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City Council Packet 2007 09-11-07 Clp United City of Yorkville J= T 800 Game Farm Road EST. 1 :: 1836 Yorkville, Illinois 60560 Telephone: 630-553 -4350 Fax: 630-553-7575 Wamcwoq �� <LE �Vy AGENDA CITY COUNCIL MEETING CITY COUNCIL CHAMBERS Immediately Following Committee of the Whole Tuesday, September 11, 2007 Call to Order: Pledge of Allegiance: Roll Call by Clerk: WARD I WARD II WARD III WARD W Jason Leslie Gary Golinski Marty Munns Joe Besco Wally Werderich Arden Joe Plocher Robyn Sutcliff Rose Ann Spears Establishment of Quorum: Introduction of Guests: Amendments to Agenda: Committee Meeting Dates: Public Works Committee Meeting: 7:00 p.m., October 2, 2007 City Hall Conference Room Economic Development Committee: 7:00 p.m., September 18, 2007 City Hall Council Chambers Administration Committee Meeting: 6:00 p.m., October 2, 2007 City Hall Council Chambers Public Safety Committee Meeting: 7:00 p.m., September 18, 2007 City Hall Conference Room City Council Meeting Agenda September 11 , 2007 Page 2 Presentations: ------------------------------------------- -------------------------------------------------------------------------------------------------------------------------- Public Hearings: Citizen Comments: Consent Agenda: 1 . ADM 2007-70 Monthly Treasurer's Report for July 2007 2. ADM 2007-76 Resolution Evidencing the Intention of the City to Issue Single Family Mortgage Revenue Bonds — authorize Mayor and City Clerk to execute 3 . PW 2007- 127 Grande Reserve Unit 12 — Site Development LOC Expiration — authorize City Clerk to call letter of credit if it is not renewed by November 2, 2007 4. PW 2007- 128 Grande Reserve Unit 13 — Site Development LOC Expiration — authorize City Clerk to call letter of credit if it is not renewed by November 2, 2007 5 . PW 2007- 129 Grande Reserve Unit 13 — Site Inspection LOC Reduction No. 1 — authorize reduction in an amount not to exceed $15, 750. 00, subject to verification that developer has no outstanding debt owed to city 6. PW 2007-130 Grande Reserve Unit 14 — Site Inspection LOC Reduction No. 1 — authorize reduction in an amount not to exceed $15, 750. 00, subject to verification that developer has no outstanding debt owed to city 7. PW 2007- 131 Raintree Village Unit 5 — Site Development LOC Expiration — authorize City Clerk to call letter of credit if it is not renewed by September 28, 2007 8. PW 2007- 132 In-Town Road Program (Phase 2 Utilities) — Change Order #3 — approve an increase in an amount not to exceed $10, 779. 32 and authorize Mayor and City Clerk to execute 9. PW 2007-135 River Road Plat of Dedication — authorize Mayor and City Clerk to execute 10. PW 2007-138 Prairie Gardens Subdivision — Subordination of Surface Rights — approve as presented and authorize Mayor and City Clerk to execute 11 . PW 2007-139 Yorkville Middle School — Subordination of Surface Rights — approve as presented and authorize Mayor and City Clerk to execute 12. PW 2007- 140 Bristol Bay Units 1 -7 — Landscape Bond Reduction #1 — authorize reduction in an amount not to exceed $652, 050. 63, subject to verification that developer has no outstanding debt owed to city Plan Commission / Zoning Board of Appeals: Minutes for Approval (Corrections and Additions): Minutes of City Council — August 14, 2007 Minutes of Special City Council — August 17, 2007 and August 21 , 2007 Minutes of Committee of the Whole — None City Council Meeting Agenda September 11 , 2007 Page 3 Bill payments for approval from the current Bill List (Corrections and Additions): Checks total these amounts: $ 1 ,325, 145.46 (vendors) $ 243,732.99 (payroll period ending 9/1/07) $ 1 ,568,878.45 (total) Reports: Mayor's Report: 1 . COW 2007-20 Vision Statement 2. COW 2007-21 Hamman Property Landfill Application Operation Discussion 3 . CC 2007- 13 Adhoc Environmental Committee City Council Report: 1 . COW 2007-19 Amended Governing Ordinance Regarding Committee Liaisons 2. COW 2007-23 City's Hiring Policies City Clerk's Report: 1 . COW 2007-22 Resolution Approving the Release of Executive Session Minutes City Treasurer's Report: City Administrator's Report: Finance Director's Repo : Director of Public Works Report: Chief of Police Report: Director of Parks & Recreation Report: Community Development Director Report: Community Relations Officer: Community & Liaison Report: Committee Reports: Public Works Committee Report: 1 . No Report Economic Development Committee Report: 1 . No Report City Council Meeting Agenda September 11 , 2007 Page 4 Public Safety Committee Report: 1 . PS 2007- 17 Ordinance Amending City Code Regarding the Number of Package Liquor Licenses 2. PS 2007-29 Ordinance Amending City Code Regarding the Request for Additional Patio License 3 . PS 2007-30 KenCom Intergovernmental Agreement Administration Committee Report: 1 . ADM 2007-75 Disposal of Outdated IT Equipment Additional Business: Adjournment: COMMITTEES, MEMBERS AND RESPONSIBILITIES PUBLIC WORKS! - ------------------------------------------------------------------------------------------------------------------------------------------------------------------ Committee Departments Liaisons Chairman: Alderman Besco Water and Sewer Park Board Vice-Chairman: Alderman Plocher Streets and Alleys YBSD Committee: Alderman Leslie Sanitation and Waste Committee: Alderwoman Sutcliff CONOMIC DEVELOPMENT'; Committee Departments Liaisons Chairman: Alderman Leslie Planning & Building & Zoning Chamber of Commerce Vice-Chairman: Alderman Golinski Business & Economic Dev. Kendall County Econ. Dev. Committee: Alderman Munns Plan Commission Committee: Alderman Besco Bristol Plan Commission Yorkville Econ. Dev. Corp. Aurora Area Convention & Tourism Council Downtown Re-development ------------------ --- PUBLIC SAFETI - - -- Committee Departments Liaisons Chairman: Alderwoman Spears Police Human Resource Comm. Vice-Chairman: Alderwoman Sutcliff Schools School District Committee: Alderman Werderich Public Relations KenCom Committee: Alderman Plocher City Council Meeting Agenda September 11 , 2007 Page 5 COMMITTEES, MEMBERS