Public Works Packet 2007 12-04-07 Co.o United City of Yorkville
J '`� 800 Game Farm Road
EST. 1Z 1836 Yorkville, Illinois 60560
4 -� Telephone: 630-553-4350
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Fax: 630-553-7575
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AGENDA
AGENDA
PUBLIC WORKS COMMITTEE MEETING
Tuesday, December 4, 2007
7:00 p.m.
City Hall Conference Room
Revised: 11/30/07
Presentation: None
Minutes for Correction/Approval: November 6, 2007
New Business:
1. PW 2007-179 Monthly Water Department Report for September 2007
2. PW 2007-180 Monthly Water Department Report for October 2007
3. PW 2007-181 Monthly Tool Inventory
4. PW 2007-182 Well No. 4 Rehabilitation Contract
5. PW 2007-183 Fox Hill Unit 7 — Letter of Credit Expiration
6. PW 2007-184 Fox Hill Unit 7 — Letter of Credit Reduction #3
7. PW 2007-185 Kendallwood Estates — Site Development Letter of Credit Reduction #1
8. PW 2007-186 Grande Reserve Unit 12 — Site Development Letter of Credit Reduction #2
9. PW 2007-187 Grande Reserve Unit 13 — Site Development Letter of Credit Reduction #2
10. PW 2007-188 Grande Reserve Unit 20 — Letter of Credit Expiration
11. PW 2007-189 Kylyn's Ridge Units 1 & 2 — Letter of Credit Release
12. PW 2007-190 Bristol Bay (Galena Road Improvements) — Bond Release
13. PW 2007-191 Prairie Pointe — Letters of Credit Reduction #1
14. PW 2007-192 McVickers Development— Sitework Letter of Credit Reduction #2
Public Works Committee
December 4, 2007
Page 2
New Business (con't):
15.PW 2007-193 In-Town Road Program— Roadway Change Order #3
16. PW 2007-194 In-Town Road Program (Utilities) — Change Order #4
17. PW 2007-195 Rt. 34/Sycamore Traffic Signal — Bid Results
18. PW 2007-196 Raging Waves — IDOT Letter of Understanding
19. PW 2007-197 Yorkville Marketplace — IDOT Letter of Understanding
20. PW 2007-198 Yorkville Marketplace Traffic Signal — IDOT Highway Permit
21. PW 2007-199 Raintree Village Unit 1 — Route 71 Improvements & Offsite Sanitary—
Final Acceptance
22. PW 2007-200 Boiler Machinery Insurance
Old Business:
Additional Business:
UNITED CITY OF YORKVILLE
WORKSHEET
PUBLIC WORKS COMMITTEE
Tuesday, December 4, 2007
7:00 PM
CITY CONFERENCE ROOM
---------------------------------------------------------------------------------------------------------------------------------------
MINUTES FOR CORRECTION/APPROVAL:
............----------........------------...........-------.............................................
------------------------------
1 . November 6, 2007
❑ Approved
❑ As presented
❑ With changes
---------------------------------------------------------------------------------------------------------------------------------------
NEW BUSINESS:
---------------------------------------------------------------------------------------------------------------------------------------
1 . PW 2007- 179 Monthly Water Department Report for September 2007
❑ Moved forward to COW & CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
---------------------------------------------------------------------------------------------------------------------------------------
2. PW 2007- 180 Water Department Report for October 2007
❑ Moved forward to COW & CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
--------------------------------------------------------------------------------------------------------------------------------
3 . PW 2007- 181 Monthly Tool Inventory
❑ Moved forward to COW & CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
---------------------------------------------------------------------------------------------------------------------------------------
4. PW 2007- 182 Well No. 4 Rehabilitation Contract
❑ Moved forward to COW & CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
---------------------------------------------------------------------------------------------------------------------------------------
5. PW 2007- 183 Fox Hill Unit 7 — Letter of Credit Expiration
❑ Moved forward to COW & CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
--------------------------------------------------------------------------------------------- -----------------------------------------
6. PW 2007- 184 Fox Hill Unit 7 — Letter of Credit Reduction #3
❑ Moved forward to COW & CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
---------------------------------------------------------------------------------------------------------------------------------------
7. PW 2007- 185 Kendallwood Estates — Site Development Letter of Credit Reduction #1
❑ Moved forward to COW & CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
------------------------------------------------ -------------- -----------------------------------------------------------------------
8. PW 2007-186 Grande Reserve Unit 12 — Letter of Credit Reduction #2
❑ Moved forward to COW & CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
---------------------------------------------------------------------------------------------------------------------------------------
9. PW 2007-187 Grande Reserve Unit 13 — Letter of Credit Reduction #2
❑ Moved forward to COW & CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
---------------------------------------------------------------------------------------------------------------------------------------
10. PW 2007-188 Grande Reserve Unit 20 — Letter of Credit Expiration
❑ Moved forward to COW & CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
------------------------------------------------------------------------------------------------- --------- --------------------------
11 . PW 2007-189 Kylyn's Ridge Units 1 & 2 — Letter of Credit Release
❑ Moved forward to COW & CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
---------------------------------------------------------------------------------------------------------------------------------------
12. PW 2007- 190 Bristol Bay (Galena Road Improvements) — Bond Release
❑ Moved forward to COW & CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
---------------------------------------------------------------------------------------------------------------------------------------
13 . PW 2007- 191 Prairie Pointe — Letters of Credit Reduction #1
❑ Moved forward to COW & CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
---------------------------------------------------------------------------------------------------------------------------------------
14. PW 2007- 192 McVickers Development — Sitework Letter of Credit Reduction #2
❑ Moved forward to COW & CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
------------------------------- -------------------------------------------------------------------------------------------------------
3
15. PW 2007-193 In-Town Road Program — Roadway Change Order #3
❑ Moved forward to COW & CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
-------------------------------------------- ------------------------------------------------------------------------------------------
16. PW 2007- 194 In-Town Road Program (Utilities) — Change Order #4
❑ Moved forward to COW & CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
---------------------------------------------------------------------------------------------------------------------------------------
17. PW 2007- 195 Rt. 34/Sycamore Traffic Signal — Bid Results
❑ Moved forward to COW & CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
---------------------------------------------------------------------------------------------------------------------------------------
18. PW 2007- 196 Raging Waves — IDOT Letter of Understanding
❑ Moved forward to COW & CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
------------------------------------------------------------- -------------------------------------------------------------------------
19. PW 2007-197 Rt. 34/Marketplace Drive Traffic Signal — IDOT Letter of Understanding
❑ Moved forward to COW & CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
-------------------------------------------------------------------------------------------------------------------------- ------------
20. PW 2007- 198 Rt. 34/Marketplace Drive Traffic Signal — IDOT Highway Permit
❑ Moved forward to COW & CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
----------------------- ---------------------------------------------- ----------------- --------------------------------------------
21 . PW 2007- 199 Raintree Village Unit 1 — Route 71 Improvements & Offsite Sanitary — Final Acceptance
❑ Moved forward to COW & CC consent agenda? Y N
❑ Approved by Committee
❑ Bring back to Committee
❑ Informational Item
❑ Notes
------------------------ ---------------------------------------------------------------------------------- -----------
ADDITIONAL BUSINESS:
..........-........ ---------------------------------------------------------------------------------------------------------------
Page 1 of 2 UNITED CITY OF YORKVILLE DRAFT
PUBLIC WORKS COMMITTEE MEETING
TUESDAY, NOVEMBER 6, 2007 7:00 P.M.
City Hall Conference Room
PRESENT:
Alderman Joe Besco, Chairman Andrew Deitchman, EEI
Alderman Joe Plocker Rob Zoromski, Lennar
Alderman Jason Leslie Andy Mrowicki, Smith Engineering
Alderwoman Robyn Sutcliff Alan Norton, Cannonball Estates
Public Works Director Eric Dhuse
City Engineer Joe Wywrot
The meeting was called to order at 7:00 pm. by Joe Besco.
Presentations: None.
Minutes for Correction/Approval: October 2, 2007 — The minutes were approved as
presented.
New Business
5. PW 2007=157 Well No. 4 Rehabilitation — Sole Source Contractor — This will
move on to COW as presented for a vote.
6. PW 2007-158 Raintree Village Units 1 — 6 — Letter of Credit Reductions — This
will be sent to the City Attorney to see if he agrees. This will go on to COW.
9. PW 2007-161 In-Town Road Program — Proposed Addendum #1 for Engineering
Services — This is an additional cost of $20,243 .75 for additional work related to the
work stoppage and drainage issues. This will move on to COW for discussion.
1. PW 2007-153 Water Department Report for July 2007 — This will move on to
COW on Consent Agenda.
2, PW 2007-154 Water Department Report for August 2007 — This will move on to
COW on Consent Agenda.
21. PW 2007-173 Cannonball Estates — Alice Avenue Storm Sewer — Alan Norton was
here to discuss this issue. He is asking the city to accept the storm sewer with the
understanding that this will be resolved within the 1 year warranty period.
22. PW 2007-174 Cannonball Estates — Storm Sewer Final Acceptance and LOC
Reduction No. 7 — This will be revised to include the discussion on the storm sewer and
it will move on to COW.
3. PW 2007-155 Proposed Public Works Committee 2008 Meeting Schedule — There
were some changes to the suggested dates. This will move on to COW.
4. PW 2007-156 Responsible Bidder Ordinance — There was concern this would shut
out the smaller companies. No further action is needed on this.
7. PW 2007-159 Fountain Village — IDOT Highway Permit — This will move on to
COW on Consent Agenda with authority for the clerk to call the bond if needed.
8. PW 2007-160 In-Town Road Program — Sidewalk Easement Agreement — This
will move on to COW.
10. PW 2007-162 Route 34/Sycamore Intersection Improvements — Agreements —
The developer has not yet signed this. This will move on to COW.
9
Page 2 of 2
11. PW 2007-163 Capital Project Performance Incentives/Penalties Discussion —
There are already penalties if the developer does not finish on time. There were concerns
that the quality of work could possibly be lower if there were incentives to finishing
early. No further action is necessary.
12. PW 2007-164 Cannonball Road & Route 47 Intersection Design Discussion —
This is going to be torn up next year. No further action is needed.
13. PW 2007-165 Speedway Station — Storm Sewer Replacement — This will move on
to COW on Consent Agenda.
14. PW 2007-166 Autumn Creek Unit 1 — Bond Reduction No. 1 — This will move on
to COW on Consent Agenda.
15. PW 2007-167 Kendallwood Estates — Off site Easement — This will move on to
COW on Consent Agenda.
16. PW 2007-168 Game Farm Road/Somonauk Street — Plat of Highways
Addendum #1 — The documents need to be prepared for the MFT Appropriation. This
will move on to COW on Consent Agenda.
17. PW 2007-169 Monthly Tool Inventory — This is informational only. No further
action is needed.
18. PW 2007-170 Request to Purchase Two Pick-Up Trucks for Public Works
Department — There are supposed to be 3 trucks. The money for the purchase is in the
capital budget. This is informational only.
19. PW 2007-171 Kendall Marketplace — Temporary Entrance Permit Bond — IDOT
has agreed to let the bond expire. No further action is needed.
20. PW 2007-172 Gruber-Kostal Dental Office — Release of Letter of Credit — This
will move on to COW on Consent Agenda.
23. PW 2007-175 Yorkville Market Square — Letter of Credit Reduction #1 — This
will move on to COW on Consent Agenda.
24. PW 2007-176 Grande Reserve Unit 23 — Site work Letter of Credit Reduction #1
— This will move on to COW on Consent Agenda.
25. PW 2007-177 Autumn Creek Unit 2 — Plat of Easement — This is for the school,
park and detention sites. This will move on to COW on Consent Agenda.
26. PW 2007-178 Wells 3 & 4 Treatment Facility — Change Order #5 — This is a time
extension only. This will move on to COW on Consent Agenda.
Old Business
PW 2007-147 Road Fee Policy — Discussion — There is a proposal from EEI for the
Transportation Fee Analysis. There is no money in this year's budget for this. It will be
budgeted for next year. This will come back in January or February.
PW 2007-133 Grande Reserve Regional Park — AT&T Utility Easement — Update —
There is no additional information at this time.
Additional Business
Alderwoman Sutcliff, asked about how the city bids out it's work for consultants. There
was brief discussion about the request for information process.
The meeting was adjourned at 8 :54 P.M.
