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Park Board Packet 2007 01-11-07 YORKVILLE PARKS & RECREATION DEPARTMENT Administration Office — Riverfront Building 301 E. Hydraulic St. Yorkville, IL 60560 630-553-4341 Park Board Agenda Thursday, January 11 , 2007 7:00 p.m. - Park Board Meeting Riverfront Building Call to Order: Roll Call : Chris Rollins, Ken Koch, Van Truman, Gary Golinski, Debbie Horaz, Seth Schoonover, Kelly Sedgwick, and Alderman Paul James Introduction of Guests, City Officials and Staff Alderman James Bock - City Council Liaison Director of Parks and Recreation - David Mogle Superintendent of Recreation - Sue Swithin Superintendent of Parks - Scott Sleezer Park Planner - Laura Haake Public Comment: Presentations : Approval of Minutes: Minutes - Regular Park Board Meeting - December 28, 2006* Bills Review: Cash Analysis* Bill List* Old Business: Old Post Office Rehab Quotes* Planning Objectives* Community Survey MPI South Annexation Agreement - Park Donation Grande Reserve Regional Ball Diamond Fence* Caboose for Whispering Meadows Park New Business: Grande Reserve Park B Conceptual Plan* Hiding Spot Park Renovation Conceptual Plan* Reports: Parks Report Recreation Report Additional Business : Park Board Agenda January 11 , 2007 Page 2 Executive Session : For the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Adjournment: Next meeting: January 25, 2007 *Items needing Board approval or recommendation. UNITED CITY OF YORKVILLE YORKVILLE PARKS & RECREATION DEPARTMENT BOARD MEETING Parks & Recreation Administrative Office Riverfront Building Thursday, December 28, 2006 MINUTES CALL TO ORDER: Meeting was called to order by Chris Rollins at 7:05 p.m. ROLL CALL: Chris Rollins, Ken Koch, Gary Golinski, Debbie Horaz, and Kelly Sedgwick GUESTS/CITY OFFICIALS/STAFF: Sue Swithin, Superintendent of Recreation Scott Sleezer, Superintendent of Parks Laura Haake, Park Planner Susan Mika, Finance Director for the City Alderman Dean Wolfer Mayor, Art Prochaska, stopped in briefly before the meeting to wish the board a happy new year OLD BUSINESS: Check Signing Procedure for Payroll Dave Mogle's memo within the board's packet was read regarding check signing. "The Finance Department thought that to establish another account as was suggested, to act as a "holding" account, presented some difficulties in its implementation. We have discussed another option, which would be to create signature stamps for two park board members. Either I (Dave Mogle) or a designated staff member could be at City Hall on the Tuesdays before pay day to "sign" the transfer checks. I recommend we proceed with this alternative which is also acceptable with the Finance Department. No action is necessary, just a consensus to proceed in this direction and on which park board members would have a signature stamp." Chris Rollins quoted the minutes from the last board meeting to provide background. "When money is moved from the General Fund it takes a month for Parks and Recreation to reimburse the General Fund by signing a Transfer Check at the next park board meeting. The Finance Department requested a new procedure to move money to cover Parks and Recreation payroll fund by January. To eliminate the delay, two park board members would sign the Transfer Check at City Hall on Tuesdays of payroll week before noon. Van Truman stated that since payroll is relatively stable, a holding fund to anticipate the expense could be set up and the payment is posted in advance to an account that is accessible. Any remaining money for small variances with the payroll can be put back into Parks and Recreation's account. This would be more convenient for the board. The only individuals local to sign checks are Debbie Horaz and Seth Schoonover and possibly Dave Mogle as an alternate in an emergency. Dave Mogle will talk to Susan about the difficulty of work schedules." Susan Mika handed out a memo with her information. The checks will be ready to sign by late afternoon of Monday through Tuesday morning, so checks can be processed by noon on Tuesday. The checks can be ready to be signed at the Riverfront Building, City Hall, or the library which is open until 9 p.m. Library checks are signed on Monday night. The auditors do not like the issue with the bank reconciliations of receiving payroll reimbursements a month after the actual pay period. At the end of year, it will be easier to balance the bank statements with the suggested procedure. Chris Rollins summarized Van Truman's suggestion of a holding fund from the last meeting. The board trusts the city and could pay payroll in advance. Susan Mika responded that the auditors will see that the money going in and out is not equal. Proper accounting demonstrates "dollar by dollar" transactions, and that is what the Finance Department wants to do. Governmental accounting differs from public accounting. Signature stamps will be ordered for Board Members Debbie Horaz and Kelly Sedgwick. They will be given a calendar schedule identifying which weeks they will sign checks. Ms. Mika will copy the checks with both signatures for payroll to file. If Debbie or Kelly cannot sign Monday or Tuesday, then Dave Mogle will use the signature stamps. If Dave is not available, the City Treasurer, Bill Powell can sign. Gary Golinski offered to sign as a backup to a board member also. A location for the checks w411 be established. The library's late hours may be the most convenient. Susan Mika ended with the reminder to please call if problems or concerns arise. Payroll is listed on the Bill List and a copy will be given to Barb Reisinger. Signature stamps are only to be used for the payroll checks and with the knowledge of Debbie Horaz and Kelly Sedgwick. Dave Mogle may have to write a procedure with the limitations of the signature stamps. APPROVAL OF MINUTES: The minutes from the Regular Park Board Meeting of December 14, 2006 were approved on motion by Gary Golinski and seconded by Ken Koch pending the corrected spelling of Dave Dockstader's name. This error was located under the School/Park Agreement Renewal. The motion was unanimously approved. BILLS REVIEW: Cash Analysis & Bill List On page 3 item 10785 to reimburse a cell phone for $229.50 was stricken from the list. Kelly Sedgwick motioned to approve the cash analysis and bill list pending the deletion of item 10785. The motion was seconded by Ken Koch. Roll call vote: Chris Rollins – Yes, Ken Koch—Yes, Gary Golinski—Yes, Debbie Horaz-Yes, and Kelly Sedgwick - Yes. The motion was unanimously approved. OLD BUSINESS: Old Post Office Rehab Quotes The motion to accept the recommendation of painting and supplying the materials for all drywall and block walls, interior metal doors and jams, duct work and grids by Pete the Painter for $5,650.00 was given by Gary Golinski and seconded by Debbie Horaz. Roll call vote: Chris Rollins –Yes, Ken Koch—Yes, Gary Golinski—Yes, Debbie Horaz-Yes, and Kelly Sedgwick - Yes. The motion was unanimously approved. Debbie Horaz motioned to accept Henne Construction & Electric, LLC (the general construction manager for the project) for the installation of new lights within the original drop ceiling. The cost of $9,860.00 includes all labor and re-wiring to accept all fixtures in main room, two offices, and lobby. Gary Golinski seconded the motion. Roll call vote: Chris Rollins –Yes, Ken Koch—Yes, Gary Golinski—Yes, Debbie Horaz-Yes, and Kelly Sedgwick - Yes. The motion was unanimously approved. Ken Koch motioned to approve the bid from Russ Wilkinson of $2,821 .74 for materials and installation of a new grid ceiling system in the 9 x 16 room and materials and installation of new tiles in the existing ceiling throughout the building. Gary Golinski seconded the motion. Roll call vote: Chris Rollins –Yes, Ken Koch—Yes, Gary Golinski—Yes, Debbie Horaz-Yes, and Kelly Sedgwick - Yes. The motion was unanimously approved. Kelly Sedgwick motioned to approve the services of Gleason Tile, Inc. for $2,880.00. This price includes materials and installation of new floor tile in lobby and break room (currently the room between the main room and the old outside dock area) and the removal of tile from break room. Debbie Horaz seconded the motion. Roll call vote: Chris Rollins –Yes, Ken Koch—Yes, Gary Golinski—Yes, Debbie Horaz-Yes, and Kelly Sedgwick - Yes. The motion was unanimously approved. Gary Golinski motioned to approve the recommendation of the bid from O'Neill Glass & Mirror, Inc. for materials and installation of a glass/aluminum wall frame and door system for the conference room wall, door hardware and lock for $3,265.00. A diagram was attached to show this. Debbie Horaz seconded the motion. Roll call vote: Chris Rollins –Yes, Ken Koch—Yes, Gary Golinski—Yes, Debbie Horaz-Yes, and Kelly Sedgwick - Yes. The motion was unanimously approved. Gary Golinski motioned to accept Ebenroth & Associates, Inc. in the amount of $4,960.00 for labor and materials for repairing the floor in main room, preparing walls for painting, building a wall and small doors by electrical boxes, and demolishing the walls in main room and in the old mail box area. Price includes installing a door and window opening, repairing ceiling, and patching