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Library Packet 2007 07-09-07 Agenda Yorkville Public Library Board of Trustee July 9, 2007 902 Game Farm Road 7:00 P.M. 11 Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4, Minutes 5, Correspondence 6. Public Comment 7. Report of the Treasurer Financial Statement Payment of Bills 8. Report of the Library Director Statistics 91 City Council Liaison 10, Standing Committees Policy Personnel Community Relations Finance Automation 11. Unfinished Business Old Barn Museum Display Election of Officers 12. New Business Susan Mika / Budget Extended Hours Statement of Release from Responsibility 13. Adjournment Yorkville Public Library Board of Trustees June 11, 2007 7:00 pm. The meeting was called to order at 7 :02 pm by President Jo Ann Gryder. Roll Call Members present: Gail Gaebler, Dr. Joseph Gruber, Jo Ann Gryder, Carol LaChance, Sandy Lindblom, and Marianne Wilkinson. Members absent: Beth Gambro, Barb Johnson, and Marilyn Vorderer. Library Director Michelle Pfister and Owner's Rep Tom Lindblom were present. Recognition of Visitors None. Amendments to the Agenda Under New Business add Executive Session and extended hours. Under Old Business add Building Update. Minutes There were some minor corrections to the minutes. Gail Gaebler moved to approve the minutes as corrected. Marianne Wilkinson seconded the motion. All were in favor. Correspondence There was a Thank You letter from Tom Lindblom for the surprise lunch. Public Comment None. Report of the Treasurer There was some discussion on some of the items on the bill list. Marianne Wilkinson moved to approve all bills and payroll. Dr. Gruber seconded the motion. All voted to pass with a roll call vote. Report of the Library Director Michelle Pfister reported what had been happening in the library the past month. 7,079 patrons came into the library in May. Circulation for May was 8,228 which is up 2,240 from last year. There were 146 new patrons and 893 items added. Michelle Pfister said she had purchased a lamp for the quiet reading room and would like the board to look at it. If they like it, then she will buy a few more to put throughout the library. She would also like the Board members to help her choose an area rug. City Council Liaison / Human Resource None. Page 2 of 3 Standing Committees • Policy — None. • Personnel — None. • Community Relations — None. • Finance — None. • Automation — None. Unfinished Business Old Barn Museum Display — There was some discussion about where the committee decided to put the display cases. Michelle Pfister does not have the phone number for the insurance yet. When she gets it, they will be contacted to ask about the liability. The Library Attorney will be asked to draw up a document releasing the Library from any liability. There was discussion that the display cases should match the furniture and that the Old Barn Museum should pay for them. There will be signs announcing the displays near the circulation desk. There was a question about whether this agreement was between the Old Barn Museum and the City, or the museum and the Library. This will have to be cleared up. There was also a question about grants for books on American Indians. The grants Michelle Pfister looked into are more for museums. This will be looked into further. Building Update The options for remodeling the exterior of the old wing of the Library were discussed. Sandy Lindblom moved to accept the windows and siding package from Henry Brothers in the amount of $ 120,550. Gail Gaebler seconded the motion. All voted to pass with a roll call vote. Sandy Lindblom moved not to replace the brick on the old wing of the library. Marianne