City Council Packet 2007 09-11-07 Clp United City of Yorkville
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800 Game Farm Road
EST. 1 :: 1836 Yorkville, Illinois 60560
Telephone: 630-553 -4350
Fax: 630-553-7575
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AGENDA
CITY COUNCIL MEETING
CITY COUNCIL CHAMBERS
Immediately Following Committee of the Whole
Tuesday, September 11, 2007
Call to Order:
Pledge of Allegiance:
Roll Call by Clerk: WARD I WARD II WARD III WARD W
Jason Leslie Gary Golinski Marty Munns Joe Besco
Wally Werderich Arden Joe Plocher Robyn Sutcliff Rose Ann Spears
Establishment of Quorum:
Introduction of Guests:
Amendments to Agenda:
Committee Meeting Dates:
Public Works Committee Meeting:
7:00 p.m., October 2, 2007
City Hall Conference Room
Economic Development Committee:
7:00 p.m., September 18, 2007
City Hall Council Chambers
Administration Committee Meeting:
6:00 p.m., October 2, 2007
City Hall Council Chambers
Public Safety Committee Meeting:
7:00 p.m., September 18, 2007
City Hall Conference Room
City Council Meeting Agenda
September 11 , 2007
Page 2
Presentations:
------------------------------------------- --------------------------------------------------------------------------------------------------------------------------
Public Hearings:
Citizen Comments:
Consent Agenda:
1 . ADM 2007-70 Monthly Treasurer's Report for July 2007
2. ADM 2007-76 Resolution Evidencing the Intention of the City to Issue Single Family Mortgage Revenue
Bonds — authorize Mayor and City Clerk to execute
3 . PW 2007- 127 Grande Reserve Unit 12 — Site Development LOC Expiration — authorize City Clerk to call
letter of credit if it is not renewed by November 2, 2007
4. PW 2007- 128 Grande Reserve Unit 13 — Site Development LOC Expiration — authorize City Clerk to call
letter of credit if it is not renewed by November 2, 2007
5 . PW 2007- 129 Grande Reserve Unit 13 — Site Inspection LOC Reduction No. 1 — authorize reduction in an
amount not to exceed $15, 750. 00, subject to verification that developer has no outstanding debt owed to
city
6. PW 2007-130 Grande Reserve Unit 14 — Site Inspection LOC Reduction No. 1 — authorize reduction in an
amount not to exceed $15, 750. 00, subject to verification that developer has no outstanding debt owed to
city
7. PW 2007- 131 Raintree Village Unit 5 — Site Development LOC Expiration — authorize City Clerk to call
letter of credit if it is not renewed by September 28, 2007
8. PW 2007- 132 In-Town Road Program (Phase 2 Utilities) — Change Order #3 — approve an increase in an
amount not to exceed $10, 779. 32 and authorize Mayor and City Clerk to execute
9. PW 2007-135 River Road Plat of Dedication — authorize Mayor and City Clerk to execute
10. PW 2007-138 Prairie Gardens Subdivision — Subordination of Surface Rights — approve as presented and
authorize Mayor and City Clerk to execute
11 . PW 2007-139 Yorkville Middle School — Subordination of Surface Rights — approve as presented and
authorize Mayor and City Clerk to execute
12. PW 2007- 140 Bristol Bay Units 1 -7 — Landscape Bond Reduction #1 — authorize reduction in an amount
not to exceed $652, 050. 63, subject to verification that developer has no outstanding debt owed to city
Plan Commission / Zoning Board of Appeals:
Minutes for Approval (Corrections and Additions):
Minutes of City Council — August 14, 2007
Minutes of Special City Council — August 17, 2007 and August 21 , 2007
Minutes of Committee of the Whole — None
City Council Meeting Agenda
September 11 , 2007
Page 3
Bill payments for approval from the current Bill List (Corrections and Additions):
Checks total these amounts:
$ 1 ,325, 145.46 (vendors)
$ 243,732.99 (payroll period ending 9/1/07)
$ 1 ,568,878.45 (total)
Reports:
Mayor's Report:
1 . COW 2007-20 Vision Statement
2. COW 2007-21 Hamman Property Landfill Application Operation Discussion
3 . CC 2007- 13 Adhoc Environmental Committee
City Council Report:
1 . COW 2007-19 Amended Governing Ordinance Regarding Committee Liaisons
2. COW 2007-23 City's Hiring Policies
City Clerk's Report:
1 . COW 2007-22 Resolution Approving the Release of Executive Session Minutes
City Treasurer's Report:
City Administrator's Report:
Finance Director's Repo :
Director of Public Works Report:
Chief of Police Report:
Director of Parks & Recreation Report:
Community Development Director Report:
Community Relations Officer:
Community & Liaison Report:
Committee Reports:
Public Works Committee Report:
1 . No Report
Economic Development Committee Report:
1 . No Report
City Council Meeting Agenda
September 11 , 2007
Page 4
Public Safety Committee Report:
1 . PS 2007- 17 Ordinance Amending City Code Regarding the Number of Package Liquor Licenses
2. PS 2007-29 Ordinance Amending City Code Regarding the Request for Additional Patio License
3 . PS 2007-30 KenCom Intergovernmental Agreement
Administration Committee Report:
1 . ADM 2007-75 Disposal of Outdated IT Equipment
Additional Business:
Adjournment:
COMMITTEES, MEMBERS AND RESPONSIBILITIES
PUBLIC WORKS!
- ------------------------------------------------------------------------------------------------------------------------------------------------------------------
Committee Departments Liaisons
Chairman: Alderman Besco Water and Sewer Park Board
Vice-Chairman: Alderman Plocher Streets and Alleys YBSD
Committee: Alderman Leslie Sanitation and Waste
Committee: Alderwoman Sutcliff
CONOMIC DEVELOPMENT';
Committee Departments Liaisons
Chairman: Alderman Leslie Planning & Building & Zoning Chamber of Commerce
Vice-Chairman: Alderman Golinski Business & Economic Dev. Kendall County Econ. Dev.
Committee: Alderman Munns Plan Commission
Committee: Alderman Besco Bristol Plan Commission
Yorkville Econ. Dev. Corp.
Aurora Area Convention &
Tourism Council
Downtown Re-development
------------------ ---
PUBLIC SAFETI - - --
Committee Departments Liaisons
Chairman: Alderwoman Spears Police Human Resource Comm.
