Park Board Packet 2007 11-08-07 YORKVILL,E PARKS & RECREATION DEPARTMENT
Administration and Recreation Office
201 W. Hydraulic St Yorkville, IL 60560 630-5534357
Park Board Agenda
Thursday, November 8, 2007
7 :00 p.m. - Park Board Meeting
Administration and Recreation Office
Call to Order:
Roll Call : Chris Rollins, Ken Koch, Van Truman, Debbie Horaz,
Kelly Sedgwick, Vickie Coveny
Introduction of Guests, City Officials and Staff:
Joe Plocher, Ward 2 Alderman, City Council Liaison to Park Board
Director of Parks and Recreation - David Mogle
Superintendent of Recreation - Sue Swithin
Superintendent of Parks - Scott Sleezer
Park Planner - Laura Haake
Public Comment:
Presentations:
Approval of Minutes :
Minutes - Regular Park Board Meeting - October 11 , 2007*
Regular Park Board Meeting - October 25, 2007*
Bills Review:
Cash Analysis*
Bill List*
Old Business :
School Board/City Council Joint Meeting
Hoover Property Ad Hoc Committee Report
New Business:
Private Request for Signage in Van Emmon Park
Reports:
Director Report
Parks Report
Recreation Report
Additional Business :
Future Meeting Schedule & Agenda Items
Executive Session :
For the purchase or lease of real property for the use of the public
body.
For the appointment, employment, compensation, discipline,
performance or dismissal of specific employees of the public body
or legal counsel for the public body, including hearing testimony on
a complaint lodged against an employee of the public body or
against legal counsel for the public body to determine its validity
Adjournment:
Next meeting : November 29, 2007
*Items needing Board approval or recommendation
REVISED 10/ 11 /07 PAR14C OARD
MEETING MINUTES FOR APPROVAL
United City of Yorkville
Yorkville Parks and Recreation Department Board
Meeting
Administration Office - Riverfront Building , 201 W .
Hydraulic Street, Yorkville , IL 60560
Thursday , October 11th , 2007 , 7 : 00pm
Call to Order:
Chris Rollins called the meeting to order at 7 : 18 pm .
(toll Call : Chris Rollins, Ken Koch , Van Truman , Debbie Horaz, & Vickie
Coveny
Kelly Sedgwick (arrived 7 : 30)
Introduction of Guests. City Officials and Staff:
Superintendent of Parks - Scott Sleezer
Director of Parks and Recreation - David Mogle
Joe Plocher, Ward 2 Alderman , City Council Liaison to Park Board (arrived
9 : 06 pm )
Public Comment:
None
Presentations:
Dave Mogle showed a video clip of children playing at Hiding Spot Park that
was shown at the NRPA Trade Show for Game Time. Scott Sleezer said that
Game Time is getting a lot of interest in their equipment. He spoke with the
CEO of Game Time, Tom Norquist, and he said that Tom wants to do a
special project with Yorkville once a year and wants to know how he could do
that. Scott said Tom took some suggestions from him and would like him to
come to their headquarters in Alabama to brain storm some more ideas .
Scott felt like this is a great opportunity and is excited to have this kind of a
relationship with a manufacturer; no one else has this opportunity and we
should take advantage of having something different. Chris Rollins felt that
this is a great opportunity due to the many parks that we need to build . It is
exciting to have equipment that no one else has.
Approval of Minutes:
Minutes - Regular Park Board Meeting - September 27, 2007
Dave Mogle wanted first amendment on page two, fourth paragraph
down it should say seconded instead of seconds .
Second change on page two first paragraph under old business the
verbiage "that we were pretty much done" should be replaced with
"with a few exceptions" and add the verbiage " have been reviewed "
1
should be added at the end of the sentence . The last sentence of the
same paragraph should say, "see" instead of " pull ".
Next amendment Dave made was under old business second
paragraph the verbiage "we might" should be replaced with "and also . "
Next change is on page three last sentence should read : Swithin said
she would let Scott know .
On page four where it says " Rotary" it should say " Rotary Park. "
Second paragraph on page four the verbiage "they" should be changed
to "we . "
Chris Rollins made the motion to approve the minutes of the Park
Board Meeting of September 27, 2007 minutes with amendments
made . Debbie Horaz made the motion and Ken Koch seconded the
motion . The motion was unanimously approved by voice vote .
Bills Review :
With no questions or comments regarding the cash analysis or bills list
Chris Rollins made the motion to approve the cash analysis bills list as
submitted . Ken Koch made the motion and Van Truman seconded the
motion . The motion was approved by roll call : Rollins-Yes ; Truman -
Yes ; Sedgwick-Yes ; Koch-Yes ; Horaz-Yes ; Coveny-Yes
Old Business*
Quarterly Review of Planning Retreat Objectives
Dave Mogle reported that progress on some objectives have been
delayed for reasons outside of our control . One is the Hoover property.
Mogle noted we couldn 't move ahead on this until we resolve some of
the issues . He also reported that the community survey is going well
and that we have 350 written surveys and we're shooting for 500 . He
said that hopefully we'd have this done within thirty days .
Van Truman commented on the report of action items and deadline
dates . First he stated that these deadline dates are really target dates
and he suggested for the dates that we've surpassed to come up with
revised target dates . He wanted to have future date to shoot for. Van
also suggests that the report keep the original target dates however
show the revised dates because it's important to show what the
original plan was and so we can see how far we 've fallen behind or
how far we've come . Also there will be a sense of urgency to do what
we need to do to get moving on the ones we've fallen behind on .
Mogle said that we'd be looking at this in a couple of months and he
Scott and Sue could rearrange some target dates . He also added that
we should start thinking about where to go from here for next year. He
2
thought that we could designate a board meeting where there's not
much on the agenda and brainstorm on new objectives for the
upcoming year. He would like to start as soon as the second meeting
in November.
Rollins felt that we should revisit our goals and see if we can 't come up
with some fresh objectives within the same goal structure that we
already have . He doesn 't feel the goals have changed much but we
need some fresh objectives . He feels we should pick some meeting
themes such as land acquisition or staffing and to have a thorough
discussion on those issues .
Mogle suggested then that we decide what topic will be discussed at
the next meeting so everyone can come prepared . Rollin 's said that a
lot of these topics will have a lot of background information on them .
Rollins suggested that the Board needs to have a future session to talk
about what if there is no more land cash or what happens if we don 't
get any more subdivisions . What would we do in these instances and
what would happen to what we have on the drawing board ? He felt
that the benefit of having a kind of discussion like this would force us
to think outside of the current reality of how this gets built and the
impact if land cash does or does not come in . He stated we need to
plan accordingly.
Deb Horaz felt that we shouldn 't put in writing how many parks we'd
build within a certain amount of miles . Mogle said that we'd discuss
this before we make a master plan . He said that we are already
talking about master plan items such as land acquisitions and he felt
that we are on the right path .
