Public Works Packet 2007 08-07-07 Cl?' United City of Yorkville
do 800 Game Farm Road
Fsr 1836 Yorkville, Illinois 60560
Telephone : 630-553 -4350
o� p Fax: 630-553 -7575
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AGENDA
PUBLIC WORKS COMMITTEE MEETING
Tuesday, August 7, 2007
7:00 p.m.
City Hall Conference Room
Presentation: None
New Business:
1 . PW 2007-94 Water Department Report for May 2007
2. PW 2007-95 Water Department Report for June 2007
3 . PW 2007-96 Grande Reserve Unit 2 — Letter of Credit Expiration
4. PW 2007-97 Grande Reserve Unit 12 — Letter of Credit Expiration
5 . PW 2007-98 Grande Reserve Unit 14 — Letter of Credit Expiration
6. PW 2007-99 Grande Reserve Unit 15 — Letter of Credit Expiration
7. PW 2007- 100 Grande Reserve Unit 20 — Letter of Credit Expiration
8 . PW 2007- 101 Grande Reserve Unit 23 — Letter of Credit Expiration (Landscaping)
9. PW 2007- 102 Grande Reserve Unit 23 — Letter of Credit Expiration (Sitework)
10. PW 2007- 103 King Street Raw & Finished Watermains — Change Order #2
11 . PW 2007- 104 Heustis Street — Ornamental Lighting
12, PW 2007- 105 In-Town Road Program — Heustis Street Trees
13 . PW 2007- 106 In-Town Road Program — Construction Materials Testing Agreement
14. PW 2006- 107 In-Town Road Program — Sanitary Manhole Replacement
15 . PW 2007- 108 In-Town Road Program Phase 3 — Discussion
16. PW 2007- 109 Yorkville Business Center Units 2 & 3 — Final Acceptance and Bond
Reductions
17. PW 2007- 110 Rt. 47 & Wheaton Ave. Intersection Improvement —IDOT Hwy. Permit &
Resolution
18. PW 2007- 111 Kendall Marketplace — IDOT Highway Permit
19. PW 2007- 112 Kendall Marketplace — Earthwork LOC Reduction # 1
20. PW 2007- 113 Raging Waves — Sitework LOC Reduction # 1
21 . PW 2007- 114 Fox Hill Subdivision — Entrance Island Landscaping/Sycamore and
Diehl Farm
22. PW 2007- 115 Whispering Meadows — Stormwater Basin
23 . PW 2007- 116 Proposed Professional Engineering Agreements for Well and Water Tower
Rehabilitation '
24. PW 2007- 117 Signage on State Highways — Excessive Engine Braking
25 . PW 2007- 118 APWA Congress — FYI
26. PW 2007- 119 Sale of PW Equipment and Vehicles
27. PW 2007- 120 Monthly Tool Inventory for PW
28 . PW 2007- 121 Reimbursement for Dutch Elm Disease Trees — Discussion
29. PW 2007- 122 Whispering Meadows Unit 1 — Bond Reduction
30. PW 2007- 123 Whispering Meadows Unit 2 — Bond Reduction
31 . PW 2007- 124 Whispering Meadows Unit 4 — Bond Reduction
Old Business:
Additional Business:
UNITED CITY OF YORKVILLE
WORKSHEET
PUBLIC WORKS COMMITTEE
Tuesday, August 7, 2007
7 :00 PM
CITY CONFERENCE ROOM
-- - - --- - - -- - - --------------------- -- --------------------------------- -- --------------
PRESENTATIONS:
1 . None
- ------------ - -- ------- ------- ----- ------------------------ - ------------------ -- - - - - - -- -
NEW BUSINESS:
- -
--------------- - - - - ---------- ------ ------------- - ----------------------------- - ---------- - -
1 . PW 2007-94 Water Department Report for May 2007
❑ Approved for COW & CC
❑ As presented
❑ With changes
❑ Bring back to Committee
❑ Other
--------- - - -- - - ---- -- --- -------- ---------- - ------ - - ----------------------- - ------------------- --
2. PW 2007-95 Water Department Report for June 2007
❑ Approved for COW & CC
❑ As presented
❑ With changes
❑ Bring back to Committee
❑ Other
----------------------
3 . PW 2007-96 Grande Reserve Unit 2 — Letter of Credit Expiration
❑ Approved for COW & CC
❑ As presented
❑ With changes
❑ Bring back to Committee
❑ Other
---------------------------------------------------------------------------------------------------------------------------------------
4. PW 2007-97 Grande Reserve Unit 12 — Letter of Credit Expiration
❑ Approved for COW & CC
❑ As presented
❑ With changes
❑ Bring back to Committee
❑ Other
-----............-------------..........--..........----......-------------------------------------------------------------------------
5. PW 2007-98 Grande Reserve Unit 14 — Letter of Credit Expiration
❑ Approved for COW & CC
❑ As presented
❑ With changes
❑ Bring back to Committee
❑ Other
---------------------------------------------------------------------------------------------------------------------------------------
6. PW 2007-99 Grande Reserve Unit 15 — Letter of Credit Expiration
❑ Approved for COW & CC
❑ As presented
❑ With changes
❑ Bring back to Committee
❑ Other
-----------.........................--......------------........-...........-------.......................----------------------------
-
7. PW 2007- 100 Grande Reserve Unit 20 — Letter of Credit Expiration
❑ Approved for COW & CC
❑ As presented
❑ With changes
❑ Bring back to Committee
❑ Other
- --- --- - --- - -- - ------ -- - - - ------------ - -- ----------- ----------- -- -- - -
8. PW 2007- 101 Grande Reserve Unit 23 — Letter of Credit Expiration (Landscaping)
❑ Approved for COW & CC
❑ As presented
❑ With changes
❑ Bring back to Committee
❑ Other
---------------------------------------------------------------------------------------------------------------------------------------
9. PW 2007-102 Grande Reserve Unit 23 — Letter of Credit Expiration (Sitework)
❑ Approved for COW & CC
❑ As presented
❑ With changes
❑ Bring back to Committee
❑ Other
------------------------------------------...................---........................
-----------------------------------------------
10. PW 2007-103 King Street Raw & Finished Watermains — Change Order #2
❑ Approved for COW & CC
❑ As presented
❑ With changes
❑ Bring back to Committee
❑ Other
---------------------- - ------- ----------------------- ----------- - -----------------------------------------------------------
11 . PW 2007-104 Heustis Street — Ornamental Lighting
❑ Approved for COW & CC
❑ As presented
❑ With changes
❑ Bring back to Committee
❑ Other
--------------- ------ ------ -------- ------------- ------------------------------------------------------------------------------
12. PW 2007- 105 In-Town Road Program — Heustis Street Trees
❑ Approved for COW & CC
❑ As presented
❑ With changes
❑ Bring back to Committee
❑ Other
---------------------------------------------------------------------------------------------------------------------------------------
13 . PW 2007- 106 In-Town Road Program — Construction Materials Testing Agreement
❑ Approved for COW & CC
❑ As presented
❑ With changes
❑ Bring back to Committee
❑ Other
14. PW 2007- 107 In-Town Road Program — Sanitary Manhole Replacement
❑ Approved for COW & CC
❑ As presented
❑ With changes
❑ Bring back to Committee
❑ Other
---------------------- -
15 . PW 2007- 108 In-Town Road Program Phase 3 — Discussion
❑ Approved for COW & CC
❑ As presented
❑ With changes
❑ Bring back to Committee
❑ Other
--------------------------..........---------------------------------------------------------------------------------------------------
16. PW 2007-109 Yorkville Business Center Units 2 & 3 — Final Acceptance and Bond Reductions
❑ Approved for COW & CC
❑ As presented
❑ With changes
❑ Bring back to Committee
❑ Other
..........-----------------.......----------------...........-........................-------------------------------------------------
17. PW 2007- 110 Rt. 47 & Wheaton Ave. Intersection Improvement — IDOT Hwy. Permit & Resolution
El Approved for COW & CC
❑ As presented
❑ With changes
❑ Bring back to Committee
❑ Other
------------------------------------------------- ----------- -------------- -----------------------------------------
18. PW 2007- 111 Kendall Marketplace — IDOT Highway Permit
❑ Approved for COW & CC
❑ As presented
❑ With changes
❑ Bring back to Committee
❑ Other
--------------------------------------------------------------.............-------------------------------------------
-----------------
19. PW 2007-112 Kendall Marketplace — Earthwork LOC Reduction #1
❑ Approved for COW & CC
❑ As presented
❑ With changes
❑ Bring back to Committee
❑ Other
------------------ ----------------- -------------------- ----------- -- -------------------------------------------- - ------------
20. PW 2007-113 Raging Waves — Sitework LOC Reduction #1
❑ Approved for COW & CC
❑ As presented
❑ With changes
❑ Bring back to Committee
❑ Other
- - - ---------------
21 . PW 2007-114 Fox Hill Subdivision — Entrance Island Landscaping/Sycamore and Diehl Farm
❑ Approved for COW & CC
❑ As presented
❑ With changes
❑ Bring back to Committee
❑ Other
-----------------------------------........--------------------------------------------------------------------------------------------
22. PW 2007-115 Whispering Meadows — Stormwater Basin
❑ Approved for COW & CC
❑ As presented
❑ With changes
❑ Bring back to Committee
❑ Other
-------------------------------.........-------------------................------------------------------................--------------
23 . PW 2007- 116 Proposed Professional Engineering Agreements for Well and Water Tower Rehabilitation
❑ Approved for COW & CC
❑ As presented
❑ With changes
❑ Bring back to Committee
❑ Other
--------------- ------------- -------------------------------------------------------- ------------------------------- = -
24. PW 2007-117 Signage on State Highways — Excessive Engine Braking
❑ Approved for COW & CC
❑ As presented
❑ With changes
❑ Bring back to Committee
❑ Other
---------............---------------..........--------------------------------------------------------------------------
---------------
25. PW 2007- 118 APWA Congress - FYI
❑ Approved for COW & CC
❑ As presented
❑ With changes
❑ Bring back to Committee
❑ Other
------ - ------------- ------------ - --------------------------- --------- -- - - - ----------
26. PW 2007- 119 Sale of PW Equipment and Vehicles
❑ Approved for COW & CC
❑ As presented
❑ With changes
❑ Bring back to Committee
❑ Other
- - - ---------
27. PW 2007- 120 Monthly Tool Inventory for PW
❑ Approved for COW & CC
❑ As presented
❑ With changes
❑ Bring back to Committee
❑ Other
----------------------------------............--------------......---------------------------------------------------------------------
28. PW 2007-121 Reimbursement for Dutch Elm Disease Trees — Discussion
❑ Approved for COW & CC
❑ As presented
❑ With changes
❑ Bring back to Committee
❑ Other
---------------------------------...........----------.........----------------------------------------
--------------------------------
29. PW 2007-122 Whispering Meadows Unit 1 — Bond Reduction
❑ Approved for COW & CC
❑ As presented
❑ With changes
❑ Bring back to Committee
❑ Other
- - - - ----------------------- ---------------- -----------------------------------------------------
30. PW 2007- 123 Whispering Meadows Unit 2 — Bond Reduction
❑ Approved for COW & CC
❑ As presented
❑ With changes
❑ Bring back to Committee
❑ Other
-- - -- - - - ---------- -------------------- ----------------------------------- ---------------------
31 . PW 2007-124 Whispering Meadows Unit 4 — Bond Reduction
❑ Approved for COW & CC
❑ As presented
❑ With changes
❑ Bring back to Committee
❑ Other
-- - - -
......------....-........ -------- --------- - ----------------- ------------------------------ -- ----------- -
ADDITIONAL BUSINESS:
---------------------------------------------------------------------------------------------------------------------------------------
Nto o,kx ess # �
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`CEO CITY
United City of Yorkville
WATER DEPARTMENT REPORT
<te ,yy`r MAY 2007
MONTH/YEAR
WELLS
NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE
FEET FEET FEET GALLONS
3 1335 463 206 81474,000
4 1393 542 189 8,078,000
7 1500 883 550 12,5181400
8 1500 861 476 0
9 1500 1125 577 33,714,000
TOTAL 621784,400
CURRENT MONTH'S PUMPAGE IS 18,082,300 GALLONS �MOR ESS THAN LAST MONTH
28,956,400 GALLONS MO ESS THAN LAST YEAR
DAILY AVERAGE PUMPED: 1,965,800 GALLONS
DAILY MAXIMUM PUMPED: 3 068 200 GALLONS
DAILY AVERAGE PER CAPITA USE: 163.8 GALLONS
WATER TREATMENT
CHLORINE FED: 1919.3 LBS. CALCULATED CONCENTRATION : 4.4 MG/L
FLUORIDE FED: 809.4 LBS. CALCULATED CONCENTRATION : 0.32 MG/L
WATER QUALITY
AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY
BACTERIOLOGICAL: 12 SAMPLES TAKEN 12 SATISFACTORY UNSATISFACTORY (EXPLAIN)
FLOURIDE: 2 SAMPLE(S) TAKEN CONCENTRATION : 1 .01 MG/L
MAINTENANCE
NUMBER OF METERS REPLACED: 7 NUMBER OF LEAKS OR BREAKS REPAIRED: 0
NEW CUSTOMERS MXU'S 2
RESIDENTIAL: 55 COMMERCIAL: 3 INDUSTRIAL/GOVERNMENTAL:
COMMENTS
tAtwbj�mnSS -*o?
United City of Yorkville
WATER DEPARTMENT REPORT
JUNE 2007
MONTH/YEAR
WELLS
NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE
FEET FEET FEET GALLONS
3 1335 463 204 6,734,000
4 1393 542 185 16,054,000
7 1500 883 547 12,749,600
8 1500 861 474 32,000
9 1500 1125 576 29,039,000
TOTAL 64,6081600
CURRENT MONTH'S PUMPAGE IS 1,824,200 GALLONS MOR /LESS THAN LAST MONTH
22r645,600 GALLONS MORE/ ESS THAN LAST YEAR
DAILY AVERAGE PUMPED: 2,084,300 GALLONS
DAILY MAXIMUM PUMPED: 3.781.500 GALLONS
DAILY AVERAGE PER CAPITA USE: 173.6 GALLONS
WATER TREATMENT
CHLORINE FED: 1769.6 LBS. CALCULATED CONCENTRATION : 4.3 MG/L
FLUORIDE FED: _909.8 LBS. CALCULATED CONCENTRATION : 0.32 MG/L
WATER QUALITY
AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY
BACTERIOLOGICAL: 12 SAMPLES TAKEN 12 SATISFACTORY UNSATISFACTORY (EXPLAIN)
FLOURIDE: _3 SAMPLE(S) TAKEN CONCENTRATION : 1 .03 MG/L
MAINTENANCE
NUMBER OF METERS REPLACED: 13 NUMBER OF LEAKS OR BREAKS REPAIRED: 2
NEW CUSTOMERS MXU'S 3
RESIDENTIAL: 50 COMMERCIAL: 2 INDUSTRIAL/GOVERNMENTAL:
COMMENTS
612 Greenfield Turn replaced copper from main to b-box hole in copper.
2571 Alan Dale Or replaced copper from main to b-box hit by contractor.
0 C/py Reviewed By: Agenda Item Number
J� Legal ❑ ND1A� U5i V1P ;i 43
Finance
ESL , -� 1836 Engineer �13i�°�
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-4 y City Administrator F-1
9 =O Consultant ❑
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Agenda Item Summary Memo
Title: Grande Reserve Unit 2 —Letter of Credit Expiration
Meeting and Date• August 7, 2007 Public Works Committee
Synopsis: We have been notified that the letter of credit for site inspections will expire on
10/27/07. Recommend calling the LOC if it is not renewed by 10/12/07.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Authorize City Clerk to call this letter of credit if it is not renewed
by October 12, 2007
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
United City of Yorkville Memo
800 Game Farm Road
MT. ® 1836 Yorkville, Illinois 60560
-4 Telephone: 630-553-8545
Fax: 630-553-3436
<LE
Date: July 31,2007
To: Bart Olson,Interim City Administrator
From: Joe Wywrot, City Engineer
CC: Lisa Pickering, Deputy City Cler
Subject: Grande Reserve Unit 2—Letter of Credit Expiration
LaSalle Bank Letter of Credit#5594419
Attached find a notice from LaSalle Bank that the letter of credit for Grande Reserve Unit
2 will expire on October 27, 2007.This letter of credit in the amount of$48,000.00
guarantees satisfactory completion of site occupancy inspection punchlist items.
I will notify the developer that this letter of credit needs to be renewed, and I anticipate
that it will.In the meantime,however,I recommend that City Council authorize the City
Clerk to call the letter of credit if it is not renewed prior to October 12,2007.
Please place this item on the Public Works Committee agenda of August 7, 2007 for
consideration.
2EMBER OF THE ABN AMRO GROUP MEMBER OF THE ABN AMRO GROUP MEMBER OF THE ABN AMRO GROUP MEMBER OF THE ABU AMRO GROUP MEMBER OF THE ABN AMRO GROUP MEMBER OF THE ABN AMRO GROUP MEMBER OF T�
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Agenda Item Summary Memo
Title: Grande Reserve Unit 12—Letter of Credit Expiration
Meeting and Date• August 7,2007 Public Works Committee
Synopsis: We have been notified that the letter of credit for site inspections will expire on
10/16/07. Recommend calling the LOC if it is not renewed by 10/5/07.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Authorize City Clerk to call this letter of credit if it is not renewed
by October 5, 2007
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
Ak cl).o United City of Yorkville Memo
a + '^ 800 Game Farm Road
ESI 1\ ,ex Yorkville, Illinois 60560
- 1 Telephone: 630-553-8545
®
h Fax: 630-553-3436
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Date: July 31, 2007
To: Bart Olson, Interim City Administrator
From: Joe Wywrot, City Engineer
CC: Lisa Pickering,Deputy City Cl,
Subject: Grande Reserve Unit 12—Letter of Credit Expiration
LaSalle Bank Letter of Credit#5594295
Attached find a notice from LaSalle Bank that the letter of credit for Grande Reserve Unit
12 will expire on October 16,2007. This letter of credit in the amount of$21,000.00
guarantees satisfactory completion of site occupancy inspection punchlist items.
I will notify the developer that this letter of credit needs to be renewed, and I anticipate
that it will. In the meantime,however,I recommend that City Council authorize the City
Clerk to call the letter of credit if it is not renewed prior to October 5, 2007.
Please place this item on the Public Works Committee agenda of August 7, 2007 for
consideration.
MEMBER OF THE ABU AMRO GROUP MEMBER OF THE ABU BORG GROUP MEMBER OF THE BEN AMRO GROUP MEMBER OF THE ABU ANOO GROUP MEMBER OF THE ABU AMRO GROUP MEMBER OF THE ABN AMRO GROUP MEMBER OFT
LASALLE SANK N, A,
540 W, MADISON 26TH FLOOR
CHICAGO, IL 60661
SWIFT : LASLUS44
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JULY 06, `2007
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UNITED! CITY OF , YORKVILLE
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840 GAME FARM ROAD
YORKVILLE, IL 60560
OUR REFERENCE : 5594295
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IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF THE ABOVE
REFERENCED LETTER OF ` CREDIT, THIS IS TO ADVISE YOU THAT THE
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CREDIT WILL EXPIRE ON OCTOBER 16 , 2007
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Agenda Item Summary Memo
Title: Grande Reserve Unit 14—Letter of Credit Expiration
Meeting and Date: August 7, 2007 Public Works Committee
Synopsis: We have been notified that the letter of credit for site inspections will expire on
10/18/07. Recommend calling the LOC if it is not renewed by 10/5/07.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Authorize City Clerk to call this letter of credit if it is not renewed
by October 5, 2007
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
C'ry°� United City of Yorkville Memo
a
800 Game Farm Road
EST. 1 ,` IM Yorkville, Illinois 60560
Telephone: 630-553-8545
Fax: 630-553-3436
<C E
Date: July 31,2007
To: Bart Olson,Interim City Administrator
From: Joe Wywrot, City Engineer N�-k 6
CC: Lisa Pickering,Deputy City Clerk QQ
Subject: Grande Reserve Unit 14—Letter of Credit Expiration
LaSalle Bank Letter of Credit 4S596285
Attached find a notice from LaSalle Bank that the letter of credit for Grande Reserve Unit
14 will expire on October 18,2007.This letter of credit in the amount of$28,875.00
guarantees satisfactory completion of site occupancy inspection punchlist items.
I will notify the developer that this letter of credit needs to be renewed, and I anticipate
that it will.In the meantime,however,I recommend that City Council authorize the City
Clerk to call the letter of credit if it is not renewed prior to October 5, 2007.
Please place this item on the Public Works Committee agenda of August 7,2007 for
consideration.
dMEMBER OF THE ABN AMRO GROUP MEMBER OF THE ABU AMRO GROUP MEMBER OF THE ABN AMRO GROUP MEMBER OF THE ANN AMRO GROUP MEMBER OF THE ABN AMRO GROUP MEMBER OF THE ABN AMRO GROUP MEMBER OF T�
LASALLE BANK Nu A.
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JULY 10, 2007'
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OUR 'REFERENCE : S596285 ,
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Reviewed By: Agenda Item Number
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Agenda Item Summary Memo
Title: Grande Reserve Unit 15 — Letter of Credit Expiration
Meeting and Date: August 7, 2007 Public Works Committee
Synopsis: We have been notified that the letter of credit for site inspections will expire on
10/27/07. Recommend calling the LOC if it is not renewed by 10/12/07.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Authorize City Clerk to call this letter of credit if it is not renewed
by October 12, 2007
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
C'T y°. United City of Yorkville Memo
�
800 Game Farm Road
Esc 1936 Yorkville, Illinois 60560
Telephone: 630-553-8545
w Fax: 630-553-3436
<LE '1'
Date: July 31,2007
To: Bart Olson,Interim City Administrator
From: Joe Wywrot, City Engineer
CC: Lisa Pickering,Deputy City Clerk
Subject: Grande Reserve Unit 15—Letter of Credit Expiration
LaSalle Bank Letter of Credit#5594418
Attached find a notice from LaSalle Bank that the letter of credit for Grande Reserve Unit
14 will expire on October 27, 2007. This letter of credit in the amount of$42,000.00
guarantees satisfactory completion of site occupancy inspection punchlist items.
I will notify the developer that this letter of credit needs to be renewed,and I anticipate
that it will.In the meantime,however,I recommend that City Council authorize the City
Clerk to call the letter of credit if it is not renewed prior to October 12,2007.
Please place this item on the Public Works Committee agenda of August 7, 2007 for
consideration.
aMEMBER OF THE ABN AMRO GROUP MEMBER OF THE ABN AMRO GROUP MEMBER OF THE ABN AMRO GROUP MEMBER OF THE ABN AMRO GROUP MEMBER OF THE ABN AMRO GROUP REM -OF THE ABN NO GROUP MEMBER OF T�
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City Council Agenda Item Summary Memo
Title: Grande Reserve Units 20—Letter of Credit Expiration
City Council/COW Agenda Date: 2007 Public Works Committee
Synopsis: We have been notified that the supplemental letter of credit will expire on
September 15, 2007. Recommend that we call the letter of credit if it is not renewed
by September 7, 2007.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Approval
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
o����D cirri United City of Yorkville Memo
800 Game Farm Road
EST. , lass Yorkville, Illinois 60560
Telephone: 630-553-8545
Fax: 630-553-3436
Date: June 27, 2007
To: Bart Olson, Interim City Administrator
�
From: Joe Wywrot, City Engineer 1 J
CC: Lisa Pickering, Deputy City C erk
Subject: Grande Reserve Unit 20—Letter of Credit Expiration
LaSalle Bank Letter of Credit#5591367
Attached find a notice from LaSalle Bank that the letter of credit for Grande Reserve Unit
20 will expire on September 15,2007. This letter of credit in the amount of$709,697.33
guarantees satisfactory completion of all land improvements with the exception of
earthwork and erosion control items.
I will notify the developer that this letter of credit needs to be renewed, and I anticipate
that it will. In the meantime,however, I recommend that City Council authorize the City
Clerk to call the letter of credit if it is not renewed prior to September 7, 2007.
Please place this item on the Public Works Committee agenda of July 3,2007 for
consideration.
,MEMBER OF THE ABN AMRO GROUP MEMBER OF THE ABN AMRO GROUP MEMBER OF THE ANN AMRO GROUP MEMBER OF THE ANN AMRO GROUP MEMBER OF THE ABN AMRO GROUP MEMBER OF THE A8N AMRO GROUP MEMBER OFT�n
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Agenda Item Summary Memo
Title: Grande Reserve Unit 23 -Letter of Credit Expiration (Landscaping)
Meeting and Date: August 7, 2007 Public Works Committee
Synopsis: We have been notified that the letter of credit for landscaping will expire on
11/01/07. Recommend calling the LOC if it is not renewed by 10/22/07.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Authorize City Clerk to call this letter of credit if it is not renewed
by October 22, 2007
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
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? o United City of Yorkville Memo
J " 800 Game Farm Road
EST. 1836 Yorkville, Illinois 60560
t Telephone: 630-553-8545
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Date: August 1,2007
To: Bart Olson, Interim City Administrator
From: Joe Wywrot, City Engineer
CC: Lisa Pickering, Deputy City Clerk
Subject: Grande Reserve Unit 23 —Letter of Credit Expiration(Landscaping)
LaSalle Bank Letter of Credit#5594384
Attached find a notice from LaSalle Bank that the referenced letter of credit for Grande
Reserve Unit 23 will expire on November 1, 2007. This letter of credit, in the amount of
$837,036.20,guarantees satisfactory completion of landscaping.