Vice-Chairman: Alderwoman Sutcliff Schools School District
Committee: Alderman Werderich Public Relations KenCom
Committee: Alderman Plocher
City Council Meeting Agenda
September 11 , 2007
Page 5
COMMITTEES, MEMBERS AND RESPONSIBILITIES (con't)
ADMINISTRATION
------------------------------------------------ -----------------------------------------
Committee Departments Liaisons
Chairman: Alderman Munns Finance Metra
Vice-Chairman: Alderman Werderich Public Properties Library
Committee: Alderwoman Spears Personnel Cable Consortium
Committee: Alderman Golinski
WORKSHEET
CITY COUNCIL MEETING
CITY COUNCIL CHAMBERS
Immediately Following Committee of the Whole
Tuesday, September 11 , 2007
PRESENTATIONS:
1 . None
PUBLIC HEARINGS :
1 . None
CITIZEN COMMENTS :
CONSENT AGENDA:
1 . ADM 2007-70 Monthly Treasurer's Report for July 2007
2. ADM 2007-76 Resolution Evidencing the Intention of the City to Issue Single
Family Mortgage Revenue Bonds
3. PW 2007-127 Grande Reserve Unit 12 — Site Development LOC Expiration
4. PW 2007- 128 Grande Reserve Unit 13 — Site Development LOC Expiration
5. PW 2007-129 Grande Reserve Unit 13 — Site Inspection LOC Reduction No. 1
6. PW 2007- 130 Grande Reserve Unit 14 — Site Inspection LOC Reduction No. 1
7. PW 2007- 131 Raintree Village Unit 5 — Site Development LOC Expiration
8. PW 2007-132 In-Town Road Program (Phase 2 Utilities) — Change Order #3
9. PW 2007- 135 River Road Plat of Dedication
10. PW 2007-138 Prairie Gardens Subdivision — Subordination of Surface Rights
11 . PW 2007- 139 Yorkville Middle School — Subordination of Surface Rights
12. PW 2007- 140 Bristol Bay Units 1 -7 — Landscape Bond Reduction #1
Minutes for Approval (Corrections and Additions):
Minutes of City Council: August 14, 2007
Minutes of Special City Council: August 17, 2007 and August 21 , 2007
Minutes of Committee of the Whole: None
Bill Payments for approval:
$ 1 ,325, 145 .46 (vendors)
$ 243,732.99 (payroll period ending 9/1 /07)
$ 1 ,568,878.45 (total)
REPORTS:
Mayor's Report:
1 . COW 2007-20 Vision Statement
2. COW 2007-21 Hamman Property Landfill Application Operation Discussion
3 . CC 2007- 13 Adhoc Environmental Committee
City Council Report:
1 . COW 2007- 19 Amended Governing Ordinance Regarding Committee Liaisons
2. COW 2007-23 City's Hiring Policies
City Clerk's Report:
1 . COW 2007-22 Resolution Approving the Release of Executive Session Minutes
COMMITTEE REPORTS:
Public Works Committee:
1 . No Report
Economic Development Committee:
1 . No Report
Public Safety Committee:
1 . PS 2007-17 Ordinance Amending City Code Regarding Number of Package
Liquor Licenses
2. PS 2007-29 Ordinance Amending City Code Regarding Request for Additional
Patio License
3 . PS 2007-30 KenCom Intergovernmental Agreement
Administration Committee:
1 . ADM 2007-75 Disposal of Outdated IT Equipment
Additional Business
Agenda Item Number
CA#1
Tracking Number
ADM 2007-70
This page serves as a placeholder for the draft document
Monthly Treasurer's Report for July 2007,
which was included in the September 11, 2007 COW packet.
Please contact the Clerk's office at 630-553-4350 during
normal business hours if you would like to view the
document, or please use the City website to download the
above listed packet. Packets on the website are kept in
their entirety for a minimum of one month
on the "Agendas" page,
http://www.yorkville.il.us/gov mtgs agendas.cfm
and indefinitely on the "Minutes" page,
http://www.yorkville.il.us/ og v mtgs minutes.cfm
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Agenda Item Number
CA#2
Tracking Number
ADM 2007-76
This page serves as a placeholder for the draft document
Resolution Evidencinz the Intention of the City to Issue
Sin,ale Family Morteaze Revenue Bonds,
which was included in the September 11, 2007 COW packet.
Please contact the Clerk's office at 630-553-4350 during
normal business hours if you would like to view the
document, or please use the City website to download the
above listed packet. Packets on the website are kept in
their entirety for a minimum of one month
on the "Agendas" page,
http://www.yorkville.il.us/gov mtgs agendas.cfm
and indefinitely on the "Minutes" page,
htlp://www.yorkville.il.us/gov mtgs minutes.cfm
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Agenda Item Number
CA#3
Tracking Number
PW 2007-127
This page serves as a placeholder for the draft document
Grande Reserve Unit 12 — Site Development
LOC Expiration,
which was included in the September 11, 2007 COW packet.
Please contact the Clerk's office at 630-553-4350 during
normal business hours if you would like to view the
document, or please use the City website to download the
above listed packet. Packets on the website are kept in
their entirety for a minimum of one month
on the "Agendas" page,
http://www.yorkville.il.us/gov mtgs agendas.cfm
and indefinitely on the "Minutes" page,
http://www.yorkville.il.us/gov mtgs minutes.cfm
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Agenda Item Number
CA#4
Tracking Number
PW 2007-128
This page serves as a placeholder for the draft document
Grande Reserve Unit 13 — Site Development
LOC Expiration,
which was included in the September 11, 2007 COW packet.
Please contact the Clerk's office at 630-553-4350 during
normal business hours if you would like to view the
document, or please use the City website to download the
above listed packet. Packets on the website are kept in
their entirety for a minimum of one month
on the "Agendas" page,
http://www.yorkville.il.us/ og_ v mtgs agendas.cfm
and indefinitely on the "Minutes" page,
htlp://www.yorkville.il.us/gov mtgs minutes.cfm
V
Agenda Item Number
CA#5
Tracking Number
PW 2007-129
This page serves as a placeholder for the draft document
Grande Reserve Unit 13 — Site Inspection
LOC Reduction No. 1,
which was included in the September 11, 2007 COW packet.