Wilkinson seconded the motion. Gail Gaebler, Dr. Gruber, Sandy Lindblom, and Marianne Wilkinson voted to pass with a roll call vote. Jo Ann Gryder and Carol LaChance both voted no. The motion carried. Gail Gaebler moved to take the door option in the amount of $ 10,800. Dr. Gruber seconded the motion. All voted to pass with a roll call vote. Tom Lindblom reported on things that had been happening over the last month. Le Cure painting submitted a bill to Henry Brothers stating their total cost for the project was $ 102,000. Their revised contract was for $66,000. Part of the total cost was a 10% profit and 3% overhead. The extra cost incurred was because of the delay on the Zolotone paint. The consensus of the Board was that if Le Cure was given some relief, that it would set a dangerous precedent. BCA should be informed of this extra cost also. New Business State Report - Michelle Pfister reported that she had completed the State Report electronically, but there are some hard copies that will be filed in the Library. Disaster Report — Michelle Pfister revised the Safety Policy and had new Disaster Reports to give the Board members. Page 3 of 3 Nominations of Officers — Jo Ann Gryder was nominated for President, Marianne Wilkinson was nominated for Vice President, Gail Gaebler was nominated for Secretary, and Sandy Lindblom was nominated for Treasurer. Dr. Gruber moved to make this the slate of officers to vote on next month. Carol LaChance seconded the motion. Since there were Board Members not present nominations will be open before the election next month. Extended Hours — There was discussion about being open Tuesday and Thursday mornings and Sundays in the summer. Michelle Pfister would have to hire 5 more people to be open these hours. Part time employees can work no more that 1 ,000 hours per year. The budget also needs to be checked. This will be tabled until next month. There was also discussion about being open during Hometown Days. Carol LaChance moved to be open the Saturday of Labor Day weekend. Marianne Wilkinson seconded the motion. All were in favor. Executive Session Marianne Wilkinson moved to go into Executive Session for the appointment, employment, compensation, discipline, performance or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Dr. Gruber seconded the motion. All were in favor. The meeting was adjourned to Executive Session at 8 :48 pm. The meeting reconvened at Adiournment The meeting was adjourned at Minutes submitted by Laura Leppert. UNITED CITY OF YORKVILLE FY 07/08 BUDGET REVISED LIBRARY ACCOUNT 2006-2007 % 2007-2008 Revised NUMBER DESCRIPTION Budget Change Budget 07/08 DIFFERENCE REVENUES 82-000-40-00-3999 CARRYOVER 231 ,590 41 % 325,749 3365372 10,623 82-000-40-00-3996 CARRY OVER - BOOK DEV FEES 0 0% - - - 82-000-40-00-3997 CARRY OVER - BLDG DEV FEES 71263,881 -100% 82-000-40-00-3998 CARRY OVER -MEMORIALS 0 0% 82-000-40-00-4015 TRANSFER FROM GENERAL FUND 353250 -100% - - 82-000-40-00-4000 REAL ESTATE TAXES 464,741 21 % 560,702 627,000 66,298 82-000-40-00-4010 PERSONAL PROPERTY TAX 2,500 34% 35360 31360 - 82-000-42-00-4211 DEVELOPMENT FEES - BUILDING 95,000 58% 150,000 150,000 82-000-42-00-4215 DEVELOPMENT FEES-BOOKS 95,000 58% 150,000 1503000 82-000-42-00-4260 COPY FEES 900 36% 11221 11221 82-000-42-00-4261 LIBRARY SUBSCRIPTION CARDS 81000 6% 81500 81500 - 82-000-42-00-4286 RENTAL INCOME 11000 4% 960 960 - 82-000-43-00-4330 LIBRARY FINES 3,000 -6% 21808 25808 - 82-000-44-00-4432 SALE OF BOOKS 500 129% 17144 17144 - 82-000-44-00-4450 MEMORIALS 5,000 -36% 33202 33202 - 82-000-45-00-4550 GRANTS 12000 1650% 17,500 17,500 - 82-000-45-00-4560 LIBRARY PER CAPITA GRANT 71700 -100% - - - 82-000-46-00-4600 