Minutes submitted by Laura Leppert
New �us�tv�s �1
United City of Yorkville
,CEO cir�
WATER DEPARTMENT REPORT
✓/��E �yy�= SEPTEMBER 2007
MONTHIYEAR
WELLS
NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE
FEET FE FEET GALLONS
3 1335 463 203 26,001,000
4 1393 542 189 12,726,000
7 1500 883 550 0
8 1500 861 475 2,000,000
9 1500 1125 575 44,380,000
TOTAL 85,107,000
CURRENT MONTH'S PUMPAGE IS 31 563,000 GALLONS MORE THAN LAST MONTH
60,921,000 GALLONS MORE THAN LAST MONTH
DAILY AVERAGE PUMPED: 1,928,000 GALLONS
DAILY MAXIMUM PUMPED: 2.637 000 GALLONS
DAILY AVERAGE PER CAPITA USE: 128.5 GALLONS
WATE R TREATM E NT
CHLORINE FED:1892.9 LBS. CALCULATED CONCENTRATION: 4.1 MG/L
FLUORIDE FED: 770.9 LBS. CALCULATED CONCENTRATION: 0.32 MG/L
WATER QUALITY
AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY
BACTERIOLOGICAL: 12 SAMPLES TAKEN 12 SATISFACTORY UNSATISFACTORY(EXPLAIN)
FLOURIDE: 2 SAMPLE(S) TAKEN CONCENTRATION: 1.01 MG/L
MAINTENANCE
NUMBER OF METERS REPLACED: 10 NUMBER OF LEAKS OR BREAKS REPAIRED: 1
NEW CUSTOMERS MXU'S 4
RESIDENTIAL: 72 COMMERCIAL: 2 INDUSTRIAL/GOVERNMENTAL:
COMMENTS
301 Adams contractor hit B-Box pulled copper apart 90,000 gallons of water lost Well #7 still down due to
emergency repairs.
tED CITI
United City of Yorkville
J=` s
WATER DEPARTMENT REPORT
OCTOBER 2007
MONTH/YEAR
WELLS
NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE
FE FEE FEET GALLONS
3 1335 463 204 4,848,000
4 1393 542 189 8,831,000
7 1500 883 550 0
8 1500 861 476 31114,000
9 1500 1125 578 37,728,000
TOTAL 54,521,000
CURRENT MONTH'S PUMPAGE IS 30,586 000 GALLONS LESS THAN LAST MONTH
29,785,000 GALLONS LESS THAN LAST MONTH
DAILY AVERAGE PUMPED: 1.656 000 GALLONS
DAILY MAXIMUM PUMPED: 2,334,000 GALLONS
DAILY AVERAGE PER CAPITA USE: 103.5 GALLONS
WATER TREATMENT
CHLORINE FED: 1759.3 LBS. CALCULATED CONCENTRATION : 4.9 MG/L
FLUORIDE FED: 666 LBS. CALCULATED CONCENTRATION : 0.33 MG/L
WATER QUALITY
AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY
BACTERIOLOGICAL: 12 SAMPLES TAKEN 12 SATISFACTORY UNSATISFACTORY (EXPLAIN)
FLUORIDE: 2 SAMPLE(S) TAKEN CONCENTRATION: 1. 1 MG/L
MAINTENANCE
NUMBER OF METERS REPLACED: 10 NUMBER OF LEAKS OR BREAKS REPAIRED: 1
NEW CUSTOMERS MXU'S 4
RESIDENTIAL: 30 COMMERCIAL: 3 INDUSTRIAL/GOVERNMENTAL: 1
COMMENTS
101 W Hydraulic St contractor hit 2 copper services. No water lost. Flushed 1400 hydrants throughout the
whole town. Well #7 still down for Emergency Repairs.
CI P, Reviewed By: Agenda Item Number_
J� T Legal ❑
Finance ❑
Esr. 1836 Engineer ❑ Tracking Number
4 ft7 y City Administrator F1
`2o Consultant ❑❑ F W OU) — l 81
Agenda Item Summary Memo
Title: Monthly tool inventory
Meeting and Date: December 4, 2007 PW committee meeting
Synopsis: Monthly tool inventory of P W hand tools
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: none
Council Action Requested: None, FYI only
Submitted by: Eric Dhuse Public Works
Name Department
Agenda Item Notes:
Memorandum
To: Joe Besco, Chairman
EST. , 1836 From: Eric Dhuse, Director of Public Works
CC:
Date: November 28, 2007
<LE Subject: November tool inventory
Joe,
The only additions to the PW tool inventory this month were 4 barricades for the water main
break trailer. All other inventory stayed the same. I would ask that this be placed on the
December 4, 2007 PW committee agenda for discussion. If you have any questions, please let
me know.
`'e"D C/r` Reviewed By: Agenda Item Number
J`� c ,> 0n Legal El �IE.vj �t�S 1 N ESS
EST. , �� leas Finance ❑
Engineer ❑ Tracking Number
fil City Administrator F-1
Consultant ❑ —� I g�
<LE ��'b ❑
Agenda Item Summary Memo
Title: Well 4 Rehabilitation contract
Meeting and Date: PW committee meeting December 4, 2007
Synopsis: Cover letter from EEI and proposed contract for signature if passed
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by: Eric Dhuse Public Works
Name Department
Agenda Item Notes:
m
52 Wheeler Road • Sugar Grove, IL 60554
TEL: 630 / 466-9350
FAX: 630 / 466-9380
w ,eeiweb.com
Engineering
Enterprises,
In=.
November 27, 2007
Mr. Joe Wywrot, P.E.
City Engineer
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
RE: Water Well No. 4 Rehabilitation, Contract H.2
United City of Yorkville, Kendall Co., IL
Dear Mr. Wywrot:
In accordance with City Council direction, we prepared project specifications for the
rehabilitation of Water Well No. 4. Accordingly, we have solicited a proposal from Layne-
Western. As previously discussed, Layne-Western is the only qualified contractor in our region
that is capable and authorized to perform the outlined rehabilitation work.
Enclosed for your review and record is the signed proposal from Layne-Western. We have
reviewed the unit prices and total estimated cost and found that the proposal is consistent with
the Engineer's Opinion of Probable Construction Cost (please see attached Bid Tabulation).
We have also reviewed the exceptions noted in the cover letter from Layne-Western and find
them to be acceptable and consistent with industry standards for rehabilitation projects.
Please be advised that the work items, quantities, and unit prices represent our best estimate
of the cost to complete the well rehabilitation. It is possible that once the equipment is pulled
from the well and further inspected that a modification to the scope of work and contract may
be required . As always we will monitor the project as it progresses and advise you and
Mr. Dhuse of the status of the project.
Accordingly, we recommend acceptance of the proposal from Layne-Western in the amount of
$264,886.00 for the Water Well No. 4 Rehabilitation work.
Consulting Engineers Specializing in Civil Engineering and Land Surveying
Mr. Joe Wywrot, P.E.
November 27, 2007
Page 2
Should you need any further information, please do not hesitate to contact us.
Respectfully submitted,
ENGINEERING ENTERPRISES, INC.
Andrew R. Deitchman, P. E.
Senior Project Engineer 11
14reyW. P.E. CFM
reeman, ,
Vice President
ARD/ard
Enclosure
pc: Mayor Valerie Burd
Mr. Brendan McLaughlin — City Administrator
Mr. Travis Miller — Community Development Director
Mr. Eric Dhuse — Director of Public Works
Ms. Kathleen Field Orr — City Attorney
TWT, TPF — EEI
GIPUBLIMORKVILLE120071V00713 CONTRACT H.2 - WELL NO. 4 REHABILITATION0001-WYWROT02,UOC
3
SIDTADULATION
WATER WELL NO.4 REHABILITATION -CONTRACT H.2
UNITED CITY OF YORKVILLE
KENDALL COUNTY, ILLINOIS
LAYNE-WESTERN CO. ENGINEER'S ESTIMATE
WATER WELL NO. 4 REHABILITATION- CONTRACT H.2 - BASE BID SCHEDULE BID TABULATION 721 W. Illinois Avenue 52 Wheeler Road
UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS BIDS RECD II/19/07 Aurora, IL 60506 Sugar Grove, IL 60554
ITEM UNIT UNIT
NO, DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT
1 MOBILIZATION LS 1 S 8.625.00 $ 8.625.00 $ 7,500.00 7,500.0
2 REMOVE EXISTING PUMP, MOTOR, COLUMN PIPING LS 1 11,960.00 $ 11,960.00 11,000.00 $ 11,000.00
CABLE AND APPURTENANCES FROM THE WELL '..
3 INSPECT EXISTING PUMP AND MOTOR LS 1 4775.00 4 ]]5.00 4,000.00 $ 4000.00
4 FURNISH A FACTORY RE-BUILT 250 HP SUBMERSIBLE MOTOR FROM LS 1 66,294.00 $ 66,294.OD 75,000.00 $ 75,000.00
LAYNE-WESTERN INVENTORY IN ACCORDANCE WITH THE SPECIFICATIONS
5 FURNISH A PUMP FROM LAYNE-WESTERN INVENTORY IN ACCORDANCE LS 1 29,97000 $ 29,970.00 28,000.00 S 28,000.00
WITH THE SPECIFICATIONS WITHOUT A FACTORY PUMP TEST
6 PERFORM BAILING WITH RIG AND TWO MAN CREW HR 40 304.00 $ 12160.00 310.00 12400.00
7 CONDUCT TELEVISION SURVEY LS 1 230000 $ 2300.00 2100.00 2100.00
8 FURNISH DISCHARGE COLUMN PIPING, 10' IN ACCORDANCE WITH LF 700 74.00 $ 51,800.00 76.00 $ 53,200.00
THE SPECIFICATIONS
9 FURNISH A POWER CABLE IN ACCORDANCE LF 705 52.80 $ 37,224.00 50.00 $ 35,25D.00
WITH THE SPECIFICATIONS
10 FURNISH DISCHARGE COLUMN SURGE VALVES IN EA 2 1,166.00 $ 2,336.00 725.00 $ 1.450.00
ACCORDANCE WITH THE SPECIFICATIONS
II FURNISH AIRLINE WATER LEVEL INDICATOR IN LF 1,400 0.25 $ 350.00 0.20 $ 280.00
ACCORDANCE WITH THE SPECIFICATIONS
12 FURNISH SUBMERSIBLE LEVEL TRANSDUCER IN LB 1 9,670.00 $ 9,670.00 8,000.00 $ 8,000.00
ACCORDANCE WITH THE SPECIFICATIONS W/ 14/4' PVC Pipe)
13 INSTALL THE SUBMERSIBLE PUMP AND MOTOR, LS 1 16,962.00 $ 16,962.00 15,500.00 S 15,500.OD
COLUMN PIPING, POWER CABLE, DISCHARGE SURGE VALVES,
AIRLINE WATER LEVEL INDICATOR, SUBMERSIBLE LEVEL TRANSDUCER
AND ALL ACCESSORIES COMPLETE IN PLACE AND IN OPERATING
CONDITION ALL IN ACCORDANCE WITH THE SPECIFICATIONS
14 CONDUCT PUMPING TEST HR 8 24500 $ 1960.00 250.00 $ 20DD.00
15 PERFORM WELL DISINFECTION EA 2 180000 $ 3600.00 1500.00 $ 3000.00
16 DEMOBILIZATION AND SITE RESTORATION LS 1 4,900.00 Is 4,900.00 500000 $ 5000.00
TOTAL FOR ITEMS 1 - 16 & S 26,886.00 $ 269,660.00
TOTAL BASE BID FOR
WATER WELL NO. 4 REHABILITATION
O:LLMq£\YaMNWD]AwpllY tr ba N2.WA no,4 RNWPMbmAgee.Ll tl VlvpI
ENGINEERING ENTERPRISES,INC.
SUGAR GROVE, ILLINOIS
BIDTABULATION
WATER WELL NO. 4 REHABILITATION - CONTRACT H2
UNITED CITY OF YORKVILLE
KENDALL COUNTY, ILLINOIS
LAYNE-WESTERN CO. ENGINEER'S ESTIMATE
WATER WELL NO. 4 REHABILITATION- CONTRACT H.2 - SUPPLEMENTAL BID SCHEDULE 810 TABULATION 721 W. Illinois Avenue 52 Wheeler Road
UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS BIDS RECD 11/19107 Aurora. IL 60506 Sugar Grove, IL0554
ITEM UNIT UNIT
NO. DESCRIPTION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT
17 WELL DEVELOPMENT BY AIR PRESSURIZING
17a. FURNISH, INSTALL& REMOVE EQUIPMENT LS 1 $ 1450.00 $ 1450000 $ 18000.00 $ 18000.00
17G. PERFORM WELL DEVELOPMENT HR 32 498.00 $ 15936.00 455.00 14560.00
18 REBUILD PUMP BOWL ASSEMBLY LS 1 8675.00 $ 8675.00 6500.0 $ 6500.00
19 ISANDBLAST EXISTING COLUMN PIPE LF 542 1 12.001 $ 8504.00 10.00 $ 5420.0
20 COAT EXISTING COLUMN PIPE LF 542 14.00 $ 7588.00 12.0 $ 6504.0
21 CUTTING AND RETHREADING ENDS OF COLUMN PIPE EA 52 &5.00 S 4420.00 56.00 $ 3016.00
22 REPLACE THREADED PIPE COUPLINGS EA 26 161.00 $ 4186.00 95.00 $ 2470.00
23 FURNISH A NEW 250 HP SUBMERSIBLE MOTOR IN LS 1 71,450.00 $ 71,450.00 80,00.00 $ 800.00
ACCORDANCE WITH THE SPECIFICATIONS
24 FURNISH A PUMP FROM BYRON JACKSON IN ACCORDANCE LS 1 32,070.00 $ 32,070.00 30,000.00 $ 30,000.00
WITH THE SPECIFICATIONS WITH A FACTORY PUMP TEST
TOTAL OF ITEMS 1]- 24 $ 165,329.00 $ 166,470,00
SUPPLEMENTAL BID FOR
WATER WELL NO. 4 REHABILITATION
fiw®ueauxvo,woTVOWn Dmewl M-Well la4 `ea SNNyjti8 ISUPI
ENGINEERING ENTERPRISES, NO.
SUGAR GROVE, ILLINOIS
Layne- Western a division afZayne Christensen Company
721 West Illinois Avenue • Aurora, Illinois 60506-2892 • Phone: (630) 897-6941 • Fax: (630) 897.6976
November 19, 2007
Engineering Enterprises, Inc.
52 Wheeler Road
Sugar Grove, IL 60554
ATTN: Mr. Andrew R. Deitchman, P.E.
Senior Project Engineer
RE: United City of Yorkville, IL
Bid for Well No, 4 Rehabilitation, Contract H.2
Dear Mr. Deitchman:
We are pleased to submit our bid for the above-referenced project. Our bid is based on
specifications provided by Engineering Enterprises, Inc.