Please contact the Clerk's office at 630-553-4350 during
normal business hours if you would like to view the
document, or please use the City website to download the
above listed packet. Packets on the website are kept in
their entirety for a minimum of one month
on the "Agendas" page,
http://www.yorkville.il.us/gov mtgs agendas.cfm
and indefinitely on the "Minutes" page,
http://www.yorkville.il.us/ og v mtgs minutes.cfm
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Agenda Item Number
CA#6
Tracking Number
PW 2007-130
This page serves as a placeholder for the draft document
Grande Reserve Unit 14 — Site Inspection
LOC Reduction No. 1,
which was included in the September 11, 2007 COW packet.
Please contact the Clerk's office at 630-553-4350 during
normal business hours if you would like to view the
document, or please use the City website to download the
above listed packet. Packets on the website are kept in
their entirety for a minimum of one month
on the "Agendas" page,
http://www.yorkville.il.us/gov mks agendas.cfm
and indefinitely on the "Minutes" page,
http://wwwyorkville.il.us/gov mtgs minutes.cfin
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Agenda Item Number
CA#7
Tracking Number
PW 2007-131
This page serves as a placeholder for the draft document
Raintree Villaze Unit S — Site Development
LOC Expiration,
which was included in the September 11, 2007 COW packet.
Please contact the Clerk's office at 630-553-4350 during
normal business hours if you would like to view the
document, or please use the City website to download the
above listed packet. Packets on the website are kept in
their entirety for a minimum of one month
on the "Agendas" page,
http://www.yorkville.il.us/gov mtgs agendas.cfm
and indefinitely on the "Minutes" page,
http://www.yorkville.il.us/gov mtgs minutes.cfm
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Agenda Item Number
CA#8
Tracking Number
PW 2007-132
This page serves as a placeholder for the draft document
In-Town Road Promram (Phase 2 Utilities) —
Change Order #3,
which was included in the September 11, 2007 COW packet.
Please contact the Clerk's office at 630-553-4350 during
normal business hours if you would like to view the
document, or please use the City website to download the
above listed packet. Packets on the website are kept in
their entirety for a minimum of one month
on the "Agendas" page,
http://www.yorkville.il.us/gov mtgs agendas.cfm
and indefinitely on the "Minutes" page,
http://www.yorkville.il.us/gov mtgs minutes.cfm
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Agenda Item Number
CA#9
Tracking Number
PW 2007-135
This page serves as a placeholder for the draft document
River Road Plat of Dedication,
which was included in the September 11, 2007 COW packet.
Please contact the Clerk's office at 630-553-4350 during
normal business hours if you would like to view the
document, or please use the City website to download the
above listed packet. Packets on the website are kept in
their entirety for a minimum of one month
on the "Agendas" page,
http://www.yorkville.il.us/gov mtgs agendas.cfm
and indefinitely on the "Minutes" page,
http://www.yorkville.il.us/ og v mtgs minutes.cfm
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Agenda Item Number
CA#10
Tracking Number
PW 2007-138
This page serves as a placeholder for the draft document
Prairie Gardens Subdivision —
Subordination of Surface Rights,
which was included in the September 11, 2007 COW packet.
Please contact the Clerk's office at 630-553-4350 during
normal business hours if you would like to view the
document, or please use the City website to download the
above listed packet. Packets on the website are kept in
their entirety for a minimum of one month
on the "Agendas" page,
http://www.yorkville.ii.us/gov mtgs agendas.cfm
and indefinitely on the "Minutes" page,
http://www.yorkville.il.us/gov mtgs minutes.cfm
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Agenda Item Number
CA#I I
Tracking Number
PW 2007-139
This page serves as a placeholder for the draft document
Yorkville Middle School —
Subordination of Surface Rights,
which was included in the September 11, 2007 COW packet.
Please contact the Clerk's office at 630-553-4350 during
normal business hours if you would like to view the
document, or please use the City website to download the
above listed packet. Packets on the website are kept in
their entirety for a minimum of one month
on the "Agendas" page,
http://www.yorkville.il.us/gov mtgs agendas.cfm
and indefinitely on the "Minutes" page,
http://www.yorkville.il.us/gov mtgs minutes.cfm
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Agenda Item Number
CA#12
Tracking Number
PW 2007-140
This page serves as a placeholder for the draft document
Bristol Bay Units 1-7 — Landscape Bond Reduction #1,
which was included in the September 11, 2007 COW packet.
Please contact the Clerk's office at 630-553-4350 during
normal business hours if you would like to view the
document, or please use the City website to download the
above listed packet. Packets on the website are kept in
their entirety for a minimum of one month
on the "Agendas" page,
http://www.yorkville.il.us/gov mtgs agendas.cfin
and indefinitely on the "Minutes" page,
http://www.yorkville.il.us/gov mtgs minutes.cfm
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MINUTES OF THE REGULAR MEETING OF THE CITY COUNC
OF THE UNITED CITY OF YORKVILLE KENDALL COUNTY ILLU 10ISt
HELD IN THE CITY COUNCIL CHAMBERS, DRAFT
800 GAME FARM ROAD ON
TUESDAY. AUGUST 144 2007,
Mayor Burd called the meeting to order at 10:01 P.M and led the Council in the Pledge of Allegiance.
ROLL CALL
Clerk Milschewski called the roll.
Ward I Leslie Absent
Werderich Present
Ward H Golinski Present
Plocher Present
Ward III Munns Present
Sutcliff Present
WardN Besco Present
Spears Present
Also present: City Clerk Milschewski, City Treasurer Powell, Interim City Attorney Roth, Interim City
Administrator Olson, Finance Director Mika, Director of Public Works Dhuse, Police Chief Martin,
Police Sergeant Hilt, Director of Park & Recreation Mogle, Community Development Director Miller,
Public Relations Officer Spies, City Engineer Wywrot and Human Resource Manager Kasper.
OUORUM
A quorum was established.
INTRODUCTION OF GUESTS
Mayor Burd asked the staff and guests to introduce themselves. She welcomed the guests and asked them
to enter their names on the attendance sheet provided.
AMENDMENTS TO THE AGENDA
Alderman Besco asked that Item 43 of the Public Works Committee Report, Kendall Marketplace —
Earthwork LOC Reduction #1, be removed from the agenda.