INVESTMENT INCOME 11500 307% 61102 61102 - 82-000-46-00-4601 INVESTMENT INCOME-BLDG 1002000 -100% - - - TOTAL REVENUES: 8,3161562 -85% 122315248 113083169 76,921 EXPENSES 82-000-50-00-5107 SALARIES-EMPLOYEES 350,000 35% 471 ,377 500,000 283623 82-000-50-00-5203 GROUP HEALTH INSURANCE 552000 -17% 45,717 45,717 - 82-000-50-00-5204 GROUP LIFE INSURANCE 21000 -100% - 35000 31000 82-000-50-00-5205 DENTAL & VISION ASSISTANCE 62000 -30% 41200 43200 - 82-000-61 -00-5322 BONDING 21000 -41 % 1 , 176 11176 82-000-61 -00-5323 ATTORNEY 21000 75% 3,500 31500 - 82-000-62-00-5401 CONTRACT SERVICES 32000 -100% - 53000 51000 82-000-62-00-5407 MAINTENANCE-BLDG/JANITORIAL 5,000 0% 52000 51000 82-000-62-00-5410 MAINTENANCE-OFFICE EQUIP 3,000 67% 51000 15,298 10,298 82-000-62-00-5412 MAINTENANCE-PHOTOCOPIER 12000 1168% 127680 12,680 - 82-000-62-00-5435 ELECTRICITY 21500 1400% 37,500 37,500 - 82-000-62-00-5436 TELEPHONE 17700 253% 61000 62000 - 82-000-62-00-5437 GAS HEAT 7,000 614% 50,000 50,000 - 82-000-64-00-5603 SUBSCRIPTIONS 42000 -100% 10,000 10,000 82-000-64-00-5604 TRAINING & CONFERENCES 11500 33% 21000 2,000 82-000-64-00-5607 PUBLIC RELATIONS 12000 150% 21500 22500 - 82-000-64-00-5616 EMPLOYEE RECOGNITION 23000 0% 23000 21000 - 82-000-65-00-5800 CONTINGENCIES 227031 13% 252000 25,000 - 82-000-65-00-5806 LIBRARY SUPPLIES 82000 25% 10,000 102000 - 82-000-65-00-5807 CUSTODIAL SUPPLIES 10,000 -10% 91000 20,000 11 ,000 82-000-65-00-5802 OFFICE SUPPLIES 62000 -100% - 10,000 10,000 LIBRARY EXPENSES CONT'D Page 1 of 2 Page 3 of 3 Nominations of Officers — Jo Ann Gryder was nominated for President, Marianne Wilkinson was nominated for Vice President, Gail Gaebler was nominated for Secretary, and Sandy Lindblom was nominated for Treasurer. Dr. Gruber moved to make this the slate of officers to vote on next month. Carol LaChance seconded the motion. Since there were Board Members not present nominations will be open before the election next month. Extended Hours — There was discussion about being open Tuesday and Thursday mornings and Sundays in the summer. Michelle Pfister would have to hire 5 more people to be open these hours. Part time employees can work no more that 1 ,000 hours per year. The budget also needs to be checked. This will be tabled until next month. There was also discussion about being open during Hometown Days. Carol LaChance moved to be open the Saturday of Labor Day weekend. Marianne Wilkinson seconded the motion. All were in favor. Executive Session Marianne Wilkinson moved to go into Executive Session for the appointment, employment, compensation, discipline, performance or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Dr. Gruber seconded the motion. All were in favor. The meeting was adjourned to Executive Session at 8 :48 pm. The meeting reconvened at Adjournment The meeting was adjourned at Minutes submitted by Laura Leppert. UNITED CITY OF YORKVILLE FY 07/00 BUDGET REVISED LIBRARY ACCOUNT 2006-2007 % 2007-2008 Revised NUMBER DESCRIPTION Budget Change Budget 07108 DIFFERENCE REVENUES 82-000-40-00-3999 CARRY OVER 231 ,590 41 % 325,749 3362372 10,623 82-000-40-00-3996 CARRY OVER - BOOK DEV FEES 0 0% - - - 82-000-40-00-3997 CARRY OVER - BLDG DEV FEES 712635881 -100% - - - 82-000-40-00-3998 CARRY OVER -MEMORIALS 0 0% - - - 82-000-40-00-4015 TRANSFER FROM GENERAL FUND 35,250 -100% - - - 82-000-40-00-4000 REAL ESTATE TAXES 464,741 21 % 560,702 627,000 66,298 82-000-40-00-4010 PERSONAL PROPERTY TAX 2,500 34% 32360 3,360 - 82-000-42-00-4211 DEVELOPMENT FEES - BUILDING 95,000 58% 1503000 150,000 82-000-42-00-4215 DEVELOPMENT FEES-BOOKS 95,000 58% 150,000 1502000 82-000-42-00-4260 COPY FEES 900 36% 11221 13221 82-000-42-00-4261 LIBRARY