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Park Board Packet 2007 12-13-07 YORKVILLE PARKS & RECREATION DEPARTMENT Administration and Recreation Office 201 W.Hydraulic St Yorkville,IL 60560 630-553-4357 Park Board Agenda Thursday, December 13, 2007 7:00 p.m. - Park Board Meeting Administration and Recreation Office REVISED: 12/11/07 Call to Order: Roll Call: Chris Rollins, Ken Koch, Van Truman, Debbie Horaz, Kelly Sedgwick, Vickie Coveny Introduction of Guests, City Officials and Staff: Joe Plocher, Ward 2 Alderman, City Council Liaison to Park Board Director of Parks and Recreation — David Mogle Superintendent of Recreation — Sue Swithin Superintendent of Parks — Scott Sleezer Park Planner— Laura Haake Public Comment: Presentations: Approval of Minutes: Minutes- Regular Park Board Meeting - November 29, 2007* Bills Review: Cash Analysis* Bill List* Old Business: Usage Agreement for Operation of Pre School Park Development Standards* FY 2007/2008 Budget Midyear Adjustments New Business: 2007 Bridge Park Field Lighting Costs Review of 2007 YYBSA Agreement and Discussion for 2008 Park Board Meeting for 12/27/07 - Quorum Question* Pick Up Truck/Mower Purchase through State Program* Reports: Director Report Parks Report Recreation Report Additional Business: Future Meeting Schedule &Agenda Items Executive Session: For the purchase or lease of real property for the use of the public body. Adjournment: Next meeting: December 27, 2007 *Items needing Board approval or recommendation United City of Yorkville Yorkville Parks and Recreation Department Board Meeting Adm-inistration Office - Riverfront Building , 201 W . Hydraulic Street, Yorkville, IL 60560 Thursday, November 29th, 2007, 7 pm Call to Order: Chris Rollins called the meeting to order at 7 : 03 pm . Roll Call : Chris Rollins, Ken Koch , Van Truman , & Debbie Horaz; Kelly Sedgwick Introduction of Guests, City Officials and Staff: Ward 2 Aldermen, City Council Liaison to Park Board - Joe Plocher Director of Parks and Recreation - David Mogle Superintendent of Parks - Scott Sleezer Superintendent of Recreation - Sue Swithin Park Planner - Laura Haake Public Comment: Chris Rollins read a letter sent from a resident thanking Dave and staff for building Hiding Spot Park. The letter expressed much appreciation for the park and how it meant so much to them to see that their daughter in her wheelchair was able to actually play with the other children on the playground and not just watch . Presentations: None Approval of Minutes: Minutes - Regular Park Board Meeting - November 8, 2007 Chris Rollins made the motion to approve the Regular Park Board Meeting , November 8th, 2007, minutes . The motion was made by Ken Koch and seconded by Van Truman . The motion was unanimously approved by voice vote . Bills Review: Cash Analysis & Bill List - Ken Koch wanted to know what the legal fees pertained to . Dave Mogle said that it was the final bill from Mike Roth 's office . He said he recently resigned and his office is Ross Law Firm , Van Truman asked about the erosion netting purchase. He wanted to know if it was purchased to replenish supplies or had we used it 1 specifically somewhere . Scott Sleezer stated that they purchased it for several parks for rehab work. With no other questions or comments regarding the cash analysis or bills list Chris Rollins made the motion to approve the cash analysis and bills list as submitted . Kelly Sedgwick made the motion and Deb Horaz seconded the motion . The motion was approved by roll call : Rollins-Yes ; Truman -Yes ; Koch -Yes; Horaz-Yes ; Sedgwick-Yes Old Business: Hoover Property Ad Hoc Committee Report Dave Mogle said that he and Jason met November 13th without his board members . Mogle said that he is trying to define their shared costs except for the sewer and water which is a capital expense paid by the City. He said sewer and water is listed , on the handout, because it still is unclear what happens after it goes in to the facility. He said it is still up for discussion on whether it then is a shared expense at that point. Mogle noted that even though in the agreement the City has to put it out there he wanted listed as a shared expense at this point. The rest of the items on the handout are proposed shared capital improvements and their estimated cost. Van Truman asked about the estimated $ 3 million cost under the sewer and water section . He wanted to know if that was the cost just to run the sewer and water into the entrance. Mogle confirmed that was correct. Truman wanted to see this document in more detail even if there are no cost estimates for certain details such as actually taking the sewer and water to the buildings and what it will take to make the properties useable. He didn't want to see these little things falling through the cracks . Deb Horaz asked about the $ 20,000 roadway. She wanted to know if we'd be making any changes to Fox Road , Scott Sleezer said this is just the inside road that this cost covers . It is more like a large driveway, Alderman Plocher said . Truman said we'd be maintaining the gravel roadway that was already in place . Horaz asked about the lighting there at the entry and if there would be any. Mogle said that we'd add it to the cost spreadsheet of a cost we'd incur. Truman felt there should be three columns on this document breaking down the shared costs, Forest Preserve costs, and City costs. That way everyone comes out looking at what is anticipated to be done and who we're anticipating to bear these costs . 2 New Business : IAPD Credential Certificate Dave Mogle stated that the 2008 Illinois Park and Recreation State Conference is scheduled at the Hyatt Regency in Chicago, January 24- 26th, 2008 . He said the event is significant for continuing education for staff and also promotes educational training sessions for volunteer board members representing park districts and park and recreation departments. He said that this one of the largest state conferences in the nation and approximately 4, 500 people would be attending . Mogle wanted to know that it would be available for members to come out to . He said the luncheon is Friday about 11 : 45 and lasts a couple of hours. Chris Rollins asked about the IED Credentials Certificate . He wanted to know if we got more than one vote if we had more than one delegate. Mogle said no we'd still only get one vote . What they do is they give you a few alternates . Mogle said he'd be there on Saturday. There was a unanimous voice vote to make Mogle the delegate. Sue Swithin said that she would be the alternate because she would be there if Mogle couldn 't be . There was a unanimous voice vote to make Swithin the alternate . Yorkville Dan Signage Dave Mogle stated that he and Mayor Burd met with representatives from IDNR to discuss the State's new regulations for dam signage. They wanted to inform the City of the new requirements and the impact it would have on the dam and bypass once the project was completed . Mogle stated that there were exclusion zones for portages set by the state and they say you have to be 300 feet up the river or 50 feet down the river. That impacts how we place our portages, Mogle said . One of the things mentioned to the City Council were that some residents have complained about loosing the boat ramp, which wasn 't a real boat ramp ; however they are not clear on where they can pull their boats out of the water. Scott Sleezer said that they have cleared out an area that we can temporarily use as portage point however it is a long portage point to walk all the way past their old building and past river front to put back in . Mogle said the other area they are considering is putting in a portage is on the west side, but because of the geography it's pretty steep and with the exclusion zone that puts the 300 -foot mark on private property which is going to create a problem there . We haven 't 4 Mogle said the only other thing that he and Jason talked about was that they might be able to use the next grant cycle . The deadline to submit an application would be July 1st, 2008 and then it wouldn't get approved until January of 2009 . He and Jason talked about if they waited they would be waiting too long . However it would make a lot of sense to look ahead and have some kind of development completed going into 2008-grant cycle . Truman wanted to know if we had to be annexed in to pursue this grant. Chris Rollins stated that the county owns the property and because we have the use agreement in place we should be able to apply for the grant. Mogle reiterated that the annexation has to happen per the agreement and we have a lease for thirty years. Truman said that in thirty years the City would hopefully have property on either side of Hoover annexed in . Master Plan Update Dave Mogle states that this is an informational item only. He said that there have been a lot of projects buying for our time but he wanted to let the board know that their big push is for December. He said that there was a need for some clerical assistance and Amy Wolfe had been working up at City Hall with Susan Mika to help out with the data entry. He said we're working toward getting ahead while Amy is here helping . Mogle also mentioned that Travis Miller has gotten the City planning committee underway. He said Miller would like a park board member to sit on the committee . Mogle passed out a schedule for the Citizen Advisory Committee Meeting Schedule . Deb Horaz mentioned that Vickie said she would sit in on the first meeting then Deb said she would sit in on the rest of them . Hiding Spot Park Dave Mogle handed out a copy of the award recognition letter for Hiding Spot Park. A big congratulation goes out to Laura Haake and Scott Sleezer. The letter stated that Hiding Spot Park was chosen as a winner in its division and category for the Illinois Park & Recreation Association 's Awards and Recognition Program . Winners will be highlighted on large video screens during the IAPD/IPRA Conference Awards Luncheon on Friday January 25, 2008 . The award recognizes public agencies for their exceptional and unique achievements in design and development. A plaque will be received for this honor. 