Hoover Property Ad Hoc Committee Formation
Chris Rollins reported he and Dave Mogle attended the Hoover
Property meeting with representatives from the Forest Preserve
District, Mayor and city staff. He noted that they have a wide range of
opinions . They told us that they had people on their board that felt
that the City needs to put up more money toward the cost of the
purchase of the final parcel . The referendum passed and they just
signed a big check to buy the last piece and they felt that the City
should have helped them . Rollins felt that the agreement says that the
County will own the property, not the City, so for the City to pay
towards the purchase was not thought to be the intent of the
agreement. The agreement does say that the City has some
obligations to lease back the active recreation portion of the park for a
3
fee and we also have an agreement to annex the property and provide
city services to that park such as city water, sewage and police
protection etc.
Rollins noted that because the City was a partner in the agreement it
made the project eligible for grants that would have been less possible
without joint participation . The project also received 1 . 5 million
through OSLAD Mogle said . The total cost for the property was 18
million dollars of which according to speaker Dennis Hastert's office,
15 million came in grants . 13 . 5 million came from Hastert's office .
Rollins noted that the City helped on the front end with our money,
which made it possible to contract with Corlands to hold the land . They
were relying on us strongly at that time . Now that we've come to an
end and they passed the referendum and they have the ability to pay
for the final parcel , they should use their money for this purpose . Now
the next phase is we have to fulfill our obligation to bring City services,
annexation and lease of the property .
Rollins wanted to get both boards together to make joint decisions . He
said we need to find out how to proceed with development because
essentially now they're our landlords . David Mogle showed the draft
conceptual plan that Laura put together. We need to meet with them
and let them know what the people in the community want to see . We
should go prepared to answer questions and tell them why we want
certain things such as baseball fields . We need to have joint
committees .
Van Truman stated that brings us back to this agenda item . We need
to assign a Park Board Member to that committee and this person will
have to advocate for the Park Board . He said this would be a
recommendation body but with persons that had authority to make
decisions . Deb Horaz asked if they could vote on decisions made and
Rollins said that we still need to decide on a process for these
meetings because this is something new . Van thought they would have
to take it back to the council to make decisions because no one person
here can make up a quorum .
Mogle said that we're looking at October 23rd for the first meeting if
the City can get one of their council to attend the meeting . Chris
Rollins said that he'd agree to serve on the AD HOC Committee if
someone is willing to be his backup . Van Truman nominates Ken Koch
as his back up, Debbie Horaz seconded that motion . Ken Koch said
that he would be Rollin 's back up to the meetings .
4
Rollins feels that we should look into what the Forest Preserve is doing
and what their needs are . Sedgwick brought up a question about the
county seat. He asked how are we going to handle the questions from
Plano residents asking why do people of Yorkville get to use the park.
Rollins said that we should also investigate what is the legal
relationship between the county seat and the county government.
New Business :
ROW and Easement Requirement for Phase 2 Dam Project
Dave Mogle stated that the he got an official email from the state that
phase two project is on its way with an open bid on the 16th of
November. They feel it will be an 18- month project but if the weather
cooperates then they would like to have it done in 13 months . It is a
definite and it's in the state budget.
Mogle passed out a letter with a map of the easements explaining that
some of them are temporary and some of them are permanent. He
said that the temporary easements are for the course of the
construction and they are restored back over to the City . The
permanent easements the City will still own . It just can 't build or
operate anything on them . They have to have unrestricted access so
they can maintain the dam facility and they shouldn 't have to get
permission to do so . Mogle showed where there was going to be a
future boat ramp and stated that we will still be able to put that in .
Rollins asked if there was consent to grant easements to the state . The
decision to grant the state the easements was unanimously approved
by voice vote .
Mogle noted that the state was asking for a temporary easement to
stockpile dirt and gravel behind the ComEd station in the open area for
the course of this project. They would like to have some kind of
written permission . Rollins said this is not something untypical .
Mogle said that there will be some trees that will be removed as a
result of phase 2 construction , but they will be non - quality trees,
mostly Green Ash and they will be in parcel 3 right along the bank.
Scott Sleezer noted that the heavily wooded area is much more to the
east. Timber there won 't be touched Mogle said . Sleezer said that we
would try to work around the 20 " diameter, 100-foot tall trees .
Mogle noted there is something else we could talk about and that's the
style of pedestrian bridge we want to build . Scott Sleezer said that
what ever the state is willing to provide is what we should take
5
because we tried to build before and we couldn 't get the funds . He
suggested after it was built we could look at engineering it to our liking
later if we wanted to . Mogle said we have some time to determine the
style .
Mogle summarized that we agreed on the easement and the storage
and he noted that he and Scott would talk more about the trees in
which ones will stay and which ones will go and the bridge option we
decided that we will give it some thought and get some background
information on bridges .
School Board/City Council Joint Meeting
David Mogle said that on the 12th of November, 6 : 30pm there would
be an open meeting at the middle school . He encourages anyone who
can attend to do so . He said a lot of things will be on the agenda and
there are a lot of things that we spearheaded like the school park
shared sites because of the letter that we wrote to Dr. Thomas Engler
about the Fields of Westhaven . Also there's the topic of Windett
Reserve and the boundary between the school and park that has not
yet been resolved .
Rollins said that there is a great deal the school board could learn from
the park board and a lot of that is a planning process . It's hard to deal
with anyone that doesn 't have an open process. He feels that there
needs to be a joint planning process and there isn 't a process on the
school board 's side . He said that these joint meetings are good and we
need to keep chipping away at these issues for the benefit of the
community . Mogle said this meeting could be very beneficial for us .
Reports :
Director Report
David Mogle reported on the Rain Tree park grant. He and Scott
Sleezer are to give a three- minute grant presentation in Springfield for
the $500 , 000 project. We did use a donation parcel so if we were to
get the grant, the project would cost the City a net $ 150, 000 . We'd
build tennis courts, ball field , playground, trails, and parking lot.
Mogle also reported briefly on the NRPA conference . He reported five
from the department attended and it went very well . He said they
attended a lot of good education seminars and hoped by the next
meeting he'd have a synopsis of some of the things they attended .
Parks Report
6
No report
Recreation Report
No report
Additional Business :
Future Meeting Schedule & Agenda Items
None
Ken Koch brought up the question of when Beecher would get relined .
Scott Sleezer said they would be getting it done this week. He said we
spent $5 , 000 on paint. He also said that we had to paint often because
of the summer we've been having and the grass had grown real well .
He noted that there had been a huge problem in Illinois with grubs and
they have damaged the fields . He said it's a huge cost in eradicating
them and that we might have issues with soccer next year. He wants
to see if we have to skid the field out and reseed after soccer season .
