Human Resource Comm., School District, KenCom Administration Metra, Library, Cable Consortium NOW THEREFORE, upon Motion duly made, seconded and approved by the majority of those members of the City Council voting, the following action is hereby taken by the City Council of the United City of Yorkville: ROBYN SUTCLIFF JOSEPH BESCO GARY GOLINSKI WALLY WERDERICH JOE PLOCHER MARTY MUNNS t ROSE SPEARS JASON LESLIE Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ._ Day of S A.D. 2007. N�s — MAYOR Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of 52 A.D. 2007. ATTEST: CITY CLERK United City of Yorkville ° 800 Game Farm Road ESL I .� 1836 Yorkville, Illinois 60560 Telephone: 630-553-4350 Fax: 630-553-7575 AGENDA CITY COUNCIL MEETING CITY COUNCIL CHAMBERS Immediately Following Committee of the Whole Date Call to Order: Pledge of Allegiance: Roll Call by Clerk: WARD I WARD II WARD III WARD IV Jason Leslie Gary Golinski Marty Munns Joe Besco Wally Werderich Arden Joe Plocher Robyn Sutcliff Rose Ann Spears Establishment of Quorum: Introduction of Guests: Amendments to Agenda: Committee Meeting Dates: Public Works Committee Meeting: Economic Development Committee: Administration Committee Meetins: Public Safety Committee Meeting: Presentations: City Council Meeting Agenda Date Page 2 Public Hearings: Citizen Comments: Consent Agenda: Plan Commission / Zoning Board of Appeals: Minutes for Approval (Corrections and Additions): Minutes of City Council — Minutes of Committee of the Whole — Bill payments for approval from the current Bill List (Corrections and Additions): Checks total these amounts: $ (vendors) $ (payroll period ending ) $ (total) Reports: Mayor's Report: City Council Report: City Attorney's Report: City Clerk's Report: City Treasurer's Report: City Administrator's Report: Finance Director's Report: Director of Public Works Report: Chief of Police Report: Director of Parks .& Recreation Report: Community Development Director Report: Community Relations Officer: Community & Liaison Report: City Council Meeting Agenda Date Page 3 Committee Reports: Public Works Committee Report: Economic Development Committee Report: Public Safety Committee Report: Administration Committee Report: Additional Business: Executive Session: Adjournment: COMMITTEES, MEMBERS AND RESPONSIBILITIES PUBLIC[ UBLIC WWOORICS� Committee Departments Liaisons Chairman: Alderman Besco Water and Sewer Park Board Vice-Chairman: Alderman Plocher Streets and Alleys YBSD Committee: Alderman Leslie Sanitation and Waste Committee: Alderwoman Sutcliff CONOMIC DEVELOPMEN Committee Departments Liaisons Chairman: Alderman Leslie Planning & Building & Zoning Chamber of Commerce Vice-Chairman: Alderman Golinski Business & Economic Dev. Kendall County Econ. Dev. Committee: Alderman Munns Plan Commission Committee: Alderman Besco Bristol Plan Commission Yorkville Econ. Dev. Corp. Aurora Area Convention & Tourism Council Downtown Re-development UBLIC SAFET Committee Departrnents Liaisons Chairman: Alderwoman Spears Police Human Resource Comm. Vice-Chairman: Alderwoman Sutcliff Schools School District Committee: Alderman Werderich Public Relations KenCom Committee: Alderman Plocher City Council Meeting Agenda Date Page 4 COMMITTEES, MEMBERS AND RESPONSIBILITIES (con's) 1DMINISTRATION� Committee Departments Liaisons Chairman: Alderman Munns Finance Matra Vice-Chairman: Alderman Werderich Public Properties Library Committee: Alderwoman Spears Personnel Cable Consortium Committee: Alderman Golinski United City of Yorkvffle Mayor Pro Tem PoUcy — Approved 2/22/02 MAYOR PRO TBM. (A) There is created the office of Mayor Pro Tem for the City. (B) In the event of a temporary absence, or a disability causing the Mayor of the City to be incapacitated from the performance of his duties, but which by law does not create a vacancy in the office of Mayor, the Council of Alderpersons shall elect one of its members to act as Mayor Pro Tem. The Mayor Pro Tem, during the absence or disability of the Mayor, shall perform the duties and possess all the rights and powers of the Mayor. (C) The selection of a Mayor Pro Tem shall be made on an annual basis at the first City Council meeting in May. The Council of Alderpersons shall vote to elect