We submit this letter with the intention that it be included with our attached proposal.
We have inspected the site and know the scope of work from this inspection and previous
pump repairs what is required for the pumphouse removal. As part of our mobilization and
set-up, we assume that the City will handle the movement of the low voltage
communication lines that are overhead the well.
We have discussed the discharge of the test pump water with the City and will submit our
bid on the basis that the discharge point will be no further than 200 feet from the Well No. 4
site.
If a new 250 HP Type H Submersible Motor (with flat cable) is desired, per the
Supplemental Prices, the estimated lead time is currently 3-4 months. This would then
require a time extension to the contract.
In order to comply with the 60 day completion time, our new bowl assembly price is based
upon utilizing stock components in our Aurora, Illinois inventory. (A factory furnished bowl
assembly would require a several week lead time.) Therefore, a factory performance test
is not included in our pricing/bid.
Please find enclosed a performance curve for the proposed 12 Stage — 13MQ/12MQL
Byron Jackson Bowl Assembly that would be furnished to meet the specification design
condition.
jin)
Ty
Engineering Enterprises, Inc.
ATTN: Andrew Deitchman, P.E.
RE: United City of Yorkville - Bid for Well No. 4 Rehabilitation, Contract H.2
November 19, 2007
Page 2
If the City would like to delete the need for a Performance and Payment Bond, we can
deduct $1 ,500.00 from Item No. 1 , Mobilization.
Layne-Western drilled Well No. 4, furnished and installed the new 250 HP Byron Jackson
submersible pump, and repaired the subject well pump the only two times this was required
since the date of original installation. We are very appreciative of this opportunity to
continue our working relationship with United City of Yorkville and hope our bid meets your
favorable response.
Thank you.
Yours very truly,
Layne-Western
a division of Layne Christensen/ Company
Thomas P. Healy, P.E.
Assistant District Manager
TPHlmcw
111907 Engineeri to ri oe
//@
BID
Proposal of Lame-Westem a Division of Layne Christensen Company (hereinafter
called�� "BIDDER"), organized and existing under the laws of the State of
E/E�GLi�� doing business as a corporation* to United City of Yorkville
(hereinafter called "OWNER").
In compliance with your Advertisement for Bids, BIDDER hereby proposes to
perform all WORK for the construction of Well No, 4 Rehabilitation and associated
appurtenances. Contract H.2 in strict accordance with the CONTRACT DOCUMENTS,
within the time set forth therein, and at the prices stated below.
If awarded the contract, the BIDDER hereby agrees to sign said contract and fumish
the necessary bonds and certificates of insurance within ten (10) days after the
NOTICE OF AWARD of this contract and agrees to perform in accordance with all
contract terms.
If awarded the contract, the BIDDER hereby agrees to commence WORK under this
contract on or before a date to be specified in the NOTICE TO PROCEED and to fully
complete all Bid Items of the PROJECT within 60 consecutive calendar days thereafter.
BIDDER further agrees to pay as liquidated damages, the sum of 550 for each
consecutive calendar day thereafter the time of completion as provided in Section 15 of
the General Conditions.
(1) By submission of the bid, each bidder certifies, and in the case of a joint bid each
parry thereto certifies as to his own organization, that in connection with the bid:
(i) The prices in the bid have been arrived at independently, without
consultation, communication, or agreement, for the purpose of
restricting competition, as to any matter relating to such prices with
any other bidder or with any competitor;
(ii) Unless otherwise required by law, the prices which have been
quoted in the bid have not knowingly been disclosed by the bidder,
insert "a corporation", "a partnership", or "an individual" as applicable.
(continued) B-01
BID
Page 2
prior to opening, directly or indirectly to any to other bidder or to
any competitor, and
(iii) No attempt has been made or will be made by the bidder to induce
any other person or firm to submit or not to submit a bid for the
purpose of restricting competition.
(II) Each person signing the bid shall certify that:
(i) He is the person In the bidder's organization responsible within that
organization for the decision as to the prices being bid and that he
has not participated, and will not participate, in any action contrary
to (1) (1) through (1) (iii) above, or
(ii) He is not the person in the bidder's organization responsible within
that organization for the decision as to the prices being bid but that
he has been authorized to act as agent for the persons responsible
for such decision in certifying that such persons have not
participated, and will not participate, in any action contrary to (1) (1)
through (1) (iii) above, and as their agent shall so certify; and shall
also certify that he has not participated, and will not participate, in
any action contrary to (1) (1) through (1) (iii) above.
BIDDER acknowledges receipt of the following ADDENDUM:
daegddeadrmr
BID INSTRUCTIONS
The BIDDER expressly agrees to the following provisions:
1 . The BIDDER shall complete and submit the Base Bid Schedule and the
Supplemental Bid Schedules included herein with his Bid.
BIDDER agrees to perform all work described in the CONTRACT DOCUMENTS for
the following unit prices or lump sum contained in the following Bid Schedules:
(continued) B-02
BID
Page 3
UNITED CITY OF YORKVILLE
KENDALL COUNTY, ILLINOIS
WATER WELL NO. 4, CONTRACT H.2
REHABILITATION
BASE BID SCHEDULE
ITEM UNIT
NO. ITEM UNIT QUANTITY PRICE AMOUNT
1 MOBILIZATION LS 1 S 8.62500 S 8625.00
2 REMOVE EXISTING PUMP. MOTOR, COLUMN PIPING LS 1 11.96000 $ 11,980,00
CABLE AND APPURTENANCES FROM THE WELL
3 INSPECT EXISTING PUMP AND MOTOR LS 1 4.775.00 $ 4.775.00
4 FURNISH A FACTORY RE-BUILT 250 HP SUBMERSIBLE MOTOR FROM LS 1 66,294.00 $ 66.294.00
LAYNE-WESTERN INVENTORY IN ACCORDANCE WITH THE SPECIFICATIONS
5 FURNISH A PUMP FROM LAYNE-WESTERN INVENTORY INACCORDANCE LS 1 29.97040 S 29.970.00
WITH THE SPECIFICATIONS WITHOUT FACTORY PUMP TEST
6 PERFORM BAILING WITH RIG AND TWO MAN CREW HR 40 304,00 $ 12,160.00
7 CONDUCT TELEVISION SURVEY LS 1 2.300.00 $ 2,300,00
8 FURNISH DISCHARGE COLUMN PIPING, TWIN ACCORDANCE WITH LF 700 74.00 S 51.800.00
THE SPECIFICATIONS
9 FURNISH A POWER CABLE IN ACCORDANCE LF 705 52.80 $ 37.224.00
WITH THE SPECIFICATIONS
10 FURNISH DISCHARGE COLUMN SURGE VALVES IN EA 2 1.168.00 $ 2.336.00
WITH THE SPECIFICATIONS WITH FACTORY PUMP TEST
11 FURNISH AIRLINE WATER LEVEL INDICATOR IN LF 1,400 0.25 $ 350.00
ACCORDANCE WITH THE SPECIFICATIONS
12 FURNISH SUBMERSIBLE LEVEL TRANSDUCER IN LS 1 900.00 $ 9.670.00
ACCORDANCE WITH THE SPECIFICATIONS(WI 1-1/4" PVC Pipe)
13 INSTALL THE SUBMERSIBLE PUMP AND MOTOR. LS 1 16.962.00 S 16.962.00
COLUMN PIPING. POWER CABLE, DISCHARGE SURGE VALVES,
AIRLINE WATER LEVEL INDICATOR, SUBMERSIBLE LEVEL TRANSDUCER
AND ALL ACCESSORIES COMPLETE IN PLACE AND IN OPERATING
CONDITION. ALL IN ACCORDANCE WITH THE SPECIFICATIONS
14 CONDUCT PUMPING TEST HR a 245.00 $ 1.980.00
15 PERFORM WELL DISINFECTION EA 2 1.800.00 S 3.600.00
16 DEMOBILIZATION AND SITE RESTORATION LS 1 4.900.00 $ 4.900.00
TOTAL FOR ITEMS 1 - 16 A S 284,888A0
TOTAL BASE BID FOR
WATER WELL NO. 4 REHABILITATION
SEE SUPPLEMENTAL UNIT PRICES FOR EQUIPMENT AND DEVELOPMENT
MDI. = MINIMUM 0.0. =OUTSIDE DIAMETER
MAX = NAXIMUM I.D. =INSIDE DIAMETER
ow = d ETER
CIpx""..uw sa OT=m nexATyD m W�Nft, Iwen�'n
(continued) B-03
BID
Page 4
UNITED CITY OF YORKVILLE '..
KENDALL COUNTY, ILLINOIS '..
WATER WELL NO. 4, CONTRACT H.2
REHABILITATION
SUPPLEMENTAL BID SCHEDULE
(IF REQUIRED)
ITEM UNIT
NO. ITEM UNIT QUANTITY PRICE AMOUNT
17 WELL DEVELOPMENT BY AIR PRESSURIZING
17a. FURNISH, INSTALL& REMOVE EQUIPMENT LS 1 $ 14.500.00 S 14.500,00
17b. PERFORM WELL DEVELOPMENT HR 32 498.00 $ 15.936.00
18 REBUILD PUMP BOWL ASSEMBLY L$ 1 8.67500 S 8.675.00
19 SANDBLAST EXISTING COLUMN PIPE LF S42 12.00 $ 6.506.00
20 COAT EXISTING COLUMN PIPE LF 542 14.00 $ 7.588.00
21 CUTTING AND RETHREADING ENDS OF COLUMN PIPE EA 52 85.00 3 4.420.00
22 REPLACE THREADED PIPE COUPLINGS EA 28 161.00 $ 4,18640
23 FURNISH A NEW 250 HP SUBMERSIBLE MOTOR IN LS 1 71.450.00 _$ 71.450.00
ACCORDANCE WITH THE SPECIFICATIONS
24 FURNISH A PUMP FROM BYRON JACKSON IN ACCORDANCE LS 1 32.07000 . 3 32.070.00
WITH THE SPECIFICATIONS WITH A FACTORY PUMP TEST
TOTAL OF ITEMS 17 .24 S 165,325.00
SUPPLEMENTAL BID FOR
WATER WELL NO.4 REHABILITATION
c:bwm.xc.ia ssmpltomxoWd,owmw.mvaxryeq SYaCYempasall/tl4tlW1
(continued) B-04
RID
Page 5
(If an individual) Signature of Bidder (SEAL)
Business Address
(If a co-partnership) Firm Name
Signed By
Business Address
Insert
Names and
Addresses of
All Members
of the Firm
(If a corporation) Corporate Name Layne-Westem, a Division of Layne
Christensen Co ri pan L_.
Signe ' arSl �lS7T�CTi
Business Address 721 W. Illinois Avenue
Aurora. Illinois 60506
(Corporate Seal)
President
Insert V7zFU5 Cq�J
Name of Secretary
Officers
T ur
Attest:
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Reviewed By: Agenda Item Number
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EST.. Finance F-1
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Consultant ❑ PW aob-T- �J
<LE Fl
Agenda Item Summary Memo
Title: Fox Hill Unit 7—LOC Expiration
Meeting and Date: December 4, 2007 Public Works Committee
Synopsis: We have been notified that Old Second Bank LOC#2942 is due to expire on Feb.
11, 2008. Recommend calling the LOC if it is not renewed by Jan. 28, 2008.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Approval
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
,�00 clT
Memorandum
Esr. ` � 1836 To: Brendan McLaughlin, City Administrator
o �~ y From: Joe Wywrot, City Engineer
9 ��I p� CC. Lisa Pickering,Deputy City Cle J
<LE �� Date:November 27,2007
Subject: Fox Hill Unit 7—Letter of Credit Expiration
Old Second Bank LOC 92942
Attached find a notice from Old Second Bank that the letter of credit for Fox Hill Unit 7 will
expire on February 11,2008. This letter of credit,in the amount of$234,302.50,is a letter of
credit to guarantee satisfactory completion of the land improvements.
I will notify the developer that this letter of credit needs to be renewed,and I anticipate that it
will. In the meantime,however,I recommend that City Council authorize the City Clerk to call
the letter of credit if it is not renewed prior to January 28,2008.
Please place this item on the Public Works Committee agenda of December 4,2007 for
consideration.
Old Second
Old Second National Bank
November 12, 2007
Mayor and Aldermen
City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
Re: DCI/Charrington/Paul Dresden
LC #2942
RE: Fox Hill
Notice required for Letter of Credit
On December 6, 2005, we issued for your benefit our irrevocable letter of credit number
2924 in the amount of $234, 302.50 on behalf of our client, DCI/Charrington, Inc. Said
letter of credit includes a provision for automatic renewal beyond its original expiry date
of December 6, 2007, unless we provide notice to you as stated therein.
Pursuant to the terms of the letter of credit described above , we are hereby giving you
notice of our intention to not automatically renew the credit, and therefore it will expire as
of February 11 , 2008, unless we later agree to rescind this notice of non-renewal via a
later writing.
Should this credit be necessary on a continued basis, we encourage you to speak with
our client about your ongoing needs, and ask them to seek a renewal with us.