Adjournment:
Regular meeting suspended at 10 : 00 pm and executive session started
at 10 : 00 pm
Chris Rollins entertained a motion to suspend the regular meeting and
enter into executive session for the discussion for the purchase or
lease of real property for the use of the public body . Van Truman made
a motion and Debbie Horaz seconded the motion .
Chris Rollins called a roll call vote to go into executive session : Chris
Rollins-Yes ; Ken Koch -Yes ; Van Truman -Yes ; Deb Horaz-Yes ; Kelly-
Sedgwick-Yes ; Vickie Coveny-Yes
Chris Rollins entertained a motion to go back into regular session at
11 : 00 PM . Kelly Sedgwick made a motion and Debbie Horaz seconded
the motion to end the regular session . The motion was unanimously
approved by voice vote and meeting was adjourned at 11 : 00 PM .
Next Nteetina0
October 25, 2007
Minutes respectfully submitted by
Jamie Cheatham , Minute Taker
7
ORIGINAL 10/ 11 /07 PAR14C BOARD
MEETING MINUTES
United City of Yorkville
Yorkville Parks and Recreation Department Board
Meeting
Administration Office - Riverfront Building , 201 W .
Hydraulic Street, Yorkville , IL 60560
Thursday , October 4th , 2007 , 7 pm
Call to Order:
Chris Rollins called the meeting to order at 7 : 18 pm .
Roll Call : Chris Rollins, Ken Koch , Van Truman , Debbie Horaz, & Vickie
Convey
Kelly Sedgwick (arrived 7 : 30)
Introduction of Guests, City Officials and Staff:
Superintendent of Parks - Scott Sleezer
Director of Parks and Recreation - David Mogle
Joe Plocher, Ward 2 Alderman , City Council Liaison to Park Board (arrived
9 : 06 pm )
Public Comment:
None
Presentations :
Dave Mogle showed a video clip of children playing at Hiding Spot Park that
was shown at the NRPA Trade Show for Game Time,
Scott Sleezer said that Game Time is getting a lot of interest in their
equipment. He spoke with the CEO of Game Time, Tom, and he said that
Tom wants to do a special project with Yorkville once a year and wants to
know how he could do that. Scott said Tom took some suggestions from him
and would like him to come out and to brain storm some more ideas .
Scott felt like this is a great opportunity and is excited to have this kind of a
relationship with a manufacturer; no one else has this opportunity and we
should take advantage of having something different.
Chris Rollins felt this is a great opportunity and we have a lot of parks to
build and is exciting to have equipment no one else has.
Approval of Minutes :
Minutes - Regular Park Board Meeting - September 27, 2007
Dave Mogle wanted first amendment on page two, fourth paragraph
down it should say seconded instead of seconds .
Second change on page two first paragraph under old business the
verbiage "that we were pretty much done" should be replaced with
"with a few exceptions" and add the verbiage " have been reviewed "
1
should be added at the end of the sentence . The last sentence of the
same paragraph should say, "see" instead of " pull ".
Next amendment Dave made was under old business second
paragraph the verbiage "we might" should be replaced with "and also . "
Next change is on page three last sentence should read : Swithin said
she would let Scott, know .
On page four where it says " Rotary" it should say " Rotary Park. "
Second paragraph on page four the verbiage "they" should be changed
to "we . "
Chris Rollins made the motion to approve the minutes of the Park
Board Meeting of September 27, 2007 minutes with amendments
made . Debbie Horaz made the motion and Ken Koch seconded the
motion . The motion was unanimously approved by voice vote .
Bills Review:
With no questions or comments regarding the cash analysis or bills list
Chris Rollins made the motion to approve the cash analysis bills list as
submitted . Ken Koch made the motion and Van Truman seconded the
motion . The motion was approved by roll call : Rollins-Yes ; Truman-
Yes ; Sedgwick-Yes ; Koch -Yes ; Horaz-Yes ; Vickie-Yes
Old Business
Quarterly Review of Planning Retreat Objectives
Dave Mogle reported that there have been some areas that have
delayed us on park planning that our outside of our control . One is the
Hoover property. Mogle noted we couldn 't move ahead on this until we
resolve some of the issues . He also reported that the community
survey is going well and that we have 350 some written surveys and
we're shooting for 500 . He said that hopefully we'd have this done
within thirty days .
Van Truman commented on the report of action items and deadline
dates . First he stated that these deadline dates are really target dates
and he suggested for the dates that we've surpassed to come up with
revised target dates . He wanted to have future date to shoot for. Van
also suggests that the report keep the original target dates however
show the revised dates because it's important to show what the
original plan was and so we can see how far we 've fallen behind or
how far we've come . Also there will be a more sense of urgency to do
what we need to do to get moving on the ones we 've fallen behind on .
Mogle said that we'd be looking at this in a couple of months and he
Scott and Sue could rearrange some target dates . He also added that
2
we should start thinking about where to go from here for next year. He
thought that we could take a board meeting where there's not much
on the agenda and brainstorm on where we want to go and put
together some objectives we could put together for the upcoming
year. He would like to start as soon as the second meeting in
November.
Rollins felt that we should revisit our goals and see if we can 't come up
with some fresh objectives within the same goal structure that we
already have . He doesn 't feel the goals have changed much but we
need some fresh objectives . He feels we should pick some meeting
themes such land acquisition or staffing and to have a thorough
discussion on those issues .
Mogle suggested then that we decide what topic will be discussed at
the next meeting so everyone can come prepared . Rollin 's said that a
lot of these topics will have a lot of background information on them .
Rollins suggested that the Board needs to have a future session to talk
about what if there is no more land cash or what happens if we don 't
get any more subdivisions . What would we do in these instances and
what would happen to what we have on the drawing board ? He felt
that the benefit of having a kind of discussion like this would force us
to think outside of the current of reality of how this gets built and land
cash comes in etc . He stated we need to plan accordingly.
Deb Horaz felt that we shouldn 't put in writing how many parks we'd
build with in a certain amount of miles . Mogle said that we'd discuss
this before we make a master plan .
He said that we are already talking about mast plan items such as land
acquisitions and he felt that we are on the right path .
Hoover Property Ad Hoc Committee Formation
Chris Rollins reported he attended the Hoover Property meeting with
representatives from the Forest Preserve District, the City Council and
Park Board . He noted that they have a wide range of opinions . They
basically told us is that they had people on their board that felt that
the City needs to get more money. They had gone out and gotten their
referendum passed and they just signed a big check to buy the last
piece and they felt that the City should have helped them . Rollins felt
that the agreement says that the county owns the property so why
should we help them buy something they already own . The agreement
does say that the City has some obligations to lease back the active
recreation portion of the park for fee and we also have an agreement
3
to extend city services to that park such as city water, sewage and fire
protection etc.
Rollins noted that because we were part of the agreement it allowed
for grants to be applied and things could be gotten . They received 1 . 5
million Mogle said . The total amount was 18 million of which according
to Hastert's office 15 million came in grants and out of the 15 million
13 . 5 million came from Hastert's office .