3 been able to rectify this but we may have until the spring to do so . He said we are looking at the south side its just going to be a long portage. Truman asked about the exclusions and Mogle said that the exclusion zones mean you can 't be in that zone which means you can 't be in a boat or even fishing from the bank. Rollins felt like there should be discussion on what takes place in the park and where. That's part of the problem we have now for example where we have the viaducts on the I9 cannel with the signage there . People aren 't sure what signage applies where . We should be very specific in the placement of the signage. Mogle said that open bids start November 16th . Completion should be in June giving a time frame of 13 to 18 months to complete this project. Rollins said that we need to prepare people that we are required by law to post signage even though people won 't like it. Mogle said that they were taking this to City Council as well Reports: Director Report Mogle said that he had been working on the mid-year budget and there is going to the administrative meeting next week. Our department did go back and make some adjustments . He said that their department did their part and it went well . Recreation Report Mogle announces Holiday Under the Stars event will be held in Town Square Park Friday November 30th from 6 : 00 - 9 : 00 PM . There will be a tree lighting ceremony, carriage rides, ice-skating, live ice sculpture carving, live reindeer, and a heated tent. Scott Sleezer noted that Alderman Plocher's family donated the 12- foot evergreen that they planted which will now be the City's Christmas tree . Adjournment for Executive Session : Chris Rollins entertains a motion to adjourn the meeting at 8 : 30 PM to go into an executive session . Van Truman makes the motion and Deb Horaz seconded the motion to adjourn the meeting for executive session . The Motion was unanimously approved by voice vote and meeting was adjourned at 8 : 30 PM . 5 Chris Rollins called a roll to call vote to go into executive session : Chris Rollins-Yes ; Ken Koch-Yes ; Van Truman -Yes; Deb Horaz-Yes . Motion made by Rollins to end the executive session and to reconvene into regular session at 9 : 55 PM , Ken Koch makes the motion and Deb Horaz seconded the motion . Future Meeting Schedule & Agenda Items: Sue Swithin passes out the standard rental agreement that is between them and the church . She stated that she went over the lease agreement with the pastor at the church . She said this year she said they turned it to a three-year agreement. However she put in a termination clause that would allow any party at any time to terminate the agreement. Swithin noted that the agreement says she would never pull the preschool in the middle of the year and they would never evict us in the middle of the year either. We could also extend it or renew it. The reason we went to a three-year fee schedule is because every year they up the fee however she didn 't know this until after the registration took place and her budget was done. Swithin wanted the board to review the agreement and asked if it could be put on the next meeting agenda . With no other business Chris Rollins entertains a motion to adjourn the meeting at 10 : 00 PM . Debbie Horaz made a motion and Van Truman seconded the motion to end the regular session . The motion was unanimously approved by voice vote and meeting was adjourned at 10 : 00 PM . Next Meetincr December 13, 2007 Minutes respectfully submitted by Jamie Cheatham, Minute Taker 6 MEMORANDUM TO: Yorkyille Park Board FROM: Da " o e, Director of Parks and Recreation RE: Old Business DATE: December 10, 2007 USAGE AGREEMENT FOR OPERATION OF PRESCHOOL Staff will present a proposed agreement with Yorkville Congregational United Church of Christ to use space at the Church to operate a PreSchool Program open to the general public. This is a three year agreement to run through 2010. The most significant change from the previous agreement is a "termination clause" that would allow either party to terminate the agreement following the end of a school year. Staff to recommend approval pending legal review by city attorney. PARK DEVELOPMENT STANDARDS As part of the Park and Recreation Department Master Plan, the Park Development Standards have been revised. Park Board members reviewed and commented to staff on this document last summer. Staff have put final revisions in place and are bringing the Park Development Standards back to Park Board for approval and recommendation to move it on to City Council. FY 2007/2008 MIDYEAR BUDGET ADJUSTMENTS Staff will present the revised budget with midyear adjustments for the Park and Recreation Department. 1 1 1 • / ' i • ' • I 1 1 4 " t 1 ' 1 11 . 1 - 1 1 " 1 1 1 • 1 1 . • i t 1 1 1 I " - - 1 ! i • • ' ! 1 I It 11 1 t . / 11 . 111 a • ' 1 • ' • i ' • 1' 1 1 1 1 1 1 • , 1 1 • 1 1 11 of It : ` : 1 ' 1 ' • ' . 1 1 . 1 1 ' • i " i 1111 1 1 1 i ' / ' t 1 • - . 1t1 . I • L it 1 t " I 1 1I I " li 11 Iltl 1 ' • + . 1 . 111 . 11 1 " • + . 11 . 111 1 ` : 1 ' 1 ' 1 11 1 - lil f 1 " • 1 .II I , U }" 11 ' 1 I ' - 1 . ' / 1 1 - • 11 1 J " " , 1 11 t ' 1 1 ' t . 1 ' 1 " • / • r ' 1 11111 I � 1 ' • ' . 1 1 • I . !! - 11 ' 11 1 ' ' tf ' . 111 1 ' 1 111 ' 1 1 i - ' J •' ' 1 " I • 1 • + . 1 N.II • i . 1 - I :w 91 . " t 1 1 ' 1 1 1 1 • 1 . A 1 1 MOMI• • 1 - I 1 1 1 1 1 . 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A ' 11 •J1 i1 I ' 1 " , 1 - 1 I'" 1 ' wP11 t 1 1 ' Ii AI ' 11 - 1 + .11 .1\ 11 111 - It two 1 " I l l 111 I I - • J:❑ 1 1 1 ' i i , - ' •1\. .11 1 ' �K 1 1 1 1 1 - i .l 111 M I 1 1 /I / ! ' III 1 1 ' t " Y LI .I " I • 1 1 1 + • .1 � 1 . i ' . M :.� without the need of having additional personnel present. The keys issued will be marked, DO NOT DUPLICATE, and will not be copied. Each party hereto; will be responsible for securing the facility, building or area upon leaving. 4. Maintenance Standards. In agreeing to use the Organization Buildings, the City agrees to participate in completing the routine maintenance items while using the building. • Inspect the building and grounds prior to use daily • Return the condition of the facility or property to the same state it was found • Immediately reporting of any damages and/or maintenance concems to the Organization. • The City agrees to assist with snow removal of the entrance areas and south parking lot during the times of operation of City sponsored programs. 5. Fire Alarm System. The church will be responsible for the scheduling and payment of the annual inspection, cleaning and testing of the fire alarm system and fire extinguishers. 6. Periodic Review Of Agreement. a. The Organization and the City recognize and understand that this Agreement provides for the optimum use of the physical facilities being provided, as listed in 1. It is therefore recognized by both the Organization and the City that there will be a need from time to time, for periodic review and modification of the schedule set forth after formal adoption and execution of this Agreement Such reviews shall take place as needed, at the request of either the Organization or the City. b. The parties agree that this Agreement shall be in full force and effect for a period of three (3) years. This Agreement maybe reviewed by the parties annually at which time any Agreementrnay be extended for an additional one (1) year period. . Notwithstanding the foregoing.provisioA six (6) months prior to the anniversary date (January) of this agreement, the Organization and City staff and/or committee will meet to evaluate the terms of the agreement and feasibility of continued agreements and expenses. See attached fee schedule. 7. Termination. This Agreement may be terminated by either party if after review and consideration by both parties the Agreement is not suitable for one or both organizations, refer to 6.b. A written notice of termination must be received by the organization (6). six months prior to the beginning of the school season. Any termination would not take effect until after the current school year, which is at the end of May. &. Holdharmless And Indemnification. The City shall indemnify and hold the Organization harmless for any and all claims and causes of action that arise during the course of facility use by the City, or City employees, agents or Departments there of 2 9. No Alteration, The City shall not make structural improvements, changes or alteration to the Facility without first obtaining the written consent of the Organization_ Any improvements to the Organization's building will be through a donation to the Organization, and therefore become the property of the Organization. 10. No Assignment. The City shall not assign. it interest in this Agreement without obtaining the written consent and approval of the Organization. 11. Binding upon successors_ This Agreement shall be binding upon the successors assigns . of the parties hereto. 12. Integration Of An Terms Into Agreement. This Agreement contains all of the terms, conditions and agreements between the parties hereto and no amendments, additions or changes hereto shall be valid unless attached hereto in writing and signed by the City and the Organization_ IN WITNESS WHEREOF, the parties hereto have, the day and year first above written, signed and executed this Agreement by virtue of authority given and granted by the respective corporate authorifies of the parties hereto. THE UNITED CITY OF YORKVILLE By: Mayor, United City of Yorkville By: Park and Recreation Board YORKVILLE CONGREGATIONAL UNITED CHURCH OF CHRIST By: Church Moderator Trustee Chairman Attest: Representative 3 Attachment AGREEMENT UNITED CITY OF YORKVILLE YORKVILLE PARKS AND RECREATION DEPARTMENT And . YORKVILLE CONGREGATIONAL UNITED CHURCH OF CHRIST THREE YEAR FEE SCHEDULE 2007-2008 600 per month donation for building use.for the operation of the Parkers Playtime Pre School program. 2008-2009 $650 per month donation for building use for the operation of the Parkers Playtime Pre School.program. 