one of its members Mayor Pro Tem. No member may be elected as Mayor Pro Tem for two consecutive years. However, the Mayor Pro Tem shall not art as Mayor Pro Tem unless and until the Mayor is temporarily absent or is disabled to an extent so as to incapacitate him from the performance of his duties. (D) In the event the Mayor fails to attend a meeting of the City Council, the Mayor Pro Tem shall act as a temporary chairman for the meeting of the City Council, and while so serving as temporary chairman, shall have only the power of a presiding officer and a right to vote in his capacity as Alderperson on any ordinance, resolution, or motion. Statutory reference. Mayor pro tem, see ILCS Ch. 65, Act 5 § 3.1-35-35 `,r,et C/r` Reviewed By: Agenda Item Number J= C 0.0 Legal ❑ Finance ❑ EST. '� 1836 Engineer ❑ Tracking Number -4 �� i City Administrator ❑ Consultant ❑ ADM 2007-96 <LE Agenda Item Summary Memo Title: Discussion of Legislative Attorney Meeting and Date: Administration Committee—December 4, 2007 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Brendan McLaughlin Administration Name Department Agenda Item Notes: co, 0 Memorandum EST, 1836 To: Elected Officials O From: Brendan McLaughlin, City Administrator Date: November 30, 2007 Subject: Legislative Attorney CE At the last Administration Committee meeting, it was requested that staff prepare a summary report on how the concept of a legislative attorney could work based on the discussion held at that meeting. The overall concept is that the City Attorney is the primary attorney for the City and she works for the entire City Council (Mayor and Alderman). Based on the outline below, direction should be given by the Administration Committee if they are in agreement on the procedural steps and if there is consensus to forward the proposal to the Committee of the Whole. PROCEDURAL OUTLINE 1 . At budget time a set amount would be established for Legislative Attorney services. The figure proposed was $ 10,000. At $ 150.00 per hour this would provide roughly 66 hours of service. 2. The Alderman would have to vote to select an individual to serve as Legislative Attorney should the need arise to seek an opinion in addition to the opinion provided by the City Attorney. 3 . If the Alderman would want to seek an opinion from the Legislative Attorney, it would have to be cleared through the other Alderman first. The idea is to prevent one or two Alderman from seeking an opinion and incurring an expense if there is not support from a majority of the Alderman to do so. Procedurally, more than two Aldermen speaking to each other on City business constitutes a majority of a quorum and therefore a violation of the Open Meetings Act if the item is discussed outside of a public meeting. In order to seek an opinion from a Legislative Attorney, my recommendation would be that the desire to seek an opinion should be discussed at the City Council Meeting. A second option could be for the Alderman desiring the opinion to contact each Alderman to notify the use of the legislative attorney line item and to confirm that a majority would support the use of the Legislative Attorney for that particular issue. 4. The results of the Legislative Attorney' s Opinion should be in writing for review by the entire City Council (Mayor and Alderman) and a copy should be provided to the City Attorney and City Administrator when it is completed. ITEMS FOR CONSIDERATION When considering the establishment of a Legislative Attorney, the Administration Committee may want to discuss a few key items on how the program would work. The logistics of the Open Meetings Act and going about gaining approval to use the Legislative Attorney. 1 . What weight will the Legislative Attorney's opinion carry? 2. How does this relate to the City Attorney's opinion? 3 . Will differing opinions weaken the City's position and what is the potential for differing opinions playing into the hand an attorney litigating against the City or negotiating items with the City? 4. How responsive would a Legislative Attorney be based on the small dollar amount they could earn when compared to their total annual billings to other clients? 