Rollins noted that the point that needed to be made was that we held
the bag for them on the front end with our money, which made it
possible with Corlands . They were relying on us to be partnered with
them . Now that we've come to an end and they passed the
referendum and they own the property and they have the ability to
pay so they should use their money to pay for what's theirs . Now the
next phase is we have to fulfill our obligation to bring City services,
annexation and lease the property .
Rollins wanted to get both boards together to make joint decisions. He
said we need to find out what we can do out there because essentially
now they're our landlords . David Mogle showed the plan that Laura put
together and it included a mountain bike trail but Jason didn 't like it.
Rollin 's said that we have a presents in the recreational department
where they don 't and we could tell them what the people want. We
need to meet with them and let them know what the people in the
community want to see . We should go prepared to answer questions
and tell them why we want certain things such as baseball fields . We
need to have joint committees .
Van Truman stated that brings us back to this agenda item is that we
need to offer up a Park Board Member to populate that committee and
this person will have to an advocate for the Park Board . He said this
would be a recommendation body but with persons that had authority
to make decisions . Deb Horaz asked if they could vote on decisions
made and Rollins said that we still need to decide on a process for
these meetings because this is something new . Van thought they
would have to take it back to the council to make decisions because no
one person here can make up a quorum .
Mogle said that we're looking at October 23rd for the first meeting if
the City can get one of their council to attend the meeting . Chris
Rollins said that he'd agree to serve on the AD HOC Committee if
someone is willing to be his backup . Van Truman nominates Ken Koch
as his back up, Debbie Horaz seconded that motion and Kelly
4
Sedgwick said third . Ken Koch said that he would be Rollin 's back up to
the meetings .
Rollins feels that we should look into what the Forest Preserve is doing
and what their needs are . Sedgwick brought up a question about the
county seat. He asked how are we going to handle the questions from
Plano residents asking why do people of Yorkville getting to use the
park . Rollins said that we should also investigate what is the legal
relationship between the county seat and the county government.
New Business :
ROW and Easement Requirement for Phase 2 Dam Project
Dave Mogle stated that the he got an official email from the state that
phase two project is on its way with an open bid on the 16th of
November. They feel it will be an 18 month project if the weather
cooperates then they would like to have it done in 13 months . It is a
definite and it's in the budget.
Mogle passed out a letter with a map of the easements explaining that
some of them are temporary and some of them are permanent. He
said that the temporary easements are for the course of the
construction and they are restored back over to the City . The
permanent easements the City will still own and operate them we just
can 't build or operate anything on them . They have to have
unrestricted access so they can maintain them and they shouldn 't have
to get permission to do so .
Mogle showed where there was going to be a boat ramp and stated
that we will still be able to put that in .
Rollins asked if there were consent to grant easements to the state .
The decision to grant the state the easements was unanimously
approved by voice vote .
Mogle noted that they are asking for a temporary easement to store
dirt and gravel behind the ComEd station in the parking lot for the
course of this project. They would like to have some kind of written
permission . Rollins said this is not something untypical .
Mogle said that there will be some trees that will be taken but they will
be junk trees, Green Ash that have been washed up, and they will be
in parcel 3 right along the bank . Scott Sleezer noted that the heavily
wooded area is much more to the east. Timber won 't be touched Mogle
said . Sleezer said that the 20 " in diameter 100-foot tall trees we would
want to see if we could work around those .
5
Mogle noted there is something else we could talk about and that's the
style of pedestrian bridge we want to build . Scott Sleezer said that
what ever the state is willing to provide is what we should take
because we tried to build before and we couldn 't get the funds . He
suggested after it was built we could look at engineering it to our liking
later if we wanted to . Mogle said we have some time to determine the
style .
Mogle summarized that we agreed on the easement and the storage
and he noted that he and Scott would talk more about the trees in
which ones will stay and which ones will go and the bridge option we
decided that we will give it some thought and get some background
information on bridges .
School Board/City Council Joint Meeting
David Mogle said that on the 12th of November, 6 : 30pm there would
be an open meeting at the middle school . He encourages anyone who
can attend to do so . He said a lot of things will be on the agenda and
there are a lot of things that we spearheaded like the school park
shared sights because of the letter that we wrote to Dr. Thomas Engler
about the Fields of Westhaven . Also there's the topic of Wydum
Reserve and the boundary between the school and park has not yet
been resolved .
Rollins said that there is a great deal the school board could learn from
the park board and a lot of that is a planning process . It's hard to deal
with anyone that doesn 't have an open process . He feels there needs
to be a joint planning process and there isn 't a process on the side of
the school board 's side . He said that these joint meetings are good and
we need to keep chipping away at these issues for the benefit of the
community .
Mogle said this meeting could be very advantageous for us . Sedgwick
said that the public needs to know that our ideas and plans are being
stopped at one mans desk and that is Dr. Tom Engler's desk. Rollins
said that Tom always said that they had specialized funds and he feels
that his board is to ratify those expenditures . He feels with all the
structure they have they'd have a planning process but they don 't. If
there is a planning process it's transparent and if there were a plan for
next year the board members couldn 't tell you what it was . He felt the
superintendent limits the board 's participation .
6
Reports:
Director Report
David Mogle reports on the Rain Tree grant. He and Scott Sleezer are
to give a three- minute speech , grant presentation , for $ 500, 000 . We
did use a donation parcel so if we were to get the grant so it would
cost the City a net $90, 000 . We'd get a set of tennis courts, ball field ,
playground , water park and parking lot.
Mogle also reported briefly on the NRPA conference . He reported six
from the department attended and it went very well . He said they
attended a lot of good education seminars and hoped by the next
meeting he'd have a synopsis of some of the things they attended .
Parl<s Report
No report
Recreation Report
No report
Additional Business :
Future Meeting Schedule & Agenda Items
None
Ken Koch brought up the question of when Beacher would get relined .
Scott Sleezer said they would be getting done this week. He said we
spent $ 5, 000 on paint. He also said that we had to paint often because
of the summer we've been having and the grass had grown real well .
He noted that there had been a huge problem in IL with grubs and
they have damaged the fields . He said it's a huge cost in eradicating
them and that we might have issues with soccer next year. He wants
to see if we have to skid the field out and reseed after soccer season .
Adjournment:
Regular meeting suspended at 10 : 00 pm and executive session started
at 10 : 00 pm
Chris Rollins entertains a motion to suspend the regular meeting and
enter into executive session for the discussion for the purchase or
lease of real property for the use of the public body, Van Truman made
a motion and Debbie Horaz seconded the motion .