2009-2010 700 per month donation for building use for the operation of the Parkers Playtime Pre School program. The parties agree that this Agreement shall be in full force and effect for a period from August 2007 to May 2010. This Agreement maybe reviewed by the parties annually at which time any Agreement may be extended for an additional one (1) year period. Notwithstanding the foregoing provision, six (6) months prior to the anniversary date of this agreement (January), the Organization and City staff and/or committee will meet to evaluate the terms of the Agreement and feasibility of continued Agreements and expenses. UNITED CITY OF YORKVILLE _ PARK AND RECREATION DEPARTMENT PARK DEVELOPMENT STANDARDS December 7, 2007 Repealing, revising, and replacing Park Development Standards dated June 1, 2003 with revisions dated November 15, 2004 1 i S TABLE OF CONTENTS SECTION1: DEFINITIONS ............................................................................................4 SECTION 2: OPEN SPACE SYSTEM AND GUIDELINES ........................................6 _ A. Categories of Open Space.:.......................................:.:.......................................6 1 . Environmental Capacity ........................................................................6 2. Shaping Capacity ...................................................................................7 3. Recreational Capacity ............................................................................7 B. Land/Cash Dedication Ordinances .................................. ....................................8 SECTION 3: PARK DEVELOPMENT TIMELINE AND PROCEDURES .............10 SECTION 4: PARK IMPROVEMENT STANDARDS ...............................................11 A. Park Design ........................ .......................:....................................................... 11 1 . Size 2. Location 3. School/Park Site 4. Service Area 5. Dimensions 6. Street Frontage 7. Adjoining Developments B. Timing of Dedication and Acceptance.............................................................. 12 1 . Final Grading 2. Boundaries 3. Natural State 4. Environmental Assessment C. Utilities ..............................................:............................................................... 12 D. Topsoil ................................................... ............:.............................................. 13 1 . Suitable Material 2. Unsuitable Material 3. Topsoil respreading 4. Soil stockpile E. Grading/Filling .................... ..............................................................................14 SECTION 5: DETENTION AND RETENTION BASINS ..........................................15 A. General .............................................................................................................. 15 B. Retention Basins (Wet Ponds) ..........................................................................15 1 . Design 2. Planting Specifications C. Detention Basins (Dry Ponds) ,............................ ..............................................18 1 . Design _. 2. Planting Specifications D. Maintenance ......................................................................................................21 E. Inlet and Grate .................. .................................. ...............................................24 F. Turf Grass ................................:.........................................................................24 - 2 - G. Mulching .............................................. .............................................................25 H. Greenways/Wetlands/FloodplainAreas............................................................26 I. Conservation and Protection Areas ............................................... .....................26 J. Lakes .......................................................:...... .............................. ......................26 SECTION 6: NATURAL AREAS ..................................................................................27 A. General ..........................:............................................:.............................. ........27 B. Management Practices .......................................:.............:..................... ........•..28 C. Development Standards..................................................... ................................28 SECTION 7: PLANTING SPECIFICATIONS ..",,...............911111.11..............................29 A. Existing Vegetation...........................................................................................29 B. New Landscaping..............................................................................................29 1 . Planting Standards 2. Backfill Mixtures 3. Planting 4. Planting Operation 5. Watering 6. Mulching/Wrapping 7. Pruning Procedures SECTION 8: PATHWAYS AND TRAILS....................................................................33 A. Trail Standards ..................................................................................................33 1 . Materials 2. Widths B. Inventory of Existing Facilities .........................................................................33 C. Trail Access ............................................: ..........................................................34 D. Roadway and Crossing Signage.................................:......................................34 E. Sight and Stopping Distance .............................................................................35 F. Widths and Clearances ......................................................................................35 G. Trail and Roadway Bridges .........:....................................................................36 . H. Cross Sections ...................................................................................................36 I. Subgrade and Base Course ....................................................:............................37 J. Surface Course ...............................................................................:...................37 K. Additional Site Improvements ..........................................................................38 L. Trail Conversions ..............................................................................................38 SECTION 9: PLAYGROUND IMPROVEMENTS .....................................................39 SECTION 10: DEVELOPER OBLIGATIONS ............................................................41 A. General ............ .............................................:....................................................41 B. Turf.......... ...........................................4.........6.............................................. .....41 C. Planting ....... ........ .............................................................. ................................41 - 3 - SECTION 1 : DEFINITIONS A. Standard Specifications: Whenever reference is made to the "Standard Specifications" it shall be understood to mean the latest issue of the "Standard Specifications for Road and Bridge Construction" (SSRBC) and subsequent revisions of the "Supplemental Specifications and Recurring Special Provisions" of the Illinois Department of Transportation, or the "United City of Yorkville Standard Specifications for Improvements" (SSI). B. Developer: Refers to and means the individual, corporation, co-partnership or other person or organization who or which has desires to bring anew subdivision or planned unit development within the corporate limits of the United City of Yorkville. C. Americans with Disabilities Act: (ADA) Refers to the federally mandated Act passed in 1990, and/or State Accessibility guidelines (Section 504), whichever may be more stringent. D. Buffer yard: Areas designed to reduce the sound or visual impact on the neighboring community or houses. Buffer yards can be made by planting of shrubs or a mixture of vegetation. Buffer yards must comply with the Landscape Ordinance. E. Conservation Area: Natural area identified as having rare plant or animal species, or areas identified within the Parks Open Space Master Plan. This area may include or be identified as a fen, watershed, or other area identified to have historic value needing preservation or protection. F. Detention (Dry Ponds)_ Areas designed to hold storm water runoff for a determinate amount of time (typically 48 hours), then drain to a dry condition. G. Flood Plain: That land adjacent to a body of water with ground surface elevations at or below the base flood or the 100 year frequency flood elevation. The floodplain is also known as the Special Flood Hazard Area (SFHA). H. Private facilities and parks: Parks or facilities that are secluded from the general population; or owned and controlled by a person or group rather than the public or municipality. I. Public Open Space: Any publicly owned open area, including but not limited to the following: parks, playgrounds, conservation, trails, greenways, etc. J. Retention (Wet Ponds): Areas designed to hold storm water and natural groundwater on a permanent basis. Retention areas are designed with normal and high water levels, and an overflow point for large storms. K. Public Sidewalk: That portion of street or crosswalk, paved or otherwise surfaced, intended for pedestrian use only. - 4 - L. Trail: A bituminous path a minimum of ten (10') feet wide that provides active recreation opportunities through shared-use trails that connect throughout the City. M. Wetlands: As defined by the Illinois Department of Natural Resources (IDNR) as "land that has a predominance of hydric soils and that is inundated or saturated by surface or groundwater at a frequency and duration sufficient to support, and that under normal circumstances does support, a prevalence of hydrophytic vegetation typically adapted for life in saturated soil conditions" (Interagency Wetlands Policy Act of 19891 Or as defined by the US Army Corp of Engineers (USAGE). N. AASHTO: Whenever reference is made to the AASHTO it shall be understood to mean the "Guide for the development of bicycle facilities" and subsequent documents referencing pedestrian or bicycle facilities published by the American Association of State Highway and Transportation Officials. O. CMAP: Chicago Metropolitan Agency for Planning, formerly titled the Northeastern Illinois Planning Commission (NIPC). - 5 - SECTION 2: OPEN SPACE SYSTEM AND GUIDELINES The Chicago Metropolitan Agency for Planning (CMAP) states that: "Open space provides more than recreational opportunities; it is land that society needs to conserve as natural, cultural, historic, and agricultural resources. One of the most common misconceptions regarding open space and recreation is that the two terms are synonymous. A strong relationship does exist between open space and outdoor recreation but, in most cases, recreation is something separate and distinct from open space." Therefore, a park is open space, but open space is not necessarily a park. A. CATEGORIES OF OPEN SPACE The National Recreation and Park Association (NRPA) has developed six (6) categories of open space that the United City of Yorkville has simplified into three recognized categories of land capacity: environmental, shaping, and recreational. The United City of Yorkville has determined that acquisition and development of land meeting the recreational and environmental requirements of its residents is its role in the fabric of the community. These functions are subdivided into both local and regional classifications. The Parks Department's responsibilities pertain to the local classifications. 