Sincerely,
Dana K. Hopp
1 st Vice President
375.River St.,Aurora, IL60506,630-892-0202 • 555 Redwood Dr.,Aurora, IL60506,630-844-3555 • 1350 N.Farnsworth Ave.,Aurora, IL60505,630-851-7700
1230 N.Orchard Road, Aurora,IL 60506,630-966-1300 • 4080 Fox Valley Cb..Dr.,Aurora, IL 60504-4109,630499-4330
200 W.John St., North Aurora, IL 60542,630-859-3400 • 1991 W.Wilson St., Batavia,IL 60510,630-406-1000 • 1078 E.Wilson St., Batavia,60510-3151,630-482-8300
23 S. Fourth St.,Geneva, IL 60134,630-208-0210 . 8015.Kirk Road,St.Charles, IL 60174,630-762-3840 . 888 N.LaFox Street,South Elgin, IL 60177,847-760-6008 Q
1200 Douglas Rd.,Oswego,IL 60543,630-551-1200 • Route 47 @ Cross St.,Sugar Grove, IL 60554,630-466-4841 • 5024 Ace Ln.,Naperville, IL 60564-8171,630-527-6490
www.oldsecand.com 3101 Ogden Ave.,Lisle, IL 60532,630-305-4644 • 2761 Black Road,Joliet, IL 60435,815-744-2221 Member FDIC sExoEn
Reviewed By: Agenda Item Number
J�
Al 0-it Legal ❑ A
Finance ❑
EST. , 1836 E i-ilaJ
n ineer
-mot g � ��� Tracking Number
City Administrator ❑
Consultant ❑ W ac--}_ ` gl�
<LE 0 ❑
Agenda Item Summary Memo
Title: Fox Hill Unit 7—LOC Reduction#3
Meeting and Date: December 4, 2007 Public Works Committee
Synopsis: The developer has requested that the sitework letter of credit be released.
Recommendation is for a reduction in the amount of$29,740.99.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Approval
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
k o cir o United City of YorkviHe Memo
800 Game Farm Road
M 1 1a36 Yorkville, Illinois 60560
Telephone: 630-553-8545
09 ���.� p Fax: 630-553-3436
�2
<CE
Date:November 27,2007
To: Brendan McLaughlin, City Administrator
From: Joe Wywrot, City Engineer
CC: Lisa Pickering, Deputy City Clerk
Subject: Fox Hill Unit 7—Letter of Credit Reduction No. 3
Old Second Bank LOC#2942
Attached find a request from the consultant for the Fox Hill Unit 7 developer to release
the letter of credit for Fox Hill Unit 7. I have reviewed the request and have the following
comments:
• No significant earthwork has occurred since the previous reduction, although the
site is generally stable due to weed growth. I recommend that credit be given for
50%of the erosion control.
• Some public sidewalk has been constructed,resulting in a reduction for the
roadway work.
• The surface course has been paved.
• A more detailed assessment of miscellaneous work has resulted in a minor
increase in the value of work completed to date.
Refer to the attached spreadsheet for details. I recommend that Old Second Bank letter of
credit No.2942 be reduced by the amount of$29,740.99. The amount remaining of the
letter of credit would be$204,561.51. I do not recommend that the letter of credit be
released.
We have had some difficulty with this developer in providing a gravel driveway to the
sanitary lift station and making some repairs to the lift station. The City Council may
wish to make this letter of credit reduction contingent upon completing those work items.
The developer had made Reduction Request#3 earlier this year,but then requested that it
be withdrawn. Consequently Reduction#3 was never considered by the City Council.
Please place this item on the Public Works Committee agenda of December 4,2007 for
consideration.
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815-464-9510 phone
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November 19, 2007
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
Attention: Joe Wywrot
Re: Fox Hill, Unit 7
Dear Joe,
On behalf of DCI Charrington L.L.C. I am writing to request that our current letter of credit for Fox
Hill, Unit 7 in the amount of $234,302.50 be released. The punchlist that was generated by the City has
been completed. Enclosed is a copy of a letter I sent to Jennifer Fischer on November 5". 1 also called
Mike Fisher on November 1e to inform him that the items were addressed. The asphalt surface was
installed today and the striping is forthcoming.
Also enclosed is a copy of a letter from you dated April 91 1999 that describes the procedure for
reducing this letter of credit to zero. We would like for this request to be put on the agenda of the next
available City Council meeting. Thank you for your attention to this matter.
Sincerely,
Marvin DeLahr
Project Consultant with Development Construction Services L.L.C.
Cc: Paul Dresden — DCI Charrington L.L.C.
Robert Gamrath III — Quarles & Brady
0 C/).J- Reviewed By: Agenda Item Number
J� T Legal ❑
Finance ❑
1836 Engineer u �" '
Q L� n W City Administrator ❑ I Tracking Number
Consultant ❑❑
<kE
Agenda Item Summary Memo
Title: Kendallwood Estates—Site Development LOC Reduction#1
Meeting and Date: December 4, 2007 Public Works Committee
Synopsis: This reduction for earthwork and erosion control is based on work completed to
date. Recommend a reduction of$842,611.20. The remaining amount of the LOC
would be $179,977.40.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Approval
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
J
o Memorandum
Al
EST. 7636 To: Brendan McLaughlin, City Ad' 'strator
I" ��i�s� From: Joe Wywrot, City Engineer R`
.9x W `2p CC. Lisa Pickering,Deputy City Clerk
<<E � Date:November 28, 2007
Subject: Kendallwood Estates—Site Development LOC Reduction#1
Castle Bank LOC#3000221071-900
Attached find a request from Kendall Land Development LLC to reduce the letter of credit for
earthwork and erosion control for Kendallwood Estates. I have reviewed the request and concur
with the amount of work constructed to date. The cost estimate was updated after the original
letter of credit was established, so my reduction calculations differ from the SEC calculations. I
also recommend that we retain 50%of the erosion/sediment control cost until the site is fully
stabilized. I recommend that Castle Bank Letter of Credit No. 3000221071-900 be reduced by
the amount of$842,611.20. The remaining amount of the letter of credit would be$179,977.40.
Please refer to the attachment for details.
Please place this item on the December 4,2007 Public Works Committee agenda for
consideration.
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Development, LLC phone: 847.651 .5110 fax: 847.297.9965
November 15, 2007
Joseph Wywrot
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
RE: Performance Letter of Credit Reduction — Kendallwood Estates
Mr. Wywrot,
We are requesting a reduction in the letter of credit for Kendallwood Estates. We have
completed a substantial portion of the improvements to the site. Enclosed is a detailed
account of the items.
You will note that there remain fifteen percent of the original letter of credit.
Sincerely,
KENDALL LAND DEVELOPMENT, LLC
John Tomasik
Director
90 Ashkirk Court. Inverness, IL 60010 ph: 847.651 .5110
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Reviewed By: Agenda Item Number
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J it Legal ❑
Finance ❑
EST. 1836
Engineer [P, ;kw A x A�O ' Tracking Number
t I n y City Administrator ❑
9 x O Consultant ❑ PW 000-i- I S ID
Agenda Item Summary Memo
Title: Grande Reserve Unit 12-Site Development LOC Reduction#2
Meeting and Date: December 4, 2007 Public Works Committee
Synopsis: This reduction is based on work completed to date. Recommend a reduction of
$21,179.94. The remaining LOC amount would be $31,688.59.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Approval
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
CIP
p Memorandum
EST`>', s ess To: Brendan McLaughlin, City Administratox
From: Joe Wywrot, City Engineer
p CC. Lisa Pickering, Deputy City Cle4k
�2
<4E ��� Date: November 28, 2007
Subject: Grande Reserve Unit 12—Site Development LOC Reduction 92
LaSalle Bank LOC 4S585960
Attached find a request from Pasquinelli Homes to reduce the letter of credit for earthwork and
erosion control for Grande Reserve Unit 12. I have reviewed the request and concur with the
amount of work constructed to date. The cost estimate Pasquinelli used in there reduction
calculations, however,was somewhat different from the approved cost estimate, therefore the
dollar amount of the reduction differs from there request. I recommend that LaSalle Bank Letter
of Credit No. 5585960 be reduced by the amount of$21,179.94. The remaining amount of the
letter of credit would be $31,688.59.
Please place this item on the December 4, 2007 Public Works Committee agenda for
consideration.
PASQUINELLI HOMES LLC
535 Plainfield Road
Suite E Phone: (630) 325-4500
Willowbrook, IL 60527 Fax: (630) 325-0935
Richard L. Murphy
Land Acquisitions and
Entitlements Manager
October 27, 2007
Mr. Joe Wywrot
City Engineer
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
Re: Grande Reserve Unit 12 Earthwork and Erosion Control Letter of Credit.
Reduction Request #2
LaSalle Bank #S585960
Dear Mr. Wywrot:
Please find enclosed a request for reduction in the above letter of credit based upon work completed to-date
on this project. Enclosed you will find a worksheet with percentage of work complete identified with dollar
values assigned as per the approved engineers' estimate. Also enclosed is a letter of credit reduction
worksheet.
In accordance with the attached, we are respectfully requesting a reduction from the current amount of
$52,868.53 in the amount of $24,339.65 to a revised amount of $28,528.88.
As it appears the items identified in this Letter of Credit are essentially complete, I would like to inquire as to
whether you feel it would be appropriate to release this letter of credit or replace it with a maintenance bond
in the amount of 10% of the original estimate. Please contact me to discuss this at your convenience.
Please process this request at your earliest opportunity. I can be reached at 708-514-25642 should you have
any questions regarding this request.
Sincerely,
Richard L. Murphy
Enclosures
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EST. 1636 Finance E] -
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9 a.. �O Consultant ❑
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Agenda Item Summary Memo
Title: Grande Reserve Units 13 —Site Development LOC Reduction#2
Meeting and Date• December 4, 2007 Public Works Committee
Synopsis: This reduction is based on work complete to-date. Recommend a reduction of
$24,652.12. The remaining letter of credit would be $41,688.28.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Approval
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
Cl?,
O� Memorandum
EST. 1836 To: Brendan McLaughlin, City Administrator
-� From: Joe Wywrot, City Engineer
® 1
uJ
p9 �� p1 CC: Lisa Pickering, Deputy City Cle
<kE
Date: November 28, 2007
Subject: Grande Reserve Unit 13 —Site Development LOC Reduction#2
LaSalle Bank LOC #5585959
Attached find a request from Pasquinelli Homes to reduce the letter of credit for earthwork and
erosion control for Grande Reserve Unit 13. I have reviewed the request and concur with the
amount of work constructed to date. The cost estimate Pasquinelli used in there reduction
calculations, however, was somewhat different from the approved cost estimate,therefore the
dollar amount of the reduction differs from there request. I recommend that LaSalle Bank Letter
of Credit No. 5585959 be reduced by the amount of$24,652.12. The remaining amount of the
letter of credit would be $41,688.28.
Please place this item on the December 4, 2007 Public Works Committee agenda for
consideration.
PASQUINELLI HOMES LLC
535 Plainfield Road
Suite E Phone: (630) 325-4500
Willowbrook, IL 60527 Fax: (630) 325-0935
Richard L. Murphy
Land Acquisitions and
Entitlements Manager
October 27, 2007
Mr. Joe Wywrot
City Engineer
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
Re: Grande Reserve Unit 13 Earthwork and Erosion Control Letter of Credit.
Reduction Request #2
LaSalle Bank #5585959
Dear Mr. Wywrot:
Please find enclosed a request for reduction in the above letter of credit based upon work completed to-date
on this project. Enclosed you will find a worksheet with percentage of work complete identified with dollar
values assigned as per the approved engineers' estimate. Also enclosed is a letter of credit reduction
worksheet.
In accordance with the attached, we are respectfully requesting the letter of credit currently in the amount of
$66,340.40 be reduced by $31906.65 to a revised amount of$34,433.75.
As it appears the items identified in this Letter of Credit are essentially complete, I would like to inquire as to
whether you feel it would be appropriate to release this letter of credit or replace it with a maintenance bond
in the amount of 10% of the original estimate. Please contact me to discuss this at your convenience.
Please process this request at your earliest opportunity. I can be reached at 708-514-25642 should you have
any questions regarding this request.
Sincerely,
A
Richard L. Murphy
Enclosures
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�f�D C/Tr Reviewed By: Agenda Item Number
J� T Legal ❑
EST , Finance ❑
7836
Engineer '�° Tracking Number
City Administrator ❑
Consultant ❑ Pw ra�-�_ M
<LE
Agenda Item Summary Memo
Title: Grande Reserve Unit 20—LOC Expiration
Meeting and Date• December 4, 2007 Public Works Committee
Synopsis: We have been notified that LaSalle Bank LOC#5596850 is due to expire on Feb.
28, 2008. Recommend calling the LOC if it is not renewed by Feb. 15, 2008.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Approval
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
O Memorandum
EST. 1836
1 To: Brendan McLaughlin, City A mstrator
From: Joe Wywrot, City Engineer
CC: Lisa Pickering,Deputy City Cl k
�h<lE ev�a Date:November 27, 2007
Subject: Grande Reserve Unit 20—Letter of Credit Expiration
LaSalle Bank Letter of Credit#5596850
Attached find a notice from LaSalle Bank that the letter of credit for Grande Reserve Unit 20
will expire on February 28,2008. This letter of credit,in the amount of$23,700.00,is a letter of
credit to guarantees satisfactory completion of sitework on various lots in Unit 20.
I will notify the developer that this letter of credit needs to be renewed, and I anticipate that it
will. In the meantime,however,I recommend that City Council authorize the City Clerk to call
the letter of credit if it is not renewed prior to February 15,2008.
Please place this item on the Public Works Committee agenda of December 4, 2007 for
consideration.
.MEMBER OF THE ABM AMRO GROUP MEMBER OF THE ABN AMRO GROUP MEMBER OF THE ABP'A AMRO GROUP MEMBER OF THE �:AMEN GROUP MEMBER OF THE ANN AMRO GROUP MEMBER OF THE ABN AMER GROUP MEMBER OF T3
p :�-;4r� w. Msx�xr.suN — 26TH Fr..OEIR a
< CHICAGO, IL 60661.