Chris Rollins called a roll to call vote to go into executive session : Chris
Rollins-Yes ; Ken Koch-Yes ; Van Truman -Yes ; Deb Horaz-Yes ; Kelly-
Sedgwick-Yes ; Vickie Coveny-Yes
7
Chris Rollins entertains a motion to go back into regular session at
11 : 00 PM . Kelly Sedgwick made a motion and Debbie Horaz seconded
the motion to end the regular session . The motion was unanimously
approved by voice vote and meeting was adjourned at 11 : 00 PM .
Next Meeting :
October 25, 2007
Minutes respectfully submitted by
Jamie Cheatham , Minute Taker
8
United City of Yorkville
Yorkville Parks and Recreation Department Board Meeting
Administration Office - Riverfront Building , 201 W . Hydraulic
Street, Yorkville, IL 60560
Thursday, October 25th , 2007 , 7 pm
Call to Order:
Chris Rollins called the meeting to order at 7 : 00 pm .
Roll Call : Chris Rollins, Ken Koch , Van Truman , Debbie Horaz, & Vickie
Convey
Kelly Sedgwick (arrived 7 : 05)
Introduction of Guests, City Officials and Staff:
Guest : Matt Schury from the Record Newspapers
Joe Plocher, Ward 2 Alderman , City Council Liaison to Park Board
Director of Parks and Recreation - David Mogle
Superintendent of Parks - Scott Sleezer
Superintendent of Recreation - Sue Swithin
Park Planner - Laura Haake
Public Comment:
None
Presentations:
None
Approval of Minutes :
David Mogle noted he'd like to bring back the minutes of the regular
Park Board Meeting October 11t", 2007 to the next meeting , November
8"1, with amendments which he would like to make .
Chris Rollins made the motion to table the minutes and bring them
back with changes to the next regular meeting . The motion was
unanimously approved by voice vote .
Bills Review:
Vickie Convey raised a question , page 15, on the Waste Management
Pota - Let's in Town Square and River Front parks . She wanted to know
the time period the line item reflected . David Mogle stated that would
be for payments for previous bills and that would be for a month and a
half to a month . He also noted that bills get paid twice a month . Ken
Koch stated that the price depended on how many units were in each
park. Van Truman wanted to know if the Rotary Park and Beacher
Park Pota - Let's were prorated for a partial month . Sue Swithin said
1
that everything is prorated , they get a monthly cost, and there is a
certain fee for different types of units . She said that we're about 80 to
90 dollars for a regular unit. She noted next year that she would do a
re-bid with Viola .
With no other questions or comments regarding the cash analysis or
bills list Chris Rollins made the motion to approve the cash analysis
and bills list as submitted . Van Truman made the motion and Ken Koch
seconded the motion . The motion was approved by roll call : Rollins-
Yes ; Truman -Yes ; Sedgwick-Yes ; Koch -Yes ; Horaz-Yes ; Vickie-Yes
Old Business
Heartland Circle Revised Park Conceptual Plan
David Mogle stated that there is a revised plan for the Heartland Circle
Park. He said the staff has taken into consideration the public's input
from the July 30th, 2007 Town Meeting and the August 3, 2007 park
" meet and greet" both held at Heartland Circle . Taken into
consideration were the concerns of residents regarding the distance of
the playground from the street.
Laura Haake and Scott Sleezer revised the original plan and Haake
showed the revised plan and compared to the original plan . She
explained what changes had been made. She noted that they moved
the sidewalk to the outside and that pushed the playground in further.
Now the playground is 130 feet from any resident's lot line . She
pointed out that the revised plan still contained the same elements
such as the playground , the basketball courts, picnic table area ,
concrete and skate park elements and some landscaping however the
baseball diamond might be a future element. She said they added
some trees to buffer some of the noise coming from the playground .
Haake noted that the bid cost estimate is $ 147, 845 . 70 , with
alternatives the estimate is $ 167, 806 . 10 . Our land cash amount for
this park is $ 147, 919 . 00 . She noted that they are hoping for donations
for items listed as alternates on the cost estimate .
She said the shelter would be an alternate . Ken Koch said he didn 't
want to see the shelter, become an alternate . Sleezer reminded the
Board that it was the residents that said it was okay that the shelter
be cut and they would they would help fund one later.
Vickie Convey said she would like to see more evergreens by the
basketball court to buffer noise . Haake said that they could put in a
few more evergreens however didn 't want to put too many because
they didn 't want to hide the courts . Mogle also reminded the Board
2
that it was the residents that wanted the basketball courts. Sleezer
noted that they could look into putting in a few more evergreen trees.
David Mogle asked the Board if it were okay to post this new park
design on the website and go ahead with the bid . There was a
unanimous approval by voice vote .
2007 Hometown Days Report
Sue Swithin asked if there were any questions on the Budget Report
that she drafted . Van Truman wanted to know about the beer and
alcohol sales with Moose . Swithin said that the City took on that
area/tent and they agreed to work with a non for profit group in town
and scheduled them out to help serve the beer and in doing that they
donated $ 2000 back to the organization . She said the expense we
show for that was noted under the beer and alcohol sales . Swithin
clarifies that we paid Moose out as an expense .
Deb Horaz wanted to know if the payroll was noted on the report and
Swithin stated that the report did not show those numbers .
Truman asked if the expenses under the car show line item include the
tee shirts, trophies and other car show expenses. Swithin said that
those were recorded and the line item reflected those expenses .
Fields of Westhaven Development Update
David Mogle said that he brought this to the Park Board and had a
brief discussion on how we thought it would be a good idea to merge
parking lots . Another thought was to take the two 5 acre parcels and
build a bigger gymnasium . He said this is an ongoing process and that
he sent a letter to Dr. Engler however he hadn 't gotten a response
back. He wanted to know if building a larger gym would be something
that the Board thought would be beneficial or having the 10 acres out
there would be more important.
Chris Rollins said that he thinks it's an excellent idea to build a larger
gymnasium . He noted that if you look at the plat where the school and
park is going to be we could easily give up the 5 acres, and the
balance of green space available to the public to use wouldn 't be
impacted by that if we had use of the entire side and all of it's open
space . That's the point he said of doing these things . He said that
using our land cash contribution to build a larger gymnasium would be
to our benefit as long as it's conducive to our usage. He said people
would have to have a place to park and be able to access the gym
without going through the school . Rollins said these things would need
to be worked out and it can be done. He said dozens of schools do this
3
all over Illinois ; both organizations can benefit and we won 't have to
lose open space . Rollins remains optimistic.
Alderman Arden Plocher said that we should wait to see what happens
in the next meeting and bring our ideas to the School Board . Rollins
felt we are having all the right discussions and we hope to get people
on the school realm to see it our way in combining this effort.
Mogle noted that everyone is on board and in favor of expanding the
gym .
New Business:
Bristol Bay Storm Water Management and Park
David Mogle said there was an article in the Record a couple weeks
ago that might have raised some questions and he said his information
is somewhat limited because he had not been directly involved in the
discussions. Mogle then stated what he knew. He said there is a ,
possibly because of the downturn in residential sales, a dispute
between the developer and the landowner. The landowner still owns a
large part of land south of Galena Road and this is a potential park.