I will notify the developer that this letter of credit needs to be renewed,and I anticipate
that it will.In the meantime,however,I recommend that City Council authorize the City
Clerk to call the letter of credit if it is not renewed prior to October 22,2007.
Please place this item on the Public Works Committee agenda of August 7, 2007 for
consideration.
,MEMBER OF THE ABU AMRO GROUP MEMBER OF THE ABN AMRO GROUP MEMBER OF THE ABU AMRO GROUP MEMBER OF THE ABN AMRO GROUP MEMBER OF THE ABN AMRO GROUP MEMBER F THE ABN AM GROUP MEMBER OF T�
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Agenda Item Summary Memo
Title: Grande Reserve Unit 23 — Letter of Credit Expiration (Sitework)
Meeting and Date: August 7, 2007 Public Works Committee
Synopsis: We have been notified that the letter of credit for most of the sitework will expire
on 11/03/07. Recommend calling the LOC if it is not renewed by 10/22/07.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Authorize City Clerk to call this letter of credit if it is not renewed
by October 22, 2007
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
cip o United City of Yorkville Memo
1 " 800 Game Farm Road
EST. 1 1836 Yorkville, Illinois 60560
y Telephone: 630-553-8545
Fax: 630-553-3436
<4E
Date: August 1,2007
To: Bart Olson, Interim City Admiqistrator
From: Joe Wywrot, City Engineer
CC: Lisa Pickering,Deputy City Clerk
Subject: Grande Reserve Unit 23—Letter of Credit Expiration(Sitework)
LaSalle Bank Letter of Credit#S594383
Attached find a notice from LaSalle Bank that the referenced letter of credit for Grande
Reserve Unit 23 will expire on November 3,2007. This letter of credit, in the amount of
$3,434,369.52, guarantees satisfactory completion of all sitework with the exception of
earthwork and landscaping.
I will notify the developer that this letter of credit needs to be renewed,and I anticipate
that it will.In the meantime,however, I recommend that City Council authorize the City
Clerk to call the letter of credit if it is not renewed prior to October 22,2007.
Please place this item on the Public Works Committee agenda of August 7, 2007 for
consideration.
,MEMBER OF THE MEN AMRO GROUP MEMBER OF THE ABN AMRO GROUP MEMBER OF THE ABN ARNO GROUP MEMBER OF THE ABM AMRO GROUP MEMBER OF THE ABN AMRO GROUP MEMBER OF THE AEG AMRO GROUP MEMBER OF?R
LASALLE BANK N. A. T m
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City Council Agenda Item Summary Memo
Title: King Street Raw&Finished Watermains—Change Order 92
City Council/COW Agenda Date: 2007 Public Works Committee agenda
Synopsis: This change order in the amount of a$6404.00 increase is the final balancing
change order for this project.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Approval
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
IP United City of Yorkville Memo
800 Game Farm Road
Esr 1836 Yorkville, Illinois 60560
Telephone: 630-553-8545
Fax: 630-553-3436
SCE `vv
Date: June 27, 2007
To: Bart Olson, Interim City Administrator �.
From: Joe Wywrot, City Engineer
CC: Lisa Pickering,Deputy City CleTlt UUU
Sue Mika,Finance Director
Subject: King Street Raw&Finished Watermains—Change Order#2
Attached find one copy of proposed Change Order 42 for the referenced project. This
change order, in the amount of a$6404.00 increase,is the final balancing change order
for this project. There were minor increases in the amount of casing pipe and pavement
replacement. Please refer to the change order itself for more details.
I recommend that this change order be approved. Please place this item on the Public
Works Committee agenda of July 3,2007 for consideration.
CHANGE ORDER
Order No. 2
Date: June 25 2007
Agreement Date: August 23, 2005
NAME OF PROJECT: Contract B.3 — Wells 3 and 4 Raw Watermain and King Street
Finished Watermain
OWNER: United City of Yorkville
CONTRACTOR: Swallow Construction Corporation
The following changes are hereby made to the CONTRACT DOCUMENTS:
DEDUCTIONS
None $ 0.00
ADDITIONS
Item #
36 Bore & Jack 30-inch Casing Pipe (.375') 14 FEET @ $370/FOOT $ 51180.00
72 Pavement Replacement 51 SY @ $24.00/SY $ 1 ,224.00
TOTAL ADDITIONS $ 69404.00
TOTAL OF DEDUCTIONS AND ADDITIONS $ 6,404.00
Change of CONTRACT PRICE:
Original CONTRACT PRICE: $ 1 ,372 , 767.00
Current CONTRACT PRICE adjusted by previous CHANGE ORDER(S) $ 11369, 055.00
CO-01
G:\Pub1ic\Yorkvi11e\2001\Yo0109 contract B.3 - Well Nos 3 And 4 Raw WM And King St. WM\Change Orders\Chgorder02_062007.Doc
The CONTRACT PRICE due to this CHANGE ORDER will be INCREASED by:
$ 6,404.00
The new CONTRACT PRICE including this CHANGE ORDER will be: $1 .375.459.00
JUSTIFICATION
Item #36 — The casing pipe at the alley off of Hydraulic Avenue had to be extended to the
south to clear a diagonal crossing of SBC cable ducts.
Item #72 — Additional pavement replacement was completed in the alley after final
modifications were made at Well #3.
Change to CONTRACT TIME:
None
Approvals Required :
To be effective this order must be approved by the federal agency if it changes the scope or
objective of th!DI OJECT, or as ay otherwise be required by the SUPPLEMENTAL
GENERAL CO I NS.
Requested by: Swallow Construction Corporation
/
Recommended by: / Engineering Enterprises Inc
Accepted by: United City of Yorkville
Date:
CO-02
GAPubllc\Yorkvil1e12001\Y00109 Contract B.3 - Well Nos 3 And 4 Raw WM And King St. WM\Change Orders\Chgorder02_062007.Doc
`,�eD c/py Reviewed By: Agenda Item Number
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Agenda Item Summary Memo
Title: Heustis Street — Ornamental Lighting
Meeting and Date: August 7 , 2007 Public Works
Synopsis: This preliminary design and cost estimate is for an ornamental streetlight system
on Heustis Street between Fox and Van Emmon Streets.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: none
Council Action Requested: Direction on funding and whether to proceed with a final design.
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
United City of Yorkville Memo
�= a 800 Game Farm Road
EST asas Yorkville, Illinois 60560
04 Telephone : 630-553 -8545
9 „� ' �
Fax: 630-553 -3436
<LE `vim
Date: July 9, 2007
To: Bart Olson, Interim City Admi t tor
From: Joe Wywrot, City Engineer
CC: Travis Miller, Community Development Director
Sue Mika, Finance Director
Lisa Pickering, Deputy City Clerk
Subject: Heustis Street — Ornamental Lighting
Attached find a preliminary plan and corresponding cost estimate for a proposed
ornamental lighting system for Heustis Street between Van Emmon and Fox Streets. This
system has been suggested as a pilot project to help determine if the public and elected
officials to would want to expand this type of lighting into other areas of town.
This block of Heustis is currently served by Com Ed lights mounted on wooden utility
poles. The proposed lighting would be similar to lighting at Riverfrom Park, but I
propose that the poles be concrete instead of metal to reduce future maintenance costs.
The estimated cost is approximately $48,000. Please note that the cost of the pole and
luminaire can vary significantly depending upon the styles chosen.
The In-Town project is well underway and will be substantially complete in August.
Rather than delaying that project while streetlight design details are finalized, I
recommend that any streetlighting be constructed as a separate project after the In-Town
Road Program is completed.
This type of item would normally be placed on the Public Works Committee agenda. Due
to the timing of the In-Town Road Program, I request that this item be placed on the on
the Economic Development Committee agenda of July 17, 2007 for discussion and to
provide direction regarding funding of this work and whether we should proceed with a
final design.
9-Jul-07
Preliminary Cost Estimate
Heustis Ornamental Streetlighting
Item Quantity Unit Unit Price Cost
1 Streetlight pole 6 EA $2,500.00 $15,000.00
2 Luminaire 6 EA $1 ,000.00 $6,000.00
3 Streetlight controller 1 EA $63000.00 $6,000.00
4 Service installation 1 EA $1 ,000.00 $1 ,000.00
5 2" Conduit, augered 400 LF $20.00 $8,000.00
6 Electric cable, direct bury, No. 6 1000 LF $3.50 $3,500.00
7 Landscape Restoration 500 SY $5.00 $2,500.00
Sub-total: $42,000.00
Plus 15% contingency $6,300.00
Total: $48,300.00
Note: This estimate is for concrete poles and 100 W "acorn" luminaires
at approximately 150 foot staggered spacing on Heustis Street
between Van Emmon and Fox Streets
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BASE PLATE STYLE - ORDERING INFORMATION
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`��D C/p y Reviewed By: Agenda Item Number
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Finance El -y )
EST. , �\ 1836 Engineer V Y 21on Tracking Number
04 y City Administrator F]
Consultant ❑
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Agenda Item Summary Memo
Title: In-Town Road Program — Heustis Street Trees
Meeting and Date• August 7, 2007 Public Works Committee
Synopsis: Aurora Blacktop has submitted a proposal to plant 16 parkway trees on Heustis St.
from Fox to Van Emmon for a total amount of $8610.00.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Direction on how to proceed.
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
l pyT United City of Yorkville Memo
800 Game Farm Road
Esr 1 1836 Yorkville, Illinois 60560
{ - ` Telephone: 630-553-8545
09 °� p Fax: 630-553-3436
<CE
Date: August 2,2007
To: Bart Olson,Interim City Administrator
From: Joe Wywrot, City Engineer
CC: Lisa Pickering, Deputy City Cl k QQQ
Eric Dhuse,Director of Public Works
Sue Mika,Finance Director
Scott Sleezer,Parks Supervisor
Subject: In-Town Road Program—Heustis Street Trees
Attached find a copy of a proposal from Aurora Blacktop to plant 16 parkway trees on
Heustis Street between Fox and Van Emmon. Scott Sleezer from our Parks Department
prepared a landscape plan to replace the 4 trees that were removed as part of the In-Town
Road Program, as well as additional planting trees in areas where trees never existed or
were taken down over the past several years.
The proposal is for a total amount of$8610.I spoke with Scott about the proposed unit
prices, and he felt that they were rather high. Scott said that we could probably reduce the
cost to around$5000 by doing the work ourselves and/or getting quotes directly from a
landscape contractor.
Please place this item on the August 7,2007 Public Works Committee agenda for
discussion. If the consensus of the committee is to proceed with the work with Aurora
Blacktop,I will have a change order prepared and place it on the August 10 City
Council agenda.If the committee wants to proceed with this work through the Parks
Department or in some other way, we will proceed in that manner.
AURORA BLACKTOP INC
ASPHALT PAVING OF ALL TYPES - ROAD OILS
EXCAVATING AND GRADING
1065 SARD AVENUE - MONTGOMERY, ILLINOIS - 60538
PHONE 630-892-9389 FAX 630-892-3481
DATE: 8/112007
City of Yorkville
Dear Sir: Attn: RE: Unit prices for parkway trees
The undersigned proposes to furnish all materials & perform all labor necessary to complete the following:
2.5" Redmond Linden 3ea @ 495.00
2.5" Swamp Oak 3ea @ 495.00
2.5" Skyline Honey Locust 4ea @ 495.00
2.5" Green Mountain Maple (Sub Legacy Maple) 3ea @ 615.00
2.5" State Street Maple 3ea @ 605.00
Terms: Net 30
The buyer hereby waives trial by jury in any litigation arising out of this contract. The buyer hereby voluntarily and expressly
agrees that venue may be had in Kane or Kendall County, Illinois, at sellers election. Attorney's fees and costs incurred by
contractor shall be paid by buyer.
Any alteration or deviation from the above specifications involving extra cost of material or labor will only be executed
upon written orders for same, and will become an extra charge over the sum mentioned in this contract. All agreements
must be made in writing.
The contractor agrees to carry Workmen's Compensation and public liability insurance, also to pay all sales taxes, old
age benefit and unemployment compensation taxes upon the material and labor furnished under this contract as required
by the United States Government and the State in which this work is performed.
Respectfully Submitted, Steve Jacobson
Contractor
ACCEPTANCE
You are herby authorized to furnish all materials and labor required to complete the work mentioned in the above proposal
for which the undersigned agrees to pay the amount in said proposal, and according to the terms thereof.
Date 2007
C/Ty Reviewed By: Agenda Item Number
? O
J T 183G FFinance an e ❑ N� S vt FS S �.
EST. ,
- nhkl5�Engineer g � J Tracking Number
< 0 Gl y City Administrator LLLIII
O� `=O Consultant ❑ P , 9 ^ + � �p
<LE �b� ❑
Agenda Item Summary Memo
Title: In-Town Road Program — Construction Materials Testing Agreement
Meeting and Date: August 7, 2007 Public Works Committee
Synopsis: This agreement with Professional Service Industries is to perform material testing
services for the In-Town Road Program.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Approval
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
c/t o United City of Yorkville Memo
J o .0 800 Game Farm Road
EST 1836 Yorkville, Illinois 60560
- ` Telephone: 630-553-8545
�� �O� Fax: 630-553-3436
09
<kE
Date: July 31, 2007
To: Bart Olson, Interim City Administratorp ,
From: Joe Wywrot, City Engineer
CC: Lisa Pickering, Deputy City ClerZc
Subject: In-Town Program—Construction Materials Testing Agreement
Attached find an agreement from Professional Service Industries to perform material
testing services for the In-Town Road Program project. We have used PSI in the past, and
are currently using them for this project. They have requested that we formalize the
arrangement by entering into this agreement with them. Since the amount of the work is
based on the number of tests performed an exact value of the services provided is
unknown, but I estimate that it will be around $5,000.
I recommend that this agreement be approved. Please place this item on the Public Works
Committee agenda of August 7, 2007 for consideration.
If Api dF, i Infonnation
M® mToBuildOn
Engineering • Consulting • Testing
July 17, 2007
Mr. Joseph Wywrot
United City of Yorkville 630-553 -8545
800 Game Farm Road 630-553-3436 (fax)
Yorkville, Illinois 60560
Re: Construction Materials Testing and
Inspection Services
In-town Road Program
United City of Yorkville, Illinois
PSI Number: 042-700054
Dear Mr. Wywrot
Professional Service Industries, Incorporated (PSI) is pleased to submit the following
proposal to provide construction materials testing and inspection services for the above
referenced project.
PSI proposes to provide experienced, technical personnel to perform the requested
testing in general accordance with the client-provided project specifications.
The work will be accomplished on a unit price basis in accordance with the PSI
Schedule of Services and Fees, and will be performed pursuant to the PSI General Conditions.
Copies of the PSI Schedule of Services and Fees and PSI General Conditions are enclosed
herewith and incorporated into this proposal. PSI's fees will be determined by the actual
amount of technical time expended for this project and the amount of laboratory testing
performed.
The fees charged under this agreement will be adjusted if there is any change in the
applicable wage rates established by the Illinois Department of Labor.
PSI will proceed with the planned work only after receiving a signed copy of this
proposal. Please complete the attached Project Data Sheet before returning the proposal to
enable your file to be properly established.
Professional service Industries, Inc, • 665 Tollgate Road, Unit H • Elgin, IL 60123 • Phone 847/931 -7110 • Fax 847/931 -7125
United City of Yorkville '
PSI Proposal #042-700054
July 17, 2007
Page 2 of 6
A fuel surcharge shall be applied to invoices to offset the increase fuel prices for a
gallon of regular gasoline. Increases shall be made no more often than monthly.
PSI appreciates the opportunity to offer its services to your project and looks forward to
working with your company during the construction phase. PSI will contact you within five
days to answer any questions concerning both this proposal and the services that PSI can
provide your project.
espe tfully submitted,
PROFES IONAL SERVICE INDUSTRIES, INC.
hn J. B un
Branch M ager
JJB/sjj
Attachments: Schedule of Services and Fees
Project Data Sheet
General Conditions
In addition to the services listed in this proposal, PSI provides a complete range of services, as
listed below. For more information or a proposal on any of these services, please contact a PSI
representative.
- Environmental Site Assessments - Asbestos/Lead Consulting
- Property Condition Assessments - Facility/Envelope Engineering
- Remediation Plans & Specifications - Roof Inspections & Consulting
- Materials Testing & Engineering - IndoorAir Quality (2AQ) Consulting
- Geotechnical/Foundation Engineering - Pavement Consulting
AGREED TO THIS DAY OF 2007
BY:
TITLE:
FIRM:
M
United City of Yorkville
PSI Proposal #042-700054
July 17, 2007
Page 3 of 6
PROFESSIONAL SERVICE INDUSTRIES, INC.
PREVAILING WAGE
SCHEDULE OF SERVICES & FEES - CONSTRUCTION QUALITY CONTROL
EFFECTIVE July 17, 2007
Laboratory Testing Services
Compression testing of concrete cylinders by ASTM procedures--------------- ------------------Per Cylinder $ 16.50
Hold or reserve cylinders ----------------------------- _ .._.. . . ....----------------- .....Per Cylinder $ 16.50
Pick-up of test cylinders and transportation to laboratory------------- ......................
Within 25 miles radius of laboratory (greater distances will be billed hourly and mileage) -------. ...Yer Trip $ 60.00
Density relationship of soils_----______-------------------------------------------.--. --,_.,,__.___._.._.__-
ASTM D698 - AASHTO T99 (Standard)--------. ... ..................................... .......'--- Each $ 195.00
ASTM D1557 - AASHTO T180 (Modified)-------------_...... ---------------- Each $ 218,00
Sample preparation for above tests ---------------------- ......................................._.__.--- Each $ 38.25
Asphalt
Maximum Theoretical Specific Gravity-------------------------- ........... _-------------Each $ 110.00
Bulk Specific Gravity-----._._............................................. ......................,__,--- Each $ 88.00
Ignition Oven Test--------------------------------------.----------------------------.---,------,._---- . Each $ 120.00
Extraction Test...-------------- -----------------------------------------.----------------- Each $ 110.00
Marshall Test------------------------------------------------,.....,_,-_'--'—'--.-._........,,,,..,, Each $ 280.00
Core Thickness and Density Determination-._,_,---------------------------------------------------------Each $ 27.50
Sieve Analysis.,,..._-,—__._.________....._„__—__._______„--------------„_,. -------------Each $ 75.00
Services and fees for laboratory testing not listed will be quoted upon request
Material Tester I
PerHour ........................._________.._._..._.__...__.....__...___.._._....,__..........______.____.__. $. 74.00
PerHour Overtime ............------------------------------------------------------------------------------- $ 111 .00
Per Hour Overtime Sundays mid Holidays. ... . .. .. . . .. . .. ... ... . .. . .. . .. . .. . . . ... ... . .. . . . . .. . .. . .. . .. ... . .. . ... ... .. . ... .. . . . . ..$ 148.00
Material Tester II
Per Hour.........-.. ..............__,._....,.,,_, - ._$ 79.00
Per Hour Overtime................______________.__,.........,._-_,_,_______,._.-_._- ........___.,......_.____ $ 118.50
Per Hour Overtime Sundays and Holidays. .. . . .. . . .. .. . .. ... ... . .. . .. . .. . ... .. . .. ... . .. . ... .. . .. . .. . .. .. . . .. . .. . .. . .. . .. . .. . .. . ..$ 158.00
Equipment Charges
Vehicle Charge— Per Trip ___________ $ 45.00 Floor Flatness/Floor Levelness Gauge — Per Day ....... $ 120.00
Nuclear Density Gauge— Per Day---------$ 36.50 Windsor Probe — Per Day (Probe Charge $35.00/Set3) $ 60.00
Pachometer — Per Day ___...............$ 64.00
Coring Services
P.C. Concrete or Bituminous Concrete Coring-Personnel & Equipment Per Hour $ 155.00
Diamond Bit Charge, per inch diameter per inch depth...... --------------__________.-___-__-_...__-------------- $ 3.00
Engineering Services
Engineering Services for test evaluation, report preparation, contract administration,jobsite meetings and consultation.
Chief Engineering--------------------------------------------------------------------._____.._.__ Per Hour $ 171 .25
Principle Consultant -_ -----------------------,---,,,,,....._,......,,....,....._,,,,,_____------ Per Hour $ 139.00
Project Manager/Engineer---------------------- .................................__ .........__,_ Per Hour $ 98.00
Staff/ Field Engineer ----------- ,__---------------------------------------------------- ... Per Hour $ 82.75
N.�s
United City of Yorkville-
PSI Proposal 4042-700054
July 17, 2007
Page 4 of 6
Remarks
1 . All fees and services are provided in accordance with the attached PSI General Conditions.
2. Unit prices/rates are in effect for 12 months from the date of this proposal and are subject to change without notice
thereafter.
3. Overtime rates are applicable for services performed in excess of 8 hours per day Monday through Friday, before 8:00 AM
or after 5 :00 PM, and for all hours worked on Saturdays, Sundays and holidays. The overtime rate is 1 .5 times the
applicable hourly rate.
4. All rates are billed on a portal-to-portal basis.
5. Standby time due to delays beyond our control will be charged at the applicable hourly rate.
6. Transportation and per diem are charged at the applicable rates.
7. Rates involving mileage (including transportation, mobilization, vehicle and trip charges) are subject to change based upon
increases in the national average gasoline price.
8. A minimum charge of 4 hours applies to field testing and observation services.
9. Scheduling or cancellation of field testing and observation services is required no less than the working day prior to the date
the services are to be performed. Services cancelled without advance and/or inadequate notice will be assessed a minimum
4-hour charge.
10. For all PSI services, a project management/engineering review charge will be billed for all reports issued for the
scheduling/supervision of personnel and the evaluation/review of data and reports.
11 . The minimum billing increment for time is a half hour. -
12. A project set-up charge of a minimum of two hours applies to all projects.
13. Professional Services rates are exclusive of expert deposition or testimony time.
14. All laboratory analysis shall be performed by PSI laboratories or by laboratories participating in PSI's QA/QC program and
approved as such.
15. This proposal is based on PSI being scheduled on an on-call basis and letters of certification will not be provided unless PSI
is notified in advance and PSI is scheduled for full time inspection and testing of the area or item to be certified.
16. Services and fees not listed on this schedule may be quoted on request.
ps
a�7® ,
United City of Yorkville
PSI Proposal #042-700054
July 17, 2007
Page 5 of 6
PROFESSIONAL SERVICE INDUSTRIES, INC .
PROJECT DATA SHEET
CONSTRUCTION MATERIALS TESTING AND INSPECTION SERVICES
1 . Project Name:
2. Project Location:
3 . Your Job No. : Purchase Order
4. No. :
5 . Project Manager: Telephone No. :
6. Number and Distribution of Reports:
( ) Copies To: ( ) Copies To:
Attn: Attn:
( ) Copies To`. ( ) Copies To:
Atta: Attn:
7. Invoicing Address:
Attn:
7. Site Contact: Telephone No. :
8. Other pertinent information:
MEMO
United City of Yorkville -
PSI Proposal #042-700054
GENERAL CONDITIONS July 17, 2007
Page 6 of 6
1. PARTIES AND SCOPE OF WORK: Professional Service Industries Inc. (hereinafter retained to as "PSI") shall include said company or its particular division, subsidiary or affiliate performing the
work. "Work" means the specific geotechnicai, analytical, testing or other service to be performed by PSI as sal forth in PSI's proposal, Client's acceptance thereof and these General Conditions.
Additional work ordered by Client shall also be subject to these General CondBons. "Client" refers to the person or business entity ordering the work to be done by PSI. If Client is ordering the work
an behalf of another, Client represents and warrants that K is the duly authorized agent of said party for the purpose of ordering and directing said work. Unless otherwise stated in writing. Client
assumes sole responsibility for determining whether the quantity and the nature of the work ordered by the client Is adequate and sufficient for Client's Intended purpose. Client shall communicate
these General Conditions to each and every third party to wham Client transmits any part of PSI's work. PSI shall have no duty or obligation to any third party greater than that set forth in PSt's pro-
posal, Client's acceptance thereof and these General Conditions. The ordering of work from PSI, or the reliance on any of PSI's work, shall constitute acceptance of the terms of PSI's proposal and
these General Conditions, regardless of the terms of any subsequently issued document.
2. TESTS AND INSPECTIONS: Client shall cause all tests and Inspections of the site, materials and work performed by PSI or others to be timely and property performed in accordance with the
plans, specifications and contract documents and PSI's recommendations. No claims for loss, damage or injury shall be brought against PSI by Client or any third party unless all tests and inspec-
tfons have been so performed and unless PSI's recommendations have been followed. Client agrees to indemnify, defend and hold PSI, its a icers, employees and agents harmless from any and all
claims, suits, losses, costs and expenses, Including• but not limited to, court costs and reasonable attorneys fees in the event that all such tests and inspections are not so performed or PSI's rec-
ommandations are not so followed except to the extent that such failure is the result of the negligence, willful or wanton act or omission of PSI, its officers, agents or employees, subject to the got
Italian contained in paragraph 9.