1 . ENVIRONMENTAL CAPACITY - protects natural and or cultural resources from development. a. Natural Resource Park (Linear Greenway/Trail System) - is utilized as a buffer zone, watershed, or conservation area, and affords a passive appearance with managed natural habitats and plant ecosystems. These areas can be used to protect fragile or rare ecosystems. Often these areas require management to maintain sustainability and preserve healthy biodiversity of plant life. When utilized as a linear greenbelt and/or trail corridor, natural areas can serve as environmental bridges, supporting the movement of wildlife between other larger areas. When combined with public use areas, development can include open play areas, pedestrian and bicycle paths, park benches, picnic and rest areas, and water oriented facilities. Detention or retention ponds can be included in these areas. In instances where this classification of park is flood prone, construction of permanent structures is discouraged. The public use infrastructure should remain supplementary to the functional classification of lands described. b. Conservation of local resources, such as streams, wetland habitats, and forests. c. Preservation of environmental and/or historic resources in conjunction with local historic preservation agencies. - 6 - 2. SHAPING CAPACITY - provides relief from extensive urbanization and promotes the integration of neighborhoods. City, county, state, and federal planning agencies commonly define this land as "land that shapes a community and is reflected in greenbelts, county forest preserves, state, and national parks." This category is also reflected in local ordinances stipulating density formulas and open space requirements for subdivisions. 3 . RECREATIONAL CAPACITY - provides space for single or multiple, active and passive recreation activities. a. Mini-Parks — The mini-park is used to serve isolated or limited recreational needs. Mini-parks are often tot lots, created to serve a resident population too distant from a community park, or in an area with high density populations. The mini-park is larger than one (1) acre in size. Development is usually limited, requiring no parking or extensive site work. b. Neighborhood Parks — The neighborhood park is intended as a supplement to or substitute for a play lot where population density, geographic barriers or distance preclude easy access. Examples of such facilities include: play apparatus areas for pre-school and elementary children; hard surface areas for hopscotch, shuffleboard, tetherball, four-square; court games for basketball, volleyball, badminton, tennis, etc.; and open play areas for softball, football, soccer, and winter sports. The minimum park size for a neighborhood park is five (5) acres. The concept of development emphasizes spontaneous rather than higher organized play. The playground should be easily accessible to pedestrian use. Neighborhood parks can have additional special use classifications to include activities such as active play and specialized courts. These parks may be combined with school sites. Although any classification of park can be located next to a school, the age of users makes it preferable that neighborhood parks and elementary schools share a common boundary. c. Community Parks - The community park is larger than ten (10) acres, and development is intended for people of all ages. It is preferred that the park be centrally located and serve at least four neighborhoods. Amenities found in a neighborhood park shall be included, supplemented by large multipurpose open spaces. Internal walk patterns for pedestrians and bicycle paths are desired to connect the various functions. It should be accessible by motorized and non-motorized traffic. Adequate off-street parking shall be provided in accordance with amenities constructed. The classification may also serve as a neighborhood park facility for the area in which it is located. 1 . Athletic Parks — Multiple athletic fields in one location, representing the functional needs of each agency, which can be located in close proximity to schools where the public and students can share facility use. The 7 location and design shall satisfy one or more of the following requirements: (1) avoid duplication of land and facilities unless existing facilities are over utilized: (2) coordination of services, and (3) diminish capital expenditures and satisfy the needs of each agency. Development should be similar to the neighborhood park. 2. Sports Complex - Developed to meet the needs of specific users groups and local athletic associations for practice, team, and tournament play. These sites have adequate parking and are located on good traffic routes. They may also be located to take advantage of bicycle and pedestrian trail systems. Fields should be as multipurpose as possible, so a wide variety of flexibility can be maintained. It is best to allow for additional space when acquiring sports complex space, as needs and trends are subject to constant change. 3. Special Use Parks - Intended for single interest activities and large enough to accommodate the demand. Examples include: tennis center, outdoor education center, museum, conservatory, golf course, children's farm, sports complex, skate park, splash / spray park, swimming pool / aquatic center, etc. Since users are going to come from a distance, the site should be near major vehicular access routes and regional bike trails. d. Regional Parks — The regional park attracts people from outside the community. Regional parks shall be a large piece of property, greater than forty (40) acres in size with more than one major attraction or function. The regional park can encompass any neighborhood and community classifications. B. LAND / CASH DEDICATION ORDINANCES 1 . The United City of Yorkville Land Cash Ordinance requires ten (10) acres per 1,000 population be donated for parks as part of the subdivision or planned unit development approval process. The contribution of land cash is in accordance with the City Land Cash Ordinance. It is for these stipulated acres that the following standards have been developed. These standards will also act as guidelines for land donated to satisfy other functions of open space. The ultimate population density to be generated by a subdivision or planned unit development shall bear directly on the amount of land required to be dedicated for park and recreation sites. The acreage of land dedication requirement shall be determined by obtaining the total population of the development times ten (10) acres per 1 ,000 population. Total population is determined by applying the estimated ultimate population per dwelling unit table to the number of respective units in the development. Each single family home will be calculated to have four bedrooms; Duplex unit will be calculated as 50% two bedroom units and 50% 8 three bedroom units; Town home and apartments will be calculated with two bedrooms. 2. When available land is inappropriate for park, or recreational use, the City shall require a cash contribution. This is based on the land cash calculation and the value per acre of the land based on the "Fair market value". The amount of land cash distribution hall be determined by Staff and Board analysis of the site and relationship to neighboring parks. 3 . In cases approved by the Park and Recreation Board, the contribution of land cash can be a mixture of 50% land 50% cash, or other agreed upon contribution combination. 4. A developer may donate the land together with cash for park development upfront to have the construction of the park expedited. Front funding for park development is preferred. Otherwise, a 75% build-out standard for the subdivision shall be set in place for park development. 5. No land cash credit shall be given for the following: a. Exclusively private facilities & parks. b. Retention or detention areas, measured at the top of the bank. c. Lands located within the 100 year floodplain. 6. Full or partial credit will be given for the following: a. Active wet areas (lakes, rivers, creeks), historical areas, conservation areas, etc., that are identified to have recreational or conservation value. This will be considered on a case-by-case basis. Studies shall be required to verify historical and/or conservation areas. b. Paths or trails constructed and dedicated in an exclusive easement to the City, or paths identified as infrastructure or connecting trails to a regional trail system. Partial credit may be given for undeveloped exclusive easements dedicated to the City for future trail development. c. Land donations that are usable and/or classified as developable for use by the general public. - 9 - SECTION 3: PARK DEVELOPMENT TIMELINE AND PROCEDURES A. The Park and Recreation Board and staff will plan the development of the park and/open land site with the following guidelines [whenever possible]. There may be occasions when a developer provides development support in advance to_a subdivision being built which may require these procedures to be adjusted or altered. 1 . Based on the established Land Cash Ordinance a developer donates park land to the United City of Yorkville Park and Recreation Department for fixture use and development. 2. The Park and Recreation Board and staff determines park utilization and design in conjunction with the Parks Open Space Master plans to establish needs and determine priority and fiscal needs. 3 . The staff recommends annual budget projections for park development based on available fiscal resources. 