walls. Kelly Sedgwick seconded the motion. Roll call vote: Chris Rollins –Yes, Ken Koch—Yes, Gary Golinski—Yes, Debbie Horaz-Yes, and Kelly Sedgwick - Yes. The motion was unanimously approved. The purchase order for the original roof repair cost $3,980.00 instead of the original estimate of $4,180.00. Ken Koch signed the new purchase order numbered 402276. The construction manager is responsible for getting the bids. The same procedure was done at the Riverfront Recreation Building. Park Tour Scott Sleezer will work with Van Truman to compile pictures or video so the board can tour parks together by a DVD pictorial. Board members are willing to contribute video or still pictures to help when needed. A schedule can be discussed when Van Truman is present. Laura Haake asked for photos of parks that she can link to the parks website. Different seasons should be represented. YMCA PartnershipFollow-Up The following memo from Dave Mogle was read. "The result of the presentation on the YMCA proposal at the last park board meeting was a consensus of the park board to "keep talking". In a follow-up conversation with Andrew Bobbitt, we agreed that specific direction on whether the park board supports investing the time to pursue a referendum in April 2007 is needed right away. I shared my view with Andrew that to do a thorough job investigating and preparing all the details of a referendum including conceptual plan, budget, basic usage agreements, basic agreements to determine who handles the election costs, etc. and to get this to COW and City Council meeting with a resolution to the County prior to a February 13 deadline to get on the ballet was a concern. Staff is looking for a position statement to come from the park board concerning this. No action is necessary." With too many issues and the discussion at the last meeting, Chris Rollins said it's unlikely to proceed for the April 2007 referendum. The Forest Preserve may be on the ballet at that time. The YMCA was using the former questionnaire data that was compiled before the new water park was planned and the Lion's Pool was closing. Most likely Yorkville residents would now have different priorities. It wasn't resolved if a new pool would be owned by the city or the YMCA. Ken Koch said a bigger referendum may for a community recreation center and Hoover. It is the board's consensus that preparations for the February 13th deadline for a referendum would not be met. However, the Aurora YMCA is closing which may help the Yorkville YMCA. NEW BUSINESS: Caledonia Park Equipment Purchase Caledonia Park, with the explorer theme, is north of the Burlington Northern tracks, west side of Route 47, and adjacent to F.E. Wheaton Industrial Park. The park is 5 acres next to 15 acres of wetlands. Bids were taken for the park equipment from the companies: Let's Go Play, Inc., Recreation Concepts, Park and Rec. Supply, and Little Tykes. Handouts showed the prices of the equipment. Scott and Laura visited two parks to decide on the tall tower that Little Tikes and Miracle both offered. They agreed that the Miracle Mega Tower fit the explorer theme better with the open deck at 8 feet and the highest deck is enclosed and encourages viewing of the wetlands. There are viewing platforms and a bench seat. Slides come from both decks. Some of the highlighted equipment chosen are an ADA view fmder at ground level, "Tigger-iffic" 2-5 year play structure, a Safari Jeep that will be placed so it is "chasing" the tiger, 2 tot and 4 belt swings at the south end, island picnic area, and a plastic alligator. Hopefully, boulders from the dam will be moved to this park. The center of the park will be sloped a foot or two to view all play areas. No berms are planned to interfere with safety or vandalism issues. Raised beds will be used instead. The entrance of the park will have steppers with animal tracks. Benches will look like a gorilla and an elephant. A garbage can will have an animal theme. The total equipment cost is $75,317.00. There is a price increase in January. The budget is for $ 158,000.00 and the estimate is $157.537.90 for playground, site furnishings, concrete and landscaping. The board is asked to pass this proposal and then it can move to City Council. However, this is a front-funded park that hasn't been front-funded yet. The development was started by one developer and sold to another one. Parks and Recreation is waiting for the money to start the park. The complete design may move the developer along. The board gave unanimous consent to select the equipment for Caledonia Park. The design was complimented. Park Planner Projects The 2007 Tentative Park Development Schedule includes 9 parks. Chris Rollins said this is a good indication of Laura Haake's time and the volume of work of the Park Planner accomplishes. She has saved a "tremendous amount of money". The board would like Alderman Wolfer to convey to City Council how valued Laura Haake is to Parks and Recreation. Ken Koch was concerned that the master plan was not listed on the park planner projects list. Riverfront Park and Town Square are not on the 2007 list either. Dave Mogle and Scott Sleezer met about Laura Haake's projects and then met with her and Travis Miller. Dave wants to handle master plan in-house with himself, Scott, Laura, and possibly hire someone out part-time. If Laura handled the master plan alone, it may take up to 6 months of her time. Chris Rollins said that when a consultant was hired to update the master plan in the past it cost about $ 10,000. The tentative plan will be flexible. At the end of the park development plan, Laura states, "Dates are subject to change due to workload and final approvals from Park Board and City Council." Laura will update it quarterly. She requested the board change on their copy the final date of 12-19-07 be changed to 12-19-06. Chris Rollins wants it known that Laura Haake is kept plenty busy and there is always additional park planning waiting for her. She is closer to the process and details like going out to park sites to compare equipment makes quality differences. Her work can be "superior" to contractors work. Contractors are paid just to look at a park site, costing lot of money and are paid 8% -9% of park cost. Chris stressed the importance of her quality of work, the cost efficiency, and how the board appreciates her work. Another Park Planner or general help is needed to assist her workload. Perhaps Travis Miller can come to a board meeting to discuss the plans of future staff and the needs for additional park planning. There is currently an Urban Planner. City Council has projected a Senior Planner. Laura's boss knows that Parks and Recreation would like 100 percent of her time. Gary Golinski asked about Rivers Edge II. It is a new design that is scaled down and half the original area. Mike Schoppe had designed the park based on a developer that didn't carry out the plans. It may have a bocce ball court. L4PD Credentials Chris Rollins summarized the memo regarding the Illinois Association of Park Districts and voting at the IAPD meeting. The Director of Parks and Recreation may be designated as the primary representative to the annual meeting and an alternate park board member should be named to potentially be present at the meeting. Chris read the form of the criteria for a delegate. The Parks and Recreation Board has one vote expressing the majority of the delegates. One can't vote by proxy. The board designated Dave Mogle as the delegate. Gary Golinski, the Board Secretary, will be the alternate for this year. The credential certificate was signed by Gary Golinski and Board President, Chris Rollins, and left on Sue Swithin's desk. ADDITIONAL BUSINESS. Regional Ball Diamond — Fences Ken Koch presented information and pictures regarding the lack of fences at the Regional Ball Diamond. The Regional Ball Diamonds deviated from the original drawings due to some moved flood plains. He showed a conceptual plan. Picnic areas and a recreation center did not happen because of the lack of funds. Two large detention areas are present that were unexpected. These were the intentions when building this complex: 1)Wanted competitive play, 2)Ball Park Amenities: multiple fields, parking, *fences, lights, 3)Current field status, 4)Tournament play was a community desire, 5)Interested organizations for softball were USSSA, ASA, IVSF, IVSA, IHSA and for baseball Little League, Bronco Boys Baseball, and IHSA (middle school and high school), 6)Safety — currently center field borders a wetland area, a ball hit past an outfielder could roll into water resulting in a hazard At Regional the field that faces Galena Road, a light pole in the outfield is 275 feet from home plate, 15 feet from a light pole to left retention area and 20 feet from pole to right retention area. If fences were in place, players wouldn't back into the light poles and it would create a barrier from the wetland areas. Ken would not have encouraged lights if he knew fences were not built. When he was organizing a tournament for his daughter's team, he realized that without fences, Regional fields could not be used for this competitive team. Examples of sport complexes such as Peck Farm