Alderman Spears asked that Item #1 of the Public Safety Committee Report, Ordinance Amending City
Code Regarding Patio Licenses, be removed from the agenda.
Alderman Munns asked that the bill list be amended by removing the payment to the Law Offices of
Daniel Kramer in the amount of$3835.70.
Clerk Milschewski noted that the Council was being asked to approve the minutes from the July 24, 2007
City Council meeting without the Depo Court attachment.
Mayor Burd asked for a voce vote from those in favor of the amendments. Approval was unanimous.
COMMITTEE MEETING DATES
Public Works Committee 7:00 P.M, Tuesday, September 4, 2007
City Hall Conference Room
Economic Development Committee 7:00 P.M., Tuesday, August 21, 2007
City Hall Council Chambers
Administration Committee 7:00 P.M., Tuesday, September 4, 2007
City Hall Council Chambers
Public Safety Committee 6:00 P.M., Wednesday, August 22, 2007
City of Yorkville Conference Room
PRESENTATIONS
None.
PUBLIC HEARINGS
None.
The Minutes of the Regular Meeting of the City Council — August 14, 2007 — Page 2
CITIZEN COMMENTS
None.
CONSENT AGENDA
1. Resolution 2007-43 - Approving Final Plat of Subdivision for Yorkville Crossing Unit I (Wal-
Mart) — authorize Mayor and City Clerk to execute, subject to final staff and legal review (PC
2007-16)
2. Monthly Treasurer's Report for June (ADM 2007-57)
3. Ordinance 2007-56 - Approving the Revision of the 2007-2008 Fiscal Library Budget for the
United City of Yorkville - approve revised budget as presented (ADM 2007-63)
4. Water Department Report for May 2007 (PW 2007-94)
5. Water Department Report for June 2007 (PW 2007-95)
6. Grande Reserve Unit 2 — Letter of Credit Expiration — authorize City Clerk to call letter of credit
if not renewed by October 12, 2007 (PW 2007-96)
7. Grande Reserve Unit 12 — Letter of Credit Expiration — authorize City Clerk to call letter of
credit f not renewed by October 5, 2007 (PW 2007-97)
8. Grande Reserve Unit 14 — Letter of Credit Expiration — authorize City Clerk to call letter of
credit if not renewed by October 5, 2007 (PW 2007.98)
9. Grande Reserve Unit 15 — Letter of Credit Expiration — authorize City Clerk to call letter of
credit if not renewed by October 12, 2007 (PW 2007-99)
10. Grande Reserve Unit 20 — Letter of Credit Expiration — authorize City Clerk to call letter of
credit if nor renewed by September 7,2007 (PW 2007-100)
11. Grande Reserve Unit 23 — Letter of Credit Expiration— (Landscaping) authorize City Clerk to
call letter of credit if not renewed by October 22, 2007 (PW 2007-101)
12. Grande Reserve Unit 23 — Letter of Credit Expiration —(Sitework) authorize City Clerk to call
letter ofcredit ifnot renewed by October 22, 2007 (PW 2007-102)
13. King Street Raw and Finished Watermains — Change Order 92 — approve increase in an amount
not to exceed $6,404.00 and authorize Mayor to execute(PW 2007-13)
14. In-Town Road Program — Construction Materials Testing Agreement with Professional Service
Industries, Incorporated — approve as presented and authorize Mayor to execute (PW 2007-106)
15. Yorkville Business Center Units 2 & 3 — Final Acceptance & Bond Reduction — accept public
improvements for ownership and maintenance, subject to receipt of Bill of Sale and authorize a
reduction to Unit 2 bond in an amount not to exceed $86,660.04 and a reduction to Unit 3 bond
in an amount not to exceed$76,673.21, subject to verification that developer has no outstanding
debt owed to city (PW 2007-109)
16. Resolution 2007-44 - IDOT Highway Permit and Resolution- Route 47 & Wheaton Avenue
Intersection Improvements — authorize Mayor and City Clerk to execute (PW 2007-110)
17, Raging Waves — Sitework LOC Reduction #1 — authorize reduction in an amount not to exceed
$419,096.47, subject to verification that developer has no outstanding debt owed to city (PW
2007-113)
18. Signage on State Highways — Excessive Engine Braking — authorize Mayor to execute (PW 2007-
117)
19. Whispering Meadows Unit 1 — Bond Reduction — authorize sitework bond reduction in an
amount not to exceed $249,907.62 and landscaping bond reduction in an amount not to exceed
$503,500.00, subject to verification that developer has no outstanding debt owed to city (PW
2007-122)
20. Whispering Meadows Unit 2 — Bond Reduction - authorize sitework bond reduction in an
amount not to exceed $989,611. 74 and landscaping bond reduction in an amount not to exceed
$130,914.18, subject to verification that developer has no outstanding debt owed to city (PW
2007-123)
21. Whispering Meadows Unit 4 — Bond Reduction authorize sitework bond reduction in an amount
not to exceed $1,314,828.31 and landscaping bond reduction in an amount not to exceed
$81,284.00, subject to verification that developer has no outstanding debt owed to city (PW
2007-124)
Mayor Burd entertained a motion to approve the Consent Agenda as presented. So moved by Alderman
Besco; seconded by Alderman Golinski.
Motion approved by a roll call vote. Ayes-7 Nays-0
Munns-aye, Plocher-aye, Spears-aye, Sutcliff-aye, Werderich-aye, Besco-aye, Golinski-aye
PLAN COMMISSION/ZONING BOARD OF APPEAL
Director Miller indicated that the Plan Commission would be giving a report to the Economic
Development Committee. Also, no ZBA meeting was scheduled due to the lack of agenda items.
The Minutes of the Rellular Meetinu of the City Council — August 14, 2007 — Page 3
MINUTES FOR APPROVAL
A motion was made by Alderman Mums to approve the minutes of the City Council meeting of July 24,
2007; seconded by Alderman Spears.
Motion approved by a viva voce vote.
A motion was made by Alderman Munns to approve the minutes of the Committee of the Whole meeting
July 24, 2007; seconded by Alderman Spears.
Motion approved by a viva voce vote.