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TEL-312-904-8462
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NOVEMBER 19, 'C 007 0
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UNITED CITY OF YCIRECVII...LEE m
800 SAME FARM 14LIAD
= YORKVIL..L_E_. IL_ 60560
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OUR REFERENCE : 9596850 : '
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IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF T14E ABOVE
REFERENCED LETTER OF CREDIT , ,'THIS IS TO ADVISE YOU THAT THE
CREDIT WILE. EXPIRE ON FEBRUARY 28, 200E 3
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Reviewed By: Agenda Item Number
J� 4 0+ Legal ❑
Finance ❑
EST isss Engineer wtl „ zht°' Tracking Number
�l W City Administrator ❑
m `�O Consultant ❑ Tw j�C07 _ gOl
Agenda Item Summary Memo
Title: Kylyn's Ridge Units 1 &2—Letter of Credit Release
Meeting and Date: December 4, 2007 Public Works Committee
Synopsis: The 1-year warranty period for expires on 11/28/07. We have inspected the
improvements and find them in good condition, and recommend release of the LOC
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Approval
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
11% clp
2` AA o Memorandum
esJ, eas To: Brendan McLaughlin, City Administrator
eJ W From: Joe Wywrot, City Engineer
9
CC: Eric Dhuse,Director of Public Works`
<LE`;���� Lisa Pickering, Deputy City Clerk
Date: November 28, 2007
Subject: Kylyn's Ridge Units 1 &2—Letter of Credit Release
Attached find a request from AMG Homes to release the warranty letter of credit for Kylyn's
Ridge Units I and 2. The public improvements for Kylyn's Ridge were accepted by the City
Council on November 28, 2006. We have performed a spot-inspection of the improvements and
also checked with the Public Works Department and found the infrastructure to be in good
condition,therefore the letter of credit may be released.
I recommend that Old Second Bank Letter of Credit No. 382000062 in the amount of
$275,902.38 be released. Please place this item on the December 4, 2007 Public Works
Committee agenda for consideration.
FROM AMG HOMES PHONE NO. 815 485 9586 Nov. 05 2007 07 : 21PM P1
) H
n
M
The (= hoice For l.ifr $
November 5, 2007
By Facsimile
Mr. Joseph Wywrot
City Engineer
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
Dear Joe:
In light of the final acceptance of the public improvements for Kylyn's Ridge Subdivision (Units 1 &2)
on November 28, 2006 and completion of the maintenance period punch list (see letters attached),
we respectfully request release of our $275,902.42 Letter of Credit drawn on Old Second Bank,
Yorkville.
Please place this request on the appropriate board meeting agenda for City Counsel Approval.
Upon approval, please return the Letter to us or directly to Old Second Bank to allow for proper
accounting and disposal.
Thank you in advance for your assistance. If you have any questions or comments regarding
this request, please do not hesitate to contact me at cell phone number (630)327-9614.
Sincerely,,
Chad Gunderson
AMG Homes
phone: 630.553.1967 % fax: 630.553.3726 • 2201 Meadowview Lane, Yorkville, Illinois 60560
C/p` Reviewed By: Agenda Item Number ,
2� in O
J n Legal ❑ �V[uV t5{AS I IV ESj # o�
Finance ❑
EST. , 1836
Engineer C5, �� ri1'7
J Tracking Number
City Administrator ❑
`20 Consultant ❑ Pw aC5Qsq _ 9 C)
<LE ��� Fl
Agenda Item Summary Memo
Title: Bristol Bay (Galena Road Improvements)—Bond Release
Meeting and Date• December 4, 2007 Public Works Committee
Synopsis: The Galena Road improvements are complete and the developer has requested that
the bond be released. Kendall County concurs with the release.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Approval
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
C1;P-
P L Memorandum
Q
EST 1 _ 1836 To: Brendan McLaughlin, City Administrator_
-� From: Joe Wywrot, City Engineer L
y
CC: Lisa Pickering, Deputy City Clerk
�F. 2
<ILE �Vy`
Date: November 27, 2007
Subject: Bristol Bay(Galena Road Improvements)—Bond Release
Attached find a request from Centex Homes to release the bond that guarantees satisfactory
completion of the Galena Road improvements associated with the Galena entrance to the Bristol
Bay development. Also attached find a letter from Kendall County stating that all work is
complete and concurring with the bond release.
Galena Road is a county road, therefore I recommend release of Bond#RM76027756 from The
Guarantee Company of North America USA in the amount of$475,012.00. Please place this
item on the December 4, 2007 Public Works Committee agenda for consideration.
Page I of 1
Joe Wywrot
From: Dismang, Elizabeth [eddismang @centexhomes.com]
Sent: Tuesday, November 13, 2007 4:22 PM
To: Joe Wywrot
Cc: Bowers, Joanne
Subject: Galena Road Bond
Attachments: 11 .9.07 County Ltr - Galena Road Acceptance.pdf
Joe,
Per the attached letter, Kendall County has approved the improvements to Galena Road. Please let me know
what additional steps are necessary in order to have bond # RM76027756 released. Thank you.
Fed Dta
Centex Homes
Land Development Field Manager
847-875-7o79 - nextel
11/27/2007
77,�nno�TDnli ;, KENDALL COUNTY HIGHWAY DEPARTMENT
MOO 1918 }1 F R A N C I S C . KL A A S C 0 N T Y E N G I N E ER
-- 6780 ROUTE 47 YORKVILLE, IL 60560 TEL 630/553-7616 FAX 630/553-9583
November 9, 2007
Travis Miller
City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
RE: Galena Road Improvements at Bristol Bay
Dear Mr. Miller:
This letter will serve to notify you that Kendall County Highway Department has inspected and
approved the improvements made to Galena Road as part of the Bristol Bay Subdivision, north
of Galena Road in Bristol Township.
It is my understanding that Centex either owns or has contracts on other properties in the
immediate vicinity of those recently developed. Obviously, if additional areas are developed, the
County is interested in discussing and negotiating additional improvements to Galena Road. But
for those improvements already made, said work has been accepted by Kendall County. We
would be supportive of releasing any bonds and/or letters of credit that the City may hold for
work involving the improvements to Galena Road.
Sincerely,
Fr cis C. Klaas, P.E.
Kendall County Engineer
cc: Joe Wywrot
Beth Dismang
D C/py Reviewed By: Agenda Item Number
J� T Legal ❑ = f
Finance ❑ l "v i I i
EST. ® 1836
Engineer 0 `'
City Administrator ❑ Tracking Number
Consultant ❑
�kE �? Human Resources F1 VW 19
Agenda Item Summary Memo
Title: Prairie Pointe—Letter of Credit Reductions
Meeting and Date: December 4, 2007 Public Works Committee
Synopsis: This reduction is based on work completed to-date. Recommend reductions
totaling$382,912.62 for three letters of credit.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Approval
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
CIP Memorandum M
esr w" ess To: Brendan McLaughlin, City Administrator
From: Joe Wywrot, City Engineer
CC: Lisa Pickering,Deputy City Clerk'
Date: November 28, 2007
LE ��,�� Subject: Prairie Pointe—Letter of Credit Reductions
Castle Bank LOC#7000273147-900
Castle Bank LOC#7002273147-901
Castle Bank LOC #700280686-900
Attached find a request from Smith Engineering Consultants to reduce the three letters of credit
they have in place for their Prairie Pointe development. I have reviewed the request and concur
with the amount of work performed to date.
I recommend that Castle Bank LOC#7000273147-900 for earthwork and erosion control be
reduced by the amount of$151,041.98. The remaining amount of the letter of credit would be
$29,420.23. I recommend that Castle Bank LOC#7000273147-901 for regional sitework(does
not include Lot 1 improvements or the watermain constructed by Don Hamman)be reduced by
the amount of$207,968.05. The remaining amount of the letter of credit would be$32,837.06.
I recommend that Castle Bank LOC#7000280686-900 for the watermain constructed by Don
Hamman be reduced by the amount of$23,902.59. The remaining amount of the letter of credit
would be $3,774.09.Please refer to the attachments for details.
Please place this item on the December 4,2007 Public Works Committee agenda for
consideration.
CL
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Page 1 of 1
Joe Wywrot
From: Keck George [Gkeck @secgroupinc.com]
Sent: Monday, November 05, 2007 3:43 PM
To: jwywrot @yorkviIle.il.us
Cc: Poppen Jason
Subject: Prairie Pointe-LOC Reduction
Attachments: 060444.01 -LOC-PRARIE-POINTE-FINAL-Submittal #1 .xls; 060444.01 -LOC-GRADING-08-02-
07-Submittal #1 .xls
Good Afternoon Joe-
I have attached the LOC reduction spreadsheets for the mass grading and final engineering for the Prairie Pointe
development. Please review at your earliest convenience and if there any outstanding items or questions please
feel free to call me.
Thank you,
George E. Keck, E. I.
Civil Engineer II
Smith Engineering Consultants
A division of SEC Group, Inc.
651 Prairie Pointe Drive, Suite 201
Yorkville, IL 60560
t. 630-553-7560 f. 630-553-7646
www.secgroupinc,com
Please be advised - We have moved, our new address is 651 Prairie Pointe Drive, Suite 201,
Yorkville, IL 60560.
`��D c1p, Reviewed By: Agenda Item Number
� 4 pn Legal ❑
Finance ❑
EST. , 1836 Engineer 13 - "1 `il°'
City Administrator El Tracking Number
Consultant ❑
<CE Human Resources ❑ P\N act - l q a
Agenda Item Summary Memo
Title: McVickers Development— Sitework Letter of Credit Reduction#2
Meeting and Date: December 4, 2007 Public Works Committee
Synopsis: This letter of credit reduction for site work and Cannonball Trail improvements
are based on work completed to date. Recommend a reduction of$9,913.25
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Approval
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
C�TyT M /
Memorandum
esr 1 1836 To: Brendan McLaughlin, CityAdmstrat
-� From: Joe Wywrot, City Engineer
09 L-f p CC: Lisa Pickering,Deputy City Cler
<LE ��� Date:November 28, 2007
Subject: McVickers Development—Sitework LOC Reduction#2
America United Bank LOC#06-382
Attached find a request from McVickers Development,LLC to reduce their letter of credit for
the sitework and Cannonball Trail improvements associated with their development. I have
reviewed the request and in general concur with the amount of work performed to date. The
developer's calculations,however,reduce the letter of credit to the 10%warranty amount which
we cannot do until the punchlist work is complete. There is still remaining work on the sanitary
sewer,driveway demolition, etc.that needs to be completed. I recommend that we retain the
standard 15%for this substantially completed work for all work categories until the punchlist
work is completed.
I recommend that America United Letter of Credit No. 06-382 be reduced by the amount of
$9,913.25. The remaining amount of the letter of credit would be $31,724.32. Please refer to the
attached spreadsheet for details.
Please place this item on the December 4,2007 Public Works Committee agenda for
consideration.
10139 McVit kers
Development, LLC
November 1 , 2007
Via E-Mail
Mr. Joe Wywrot
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
RE: Request for Reduction of Letter of Credit
Cannonball Trail and Route 47, Yorkville, Illinois
Dear Joe:
McVickers Yorkville, L.L.C. has completed the site improvements and the Cannonball trail
improvements, and is hereby requesting a $21 , 121 .35 reduction of our current $41 ,637.57
Letter of Credit, leaving a balance of $20,516.22. We have attached our calculation of this
amount.
Please present this request to the Board for approval at the earliest opportunity. If you have any
questions, please give me a call.
Sincerely,
�at4y Carazin
Kathy Garazin
Controller
Enclosure
cc: John McVickers (via e-mail with enclosure)
John Thompson (via e-mail with enclosure)
2800 West Higgins Road, Suite 650 • Hoffman Estates, IL 60195 • Phone: 847.884.4825 • Fax: 847.884.4827 • www.mcvickers.net
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`QED C/py Reviewed By: Agenda Item Number
2 O
J a T Legal ❑
Finance ❑
EST. , IM Engineer a'�,J Tracking Number
City Administrator
Consultant ❑❑ PW 6)M- _ IL 3
4-E \\.
Agenda Item Summary Memo
Title: In-Town Road Program—Roadway Change Order#3
Meeting and Date: December 4, 2007 Public Works Committee
Synopsis: This change order in the amount of$15,444.25 is for additional work related to the
work stoppage that occurred on August 2, 2007.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Approval
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
Memorandum
EST. 1 , ` 1836 To: Brendan McLaughlin, City Adipinistratqr
From: Joe Wywrot, City Engineer U
f� ri CC:Bart Olson, Assistant City Ad ' 'stra r
Sue Mika,Finance Director
ALE �V Lisa Pickering,Deputy City Clerk
Date:November 9,2007
Subject: In-Town Road Program—Roadway Change Order#3
Attached find proposed Change Order#3 from the In-Town Road Program. This change order, in
the amount of a$15,444.25 increase, is related to the roadway work stoppage that occurred
between August 2nd and August 14th.
Several residents raised concerns in late July about the road project,primarily regarding the
elevation of the curbs and how it would affect their driveways and the surface drainage near their
homes. Construction proceeded as we responded to the resident concerns on a case-by-case
basis. On August 2"d the final preparation of Mill and Heustis Streets were completed for paving
of the binder course on August 3 'but there were still some residents that were not satisfied with
the roadway design. Since paving of the binder course the next day would have effectively
precluded any changes to the roadway design, a decision was made on August 2nd to stop work.
The project resumed on August 1561,but by then the rainstorms that occurred in mid-to-late
August had begun. The exposed gravel road base on Mill and Heustis Streets washed out and had
to be re-graded and re-primed before the paving work could resume.
I recommend that this change order be approved. Please place this item on the Public Works
Committee agenda of December 4,2007 for consideration.
