Adhoc 50th Anniversary Packet 2007 02-05-07 :k F3 Cjy.! t D
United City of Yorkville
800 Game Farm Road
EST. '\ 1 1036
—_ Yorkville, Illinois 60560
Telephone: 630-553 -4350
0 Fax: 630-553-7575
R
AGENDA
COMMUNITY AD-HOC 50` ' ANNIVERSARY PLANNING COMMITTEE
Monday, February 5, 2007
7:00 P.M.
City Conference Room
1 . Approval/Correction of Minutes : January 22, 2007
1 Event Planning
3 . Committees
4. Sponsorships/Sponsorship Committee
5 . .50`h Anniversary Promotion
6. Additional Business
T Discussion of Meeting Dates
zr
DRAFT
AGENDA
COMMUNITY AD-HOC 50'x' ANNIVERSARY PLANNING COMMITTEE
Monday, January 22, 2007
7:00 p.m.
City Conference Room
Present:
Cites
Art Prochaska, Mayor
Glory Spies. Community Relations Director
Tim Evans, Yorkville Park District
Others
JoAnn Gryder Madonna Bialek
Adalma Stevens .Jill Harker
Bobbi Burgstone, Chamber of Commerce Lorene Frieders
Cecelia Sanders
Tom Zerante,
1 . Minutes were reviewed. Cecelia motioned to accept, Tom seconded. Approved.
2. Introductions were made
3 . The various dates for celebrations were discussed. Glory explained there will be a series
of events over the months of April through October.
April 9 — Founding Fathers honored at City Hall, invites to former Mayors and Council
Members. This will also be the unveiling of some of the Historical Street Names.
Madonna suggested asking the high school seniors to submit essays on "What I
believe Yorkville will be like in 50 years." These essays could also be placed in the
time capsule. Phil Nelson will donate a vault that will be used as the Time Capsule.
Mayor Prochaska suggests that 9x12 envelopes be made available for families and
individuals to place photos, notes, and small items that might be of interest that would
express what Yorkville is like now. Envelopes can be printed so that information such
as name, address, etc. as well as instructions as to what can and cannot be put into the
Time Capsule envelope (nothing perishable, no liquids, etc.). It was suggested to get
notification out to the schools for student participation.
May - Volunteer Appreciation Day — "50 Years of Volunteering." All current and former
volunteers will be honored. Notice will be placed in the Kendall County Record
asking for groups, clubs, etc., who have helped to make Yorkville a better place to live
to let their good works known.
June — Music Under the Stars with the Big Band at Riverfiont Park.. Tentative date is .tune 13
from 6:30 to 8:30. Food available — possibly the hot dog stand, and/or the CPA
holding their BBQ that evening..
July — Float in the July 4`h Parade. After activities in the Park, everyone will gather and then
march from the Town Park to the Riverfront Park, where there will be an Ice Cream
Social. Suggestions for Optimist Club to coordinate. Possible donation from
Meadowvale, Inc. of ice cream for this event. Senior Services Assoc. has been
approached about using their vans to transport those who cannot easily walk the
distance.
August/September — Hometown Days celebration. Have the Time Capsule vault there all
weekend to allow people to turn in their submissions. Possibly a clear plexiglass cover
with a slot in it to keep things from blowing away, being taken, etc. Time Capsule
would be sealed in a ceremony at 6:30 p.m. on Sunday, Sept. 2"d, between the bands
scheduled to play,
October — have float in the Homecoming Parade, and possibly honor class of 1957.
Mayor Prochaska announced the Beacon News is doing a Progress edition and will have a
featured article on Eldon Madden.
There was a suggestion of having a commemorative item to sell, ornament, coin, T-shirts?
IoAnn will check on this.
4. The Logo was discussed. The artist who has done some work in the past has not gotten
back to Glory. A suggestion was made to use the center portion of the current United City
of Yorkville logo, and add wording around it. Possibly "50 Years and Growing" of
"Together We Grow."
Additional Business — Glory passed around sheets for volunteers for the various committees
to sign up for. Having an additional committee for Sponsorship was discussed. A list should
be made up with all of the various events and items needed — such as ice cream, napkins,
bowls/cups, plexiglass cover for Time Capsule, float costs, etc, to see if any groups or
individuals would like to contribute.
Scout and Church youth groups were suggested as contacts for help in cleaning up after
events for badges and community service hours.
Next meeting will be Monday, February 5, 2007, at City Conference Room.
Meeting adjourned at 7:55 pm.
Respectfully submitted
Cecelia Sanders