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Library Packet 2007 11-13-07 Agenda Yorkville Public Library Board of Trustee November 13, 2007 902 Game Farm Road 7:00 P.M. 11 Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4. Minutes 5, Correspondence 6, Public Comment 7. Report of the Treasurer Financial Statement Payment of Bills 8. Report of the Library Director Statistics 91 City Council Liaison 10. Standing Committees Policy Personnel Community Relations Finance Automation 11. Unfinished Business Building Update 12. New Business 13. Adjournment Page 1 of 2 Yorkville Public Library Board of Trustees October 8, 2007 7:00 pm. The meeting was called to order at 7:00 pm by President Jo Ann Gryder. Roll Call Members present: Gail Gaebler, Beth Gambro, Jo Ann Gryder, Barb Johnson, Sandy Lindblom, Marilyn Vorderer, and Marianne Wilkinson. Members absent: Carol LaChance. Library Director Michelle Pfister and Owner's Rep Tom Lindblom were present. Recognition of Visitors None. Amendments to the Agenda None. Minutes Gail Gaebler moved to approve the minutes as corrected. Marianne Wilkinson seconded the motion. All were in favor. Correspondence There was a letter from the Old Barn Museum, but this will be covered under Unfinished Business. Public Comment None. Report of the Treasurer There was some discussion on some of the items on the bill list. Beth Gambro moved to approve all bills in the amount of $31,346.94 and payroll in the amount of $28,418.26. Marilyn Vorderer seconded the motion. All voted to pass with a roll call vote. Report of the Library Director Michelle Pfister reported what had been happening in the library the past month. 7,210 patrons came in in September. Circulation for September was 10,158 which is up 3,233 from last year. There were 173 new patrons and 703 items added. There was a $25 memorial for John Liebold. Joe Gruber will be getting a brick engraved for his time served on the board. Page 2 of 2 Michelle Pfister got bids back from 2 window cleaning services. The low bid was from Aurora Window Cleaning for under $ 1000. This will be done 2 times a year. Next time the price will be a little higher because the windows in the Historic Wing will need cleaning then too. The meeting room was used last month by the library 8 times, 4 times by the city and rented out once. City Council Liaison / Human Resource None. Standing Committees • Policy — None. • Personnel — None. • Community Relations — None. Finance — None. • Automation — None. A sign-up sheet for committees was passed around. The Board members will be on the committees they signed up for and any other openings will be assigned to Board members. Unfinished Business Old Barn Museum — There was discussion about the letter that was sent from the Old Barn Museum. The owner is not able to review the contract at this time and does not want to pay so much fir the Plexiglas cases. The city does have an agreement with the Old Barn Museum, and this can be looked at to see if any changes need to be made with the contract the Library Attorney had drafted. A letter will be drafted saying sorry this did not work out at this time, and hopefully something can be worked out in the future. Building Update - Tom Lindblom reported what had been happening with the new building and with the Historical Wing remodel. There was discussion on the need for an appointment for the vacant board member position. New Business Parking Lot — There was discussion on the parking on Saturdays while there are sporting events going on for the park district and the school. 2 more signs will be installed that are double the size of the existing ones that say library parking only during library hours. Adiournment The meeting was adjourned at 8:06 pm. Minutes submitted by Laura Leppert. 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I D I H lD Ol N O m r.� i O I vt tT K v1 va a 1 H I H f m I t/T i Z I 1 W I 1 I 1 I I 1 I I a a a a a a al I a W a a W W w a 1 Z p I E E H F E E E 5 I U a D O I Q 9 I I I I O N O a M m I I r h M N 61 i d' NO vcmh N iommv hm0 MNN � v' NO W c O v' Ol l0 rl N M O c I I ri 1 m I I W I E V w O U w O ow O U W O ow O U w O ❑ U Q 4 E Q U Q Kc H Q U Q < E Q U Q H Q U Q < F Q U Q Q F h W H W E U w H W E U w H w E U w H W F U W H W H V w H W E U FZC W \ 1 H 1 FC FC FC a E O 1 O p p p O E O E N E v F �' F O E a s .