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Committee of the Whole Packet 2007 07-24-07 p United City of Yorkville J " 800 Game Farm Road EST 1 1838 Yorkville, Illinois 60560 Telephone: 630-553-4350 Fax: 630-553-7575 <<E ,Vv AGENDA COMMITTEE OF THE WHOLE Tuesday, July 24, 2007 7:00 p.m. City Council Chambers Presentations: None Detail Board Report Bill List): Items Recommended by Committee for Consent Agenda: 1. PS 2007-14 Sale of 1991 Ford Thunderbird (Old DARE Car) 2. PS 2007-15 Request to Purchase Vehicles — Planned in FY 07/08 Budget 3. PS 2007-20 Proposed Amendment to Solicitors, Hawkers, & Itinerant Merchants Ordinance Mayor: 1. EDC 2007-28 In-Town Road Program (Phase 2 Streets) — Change Orders Nos. 1 & 2 Economic Development Committee: 1. No Report. Park Board: 1. No Report. Public Works Committee: 1. No Report. Public Safety Committee: 1. PS 2007-10 Request for No Left Turns at Rt. 47 & Hydraulic and Rt. 47 & River Page 2 Committee of the Whole July 24, 2007 Administration Committee: 1 . ADM 2007-48 Monthly Treasurer' s Report for May 2007 2. ADM 2007-54 Proposed Liquor License Ordinance Amendment — Temporary License Permit 3 . ADM 2007-27 Verification of Employee Driver's Licenses City Council Requests: 1 . COW 2007- 12 Governing Ordinance Amendment — Committee Meeting Times . Additional Business : UNITED CITY OF YORKVILLE WORKSHEET COMMITTEE OF THE WHOLE Tuesday, July 24, 2007 7:00 PM CITY COUNCIL CHAMBERS PRESENTATIONS: 1 . None DETAIL BOARD REPORT BILL LIST): ITEMS RECOMMENDED BY COMMITTEE FOR CONSENT AGENDA: 1 . PS 2007- 14 Sale of 1991 Ford Thunderbird (Old DARE Car) 2. PS 2007-15 Request to Purchase Vehicles — Planned in FY 07/08 Budget 3 . PS 2007-20 Proposed Amendment to Solicitors, Hawkers, & Itinerant Merchants Ordinance MAYOR: 1 . EDC 2007-28 In-Town Road Program (Phase 2 Streets) — Change Orders Nos. 1 & 2 ECONOMIC DEVELOPMENT COMMITTEE: 1 . No Report. PARK BOARD: 1 . No Report. PUBLIC WORKS COMMITTEE: 1 . No Report. PUBLIC SAFETY COMMITTEE: 1 . PS 2007-10 Request for No Left Turns at Rt. 47 & Hydraulic and Rt. 47 & River ADMINISTRATION COMMITTEE: 1 . ADM 2007-48 Monthly Treasurer's Report for May 2007 2. ADM 2007-54 Proposed Liquor License Ordinance Amendment — Temporary License Permit 3 . ADM 2007-27 Verification of Employee Driver's Licenses CITY COUNCIL REQUESTS: 1 . 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Z z U ls �u-) W W Y Z Q m Q J tL W d `CEO C/p� Reviewed By: Agenda Item Number J= � Legal ❑ C� Finance ❑ EST. 1 \__ leas Engineer ❑ Tracking Number e ,, �j City Administrator ❑ y =O Consultant ❑ <CE ��y El Agenda Item Summary Memo Title: Sale of 1991 Ford Thunderbird (old DARE car) Meeting and Date: COW 7 / 24 / 07 Synopsis: Requesting City Council approval to sell, through sealed bid process, the 1991 Ford Thunderbird (old DARE car) Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Chief Harold O. Martin III Police Name Department Agenda Item Notes: C/4 J2 o Police Department Memorandum 804 Game Farm Road Esr - � -.r. 1836 Yorkville, Illinois 60560 -�� Telephone: 63O-553-4340 p ®tea Fax: 630- 553- 1141 <<E Date : June 27, 2007 To : Chief Harold O . Martin III From : Ron Diederich, Director of Support Services Reference : Ford Thunderbird D . A. R. E . Car Chief We now have the new D . A . R. E , car up and running and therefore no longer have a need for the Thunderbird . I would request to have this car declared surplus and dispose of it via the `sealed bid ' process if the City Council approves . The vehicle is a 1991 Ford Thunderbird and it has 134,890 miles . If you have any questions or need further information please let me know . Respectfully, Ron Diederich , Director of Support Services `,��D Ct TY Reviewed By: Agenda Item Number Legal ❑ Finance ❑ EST. _.. 1836 Engineer ❑ Tracking Number y City Administrator ❑ 09 7 =`=O Consultant ❑ 71S F-1 �a0o T City Council Agenda Item Summary Memo Title: Request to Purchase Vehicles - Planned in FY07/08 Budget City Council / Committee of the Whole Date: COW 7 / 24 / 07 Synopsis: Request to purchase three vehicles to be used as squad cars; planned for purchase in the FY07/08 Budget. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Harold O. Martin III, Chief of Police Police Name Department Agenda Item Notes: Purchase Order #303953 - Landmark Ford - 2008 Ford Explorer - $21310.48 Purchase Order #303954 - Landmark Ford -Ford Crown Victoria - $20772.48 Purchase Order 4303955 - Dodge Charger - $ 19747.00 NOTE: One vehicle will be purchased immediately; the other two will be pending receipt of additional capital revenue and will be coordinated with Finance Director Mika. cjT` J�� o Yorkville Police Department Memorandum 804 Game Farm Road EST =_ - 1836 Yorkville, Illinois 60560 -mot Telephone : 630-553-4340 p Fax: 630-553- 1141 <CE Date : June 27, 2007 To : Chief Harold O . Martin III From : Ron Diederich , Director of Support Services Reference : Squad Pricing Chief For this fiscal year 2007- 2008 I have obtained pricing on the Ford Crown Victoria , Dodge Charger and the Ford Explorer. The Explorer is a 4X4 hatchback vehicle which makes it very desirable for patrol work. (The 4X4 for inclement weather and snow, the hatchback for ease of loading/unloading police equipment) . If you have any questions please let me know . The cut off order date for Ford is 1600hrs . June 29, 2007 . Ford Explorer $ 21 , 310 .48 (Includes tow package) Ford Crown Victoria $20,772 .48 Dodge Charger $19, 747 . 00 Ron Diederich , Director of Support Services YORKVILLE POLICE DEPARTMENT 804 Game Farm Road Yorkville, IL 60560 r1 ` 630-553-4340 ---�--'°�- Cif... ( �--�f- -------- - SHIP TO: - - --------------- ---------------- -- --- r._ 101c �i� SosSi �+�V2 - ` _B__fox_►35 ------------- ------------------------------------------- DEPARTMENT: PROJECT: — ORDERED we pr OPrOEI ME MOUREO SHP NA F.01. 1 (q/J�O QUANTITY DESCRIPTION BUDGETACCOUNTM PRICE AMOUNT Robe �;C_A £XPlos-er A00©c-I5ocQ00-5 1 , 310 qS� per (bg La TOTAL i 31 r 1. IMPORTANT PURCHASE ORDER NO, or Acknowledge y us at o ce advising dslling shipping dab end Arica. II prises an higher Than shown Mraon a last 11 sudad, gaily us al moo before r filling d, order. 2.W 11 shipping con net pp rude nt requested,sp plena and pa return melt. Right l reserved to vaned eU W peril d ceder U nq shipped within the Ums specified and sexy Wn backordered will be considered F.O.B. 303953 Y akvlMe,Illinois. Include pecking slips with on accarab description of all contents m all shlprranla and mark station containing same. 4. Out purchaas order number must appear on aU packing slips, correspondence end Invokes. • 8r• ,Y1d All h olbj responsible for goods delivered except on a properly authorized purchase wdec Send II nVOICe5 t0' 804 G Fa R Committee MemberRose i { c epartment ead (On Orders Over $2,500.00) AV VENDOR COPY - WHITE DEPT. HEAD - YELLOW ACCOUNTING DEPT. - PINK YORKVILLE POLICE DEPARTMENT 804 Game Farm Road Yorkville, IL 60560 630-553 4340 -----...........-.......................... SHIP TO: -- - ------------ ---- ------------------- ------------------------------------------- ------------------------------------------- DEPARTMENT: ME PROJECT: "' ORDERED BYi ', DaE OP ORDER WE RECUT EO SHP VIA F.O.A. QUANTITY DESCRIPTION BUDGET ACCOUNT M PRICE AMOUNT e TOTAL IMPORTANT PURCHASE ORDER NO. I. Aquotededga prampli advising dsiling his order. g dab and pries. It Prises are hlphor Than shown beraon or last quoted, oily us tl ono. beta. INhg this order. g. 11 shipping can not be made as lequseted, plea.si advise by return mall. Right N reserved to carrel an ce pen at order M not shipped within the urns .periled and any pan backordarad will be oomldated F.O.B. O (] 5 YorkVnle, Inh 9 ale. J & Include packing dips with an aeeurahl description of an contents on dl ship nts and mork canon conlaini g aams. .4. Out puwhese order number mud appear on an pecking dips, eonewpondence and Invokes. .' .5.' AW 4,necl bs responsible W goods dellW led except on s propery eulhadzed p rahave order Sen d I Ga . . vCommittee Member'�R®s�e Spe;;rS p (On Orders Over $2,500.00) ` VENDOR COPY - WHITE DEPT. HEAD - YELLOW ACCOUNTIN PT. - PINK YORKVILLE POLICE DEPARTMENT 604 Game Farm Road Yorkville, IL 60560 630-553 4340 G1�c�tnclu�� cd SHIP TO: _ __P ... i�_G��S�i 1��[i It .......................-........--......... ci DEPARTMENT:` PROJECT: ORDERED BY: goE Of OPDER WE wo"Mo SHP VIA RO.e. QUANTITY DESCRIPTION BUDGET ACCOUNT M PRICE AMOUNT tti�d CrCr� V\ ViCA-Ict*ic. TOTAL - P1 4 IMPORTANT PURCHASE ORDER NO. 1. Acko quoted, noti promptly advising ddlnlh shipping dab and pries. II prices are higher than aMwn Mreon w bsl quaed, natty w at one• Mbr• Ilplrp this ordar. g. 11 shipping man not be rails as requested, please advise by return aril. Right Is reserved to caned an of part at order M ncl shipped within the th" specified and any part baekordomd will be ccneld•red ROA 303954 YorMnle,inlnole. 