BILLS FOR APPROVAL
A motion was made by Alderman Moons to approve the paying of the bills listed on the amended
Detailed Board Report dated August 7, 2007 totaling the following amounts: checks in the amount of
$1,034,639.72 (vendors); $236,352. 16 (payroll period ending 7/21/07); $18,314.10 (payroll period ending
7/31/07); $233,418.60 (payroll period ending 8/1/07); for a total of$1,522,724.58; seconded by Alderman
Besco.
Motion approved by a roll call vote. Ayes-7 Nays-0
Mums-aye, Plocher-aye, Spears-aye, Sutcliff-aye, Werderich-aye, Besco-aye, Golinski-aye
REPORTS
MAYOR'S REPORT
Resolution 2007-45 Endorsing Metropolitan Mayors Caucus' Greenest Region Compact
(COW 2007-14)
Mayor Brad read the proposed ordinance to the City Council. She then requested a motion to approve a
resolution endorsing the Metropolitan Mayors Caucus' Greenest Region Compact, as presented. So
moved by Alderman Golinski; seconded by Alderman Plocher.
Motion approved by a viva voce vote.
CITY COUNCIL REPORT
None.
ATTORNEY'S REPORT
No report.
CITY CLERK'S REPORT
No report.
CITY TREASURER'S REPORT
No report.
CITY ADMINISTATOR'S REPORT
Interim City Administrator Olson reported that there was no memo this week from him due to a tight
schedule. He advised the Council he would have one in their mailboxes and/or emailed to them
tomorrow. Also, the vision statement has arrived and will be presented to the City Council at a future
COW meeting.
FINANCE DIRECTOR'S REPORT
Director Mika reported that she had hoped to bring forward a draft audit to the September Administration
Committee meeting but it has been delayed. She hoped to bring it to the October meeting.
DIRECTOR OF PUBLIC WORKS REPORT
Director Dhuse reported on Well V. The pump assembly is out of the hole and is in good shape for what
it went through. He felt that it should be repaired and back in service with in a month. He explained that
a coupling failed which caused the whole pump to fail. Director Dhuse stated that a claim has been
submitted to the insurance company and that the cost should be covered.
The Minutes of the Regular Meeting of the City Council — August 14. 2007 — Page 4
CHIEF OF POLICE'S REPORT
Chief Martin reported that the second Senior Police Academy will be held on October 24, 2007 from 9:00
a.m. to 3:00 p.m. Last year there was a good turn out and they are anticipating this again. The academy
will allow 125 participants. Also, on August 7, 2007 the National Night Out was held and there was a
good turnout.
DIRECTOR OF PARKS & RECREATION'S REPORT
Director Mogle reported that the neighborhood build of Hiding Spot Park will be held on August 18,
2007. He reported that the curbs and walks have been installed and 72 holes have been dug in
anticipation of the event. The equipment manufacturer will be on the site and initially 60 volunteers have
sigh up to participate and more are expected.
COMMUNITY DEVELOPMENT DIRECTOR'S REPORT
No report.
COMMUNITY RELATIONS OFFICER'S REPORT
Mrs. Spies reported that on August 25, 2007 there will be a Rolling on the River bicycle event. The city
will have a booth and will be distributing coupons for local area businesses and ice cream. Alderman
Werderich added that the event is to raise environmental awareness. He stated that part of the event is a
bike drive where people can donate bicycles to be distributed to those who cannot afford them. He
indicated that he has put together a team for the event and would like to have at least ten members on it.
He asked the city to consider a sponsorship for the event such as a $250.00 donation t the Kendall County
Outdoor Education Center.
Mrs. Spies also thanked everyone for their early submissions to the newsletter. The deadline for articles
is August 20, 2007.
COMMUNITY & LIAISON REPORT
Cable Consortium
Alderman Golinski reported that he attended the Cable Consortium meeting where it was discussed to
rebate the involved communities the access in the consortium's budget or approximately $12,000.00. The
City should receive its rebate sometime n October.
Yorkville Economic Development Corporation Meeting
Alderman Munns reported that he attended the YEDC's meeting where he learned that banks are attracted
to Yorkville because people are moving from DaPage County to Kendall County and bringing with them
$120 million in disposable income.
COMMITTEE REPORTS
PUBLIC WORKS COMMITTEE REPORT
In-Town Road Program — Heustis Street Trees
(PW 2007-105)
A motion was made by Alderman Besco to approve the recommendation to move five locust trees from
Game Farm Road in front of the Library to Heustis Street, as presented; seconded by Alderman Munns.
Motion approved by a roll call vote. Ayes-7 Nays-0
Besco-aye, Sutcliff--aye, Mums-aye, Spears-aye, Plocher-aye, Werderich-aye, Golinski-aye
In-Town Road Program — Sanitary Manhole Replacement — Change Order #2
(PW 2007-107)
A motion was made by Alderman Besco to approve the 2007 In-Town Road Program Change Order #2 in
an amount not to exceed $15,500.00, as presented; seconded by Alderman Spears.
Motion approved by a roll call vote. Ayes-7 Nays-0
Sutcliff-aye, Munns-aye, Spears-aye, Plocher-aye, Werderich-aye, Golinski-aye, Besco-aye
EEI Engineering Agreements for Well and Water Tower Rehabilitation
Contract ILI for Well Rehabilitation
PW 2007-116
A motion was made by Alderman Besco to approve an agreement for professional engineering services
with Engineering Enterprises, Inc. for the Tower Lane tower rehabilitation, as presented; seconded by
Alderman Spears.
The Minutes of the Regular Meeting of the City Council — August 14 2007 — Page 5
Motion approved by a roll call vote. Ayes-7 Nays-0
Spears-aye, Plocher-aye, Werderich-aye, Golinski-aye, Besco-aye, Sutcliff-aye, Munns-aye
EEI Engineering Agreements for Well and Water Tower Rehabilitation
Contract H.2 for Water Tower Rehabilitation and Painting
PW 2007-116
A motion was made by Alderman Besco to approve an agreement for professional engineering services
with Engineering Enterprises, Inc. for the Well #4 rehabilitation, as presented; seconded by Alderman
Spears.