3: SCHEDULING OF WORN: The Services set forth in PSI's proposal and Clients acceptance will be accomplished In a timely workmanlike and professional manner by PSI personnel at the prices
quoted. If PSI is required to delay commencement of the work or if, upon embarking upon Its work, PSI is required to slop or Interrupt the progress of its work as a result of changes in the scope
of the work requested by Client, to fulfill the requirements of third parties, Interruptions in the progress of construction, or other causes beyond the direct reasonable control of PSI, additional charges
will be applicable and payable by Client.
4. ACCESS TO SITE: Client will arrange and provide such access to the site as is necessary for PSI to perform the work. PSI shall take reasonable measures and precautions to minimize damage to
the site and any Improvements located thereon as the result of Its work or the use of its equipment; however, PSI has not included in its fee the cost of restoration of damage which may occur. If Client
desires or requires PSI to restore the site to its former condition, upon wagon request PSI will perform such additional work as is necessary to do so and Client agrees to pay to PSI for the cost.
-5. CLIENT'S DUTY TO NOTIFY ENGINEER: Client represents and warrants that it has advised PSI of any known or suspected hazardous materials, utility lines and pollutants at any site at which PSI is
to do work hereunder, and unless PSI has assumed In waling the responsibility of locating subsurface objects, structures, lines or conduits, Client agrees to defend, Indemnify and save PSI harmless
from all claims, suits, losses, costs and expenses, including reasonable attorney's fees as a result of personal Injury, death or property damage occurring with respect to PSI's performance of its work
and resulting to or caused by contact with subsurface or latent objects, structures, lines or conduits where the actual or potential presence and location thereof were not revealed to PSI by Client.
6. RESPONSIBILITY: PSI's work shall not include determining, supervising or implementing the means, methods, techniques, sequences or procedures of construction. PSI shall not be responsi-
ble for evaluating, reporting or affecting job conditions concerning health, safety or welfare. PSI's work or failure to perform same shall not in any way excuse any contractor, subcontractor
from performance of its work in accordance with the contract documents. PSI has no night or duty to stop the contractor's work.
7. SAMPLE DISPOSAL: Unless otherwise agreed in writing, test specimens or samples will be disposed immediately upon completion of the test. All drilling samples or specimens will be disposed
sixty (60) days after submission of PSI's report.
8. PAYMENT: Client shall be invoiced once each month for work performed during the preceding period. Client agrees to pay each invoice within thirty (30) days of its receipt. Client further agrees
to pay interest on all amounts invoiced and not paid or objected to for valid cause In writing within said thirty (30) day period at the rate of eighteen (18) percent per annum (or the maximum Inter-
est rate permitted under applicable law), until paid. Client agrees to pay PSI's cost of collection of all amounts due and unpaid after sixty (60) days, Including court costs and reasonable attorney's
fees. PSI shall not be bound by any provision or agreement requiring or pmvfding for arbitration of disputes or controversies arising out of this agreement, any provision wherein PSI waives any
rights to a mechanics' lien, or any provision conditioning PSI's right to receive payment for its work upon payment to Client by any third party. These General Conditions are notice, where required,
that PSI shall file a lien whenever necessary to collect past due amounts. Failure to make payment within 30 days of Invoice shall constitute a release of PSI from any and all claims which Client may
have, whether In tort, contract or otherwise, and whether known or unknown at the time.
9. WARRANTY: PSI'S SERVICES WILL BE PERFORMED, ITS FINDINGS OBTAINED AND ITS REPORTS PREPARED IN ACCORDANCE WITH ITS PROPO SAL, CLIENT'S ACCEPTANCE THEREOF,THESE
GENERAL CONDITIONS, AND WITH GENERALLY ACCEPTED PRINCIPLES AND PRACTICES. IN PERFORMING ITS PROFESSIONAL SERVICES, PSI WILL USE THAT DEGREE OF CARE AND SKILL
ORDINARILY EXERCISED UNDER SIMILAR CIRCUMSTANCES BY MEMBERS OF ITS PROFESSION. THIS WARRANTY IS IN LIEU OF ALL OTHER WARRANTIES OR REPRESENTATIONS, EITHER
EXPRESS OR IMPLIED. STATEMENTS MADE IN PSI REPORTS ARE OPINIONS BASED UPON ENGINEERING JUDGMENT AND ARE NOT TO BE CONSTRUED AS REPRESENTATIONS OF FACT.
SHOULD PSI OR ANY OF ITS PROFESSIONAL EMPLOYEES BE FOUND TO HAVE BEEN NEGLIGENT IN THE PERFORMANCE OF ITS WORK, OR TO HAVE MADE AND BREACHED ANY EXPRESS OR
IMPLIED WARRANTY, REPRESENTATION OR CONTRACT, CLIENT, ALL PARTIES CLAIMING THROUGH CLIENT AND ALL PARTIES CLAIMING TO HAVE IN ANY WAY RELIED UPON PSI'S WORK
AGREE THAT THE MAXIMUM AGGREGATE AMOUNT OF THE LIABILITY OF PSI, ITS OFFICERS, EMPLOYEES AND AGENTS SHALL BE LIMITED TO $25,000.00.OR THE TOTAL AMOUNT OF THE
FEE PAID TO PSI FOR ITS WORK PERFORMED WITH RESPECT TO THE PROJECT, WHICHEVER AMOUNT IS GREATER.
IN THE EVENT CLIENT 15 UNWILLING OR UNABLE TO LIMIT PSI'S LIABILITY IN ACCORDANCE WITH THE PROVISIONS SET FORTH IN THIS PARAGRAPH, CLIENT MAY, UPON WRITTEN REQUEST
OF CLIENT RECEIVED WITHIN FIVE DAYS OF CLIENT'S ACCEPTANCE HEREOF, INCREASE THE LIMIT OF PSI'S LIABILITY TO $250,000.00 OR THE AMOUNT OF PSI'S FEE, WHICHEVER IS THE
GREATER, BY AGREEING TO PAY PSI A SUM EQUIVALENT TO AN ADDITIONAL AMOUNT OF 5% OF THE TOTAL FEE TO BE CHARGED FOR PSI'S SERVICES. THIS CHARGE IS NOT TO BE CON-
STRUED AS BEING A CHARGE FOR INSURANCE OF ANY TYPE, BUT IS INCREASED CONSIDERATION FOR THE GREATER LIABILITY INVOLVED. IN ANY EVENT, ATTORNEY'S FEES EXPENDED BY
PSI IN CONNECTION WITH ANY CLAIM SHALL REDUCE THE AMOUNT AVAILABLE, AND ONLY ONE SUCH AMOUNT WILL APPLY TO ANY PROJECT.
NO ACTION OR CLAIM, WHETHER IN TOOT, CONTRACT, OR OTHERWISE, MAY BE BROUGHT AGAINST PSI, ARISING FROM OR RELATED TO PSI'S WORK, MORE THAN TWO YEARS AFTER THE
CESSATION OF PSI'S WORK HEREUNDER, REGARDLESS OF THE DATE OF DISCOVERY OF SUCH CLAIM.
10. INDEMNITY: Subject to the foregoing limitations, PSI agrees to Indemnity and hold Client harmless from and against any and all claims, suits, costs and expenses Including reasonable attor-
ney's fees and court costs arising out of PSI's negligence to the extent of PSI's negligence. Client shag provide the same protection to the extent of its negligence. In the event that Client or Client's
principal shall bring any suit, cause of action, claim or counterclaim against PSI, the party initiating such action shall pay to PSI the casts and expenses incurred by PSI to investigate, answer and
defend it, including reasonable attorney's and witness fees and court costs to the extent that PSI shall prevail In such suit.
11. TERMINATION: This Agreement may be terminated by either party upon seven days' prior written notice. In the event of termination, PSI shall be compensated by Client for all services per-
. formed up to and including the termination date, Including reimbursable expenses, and for the completion of such services and records as are necessary to place PSI's files In order and/or protect
its professional reputation.
12. EMPLOYEES/WITNESS FEES: PSI's employees shall not be retained as expert witnesses except by separate, written agreement. Client agrees to pay PSI's legal expenses, administrative costs
and fees pursuant to PSI's then current fee schedule far PSI to respond to any subpoena. Client agrees not to hire PSI's employees except through PSI. In the event Client hires a PSI employee
within one year following any project through which Client had contact with said employee, Client shall pay PSI an amount equal to one-hag of the employee's annualized salary, as liquidated dam-
ages without PSI waiving other remedies it may have,
13. HAZARDOUS MATERIALS: Nothing contained within this agreement shall be construed or Interpreted as requiring PSI to assume the status of an owner, operator, generator, Storer, transporter,
treater or disposal facility as those terms appear within RCRA or within any Federal or State statute or regulation governing the generation, transportation, treatment, storage and disposal of pollu-
tants. Client assumes full responsibility for compliance with the provisions of RCRA and any other Federal or State statute or regulation governing the handling, treatment, storage and disposal of
pollutants.
14. PROVISIONS SEVERABLE: The parties have entered into this agreement in good faith, and it is the specific intent of the parties that the terms of these General Conditions be enforced as writ-
ten. In the event any of the provisions of these General Conditions should be found to be unenforceable, lt shall be stricken and the remaining provisions shall be enforceable.
15. ENTIRE AGREEMENT: This agreement constitutes the entire understanding of the parties, and there are no representations, warranties or undertakings made other than as set forth herein. This
agreement may be amended, modified or terminated only In writing, signed by each of the parties hereto.
PSI B-900-11 (8)
`,QED C/pk Reviewed By: Agenda Item Number
2 O y
J -n Legal ❑ r�ZU� �SlY1QSS # 1
Finance ❑
EST. , 1836 Engineer-�� g �� Tracking Number
y City Administrator ❑
9 . `=O Consultant ❑ PW J00-7 - 101
kE F-1
Agenda Item Summary Memo
Title: In-Town Road Program- Sanitary Manhole Replacement
Meeting and Date: August 7, 2007 Public Works Committee
Synopsis: We have received two quotes to replace a sanitary manhole on Orange Street. The
lowest quote is from R.A. Ubert Construction for the amount of$15,500.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Approval, subject to confirmation that funding is available.
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
ciT o United City of Yorkville Memo
a + " 800 Game Farm Road
EST. _ sac Yorkville, Illinois 60560
Telephone: 630-553-8545
Fax: 630-553-3436
<LE �Vv
Date: August 2,2007
To: Bart Olson,Interim City Administrator
From: Joe Wywrot, City Engineer
CC: Lisa Pickering, Deputy City C rk
Eric Dhuse,Director of Public Works
Sue Mika,Finance Director
Subject: In-Town Road Program—Sanitary Manhole Replacement
A sanitary manhole on Orange Street is in poor condition and has several inside drop
connections. Drop connections are normally installed on the outside of the manhole to
allow more room for maintenance. Groundwater is also leaking into the manhole, and the
inside drops preclude us from being able to seal it. This manhole is located about 100 feet
east of Rt.47,and is within the limits of our In-Town Road Program project and just
outside the limits of IDOT's proposed Rt.47 project. Therefore, if we are to replace this
manhole, we should do it now rather than later.
We have received two quotes to replace this manhole. Oswego Excavating is a
subcontractor for the road contract,and they quoted a price of$16,900. R.A.Ubert
Construction is the In-Town Utility general contractor, and they quoted a price of
$15,500.
Please place this item on the Public Works Committee agenda of August 7, 2007 for
discussion.If the consensus is to proceed with the work,I will have a change order
prepared and place it on the August 10 City Council agenda for approval.
ClTy Reviewed By: Agenda Item Number
J2 A OT Legal ❑
Finance ❑ 1!,) RU,(A VlP4S
ESL , 1836
Engineer ❑
City Administrator ❑ Tracking Number
Q ^sue O Consultant ❑
�•j�CE Human Resources El P W a C7u--7� —10-9
City Council Agenda Item Summary Memo
Title: In-Town Road Program Phase III Discussion
City Council/ COW/Committee Agenda Date: Public Works, August 7, 2007
Synopsis: See attached memo.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: N/A
Council Action Requested: Discussion
Submitted by: Bart Olson Administration
Name Department
Agenda Item Notes:
car o United City of Yorkville Memo
800 Game Farm Road
Esr. , _ ;. 1BW Yorkville, Illinois 60560
Telephone: 630-553 -4350
Fax: 630-553 -7575
F LE
Date: August 1 , 2007
To: Public Works Committee
From: Bart Olson, Interim City Administrator
CC:
Subject: In-Town Road Program Phase III discussion
This agenda item consists of open discussion on the merits of starting a third phase of the
In-Town Road Program. If the committee desires to proceed forward with the planning for a
third phase, an appropriate timeline will be:
August: Open discussion on merits
September: Discussion on potential scope of project (i.e. list of streets)
October: Discussion and consensus on scope of project (i.e. list of streets)
November: Discussion on funding options
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`QED C/pr Reviewed By: Agenda Item Number
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EST. 1836 Engineer Kkr did-1
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Agenda Item Summary Memo
Title: Yorkville Business Center Units 2 & 3 -Final Acceptance and Bond Reductions
Meeting and Date: August 7, 2007 Public Works Committee
Synopsis: Recommend acceptance of Yorkville Business Center Units 2 and 3, and
corresponding bond reductions.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Approval
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
United City of Yorkville Memo
a + " 800 Game Farm Road
ESI 1 1636 Yorkville, Illinois 60560
Telephone: 630-553-8545
9
� V im. p Fax: 630-553-3436
<CE tv�
Date: August 2,2007
To: Bart Olson, Interim City Administrator
From: Joe Wywrot, City Engineer
CC: Lisa Pickering,Deputy City Cle
Eric Dhuse,Director of Public Works
Subject: Yorkville Business Center Units 2&3 —Final Acceptance &Bond Reductions
Attached find a letter from Inland requesting final acceptance of Yorkville Business
Center,Units 2 and 3. The punchlist work is complete. I recommend that the City
Council accept the public improvements for ownership and maintenance, subject to
receipt of a satisfactory Bill of Sale for the public improvements.
Corresponding to final acceptance is a reduction to the two existing bonds for these units.
I recommend a reduction of the Unit 2 bond in the amount of$86,660.04. The remaining
amount of the Unit 2 bond would be$87,607.25. I recommend a reduction of the Unit 3
bond in the amount of$76,673.21. The remaining amount of the Unit 3 bond would be
$70,663.15. Please refer to the attachments for details.
Please place this item on the Public Works Committee agenda of August 7, 2007 for
consideration.
Inland Development Ventures, L.L.C. _
2901 Butterfield Road
Oak Brook, Illinois 60523
630-218-8000 Fax: 630-954-5673
www.inland-development.com
July 31 , 2007
City of Yorkville
JosephWywrot
City Engineer
800 Game Farm Road
Yorkville, IL. 60560
Re: Yorkville Business Center — Units 2 &3
Dear Joe
Inland has completed the punch lists for Units 2 and 3 at the Yorkville Business Center.
We are hereby requesting the United City of Yorkville accept the public infrastructure.
Please place this item on the next available City Council agenda for approval.
Sincerely
INLAND REAL ESTATE DEVELOPMENT
Ken Jemberg
Assistant Vice President
KJ/acf
LAND IN THE RIGHT PLACE®
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Agenda Item Summary Memo
Title: Rt.47 & Wheaton Ave. Intersection Improvement—IDOT Hwy. Permit&Resolution
Meeting and Date• August 7,2007 F'WV - WevkS
Synopsis: This IDOT permit is for construction of turn lanes and a traffic signal at the Rt.47 &
Wheaton Avenue intersection.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Authorize Mayor and City Clerk to sign permit application.
Pass resolution guaranteeing satisfactory completion of the work.
Submitted by: Joe Wywrot City Engineer
Name Department
Agenda Item Notes:
a�•��D C!r`T United City of Yorkville Memo
800 Game Farm Road
ESE 1 1836 Yorkville, Illinois 60560
Telephone: 630-553-8545
op Fax: 630-553-3436
Date: July 31;2007
To: Bart Olson,Interim City Admini trator
From: Joe Wywrot, City Engineer U,
CC: Lisa Pickering,Deputy City Cler
Subject: Route 47 & Wheaton Ave.Intersection Improvement—IDOT Highway Permit
Application&Resolution
Attached find one copy each of the IDOT highway permit application for the referenced
development. The permit is required for construction of a northbound left-turn lane,
southbound right-turn lane,and a 3-legged traffic signal at the Route 47/Wheaton Avenue
intersection.Also attached is the standard resolution that the City Council must pass
which guarantees satisfactory completion of the work. We will not submit the permit
application to IDOT until we receive the corresponding bond from the developer,which
is F.E. Wheaton Company.
Please place this item on the Public Works Committee agenda of August 7,2007 for
consideration.
Illinois Department
of Transportation Highway Permit
District Serial No.
L-9926
Whereas, I (We) City of Yorkville/Yorkville Business Center
c/o Smith Engineering 759 John Street
(Name of Applicant) (Mailing Address)
Yorkville IL 60560 hereinafter termed the Applicant,
(City) (State)
request permission and authority to do certain work herein described on the right-of-way of the State Highway
known as IL Route 47 , Section
from Station to Station
Kendall County. The work is described in detail on the attached sketch and/or as follows:
Located Two Miles North of Route 34
Upon approval this permit authorizes the applicant to locate, construct, operate and maintain at the above
mentioned location, a signalized intersection and related improvements as shown on the attached plans which
become a part hereof.
The applicant shall notify John Humenick, Field Engineer, Phone: 630-553-7337 or the District Permit Section,
Phone: 815-434-8490 twenty-four hours in advance of starting any work covered by this permit.
Aggregate material shall be obtained from a state approved stockpile and shall be:
SUB-BASE GRANULAR MATERIAL TYPE A (CA-6 GRADATION).
(SEE ATTACHED SPECIAL PROVISIONS)
It is understood that the work authorized by this permit shall be completed within 180 days after the date this permit
is approved, otherwise the permit becomes null and void.
This permit is subject to the conditions and restrictions printed on the reverse side of this sheet.
This permit is hereby accepted and its provisions agreed to this day of 2007
Witness Signed
800 Game Farm Road 800 Game Farm Road Applicant
Mailing Address Mailing Address
Yorkville Illinois 60560 Yorkville Illinois 60560
City State City State
SIGN AND RETURN TO: Regional Engineer
Approved this day of
Department of Transportation
BY:
Deputy Director of Highways, Regional Engineer
Printed 6/29/2007 OPER 1045 (Rev. 02/07)
First: The Applicant represents all parties in interest and shall furnish material; do all work, pay all costs, and shall- In a`
reasonable length of time restore the damaged portions of the highway to a condition similar or equal to that existing before
the commencement of the described work, including any seeding or sodding necessary.
Second: The proposed work shall be located and constructed to the satisfaction of the Regional Engineer or his/her duly
authorized representative. No revisions or additions shall be made to the proposed work on the right-of-way without the
written permission of the Regional Engineer.
Third: The Applicant shall at all times conduct the work in such a manner as to minimize hazards to vehicular and
pedestrian traffic. Traffic controls and work site protection shall be in accordance with the applicable requirements of Part 6
(Temporary Traffic Control) of the Illinois Manual on Uniform Traffic Control Devices and with the traffic control plan if one is
required elsewhere in the permit. All signs, barricades, flaggers, etc., required for traffic control shall be furnished by the
Applicant. The work may be done on any day except Sunday, New Year's Day, Memorial Day, Independence Day, Labor
Day, Thanksgiving Day and Christmas Day. Work shall be done only during daylight hours.
Fourth: The work performed by the Applicant is for the bona fide purpose expressed and not for the purpose of, nor will
it result in, the parking or servicing of vehicles on the highway right-of-way. Signs located on or overhanging the right-of-way
shall be prohibited.
Fifth: The Applicant, his/her successors or assigns, agrees to hold harmless the State of Illinois and its duly appointed
agents and employees against any action for personal injury or property damage sustained by reason of the exercise of this
perm it.
Sixth: The Applicant shall not trim , cut or in any way disturb any trees or shrubbery along the highway without the
approval of the Regional Engineer or his/her duly authorized representative.
Seventh: The State reserves the right to make such changes, additions, repairs and relocations within its statutory limits
to the facilities constructed under this permit or their appurtenances on the right-of-way as may at any time be considered
necessary to permit the relocation, reconstruction, widening or maintaining of the highway and/or provide proper protection to
life and property on or adjacent to the State right-of-way. However, in the event this permit is granted to construct, locate,
operate and maintain utility facilities on the State right-of-way, the Applicant, upon written request by the Regional Engineer,
shall perform such alterations or change of location of the facilities, without expense to the State, and should the Applicant fail
to make satisfactory arrangements to comply with this request within a reasonable time, the State reserves the right to make
such alterations or change of location or remove the work, and the Applicant agrees to pay for the cost incurred.
Eighth: This permit is effective only insofar as the Department has jurisdiction and does not presume to release the
Applicant from compliance with the provisions of any existing statutes or local regulations relating to the construction of such
work.
Ninth: The Construction of access driveways is subject to the regulations listed in the "Policy on Permits for Access
Driveways to State Highways." If, in the future, the land use of property served by an access driveway described and
constructed in accordance with this permit changes so as to require a higher driveway type as defined in that policy, the
owner shall apply for a new permit and bear the costs for such revisions as may be required to conform to the regulations
listed in the policy. Utility installations shall be subject to the "Policy on the Accommodation of Utilities on Right-of-Way of the
Illinois State Highway System ."
Tenth: The Applicant affirms that the property lines shown on 'the attached sheet(s) are true and correct and binds and
obligates himself to perform the operation in accordance with the description and attached sketch and to abide by the policy
regulations.
Eleventh: In the event this permit is granted for the construction of additional lanes, turn lanes, median cross-overs or
traffic signals on or along or adjacent to a highway under state jurisdiction, the applicant shall only utilize contractor(s)
prequalified by the Department of Transportation for the performance of required work. Prior to the commencement of work
described in this permit, the applicant shall furnish the Regional Engineer a copy of the contractor's current Certificate of
Eligibility.
Printed 6/29/2007. OPER 1045 (Rev. 02/07)
SPECIAL PROVISIONS
The state right of way shall be left in good condition. (No advertising matter shall be placed on the state right of
way).
The petitioner, their successors, or assigns, shall maintain that portion of the driveway on state right of way in such
a manner satisfactory to the department, otherwise the department will maintain the shoulders included in the
entrance driveways to the same standard that exists on adjacent shoulders, and if necessary, such areas will be
restored to the original cross section and earth shoulders.
All turf areas which are disturbed during the course of this work shall be restored to the original line and grade and
be promptly seeded in accordance with Standard State Specifications.
Whenever any of the work under this permit involves any obstruction or hazard to the free flow of traffic in the
normal traffic lanes, plans for the proposed method of traffic control must be submitted to and approved by the
Regional Engineer at least 72 hours, and preferably longer, before the start of work.
All traffic control shall be in accordance with the State of Illinois Manual of Uniform Traffic Control Devices and
amendments thereof. It should be noted that standards and typical placement of devices shown in the Uniform
Manual are minimums. Many locations may require additional or supplemental devices.
The petitioner agrees to furnish the necessary barricades, lights, and flagmen for the protection of traffic.
Traffic shall be maintained at all times.
The applicant agrees to notify the Department of Transportation upon completion of work covered under the terms
and conditions of this permit so that a final inspection and acceptance can be made.
To avoid any revisions to the work completed under the highway permit, the applicant should insure the conditions
and restrictions of this permit, the applicable supplemental permit specifications and permit drawing are fully
understood.
If this permit work is contracted out, it will be the responsibility of the applicant to furnish the contractor with a copy
of this highway permit, as the applicant will be responsible for the contractor's work.
A copy of approved permit shall be present on job site at all times the work is in progress.
The department reserves the right to reject or accept any contractor hired by the applicant.
No person, firm, corporation or institution, public or private, shall discharge or empty any type of sewage, including
the effluent from septic tanks or other sewage treatment devices, or any other domestic, commercial or industrial
waste, or any putrescible liquids, or cause the same to be discharged or emptied in any manner into open ditches
along any public street or highway, or into any drain or drainage structure installed solely for street or highway
drainage purposes.
All excavations shall be promptly backfilled, thoroughly tamped and any excess material removed from the state
right of way (including rock exposed during backfilling operations) . Mounding or crowning of backfill will not be
permitted.
Reviewed By: Agenda Item Number
2 � O
J T Legal ❑ �P�� R 4R
1836
EST. , Finance ❑ 13 1,�
Engineer Tracking Number
-< y City Administrator ❑
9 `=O Consultant ❑❑ P W d U O 1 — H1
SCE `vv
Agenda Item Summary Memo
Title: Kendall Marketplace—IDOT Highway Permit
Meeting and Date• Aug. 7,2007 Public Works Committee
Synopsis The developer has requested that the City Council concur with the issuance of the
IDOT highway permit,with the understanding that the developer will obtain an
amended permit that provides for full pedestrian access for all signalized
intersections.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Approval
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
United City of Yorkville Memo
800 Game Farm Road
EST. ` I&M Yorkville, Illinois 60560
-t ` Telephone: 630-553-8545
' y Fax: 630-553-3436
<<E
Date: July 31,2007
To: Bart Olson, Interim City Admini trator
From: Joe Wywrot, City Engineer 0�--
CC: Lisa Pickering,Deputy City Cler
Subject: Kendall Marketplace—IDOT Highway Permit
The state roadway improvements for Kendall Marketplace include replacing the two
existing traffic signals at the Rt.34/Cannonball and Rt.47/Cannonball intersections, as
well as the construction of two new traffic signals. The two new signals will be located at
the R04 intersections with Beecher Road and with Isabel Drive,which is the main
entrance to the commercial portion of the development from Rt.34.