3. Include packing slips with an acourde description of an contents on all shlprMnts and "A carton . eonlabMPyarp. .' A7 .' dwPurelisi4der numMr mud appear on all pecking dips, con•apondeae and Invoices. .' b' . '+wn(nTP" lexpondbl• for goods delivered except enepropsrlyauihcdsed purchaeawden IrIV01 to: 04 Gam IF d i Committee Member owkSPenr art nt e (On Orders Over $2,500.00) VENDOR COPY - WHITE DEPT. HEAD - YELLOW - ACCOUNTING DEPT. - PINK 0 C/p` Reviewed By: Agenda Item Number J= Legal ❑ IiTC � ' EST. � I� � 7836 Finance F1 Engineer ❑ Tracking Number O L Ti City Administrator F1 Consultant ❑❑ <tE Agenda Item Summary Memo Title: Proposed Amendment to Solicitors, Hawkers, & Itinerant Merchants Ordinance Meeting and Date: COW 7/24/07 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Chief Harold O. Martin III Police Name Department Agenda Item Notes: C/p` J? Yorkville Police Department Memorandum 804 Game Farm Road EST X1636 Yorkville, Illinois 60560 Telephone : 630-553m4340 •� \ p A Fax: 630- 553- 1141 �r Date : July 12, 2007 To : Public Safety Committee From : Chief Harold Martin Reference : Solicitors, Hawkers & Itinerant Merchants Ordinance I would like to propose the following changes to Ordinance 2002-01 : 3- 7- 1 Remove the words "and temporary legal fireworks sales" under the definition of itinerant merchant. This is due to firework sales no longer being legal, pursuant to Ordinance 2005- 01 . 3- 7-3-G Capitalize the "C" in City of Yorkville . 3- 7-9 Add the following words after "national holidays" : "except as follows . Itinerant merchants and hawkers not going door-to-door to residences may conduct business from 9 : 00 A. M . to 8 : 30 P. M . Sunday through Saturday, including holidays . " This is due to better accommodating hawkers and itinerant merchants who do not solicit door-to-door, such as ice cream and food vendors. Please see attached copy of Ordinance 2002-01 with the proposed changes highlighted . CHAPTER 7 SOLICITORS , HAWKERS AND ITINERANT MERCHANTS 3-7-1 : DEFINITIONS: For the purpose of this chapter, the following words as used herein shall be construed to have the meanings herein ascribed : HAWKER: One who carries goods about and sells them by offering them in the streets. His sales are not made from one established spot, excepting where they are made in the street or other public place and he makes delivery at the time of sale. Whether or not he collects at the same time is immaterial. ITINERANT MERCHANT: One who sells commodities from private premises but remains at one place for the purpose of temporary periods only, general l not more than six 6 weeks. Examples include: temporary Christmas tree sales Also called transient merchant or transient vendor. RESIDENCE: Includes every separate living unit occupied for residential purposes by one or more persons, contained within any type of building or structure. SOLICITING: Includes any one or more of the following activities: A. Seeking to obtain orders for the purchase of goods, wares, merchandise, foodstuffs, and services of any kind , character or description whatever, for any kind of consideration whatever; or B. Seeking to obtain prospective customers for application or purchase of insurance of any type, kind or character; or C. Seeking to obtain subscriptions to books, magazines, periodicals, newspapers, and every other type or kind of publication; or D. Seeking to obtain gifts or contributions of money, clothing, or any other valuable thing for the support or benefit of any charitable or nonprofit association , organization, corporation or project. E. Hawking or doing business as an itinerant merchant. SOLICITOR: One who engages in acts of "soliciting" as defined above (also includes hawkers and itinerant merchants). (Ord. 2002-01 , 2-26-2002) 3-7-2 : CERTIFICATE OF REGISTRATION REQUIRED: Every person desiring to engage in soliciting, hawking or business as an itinerant merchant within the city is hereby required to make written application for a certificate of registration as hereinafter provided . It shall be unlawful for any person to engage in soliciting , hawking or business as an itinerant merchant without having first obtained said certificate of registration . Said certificate shall be carried by the applicant while engaged in soliciting , hawking or business as an itinerant merchant and shall be displayed for inspection upon request. (Ord . 2002-01 , 2-26-2002) 3-7-3 : APPLICATION FOR CERTIFICATE: A. Application for a certificate of registration shall be made upon a form provided by the chief of police or his designee and filed with such chief or his designee. The applicant shall truthfully state in full the information requested on the application : 1 . Place Of Residence; Social Security Number: Name and address of present place of residence of solicitor, hawker or itinerant merchant and applicant and length of residence at such address; also business address if other than residence address; also social security number and date of birth; 2 . Previous Residences: Address of place of residence of solicitor and applicant during the past three (3) years if other than present address; 3. Description : Physical description of the solicitor; 4. Name Of Employer Or Representation: Name and address of the person , firm or corporation or association whom the applicant is employed by or represents; and the length of time of such employment or representation; 5. Description Of Subject Matter: Description sufficient for identification of the subject matter of the soliciting , hawking or product being sold by the itinerant merchant which the solicitor, hawker or itinerant merchant will engage in; 6. Time Period : Period of time for which the certificate is applied for; 7. Date Of Previous Application: The date, or approximate date, of the latest previous application for certificate under this chapter, if any; 8 . Revocation History: Whether a certificate of registration issued to the applicant under this chapter has ever been revoked ; 9 . Conviction Of A Violation; History: Whether the applicant or solicitor, hawker or itinerant merchant has ever been convicted of a violation of any of the provisions of this chapter or the ordinance of any other Illinois municipality regulating the activities of solicitors, hawkers or itinerant merchants; 10. Conviction Of A Felony; History: Whether the applicant has ever been convicted of the commission of a felony under the laws of the state of Illinois or any other state or federal law of the United States; 11 . Tax Identification Number: Each applicant shall produce an Illinois department of revenue identification number for the retailers' occupation tax. No license shall be issued if the applicant does not have an identification number except that no identification number shall be required of a solicitor, hawker or itinerant merchant sponsored by or working for a religious, educational or charitable organization where such organization is entirely a nonprofit organization and who can furnish the city with a "Tax Exempt Number" and written proof of its "Tax Exempt Status'; 12. Consent Of Property Owner: All itinerant merchants must submit a signed statement from the owner of the property from which they are proposing to operate their businesses evidencing permission to do business on the particular owner's property; 13. Health Certificate: Any hawker, solicitor, or itinerant merchant who sells food or beverages from a vehicle or stand shall be required to obtain a health inspection certificate from the Kendall County public health department. Said certificate shall be required to do business under a certificate of registration under this title and chapter in the city of Yorkville. B. All statements made by the applicant upon the application or in connection therewith shall be under oath. C. The chief of police or his designee shall require every applicant and solicitor, hawker or itinerant merchant to submit to fingerprinting by the police department in connection with the application for certificate. D. The chief of police or his designee shall cause to be kept in his office an accurate record of every application received and acted upon together with all other information and data pertaining thereto and all certificates of registration issued under the provisions of this chapter and of the denial of applications. Applications for certificates shall be numbered in consecutive order as filed, and every certificate issued , and any renewal thereof, shall be identified with the duplicate number of the application upon which it was issued. E. No certificate of registration shall be issued to any person who has been convicted of the commission of a felony under the laws of the state of Illinois or any other state or federal law of the United States, within five (5) years of the date of the application; nor to any person who has been convicted of a violation of any of the provisions of this chapter, nor to any person whose certificate of registration issued hereunder has previously been revoked as herein provided . F. Each itinerant merchant applicant shall pay a two hundred dollar ($200.00) application fee per application. Each hawker or solicitor applicant shall pay a forty dollar ($40. 