in Geneva and Marklund Hyde Center in Batavia were given. All have fences. Ken Koch asked why there are not partial outfield fences. Scott Sleezer explained that the budget went from $2 million to $1 .2 million that the board approved. That budget included the fields, the concession stand, the playground, the lights, the parking, and the drainage Storm water management ate up acreage. The original 26 acres was to be above the 100 year flood plain, but some land became land cash instead. MPI and Grande Reserve were to front-fund the diamonds. Parks and Recreation planned the park and the developers were to build it. MPI at first did not want to continue with the agreement about building the concession stand. MPI has been a great partner and parks are built without all homes built, but the partnership does have its problems. The original bike trail in the conceptual plans was eliminated due to space. Fields were reconfigured to allow parking. The city granted Fox Metro an easement for a sewer interceptor through the Regional Ball Diamonds. The sewer would service 2600 homes of Grande Reserve. Fox Metro's agreement states there cannot be fences on their easement. A large truck needs to get to manholes. Manholes are located between fields (not in the playing field). Pipes go through the outfield of Field 1 closest to Kennedy Road. Trucks can't get through ditch lines so they have to drive thorough fields. They are not to drive on fields during muddy . conditions if they can help it. More conversation with Fox Metro is needed to find options that could work with both organizations. Slope of land can't be changed to allow trucks to come in a different way. A removable fence could be an option or fences with gates. Fox Metro has to know the need for fences and be flexible. Ken Koch fears that the developers will say the park is done and be ready for people to sign off on it before fences are added. If the outfield fence was put at 250 feet from the home plate the sewer lines may not be an issue. However, the fence may be farther to allow for more field options. The fence would be less that 275 feet so the light pole would be outside the fence. There was not a riser put in for concession stand. The sewer is in with a drop. The developer took the Regional Park plan and the developer built the park. There was no construction drawing for this park. Fox Metro would not make an inside drop which would have saved the city $25,000. Much money is invested into this park to use for a variety of levels of play, yet there are not fences yet. Fox Metro will be approached about his issue in which they have access to manholes, but the park has outfield fences. Fences could still be built by spring. Dave Mogle has been in correspondence with a woman who owns horses adjacent to the Regional Ball Park. She was concerned that kids would feed her horses and wanted a I barrier. Natural screening such as a hedge of lilacs that grow 6 feet may be planted along her fence. These are safe if horses nibble on them. The area would be landscaped for a 20-30 foot area for players to warm up. Gary Golinski asked if the Grande Reserve Elementary Park is open because of the orange fence around it. It has been open for months. The fence helps keep children off the newly planted grass around it. ADJOURNMENT: The meeting adjourned at 9: 13 p.m. following the motion by Ken Koch and seconded by Debbie Horaz. The motion was unanimously approved. Minute Taker—Eileen Lesak MEMORANDUM TO: Yorkville Park Board FROM: Dave Mogle, Director of Parks and Recreation RE: Old Business DATE: January 8, 2007 OLD POST OFFICE REHAB QUOTES This will be an action item in which Staff will be seeking Park Board approval on certain quotes provided to us for continued rehab of the Old Post Office. Staff is waiting for further details on the quotes and will distribute them at the meeting, answer questions and seek approval for the work to be completed. Quotes expected for consideration: 1- Wiring for IT needs. 2- Interior walls and counter tops. 3- Carpet 4- Replacement of two outside glass windows PLANNING OBJECTIVES Review and discussion of Strategic Objectives for 2007 based upon the recent planning retreat will occur. As directed by the Park Board, staff and retreat facilitator, Lorrie Gibson, met to fine tune the goals and objectives that came out of the retreat. The desired outcome from this agenda item is to have the objectives and action plans approved by the Park Board. COMMUNITY SURVEY Staff is looking for Park Board input on a survey questionnaire and defining who our target audience will be for this survey. Background information for your review includes the questions from the 2002 survey. Staff will be asking which questions you think should remain, be modified, or be newly created. Staff has been in contact with NIU's Public Opinion Laboratory and will share additional information at the meeting. MPI SOUTH ANNEXATION AGREEMENT — PARK DONATION Staff has been communicating with MPI concerning the development to the south. There have been some changes since the last discussion with the Park Board on this development, the most significant being the elimination by the developer of the far north part of the development, which would have included one of the development's four parks. Background information includes a draft of the Park Donation portion of the Annexation Agreement, the most recent Land Use Concept Plan (Exhibit C1), and the Park Amenities Description put together by staff (Exhibit Jl) The desired outcome from this agenda item is to inform the Park Board of the latest activity concerning this development. GRANDE RESERVE REGIONAL BALL DIAMOND FENCE Staff has met with Fox Metro to discuss their needs for accessing the sewer and Park Board's desire for the construction of an outfield fence. Staff has secured a preliminary quote indicating the projected cost to fence all three fields which is included as an attachment. Necessary steps remaining include communication with the developer. The desired outcome from this agenda item is to resolve the matter of the fence and proceed with the construction of the final elements of the Regional Ball Park. CABOOSE FOR WHISPERING MEADOWS PARK Moving and setting the Caboose in Whispering Meadows Park may be nearly twice the cost of the Caboose itself. Background information includes a preliminary number being advised for the budget. Staff has contacted the owner of the Caboose, who had offered to help find a mover, to see if a more economical way can be found. Staff will report its findings at the meeting. YORKVILLE PARKS AND RECREATION DEPARTMENT STRATEGIC OBJECTIVES FOR 2007 PREFACE The following Goals, Objectives, and Action Plans are considered to be "fluid." They will be referred to frequently through 2007 to track progress. In so doing, it may be necessary to modify aspects of these points to adjust to occurrences, obstacles, changing resources, or new opportunities that were not known at the time they were formulated. If, in the strategic interests of the Park and Recreation Department, changes are necessary, the Park Board will be informed. 2 GOAL 1 : BE RECOGNIZED AS A PREMIER PARKS AND RECREATION DEPARTMENT—A TRENDSETTER AND LEADER. Obiective 1 : By May 2007, recommend potential site(s) for new maintenance building. Action Plan 1: Identify possible sites for new maintenance building. Person(s) responsible: Dave, Scott, Eric. Deadline: 2/9/07 Action Plan 2: Complete analysis of desirability of each site, including cost projections. Person(s) responsible: Dave, Scott, Eric, Architect Deadline: 5/1/07 Action Plan 3: Take recommendation to Park and Recreation Board. Person(s) responsible: Dave Deadline: 5/9/07 Objective 2 : Land acquisition. To be covered in Master Plan update and incorporated into Strategic Objectives. Objective 3: Address staffing needs. To be covered in FY06/07 budget proposals and incorporated into Strategic Objectives. GOAL 2: PROACTIVELY MATCH PARK PROGRAMS AND SERVICES WITH CUSTOMERS' WANTS AND NEEDS. Obiective 1 : By June 1 , 2007, finalize lease agreement for Hoover propertV. Action Plan 1 : Meet with park and recreation staff to review current draft agreement and discuss land usage. Person(s) responsible: Dave Deadline: 1/15/07 Action Plan 2: Review revised draft agreement and "bubble" diagrams for land usage. Person(s) responsible: Parks and Rec staff Deadline: 1/30/07 Action Plan 3: Meet with County staff to review draft agreement Person(s) responsible: Parks and Rec staff Deadline: 2/15/07 Action Plan 4: Submit proposed agreement to Park and Recreation Board for input. Person(s) responsible: Dave. Deadline: 2/22/07 3 i Action Plan 5: Hold town meeting to review plans and receive public input. Person(s) responsible: Dave Deadline: 3/31/07 Action Plan 6: Submit draft agreement to Parks and Recreation Board for approval. Person(s) responsible: Dave Deadline: 4112/07 Action Plan 7: Submit final agreement to Parks and Recreation Board for approval Person(s) responsible: Dave Deadline: 4/26/07 Obiective 2 : By Aug. 31, 2007, complete community survey on parks and recreation needs/desires. Action Plan 1 : Receive staff input on suggested survey questions or topics to be