AND RESPONSIBILITIES (con't) ADMINISTRATION ------------------------------------------------ ----------------------------------------- Committee Departments Liaisons Chairman: Alderman Munns Finance Metra Vice-Chairman: Alderman Werderich Public Properties Library Committee: Alderwoman Spears Personnel Cable Consortium Committee: Alderman Golinski WORKSHEET CITY COUNCIL MEETING CITY COUNCIL CHAMBERS Immediately Following Committee of the Whole Tuesday, September 11 , 2007 PRESENTATIONS: 1 . None PUBLIC HEARINGS : 1 . None CITIZEN COMMENTS : CONSENT AGENDA: 1 . ADM 2007-70 Monthly Treasurer's Report for July 2007 2. ADM 2007-76 Resolution Evidencing the Intention of the City to Issue Single Family Mortgage Revenue Bonds 3. PW 2007-127 Grande Reserve Unit 12 — Site Development LOC Expiration 4. PW 2007- 128 Grande Reserve Unit 13 — Site Development LOC Expiration 5. PW 2007-129 Grande Reserve Unit 13 — Site Inspection LOC Reduction No. 1 6. PW 2007- 130 Grande Reserve Unit 14 — Site Inspection LOC Reduction No. 1 7. PW 2007- 131 Raintree Village Unit 5 — Site Development LOC Expiration 8. PW 2007-132 In-Town Road Program (Phase 2 Utilities) — Change Order #3 9. PW 2007- 135 River Road Plat of Dedication 10. PW 2007-138 Prairie Gardens Subdivision — Subordination of Surface Rights 11 . PW 2007- 139 Yorkville Middle School — Subordination of Surface Rights 12. PW 2007- 140 Bristol Bay Units 1 -7 — Landscape Bond Reduction #1 Minutes for Approval (Corrections and Additions): Minutes of City Council: August 14, 2007 Minutes of Special City Council: August 17, 2007 and August 21 , 2007 Minutes of Committee of the Whole: None Bill Payments for approval: $ 1 ,325, 145 .46 (vendors) $ 243,732.99 (payroll period ending 9/1 /07) $ 1 ,568,878.45 (total) REPORTS: Mayor's Report: 1 . COW 2007-20 Vision Statement 2. COW 2007-21 Hamman Property Landfill Application Operation Discussion 3 . CC 2007- 13 Adhoc Environmental Committee City Council Report: 1 . COW 2007- 19 Amended Governing Ordinance Regarding Committee Liaisons 2. COW 2007-23 City's Hiring Policies City Clerk's Report: 1 . COW 2007-22 Resolution Approving the Release of Executive Session Minutes COMMITTEE REPORTS: Public Works Committee: 1 . No Report Economic Development Committee: 1 . No Report Public Safety Committee: 1 . PS 2007-17 Ordinance Amending City Code Regarding Number of Package Liquor Licenses 2. PS 2007-29 Ordinance Amending City Code Regarding Request for Additional Patio License 3 . PS 2007-30 KenCom Intergovernmental Agreement Administration Committee: 1 . ADM 2007-75 Disposal of Outdated IT Equipment Additional Business Agenda Item Number CA#1 Tracking Number ADM 2007-70 This page serves as a placeholder for the draft document Monthly Treasurer's Report for July 2007, which was included in the September 11, 2007 COW packet. Please contact the Clerk's office at 630-553-4350 during normal business hours if you would like to view the document, or please use the City website to download the above listed packet. Packets on the website are kept in their entirety for a minimum of one month on the "Agendas" page, http://www.yorkville.il.us/gov mtgs agendas.cfm and indefinitely on the "Minutes" page, http://www.yorkville.il.us/ og v mtgs minutes.cfm \QED cirr Z, + o �9 €ill- O 2 <GE Pte` Agenda Item Number CA#2 Tracking Number ADM 2007-76 This page serves as a placeholder for the draft document Resolution Evidencinz the Intention of the City to Issue Sin,ale Family Morteaze Revenue Bonds, which was included in the September 11, 2007 COW packet. Please contact the Clerk's office at 630-553-4350 during normal business hours if you would like to view the document, or please use the City website to download the above listed packet. Packets on the website are kept in their entirety for a minimum of one month on the "Agendas" page, http://www.yorkville.il.us/gov mtgs agendas.cfm and indefinitely on the "Minutes" page, htlp://www.yorkville.il.us/gov mtgs minutes.cfm `CEO cirr r � o 12 O ry<LE NY`2 Agenda Item Number CA#3 Tracking Number PW 2007-127 This page serves as a placeholder for the draft document Grande Reserve Unit 12 — Site Development LOC Expiration, which was included in the September 11, 2007 COW packet. Please contact the Clerk's office at 630-553-4350 during normal business hours if you would like to view the document, or please use the City website to download the above listed packet. Packets on the website are kept in their entirety for a minimum of one month on the "Agendas" page, http://www.yorkville.il.us/gov mtgs agendas.cfm and indefinitely on the "Minutes" page, http://www.yorkville.il.us/gov mtgs minutes.cfm 2 + o M.,. 1B36 ry<GE PY Agenda Item Number CA#4 Tracking Number PW 2007-128 This page serves as a placeholder for the draft document Grande Reserve Unit 13 — Site Development LOC Expiration, which was included in the September 11, 2007 COW packet. Please contact the Clerk's office at 630-553-4350 during normal business hours if you would like to view the document, or please use the City website to download the above listed packet. Packets on the website are kept in their entirety for a minimum of one month on the "Agendas" page, http://www.yorkville.il.us/ og_ v mtgs agendas.cfm and indefinitely on the "Minutes" page, htlp://www.yorkville.il.us/gov mtgs minutes.cfm V Agenda Item Number CA#5 Tracking Number PW 2007-129 This page serves as a placeholder for the draft document Grande Reserve Unit 13 — Site Inspection LOC Reduction No. 1, which was included in the September 11, 2007 COW packet. Please contact the Clerk's office at 630-553-4350 during normal business hours if you would like to view the document, or please use the City website to download the above listed packet. Packets on the website are kept in their entirety for a minimum of one month on the "Agendas" page, http://www.yorkville.il.us/gov mtgs agendas.cfm and indefinitely on the "Minutes" page, http://www.yorkville.il.us/ og v mtgs minutes.cfm `,CEO cry `�<f.E pY`2 Agenda Item Number CA#6 Tracking Number PW 2007-130 This page serves as a placeholder for the draft document