IDOT has approved the plans, and is ready to issue the highway construction permit. The
city did not have an opportunity to review the plans until very late in the approval
process, and at that time we found that the three proposed signals along Rt.34 did not
provide for pedestrian access on each comer, and that the proposed signal at
Rt.47/Cannonball did not provide for any pedestrian access at all. While there is currently
only sidewalk on Cannonball south of Rt. 34,the Kendall Marketplace development will
be constructing a sidewalk along the north side of Rt. 34,and we have plans to construct
a trail in the future along the south side of Rt.34. At the Rt.47/Cannonball intersection, a
trail is proposed on the north side of Cannonball,with possible future extensions.
Revising and resubmitting the plans to IDOT at this time would result in a delay of at
least one to two months. The developer needs to begin the roadwork immediately if they
are to complete the work before Thanksgiving.The developer has provided us with the
attached letter, obligating themselves to revise the plans and amend the IDOT highway
permit to include pedestrian signals at each comer of all four signalized intersections. I
recommend that the City Council accept the developer's letter and concur with the
issuance of the IDOT highway permit(which does not provide for full pedestrian access),
with the understanding that the developer will obtain an amended IDOT permit to add the
pedestrian signal heads at a later date.
Please place this item on the Public Works Committee agenda of August 7, 2007 for
consideration.
tN � h�� a" ��3�rnf"yx ' .x4 ar +�3P. �2(/"�2" � TiY'�+7 eft ✓
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MIN, 10
4
July 12, 2007
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Attn: Joseph A. Wywrot, P, E.
Re: Kendall Marketplace
US-34 and Cannonball Trail
Joe,
Cannonball, LLC has been pursuing the IDOT roadway permit for the expansion of Route 34
since May, 2006 and is expecting to receive it with the next week or two.
It has recently come to my attention the United City of Yorkville would like pedestrian signal
heads added to the Route 34 traffic signal work as well as the Route 47 and Cannonball
intersection work associated with the Kendall Marketplace project. It has been determined by
IDOT that this would cause a "significant change," to our permit and delay the issuance of the
permit from IDOT for a minimum of 6-8 weeks.
Due to our schedule agreements with the retailers at Kendall Marketplace, we have an extremely
urgent need to receive the IDOT permit and begin work as soon as possible.
The purpose of this letter is to confirm Cannonball, LLC's commitment to seeking an amendment
to the above mentioned IDOT permit. We respectfully request, however, the United City of
Yorkville delay the request for the pedestrian signals until after the issuance of the IDOT permit
so as to not further delay the work needing to begin the Route 34 roadwork for the opening of
Kendall Marketplace.
Sincerely Yours,
Cannonball, LLC
-.c/o The Harlem Irving Companies, Inc.
Ja s Snyder
Prol ct anager
cc: file, Scott Mai — SEC, Rick Filler, Greg Fix
;pl,.uf N Harleccm Ave i�5 3Q6IIs t r
5 «w e}k4t7�j
'01 §
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`QED C/p y Reviewed By: Agenda Item Number
2 O
J -c+ Legal ❑ N,pu) VJU.SIYleSC -*JR
EST leas Finance ❑ �I�`lQ,
�t Engineer �^' Tracking Number
-4 I y City Administrator ❑
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consultant ❑
❑ Q w 4 bC51 — 11 Z.
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Agenda Item Summary Memo
Title: Kendall Marketplace—Earthwork LOC Reduction#1
Meeting and Date• August 7,2007 Public Works Committee
Synopsis: The developer has requested that the existing letter of credit for earthwork be
released. Based on the value of the work and the amount of the letter of credit, a
reduction is not recommended at this time.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Deny request to reduce the Site Development permit letter of
credit.
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
United City of Yorkville Memo
800 Game Farm Road
1836 Yorkville, Illinois 60560
Telephone: 630-553-8545
� o
Fax: 630-553-3436
<LE
Date: July 31,2007
To: Bart Olson,Interim City Administrator
From: Joe Wywrot, City Engineer
CC: Lisa Pickering,Deputy City Clc
Subject: Kendall Marketplace—Earthwork LOC Reduction#1
Attached find a letter from Harlem-Irving Companies requesting that the earthwork letter
of credit for Kendall Marketplace be released. I have reviewed the request and concur
that the work is substantially complete. The original letter of credit,however,was
supposed to have been in the amount of$3,268,504.25.We agreed to accept a letter of
credit in the amount of$250,000 when we issued the Site Development Permit,with the
understanding that a letter of credit for the balance would be established upon Harlem-
Irving closing on the property. That supplemental letter of credit was never received.
Based on the work completed to date,the amount of the letter of credit could be reduced
to $445,000. Therefore,I recommend that the existing letter of credit in the amount of
$250,000 not be reduced at this time.
Please place this item on the Public Works Committee agenda of August 7,2007 for
consideration.
k `
CANNONBALLS L'. .C.
July 27, 2007
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Attn: Joseph A. Wywrot, P.E.
Re: Kendall Marketplace
Private Bank - Letter of Credit #069144501 release
Joe,
Cannonball, LLC has the above Letter of Credit #069144501 with the United City of Yorkville for
the site development and earthwork for the Kendall Marketplace project.
Cannonball, LLC respectfully requests the above LOC be released as the earthwork for the above
project is completed.
If you need any additional documentation or have any questions regarding the above, please
contact me at your earliest convenience at 773-625-3036.
Sincerely Yours,
Cannonball, LLC
c/o The Hari m Irving Companies, Inc.
Ja s J. nyder
Proj t Manager
cc: file, Don Bailey, Rick Filler, Greg Fix
4104 N Harlero Ave PHONE , (773) 625-3060
Norrid-ge, IL 607o6 Fax (773) 625 9706
-.m;t
Page 1 of 1
Joe Wywrot
From: John Wyeth Uwyeth @yorkville.il.us]
Sent: Thursday, October 19, 2006 11 :47 AM
To: 'Joe Wywrof
Subject: RE: Harlem Irving, Bonding and Mass Grading LETTER ATTACHED
Attachments: John Wyeth Qwyeth @yorkville. il.us).vcf
From: John Wyeth (mailto:jwyeth @yorkville.il.us]
Sent: Thursday, October 19, 2006 11 : 17 AM
To: 'Joe Wywrot'; aprochaska @yorkville.il.us; JCROIS @YORKVILLE.IL.US
Subject: Harlem Irving, Bonding and Mass Grading LETTER ATTACHED
Joe, Art, John:
Attached is the letter from Harlem Irving regarding the mass grading/bonding issue. It provides:
1 . The Owner has a $250,000 Letter of Credit for restoration.
2. Harlem and Irving will issue and additional $250,000 LOC to the City.
3 . Harlem and Irving confirms that it will provide full bonding upon closing on the property, and prior to
beginning any underground work, or other construction.
It is my opinion that this arrangement fits the circumstances, i.e. allows the mass grading to begin on schedule,
while proving security for restoration . Also, it confirms (so that there is no misunderstanding) that full bonding
must be forthcoming after closing.
Please respond so that I may communicate to Mr. Bailey. (Joe, I have the original letter, which should go into
your file. )
John Wyeth
City Attorney
United City of Yorkville
1 -630-553-8570
7/31/2007
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Agenda Item Summary Memo
Title: Raging Waves—Sitework LOC Reduction#1
Meeting and Date• August 7, 2007 Public Works Committee
Synopsis: Recommend a reduction in the amount of$419,096.47 based on work completed to
date.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Approval
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
A. CJ;- 0 United City of Yorkville Memo
J
800 Game Farm Road
EST. 1 1836 Yorkville, Illinois 60560
t Telephone: 630-553-8545
Fax: 630-553-3436
<GE
Date: July 31,2007
To: Bart Olson,Interim City Administrator
From: Joe Wywrot, City Engineer 11�
CC: Lisa Pickering, Deputy City Clerk
Subject: Raging Waves—Sitework LOC Reduction#1
Attached find a request from the developer's consultant to reduce the existing letter of
credit for earthwork-related items performed to date. The existing letter of credit is based
on plans that benefit three parties,those being Raging Waves, O'Keefe, and Mid-
America. The developer calculated that the Raging Waves share of the overall cost of the
work to be approximately 67%, and the letter of credit was established for that amount
only. I have reviewed the request and concur that the earthwork is substantially complete,
and that erosion/sediment control is 50%complete.
The plans have undergone several revisions due to disputes among the benefited parties
regarding the amounts they should contribute towards the overall cost. I recommend that
we reduce the letter of credit based on the plans and percentage contributions that it was
based on. Since the plat of subdivision has not been recorded yet,we have the
opportunity to require a supplemental letter of credit if necessary prior to recording the
plat once there is final resolution among the benefited parties.
I recommend that Comerica Bank LOC#628335-04 be reduced by the amount of
$419,096.47.The remaining amount of the letter of credit would be $1,223,747.97.
Please refer to the attachment for details.
Please place this item on the Public Works Committee agenda of August 7,2007 for
consideration.
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07/05/ 2007 THU AM FAX 630 587 2821 LK LLC � D01/004
The l0� uttic.i(ya71
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July 50 2007
Mr. Joe Wywrot
City Engineer
UNITED CITY OF YORKVILLE
800 Game Farm Road
Yorkville, Il 60560
RE: Letter of Credit Reduction Request — Raging 'Waves, LLC — Series "A"
Dear Joe:
Further to our conversation and your e-mail dated June 28, 2007 wherein you
advised that Letter of Credit reductions are now scheduled for the first Public Works meeting in
given month. In the case at hand, you advised that there probably would not be a PW meeting
in July because of a possible lack of a quorum. You indicated that the reduction would be
considered at the August 7, 2007 Public Works Committee and asked that my material be
submitted no later than July 4, 2007 because of some scheduled vacation time. Accordingly,
we would advise as follows:
1 ) On November 712006, we posted an Irrevocable Letter of Credit (LOC) in the
amount of $551,106.09 in favor of the United City of Yorkville, Illinois for the
account of the Lundmark Group, LLC. The LOC (No. 14368) represented collateral
for mass grading to be accomplished on proposed Lots 2 and 3 of the
approved but unrecorded Final Plat entitled "O '.Keefe Subdivision -_Phase 1':
That LOC was formally released, in full, by the Mayor and City Council on .Tune
26, 2007*
2) On May 8, 2007, we posted a second Irrevocable Letter of Credit (LOC) in the
amount of $1,642,844.00 in favor of the United City Of Yorkville, Illinois for the
account of Raging Waves, LLC — Series "A". The LOC (No. 628335-04) represents
replacement collateral for mass grading and new collateral for storm sewers/drainage,
water mains, sanitary sewers, curb/gutter and pavement surface (public and
private) and miscellaneous improvements to be constructed on proposed Lots 2
and 3. The amount of the aforementioned LOC is 110% of the Engineer's
Estimates of Probable Cost for Raging Waves only bearing the most recent
revision date of April 2, 2007.
1650 Hast Main Street, St. Charles. IIImtois 00174 • (630) 762- 1700 ^ Fax (630) 587-2821 • urhausegjnct? aot.com
07/05/ 2007 THH 13 . 03 FAX 630 587 2821 LN LLC X002/004
3) Inasmuch as the Comerica LOC included a duplicate amount of S580,473.14 for
mass grading (which was previously covered by the Valley Community Bank LOC)
we respectfully request that the United City of Yorkville, Illinois hereby authorize
a reduction of 85% of $580,473.14 or $493,402.17 in accordance with the applicable
portions of the Subdivision Control Ordinance and our Anncxadon A'Zreeoneni
approved September 26, 2006. A copy of Mr. Knoche's EOPC is attached hereto
and made a part hereof dated April 2, 2007.
1 understand that if the reduction is approved by the Public Works Committee on August 7,
2007, the item would be up on the August 28, 2007 agenda of the City Council
Under separate cover, Craig Knoche will issue his customary letter certifying to the
completion of the quantities set forth in the original Adcock proposal and contract.
Please accept our sincere thanks for your help and guidance and if I can provide further
information or comment, please advice....
(w Respectl'utly 6bm ed,
JAMES N. IJRHAUSEN, PresidentTE0
lIE URI AUSEN GROUP
R " RAGING WAVES, LLC - SERIES "A"
Attachment: CRK EOPC dated 04. 02. 07
07/05 / 2007 THU 13 , 03 FAI 630 587 2821 LK LLC X003/004
P1t1%1_,1 N11NA12Y
ENGINEER' S ESTIMATE OF
PROBABLE COST
MASS (IRADINO PUBI.X IMPROVEMENTS
FOR
I. AGEN(IG WAVES WATER !'ARK
SC-,C ROUTE 47 & GALENA BLVD
YORKVIl.,LEi, 11.J1NOIS
P(2TPARCD BY CRAIG (2. KNOCHIP Sk ASSOC] AT CIVIL i N(.[N ��RS, P.C.
DATE:
0/9/2006
REVISED
I Oi23/2006
4/2/2007
ENGINEERS ESTIMATE OF PROBABLE COST IS BASED ON
THE ENGINEERING PLANS DATED 9/121DS
ALL QUANTITIES AND UNIT PRICES ARE SUBJECT
TO CHANGE UNTIL FINAL APPROVAL OF ENGINEERING PLANS
AND SUBMITTAL OF COST ESTIMATE FOR THE LETTER OF CREDIT.
File: O-600%-05
07/05/ 1007 HU 13 . 03 FAX 630 587 2821 LK LLC 004/004
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Agenda Item Summary Memo
Title: Fox Hill Subdivision—Entrance Island Landscaping/Sycamore and Diehl Farm
Meeting and Date: PW August 7,2007
Synopsis: Proposed landscaping plans and cost estimates for median islands at Sycamore
Road/34 and Diehl Farm Lane/34 for discuss/consideration
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by: Travis Miller Community Development
Name Department
Agenda Item Notes:
The attached plan sketches and cost estimate was prepared by staff at the request of Alderman
Munns July 24,2007 City Council meeting.
FOX HILL ENTRANCE ISLAND LANDSCAPING
COST ESTIMATE
Sycamore Road Entrance
Plant List Size Quantity Unit Cost Total Cost
Juniperus - 'Blue Rug Juniper' 24" 20 $16.50 $330.00
Hemerocallis - 'Stella D'Oro Daylily' 2 gallon 24 $10.00 $240.00
Mulch CY 5 $50.00 $250.00
Total $820.00
Diehl Farm Lane Entrance
Plant List Size Quantity Unit Cost Total Cost
Linden 24" 1 $200.00 $200.00
Euonymus - 'Burning Bush' 36" 13 $25.00 $325.00
Juniperus - 'Blue Rug Juniper 5 gallon 24 $17.00 $408.00
Hemerocallis - 'Stella D'Oro Daylily' 2 gallon 32 $10.00 $320.00
Mulch CY 5 $50.00 $250.00
Total $1 ,503.00
Total Improvement Estimate $2,323.00
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Agenda Item Summary Memo
Title: Whispering Meadows- Stormwater Basin
Meeting and Date• August 7, 2007 Public Works Committee
Synopsis: The developer has requested that the pond design be modified to change the
wetland portion of the pond into a shallow basin.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: None
Council Action Requested: Concurrence with recommendations.
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
United City of Yorkville Memo
800 Game Farm Road
ER iris Yorkville, Illinois 60560
j Telephone: 630-553-8545
y Fax: 630-553-3436
<<E \V:
Date: August 1, 2007
To: Bart Olson, Interim City A strator
From: Joe Wywrot, City Engineer
CC: Lisa Pickering, Deputy City Clerk JJJ
Laura Haake, City Parks Designer
Subject: Whispering Meadows—Stormwater Basin
The approved plan for Whispering Meadows called for a large pond with a body of open
water to the south and a wetland area to the north. Refer to the attachment. The design
normal water elevation is 634.0,which is the same as the finished grade of the wetland
area. The wetland area has a meandering berm with a crest elevation of 636.0,designed
to divert incoming stonnwater into the open water section of the pond to cleanse it before
it enters the wetland area.There was also supposed to be an underdrain constructed in the
wetland area to direct water to the natural sand layer,where it would find its way to the
east and provide groundwater for the wetlands along Blackberry Creek.
When the pond was excavated, it appears that the north wetland area was excavated about
2 feet lower than the design elevation. Consequently that area is currently under water
and is slowly filling in with naturally occurring wetland plants. It was not landscaped
with wet mesic plantings called for by the landscape plan. There is also a heavy growth
of an algae-like plant in this area. A portion of the underdrain system was installed, but
was not completed due to the flooding of the area
Attached find a letter from Kimball Hill Homes requesting that the pond design be
revised let the existing grading remain in place. In general I support Kimball Hill's
request.If this is to occur,however,I recommend that the developer provide information
regarding the following:
1) Confirm that the stormwater detention volumes for the various frequency storms
comply with the approved drainage report.
2) Provide a report from a wetland consultant that evaluates the existing condition
and makes recommendations regarding plantings in the wetland area.The report
should also address groundwater recharge and maintenance issues.
3) Meet with the Whispering Meadows Homeowner' s Association to determine if
they are in support of the proposed change and will accept maintenance of the
pond. If the HOA doesn't exist yet, they should contact those residents whose
properties abut the pond.
While this type of change could be handled at the staff level, it also raises some public
relations issues that the City Council should be aware o£ Therefore, please place this
item on the Public Works Committee agenda of August 7, 2007 for discussion.
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Agenda Item Summary Memo
Title: Proposed Professional Engineering agreements for well and water tower rehabilitaion
Meeting and Date: August 7, 2007
Synopsis: Engineering agreements for the design and construction engineering for well 4 and
The water tower on Tower Lane.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: majority
Council Action Requested: Approval of agreements
Submitted by: Eric Dhuse Public Works
Name Department
Agenda Item Notes:
i
O United City of Yorkville Memo
Public Works Department
EST. -�zl; 1836 800 Game Farm Road
o �� y Yorkville, Illinois 60560
9 ?O Telephone : 630-553 -4370
<Ce Fax: 630-553 -4377
Date: July 24, 2007
To: Joe Besco, Chairman �G
From: Eric Dhuse, Director of Public Works ,
CC: Bart Olson, Interim Administrator
Subject: Well 4 and water tower rehabilitation proposal
Joe,
I have attached a proposal from EEI concerning the rehabilitation of well 4 and the water tower
on Tower Lane. The proposals are for engineering and field work associated with the repairs of
the well and tower. The total cost for the services are as follows:
Well Rehabilitation: $19,500 which includes construction administration, construction
observation, and design engineering.
The well has not been looked at since the early 1990's. Normally they are pulled,
checked, and repaired once every 10 years. Due to the timing of our water projects, we have not
been able to keep on that schedule. It would be my recommendation to proceed with this
proposal to keep this project moving forward.
Water Tower Rehabilitation and Painting - $44,100 which includes inspection and condition
report, design engineering, coordination with telecommunication companies, and overseeing the
construction and testing portion of the project. I would also recommend that this contract be
approved and move forward to City Council for a vote.
If you have any questions or concerns, please let me know.
52 Wheeler Road • Sugar Grove, IL 60554
TEL: 630 1466-9350
FAX: 630 / 466.9380
www.eeiweb.com
Engineering July 20, 2007
Enterprises,
Inc. ...... .. .. . .._._ .,......
Mr. Eric Dhuse .
DiMZr6r of7T1iabjic Works
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
Re: Professional Consulting Engineering Services for:
Tower Lane EWST Rehabilitation and
Well No. 4 Rehabilitation Projects
United City of Yorkville, Kendall County, IL
Dear Mr. Dhuse:
Per your request, we have prepared engineering contracts for the two Water Works System
Rehabilitation projects that the City would like to complete. We have attached two copies of each of the
engineering contracts for your review and the City Council's consideration. We are proposing to
identify these two projects in the following manner:
• Contract HA — Tower Lane EWST Rehabilitation
• Contract H.2 — Well No. 4 Rehabilitation
We look forward to working with, and for you, on these projects. If you have any questions or
comments, please let me know.
Respectfully Submitted,
ENGINEERING ENTERPRISES, INC.
Jeffrey W. Freeman, P. E.
Vice President
JWF/me
Enclosures
PC: Mayor Valerie Burd
Mr. Bart Olson — Interim City Administrator/Assistant City Administrator
Mr. Joe Wywrot — City Engineer
Ms. Susan Mika — Finance Director
JKM, TWT, WED, DMT — EEI
G:Tublic\Yorkville\2007\Y00712 Contract H.1 - Tower Lane EWST Rehab11itation\Do61_UC0Y01 .doc
Consulting Engineers Specializing in Civil Engineering and Land Surveying
® UNITED CITY OF YORKVILLE'
AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES
This Agreement, made this day of , 20_, by and between the United City of
Yorkville, Kendall County, Illinois, hereafter referred to as the OWNER, and Engineering Enterprises, Inc. , Sugar
Grove, Illinois hereinafter referred to as the ENGINEER:
The OWNER intends to complete the rehabilitation of the Tower Lane Elevated Water Storage Tank in the
United City of Yorkville, Kendall County, Illinois and for which the ENGINEER agrees to perform the various
professional engineering services for the design and construction of said improvements. The subject tank is a
300, 000 gallon waterspheroid elevated tank and is located off Tower Lane at the City's Public Works Facility. In
addition to normal painting activities, it is anticipated that the project will also require full containment during paint
removal activities and proper disposal of lead based paint and spent blast residue. In advance of these activities,
the tank will be inspected internally and externally for damage and defects to determine the level of repairs needed
prior to paint preparation and painting. The OWNER intends to complete this work collectively referred to as:
Contract H.1 Tower Lane EWST Rehabilitation
WITNESSETH:
That for and in consideration of the mutual covenants and promises between the parties hereto, it is hereby
agreed:
SECTION A - PROFESSIONAL DESIGN ENGINEERING SERVICES
The ENGINEER shall furnish professional design engineering services as follows:
1 . The ENGINEER will attend conferences with the OWNER, or other interested parties as may be
reasonably necessary.
2. The ENGINEER will perform the necessary design surveys, accomplish the detailed design of the project,
prepare construction drawings, specifications and contract documents, and prepare a final cost estimate
based on final design for the entire system. It is also understood that if subsurface explorations (such as
borings, soil tests, rock soundings and the like) are required, the ENGINEER will furnish coordination of
said explorations without additional charge, but the costs incident to such explorations shall be paid for by
the OWNER as set out in Section D hereof.
3. The contract documents furnished by the ENGINEER under Section A-2 shall utilize IEPA endorsed
construction contract documents, including Supplemental General Conditions, Contract Change Orders,
and partial payment estimates.
UNITED CITY OF YORKVILLE
(Section A — Continued)
4. Prior to the advertisement for bids, the ENGINEER will provide for each construction contract, not to
exceed 10 copies of detailed drawings, specifications, and contract documents for use by the OWNER,
appropriate Federal, State, and local agencies from whom approval of the project must be obtained. The
cost of such drawings, specifications, and contract documents shall be included in the basic compensation
paid to the ENGINEER.
5. The ENGINEER will furnish additional copies of the drawings, specifications and contract documents as
required by prospective bidders, material suppliers, and other interested parties, but may charge them for
the reasonable cost of such copies. Upon award of each contract, the ENGINEER will furnish to the
OWNER five sets of the drawings, specifications and contract documents for execution. The cost of these
sets shall be included in the basic compensation paid to the ENGINEER. Original documents, survey
notes, tracings, and the like, except those furnished to the ENGINEER by the OWNER, are and shall
remain the property of the ENGINEER.
6. The drawings prepared by the ENGINEER under the provisions of Section A-2 above shall be in sufficient
detail to permit the actual location of the proposed improvements on the ground. The ENGINEER shall
prepare and furnish to the OWNER without any additional compensation, three copies of map(s) showing
the general location of needed construction easements and permanent easements and the land to be
acquired. Property surveys, property plats, property descriptions, abstracting and negotiations for land
rights shall be accomplished by the OWNER, unless the OWNER requests, and the ENGINEER agrees to
provide those services. In the event the ENGINEER is requested to provide such services, the
ENGINEER shall be additionally compensated as set out in Section D hereof.
7. The ENGINEER will attend the bid opening and tabulate the bid proposal, make an analysis of the bids,
and make recommendations for awarding contracts for construction.
8. The ENGINEER further agrees to obtain and maintain, at the ENGINEER's expense, such insurance as
will protect the ENGINEER from claims under the Workman's Compensation Act and such
comprehensive general liability insurance as will protect the OWNER and the ENGINEER from all claims
for bodily injury, death, or property damage which may arise from the performance by the ENGINEER or
by the ENGINEER's employees of the ENGINEER's functions and services required under this
Agreement.
9. The ENGINEER will complete the final plans, specifications and contract documents and submit for
approval of the OWNER, and all State regulatory agencies_to meet the project schedule(s) as summarized
in "Attachment A: Tower Lane EWST Rehabilitation — Proiect Schedule" dated July 11 2007.