5. How do you find an attorney that does not have conflicts with the City when representing other clients before the city? 6. Will seeking a Legislative Attorney's Opinion run up costs for the City Attorney as they have to review this work and the basis for the alternative opinion. I recognize that the historical issues in the United City of Yorkville have caused the idea of a Legislative Attorney to be discussed. One thought I have is that the City should back its City Attorney until the Attorney gives the City Council reason to think otherwise. If the situation were to arise again, it may be the more appropriate time for the City Council to authorize the establishment and use of a Legislative Attorney. 0 C/p y Reviewed By: Agenda Item Number 2 A O J n Legal ❑ E S5 -it l EST. \ NJ Finance Finance ❑ (� rj US �v Engineer ❑ , City Administrator O � F] Tracking Number (, �O Police ❑ q� <�E e�y� Human Resources ❑ AOM aab4 - g-7 Public Works ❑ City Council Agenda Item Summary Memo Title: Number of aldermen and redistricting of wards City Council/COW/Committee Agenda Date: Admin—Dec. 4a, 2007 Synopsis: See attached memo. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Discussion Submitted by: Bart Olson Administration Name Department Agenda Item Notes: Memorandum To: Administration Committee ESL `_.:, rsas From: Bart Olson, Assistant City Administrator .4 CC: Brendan McLaughlin, City Administrator t pp L ® p Date: November 29, 2007 Subject: Redistricting of Wards <GE At the November Administration Committee meeting, the committee directed staff to research how a redistricting would be administered and if it could be done in-house through use of our GIS system. At this time, we have not confirmed the exact process for redistricting. Through anecdotal information from aldermen and reading past meeting minutes have found that the City hired an outside consultant during the last redistricting, and that redistricting is (likely) based on voting precincts and census blocks. By the end of the year, we will have the GIS data available on census blocks and voting precincts, meaning the mapping process for redistricting could be completed in-house. For purposes of objectivity, it is both Brendan and my recommendation to hire an independent consultant to complete the redistricting (if it is required after the special census is completed. Reviewed By: Agenda Item Number Fl O J T Legal ❑ C LD bl.k�i ti f Finance ❑ EST , _ 1636 Engineer ❑ Tracking Number ,0� I� y City Administrator ❑ �O Consultant ❑ ADM 2007-86 ❑ <LE Eby Agenda Item Summary Memo Title: Plan Commission Roster Composition Meeting and Date: Administration Committee—December 4, 2007 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Brendan McLaughlin Administration Name Department Agenda Item Notes: `,�tio crry Memorandum EST `l\ , 1836 To: Elected Officials O C! � y From: Brendan McLaughlin, City Administrator p Date: November 30, 2007 �' Subject: Plan Commission Roster At the last Administration Committee meeting, the topic of Plan Commission roster was tabled to request that the new City Attorney provide more specifics on why the City Council cannot enact an ordinance restricting the appointment of the Plan Commission Chair to be a resident of Yorkville. Kathy Orr will attend the Administration Committee Meeting to explain the state statute and the appointment restrictions. She will also be prepared to discuss the option of reducing the total number of Plan Commission members. The previous legal direction provided by Mike Roth and confirmed by Kathleen Orr is included in this packet. Alderman Golinski has also provided Plan Commission composition information from other communities. Memorandum o To: Administration Committee tsr. teas prom: Bart Olson, Assistant City Administrator CC: Brendan McLaughlin, City Administrator Date: November 2, 2007 Subject: Plan Commission Roster Composition At the October Administration Committee, staff was directed to seek legal opinions on two questions. The first question was whether or not the City Council could reduce the number of Plan Commission members, and the second was whether or not the City Council could place residency requirements on the Plan Commission chairman. Attorney Roth's ruling is as follows: There is a balancing of authority over the plan commission and plan commissioners. To begin with, die City does not even have to have a plan commission. Under § 11-12-4 of the Municipal Code, every municipality may create a plan commission. 