-1 E N O N O O O O O O O r O H O 1 r E O E h E m H M H m F > a o I I a a O r I I >+ a o I I w o I I o 0 0 0 0 0 0 O m \ to O O O O O O H H a l O O O O O N O C O v O O H W \ (D O I h b r M M m w o w 2 rj Q 1 FC I x I I I I a I N m m N U m 0W 1 0 1 V O U' O U O U' O U' O U O 1 0 1 W a w a w a w a W a W a 1 1 I I I 1 I I I m m m m m m NI a IW-I a o o zo ao o r E .x E FC H x E E C7 E w ia-1 W 7 C4 W RCw W Fw aw W W o o w o � o o 1 4C H W uw ow 3 i E E V E w x a E h 0 i ❑ W O w U W w w N W H W ,-Imo 1 o m o \ •• v 1 a . W W ti .H-I W a I H U F w w a i a w x x E E z •• W f 0 O z n H O �'. 1 V (L > Qi H H Q H H W 1 m m > I m I M I I I I I 1 H O O pi i }i OOH 1 w In [G I COC z p I 61 N F o F 1 w E 5 I U rl I O O I O 7 I H vl W W I O Z H N O I O H 1-1 c 1 I 1 m I i v I I 61 H O O\ i I M 1 I N N M rl -i i 1 r rnu1M I [q I I W N N rl 1xl I F 1 z I I U W O H E H I 1 ❑ U OF:C F O I I W w E UFi O 0 1 A N 1 W \ 1 O H I i-1 I M NO M I I Fl�P W \ I E I C ra E O I O Im m m E I H I N Ol m m M O H O N N H E > a O I I x W E I I N N as I Ia O r I I >+ tL o I I w E N I 1 tn0 O M \ m a 1 0 0 0 W H H 1 0 0 o w a •�i (9 O U U 0 1 N O O M E W \ O I 0O O U rl H I m N .i a N Hox H w i ` ' w O 2 O C4 1 o a l a 1 a x I 1 w U 1 1 z a I I a 1 1 N m °w 4 c� Ux Ho o a > m 0 I I I I I I I I i I m I rl I � I E I O I H I I D 12 1 O 0 r 3 I O W I 0 0 0 I N M O Z 1 \ •• O 2 I H M o I oMW 1 H H a I I 1 H O \ § } } } ® / U / * \ ) 2 d \ PP \ m � 0 . / \ \ \ \ \ y \ 0 \ \ ` R \ E / % Lri \ \ \ \ \ \ \ \ \ \ \ \ \ Q4 / ` \ Sheet1 Librarian's Report October Circulation Adult Total Fiction 1421 3489 4910 Non-Fiction 1519 1027 2546 Audio Books 545 146 691 Audio Visual 203 395 �8 Music CD's 61 24 85 Kits 19 19 Periodical 150 28 178 Sheet Music 8 8 Reference Book 1 2 3 Dial-A-Story 301 301 PALS - Books sent to other libraries 758 355 1113 Total Circulation 4666 5786 10452 Gain Over Previous Year 5699 Loss Over Previous Year PALS - Books sent to our library 1045 513 1558 Registration Adult 109 Juvenile 45 Non-Resident Taxpayer Non -Resident 7 Reciprocal TOTAL 161 Items Added Adults Children Books Fiction 80 114 Books Non-Fiction 204 56 Audio Books 7 3 DVD's 11 6 Reference 12 43 Kits Sheet Music Periodical 76 Music CD Total 390 239 629 Page 1 October Public Relations Articles — Photos Kendall Country Record Meetings, Iwanski — Circulation Users Group Programs, Number Attending Activities ADULT PROGRAMS Adult Book Discussion 10 2nd Thursday of each month at 7 :00 P.M. Lunch Time Book Club 8 2nd Wednesday of each month at 12:00 P.M. Creative Writing 12 3`d Tuesday of each month at 6:45 P.M. Friends Meeting 2 Friends Monthly Program 3 CHILDREN PROGRAMS Open Storytime 12 Lapsit for Toddlers (2 Days) 14 Culture Club(2 Groups) 10 Toddler Time (2 Days) 68 Writing Club 6 Read with Paws 8 Patch Club 12 Ghost Hunt (family) 70 Patron Count 8,246 Volunteers Adult Creative Writing — Libby Wheeler Fox Valley Therapy Dogs / Handlers Teen Helpers Claire Ziegler Display Crafts Gifts and Memorials $25.00 In memory of Mary Rogers from the American Legion Auxiliary 4489 $ 100.00 Donation from Yorkville Garden Club $20.00 Memorial for Irene Harberts from Judie Christensen Yorkville Public Library BOARD MEMBERS FY 2007-2008 Term Exp. May Jo Ann Gryder 2010 President Marianne Wilkinson 2008 Vice-President Sandy Lindblom 2008 Treasurer Gail Gaebler 2010 Secretary Carol La Chance 2009 Marilyn Vorderer 2010 Barbara Johnson 2008 Beth Gambro 2009 STANDING COMMITTEES F/Y 2007 / 2008 Finance : Chairperson : Lindblom, Vorderer , LaChance Personnel : Chairperson : Wilkinson , Johnson , Vorderer Policy : Chairperson : Gambro , Gaebler , LaChance Community Relation : Chairperson : Johnson Gaebler , Gambro , City Council Liaison : Library Director : Michelle Pfister 1004 Sunset Ave Yorkville , I1 553 . 5142 Mick7Rick @sbcglobal . net mpfister @yorkville . lib . il . us AGENDA NOTE : Items to included on the agenda for Board Meetings are to be given to the Board President or Library Director at least one week prior to the meeting .