Grande Reserve Unit 14 — Site Inspection LOC Reduction No. 1, which was included in the September 11, 2007 COW packet. Please contact the Clerk's office at 630-553-4350 during normal business hours if you would like to view the document, or please use the City website to download the above listed packet. Packets on the website are kept in their entirety for a minimum of one month on the "Agendas" page, http://www.yorkville.il.us/gov mks agendas.cfm and indefinitely on the "Minutes" page, http://wwwyorkville.il.us/gov mtgs minutes.cfin ,QED C/Tl e EST \ IBM q.t _a°• =O y�GE V�` Agenda Item Number CA#7 Tracking Number PW 2007-131 This page serves as a placeholder for the draft document Raintree Villaze Unit S — Site Development LOC Expiration, which was included in the September 11, 2007 COW packet. Please contact the Clerk's office at 630-553-4350 during normal business hours if you would like to view the document, or please use the City website to download the above listed packet. Packets on the website are kept in their entirety for a minimum of one month on the "Agendas" page, http://www.yorkville.il.us/gov mtgs agendas.cfm and indefinitely on the "Minutes" page, http://www.yorkville.il.us/gov mtgs minutes.cfm `CEO cirr 9 q _ <CE ? Agenda Item Number CA#8 Tracking Number PW 2007-132 This page serves as a placeholder for the draft document In-Town Road Promram (Phase 2 Utilities) — Change Order #3, which was included in the September 11, 2007 COW packet. Please contact the Clerk's office at 630-553-4350 during normal business hours if you would like to view the document, or please use the City website to download the above listed packet. Packets on the website are kept in their entirety for a minimum of one month on the "Agendas" page, http://www.yorkville.il.us/gov mtgs agendas.cfm and indefinitely on the "Minutes" page, http://www.yorkville.il.us/gov mtgs minutes.cfm CEO Cl is Fri Agenda Item Number CA#9 Tracking Number PW 2007-135 This page serves as a placeholder for the draft document River Road Plat of Dedication, which was included in the September 11, 2007 COW packet. Please contact the Clerk's office at 630-553-4350 during normal business hours if you would like to view the document, or please use the City website to download the above listed packet. Packets on the website are kept in their entirety for a minimum of one month on the "Agendas" page, http://www.yorkville.il.us/gov mtgs agendas.cfm and indefinitely on the "Minutes" page, http://www.yorkville.il.us/ og v mtgs minutes.cfm M. low Z ry<CE �y Agenda Item Number CA#10 Tracking Number PW 2007-138 This page serves as a placeholder for the draft document Prairie Gardens Subdivision — Subordination of Surface Rights, which was included in the September 11, 2007 COW packet. Please contact the Clerk's office at 630-553-4350 during normal business hours if you would like to view the document, or please use the City website to download the above listed packet. Packets on the website are kept in their entirety for a minimum of one month on the "Agendas" page, http://www.yorkville.ii.us/gov mtgs agendas.cfm and indefinitely on the "Minutes" page, http://www.yorkville.il.us/gov mtgs minutes.cfm gD cl)- 2 O Ev, IAN Eli <LE OY`2 Agenda Item Number CA#I I Tracking Number PW 2007-139 This page serves as a placeholder for the draft document Yorkville Middle School — Subordination of Surface Rights, which was included in the September 11, 2007 COW packet. Please contact the Clerk's office at 630-553-4350 during normal business hours if you would like to view the document, or please use the City website to download the above listed packet. Packets on the website are kept in their entirety for a minimum of one month on the "Agendas" page, http://www.yorkville.il.us/gov mtgs agendas.cfm and indefinitely on the "Minutes" page, http://www.yorkville.il.us/gov mtgs minutes.cfm `CEO c/rr Z, tl 0 F52�Idle 108 Agenda Item Number CA#12 Tracking Number PW 2007-140 This page serves as a placeholder for the draft document Bristol Bay Units 1-7 — Landscape Bond Reduction #1, which was included in the September 11, 2007 COW packet. Please contact the Clerk's office at 630-553-4350 during normal business hours if you would like to view the document, or please use the City website to download the above listed packet. Packets on the website are kept in their entirety for a minimum of one month on the "Agendas" page, http://www.yorkville.il.us/gov mtgs agendas.cfin and indefinitely on the "Minutes" page, http://www.yorkville.il.us/gov mtgs minutes.cfm o ISM h<GE Y MINUTES OF THE REGULAR MEETING OF THE CITY COUNC OF THE UNITED CITY OF YORKVILLE KENDALL COUNTY ILLU 10ISt HELD IN THE CITY COUNCIL CHAMBERS, DRAFT 800 GAME FARM ROAD ON TUESDAY. AUGUST 144 2007, Mayor Burd called the meeting to order at 10:01 P.M and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Milschewski called the roll. Ward I Leslie Absent Werderich Present Ward H Golinski Present Plocher Present Ward III Munns Present Sutcliff Present WardN Besco Present Spears Present Also present: City Clerk Milschewski, City Treasurer Powell, Interim City Attorney Roth, Interim City Administrator Olson, Finance Director Mika, Director of Public Works Dhuse, Police Chief Martin, Police Sergeant Hilt, Director of Park & Recreation Mogle, Community Development Director Miller, Public Relations Officer Spies, City Engineer Wywrot and Human Resource Manager Kasper. OUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Burd asked the staff and guests to introduce themselves. She welcomed the guests and asked them to enter their names on the attendance sheet provided. AMENDMENTS TO THE AGENDA Alderman Besco asked that Item 43 of the Public Works Committee Report, Kendall Marketplace — Earthwork LOC Reduction #1, be removed from the agenda. Alderman Spears asked that Item #1 of the Public Safety Committee Report, Ordinance Amending City Code Regarding Patio Licenses, be removed from the agenda. Alderman Munns asked that the bill list be amended by removing the payment to the Law Offices of Daniel Kramer in the amount of$3835.70. Clerk