included in survey. Person(s) responsible: Sue Deadline: 1/15/07 Action Plan 2: Call research team at Northern Illinois University for information on timelines and costs to conduct survey. Person(s) responsible: Sue Deadline: 1/15/07 Action Plan 3: Receive board input for survey. Person(s) responsible: Dave Deadline: 1/25/07 Action Plan 4. Secure board approval of contract for survey. Person(s) responsible: Dave Deadline: 2/8/07 GOAL 3 : AGGRESSIVELY TAP ALL RESOURCES, INCLUDING CREATING NEW AND STRONGER PARTNERSHIPS. Obiective 1 : By May 1 , 2007, finalize new school/parks agreement. Action Plan 1 : Select Park and Recreation Department representatives to serve on school/parks agreement ad hoc committee. Person(s) responsible: Dave Deadline: 12/14/06 Action Plan 2: Send letter to School District confirming its appointment of members to the school/parks agreement ad hoe committee and to set a date for committee to meet. Person(s) responsible: Dave. Deadline: 1/11/07 Action Plan 3: Complete draft of new school/parks agreement. Person(s) responsible: Ad Hoc Committee Deadline: 2/22/07 4 Action Plan 4: Take proposed school/parks agreement to Park and Recreation Board for approval. Person(s) responsible: Dave Deadline: 3122/07 Objective 2 : By June 1 , 2007, build a strategy for developing new partnerships. Action Plan 1 : Review previous partnership proposal and determine relevance. Person(s) responsible: Sue. Deadline: 1/15/07 Action Plan 2: Make necessary revisions at staff meeting Person(s) responsible: Dave, Sue, Scott. Deadline: 1/24/07 Action Plan 3: Person(s) responsible: Dave Deadline: 6/1/07 Objective 3 : By July 1, 2007, complete a parks and recreation donation/gift brochure. Action Plan 1 : Gather information on park donations/gifts and deliver to Sue. Person(s) responsible: Laura. Deadline: 1/19/07 Action Plan 2: Share draft of brochure copy, including both parks and recreation donation/gift information, with appropriate staff for approval. Person(s) responsible: Sue Deadline: 5/2/07 Action Plan 3: Seek board approval of donation/gift plan. Person(s) responsible: Dave Deadline: 5/24/07 Action Plan 4: Coordinate printing of brochure. Person(s) responsible: Sue Deadline: 6/30/07 Objective 3: Secure recreation programming space. To be covered in Master Plan update and incorporated into Strategic Objectives. Objective 4: Explore opportunities to secure more grants. Already addressed with grant consultant. 5 GOAL 4: CONTRIBUTE TO THE SENSE OF COMMUNITY AND WELL BEING IN THE UNITED CITY OF YORKVILLE. By January 31 , 2008, complete updating of master plan. Action Plan 1 : Outline a hybrid approach to updating master plan that uses both in-house resources and outside vendors. Person(s) responsible: Dave Deadline: 2/22/07 Action Plan 2: Secure proposal for outsourced portions of updating project. Person(s) responsible: Dave Deadline: 3/15/07 Action Plan 3: Receive board approval to proceed with hybrid approach to update master plan. Person(s) responsible: Dave Deadline: 3/15/07 NOTE: Plan approved by board for updating of master plan will become part of Strategic Objectives. Obiective 2 : Between May and October 2007, host three neighborhood park "open houses" in which residents from the neighborhood may attend for social interaction with park and recreation department, city officials, and each other, food and recreation. Action Plan 1 : Identify locations for the park gatherings Person(s) responsible: Scott Deadline: 1/12/07 Action Plan 2: Together with Recreation Department staff discuss details of the event. and complete written plan. Person(s) responsible: Sue, Scott Deadline: 2/15/07 Action Plan 3: Present to Park Board for their input and commitment to participate. Person(s) responsible: Dave Deadline: 318/07 Action Plan 4: Heavily promote and then implement each open house. Person(s) responsible: Scott, Sue Deadline: 3/8107 Objective 3 : By October 31, 2007, host two new community-wide events or significantly enhance and expand existing events. 6 Action Plan 1 : Identify two new events and /or specific ways of enhancing existing events that will create a sense of community involvement and pride. Person(s) responsible: Tim Deadline: 2/7/07 Action Plan 2: Together with Recreation Department staff discuss details of the event. and complete written plan. Person(s) responsible: Tim Deadline: 3/13/07 Action Plan 3: Increase presence in July 4th parade through construction of a park and recreation department float, opening it up as a program in which community children can participate. Person(s) responsible: Recreation Dept. Staff Deadline: 7/4/07 Obiective 4: By December 31, 2007, have park and recreation program(s) featured on Public Access Television. Action Plan 1 : Meet with Community Relation Manager at Park and Recreation Dept. Staff Meeting and jointly plan tentative program. Person(s) responsible: Dave,Scott Deadline: 1/17/06 Action Plan 2: Coordinate details of program(s) and implement Person(s) responsible: Scott for Parks Prog. Deadline: 12/31/07 Sue for Recreation Prog. Obiective 5: Improve Park Board/City Council relationship. Action Plan 1 : Prepare and manage list of upcoming park and/or facility completions, special program commencements, and events in order that timely invitations to dedications, ribbon cuttings, or inaugural events be sent to Park Board and City Council members. Person(s) responsible: Dave Deadline: 2/8/07 creation of list Action Plan 2: Identify opportunities for special recognitions of people who have served the City through the Park and Recreation Department, whether it be former park board members, committee members, scout group projects, outstanding volunteers. Have park board members attend Council meetings and participate with City council in these recognitions. Person(s) responsible: Dave Deadline: Ongoing Effort 7 City of YORKVILLE PARKS AND RECREATION DEPARTMENT INTEREST SURVEY To support the city's effort to address recreation and needs, the Yorkville Park and Recreation Board is preparing a Parks and Recreation Master Plan. Your response to the following survey will help determine the future of recreation facilities and services for the city. Please complete the survey and return it in the enclosed pre-paid envelope to: N.I.U. - P.O.L. 1425 W. Lincoln Hwy. DeKalb, IL 60115-9913. *If you need special assistance completing this survey please call the office at 630-5534357. SECTION t BACKGROUND INFORMATION 1 . Including yourself, how many people in each of the following age groups live in your . household? a. Infant /preschool 0 - 5 yrs _ d. Young adults 19 - 35 yrs. . b. Elementary 6 - '12 yrs e. Adults 36 - 54 yrs. c. Teens 13 . 18 yrs _ f. Seniors 55 & over 2. Are you? 1 . Male 2. Female Area 1 Area 2 3. Which area (divide by Rt. 47 and 34) do you live in? .+- Rt. 34 1 . Area 1 3. Area 2 2. Area 3 4. Area 4 Area 3 Area 4 4. How many years have you lived in Yorkville? 1 . 1 - 4 yrs. 3. 11 - 20 yrs. 2. 5 - 10yrs. 4. 21 + SECTION 2 MARKETING 5. How are you currently receiving the Park and Recreation quarterly program catalog? 1 . Walk-in 2. Mail 3. Not Receiving 6. How would you most likely want to receive information about upcoming programs, events, development and register for programs? 1 . Quarterly printed program catalog directly mailed to your home. 2. Internet / Web site 3. Other 7. How have you primarily been informed about our programs and events? 1 . Newspaper 2. Catalog 3. School 4. Friend/Neighbor 5. Signs 6. Not Informed SECTION 3 USER SERVICES Recreation 8. Have you or anyone in your household used any City of Yorkville Park and Recreation Department programs.in the past 12 months? (e.g. sport leagues, fitness classes, trips, classes, special events) 1 . yes 2. no t 9. Have you or anyone in your household used any City of Yorkville Parks and Recreation Department facilities in the past 12 months? (e.g. baseball/softball fields, community center, walking trails, parks, skate park) 1 . yes 2. no 10. Have you or anyone in your household taken part in .programs offered by the following groups or organizations during the past 6 months. (Check all that apply). a. Oswegoland Park District d. Plano YMCA b. Yorkville Youth Baseball/Softball e. Club 47 c. Yorkville Youth Football f. Yorkville Youth Wrestling g. Other (specify) 11 . If you or a household member participated in an activity or class offered by the Yorkville Recreation Dept. within the last 12 months, how would you rate the following criteria? 1 = excellent 2 = good 3 = fair 4 = poor 9 = did not participate a. Quality ..... ... . . . .. . .. . .. . . . . . . . . . . ... . . . . .. .. . .. .. . . . .. .. . .. . . . . . . .... . . . .. .. . .... 1 2 3 4 9 b. Content .... ...... ... .. . . . .. . . . .. . .. . . . . . . . .. . .. . . .. . . ... . ..... . . . . . .. . . . . . .... .. . . 1 2 3 4 9 c. Availability .. .. ...... . .. . .. . . . . . . . . . . . . . . ... . . .. . . . .. . . .. .. . .. . . . .... 1 2 3 4 9 12. If you or a household member participated in a special event (i.e. Music Under The Stars, Halloween Egg Hunt, Farmer's Market, Outdoor Movies) within the past 12 months, how would you rate the following criteria? 