00) application fee per application . No fee shall be charged of a solicitor, hawker or itinerant merchant sponsored by or working for a religious, educational or charitable organization where such organization is entirely a nonprofit organization and who can furnish the city with a "Tax Exempt Number" and written proof of its "Tax Exempt Status" . G. That the above stated registration requirements may be waived by the chief of police or his designee if in his discretion he believes that the registration requirements are unnecessary because of his personal familiarity with the individual or groups of persons seeking to solicit within the M, of Yorkville. (Ord . 2002-01 , 2-26-2002) 3-7-4: ISSUANCE OF CERTIFICATE: The chief of police or his designee, after consideration of the application and all information obtained relative thereto, shall, within ten ( 10) business days of application, approve or deny the application. If the person does not possess the qualifications for such certificate, as herein required , and the issuance of a certificate of registration to the applicant would not be in accord with the intent and purpose of this chapter, then the chief or his designee shall deny the application . Endorsement shall be made by the chief of police or his designee upon the application of the denial of the application. If the solicitor, hawker or itinerant merchant and applicant are found to be fully qualified, the certificate of registration shall be issued within seven (7) calendar days of the application approval so long as the application fees have been fully paid. Any certificate of registration issued pursuant to this chapter shall expire thirty (30) days after issuance. (Ord . 2002-01 , 2-26-2002) 3-7-5: CITY POLICY ON SOLICITING : It is hereby declared to be the policy of the city council that the occupant or occupants of any premises in the city shall make the determination of whether solicitors shall be, or shall not be, invited onto their respective premises. Only solicitors having a valid certificate of registration provided in section 3-7-2 of this chapter shall engage in solicitation within the city unless said solicitor has previously been invited by an occupant of the premises. It is further the city's policy that, in the interest of safety, no child under the age of fourteen (14) shall be allowed to solicit in the city of Yorkville unless said child is supervised during solicitation by an adult who has registered pursuant to this chapter. (Ord . 2002-01 , 2-26-2002) 3-7-6 : NOTICE REGULATING SOLICITING: Every person desiring to secure the protection intended to be provided by the regulations pertaining to soliciting contained in this chapter shall comply with the following directions: A. Any owner or resident may restrict solicitation or limit the hours during which solicitors are invited to his or her residence by posting that intention as provided in this section . B. Notice of the determination by the occupant of the refusal of invitation to solicitors or a restriction on the hours during which solicitation is invited at any residence, shall be given in the manner following : A weatherproof card , approximately three inches by four inches (3" x 4") in size, or larger, shall be exhibited upon or near the main entrance door to the residence, indicating the determination of the occupant, as follows: NO SOLICITORS INVITED or SOLICITATION LIMITED TO THE HOURS OF: to . C . The letters shall be at least one-third inch (1 /3") in height. D. Such card , or similar sign , so exhibited shall constitute sufficient notice to any solicitor of the determination by the occupant of the residence of the information contained thereon. (Ord . 2002-01 , 2-26-2002) 3-7-7: DUTY OF SOLICITORS : It shall be the duty of every solicitor upon going onto any privately owned premises in the city to first examine the notice provided for in section 3-7-6 of this chapter, if any is given or attached , and be governed by the statement contained on the notice. If the solicitor is calling during a time when the resident has restricted solicitation or the notice states: "No Solicitors Invited", then the solicitor, whether registered or not, shall immediately and peacefully depart from the premises. Any solicitor who has gained entrance to or who is on any premises, whether invited or not, shall immediately and peacefully depart from the premises when requested to do so by the occupant. (Ord . 2002-01 , 2-26-2002) 3-7-8 : UNINVITED SOLICITING PROHIBITED: It is hereby declared to be unlawful and shall constitute a nuisance for any person to go upon any premises and ring the doorbell upon or near any door, or create any sound in any manner calculated to attract the attention of the occupant of such residence, for the purpose of securing an audience with the occupant thereof and engage in "soliciting" as herein defined , in defiance of the notice exhibited at the residence in accordance with the provisions of section 3-7-6 of this chapter. (Ord. 2002-01 , 2-26-2002) 3-7-9 : TIME LIMIT ON SOLICITING : It is hereby declared to be unlawful and shall constitute a nuisance for any person whether registered under this chapter or not, to go upon any premises and ring the doorbell upon or near any door of a residence located thereon , or rap or knock upon any door, or create any sound in any other manner calculated to attract the attention of the occupant of such residence, for the purpose of securing an audience with the occupant thereof and engage in "soliciting" as herein defined, before nine o'clock (9:00) A. M . or after eight o'clock (8 :00) P. M. , Monday through Friday, or prior to nine o'clock (9: 00) A.M . or after five o'clock (5:00) P. M . on Saturday. There shall be no "soliciting", as defined in this chapter, on Sunda s or on state or national holida s, s Q. . �r� eri : . . r a < w 9101 tea ", _ Individual owners and residents may further restrict the hours of soliciting on their property by posting a notice pursuant to section 3-7-6 of this chapter. (Ord . 2002- 01 , 2-26-2002) 3-7-10: PENALTIES: If a violation of any of the provisions of this chapter occurs, the city shall issue a citation to the offender and a fine in the amount of thirty five dollars ($35. 00). If any individual is found in violation of this chapter for a second or subsequent time the city shall issue a citation to the violator in the amount of five hundred dollars ($500 .00) . Said fine shall be paid to the city of Yorkville no later than ten (10) working days after the violation or else the city shall file a complaint in the circuit court of Kendall County for violation of this chapter. (Ord . 2002-01 , 2-26-2002) 3-7-11 : ITINERANT MERCHANTS; PERMIT: In addition to the application fee set out in subsection 3-7-3F of this chapter, itinerant merchants shall be required to obtain a permit from the building and zoning department of Yorkville. Because of the nonpermanent nature of the structures being operated by itinerant merchants, itinerant merchants shall also be charged a fee of forty dollars ($40.00) to cover the costs and expenses of periodic safety inspections by the building department of the premises from which sales are being made. (Ord . 2002-01 , 2-26- 2002) UNITED CITY OF YORKVILLE ORDINANCE NO. AN ORDINANCE AMENDING SECTIONS 3-7-1, 3-7-31 AND 3-7-9 OF CHAPTER 7 (SOLICITORS, HAWKERS, AND ITINERANT MERCHANTS) OF TITLE 3 (BUSINESS AND LICENSE REGULATIONS) OF THE UNITED CITY OF YORKVILLE CITY CODE BE IT ORDAINED by the United City of Yorkville, pursuant to authority under 65 ILCS 5/11 -42-5 and 225 ILLS 465-4, as follows: Section 1 . Section 3-7- 1 of Chapter 7 (SOLICITORS, HAWKERS, AND ITINERANT MERCHANTS) OF TITLE 3 (BUSINESS AND LICENSE REGULATIONS) of the United City of Yorkville City Code is hereby deleting the following overstricken words, and by adding the following underlined words: 3-7-1 : DEFINITIONS: ITINERANT MERCHANT: One who sells commodities from private premises but remains at one place for the purpose of temporary periods only, generally not more than six (6) weeks. Examples include: temporary Christmas tree sales aad tenzperaiy legal r;°- er-k °°'° Also called transient merchant or transient vendor. Section 2. Section 3-7-3 .G. of Chapter 7 (SOLICITORS, HAWKERS, AND ITINERANT MERCHANTS) OF TITLE 3 (BUSINESS AND LICENSE REGULATIONS) of the United City of Yorkville City Code is hereby deleting the following overstricken words, and by adding the following underlined words: 1 G. That the above stated registration requirements may be waived by the chief of police or his designee if in his discretion he believes that the registration requirements are unnecessary because of his personal familiarity with the individual or groups of persons seeking to solicit within the eCity of Yorkville. Section 3 . Section 3-7-9 of Chapter 7 (SOLICITORS, HAWKERS, AND ITINERANT MERCHANTS) OF TITLE 3 (BUSINESS AND LICENSE REGULATIONS) of the United City of Yorkville City Code is hereby deleting the following overstricken words, and by adding the following underlined words: 3-7-9: TIME LIMIT ON SOLICITING: It is hereby declared to be unlawful and shall constitute a nuisance for any person whether registered under this chapter or not, to go upon any premises and ring the doorbell upon or near any door of a residence located thereon, or rap or knock upon any door, or create any sound in any other manner calculated to attract the attention of the occupant of such residence, for the purpose of securing an audience with the occupant thereof and engage in "soliciting" as herein defined, before nine o'clock (9:00) A.M. or after eight o'clock (8 :00) P.M., Monday through Friday, or prior to nine o'clock (9:00) A.M. or after five o'clock (5:00) P.M. on Saturday. There shall be no "soliciting", as defined in this chapter, on Sundays or on state or national holidays, except as follows. Itinerant merchants and hawkers not going door-to-door to residences may conduct business from 9:00 A.M. to 8:30 P.M. Sunday through Saturday, including holidays. Individual owners and residents may further restrict the hours of soliciting on their property by posting a notice pursuant to section 3-7-6 of this chapter. Section 4. Effective Date. This Ordinance shall be in full force and effect after its passage and approval, and publication according to law. Section 5. Severabili ty. All ordinances and parts of ordinances in conflict herewith are hereby repealed insofar as they do so conflict. 