CITY OF YORKVILLE
CHANGE ORDER
PROJECT NAME: 2007 In Town Road Improvement Program JOB NO.: YORK-040818.01-06
LOCATION: Heustis, Fox, Mill, Washington Streets CHANGE ORDER: 3
CONTRACTOR: Aurora Blacktop Inc. DATE: 10/31/2007
DESCRIPTION OF CHANGE ORDER: Extra work needed to re-grade, and re-prime roads due to job shutdown
ORIGINAL CONTRACT AMOUNT: [1] $1,232,735.79
TOTAL OF PREVIOUS AUTHORIZED CHANGE ORDERS: [2] $31,790.00
CURRENT CONTRACT AMOUNT: ([1]+[2]) [3] $1,264,525.79
PROPOSED CHANGE ORDER: (PENDING APPROVAL) [4] $15,444.25
PROPOSED REVISED CONTRACT AMOUNT: (PENDING APPROVAL) ([3]+[4]) [5] $1,279,970.04
NET OF ALL CHANGE ORDERS: (PENDING APPROVAL) ([2]+[4]) $47,234.25
TIME EXTENSION OR REDUCTION: 0
TOTAL CONTRACT TIME: (PENDING APPROVAL)
RECOMMENDED FOR ACCEPTANCE :
Approved By:
Re:M� _ Date ('$lOKor25%) Mayor Date
`444pJ ApprovedBy:
7-Contracto a (<$,oKorzs%) City Manager Date
Attest:
City E�r Date City Clerk Date
It Is understood that as part of this change order that the Contractor agrees that all bonds,permits,insurance and guarantees are
hereby extended to incorporate this Change Order.
Page 1 of 2
2007 In Town Road Improvement Program C.O. #3
Date ITEM Hours Rate AMOUNT
Worked per/hr
8/14/2007 Road Grader wloperator ;6.5 $175.00 $1 ,137,50
Roller w/operator 6.5 $120.00 $780.00
Laborer :6.5 7f65.50 !$425.75(
8/15/2007 Road Grader w/operator 5.0 $175.00 $875.00
Rollerw/operator 5.0 $120.00 $600.00'!
Laborer 5.0 $65.50 $327.50
i 8/16/2007 Road Grader w/operator, X9.0 $175,00 f'. $1,575.00'
Roller w/operator 9.0 $120.00 $1 ,080.00
Laborer 9.0 $65.50 r -,'$589.50r
8117/2007 Road Grader:w/operator 9.0 $175.00 $1: 575.00;
Roller w/operator 9.0 $120.00 $1 ,080.00
Laborer 9.0 $65.50 Y. $589,50
8/21/2007 Road Grader w/operator - 7.0 $175.00 + $1,225.00
Roller w/operator 7.0 $120.00 $840.00
Laborer 7.0 $65.50 ` 1. $458.50:
8/14/2007 Remobilization:: $1.,500.00>
8/22/2007 Re-Prime (Flaggers 2 Each): -- 12:0 $65.50 : $786.00
TOTAL $15,444.25
Page 2 of 2
Reviewed By: Agenda Item Number ,
It � �J o T Legal ❑
Finance ❑
EST 1836 �i3'1
Engineer � , lZ Tracking Number
< L y City Administrator ❑
Consultant ❑ �lnJ c")Gam-}
El
<LE ��'�•
Agenda Item Summary Memo
Title: In-Town Road Program(Phase 2 Utilities)-Change Order#4
Meeting and Date: December 4, 2007 Public Works Committee
Synopsis: This change order in the amount of$19,665.00 is for work related to drainage
concerns raised by residents during the Ward meeting of August 6, 2007.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Approval
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
` cIry� Memorandum
EST. 1636 To: Brendan McLaughlin, City A strato-
�� y From: Joe Wywrot, City Engineer U
p CC: Lisa Pickering,Deputy City Cle
<LE
Date:November 27, 2007
Subject: In-Town Road Program(Phase 2 Utilities)—Change Order 94
Attached find one copy of proposed Change Order#4 for the referenced project. This change
order,in the amount of a$19,665.00 increase,is for additional work performed as a result of the
Ward meeting held on August 6,2007.
During construction of the roadways, several residents expressed concerns about drainage issues.
This led to an evaluation to see if those drainage concerns could be readily addressed as part of
the In-Town Road Program project. Many items were addressed,which are itemized in the
change order.
This work has already been performed,therefore I recommend that this change order be
approved. Please place this item on the December 4, 2007 Public Works Committee agenda for
consideration.
CITY OF YORKVILLE
CHANGE ORDER
PROJECT NAME: 2007 In Town Utility Program JOB NO.: YORK-040818.01 -06
LOCATION: Various locations CHANGE ORDER : 4
CONTRACTOR: R.A. Ubert DATE: 10/12/2007
DESCRIPTION OF CHANGE ORDER: Various storm sewer placement to prevent drainage issues.
ORIGINAL CONTRACT AMOUNT: [1 ] $889,661 .00
TOTAL OF PREVIOUS AUTHORIZED CHANGE ORDERS: [2] $63,402.05
CURRENT CONTRACT AMOUNT: ([1 ]+[2]) [3] $953,063.05
PROPOSED CHANGE ORDER: (PENDING APPROVAL) [4] $19,665.00
PROPOSED REVISED CONTRACT AMOUNT: (PENDING APPROVAL) ([3]+[4]) (5] $972,728.05
NET OF ALL CHANGE ORDERS: (PENDING APPROVAL) ([2]+[4]) $83,067.05
TIME EXTENSION OR REDUCTION: 0
TOTAL CONTRACT TIME: (PENDING APPROVAL)
RECOMMEND FOR ACS CEP "
?Approved By:
Residi7ee Date (>$IoKorzs%) Mayor Date
Approved By:
Co ctor Date (<$10Kor25%) City Manager Date
Attest:
City 80ineer Date City Clerk Date
It is understood that as part of this change order that the Contractor agrees that all bonds, permits, insurance and guarantees are
hereby extended to incorporate this Change Order.
Page 1 of 2
2007 In Town Utility Program C.O. # 2
NO ITEM CURRENT UNIT UNIT I REVISED IDIFFERENCE AMOUNT
QUAN PRICE QUAN
1* Various storm sewer placement 0.0 L,Sum '.:$19,665.00 1 .0 1 .0 -: $19,665.00
to address drainage issues
TOTAL $19,665.00
" Indicates new pay item(s) in schedule of quantities
Page 2 of 2
Y
t ,
If
Ubert Construction
.k ray; + P O Box 160
If 11 6650-E Minkler Rd
Yorkville, IL 60560 _. -aT �" 'f " f Office 630-553-3733 �
Y � '
- fax 630-553-3744 s � ,} i �
August 10, 2007
hi
Attn : Mark Landers
I Smith Engineering
759 John Street
Yorkville, IL 60560
Re : In-town utility 2007
We will supply labor, material, equipment and supervision to perform the above
mentioned project. Work to be performed as per meeting with Mark on
Work to be done at 606 Mill, 505 Heustis, 105 Orange, tracks on Heustis . 8-9-07 .
description quantity unit price total
4' Catch Basin 1 each $2,800.00 $2,800.00
2' inlet remove and replace 5 each $ 1 ,800.00 $9,000.00
12" RCP 64 If $85.00
Remove over flow 1 each $5,440.00
$425.00 $425.00
Misc concrete work lvrnp sum.} $2,000.00
$2,000.00
total $19,665.00
add lions; Permed bondig, testing, landscaping, primary noncontributory
I mobilization included
�rERMS; NET 30 DAYS
(HE BUYER HEREBY WAIVES TRIAL BY JURY IN ANY LITIGATION ARISING OUT OF THIS CONTRACT. THE BUYER HEREE "
VOLUNTARILY AND EXPRESSLY AGREES THAT VENUE MAY BE HAD IN KANE OR KENDALL COUNTY, ILLINOIS, AT
ELLERS ELECTION. BUYER SHALL PAY ATTORNEY'S FEES AND COSTS INCURRED BY CONTRACTOR. IN THE EVENT
x AYMENT IS NOT RECEIVED WITHIN 30 DAYS OF INVOICE, A 1 .5% MONTHLY SERVICE CHARGE WILL BE ADDED TO
BALANCE DUE.
ANY ALTERATION OR DEVIATION FROM THE ABOVE SPECIFICATIONS INVOLVING EXTRA COST OF MATERIAL OF.
LABOR WILL ONLY BE EXECUTED UPON WRITTEN ORDERS FOR SAME AND WILL BECOME AN EXTRA CHARGE Ov--
THE SUM MENTIONED IN THIS CONTRACT. ALL AGREEMENTS MUST BE MADE IN WRITING.
THE CONTRACTORS AGREE TO CARRY WORKMANS COMPENSATION AND PUBLIC LIABILITY INSURANCE, ALSO IC,
' - PAY ALLSTATE SALES TAXES, OLD AGE BENEFIT AND UNEMPLOYMENT COMPENSATION TAXES UPON THE MATERIA
' , R fit AND LABOR FURNISHED UNDER THIS CONTRACT, AS REQUIRED BY THE UNITED STATES GOVERNMENT AND STATE :i
' WHICH THIS WORK IS PERFORMED.
(RALPH UBERT) DATE 20__
ACCEPTANCE
YOU ARE HEREBY AUTHORIZED TO FURNISH ALL MATERIALS AND LABOR REQUIRED TO COMPLETE THE W\�ct
MENTIONED IN THE A80VE PROPOSAL, FOR WHICH THE UNDERSIGNED AGREES TO PAY THE AMOUNT MENTION
IN SAID PROPOSAL, AND ACCORDING TO THE TERMS THEREOF, FF
DATE
ACCEPTED 20_
0 C/T. Reviewed By: Agenda Item Number
J� o
0.0 Legal ❑ Ncvv �I>�AS,i�`�C :;; !I � i
EST. , l � 1836 Finance ❑p�,
Engineer Z I Tracking Number
0 � � � y City Administrator ❑
9 a `20 Consultant ❑ pW aC)D-- _ Iq 5
<CE \V�
Agenda Item Summary Memo
Title: Rt.34/Sycamore Temporary Traffic Signal—Bid Results
Meeting and Date• December 4, 2007 Public Works Committee
Synopsis: Recommend award of contract to Gaffney's PMI for the bid amount of
$113,193.75.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Approval, subject to approval of city/developer agreement
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
?` o Memorandum
EST. 1836 To: Brendan McLaughlin, City Administrator,
�9 L From: Joe Wywrot, City Engineer -„
�p CC: Lisa Pickering,Deputy City Cldrk
<LE ,Vv
Date:November 29,2007
Subject: Rt.34/Sycamore Temporary Traffic Signal—Bid Results
Bids were opened on November 29, 2007 for the referenced project. This project consists of
constructing a temporary 3-legged span-wire traffic signal at the Rt.34/Sycamore intersection.
The following bids were received:
Gaffney's Preventive Maintenance,Inc. $113,193.75
1890 Suncast Lane
Batavia, Illinois 60510
Virgil Cook& Son, Inc. $114,746.41
P.O. Box 805
DeKalb, Illinois 60115
Thome Electric,Inc. $117,118.57
P.O. Box 321
Wheaton, Illinois 60189
H&H Electric Co. $134,055.58
2830 Commerce Street
Franklin Park,Illinois 60131
Engineer's Estimate $129,190.75
Gaffney's PMI has not performed work for the city in the past,but that have done work for
various developers and we have found them to be a competent contractor. They have also
satisfied all IDOT requirements regarding eligibility, availability, and apprenticeship training.
We are still negotiating an agreement with the Rob Roy Falls developer regarding improvements
to the Rt.34/Sycamore intersection. That agreement will address funding of the temporary traffic
signals and funding of a permanent 4-legged traffic signal and related pavement improvements.
Based on the results of the bids,I recommend that the contract for the Rt.34/Sycamore
Temporary Traffic Signal be awarded to Gaffney's Preventive Maintenance,Inc., subject to
approval of the city/developer agreement,for the bid amount of$113,193.75.
Please place this item on the December 4,2007 Public Works Committee agenda for
consideration.
`QED C/pJ Reviewed By: Agenda Item Number
`�J � Legal El
Finance ❑
EST. , 1836
Engineer Q >- '
-�� g Tracking Number
�O � � City Administrator ❑
Consultant ❑ 1"w
v
F]<LE
Agenda Item Summary Memo
Title: Raging Waves—IDOT Letter of Understanding
Meeting and Date: December 4, 2007 Public Works Committee
Synopsis: This letter of understanding establishes responsibilities for construction and
maintenance of improvements at the Rt.47/Rosenwinkel intersection.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Authorize Mayor to sign
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
Memorandum
EST. 1 ` 183E To: Brendan McLaughlin, City Administrator
L� y From: Joe Wywrot, City Engineer
p CC: Lisa Pickering, Deputy City Cl�r
�2
<CE
Date:November 27, 2007
Subject: Raging Waves -IDOT Letter of Understanding
Attached find one copy of IDOT's letter of understanding for the proposed roadway work and
traffic signals on Route 47 at the intersection of Rosenwinkel Street,which will be the main
entrance to the Raging Waves water park. The letter documents responsibilities for initial
construction costs as well as future maintenance. The terms of this letter are similar to other
letters of understanding that we have approved recently for other developments along state
highways.
I recommend that the City Council authorize the Mayor to sign this letter of understanding.
Please place this item on the Public Works Committee agenda of December 4,2007 for
consideration.
