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Park Board Packet 2007 11-29-07 YORKVILLE PARKS & RECREATION DEPARTMENT Administration and Recreation Office 201 W. Hydraulic St Yorkville, IL 60560 630-553-4357 Park Board Agenda Thursday, November 29, 2007 7:00 p.m. - Park Board Meeting Administration and Recreation Office Call to Order: Roll Call: Chris Rollins, Ken Koch, Van Truman, Debbie Horaz, Kelly Sedgwick, Vickie Coveny Introduction of Guests, City Officials and Staff: Joe Plocher, Ward 2 Alderman, City Council Liaison to Park Board Director of Parks and Recreation - David Mogle Superintendent of Recreation - Sue Swithin Superintendent of Parks - Scott Sleezer Park Planner - Laura Haake Public Comment: Presentations: Approval of Minutes: Minutes - Regular Park Board Meeting - November 8, 2007* Bills Review: Cash Analysis* Bill List* Old Business: Hoover Property Ad Hoc Committee Report Master Plan Update Hiding Spot Park New Business: IAPD Credential Certificate* Yorkville Dam Signage Reports: Director Report Parks Report Recreation Report Additional Business: Future Meeting Schedule & Agenda Items Executive Session : For the purchase or lease of real property for the use of the public body. Adjournment: Next meeting : December 13, 2007 *Items needing Board approval or recommendation United City of Yorkville Yorkville Parks and Recreation Department Board Meeting Administration Office - Riverfront Building , 201 W . Hydraulic Street, Yorkville, IL 60560 Thursday, November 8th, 2007, 7 pm Call to Order: Chris Rollins called the meeting to order at 7 : 00 pm . Roll Call : Chris Rollins, Ken Koch, Van Truman, & Debbie Horaz Vickie Convey (arrived at 7 : 05 pm ) Kelly Sedgwick (arrived 9 : 05 pm) Introduction of Guests, City Officials and Staff: Director of Parks and Recreation - David Mogle Superintendent of Parks - Scott Sleezer Superintendent of Recreation - Sue Swithin Park Planner - Laura Haake Public Comment: None Presentations: None Approval of Minutes: Minutes - Regular Park Board Meeting - October 11, 2007 Chris Rollins made the motion to approve the amended Regular Park Board Meeting, October 11 , 2007, minutes . The motion was made by Ken Koch and seconded by Debbie Horaz. The motion was unanimously approved by voice vote. Minutes - Regular Park Board Meeting - October 25, 2007 Ken Koch would like to amend page two, third paragraph under old business . He would like the second sentence to read , " Ken Koch said he didn 't want to see the shelter become an alternate on future projects . " Chris Rollins made the motion to approve the amended Regular Park Board Meeting, October 25th , 2007, minutes . The motion was made by Van Truman and seconded by Ken Koch . The motion was unanimously approved by voice vote. 1 Bills Review• Ken Koch asked about the purchase of the truck door. Scott Sleezer said that a driver was parked with his door open and another guy drove by and tore the door off. He said that the door had to be replaced ; however, the insurance paid for most of the replacement costs. Koch asked about the jackets on page three . Sue Swithin said they were full time staff; however, board members could purchase them at $ 50 . She said she could have staff removed from the back and have Parks & Recreation put on . With no other questions or comments regarding the cash analysis or bills list, Chris Rollins made the motion to approve the cash analysis and bills list as submitted . Ken Koch made the motion and Van Truman seconded the motion . The motion was approved by roll call : Rollins- Yes; Truman -Yes ; Koch -Yes ; Horaz-Yes; Convey-Yes. Old Business* School Board/City Council Joint Meeting David Mogle reported that the meeting had been canceled due to the possible teacher's strike. He said he did get a call from Tom Engler confirming the cancellation ; however, he did provide part of the information that he prepared for the meeting . Mogle handed out an outline of interaction that the Park and Recreation Department has had with Yorkville School District 115 throughout the years . He wanted to show the School Board and the public what relationships we have now and have had in the past. Van Truman thought we should add the shared property used for the high school football . Right now Mogle said he was trying to reschedule a meeting with Tom Engler. This is an informational item only. Hoover Property Ad Hoc Committee Report Dave Mogle said he talked with Jason Pettit and they would meet on Tuesday November the 13th at 5 : 30 . Mogle handed out an outline of the Hoover Committee Meeting prep for the meeting on the 13th . He stated that part of the outline was established in the first meeting and that he and Jason wanted to talk 2 about the shared capital improvements. Mogle said that the Forest Preserve talked about the cost and Jason said that they were ready to go ahead with some of the infrastructure improvements . They wanted to know if the City was ready at the same time . Mogle also said that he and Jason talked about shared capital improvements and how some of their priorities would be to proceed with certain ones . The railroad crossing was an issue that came up . They talked about what would be the highest priority and Mogle wanted to wait for the architectural consultant recommendations . He also noted they talked about trails and paths. Chris Rollins suggested , for the purpose of the next meeting , that items listed under the shared capital improvements list should be broken out. He felt that anything that is being paid for separately as the City's expense as opposed to what we are paying jointly for should be separated out. He wants it to be clear on what the City is expected to pay for. Rollins brought up the concern that Jason is ready to plunge ahead with doing certain things . He is concerned that because we've agreed to do things jointly that they should tell somebody. He felt Jason should put a timetable in front of us of things he would