2 ROBYN SUTCLIFF JOSEPH BESCO ARDEN JOE PLOCHER WALTER WERDERICH GARY GOLINSKI MARTY MUNNS ROSE SPEARS JASON LESLIE Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this Day of A.D. 2007. MAYOR Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this Day of , A.D. 2007. ATTEST: CITY CLERK C/52s25. 1 3 `�ryD C/p� Reviewed By: Agenda Item Number 2 t O J G Legal ❑ Doti o Y EST. E 1836 Finance Elf I Engineer Tracking Number .4 M M, y City Administrator ❑ 9 `20 Consultant ❑ �bG � � —a9 Agenda Item Summary Memo Title: In-Town Road Program (Phase 2 Streets)—Change Order Nos. 1 & 2 Meeting and Date: COW 7/24/07 Synopsis: These two change orders are for replacing the sidewalk on both sides of Heustis Street (Fox to Van Emmon) with either stamped concrete or conventional concrete. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Choose either Change Order#1 or Change Order#2. Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: 2`40o Cl;-o United City of Yorkville Memo o 'A 800 Game Farm Road ESL -� 1836 Yorkville, Illinois 60560 -� Telephone: 630-553-4350 O� L �,� p Fax: 630-553-7575 ALL 1V� Date: July 19, 2007 To: City Council From: Bart Olson, Interim City Administrator CC: Subject: In-town Road Program Change Orders This item was scheduled for Public Works and Economic Development committee meetings in July. Both of these meetings were cancelled, and this agenda item is time-sensitive. Even though this agenda item has not received a vote to proceed out of committee,I am placing this agenda item on the City Council agenda for your consideration because it is very time sensitive. The Mayor has expressed interest in adding a stamped-concrete sidewalk(Change Order#1),which will add some aesthetic improvement to the area, at the cost of $40,000 beyond the original In-town Road Program Phase II budget. Should the committee approve the Change Order#1, additional funding will need to be identified. Should the committee defer action on the item at the July 24th City Council meeting,the result may be a delayed finish to the entire hi-town Road Program project(likely adding three weeks to the entire project), and possible cost-overruns. Additionally, staff is relaying that the volume of complaints increase each week; citizens feel they are already inconvenienced. It is imperative that this project remain in full force through to completion as soon as possible. The next available date beyond July 20 would be August 14th, and staff expects the program to be very close to completion by then. cip United City of Yorkville Memo 800 Game Farm Road EST. -� . 1836 Yorkville, Illinois 60560 < ` Telephone: 630-553 -8545 o� ® ffln Fax: 630-553-3436 <4E Date: July 11 , 2007 To: Bart Olson, Interim City Administrator From: Joe Wywrot, City Engineer t Letor CC: Travis Miller, Community De lopm Sue Mika, Finance Director Lisa Pickering, Deputy City Clerk Subject: In-Town Road Program (Phase 2 — Streets) — Change Order Nos. 1 & 2 Attached find one copy each of proposed Change Order Nos. 1 and 2 for the referenced project. Both of these change orders call for complete sidewalk replacement on Heustis Street between Fox and Van Emmon Streets. The existing and proposed sidewalk width on this block is four feet. The original project design calls for removal and replacement of approximately 1100 square feet of sidewalk on this block of Heustis Street. The existing sidewalk was not in very good condition before the project began, and construction of the watermain, sanitary sewer, storm sewer, and roadway have resulted in additional damage such that there is little sidewalk left that is worth saving. There has also been discussion about possibly replacing the conventional sidewalk with stamped concrete sidewalk that would look like brick. There are various characteristics of stamped concrete that should be considered when deciding if it should be used in a certain area. Stamped concrete will have a rougher texture than conventional concrete. This should provide good traction for pedestrians, but may make it more difficult to push strollers up the hill. The manufacturer recommends sealing stamped concrete every 5 years. This sealant may be slippery for a period of time after it is applied. Proposed Change Order #1 is for removing all of the existing sidewalk on this block of Heustis Street and replacing it with stamped concrete sidewalk. The additional cost would be $94,050.00. Change Order #2 is also for removing all of the existing sidewalk on this block of Heustis Street and replacing it will conventional concrete sidewalk. The additional cost would be $277610.00. After all of the In-Town Road Program contracts were awarded, we still had about $ 100,000 left over from the original bond sale. We are projecting that the final contract amount for the Phase 1 utility contract will use up about $58,000 of that amount. Therefore we have about $42,000 available to pay for any additional costs associated with the In-Town program. I recommend that one of these two change orders be approved. Since the roadway work is ongoing we don't have time to wait until the next Public Works Committee meeting on August 7a', therefore please place this item on the Economic Development Committee agenda of July 17, 2007 for consideration. CITY OF YORKVILLE CHANGE ORDER PROJECT NAME: 2007 In Town Road Improvement Program JOB NO.: YORK-040818.01 -06 LOCATION: Heustis Street CHANGE ORDER: 1 CONTRACTOR: Aurora Blacktop Inc. DATE: 7/11 /2007 DESCRIPTION OF CHANGE ORDER: Stamped concrete sidewalk on the East and West side of Heustis Street from Fox Street to Van Emmon Street. ORIGINAL CONTRACT AMOUNT: [1 ] $132322735.79 TOTAL OF PREVIOUS AUTHORIZED CHANGE ORDERS: [2] $0.00 CURRENT CONTRACT AMOUNT: ([1 ]+[2]) [3] $1 ,232,735.79 PROPOSED CHANGE ORDER: (PENDING APPROVAL) [4] $941 oeo.00 PROPOSED REVISED CONTRACT AMOUNT: (PENDING APPROVAL) ([3]+[4]) [5] $15326,785.79 NET OF ALL CHANGE ORDERS: (PENDING APPROVAL) ([2]+[4]) $94,050.00 TIME EXTENSION OR REDUCTION: 0 TOTAL CONTRACT TIME: (PENDING APPROVAL) CE : Approved By: Resid t Engi eer Date ('$lOKor25%) Mayor Date Approved By: Cdntractov ' Date (<$lOKor25%) City Manager Date Attest: City,' neer Date City Clerk Date It is understood that as part of this change order that the Contractor agrees that all bonds, permits, insurance and guarantees are hereby extended to incorporate this Change Order. Page 1 of 2 2007 In Town Road Improvement Program C.O. # 1 NO ITEM CURRENT UNIT UNIT I REVISED DIFFERENCE I AMOUNT QUAN PRICE QUAN 1 . . Sidewalk Removal - 9,412.0 SQ FT $1 .00 14,432.0 - 5,020.0 $5,020.00 *2 Stamped Concrete 5' 0.0 SO FT $14.50 6,140.0 6,140.0 $89,030.00 TOTAL $94,050.00 Indicates new pay item(s) in schedule of quantities Page 2 of 2 CITY OF YORKVILLE CHANGE ORDER PROJECT NAME: 2007 In Town Road Improvement Program JOB NO.: YORK-040818.01 -06 LOCATION: Heustis Street CHANGE ORDER: 2 CONTRACTOR: Aurora Blacktop Inc. DATE: 7/11 /2007 DESCRIPTION OF CHANGE ORDER: Portland cement concrete sidewalk, special 5 on the East and West side of Heustis Street from Fox Street to Van Emmon Street. ORIGINAL CONTRACT AMOUNT: [1 ] $11232,735.79 TOTAL OF PREVIOUS AUTHORIZED CHANGE ORDERS: [2] $0.00 CURRENT CONTRACT AMOUNT: ([1 ]+[2]) [3] $1 ,2322735.79 PROPOSED CHANGE ORDER: (PENDING APPROVAL) [4] $27,610.00 PROPOSED REVISED CONTRACT AMOUNT: (PENDING APPROVAL) ([3]+[4]) [5] $1 ,260,345.79 NET OF ALL CHANGE ORDERS: (PENDING APPROVAL) ([2]+[4]) $272610.00 TIME EXTENSION OR REDUCTION: 0 TOTAL CONTRACT TIME: (PENDING APPROVAL) Approved By: Resident En 'n Date (>$IOKor25%) Mayor Date f Approved By: Contractor Date (<$10Kor25r) City Manager Date Attest: CityYKgineer Date City Clerk Date It is understood that as part of this change order that the Contractor agrees that all bonds, permits, insurance and guarantees are hereby extended to incorporate this Change Order. Page 1 of 2 2007 in Town Road Improvement Program C.O. # 2 NO ITEM CURRENT UNIT UNIT REVISED DIFFERENCE AMOUNT QUAN PRICE CLAN 1 Sidewalk