4. A Concept plan by the Park Planner or United City of Yorkville Staff indicates park design and preliminary cost projections. 5. Whenever possible, a public meeting is held for residents of the surrounding subdivision and impacted area for input. 6. A finalized concept plan and cost projection is developed and submitted to the Park Board for approval and a recommendation is given to the City Council for development. 7. Timeline is established for project management. 8. Project / Park plan work begins until completion. - 10 - SECTION 4: PARK 1WROVEMENT STANDARDS A. Park Design: The following criteria are considered desirable traits for a park to be acceptable to the United City of Yorkville: 1 . Size: Park size shall meet the requirements of the Park Department Master Plan, and the approval of the Park Board. Plan must also be approved per City Staff comment. 2. Location: Park location shall be close to the geographic center of the population served, or as approved by the Park Board. 3. School/Park Site: Park and school property located in the same development shall be located and developed in the best interest. This shall require a combination of sites. 4. Service Area: Shall serve residential areas within %2 mile waling distance way from pedestrian barriers. A pedestrian barrier is defined as: a. Any street presently classified or planned by the United City of Yorkville, Kendall County, or State of Illinois a major arterial street or highway. b. Any street with speed limits over 30 miles per hour. c. Collector streets with an average daily traffic count exceeding 3500 cars and stop signs or stop lights further than one-half mile ('/z) mile apart. d. Railroad tracks. e. Natural barriers. f. Land use barriers. 5. Dimensions: Parks shall have a minimum dimension of 450 feet on all sides if the acreage of the park allows. 6. Street Frontage: Street frontage shall be the full length of the park on a minimum of two of its sides. Said streets shall be local or collector streets within the neighborhood. Additional access lots provided shall be a minimum of forty (40') feet in width. Where a school site is adjacent to a park site the school site can be considered as one of the two required street frontages. Reasons for street frontage include: a. Enhanced security and visibility. b. On-street parking availability. c. Encourages users to access the park through trail or sidewalk connections. d. Encourages neighborhood to take ownership and responsibility for their park. 7. Adjoining Developments: Whenever possible, the dedicated parcel shall be combined with dedications from adjoining developments. - 11 - B. Timing of Dedication and Acceptance: All requirements stated herin for acceptance of the site shall be completed to the satisfaction of the City. 1 . Final grading a. The City encourages, whenever possible, that at the time rough grading and placement of topsoil is completed on the first residential structure of a particular unit development, the park site(s) shall also be completed, ready for grading and seeding or sodding. b. The City will verify that all requirements have been met and the site is ready for turf. Final acceptance of the site is determinate on the condition of the turf as stated herein these requirements. c. In cases of more than one park site, or linear parkways, the developer shall determine a schedule of completion with the approval of the City. 2. Boundaries: The developer shall be required to install permanent metal boundary markers at each corner of the park site. Markers shall be of typical federal style aluminum marker four (4") inches in diameter that can be placed on top of a rebar. 3. Natural State: The City has the option to require conveyance of areas designated to be maintained in a natural state prior to commencement of any site work. A separate site-specific plat of conveyance shall be prepared and submitted prior to issuance of any permits. The developer is responsible for securing all areas to be conveyed in a natural state with temporary fencing from the time the areas are platted to conveyance of the remainder of the site. 4. Environmental Assessment: For all lands to be dedicated to the City, the developer shall provide a minimum of a Phase I Environmental Assessment, produced by a recognized consultant. This assessment shall check for hidden, or unknown environmental factors including, but not limited to, buried or contaminated soils and aquifers, underground storage tanks, and dump sites. C. Utilities: Unless otherwise authorized by the City, each park site shall be fully improved with water, sanitary sewer, storm sewer, and electric service to a location specified and approved by the City. 1 . At the time of installation of public improvements in the subdivision or planned unit development. The location shall be approved by the City and shown on the approved engineering plans. 2. The site shall be free of all private gardens, woodpiles, swing sets, sump pump discharge pipes, and other items that give the impression that a portion of the site is part of the adjacent property. No sump pumps shall discharge directly onto the site, unless connected to a catch basin on the site if approved by local authorities and the 12 United City of Yorkville. No private utilities, water, sewer, or drainage lines shall be located on City property. Any overflow path must be approved by City Staff. 3 . No Public Utility Drainage Easement, including storm sewer and overland stormwater management, can be located through or across a future park site. The park site cannot function as a storm water control facility unless the site is a detention basin that is to be conveyed to the City or the developer is given City approval from the City. 4. Perimeter easements area allowed by Staff approval. D. Topsoil 1 . Suitable material: a. Topsoil shall be a loamy mixture (USDA Loam, Sandy Loam, or Silty Loam soil) with an organic content between 5% and 10%. At least 90% must pass the 2.00 nun (No. 10) sieve and the pH must be between 5.0 and 8.0, from the "A horizon" of local soil profiles. Topsoil shall be capable of supporting the germination of vegetation. It shall not contain toxic substances harmful to plant growth. b. Topsoil shall be typical of the locality of the work, friable with good tilth, free from large roots, sticks, weeds, brush, subsoil, clay lumps, or stones larger than one (1 ') inch in diameter or other litter and waster products. c. Subbase for paved surfaces (asphalt courts, paths, etc.) shall be clay that meets the requirements of Section 204 of the Standard Specifications. It shall be free from topsoil, organic matter (roots, tree stumps, etc.), rocks larger than three (3") inches in size, and building debris. 2. Unsuitable material: a. For paved areas, the soil cannot be highly organic soil; contain topsoil, roots, tree stumps, vegetable matter, trash, and debris. b. Any unsuitable material found on the site must be removed from the site and legally disposed of. 3 . Topsoil respreading: a. Topsoil shall be spread to a minimum depth of six (6") inches across all lawns, clay and embankment filled areas, constructed berms, sledding hills, excavated areas, and over backfilled areas of all other construction. - 13 - b. All irregularities or depressions in the surface due to weathering or other causes shall be filled or leveled out before the topsoil is placed. All topsoil finish grades will provide positive drainage over all areas covered. c. If the existing surface has become hardened or crusted, it shall be disked or raked (broken up) to provide a bond between the surface and the topsoil to be applied. 4. Soil stockpile: Contractor shall not stockpile any topsoil or other soil materials on the park site without written authorization from the City. E. Grading / Filling 1 . All park areas shall maintain a minimum slope of 2.0%, or two (2') feet in 100 feet, and a maximum slope of 3.0%, or three (3 ') feet in 100 feet. The developer shall submit grading plans to the City for review during the grading approval process. 2. Drainage swales may be located on private property, either in the yards of residential units that border the park or in homeowner's association property. The park site should have a uniform slope from one end of the property to another. 3 . There shall be absolutely no burying permitted of site debris, construction debris or rubbish, or any other extraneous matter on the park site(s). Areas to receive approved fill shall receive clean fill, free of large boulders, concrete, or other debris. The park site may not be used as a borrow pit. 4. At all times during construction, the Developer shall take appropriate precautions and prevent the discharge and/or dumping of hazardous wastes, liquid or solid, from his or other's operations on any sites within the development, including those to be dedicated to the City. Local Police and Fire Departments shall be notified of any temporary storage of hazardous materials during construction. 5. Environmental Assessment - For all lands to be dedicated to the City, the Developer shall provide a minimum of Phase I Environmental Assessment, produced by a recognized consultant. This assessment shall check for hidden, or unknown environmental factors including, but not limited to, buried or contaminated soils and aquifers, underground storage tanks, and dump sites. 6. An as-built of the final grading of the site is required upon completion. This includes the submittal of an AutoCAD drawing in digital format with grades shown in one (1 ') foot intervals within 60 days of a written request by the City. - 14 - SECTION 5: DETENTION AND RETENTION BASIN S A. General: It is not the practice or desire of the City to accept retention/detention basins as part of a neighborhood park. Any variance from this practice must be approved by Staff and Park Board. 1 . Special consideration may be given for acceptance of detention/retention ponds if they are adjacent to other park areas and meet usability criteria at the discretion of the Staff and Board. 2. This may include, but not be limited to, safe access, fishing, incorporated trail systems, overlooks, or natural habitats. At no time shall the City accept said basins only for storm water management purposes. 