Milschewski noted that the Council was being asked to approve the minutes from the July 24, 2007 City Council meeting without the Depo Court attachment. Mayor Burd asked for a voce vote from those in favor of the amendments. Approval was unanimous. COMMITTEE MEETING DATES Public Works Committee 7:00 P.M, Tuesday, September 4, 2007 City Hall Conference Room Economic Development Committee 7:00 P.M., Tuesday, August 21, 2007 City Hall Council Chambers Administration Committee 7:00 P.M., Tuesday, September 4, 2007 City Hall Council Chambers Public Safety Committee 6:00 P.M., Wednesday, August 22, 2007 City of Yorkville Conference Room PRESENTATIONS None. PUBLIC HEARINGS None. The Minutes of the Regular Meeting of the City Council — August 14, 2007 — Page 2 CITIZEN COMMENTS None. CONSENT AGENDA 1. Resolution 2007-43 - Approving Final Plat of Subdivision for Yorkville Crossing Unit I (Wal- Mart) — authorize Mayor and City Clerk to execute, subject to final staff and legal review (PC 2007-16) 2. Monthly Treasurer's Report for June (ADM 2007-57) 3. Ordinance 2007-56 - Approving the Revision of the 2007-2008 Fiscal Library Budget for the United City of Yorkville - approve revised budget as presented (ADM 2007-63) 4. Water Department Report for May 2007 (PW 2007-94) 5. Water Department Report for June 2007 (PW 2007-95) 6. Grande Reserve Unit 2 — Letter of Credit Expiration — authorize City Clerk to call letter of credit if not renewed by October 12, 2007 (PW 2007-96) 7. Grande Reserve Unit 12 — Letter of Credit Expiration — authorize City Clerk to call letter of credit f not renewed by October 5, 2007 (PW 2007-97) 8. Grande Reserve Unit 14 — Letter of Credit Expiration — authorize City Clerk to call letter of credit if not renewed by October 5, 2007 (PW 2007.98) 9. Grande Reserve Unit 15 — Letter of Credit Expiration — authorize City Clerk to call letter of credit if not renewed by October 12, 2007 (PW 2007-99) 10. Grande Reserve Unit 20 — Letter of Credit Expiration — authorize City Clerk to call letter of credit if nor renewed by September 7,2007 (PW 2007-100) 11. Grande Reserve Unit 23 — Letter of Credit Expiration— (Landscaping) authorize City Clerk to call letter of credit if not renewed by October 22, 2007 (PW 2007-101) 12. Grande Reserve Unit 23 — Letter of Credit Expiration —(Sitework) authorize City Clerk to call letter ofcredit ifnot renewed by October 22, 2007 (PW 2007-102) 13. King Street Raw and Finished Watermains — Change Order 92 — approve increase in an amount not to exceed $6,404.00 and authorize Mayor to execute(PW 2007-13) 14. In-Town Road Program — Construction Materials Testing Agreement with Professional Service Industries, Incorporated — approve as presented and authorize Mayor to execute (PW 2007-106) 15. Yorkville Business Center Units 2 & 3 — Final Acceptance & Bond Reduction — accept public improvements for ownership and maintenance, subject to receipt of Bill of Sale and authorize a reduction to Unit 2 bond in an amount not to exceed $86,660.04 and a reduction to Unit 3 bond in an amount not to exceed$76,673.21, subject to verification that developer has no outstanding debt owed to city (PW 2007-109) 16. Resolution 2007-44 - IDOT Highway Permit and Resolution- Route 47 & Wheaton Avenue Intersection Improvements — authorize Mayor and City Clerk to execute (PW 2007-110) 17, Raging Waves — Sitework LOC Reduction #1 — authorize reduction in an amount not to exceed $419,096.47, subject to verification that developer has no outstanding debt owed to city (PW 2007-113) 18. Signage on State Highways — Excessive Engine Braking — authorize Mayor to execute (PW 2007- 117) 19. Whispering Meadows Unit 1 — Bond Reduction — authorize sitework bond reduction in an amount not to exceed $249,907.62 and landscaping bond reduction in an amount not to exceed $503,500.00, subject to verification that developer has no outstanding debt owed to city (PW 2007-122) 20. Whispering Meadows Unit 2 — Bond Reduction - authorize sitework bond reduction in an amount not to exceed $989,611. 74 and landscaping bond reduction in an amount not to exceed $130,914.18, subject to verification that developer has no outstanding debt owed to city (PW 2007-123) 21. Whispering Meadows Unit 4 — Bond Reduction authorize sitework bond reduction in an amount not to exceed $1,314,828.31 and landscaping bond reduction in an amount not to exceed $81,284.00, subject to verification that developer has no outstanding debt owed to city (PW 2007-124) Mayor Burd entertained a motion to approve the Consent Agenda as presented. So moved by Alderman Besco; seconded by Alderman Golinski. Motion approved by a roll call vote. Ayes-7 Nays-0 Munns-aye, Plocher-aye, Spears-aye, Sutcliff-aye, Werderich-aye, Besco-aye, Golinski-aye PLAN COMMISSION/ZONING BOARD OF APPEAL Director Miller indicated that the Plan Commission would be giving a report to the Economic Development Committee. Also, no ZBA meeting was scheduled due to the lack of agenda items. The Minutes of the Rellular Meetinu of the City Council — August 14, 2007 — Page 3 MINUTES FOR APPROVAL A motion was made by Alderman Mums to approve the minutes of the City Council meeting of July 24, 2007; seconded by Alderman Spears. Motion approved by a viva voce vote. A motion was made by Alderman Munns to approve the minutes of the Committee of the Whole meeting July 24, 2007; seconded by Alderman Spears. Motion approved by a viva voce vote. BILLS FOR APPROVAL A motion was made by Alderman Moons to approve the paying of the bills listed on the amended Detailed Board Report dated August 7, 2007 totaling the following amounts: checks in the amount of $1,034,639.72 (vendors); $236,352. 16 (payroll period ending 7/21/07); $18,314.10 (payroll period ending 7/31/07); $233,418.60 (payroll period ending 8/1/07); for a total of$1,522,724.58; seconded by Alderman Besco. Motion approved by a roll call vote. Ayes-7 Nays-0 Mums-aye, Plocher-aye, Spears-aye, Sutcliff-aye, Werderich-aye, Besco-aye, Golinski-aye REPORTS MAYOR'S REPORT Resolution 2007-45 Endorsing Metropolitan Mayors Caucus' Greenest Region Compact (COW 2007-14) Mayor Brad read the proposed ordinance to the City Council. She then requested a motion to approve a resolution endorsing the Metropolitan Mayors Caucus' Greenest Region Compact, as presented. So moved by Alderman Golinski; seconded by Alderman Plocher. Motion approved by a viva voce vote. CITY COUNCIL REPORT None. ATTORNEY'S REPORT No report. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT No report. CITY ADMINISTATOR'S REPORT Interim City Administrator Olson reported that there was no memo this week from him due to a tight schedule. He advised the Council he would have one in their mailboxes and/or emailed to them tomorrow. Also, the vision statement has arrived and will be presented to the City Council at a future COW meeting. FINANCE DIRECTOR'S REPORT Director Mika reported that she had hoped to bring forward a draft audit to the September Administration Committee meeting but it has been delayed. She hoped to bring it to the October meeting. DIRECTOR OF PUBLIC WORKS REPORT Director Dhuse reported on Well V. The pump assembly is out of the hole and is in good shape for what it went through. He felt that it should be repaired and back in service with in a month. He explained that a coupling failed which caused the whole pump to fail. Director Dhuse stated that a claim has been submitted to the insurance company and that the cost should be covered. The Minutes of the Regular Meeting of the City Council — August 14. 2007 — Page 4 CHIEF OF POLICE'S REPORT Chief Martin reported that the second Senior Police Academy will be held on October 24, 2007 from 9:00 a.m. to 3:00 p.m. Last year there was a good turn out and they are anticipating this again. The academy will allow 125 participants. Also, on August 7, 2007 the National Night Out was held and there was a good turnout. DIRECTOR OF PARKS & RECREATION'S REPORT Director Mogle reported that the neighborhood build of Hiding Spot Park will be held on August 18, 2007. He reported that the curbs and walks have been installed and 72 holes have been dug in anticipation of the event. The equipment manufacturer will be on the site and initially 60 volunteers have sigh up to participate and more are expected. COMMUNITY DEVELOPMENT DIRECTOR'S REPORT No report. COMMUNITY RELATIONS OFFICER'S REPORT Mrs. Spies reported that on August 25, 2007 there will be a Rolling on the River bicycle event. The city will have a booth and will be distributing coupons for local area businesses and ice cream. Alderman Werderich added that the event is to raise environmental awareness. He stated that part of the event is a bike drive where people can donate bicycles to be distributed to those who cannot afford them. He indicated that he has put together a team for the event and would like to have at least ten members on it. He asked the city to consider a sponsorship for the event such as a $250.00 donation t the Kendall County Outdoor Education Center. Mrs. Spies also thanked everyone for their early submissions to the newsletter. The deadline for articles is August 20, 2007. COMMUNITY & LIAISON REPORT Cable Consortium Alderman Golinski reported that he attended the Cable Consortium meeting where it was discussed to rebate the involved communities the access in the consortium's budget or approximately $12,000.00. The City should receive its rebate sometime n October. Yorkville Economic Development Corporation Meeting Alderman Munns reported that he attended the YEDC's meeting where he learned that banks are attracted to Yorkville because people are moving from DaPage County to Kendall County and bringing with them $120 million in disposable income. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT In-Town Road Program — Heustis Street Trees (PW 2007-105) A motion was made by Alderman Besco to approve the recommendation to move five locust trees from Game Farm Road in front of the Library to Heustis Street, as presented; seconded by Alderman Munns. Motion approved by a roll call vote. Ayes-7 Nays-0 Besco-aye, Sutcliff--aye, Mums-aye, Spears-aye, Plocher-aye, Werderich-aye, Golinski-aye In-Town Road Program — Sanitary Manhole Replacement — Change Order #2 (PW 2007-107) A motion was made by Alderman Besco to approve the 2007 In-Town Road Program Change Order #2 in an amount not to exceed $15,500.00, as presented; seconded by Alderman Spears. Motion approved by a roll call vote. Ayes-7 Nays-0 Sutcliff-aye, Munns-aye, Spears-aye, Plocher-aye, Werderich-aye, Golinski-aye, Besco-aye EEI Engineering Agreements for Well and Water Tower Rehabilitation Contract ILI for Well Rehabilitation PW 2007-116 A motion was made by Alderman Besco to approve an agreement for professional engineering services with Engineering Enterprises, Inc. for the Tower Lane tower rehabilitation, as presented; seconded by Alderman Spears. The Minutes of the Regular Meeting of the City Council — August 14 2007 — Page 5 Motion approved by a roll call vote. Ayes-7 Nays-0 Spears-aye, Plocher-aye, Werderich-aye, Golinski-aye, Besco-aye, Sutcliff-aye, Munns-aye EEI Engineering Agreements for Well and Water Tower Rehabilitation Contract H.2 for Water Tower Rehabilitation and Painting PW 2007-116 A motion was made by Alderman Besco to approve an agreement for professional engineering services with Engineering Enterprises, Inc. for the Well #4 rehabilitation, as presented; seconded by Alderman Spears. Motion approved by a roll call vote. Ayes-7 Nays-0 Mums-aye, Spears-aye, Plocher-aye, Werderich-aye, Golinski-aye, Besco-aye, Sutcliff-aye Sale of PW Equipment and Vehicles - (PW 2007-119) A motion was made by Alderman Besco to approve a list of public works vehicles and equipment to be sold through a sealed bid process, as presented; seconded by Alderman Spears. Motion approved by a roll call vote. Ayes-7 Nays-0 Plocber-aye, Werderich-aye, Golinski-aye, Besco-aye, Sutcliff-aye, Munns-aye, Spears-aye ECONOMIC DEVELOPMENT COMMITTEE REPORT Ordinance 2007-57 Approving the Rezoning of Certain Property Westhaven Planned Unit Development (EDC 2007.32) A motion was made by Alderman Golinski to approve an ordinance rezoning certain property in