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Park Board Packet 2007 11-08-07 YORKVILL,E PARKS & RECREATION DEPARTMENT Administration and Recreation Office 201 W. Hydraulic St Yorkville, IL 60560 630-5534357 Park Board Agenda Thursday, November 8, 2007 7 :00 p.m. - Park Board Meeting Administration and Recreation Office Call to Order: Roll Call : Chris Rollins, Ken Koch, Van Truman, Debbie Horaz, Kelly Sedgwick, Vickie Coveny Introduction of Guests, City Officials and Staff: Joe Plocher, Ward 2 Alderman, City Council Liaison to Park Board Director of Parks and Recreation - David Mogle Superintendent of Recreation - Sue Swithin Superintendent of Parks - Scott Sleezer Park Planner - Laura Haake Public Comment: Presentations: Approval of Minutes : Minutes - Regular Park Board Meeting - October 11 , 2007* Regular Park Board Meeting - October 25, 2007* Bills Review: Cash Analysis* Bill List* Old Business : School Board/City Council Joint Meeting Hoover Property Ad Hoc Committee Report New Business: Private Request for Signage in Van Emmon Park Reports: Director Report Parks Report Recreation Report Additional Business : Future Meeting Schedule & Agenda Items Executive Session : For the purchase or lease of real property for the use of the public body. For the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity Adjournment: Next meeting : November 29, 2007 *Items needing Board approval or recommendation REVISED 10/ 11 /07 PAR14C OARD MEETING MINUTES FOR APPROVAL United City of Yorkville Yorkville Parks and Recreation Department Board Meeting Administration Office - Riverfront Building , 201 W . Hydraulic Street, Yorkville , IL 60560 Thursday , October 11th , 2007 , 7 : 00pm Call to Order: Chris Rollins called the meeting to order at 7 : 18 pm . (toll Call : Chris Rollins, Ken Koch , Van Truman , Debbie Horaz, & Vickie Coveny Kelly Sedgwick (arrived 7 : 30) Introduction of Guests. City Officials and Staff: Superintendent of Parks - Scott Sleezer Director of Parks and Recreation - David Mogle Joe Plocher, Ward 2 Alderman , City Council Liaison to Park Board (arrived 9 : 06 pm ) Public Comment: None Presentations: Dave Mogle showed a video clip of children playing at Hiding Spot Park that was shown at the NRPA Trade Show for Game Time. Scott Sleezer said that Game Time is getting a lot of interest in their equipment. He spoke with the CEO of Game Time, Tom Norquist, and he said that Tom wants to do a special project with Yorkville once a year and wants to know how he could do that. Scott said Tom took some suggestions from him and would like him to come to their headquarters in Alabama to brain storm some more ideas . Scott felt like this is a great opportunity and is excited to have this kind of a relationship with a manufacturer; no one else has this opportunity and we should take advantage of having something different. Chris Rollins felt that this is a great opportunity due to the many parks that we need to build . It is exciting to have equipment that no one else has. Approval of Minutes: Minutes - Regular Park Board Meeting - September 27, 2007 Dave Mogle wanted first amendment on page two, fourth paragraph down it should say seconded instead of seconds . Second change on page two first paragraph under old business the verbiage "that we were pretty much done" should be replaced with "with a few exceptions" and add the verbiage " have been reviewed " 1 should be added at the end of the sentence . The last sentence of the same paragraph should say, "see" instead of " pull ". Next amendment Dave made was under old business second paragraph the verbiage "we might" should be replaced with "and also . " Next change is on page three last sentence should read : Swithin said she would let Scott know . On page four where it says " Rotary" it should say " Rotary Park. " Second paragraph on page four the verbiage "they" should be changed to "we . " Chris Rollins made the motion to approve the minutes of the Park Board Meeting of September 27, 2007 minutes with amendments made . Debbie Horaz made the motion and Ken Koch seconded the motion . The motion was unanimously approved by voice vote . Bills Review : With no questions or comments regarding the cash analysis or bills list Chris Rollins made the motion to approve the cash analysis bills list as submitted . Ken Koch made the motion and Van Truman seconded the motion . The motion was approved by roll call : Rollins-Yes ; Truman - Yes ; Sedgwick-Yes ; Koch-Yes ; Horaz-Yes ; Coveny-Yes Old Business* Quarterly Review of Planning Retreat Objectives Dave Mogle reported that progress on some objectives have been delayed for reasons outside of our control . One is the Hoover property. Mogle noted we couldn 't move ahead on this until we resolve some of the issues . He also reported that the community survey is going well and that we have 350 written surveys and we're shooting for 500 . He said that hopefully we'd have this done within thirty days . Van Truman commented on the report of action items and deadline dates . First he stated that these deadline dates are really target dates and he suggested for the dates that we've surpassed to come up with revised target dates . He wanted to have future date to shoot for. Van also suggests that the report keep the original target dates however show the revised dates because it's important to show what the original plan was and so we can see how far we 've fallen behind or how far we've come . Also there will be a sense of urgency to do what we need to do to get moving on the ones we've fallen behind on . Mogle said that we'd be looking at this in a couple of months and he Scott and Sue could rearrange some target dates . He also added that we should start thinking about where to go from here for next year. He 2 thought that we could designate a board meeting where there's not much on the agenda and brainstorm on new objectives for the upcoming year. He would like to start as soon as the second meeting in November. Rollins felt that we should revisit our goals and see if we can 't come up with some fresh objectives within the same goal structure that we already have . He doesn 't feel the goals have changed much but we need some fresh objectives . He feels we should pick some meeting themes such as land acquisition or staffing and to have a thorough discussion on those issues . Mogle suggested then that we decide what topic will be discussed at the next meeting so everyone can come prepared . Rollin 's said that a lot of these topics will have a lot of background information on them . Rollins suggested that the Board needs to have a future session to talk about what if there is no more land cash or what happens if we don 't get any more subdivisions . What would we do in these instances and what would happen to what we have on the drawing board ? He felt that the benefit of having a kind of discussion like this would force us to think outside of the current reality of how this gets built and the impact if land cash does or does not come in . He stated we need to plan accordingly. Deb Horaz felt that we shouldn 't put in writing how many parks we'd build within a certain amount of miles . Mogle said that we'd discuss this before we make a master plan . He said that we are already talking about master plan items such as land acquisitions and he felt that we are on the right path . Hoover Property Ad Hoc Committee Formation Chris Rollins reported he and Dave Mogle attended the Hoover Property meeting with representatives from the Forest Preserve District, Mayor and city staff. He noted that they have a wide range of opinions . They told us that they had people on their board that felt that the City needs to put up more money toward the cost of the purchase of the final parcel . The referendum passed and they just signed a big check to buy the last piece and they felt that the City should have helped them . Rollins felt that the agreement says that the County will own the property, not the City, so for the City to pay towards the purchase was not thought to be the intent of the agreement. The agreement does say that the City has some obligations to lease back the active recreation portion of the park for a 3 fee and we also have an agreement to annex the property and provide city services to that park such as city water, sewage and police protection etc. Rollins noted that because the City was a partner in the agreement it made the project eligible for grants that would have been less possible without joint participation . The project also received 1 . 