SUBSCRIPTION CARDS 81000 6% 81500 8,500 82-000-42-00-4286 RENTAL INCOME 11000 -4% 960 960 82-000-43-00-4330 LIBRARY FINES 32000 -6% 23808 21808 82-000-44-00-4432 SALE OF BOOKS 500 129% 11144 11144 82-000-44-00-4450 MEMORIALS 51000 -36% 37202 3,202 82-000-45-00-4550 GRANTS 1 ,000 1650% 175500 17,500 82-000-45-00-4560 LIBRARY PER CAPITA GRANT 7,700 -100% - - 82-000-46-00-4600 INVESTMENT INCOME 11500 307% 61102 6,102 82-000-46-00-4601 INVESTMENT INCOME-BLDG 1002000 -100% - TOTAL REVENUES: 8,3163562 -85% 122312248 12308, 169 76,921 EXPENSES 82-000-50-00-5107 SALARIES-EMPLOYEES 350,000 35% 471 ,377 500,000 28,623 82-000-50-00-5203 GROUP HEALTH INSURANCE 55,000 -17% 452717 453717 - 82-000-50-00-5204 GROUP LIFE INSURANCE 2,000 -100% - 31000 31000 82-000-50-00-5205 DENTAL & VISION ASSISTANCE 6,000 -30% 43200 47200 - 82-000-61 -00-5322 BONDING 22000 -41 % 13176 12176 82-000-61 -00-5323 ATTORNEY 21000 75% 37500 31500 82-000-62-00-5401 CONTRACT SERVICES 3,000 -100% - 51000 5,000 82-000-62-00-5407 MAINTENANCE-BLDG/JANITORIAL 53000 0% 5,000 51000 - 82-000-62-00-5410 MAINTENANCE-OFFICE EQUIP 31000 67% 52000 15,298 10,298 82-000-62-00-5412 MAINTENANCE-PHOTOCOPIER 11000 1168% 12,680 122680 - 82-000-62-00-5435 ELECTRICITY 2,500 1400% 37,500 37,500 - 82-000-62-00-5436 TELEPHONE 1 ,700 253% 67000 61000 - 82-000-62-00-5437 GAS HEAT 7,000 614% 502000 50,000 - 82-000-64-00-5603 SUBSCRIPTIONS 42000 -100% - 10,000 10,000 82-000-64-00-5604 TRAINING & CONFERENCES 13500 33% 2,000 21000 - 82-000-64-00-5607 PUBLIC RELATIONS 11000 150% 21500 2,500 - 82-000-64-00-5616 EMPLOYEE RECOGNITION 22000 0% 21000 22000 - 82-000-65-00-5800 CONTINGENCIES 22,031 13% 25,000 25,000 - 82-000-65-00-5806 LIBRARY SUPPLIES 81000 25% 10,000 10,000 - 82-000-65-00-5807 CUSTODIAL SUPPLIES 102000 -10% 91000 202000 112000 82-000-65-00-5802 OFFICE SUPPLIES 61000 -100% 10,000 10,000 LIBRARY EXPENSES CONT'D Page 1 of 2 o W W I w w I F q d° U 7y I r 1I1 M 1(1 0 o o W W WWI N. ri M d1 r I N M M e-i VI I M I a x a w o w ' 1 u � ' I 0 0 0 0 0 0 0 0 0 0 0 0 o i o 0 o 0 o o 0 o o a H o O o 0 0 0 o O o o O o O 1 O O 1 O o o o o O o U F� CIJ O O O m N O O 1 H O O N O O I M W 1 N [l1 N 1 1 O O 1 O U] w () 1 WOW N O O N O m I m 0 1 0 H O In O 10 H N '1J 1 r r M I W O O N N m 1 10 m 1 m N N 1 1+1 ul 1 m W W I m o m Im O O N c 0 1 o N I N N M y1 r r N m 1 m N N 1 N N 1 N M Ill I m N N I M I I 1 I I I I 1 I I 1 I I I I 1 [V I E rL 0 0 0 0 0 0 0 1 0 0 D V IN I o m m l m o o o 0 o I o a q a o O O o 0 0 I O O o If1 N m lD 1 1p Vl 111 o O o 1 . 0 1 . 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F H H W OH x E W E x E O O H a H a I a w a w > w w w w w w ow - >w, mN 0 � aawl E a 10 a H w u a o w a £ u E w E a E a w w o - w o w a w w w • w z w a w a v a m H p w w a x x o to p s q m ''• °o z m 7 > a a Ol W p N M 0 \ •• �1 w w a 0 o a x u 4 H W E E a 1 1WJ u a U a H A F H W I m W > > 3 3 I ^a I N O H I Cl1 I d' M z I H Ol m N I w � a H 0o d1 0 o a z Q H N N F m P4 ° z z M z N D I u a pol z Q W > I � H w q I N q H a m H C � m m M Il) rl N m O I(1 In I W W r OJ n m W M M N r H M W lO H VI h K I I Q � U1 UI H U W O U W O I g U q 4 E q U q HQ H r i W H W H U W H W H U o W W E VI D W W E u] D o q q N I W w \ q q o a o m o n m Q o a w o n a a E io I O I H F N N H n H o I H � In O m m w m 0 H O N H n m m F P, O O r W F N O V D O U] \ U] O O O O W H rl 1D •N [� O 0 0 I O V1 O O O 'N ri H Pi �O z x % N N C l0 0 V1 U o H m rl O� N H a ro H V N al W O W Q W n H C4 N H y Q W H w zQ w IQ o p a l a y W £ r P4 w m w o w ox w o u 0 I a Q F �» o a F Q Q H z w o z w H w al ho A a - a r g a oio o E W N ri O Q Q \ •• o z N T Ul O N m l0 \ • W N W w FD 0o a ac i N W a E � •• a I a Q H q g 1 Q q F H W I N } § \ } \ § } } } ® . / / \ / 2 \ } ; / � w \ � t a \ $ ® \ ƒ v \ � , * O ( \ \ & # & 94 2 \ m / Sheet1 Librarian's Report June Circulation Adult Juveni le Total Fiction 1912 4025 5937 Non-Fiction 1294 941 2235 Audio Books 653 143 X796 Audio Visual 205 433 638 Music CD's 60 37 97 Kits 2 .