UNITED CITY OF YORKVILLE '
(Section A — Continued)
If the above is not accomplished within the time period specified, this Agreement may be terminated by
the OWNER. The time for completion may be extended by the OWNER for a reasonable time if completion is
delayed due to unforeseeable cases beyond the control and without the fault or negligence of the ENGINEER.
SECTION B - PROFESSIONAL CONSTRUCTION ENGINEERING SERVICES
The ENGINEER shall furnish professional construction engineering services as follows:
1 . The ENGINEER will review, for conformance with the design concept, shop and working drawings
required by the construction Contract Documents and indicate on the drawings the action taken. Such
action shall be taken with reasonable promptness.
2. The ENGINEER will interpret the intent of the drawings and specifications to protect the OWNER against
defects and deficiencies in construction on the part of the contractors. The ENGINEER will not, however,
guarantee the performance by any contractor.
3. The ENGINEER will evaluate and determine acceptability of substitute materials and equipment proposed
by Contractor(s).
4. The ENGINEER will establish baselines for locating the work together with a suitable number of bench
marks adjacent to the work as shown in the contract documents.
5. The ENGINEER will provide general engineering review of the work of the Contractor(s) as construction
progresses to ascertain that the Contractor is conforming with the design concept.
(a) ENGINEER shall have authority, as the OWNER's representative, to require special inspection of
or testing of the work, and shall receive and review all certificates of inspections, testing and
approvals required by laws, rules, regulations, ordinances, codes, orders or the Contract
Documents (but only to determine generally that their content complies with requirements of, and
the results certified indicate compliance with, the Contract Documents).
(b) During such engineering review, ENGINEER shall have the authority, as the OWNER's
representative, to disapprove of or reject Contractor(s)' work while it is in progress if ENGINEER
believes that such work will not produce a completed Project that conforms generally to the
Contract Documents or that it will prejudice the integrity of the design concept of the Project as
reflected in the Contract Documents.
UNITED CITY OF YORKVILLE
(Section B — Continued)
6. The ENGINEER will provide resident construction observation. Resident construction observation shall
consist of visual inspection of materials, equipment, or construction work for the purpose of ascertaining
that the work is in substantial conformance with the contract documents and with the design intent. Such
observation shall not be relied upon by others as acceptance of the work. The ENGINEER's undertaking
hereunder shall not relieve the Contractor of Contractor's obligation to perform the work in conformity with
the drawings and specifications and in a workmanlike manner; shall not make the ENGINEER an insurer
of the Contractor's performance; and shall not impose upon the ENGINEER any obligation to see that the
work is performed in a safe manner. Attachment B - The Limitations of Authority, Duties and
Responsibilities of the Resident Construction Observer is attached to this Agreement.
7. The ENGINEER will cooperate and work closely with representatives of the OWNER.
8. Based on the ENGINEER's on-site observations as an experienced and qualified design professional, on
information provided by the Resident Construction Observer, and upon review of applications for payment
with the accompanying data and schedules by the Contractor, the ENGINEER:
(a) Shall determine the amounts owing to Contractor(s) and recommend in writing payments to
Contractor(s) in such amounts. Such recommendations of payment will constitute a
representation to OWNER, based on such observations and review, that the work has progressed
to the point indicated, and that, to the best of the ENGINEER's knowledge, information and belief,
the quality of such work is generally in accordance with the Contract Documents (subject to an
evaluation of such work as a functioning whole prior to or upon substantial completion, to the
results of any subsequent tests called for in the Contract Documents, and to any other
qualifications stated in the recommendation).
(b) By recommending any payment, ENGINEER will not hereby be deemed to have represented that
exhaustive, continuous or detailed reviews or examinations have been made by ENGINEER to
check the quality or quantity of Contractor(s)' work as it is furnished and performed beyond the
responsibilities specifically assigned to ENGINEER in the Agreement and the Contract
Documents. ENGINEER's review of Contractor(s)' work for the purposes of recommending
payments will not impose on Engineer responsibility to supervise, direct or control such work or for
the means, methods, techniques, sequences, or procedures of construction or safety precautions
or programs incident thereto or Contractor(s) compliance with laws, rules, regulations,
ordinances, codes or orders applicable to their furnishing and performing the work. It will also not
impose responsibility on ENGINEER to make any examination to ascertain how or for what
purposes any Contractor has used the moneys paid on account of the Contract Price, or to
determine that title to any of the work, materials equipment has passed to OWNER free and clear
UNITED CITY OF YORKVILLE-
(Section B — Continued)
of any lien, claims, security interests, or encumbrances, or that there may not be other matters at
issue between OWNER and Contractor that might affect the amount that should be paid.
9. The ENGINEER will prepare necessary contract change orders for approval of the OWNER, and others
on a timely basis.
10. The ENGINEER will make a final review prior to the issuance of the statement of substantial completion of
all construction and submit a written report to the OWNER. Prior to submitting the final pay estimate, the
ENGINEER shall submit the statement of completion to and obtain the written acceptance of the facility
from the OWNER.
11 . The ENGINEER will provide the OWNER with one set of reproducible record (as-built) drawings and two
sets of prints at no additional cost to the OWNER. Such drawings will be based upon construction records
provided by the contractor during construction and reviewed by the resident construction observer and
from the resident construction observer's construction data.
12. If State Statutes require notices and advertisements of final payment, the ENGINEER shall assist in their
preparation.
13. The ENGINEER will be available to furnish engineering services and consultations necessary to correct
unforeseen project operation difficulties for a period of one year after the date of statement of substantial
completion of the facility. This service will include instruction of the OWNER in initial project operation and
maintenance but will not include supervision of normal operation of the system. Such consultation and
advice shall be at the hourly rates as described in the attached "Standard Schedule of Charges", dated
January 1 , 2006 or as updated on an annual basis. The ENGINEER will assist the OWNER in performing
a review of the project during the 11th month after the date of the certificate of substantial completion.
14. The ENGINEER further agrees to obtain and maintain, at the ENGINEER's expense, such insurance as
will protect the ENGINEER from claims under the Workman's Compensation Act and such
comprehensive general liability insurance as will protect the OWNER and the ENGINEER from all claims
for bodily injury, death, or property damage which may arise from the performance by the ENGINEER or
by the ENGINEER's employees of the ENGINEER's functions and services required under this
Agreement.
15. The ENGINEER will complete the final plans, specifications and contract documents and submit for
approval of the OWNER, and all State regulatory agencies_to meet the oroiect schedule(s) as summarized
in "Attachment A: Tower Lane EWST — Proiect Schedule" dated July 11 2007.
UNITED CITY OF YORKVILLE'
(Section B — Continued)
If the above is not accomplished within the time period specified, this Agreement may be terminated by the
OWNER. The time for completion may be extended by the OWNER for a reasonable time if completion is delayed
due to unforeseeable cases beyond the control and without the fault or negligence of the ENGINEER.
SECTION C — COMPENSATION FOR ENGINEERING SERVICES
1 . The OWNER shall compensate the ENGINEER for professional design engineering services in the
approximate amount of Nineteen Thousand Nine Hundred Fifty and 00/100 Dollars ($ 19.500 ) including
Seventeen Thousand Five Hundred and 00/100 — Fixed Fee (FF) Dollars_ ($ 17.500 FF ) and Two
Thousand and 00/100 — Hourly Rates (HR) Dollars ($ 2.000 HR ) as summarized on Attachment C. 1 :
"Summary of Compensation for Professional Engineering Services" dated July 17, 2007.
(a) The compensation for the professional design engineering services shall be payable as follows:
( 1 ) A sum which does not exceed ninety percent (90%) of the total compensation payable
under Section C-1 shall be paid in monthly increments for work actually completed and
invoiced, for the preparation and submission to the OWNER and/or [EPA of the
construction drawings, specifications, cost estimates and contract documents.
(2) A sum which, together with the compensation paid pursuant to Section C-1 (a)(1 ) above,
equals one hundred percent (100%) of the total compensation due and payable in accord
with Section C-1 above, shall be due immediately after the award of construction
contract(s) is approved by the corporate authorities.
(3) The stated fixed fee value for this project will apply to all projects with a notice to proceed
prior to April 30, 2008. The fee for each project will be increased by 5% per year for each
project that proceeds after April 30, 2008.
2. The OWNER shall compensate the ENGINEER for the administration of the construction contracts
(Construction Administration) in the amount of Three Thousand Five Hundred and 00/100 — Fixed Fee
(FF) Dollars ($ 3,500 FF ) as summarized on Attachment C. 1 : "Summary of Compensation for
Professional Engineering Services" dated July 17, 2007.
(a) The compensation for the construction administration services shall be payable as follows:
UNITED CITY OF YORKVILLE
(Section C — Continued)
(1 ) A sum which does not exceed ninety percent (90%) of the total compensation payable
under Section C-2 shall be paid in monthly increments for work actually completed and
invoiced, for the administration of the construction contracts.
(2) A sum which, together with the compensation paid pursuant to Section C-2(a)(1 ) above,
equals one hundred percent (100%) of the total compensation due and payable in accord
with Section C-2 above, shall be due immediately after the final Contractor pay-out is
processed.
(2) The stated fixed fee value for this project will apply to all projects with a construction
initiation prior to April 30, 2008. The fee for each project will be increased by 5% per year
for each project that proceeds after April 30, 2008.
3. The OWNER shall compensate the ENGINEER for the construction staking construction observation
(including the Resident Construction Observer) and the additional consultation and surveying services
(summarized in Attachment C. 1 ) on the basis of Hourly Rates - HR as described on the attached
"Standard Schedule of Charges" dated January 1 , 2006 or as reevaluated on May 1 of each following
year. The estimated values, based on the current schedule, are included in Attachment C. 1 .
(a) The compensation for the construction staking construction observation (including the Resident
Construction Observer) and any additional consultation and surveying services shall be payable
as follows:
(1 ) A sum which equals any charges for work actually completed and invoiced shall be paid
at least once per month.
(2) On May 1 of each calendar year, the "Standard Schedule of Charges" may be reevaluate
by the ENGINEER to account for cost of living and/or cost of engineering service changes
in subsequent years.
4. The compensation for any additional engineering services authorized by the OWNER pursuant to
Section D shall be payable as follows:
(a) A sum which equals any charges for work actually completed and invoiced shall be paid at least
once per month.
UNITED CITY OF YORKVILLE
SECTION D - ADDITIONAL ENGINEERING SERVICES
In addition to the foregoing being performed, the following services may be provided UPON PRIOR WRITTEN
AUTHORIZATION OF THE OWNER.
1 . Site surveys for water treatment plants, sewage treatment works, dams, reservoirs, and other similar
special surveys as may be required.
2. Laboratory tests, well tests, borings, specialized geological soils hydraulic, or other studies recommended
by the ENGINEER.
3. Property surveys, detailed description of sites, maps, drawings, or estimates related thereto; assistance in
negotiating for land and easement rights.
4. Necessary data and filing maps for litigation, such as condemnation.
5. Redesigns ordered by the OWNER after final plans have been accepted by the OWNER and IEPA.
6. Appearances before courts or boards on matters of litigation or hearings related to the project.
7. Preparation of environmental impact assessments or environmental impact statements.
8. Making drawings from field measurements of existing facilities when required for planning additions or
alterations thereto.
9. Services due to changes in the scope of the Project or its design, including but not limited to, changes in
size, complexity, schedule or character of construction.
10. Revising studies or reports which have previously been approved by the OWNER, or when revisions are
due to cases beyond the control of the ENGINEER.
11 . Preparation of design documents for alternate bids where major changes require additional documents.
12. Preparation of detailed renderings, exhibits or scale models for the Project.
13. Providing special analysis of the OWNER's needs such as owning and operating analysis, plan for
operation and maintenance, OWNER's special operating drawings or charts, and any other similar
analysis.
UNITED CITY OF YORKVILLE'
(Section D - Continued)
14. The preparation of feasibility studies, appraisals and evaluations, detailed quantity surveys of material and
labor, and material audits or inventories by the OWNER.
15. Additional or extended services during construction made necessary by (1 ) work damaged by fire or other
cause during construction, (2) defective or incomplete work of the Contractor, and/or (3) the Contractor's
default on the Construction Contract due to delinquency or insolvency.
16. Providing design services relating to future facilities, systems and equipment which are not intended to be
constructed or operated as a part of the Project.
17. Providing other services not otherwise provided for in this Agreement, including services normally
furnished by the OWNER as described in Section F — SPECIAL PROVISIONS — Owner's Responsibilities.
Payment for the services specified in this Section D shall be as agreed in writing between the OWNER and the
ENGINEER prior to commencement of the work. The ENGINEER will render to OWNER for such services an
itemized bill, separate from any other billing, once each month, for compensation for services performed
hereunder during such period, the same to be due and payable by OWNER to the ENGINEER on or before the
10th day of the following period. Payment for services noted in Section D shall be at Actual Cost (AC), Fixed Fee
(FF) or Hourly (HR).
SECTION E - INTEREST ON UNPAID SUMS
OWNER shall make all payments to ENGINEER in accord with the requirements of the Illinois Local Government
Prompt Payment Act, 50 ILCS 505/1 et seq. , including but not limited to the penalty provisions contained therein.
SECTION F - SPECIAL PROVISIONS
1 . OWNER'S RESPONSIBILITIES
(a) Provide to the ENGINEER all criteria, design and construction standards and full information as to
the OWNER's requirements for the Project.
(b) Designate a person authorized to act as the OWNER's representative. The OWNER or his
representative shall receive and examine documents submitted by the ENGINEER, interpret and
define the OWNER's policies and render decisions and authorizations in writing promptly to
prevent unreasonable delay in the progress of the ENGINEER's services.
UNITED CITY OF YORKVILLE
(Section F — Continued)
(c) Furnish laboratory tests, air and water pollution tests, reports and inspections of samples,
materials or other items required by law or by governmental authorities having jurisdiction over
this Project, or as recommended by the ENGINEER.
(d) Provide legal, accounting, right-of-way acquisition and insurance counseling services necessary
for the Project, legal review of the construction Contract Documents, and such auditing services
as the OWNER may require to account for expenditures of sums paid to the Contractor.
(e) Furnish above services at the OWNER's expense and in such manner that the ENGINEER may
rely upon them in the performance of his services under this Agreement and in accordance with
the Project timetable.
(f) In the event that the OWNER shall bring any suit, cause of action or counterclaim against the
ENGINEER, to the extent that the ENGINEER shall prevail, the party initiating such action shall
pay to the ENGINEER the cost and expenses incurred to answer and/or defend such action,
including reasonable attorney fees and court costs. In no event shall the ENGINEER indemnify
any other party for the consequences of that party's negligence, including failure to follow the
ENGINEER's recommendations.
(g) Guarantee full and free access for the ENGINEER to enter upon all property required for the
performance of the ENGINEER's services under this Agreement.
(h) Give prompt written notice to the ENGINEER whenever the OWNER observes or otherwise
becomes aware of any defect in the Project or other event which may substantially affect the
ENGINEER's performance of services under this Agreement.
(i) Protect and preserve all survey stakes and markers placed at the project site prior to the
assumption of this responsibility by the Contractor and bear all costs of replacing stakes or
markers damaged or removed during said time interval.
2. All original documents, including but not limited to ideas, designs, drawings and specifications, are to
remain the property of the ENGINEER, however, the ENGINEER shall provide signed duplicate originals
Of same to the OWNER. Modifications of any signed duplicate original document not authorized by
ENGINEER will be at OWNER's sole risk and without legal liability to the ENGINEER. Use of any
incomplete, unsigned document will, likewise, be at the OWNER's sole risk and without legal liability to the
ENGINEER.
UNITED CITY OF YORKVILLE. -.'
(Section F — Continued)
3. Delegation of Duties - Neither the OWNER nor the ENGINEER shall delegate his duties under this
Agreement without the written consent of the other.
4. Extent of Agreement - This Agreement represents the entire and integrated Agreement between the
OWNER and the ENGINEER and supersedes all prior negotiations, representations or agreement, either
written or oral. This Agreement may be amended only by written instrument signed by the OWNER and
the ENGINEER.
5. Governing Law - Unless otherwise specified within this Agreement, this Agreement shall be governed by
the law of the principal place of business of the ENGINEER.
6. In the event any provisions of this Agreement shall be held to be invalid and unenforceable, the remaining
provisions shall be valid and binding upon the parties.
7. The ENGINEER has not been retained or compensated to provide design services relating to the
Contractor's safety precautions or to means, methods, techniques, sequences, or procedures required by
the Contractor to perform his work but not relating to the final or completed structure; omitted services
include but are not limited to shoring, scaffolding, underpinning, temporary retainment of excavations and
any erection methods and temporary bracing.
8. The ENGINEER intends to render his services under this Agreement in accordance with generally
accepted professional practices for the intended use of the Project.
9. Since the ENGINEER has no control over the cost of labor, materials, equipment or services furnished by
others, or over the Contractor(s) methods of determining prices, or over competitive bidding or market
conditions, his opinions of probable Project Costs and Construction Costs provided for herein are to be
made on the basis of his experience and qualifications and represent his best judgment as an
experienced and qualified professional engineer, familiar with the construction industry; but the
ENGINEER cannot and does not guarantee that proposals, bids or actual project or construction cost will
not vary from opinions of probable cost prepared by him. If prior to the bidding or negotiating phase
OWNER wishes greater assurance as to project or construction costs he shall employ an independent
cost estimator.
10. TERMINATION
(a) Should the OWNER decide to abandon, discontinue, or terminate the Project at any stage of
development, the ENGINEER shall receive seven (7) days written notice and be compensated for
' UNITED CITY OF YORKVILLE
(Section F — Continued)
(b) their services through the appropriate fee schedule provided for in the Agreement to date of
abandonment, discontinuance or termination.
(c) In the event the project is delayed for causes beyond the control of the ENGINEER for a period of
six months or more, the ENGINEER shall be paid for his services to the beginning of the delay on
the basis of actual cost plus 125% to cover profit, overhead and readiness to serve - "actual cost'
being defined as material costs plus actual payrolls, insurance, social security and retirement
deductions. Traveling and other out-of-pocket expense will be reimbursed to the ENGINEER at
his actual cost.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized
officials, this Agreement in duplicate on the respective dates indicated below.
(SEAL) OWNER: United City of Yorkville
By
ATTEST Print Name Valerie Burd,
Print Name Ms. Jackie Milschewski Title Mayor
Title City Clerk
(SEAL) ENGINEER: Engineering Enterprises, Inc.
BY
ATTEST Print Name Jeffrey W. Freeman, P. E.
Print Name Ms. Angie R. Ford Title Vice President
Title Secretary Date
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UNITED CITY OF YORKVILLE
ATTACHMENT B
to
Agreement for Professional Engineering Services
THE LIMITATIONS OF AUTHORITY, DUTIES AND RESPONSIBILITIES OF THE RESIDENT CONSTRUCTION
OBSERVER ARE AS FOLLOWS:
1 . The Resident Construction Observer shall act under the direct supervision of the ENGINEER, shall be the
ENGINEER's agent in all matters relating to on-site construction review of the Contractor's work, shall
communicate only with the ENGINEER and the Contractor (or Contractors), and shall communicate with
subcontractors only through the Contractor or his authorized superintendent. The OWNER shall
communicate with the Resident Construction Observer only through the ENGINEER.
2. The Resident Construction Observer shall review and inspect on-site construction activities of the
Contractor relating to portions of the Project designed and specified by the Engineer as contained in the
Construction Contract Documents.
3. Specifically omitted from the Resident Construction Observer's duties are any review of the Contractor's
safety precautions, or the means, methods, sequences, or procedures required for the Contractor to
perform the work but not relating to the final or completed Project. Omitted design or review services
include but are not limited to shoring, scaffolding, underpinning, temporary retainment of excavations and
any erection methods and temporary bracing.
4. The specific duties and responsibilities of the Resident Construction Observer are enumerated as follows:
(a) Schedules: Review the progress schedule, schedule of Shop Drawing submissions and schedule
of values prepared by Contractor and consult with ENGINEER concerning their acceptability.
(b) Conferences: Attend preconstruction conferences. Arrange a schedule of progress meetings and
other job conferences as required in consultation with ENGINEER and notify those expected to
attend in advance. Attend meetings and maintain and circulate copies of minutes thereof.
(c) Liason:
(1 ) Serve as ENGINEER's liaison with Contractor, working principally through Contractor's
superintendent and assist him in understanding the intent of the Contract Documents.
1
UNITED CITY OF YORKVILLE'
(Attachment B — Continued)
(2) Assist ENGINEER in serving as OWNER's liaison with Contractor when Contractor's
operations affect OWNER's on-site operations.
(3) As requested by ENGINEER, assist in obtaining from OWNER additional details or
information, when required at the job site for proper erection of the work.
(d) Shop Drawings and Samples:
( 1 ) Receive and record date of receipt of Shop Drawings and samples.
(2) Receive samples that are furnished at the site by Contractor, and notify ENGINEER of
their availability for examination.
(3) Advise ENGINEER and Contractor or its superintendent immediately of the
commencement of any work requiring a Shop Drawing or sample submission if the
submission has not been approved by ENGINEER.
(e) Review of Work, Rejection of Defective Work, Inspections and Tests:
(1 ) Conduct on-site inspection of the work in progress to assist ENGINEER in determining if
the work is proceeding in accordance with the Contract Documents and that completed
work will conform to the Contract Documents.
(2) Report to ENGINEER whenever he believes that any work is unsatisfactory, faulty or
defective or does not conform to the Contract Documents, or does not meet the
requirements of any inspections, test or approval required to be made or has been
damaged prior to final payment; and advise ENGINEER when he believes work should be
corrected or rejected or should be uncovered for inspection, or requires special testing,
inspection or approval.
(3) Verify that tests, equipment and systems start-ups, and operating and maintenance
instructions are conducted as required by the Contract Documents and in presence of the
required personnel, and that Contractor maintains adequate records thereof; observe,
record and report to ENGINEER appropriate details relative to the test procedures and
start-ups.
2
UNITED CITY OF YORKVILLE
(Attachment B — Continued)
(4) Accompany visiting inspectors representing public or other agencies having jurisdiction
over the Project, record the outcome of these inspections and report to ENGINEER.
(f) Interpretation of Contract Documents: Transmit to Contractor ENGINEER's clarifications and
interpretations of the Contract Documents.
(g) Modifications: Consider and evaluate Contractor's suggestions for modifications in Drawings or
Specifications and report them with recommendations to ENGINEER.
(h) Records:
(1 ) Maintain at the job site orderly files for correspondence, reports of job conferences, Shop
Drawings and samples submissions, reproductions of original Contract Documents
including all addenda, change orders, field orders, additional drawings issued subsequent
to the execution of the Contract, ENGINEER's clarifications and interpretations of the
Contract Documents, progress reports, and other Project related documents.
(2) Keep a diary or log book, recording hours on the job site, weather conditions, data relative
to questions of extras or deductions, list of visiting officials and representatives of
manufacturers, fabricators, suppliers and distributors, daily activities, decisions,
observations in general and specific observations in more detail as in the case of
observing test procedures. Send copies to ENGINEER.
(3) Record names, addresses and telephone numbers of all Contractors, subcontractors and
major suppliers of materials and equipment.
(i) Reports:
(1 ) Furnish ENGINEER periodic reports as required of progress of the work and Contractor's
compliance with the approved progress schedule and schedule of Shop Drawing
submissions.
(2) Consult with ENGINEER in advance of schedule major tests, inspections or start of
important phases of the work.
(3) Report immediately to ENGINEER upon the occurrence of any accident.
3
UNITED CITY OF YORKVILLE
(Attachment B — Continued
Q) Payment Requisitions: Review applications for payment with Contractor for compliance with the
established procedure for their submission and forward them with recommendations to
ENGINEER, noting particularly their relation to the schedule of values, work completed and
materials and equipment delivered at the site but not incorporated in the work.
(k) Certificates, Maintenance and Operating Manuals: During the course of the work, verify that
certificates, maintenance and operation manuals and other data required to be assembled and
furnished by Contractor are applicable to the items actually installed; and deliver this material to
ENGINEER for his review and forwarding to OWNER prior to final acceptance of the work.
(1) Completion:
(1 ) Before ENGINEER issues a Statement of Substantial Completion, submit to Contractor a
list of observed items requiring completion or correction.
(2) Conduct final review in the company of ENGINEER, OWNER and Contractor and prepare
a final list of items to be completed or corrected.
(3) Verify that all items on final list have been completed or corrected and make
recommendations to ENGINEER concerning acceptance.
G:%Pub1iclYorkville12007tY00712 Contract H.1 - Tower Lane EWST Rehabilitation\Doc%agreement.doc
4
ATTACHMENT CA - SUMMARY OF COMPENSATION FOR
PROFESSIONAL ENGINEERING SERVICES
CONTRACT HA - TOWER LANE EWST REHABILITATION
United City of Yorkville, Kendall Co., IL
July 17, 2007
DESIGN AND CONSTRUCTION ENGINEERING
PROFESSIONAL SERVICES FEES
TANK INSPECTION AND CONDITION REPORT $85000 FF
DESIGN ENGINEERING FEES $9,500 FF
COORDINATION WITH TELECOMMUNICATION VENDORS $2,000 HR
DESIGN ENGINEERING SUBTOTAL $199500
CONSTRUCTION ENGINEERING FEES
3-1 : Construction Administration $3,500 FF
3-2: Surveying and Drafting $0 HR
3-3: Engineering and Testing $17,500 HR
3-4: Coordination with Telecommunication Vendors $600 HR
Additional Consultation Services:
3-5: Soil Testing (Terracon) $2,000 AC
3-6: Electrical Consulting (ECI) $1 ,000 AC
CONSTRUCTION ENGINEERING SUBTOTAL $24,600
DESIGN AND CONSTRUCTION ENGINEERING TOTAL $44,100
GAPublic\Yorkvl11e120071Y00712 Contract H.1 - Tower Lane EWST Rehabilitation0ocX[Attachment C7 - fee summary for Proposai.xlsisummary
FEES LEGEND:
HR = HOURLY
FF = FIXED FEE
AC = ACTUAL COST
52 Wheeler Road • Sugar Grove, IL :60554 '..
TEL: 630 / 466-9350
STANDARD SCHEDULE OF CHARGES FAX: 630 1466-9380
January 1 , 2006 www.eeiweb.eom
Engenacring
Enterprises,
Inc.
EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE
Principal Engineer E-3 $144.00
Senior Project Manager E-2 $132.00
Project Manager E-1 $120.00
Senior Project Engineer/Surveyor P-5 $108.00
Project Engineer/Surveyor P-4 -. $ 99.00
Senior Engineer/Surveyor P-3 $ 90.00
Engineer/Surveyor P-2 $ 81 .00
Associate Engineer/Surveyor P-1 $ 72.00.
Senior Project Technician T-5 $ 99.00
Project Technician T-4 $ 90.00
Senior Technician T-3 $ 81 .00
Technician T-2 $ 72.00
Associate Technician T-1 $ 63.00
Secretary
A-3 $ 72.00
CREW RATES, VEHICLES AND REPROGRAPHICS
1 Man Field Crew with Standard Survey Equipment $120.00
2 Man Field Crew with Standard Survey Equipment $183.00
1 Man Field Crew with RTS or GPS * $150. 00
2 Man .Field Crew with RTS or GPS * $213.00
Vehicle for Construction Observation $ 12. 00
In-House Scanning and Reproduction
0.25/Sq. Ft. Black & White)
1 .00/Sq. Ft. Color)
'RTS = Robotic Total Station / GPS = Global Positioning System
G:\EEI\Dots\Forms\GeneraliSSC-Std Schedule of Charges\STADS0105.Doc
Consulting Engineers Specializing in Civil Engineering and Land Surveying
® COPY UNITED CITY OF YORKVILLE'
AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES
This Agreement, made this day of , 20_, by and between the United City of
Yorkville, Kendall County, Illinois, hereafter referred to as the OWNER, and Engineering Enterprises, Inc., Sugar
Grove, Illinois hereinafter referred to as the ENGINEER:
The OWNER intends to rehabilitate Well No. 4 in Kendall County, State of Illinois and for which the
ENGINEER agrees to perform the various professional engineering services for the design and construction of
said improvements. The subject well is approximately 1 ,393 feet deep with a 22 inch casing to a depth of 476
feet. The well includes a 250 HP Byron Jackson Motor and 10 Stage, 13MQL/12 MQL pump. It currently pumps
at a rate of approximately 1 ,200 gallons per minute. Due to the fact that it has been nearly 15 years since the
pump and motor has been pulled from the well and rehabilitated, the OWNER plans to contract for routine
inspection of the well, pump and motor, and then the appropriate level of rehabilitation needed. The OWNER
intends to bid the improvements as follows:
Contract H.2 Well No. 4 Rehabilitation
WITNESSETH:
That for and in consideration of the mutual covenants and promises between the parties hereto, it is hereby
agreed:
SECTION A - PROFESSIONAL DESIGN ENGINEERING SERVICES
The ENGINEER shall furnish professional design engineering services as follows:
1 . The ENGINEER will attend conferences with the OWNER, or other interested parties as may be
reasonably necessary.
2. The ENGINEER will perform the necessary design surveys, accomplish the detailed design of the project,
prepare construction drawings, specifications and contract documents, and prepare a final cost estimate
based on final design for the entire system. It is also understood that if subsurface explorations (such as
borings, soil tests, rock soundings and the like) are required, the ENGINEER will furnish coordination of
said explorations without additional charge, but the costs incident to such explorations shall be paid for by
the OWNER as set out in Section D hereof.
3. The contract documents furnished by the ENGINEER under Section A-2 shall utilize IEPA endorsed
construction contract documents, including Supplemental General Conditions, Contract Change Orders,
and partial payment estimates.
UNITED CITY OF YORKVILLE
(SECTION A - CONTINUED)
4. Prior to the advertisement for bids, the ENGINEER will provide for each construction contract, not to
exceed 10 copies of detailed drawings, specifications, and contract documents for use by the OWNER,
appropriate Federal, State, and local agencies from whom approval of the project must be obtained. The
cost of such drawings, specifications, and contract documents shall be included in the basic compensation
paid to the ENGINEER.
5. The ENGINEER will furnish additional copies of the drawings, specifications and contract documents as
required by prospective bidders, material suppliers, and other interested parties, but may charge them for
the reasonable cost of such copies. Upon award of each contract, the ENGINEER will furnish to the
OWNER five sets of the drawings, specifications and contract documents for execution. The cost of these
sets shall be included in the basic compensation paid to the ENGINEER. Original documents, survey
notes, tracings, and the like, except those furnished to the ENGINEER by the OWNER, are and shall
remain the property of the ENGINEER.
6. The drawings prepared by the ENGINEER under the provisions of Section A-2 above shall be in sufficient
detail to permit the actual location of the proposed improvements on the ground. The ENGINEER shall
prepare and furnish to the OWNER without any additional compensation, three copies of map(s) showing
the general location of needed construction easements and permanent easements and the land to be
acquired. Property surveys, property plats, property descriptions, abstracting and negotiations for land
rights shall be accomplished by the OWNER, unless the OWNER requests, and the ENGINEER agrees to
provide those services. In the event the ENGINEER is requested to provide such services, the
ENGINEER shall be additionally compensated as set out in Section D hereof.
7. The ENGINEER will attend the bid opening and tabulate the bid proposal, make an analysis of the bids,
and make recommendations for awarding contracts for construction.
8. The ENGINEER further agrees to obtain and maintain, at the ENGINEER's expense, such insurance as
will protect the ENGINEER from claims under the Workman's Compensation Act and such
comprehensive general liability insurance as will protect the OWNER and the ENGINEER from all claims
for bodily injury, death, or property damage which may arise from the performance by the ENGINEER or
by the ENGINEER's employees of the ENGINEER's functions and services required under this
Agreement.
8. The ENGINEER will complete the final plans, specifications and contract documents and submit for
approval of the OWNER, and all State regulatory agencies to meet the project schedule(s) as summarized
in "Attachment A: Well No. 4 Rehabilitation — Project Schedule" dated July 19 2007.
UNITED CITY OF YORKVILLE
(SECTION A - CONTINUED)
If the above is not accomplished within the time period specified, this Agreement may be terminated by the
OWNER. The time for completion may be extended by the OWNER for a reasonable time if completion is delayed
due to unforeseeable cases beyond the control and without the fault or negligence of the ENGINEER.
SECTION B - PROFESSIONAL CONSTRUCTION ENGINEERING SERVICES
The ENGINEER shall furnish professional construction engineering services as follows:
1 . The ENGINEER will review, for conformance with the design concept, shop and working drawings
required by the construction Contract Documents and indicate on the drawings the action taken. Such
action shall be taken with reasonable promptness.
2. The ENGINEER will interpret the intent of the drawings and specifications to protect the OWNER against
defects and deficiencies in construction on the part of the contractors. The ENGINEER will not, however,
guarantee the performance by any contractor.
3. The ENGINEER will evaluate and determine acceptability of substitute materials and equipment proposed
by Contractor(s).
4. The ENGINEER will establish baselines for locating the work together with a suitable number of bench
marks adjacent to the work as shown in the contract documents.
5. The ENGINEER will provide general engineering review of the work of the Contractor(s) as construction
progresses to ascertain that the Contractor is conforming with the design concept.
(a) ENGINEER shall have authority, as the OWNER's representative, to require special inspection of
or testing of the work, and shall receive and review all certificates of inspections, testing and
approvals required by laws, rules, regulations, ordinances, codes, orders or the Contract
Documents (but only to determine generally that their content complies with requirements of, and
the results certified indicate compliance with, the Contract Documents).
(b) During such engineering review, ENGINEER shall have the authority, as the OWNER's
representative, to disapprove of or reject Contractor(s)' work while it is in progress if ENGINEER
believes that such work will not produce a completed Project that conforms generally to the
Contract Documents or that it will prejudice the integrity of the design concept of the Project as
reflected in the Contract Documents.
UNITED CITY OF YORK VILLE
(SECTION B - CONTINUED)
6. The ENGINEER will provide resident construction observation. Resident construction observation shall
consist of visual inspection of materials, equipment, or construction work for the purpose of ascertaining
that the work is in substantial conformance with the contract documents and with the design intent. Such
observation shall not be relied upon by others as acceptance of the work. The ENGINEER's undertaking
hereunder shall not relieve the Contractor of Contractor's obligation to perform the work in conformity with
the drawings and specifications and in a workmanlike manner; shall not make the ENGINEER an insurer
of the Contractor's performance; and shall not impose upon the ENGINEER any obligation to see that the
(Section B — Continued)
work is performed in a safe manner. Attachment B The Limitations of Authority, Duties and
Responsibilities of the Resident Construction Observer is attached to this Agreement.
7. The ENGINEER will cooperate and work closely with representatives of the OWNER.
8. Based on the ENGINEER's on-site observations as an experienced and qualified design professional, on
information provided by the Resident Construction Observer, and upon review of applications for payment
with the accompanying data and schedules by the Contractor, the ENGINEER:
(a) Shall determine the amounts owing to Contractor(s) and recommend in writing payments to
Contractors) in such amounts. Such recommendations of payment will constitute a
representation to OWNER, based on such observations and review, that the work has progressed
to the point indicated, and that, to the best of the ENGINEER's knowledge, information and belief,
the quality of such work is generally in accordance with the Contract Documents (subject to an
evaluation of such work as a functioning whole prior to or upon substantial completion, to the
results of any subsequent tests called for in the Contract Documents, and to any other
qualifications stated in the recommendation).
(b) By recommending any payment, ENGINEER will not hereby be deemed to have represented that
exhaustive, continuous or detailed reviews or examinations have been made by ENGINEER to
check the quality or quantity of Contractor(s)' work as it is furnished and performed beyond the
responsibilities specifically assigned to ENGINEER in the Agreement and the Contract
Documents. ENGINEER's review of Contractor(s)' work for the purposes of recommending
payments will not impose on Engineer responsibility to supervise, direct or control such work or for
the means, methods, techniques, sequences, or procedures of construction or safety precautions
or programs incident thereto or Contractor(s) compliance with laws, rules, regulations, ordinances,
codes or orders applicable to their furnishing and performing the work. It will also not impose
responsibility on ENGINEER to make any examination to ascertain how or for what purposes any
Contractor has used the moneys paid on account of the Contract Price, or to determine that title to
UNITED CITY OF YORKVILLE` `
(SECTION B - CONTINUED)
any of the work, materials equipment has passed to OWNER free and clear of any lien, claims,
security interests, or encumbrances, or that there may not be other matters at issue between
OWNER and Contractor that might affect the amount that should be paid.
9. The ENGINEER will prepare necessary contract change orders for approval of the OWNER, and others
on a timely basis.
10. The ENGINEER will make a final review prior to the issuance of the statement of substantial completion of
all construction and submit a written report to the OWNER. Prior to submitting the final pay estimate, the
ENGINEER shall submit the statement of completion to and obtain the written acceptance of the facility
from the OWNER.
11 , The ENGINEER will provide the OWNER with one set of reproducible record (as-built) drawings and two
sets of prints at no additional cost to the OWNER. Such drawings will be based upon construction records
provided by the contractor during construction and reviewed by the resident construction observer and
from the resident construction observer's construction data.
12. If State Statutes require notices and advertisements of final payment, the ENGINEER shall assist in their
preparation.
13. The ENGINEER will be available to furnish engineering services and consultations necessary to correct
unforeseen project operation difficulties for a period of one year after the date of statement of substantial
completion of the facility. This service will include instruction of the OWNER in initial project operation and
maintenance but will not include supervision of normal operation of the system. Such consultation and
advice shall be at the hourly rates as described in the attached "Standard Schedule of Charges", dated
January 1 , 2006 or as updated on an annual basis. The ENGINEER will assist the OWNER in performing
a review of the project during the 11th month after the date of the certificate of substantial completion.
14. The ENGINEER further agrees to obtain and maintain, at the ENGINEER's expense, such insurance as
will protect the ENGINEER from claims under the Workman's Compensation Act and such
comprehensive general liability insurance as will protect the OWNER and the ENGINEER from all claims
for bodily injury, death, or property damage which may arise from the performance by the ENGINEER or
by the ENGINEER's employees of the ENGINEER's functions and services required under this
Agreement.
15. The ENGINEER will complete the final plans, specifications and contract documents and submit for
approval of the OWNER, and all State regulatory agencies to meet the Droiect schedule(s) as summarized
in "Attachment A: Well No. 4 Rehabilitation — Proiect Schedule" dated July 19 2007.
UNITED CITY OF YORKVILLE
(SECTION B - CONTINUED)
If the above is not accomplished within the time period specified, this Agreement may be terminated by the
OWNER. The time for completion may be extended by the OWNER for a reasonable time if completion is delayed
due to unforeseeable cases beyond the control and without the fault or negligence of the ENGINEER.
SECTION C — COMPENSATION FOR ENGINEERING SERVICES
1 . The OWNER shall compensate the ENGINEER for professional design engineering services in the
amount of Ten Thousand and 00/100 - Fixed Fee (FF) Dollars ($ 10.000 FF ) as summarized on
Attachment C. 1 : "Summary of Compensation for Professional Engineering Services" dated July 19, 2007.
(a) The compensation for the professional design engineering services shall be payable as follows:
(1 ) A sum which does not exceed ninety percent (90%) of the total compensation payable
under Section C-1 shall be paid in monthly increments for work actually completed and
invoiced, for the preparation and submission to the OWNER and/or IEPA of the
construction drawings, specifications, cost estimates and contract documents.
(2) A sum which, together with the compensation paid pursuant to Section C-1 (a)(1 ) above,
equals one hundred percent (100%) of the total compensation due and payable in accord
with Section C-1 above, shall be due immediately after the award of construction
contract(s) is approved by the corporate authorities.
(3) The stated fixed fee value for this project will apply to all projects with a notice to proceed
prior to April 303 2008. The fee for each project will be increased by 5% per year for each
project that proceeds after April 30, 2008.
2. The OWNER shall compensate the ENGINEER for the administration of the construction contracts
(Construction Administration) in the amount of Three Thousand Five Hundred and 00/100 — Fixed Fee
(FF) Dollars ($ 3 500 FF ) as summarized on Attachment CA : "Summary of Compensation for
Professional Engineering Services" dated July 19, 2007.
(a) The compensation for the construction administration services shall be payable as follows:
(1 ) A sum which does not exceed ninety percent (90%) of the total compensation payable
under Section C-2 shall be paid in monthly increments for work actually completed and
invoiced, for the administration of the construction contracts.
UNITED CITY OF YORKVILLE'
(SECTION C - CONTINUED)
(2) A sum which, together with the compensation paid pursuant to Section C-2(a)(1 ) above,
equals one hundred percent (100%) of the total compensation due and payable in accord
with Section C-2 above, shall be due immediately after the final Contractor pay-out is
processed.
(3) The stated fixed fee value for this project will apply to all projects with a construction
initiation prior to April 30, 2008. The fee for each project will be increased by 5% per year
for each project that proceeds after April 30, 2008.
3. The OWNER shall compensate the ENGINEER for construction observation (including the Resident
Construction Observer) on the basis of Hourly Rates - HR as described on the attached "Standard
Schedule of Charges" dated January 1 , 2006 or as reevaluated on May 1 of each following year. The
estimated values, based on the current schedule, are included in Attachment C. 1 .
(a) The compensation for the construction observation (including the Resident Construction
Observer) shall be payable as follows:
(1 ) A sum which equals any charges for work actually completed and invoiced shall be paid
at least once per month.
(2) On May 1 of each calendar year, the "Standard Schedule of Charges" may be reevaluate
by the ENGINEER to account for cost of living and/or cost of engineering service changes
in subsequent years.
4. The compensation for any additional engineering services authorized by the OWNER pursuant to
Section D shall be payable as follows:
(a) A sum which equals any charges for work actually completed and invoiced shall be paid at least
once per month.
SECTION D — ADDITIONAL ENGINEERING SERVICES
In addition to the foregoing being performed, the following services may be provided UPON PRIOR WRITTEN
AUTHORIZATION OF THE OWNER.
1 . Site surveys for water treatment plants, sewage treatment works, dams, reservoirs, and other similar
special surveys as may be required.
UNITED CITY OF YORKVILLE
(SECTION D - CONTINUED)
2. Laboratory tests, well tests, borings, specialized geological soils hydraulic, or other studies recommended
by the ENGINEER.
3. Property surveys, detailed description of sites, maps, drawings, or estimates related thereto; assistance in
negotiating for land and easement rights.
4. Necessary data and filing maps for litigation, such as condemnation.
5. Redesigns ordered by the OWNER after final plans have been accepted by the OWNER and IEPA.
6. Appearances before courts or boards on matters of litigation or hearings related to the project.
7. Preparation of environmental impact assessments or environmental impact statements.
8. Making drawings from field measurements of existing facilities when required for planning additions or
alterations thereto.
9. Services due to changes in the scope of the Project or its design, including but not limited to, changes in
size, complexity, schedule or character of construction.
10. Revising studies or reports which have previously been approved by the OWNER, or when revisions are
due to cases beyond the control of the ENGINEER.
11 . Preparation of design documents for alternate bids where major changes require additional documents.
12. Preparation of detailed renderings, exhibits or scale models for the Project.
13. Providing special analysis of the OWNER's needs such as owning and operating analysis, plan for
operation and maintenance, OWNER's special operating drawings or charts, and any other similar
analysis.
14, The preparation of feasibility studies, appraisals and evaluations, detailed quantity surveys of material and
labor, and material audits or inventories by the OWNER.
15. Additional or extended services during construction made necessary by (1 ) work damaged by fire or other
cause during construction, (2) defective or incomplete work of the Contractor, and/or (3) the Contractor's
default on the Construction Contract due to delinquency or insolvency.
UNITED CITY OF YORKVICLE
(SECTION D - CONTINUED)
16. Providing design services relating to future facilities, systems and equipment which are not intended to be
constructed or operated as a part of the Project.
17. Providing other services not otherwise provided for in this Agreement, including services normally
furnished by the OWNER as described in Section F — SPECIAL PROVISIONS — Owner's Responsibilities.
Payment for the services specified in this Section D shall be as agreed in writing between the OWNER and the
ENGINEER prior to commencement of the work. The ENGINEER will render to OWNER for such services an
itemized bill, separate from any other billing, once each month, for compensation for services performed
hereunder during such period, the same to be due and payable by OWNER to the ENGINEER on or before the
10th day of the following period. Payment for services noted in Section D shall be at Actual Cost (AC), Fixed Fee
(FF) or Hourly (HR).
SECTION E - INTEREST ON UNPAID SUMS
OWNER shall make all payments to ENGINEER in accord with the requirements of the Illinois Local Government
Prompt Payment Act, 50 ILCS 505/1 at seq., including but not limited to the penalty provisions contained therein.
SECTION F - SPECIAL PROVISIONS
1 . OWNER'S RESPONSIBILITIES
(a) Provide to the ENGINEER all criteria, design and construction standards and full information as to
the OWNER's requirements for the Project.
(b) Designate a person authorized to act as the OWNER's representative. The OWNER or his
representative shall receive and examine documents submitted by the ENGINEER, interpret and
define the OWNER's policies and render decisions and authorizations in writing promptly to
prevent unreasonable delay in the progress of the ENGINEER's services.
(c) Furnish laboratory tests, air and water pollution tests, reports and inspections of samples,
materials or other items required by law or by governmental authorities having jurisdiction over
this Project, or as recommended by the ENGINEER.
(d) Provide legal, accounting, right-of-way acquisition and insurance counseling services necessary
for the Project, legal review of the construction Contract Documents, and such auditing services
as the OWNER may require to account for expenditures of sums paid to the Contractor.
UNITED CITY OF YORKVILLE
(SECTION F - CONTINUED)
(e) Furnish above services at the OWNER's expense and in such manner that the ENGINEER may
rely upon them in the performance of his services under this Agreement and in accordance with
the Project timetable.
(f) In the event that the OWNER shall bring any suit, cause of action or counterclaim against the
ENGINEER, to the extent that the ENGINEER shall prevail, the party initiating such action shall
pay to the ENGINEER the cost and expenses incurred to answer and/or defend such action,
including reasonable attorney fees and court costs. In no event shall the ENGINEER indemnify
any other party for the consequences of that party's negligence, including failure to follow the
ENGINEER's recommendations.
(g) Guarantee full and free access for the ENGINEER to enter upon all property required for the
performance of the ENGINEER's services under this Agreement.
(h) Give prompt written notice to the ENGINEER whenever the OWNER observes or otherwise
becomes aware of any defect in the Project or other event which may substantially affect the
ENGINEER's performance of services under this Agreement.
(i) Protect and preserve all survey stakes and markers placed at the project site prior to the
assumption of this responsibility by the Contractor and bear all costs of replacing stakes or
markers damaged or removed during said time interval.
2. All original documents, including but not limited to ideas, designs, drawings and specifications, are to
remain the property of the ENGINEER, however, the ENGINEER shall provide signed duplicate originals
of same to the OWNER. Modifications of any signed duplicate original document not authorized by
ENGINEER will be at OWNER's sole risk and without legal liability to the ENGINEER. Use of any
incomplete, unsigned document will, likewise, be at the OWNER's sole risk and without legal liability to the
ENGINEER.
3. Delegation of Duties - Neither the OWNER nor the ENGINEER shall delegate his duties under this
Agreement without the written consent of the other.
4. Extent of Agreement - This Agreement represents the entire and integrated Agreement between the
OWNER and the ENGINEER and supersedes all prior negotiations, representations or agreement, either
written or oral. This Agreement may be amended only by written instrument signed by the OWNER and
the ENGINEER.
UNITED CITY OF YORKVILLE '
(SECTIONF - CONTINUED)
5. Governing Law - Unless otherwise specified within this Agreement, this Agreement shall be governed by
the law of the principal place of business of the ENGINEER.
6. In the event any provisions of this Agreement shall be held to be invalid and unenforceable, the remaining
provisions shall be valid and binding upon the parties.
7. The ENGINEER has not been retained or compensated to provide design services relating to the
Contractor's safety precautions or to means, methods, techniques, sequences, or procedures required by
the Contractor to perform his work but not relating to the final or completed structure; omitted services
include but are not limited to shoring, scaffolding, underpinning, temporary retainment of excavations and
any erection methods and temporary bracing.
8. The ENGINEER intends to render his services under this Agreement in accordance with generally
accepted professional practices for the intended use of the Project.
9. Since the ENGINEER has no control over the cost of labor, materials, equipment or services furnished by
others, or over the Contractor(s) methods of determining prices, or over competitive bidding or market
conditions, his opinions of probable Project Costs and Construction Costs provided for herein are to be
made on the basis of his experience and qualifications and represent his best judgment as an
experienced and qualified professional engineer, familiar with the construction industry; but the
ENGINEER cannot and does not guarantee that proposals, bids or actual project or construction cost will
not vary from opinions of probable cost prepared by him. If prior to the bidding or negotiating phase
OWNER wishes greater assurance as to project or construction costs he shall employ an independent
cost estimator.
10. TERMINATION
(a) Should the OWNER decide to abandon, discontinue, or terminate the Project at any stage of
development, the ENGINEER shall receive seven (7) days written notice and be compensated for
their services through the appropriate fee schedule provided for in the Agreement to date of
abandonment, discontinuance or termination.
(b) In the event the project is delayed for causes beyond the control of the ENGINEER for a period of
six months or more, the ENGINEER shall be paid for his services to the beginning of the delay on
the basis of actual cost plus 125% to cover profit, overhead and readiness to serve - "actual cost"
being defined as material costs plus actual payrolls, insurance, social security and retirement
deductions. Traveling and other out-of-pocket expense will be reimbursed to the ENGINEER at
his actual cost.
UNITED CITY OF YORKVILLE° `
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized
officials, this Agreement in duplicate on the respective dates indicated below.
(SEAL) OWNER: United City of Yorkville
BY
ATTEST Print Name Ms. Valerie Burd
Print Name Ms. Jackie Milschewski Title Mayor
Title City Clerk Date
(SEAL) 16NEIER: Engineering Enterprises, Inc.
By
ATTEST Print Name Mr. Jeffrey W. Freeman P.E.