1 = excellent 2 = good 3 = fair 4 = poor 9 = did not participate a. Quality..... . .... . ..... . .. . . . . .. ... .. .. .. . .. . . . .... .. . .. ... .... . .. .. . .. .. . . . .. .. ... . .. . ..1 2 3 4 9 b. Content.. . . . ..... .... . . . .. . . . .... . .. .. . . . .. .. . .. . . . . . .... . .... . .. . .. .... . . . .. . ...... ....1 2 3 4 9 c. Availability. .... .. ... . . . . . .. .. ... .. . . . . . . . . .. . . .. . .. .. ... . . . .. .. .. . .. .. . . . . . . . . .... . . . .. 1 2 3 4 9 13. Do you think the city currently provides adequate recreational services for: 1 . Yes 2. No a. Infant 0-2 yrs . . . . . ... .. b. Pre-School 3-5 yrs . .... ... .. c. Elementary 6-11 yrs .. .. .. . .. d. Jr. High 12-14 yrs . .. ..... .. e. High School 15-18 yrs . .. . . . .. .. f. Young Adults 19-24 yrs . .. .. . 0. .. g. Adults 25-54 yrs . .. . . . .. .. h. Sr. Citizens 55 & over . ... . .. . .. Facilities 14. If you or a household member used a city park or facility within the past 12 months, overall how would you rate the quality and condition of that park and/or facility? 1 = excellent 2 = good 3 = fair 4 = poor 9 = did not use a. Playground Activities.. . . . .. .... .. . . . . . . ... . . . . . .. . .. . ... . .... . . . .... . .. . . .. . .. . . . .. . . 4.. . 1 2 3 :4 9 b. Sportsfields .. . . . ... . . . .. .. . . ... . . ... . . . . ... .. . .. . . ..... . .... . .. . . . . . .. . . . .... .. . . . . . .. . .. ... 1 _ 2 3 4 9 c. Greenspace Use. . . . .. .. ... . . . . . . .. . .. . . . ... . . .... . . . .. . . . . . .. . . .. . .. . 1 2 3 4 9 2 15. Do you think the city currently provides adequate recreational, facilities for: 1 . Yes 2. No a. Infant 0-2 yrs . . . .. . . . ... b. Pre-School 3-5 yrs c. Elementary 6-11 yrs d. Jr. High 12-14 yrs e. High School 15-18 yrs ' . . ... . . . .. f. Young Adults 19-24 yrs . . ... . . . .. g. Adults 25-54 yrs . .. . . . . . .a h. Sr. Citizens 55 & over .. ... .. . .. Section 4 FUTURE SERVICES We would like your input in providing the direction for Capital and program needs, and establishing priorities to meet the desires of the residents of Yorkville. SERVICES 16. If funding were available for NEW AND EXPANDED service / programs how desirable would the following recreation programs and services be for your household? 1 = Most Desirable 2= Very Desirable 3= Somewhat Undesirable 4= Not desirable at all (use °1° only once) a. Preschool programs . . . . . . . . .. . .. . . . . . . . . . . . . . . . . . .. .. . ... .. ... . . . . ... .. .... . . . .. .. . . ... . . . .. . .. .. . .. . . .. 1 2 3 4 b. Pee Wee Sports . . ... .. . . . .. .. ........ .. . . .. . .. .. . .. .. .. . .. . . . . . . . ... .. ... .. . ..... .. . .. . . . . . . . . . . ..... . . .. .. 1 2 3 4 c. Day camp . . .. . ..... . . . . . . . .. . .. .. . ... . .. ... . . . . ... . . . .. . .. .... ..... . ..... . ..... . . ..... ... . . . . . .. . .... .. . .. . .. 1 2 3 4 d. Youth Sports .... . . . . . . . . .. . . . .. .. . .. . . . . .. . . . . ... . .. . . . . .... ..... . . ... .... ... .. ... . . . . .. . .. ... .. .. ... 1 2 3 4 e. Safety Town program. .. .. . . . . . . .. ... . . .. . . . .. . . . . ... . . . .. . .. .. . . . . ... ... ............ .. . .. .. ... .. .. 1 2 3 4 f. Adult Sport leagues (softball, basketball, volleyball). .... . .. ... . ... . .. . .. . ... . . . . .. .. ... . . 1 2 3 4 g. Cultural Arts ... . . . .. ... .. . . . . ... .. . .. . . . .... .. . .. . . . ... . .. . .. . ... . . . . . . .. . .. . . ..... .. .. ... . . . .. .. . ... 1 2 3 4 h. Trips . .. . ... . . .. ... . . . . . ... . .. ... .. .. .. . . . . . . . . . . .. . .. ... ... .. .. . .... . .. ... .... .. . .. ..... . .. . . . . .. . ..... . . . . .. 1 2 3 4 I. Senior Clubs. . .. ... . . ..... . . . .. .. .. ... .. . .. . . .. .... . . .. . .. ... . .. . .. . . ....... ... . . .... . .. .. . . . ... .. ... . . . . ... . 1 2 3 4 j. Teen clubs. ...... . .. .. . .... . . . .. . .. .. .. . . . .. . . . . . . . . . . .. . .. ... .. . . . . . .. . .. . ... .... .. .... . . . . . . .. . .. .... . . . ... 1 2 3 4 k. After school programs. . .. . .. .. . ... . .. .. .. . . . ... .. . .. . . . .... ..... . . . ... . ..... . ..... . ... . . . . . .. . .... .. 1 2 3 4 I. Theatre programs . . . ..... . . . .. . .. .. .. ... .. . . . . . . . . .. . . . .. .. . .. .. .. . .. . . . ... . . .. .. . . .. .. .. . . .. . .. .. . . . . . . 1 2 3 4 m. Music . . . . . .. . .. . .. . .. . .. . .. . . . .... .. . .. . . . ... . . . ... . .. .... . .. . . . ..... . ... .. . ... . . .. .. . .... .. . . . ... .. .. . . 1 2 3 4 n. Art programs . .... . . . .. . .. . . . . ... .. ... . . .. .. . . . ... . . . . .. . ..... . .. .. . . ..... ..... . . .. . .. ... . . . . .. . ... .. 1 2 3 4 o. Craft & Hobbies programs . ... . . . ... . . . . .. . . ..... .. ... . .. . .. . ... .. . .. . . . . ... .. .... . .. . .. ..... .. . . . .. . 1 2 3 4 p. Swim Lessons . . .. .... ... . . . . . . .. . ..... . . . .. . . .... . . . . .. . .... .. . . . . . .. ... . . . .. .... . .. .. q. Instructional & Personal Enrichment programs. . ... . .. .. . .. ... ....... ..... . . .. .. ... . .. ... . . 1 2 3 4 r. Fitness/ Weight training programs . .. . . . ... .. . . .. . . . ... . . .. .... . . .. ..... . . .. . .. . . . .... ... 1 2 3 4 s. Family Events.. . . . . .... . .. . .. . . ... . . .. . . . .. .. . . . .. . .. .... ... . ..... .. . . .. ... .. . .. .... . .. .. 0 . . . . .. . . . .. . . .... 1 2 3 - 4 t. Cooking programs. . .. . .. .. . .... ..4 .. . . . .... .. . .. . . . ... . ... .. . .. .. . . . q. .. q .. q .. .... .. . . . . .. . ... .... 1 2 3 4 u. Golf instruction... . . . . . .. . . . . .. .. .. .. . .. . . .. . . . . . . .. ... . . .. . . . .. :.. . . . . . . . .. ... . ...... . . . . . :. . . . .. ... 1 2 3 4 v. Equestrian lesson .......... . .. .. .... . ..... . ..... . . . . . . . ..... . ... .. ... .... . .. ... .. . ... . . . . .. .. .... 1 2 3 4 w. Outdoor high adventure programs (climbing walls, camping). . .. . ..... .. .. . . . . . ... ... . . 1 2 3 4 x. Billiards . . .. .. . .. .. . .. .. . .. ... .... .. . .. .. . . . . . .. . .. . . . . .. . . . . .. . . .... . ... . . ... .. .. .. . . . . .. .. . .... . . . .. .. 1 2 3 4 y, Outdoor & nature activities (fishing, canoeing). . ... .. . .. .. z. Winter sports (ice skating, tubing; sledding).... . ... .. ...... . ... .. ...... . ..... .. . ... . . .. ... . 1 2 3 4 aa. Gardening.. . . . .. .. . . .. . .. ... . . .. .. . q. .. . . . .. . . . ... . . . ... . .. .. 4 . .... . ... .. . .. ... . . .. .. 4 .. . .. . ... . . . .. ... . ... 1 2 3 4 bb. Running clubs / biking clubs . . .. .. . . ... .. . .. .. . . . . . . . . ... . . .... . .. .... . . .. ...... . .. . .. . . . . .. . .. . .. . ... 1 2 3 4 cc. Bowling .. .. . . . . .. . . .. .. . .. ... . ... .. . .. . . . . . .. . . . .. . .. . . .. . .. .. . . . . . .. ... .. . .. .... .. . .. . .. .: ..... . . . .. . .. 1 2 3 4 dd. Roller skating / in-line skating. . .. . .. . .. . . . . . . . .. .. . . . .. . .A .... . .. .. . . . .. ..... ... . . . . .. .. .. . . ... q . . .. 1 2 3 4 ee. Tennis lesson... . . . .. .. . .. . . ... .. .. . . . . . . ... . . . ... . . . . . . . . .... . .. .. . . . .. .. . .... ..... .. .. ... . . . .. . . . .. .. . . .. 1 2 3 4 3 FACILITIES 17. If funding were available for development of facilities how desirable would the following recreation amenities be for your household? 1 =Most Desirable 2=Very Desirable 3=Somewhat Undesirable 4=Not desired at all (use "1" only once) INDOOR a. Indoor Pool . .. . . ... ..... . ... . . . . . . . . . . .. ... . . ... . ... . . . . . ... .. . ... . . . . .. .... . .. . . . 4. . .. . . . . ... . .. .. .. . . .. .. 1 2 3 4 b. Gymnasium (recreation leagues for basketball, volleyball, and court sports).. . . . .. . .. .. . . . 1 2 3 4 c. Multi-purpose room (exercise classes, dances, meetings, weight room) . . .. . .. 1 2 3 4 d. Classroom space (arts, crafts, music programs, preschool programs). .... . .. .. . . . . . . . .. 1 2 3 4 e. Fitness and Weight Area .... . .. . . . . .. ... . . . .. . . .. . . . . ...... .. . . : . .. . . . . ... ... . . .. . . ... .. . . .. . . . .. 1 2 3 4 f. Nature Center.. .. . .... . . . q ... . .. . . .. .. . . . .. . . . . . .. . . . . . .. . . . . . . .. . .. . . .4.. . .. . . . d . . . .d . ... . . . . . .. . .. . . 1 2 3 4 g. Preschool rooms . . . . . . . ... .. . . . . ... . . . . . . . . . . . . . . . ... . . .. .. . . . .. ... . . .4 . . . . . . .. . . . . .. . .. . .... . . . . . .. 1 2 3 4 OUTDOOR h. Additional Playground Activities.. . . . .. . .. . . . .. ... . . . .. .. . . . . .. . .. . . . . . .. . .. .. . . . . . . . .. . . . . .... . . . .. .. .. 1 2 3 4 i. Outdoor Courts for Basketball w/ lights. . . .... . . . .4. . .. . .. .. d . . . . .. . . . . . . . ... . . .. . . . . . .a... .. .. . . .. ... 1 2 3 4 j. Outdoor Aquatic Center (zero depth pool, spray park, diving and lap pool)... . .. .... 1 2 3 4 k. Outdoor Basic Pool (lap pool and tot area). . . . . . . . . . . . . . . . . . . . . .. .. . .. .. . . . . . .. .. . a . . . . .. .. . .. . .. . .. 1 2 3 4 I. Picnic Shelter. . . . . .. . .. . . d ...A ... .. . .. . . . . . . ... . . . .. . . . . . .. . .. ... .... .. . .q . .. q . .. ... .. . . . . . ... . . .. ... . . . .. . ... 