5 million through OSLAD Mogle said . The total cost for the property was 18 million dollars of which according to speaker Dennis Hastert's office, 15 million came in grants . 13 . 5 million came from Hastert's office . Rollins noted that the City helped on the front end with our money, which made it possible to contract with Corlands to hold the land . They were relying on us strongly at that time . Now that we've come to an end and they passed the referendum and they have the ability to pay for the final parcel , they should use their money for this purpose . Now the next phase is we have to fulfill our obligation to bring City services, annexation and lease of the property . Rollins wanted to get both boards together to make joint decisions . He said we need to find out how to proceed with development because essentially now they're our landlords . David Mogle showed the draft conceptual plan that Laura put together. We need to meet with them and let them know what the people in the community want to see . We should go prepared to answer questions and tell them why we want certain things such as baseball fields . We need to have joint committees . Van Truman stated that brings us back to this agenda item . We need to assign a Park Board Member to that committee and this person will have to advocate for the Park Board . He said this would be a recommendation body but with persons that had authority to make decisions . Deb Horaz asked if they could vote on decisions made and Rollins said that we still need to decide on a process for these meetings because this is something new . Van thought they would have to take it back to the council to make decisions because no one person here can make up a quorum . Mogle said that we're looking at October 23rd for the first meeting if the City can get one of their council to attend the meeting . Chris Rollins said that he'd agree to serve on the AD HOC Committee if someone is willing to be his backup . Van Truman nominates Ken Koch as his back up, Debbie Horaz seconded that motion . Ken Koch said that he would be Rollin 's back up to the meetings . 4 Rollins feels that we should look into what the Forest Preserve is doing and what their needs are . Sedgwick brought up a question about the county seat. He asked how are we going to handle the questions from Plano residents asking why do people of Yorkville get to use the park. Rollins said that we should also investigate what is the legal relationship between the county seat and the county government. New Business : ROW and Easement Requirement for Phase 2 Dam Project Dave Mogle stated that the he got an official email from the state that phase two project is on its way with an open bid on the 16th of November. They feel it will be an 18- month project but if the weather cooperates then they would like to have it done in 13 months . It is a definite and it's in the state budget. Mogle passed out a letter with a map of the easements explaining that some of them are temporary and some of them are permanent. He said that the temporary easements are for the course of the construction and they are restored back over to the City . The permanent easements the City will still own . It just can 't build or operate anything on them . They have to have unrestricted access so they can maintain the dam facility and they shouldn 't have to get permission to do so . Mogle showed where there was going to be a future boat ramp and stated that we will still be able to put that in . Rollins asked if there was consent to grant easements to the state . The decision to grant the state the easements was unanimously approved by voice vote . Mogle noted that the state was asking for a temporary easement to stockpile dirt and gravel behind the ComEd station in the open area for the course of this project. They would like to have some kind of written permission . Rollins said this is not something untypical . Mogle said that there will be some trees that will be removed as a result of phase 2 construction , but they will be non - quality trees, mostly Green Ash and they will be in parcel 3 right along the bank. Scott Sleezer noted that the heavily wooded area is much more to the east. Timber there won 't be touched Mogle said . Sleezer said that we would try to work around the 20 " diameter, 100-foot tall trees . Mogle noted there is something else we could talk about and that's the style of pedestrian bridge we want to build . Scott Sleezer said that what ever the state is willing to provide is what we should take 5 because we tried to build before and we couldn 't get the funds . He suggested after it was built we could look at engineering it to our liking later if we wanted to . Mogle said we have some time to determine the style . Mogle summarized that we agreed on the easement and the storage and he noted that he and Scott would talk more about the trees in which ones will stay and which ones will go and the bridge option we decided that we will give it some thought and get some background information on bridges . School Board/City Council Joint Meeting David Mogle said that on the 12th of November, 6 : 30pm there would be an open meeting at the middle school . He encourages anyone who can attend to do so . He said a lot of things will be on the agenda and there are a lot of things that we spearheaded like the school park shared sites because of the letter that we wrote to Dr. Thomas Engler about the Fields of Westhaven . Also there's the topic of Windett Reserve and the boundary between the school and park that has not yet been resolved . Rollins said that there is a great deal the school board could learn from the park board and a lot of that is a planning process . It's hard to deal with anyone that doesn 't have an open process. He feels that there needs to be a joint planning process and there isn 't a process on the school board 's side . He said that these joint meetings are good and we need to keep chipping away at these issues for the benefit of the community . Mogle said this meeting could be very beneficial for us . Reports : Director Report David Mogle reported on the Rain Tree park grant. He and Scott Sleezer are to give a three- minute grant presentation in Springfield for the $500 , 000 project. We did use a donation parcel so if we were to get the grant, the project would cost the City a net $ 150, 000 . We'd build tennis courts, ball field , playground, trails, and parking lot. Mogle also reported briefly on the NRPA conference . He reported five from the department attended and it went very well . He said they attended a lot of good education seminars and hoped by the next meeting he'd have a synopsis of some of the things they attended . Parks Report 6 No report Recreation Report No report Additional Business : Future Meeting Schedule & Agenda Items None Ken Koch brought up the question of when Beecher would get relined . Scott Sleezer said they would be getting it done this week. He said we spent $5 , 000 on paint. He also said that we had to paint often because of the summer we've been having and the grass had grown real well . He noted that there had been a huge problem in Illinois with grubs and they have damaged the fields . He said it's a huge cost in eradicating them and that we might have issues with soccer next year. He wants to see if we have to skid the field out and reseed after soccer season . Adjournment: Regular meeting suspended at 10 : 00 pm and executive session started at 10 : 00 pm Chris Rollins entertained a motion to suspend the regular meeting and enter into executive session for the discussion for the purchase or lease of real property for the use of the public body . Van Truman made a motion and Debbie Horaz seconded the motion . Chris Rollins called a roll call vote to go into executive session : Chris Rollins-Yes ; Ken Koch -Yes ; Van Truman -Yes ; Deb Horaz-Yes ; Kelly- Sedgwick-Yes ; Vickie Coveny-Yes Chris Rollins entertained a motion to go back into regular session at 11 : 00 PM . Kelly Sedgwick made a motion and Debbie Horaz seconded the motion to end the regular session . The motion was unanimously approved by voice vote and meeting was adjourned at 11 : 00 PM . Next Nteetina0 October 25, 2007 Minutes respectfully submitted by Jamie Cheatham , Minute Taker 7 ORIGINAL 10/ 11 /07 PAR14C BOARD MEETING MINUTES United City of Yorkville Yorkville Parks and Recreation Department Board Meeting Administration Office - Riverfront Building , 201 W . Hydraulic Street, Yorkville , IL 60560 Thursday , October 4th , 2007 , 7 pm Call to Order: Chris Rollins called the meeting to order at 7 : 18 pm . Roll Call : Chris Rollins, Ken Koch , Van Truman , Debbie Horaz, & Vickie Convey Kelly Sedgwick (arrived 7 : 30) Introduction of Guests, City Officials and Staff: Superintendent of Parks - Scott Sleezer Director of Parks and Recreation - David Mogle Joe Plocher, Ward 2 Alderman , City Council Liaison to Park Board (arrived 9 : 06 pm ) Public Comment: None Presentations : Dave Mogle showed a video clip of children playing at Hiding Spot Park that was shown at the NRPA Trade Show for Game Time, Scott Sleezer said that Game Time is getting a lot of interest in their equipment. He spoke with the CEO of Game Time, Tom, and he said that Tom wants to do a special project with Yorkville once a year and wants to know how he could do that. Scott said Tom took some suggestions from him and would like him to come out and to brain storm some more ideas . Scott felt like this is a great opportunity and is excited to have this kind of a relationship with a manufacturer; no one else has this opportunity and we should take advantage of having something different. Chris Rollins felt this is a great opportunity and we have a lot of parks to build and is exciting to have equipment no one else has. Approval of Minutes : Minutes - Regular Park Board Meeting - September 27, 2007 Dave Mogle wanted first amendment on page two, fourth paragraph down it should say seconded instead of seconds . Second change on page two first paragraph under old business the verbiage "that we were pretty much done" should be replaced with "with a few exceptions" and add the verbiage " have been reviewed " 1 should be added at the end of the sentence . The last sentence of the same paragraph should say, "see" instead of " pull ". Next amendment Dave made was under old business second paragraph the verbiage "we might" should be replaced with "and also . " Next change is on page three last sentence should read : Swithin said she would let Scott, know . On page four where it says " Rotary" it should say " Rotary Park. " Second paragraph on page four the verbiage "they" should be changed to "we . " Chris Rollins made the motion to approve the minutes of the Park Board Meeting of September 27, 2007 minutes with amendments made . Debbie Horaz made the motion and Ken Koch seconded the motion . The motion was unanimously approved by voice vote . Bills Review: With no questions or comments regarding the cash analysis or bills list Chris Rollins made the motion to approve the cash analysis bills list as submitted . Ken Koch made the motion and Van Truman seconded the motion . The motion was approved by roll call : Rollins-Yes ; Truman- Yes ; Sedgwick-Yes ; Koch -Yes ; Horaz-Yes ; Vickie-Yes Old Business Quarterly Review of Planning Retreat Objectives Dave Mogle reported that there have been some areas that have delayed us on park planning that our outside of our control . One is the Hoover property. Mogle noted we couldn 't move ahead on this until we resolve some of the issues . He also reported that the community survey is going well and that we have 350 some written surveys and we're shooting for 500 . He said that hopefully we'd have this done within thirty days . Van Truman commented on the report of action items and deadline dates . First he stated that these deadline dates are really target dates and he suggested for the dates that we've surpassed to come up with revised target dates . He wanted to have future date to shoot for. Van also suggests that the report keep the original target dates however show the revised dates because it's important to show what the original plan was and so we can see how far we 've fallen behind or how far we've come . Also there will be a more sense of urgency to do what we need to do to get moving on the ones we 've fallen behind on . Mogle said that we'd be looking at this in a couple of months and he Scott and Sue could rearrange some target dates . He also added that 2 we should start thinking about where to go from here for next year. He thought that we could take a board meeting where there's not much on the agenda and brainstorm on where we want to go and put together some objectives we could put together for the upcoming year. He would like to start as soon as the second meeting in November. Rollins felt that we should revisit our goals and see if we can 't come up with some fresh objectives within the same goal structure that we already have . He doesn 't feel the goals have changed much but we need some fresh objectives . He feels we should pick some meeting themes such land acquisition or staffing and to have a thorough discussion on those issues . Mogle suggested then that we decide what topic will be discussed at the next meeting so everyone can come prepared . Rollin 's said that a lot of these topics will have a lot of background information on them . Rollins suggested that the Board needs to have a future session to talk about what if there is no more land cash or what happens if we don 't get any more subdivisions . What would we do in these instances and what would happen to what we have on the drawing board ? He felt that the benefit of having a kind of discussion like this would force us to think outside of the current of reality of how this gets built and land cash comes in etc . He stated we need to plan accordingly. Deb Horaz felt that we shouldn 't put in writing how many parks we'd build with in a certain amount of miles . Mogle said that we'd discuss this before we make a master plan . He said that we are already talking about mast plan items such as land acquisitions and he felt that we are on the right path . Hoover Property Ad Hoc Committee Formation Chris Rollins reported he attended the Hoover Property meeting with representatives from the Forest Preserve District, the City Council and Park Board . He noted that they have a wide range of opinions . They basically told us is that they had people on their board that felt that the City needs to get more money. They had gone out and gotten their referendum passed and they just signed a big check to buy the last piece and they felt that the City should have helped them . Rollins felt that the agreement says that the county owns the property so why should we help them buy something they already own . The agreement does say that the City has some obligations to lease back the active recreation portion of the park for fee and we also have an agreement 3 to extend city services to that park such as city water, sewage and fire protection etc. Rollins noted that because we were part of the agreement it allowed for grants to be applied and things could be gotten . They received 1 . 