Print Name Ms. Angie R. Ford Title Vice President
Title Secretary Date
GAPublifforkvilleMOM00713 Contract H.2 - Well No. 4 RehabilitatioMDoclagreement.doc
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UNITED CITY OF YORKVILLE
ATTACHMENT B
to
Agreement for Professional Engineering Services
THE LIMITATIONS OF AUTHORITY, DUTIES AND RESPONSIBILITIES OF THE RESIDENT CONSTRUCTION
OBSERVER ARE AS FOLLOWS:
1 . The Resident Construction Observer shall act under the direct supervision of the ENGINEER, shall be the
ENGINEER's agent in all matters relating to on-site construction review of the Contractor's work, shall
communicate only with the ENGINEER and the Contractor (or Contractors), and shall communicate with
subcontractors only through the Contractor or his authorized superintendent. The OWNER shall
communicate with the Resident Construction Observer only through the ENGINEER.
2. The Resident Construction Observer shall review and inspect on-site construction activities of the
Contractor relating to portions of the Project designed and specified by the Engineer as contained in the
Construction Contract Documents.
3. Specifically omitted from the Resident Construction Observer's duties are any review of the Contractor's
safety precautions, or the means, methods, sequences, or procedures required for the Contractor to
perform the work but not relating to the final or completed Project. Omitted design or review services
include but are not limited to shoring, scaffolding, underpinning, temporary retainment of excavations and
any erection methods and temporary bracing.
4. The specific duties and responsibilities of the Resident Construction Observer are enumerated as follows:
(a) Schedules: Review the progress schedule, schedule of Shop Drawing submissions and schedule
of values prepared by Contractor and consult with ENGINEER concerning their acceptability.
(b) Conferences: Attend preconstruction conferences. Arrange a schedule of progress meetings and
other job conferences as required in consultation with ENGINEER and notify those expected to
attend in advance. Attend meetings and maintain and circulate copies of minutes thereof.
(c) Liason:
(1 ) Serve as ENGINEER's liaison with Contractor, working principally through Contractor's
superintendent and assist him in understanding the intent of the Contract Documents.
0
UNITED CITY OF YORKVILLE-
(ATTACHMENT B - CONTINUED)
(2) Assist ENGINEER in serving as OWNER's liaison with Contractor when Contractor's
operations affect OWNER's on-site operations.
(3) As requested by ENGINEER, assist in obtaining from OWNER additional details or
information, when required at the job site for proper erection of the work.
(d) Shop Drawings and Samples:
(1 ) Receive and record date of receipt of Shop Drawings and samples.
(2) Receive samples that are furnished at the site by Contractor, and notify ENGINEER of
their availability for examination.
(3) Advise ENGINEER and Contractor or its superintendent immediately of the
commencement of any work requiring a Shop Drawing or sample submission if the
submission has not been approved by ENGINEER.
(e) Review of Work, Rejection of Defective Work, Inspections and Tests:
(1 ) Conduct on-site inspection of the work in progress to assist ENGINEER in determining if
the work is proceeding in accordance with the Contract Documents and that completed
work will conform to the Contract Documents.
(2) Report to ENGINEER whenever he believes that any work is unsatisfactory, faulty or
defective or does not conform to the Contract Documents, or does not meet the
requirements of any inspections, test or approval required to be made or has been
damaged prior to final payment; and advise ENGINEER when he believes work should be
corrected or rejected or should be uncovered for inspection, or requires special testing,
inspection or approval.
(3) Verify that tests, equipment and systems start-ups, and operating and maintenance
instructions are conducted as required by the Contract Documents and in presence of the
required personnel, and that Contractor maintains adequate records thereof; observe,
record and report to ENGINEER appropriate details relative to the test procedures and
start-ups.
1
UNITED CITY OF YORKVILLE -- -
(ATTACHMENT B - CONTINUED)
(4) Accompany visiting inspectors representing public or other agencies having jurisdiction
over the Project, record the outcome of these inspections and report to ENGINEER.
(f) Interpretation of Contract Documents: Transmit to Contractor ENGINEER's clarifications and
interpretations of the Contract Documents.
(g) Modifications: Consider and evaluate Contractor's suggestions for modifications in Drawings or
Specifications and report them with recommendations to ENGINEER.
(h) Records:
(1 ) Maintain at the job site orderly files for correspondence, reports of job conferences, Shop
Drawings and samples submissions, reproductions of original Contract Documents
including all addenda, change orders, field orders, additional drawings issued subsequent
to the execution of the Contract, ENGINEER's clarifications and interpretations of the
Contract Documents, progress reports, and other Project related documents.
(2) Keep a diary or log book, recording hours on the job site, weather conditions, data relative
to questions of extras or deductions, list of visiting officials and representatives of
manufacturers, fabricators, suppliers and distributors, daily activities, decisions,
observations in general and specific observations in more detail as in the case of
observing test procedures. Send copies to ENGINEER.
(3) Record names, addresses and telephone numbers of all Contractors, subcontractors and
major suppliers of materials and equipment.
(i) Reports:
(1 ) Furnish ENGINEER periodic reports as required of progress of the work and Contractor's
compliance with the approved progress schedule and schedule of Shop Drawing
submissions.
(2) Consult with ENGINEER in advance of schedule major tests, inspections or start of
important phases of the work.
(3) Report immediately to ENGINEER upon the occurrence of any accident.
2
ATTACHMENT C. 1 - SUMMARY OF COMPENSATION FOR
PROFESSIONAL ENGINEERING SERVICES
CONTRACT H.2 - WELL NO. 4 REHABILITATION
United City of Yorkville, Kendall Co., IL
July 19, 2007
DESIGN AND CONSTRUCTION ENGINEERING
PROFESSIONAL SERVICES FEES
DESIGN ENGINEERING FEES $10,000 FF
DESIGN ENGINEERING SUBTOTAL $109000
CONSTRUCTION ENGINEERING FEES
3-1 : Construction Administration $37500 FF
3-2: Surveying and Drafting $0 HR
3-3: Construction Observation $67000 HR
CONSTRUCTION ENGINEERING SUBTOTAL $9,500
DESIGN AND CONSTRUCTION ENGINEERING TOTAL $195500
G:%Pub1ic\Yorkv111e\200TY00713 Contract H.2 - Well No. 4 Rehabilitation\EngQAttachment c1 - Fee summaryxlsPummary
FEES LEGEND:
HR = HOURLY
FF = FIXED FEE
AC = ACTUAL COST
Enbep o -
52 Wheeler Road • Sugar Grove, IL 60554
TEL: 630 / 466-9350
STANDARD SCHEDULE OF CHARGES FAX: 630 / 466-9380
www.eeiweb.com
January 1 , 2006
Ersj.ineering -
Enterprises,
lnc_
EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE
Principal Engineer E-3 $144.00
Senior Project Manager E-2 $132. 00
Project Manager E-1 $120.00
Senior Project 'Engineer/Surveyor P-5 $108.00
Project Engineer/Surveyor P-4 - $ 99.00
Senior Engineer/Surveyor P-3 $ 90.00
Engineer/Surveyor P-2 $ 81 .00
Associate Engineer/Surveyor P-1 $ 72. 00
Senior Project Technician T-5 $ 99.00
Project Technician T-4 $ 90.00
Senior Technician T-3 $ 81 .00
Technician T-2 $ 72.00
Associate Technician T-1 $ 6100
Secretary.
A'3 $ 72:00
CREW RATES, VEHICLES AND REPROGRAPHICS
1 Man Field Crew with Standard Survey Equipment $120. 00
2 Man Field Crew with Standard Survey Equipment $183.00
1 Man Field Crew with RTS or GPS * $150.00
2 Man .Field Crew with RTS or GPS * $213.00
Vehicle for Construction Observation $ 12.00
In-House Scanning and Reproduction
$0.25/Sq. Ft. Black & White)
$1 .00/Sq. Ft. Color)
'RTS = Robotic Total Station / GPS = Global Positioning System
GAEEI\D TormslGeneral\SSC-Std Schedule of Charges\STADS010S.DOC
Consulting Engineers Specializing in Civil Engineering and Land Surveying
C/pr Reviewed By: Agenda Item Number
T Legal ❑
Finance ❑
EST. , � 1836
EngineerI'�'
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Consultant ❑❑ ,p V4 d UGC} _
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Agenda Item Summary Memo
Title: Signage on State Highways—Excessive Engine Braking
Meeting and Date• August 7,2007 Public Works Committee
Synopsis: This letter agreement from IDOT allows the city to erect"Excessive Engine
Braking Noise Prohibited" signs on state highways within the city.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Authorize Mayor to sign agreement
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
United City of Yorkville Memo
�0
800 Game Farm Road
EST. 1836 Yorkville, Illinois 60560
.4 = \ Telephone: 630-553-8545
Fax: 630-553-3436
<LE
Date: August 1, 2007
To: Bart Olson,Interim City Administrator
From: Joe Wywrot, City Engineer
CC: Lisa Pickering, Deputy City Cl
Mike Roth,Interim City Attorney
Eric Dhuse,Director of Public Works
Subject: Signage on State Highways -Excessive Engine Braking
Attached find a letter agreement from IDOT regarding new standards for engine braking
signs.The agreement allows the city to erect and maintain signage along state highways
within our city limits. We need to pass an ordinance providing for enforcement of the
signage and provide that ordinance to IDOT.
Please place this letter agreement on the August 7, 2007 Public Works Committee agenda
for consideration.
Illinois Department of Transportation
Division of Highways / District 3
700 East Norris Drive / Ottawa, Illinois / 61350-0697
Telephone 815/434-6131
June 13, 2007
City of Yorkville
Mayor, Valerie Burd
800 Game Farm Road
Yorkville, IL 60560
RE: EXCESSIVE ENGINE BRAKING NOISE PROHIBITED Signage
Dear Mayor Burd:
Section 12-602. 1 of the Illinois Vehicle Code concerning excessive engine
braking noise was added by Public Act 094-0756, in the General Assembly by
legislation. This new legislation, effective January 1 , 2007, allows local
agencies to post "Excessive Engine Braking Noise Prohibited" signs along
state highways.
Previous correspondence with your City, dated March 9, 2005, gave
permission to install "No Engine Braking" signs as requested; however, due to
Public Act 094-0756, these signs will need to be removed and replaced with
proper signs per the passed legislation.
Upon the City's concurrence with the following requirements, they may
consider this their authorization to furnish, erect and maintain the "Excessive
Engine Braking Noise Prohibited" signs within their corporate limits:
❖ The sign shall be a standard size of 30" wide by 36" tall with the words
EXCESSIVE ENGINE BRAKING NOISE PROHIBITED in black lettering,
3" D letters, on a retroreflectorized white background and shall carry the
Illinois Department of Transportation Sign Standard Number R5-1106. This
sign may be supplemented by a panel mounted underneath with the
legend ON VILLAGE (CITY) STREETS, NEXT 2 MILES, 7PM — 8 AM, or
similar wording in black lettering on a retroreflectorized white background
specifying the extent and/or time limits of the restriction.
❖ The City will have to comply with any changes in the signing, required by
changes in legislation .
It shall be understood that the Department assumes no responsibility for
any liabilities, which may be occasioned by the erection of the signs.
❖ Any damage done to the State's roadway or right-of-way, due to the
erection and maintenance of the sign, shall be repaired at the City's
expense and to the satisfaction of the Department.
Mayor Burd
June 13, 2007
Page 2
❖ The signs shall be located away from the edge of the road, and in a
position so as not to block sight distance from any adjacent side street or
entrance and not to block the view of any other signs. The sign, posts,
and hardware must meet the Department's standard specifications. Wood
posts must not be larger than 4" x 6" in size. The signs shall not be
placed on IDOT sign posts.
❖ It is the City's responsibility to coordinate utility protection (J. U.L.I . E.).
A copy of the City's revised ordinance stating "Excessive Engine Braking
Noise Prohibited" must be on file in our office.
�o The Department shall be provided with a location map indicating the
location of the signs.
Please have a City representative sign below to indicate their acceptance of
the terms of this permit and return one copy to this office.
If you should have any questions, please call Tom Schaefer at 815/434-8446.
Sincerely,
George F. Ryan, P. E.
Deputy Director of Highways,
Regional Engineer
By: Bruce A. Hucker. P.E.
District Operations Engineer
TKS:ac
s:\opr\engine braking
City Representative Date
Public Act 094-0756 Effective: 1 /1/2007 -
Section 5, The Illinois Vehicle Code is amended by adding Section 12-602.1 as
follows:
(625 ILCS 5112-602. 1 new)
Sec. 12-602. 1 . Excessive engine braking noise signs.
(a) A county or municipality may post signs that prohibit the driver of a commercial
vehicle, as defined in Section 1 -111 .8 of this Code, from operating or actuating any
engine braking system that emits excessive noise.
(b) The sign shall state, "EXCESSIVE ENGINE BRAKING NOISE PROHIBITED". The
Department of Transportation shall adopt rules providing for the erection and placement
of these signs.
(c) This Section does not apply to the use of an engine braking system that has an
adequate sound muffling system in proper working order that prevents excessive noise.
(d) It is a defense to this Section that the driver used an engine braking system that
emits excessive noise in an emergency to avoid a collision with a person or another
vehicle on the highway.
(e) A violation of this Section is an equipment violation punishable by a fine of $75.
ENGINE BRAKING SIGN
R54106
The standard size sign shall
be 30" wide by 36" high with EXCESSIVE
3"D letters. The plaque size �+
will vary with the message. ENGINE
For high-speed locations or BRAKING
multi-lane highways, a larger The sign and plaque
sized 48" by 60" sign with 5"
D letters may be used. NOISE may be combined into a single panel
The sign shall be black on PROHIBITED
white and shall be
retroreflective.
The message on the sign is NEXT 2 MILES
prescribed by statute.*
A plaque should be used to define
the extent of the prohibition such
as NEXT X MILES, ON VILLAGE
STREETS, NEXT X BLOCKS, etc.
and may indicate a time such as
8 PM - 7 AM.
*See Section 12-602. 1 of the Illinois Vehicle Code (Public Act 094-0756)
and 92 lll. Admin. Code 547, Engine Braking Signs.
,1 ED cl p y Reviewed By: Agenda Item Number
`
2 Pl O
J 0 Legal ❑ Mku) Rt. (y C,;S *CZ)
ET. lea
1 s Finance F-1 S
Engineer ❑ Tracking Number
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Consultant O P VV c900 _ G�
Agenda Item Summary Memo
Title: APWA Congress FYI
Meeting and Date: August 7, 2007 PW Committee Meeting
Synopsis: Update to committee about upcoming national congress for APWA
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: none
Council Action Requested: none
Submitted by: Eric Dhuse Public Works
Name Department
Agenda Item Notes:
C/1" United City of Yorkville Memo
Public Works Department
EST 1 1836 800 Game Farm Road
< -, Yorkville, Illinois 60560
� , w
�� '20 Telephone : 630-553-4370
Fax: 630-553-4377
Date: July 18, 2007
To: Joe Besco, Chairman
From: Eric Dhuse, Director of Public Works
CC:
Subject: FYI
Joe,
Just an FYI to you and the committee that John Sleezer and I will be attending the APWA
National Congress in San Antonio Texas from September 8- 12. This is an expense that was
budgeted for during the budget process.
Reviewed By: Agenda Item Number
n O �/
J % Legal El New leuo �eSs #
Finance ❑
EST. , 1636 Engineer ❑
-��_ Tracking Number
4 n y City Administrator ❑
Consultant ❑❑ Cl
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Agenda Item Summary Memo
Title: Sale of PW equipment and vehicles
Meeting and Date: August 7, 2007 PW Committee Meeting
Synopsis: List of vehicles and equipment proposed for sale by sealed bid
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: approval
Council Action Requested: Majority vote
Submitted by: Eric Dhuse Public Works
Name Department
Agenda Item Notes:
C114
0 United City of Yorkville Memo
Public Works Department
EST 1 `= : 1836 800 Game Farm Road
0 • �� - Yorkville, Illinois 60560
9 '�O Telephone: 630-553-4370
Fax: 630-553-4377
Date: July 10, 2007
To: Joe Besco, Chairman
From: Eric Dhuse, Director of Public Works
CC: Bart Olson, Interim Administrator
Subject: Sale of Vehicles
Joe,
The following is a list of vehicles and equipment that I would like to ask permission to sell
through a sealed bid process. The vehicles listed are either scheduled replacement, or long
overdue for replacement.
1 . 1998 Dodge Dakota pickup 102,258 miles
2. 1994 Pontiac Grand Prix
3 . 1996 Chevrolet Lumina 185,425 miles
4. 2001 Ford F350 Utility Truck 54,906 miles
5. 2001 Ford F250 Utility Truck 64, 127 miles
6. 1999 International Dump Truck 15,253 miles
7. 2001 International Dump Truck 20,463 miles
8. 2000 Ford F550 Dump Truck 30,896 miles
9. Pull Behind Generator — DMT brand, received in 1995 for a Blackberry North lift
station. 60 hours, gas motor, 1 -240v plug.
This is the first part of a two step process. I will bring back the results for City Council approval
after the bids are submitted. If you have any questions or comments, please let me know.
Reviewed By: Agenda Item Number
J= On Legal ❑ k\2 RUB I'V\QSS
Finance ❑
ESL , � 1636
Engineer El-��_. Tracking Number i
09 �� City Administrator ❑
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❑ Pw gob-f - WO
Agenda Item Summary Memo
Title: Monthly Tool Inventory for PW
Meeting and Date• August 7, 2007 PW Committee Meeting
Synopsis: Monthly report of additions and subtractions of tools for the PW department
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: none
Council Action Requested: none
Submitted by: Eric Dhuse Public Works
Name Department
Agenda Item Notes:
WATER DEPT. TOOL INVENTORY
WATER AND SEWER BREAK TRAILER
ITEM - QUANITY TOTAL VALUE COMMENTS
80,000 TO 200,000 BTU propane heater 1_ ___ $150.00
150,000 BTU elec. Heater 1 $175 00 _
116 HSP. Pump and 2 hoses 1 . $75.00 _
12 volt tranfer pump 1 $90.00 .
Sin trash pump 2 $2,500.00
Suction hose 2 . $160.00
Discharge hose 5 $325 00 Replace 2 hoses due to damage on 7/17107
.. _- __.. -_-__ __...___- . ..-
Stihl chop saw _ _ 1 _$850.00�..� _
Stone blades 71 $70.00
----
Diamond blade -1 $150 00
Water main tapping machine P. $2,200.00
Water service crimping tool _ _ 1� $175.00
4 way flood lights 1 $350.00
2 way flood lights 1 $85.00 , _
Fire extinguisher 1 $30.00 i -
Rollerwheel 1 $4000 -
- -_ ._.__
3 way pick chain 1 $400.00 _
Grail Ip a hook _ _ _ 1 _ $40.00
Flat shovels - _ _ 2 $100.00
Digging shovels 2' _$100.00
spades 2- $75.00
Come alon sue__
Manhole hooks 21 $80.00 -
Heavad�brooms _ 21 $50.00
Tile probe 21 $60.00 _
Water main chain scrapers 2i $100.00
Rid a pipe cutter 1 ;. $50.00
Hedge clippers 1 '. $25.001
20ft ladder 1 ' $250A0
-- ---
101b hammer
j 1h $45.00
2 lb hammer ' 1 , $25.00
14in pipe wrench 2, $80.00
18in pipewrench ------ ---- ---- 2';. $90.00 -
24in pipe wrench 1 ; $48.00
18in offset pipe wrench 2' $100.00
Set of channel locks 1 . $25.00 Different sizes
Claw hammer 11 $10.00
Water main clamp wrenches _ 2 : $80.00
Water main clamp install tool 2 '' $120.00
water main files 2i $30.00Y
Set of nut drivers ' 1 ', $25.00 Different sizes__
Knife 1 $10.00
Putty knife 1 ; $10.00
Ftarin inserts 4 $64.001
- --
Copper reamers ' 2 _ $125.00 3/4in a_n_d tin _
Copper cutters
Vise grips 1 $20.00
Easy outs for corps 2 ' $60.00 13/4in and tin
Set of screwdrivers 1 '. $30.00 Different sizes
Set of pliers 1 $20.00 'Different sizes
Wire brushes 21 $10.00
Men working signs �_ $100.00_:
Road closed signs with base 21
g $200.00
Safety glasses 3 '. $20.00
box earplugs 1 !. $20A0 j__
Packs of hand warmers 31 $15.00 j
Tyvek suits _ 4! $12.00
Rolls caution tape 3.5 $25.00
Hand sanitizer 1 $2.00
Suction cage for hose 1 ; $15.00
Propane tank _ 1 ; ___$30.00 . . . _
-----. _-
25 ft tape measure _ _ _ 1 $20.00 I _
Rubber loves - 2 : $10.00
TOTAL $10,431 .00
r� 11,62s -
WATER DEPT. TOOL INVENTORY
TRUCK *-3-F350 UTILITY
ITEM QUANITY TOTAL VALUE COMMENTS
21b hammer 1 $25.00
- - - - ------ -
Claw hammer 1 $10.00
2ft mac breaker bar 1 $30.00
17/8 wrench 1 $20.00
Cut off wheels 3 $30.00
Hand scrapers 5 $50.00
Clamp wrench 1 , $_60.00
Easy outs 8 ' $130.00.00 Different sizes
Copper flarin tools 6 ', $100.00 2-3/4in 2-1in 1 -11 /2in 1 -2in
Screw drivers 3 ' $20.00
Pick 1 $25.00
12in file -- - - 1 $10.00 ` -
tin dyes 2 ', $30.00
tin tap _ _ 1 $15.00_'.
Set mac wrenches 1 _ $150.00
5/16 nut drivers 2 ' $10.00
1 1/4 sockets 3 $30.00
1-1/8 socket - --- 1 - $10.00 --11 /16 socket 1 ! $10.00
13/16 socket 1 I $10.00
5/8 sockets 3 ' $15.00
8in adjustable wrench 1 $15.00
Files 4 'I $_15.00 Different sizes
2ft pry bars - 311 $60.00
Standard alien wrenches 2 ' $30.00 Different sizes
Metric alien wrenches 1 ', _$15.00 Different sizes
Mac 1 /2in extensions 6 ; $30.00 : Different sizes
Mac 1/2in ratchets _ 21 $40.00
Mac 1/2in scocket set 1 ' $125.00 1/4in to_1_in
Adjustable pliers 1 $25.00
Regular pliers _ 1 $10.00
3/8in ratchet 1 $15.00
100ft tape 1 $45.00
Diamond blades 2 ! $300.00
Rechargable mag lite 1 '. $100.00 _
Grease gun 1 ' $15.00
Chain scraper 1 $40.00
One ton bottle jack 1 $25.00
Electric tapping head 1 ' $22650.00
1 00f extension cord 1 $100.00 j
4ft level 1 ' $30.00
Copper crimper 1 $175.00
Small flaring tool 1 ' $20.00
Hydrant wrench for lock down hydrants 1 $85.00
5/16 chain _ 3i $225.00
Tow straps 2 ; $100.00
cable sling 1 t $50.00
Digging shovels 2 'i $100.00
Spades 2 ' $70.00
Tile probe 1 ! $30.00
101b sledge hammer 1 : $45.00
-------- -- -
Manhole hook 1 $40.00
Hydrant diffusers 3 ', $105.00
Valve box lid puller 1 ', $25.00
5ft pry bar 1 $65.00
- --- $1
Straight b-box key _1 ', 75.00_
Offset b-box key 1 ', _ $175.00
Flexible b-box key 1 $450.00 _
Valve key 2 ', $600.00
B-box wrench 1 $30.00 _
tin tubing cutter 1 j $60.00
Pipe threader handle 1 $50.00
Pipe thread dyes 5 $125.00- 1/2in, 3/4in, tin, 1 1/4in, 1 1 /2in
Hammer drill 1 $545.00 old hammer drill broke replaced
Drill bits for hammer drill 5 ' $154.00 Different sizes
Chisels for hammer drill _ 2 $40.00
25ft extension cord 1 $15.001-
Airchuck 1 ; $10.00
Air gun ----- 1 ! $15.00 -
Tire pressure gauge 11 $15.00
Set of punches 1 I $80.00 Different sizes _
Set of chisel 1 $80.00 ! Different sizes
Four wheel pipe cutter 1 $60.00 : _
Torque wrench set watermain bolts 1 $275.00
Small nylon straps 21 $40.00
Wire brushes 2j $15.00
Hack saw 1 ! $20.00
12in pry bar 1 ! $15.00
3-6-in pipe wrench _ 1 ': $175.00
24in pipe wrench _ 1 $48.00
18in pipe wrench 2 ' __ $90.00
14in pipe wrench 2 $80.00
15in adjustable wrench 1 $30.00
c12 res. Test kit 1 , $100.00
( TOTAL $93177.00
WATER DEPT. TOOL INVENTORY
TRUCK # 8 F350 PICKUP '
ITEM QUANITY TOTAL VALUE COMMENTS
Manhole hooks 1 $40.00 moved to truck 24
Hydrant wrenches 1 $40.00 moved to truck 24
Tile robe 1 $30-- - _ .
p .00
Flex key 1 $450.00
Offset key 1 $ 175.00
Straight key 1 $ 175.00
Sledge hammer 1 $45.00
B-box wrench 1 , $30 .00
Eft pry_bar _ 1
$65.00 Propane torch 1 $45.00
Jumper cables 1 $30.00
107 piece socket set 1 ' $ 100.00 moved to well Band 9
- -- - ---
25ft tape measure 2 $40.00
14in pipe wrench 2 ' $80.00
12 piece wrench set 1 !, $30.00
Channel locks 2 $40.00
21b hammer _ _ 1 $25.00 _
15 piece screw driver set 1 $35. 00
3 piece chisel set 1 ' $ 15. 00
Water valve key -- --- - 1 - - - $350. 00 - - - -
Hydrant diffuser 1 i $35.00
c12 res. Test kit 1 $ 100.00
Total hardness test kit 1 $ 150.00
----
Digging shovel 1 ; $50.00 _- --_._--
Spade 1 $35.00
Metal locator 1 $800.00
18 volt dewalt drill 1 $ 185.00 ! with batteries and charger
Chargable mag light 1 _ $ 100.00
Total $3,295.00 -
WATER DEPT. TOOL INVENTORY _
TRUCK # 5 F250
ITEM QUANITY TOTAL VALUE COMMENTS
Hydrant wrench 1 $40.00
Flat shovel 1 $40.00
Valve key 1 $300.00
B-box keys 2 $300.00
24in pipe wrench 1 $48.00
14in pipe wrench 1 $40.00
9 piece screw driver set 1 $20.00
Scraper ---- --- 1 -- -- $10.00 --
25ft tape measure 1 $20.00
c12 res. Test kit 1 $100.00
Metal locator 1 $800.00
Total $12718.00
WATER DEPT. TOOL INVENTORY
TRUCK # 6 F150
ITEM_ QUANITY TOTAL VALUE COMMENTS
20ft extension cord 1 $25.00
Set of files 1 $20.00 Different sizes
21b hammer 1 ' $20.00
100ft steel fish tape 1 $20.00
2ft pry bar 1 ' $20.00
Pressure testing equip.