1 2 3 4 m. Ice Skating. Rink. . . ..... .. . . . . . . . . .. .. . .... . . ... .. . . . .. . . .... . . .. ... . . . . .. . ... . . .. .. ... .. . .. . . . ...... . .. . .. 1 2 3 4 n. Sports fields (Softball / baseball, soccer, football fields). . . . . ... . . . .. . . . . ... .. . .. .. . . ... .. ... . ... 1 2 3 4 o. Safety Town .. ... . . . .. . ... .. . . . . . . ... . . .. .. .. . . . . . . .. .. . ..... . . .. .. . . . .... ... .. . a. .. . ... . . . . . . .. . .. .. .. . . . ... 1 2 3 4 p. Frisbee golf. . ... . . ...... . . . . . .. . . . ... . . . .. .. . ... . . . . .. . : . . . .... . ... .. . . ... .. . . . .. ..a. . . . . . . .. . .. . . .... . .. . ... 1 2 3 4 q. Bocce Ball Courts..... .... . . . .. . . . .... . . . .. . . . .. . . .. . . . . . . .. . . . . . .. . . . . . . .. . . .. . .. . . . .. . . .. ... . .. ... ... 4. . . . 1 2 3 4 r. 9 hole / 18 hole golf course. .. . . .. .. . . .. . .. . . . ... . . .. . . .. . . ... . . . .. . .. .. . . . .. .4 . . . ... . ..4 . . . ..... .. . . . . . . 1 2 3 4 s. Nature trails. .... . . ... ...... . .. . . . . . ... .. .. .. . . . . . ... ... .. . .. .. . . ... . . . . . . . .. ... .. . .. .. . . .. ... . . . ... . . .. . .. ... 1 2 3 4 t. Walking trails / Fitness trails. ...... . .. . .. . . . . ... . . . . . .... .. .... . . . .. . . . . .. . . . ... . ... . . . ... .a . . .... . ... .a. 1 2 3 4 u. Skateboard park . . ... .. . . . . .. . . . ... . . . . . .. . . . .. . . . .. . . . . . .. . . . .... . . . .. . ... .. . . . . . . . .. . . . 4 .... . . . .. 4 .. . ..... 1 2 3 4 v. In-line skating area. . . .. ... .... . . . . . . . . ... . . .. . . . . . . .. .. . .... . ...... ... . . . . . .. .. ... . . .. . . .... .. ... .. ... . . ... 1 2 3 4 w. Fishing piers. . .. . . . . ... .. . .... . . ... .. . . . . ... . .. .. . . . . .. . ..... . . .... .. .. .. . . . .. . ..A. . . . .. .. . .... . . . .. . . . .... .. 1 2 3 4 x. BMX bicycle track / facilities. .. .... . .. .. . . .. . ... .. . . . ..... .... . .. . . . . .. . .. . ..... . . . . .. . ... .. . . ... . . .. .... 1 2 3 4 y. Sledding hills. . .. . .. . . .. ... .. . .. . . ..... .. . .. .. .. . .. .. . .. . ...... ... .. .. . .... . . . . . . .... . . . . . . . ... .. . . .. . .. . :.... 1 2 3 4 z. Equestrian trails. . . .. .. . . . .. . . . . . . .... . . . . . . . .. . .. . . . . . . . .. . ..... . . . . .. . .. . .. .. . ..4. .. .. . . . . .. .. 0. ... . . . . .W.. 1 2 3 4 aa. Boat / Canoe Launch. . ... .. ... .. . . . . . .. . . . ... . .. . .. . . . ..... . .... .. . .. .. .. .a . . . ... . . .. .. . .... . . . .... . .. . .. 1 2 3 4 bb. High Adventure Equipment (climbing walls). . .. . .. .. . . .. . ... .. . ... . . . . . . .. . 4. . . . . . .... . . . ... . . .. ... 1 2 3 4 cc. Open green space (undeveloped) ... . . .. . .... . .... ... .. . ..... . . . . . .. . . . . . ..... .. .,. ... .. .. ... .. . . . . . .. 1 2 3 4 18. If a referendum was needed in the future to build a recreation center, pool, aquatic center or sports complex what would your level of support be? Please circle one answer. 1 = Very Supportive 2 = Somewhat 3 =-Not Supportive 9 = Unsure 19. Please indicate any additional comments, suggestions and/or explanations for the entire survey. "Thank you!" Yorkville Parks and Recreation Board and Staff 4 10/22/06 AGREEMENT FOR DEDICATION AND DEVELOPMENT OF PARK SITES WITHIN YORKVILLE SOUTH 16. PARK DONATIONS. The total land area required for contribution is 40.07 acres. All parties understand and agree that the DEVELOPER is satisfying City ordinance requirements for park land/cash contribution fees through the donation of 28.8 acres of park land as depicted in Exhibit C1. To satisfy the remaining requirement of donating 11 .27 acres, DEVELOPER shall contribute cash-in-lieu of this required donation in the amount of $1 , 138,270 (11 .27 acres x $101 ,000 per acre) (hereinafter referred to as "Cash-In-Lieu"). The Cash-In-Lieu contribution will be used towards the construction of recreational amenities within or adjacent to the SUBJECT PROPERTY. The dedication and acceptance of Parks by the CITY shall be made no later than sixty (60) days after the property has been machine graded by MPI per approved engineering plans and field verified with an as-built plan to 2/10ths of a foot with positive drainage, unless otherwise agreed to by both parties. Construction of adjacent infrastructure shall not be a condition of acceptance by the CITY. At the time of conveyance, MPI shall provide the CITY with a copy of the as-built plan (depicting grading) along with a current title commitment issued by Chicago Title Insurance Company in the amount of the acreage conveyed times the sum of $101 ,000 per acre. The title commitment shall reflect the recordation of the final plat of subdivision for that unit. MPI shall reserve any rights or easements required by any governmental authority or reasonably necessary for the development of the Subdivision. Such reservations of easement shall not interfere with the CITY's plans for the use of the Park. The District agrees to accept responsibility for all fine grading and seeding of all Parks once the site is accepted by the CITY. The CITY agrees to fine grade and seed each Park during the next available growing as long as MPI has provided the District with a means of construction access to the Park (which at a minimum shall consist of a clay road for use by construction vehicles), unless otherwise agreed to by both parties. In exchange for the CITY' s willingness to take on this responsibility, MPI, at the discretion of the CITY, will pay either pay the CITY the flat rate of $2,900 per acre at the time the site is deeded to cover the costs of fine grading and seeding or will pay the bid price for said improvements as provided by a mutually accepted contractor as agreed by both parties. Said payment shall be due 45 days following the CITY's 1 10/22/06 acceptance of the bid or at the time the park site is deeded to the CITY, whichever occurs later. MPI will have no further responsibility for these improvements. However, if MPI disturbs any graded or seeded Park during the construction of general subdivision improvements, MPI will have full responsibility for restoration in accordance with the CITY's specifications. For all Parks, the CITY agrees to provide a conceptual development plan to the DEVELOPER within sixty (60) days of receipt of engineering drawings for an individual park from MPI. Concept plans will be created using the criteria established in Exhibit A . These exhibits are intended to reflect the Park Department's ultimate development plans for the park sites and are subject to the approval of the Park Board. It is recognized by both parties that park sites of the SUBJECT PROPERTY will be developed in phases. Initial park improvements, as identified in Exhibit JI , are to be funded with the DEVELOPER's Cash-in-Lieu with a minimum designation of $200,000 of the required cash donation per park site. Initial park improvements will include, at a minimum, playground equipment, trails and a shelter at each park site. Subsequent phases, also identified in Exhibit Jl , are to be funded with remaining Cash-in-Lieu contributions, grant funding, or other revenue sources. Developer's contributions for initial phases shall not exceed $450,000 for Park Site #1 , $350,000 for Park Site #2 and $300,000 for Park Site #3. Modifications to the DEVELOPER's contribution as identified above shall require the written approval of both parties to this agreement. Said approval shall not be unreasonably withheld by either party and shall be based upon the overall improvement plans that remain for all Parks on the SUBJECT PROPERTY and the remaining funds available to complete said improvements. At the time of construction of an individual Park by the CITY, the DEVELOPER and the CITY will agree to a payment schedule whereby the DEVELOPER will pay to the CITY a portion of the required cash-in-lieu contribution for Park improvements as determined by the accepted contractor's bid received by the District and in accordance with established construction contracts. DEVELOPER's payments will be phased in accordance with the anticipated construction schedule with 50% of the required DEVELOPER's contribution due prior to commencement of construction, a second payment of 40% is due upon completion of 40% of park construction, and final payment of 10% is due upon completion of the contracted improvements, unless otherwise agreed to by both parties. The CITY shall make all reasonable 2 10/22/06 efforts to commence construction within 15 days of receipt of the DEVELOPER's initial payment. The CITY agrees to install Phase 1 improvements to each park site within 18 months of engineering plan submittal for that park site or 12 months after mass grading, whichever occurs sooner, unless otherwise agreed to by both parties. At the request of the CITY, the DEVELOPER will agree to provide assistance with the construction bidding process for each park site. The CITY will agree to accept trail corridors provided trails comply with the CITY's trail specifications and are located outside of the floodplain. In the event trail dedications comply with these provisions, the DEVELOPER shall receive