5 million Mogle said . The total amount was 18 million of which according to Hastert's office 15 million came in grants and out of the 15 million 13 . 5 million came from Hastert's office . Rollins noted that the point that needed to be made was that we held the bag for them on the front end with our money, which made it possible with Corlands . They were relying on us to be partnered with them . Now that we've come to an end and they passed the referendum and they own the property and they have the ability to pay so they should use their money to pay for what's theirs . Now the next phase is we have to fulfill our obligation to bring City services, annexation and lease the property . Rollins wanted to get both boards together to make joint decisions. He said we need to find out what we can do out there because essentially now they're our landlords . David Mogle showed the plan that Laura put together and it included a mountain bike trail but Jason didn 't like it. Rollin 's said that we have a presents in the recreational department where they don 't and we could tell them what the people want. We need to meet with them and let them know what the people in the community want to see . We should go prepared to answer questions and tell them why we want certain things such as baseball fields . We need to have joint committees . Van Truman stated that brings us back to this agenda item is that we need to offer up a Park Board Member to populate that committee and this person will have to an advocate for the Park Board . He said this would be a recommendation body but with persons that had authority to make decisions . Deb Horaz asked if they could vote on decisions made and Rollins said that we still need to decide on a process for these meetings because this is something new . Van thought they would have to take it back to the council to make decisions because no one person here can make up a quorum . Mogle said that we're looking at October 23rd for the first meeting if the City can get one of their council to attend the meeting . Chris Rollins said that he'd agree to serve on the AD HOC Committee if someone is willing to be his backup . Van Truman nominates Ken Koch as his back up, Debbie Horaz seconded that motion and Kelly 4 Sedgwick said third . Ken Koch said that he would be Rollin 's back up to the meetings . Rollins feels that we should look into what the Forest Preserve is doing and what their needs are . Sedgwick brought up a question about the county seat. He asked how are we going to handle the questions from Plano residents asking why do people of Yorkville getting to use the park . Rollins said that we should also investigate what is the legal relationship between the county seat and the county government. New Business : ROW and Easement Requirement for Phase 2 Dam Project Dave Mogle stated that the he got an official email from the state that phase two project is on its way with an open bid on the 16th of November. They feel it will be an 18 month project if the weather cooperates then they would like to have it done in 13 months . It is a definite and it's in the budget. Mogle passed out a letter with a map of the easements explaining that some of them are temporary and some of them are permanent. He said that the temporary easements are for the course of the construction and they are restored back over to the City . The permanent easements the City will still own and operate them we just can 't build or operate anything on them . They have to have unrestricted access so they can maintain them and they shouldn 't have to get permission to do so . Mogle showed where there was going to be a boat ramp and stated that we will still be able to put that in . Rollins asked if there were consent to grant easements to the state . The decision to grant the state the easements was unanimously approved by voice vote . Mogle noted that they are asking for a temporary easement to store dirt and gravel behind the ComEd station in the parking lot for the course of this project. They would like to have some kind of written permission . Rollins said this is not something untypical . Mogle said that there will be some trees that will be taken but they will be junk trees, Green Ash that have been washed up, and they will be in parcel 3 right along the bank . Scott Sleezer noted that the heavily wooded area is much more to the east. Timber won 't be touched Mogle said . Sleezer said that the 20 " in diameter 100-foot tall trees we would want to see if we could work around those . 5 Mogle noted there is something else we could talk about and that's the style of pedestrian bridge we want to build . Scott Sleezer said that what ever the state is willing to provide is what we should take because we tried to build before and we couldn 't get the funds . He suggested after it was built we could look at engineering it to our liking later if we wanted to . Mogle said we have some time to determine the style . Mogle summarized that we agreed on the easement and the storage and he noted that he and Scott would talk more about the trees in which ones will stay and which ones will go and the bridge option we decided that we will give it some thought and get some background information on bridges . School Board/City Council Joint Meeting David Mogle said that on the 12th of November, 6 : 30pm there would be an open meeting at the middle school . He encourages anyone who can attend to do so . He said a lot of things will be on the agenda and there are a lot of things that we spearheaded like the school park shared sights because of the letter that we wrote to Dr. Thomas Engler about the Fields of Westhaven . Also there's the topic of Wydum Reserve and the boundary between the school and park has not yet been resolved . Rollins said that there is a great deal the school board could learn from the park board and a lot of that is a planning process . It's hard to deal with anyone that doesn 't have an open process . He feels there needs to be a joint planning process and there isn 't a process on the side of the school board 's side . He said that these joint meetings are good and we need to keep chipping away at these issues for the benefit of the community . Mogle said this meeting could be very advantageous for us . Sedgwick said that the public needs to know that our ideas and plans are being stopped at one mans desk and that is Dr. Tom Engler's desk. Rollins said that Tom always said that they had specialized funds and he feels that his board is to ratify those expenditures . He feels with all the structure they have they'd have a planning process but they don 't. If there is a planning process it's transparent and if there were a plan for next year the board members couldn 't tell you what it was . He felt the superintendent limits the board 's participation . 