- t
Illinois Department of Transportabon
Division of Highways / District 3
700 East Norris Drive / Ottawa, Illinois 1 61350-0697
Telephone 815/434-6131
November 9, 2007
The Honorable Valerie Burd
Mayor of Yorkville
800 Game Farm Road
Yorkville, IL 60560
LETTER OF UNDERSTANDING
Permit Application L- 10696
IL Route 47 and Rosenwinkel
Dear Mayor Burd:
This letter of understanding serves as a supplement to IDOT's issuance of a
highway permit to the City of Yorkville relevant to the proposed traffic signals
to serve IL Route 47 and Rosenwinkel in Yorkville.
It is mutually agreed that the City of Yorkville will assume responsibility for
100% of road construction and related traffic signal installation. Ail work will
be done in accordance with the specifications of the permit.
The City of Yorkville will continue its maintenance of watermain, sanitary storm
sewer, sidewalk, highway lighting and appurtances located behind the curb.
The City of Yorkville will assume responsibility of providing electrical energy
and maintenance of emergency preemption, lighting, fiber optic interconnect
and signals as indicated below.
Level of Electrical
Intersection Maintenance Maintenance Energy
IL 47 and. I Emergency Preemption
Rosenwinkel and Lighting
State Share 0% 0%
City Share 100% 100%
IL 47 and I Traffic Signals
Rosenwinkel
State Share 67% 67%
City Share 33% 33%
Mayor Burd
November 9, 2007
Page 2
It is mutually agreed that the actual signal maintenance will be performed by
the City of Yorkville, either with its own forces or through on ongoing
contractual agreement.
Upon acceptance by IDOT of the new traffic signal installation(s) included
herein, the responsibility for maintenance and energy outlined above shall
become part of the Master Agreement executed by [DOT and the City of
Yorkville on July 6, 2001 .
IDOT retains the right to control the sequence of timing of the traffic control
signals installed at the said intersection.
All current city ordinance, regulating parking, encroachments sanitary/storm
water drainage along IL Route 47 shall remain in effect.
Upon completion of the intersection, IDOT will assume responsibility of
maintaining all through and turning lanes of IL Route 47. The Department will
assume maintenance of all curb and gutter adjoining the traffic lanes of IL
Route 47.
You will note three copies of this Letter of Understanding are enclosed for your
review. If you are in agreement with these proposals, please affix your original
signature in the space provided on all three copies, retain one for your files
and return two copies to the IDOT District 3 office in Ottawa.
If you have any comments or questions concerning this project, please feel
free to contact Dan Devine at 815-434-8505. Your cooperation is appreciated.
Sincerely,
George F. Ryan, P. E.
Deputy Director of Highways,
Regi nal Engineer f '
By: Bruce A. Hucker, P.E.
District Operations Engineer
DD:ac
sAopAletter of understanding 2
Approved:
Mayor Burd, City of Yorkville
Date
`�tpD Copy Reviewed By: Agenda Item Number
Legal ❑ I , i fir• „� t# j
Finance ❑
EST. 1836
Engineer Tracking Number
City Administrator ❑
Consultant ❑
❑
Agenda Item Summary Memo
Title: Yorkville Marketplace—IDOT Letter of Understanding
Meeting and Date: December 4, 2007 Public Works Committee
Synopsis: This letter of understanding establishes responsibilities for construction and
maintenance of improvements at the Rt34/Marketplace intersection.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Authorize Mayor to sign
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
CIpy
Memorandum
EST. 1 �_ 1836 To: Brendan McLaughlin, City Administrator
From: Joe Wywrot, City Engineer
O y
�-' 1�t.3. p CC: Lisa Pickering, Deputy City Clerk
<CE
Date: November 27, 2007
Subject: Yorkville Marketplace- IDOT Letter of Understanding
Attached find one copy of IDOT's letter of understanding for the proposed roadway work and
traffic signals on Route 34 at the intersection of Marketplace Drive. The letter documents
responsibilities for initial construction costs as well as future maintenance. The terms of this
letter are similar to other letters of understanding that we have approved recently for other
developments along state highways.
I recommend that the City Council authorize the Mayor to sign this letter of understanding.
Please place this item on the Public Works Committee agenda of December 4, 2007 for
consideration.
Illinois Department of Transportation
Division of Highways / District 3
700 East Norris Drive / Ottawa, Illinois / 61350-0697
Telephone 815/434-6131
November 9, 2007
The Honorable Valerie Burd
Mayor of Yorkville
800 Game Farm Road
Yorkville, IL 60560
i
LETTER OF UNDERSTANDING
Permit Application L-6022
US Route 34 with Market Place Drive
Dear Mayor Burd:
This letter of understanding serves as a supplement to IDOT's issuance of a
highway permit to the City of Yorkville relevant to the proposed traffic signals
to serve US Route 34 with Market Place Drive in Yorkville.
It is mutually agreed that the City of Yorkville will assume responsibility for
100% of road construction and related traffic signal installation. All work will
be done in accordance with the specifications of the permit.
The City of Yorkville will continue its maintenance of watermain, sanitary storm
sewer, sidewalk, highway lighting and appurtances located behind the curb.
The City of Yorkville will assume responsibility of providing electrical energy
and maintenance of emergency preemption, lighting, fiber optic interconnect
and signals as indicated below.
Level of Electrical
Intersection Maintenance Maintenance Enerav
US 34 with. I Emergency Preemption
Market Place Dr. and Lighting
State Share 0% 0%
City Share 100% 100%
US 34 with I Traffic Signals
Market Place Dr.
State Share 67% 67%
City Share 336/6 33%
US 34 from I Fiber Optic Interconnect
L 47 to
McHugh Rd.
State Share 67% 67%
City Share 33% 33%
Mayor Burd
November 9, 2007
Page 2
It is mutually agreed that the actual signal maintenance will be performed by
the City of Yorkville, either with its own forces or through on ongoing
contractual agreement.
Upon acceptance by IDOT of the new traffic signal installation(s) included
herein, the responsibility for maintenance and energy outlined above shall
become part of the Master Agreement executed by IDOT and the City of
Yorkville on July 6, 2001 .
IDOT retains the right to control the sequence of timing of the traffic control
signals installed at the said intersection.
All current city ordinance, regulating parking, encroachments sanitary/storm
water drainage along Route 34 shall remain in effect.
Upon completion of the intersection, IDOT will assume responsibility of
maintaining all through and turning lanes of US Route 34. The Department
will assume maintenance of all curb and gutter adjoining the traffic lanes of US
Route 34.
You will note three copies of this Letter of Understanding are enclosed for your
review. If you are in agreement with these proposals, please affix your original
signature in the space provided on all three copies, retain one for your files
and return two copies to the IDOT District 3 office in Ottawa.
If you have any comments or questions concerning this project, please feel
free to contact Dan Devine at 815-434-8505. Your cooperation is appreciated.
Sincerely,
George F. Ryan, P. E.
Deputy Director of Highways,
Regj'qpal Engineer � a
✓ ✓ Li ,
By: Bruce A. Hucker, P.E.
District Operations Engineer
DD:ac
s:\opr\letter of understanding
Approved:
Mayor Burd, City of Yorkville
Date
D C/p` Reviewed By: Agenda Item Number
J� T Legal ❑ NEW 6u(INC-,
ESr. , 1836 Finance F-1
1 Engineer �4 �V Tracking Number
X4 U rn City Administrator ❑
�O Consultant ❑ ply a� E _ �o� g
<LE Eby` F]
Agenda Item Summary Memo
Title: Yorkville Marketplace Traffic Signal—IDOT Highway Permit
Meeting and Date• December 4, 2007 Public Works Committee
Synopsis: The developer has requested that the city pre-approve the IDOT highway permit
resolution and authorize the Mayor and City Clerk to sign the permit form.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Approval
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
o� Memorandum
MT � \= 1836 To: Brendan McLaughlin, City A im�
From: Joe Wywrot, City Engineer
p CC:Lisa Pickering, Deputy City Clerk
<CE
Date:November 27, 2007
Subject: Yorkville Marketplace Traffic Signal—IDOT Highway Permit
Attached find a letter from the Yorkville Marketplace developer requesting that the City Council
pre-approve the application for the IDOT highway permit for the Yorkville Marketplace
development. Yorkville Marketplace is located on the east side of Route 47, south of Route 34.
The IDOT highway permit is for the construction of a traffic signal at the Rt.34/Marketplace
Drive intersection.
The developer has an obligation to construct the traffic signal as soon as possible,and doesn't
want to take the chance of missing the December City Council meeting for this item. Therefore
they are requesting approval of the resolution before we actually receive the IDOT permit
package.
The attached resolution is a sample from another development. The resolution for Yorkville
Marketplace will be very similar. Since this resolution is from the city and guarantees that the
work will be performed satisfactorily,we will require the developer to provide a guarantee to us
in the form of a bond that they will perform the work and satisfy IDOT's requirements.
I recommend that City Council authorize the Mayor and City Clerk to sign the IDOT highway
permit application for Yorkville Marketplace when we receive it, and also adopt the resolution as
modified by IDOT for this project. Please place this item on the Public Works Committee agenda
of December 4,2007 for consideration.
� m
DEVELOPMENT
CORPORATION
November 28, 2007
Mr. Joseph Wywrot
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
RE: IDOT Highway Permit
Dear Joseph:
Per our amended PUD we would like to apply for and secure approval by the Yorkville City
Council on December 13, 2007 for authorization to install IDOT approved traffic signals at
Illinois Route 34 and Marketplace Drive.
We have received intersection design approval from IDOT as well as traffic signal comments.
We are in the process of address those comments and except to have this information resubmitted
to IDOT the week of December 3, 2007. We would like to have the approval in place prior to
IDOT approval so that the signals can be installed as soon as possible.
Thank you for your help and as always if you have any questions do not hesitate to call.
Very truly yours,
TUCKER DEVELOPMENT CORPORATION
4l�s
John . Donohue
Vice President Construction
JJD/kf
799 Central Avenue • Suite 300 • Highland Park, IL 60035 • 847-926-9999 • Fax 847-926-9996
www.tuckerdevelopment.com
RESOLUTION �^
WHEREAS, the United City of Yorkville is located in the county of Kendall, state of Illinois, wishes to, construct two
commercial entrances and related improvements along Illinois 47/126 which by law comes under the jurisdiction and
control of the Department of Transportation of the state of Illinois, and
WHEREAS, a permit from said department is required before said work can be legally undertaken by said United
City of Yorkville; now
THEREFORE , be it resolved by the United City of Yorkville, county of Kendall , state of Illinois.
FIRST: That we do hereby request from the Department of Transportation, state of Illinois, a permit authorizing the
United City of Yorkville to proceed with the work herein described and as shown on enclosed detailed plans.
SECOND: Upon completion of the commercial entrances by the developer and acceptance by the city, the city
guarantees that all work has been performed in accordance with the conditions of the permit to be granted by the
Department of Transportation of the state of Illinois.
Further, the city will hold the state of Illinois harmless for any damages that may occur to persons or property during
such work.
The city will require the developer to obtain a bond and a comprehensive general liability insurance policy in
acceptable amounts and will require the developer to add the State of Illinois as an additional insured on both
policies.
THIRD: That we hereby state that the proposed work4A is not, (delete one) to be performed by the employees of
the United City of Yorkville.
FOURTH : That the proper officers of the United City of Yorkville are hereby instructed and authorized to sign said
permit in behalf of the United City of Yorkville.
I , .J� , hereby certify the above to be a
City Clerk
true copy of the resolution passed by the City Council of the United City of Yorkville, county of Kendall, State of
Illinois .
Dated this � S"�' day c !s _ A. D. 2006
(Signature)
(CORPORATE SEAL)
RESOLUTION
`QED C/T y Reviewed By: Agenda Item Number
J .n Legal ❑ Ni_ti�
Finance ❑
EST. 1836 Engineer K� - ��
Tracking Number
01 y City Administrator ❑
Consultant ❑ -�W
Agenda Item Summary Memo
Title: Raintree Village Unit 1 Route 71 Improvements & Offsite Sanitary—Final Acceptance
Meeting and Date: December 4, 2007 Public Works Committee
Synopsis: Recommend acceptance/approval of Unit I and offsite improvements subject to
completion of punchlist and receipt of warranty bonds and bills of sale.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Approval, subject to completion of punchlist items and receipt of
Satisfactory Bills of Sale and warranty bonds.
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
`�fpD Cl
Memorandum
Esr. 1 = 1936 To: Brendan McLaughlin, City Ad ator
From: Joe Wywrot, City Engineer V
�. CC: Eric Dhuse,Director of Public rks
<GE Lisa Pickering,Deputy City Clerk
Date: November 30,2007
Subject: Raintree Village Unit 1,Route 71 Improvements &Offsite
Sanitary—Final Acceptance
Attached find requests from Lennar to accept Raintree Village Unit 1 and the offsite sanitary
sewer. All of the remaining punchlist items are paperwork issues. Two of these,however,require
sign-offs by IDOT and YBSD,which may lead to additional work to be performed in the field.
Corresponding to final acceptance is establishment of a warranty bond/letter of credit in the
amount of 10% of the cost of the development and related offsite work. The warranty bond/letter
of credit for Unit 1 needs to be $387,205.58. Existing Letter of Credit FGAC-06116 for Unit 1
can be released. The warranty bond/letter of credit for the Route 71 improvements needs to be
$24,018.50. The warranty bond/letter of credit for the offsite sanitary sewer(consisting of the
interceptor sewer along the Commonwealth Edison right-of-way from the south side of the
Illinois Railnet tracks to a point 250 feet south of Rt.126)needs to be $112,877.03.
We normally touch base with the Homeowner's Association when a development is accepted to
see if there are any issues which we may have missed that should be addressed prior to final
acceptance. Currently there is no HOA for Raintree Village,although the management company
will be Foster/Premier. The election of HOA officers is scheduled for early December. I have
called Foster/Premier and will forward any information they wish to provide.