like to do . That way we could find out exactly what we want to pay or are capable of paying for come time they want to do it. He felt this list is a good list; however, it needs some sequencing as well . Ken Koch feels some kind of annexation needs to happen first then a lease agreement needs to be made before a lot of these things can be agreed on . Mogle said that Jason wanted to see a development plan for the ballparks, disc golf and playgrounds. Rollins stated that we would go through the same development planning process that we always go through when we put in things such as playgrounds and ballparks . We would go through the same design process and go out and get bids like we always do . Rollins wanted to know if Jason meant by development plan was our conceptual plan because we already have that. Mogle said Jason wanted to know what would be our first priority. Mogle showed the conceptual plan . Rollins felt the conceptual plan should have our seal on it, and not the county seal , to show that it has been our idea and we have put in place these ideas and that Jason had approved them . He stated that we need a process whether it being Jason getting tentative approval , but has to take it to the County Board meeting , before we can all agree then that's what we should do . 3 Then that point the county seal can go on it but until then it's our work product and we're the one footing the bill on it so it should have our seal on it, Rollins stated . Rollins wanted to tell Jason that the development plan is premature and we want to know first what conceptually we can do with this plan . Then we will follow our regular process on building out parks in phases. First we'll get a preliminary plan , then we'll get a more refined plan then we'll get the initial project bid , then the bids will get reviewed by this board , and then at that point he'll know what precisely we'll do. Rollins felt that we should get the county into a master planning process plan with us . New Business: Private Request for Signage in Van Emmon Park Chris Rollins stated that there had been a request to put signage on park property promoting Kendallwood Estates Development. Staff recommendation is to deny the request based upon the expectations created for others who would submit similar requests. The consent to deny persons request was unanimous by voice vote . Reports• Recreation Report Sue Swithin asked if there were any questions on the Recreation Report she submitted . Chris Rollins mentioned the open houses went great and that he had heard a lot of positive feedback. He said it time and money will spent. Dave Mogle said it was a good way to get City Council members and Park Board members together. Swithin noted that the egg hunt tapped out at about 650 to 700 people. She said there were 7, 000 eggs and they were completely gone by the end . She also said coming up is the Polar Express, for its second year. They added 40 to 50 slots and it still wasn 't enough . They filled all slots in twenty minutes. She wants the community to know that they are addressing their growth and they are already looking at train schedules for next year to accommodate more children . She doesn 't want to go to a lottery system for this activity. It's a supply and 4 demand class that can be expanded and we'd rarely go to a lottery system in cases like this . Future Meeting Schedule & Agenda Items: Board agrees to amend the 2008 meeting schedule . We are canceling the December 11th meeting, November 27th meeting and the December 25th meeting . Board decided to however add December 4th and December 18th as regular Parks and Recreation Department Board Meeting meetings . Adjournment for Executive Session : Chris Rollins entertains a motion to adjourn the meeting at 7 : 53 PM to go into an executive session . Ken Koch makes the motion and Deb Horaz seconded the motion to adjourn the meeting for executive session . The Motion was unanimously approved by voice vote and meeting was adjourned at 7 . 53 PM , Chris Rollins called a roll to call vote to go into executive session : Chris Rollins-Yes; Ken Koch -Yes; Van Truman-Yes; Deb Horaz-Yes; Vickie Convey —Yes. Chris Rollins entertains a motion to go back into regular session at 9 : 21 PM , Vickie Convey made a motion and Van Truman seconded the motion to enter back into regular session . The motion was unanimously approved by voice vote . Additional Business: Sue Swithin wanted to let the board know that should the teachers go on strike she put in a request the buildings be available to us for our evening and Saturday afternoon basketball programs. Mogle said that the schools would defiantly be shut down . He said this is typically what happens . It does not say in our agreement that we have the right to access the building in cases such as an event of a strike. Debbie Horaz wanted to know if we could look into getting a horticulture intern for the summer that could maybe attend to some tree problems that come along over the summer. Swithin said that she would look into that. Adjournment: 5 Chris Rollins entertains a motion to adjourn the meeting at 9 : 30 PM . Van Truman made a motion and Debbie Horaz seconded the motion to end the regular session . The motion was unanimously approved by voice vote and meeting was adjourned at 9 : 30 PM , Next Meeting : November 29th, 2007 Minutes respectfully submitted by Jamie Cheatham, Minute Taker 6 MEMORANDUM TO: Yorkvil hPark Board FROM: Dave Ye, Director of Parks and Recreation RE: Old Business DATE: November 26, 2007 HOOVER PROPERTY AD HOC COMMITTEE REPORT Staff will present information to park board discussed in the third Ad Hoc Committee meeting currently scheduled for Tuesday, November 27, 2007 at 5:30PM at City Hall. MASTER PLAN UPDATE Staff will present an update on the Parks and Recreation Department Master Planning process and how it will interact with the City Comprehensive Plan project: HIDING SPOT PARK Staff will discuss