Removal SQ FT 9,412.0 SQ FT. $1 .001 14,432.0 5,020.0 $5,020.00 2 Portland Cement Concrete SW 21 ,306.0 SQ FT $4.50 26,326.0 5,020.0 $22,590.00 $0.00 TOTAL $27,610.00 Indicates new pay item(s) in schedule of quantities Page 2 of 2 Reviewed By: Agenda Item Number 110 Legal ❑ PS EST. ` 1836 Engineer El-�� Tracking Number WF1 City Administrator 9 [-i Q Consultant ❑ .70o Agenda Item Summary Memo Title: Request for No Left Turns at Rt. 47 & Hydraulic and Rt. 47 & River Meeting and Date: COW 7 / 24 / 07 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Chief Harold O. Martin III Police Name Department Agenda Item Notes: See attached memo from City Engineer Joe Wywrot. �iT o United City of Yorkville Memo T 800 Game Farm Road ESC 1836 Yorkville, Illinois 60560 B4 '� Telephone : 630-553-8545 ® m Fax: 630-553-3436 7�LE Date: June 6, 2007 To: Harold Martin, Chief of Police — — From: Joe Wywrot, City Engineer CC: Lisa Pickering, Deputy City Cleyk Subject: No Left Turns — Rt. 47 Intersections I have checked with IDOT and they are amenable to prohibiting left turn turns from Hydraulic Avenue onto Route 47, as well as prohibiting Hydraulic Avenue traffic from crossing Route 47. Hydraulic would become a right-in/right-out only intersection. IDOT would require signage and also striping of "porkchop" medians to further discourage the prohibited movements. I also asked IDOT about prohibiting left turns from River Road onto Route 47. IDOT was also amenable to that, but said that a striped median may not be possible at that location due to the narrow approach width of River Road. The next steps would be for the city to send a letter to IDOT formally requesting approval of these traffic control measures, adopting an ordinance prohibiting those traffic movements, and arranging for our PW Department to place the signage and striping. Before we send the letter off to IDOT, I request that you place this matter before the Public Safety Committee for discussion. If you need additional information, please see me. UNITED CITY OF YORKVILLE ORDINANCE NO, AN ORDINANCE AMENDING SECTIONS 6-3-6 OF CHAPTER 3 (TRAFFIC SCHEDULES) OF TITLE 6 (MOTOR VEHICLES AND TRAFFIC) OF THE UNITED CITY OF YORKVILLE CITY CODE BE IT ORDAINED by the United City of Yorkville as follows: Section 1. Section 6-3-6 of Chapter 3 (Traffic Schedules) of Title 6 (Motor Vehicles and Traffic) of the United City of Yorkville City Code is hereby amended by adding the following underlined words: 6-3-6: CLASSES OF LICENSES : B. Left Turns Prohibited: Left turns are prohibited for motorists traveling from Hydraulic Avenue onto Illinois Route 47. C Crossing Prohibited: Motorists traveling from Hydraulic Avenue are prohibited from crossing Illinois Route 47. D Signs Posted: The corporate authorities of the City are hereby authorized and required to place and maintain or cause to be placed and maintained at or near the property lines of the near sides of the intersections enumerated herein, movement limitation signs said signs to be located in such position and to be provided with letters of a size to be clearly legible in conformance with the State Manual and Specifications for such signs. Section 4. Effective Date. This Ordinance shall be in full force and effect after its passage and approval, and publication according to law. Section 5. Severability. All ordinances and parts of ordinances in conflict herewith are hereby repealed insofar as they do so conflict. 1 ROBYN SUTCLIFF JOSEPH BESCO ARDEN JOE PLOCHER WALTER WERDERICH GARY GOLINSKI MARTY MUNNS ROSE SPEARS JASON LESLIE Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this Day of A.D. 2007. MAYOR Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this Day of , A.D. 2007. ATTEST: CITY CLERK as2s21 . 1 2 `QED C/Ay Reviewed By: Legal ❑ City Council Finance ❑ EST 1836 Engineer ❑ "�� g Agenda Item Tracking Number 4 t2 0 � � City Administrator ❑ ® � Consultant El M ::� C'�D� kE City Council Agenda Item Summary Memo Title: k� GT� / �(�Q �UP� Y� Plxr. City Council / Committee of the Whole Date: COW 7 / 24 / 07 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: i 1 L�l l S"'� l / plal �e Nam6 Department Agenda Item Notes: '� b➢ d � � O M b W W wr O h b � � � M N. n Ci W D\ r b N .-- .-• M � r W x W a N N O CO O O �D \D N M O o o N 00 O O O T y .n vi o v o o M r o0 0 0 o v v o o a a y C 00 O\ T W vt O O t� 0 7 T o0 0 0 � a0 vt q➢ N r r O M .O 00 00 D7 O V'1 b b ut M M N r � d v F M V O Vl O O M Vl N �O 7 0 0 0 00 M a c0 d' m vl n M N 7 M 0 vt O M M �° Vt oo T N C W N C C U YC CA iii ..fir H °� kr �N .-+M y M � N C /� y 11 J O N Yd R C y vi V V O N �° N N w1 vl O l0 D\ h o0 N v ya T M 06 v o Q Y W o w • • • « a `o c v o s 8 C 'Ly' '° c � d d b O w ,� �• a a Q °OSJJ °°' r `��D C/r` Reviewed By: Agenda Item Number J l o Legal ❑ D ILq NIL EST. 1836 Finance ❑ Engineer ❑ Tracking Number O I y City Administrator ❑ O Consultant LE City Council Agenda Item Summary Memo Title: Proposed Liquor License— Temporary Permit City Council / Committee of the Whole Date: COW 7 / 24 / 07 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Glory Spies Community Relations Name Department Agenda Item Notes: 2`, EO C/P o United City of Yorkville Memo J 4 T 800 Game Farm Road :ST. �Z 1836 Yorkville, Illinois 60560 { ��\ Telephone: 630-553 -4350 Fax: 630-553 -7575 2 <CE To: Mayor Valerie Burd, City Council Cc: Lisa Pickering, Deputy Clerk; Dave Mogle, Director of Parks and Recreation Fr: Glory Spies, Community Relations Officer Re: Temporary liquor license permit Date: 06/26/2007 Baekeround During several planning sessions, the Parks and Recreation staff, and myself, have discussed the possibility of the City selling alcoholic beverages at this year's Hometown Days Festival. In the past, it has been customary to have two current liquor license holders sell alcohol at the event, in order that sales operations are run efficiently. A letter would be sent to each current liquor license holder, with a request for a participation fee. In the event that more than one liquor license holder wanted to participate, a lottery would be held. This year we have had only one current liquor license holder request to participate. Therefore, to assure that operations run efficiently and in order to ease the burden of one vendor selling alcohol during peak times, it is recommended that the City participate as a liquor vendor, and engage outside help to assist in manning the operation at Hometown Days. The Yorkville Moose Club has agreed to work the three-day festival in consideration of a contribution from the City. The plan is for the Moose Club to provide the personnel to operate the booth, and for the City to purchase the alcoholic beverages and provide operational supervision. We expect to make a contribution to the Moose Club for a dollar amount yet to be determined by both parties. Council Action Requested The City is not a current liquor license holder. To move forward, Mike Roth has advised that the City would need to amend the City Code to allow the City to be issued a Temporary Permit under sections 3-3-4 and 3-3- 16, as follows. The proposed amendments are: "Section 3-3-4: CLASSES OF LICENSES : The local liquor control commissioner shall have authority to issue a temporary permit for the sale of alcoholic liquor to be consumed on the premises at a banquet, picnic, bazaar, fair or similar private or public assembly where food or drink is sold served or dispensed. Such temporary permit may be issued to a club, society, fraternal or benevolent organization or association, which is organized not for a pecuniary profit, or a municipal corporation, and shall be for a period of not more than four (4) days. No more than three (3) temporary permits may be granted to any organization during a calendar year. Notwithstanding any of the above-mentioned provisions, a temporary liquor permit may be issued for the sale and consumption of alcoholic liquor at a regularly scheduled game or tournament at a privately owned sports stadium. Such permit shall be issued with the provision that the sale of alcoholic liquor cease at ten thirty o-clock (10:30) P.M. and that the sale and consumption of alcoholic liquor not be allowed outside of the stadium area. The fee for such permit shall be determined, from time to time, by separate ordinance or resolution of the city council, and shall accompany the written application. (Ord. 1996- 1 , 1 - 11- 1996; amd. Ord. 2005-56, 7- 12-2005; Ord. 2006-28, 3-28-2006)." "Section 3-3- 16: PROHIBITED ACTS: B. City Property; Special Event Permits and Temporary Permits 6—' : Any and all sales or consumption of alcoholic beverages on all city property and parks is strictly prohibited except when a special event permit or a temporary permit has been issued by the city liquor control commissioner. " We request City Council direction in this matter. UNITED CITY OF YORKVILLE I• - ORDINANCE NO. AN ORDINANCE AMENDING SECTIONS 3-3-4 AND 3-3-16 OF CHAPTER 3 (LIQUOR CONTROL) OF TITLE 3 (BUSINESS AND LICENSE REGULATIONS) OF THE UNITED CITY OF YORKVILLE CITY CODE PASSED BY THE UNITED CITY OF YORKVILLE THIS DAY OF 52007 Published in pamphlet form by the authority of