Motion approved by a roll call vote. Ayes-7 Nays-0
Mums-aye, Spears-aye, Plocher-aye, Werderich-aye, Golinski-aye, Besco-aye, Sutcliff-aye
Sale of PW Equipment and Vehicles
- (PW 2007-119)
A motion was made by Alderman Besco to approve a list of public works vehicles and equipment to be
sold through a sealed bid process, as presented; seconded by Alderman Spears.
Motion approved by a roll call vote. Ayes-7 Nays-0
Plocber-aye, Werderich-aye, Golinski-aye, Besco-aye, Sutcliff-aye, Munns-aye, Spears-aye
ECONOMIC DEVELOPMENT COMMITTEE REPORT
Ordinance 2007-57 Approving the Rezoning of Certain Property
Westhaven Planned Unit Development
(EDC 2007.32)
A motion was made by Alderman Golinski to approve an ordinance rezoning certain property in
furtherance on an Annexation Agreement and Planned Unit Development Agreement for the Westhaven
Planned Unit Development, as presented, and authorize the Mayor and City Clerk to execute all
documents upon final legal review; seconded by Alderman Spears.
Motion approved by a roll call vote. Ayes-7 Nays-0
Golinski-aye, Besco-aye, Sutcliff-aye, Mums-aye, Spears-aye, Plocher-aye, Werderich-aye
Resolution 2007-46 Approving Time Extension for Recording Request
Yorkville Crossing Unit 1
(COW 2007-15)
A motion was made by Alderman Golinski to approve a resolution for time extension for recording
request for Yorkville Crossing Unit 1, as presented, and authorize the Mayor and City Clerk to execute all
documents upon final legal review; seconded by Alderman Besco.
Motion approved by a roll call vote. Ayes-7 Nays-0
Besco-aye, Sutcliff-aye, Munns-aye, Spears-aye, Plocher-aye, Werderich-aye, Golinski-aye
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
Resolution 2007-47 Watershed Based Planning to Restore and
Protect the Aux Sable Creek Watershed
(ADM 2007-58)
A motion was made by Alderman Mums: to approve the resolution for the Watershed Based Planning to
Restore and Protect the Aux Sable Creek Watershed Agreement between the Conservation Foundation
and the United City of Yorkville, in an amount not to exceed $3,500.00 per year for two years, subject to
legal and staff review; seconded by Alderman Besco.
Motion approved by a roll call vote. Ayes-7 Nays-0
Sutcliff-aye, Munns-aye, Spears-aye, Plocher-aye, Werdercb-aye, Golinski-aye, Besco-aye
Amending Employee Manual Regarding Comp Time
(ADM 2007-26)
A motion was made by Alderman Morris to approve a resolution amending the United City of Yorkville
Employee Manual regarding the Comp Time Policy subject to legal and staff review; seconded by
Alderman Besco.
The Minutes of the Re ular Meeting of the City Council — Aueust 14, 2007 — uaoe 6
Interim City Administrator Olson noted that the department heads have brought it to his attention that he
advised the staff that he would bring the amended policy back to the staff for their input before the City
Council voted on it. Alderman Besco asked the City Council to honor Mr. Olson's guarantee to the staff
by postponing this to the next City Council meeting.
A motion was made by Alderman Plocher to postpone this item until the next City Council meeting;
seconded by Alderman Werderich.
Motion approved by a roll call vote. Ayes-7 Nays-0
Spears-aye, Plocher-aye, Werderich-aye, Golinski-aye, Besco-aye, Sutcliff=aye, Munns-aye
ADDITIONAL BUSINESS
Walgreens Buffering
Alderman Werderich stated that he received a complaint from a resident living behind the new Walgreens
on Routes 47 and 7l about the garbage trucks picking up very early in the morning. Alderman Golinski
noted that there isn't any buffering behind the store and he suggested that the PUD be reviewed to see if a
buffering was part of the plan. Mr. Olson stated he would check into the situation and report back to the
Council.
Alderman Sutcliff noted that no one has been mowing the grass in front of the Walgreens and that there is
no landscaping in this area. Director Dhuse explained that this area cannot be planted at this time due to
the water conservation ordinance.
Sycamore Traffic Study
Alderman Munns questioned the status of the traffic study for the Sycamore and Route 34 traffic light
City Engineer Wywrot explained that the intersection is under design by Smith Engineering who has 60
days from July 24, 2007 to get it to IDOT. He indicated that everything was on track.
John Street Weeds
Alderman Munns noted that there are high weeds on John Street in Fox Hill. He asked staff to enforce
the ground maintenance with the developer responsible for the property.
EXECUTIVE SESSION
Mayor Burd entertained a motion to into executive session for the purpose of discussing:
1 . The purchase or lease of real property for the use of the public body.
2. For litigation, when an action against, affecting or on behalf of the particular public body has
been filed and is pending before a court or administrative tribunal, or when the public body finds
that an action is probable or imminent, in which case the basis for the finding shall be recorded
and entered into the minutes of the closed meeting
So moved by Alderman Golinski; seconded by Alderman Werderich.
Motion approved by a roll call vote. Ayes-7 Nays-1
Spears-aye, Sutcliff-aye, Werderich-aye, Besco-aye, Golinski-aye, Munns-aye, Plocher-aye
The City Council adjourned into executive session at 10:40 p.m.
The City Council returned to regular session at 11 :21 p.m.
ADJOURNMENT
Mayor Burd entertained a motion to adjourn. So moved by Alderman Besco; seconded by Alderman
Plocber.
Motion approved by a viva voce vote.
Meeting adjourned at 11 :22 P.M.
Minutes submitted by:
Jacquelyn Milschewski,
City Clerk City of Yorkville, Illinois
MINUTES OF THE SPECIAL MEETING OF THE CITY COUNC
OF THE UNUED CITY OF YORKNTILLEt KENDALL CII ILL OIS
. . _ HELD IN THE CITY COUNCIL CHAMBERS DRAFT
800 GAME FARM ROAD ON
TUESDAY, AUGUST 17. 2007.
ROLL CALL
Clerk Milschewski called the roll.
Ward Leslie Present
Werderich Present
Ward II Golmski Present
Plocher Present
Ward III Manna Absent
Sutcliff Present
Ward N Besco Present
Spears Present
Also present: City Clerk Milschewski, Deputy Clerk Pickering
A motion was made by Alderman Plocher to appoint Alderman Werderich temporary chairman in the
absence of Mayor Burd; seconded by Alderman Sutcliff.