recent developments concerning Hiding Spot Park. MEMORANDUM TO: Yorkvill P rk Board FROM: Dave rrector of Parks and Recreation J) RE: New Business DATE: November 26, 2007 2008 IPRA CONFERENCE The 2008 Illinois Park and Recreation State Conference is scheduled at the Hyatt Regency in Chicago, January 24 — 26, 2008. This event is significant for continuing education for staff and also promotes educational and training sessions for volunteer board members representing park districts and park and recreation departments. In 2007 three of our park board members took advantage of a one day registration and found their attendance very beneficial. I would like to see if there is an interest for this upcoming event. IAPD CREDENTIALS CERTIFICATE* As an IAPD member, our department is eligible to vote on Association matters at the annual meeting following the submittal of the Credential Certificate. The certificate establishes a primary and alternate representative from to vote on behalf of our department. Generally it is a board member that is named, but a staff person (usually the Director) can be given this responsibility. Direction and action will be sought from the park board on this matter. YORKVILLE DAM SIGNAGE On November 14, Mayor Burd and I met with representatives from IDNR to discuss the State's new regulations for dam signage. They had requested the meeting to inform the City of the new requirements and the impact it would have on the dam and bypass once the project is completed. Information will be presented to the park board and a brief update given on the dam project. PRECONFERENCE BROCHURE 11 6 i r G a � p v ' 4 � 1 r er �e��ht+' w�s '��gP�D/';• v-`�� 1 '�^:, a-�'-�if� r5 z ^b✓a � 4 �x r d�gk h n� h 1 t i '� ✓ri #`� a*.ia h j v . etc 'FS` ss tv s is Tr MAN t � t I : i t�Op4�k&Ibc>vae�/u+oL• • ; I i S r., R Y 25 , 2008 w RID Y EbUCATION SESSIONSAT �GLAN`CE FRIDAY CEU WORKSHOPS 8:30 AM - 10-30 AM { 4 �' 45 "� bQlu ,x _ <a, i" Ob" 'De eoprrie. f f s"`§ es`foe-C a r g All workshops award 0.2 CEUs, pending approval r ; x ` a Itlt$ ePjts oJ��a"r, s dv' z d ale is o ' ale #q ° th 15 V '. Ir' Creating a Strategically Focused Organization Presenter(s): Barbara Heiler, Senior Manager, ate ' e ` 0%. Fora es s' e o PROS Consulting Session Chair: Debbie Carlson, River Trails Park '.. District As a leader, the ability to develop strategy is one the most important leadership competencies. Ye so few leaders successfully create a strategic g a s environment. In fact, about 80% of all strategic initiatives end up failing. This session explores tl development and deployment of a strategic - B eM - - planning framework, one that has proved B , w successful in many organizations. Learn how to engage employees in the process, as well. SSEr i Strategy doesn't have to be complicated; it just ^ - takes knowing how to develop a process that works. „ Learning Outcome: Participants will explore the a components needed to develop a strategic plannign process. 19 1 t Putting it all Together a Presenter(s): Paul Amundsen, CFRE, Principal, IIK `I. u ' Paul W. Amundsen, Inc.; Jerry Handlon, Retired Executive Director, Schaumburg Park District Session Chair: Mike Baiardo, Alsip Park District This session is a presentation and discussion of Q xy� .� 2, '. oee irk . e p to� pulling all aspects of a park and recreation operation together, including board relations, image in the community, sponsorship efforts, stt morale, community relations and the importance of all this to your community. Learning Outcomes: Participants will: (1) Devel an outline plan of operational techniques, (2) -s ae%er>rua .4k aFuF a � �:1°�'7 z rdoLs fvla�ena'�s�Ale£The)�tBeing��41� iar�ds'p0�. �teS�, , - Share with each other successes and failures of ,� Dm ped on`a9�auAg�e�cy sPr;;top"ehesz $. �?)2ti'b Ae7'Shh ,lgPtoBa Ingts)�ntSASa', ?!, { their agencies' operational techniques. it ' ,120 Legal Seyylces-ar�c(Adjn{mstrateve },�, c�3�9 '��eac��gA�(a h e �r�'� n Sto,,,� 2 �ourkdatio Develo �eti) oWto r G18Golf� f�ow o5uvv � eSeaio i 26 tia ' Stalf a-501 c(3) ' r e r ' ,� 621 Mentorpg YoLng Profe$ o a)s �x F � „ , r� .� � �x . H Tools for Greening Your Agency 205 r'TVe Boomer Invasionl heady or Not 622 �Facihty Flewpillrty E clelltab g ,� presenter(s): Dave Brooks, Manager of Nature k{e!e`'(hey Come ; ^ i Changing Prpgrarp jyeedg§Th4 � s stns and Conservation Services, Schaumburg Park X315 a the How Tos of Debt Management ) „ Accommodatsg Space0ptlons , ,, District; Bill Donnell, Superintendent of Parks, F .x,316 What are Taxable Benefits and What 901 The Valuation j'iocess xF'c - - `. Valle Park District; Cheryl Toohe School-Age Wt J, r Should Employers do About Them. . s�A�a _ y y y' g 317 Put Tlme on Your Side Implementing ' ' "'+ �; Program Coordinator, Skokie Park District xItIc_..,, ALL;EDUCATIONAL SESSIONSf,WARI? Session Chair: Cameron Bettin, Plainfield Park ap Automated Tlme and Attentlance O ImCEUs PENDING APPROVALz District DESCRIPTIONS OF THESE$SESSIONS s 402 Child Abuse Detection and iN%LLAPPEAR IN THE CONFERENCE IPRA's Environments Committee will present ;4� - Mandated Repotting Issues - GU%DE IN 7HEJANUAR)'(E£BRUARy '� _ � "' current projects intended to help agencies asses ` ISSUE OFILLIN0I5 PARKS AND : J environmental practices and plan future l - . . I 32 Illinois Parks & Recreation www. lLparksconference . com j ' SATURDAY , L . 