credit towards their required Cash-in-Lieu contribution for said improvement. The CITY shall make all reasonable efforts to obtain grant funding to cover/offset the costs of trail construction. The parties agree that in addition to accepting the individual Parks and trails as described above, the CITY may accept additional land located with in the Aux Sable Creek Corridor or land depicted as open space on the Concept Plan. This land dedication will not result in any credit towards the outstanding Park land dedication requirements. This land may be used by the CITY to secure recreational/open space grant funds. By mutual consent, both parties will agree to explore opportunities for public/private partnerships related to use of the clubhouse and/or aquatic center. It is agreed that completion and fulfillment of all the conditions described in this Agreement shall satisfy the requirements of the CITY's park dedication ordinance as it relates to the subdivision. Nothing in this Agreement shall preclude the CITY from sub-contracting or performing some of the work themselves, or providing additional improvements at a later date. Each Park, Trail and/or open space corridor once developed and dedicated to the CITY, shall be maintained by the CITY in accordance with its regular maintenance program for other park sites. This donation has been supported by the United City of Yorkville Park Board as documented in a Letter of Understanding dated x (Exhibit J2). 3 MPI SOUTH ANNEXATION AGREEMENT EXHIBIT J 1 MPI South Park Amenities Description $200,000.00 per park location. Park A • Themed playground for 5- 12 year olds. • Shelter • Paved Sitting area. • Park Bench • Ornamental Light. • Landscaping • In Park Trails Park B • Themed playground for 5- 12 year olds. • Shelter. • Sledding Hill • Multiple use field. • Park Bench • Ornamental Light • Landscaping • In Park Trails* Park C • Themed playground for 2-12 year olds. • Shelter • Park Bench • Ornamental Light • Sand Feature • Landscaping • In Park Trails* *In Park Trails are not to be confused with local or regional bike trails that connect to parks, but rather trails that link the different features of a park with an accessible surface. n�' >t wnrni* c .,+zr r-M^�. rmm^ ' ^'u . .�, sa , t and xT, 5 S z z k i l a , , p t - EE,I c`"w'�'s? �, i I r 'II I Li r S rh 1 n ` �A V �, 1 n�3 1 n "S iA .u., +f„ ,, Ci33 - r n ' 1 , n✓ +r q 'p �� ♦N Y " - d , s"r t9A-, rq 411.1 u,a ^.jP t o- a E y.. ° tY tr Ni ,_yPy e r � ✓ �(' IP.- s IF S � fY+�sndl , r$CAOOU x�pr 1 t 11 IIN Ill Ilk Ilk I " -I d 11� 3r + a }' t k shy I � � v ° ti !"I y 1 I r I } - -1 Z, kill IT L'lklk�Q )y xr fl ....... 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I 4. ) Y� 1 # F + y u.... w..., 14 i +@nlY v � Ia < " is „� . ,� ,_ , .'3rv . 1 'w.nr � nviwl?i.�uhftaIPa^Nr� '�+�'� �14 .m,ra :nl.e e t, X>L .edxuuuY . . ...:,.,ti - - .M „ 0.Yn 610.1 MPI _ Land Use Concept Plan �ENLANDDESIGN INC. °-"°+ µ° w eeso umu vmm� 6aae rnaw 7}ittle, BurkharE and Bierma Properties PLANNING • LANDSCAPE ARCHITECTURE Ill style t'-xo' °°y m +s ra.+w"^" Burr Bltlga IL eosz7 P 5517 N. Gomel oa6, Salte 906•Chlcaga, IL 60656 11—kokill ME,lk ° - (eao) a55-Swg Yorkville, Illinois pn; A6.i83llE0 Fa 7)J,766A15 Emd pi,loneeilymanet j %,! 02 / 2007 18 : 10 FAX 1a002 / 002 NORTHERN ILLINOIS FENCE 320 W LINCOLN HIGHWAY CORTLAND, IL 60112 Office: 815.756.3561 Fax: 815.756.7920 Customer Information: Job Information: Yorkville Park District c/o Scott Outfield fence quotes h: 630-878-7291 fox: 630.5534377 Quote# 010207-06 Page 2 Continued 01/02/2007 We agree to provide 393' (250') or 432' (275') outfield fences with no gates or overlaps. Fences will be constructed of 3" SS40 end posts, 2-1/2" SS40 line posts, 1-5/8" SS40 top rail and 9 gauge, 2" mesh, Aluminized fabric. Posts will be set in 8" & 10" x 42" concrete footings. The following prices are per field: 393' - 41 . . . . . . . . . . . . . .. . .,.. . . . . . . ... .. . .. . . .. . .. . .. $5,553.00 3931 — 5' . . . . . . . . . . .. . . . . .. . . . . . . . . . . . . . . . . .. .. . .. . .. . $6,092.00 3931 - 61 . . . . . . . . . . . . . . . 1 . . . . . . . . . . . . . . . , . . . . . , . . . . . . . $6,433.00 393 ' add for bottom tension wire . . . V . . . . . . . . . . 1 .1 $ 160.00 393' add for 1-5/8" SS40 bottom rail . . . . . . . . .... $1,344.00 432' - 4'. . . . . . . .. . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . $61097.00 432' - 5' I I r a t I A 0 1 a k & I A 1 6 1 b $69689.00 432' — 6' . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $7,062.00 432' add for bottom tension wire . .. . . . . . . . . . ... .. $ 175.00 432' add for 1-518" SS40 bottom rail . . . . . . . . . ... $1,477.00 k 1 -7 1 1 00 Approved & Accepted for Customer; Contract Amount: $ Customer Date Down Payment: S Ace ted rNorthem Illinois ence: Balance Due: $ Salesperson a CENTRAL MACHINERY MOVERS , INC . 48W960 Rt. 30 P.O. Box (1111�� Big Rock,, Illinois is 60511 (630) 556-3090 Fax (630) 556-3546 Machinery Moving - Millwright Service - Material Handling Systems December 27, 2006 Yorkville Park & Recreation Department 610 Tower Lane Yorkville, Illinois 60560 Attn: Mr. Scott Sleezer Superintendent of Parks Sir: As per your request for a BUDGET quotation to load out the components of one caboose, now located on a railroad siding on Hydraulic Avenue in Yorkville, onto transportation supplied by Central Machinery Movers, transport across town to a new park, not yet constructed, unload, set caboose body back onto trucks, and into position as directed. This for the BUDGET price of EIGHTEEN THOUSAND FIVE HUNDRED DOLLARS ($18,500.00) including labor during normal working hours, equipment, transportation with permits, and crane rental necessary. Supervision necessary to remove caboose body from trucks is to be provided by others. Free access to all work areas, including ice and snow removal, is essential. We require a minimum of five working days notice prior to job start for the scheduling of labor and equipment. 'The owner represents that its workplace is safe and complies with all applicable state and federal laws, regulations, and standards. If owner becomes aware of a non-compliance situation, it shall immediately notify Central Machinery Movers in writing thereof A certificate of insurance is available upon request. Payment due upon receipt of invoice. CENTRAL MACHINERY MOVERS, INC . P2of2 Quote valid through February 28, 2007. Respectfully, CENTRAL MACHINERY MOVERS, INC. O`er John Nelson MEMORANDUM TO: Yorkville Park Board FROM: Dave Mogle, Director of Parks and Recreation RE: New Business DATE: January 8, 2007 GRANDE RESERVE PARK B CONCEPTUAL PLAN Mark Harrison from Schoppe Design will be attending to present a Conceptual Plan for Grande Reserve Park B. The desired outcome from this agenda item is Park Board approval of this plan. HIDING SPOT PARK RENOVATION CONCEPTUAL PLAN Staff will describe plans for the renovation of Hiding Spot Park. The desired outcome from this agenda item is Park Board approval of this plan. Schoppe Design Associates, Inc. Landscape Architecture and Land Planning 126 S. Main St. Ph. (630) 551-3355 Oswego, IL. 60543 Fax (630) 551-3639 ESTIMATE OF PROBABLE CONSTRUCTION COSTS GRANDE PARK B 115/2007 In-house Description Qty. Unit Price Amount Savings 1 . Earth and Excavation Work SUBTOTAL: 2. Paving and Surfacing Tetherball Court 73 SY $20.00 $1 ,460 Poured concrete curb & curb edge 250 LF $12.00 $3,000 Handicap Ramp SF $5.50 $800 Poured concrete Shelter Pad 450 SF $5.50 $2,475 Asphalt Path 8' wide 375 SY $20.00 $7,500 SUBTOTAL: 3. Sewer and Drainage 6" PVC 100 LF $20.00 $2,000 Drain Tile 380 LF $10.00 $3,800 SUBTOTAL: 4. Site Features Disc Golf $10,000 Tetherball $2,000 Shelter including installation $12,000 Ornamental Light $5,000 $32000 Benches $3,000 $1 ,500 Swings including installation $6,000 Play Equipment including installation $443110 Shredded hardwood surfacing 150 50.00 $50.00 $7,500 $3,200 Yard Hydrant $3,500 $32000 SUBTOTAL: 5. Landscaping Seeding Done by Developer Sod SY SY $4.00 $1 ,600 $960 3 1 /2" Shade Trees 2 $775.00 $1 ,550 2 1/2" Shade Trees 4 $500.00 $2,000 $1 ,200 Large Shrubs 3 $70.00 $210 $126 Small Shrubs 6 $50.00 $300 $180 Groundcover 100 $5.00 $500 $300 Mulch 40 CY $40.00 $13600 $960 SUBTOTAL: $14,426 I SUBTOTAL: $121,905 5% contingency: $62095 Design Fee $17,200 GRAND TOTAL: $145,200 Minus Potential In-house Savings -$14,426 GRAND TOTAL w/ In-house Work: $130,774 GRANDE RESERVE - PARK Yorkville, Illinois - a'" OWiFH ALT ;�._ �.•, r.� CASTLE 7HEME0 --.�/ \. //�/ •�'; ' PLAYSTRUCVKE (5-12 YR5) TEMERdALL rn i PARK BENCH 7 � J k, j DN i � .� SLED HILL-10 FT. PLAYGROUND I I .. HEIGHT % I+ 5-12TR5 � C � � � � IIIIIIIIII IIIIIIII � � � I` it'll Ili — �\ P v I � q -coMPO5re1N �. PLAYGROUND__ BERESFpRO p x i` �A G UIIG III!li�,l il'� v° �. ,,�I ( ■ GARDENll �� ■ tl k JY l ` T POTENTIAL I ' I� ...1 ■. �( a : 6Y �, /' FUTURE is ; it W V � 1A5PHALT a ACCE55 PATH TO REGIONAL jf % CONCEPTUAL SITE PLAN DETAIL BIKE TOWNHO oml b -- " -_—MOWN TURF rl SCALE IN FEET MULTI-FAMILY ° p i7 � ® °y .._015C00LF-15 HOLE5 a� ;4- u , a t Al ..Y � ► D6 b, .. —(.� - 1 , �� --3d/2"CAL TREES IN E175TING REGIONAL / ° ,5� - -�.