Motion carried by a viva voce vote.
OUORUM
A quorum was established.
Alderman Spears led the Council in the Pledge of Allegiance.
CITY COUNCIL REQUESTS
Mechanical Amusement Device License
Legends Sports Bar & Grill
A motion was made by Alderman Besco to approve a Mechanical Amusement Device License for
Legends Sports Bar & Grill located at 620 W. Veteran's Parkway, as presented; seconded by Alderman
Spears.
Alderman Spears indicated that she requested the Special City Council Meeting because the Council
received a "third-hand" report indicating that the owners of the bar were experiencing a hardship in
obtaining their Mechanical Amusement Device License. Since requesting the meeting, she found out
there were circumstances that the Council was unaware of One was that Bill Stanford of Good Time
Amusement first requested the license application and stated be would complete it on behalf of the bar's
owners. He was advised that according to the City's code, he could not do this; the actual owner applies
for the license and that the application needed to be notarized. Mr. Stafford was given all the information
he needed to share with the owner (the code and license application) and indicated he would give the
information to the owners to complete. A matter of weeks passed until the owner returned the
application. Alderman Spears stated that initially, it appeared the delay was the City's error however it
was not. She thanked everyone in attendance and stated that if the license is approved, the business
owner should be able to take it with him tonight in order to conduct business.
Alderman Besco recommended that a system be developed, such as a sign-off sheet, for issuing the
licenses. He suggested that the license could be tied to the occupancy permit or be part of this process.
Alderman Leslie thanked Alderman Spears for bringing this to the City Council in his absence. He also
commended Deputy Clerk Pickering for her impeccable work researching the license and communicating
with the owner of the bar, staff and the Council. He stated that when the problem was brought to his
attention be felt the matter should be expedited in order to get the establishment in a proper business
mode. He noted that he did not feel the mayor was on board with this immediacy so he involved the
Council. He also suggested that the owners of the bar should both thank and apologize to Deputy Clerk
Pickering for the shortcoming on their part with regards to filing the license application. He stated that
the delay in issuing the license was not the fault of the staff.
Alderman Sutcliff noted that Deputy Clerk Pickering called the owners several times to get the completed
paperwork and it took over a month for them to comply. She expressed her concern that the city's rules
and regulations were not considered a priority and the city should not have to hold a special meeting
every time someone does not get their paperwork done in time.
Alderman Plocher agreed and felt that the matter should go back to committee for discussion.
The Minutes of the Special Meetine of the City Council — Aueust 17, 2007 — paee 2
Alderman Golinski called the question; seconded by Alderman Bosco.
Motion to call the question approved by a roll call vote. Ayes-6 Nays-1
Werderich-aye, Golinski-aye, Besco-aye, Leslie-aye, Sutcliff--aye, Spears-aye, Plocher-nay
Motion to approve the license approved by a roll call vote. Ayes-6 Nays-1
Werderich-aye, Golinski-aye, Besco-aye, Leslie-aye, Sutcliff-aye, Spears-aye, Plocher-nay
ADJOURNMENT
Alderman Werderich entertained a motion to adjourn. So moved by Alderman Spears; seconded by
Alderman Besco.
Motion approved by a viva voce vote.
Meeting adjourned at 5:45 P.M.
Minutes submitted by:
Jacquelyn Milschewski,
City Clerk City of Yorkville, Illinois
MINUTES OF THE SPECIAL MEETING OF TBE CITY COUNC "
- OF THE UNITED CITY OF YORKVILLE KENDALL COUNTY ILL 1401s,
HELD 800 G MIE FCABl�I�1 OAS OHAA4BERS. DRAFT -
TUESDAY. AUGUST 21, 2007.
Mayor Burd called the meeting to order at 6:27 P.M and led the Council in the Pledge of Allegiance.
ROLL CALL
Clerk Milschewski called the roll.
Ward I Leslie Present (arrived 6:40)
Werderich Present
Ward II Golinski Present
Plocher Present
Ward III Mums Present
Sutcliff Present
Ward IV Besco Present
Spears Present (arrived 6:40)
OUORUM
A quorum was established.
EXECUTIVE SESSION
Mayor Burd entertained a motion to go into executive session for the appointment, employment,
compensation, discipline, performance, or dismissal of specific employees of the public body or legal
counsel for the public body, including hearing testimony on a complaint lodged against an employee of
the public body or against legal counsel for the public body to determine its validity.
No motion was made.
Mayor Burd asked if the Council had any questions and Alderman Mums asked if there were any major
changes made to the City Administrator contract since the Council reviewed it. Interim City
Administrator Olson noted that the changes made were minor and included grammatical errors, a change
to deferred compensation, references to moving to Yorkville (not required to live in city), clarification of
yearly evaluation (a reference to the evaluation policy and clarification that the review would coincide
with the city's fiscal year), verbiage to allow for a City Council meeting to be missed if preapproved, etc.
Mayor Bard explained the process used to hire the new City Administrator and indicated that the hiring
committee recommends Brendan McLaughlin for the position.
MAYOR'S REPORT
Appointment of City Administrator
Mayor Bard entertained a motion to approve the appointment of Brendan McLaughlin as City
Administrator. So moved by Alderman Munns; seconded by Alderman Werderich.
Motion approved by a roll call vote. Ayes-8 Nays-0
Besco-aye, Leslie-aye, Sutcliff-aye, Munns-aye,
Spears-aye, Plocher-aye, Werderich-aye, Golinski-aye
Mayor Burd commented that she was happy that this was a unanimous vote and that she felt that Mr.
McLaughlin will be a great asset to the city. His start date will be September 10, 2007. She thanked and
complimented Interim City Administrator Olson for all his work.
City Administrator Contract
Mayor Burd entertained a motion to approve the City Administrator's contract. So moved by
Alderman Bosco; seconded by Alderman Plocher.
Motion approved by a roll call vote. Ayes-8 Nays-0
Besco-aye, Leslie-aye, Sutcliff-aye, Munns-aye,
Spears-aye, Plocher-aye, Werdercb-aye, Golinski-aye
ADJOURNMENT
Mayor Burd entertained a motion to adjourn. So moved by Alderman Werderich; seconded by Alderman
Spears.
Motion approved by a viva voce vote.