2008 'a z SATURDAY CEU ME3h 1 SATURDAY EDUCATIONmmSESSIONS AT`A GLANCES WORKSHOPS > v fif'( VK �. .f _ aroma -. S'Y�S� n��r'i �x�s' "y°� �'L-,y�'tnis, 4 •' , 10: 15 AM - 12: 15 PM All workshops award 0.2 CEUs, pending approval. °T of ulfding'1' rtgerlps ,� r Fr��3 A eo Su v`ei la ee r e 14 owtoebaui2 �f`Cp'ta *2 �� te�2ssd of ' r s Il Skate Parks: Community Asset or t Pro ecfart Beea mgl,D K '» a>L 4 Be a�orle a � u ,I g. Future Liability? Presenter(s): Aaron Spohn, President, Spohr Ranch Skate Parks Session Chair: Anne Cosentino, SEASPAR a . eft are 'o U r , ' 1 Te - ,rb5` aaDste a ypeo people their passion of With so man P ar s a "`ait ing nsor ` e skateboarding to the streets, it is only logical to create a safe environment within our P public arks to accommodate them. The r s 1 ees f< f l ..i e P question is how to keep the community safe � s '3r from future liability. This topic is important n a d jd+� ' 8. or v tig t oxaus ' because it addresses many issues related to s r the incredible growth of skateboarding and a -al ba fn . . e i how communities can manage the trend i positively and effectively. Learning Outcomes: Participants will;. (1) Learn how to properly plan for a skate park and the pitfalls to avoid; (2) Learn about n important safety issues and stats; (3) Learn about the benefits of managing and programming at the skate park. r ` _PBoq Pa$ a 'ale ie ,7to a 18 l Gr, Ott] s g< " ctl F[o aye t Thinking Outside the Granola Box: t " �VI�fS T I e e�w T' fe Healthy Lifestyle Choices and n ase t st ae Programming for the Non-Health Nut Presenter(s): Shannon Olison, Group ? ti e sT e ro z sop ss . S e e e Exercise Manager, The Mettler Center, LLC; 6 , „ o o se a �qd I Iltles ' �, i to �� ,�Z g,, Xkh�{5��,' ;r �+ LoriKay Paden, Community Education and Gr e I h Ga e `°i..s� F !; 32 �tf 2 JBOs f Is s e cove 1 :Rs=+r , �, M '`' a v.� a - Services Coordinator, University of Illinois 5 tlmtra)i n`lhro�`gh Ep rolirflentall -�? la� a pg � .'¢,; a`"§ " ' " �` n Session Chair: LoriKay Paden, University of Y 1 a 1 the A Bum e a s n,az` . x �� Illinois 0 a ea'ry oNoereo es;t�he�Ke'al ,,, t �uceess „a ; ' Attend this workshop to find out what you ti s =• �. ,oa�� ,* + ;" ' rFn � '�. v �4ike +tel can do to improve the "health" of your park + �v;}902jBe,Fgtll 'eoft�e'Nel? t;.?'t51 , '� f . ` ' S�ortsOf(IClatm ' # ` ' Stoie$lnen�+Moc`e� FK3� y.'` 429�Ept"jan ie ng Y ,f P�rais neSo g' district, as well as your own health. As you rya /," x� {fir ,` .. �a ,ra.) a� ae,, , ,,�,,. know, the health benefits of recreation are • incredible. Other industries are turning to us 447.2 SO qMi �1 45 PWVLN 'y'• T ''£`� 1�";5�14 N yGSSes., � q for help and guidance. We provide and s` 5 e g�P ojeet tvlc,anageMp... ?Itfalls for Small 603 �. ,Whop lralfling our Persona�A g - promote healthy living and wellness through r r =,�Caplta1 Rrotects i �, E Trainers and Fttr,ess Inmost Ucto s„�'� -, many different venues. Are we modeling the echnojogyir< GOlf Operations , ^ 605 ;P eventative Mainte �f ' Y $ , $ I pl?.4c� , Keeping i importance of being healthy? Is it possible? a . � 118 The ABGs of Sports Lighting .Your�Itness Equipment1h Shapes This program will explain what it means to 1127 Park Sat;ety bn Eagle`Eye swlew 908 Ulsual� That POQ v4, ,�; be healthy, as well as identify how you can 738 Integrated Pest Management and � t=ter a be a healthier person. You will take away ` - easy-to-understand and Low Impact Turf Grass Management � E�DUCAT/ONAL.SESSIONSAWARD Y- practical information Strategies < - 0 Z CEUs PENDING (!P ROVAL "'r' u � on the prevention of heart disease, stress 210 Sustainable Communities Through DESCRIPT/ONS OFTH SE E SESSIONS WILL management, obesity and other diseases. + Park Master Planning - APPEAR 1N THE CONFERENCE GU/DE IN THE ' Learn how to "sneak in" healthy T 214 , Landscape Bloopers _ JANUARY/FEBRUARY ISSUE Of /LL/NOIS programming into your agency, as well as " - PARKS AND RECREATION f simple, small personal lifestyle changes that 38 Illinois Parks 6 Recreation www. l Lparkscon fete n ce . co no a ADVANCE REGISTRATION FORM REGISTRATION DEADLINE IS JANUARY 4, 2008 Registration for conference and any pre-conference workshops must be done at the same time. Faxed or mailed registrations will be accepted until December 21, 2007. After December 21 , 2007 registrations will only be accepted online at www.ILparksconference.com. Register online at www.[Lparksconference.com for a $5 per registration discount! EARLY (BY 12/21/07) REGULAR (12/22/07.1/4/08) ONSITE PACKAGE MEMBER NON-MEMBER MEMBER NON-MEMBER ONSITE MEMBER ONSITE NONMEMBER tTableReservation ❑ $275 ❑ $530 ❑ $340 ❑ $660 ❑ $360 ❑ $700 s ❑ $220 ❑ $430 ❑ $275 11 $530 ❑ $310 ❑ $600 Only ❑ $185 ❑ $350 ❑ $215 ❑ $410 ❑ $220 ❑ $420 .Vr y Only ❑ $185 ❑ $350 ❑ $215 ❑ $410 ❑ $220 ❑ $420 t ❑ $70 11 $105 ❑ $75 ❑ $110 11 $80 ❑ $115 ❑ $95 ❑ $95 ❑ $105 11 $105 ❑ $115 ❑ $115 /Guest 11 $95 ❑ $95 ❑ $105 _ ❑ $105 ❑ $115 ❑ $115 ll-Conference Awards Luncheon Ticket ❑ $55 eservation for Friday All-Conference Awards Luncheon (Nonr efundable; must have 12 people; see page 25 for details.) ❑ $50 Saturday Breakfast In Exhibit Hall ❑ $40 Saturday Social at The Field Museum Ticket - Adult 11 $85 Saturday Social at The Field Museum Ticket - Child Under 12 ❑ $25 CONFERENCE PACKAGEMCKET TOTAL $ i PRE-CONFERENCE WORKSHOPS - THURSDAY, JANUARY 24, 2008 (Workshop enrollment is limited - REGISTER EARLY!) SESSION # TITLE FEE CEUs e71MtaD MI 13 Lessons for Leading People, Projects and Programs ❑ 75 ❑ 5 131 Maximizing Your Leadership Opportunities ❑ $75 ❑ $5 200 Cuttin Edge Marketing and Public Awareness ❑ 75 ❑ 5 302 HR Things That Make You Go Hmmm... _ ❑ $65 ❑ 303 Achieving ExtraordinarV Results Through Your People ❑ 65 ❑ 5 I� 423 What Are Your Residents Thirsty For? The Customer Service Program You Can Start Next Week ❑ 75 1 ❑ 5 501 Problem Behavior Solutions: A Functional Behavior Approach ❑ $75 ❑ 5 601 R.A.M.P. Up Your A enc : Infusing Your Or anization With Em to ee Bu -In & Customer Lo all ❑ 75 ❑ 5 �- 1 5 at _ Office Support Workshop Fee includes lunch Worksho and materials) ❑ $65 ❑ 12 The Wining Supervisor ❑ $75 ❑ 5 - 130 Choose Your Attitude ❑ $75 El $5 201 Talking 'Bout My Generation ❑ 75 ❑ 5 i 301 SuperVisory Supervisory Essentials: Getting the Most Out of Yourself and Others ❑ $65 ❑ $5 424 How to Polish Your Assets: The "Reality Sells" Workshop for Parks and Recreation ❑ 75 11 $5 502 Do I Really Have to Use Reinforcers? ❑ $75 ❑ $5 l 602 Customer Service Going Above and Beyond for a Star Performance ❑ 75 ❑ 5 625 LEEDing the Wa to Platinum Design _ ❑ $75 ❑ $5 MEMBER RATES: All registrations are checked for membership status. Refer to the Policy on Members and Non-Members on page 24. MEMBER: ❑ IAPD ❑ IPRA ID# ❑ NON-MEMBER ❑ PPRP ❑ APRP ❑ CPRP ❑ CTRS ❑ 1 WANT CEUs (No additional CEU fees for Friday and Saturday sessions will be charged.) ❑ FRIDAY ❑ SATURDAY ❑ BOTH FRIDAY and SATURDAY I : NAME TITLE j i NICKNAME FOR BADGE AGENCY EMAIL ADDRESS PHONE MAILING ADDRESS, CITY, STATE, ZIP ADA COMPLIANCE PLEASE CONTACT DINA KARTCH AT IPRA AT 630376-1911x200 (NO LATER THAN DECEMBER 17, 2UD7) IF YOU HAVE ANY SPECIAL ACCESSIBILITY/MEAL REQUIREMENTS. II METHOD OF PAYMENT ' Sf ould you make an error m calculating your card will be charged for the correct amount. Check # (Please make checks payable to IAPD.) ❑ Visa D MasterCard ❑ Discover " Total ;$ y; Cariiholder's Name Credit Card Number - Expiration Date Caiiiholtler's Addiess Zip Gode 3-Digit Security bode Signature I IAPD FAXED OR MAILED REGISTRATIONS WILL BE ACCEPTED UNTIL DECEMBER 21 , 2007 AT: IAPD, 211 E. Monroe St., Springfield, IL 62701 FAX: 217-523.4273 AFTER DECEMBER 21 , 2007, REGISTRATIONS WILL ONLY BE ACCEPTED ONLINE AT WWW.ILPARKSCONFERENCE.COM, www. [ LpaTksconference . com September/ October2007 45 '� 1APD Illinois Association of Park Districts TO: ALL MEMBER AGENCIES FROM: Ted Flickinger, President/CEO DATE: October 3, 2007 RE: CREDENTIALS Article V, Section 3 and 4 of the Constitutional By-Laws of the Illinois Association of Park Districts reads as follows: " Section 3 . Each member district shall be entitled to be represented at all Association meetings and conferences by a delegate or delegates. Delegates of the Association meetings or conference may include members of the governing boards of member districts, the Secretary, Attorney, Treasurer, Director or any paid employee of the member district. Each delegate shall present proper credentials consisting of a certificate by the Secretary of the member district said delegate or delegates represent, with seal of office affixed, showing that the governing board at a special or regular meeting authorized said delegate or delegates to represent said member district. On all questions each member district represented shall have one vote which shall be the majority expression of the delegation from that member district. " "Section 4. No member district shall be entitled to vote by proxy and only delegates of a member district shall cast a ballot for that member district." Accordingly, we enclose herewith a certificate, which, when properly certified by the Secretary of your agency, shall be mailed to the Association's office, 211 East Monroe Street, Springfield, IL 62701 . IMMEDIATELY. This certificate will entitle the delegate or delegates listed thereon to vote on matters presented during the Association's Annual Business meeting to be held on Saturday, January 26, 2008 at 3 :30 p.m. in the Grand A & B Ballroom, East Tower/Gold Level of the Hyatt Regency in Chicago, Illinois. Your careful and prompt attention to this important matter is requested. 211 East Monroe Street Springfield, IL 62701-1186 217-523-4554 217-523-4273 www.lLparks.org CREDENTIALS CERTIFICATE This is to certify that at a meeting of the Governing Board of the held at (Name of Agency) on at (Location) (Month/Day/Year) (Time) the following individuals were designated to serve as delegate(s) to the Annual Business Meeting of the ILLINOIS ASSOCIATION OF PARK DISTRICTS to be held at the Hyatt Regency, Chicago, Illinois on Saturday, January 26, 2008, at 3:30 p.m. in Grand A & B Ballroom, East Tower/Gold Level: Name Title Delegate: 1 st Alternate: 2nd Alternate: 3rd Alternate: This is to certify that the foregoing is a statement of action taken at the park board meeting cited above. Signed: Affix Seal: (President of Board) Attest: (Board Secretary) Return this form to: Illinois Association of Park Districts 211 East Monroe Street Springfield, IL 62701 - 1186 r r x� 4 tr4 t\ 1 e R g4• _ .- m v-�• s IL N^JC,�iR l 4 Evaluation of Public Safety at Run - of- River Dams 4 . 8 Fox River Dams 4 . 8 . 12 Yorkville Dam CTEIAEC M Evaluation of Public Safety at Run -ofmRiver Dams An Illinois State Wide Program July 20, '2007 4,8:12 Yorkville Dam ' The following section includes a description of the existing conditions of and proposed' structural options for Yorkville Dam 4.8:12.1 . Existing Conditions I Overvieinr' Yorkville Dam was visited on January 11 , 2007. Observations made on these occasions and a review of IDNR summaries form the basis for the existing conditions summary. General Dam & River Bank Condition The dam is currently under construction . Four (4) additional steps are being added to the existing structure. A fish ladder is being added to river-right and a canoe chute will replace the leftmost portion of the dam. No visible defects were observed: Large riprap was observed in the channel. This riprap had been previously placed in the scour hole to attempt improve dam safety. Evidence of Roller Yes, a reverse roller at the existing dam (left side) appears very severe extending 10-20 ft, however, elevated flow was present due to the closing of a portion of the dam to enable construction. It was uncertain whether a roller existed in the newly upgraded portion' of the dam (river-right), rather this appeared to be a standard hydraulic jump ; flowing downstream. Jump extended about 20 ft. Portages The left bank has an upstream portage with a path leading from a forest preserve. This portage is unmarked. Further downstream, near the dam, there is an unauthorized boat launch which is accompanied by a sign stating `Restricted area. No entry'. Downstream of the dam, on the left bank, there is a public portage which is accessible by a`stairway. No portages were observed on the right bank. There are no signs at any of the portages. Wamin-Onformation Stgnagee The dam has standard IDNR warning signs ("Warning Hazardous Currents Present DO NOT Enter Spillway Area' posted in English and Spanish) visible to downstream river users and pedestrians. t These signs are readable from approximately 15 yards. Additional warning signs are placed in the vicinity of the dam stating "Restricted Entry. No Entry." There were no warning signs for upstream river users. IDNR observed fifteen (15) seasonal warning buoys upstream of the dam during their summer inspection. 