Adhoc 50th Anniversary Packet 2007 06-14-07 ,��D C/T6
r o United City of Yorkville
o ° t 800 Game Farm Road
esr. 1 836 Yorkville, Illinois 60560
40 ^�\ Telephone: 630-553 -4350
9 ` ' `°°' o Fax : 630-553 -7575
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AGENDA
COMMUNITY AID-HOC 50°i ANNIVERSARY PLANNING COMMITTEE
Thursday, June 14, 2007
7:00 P.M.
Police Department Conference Room
I , Approval/Correction of Minutes: May 21 , 2007
2., Committee Updates
a. Music Under the Stars 50`h Anniversary Celebration
b July 4 - Float Committee
Names of founding fathers/past mayors to ride on float
Other attendees/riders
Distribution of pencils and other give-ways
Time of arrival of float/time committee should meet
c. July 4 - Procession and Ice Cream Social
Police participation/crowd control
Set-up of tables/lines in park
Volunteers needed to hand-out ice cream (Optimists Club)
Committee to gather in Town Square Park at 1 : 15, procession to start at 1 :30
d.. Sept. 2 - Time Capsule Ceremony — Sunday, September 2
Placement of vault
Discussion of ceremony
Closing of vault
Collection of envelopes
3 . Additional Business
4. Discussion of Next Meeting Date
AGENDA
COMMUNITY AD-HOC 50TH ANNIVERSARY PLANNING C
Monday, May 21
7:00 p.m.
City Conference Room
Present:
City Staff
Glory Spies, Community Relations Officer
Barry Groesch, Police Department
Others
Jill Harker Madonna Bialek
Art Prochaska .Johanna Braham
1 . Minutes were reviewed and approved
2. Committee updates
Next event is the Music Under the Stars—The American Legion Big Band will play on
Wednesday, June 27 at 6:30 p.m. Riverfront Park. The Citizens Police Academy will be
doing their barbecue fundraiser..
The Ice Cream Social and Procession planning was discussed . Glory will send out press
releases and ads to local papers letting people know that they should meet at a specific
location at the park at 1 :30 p.m. Barry and Glory will determine best location for people
to gather. The fire department will be contacted to make sure that the city float will be at
the beginning of the parade. Madonna will contact Meadowvale Ice Cream and make sure
everything is taken care of It was discussed if we should provide toppings for the ice
cream. No decision was made. JoAnn Gryder needs to be contacted to see if she has
called the founding fathers and past mayors. Next meeting all of the details will be
completed.
Time Capsule-The committee finished bundling the envelopes to be distributed to the
schools. Instructions and envelopes were passed out on May 25 to CUSD #115. Jill
Harker went to Town Square Park with envelopes to distribute during Memorial Day
remembrance.
Glory will put on press releases and ads from now until the fourth of July advertising the
Ice Cream Social. Ads have appeared in both the Beacon News and Kendall County
Record in special summer sections in addition to various press releases and on city's
event calendar.
3 . There being no additional business, meeting was adjourned.
Next meeting will be on Thursday, dune 14, 2007 at 7 :00 p.m. in the City Ball
conference room.
Meeting adjourned at 8 :05 p.m.
Respectfully submitted
Glory Spies