65ILCS 5/11 -12-4 dnq> lwnlrjielc omSm?rif3o1 _g--- - i�Mak_.iii!iibruy_ (1E [ -.. .- 1 . — rotes&tiger anre fi5 7o201 LC,S ,205'11-1 2-4>. If the city chooses to have one, then the plan commission will consist of a chairman and memhers serving for such terms and such compensation, if any, as the city council prescribes by ordinance. The members of the plan commission are to be appointed by the mayor subject to confirmation by the council. Council may prescribe the number of plan commissioners. However, if the number is being reduced, then it should be phased as terms expire, so as not to interfere with the mayoral appointment power. Members of the plan commission must reside within the city or within territory contiguous to the city and not more than one and one-half miles beyond the corporate limits, but not included within any other municipality. . .[in response to the question of the ability of Council to impose residency requirements on the chairman] No. That is governed by the statute. Yorkville is not home rule. In addition, I ran Attorney Roth's opinion by Attorney Orr, who concurred with Attorney Roth. Lisa Pickering From: golinski @fnal.gov Sent: Friday, November 30, 2007 8:26 AM To: Lisa Pickering Cc: 'Bart Olson' Subject: Admin Packet Materials - Plan Commission Attachments: Plan Commission.pdf Lisa , Attached is reference material for the plan commission discussion . Thanks , Gary ( See attached file : Plan Commission . pdf ) 1 Plan Commission Membership in Local Munincipalities Oswe o - . . . seven (7) voting members, all residing within the corporate limits of the village. Montgomery - . . .seven members, citizens of said village. Joliet - Nine (9) citizens,. . . To be eligible for appointment to the commission as a citizen member, a person shall be a qualified voter of the city and shall have been a resident of the city for at least one (1 ) year. Sugar Grove - . . . seven (7) members. . . . six (6) shall be citizens of the village and one may be a citizen of the township of Sugar Grove. . ., the chairman shall not be a member who is not a resident of the village of Sugar Grove Yorkville - . . .ten (10) voting members, seven (7) shall be citizens of the city of Yorkville. Code Book Viewer Page 1 of I Oswego, Illinois t1 j c ,� ; zeiu s - Stelling Home i , Help - !na 2-2-2: MEMBERSHIP : �- 3 Oswego, Illinois: Village Code f� PREFACE The plan commission shall consist of seven (7) voting members, all residing within the corporate limits of the D ADOPTING ORDINANCE Village, and four (4) ex officio members which include 'J TITLE 1 : ADMINISTRATIVE one representative each of School district 308, the Li TITLE 2: BOARDS AND COMMI; Oswegoland Park district, the township board of IJ CHAPTER 1 : BOARD OF HEAL trustees, and the Oswego historic preservation commission (OHPC). The seven (7) members shall be ,=;1 CHAPTER 2: PLAN COMMISSI appointed by the village president subject to the Fj 2-2-1 : PURPOSE: approval of the board of trustees. (Ord . 07-64, 4-23- 2-2-2: MEMBERSHIP: 2007) U 2-2-3: TERM OF OFFICE: 2-2-4: PROCEDURE: U 2-2-5: POWERS AND DUTIEt 112-2-6: LAND SUBDIVISION A U 2-2-7: IMPROVEMENTS: 2-2-8: EXPENDITURES: (i-1 CHAPTER 3: BOARD OF LOC/ It 1 CHAPTER 4: EMERGENCY SE ! � ] CHAPTER 5: ZONING BOARD G ) CHAPTER 6: HISTORIC PRES I!1 CHAPTER 7: ECO (ENVIRONN (_*7 CHAPTER 8: CULTURAL ART: L+:] CHAPTER 9: SENIOR ADVISO� - -� J Search Results " Previous Document g Print Next Document;' http://66. 113 . 