furtherance on an Annexation Agreement and Planned Unit Development Agreement for the Westhaven Planned Unit Development, as presented, and authorize the Mayor and City Clerk to execute all documents upon final legal review; seconded by Alderman Spears. Motion approved by a roll call vote. Ayes-7 Nays-0 Golinski-aye, Besco-aye, Sutcliff-aye, Mums-aye, Spears-aye, Plocher-aye, Werderich-aye Resolution 2007-46 Approving Time Extension for Recording Request Yorkville Crossing Unit 1 (COW 2007-15) A motion was made by Alderman Golinski to approve a resolution for time extension for recording request for Yorkville Crossing Unit 1, as presented, and authorize the Mayor and City Clerk to execute all documents upon final legal review; seconded by Alderman Besco. Motion approved by a roll call vote. Ayes-7 Nays-0 Besco-aye, Sutcliff-aye, Munns-aye, Spears-aye, Plocher-aye, Werderich-aye, Golinski-aye PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT Resolution 2007-47 Watershed Based Planning to Restore and Protect the Aux Sable Creek Watershed (ADM 2007-58) A motion was made by Alderman Mums: to approve the resolution for the Watershed Based Planning to Restore and Protect the Aux Sable Creek Watershed Agreement between the Conservation Foundation and the United City of Yorkville, in an amount not to exceed $3,500.00 per year for two years, subject to legal and staff review; seconded by Alderman Besco. Motion approved by a roll call vote. Ayes-7 Nays-0 Sutcliff-aye, Munns-aye, Spears-aye, Plocher-aye, Werdercb-aye, Golinski-aye, Besco-aye Amending Employee Manual Regarding Comp Time (ADM 2007-26) A motion was made by Alderman Morris to approve a resolution amending the United City of Yorkville Employee Manual regarding the Comp Time Policy subject to legal and staff review; seconded by Alderman Besco. The Minutes of the Re ular Meeting of the City Council — Aueust 14, 2007 — uaoe 6 Interim City Administrator Olson noted that the department heads have brought it to his attention that he advised the staff that he would bring the amended policy back to the staff for their input before the City Council voted on it. Alderman Besco asked the City Council to honor Mr. Olson's guarantee to the staff by postponing this to the next City Council meeting. A motion was made by Alderman Plocher to postpone this item until the next City Council meeting; seconded by Alderman Werderich. Motion approved by a roll call vote. Ayes-7 Nays-0 Spears-aye, Plocher-aye, Werderich-aye, Golinski-aye, Besco-aye, Sutcliff=aye, Munns-aye ADDITIONAL BUSINESS Walgreens Buffering Alderman Werderich stated that he received a complaint from a resident living behind the new Walgreens on Routes 47 and 7l about the garbage trucks picking up very early in the morning. Alderman Golinski noted that there isn't any buffering behind the store and he suggested that the PUD be reviewed to see if a buffering was part of the plan. Mr. Olson stated he would check into the situation and report back to the Council. Alderman Sutcliff noted that no one has been mowing the grass in front of the Walgreens and that there is no landscaping in this area. Director Dhuse explained that this area cannot be planted at this time due to the water conservation ordinance. Sycamore Traffic Study Alderman Munns questioned the status of the traffic study for the Sycamore and Route 34 traffic light City Engineer Wywrot explained that the intersection is under design by Smith Engineering who has 60 days from July 24, 2007 to get it to IDOT. He indicated that everything was on track. John Street Weeds Alderman Munns noted that there are high weeds on John Street in Fox Hill. He asked staff to enforce the ground maintenance with the developer responsible for the property. EXECUTIVE SESSION Mayor Burd entertained a motion to into executive session for the purpose of discussing: 1 . The purchase or lease of real property for the use of the public body. 2. For litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting So moved by Alderman Golinski; seconded by Alderman Werderich. Motion approved by a roll call vote. Ayes-7 Nays-1 Spears-aye, Sutcliff-aye, Werderich-aye, Besco-aye, Golinski-aye, Munns-aye, Plocher-aye The City Council adjourned into executive session at 10:40 p.m. The City Council returned to regular session at 11 :21 p.m. ADJOURNMENT Mayor Burd entertained a motion to adjourn. So moved by Alderman Besco; seconded by Alderman Plocber. Motion approved by a viva voce vote. Meeting adjourned at 11 :22 P.M. Minutes submitted by: Jacquelyn Milschewski, City Clerk City of Yorkville, Illinois MINUTES OF THE SPECIAL MEETING OF THE CITY COUNC OF THE UNUED CITY OF YORKNTILLEt KENDALL CII ILL OIS . . _ HELD IN THE CITY COUNCIL CHAMBERS DRAFT 800 GAME FARM ROAD ON TUESDAY, AUGUST 17. 2007. ROLL CALL Clerk Milschewski called the roll. Ward Leslie Present Werderich Present Ward II Golmski Present Plocher Present Ward III Manna Absent Sutcliff Present Ward N Besco Present Spears Present Also present: City Clerk Milschewski, Deputy Clerk Pickering A motion was made by Alderman Plocher to appoint Alderman Werderich temporary chairman in the absence of Mayor Burd; seconded by Alderman Sutcliff. Motion carried by a viva voce vote. OUORUM A quorum was established. Alderman Spears led the Council in the Pledge of Allegiance. CITY COUNCIL REQUESTS Mechanical Amusement Device License Legends Sports Bar & Grill A motion was made by Alderman Besco to approve a Mechanical Amusement Device License for Legends Sports Bar & Grill located at 620 W. Veteran's Parkway, as presented; seconded by Alderman Spears. Alderman Spears indicated that she requested the Special City Council Meeting because the Council received a "third-hand" report indicating that the owners of the bar were experiencing a hardship in obtaining their Mechanical Amusement Device License. Since requesting the meeting, she found out there were circumstances that the Council was unaware of One was that Bill Stanford of Good Time Amusement first requested the license application and stated be would complete it on behalf of the bar's owners. He