Dave explained , to new board members, that the land that they are
talking about is up in Bristol Bay and about half of it is north of Galena
Road and the other half is south of Galena Road . The plan for the land
south of Galena road is for a major storm water management area
that would include lakes and wetland areas . He said it would also be a
natural area with water, fishing , community yards and trails . He noted
the conceptual preliminary plan was put together showing to have
soccer and tennis courts mostly on the north side .
The advantage being , rather than having every subdivision coming in
having to devote a large part of their space to detention retention
there would be one central place that all drainage from surrounding
areas could go to . All the developers would contribute in using that
and in doing so we'd get much larger open water surface that might
have some recreational value and there would be a buffer around it of
open space that we could use as parkland . Ken Koch said that it is
called a banking system where the subdivision contributes and they
get a credit back for not building a detention in their subdivision .
Mogle staged whether or not it has to do with the downturn in
residential sales he is not sure however the issue is between the
landowner who owns much of the land on the south side of Galena
Road and the developers of Centex Homes . They've run into the issues
in the annexation agreement. He said there is an effort to resolve this
4
however he could not make a comment on what those efforts were.
Mogle said , however, the size of the park could shrink. by a third . He
doesn 't know that it will happen for sure but he wanted the Park Board
to be aware of what was going on . He also said that 2/3 of the 170
plus acres are protected and that the area in dispute is all south of
Galena Road .
2006 YYBSA Agreement Preliminary Discussion
David Mogle said that we are looking ahead and gave a draft of the
new agreement out to board members to be reviewed . He said the
staff had minor discussions and they were open to ideas and issues
that some of the Board may have . Mogle noted that the draft included
the rules and regulations of the parks, it defines the priorities of who
are looked at first in who can use those fields first and breaks out a fee
schedule for rentals to outside organizations and the final page is the
application . He said all deadlines are and fees are listed .
Chris Rollins wanted to hear from those who were involved in youth
baseball and wanted to know what they had to say about what was not
working well .
Ken Koch said that in the future he felt that we should not trade
services and gives the example of the mounds . He felt it was a fair
trade for the building and electricity however now the mounds are not
holding up . Van Truman said we would dispute that because we never
wanted mounds . He said these fields are to be multipurpose fields and
we cannot have permanent mounds. Truman said this agreement
received a huge overhaul and he feels that it's solid now.
Mogle said there was one issue that came up and that was that we
need to have the ability to take a field or two and not schedule them .
We need fields we can hold open for the public. Scott Sleezer said that
they had gotten phone calls from the general public who wanted to
know where they can take their kids to play.
Koch would like to see the fields listed in the agreement such as show
rental only fields for example . He thought that we could make it
mandatory for private parties and for tournaments to obtain a permit
to use the parks that way we could regulate who is suppose to be
using the parks .
Mogle said is that we wanted to provide all the field maintenance .
There is a large amount of money that is spent on the maintenance of
fields . Sleezer thought that we should no longer waive fees or look at
charging a certain lump some fee or charge a fee per child and use
those monies to maintain the fields . Rollins said that this is a market-
5
based thing . We can find out what others are charging for tournaments
and such related activities .
Sue Swithin brought up three recommendations to the Board . First she
thought the April 1st to July 31St date isn 't long enough . Swithin said
that she had YYBSA wanting to use the fields through the fall . She felt
we should extend it through to November 1st. Second she said within
our policy we'll need a cut off date . There should be a date where
reservations can no longer be made . Thirdly she thought there could
be a possibility to schedule tournaments earlier. She said now is when
they are scheduling tournaments for next year. Van said that we
should .just black out dates for tournament play for the future . That
way we're not waiting on them to determine their dates .
Swithin said that there is an attachment to the athletic fee schedule
that's a tournament fee. A recommendation was given and was
mentioned several times from those holding tournaments that $400
could be raised , it could go hirer, and those groups would prefer to
have a higher fee but do field prep for that entire field . Swithin felt
that the City should hire someone part time to maintain the fields
throughout the tournaments . Koch felt that we could possibly get an
intern . Swithin felt that charging $800 to $900 for a weekend
tournament could cover our maintenance costs.
Rollins said that we needed to find out what it would take to
accommodate people . We need to find out what it will cost to offer the
level of service that they expect. Services include lighting ,
concessions, and staffing . It would require careful planning and
support. He felt it would be to our benefit to have our own staff do
these things.
Reports:
Director Report
YMCA Report
Dave Mogle reported that the director, Andrew, from the YMCA was at
the meeting on Tuesday just to ask to come before the council and he
is actually going to go to the EDC meeting on the loth of November,
which means he will be making a presentation to the City Council on
November 27tn
HOOVER
Dave Mogle attended the Hoover Property meeting with
representatives from the Forest Preserve District, and Ken Koch . He
noted that they have a wide range of opinions however he said that he
felt the meeting was very cordial . He said Jason , the director, started
6
out by making the same statement that he made when we met with
the Mayor that some of their board members felt strongly that the City
should have been more involved with the purchase of the final piece of
land . However between the board members one was very positive and
the other Forest Preserve District board member wasn 't pessimistic,
Mogle stated .
Ken Koch said that he got a different feel and he felt that they thought
that we left them hanging and that the City needed to put up more
money toward the cost of the purchase of the final parcel .
Rollins said that the City helped on the front end with our money,
which made it possible to contract with Corlands to hold the land .
Koch felt that they felt like we aren 't going to hold up on our part of
the agreement. Rollins stated that many parts of the agreement
haven 't come to pass so how could they legitimately make that
statement.
Koch also reported that they wanted the City to come up with a budget
for the sewers . They want to see a timeline and plan of infrastructure
of what we are planning to do . Rollins said that the first thing that has
to be decided is what plan to take and put into budget the plan . When
and where it is appropriate we will do these things he stated .
Koch says we need to have some kind of timeline to show what the
City was doing before the County came into this . It would show that
we've been keeping our part of the agreement. Alderman Plocher said
we might have to sit our attorney down and show them this is what
you signed . We don 't want to force them to read their agreement we
want them to agree on the agreement.
Rollins said that now we have to fulfill our obligation to bring City
services, annexation and lease the property. No one can say that we
aren 't going to do these things . He noted we are now in a position to
annex the property in accordance to the agreement. Rollins said
everything is spelled out in the agreement and we need to defend
what it says . Our expectations are still the same and we need to find a
meaningful common ground .
Mogle said that both parties were willing to work things out with us .
They want to look at the conceptual plan and they want to see Laura 's
plan again . He felt that the conceptual plan is impressive and it shows
a lot of thought on both sides . The next meeting will be November
13tH
Mogle said the next step will to bring this back on the November 8th,
for further discussion .