3. Should detention or retention ponds be part of the local donation, they shall meet the following requirements: a. Construction shall be in accordance with engineering drawings approved by the City and shall meet all applicable City standards. b. All changes to the plans including, but not limited to, percent of slope, grading, depth of top soil, location of structures or other improvements shall not be implemented without written approval unless first approved in writing by the City. c. Basins shall comply with state statute regarding distance from right-of-ways. d. Best management practices are encouraged, which includes the addition of rain gardens, natural water infiltration systems, meandering drainage practices, and maintenance practices typical of naturalized basins. B. Retention Basins (Wet Ponds) 1 . Design: Retention ponds shall be designed to facilitate a low degree of maintenance through natural plantings and to reduce potential hazards for users and maintenance staff. a. No pond shall be less than two (2) acres in size. BMP Practices implemented to create naturalized drainage patterns can allow for a reduction in basin size. b. Pond configuration 1 . Pond configuration shall be natural in appearance featuring varying slopes running down to the shoreline. Shoreline shall undulate at varying degrees around the pond perimeter. Shoreline areas selected for the planting of aquatic 15 - and emerging aquatic vegetation, slope requirements shall be appropriate to ensure healthy growth and development of the specified vegetation type. 2. An area six (6') feet wide measured from the shoreline around the entire perimeter of the pond shall slope towards the pond at the rate of 2% to 5%. No slope beyond the six-foot strip shall exceed a 5: 1 slope (20 1/0). 3. Pond configuration shall allow have provisions in the plans to allow access for dredging, grate maintenance, and accommodation of maintenance requirements or needs. The City and developer shall jointly determine final shoreline configuration. 4. These areas shall be designed to a minimum depth of six (6') feet below normal water level. If fish are to be maintained, 25% of the pond shall be a minimum depth of twelve (12') feet. These areas must have a safety shelf that is five (5') feet to ten (10') feet in width at a depth of two (2') feet below the normal water elevation. The slope to the bottom of the pond beyond this safety shelf shall be 2: 1 and the slope up from the safety shelf to the normal water level shall be a maximum of 3 :1 . c. Inlets/ Sedimentation 1. All storm water inlet points must have calculated desilting basins below the required six (6') foot depth. 2. Desilting basin volume shall be 500 W (cubic feet) per acre of tributary impervious area. 3. The developer shall provide engineering plans, estimating probable quantities of sediment from the watershed at five-year intervals for a 25 year period. 4. The developer shall construct sediment basins to handle the aforementioned sediment. 5. A cleaning/dredging plan shall be included with the plans. 6. The City shall approve all engineering and installation. Existing Public Ordinances and annexation agreements shall regulate all additional storm water design considerations and management. d. Buffer yards/Trails 1 . In areas where a trail occurs between the property line and a pond, there shall be a minimum fifty (50') foot wide buffer between the property line and the high-water level line. The fifty (50') foot wide buffer will be - 16 - broken down into a minimum twenty (20') foot wide area between property line and outside edge of the path, and a minimum twelve (12') foot wide area between the inside edge of path and the high-water level line. 2. In areas where there are no paths between the property line and a pond, there shall be a minimum thirty (30') foot wide buffer between the property line and the high-water level line. e. Aeration: 1 . Developers shall incorporate aeration systems into all retention basins that do not incorporate a constant flow of water. The City shall approve all engineering and installation. f. Erosion Control: 1 . Protection against erosion and water level fluctuations is required. The use of rip-rap and retaining walls as a sole means of shoreline protection will not be permitted. Stabilization shall be provided through one of the following means: a. Complete establishment of perennial ground cover, water tolerant grasses, or natural vegetation to the approval of the City standards. b. Construction of retaining walls. c. Use of rip-rap underlain by gravel and filter fabric. 2. Wetland Basin Planting Specifications: a. Soils: 1 . Hydric soils as classified by the U.S. Department of Agriculture, Soil Conservation, or the National Technical Committee for Hydric Soils. b. Plant material: 1 . Seedlings, Tubers, Rhizomes and Other Propagule Materials: Shall have at least one viable shoot or growing point capable of initiating above ground growth. 2. Plugs: Cubes or cylinders of soil containing crowns, stems, roots and rhizomes with one-half (%2") inch or more diameter and depth sufficient to contain rhizomes and the majority of the fibrous root systems. All plants shall be well established and have a minimum shoot height of twelve (12") inches at the time of installation (minimum one year old plants.) Plants larger than specified may be used if approved by the City. 17 3. All plugs shall be free of Purple Loosestrife (Lythrum salicaria) and Cattail (Typha angustifolia) seeds, seedlings, and propagules. 4. Plants shall be of local orgin (within 200 mile radius of project site), hardy under the climatic conditions at the project site, free from insects and diseases, and having the appearance of health, vigor, and habit normal for the species. 5. Substitutions of plants will not be permitted unless authorized in writing by the City. c. Planting timeline 1 . Planting shall occur where water is present and when the soil is completely saturated. 2. Plants shall be hand-planted by hand carefully and firmly in place on the spacing specified to the minimum depth necessary to anchor them in wetland soil. 3. If submersion of plants is required, plants shall be placed in meshed bags with non-lead weights attached to each plant and then dropped into the water. 4. The beginning and termination dates for planting shall be as follows and shall not be adjusted except as approved by the City in writing: Spring: May 1 to June 15 Fall: August 15 to September 15 d. Herbivore Protection: 1 . Steel posts, wood posts, box protection, or overhead protection are all acceptable methods of herbivore management that shall be provided to protect the plantings. Herbivore management shall be provided to protect the plantings. Herbivores are defined as, but not limited to protection from geese, ducks, muskrats, carp, and rusty crayfish. C. Detention Basins (Dry Ponds) 1 . Design: Requirements for detention basins shall satisfy design criteria asset forth in the Grading Section of these Standards. Consideration will be given only to basins for the duel use of detention and recreation. In order to facilitate the review of park areas, the proposed outline of the detention basin at the two-year, 10-year, and 100- year high water line shall be illustrated on the preliminary plan or the P.U.D. plat. 18 - a. Basin configuration: 1 . The basin shall be natural in appearance featuring varying slopes running down to the basin bottom. Plantings shall reflect the soil and moisture content, which includes, but is not limited to: wet-mesic, mesic prairie, etc. Slope requirements shall be appropriate to ensure healthy growth and development of the specified vegetation type. 2. The bottom slope shall be a minimum of 2% except that a 0% slope will be allowed directly over the underdrain pipes. b. Inlets: 1 . These areas shall be designed with a two (2) year low flow underdrain system so that ponding beyond the storage does not occur and that a good stand of grass can be maintained. 2. All incoming and outgoing conduit shall have concrete flared end sections or poured in place headwalls with grates. 3. Two (2') foot inlets can be placed over the low flow pipe. 4. The maximum water depth below the HWL shall be four (4') feet. c. Buffer yards/Trails 1 . Buffer yards shall include natural plantings of trees, evergreens and shrubs. 2. In areas where a pedestrian bicycle trail occurs between the property line and basin, there shall be a minimum fifty (50') foot wide buffer between the property line and the high-water level line. The fifty (50') foot wide buffer will be broken down into a minimum twenty (20') foot wide area between property line and outside edge of the path, and a minimum twelve (12') wide area between the inside edge of path and the high-water level line. 3. In areas where there are no paths between the property line and a basin, there shall be a minimum thirty (30') foot wide buffer between the property line and the high-water level line. 2. Planting Specifications a. Soils: - 19 - 1 . Topsoil shall be a loamy mixture (USDA Loam, Sandy Loam, or Silty Loam soil) with an organic content between 5 % and 10%. At least 90% must pass the 2.00 mm (No. 10) sieve and the pH must be between 5.0 and 8.0, from A horizon of local soil profiles. Topsoil shall be capable of supporting the germination of vegetation. It shall not contain toxic substances harmfizl to plant growth. 2. Topsoil shall be typical of the locality of the work, friable with good filth, free from large roots, sticks, weeds, brush, subsoil, clay lumps, or stones larger than one (1") inch in diameter or other litter and waste products. 3. Topsoil for paved surfaces (asphalt courts, paths, etc.) shall be clay soil that meets the requirements of Section 204 of the Standard Specifications. It shall be free from topsoil, organic matter (roots, tree stumps, etc.), rocks larger than three (3") inches in size, and building debris. b. Plant Material: 1 . Seed quantities indicated shall be the amounts of pure, live seed per acre for each species listed. Pure, live seed shall be defined as the sproutable seed of a specified variety and calculated as the product of the viable germination times the purity. The seed (pounds per acre) are designed to yield specific amounts of pure, live seed per acre based on the pure, live seed percent values listed in Table II of Article 1081 .04 of the "Standard Specifications." Seed which, according to tests, has actual pure live seed yield less than the intended yield; will have the specified quantity adjusted to meet the intended pure, live seed yields. 