the United City of Yorkville this day of 2007. UNITED CITY OF YORKVILLE ORDINANCE NO, AN ORDINANCE AMENDING SECTIONS 3-3-4 AND 3-3-16 OF CHAPTER 3 (LIQUOR CONTROL) OF TITLE 3 (BUSINESS AND LICENSE REGULATIONS) OF THE UNITED CITY OF YORKVILLE CITY CODE WHEREAS, the Liquor Control Act of 1934, 235 ILCS 511 -1 , et seq., sets forth a comprehensive system for the regulation of liquor control within the state of Illinois, and authorizes broad powers to municipalities with regard to local retail licenses; and WHEREAS, the City Council of the United City of Yorkville has determined that it will promote the public health, safety and welfare, and that it is in the best interests of the City to amend the City Code of the United City of Yorkville as set forth herein. NOW, THEREFORE, BE IT ORDAINED by the United City of Yorkville as follows: Section 1. Recitals. The preliminary paragraphs set forth above are incorporated herein as part of this Ordinance. Section 2. Section 3-3-4.A.4. of Chapter 3 (Liquor Control) Of Title 3 (Business And License Regulations) of the United City of Yorkville City Code is hereby amended by deleting the following overstricken words, and adding the following underlined words: 3-3-4: CLASSES OF LICENSES: T - Temporary permits. The local liquor control commissioner shall have authority to issue a temporary permit for the sale of alcoholic liquor to be consumed on the premises at a banquet, picnic, bazaar, fair or similar private or public assembly where food or drink is sold, served or dispensed. Such temporary permit may be issued to the City or to a club, society, fraternal or benevolent organization or association, which is organized not for a pecuniary profit, and shall be for a period of not more than four (4) days. No more than three (3) temporary permits may be granted to any 2 organization during a calendar year. Notwithstanding any of the above-mentioned provisions, a temporary liquor permit may be issued for the sale and consumption of alcoholic liquor at a regularly scheduled game or tournament at a privately owned sports stadium. Such permit shall be issued with the provision that the sale of alcoholic liquor cease at ten thirty o-clock (10:30) P.M. and that the sale and consumption of alcoholic liquor not be allowed outside of the stadium area. The fee for such permit shall be determined, from time to time, by separate ordinance or resolution of the city council, and shall accompany the written application. Section 3. Sub-section B. (City Property) of Section 3-3-16 (Prohibited Acts) of Chapter 3 (Liquor Control) Of Title 3 (Business And License Regulations) of the United City of Yorkville City Code is hereby amended by deleting the following overstricken words, and adding the following underlined words: 3-3- 16 (Prohibited Acts): B. City Property; Special Event Permit, Temporary Permits: Any and all sales or consumption of alcoholic beverages on all city property and parks is strictly prohibited except when the city liquor control commissioner has issued a special event SE permit or a temporary permit to the City has been issue` by the """ """" Section 4. Effective Date. This Ordinance shall be in full force and effect after its passage and approval, and publication according to law. Section 5. Severability. In the event that any section, clause, provision, or part of this Ordinance/Resolution shall be found and determined to be invalid by a court of competent jurisdiction, all valid parts that are severable from the invalid parts shall remain in full force and effect. 3 ROBYN SUTCLIFF JOSEPH BESCO ARDEN JOE PLOCHER WALTER WERDERICH GARY GOLINSKI MARTY MUNNS ROSE SPEARS JASON LESLIE APPROVED United City of Yorkville DATE: ATTEST: Clerk C/52665.1 4 Reviewed By: Agenda Item Number J o f T Legal ❑ T. leas Z Finance ❑ ES Engineer ❑ Tracking Number City Administrator ❑ S1ah ��O Consultant ❑❑ LE Agenda Item Summary Memo Title: Verification of Driver's License for City Employees Meeting and Date: 7/24/07 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Denise Kasper Finance Name Department Agenda Item Notes: 4'tio Cyr® United City of Yorkville Memo a t` 800 Game Farm Road EST. _ _ teas Yorkville, Illinois 60560 -� Telephone: 630-553 -4350 ® Fax: 630-553-7575 Date: July 20, 2007 To: Administration Committee From: Denise Kasper, Human Resources Manager Re: Valid Drivers License As requested below is the proposed change to the employee manual related to a valid driver's license requirement for all employees which would include an annual audit. Once approved, implementation of this addition to the employee manual would start immediately via notification to all employees as well as a requirement to provide driver license numbers to the human resource department. Once all drivers' license numbers are obtained a `Driver Record Abstract Request Form' will be submitted to the Secretary of State by Human Resources. It is my intention to have this process completed by mid fall, after which time, the annual audit would take place at the start of the fiscal year. (Appendix I, III Criteria, A.) Proposed Addition A. An employee, a person whom receives a payroll check from the United City of Yorkville, will be subjected to an annual audit of their driver's license status via the Secretary of State at the start of the annual fiscal year. Those individuals whose job description includes a valid drivers' license requirement and fail to meet that requirement may be relieved of their duties with out pay. Any employee whose driver's license is revoked or suspended while employed with the city is required to notify their department head within 24 hours of the incident. When authorized by a Department Head an employee who holds a valid drivers license may operate a city vehicle. Department Heads shall provide a monthly report, to the Administration Committee on vehicle usage. Current Manual A. An employee, a person whom receives a payroll check from the United City of Yorkville, when authorized by a Department Head, may operate a city vehicle. Department Heads shall provide a monthly report, to the Administration Committee on vehicle usage. UNITED CITY OF YORKVILLE RESOLUTION NO. RESOLUTION AMENDING UNITED CITY OF YORKVILLE EMPLOYEE MANUAL BE IT RESOLVED by the United City of Yorkville as follows: Section 1. Appendix I,111 Criteria,A. of the United City of Yorkville Employee Manual is hereby amended by adding the following underlined words: Appendix I,III Criteria,A. A. An employee, a person whom receives a payroll check from the United City of Yorkville, when authorized by a Department Head, may operate a city vehicle. Department Heads shall provide a monthly report, to the Administration Committee on vehicle usage. An employee, a person whom receives a payroll check from the United City of Yorkville,will be subjected to an annual audit of their driver's license status via the Secretary of State at the start of the annual fiscal year. Those individuals whose job description includes a valid drivers' license requirement and fail to meet that requirement may be relieved of their duties with out pay. Any employee whose driver's license is revoked or suspended while employed with the ci . is required to notify their department head within 24 hours of the incident. When authorized by a Department Head an employee who holds a valid drivers license mayoperate a city vehicle. Department Heads shall provide a monthly report, to the Administration Committee on vehicle usage. 1 Section 2. Effect. Nothing herein shall be deemed or construed as modifying Section 1.1 of the Employee Manual. Section 3. Effective Date. This Ordinance shall be in full force and effect after its passage and approval, and shall apply to all employees of the United City of Yorkville to which the Employee Manual is applicable. Section 4. Severability. All rules, regulations and resolutions, or parts of same in conflict herewith are hereby repealed insofar as they do so conflict. ROBYN SUTCLIFF JOSEPH BESCO ARDEN JOE PLOCHER WALTER WERDERICH GARY GOLINSKI MARTY MUNNS ROSE SPEARS JASON LESLIE Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this Day of , A.D. 2007. MAYOR Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this Day of , A.D. 2007. ATTEST: CITY CLERK C/52826.1 2 Reviewed By: Agenda Item Number J� Legal ❑ EST. ', 1836 Finance ❑ Engineer ❑ Tracking Number < a City Administrator ❑ op ��I Glace �O Consultant ❑ COW 2007-12 El<CE Agenda Item Summary Memo Tide: Governing Ordinance Amendment—Committee Meeting Times Meeting and Date: COW 7/24/07 and City Council 7/24/07 Synopsis: See attached memo. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Lisa Pickering Clerk's Office Name Department Agenda Item Notes: 2`,kw c1r o United City of Yorkville Memo e 'A 800 Game Farm Road ESL , 1836 Yorkville, Illinois 60560 Telephone: 630-553-4350 Fax: 630-553-7575 <CE Oy II Date: July 20,2007 To: Mayor and City Council From: Lisa Pickering, Deputy Clerk Subject: Amended Governing Ordinance—Committee Meeting Times At the public safety meeting on Tuesday, July 17, the public safety committee decided that going forward they would like to meet at 6:00 p.m. instead of 7:00 p.m. Attached to this memo is a draft amended governing ordinance regarding this change. I have deleted all reference to a specific day of the month and meeting time for each of the committees. This will allow committees to change the date or time of their committee meetings in the future without having to amend the governing ordinance each time. I STATE OF ILLINOIS ) ss COUNTY OF KENDALL ) ORDINANCE NO. 2007- Amended and Restated Governing Ordinance, United City of Yorkville Addressing. Ethical Standards, Elected Officials Duties and Responsibilities, Meeting Standards and Committee Structure Whereas, the City Council of the United City of Yorkville first passed a Governing Ordinance, on June 27, 2006 as Ordinance 2006-58, subsequently passed amendments to the Governing Ordinance, on November 14, 2006 as Ordinance 2006-133, on June 26, 2007 as Ordinance 2007- 49 and odJuly l�I- Ob7 as OtlnaiYCe 20470 and intends to amend said Ordinance and restate w�mattea: nignii9nt it in its entirety, by this Ordinance rendering this as the full text of the Governing Ordinance of the United City of Yorkville; and Whereas, the City Council of the United City of Yorkville, in accordance with Illinois Compiled State Statutes, has the right to determine procedures for organizing and conducting all meetings of the City Council acknowledging that the City is bound by certain state and federal laws as well as legal precedents which cannot be supplanted by City Ordinance; and Whereas, in keeping with this right, the City Council has adopted Roberts Rules of Order to outline the procedure to be followed during meetings and to regulate the actions of Council members and the public in attendance at such meetings; and Whereas, the Council has determined that to further ensure the orderly flow of information presented at its meetings and to protect the integrity of all in attendance at such meetings, it requires an additional written policy to clarify and amend Roberts Rules; and Whereas, the Council has undertaken to compile a list of ethical standards for City elected officials which the Council wishes to be included in its written policy; and Whereas, the Council also has determined that it is in the best interests of all members of the City Council and the residents of the United City of Yorkville that said policy should include guidelines that clarify the duties and rights of aldermen and the mayor as elected officials of the United City of Yorkville; and Whereas, the Council also requires said policy to officially establish standing committees of the Council and to outline procedures for the organization of said committees, including the selection of membership and chairmen of said committees, so that membership and chairmanship shall be unbiased and non-partisan, and offer all aldermen an equal opportunity to understand City business; Therefore, be it ordained as follows: I. Ethical Standards — Elected officials of the United City of Yorkville: A. Shall obey the Constitution and laws of the United States, of the State of Illinois, and the United City of Yorkville. B. Shall be dedicated to the concepts of effective and democratic local government. C. Shall strive to be trustworthy and to act with integrity and moral courage on behalf of one's constituents, so as to maintain public confidence in City government and in the performance of the public trust. D. Shall make impartial decisions, free of bribes, unlawful gifts, narrow special interests, or financial or other personal interests. E. Shall not invest or hold any investment, directly or indirectly, in any financial business, commercial or other private transaction that creates a conflict with official duties. F. Shall extend equal opportunities and due process to all parties in matters under consideration. G. Shall recognize that the chief function of local government is at all times to serve the best interests of the residents of the United City of Yorkville. H. Shall work to keep the community informed on municipal affairs, encourage communication between residents and municipal officers; emphasize friendly and courteous service to the public; and seek to improve the quality and image of public service. I. Shall work to assure that government is conducted openly, efficiently, equitably, and honorably in a manner that permits residents to make informed judgments and hold City officials accountable. J. Shall show respect for persons, confidences and information designated as "confidential'. K. Shall refrain from taking any official action that would censure any other elected official, unless such member has been found guilty of a legal offense that would require such action by the City Council. L. Shall, when representing the City, act and dress in a manner appropriate for the function. II. Duties and Rights of Elected Officials: Aldermen A. Shall, through their council votes, create the public policy that governs the United City of Yorkville, and provide oversight for the executive branch. B. Shall have the right to expect that the mayor and city's staff will provide them with clear and unbiased information to help them in their decision-making process. C. May, at their discretion, hold ward meetings in their ward, or devise other ways to better understand the wishes of their constituents. This is not meant to preclude aldermen from taking a city-wide view of the impact of an item under discussion, but to underline that aldermen are empowered to act on behalf of their constituents, and should be apprised of all items that are brought to the City that in any way pertain to their Ward. It is recommended that as a courtesy the Alderman holding the meeting should contact the other alderman in the ward, in advance, about the meeting. D. Shall refrain from giving direction to any city employee. Policy is created by the entire City Council. If any alderman wishes to address any problems he or she sees occurring in the city, this problem may be brought to the attention of the mayor, the city administrator, department directors, or taken to the council as a whole for action. Requests for information are not to be considered as "giving direction." Mayor A. Shall perform all the duties which are prescribed by law, including ordinances, and shall take care that the laws and ordinances are faithfully executed. Shall from time to time and annually, give the corporate authorities information concerning the affairs of the municipality and may recommend for their consideration measures that the mayor believes expedient. (65 ILCE 5/3.1-35-10) B. Shall be a non-voting member of all standing committees. C. Shall make appointments to fill vacancies, with the advice and consent of the Council. III. Meeting Standards Applicable to City Council Meetings Generally A. City Council Meetings shall be regularly scheduled to convene on the 2"a and 0 Tuesday's of each month immediately following the conclusion of the Committee of the Whole meeting in the City Hall Council Chambers. B. City Council Meetings shall be generally conducted according to the agenda template attached hereto. C. The Mayor, or any 3 Aldermen, may call a special meeting by submitting the request in the form of a Notice, and an Agenda for the meeting, in writing to the City Clerk. The Clerk shall as soon as possible 1) deliver a copy of the Notice and Agenda to each Elected Official, 2) post the Notice and Agenda at City Hall, and 3) send a copy of the Notice and Agenda to all registered news media. No special meeting shall be called for a date less than 48 hours after the Notice and agenda have been submitted to the City Clerk. The Clerk shall submit a Certification of Notice as evidence of providing the notices set out above, including all Copies of Publication to the City Council, and said Certification of Notice shall be inserted into the record of the Special Meeting. (5 ILCS 120/2.02) D. Except during the time allotted for public discussion and comment, no person, other than a member of the council, or an officer, employee, independent contractor, or other person recognized by the presiding officer, shall address the Council, except with the consent of two of the members present. E. No ordinance or resolution shall be voted on at a City Council meeting unless the item to be voted on has been presented in its final form to the Corporate Authorities at least four days prior to the vote. F. All attendees at every city council meeting shall put their cell phones, pagers, PDA's or similar devices on silent mode prior to all such meetings, and shall not communicate on such devices during any such meetings. Elected officials, and department heads may excuse themselves from a meeting in order to communicate on such devices. G. The standards concerning order of speaking and time limits set by this Governing Ordinance shall apply to all items, including motions, resolutions, ordinances or action items wherein a vote may be taken. Aldermen A. Shall have the right to place an item on any Council meeting agenda for discussion. Shall have the right to vote to suspend the rules of order (regarding the order of discussion, and time