6 Reports: Director Report David Mogle reports on the Rain Tree grant. He and Scott Sleezer are to give a three- minute speech , grant presentation , for $ 500, 000 . We did use a donation parcel so if we were to get the grant so it would cost the City a net $90, 000 . We'd get a set of tennis courts, ball field , playground , water park and parking lot. Mogle also reported briefly on the NRPA conference . He reported six from the department attended and it went very well . He said they attended a lot of good education seminars and hoped by the next meeting he'd have a synopsis of some of the things they attended . Parl<s Report No report Recreation Report No report Additional Business : Future Meeting Schedule & Agenda Items None Ken Koch brought up the question of when Beacher would get relined . Scott Sleezer said they would be getting done this week. He said we spent $ 5, 000 on paint. He also said that we had to paint often because of the summer we've been having and the grass had grown real well . He noted that there had been a huge problem in IL with grubs and they have damaged the fields . He said it's a huge cost in eradicating them and that we might have issues with soccer next year. He wants to see if we have to skid the field out and reseed after soccer season . Adjournment: Regular meeting suspended at 10 : 00 pm and executive session started at 10 : 00 pm Chris Rollins entertains a motion to suspend the regular meeting and enter into executive session for the discussion for the purchase or lease of real property for the use of the public body, Van Truman made a motion and Debbie Horaz seconded the motion . Chris Rollins called a roll to call vote to go into executive session : Chris Rollins-Yes ; Ken Koch-Yes ; Van Truman -Yes ; Deb Horaz-Yes ; Kelly- Sedgwick-Yes ; Vickie Coveny-Yes 7 Chris Rollins entertains a motion to go back into regular session at 11 : 00 PM . Kelly Sedgwick made a motion and Debbie Horaz seconded the motion to end the regular session . The motion was unanimously approved by voice vote and meeting was adjourned at 11 : 00 PM . Next Meeting : October 25, 2007 Minutes respectfully submitted by Jamie Cheatham , Minute Taker 8 United City of Yorkville Yorkville Parks and Recreation Department Board Meeting Administration Office - Riverfront Building , 201 W . Hydraulic Street, Yorkville, IL 60560 Thursday, October 25th , 2007 , 7 pm Call to Order: Chris Rollins called the meeting to order at 7 : 00 pm . Roll Call : Chris Rollins, Ken Koch , Van Truman , Debbie Horaz, & Vickie Convey Kelly Sedgwick (arrived 7 : 05) Introduction of Guests, City Officials and Staff: Guest : Matt Schury from the Record Newspapers Joe Plocher, Ward 2 Alderman , City Council Liaison to Park Board Director of Parks and Recreation - David Mogle Superintendent of Parks - Scott Sleezer Superintendent of Recreation - Sue Swithin Park Planner - Laura Haake Public Comment: None Presentations: None Approval of Minutes : David Mogle noted he'd like to bring back the minutes of the regular Park Board Meeting October 11t", 2007 to the next meeting , November 8"1, with amendments which he would like to make . Chris Rollins made the motion to table the minutes and bring them back with changes to the next regular meeting . The motion was unanimously approved by voice vote . Bills Review: Vickie Convey raised a question , page 15, on the Waste Management Pota - Let's in Town Square and River Front parks . She wanted to know the time period the line item reflected . David Mogle stated that would be for payments for previous bills and that would be for a month and a half to a month . He also noted that bills get paid twice a month . Ken Koch stated that the price depended on how many units were in each park. Van Truman wanted to know if the Rotary Park and Beacher Park Pota - Let's were prorated for a partial month . Sue Swithin said 1 that everything is prorated , they get a monthly cost, and there is a certain fee for different types of units . She said that we're about 80 to 90 dollars for a regular unit. She noted next year that she would do a re-bid with Viola . With no other questions or comments regarding the cash analysis or bills list Chris Rollins made the motion to approve the cash analysis and bills list as submitted . Van Truman made the motion and Ken Koch seconded the motion . The motion was approved by roll call : Rollins- Yes ; Truman -Yes ; Sedgwick-Yes ; Koch -Yes ; Horaz-Yes ; Vickie-Yes Old Business Heartland Circle Revised Park Conceptual Plan David Mogle stated that there is a revised plan for the Heartland Circle Park. He said the staff has taken into consideration the public's input from the July 30th, 2007 Town Meeting and the August 3, 2007 park " meet and greet" both held at Heartland Circle . Taken into consideration were the concerns of residents regarding the distance of the playground from the street. Laura Haake and Scott Sleezer revised the original plan and Haake showed the revised plan and compared to the original plan . She explained what changes had been made. She noted that they moved the sidewalk to the outside and that pushed the playground in further. Now the playground is 130 feet from any resident's lot line . She pointed out that the revised plan still contained the same elements such as the playground , the basketball courts, picnic table area , concrete and skate park elements and some landscaping however the baseball diamond might be a future element. She said they added some trees to buffer some of the noise coming from the playground . Haake noted that the bid cost estimate is $ 147, 845 . 70 , with alternatives the estimate is $ 167, 806 . 10 . Our land cash amount for this park is $ 147, 919 . 00 . She noted that they are hoping for donations for items listed as alternates on the cost estimate . She said the shelter would be an alternate . Ken Koch said he didn 't want to see the shelter, become an alternate . Sleezer reminded the Board that it was the residents that said it was okay that the shelter be cut and they would they would help fund one later. Vickie Convey said she would like to see more evergreens by the basketball court to buffer noise . Haake said that they could put in a few more evergreens however didn 't want to put too many because they didn 't want to hide the courts . Mogle also reminded the Board 2 that it was the residents that wanted the basketball courts. Sleezer noted that they could look into putting in a few more evergreen trees. David Mogle asked the Board if it were okay to post this new park design on the website and go ahead with the bid . There was a unanimous approval by voice vote . 2007 Hometown Days Report Sue Swithin asked if there were any questions on the Budget Report that she drafted . Van Truman wanted to know about the beer and alcohol sales with Moose . Swithin said that the City took on that area/tent and they agreed to work with a non for profit group in town and scheduled them out to help serve the beer and in doing that they donated $ 2000 back to the organization . She said the expense we show for that was noted under the beer and alcohol sales . Swithin clarifies that we paid Moose out as an expense . Deb Horaz wanted to know if the payroll was noted on the report and Swithin stated that the report did not show those numbers . Truman asked if the expenses under the car show line item include the tee shirts, trophies and other car show expenses. Swithin said that those were recorded and the line item reflected those expenses . Fields of Westhaven Development Update David Mogle said that he brought this to the Park Board and had a brief discussion on how we thought it would be a good idea to merge parking lots . Another thought was to take the two 5 acre parcels and build a bigger gymnasium . He said this is an ongoing process and that he sent a letter to Dr. Engler however he hadn 't gotten a response back. He wanted to know if building a larger gym would be something that the Board thought would be beneficial or having the 10 acres out there would be more important. Chris Rollins said that he thinks it's an excellent idea to build a larger gymnasium . He noted that if you look at the plat where the school and park is going to be we could easily give up the 5 acres, and the balance of green space available to the public to use wouldn 't be impacted by that if we had use of the entire side and all of it's open space . That's the point he said of doing these things . He said that using our land cash contribution to build a larger gymnasium would be to our benefit as long as it's conducive to our usage. He said people would have to have a place to park and be able to access the gym without going through the school . Rollins said these things would need to