- /� PLAYAREA BIKE PATH i • ;-,: 'a '•`� --CA5TIETHEMED PLAYGROUND EQUIPMFM 5-12 97� ., ��i 5W/N6S:.... o - �� 3-SAY r%Y, ORAWHRIDGE OVER 61AAr OF FLORl DISC GOLF TEE ROTATING ` —HANDICAP b ,t _bq• � .� �` PIROUETTE F~ MOWN rURF P PARKGGHr �� 6ENC 1215CGOLFHASKET 's �i�� • DRHIX c� _ �✓ SHELTER CONCEPTUAL SITE PLAN �— T o PLAYGROUND DETAIL f g SCALE IN FEET i SCALE IN FEET PARK DESIGN CONCEPT ' 9 The United Cily Of Yorkville yon Game Farm Rd. DE L- .L_1 SC'HOPPE S/C/V ASSOC'/d TES LNC 1J YorMtlle,IL 60560 \y J! y,.nnnrro-rw.on.ftmxlllunxAr,,. �` ; A}L�� 630Sfi3f3fi5 [uxi4. nmi I_4 a;}I.U,v�'INt.I/ /'/I lti.tll/ii/.J1i5 uniti:hl�r i-AY: Vyll'Alr'U,IC MClil %'r1.AlOJI/1 t5/JQSV c'r 0 United City of Yorkville Memo 800 Game Farm Road EST, 1836 Yorkville, Illinois 60560 - Telephone: 630-553-8545 0 9 ', 0 Fax: 630-553-3436 <LE I Date: January 4, 2007 To: Yorkville Park Board From: Laura Haake CC: Scott Sleezer, Dave Mogle Subject: Hiding Spot Park Re-design Hiding Spot Park was named for Theresa Eberhart, a local child that is wheelchair bound. The park is in need of play equipment that can provide elements for a child with limitations. Staff would like to see this park become fully accessible play structure, yet provide interesting items for children without limitations. Attached is a conceptual design for Hiding Spot Park. For this park a music theme was designed to provide multiple ground-level play items that would engage children of all ages and developmental needs. Through the use of the existing play area, sitting area, and concrete walkway, the existing design was expanded upon to add a new walkway to the sandbox and shelter area. Along this path `music nodes' have been created where children can stop and make some noise! An ADA sandbox digger was added to the design, as was access to the picnic area and an ADA picnic table will be added under the shelter. The existing wheelchair swing will be removed and replaced with two tot, two belt and a Sway Fun TM fully accessible glider. This allows children in wheelchairs to sit and swing with their friends of all capabilities. To add to the sensory development of children, plants will be added along the entrance walkway and near the shelter that provide interesting items to touch and smell. Purple is Theresa's favorite color, so purple will be added to the play structure and to the landscape. Staff is looking at having a community build to offset the limited budget and the high need for re- development. It is also possible that several of the `music nodes' could be constructed in house and therefore we will be putting out an RFP in February to allow Staff time to develop specialty items and determine a reasonable budget for the play structure in addition to further discussing the idea of hosting our first community build. Staff is working on arranging a meeting with the family prior to the board meeting to share their design ideas and get feedback. \ s � � ■ &_ \ \ | / b \\ /1 | I- & \ ! ! L \ � \ $ \ ! : CL U) C � � ° ` © 11/ e|;`§ � I © ! % - y Z / D_/ 2; 2 § � CITY OF YORKVILLE HIDING SPOT COST ESTIMATE—MUSIC THEME COST ESTIMATE JANUARY 4,2007 PLAYGROUND Drainage and safety surface $1,644.25 Playstructure and swings $25,000.00 Sway Fun $9,350.00 Musical play pieces (see attached photos) Sunset on the Yantzee $2,200.00 Chimes $1,800.00 Six Drums $1,500.00 $41,494.25 SANDBOX Mason sand $750.00 Concrete paver seat wall $1,562.50 ADA Superscoop $1,266.00 $3,578.50 SHELTER 12' x 12' Shelter $6,597.00 ADA picnic table (1) $1.100.00 $7,697.00 CONCRETE Playground border,walkways, shelter, and concrete pads $6,000.00 LANDSCAPING Fine grading and seeding, shade trees, ornamental trees, and perennials $4,390.00 TOTAL $63.159.75 i ' j s L ^4 S Chimes Six Drums '.W- t �'S F Sunset 11 the Yantzee I YORKVILLE RECREATION DEPARTMENT Park Board Meeting Month of December - 2006 Hi hg_lights and Summary: The Parkers Playtime Pre School had a very busy month practicing for their Holiday Play that took place on Monday December 18'b and Tuesday December 19th. All four classes did a wonderful job singing songs and they even had a visit from the North Pole. We offered a Secret Shopping Time class for the first time. Parents were able to drop kids off for three hours so the kids could enjoy a morning of crafts, games, snack, and songs while their parents shopped. Another class that took off was Shake Wiggle and Giggle instructed by Carol Baumgardt. The children and their parents danced, played on the mats, sang, and met new friends in this class. Carol Baumgardt also taught Lets Make Ornaments and Christmas Cookie Time. Children made ornaments to take home and put on their tree and they also baked their own cookies and decorated them for their family. I The knitting club has been growing over the years and is now moving to the South Bridge Street C66. The book club is continuing to have a good turnout at local restaurants discussing the book of the month. December's book was Glass Castle. We started of the month of December with our fast ever Polar Express trip. Over 100 families took the Polar Express from Aurora's Metra Train Station, rode the train to the North Pole (Downer's Grove stop) and had a special visit from Santa Claus. While on the train ride to and from the North Pole the Polar express book was read and all of the participants were given a bag of cookies and milk. With the positive turnout and comments we look forward to running this event for years to come. Also in the month of December we had over 80 kids write letters to Santa, in our Letters to Santa program. Santa was able to respond to all of the kids and event the Kendall County Record place one of his/our favorite letters in the paper. Lastly the Parks and Recreation Department helped out this year with the Chamber of Commerce Christmas Walk. While we continued are tradition of holding the Caroling before the tree lighting ceremony. We would like to thank Trinity Church for providing lead carolers at the caroling event. We also helped with other items to get the Christmas Walk off and running this year The 7 h and 8" Grade girls Travel Basketball season came to an end. Both teams did very well in the Fox Valley Park District League. Both teams also won their games played at Yorkville Middle School. Meetings were held with the coaches for the upcoming 6'h, 7"' and 8"` grade boys travel and 5 h and 6" grade girls travel basketball. The travel teams will begin their season in January. There is a team at each grade level and 2 at the 7"` grade level. There are 60 participants in travel basketball. Final preparations were made for the in-house Winter Basketball season. There are a total of 152 participants divided into 4 teams of I' and 2°d graders, 6 teams of 3'd and 0 graders, and 4 teams of 5th and 6'b grade boys. We are doing a great job of offering levels of play for a wide variety of ability levels for all participants. 1 i Seasonal Classes/Proerams - December: • Parkers Playtime Pre School Yoga Book Club Shake, Wiggle and Giggles Dance Classes Pilates • Knitting Club Kindermusik _ Movie Night - • Morning Munchkins Men's B-Ball League Busy Bees • All Star Sports Cheerleading The Messy Stuff • Dog Obedience Classes Moving & Grooving Spanish for Beginners • Mom & Tots Travel Basketball Christmas Cookie Time SOAR (Afterschool Club) Chefs in Training Lets Make Ornaments Winter Quarter — as of 12130/06 Different Types: — (different curriculum) Sections - 114 Enroll.: 213 Sp. Event — 20 Ran — 39 (34% ) Cancelled — 16 (14%) Pending - 59 (52%) Class No. - Residents — 145 (68%) Non-res - 68 (32%) • Last year Winter: Sections -106 Enroll — 743 Sp. Event — 180 Ran - 78 (73%) Cancelled - 28 (27%) Residents - 437 (70%) Non-res — 306 (30%) Exit Survey Summary: We received surveys for Ready Set Go, Shake Wiggle and Giggle, Busy Bees, Little Learners, Princess Playtime, Dinosaurs Bugs and Trucks OH MY!, and Moving and Grooving. All the surveys returned were excellent. They expressed how well of a job Carol Baumgardt, Kathy Auw, and Ginger Lenert are doing. Scholarships Awarded/Grants Received.• Pre School - $14.70 - one family Professional Development: None for the month of December. Administrative Highlights: Work is progressing at the "Old Post Office". Plans are to move March V and 2°4. The office will be closed those days. This will allow enough time to move all office operations, connect the network system, phone system and set up new server. Facility Agreements: (Winter) • We are using the following facilities for our current programs and in the near future: Yorkville Schools: (Middle, Intermediate, Yorkville Grade School, Circle Center Grade School), Yorkville Congregational Church. We will use our own classroom at the Riverkont Recreation Bldg. and the gym at CCGS and YGS. 2 Revenue ProducinHigNights Plans are underway for the completion of the new concession stand. Staff will soon address the purchasing of equipment and staffing needs. U cn oming Projects and Events: Winter Fun Day - Jan. 19th at Circle Center Grade School - 5:00 - 5:00 pm. • 2 Ball Event — Feb. 91' Free at the Plano YMCA - 5:00 pm - This has been a joint program for many years! Respectfully submitted, Sue Swithin Superintendent of Recreation Recreation Department Staff 3