239 Evaluation of Public Safety at Run-of-River Dams An Illinois State Wide Program July 20, 2007 4.8.12.2 , Options Assessment ' A dam safety improvement project is currently under construction at Yorkville Dam that prevented the consideration of a structural option . This redesign includes a stepped face with 4 steps and an in-stream bypass. 4.8.12.2.1 Temporary Rock Fill A temporary rock fill option was not considered due to the major safety improvement project currently under construction. 0.12:2.2 Dam Removal Dam removal option was not considered for this reach due to the major safety improvement project currently under construction. 4,8.121 3 Full Bypass Ghaririel . '; A full bypass channel option was not considered for this reach due to the safety measures currently under construction. A canoe chute is currently under construction which will be meant to provide passage around the dam. IJ 4;8.122A Riffle Pool A riffle pool option was not considered for this dam due to the current safety measures, A stepped face which is currently under construction will be meant to reduce and / or eliminate the roller. 48.12.2,5 In-Stream Bypass "channel An in-stream bypass channel option was not considered for this reach due to the current safety measures currently under construction . A canoe chute is currently under construction which will be meant to provide passage around the dam. 4 ;8.12.-M , . Dam Face Modification A stepped face is currently under construction will be meant to reduce and / or eliminate the roller. 4:8.112.7 Summary of Cost No options were considered due to the major safety improvements currently in progress. 240 Evaluation of Public Safety at Run-of-River Dams An Illinois Statewide Program - July20, 2007 - ,- Table 2.3-2— Proposed Signage eulaelne ': GuMalme . �Gryhlc 13 room Grzphe Des ceren Rotor.... 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V fA ,o m m to I,LIE Ef Q •3 m zt 0 IQ w m„ S f m V ' 2 m L° L O 4 C E EZ GN d '� E � E � "� m >C � ESV � P. ¢ @EeE 'eA C o : < e CB N = p rRN m P tl0 Cc � ioo CB a .°� ma xy Em 2 :J wN .: a' E roc I ,3 r w E �; s s W Q I1p N z z. e. 2 � Z i� f ✓: # _ _4]'arc' s ® f rF , z Y Al It.wc,.�-yer S .I l d *E 6 F JIM 4, n 47 It ? t 4, .j 1 14 All KfI Ilf 0=t o` 1 Sfi-411 � � S (3kc o o"= • i 0 1 E aa� o` It Idl, Evaluation of Public Safety at Run-of-River Dams An Illinois State Wide Program JULY 20, 2007 5.3.11 .3 Assessment 1 ) There is a lack of any warning signage to upstream river users during the winter months. Buoys are in place from March until early November. Standard OWR warning signs posted at both abutments are only visible to downstream river users and pedestrians. 2) There do not appear to be any established portages. These are placed 15-20 feet above the water surface and would be difficult for boaters to see and are readable from 45 feet away. 3) There is good vehicular access to both dam abutments. 4) The railing/fencing along both abutments appear to be effective restraints for pedestrians. 5.3.12 Yorkville Dam 5.3.12.1 Existing Documentation • Dam and Location : Yorkville/Glen Palmer Yorkville Fox Kendall Dam IL River County Ownership This dam is owned by the State of Illinois. (IDNR 2006) • History The original dam at Yorkville was constructed by Titus Howe prior to 1842 and was utilized to furnish power for operating a grist mill. Its last private owners, the Public Service Company of Northern Illinois, deeded the property free of charge to the State of Illinois along with the Oswego and Millhurst dams owned by the Public Service Company of Northern Illinois. The State - Div. of Waterways under contract FR-121 , 1960-61 constructed the present dam. This dam is also called the Glen D. Palmer Dam named after a former Director of Conservation. Cost of the dam was $310,000 and included provisions for a future lock along the north shore. The dam is currently undergoing reconstruction to minimize safety hazards. Construction of Phase 1 - Stepped Spillway and Auxiliary Improvements (FR-422) began in May 2006 at a cost of $21733,737.28. (IDNR 2006) • Available Documents Personal Safety at Run of River Dams on Public Waters in Illinois. IDNR. September 2006. Yorkville/Glen Palmer Dam Alternative Analysis and Preliminary Design Project OWR-02-003, IDNR 2003. FR 295 - Yorkville Dam, Riprap Fill, Department of Water Resources, IDOT, 1977. Appendix 5 - 198 Evaluation of Public Safety at Run-of-River Dams An Illinois State Wide Program JULY 20, 2007 Yorkville( Glen Palmer Dam Alternative Analyses and Preliminary Design Report, IDNR, December 2003. FR 422 : Multi Purpose Dam Project, Phase I, Stepped Spillway and Auxiliary Improvements, Yorkville Dam, Office of Water Resources, IDNR, 2005. OWR Survey at Yorkville Dam, Fox River, Yorkville, IL. 2006. Appendix 5 - 199 Evaluation of Public Safety at Run-of-River Dams An Illinois State Wide Program JULY 20, 2007 5.3.12.2 Visual Reconnaissance Dam and Location: Yorkville/Glen Palmer Yorkville Fox Kendall Dam • Inspectors: Name: Nick Textor Company: CTE Engineers Name: Daniel Tomil Company: CTE Engineers • Date & Time: 1/11/2007; 12:30 pm to 2:00 pm • Approximate Flow: TBD • Standard Photo Set/Video: Complete: - • General Dam & River Bank Condition The dam is currently under construction. Four (4) additional steps are being added to the existing structure. A fish ladder is being added to river-right and a canoe chute will replace the leftmost portion of the dam. No visible defects were observed. Large riprap was observed in the channel. This riprap had been previously placed in the