be worked out and it can be done. He said dozens of schools do this 3 all over Illinois ; both organizations can benefit and we won 't have to lose open space . Rollins remains optimistic. Alderman Arden Plocher said that we should wait to see what happens in the next meeting and bring our ideas to the School Board . Rollins felt we are having all the right discussions and we hope to get people on the school realm to see it our way in combining this effort. Mogle noted that everyone is on board and in favor of expanding the gym . New Business: Bristol Bay Storm Water Management and Park David Mogle said there was an article in the Record a couple weeks ago that might have raised some questions and he said his information is somewhat limited because he had not been directly involved in the discussions. Mogle then stated what he knew. He said there is a , possibly because of the downturn in residential sales, a dispute between the developer and the landowner. The landowner still owns a large part of land south of Galena Road and this is a potential park. Dave explained , to new board members, that the land that they are talking about is up in Bristol Bay and about half of it is north of Galena Road and the other half is south of Galena Road . The plan for the land south of Galena road is for a major storm water management area that would include lakes and wetland areas . He said it would also be a natural area with water, fishing , community yards and trails . He noted the conceptual preliminary plan was put together showing to have soccer and tennis courts mostly on the north side . The advantage being , rather than having every subdivision coming in having to devote a large part of their space to detention retention there would be one central place that all drainage from surrounding areas could go to . All the developers would contribute in using that and in doing so we'd get much larger open water surface that might have some recreational value and there would be a buffer around it of open space that we could use as parkland . Ken Koch said that it is called a banking system where the subdivision contributes and they get a credit back for not building a detention in their subdivision . Mogle staged whether or not it has to do with the downturn in residential sales he is not sure however the issue is between the landowner who owns much of the land on the south side of Galena Road and the developers of Centex Homes . They've run into the issues in the annexation agreement. He said there is an effort to resolve this 4 however he could not make a comment on what those efforts were. Mogle said , however, the size of the park could shrink. by a third . He doesn 't know that it will happen for sure but he wanted the Park Board to be aware of what was going on . He also said that 2/3 of the 170 plus acres are protected and that the area in dispute is all south of Galena Road . 2006 YYBSA Agreement Preliminary Discussion David Mogle said that we are looking ahead and gave a draft of the new agreement out to board members to be reviewed . He said the staff had minor discussions and they were open to ideas and issues that some of the Board may have . Mogle noted that the draft included the rules and regulations of the parks, it defines the priorities of who are looked at first in who can use those fields first and breaks out a fee schedule for rentals to outside organizations and the final page is the application . He said all deadlines are and fees are listed . Chris Rollins wanted to hear from those who were involved in youth baseball and wanted to know what they had to say about what was not working well . Ken Koch said that in the future he felt that we should not trade services and gives the example of the mounds . He felt it was a fair trade for the building and electricity however now the mounds are not holding up . Van Truman said we would dispute that because we never wanted mounds . He said these fields are to be multipurpose fields and we cannot have permanent mounds. Truman said this agreement received a huge overhaul and he feels that it's solid now. Mogle said there was one issue that came up and that was that we need to have the ability to take a field or two and not schedule them . We need fields we can hold open for the public. Scott Sleezer said that they had gotten phone calls from the general public who wanted to know where they can take their kids to play. Koch would like to see the fields listed in the agreement such as show rental only fields for example . He thought that we could make it mandatory for private parties and for tournaments to obtain a permit to use the parks that way we could regulate who is suppose to be using the parks . Mogle said is that we wanted to provide all the field maintenance . There is a large amount of money that is spent on the maintenance of fields . Sleezer thought that we should no longer waive fees or look at charging a certain lump some fee or charge a fee per child and use those monies to maintain the fields . Rollins said that this is a market- 5 based thing . We can find out what others are charging for tournaments and such related activities . Sue Swithin brought up three recommendations to the Board . First she thought the April 1st to July 31St date isn 't long enough . Swithin said that she had YYBSA wanting to use the fields through the fall . She felt we should extend it through to November 1st. Second she said within our policy we'll need a cut off date . There should be a date where reservations can no longer be made . Thirdly she thought there could be a possibility to schedule tournaments earlier. She said now is when they are scheduling tournaments for next year. Van said that we should .just black out dates for tournament play for the future . That way we're not waiting on them to determine their dates . Swithin said that there is an attachment to the athletic fee schedule that's a tournament fee. A recommendation was given and was mentioned several times from those holding tournaments that $400 could be raised , it could go hirer, and those groups would prefer to have a higher fee but do field prep for that entire field . Swithin felt that the City should hire someone part time to maintain the fields throughout the tournaments . Koch felt that we could possibly get an intern . Swithin felt that charging $800 to $900 for a weekend tournament could cover our maintenance costs. Rollins said that we needed to find out what it would take to accommodate people . We need to find out what it will cost to offer the level of service that they expect. Services include lighting , concessions, and staffing . It would require careful planning and support. He felt it would be to our benefit to have our own staff do these things. Reports: Director Report YMCA Report Dave Mogle reported that the director, Andrew, from the YMCA was at the meeting on Tuesday just to ask to come before the council and he is actually going to go to the EDC meeting on the loth of November, which means he will be making a presentation to the City Council on November 27tn HOOVER Dave Mogle attended the Hoover Property meeting with representatives from the Forest Preserve District, and Ken Koch . He noted that they have a wide range of opinions however he said that he felt the meeting was very cordial . He said Jason , the director, started 6 out by making the same statement that he made when we met with the Mayor that some of their board members felt strongly that the City should have been more involved with the purchase of the final piece of land . However between the board members one was very positive and the other Forest Preserve District board member wasn 't pessimistic, Mogle stated . Ken Koch said that he got a different feel and he felt that they thought that we left them hanging and that the City needed to put up more money toward the cost