195 .234/IL/Oswego/index.htm 9/27/2007 Chapter 14 PLANNING Page 1 of 4 Pnrs Chapter 14 PLANNING Sec 14-1 . Zoning, subdivision,map regulations saved from repeal. Sec. 14-2. Commission Created, Sec 14-3,. Same--Membership. Sec 14-4. Terms of commissioners, vacanciess. Sec 14-5,. Compensation of commissioners. Sec. 14-6.. Commission officers, organization,_ rules, records, reports. '.. Sec 14-7,, Commission powers, duties.. '.. Sec. 14-8. Commission to advise.on improvements. '.. Sec. 14-9,. Paid employees of commission. Sec. 14-10. Technical assistance for commission. '.. Sec 14-11 Official map authorized contents. Sec. 14-12. Subdivisions to comply with ordinances map_ '.. Sec 14-13 Compensation of zoning commission. Sec 14-14 Special meeting of the plan commission. Sec. 14-1 . Zoning, subdivision, map regulations saved from repeal. Nothing in this Code or the ordinance adopting this Code shall affect any of the following ordinances: (a ) Ordinance Number 261 , enacted August 11 , 1969, providing the official map regulations, as amended; (b) Ordinance Number 136, as amended by ordinances numbers 189 and 260, and as hereafter amended , regulating the subdividing of land; (c) Ordinance Number 257, enacted August 11 , 1969, as amended, being the zoning ordinance of the village; and all such ordinances are hereby recognized as continuing in full force and effect to the same extent as if set out at length in this Code. Cross references: Satellite antenna code, § 6-70 et seq. Sec. 14-2. Commission--Created. In order that adequate provisions be made for the preparation of a comprehensive village plan for the guidance, direction and control of the growth and development or redevelopment of the village and contiguous territory not more than one and one-half miles beyond the corporate limits and not included in any other municipality, a plan commission is hereby created under authority of 65 ILCS 5/11 -12-4. (Ord. No. 217, § 1 , 6-21 -65) Cross references: Variances to satellite antenna code, § 6-79. Sec. 14-3. Same--Membership. The plan commission shall consist of seven members, citizens of said village, appointed by the president of the village on the basis of their particular fitness for their duty on said plan commission and subject to the approval of the village board of trustees. The president of the village and the president of the board of trustees of the Fox River Valley Pleasure Driveway and Park District (Southern Kane County Sector), and the Superintendents of School Districts Nos. 129 and 131 are hereby declared to beex officio members of the said plan commission without voting privileges, and said ex officio http://Iibraryl .municode.com/mec/DocView/I1273/1/56 11/29/2007 ARTICLE II. PLANNING Page 3 of 7 Sec. 23-35. Created. There is hereby established a plan commission , hereinafter referred to as "the commission ." (Code 1961 , § 2-152; Ord. No. 4894, § 4110-6-64) Sec. 23-36. Composition ; qualifications; appointment; terms. The mayor shall appoint as members of the commission , subject to confirmation by the city council, the following persons: Citizen members. (a) Nine (9) citizens, who shall serve without salary and whose initial appointments shall be three (3) for two (2) years, three (3) for three (3) years and three (3) for four (4) years. Subsequent appointments shall be for a term of four (4) years and appointments to fill a vacancy shall be for the remainder of the unexpired term . Members shall serve until their successors have been appointed. (b) To be eligible for appointment to the commission as a citizen member, a person shall be a qualified voter of the city and shall have been a resident of the city for at least one (1 ) year. (Code 1961 , §§ 2-153, 2-154; Ord. No. 4894, § 4, 10-6-64; Ord. No. 9088, § 2, 2-21 -90) Sec. 23-37. Organization and bylaws. (a) As soon as possible after its initial appointment and following each biennial appointment of citizen members to full terms, the commission shall organize by the election of a chairman, vice chairman and such other officers as it deems necessary. The elected officers shall hold office for a term of two (2) years and may succeed themselves. No ex officio member shall be eligible for election to the office of chairman or vice chairman. (b) The director of community development of the division of planning shall serve as secretary of the commission , but shall have no vote. (c) The commission shall adopt such bylaws governing its procedures and regulating its business as it, from time to time, deems proper and necessary. The adoption and amendment of bylaws shall be by a majority vote of the citizen members of the commission; however, every member of the commission shall be furnished a copy of proposed bylaws and amendments at least ten (10) days before consideration for