2. All seed shall be guaranteed by the vendor to be true to name and variety. Whenever a particular orgin is specified, all seed furnished shall be guaranteed to be from that orgin. The contractor shall provide the prairie/wetland/forb seed mix showing the percentage by mass (weight) of each of the kinds of seed. 3. All prairie/wetland/forb seed shall have the proper stratification and/or scarification to break dormancy for the appropriate planting season. 4. Legumes: Inoculate all legumes with the proper rhizobia and rate at the appropriate time prior to planting. 5. Seed Mix: The seed mix for the prairie/wetland seed and forbs shall be as shown on the plans or as attached to these specifications. c. Seeding Time: - 20 - 1 . Prior to seeding, the ground surface shall be smooth, dry, friable and of uniformly fine textures. 2. No seed shall be sown during high winds or wet conditions. 3. All prairie grass seeding shall be done with a drill-type seeder. The optimum depth for seeding shall be one-quarter (tf4") inch. 4. All forb seed shall be mechanically or hand broadcast. Forb seed shall not be incorporated into the soil, or otherwise buried, but shall be rolled to ensure good soil/seed contact. S. Broadcasting seed, mechanically or by hand, will only be allowed in inaccessible areas. The seed shall be covered with a thin layer of topsoil and rolled to place seed in contact with the soil. The optimum depth is one-quarter (t/4") inch. 6. No hydraulic seeding (hydro-seeding) is allowed. 7. The beginning and termination dates for prairie or wetland seeding shall be as follows and shall not be adjusted except as approved by the City in writing: Spring: May I to July 1 Fall: September 15 to October 1 8. All seeding requires erosion control blanket. See point G for specifications. D. Maintenance: After all initial work has been completed satisfactorily according to the specifications, the following establishment and maintenance work shall be performed by the Contractor for a period of three (3) years or until 90% of the plant material is established as outlined in the contract. The three year establishment and maintenance period shall start the following growing season after all the initial seeding/maintenance work is completed as specified and approved by the City. For initial spring seeding completed by July 1St, the maintenance period shall start September 1St. For fall seeding .completed by October 1St, the maintenance period shall start May 0 1 . Maintenance, including watering, mowing, herbicide application, and burning will be required to assist the native vegetation in growth and reduce the competition of weeds until all plant material has established and matured and been accepted by the owner. a. First Year 1 . Inspection a. Contractor shall inspect planting and/or seeding areas June 1, June 15, June 30, and not more than every 30 days thereafter during the first 21 I growing season following completion of the seeding and report findings to the City. 2. Evaluation: a. Planting and/or seeding areas will meet or exceed the following performance criteria by the end of the first growing season following seed installation: 95% overall aerial vegetative cover with no areas larger than 100 square feet with less than 75% cover, seedlings of a minimum of two planted grass species found, and seedlings of a minimum of three planted wildflower species found. 3. Weed Control a. Review the site and treat all noxious weeds with a herbicide by a "wicking application" and hand weeding as appropriate once per month from May through September. (Herbicide by spray application will not be allowed because of overspray and the drifting down of herbicide killing the plant material below the weeds.) b. When the vegetation reaches the height of twelve (12") inches, the Contractor shall mow it to a height of six (6") inches. No more than two mowing per season is necessary. (Mowing the site helps to control weeds and allows prairie/wetland plants to compete.) 4. Species Enrichment a. Overseed or re-plant thin, bare, or weedy areas with the appropriate seed mix or plant materials per dates as specified. b. Plant herbaceous plugs for greater impact (optional). b. Second Year 1 . Inspection a. Contractor shall inspect planting and/or seeding areas once a month from May through October during the second growing season and report findings to City. 2. Evaluation a. Planting and/or seeding areas will meet or exceed the following performance criteria by June 30 of the second growing season following seed installation: 95% overall aerial vegetative cover with no areas larger than 100 square feet with less than 75% cover, seedlings of at least 25% of all seed species found. These performance criteria will be maintained throughout the second growing season. 3. Controlled Burn a. Prepare and obtain a controlled burn permit from the IEPA in January. b. Conduct controlled burn in early spring. (Burning is necessary to reduce the non-native weeds while promoting the desired mesic/wet- 22 mesic species.) Weather conditions may necessitate schedule changes and shall require City approval. c. Review site and mow areas that did not burn. d. If there is not enough "fuel' to have a successful controlled burn, mowing as specified in Section 3 .08,D., l ,b. shall be performed in lieu of burning. 4. Species Enrichment a. Overseed thin, bare, or weedy areas per seeding dates as specified. b. Plant herbaceous plugs for greater impact (optional). 3. Weed Control a. Review the site and treat all noxious weeds with a herbicide by a "wicking application" and hand weeding as appropriate once per month from May through September. (Herbicide by spray application will not be allowed.) b. When the mesic/wet-mesic vegetation reaches the height of twenty- four (24") inches, the Contractor shall mow it to a height of twelve (12") inches. Only one mowing per year is necessary. c. Third Year 1 . - Inspection a. Contractor shall inspect planting and/or seeding areas once a month from May through October during the third growing season and report findings to City. 2. Evaluation a. Planting and/or seeding areas will meet or exceed the following performance criteria by June 30 of the third growing season following seed installation: 99% overall aerial vegetative cover with no areas larger than 100 square feet with less than 90% cover, seedlings of at least 50% of all seed species found. These performance criteria will be maintained throughout the third growing season. 3. Controlled Bum a. Prepare and obtain a controlled burn permit from the IEPA in January. b. Conduct controlled burn in early spring. Weather conditions may necessitate schedule changes. Such changes shall require City approval. c. Review site and mow areas that did not burn. 4. Species Enrichment a. Overseed thin, bare or weedy areas per seeding dates as specified. b. Plant herbaceous plugs for greater impact (optional). 5. Weed Control - 23 - a. Review the site and treat all noxious weeds with a herbicide by a "wicking application" and hand weeding as appropriate once per month from May through September. (Herbicide by spray application will not be allowed.) b. When the mesic/wet-mesic vegetation reaches the height of twenty- four (24") inches, the Contractor shall mow it to a height of twelve (12") inches. Only one mowing per year is necessary. 2. Final Inspection and Acceptance a. Acceptance of the work will be determined through a naturalized basin report submission to the City that has been reviewed and approved. The percentage of species planted with area present and apparent as live plants must meet IDNR and USACE standards. b. If the performance standards are not met, the contractor shall reseed, replant, and remulch as specified herein all unacceptable areas to the satisfaction of the City. E. Inlet and grate design 1 . All grates for drainage inlets shall be bicycle safe and accessible per the ADA when placed in walkways or drives. 2. All trash covers for storm inlets shall have a maximum opening of three and one-half (3.5") square to prevent a child's head entrapment. All grates on drain culverts and pipe inlets and outlets shall be bolted in place. F. Turf Grass 1 . Developers shall install turf grass in agreement with the City. This work shall occur after the placement of all topsoil, fine grading, and installation of sidewalks, pathways, and plant material. 2. All park access points of 100 ft. width or less shall be sodded. Sodding procedures shall be in compliance with all City regulations regarding sodding and watering practices. 3. The seed shall be a premixed Bluegrass / Ryegrass mixture approved by the City. The mixture shall be by weight a 70% mixture of three (3) Kentucky Bluegrasses (equal percentages) and a 30% mixture of three (3) perennial Ryegrasses (equal percentages). The mixture shall be sown at the rate of 220 lbs. per acre. All seed shall be certified 98% purity and 80% germination. 4. Prior to seeding, all lawn areas shall be fertilized with an approved starter fertilizer at an approved rate. The fertilizer shall be cultivated into the top three inches of the topsoil. 24 5. The seeding season for turf grass shall be as follows and shall not be adjusted except as approved by the City in writing: Spring: April 1 to May 15 Fall: August 15 to October 1 6. The developer shall reseed all areas that do not germinate and repair all eroded areas and reseed them until 90% germination has taken place. All other aspects of maintenance will be done by the City after the property is accepted. G. Mulching 1 . Erosion Control Blanket: All seeded areas less than 3 :1 slope shall be mulched within twenty four (24) hours of seeding. a. Seeding areas designated to receive erosion control blanket shall be covered with biodegradable seed blanket as specified. b. All seeded areas of slopes steeper than 4:1 , the bottom of swales and around drainage structures, should be covered with erosion control blanket the same day as seeded. c. The blanket shall be laid out flat, evenly and smoothly, without stretching the material. The blankets shall be placed to that the netting is on the top and the fibers are in contact with the soil. d. For placement in ditches, the blankets shall be applied in the direction of the flow of the water and butted snugly against each other. e. All blankets shall be stapled in place, using four (4) staples across the upstream end at the start of each roll and placing staples on four (4') foot centers along each side. A common row of staples shall be used along seams of adjoining blankets. All seams shall overlay at least two (2") inches. On slopes, the blankets shall be applied either horizontally or vertically to the contour and stapled in place similar to ditch applications except that the staple space interval shall be six (6') feet. 2. Areas seeded with an annual temporary mix to prevent erosion until permanent seeding is completed, does not require mulching. 