Library Packet 2007 11-13-07 Agenda
Yorkville Public Library
Board of Trustee
November 13, 2007
902 Game Farm Road
7:00 P.M.
11 Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
5, Correspondence
6, Public Comment
7. Report of the Treasurer Financial Statement
Payment of Bills
8. Report of the Library Director Statistics
91 City Council Liaison
10. Standing Committees Policy
Personnel
Community Relations
Finance
Automation
11. Unfinished Business Building Update
12. New Business
13. Adjournment
Page 1 of 2
Yorkville Public Library
Board of Trustees
October 8, 2007
7:00 pm.
The meeting was called to order at 7:00 pm by President Jo Ann Gryder.
Roll Call
Members present: Gail Gaebler, Beth Gambro, Jo Ann Gryder, Barb Johnson, Sandy
Lindblom, Marilyn Vorderer, and Marianne Wilkinson.
Members absent: Carol LaChance.
Library Director Michelle Pfister and Owner's Rep Tom Lindblom were present.
Recognition of Visitors
None.
Amendments to the Agenda
None.
Minutes
Gail Gaebler moved to approve the minutes as corrected. Marianne Wilkinson seconded
the motion. All were in favor.
Correspondence
There was a letter from the Old Barn Museum, but this will be covered under Unfinished
Business.
Public Comment
None.
Report of the Treasurer
There was some discussion on some of the items on the bill list. Beth Gambro moved to
approve all bills in the amount of $31,346.94 and payroll in the amount of $28,418.26.
Marilyn Vorderer seconded the motion. All voted to pass with a roll call vote.
Report of the Library Director
Michelle Pfister reported what had been happening in the library the past month. 7,210
patrons came in in September. Circulation for September was 10,158 which is up 3,233
from last year. There were 173 new patrons and 703 items added. There was a $25
memorial for John Liebold. Joe Gruber will be getting a brick engraved for his time
served on the board.
Page 2 of 2
Michelle Pfister got bids back from 2 window cleaning services. The low bid was from
Aurora Window Cleaning for under $ 1000. This will be done 2 times a year. Next time
the price will be a little higher because the windows in the Historic Wing will need
cleaning then too.
The meeting room was used last month by the library 8 times, 4 times by the city and
rented out once.
City Council Liaison / Human Resource
None.
Standing Committees
• Policy — None.
• Personnel — None.
• Community Relations — None.
Finance — None.
• Automation — None.
A sign-up sheet for committees was passed around. The Board members will be on the
committees they signed up for and any other openings will be assigned to Board
members.
Unfinished Business
Old Barn Museum — There was discussion about the letter that was sent from the Old
Barn Museum. The owner is not able to review the contract at this time and does not
want to pay so much fir the Plexiglas cases. The city does have an agreement with the
Old Barn Museum, and this can be looked at to see if any changes need to be made with
the contract the Library Attorney had drafted. A letter will be drafted saying sorry this
did not work out at this time, and hopefully something can be worked out in the future.
Building Update - Tom Lindblom reported what had been happening with the new
building and with the Historical Wing remodel.
There was discussion on the need for an appointment for the vacant board member
position.
New Business
Parking Lot — There was discussion on the parking on Saturdays while there are sporting
events going on for the park district and the school. 2 more signs will be installed that
are double the size of the existing ones that say library parking only during library hours.
Adiournment
The meeting was adjourned at 8:06 pm.
Minutes submitted by Laura Leppert.
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Sheet1
Librarian's Report
October
Circulation Adult Total
Fiction 1421 3489 4910
Non-Fiction 1519 1027 2546
Audio Books 545 146 691
Audio Visual 203 395 �8
Music CD's 61 24 85
Kits 19 19
Periodical 150 28 178
Sheet Music 8 8
Reference Book 1 2 3
Dial-A-Story 301 301
PALS - Books sent to other libraries 758 355 1113
Total Circulation 4666 5786 10452
Gain Over Previous Year 5699
Loss Over Previous Year
PALS - Books sent to our library 1045 513 1558
Registration
Adult 109
Juvenile 45
Non-Resident Taxpayer
Non -Resident 7
Reciprocal
TOTAL 161
Items Added Adults Children
Books Fiction 80 114
Books Non-Fiction 204 56
Audio Books 7 3
DVD's 11 6
Reference 12 43
Kits
Sheet Music
Periodical 76
Music CD
Total 390 239 629
Page 1
October
Public Relations Articles — Photos Kendall Country Record
Meetings, Iwanski — Circulation Users Group
Programs, Number Attending
Activities ADULT PROGRAMS
Adult Book Discussion 10
2nd Thursday of each month at 7 :00 P.M.
Lunch Time Book Club 8
2nd Wednesday of each month at 12:00 P.M.
Creative Writing 12
3`d Tuesday of each month at 6:45 P.M.
Friends Meeting 2
Friends Monthly Program 3
CHILDREN PROGRAMS
Open Storytime 12
Lapsit for Toddlers (2 Days) 14
Culture Club(2 Groups) 10
Toddler Time (2 Days) 68
Writing Club 6
Read with Paws 8
Patch Club 12
Ghost Hunt (family) 70
Patron Count 8,246
Volunteers Adult Creative Writing — Libby Wheeler
Fox Valley Therapy Dogs / Handlers
Teen Helpers Claire Ziegler
Display Crafts
Gifts and Memorials $25.00 In memory of Mary Rogers
from the American Legion Auxiliary 4489
$ 100.00 Donation from Yorkville Garden Club
$20.00 Memorial for Irene Harberts from Judie Christensen
Yorkville Public Library
BOARD MEMBERS FY 2007-2008
Term Exp. May
Jo Ann Gryder 2010
President
Marianne Wilkinson 2008
Vice-President
Sandy Lindblom 2008
Treasurer
Gail Gaebler 2010
Secretary
Carol La Chance 2009
Marilyn Vorderer 2010
Barbara Johnson 2008
Beth Gambro 2009
STANDING COMMITTEES F/Y 2007 / 2008
Finance : Chairperson : Lindblom, Vorderer , LaChance
Personnel : Chairperson : Wilkinson , Johnson , Vorderer
Policy : Chairperson : Gambro , Gaebler , LaChance
Community Relation : Chairperson : Johnson Gaebler , Gambro ,
City Council Liaison :
Library Director : Michelle Pfister
1004 Sunset Ave
Yorkville , I1
553 . 5142
Mick7Rick @sbcglobal . net
mpfister @yorkville . lib . il . us
AGENDA NOTE : Items to included on the agenda for Board Meetings are to be
given to the Board President or Library Director at least one week prior
to the meeting .