adoption. (Code 1961 , § 2-155; Ord . No. 4894, § 41 10-6-64) Sec. 23-38. Powers and duties. The powers and duties of the plan commission of the City of Joliet shall include the following: (a) To prepare and recommend to the corporate authorities a comprehensive plan for the present and future development or redevelopment of the municipality. (b) In conjunction with the comprehensive plan , to recommend to the city council bttp:Hlibraryl .municode.com/mee/DocView/l 1058/1/135/137 11/29/2007 Code Book Viewer Page 1 of 1 3 Sugar Grove, II s, wT - _ - I Sterling Hm oe, ' Help 1 sea"h 2-1 -2 : COMPOSITION : Sugar Grove, Illinois: Village Code D PREFACE The planning commission shall consist of seven (7) '. members. The members shall be appointed by the Li ADOPTING ORDINANCE village president subject to confirmation by the board of Lt] TITLE 1 : ADMINISTRATION trustees. Of the members so appointed , six (6) shall be TITLE 2: BOARDS AND COMMIE citizens of the village, and one may be a citizen of the q CHAPTER 1 : PLANNING COMI - township of Sugar Grove, outside the limits of any other municipality. The village president and one member of 2-1-1 : CREATION: the board of trustees shall be ex officio members in 12-1-2: COMPOSITION: addition to the seven (7) appointed members. Any i� 2-1-3: EX OFFICIO MEMBER existing members who do not meet the residency LJ 2-1-4: CHAIRMAN: requirements stated above may continue to serve until Li 2-1-5: SECRETARY: they resign, are removed or not reappointed by the board of trustees. (Ord . 2002-06-18B, 6-18-2002) U 2-1-6: TERM OF APPOINTME '. 2-1 -7: VACANCIES: 2-1 -8: VOTING: 2-1 -9: QUORUM: L] 2-1 -10: POWERS AND JURI: iA 2-1-11 : JOINT MEETINGS: L*J CHAPTER 2: TREE BOARD: (11 TITLE 3: BUSINESS AND LICEN U TITLE 4: PUBLIC HEALTH AND U TITLE 5: POLICE REGULATION£ *) TITLE 6: MOTOR VEHICLES ANI � 1 Search Results Previous Document g Print Next Document ; http://66. t 13. 195.234/IL/Sugar%2OGrove/index.htm 9/27/2007 Code Book Viewer Page 1 of 1 Sugar Grove, IL 4 Sterl ing H,an1e. Help OT, Search 2-1 -4: CHAIRMAN : .d" Sugar Grove, Illinois: Village Code PREFACE The chairman of the planning commission shall be appointed by the village president. Excepting for a U ADOPTING ORDINANCE sitting chairman at the time the ordinance codified TITLE 1 : ADMINISTRATION herein is adopted, the chairman shall not be a member TITLE 2: BOARDS AND COMMI: Who Is not a resident of the village of Sugar Grove. A = sitting nonresident chairman may continue as chairman J CHAPTER 1 : PLANNING COMI until he is not reappointed by the village president. (Ord. 1 2-1 -1 : CREATION: 2002-06-1881 6-18-2002 ) I� 2-1 -2: COMPOSITION: 2-1 -3: EX OFFICIO MEMBER '.. U 2-1 -4: CHAIRMAN: U 2-1 -5: SECRETARY: '.. D2-1 -6:2-1 -6: TERM OF APPOINTME i� 2-1 .7: VACANCIES: - ;� 2-1 -8: VOTING: 2-1 -9: QUORUM: i� 2-1-10: POWERS AND JURI; IJ 2-1-11 : JOINT MEETINGS: G3 CHAPTER 2: TREE BOARD: U TITLE 3: BUSINESS AND LICEN i� TITLE 4: PUBLIC HEALTH AND 2 I� TITLE 5: POLICE REGULATION: L+0 TITLE 6: MOTOR VEHICLES ANI _ 1 4 . 1 J Search Results �J Previous Document g Print Next Document wi http://66. 113 . 195 ,234/IL/Sugar°/`2OGrove/index.htm 9/27/2007 Code Book Viewer Page 1 of 1 Yorkville, III p 3C) X _ bvlu eg, ears �— Search 2-1 -2: MEMBERSHIP ; APPOINTMENTS; Yorkville, Illinois: City Code - DISMISSALS : PREFACE F, ADOPTING ORDINANCE The plan commission Shall consist of ten ( 10) voting members and two (2) ex officio (nonvoting) members. L£I TITLE 1 : ADMINISTRATION The voting members shall include the following -A TITLE 2: BOARDS AND COMMIE members : one representative from the Yorkville School +LA CHAPTER 1 : PLAN COMMISSI District, who must be either a resident of the city of U 2-1 -1 : COMMISSION CREAT Yorkville or reside within 1 .5 miles of the corporate boundaries of the city of Yorkville and not within the U 2-1-2: MEMBERSHIP; APPOI boundaries of any other municipality at the time of 2-1-3: TERMS OF OFFICE; C appointment, as appointed by the mayor and one U 2-1-4: ORGANIZATION; MEE representative from the Bristol-Kendall fire protection U 2-1 -5: POWERS: : district and emergency medical service, as appointed by L±1 CHAPTER 2: ZONING BOARD the mayor, and the chairman of the zoning board of appeals. (Ord. 2002-13, 6-25-2002 ; amd . Ord . 