was advised that according to the City's code, he could not do this; the actual owner applies for the license and that the application needed to be notarized. Mr. Stafford was given all the information he needed to share with the owner (the code and license application) and indicated he would give the information to the owners to complete. A matter of weeks passed until the owner returned the application. Alderman Spears stated that initially, it appeared the delay was the City's error however it was not. She thanked everyone in attendance and stated that if the license is approved, the business owner should be able to take it with him tonight in order to conduct business. Alderman Besco recommended that a system be developed, such as a sign-off sheet, for issuing the licenses. He suggested that the license could be tied to the occupancy permit or be part of this process. Alderman Leslie thanked Alderman Spears for bringing this to the City Council in his absence. He also commended Deputy Clerk Pickering for her impeccable work researching the license and communicating with the owner of the bar, staff and the Council. He stated that when the problem was brought to his attention be felt the matter should be expedited in order to get the establishment in a proper business mode. He noted that he did not feel the mayor was on board with this immediacy so he involved the Council. He also suggested that the owners of the bar should both thank and apologize to Deputy Clerk Pickering for the shortcoming on their part with regards to filing the license application. He stated that the delay in issuing the license was not the fault of the staff. Alderman Sutcliff noted that Deputy Clerk Pickering called the owners several times to get the completed paperwork and it took over a month for them to comply. She expressed her concern that the city's rules and regulations were not considered a priority and the city should not have to hold a special meeting every time someone does not get their paperwork done in time. Alderman Plocher agreed and felt that the matter should go back to committee for discussion. The Minutes of the Special Meetine of the City Council — Aueust 17, 2007 — paee 2 Alderman Golinski called the question; seconded by Alderman Bosco. Motion to call the question approved by a roll call vote. Ayes-6 Nays-1 Werderich-aye, Golinski-aye, Besco-aye, Leslie-aye, Sutcliff--aye, Spears-aye, Plocher-nay Motion to approve the license approved by a roll call vote. Ayes-6 Nays-1 Werderich-aye, Golinski-aye, Besco-aye, Leslie-aye, Sutcliff-aye, Spears-aye, Plocher-nay ADJOURNMENT Alderman Werderich entertained a motion to adjourn. So moved by Alderman Spears; seconded by Alderman Besco. Motion approved by a viva voce vote. Meeting adjourned at 5:45 P.M. Minutes submitted by: Jacquelyn Milschewski, City Clerk City of Yorkville, Illinois MINUTES OF THE SPECIAL MEETING OF TBE CITY COUNC " - OF THE UNITED CITY OF YORKVILLE KENDALL COUNTY ILL 1401s, HELD 800 G MIE FCABl�I�1 OAS OHAA4BERS. DRAFT - TUESDAY. AUGUST 21, 2007. Mayor Burd called the meeting to order at 6:27 P.M and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Milschewski called the roll. Ward I Leslie Present (arrived 6:40) Werderich Present Ward II Golinski Present Plocher Present Ward III Mums Present Sutcliff Present Ward IV Besco Present Spears Present (arrived 6:40) OUORUM A quorum was established. EXECUTIVE SESSION Mayor Burd entertained a motion to go into executive session for the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. No motion was made. Mayor Burd asked if the Council had any questions and Alderman Mums asked if there were any major changes made to the City Administrator contract since the Council reviewed it. Interim City Administrator Olson noted that the changes made were minor and included grammatical errors, a change to deferred compensation, references to moving to Yorkville (not required to live in city), clarification of yearly evaluation (a reference to the evaluation policy and clarification that the review would coincide with the city's fiscal year), verbiage to allow for a City Council meeting to be missed if preapproved, etc. Mayor Bard explained the process used to hire the new City Administrator and indicated that the hiring committee recommends Brendan McLaughlin for the position. MAYOR'S REPORT Appointment of City Administrator Mayor Bard entertained a motion to approve the appointment of Brendan McLaughlin as City Administrator. So moved by Alderman Munns; seconded by Alderman Werderich. Motion approved by a roll call vote. Ayes-8 Nays-0 Besco-aye, Leslie-aye, Sutcliff-aye, Munns-aye, Spears-aye, Plocher-aye, Werderich-aye, Golinski-aye Mayor Burd commented that she was happy that this was a unanimous vote and that she felt that Mr. McLaughlin will be a great asset to the city. His start date will be September 10, 2007. She thanked and complimented Interim City Administrator Olson for all his work. City Administrator Contract Mayor Burd entertained a motion to approve the City Administrator's contract. So moved by Alderman Bosco; seconded by Alderman Plocher. Motion approved by a roll call vote. Ayes-8 Nays-0 Besco-aye, Leslie-aye, Sutcliff-aye, Munns-aye, Spears-aye, Plocher-aye, Werdercb-aye, Golinski-aye ADJOURNMENT Mayor Burd entertained a motion to adjourn. So moved by Alderman Werderich; seconded by Alderman Spears. Motion approved by a viva voce vote. The Minutes of the Special Meeting of the City Council — August 21, 2007 — page 2 Meeting adjourned at 6:45 P.M. Minutes submitted by: . Jacquelyn Milschewski, City Clerk City of Yorkville, Illinois Agenda Item Number Bill payments for approval Tracking Number This page serves as a placeholder for the draft document Bill List , which was included in the September 11, 2007 COW packet. Please contact the Clerk's office at 630-553-4350 during normal business hours if you would like to view the document, or please use the City website to download the above listed packet. Packets on the website are kept in their entirety for a minimum of one month on the "Agendas" page, http://www.yorkville.il.us/gov mtgs agendas.cfm and indefinitely on the "Minutes" page, http://www.yorkville.il.us/gov mtgs minutes.cfm cl). 