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Library Packet 2007 09-10-07 Agenda Yorkville Public Library Board of Trustees September 10, 2007 902 Game Farm Road 7 :00 P.M, 1. Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4, Minutes 5. Correspondence G. Public Comment 7. Report of the Treasurer Financial Statement Payment of Bills 8. Report of the Library Director Statistics 9. City Council Liaison 10. Standing Committees Policy Personnel Community Relations Finance Automation 11. Unfinished Business Old Barn Museum Display Building Update 12. New Business Policy Update 13. Adjournment Page I of 2 Yorkville Public Library Board of Trustees August 13, 2007 7:00 pm. The meeting was called to order at 7:00 pm by President .Jo Ann Gryder. Roll Call Members present: Gail Gaebler, Dr, Joseph Gruber, to Ann Gryder, Barb Johnson, Carol LaChance, Sandy Lindblom, Marilyn Vorderer, and Marianne Wilkinson, Members absent: Beth Gambro , Library Director Michelle Pfister and Owner's Rep Tom Lindblom were present. Recognition of Visitors_ None. Amendments to the Agenda None, Minutes There were some minor corrections to the minutes. Sandy Lindblom moved to approve the minutes as corrected. Marianne Wilkinson seconded the motion. All were in favor. Correspondene None , Public Comment None. Report of the Treasurer There was some discussion on some of the items on the bill list. Gail Gaebler moved to approve all bills in the amount of $213 ,416.54 and payroll in the amount of $28,675 ,72. Dr. Gruber seconded the motion. All voted to pass with a roll call vote. Report of the Library Director Michelle Pfister reported what had been happening in the library the past month. 6,630 patrons came into the library in May. Circulation for May was 10,796 which is up 1 ,725 from last year. There were 188 new patrons and 741 items added. There was a $50 memorial for Sid Chatman from Tom and Sandy Lindblom. City Council Liaison / Human Resource None. Page 2 of 2 Standing Committees • Policy — None. o Personnel — None. • CommunityRelations — None. • Finance — None. • Automation — None. Unfinished Business Old Barn Museum Display — The license agreement came back from the library attorney . There was some discussion and suggestions for minor revisions. This will go back to the library attorney for revisions and then to the Old Barn Museum's attorney for review. Extended Hours — The library will now be open on Tuesday and 'Thursday mornings , Being open on Sundays in the Summer will be in next year's budget. Barb Johnson moved to accept the extended hour plan effective September 1 , 2007. Marilyn Vorderer seconded the vote. All voted to pass with a roll call vote. Exam Proctoring Policy — There was some discussion on the fees for this service and who would be using this service. Dr. .Joe Gruber moved to approve the Exam Proctoring Policy with the fees being $5 for residents and $25 for non-residents. Carol LaChanee seconded the motion. All were in favor. Building Update - Tom Lindblom reported what had been happening with the new building and with the Historical Wing remodel. He also brought forward the bid results for the window replacements in the Historical Wing. The low bidder was National Glass Solutions, Inc. at $59,830. Dr. Joe Gruber moved to accept the bid from National Glass Solutions in the amount of $59,830. Barb Johnson seconded the motion . All voted to pass with a roll call vote. New Business Library Subscription Cards — There was some discussion on what the fee for an average home in Yorkville would pay on their tax bill for the library. Marilyn Vorderer moved to raise the subscription card fee to $ 150 effective immediately. Carol LaChanee seconded the motion. All were in favor. Per Capita Grant — The grant is completed and ready for the needed signatures. The grant, if it is awarded, will be used for things like new books, DVDs, Audio materials, and children's programs. Adjournment The meeting was adjourned at 8 :25 pm. Minutes submitted by Laura Leppert. 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V' . . ti r d' m mrd' m rm1nH minmr Hd10 minmr i ri i-1 r'I N H !'I 1l1 ✓1 '-� N -1 !'1 "1 N tll w x E U W O U w O G W o U W O U W O V w O a H H H a H F H a H E H a H H H Q H E M a H F H ❑ U ❑ Q H ❑ U W a H ❑ U W a E ❑ u a H W u a E ❑ u a F W H W H G W H W H V W H W P U W H W P U W H W H U o I W W E w O W W E N D W W E y p W W E N b W W E N O W W E W ❑ a a tk o I H � r O m p r O m m O a O r O H O N H N E n H m N E n H 1n H > a o xa o r W p o m o r o N m W F N N O O �'1 O p U] H ri C. i O N O Ol O lD O O N O N O r-1 x G O H t'1 f•1 d' N d' d' f'1 b ❑ a W W w o w a N ?