The Minutes of the Special Meeting of the City Council — August 21, 2007 — page 2
Meeting adjourned at 6:45 P.M.
Minutes submitted by: .
Jacquelyn Milschewski,
City Clerk City of Yorkville, Illinois
Agenda Item Number
Bill payments for approval
Tracking Number
This page serves as a placeholder for the draft document
Bill List ,
which was included in the September 11, 2007 COW
packet. Please contact the Clerk's office at 630-553-4350
during normal business hours if you would like to view
the document, or please use the City website to download
the above listed packet. Packets on the website are kept
in their entirety for a minimum of one month
on the "Agendas" page,
http://www.yorkville.il.us/gov mtgs agendas.cfm
and indefinitely on the "Minutes" page,
http://www.yorkville.il.us/gov mtgs minutes.cfm
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Agenda Item Number
Mayor#1
Tracking Number
COW 2007-20
This page serves as a placeholder for the draft document
Vision Statement,
which was included in the September 11, 2007 COW packet.
Please contact the Clerk's office at 630-553-4350 during
normal business hours if you would like to view the
document, or please use the City website to download the
above listed packet. Packets on the website are kept in
their entirety for a minimum of one month
on the "Agendas" page,
http://www.yorkville.ii.us/ og_ v mtgs agendas.cfm
and indefinitely on the "Minutes" page,
http://www.yorkville.il.us/gov mtg_s minutes.cfm
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Agenda Item Number
Mayor #2
Tracking Number
COW 2007-21
This page serves as a placeholder
for the following agenda item :
Mayor #2 — Hamman Property Landfill Application Operation Discussion
This item is a discussion only item. There is no
information available at this time .
Please contact the Clerk ' s office at 630-553 -4350 during
normal business hours if you have any questions .
EST. , .. ...:::. 1836
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Agenda Item Number
Mayor #3
Tracking Number
CC 2007- 13
This page serves as a placeholder
for the following agenda item :
Mayor #3 — Adhoc Environmental Committee
This item is a discussion only item. There is no
information available at this time.
Please contact the Clerk' s office at 630- 553 -4350 during
normal business hours if you have any questions .
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EST. , 1836
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Agenda Item Number
City Council#1
Tracking Number
COW 2007-19
This page serves as a placeholder for the draft document
Amended Governing Ordinance Remardin
Committee Liaisons,
which was included in the September 11, 2007 COW packet.
Please contact the Clerk's office at 630-553-4350 during
normal business hours if you would like to view the
document, or please use the City website to download the
above listed packet. Packets on the website are kept in
their entirety for a minimum of one month
on the "Agendas" page,
http://www.yorkville.il.us/gov mtgs agendas.cfm
and indefinitely on the "Minutes" page,
http://www.yorkville.ii.us/gov mtgs minutes.cfm
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Agenda Item Number
City Council#2
Tracking Number
COW 2007-23
This page serves as a placeholder for the draft document
City's Hiring Policies,
which was included in the September 11, 2007 COW packet.
Please contact the Clerk's office at 630-553-4350 during
normal business hours if you would like to view the
document, or please use the City website to download the
above listed packet. Packets on the website are kept in
their entirety for a minimum of one month
on the "Agendas" page,
http://www.yorkville.il.us/gov mtgs agendas.cfm
and indefinitely on the "Minutes" page,
http://www.yorkville.il.us/gov mtgs minutes.cfm
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Agenda Item Number
City Clerk #1
Tracking Number
COW 2007-22
This page serves as a placeholder
for the following agenda item :
City Clerk #1 — Resolution Approving the Release of Executive Session Minutes
This document was not available at the time
when packets were produced.
The information will be distributed to City Council and
posted online as soon as we receive it.
Please contact the Clerk ' s office at 630- 553 -4350 during
normal business hours if you have any questions .
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Agenda Item Number
PS#1
Tracking Number
PS 2007-17
This page serves as a placeholder for the draft document
Ordinance Amendinz City Code Regarding the Number
of Packa,ae Liquor Licenses,
which was included in the September 11, 2007 COW packet.
Please contact the Clerk's office at 630-553-4350 during
normal business hours if you would like to view the
document, or please use the City website to download the
above listed packet. Packets on the website are kept in
their entirety for a minimum of one month
on the "Agendas" page,
http://www.yorkville.il.us/gov mtgs agendas.cfm
and indefinitely on the "Minutes" page,
http://www.yorkville.il.us/ og v mtgs minutes.cfm
<GE \bye
Agenda Item Number
PS#2
Tracking Number
PS 2007-29
This page serves as a placeholder for the draft document
Ordinance Amendinm City Code Regarding the Request
for Additional Patio License,
which was included in the September 11, 2007 COW packet.
Please contact the Clerk's office at 630-553-4350 during
normal business hours if you would like to view the
document, or please use the City website to download the
above listed packet. Packets on the website are kept in
their entirety for a minimum of one month
on the "Agendas" page,
http://www.yorkville.il.us/gov mtg_s agendas.cfm
and indefinitely on the "Minutes" page,
http://www.yorkville.il.us/gov mtgs minutes.cfm
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Agenda Item Number
PS#3
Tracking Number
PS 2007-30
This page serves as a placeholder for the draft document
Ken Com Intergovernmental Agreement,
which was included in the September 11, 2007 COW packet.
Please contact the Clerk's office at 630-553-4350 during
normal business hours if you would like to view the
document, or please use the City website to download the
above listed packet. Packets on the website are kept in
their entirety for a minimum of one month
on the "Agendas" page,
http://www.yorkville.il.us/ og v mtgs agendas.cfm
and indefinitely on the "Minutes" page,
http://www.yorkville.ii.us/gov mtgs minutes.cfm
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Agenda Item Number
ADM#1
Tracking Number
ADM 2007-75
This page serves as a placeholder for the draft document
Disposal of Outdated IT Equipment,
which was included in the September 11, 2007 COW packet.
Please contact the Clerk's office at 630-553-4350 during
normal business hours if you would like to view the
document, or please use the City website to download the
above listed packet. Packets on the website are kept in
their entirety for a minimum of one month
on the "Agendas" page,
http://www.yorkville.il.us/gov mtgs agendas.cfm
and indefinitely on the "Minutes" page,
http://www.yorkville.il.us/ og v mtgs minutes.cfm
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