I recommend that the public infrastructure of Raintree Village Unit 1, as well as the city
infrastructure associated with the Route 71 improvements and offsite sanitary sewer,be accepted
for ownership and maintenance, subject to receipt of satisfactory Bills of Sale and 1-year
warranty bonds/letters of credit in the amounts listed above. I also recommend that the issue of
final acceptance not be forwarded to City Council for a vote until all punchlist items have been
completed.
Please place this item on the December 4, 2007 Public Works Committee agenda for
consideration.
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November 29, 2007
Mr. Joe Wywrot
United City of Yorkville
800 Game Farm Road
I
Yorkville, IL 60560
i
Re: Raintree Village — Unit 1
Dear Joe,
This letter shall serve as Lennar Communities of Chicago's formal request to have
Raintree Village Unit 1 accepted onto maintenance and to receive Village authorization
to reduce our Improvement Letter of Credit to the Maintenance amount.
Upon approval by the City Council we will then have a Maintenance Letter of Credit
issued to replace the Improvement Letter of Credit currently in place.
i
Should you have any questions or concerns please contact me at 847-980-0346.
i
i
Sincerely,
Rob Zolomski
Land Development Area Manager
Cc: Karen Blake - LCOC
i
i
I
I
i
I
I
2300 Barrington Road, Suite 700, Hoffman Estates, IL 60169 • Phone: 630339-4800 • Fax: 630339-4801
LENNAR .COM
I�
June 28, 2007
Mr. Joe Wywrot
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
Re: Raintree Village Offsite Sanitary
Mr. Wywrot:
This letter is to serve as our formal request for acceptance of the Offsite Sanitary
improvements.
For your reference and use we have enclosed a copy of the as-builts dated July 13, 2006.
Should you have any questions or concerns please do not hesitate to contact me.
Regards,
Robert Zo mski
Land Development Area Manager
Lennar Communities of Chicago
CC : Ralph Pfister — YBSD
John Frerich — Water E Deuchler Associates
2300 Barrington Road, Suite 700, Hoffman Estates, IL 60169 • Phone: 630-339-4800 • fax: 630-339-4801 l\
LENNAR .COM LJ
C/; y Reviewed By: Agenda Item Number
a� J , Legal ❑ �%',j CMCLo vj I,SS � taca
EST. '\c '1g 1836 Finance ❑
Engineer El Tracking Number
® ®, City Administrator ❑
Consultant ❑ �7 6)co—f - aLp
Agenda Item Summary Memo
Title: Boiler Machinery Insurance
Meeting and Date• Public Works — December 4, 2007
Synopsis :
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by: Eric Dhuse Public Works
Name Department
Agenda Item Notes:
New policy for equipment failure such as our wells, generators & other machinery. Current
policy was not renewed by our carrier.
ENERGVMAX 21 Coverage Proposal
The following outlines the coverage's, limits of liability and policy amendments provided. Any policy
coverage's/limits of liability requested by you in your coverage specifications that are not affirmed in
the following are not contemplated by this proposal. The policy will also be subject to all state-
mandated endorsements.
Insured/Applicant: CITY OF YORKVILLE
Coverages and Limits:
Coverages Limits
"Total Limit Per Breakdown': $ 10,250,000
Property Damage: $ 10,000,000
Business Income: $250,000
Business Income Period of Restoration' Extension: 30 Days
Extra Expense: Included with BI
Extra Expense "Period of Restoration" Extension: 30 Days
Spoilage Damage: Not Covered
Utility Interruption: $ 100,000
Coverage applies only if interruption lasts at least: 12 Hours
Brands and Labels: $25,000
"Data" or "Media": $25,000
Error in Description: $ 100,000
Expediting Expense: $ 100,000
Newly Acquired Locations: $ 1 ,000,000 90 Days
Ordinance or Law: $500,000
Ammonia Contamination: $ 100,000
Hazardous Substances: $500,000 .
Water Damage: $ 100,000
Conditional and Optional Coverages:
Notice of Cancellation: 60 days, except 10 for non-payment of premium
"Diagnostic Equipment": Excluded
"Production Machines": Included
Deductibles:
Combined Deductible: N/A
Property Damage: $ 1 ,000 Except $5,000 for Waste Water Treatment
Facility Including Deep Well Pumps
Business Income: 24 Hours
Extra Expense: Included with BI
Spoilage Damage: N/A
Utility Interruption: 24 Hours
Ammonia Contamination: Included with PD
Special Provisions:
Joint Loss Agreement: Included
New Generation: Included
Repair or Replacement Included
Perils Elimination Endorsement BM T4 39 01 03: Included
Additional Coverage Extensions/Restrictions:
RBC Exclusion: BM T4 72
ACV Applies to All Covered Equipment 25 Years of Age & Older
Premium:
Annual Premium : $5.649
Jurisdictional Certificate Fees: $
Total Premium Including Certificate Fees: $50649
Commission: NET
page 3 of 3
Prepared for:
< tiff
CITY OF YORKVILLE
610 TOWER LANE
YORK.VILLE IL 60560
October 8, 2007
"'" ' J qs ° ✓ 'we TM
ENERGYMM
19
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g
3
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aro° ' A x sp Equipment Breakdown Insurance for the 21 s` Century
Prepared by:
KAKI SZABO
Account Executive
Travelers Insurance Companies, Inc.
PO Box 2977
Overland Park K.S 66201
K.Szabo @Travelers corn
TRAVELERS
TRAVELERSJ
KARL SZABO
Accauet I ,.cec-uti� e
Phone 800 253 1304 x 4946
7465 W 132`1 Fax: 800 332 71.1.9
Overland Park KS 66_ 13
� � i{Szabo @Ttavelerscum
ENERGYMAX 21 Coverage Proposal
R W TROXELL & CO Date: October 5, 2007
214 SOUTH GRAND AVE WEST
SPRINGFIELD IL 62708
Agency Contact : SHARON KRUEGER Effective: 12/01 /07-08
Insured/Applicant: CITY OF YORKVILLE
We are pleased to have this opportunity to provide this proposal to you The Travelers' ENERCYMAx21 is one
of the broadest Equipment Breakdown policy forms in the business The ENERCYMAx 21 form offers an entire
range of equipment coverage including breakdown of critical equipment such as mechanical or electrical
equipment, boilers and pressure vessels, air conditioning and refrigeration equipment, and computer and
communication systems
If you wish to bind this quotation, please complete the binder page of this submission and return via fax to my
attention We will issue the policy immediately and provide fast and accurate policy service,
Special Features of the ENERCYMAx 21 form include the following:
• Definition of "Covered Equipment" includes telephone systems, office equipment, fiber optic cables, and air
conditioning units and systems, with options to include diagnostic equipment and/or production machines.
• No "solely supplying" requirement for Utility Interruption
• New Generation Extension coverage pays for replacing damaged equipment with new, more efficient
technology, at up to 125% of replacement value For example, we would pay up to 25% extra to replace a
badly damaged air conditioning unit with a newer generation unit that is quieter and/or more energy
efficient
• No separate sublimits for loss of CFC Refrigerants or computers (other than computers used for diagnostic
purposes)..
• Optional coverage's are available for Brands and Labels, Contingent Time Element, "Data" or "Media",
"Diagnostic Equipment", Error in Description, Newly Acquired Locations and Ordinance or Law
• Selling Price valuation for all property held by you for sale
Our quotation is based on the following information provided by you:
Building & Contents Value: $30, 116,556
Business Income Value: Not Covered
Occupancy: Municipality
Loss History in past 5 yrs: Quote Subject to Written Verification of No Prior Boiler & Machinery
Losses
Total Premium: $5,649
Again, thank you for the opportunity to provide you with this quotation This proposal is valid for 60 days. The
Total Premium listed above reflects only those Certificate fees of which we are aware at the date of this
proposal.
If you have any questions, please do not hesitate to call
KARISZABO
page 2 of 2
Terrorism Risk Insurance Act
Terrorism Risk Insurance Act of 2002 Disclosure
On November 26, 2002, the President of the United States signed into law the Terrorism Risk Insurance Act of
2002 (the "Act") The Act establishes a short-term program under which the Federal Government will share in
the payment of "Insured Losses" caused by certain "Acts of Terrorism" (each as defined in the Act) .
The Federal Government's share of compensation for Insured Losses in each year up to and including calendar
year 2006 is 90% of the amount of Insured Losses in excess of each Insurer's statutorily established deductible
for that year, subject to the "Program Triggef' (as defined in the Act) For calendar year 2007 the Federal
Government's share is 85% of the amount of Insured Losses in excess of each Insurer's deductible, subject to
the Program Trigger. In no event, however, will the Federal Government or any Insurer be required to pay any
portion of the amount of aggregate Insured Losses occurring in any one year that exceeds $ 100,000,000,000,
provided that such Insurer has met its deductible
The charge for Insured Losses under this Coverage Part is included in the Coverage Part premium The charge
that has been included for this Coverage Part is indicated below, and does not include any charge for the
portion of losses covered by the Federal Government under the Act:
a 1 % of your total Boiler and Machinery Coverage Part premium.
Please note that the coverages contained in this proposal do not contain an exclusion that specifically excludes
coverage for Insured Losses. The charge for this exposure is included in the total premium for each Coverage
indicated in the Premium Schedule The charge that has been included is 1 % of your total Boiler and Machinery
Coverage premium
BM T5 94 01 06
Notification of Pending Changes Foreign Terrorism/TRIA
Pursuant to the requirements of the Terrorism Risk Insurance Act of 2002 (TRIA), this proposal includes
disclosure of the rate or premium charged for exposure to "insured loss" as defined under TRIA TRIA is set to
expire as of 12/31 /07 If TRIA expires and is not extended or reenacted, the rate or premium disclosed for
exposure to "insured loss" shall instead be applicable to exposure to loss caused by "act(s) of foreign
terrorism", defined as follows:
a. Any act that is violent or dangerous to human life, property or infrastructure; and
b The act has been committed by an individual or individuals acting on behalf of any foreign person or foreign
interest, as part of an effort to coerce the civilian population of the United States or to influence the policy or
affect the conduct of the United States Government by coercion
Any coverage provided for loss caused by an "act of foreign terrorism" shall be subject to all of the terms,
definitions, exclusions and conditions of the applicable policy, and any applicable federal and/or state laws,
rules or regulations.
PN T4 81 01 07
page 4 of 4
i
KAR1 SZA13O
TRAVELERSJ
y ' rlcfounf l xrcufirr
Phone: 800 '53 1304 x 4946
7465 W 132"" - Fax: 800 332 7239
Overland Park KS 66213 ,,, nc KSzabo @Travelerscom
If you wish to BIND coverage as identified under this quotation for $5,649 premium, please forward the
following additional information:
Effective Date: Expiration Date:
Insured's Name: CITY OF YORKVILLE
Mailing Address:
City/State/ZIP:
❑ Mortgagees - Attached
Loss Payees - Attached
❑ Schedule of location addresses - See Attached (including ZIP Code, contact names and
telephone number for each location):
Inspection Contact Name for ALL locations:
Phone:
ElNo Engineering Inspection(s) Required
Please note: Many states and some cities issue certificates permitting the continued operation of certain
equipment such as boilers, water heaters, pressure vessels, etc. Periodic inspections are normally required
to renew these certificates. In most jurisdictions, insurance company employees who have been licensed by
the jurisdictions are authorized to perform these inspections.
If we do NOT receive the information requested above including location addresses, contact names and
telephone numbers, we will NOT perform jurisdictional inspections .
Please indicate selections and sign below as appropriate:
Any Losses in the Past 5 Years? NO _Yes, if Yes Please Provide Loss Runs
❑ Direct Bill
❑ Agency Bill
❑ I would like to receive additional information regarding Equipment Breakdown (Boiler & Machinery).
Signature: Date:
Travelers' internal information:
SAI N: Office:
A enc : Agency Code:
Polic �:
page 5 of 5
NOTICE TO POLICY HOLDERS
JURISDICTIONAL INSPECTIONS
Dear Policyholder,
Many states and some cities issue certificates permitting the continued operation of certain equipment such as
boilers, water heaters, pressure vessels, etc Periodic inspections are normally required to renew these
certificates . In most jurisdictions, insurance company employees who have been licensed by the jurisdictions
are authorized to perform these inspections .
If:
• You own or operate equipment that requires a certificate from a state or city to operate legally, and
• We insure that equipment under this Policy, and
• You would like us to perform the next required inspection;
Then:
Call this toll-free number — 1 -800.425-4119
When you call this number, our representative will ask you for the following information:
Name of your business (as shown on this Policy)
Policy Number
Location where the equipment is located, including Zip Code
e Person to contact and phone number for scheduling of inspection
e Type of equipment requiring inspection
Certificate inspection date and certificate number
Or:
Fill in the information on the following form and fax it to the toll free number indicated on that form
Please note the following:
• Your jurisdiction may charge you a fee for renewing a certificate It is your responsibility to pay such a fee
• All the provisions of the INSPECTIONS AND SURVEYS Condition apply to the inspections described in this
notice
REMINDER
If new equipment is installed or old equipment replaced that requires a jurisdictional inspection please let us
know by calling our toll free number listed above,
page 6 of 6
REQUEST FOR JURISDICTIONAL. INSPECTION
Name of Business (as shown on policy):
Policy Number:
Location of Equipment:
City State Zip Code
Inspection Contact Name for ALL locations:
Phone:
Equipment Type Certificate Number Certificate Expiration Date
Fax Form to 1 877-764-9535
Completed by: Phone Number:
page 7 of 7