2 o O Agenda Item Number Mayor#1 Tracking Number COW 2007-20 This page serves as a placeholder for the draft document Vision Statement, which was included in the September 11, 2007 COW packet. Please contact the Clerk's office at 630-553-4350 during normal business hours if you would like to view the document, or please use the City website to download the above listed packet. Packets on the website are kept in their entirety for a minimum of one month on the "Agendas" page, http://www.yorkville.ii.us/ og_ v mtgs agendas.cfm and indefinitely on the "Minutes" page, http://www.yorkville.il.us/gov mtg_s minutes.cfm <LE per`= Agenda Item Number Mayor #2 Tracking Number COW 2007-21 This page serves as a placeholder for the following agenda item : Mayor #2 — Hamman Property Landfill Application Operation Discussion This item is a discussion only item. There is no information available at this time . Please contact the Clerk ' s office at 630-553 -4350 during normal business hours if you have any questions . EST. , .. ...:::. 1836 x�wrcamty `�! �j<LL.E ��,� Agenda Item Number Mayor #3 Tracking Number CC 2007- 13 This page serves as a placeholder for the following agenda item : Mayor #3 — Adhoc Environmental Committee This item is a discussion only item. There is no information available at this time. Please contact the Clerk' s office at 630- 553 -4350 during normal business hours if you have any questions . `,�eD cir` EST. , 1836 <kE ��� Agenda Item Number City Council#1 Tracking Number COW 2007-19 This page serves as a placeholder for the draft document Amended Governing Ordinance Remardin Committee Liaisons, which was included in the September 11, 2007 COW packet. Please contact the Clerk's office at 630-553-4350 during normal business hours if you would like to view the document, or please use the City website to download the above listed packet. Packets on the website are kept in their entirety for a minimum of one month on the "Agendas" page, http://www.yorkville.il.us/gov mtgs agendas.cfm and indefinitely on the "Minutes" page, http://www.yorkville.ii.us/gov mtgs minutes.cfm BT 1. � ism It O �2 <ICE Agenda Item Number City Council#2 Tracking Number COW 2007-23 This page serves as a placeholder for the draft document City's Hiring Policies, which was included in the September 11, 2007 COW packet. Please contact the Clerk's office at 630-553-4350 during normal business hours if you would like to view the document, or please use the City website to download the above listed packet. Packets on the website are kept in their entirety for a minimum of one month on the "Agendas" page, http://www.yorkville.il.us/gov mtgs agendas.cfm and indefinitely on the "Minutes" page, http://www.yorkville.il.us/gov mtgs minutes.cfm \,CEO crr r o T Agenda Item Number City Clerk #1 Tracking Number COW 2007-22 This page serves as a placeholder for the following agenda item : City Clerk #1 — Resolution Approving the Release of Executive Session Minutes This document was not available at the time when packets were produced. The information will be distributed to City Council and posted online as soon as we receive it. Please contact the Clerk ' s office at 630- 553 -4350 during normal business hours if you have any questions . e EST. , : 1836 ail \ o <kE v�`� Agenda Item Number PS#1 Tracking Number PS 2007-17 This page serves as a placeholder for the draft document Ordinance Amendinz City Code Regarding the Number of Packa,ae Liquor Licenses, which was included in the September 11, 2007 COW packet. Please contact the Clerk's office at 630-553-4350 during normal business hours if you would like to view the document, or please use the City website to download the above listed packet. Packets on the website are kept in their entirety for a minimum of one month on the "Agendas" page, http://www.yorkville.il.us/gov mtgs agendas.cfm and indefinitely on the "Minutes" page, http://www.yorkville.il.us/ og v mtgs minutes.cfm <GE \bye Agenda Item Number PS#2 Tracking Number PS 2007-29 This page serves as a placeholder for the draft document Ordinance Amendinm City Code Regarding the Request for Additional Patio License, which was included in the September 11, 2007 COW packet. Please contact the Clerk's office at 630-553-4350 during normal business hours if you would like to view the document, or please use the City website to download the above listed packet. Packets on the website are kept in their entirety for a minimum of one month on the "Agendas" page, http://www.yorkville.il.us/gov mtg_s agendas.cfm and indefinitely on the "Minutes" page, http://www.yorkville.il.us/gov mtgs minutes.cfm \�En Cl Z, S T <GE Vy Agenda Item Number PS#3 Tracking Number PS 2007-30 This page serves as a placeholder for the draft document Ken Com Intergovernmental Agreement, which was included in the September 11, 2007 COW packet. Please contact the Clerk's office at 630-553-4350 during normal business hours if you would like to view the document, or please use the City website to download the above listed packet. Packets on the website are kept in their entirety for a minimum of one month on the "Agendas" page, http://www.yorkville.il.us/ og v mtgs agendas.cfm and indefinitely on the "Minutes" page, http://www.yorkville.ii.us/gov mtgs minutes.cfm \,�gD CITY J2 T a ES[,. lam 2 Agenda Item Number ADM#1 Tracking Number ADM 2007-75 This page serves as a placeholder for the draft document Disposal of Outdated IT Equipment, which was included in the September 11, 2007 COW packet. Please contact the Clerk's office at 630-553-4350 during normal business hours if you would like to view the document, or please use the City website to download the above listed packet. Packets on the website are kept in their entirety for a minimum of one month on the "Agendas" page, http://www.yorkville.il.us/gov mtgs agendas.cfm and indefinitely on the "Minutes" page, http://www.yorkville.il.us/ og v mtgs minutes.cfm `\ED CITY Z. T 0 es.1 _d6_ sex q 2 <<E4\VV