of the purchase of the final parcel . Rollins said that the City helped on the front end with our money, which made it possible to contract with Corlands to hold the land . Koch felt that they felt like we aren 't going to hold up on our part of the agreement. Rollins stated that many parts of the agreement haven 't come to pass so how could they legitimately make that statement. Koch also reported that they wanted the City to come up with a budget for the sewers . They want to see a timeline and plan of infrastructure of what we are planning to do . Rollins said that the first thing that has to be decided is what plan to take and put into budget the plan . When and where it is appropriate we will do these things he stated . Koch says we need to have some kind of timeline to show what the City was doing before the County came into this . It would show that we've been keeping our part of the agreement. Alderman Plocher said we might have to sit our attorney down and show them this is what you signed . We don 't want to force them to read their agreement we want them to agree on the agreement. Rollins said that now we have to fulfill our obligation to bring City services, annexation and lease the property. No one can say that we aren 't going to do these things . He noted we are now in a position to annex the property in accordance to the agreement. Rollins said everything is spelled out in the agreement and we need to defend what it says . Our expectations are still the same and we need to find a meaningful common ground . Mogle said that both parties were willing to work things out with us . They want to look at the conceptual plan and they want to see Laura 's plan again . He felt that the conceptual plan is impressive and it shows a lot of thought on both sides . The next meeting will be November 13tH Mogle said the next step will to bring this back on the November 8th, for further discussion . 7 Parks Report - none Recreation Report - none Additional Business : Future Meeting Schedule & Agenda Items Board agrees that the second meeting in November will be on the 29tH It will be the following Thursday after Thanks Giving . Van Truman mentioned that he would like to see, in the future, holding a large destination type event. Alderman Plocher suggested perhaps an event such as free style motor cross . Truman thought that we should have some kind of signature event. Sue Swithin said she could research what the trend is . Deb Horaz mentioned that the Mayor Burd met with Oswego's mayor and it was in the paper about doing a joint park. She said that Mayor Burd wanted to do a city garden with vegetables however it is not clear on where the parcel will be. Horaz said that it is in the works and Mayor Burd wanted us to know about it. Adjournment: Chris Rollins entertains a motion to adjourn the meeting at 9 : 50 PM , Kelly Sedgwick makes the motion and Deb Horaz seconded the motion to adjourn the meeting . The Motion was unanimously approved by voice vote and meeting was adjourned at 9 : 50 PM . Next Meeting : November 8th , 2007 Minutes respectfully submitted by Jamie Cheatham, Minute Taker r s MEMORANDUM TO: Yorkville Park Board FROM: Dave Mogle, Director of Parks and Recreation RE: Old Business DATE: November 5, 2007 SCHOOL BOARD/CITY COUNCIL JOINT MEETING The meeting is being held Monday, November 12, at Yorkville Intermediate School (see attached letter). Staff plans to present to park board information and materials that we will be prepared to present at the meeting concerning park/school cooperation. HOOVER PROPERTY AD HOC COMMITTEE REPORT Staff will present information to park board that will be discussed in the second Ad Hoc Committee meeting scheduled for Tuesday, November 13, 2007 at 5 :30PM at City Hall. �`4 ooa cwcpRFN ro wt 115 YORKVILLE COMMUNITY UNIT DISTRICT 115 / 602 Center Parkway, Suite A, P, O. Box 579 1 1 Yorkville, IL 60560-0579 Telephone (630) 553-4382 �o r FAX (630) 553-4398 WDaK YORKVILLE HIGH SCHOOL October 1 , 2007 797 Game Farm RoaB Yorkville, Illinois 60560 Telephone (630) 553-4380 YORKVILLE MIDDLE SCHOOL. 702 Game Farm Road Yorkville, Illinois 60560 Mayor Valerie Bind Telephone (00) 553-4385 Y CIRCLECENTER 300 E, Hydraulic GRADESCHOOL Yorkville, IL 60560 901 Mill Street Yorkville, Illinois 60560 Telephone (00) 553-4388 Dear Mayor Hurd: YORKVILL E GRADE SCHOOL 201 West SmnnnaVk Street Yorkville. Illinois 60560 RE: Invitation for a Combined Meeting Telephone (630)553-4390 BRISTOL GRADE SCHOOL The Board of Education of the Yorkville Community School District #115 M Hunt Street E. O. Box m would like to have a cooperative meeting with the Mayor and Aldermen Telephone Illinois 60512 currently representing the citizens of the United City of Yorkville on Telephone (630) 553-03113 Y p g y YORKVILLE Monday, November 12, 2007. INTERMEDIATE SCHOOL 103 Schoolhouse Road Yorkville, Illinois 60560 The Board of Education of the Yorkville Community School District #115 has Telephone (630) 553-4594 arranged an agenda with topics of mutual concern including the following: GRANDE RESERVE 1 .. Game Farm Road Project and the Effect on Schools ELEMENTARY SCHOOL 3142 Grande Trail 2. School Facilities Use by the City Yorkville. Illinois 60560 Telephone (630) 5535513 3. What are Ways the City and School can Work Together BRISTOL BAY Taxpayer Benefit ELEMENTARY SCHOOL 4, Status of Impact Fees and What Possible Increase is Reasonable 427 Bristol Bay Dr. Yorkville, Illinois 60560 5. Sidewalks or the Lack of Sidewalks in the Older Part of Town Telephone (630) 553.5121 `1(6. Coordination of School/Park Sites — Open Space X7. Future Cooperative Venture to Develop a Field House X & Communication between the City/Park Dept. and School District Since the combined number of individuals from both public bodies is a larger number than either the Board Room or Council Chambers would effectively hold, considering also that such a meeting would be open to the public, and room would be needed for visitors, we are planning the meeting on the 128i to be held in the gymnasium of the Yorkville Intermediate School from 7:00 p .m. to 9:00 pm. with an informal coffee in the cafeteria from 6:30 p m. to 7:00 p.m. Since Dr. Thomas D. Engler Superintendent TDE/mlm MEMORANDUM TO: Yorkville Park Board PROM: Dave Mogle, Director of Parks and Recreation RE: New Business DATE: November 5, 2007 PRIVATE REQUEST FOR SIGNANGE IN VAN EMMON PARK A request to put signage on park property promoting Kendallwood Estates Development. Staff reconnnendation is to deny the request based upon the expectations created for others who would submit similar requests. Page 1 of 1 Dave Mogle From: Jason Humm Uhumm @mchsi.com] Sent: Monday, October 29, 2007 2:23 PM To: dmogle @yorkville it Subject: Kendallwood Estates Mr. Mogle Hello, my name is Jason Humm and I'm doing the Kendallwood Estates subdivision in Yorkville on Van Emmon Rd. I am inquiring about a possible land lease on Park District property for a temporary sign I only have R. Q.W. frontage on Van Emmon and thought I could possibly lease a 10'x10' area from the district directly across the street from Kendallwood Estates Please let me know if this is a possibility. Thank you, Jason A. Humm President - cnFpa RAr (. OH 483 Willow St. Elburn, IL 60119 Office 630 365-2825 Mobile 630 816-7002 Fax 630 365-3757 11/5/2007 YORKVILLE RECREATION DEPARTMENT Monthly Report Park Board Meeting Month of October - 2007 Highlights and &Mmary. The city' s amoral Hometown Days Festival took place Labor Day weekend and was a great success. Thousands of people walked through the gates to enjoy and participate in the nruerous activities we offered. While we had many of the same favorites, carnival, live music, car show and free family activities, we also added many new items such as a pancake breakfast, free inflatable bounce house, and baby changing area, plus we ended the fun filled weekend with a fireworks show. Overall we had extremely positive feedback from the community and are already begimring to prepare for next year's event. Throughout the month September and October we continued to prepare and run numerous events and leagues. The highly popular Park Open Houses finished up with one last open house at Stepping Stones park. Farmer's Market continues to every Saturday morning, till the end of October. Fall youth soccer, men's & co-ed softball and 7°1 & 8111 grade girls basketball leagues started and began practicing / playing games throughout the week and weekends. The youth soccer had teams, with over 300 kids from 5 — 14 years of age playing in different divisions. All of the soccer is being played at Beecher Park, with practices throughout the week and games every Saturday morning. The season will finish up the first Saturday in November. The Men's and Co-ed Softball Leagues, being held at Bridge Park, play every Tuesday (Co-Ed) and Thursday (Men's) with double headers each night. We have 4 teens in the co-ed league and 7 in the men's league. The leagues will finish in the month of November, with an end of the season tournament. 