+ aEa( t z a ❑ i a' i a a U a N r r r N x I a Q a a a a a u a a a a a w I OW q O O 0 O O O p u O O O O O t o l w x w a w W w a a w a w a N o N W W W w a a a z a a a as a a wa a a a F W E F W E F H w o z o o 40 0 MP H H ❑ F W E Q F W H H H W W W ? 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W V W W H W S E p W ' z z a W W tall a I UJ t O �Ll r-1 rl \O N z ' It M rl n H Pi H � N ' w ' a m a I y Q H [ H H E F O H W W W W W W Z z z Z Eal U a P O I w > w o e r N vi ry q In d' m m n n n N P N m It H N n N O O m m N o m o M W lD O m n lD O ri w O m t'1 N H •-1 m o N n N V' n H iP N m m %p m N w r N W W M NM m d' N tO m �D r-1 N N N H N H r tll r1 N N W x F U w O U W O U W O u W O U W O U W O a H H H Q H F H a H H H Q H E M Q H E H Q H F H q u Q Q H g U W Q H Q U g Q H w U g Q F Q U m Q H W V m Q F r t V W H W E U W H W H U o q W w w w W N W W W W W W \ q q q w q W a o 0 0 0 0 0 n ' Q m a o a o a o a o a o a W \ i H l Q Q Q Q a Q a s o ff .-a O .+ O N O o O m O r O H O > W O as O n w o 0 0 0 0 0 0 W H N In o 0 0 0 0 O m \ vl o 0 0 0 0 0 o n 'ry U' O w 'iJ to M o ri O N O O o m O C- H W \ 00 U O H h i'I V' 111 N d' 01 a � � w a W w o w a H a E W w H P' Q qFq 2 Q q a a x pW A O O p o 0 O U' O O O O O t o w a w a w a w a w a w a u a cn a o a p a o a o a o w m � m vi ui a wa HP a a H z E 2 H E H E O z p 40 0 N O O w H 2 F a p H H O F a H a w > w w w w w w z w q W W H W a W at W Z W 0 W 0 N -, O > a 0 O-, O z0 h x w Q W H W U W O W - W 3 U £ W £ a £ £ m £ >+ £ o p w a w w w - w z w w w r a u w m H a o 1 w a z x x W 0 2 c°n > > 3 3 N m n m m d' a X > w o h at ac ' U a H N r .0 4 w W Izi .W] L•1 W r.] t a uu Pi x x W Q H q £ ' W Q a H H Q Q E H W ' w > > 3 3 >+ w N ran W u z p Q o w H o N N W £ w H 1 H O C ri O O N � d Wa � Np <� d• N N F ° z M z F O U a O O � W i q2 H e� m m m t [0 N ry O C� O N tD 1 al m d� W W 1 W H H x Q N E z u w o d H F H i g U q Q H o q N W \ q H O � NO -t F > w o w W H ry a a N r N a O w O N W F N W N Q UI p p W H p w O 0 F (il O O a Z 0 z H H x � Q1 b N tD a U p H a z N £ N a W a w W W O W Q N H N < W F O z a x 1 a W V 2 w a aW O W d 0 W O W U 4 x O i W � a i Q � E � O q 3 W r 3 o W m V) tp u w a d H ❑ £ � b } \ } } } \ } } \ ® / q a � ® w 00 i�z \ \ / ƒ d ; c z \ [ \ ( \ \ \ ® ` \ } (IN in \ & y & \ ( IN \ \ \ \ \ \ \ \ ) ! ± Sheet1 Librarian's Report August Circulation Adult Juvenile Total Fiction 2136 4301 6437 Non-Fiction 1360 1040 2400 Audio Books 560 191 751 Audio Visual 275 548 823 Music CD's 55 55 Kits 26 26 Periodical 145 41 186 Sheet Music 3 45 48 Reference Book 1 1 Dial-A-Story 301 301 PALS - Books sent to other libraries 735 321 1056 Total Circulation 5270 6814 12084 Gain Over Previous Year 3418 Loss Over Previous Year PALS - Books sent to our library 1062 468 1530 Registration Adult 137 Juvenile 68 Non-Resident Taxpayer 1 Non -Resident 9 Reciprocal 2 TOTAL 217 Items Added Books Fiction 94 204 Books Non-Fiction 99 68 Audio Books 28 8 DVD's 18 13 Reference 7 1 Kits Sheet Music Periodical 73 9 Music CD 1 Total 319 304 623 Page 1 August Public Relations Articles — Photos Kendall Country Record Neighborhood Circle Meetings, Sharyl Iwanski — Circulation Workshops Programs, Number Attending Activities ADULT PROGRAMS Adult Book Discussion 10 2"d Thursday of each month at 7:00 P.M. Lunch Time Book Club 8 2"d Wednesday of each month at 12:00 P.M. Creative Writing 15 3`d Tuesday of each month at 6:45 P.M. Friends Movie Night 10 Friends Meeting / Tour of Old Barn Museum 6 Summer Reading Prizes 82 CIULDREN PROGRAMS Open Storytime and Craft 32 Down on the Farm (two days) 90 Afternoon Movie 13 Turtles 60 Planets, Stars and Comets 6 Lapsit (parent and child) 12 Summer Reading Prizes 423 Patron Count 7405 Volunteers Adult Creative Writing — Libby Wheeler Lou Reimenschnider Teen Helpers Jordan Toschak, Clair Ziegler and Lexi Johnson Display Trade Beads Gifts and Memorials Brent Haggerty $ 100.00 Richard and Carol Merkel $100.00 Mike and Debbie Philopchuck $25,00 St Paul's Lutheran Cemetery $35.00 Waubonsee Community College $8100 Brick Donation $60.00 John Leibold Memorial $1005.00 Portraits 9111101 / Donated by Dwayne and Kay Coltman In Memory of Jeff Colman