7
Parks Report - none
Recreation Report - none
Additional Business :
Future Meeting Schedule & Agenda Items
Board agrees that the second meeting in November will be on the 29tH
It will be the following Thursday after Thanks Giving .
Van Truman mentioned that he would like to see, in the future, holding
a large destination type event. Alderman Plocher suggested perhaps
an event such as free style motor cross . Truman thought that we
should have some kind of signature event. Sue Swithin said she could
research what the trend is .
Deb Horaz mentioned that the Mayor Burd met with Oswego's mayor
and it was in the paper about doing a joint park. She said that Mayor
Burd wanted to do a city garden with vegetables however it is not
clear on where the parcel will be. Horaz said that it is in the works and
Mayor Burd wanted us to know about it.
Adjournment:
Chris Rollins entertains a motion to adjourn the meeting at 9 : 50 PM ,
Kelly Sedgwick makes the motion and Deb Horaz seconded the motion
to adjourn the meeting . The Motion was unanimously approved by
voice vote and meeting was adjourned at 9 : 50 PM .
Next Meeting :
November 8th , 2007
Minutes respectfully submitted by
Jamie Cheatham, Minute Taker
r
s
MEMORANDUM
TO: Yorkville Park Board
FROM: Dave Mogle, Director of Parks and Recreation
RE: Old Business
DATE: November 5, 2007
SCHOOL BOARD/CITY COUNCIL JOINT MEETING
The meeting is being held Monday, November 12, at Yorkville Intermediate School (see
attached letter). Staff plans to present to park board information and materials that we will be
prepared to present at the meeting concerning park/school cooperation.
HOOVER PROPERTY AD HOC COMMITTEE REPORT
Staff will present information to park board that will be discussed in the second Ad Hoc
Committee meeting scheduled for Tuesday, November 13, 2007 at 5 :30PM at City Hall.
�`4 ooa cwcpRFN ro
wt 115 YORKVILLE COMMUNITY UNIT DISTRICT 115
/ 602 Center Parkway, Suite A, P, O. Box 579
1 1 Yorkville, IL 60560-0579
Telephone (630) 553-4382
�o r FAX (630) 553-4398
WDaK
YORKVILLE HIGH SCHOOL October 1 , 2007
797 Game Farm RoaB
Yorkville, Illinois 60560
Telephone (630) 553-4380
YORKVILLE MIDDLE SCHOOL.
702 Game Farm Road
Yorkville, Illinois 60560 Mayor Valerie Bind
Telephone (00) 553-4385 Y
CIRCLECENTER 300 E, Hydraulic
GRADESCHOOL Yorkville, IL 60560
901 Mill Street
Yorkville, Illinois 60560
Telephone (00) 553-4388 Dear Mayor Hurd:
YORKVILL E GRADE SCHOOL
201 West SmnnnaVk Street
Yorkville. Illinois 60560 RE: Invitation for a Combined Meeting
Telephone (630)553-4390
BRISTOL GRADE SCHOOL The Board of Education of the Yorkville Community School District #115
M Hunt Street
E. O. Box m would like to have a cooperative meeting with the Mayor and Aldermen
Telephone Illinois 60512 currently representing the citizens of the United City of Yorkville on
Telephone (630) 553-03113 Y p g y
YORKVILLE Monday, November 12, 2007.
INTERMEDIATE SCHOOL
103 Schoolhouse Road
Yorkville, Illinois 60560 The Board of Education of the Yorkville Community School District #115 has
Telephone (630) 553-4594 arranged an agenda with topics of mutual concern including the following:
GRANDE RESERVE 1 .. Game Farm Road Project and the Effect on Schools
ELEMENTARY SCHOOL
3142 Grande Trail 2. School Facilities Use by the City
Yorkville. Illinois 60560
Telephone (630) 5535513 3. What are Ways the City and School can Work Together
BRISTOL BAY Taxpayer Benefit
ELEMENTARY SCHOOL 4, Status of Impact Fees and What Possible Increase is Reasonable
427 Bristol Bay Dr.
Yorkville, Illinois 60560 5. Sidewalks or the Lack of Sidewalks in the Older Part of Town
Telephone (630) 553.5121
`1(6. Coordination of School/Park Sites — Open Space
X7. Future Cooperative Venture to Develop a Field House
X & Communication between the City/Park Dept. and School
District
Since the combined number of individuals from both public bodies is a larger
number than either the Board Room or Council Chambers would effectively
hold, considering also that such a meeting would be open to the public, and
room would be needed for visitors, we are planning the meeting on the 128i to be
held in the gymnasium of the Yorkville Intermediate School from 7:00 p .m. to
9:00 pm. with an informal coffee in the cafeteria from 6:30 p m. to 7:00 p.m.
Since
Dr. Thomas D. Engler
Superintendent
TDE/mlm
MEMORANDUM
TO: Yorkville Park Board
PROM: Dave Mogle, Director of Parks and Recreation
RE: New Business
DATE: November 5, 2007
PRIVATE REQUEST FOR SIGNANGE IN VAN EMMON PARK
A request to put signage on park property promoting Kendallwood Estates Development.
Staff reconnnendation is to deny the request based upon the expectations created for others who
would submit similar requests.
Page 1 of 1
Dave Mogle
From: Jason Humm Uhumm @mchsi.com]
Sent: Monday, October 29, 2007 2:23 PM
To: dmogle @yorkville it
Subject: Kendallwood Estates
Mr. Mogle
Hello, my name is Jason Humm and I'm doing the Kendallwood Estates subdivision in Yorkville on Van Emmon
Rd. I am inquiring about a possible land lease on Park District property for a temporary sign I only have R. Q.W.
frontage on Van Emmon and thought I could possibly lease a 10'x10' area from the district directly across the
street from Kendallwood Estates
Please let me know if this is a possibility.
Thank you,
Jason A. Humm
President
- cnFpa RAr (. OH
483 Willow St. Elburn, IL 60119
Office 630 365-2825 Mobile 630 816-7002
Fax 630 365-3757
11/5/2007
YORKVILLE RECREATION DEPARTMENT
Monthly Report
Park Board Meeting
Month of October - 2007
Highlights and &Mmary.
The city' s amoral Hometown Days Festival took place Labor Day weekend and was a great success.
Thousands of people walked through the gates to enjoy and participate in the nruerous activities we offered.
While we had many of the same favorites, carnival, live music, car show and free family activities, we also
added many new items such as a pancake breakfast, free inflatable bounce house, and baby changing area,
plus we ended the fun filled weekend with a fireworks show. Overall we had extremely positive feedback
from the community and are already begimring to prepare for next year's event.
Throughout the month September and October we continued to prepare and run numerous events and
leagues. The highly popular Park Open Houses finished up with one last open house at Stepping Stones park.