-- 27 27 Magazines � 23 21 244 Sheet Music 16 Reference Book Dial-A-Story �� 269 �—69 PALS - Books sent to other libraries 623 247 870 Total Circulation 4986 11129 Gain Over Previous Year 3515 Loss Over Previous Year PALS - Books sent to our library 948 440 1388 R@oistration Adult _.r ... 150 Juvenile X998 Non-Resident Taxpayer Taxpayer �� Non -Resident 27 Reciprocal 7 — TOTAL 282 items Added Books Fiction � 112 213 Books Non-Fiction 146 62 Audio Books 4 9 DVD's Reference 13 11 Kits Sheet Music _....--- Magazine 64 10 Music CD 27 30 Total 727 Page 1 June Public Relations Articles — Photos Kendall Country Record Meetings, DeBord — Data Entry Workshops Iwanski — Circulation Pfister - PALS Programs, Number Attending Activities ADULT PROGRAMS Adult Book Discussion 4 2"d Thursday of each month at 7:00 P.M. Lunch Time Book Club 8 2„d Wednesday of each month at 12:00 P.M. Creative Writing 15 3`d Tuesday of each month at 6:45 P.M. Friends Movie Night 8 Adult Reading Program 228 FAMILY PROGRAMS Twinkle Twinkle Little One 32 Picnic in the Park 90 Afternoon Movie 41 CHILDREN PROGRAMS Open Story-time 15 Little Astronauts 28 Storytime and Craft 26 Summer Reading Program 550 Patron Count 79009 Volunteers Adult Creative Writing — Libby Wheeler Sandy Lindblom — Guest Reader - Picnic in the Park Teen Helpers Melissa Ybarra, Jordan Toschak and Clair Ziegler Display Gifts and Memorials $500 Rotary Club of Yorkville $50.00 In Memory of Irene Harbert from Tom and Sandy Lindblom n..r uinu us3u 902 Game Farm Road Ili" r - •�-K+ Yorkville, Illinois 60560-2105 630-553-4354 YORKVILLE PUBLIC LIBRARY Yorkville Public Library Statement of Release from Responsibility All materials displayed in the library will be given reasonable care and protection within the limits of the general operation of the library. The library and the Board of Trustees do not assume responsibility for damage or loss suffered on the premises, nor for the cost of insurance coverage. Such costs, losses, damages, etc., are understood to be the responsibility of the organization or individual providing the display or exhibit. I, the undersigned, do state that the materials loaned to the Yorkville Public Library are: insured uninsured, and I release the library from responsibility Signed Date PUBLIC NOTICE By action of the Yorkville Public Library Board of Trustees, the Library Board will meet on the second Monday of each month at 7: 00 P . M . at the Library located at 902 Game Farm Road . Fiscal Year 2007/2008 . May 14 June 11 July 9 August 13 September 10 October 8 November 13 (Tuesday) December 10 January 14 February 11 March 10 April 14 PUBNOTIC PUBLIC NOTICE By action of the Yorkville Public Library Board of Trustees, the Library will be closed the following holidays for the fiscal year 2007/2008 . Mother's Day May 13 Sunday Memorial Day May 28 Monday Independence Day July 4 Wednesday Labor Day September 2 Sunday Labor Day September 3 Monday Veteran's Day November 11 Sunday Veteran's Day November 12 Monday Thanksgiving Eve November 21 closing at 5 : 00 p . m . Thanksgiving November 22 Thursday Christmas December 23 Sunday Christmas Eve December 24 Monday Christmas Day December 25 Tuesday New Year's December 30 Saturday New Year's Eve December 31 Sunday New Year's Day January 1 Monday Martin Luther King Day January 21 Monday Presidents Day February 18 Monday Good Friday March 21 Closing at 1 : 00 p. m . Easter March 22 Sunday PUBNOTIC