2004-06, 'J CHAPTER 3: LIBRARY BOARS 1 -27-2004) i� CHAPTER 4: EMERGENCY SE U CHAPTER 5: PARK BOARD The remaining members shall be appointed by the I*1 CHAPTER 6: HUMAN RESOUF mayor, subject to confirmation by the city council . Of the members so appointed , seven (7) shall be citizens of G] CHAPTER 7: BOARD OF FIRE the city of Yorkville and three (3) may be citizens of the 61 CHAPTER 8: POLICE PENSIOI city of Yorkville or residents of the territory surrounding !*1 TITLE 3: BUSINESS AND LICEN the city of Yorkville, so long as the appointed members (*1 TITLE 4: PUBLIC HEALTH AND : not residing within the corporate boundaries of the city of Yorkville do not reside more than one and one-half TITLE 5: POLICE REGULATION( ( 1 .5) miles beyond the corporate limits of the city of LLJ TITLE 6: MOTOR VEHICLES ANI� Yorkville and are not included within any other ,tj municipality. Search Results The mayor may dismiss any voting member of the plan commission, subject to city council approval , if that member has missed a majority of the scheduled plan commission meetings during the fiscal year. (Ord . 2002- 13, 6-25-2002) DPrevious Document CN Print Next Document, ' littp:H66. 113 . 195 .234/IL/Yorlcville/index.htm 9/27/2007 65 ILCS 5/ Illinois Municipal Code. Page 1 of 12 Illinois Compiled Statutes MUNICIPALITIES (65 ILCS 5/) Illinois Municipal Code. ( 65 ILCS 5 /Art . 11 Div . 12 heading ) DIVISION 12 . PLAN COMMISSIONS ( 65 ILCS 5 / 11 - 12 - 4 ) ( from Ch . 24 , par . 11 - 12 - 4 ) Sec . 11 - 12 - 4 . Every municipality may create a plan commission or a planning department or both . A plan commission shall be appointed by a mayor of a city or president of a '.. village board subject to confirmation by the corporate authorities . Members of the plan commission shall reside within the municipality or within territory contiguous to the municipality and not more than one and one - half miles beyond the corporate limits and not included within any other municipality . A planning department shall be created , organized and staffed in such manner as the municipality may provide by ordinance . The plan commission shall consist of a chairman and members serving for such terms and such compensation , if any, as the corporate authorities of the municipality may prescribe by ordinance . The ordinance may provide that the plan commission shall have a paid secretary or staff or both . Any plan commission or planning department now existing and officially created by ordinance of any municipality may continue to function under the authority of such prior ordinance and any such plan commission or planning department shall have and exercise all the powers conferred by law as fully as if it had been created hereunder . Any municipality which has or shall hereafter create a plan commission or planning department may appropriate from any funds under its control and not otherwise appropriated , such sums as the corporate authorities may deem proper for the maintenance and operation of such plan commission or planning department , including the salaries of all paid members and employees ; the development of a planning program ; the preparation of regulations , projects and programs pertinent to the development , redevelopment and renewal of the municipality and such surrounding territory over which the municipality exercises subdivision jurisdiction ; the preparation and revision of the official map and the exercise of such powers germane to the purposes for which it was created as may be conferred upon the plan commission or planning department by ordinance . Municipalities may accept , receive and expend funds , grants and services from the federal government or its agencies , or from the State of Illinois or its agencies or from private persons or corporations or foundations for planning purposes generally or for planning specific projects . ( Source : P . A . 76 - 601 . ) ( 65 ILCS 5 / 11 - 12 - 4 . 1 ) ( from Ch . 24 , par . 11 - 12 - 4 . 1 ) Sec . 11 - 12 - 4 . 1 . Whenever a municipality of more than 500 , 000 population has created a plan commission pursuant to http://www.ilga.gov/legislation/ilcs/iles4.asp?DocName=006500050HArt%2E+11+Div%. . . 11/29/2007