Library Packet 2007 09-10-07 Agenda
Yorkville Public Library
Board of Trustees
September 10, 2007
902 Game Farm Road
7 :00 P.M,
1. Roll Call
2. Recognition of Visitors
3. Amendments to the Agenda
4, Minutes
5. Correspondence
G. Public Comment
7. Report of the Treasurer Financial Statement
Payment of Bills
8. Report of the Library Director Statistics
9. City Council Liaison
10. Standing Committees Policy
Personnel
Community Relations
Finance
Automation
11. Unfinished Business Old Barn Museum Display
Building Update
12. New Business Policy Update
13. Adjournment
Page I of 2
Yorkville Public Library
Board of Trustees
August 13, 2007
7:00 pm.
The meeting was called to order at 7:00 pm by President .Jo Ann Gryder.
Roll Call
Members present: Gail Gaebler, Dr, Joseph Gruber, to Ann Gryder, Barb Johnson, Carol
LaChance, Sandy Lindblom, Marilyn Vorderer, and Marianne Wilkinson,
Members absent: Beth Gambro ,
Library Director Michelle Pfister and Owner's Rep Tom Lindblom were present.
Recognition of Visitors_
None.
Amendments to the Agenda
None,
Minutes
There were some minor corrections to the minutes. Sandy Lindblom moved to approve
the minutes as corrected. Marianne Wilkinson seconded the motion. All were in favor.
Correspondene
None ,
Public Comment
None.
Report of the Treasurer
There was some discussion on some of the items on the bill list. Gail Gaebler moved to
approve all bills in the amount of $213 ,416.54 and payroll in the amount of $28,675 ,72.
Dr. Gruber seconded the motion. All voted to pass with a roll call vote.
Report of the Library Director
Michelle Pfister reported what had been happening in the library the past month. 6,630
patrons came into the library in May. Circulation for May was 10,796 which is up 1 ,725
from last year. There were 188 new patrons and 741 items added. There was a $50
memorial for Sid Chatman from Tom and Sandy Lindblom.
City Council Liaison / Human Resource
None.
Page 2 of 2
Standing Committees
• Policy — None.
o Personnel — None.
• CommunityRelations — None.
• Finance — None.
• Automation — None.
Unfinished Business
Old Barn Museum Display — The license agreement came back from the library
attorney . There was some discussion and suggestions for minor revisions. This will go
back to the library attorney for revisions and then to the Old Barn Museum's attorney for
review.
Extended Hours — The library will now be open on Tuesday and 'Thursday mornings ,
Being open on Sundays in the Summer will be in next year's budget. Barb Johnson
moved to accept the extended hour plan effective September 1 , 2007. Marilyn Vorderer
seconded the vote. All voted to pass with a roll call vote.
Exam Proctoring Policy — There was some discussion on the fees for this service and
who would be using this service. Dr. .Joe Gruber moved to approve the Exam Proctoring
Policy with the fees being $5 for residents and $25 for non-residents. Carol LaChanee
seconded the motion. All were in favor.
Building Update - Tom Lindblom reported what had been happening with the new
building and with the Historical Wing remodel. He also brought forward the bid results
for the window replacements in the Historical Wing. The low bidder was National Glass
Solutions, Inc. at $59,830. Dr. Joe Gruber moved to accept the bid from National Glass
Solutions in the amount of $59,830. Barb Johnson seconded the motion . All voted to
pass with a roll call vote.
New Business
Library Subscription Cards — There was some discussion on what the fee for an
average home in Yorkville would pay on their tax bill for the library. Marilyn Vorderer
moved to raise the subscription card fee to $ 150 effective immediately. Carol LaChanee
seconded the motion. All were in favor.
Per Capita Grant — The grant is completed and ready for the needed signatures. The
grant, if it is awarded, will be used for things like new books, DVDs, Audio materials,
and children's programs.
Adjournment
The meeting was adjourned at 8 :25 pm.
Minutes submitted by Laura Leppert.
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Sheet1
Librarian's Report
August
Circulation Adult Juvenile Total
Fiction 2136 4301 6437
Non-Fiction 1360 1040 2400
Audio Books 560 191 751
Audio Visual 275 548 823
Music CD's 55 55
Kits 26 26
Periodical 145 41 186
Sheet Music 3 45 48
Reference Book 1 1
Dial-A-Story 301 301
PALS - Books sent to other libraries 735 321 1056
Total Circulation 5270 6814 12084
Gain Over Previous Year 3418
Loss Over Previous Year
PALS - Books sent to our library 1062 468 1530
Registration
Adult 137
Juvenile 68
Non-Resident Taxpayer 1
Non -Resident 9
Reciprocal 2
TOTAL 217
Items Added
Books Fiction 94 204
Books Non-Fiction 99 68
Audio Books 28 8
DVD's 18 13
Reference 7 1
Kits
Sheet Music
Periodical 73 9
Music CD 1
Total 319 304 623
Page 1
August
Public Relations Articles — Photos Kendall Country Record
Neighborhood Circle
Meetings, Sharyl Iwanski — Circulation
Workshops
Programs, Number Attending
Activities ADULT PROGRAMS
Adult Book Discussion 10
2"d Thursday of each month at 7:00 P.M.
Lunch Time Book Club 8
2"d Wednesday of each month at 12:00 P.M.
Creative Writing 15
3`d Tuesday of each month at 6:45 P.M.
Friends Movie Night 10
Friends Meeting / Tour of Old Barn Museum 6
Summer Reading Prizes 82
CIULDREN PROGRAMS
Open Storytime and Craft 32
Down on the Farm (two days) 90
Afternoon Movie 13
Turtles 60
Planets, Stars and Comets 6
Lapsit (parent and child) 12
Summer Reading Prizes 423
Patron Count 7405
Volunteers Adult Creative Writing — Libby Wheeler
Lou Reimenschnider
Teen Helpers Jordan Toschak, Clair Ziegler and Lexi Johnson
Display Trade Beads
Gifts and Memorials Brent Haggerty $ 100.00
Richard and Carol Merkel $100.00
Mike and Debbie Philopchuck $25,00
St Paul's Lutheran Cemetery $35.00
Waubonsee Community College $8100
Brick Donation $60.00
John Leibold Memorial $1005.00
Portraits 9111101 / Donated by Dwayne and Kay Coltman
In Memory of Jeff Colman