Wrench set 1 $50.00 1/4 thru 7/8
3/8 socket set 1 ' $40.001'
3/8 extension _ 3 $20.00
3/8 ratchets 2 $35.00
Manhole hook 1 $40.00
Tubing cutter _ 1 $5_0.00
Chargable mag light 1 $100 00
18 volt dewalt drill 1 $185.00 with 2 batteries and charger
—_ - -.. -
Metal locator 1 $800.00
Hydrant wrench 1 $40.00
3/16 chain 21 20ft long
24 in pipe wrench 1 $48.00
— -- ! —
c12 res. Test kit 1 $_100.00_
Tool bag 1 $20.00
14in pipe wrench 1 '1 $40.00
Staple gun 111 $13.00
Wire strippers - - 11 --- - $10.00 -- -
Screw driver 1 ! $10.00 4 way
Hydrant diffuser 1 ', $35.00
Digging shovel 2 ' $100.00 _
24inbroom 1 ', $15.00 -
4ft step ladder 1 $90.00
B-box key 1 $150.00
Tile probe 1 ; — $30.00 —
B-box wrench 1 $30.00
Valve wrench 1 ' $300.00
TOTAL $2,606.00
Water Dept tool inventory
Truck # 24 F250
Item Quanity Total Value coments
Valve wrench 1 $350 .00
B-box key -- 1 $ 175 .00
B-box lid opener 1 , $40 .00
Shovel 1 $50 .00
Locator 1 $850 .00
Manhole hook 1 $40 .00
Hydrant wrench 1 $40 .00
c12 res. Test kit 1 $ 100 .00
hydrant diffuser 1 $30 .00
Total $ 1 ,675 .00 - -
A B C D E
1 Y-1 F350 UTILITY 7/19/2007
2 ITEMS QUANTITY', COST PER. , TOTAL COST NOTES
3 EAR MUFFS 1 $35.00 $35.00
4 BUNGEE CORDS 10 $1 .00 $10.00
5 RATCHET STRAPES V 1 ; $12.00 $12.00 _
-----
6 TOW STRAPES 2 , $25.00 ' $50.00
7 _PRY BAR 2 , $10.00 : $20.00_
8 EXTENTION CORD 1 ; $35.00 $35.00
- - - --
9 RAC HET STRAP 3" 1 $35.00 $3_5.00
10 SAFETY SIGNS 2 $100.00 $200.00
11 COLD HI
CSEL __ 2 -$5.00 - -- $10.00 - - --- _
12 ISLEDGE HAMMER 16" 1� $_1_5.00 $15.00
- -
13 TAPE MEASURE 35' 2 $15.00 $30.00
14 OPEN END WRENCHES SET _ 1 , $50.00 $50.00 , 7/16 TO15/16
15 3/8 SOCKET SET 1 $100.00 $100.00
16 NUT DRIVERS SET _ 1 ' $70.00 $70.00
17 ADJ, WRENCHES 1 $15.00 $15.00
18 SCREWDRIVER SET 1 ; $50.00 $50.00
19 ASORTED PLIERS 2 $5.007 $10.00
20 HEX KEY SET 4 $10.00 $40.00 2 WORE OUT NEED REPLACE
21 ADJ. PLIERS 4 , $10.00 $40.00
22 HAMMER _ 21 $15.00 $30.0.0 _
23 SMALL BITS 1 '
$30.00 $30.00
24 TORX BITS 1
$25.00 $25.00-- - --
25 BIT SET _ 1 $30.00 $30.00 - - -- -
26 18V DEWALT DRILL 1 I $200.00 _ $_200.00 2 BATTERYS AND CHARGER
27 TIN SNIPS 1 $15.00 $15.00 _
28 DEWALT POWER BANDER 1 $1 ,800.00 $1 ,800.00
29 T HANDLE HEX KEY SET 1 $50.00 $50.00
30 LARGE WRENCHES _ _ 6 ; $1_5.00 $90.00 ' 718 TO 11 /4
31 POST PULLER SET 1 $350.00 $350.00
32 SHOVELS 41 $20.00 $80.00 _
33 RAKE 1 L $20.00 $20.00
34 POST POUNDERS 21 $100.00 $200.00
35 TOW CHAIN 4' 1 $12.00 $12.00
36 PITCH FORK 1 $20.00 : .- $20.00
37 STREET BROOMS 2 ', $15.00 $30.00 NEW ADD
39
41
42
44 -- -
--
45 --
46 ---------- - --- - -- --
47
48
49
50 --
51 TOTAL $3,809.00 ': JS
A B C D E
1 Y-19 1TON DUMP 7/13/2007
2 ITEMS QUANTITY COST PER. TOTAL COST NOTES
3 LOG CHAIN 6 FOOT 1 $15.00 $15.00
4 LOG CHAIN 20 FOOT 1 $28.00 $28.0_0
-- - - --- -- . _.
5 RATCHET STRAPES_ -- 3 $35.00
6 PIPE WRENCH 20" _ _ .1 ___$25.00 - $25.00 _
7 MANHOLE HOOK 1 $40.00 $40.00
-
8 BOLT CUTTERS 1 $50.00 $50.00
- - -- ----
9 PRUNER 1 $25.00 $25.00
10 TREE HAND SAW 1 $25.00 $25.00 _
11 LEVEL 24" 1 $25.00 $25.00
12 SLEDGE HAMMER 16" 1 $_15.00 . $15.00
13 TAPE MEASURE 35' 1 $15.00 $15.00
14 OPEN END WRENCHES SET_ 1 $50.00 $50.00 7/16 T015/16
15 318 SOCKET SET 1 $100.00 $100.00
16 HACK SAW _ 1 $15.00 $15.00
17 ADJ. WRENCHES 2 $15.00 $30.00
18 SCREWDRIVER SET 1 $25.00 � $25.00
19 LEVEL 9" 1 $5.00______ $5.00 ' ----- ---- -
20 HEX KEY SET 1 $15.00 - -$15.00 - - - - - --
21 ADJ. PLIERS 2 $10.00 $20.00
22 HAMMER 1 : $15.00 $15.00
23 CHALK LINE 1 , $15.00 $15.00
24 TORCH KIT 1
- -- -- - , $_25.00
_ _ $25.00 '
25 BIT SET 1 $30.00 $30.00
26 18V DEWALT DRILL 1 I $200.00 $200.00 2 BATTERYS AND CHARGER
27 SHOVELS 2 ': $20.00 $40.00
28
29
30
31
33 -- -- -- --- ------ - ------- - -
35
36 ---
37
39 I
40 -- -
41 _
42
43
44 --- --
45 _
46
48 - --
49
51 TOTAL $953.00 JS
A B C D E
_f' TT67nTSUCTtl MOLT,
DA I L 7111107
ITEMS QUANTITY COST PER. TOTAL. COST---NOTES_ _
RIGID PIPE CUTTER - 1 $50.00 $50.00
4 FOOT WHEEL DEVICE - 1 - $25.00 - - -$25.00
SROVELS 1 '
$25.60 _
IDEALPTPEBENDER - -- -- 1 $100.00 $100.00 --
SLE_D_G-EHAMMER 16 - 1 __ __Vn.00 M600.00 0_'` _OGRESSIVE LINE TRACER 1�$600.00 X
PULLER BREAK LOCATOR 1 $600.00 -$600.00
2.5 H. P. SHOP VAC. 1 $40.00 $40.00 : _.
- -�
18V DEWAC`I` DR1LL 1 i_ $200.00 $200 00 2 BATTERYS AND CHAR�R
50'-FISH TAPE- +_. __ 1j $26.00 __ ___$25.00 ,7/16_�015fl6 __---------.--
125' FISH TAPE 1 $50.00 $50.00
ALTEC SAFETY BELT - 1 ; $200.00 -$20000 --
-- ---
NT UATED SCREWDRIVER_. -1 _ -$ 60.00 $100.60
iT DIGITAL MULTIMET_ER 1 ' -$200.00 $200.00
FIACKSAW 1 $15.00 $15.00
CAULK-G0N-- 1 10.00 . $10 00
O T-CUTTERS 1 50.00 $50.00 -
HAMMER - $15.00
6 GADDER- __ -- 1 50.00 $50.0.00 0- ---
4 TIN PS------SNI1 ' $15.00 . $15 ; __
5 �OVELE_CTRfCA_ CGLOVES 11$200.00 $200.00
120V TEST BULB UNIT_ T12.00 $1-2.00
ADJ. PLIERS 3 ' $10.00 $3b.00
- - -
LOCKING PLIERS ADJ. 2: 0.00 1 $20.0_NOT LOCKING ADJ PLIERS___
2T TOW C T WATCH 1 $35.00 $25.00 --
$10.00 -$10.00 DUSTER `---
1 $3.00 $3.00 _
ST 3 0C- ET SE I 1 ' $100.00 $ 00.00
HEX KEY SET_ 1 10.00 $1 �00�NLY hTAD� TO S A IT
-- - - "-$6 .00 -
4 DRILL SE7` _ 2 ! 30.00
BIT ET 2 F3b.00
D FINDER $ 5. 5.00 ---
7 C1TKrr__ 1 $- - $30.00
OPE CWRF H ET 1 $50. 0
LINEMAN PLIERS 2 ' $30.00 .00 -
SIDE CUTTERS _ .00
WIRE STRIPERS 2 11 .00 $26.b0
47 CRIMP HANDLE TOOL
4 L 1 ; $5 00 $5.00
44 SCREW D _ R:-SET 1 ; $30.0 30.00 _
4 TORX BIT E t 1 $25.0 - $25.00
480V LIGHT TESTE 1 $15.00 15.00
47 FUSE PULLER _ 1 5.00 5
Cl -C TE
O _ TER 1 ;� �5��,�.00
STEP -B 1 ; $25 00 _$25.00 ;
5T WOOD BITS SET_ __ 11 $30.00 30.00 _
5 DRIVER SET _ 1 $50.00 X50.00
5 KEY SOCKET SET 1 $$50.00 50 00
5T EXTECRWEGOHMMETER__, 11 $275.00 $275. 00
54 P-ATNT CAN MARKER UNIT i 1 � $25.00 $26 00 NEW Db
55 OFFS R 11 $1550:0 500 00 1 ADUON-
DRYWALL 6AW 1 ; $5.00 $5.0 ADD O _
D SAW 1 ; $7.50 $7.50 EWADD ON
TOTAL ---- - $3-1862.50
Sewer Department Tool Inventory
Utility Truck 4
Item Quantity_Value_ Notes - _ ,Rapt Date
power cords 21 $20.00. _
hammers 6 $75.00
metal files 6',
- $25.00 assorted sizes and makes
hack saw
hand saw
measuring wheel 1 $104.00 June replaced wheel 6/20/2007
tin snips 1', $15.00
grease gun 1 $30.00
copper cutter 1 $40.00; _
wire brushes 2i $20.00,
measuring tape 1 $30.00, 100 foot
metal scrapers 51 $15.00.
metal punches_
metal chisels 2j $10.00 -- -�,
hand sprayers 2i _ $50.00._d__egreasin wet wells
bolt cutter _ J 1� $50.00 ------ -�-
napa tool set 1 $150.00 114 piece assorted socket kit _ _
pry bar set - 5 $40.00
i ewrenches 21, $50.00,
propane torch 1' $40.00'
metal detector 1 $800.00
level - 1 $30.00 4 foot
tow straps 21 $30.00
log chains �1 $100.00
sledge hammer - 1 $35.00',
file probe 1 $30.00
digging spades - 2 $45.00 _
screw drivers 20 $25.00 assorted sizes _
Allen socket set 5 $10.00
tape measure 1' $10.00,25 foot
tiers 6: $50.00'assorted sizes and makes
wire cutters 2 $10.00'.
antenna mirror
open end wrench set - 11 $40.00;_1_/4 to 3/4
water pipe scraper 1 $40.00
flood light 1' $15.00
flat shovel 1 $25.00'
man hole hook 1' $40.00:
hydrant wrench 1 $40.00
pry bar 1' $70.00 5footer
Allen key set 2 $15.00 assorted sizes
pintle hitch 1 $75.00
man hole ladder 1 $125.00;
water keys 5i $810.00 assorted sizes and makes
naps assorted tool set 1 $25.00
push button retriever 1 $10.00
wheel bearing sockets 2. $75.00 2-7/8 3inc
master mechanic tool box 1- $25.00
wire splicer cutter 1: $10.00
nut drivers 1 15 $20.00 assorted sizes
scratch awl 1' $5.00
torxdrivers 4j $15.00
magnet antenna 1-' $10.00
combination wrench set 1 $55.00 318 to 1 1/4
iTotal $3,539.00
I
2.28.07
Sewer Department Tool Inventory
---
crane truck 20
--- — - - -- - -
Item - ---- Quantity Valualu e ' Notes
power - - -
p cords 2 $20.00- -- '
1/2 inch tool set
open end wrench set 1 $55.00 ! 3/8 to 1 1 /4
3/8 socket set 1 $20.00 ',
air hose 1 $20.00 '
-- - - -- -- - - -
tow straps _ 3 ' $40.00 '. assorted sizes
ratchet straps 3 $55.001
pry bars 4 $40.00 ' assorted sizes
hammer 1 $10.00 '
crescent wrench 1 $15.00 '
pliers 3 $15.00 ' assorted sizes
screw drivers 5 $20.00 ,, assorted sizes
air gun 1 $10.00
tape measure 1 --------____..
--- _$10.00 : -- -
man hole hook 1 '
bungee straps 10 ' $15.00 ',
$420.00 ' -- - - -
Sewer Department Tool Inventory
vac con truck 2
Item Quantity .Value Notes
pipe wrench 2 $_50.0_0 '
adjustable wrench - - 2 - $40.00 '
pliers 3 $20.00 assorted sizes
Allen wrench set 1 $10.00 ,
wire brush 1 : $5.00 '
screwdrivers 4 $20.00 assorted sizes
utility knife — 1 $10.00 --
open end wrenches 10 $35.00 assorted sizes
gravel shovel 1 $25.001
man hole hook 2 $80.00 ,
push bar
1 ! $70.00 - --
face shield 1 $15.00 ,
flood light 1 $20.00
counter wheel 1 $60.00 ;
hammer 1 $10.00 '
hydrant wrench 1 $40.00i
air hose 1 $25.00 '
i
- -total ---- -$53-5.0-0-
$535.00 -- — - --
i
I
i
i
`QED C/py Reviewed By: 1 Agenda Item Number
J2 Legal ❑ Iyp1A7 . liSl PSG ��
Finance ❑
EST. 1836 Engineer P i, $ z l 0 1
Tracking Number
-4 y City Administrator F-1 S1 3 O Consultant ❑❑ P w Job} _ lad,
<LE
Agenda Item Summary Memo
Title: Whispering Meadows Unit 1 —Bond Reductions
Meeting and Date• August 7, 2007 Public Works Committee
Synopsis: The developer has requested bond reductions for sitework and landscaping based on
work completed to date. Recommend reductions of$249,907.62 and$503,500.00.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Approval
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
CIT`� United City of Yorkville Memo
800 Game Farm Road
Esr leap Yorkville, Illinois 60560
Telephone: 630-553-8545
Fax: 630-553-3436
<CE VN;'
Date: August 2,2007
To: Bart Olson, Interim City Administrator
From: Joe Wywrot, City Engineer `I
CC: Lisa Pickering,Deputy City Clerk
Subject: Whispering Meadows Unit 1 —Bond Reductions
Attached find a request from Kimball Hill Homes to reduce the bonds for Whispering
Meadows Unit 1. The request is based on work completed to date. I have reviewed the
request and in general concur with the amount of work performed. There were some
minor differences in our calculations because I based my calculations on individual work
items rather than a general overall percentage estimate.
I recommend that Fidelity&Deposit Company of Maryland Bond#08780402 for
sitework be reduced by the amount of$249,907.62.The remaining amount of the
sitework bond would be$428,236.43. 1 recommend that Fidelity&Deposit Company of
Maryland Bond#08778950 for landscaping be reduced by the amount of$503,500.The
remaining amount of the landscaping bond would be$142,563.44.
Please place this item on the Public Works Committee agenda of August 7, 2007 for
consideration.
KIMBALL MILL
HOMES'
July 31 , 2007
Mr. Joe Wyrott
Yorkville City Engineer
800 Game Farm Road
Yorkville, IL
RE: Whispering Meadows Unit 1 , 2, and 4 bond reduction request
Dear Mr. Wyrott:
Please find attached the spreadsheet in Yorkville's format showing the public
improvement work complete in our Whispering Meadows development.
Unit 1 is substantially complete and occupied. Please process our reduction request at
this time. We would like to proceed at this time with roadway and utility inspection
procedures to address any punchlist items in advance of surface paving in September.
We would then proceed with acceptance request with the desire to be on a 1 year
maintenance program by the end of this calendar year.
Unit 2 is substantially complete however home construction is still in progress and we do
not expect to request any inspections for surface paving or acceptance procedures until
Summer of 2008. Please consider our reduction request at this time.
Unit 4 is also now substantially complete with ongoing home sales and construction.
Please consider our bond reduction request at this time.
Thank you for your prompt attention to this and please do not hesitate to call me with any
questions. You can reach me at (847) 833-2889.
Respectfull
�IE IC```''QQY''''��"��,�` .
Conununit Deve on Manager
Y P g
Kimball Hill Homes
5999 NEW WILKE ROAD - SUITE 208 ROLLING MEADOWS , ILLINOIS 6uoo8
I'IL, 8y ] - 36{ -7300 IS : 8{ 7- 439 - 0675 . ktnhallhtiihomes
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Reviewed By: Agenda Item Number
J� T Legal ❑ c's
Finance
EST 1836 F-1 °
1 ` Engineer w $(zl��
Tracking Number
0 IT � y City Administrator
Consultant ❑
T CE ��Y ❑
Agenda Item Summary Memo
Title: Whispering Meadows Unit 2—Bond Reductions
Meeting and Date: August 7, 2007 Public Works Committee
Synopsis: The developer has requested bond reductions for sitework and landscaping based on
work completed to date. Recommend reductions of$989,612.74 and $130,914.18.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Approval
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
=`CEO C/1" United City of Yorkville Memo
800 Game Farm Road
ESL im Yorkville, Illinois 60560
Telephone: 630-553-8545
�
� °� p Fax: 630-553-3436
<LE
Date: August 2,2007
To: Bart Olson, Interim City Adminkstrator
From: Joe Wywrot, City Engineer a�
CC: Lisa Pickering,Deputy City Clerk
Subject: Whispering Meadows Unit 2—Bond Reductions
Attached find a request from Kimball Hill Homes to reduce the bonds for Whispering
Meadows Unit 2. The request is based on work completed to date. I have reviewed the
request and in general concur with the amount of work performed. There were some
minor differences in our calculations because I based my calculations on individual work
items rather than a general overall percentage estimate.
I recommend that Fidelity&Deposit Company of Maryland Bond#08780401 for
sitework be reduced by the amount of$989,612.74. The remaining amount of the
sitework bond would be $717,347.37.1 recommend that Fidelity&Deposit Company of
Maryland Bond#08780403 for landscaping be reduced by the amount of$130,914.18.
The remaining amount of the landscaping bond would be$121,727.22.
Please place this item on the Public Works Committee agenda of August 7, 2007 for
consideration.
KIMBALL HILL
HOMES"
July 31, 2007
Mr. Joe Wyrott
Yorkville City Engineer
800 Game Farm Road
Yorkville, IL
RE: Whispering Meadows Unit 1, 2, and 4 bond reduction request
Dear Mr. Wyrott-.
Please find attached the spreadsheet in Yorkville' s format showing the public
improvement work complete in our Whispering Meadows development.
Unit 1 is substantially complete and occupied. Please process our reduction request at
this time. We would like to proceed at this time with roadway and utility inspection
procedures to address any punchlist items in advance of surface paving in September.
We would then proceed with acceptance request with the desire to be on a I year
maintenance program by the end of this calendar year.
Unit 2 is substantially complete however home construction is still in progress and we do
not expect to request any inspections for surface paving or acceptance procedures until
Summer of 2008. Please consider our reduction request at this time.
Unit 4 is also now substantially complete with ongoing home sales and construction.
Please consider our bond reduction request at this time.
Thank you for your prompt attention to this and please do not hesitate to call me with any
questions. You can reach me at (847) 833-2889.
Res�peectfuull
LPIE IC'oY,,f`]
Communit Develd went Mana er
Y P g
Kimball Hill Homes
5999 NEW WILKE ROAD - SUITE sob - ROLLING MEADOWS , ILLINOIS ii0006
PII : 8#? 36d - 7300 - FX: 847 - M13!) - 08 ]3 - kimballLillhomes
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Reviewed By: Agenda Item Number
J� Legal ❑ o YAP`»
1836
Esr. , Finance ❑ lzlV�
Engineer ' Tracking Number
City Administrator ❑
Consultant ❑❑ EyJ Jouq
Agenda Item Summary Memo
Title: Whispering Meadows Unit 4—Bond Reductions
Meeting and Date: August 7, 2007 Public Works Committee
Synopsis: The developer has requested bond reductions for sitework and landscaping based on
work completed to date. Recommend reductions of$2,314,828.31 and$81,284.00.
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Council Action Requested: Approval
Submitted by: Joe Wywrot Engineering
Name Department
Agenda Item Notes:
J=`�tpD C/py n United City of Yorkville Memo
800 Game Farm Road
ESE 1836 Yorkville, Illinois 60560
t ` Telephone: 630-553-8545
0; ° py Fax: 630-553-3436
<LE vy`?
Date: August 2,2007
To: Bart Olson,Interim City Administrator
From: Joe Wywrot, City Engineer
CC: Lisa Pickering,Deputy City Clerk
Subject: Whispering Meadows Unit 4—Bond Reductions
Attached find a request from Kimball Hill Homes to reduce the bonds for Whispering
Meadows Unit 4. The request is based on work completed to date. I have reviewed the
request and in general concur with the amount of work performed. There were some
minor differences in our calculations because I based my calculations on individual work
items rather than a general overall percentage estimate.
I recommend that Fidelity&Deposit Company of Maryland Bond# 08825607 for
sitework be reduced by the amount of$2,314,828.31. The remaining amount of the
sitework bond would be $632,599.56. I recommend that Fidelity &Deposit Company of
Maryland Bond#08825608 for landscaping be reduced by the amount of$81,284.00.
The remaining amount of the landscaping bond would be$232,443.71.
Please place this item on the Public Works Committee agenda of August 7, 2007 for
consideration.
KIMBALL HILL
HOMES"
July 31 , 2007
Mr. Joe Wyrott
Yorkville City Engineer
800 Game Farm Road
Yorkville, IL
RE: Whispering Meadows Unit 1 , 2, and 4 bond reduction request
Dear Mr. Wyrott:
Please find attached the spreadsheet in Yorkville's format showing the public
improvement work complete in our Whispering Meadows development.
Unit 1 is substantially complete and occupied. Please process our reduction request at
this time. We would like to proceed at this time with roadway and utility inspection
procedures to address any punchlist items in advance of surface paving in September.
We would then proceed with acceptance request with the desire to be on a 1 year
maintenance program by the end of this calendar year.
Unit 2 is substantially complete however home construction is still in progress and we do
not expect to request any inspections for surface paving or acceptance procedures until
Summer of 2008. Please consider our reduction request at this time.
Unit 4 is also now substantially complete with ongoing home sales and construction.
Please consider our bond reduction request at this time.
Thank you for your prompt attention to this and please do not hesitate to call me with any
questions. You can reach me at (847) 833-2889.
Respectfull
�LE Ivor
Communit ent Mana er
Y g
Kimball Hill Homes
5999 NEW WILKE ROAD - SUITE Rod - ROLLING MEADOWS , ILLINOIS fi000S
PII : 8} ) - 36J - 7300 - FX: 847 - 4.39 - 0875 , kimballbillboma
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