Farmer's Market continues to every Saturday morning, till the end of October. Fall youth soccer, men's &
co-ed softball and 7°1 & 8111 grade girls basketball leagues started and began practicing / playing games
throughout the week and weekends.
The youth soccer had teams, with over 300 kids from 5 — 14 years of age playing in different divisions. All
of the soccer is being played at Beecher Park, with practices throughout the week and games every Saturday
morning. The season will finish up the first Saturday in November.
The Men's and Co-ed Softball Leagues, being held at Bridge Park, play every Tuesday (Co-Ed) and
Thursday (Men's) with double headers each night. We have 4 teens in the co-ed league and 7 in the men's
league. The leagues will finish in the month of November, with an end of the season tournament.
7°i & 8t1 grade girl' s basketball, with 10 girls on each team, are practicing at Yorkville Middle School, and
playing games in the Somonauk basketball league. The 8t" grade won its first game, and the 7°' grade played
a close game, but came up a little short in its first game.
We finished up the month of Sept. and started the month of October by holding three High School events.
Two of the events were High School Dances, at Beecher after the home football games. The third event was
showing the movie, "We Are Marshall," in the high school gym our inflatable movie screen, as part of their
Homecoming activities. The student council organized the event, selected the movie and asked if we would
supply the screen. We have done this before for the HS and will continue to donate our equipment and staff.
We continued in the month of October by preparing and running two special events. First we offered the
Adventure Challenge for the second time, at Silver Springs State Parlc. Nearly 40 participants competed in
this unique event, in which teams of three battled, the heat, and in various activities, such as billing, rrmning,
canoeing, archery and several mystery challenges. Everyone seemed to have a great time and we, as well as
many of the participants look forward to running this event next year,
We finished up the month with one of the best events of the year, the Halloween Egg hunt. Hundreds of
trick or treater's lined up on the sidewalks, at Town Square on Saturday October 27, with their bag/bucket,
flashlight, to hunt for their ten eggs that were hidden throughout the park. We had about 7,000
Parker's Playtime Pre School started off the 2007-2008 school year with a north and south location, Both
locations have had a successful start to the new year. The north location at the Yorkville Congregational
1
Church has four full classes, 60 students. The south location at the Riverftont Recreation Building is ahnost
full, 27 students, with one and two more students to fill these classes. The students went on field trips this
month to Honey Hill Farm in Waterman and to Larson Family Farm in Sandwich. Ready Set Go, ow feeder
program for the Pre School, started in October to a full class taught by Kathy Auw and Cari Beavers.
Carol Baumgardt is teaching many of the early childhood classes such as Princess Playtime, Planes Trains
and Dinosuars, Busy Bees, Moving and Grooving, Shake Wiggle and Giggle, Lets Get Busy and Little
Chefs, Rock It Productions is now teaching early childhood classes such as Tot Rock and Kid Rock. These
classes are geared towards music and movement for the toddlers. The Computertots classes are also starting
up again this fall.
All Star classes are being held at Circle Center Grade School. The classes have been able to be held outside
most of this season so far. Pilates, Flow Yoga, and Fitness Yoga are all starting in their second session for
this fall. Registration numbers are high for the fitness classes and space is beginning to be a problem again.
The Knitting Club has started meeting at the Riverfiont Recreation Building. The space has been needed
since the group has been getting bigger by the month. They continued to do work for hospitals and shelters
making blankets and clothes as needed for the winter.
Seasonal Classes/Programs September - October.
• Parkers Playtime Pre School Ready Set Go Shake Wiggle Giggle
• Planes Trains & Dinosaurs Dance Classes Pilates
• Knitting Club Chefs In Training Softball Leagues
• Soccer Leagues Basketball Leagues Farmer's Market
• Busy Bees Men's Softball League Movie Nights
■ High School Dances Fitness Yoga Flow Yoga
® Brothers & Sisters Princess Playtime Book Club
• Lets Get Busy Moving & Grooving Coed Softball
• Mom & Tots Tot Rock! Kid Rock I
• Halloween Pumpkin Decorating Pumpkin Carving Little Chefs
• Computertots Fun-gineering Chefs in Training
• All Star Parent Tot Super Sport All Star Basketball
• All Star T Ball All Star Soccer All Star Football
• Baubles and Beads Rally Obedience Adventure Race
• Halloween Egg Huut
Fall Quarter — as of 10/31 /07
Different Types: — 25 (different curriculum)
• Sections - 120 Enroll .- 864 Sp. Event - 5 - 13,965 Ran — 85 (71 % ) Cancelled - 30 (25%)
Pending - 5 (4%)
Class No. - 864 Residents — 588 (68%) Non-res - 276 (32%)
• Last year Fall: 33 (Curriculum) Sections - 112 Enroll — 697 Sp. L•vent — 13,480 Ran - 86 (77%)
Cancelled - 26 (23%)
Residents - 500 (72%) Non-res - 197 (28%)
2
Exit Survev Sunrmmy.
Surveys came back from Halloween Puapkin Decorating class instructed by Lindsey Moss. The survey said
"Ms. Moss did a wonderful job with this class" mid had all excellent marks for the class. A survey from flow
yoga was also returned taught by Annette Reese. The participant said "the class and instructor were perfect
in every aspect." There were also surveys returned from Busy Bees class taught by Carol Baurngardt. The
parents of the participants had excellent marks for the class, they "enjoyed Ms. Carol's classes".
Scholarships Awarded/ Grants Received.
General Scholarship - $ 100 (October)
Professional Development:
Angie Allwood attended the National Recreation and Parks Association Conference in October.
Administrative Highli hts.
The Recreation Coordinator — Athletic position was posted on IRPA, and the city website. This posting will
expire Nov, 9°1. Our goal is to have someone hired by mid December. To date we have received about 30
applications,
The current update on the mailed survey is NIU has received about 450 surveys to date and the target mumber
was 500. This number was before the third and final mailing took place.
Facility Agreements: (Fall)
■ We are using the following facilities for our current programs and in the near fixture:
Yorkville Schools: (Middle, Intermediate, Circle Center Grade School and Grande Reserve Elementary),
Yorkville Congregational Church. We have secured another year with YCC to use their rooms for our
Pre School. We will use our own classroom at the Riverfront Recreation Bldg. We use New Life Church
on an as needed basis for our Pre School. Our second Pre School is located at the Riverfront Recreation
Building,
Revenue Producing Hizhliehts
The concession stands will be closed early in November. A report will be available soon with
recommendations for the next season.
We now have extra "event" shirts available in the front lobby for sale. For $5.00 each people can have a t-
shirt from past activities such as, Pet Parade, Hometown Days Festival, Basketball, and Fine Arts Festival,
Upcornink Projects and Events.
Poles Express Trip - Dec. lsu
Holiday Under the Stars - Town Square - Nov. 30°i 6:00 — 9:00 pin
Respectfully submitted,
Sue Swithin
Superintendent of Recreation
Recreation Department Staff
3