scour hole to attempt improve dam safety. Evidence of Roller Yes, reverse roller (flow downstream under water and upstream at water surface) in existing dam (left side) appears very severe extending 10-20 feet, however, elevated flow was present due to the closing of a portion of the dam to enable construction. It was uncertain whether a roller existed in the newly upgraded portion of the dam (river-right), rather this appeared to be a hydraulic jump flowing downstream only. Jump extended about 20 feet. • Portages The left bank has an upstream portage with a path leading from a forest preserve. This portage is unmarked . Further downstream, near the dam, there is an unauthorized boat launch which is accompanied by a sign stating "Restricted area. No entry". Downstream of the dam, on river-left, there is a public portage which is accessible by a stairway. No portages were observed on the right bank. There are no signs at any of the portages. Appendix 5 - 200 Evaluation of Public Safety at Run-of-River Dams An Illinois State Wide Program JULY 20, 2007 • Boat Restraints None observed . • Shore Restraints The right and left abutments each have 4' rails. The downstream left bank has a 3' rail from the abutment to the extents of the park. Lifesaving Equipment None observed. • Emergency Call Box None observed. • Warning/Information Signage The dam has standard OWR warning signs ("Warning Hazardous Currents Present DO NOT Enter Spillway Area' posted in English and Spanish) visible to downstream river users and pedestrians. These signs are readable from approximately 45 feet. Additional warning signs are placed in the vicinity of the dam stating "Restricted Entry. No Entry." There were no warning signs for upstream river users. No warning buoys were noted at this visual reconnaissance, however IDNR observed fifteen (15) . seasonal warning buoys upstream of the dam as shown in Figure 3.4. 12.2-1 and Photos 3.4. 12.2-10 thru 12. • Lighting Lamp posts are present in park on the downstream left bank. The upstream and downstream right bank and the dam face are un-lit. • Access (pedestrian, vehicular, emergency equipment) Left bank has vehicular access to the adjacent parking lot and potentially to the dam face. Pedestrian access is available to the dam face by means of the portage/stairway downstream of the dam face. Vehicular access to the right abutment and upstream and downstream banks is not possible due to the steep slopes. After construction, right bank will be mainly inaccessible since it will be thick forest and private residential area. • EMS Interview Summary Written response from Chief Michael Hitzemann of the Bristol-Kendall, Fire Department. 1 ) Do you have an Emergency plan for potential drowning incidents at this dam? Can you estimate a response time? A response plan exists. The first unit should be at the dam within 3-4 minutes. 2) Do you know of any deaths/accidents at this dam? Please describe the nature of accident, fatalities and when the accident occurred (i.e., approximate month and year). Many Incidents. The Kendall County Record has kept a running count. Appendix 5 - 201 Evaluation of Public Safety at Run-of-River Dams An Illinois State Wide Program J U LY 20o 2007 3) Are there any public education measures in place to promote dam safety? Signage. '; 4) Do you have ideas/suggestions on how to improve safety and/or prevent future deaths? The Dam is currently being improved. This should make the dam much safer. Additionally, interviewed Alan Grelck of IDNR-OWR, construction manager for the site. Alan stated that the hole beneath the roller was 7 to 8 feet in depth and upto 10 feet in depth (as observed during, construction). Riprap was placed below the dam in 1977. Riprap gradually was pushed downstream from the edge of the dam and the hold below the dam re-emerged: Grelck also stated that canoeing mostly occur U/S and fishing D/S. Although it is illegal to approach the dam from the U/S or the D/S; people are routinely seen in the vicinity of the dam. Grelck also described how he observed Yorkville police writing as many as 10 tickets in one day to fishermen too close to the dam. Appendix 5 - 202 O J 11-4 t N fn All c.` 0 .N Ea [Io o MIMI IM a ® gym. r i N N N y Iwo cm gil f W N 7t stun. °i pF� M W111, O_ U a U N MA _ N N d d N kA N„ r I _ Public Act 095 - 0020 r . HB0033 Enrolled LRB095 03557 DRH 23561 b AN ACT concerning transportation . Be it enacted by the People of the State of Illinois, represented in the General Assembly: Section 5 . The Rivers , Lakes , and Streams Act is amended by adding Section 23b as follows : ( 615 ILLS 5 / 23b new) Sec. 23b . Dams ; signs and buoys . ( a ) The Department of Natural Resources shall establish specifications for signs and devices that provide warnings of the presence of dams for persons using the public waters of the State The Department shall establish such specifications pursuant to administrative rule . (b ) For dams located in public waters and that are not subject to federal regulation regarding safety standards , the Department of Natural Resources shall examine each dam to determine hazards that may exist at each dam . ( c ) The Department of Natural Resources shall , after conducting the examination required under subsection (b ) of this Section submit administrative rules setting forth appropriate safety devices to be required at each dam . ( d) The Department of Natural Resources shall be authorized to designate enforceable exclusion zones around dams pursuant to administrative rule . Violation of such exclusion zones shall Public Act 095 - 0020 HB0033 Enrolled LRB095 03557 DRH 23561 b constitute a Class A misdemeanor . ( e ) Except for willful and wanton misconduct , neither the Department of Natural Resources nor employees or agents of the Department shall be liable for damages , injuries , or deaths occurring at dams located in public waters by reason of the Department ' s regulation thereof pursuant to this