7°i & 8t1 grade girl' s basketball, with 10 girls on each team, are practicing at Yorkville Middle School, and playing games in the Somonauk basketball league. The 8t" grade won its first game, and the 7°' grade played a close game, but came up a little short in its first game. We finished up the month of Sept. and started the month of October by holding three High School events. Two of the events were High School Dances, at Beecher after the home football games. The third event was showing the movie, "We Are Marshall," in the high school gym our inflatable movie screen, as part of their Homecoming activities. The student council organized the event, selected the movie and asked if we would supply the screen. We have done this before for the HS and will continue to donate our equipment and staff. We continued in the month of October by preparing and running two special events. First we offered the Adventure Challenge for the second time, at Silver Springs State Parlc. Nearly 40 participants competed in this unique event, in which teams of three battled, the heat, and in various activities, such as billing, rrmning, canoeing, archery and several mystery challenges. Everyone seemed to have a great time and we, as well as many of the participants look forward to running this event next year, We finished up the month with one of the best events of the year, the Halloween Egg hunt. Hundreds of trick or treater's lined up on the sidewalks, at Town Square on Saturday October 27, with their bag/bucket, flashlight, to hunt for their ten eggs that were hidden throughout the park. We had about 7,000 Parker's Playtime Pre School started off the 2007-2008 school year with a north and south location, Both locations have had a successful start to the new year. The north location at the Yorkville Congregational 1 Church has four full classes, 60 students. The south location at the Riverftont Recreation Building is ahnost full, 27 students, with one and two more students to fill these classes. The students went on field trips this month to Honey Hill Farm in Waterman and to Larson Family Farm in Sandwich. Ready Set Go, ow feeder program for the Pre School, started in October to a full class taught by Kathy Auw and Cari Beavers. Carol Baumgardt is teaching many of the early childhood classes such as Princess Playtime, Planes Trains and Dinosuars, Busy Bees, Moving and Grooving, Shake Wiggle and Giggle, Lets Get Busy and Little Chefs, Rock It Productions is now teaching early childhood classes such as Tot Rock and Kid Rock. These classes are geared towards music and movement for the toddlers. The Computertots classes are also starting up again this fall. All Star classes are being held at Circle Center Grade School. The classes have been able to be held outside most of this season so far. Pilates, Flow Yoga, and Fitness Yoga are all starting in their second session for this fall. Registration numbers are high for the fitness classes and space is beginning to be a problem again. The Knitting Club has started meeting at the Riverfiont Recreation Building. The space has been needed since the group has been getting bigger by the month. They continued to do work for hospitals and shelters making blankets and clothes as needed for the winter. Seasonal Classes/Programs September - October. • Parkers Playtime Pre School Ready Set Go Shake Wiggle Giggle • Planes Trains & Dinosaurs Dance Classes Pilates • Knitting Club Chefs In Training Softball Leagues • Soccer Leagues Basketball Leagues Farmer's Market • Busy Bees Men's Softball League Movie Nights ■ High School Dances Fitness Yoga Flow Yoga ® Brothers & Sisters Princess Playtime Book Club • Lets Get Busy Moving & Grooving Coed Softball • Mom & Tots Tot Rock! Kid Rock I • Halloween Pumpkin Decorating Pumpkin Carving Little Chefs • Computertots Fun-gineering Chefs in Training • All Star Parent Tot Super Sport All Star Basketball • All Star T Ball All Star Soccer All Star Football • Baubles and Beads Rally Obedience Adventure Race • Halloween Egg Huut Fall Quarter — as of 10/31 /07 Different Types: — 25 (different curriculum) • Sections - 120 Enroll .- 864 Sp. Event - 5 - 13,965 Ran — 85 (71 % ) Cancelled - 30 (25%) Pending - 5 (4%) Class No. - 864 Residents — 588 (68%) Non-res - 276 (32%) • Last year Fall: 33 (Curriculum) Sections - 112 Enroll — 697 Sp. L•vent — 13,480 Ran - 86 (77%) Cancelled - 26 (23%) Residents - 500 (72%) Non-res - 197 (28%) 2 Exit Survev Sunrmmy. Surveys came back from Halloween Puapkin Decorating class instructed by Lindsey Moss. The survey said "Ms. Moss did a wonderful job with this class" mid had all excellent marks for the class. A survey from flow yoga was also returned taught by Annette Reese. The participant said "the class and instructor were perfect in every aspect." There were also surveys returned from Busy Bees class taught by Carol Baurngardt. The parents of the participants had excellent marks for the class, they "enjoyed Ms. Carol's classes". Scholarships Awarded/ Grants Received. General Scholarship - $ 100 (October) Professional Development: Angie Allwood attended the National Recreation and Parks Association Conference in October. Administrative Highli hts. The Recreation Coordinator — Athletic position was posted on IRPA, and the city website. This posting will expire Nov, 9°1. Our goal is to have someone hired by mid December. To date we have received about 30 applications, The current update on the mailed survey is NIU has received about 450 surveys to date and the target mumber was 500. This number was before the third and final mailing took place. Facility Agreements: (Fall) ■ We are using the following facilities for our current programs and in the near fixture: Yorkville Schools: (Middle, Intermediate, Circle Center Grade School and Grande Reserve Elementary), Yorkville Congregational Church. We have secured another year with YCC to use their rooms for our Pre School. We will use our own classroom at the Riverfront Recreation Bldg. We use New Life Church on an as needed basis for our Pre School. Our second Pre School is located at the Riverfront Recreation Building, Revenue Producing Hizhliehts The concession stands will be closed early in November. A report will be available soon with recommendations for the next season. We now have extra "event" shirts available in the front lobby for sale. For $5.00 each people can have a t- shirt from past activities such as, Pet Parade, Hometown Days Festival, Basketball, and Fine Arts Festival, Upcornink Projects and Events. Poles Express Trip - Dec. lsu Holiday Under the Stars - Town Square - Nov. 30°i 6:00 — 9:00 pin Respectfully submitted, Sue Swithin Superintendent of Recreation Recreation Department Staff 3