limits) to provide for an open discussion. B. Shall not speak twice on an item before all other aldermen who wish to speak to the item have had an opportunity to speak once. No alderman nor mayor shall speak more than twice on any item. C. Shall, after being recognized by the chair, limit his or her remarks to five minutes for the first round; two minutes for the second round. Minutes not used shall be forfeited: minutes cannot be accumulated. D. Shall, before speaking at a meeting, first be recognized by the presiding officer, and shall address all remarks to the presiding officer, without a response from the presiding officer. E. May not move to end debate before every alderman who wishes to speak to an agenda item has had the opportunity to do so. A motion to end debate, or "call the question" shall require a two-thirds vote. (Roberts Rules (RONR (10*' Edition) page 189, Section 16) F. May appeal a ruling by the Mayor to the Council as a whole. A majority vote can overturn the Mayor's ruling. (Roberts Rules (RONR (10`h Edition) page 247, Section 24) G. May, by a two-thirds majority vote, expel a fellow alderman from a meeting for cause, but may not do so for the same cause a second time. (65 ILCS 3.1-40-15) H. May, upon the request of any two aldermen present, defer a report of a committee to the next regular meeting of the Council. I. Shall, during a meeting, have the option to be the first and last speaker on an item if he or she has placed the item on the Council agenda. J. Shall, after being appointed as a liaison to another city organization, be responsible for keeping all Council members informed of that organization's significant activities. K. Shall limit their remarks to the question under debate. To this end, aldermen must never attack or make any allusion to the motives of aldermen. (RONR (10a' Edition) page 41, line 31) L. May, before voting, participate in a special committee of the whole meeting to review nominees that the mayor appoints when the appointment is either to fill a vacancy in an elective or appointed office that requires the advice and consent of the City Council. M. Shall elect from one of the Aldermen as Mayor Pro Tem pursuant to the Mayor Pro Tern Policy of the United City of Yorkville, attached hereto. Mayor A. Shall preside at every regular Council meeting fulfilling the normal and customary functions of the chairman of the meeting; in his absence the elected mayor-pro-tern shall preside. At ad hoc committee meetings of the Council, the chairman of the committee shall preside. B. Shall preserve order and decorum, may speak to points of order in preference to aldermen, and shall decide all questions of order, subject to appeal. In the case of disorderly conduct, the mayor shall have the power to request that the Council Chambers be cleared. C. Shall appoint the City Attorney to be parliamentarian of the Council. D. May, without relinquishing the chair, voice his opinion on items before the City Council, in keeping with time limitations. The mayor shall, immediately after stating the item under discussion, ask the alderman who has requested an item to be placed on the agenda if he or she wishes to introduce the item or the applicable Committee Chairman if no particular alderman has requested that the item be placed upon the agenda. The mayor shall recognize this alderman as the last one to speak to the item if the alderman requests to do so. Shall not allow any aldermen to speak more than twice on any item; shall not allow accumulation of minutes that have been forfeited. E. Shall, during debate, limit each alderman's chance to speak to five minutes the first time on each agenda item, and two minutes for rebuttal. The mayor, if he chooses to state his opinion, shall not speak more than five minutes on the issue. F. Shall recognize each alderman wishing to speak to an agenda item in tam, rotating different sides of the question, pro and con, as much as possible, and not allowing any one alderman to speak twice before all aldermen who wish to speak can do so. He shall give preference first to an alderman who has placed the item under discussion on the Council's agenda. G. Shall insure that any information he makes available to aldermen on an agenda item is given to all aldermen in the same timely fashion, so that all aldermen can make informed decisions. It is the mayor's responsibility to insure that any item brought to the mayor's attention that pertains to a project or problem in a City Ward should be brought immediately to the attention of that Ward's two aldermen. H. Shall not vote on any ordinance, resolution or motion except: i. When the vote of the Deleted: nil Administration Tuesday of alderman has resulted in a tie; ii. When one-half of the aldermen elected have voted in each month at 7:00 p.m. in the City Han favor of an ordinance, resolution or motion even though there is not tie; and iii. When a Council chambers. The Public works Committee shall meet the first Tuesday of vote greater than a majority of the corporate authorities is required. each month at 7:00 p.m. in the City Hall (65ILCS 5/3.1-40-30) conference room. The Public Safety Committee shall meet the third Tuesday of each month at 7:gPFim", in the City IV Hall conference room. The Economic Development Committee shall meet the third Tuesday of each month at 7:00 p.m. The Standing Committees of the City Council: in the city Hall Cowen Chambers. The Committee of the Whole will meet on the second and fourth Tuesdays of each A. Shall include the Public Works, Public Safety, Administration, Economic Development month at 7:00 p.m. in the City Hall Committees, and the Committee of the Whole. Councilchambers.¶ B. The Public Works, Public Safety, Administration, and Economic Development Committees shall include four members (one from each ward) of the City Council, including the Mayor. The Committee of the Whole meeting shall include all eight aldermen. The Mayor is a non-voting member of each committee. C. Shall be presided over by its chairman, who will conduct the business of the meeting. In the absence of the chairman, the vice-chairman shall conduct the business of the meeting. Chairman and vice-chairman shall serve two year appointments. Chairs, vice-chairs, and committee rosters shall be filled through the following process: a. For the Committee of the Whole meeting, the chairman shall be the Mayor, and the vice-chairman shall be the Mayor Pro-Tem. b. For the Public Works, Public Safety, Administration, and Economic Development committees: after each election, the four committee chairmanships shall be vacated. The four vice-chairmen shall each select a committee to chair, with the most senior alderman having the first selection and progressing to the next most senior alderman, and so on. After the chairmanships have been selected, the four non-chaired aldermen shall each select a committee to vice-chair, with the most senior alderman having the first selection, and progressing to the next most senior alderman, and so on. In the same order in which chairmanships and vice- chairmanships are selected, the committee rosters shall be filled (committee chairs pick second committee first, vice chairman pick second committee after the chairman pick their committee). i. Should an incumbent alderman be defeated in an election, the incoming alderman shall be placed in the group of four "non-chaired" alderman that will select a vice-chair role in a committee. Subsequently, the most senior alderman of the "non-chaired" group shall be allowed to retain a committee chair for a consecutive year, but will select last in the group of aldermen who are selecting the committee chairs for the upcoming term. In the event there is more than one incumbent alderman allowed to serve consecutive committee chairs, those aldermen shall select committee chairs in order according to seniority, but after the group of alderman who have not served-consecutive committee chairs have selected. D. Shall control the movement of items from committee agendas to Committee of the Whole and City Council agendas. Items may not move out of committee but for a vote of approval by 3 aldermen. E. Shall have the sole power to assign liaisons to those city organizations that fall under that committee's specific area of business listed in the City Council agenda as follows: Public Works: Park Board, YBSD Economic Development Chamber of Commerce, Kendall County Econ. Dev., Plan Commission, Bristol Plan Comm. Yorkville Econ. Dev. Corp., Aurora Area Conv. & Tourism Council, Downtown Re-development Public Safety Human Resource Comm., School District, KenCom Administration Metra, Library, Cable Consortium NOW THEREFORE, upon Motion duly made, seconded and approved by the majority of those members of the City Council voting, the following action is hereby taken by the City Council of the United City of Yorkville: ROBYN SUTCLIFF JOSEPH BESCO GARY GOLINSKI WALLY WERDERICH JOEPLOCHER MARTY MUNNS ROSE SPEARS JASON LESLIE Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this Day of A.D. 2007. MAYOR Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of A.D. 2007. ATTEST: CITY CLERK