Section . Nothing in this Act shall relieve an owner or operator of a dam from the legal duties , obligations , and liabilities arising from ownership or operation . Section 99 . Effective date . This Act takes effect upon becoming law . Development of Administrative Rules for Public Act 095-0020 Public Act 095-0020 amends Section 5 of the Rivers, Lakes and Streams Act. (615 ILCS 5/23b new) The Department of Natural Resources shall establish specifications for signs and devices that provide warnings of the presence of dams for persons using the public waters of the State. The Department shall establish such specifications pursuant to administrative rule. Proposed Administrative Rules Specifications for signs and devices I. Buoys : Place buoys at upstream exclusion zc � :: ,whiff , of 2 buoys spaced no further than 100 feet apart 11, Abutment Signs (Sign 2): 4' x 4' with te` Dam , Keep Bac visible from center of river at upstream exclusion zae III. Pedestrian Signs (Sign 4) : 24' wider 8 ' high, REIM, lose to the'wr%ear bank as possible in an area that is visible to ped Tian pa ced no further than 100 feet apart IV. Dam Ahead Warning, Signs ` r n 1 ) : rect n ular sign visible from center of river 300 feet upstream of up knee elusion = � V. Dam Ahead Warning Signs ( n M." ngula i n visible from center of river 100 feet downst eam of do strea x t 'on one Public Act 095-0 ° ` men ` .' echo f the Rivers, Lakes and Streams r Act. I (615 ILCS 5/23b The Department of t r rs . ;e€ shad a authorized to designate enforce 3 fln Ion = ; ' 's around c( pursuant to administrative rule. Pro sed Admini 1 've � S Spec tions for exc��jon zones I . UPS Ill fn Exclusio6 one: Upstream from dam face a minimum distance of 300 ft� II. Downstr`" 'ExcI J, n Zone: Downstream minimum distance of 50 ft from the dam face or a rrmmum of 25 ft downstream of the downstream edge of the hydraulic jp, roller, or turbulence during a 1 year flow event, whichever is the greater distance from the dam . 10/1012007 Draft of Admin Rules for Community Meetings.doc Summary of Signs for Individual Dams Yorkville Dam Owner: State Dam Width: 530 Sian No. Quantity Width ft Hei ht ft II DANGER ! 1 2 6.6 3.8 Restricted Area Do Not • - - • Beyond This Point Orientation : At upstream exclusion zone facing upstream , angled VIOLATERS SUBJECT TO ARREST towards center of river 300 ft upstream DAM 2 2 4.0 4.0 Keep Back Orientation: On abutment facing upstream, angled towards center of river 300 ft upstream STOP ! Do Not Enter Water 4 12 2.0 1 .5 Violators Subject to Arrest Orientation: On river bank facing in-land and spaced every 100 ft DANGER ! II 6 2 5.0 2.9 Restricted Area Do Not • - - • Beyond Orientation: At downstream exclusion zone facing downstream, VIOLATERS SUBJECT TO ARREST angled towards center of river 100 ft downstream Thursday, November 08, 2007 Page 33 of 33 r. Y 0. Ir It it jr I it ji O ;i O\r N` i � y b: 3 MEMORANDUM TO: Yorke' e ark Board FROM: Dave o e, irector of Parks and Recreation RE: Director s Report DATE: November 26, 2007 YMCA PARTNERSHIP PRESENTATION TO CITY COUNCIL The YMCA presentation was not made to the Economic Development Committee due to the meeting being cancelled due to lack of quorum. It is being rescheduled for a city meeting in December, yet to be confirmed. HOLIDAY UNDER THE STARS EVENT The City's first Holiday Under the Stars event will be held Friday, November 30, 2007. The event is being coordinated through the Community Relations Office. The park and recreation department has been a cooperative partner in the planning and will be represented at the event. Attached is a promotional flyer describing the activities. MID YEAR BUDGET The park and recreation department has been working with the Finance Director and City Administrator in the City's mid year budget adjustments. The adjusted budget will be presented to city council in the next few weeks. Yfofidda-y yndder the Stars united City of Torkviffe e Friday, November 30, 6:00 - 9:00 p.m. 19wn Square Park: Rt.47 & Main Street,Yorkville *Events,times&locations subject to change Celebrate the holidays in a brand new way th is year! Yorkvilles Holiday under the Stars will liftyour spirits just in time for the holiday season. Choose from various FREE events, or check out them all! It's our gif to you! At6:00 p.m.enjoy our traditional And Don't Forget! Tree Lighting Ceremony Trinity Church From 6.•00-9:00p.m.takeyourfamilyona cozy United Methodist Carriage Ride cookie sale Lace upyour skates for our all-weather ice rink, ' Vignettes (,skates included!)from 6:00-9.00 p.m. & go pre-event with purchase sa l e: free gift with purchase Ice Skating • 5-6 p.m. Nov. 30 only! Seesparksflyfrom6:30-8:00p.m.ata C Jacob's Well make & take Live Ice Sculpture Carving • . an ornament Spread holidaycheer700-730 pm.atChapelon the Green Plano Christian Church with the Yorkville High School Madrigals • Victori*a�n;amplight ale tree Llearthisyear'sHolidayMusicExtravaganza at lighting ceremony ParkviewChristianAcademyfrom730-9:30p.m.byt 0 Yorkville Area Chamber Yorkville Big Band ofCgmmercecoupon Give a holiday gift by purchasing a giveaways & raffle Lighted Luminary • , �/` • • Funds donated to the Kendall County Foor • ^ 5"ponsored by: Pantry's Flop on the Bus"program,providing •`— , Eart'rnover Credit Union school supplies for kids in need I ► J Provena Mercy Medical Center FREE Coffee,Cider&Hot Cocoa,&more in our � ♦ ► Old Second Bank i Heated Tent Caterpillar, Inc. Also,don'tmiss Live Reindeer 0 ' (I'� ' EdwardVAealth Services & a visitfrom Santa! Also Sponsored by: SEC Group,Inc.,Yorkville Hill Landscaping,Inc.,New Life Church,Rush-Copley Medical Center,The National Bank,Home Town Hello;Dr.Timothy J Qnthodontics,Saw Mill Pizza,Sommers Carpet Care,Inc.,Art Townsend,Jacob's Well,Kend 11►County Record,Yorkville High SchoollUanceTeam United City of Yorkville 800 Game Farm Rd. *Yorkville, IL 60560 For information, call 630.553.8564 or visit www.yorkville.il.us.