3. Turfgrass seeding areas shall be mulched in accordance with the ` Standard Specifications' . Contractor is responsible for obtaining all water for the work. 4. All seeded areas less than 4: 1 slope should be mulched within 24 hours of seeding using straw with tackifier. - 25 - Straw — rate: two (2) tons (4000 lbs.) per acre Mulch binder for straw — 40 lbs. per acre H. Greenways/Wetlands/Floodplain Areas: For areas of natural habitat re-establishment or enhancement such as floodplains, wetlands, or greenways, the Developer shall submit complete installation and maintenance plans to the City prior to acceptance of the development plat. I. Conservation and Protected Areas: For areas to be dedicated, as a conservation or protected area, an environmental study including a topographic map shall be completed by the developer identifying the endangered and protected areas, summary of floristic quality, wetland, and floodplain maps and inventory of wildlife, vegetation, and habitats. Watershed areas shall be identified with recommendations for management. All studies shall be completed prior to the land dedication. Developer shall comply with all City wetland standards. I Lakes: Any body of water considered a lake, or large body of water, will be considered on a case-by-case basis. Preliminary submissions should include a condition report, and future maintenance requirements. SECTION 6: NATURAL AREAS A. General: It is not the practice or desire of the City to accept any natural area, including, but not limited to woodlands, greenways, or conservation areas, as part of a park. Any variance from this practice must be approved by Staff and Park Board. 1 . Special consideration may be given for acceptance of natural areas if they are adjacent to other park areas, include threatened or endangered plants, specimen trees species, wildlife habitat, create a vital link in the parks master plans, and meet usability criteria at the discretion of the Staff and Board. 2. This may include, but not be limited to, safe access, incorporated trail systems, overlooks, or natural habitats. 26 3. Woodlands: should woodlands be part of the local donation, they shall meet the following requirements: a. A tree survey, as outlined in the Landscape Ordinance, shall be completed and submitted. This shall include the site topography and future development plans. b. Outflow from subsurface drains must not be allowed to pass through the riparian forest in pipes or tile thus circumventing the treatment processes. c. Outflow is not allowed to be directly piped into riparian forests. Backyards shall slope to the side of the lot and drain into an inlet, or follow a swale to the street. Turfgrass runoff shall not directly infiltrate the woodland. d. It can be expected that the developer will assume responsibility to bring the woodland to park standards. In cases where existing trees and shrubbery are present on the site, deadwood, undesirable trees, and thinning of dense growth, which may include branches or entire trees and shrubs, shall be removed. All stumps shall be ground to twelve (12') inches below grade, backfrlled and restored in accordance with grading and seeding requirements. Improvements standards includes, but are not limited to, the following items: 1 . Clear understory trees 2. Remove dead or decaying material 3 . Remove hanging tree limbs 4. Clear vines from trees 5. Clear underbrush 6. Clear invasive species and noxious weeds 7. Perform a prescribed burn (by certified contractor) 8. Clear fence or repair damaged fence B. Management Practices: If the natural area is to be conveyed to the City or Homeowner's Association. Details and specifications must be included with the landscape plan submittal. The following methods/practices must be followed to manage the natural area: I . Best Management Practice (BMP) this shall include, but is not limited to minimizing site disturbance, providing tree protection, installing silt fence, etc. Changes to the plans including, but not limited to, percent of slope, grading, depth of top soil, location of structures or any other improvements shall not be implemented unless first approved in writing by the City. 2. Integrated Pest Management (IPM) use a combination of manual, mechanical; biological, chemical and preventative techniques to minimize the impact of insects, diseases, and unwanted vegetation. Common chemicals used in forest land management are generally pesticides (insecticides, herbicides, and 27 fungicides) and fertilizer. These chemicals are used to control pests - including insects, diseases, and unwanted vegetation - and to enhance tree growth. 3 . Streamside management zones (SMZs) includes land and vegetation areas next to lakes and streams where management practices are modified to protect water quality, fish, and other aquatic resources. These areas are complex ecosystems that provide food, habitat and movement corridors for both water and land communities. Also, because these areas are next to water, SMZs help minimize nonpoint source pollution to surface waters. C. Development Standards: City staff will evaluate the condition of the natural area to be dedicated. A report submitted by the developer will outline the items the developer is responsible for completing prior to conveyance. The report shall include, but is not limited to, the following items: 1 . Environmental Assessment 2. Species survey/habitat 3. Historical survey/Archaeological study 4. Wetland survey SECTION 7: PLANTING SPECIFICATIONS A. Existing vegetation includes, but is not limited to, trees, shrubs, grasses, perennials, groundcovers and wildflowers shall be protected during the construction process if determined by the City to be preserved. Development plans shall include methods of protecting such vegetation during the developer's construction process. B . New Landscaping 1 . .Planting Standards a. All landscape material shall meet the standards of the "American Standard for Nursery Stock" (ANSI Z60. 1 -2004) of the American Standard of Nurserymen. - 28 - b. All plant material must be grown in Northern or Central Illinois. c. The limits for the source of plant material shall be zones 5a and 5b in Northern Illinois only. Plant hardiness zones shall be as designated in the current Miscellaneous Publication No. 814, Agricultural Research Service USDA. All Illinois counties located in sub-zone 5a shall be considered a part of sub-zone 5b. c. The plants and material shall be inspected by the City at the nursery and project site if they so desire. The City reserves the right to tag material prior to digging. d. Trees planted in parks shall be a minimum size of: SHADE ..............................................................2 %2" caliper BB ORNAMENTAL .............................. ...... ..... ......2 '/2" caliper BB (single stem) ..................................................... ..... ........6' BB (multi-stem) EVERGREEN ............ .......................................6' BB Plants marked "BB" are to be balled and burlapped, and shall be dug with a sufficient quantity of earth taken equally on all sides and bottom of the plants to include the depth of the roots according to species. The balls shall be prepared in a workmanlike manner and firmly bound. 2. Backfill mixtures a. Backfill may be excavated topsoil. The backfll shall, at the time of planting, be in a loose, friable condition. b. Mixture for backfilling plant holes of all deciduous trees, shrubs, and evergreen plant material shall consist of approved topsoil as needed to match the level of existing grade. c. Mixture for broadleaved evergreens shall consist of one half(%2) volume topsoil mixed with one-half (%2) volume uncompressed sphagnum peat moss or one-third (%) volume topsoil, one-third ('/) volume sphagnum peat moss and one-third ('/) volume coarse sand pH 6.5 or lower. d. The beds for groundcovers, perennials, annuals, etc., shall consist of one-half (%2) volume topsoil, one-fourth ('/4) volume peat moss and one-fourth ('/4) volume mushroom compost (composted manure). Beds shall be cultivated to a depth of six (6") inches and be raked smooth during the process of plant installation. 3 . Planting - 29 - a. Regardless of calendar date, trees must be dormant at the time they arrive at the site of the work or storage site. If trees are dug in-season, they must be properly watered and sheltered until the time of planting. 1 . Spring Planting: This work shall be performed from the time the soil can be worked until the plant, under field conditions, is not dormant. Evergreen planting shall terminate on May 15, perennial planting shall terminate on May 15. 4. Fall Planting: This work shall be performed from the time the plant becomes dormant until the ground cannot be satisfactorily worked except that evergreen planting shall be performed between September i and October 31 and perennial planting shall be between August 15 and September 15. b. Excavation of Plant Holes 1 . The sides of all plant holes shall be angled at approximately 45 degrees. All plant holes shall be dug in such a manner that the inside surfaces of the hole shall be in a loose friable condition prior to planting. Glazed or compacted sides will not be permitted. 2. The equipment used to dig the plant holes must be approved by the City Staff. 3. Plant holes shall be twice the diameter of the root ball. The root ball shall set on compacted, undisturbed earth. 4. On slopes, the depth of excavation will be measured at the center of the hole. c. Planting Procedures 1 . All plants shall be placed in a plumb position and set at the same depth as they grew in the nursery field. Backfill shall be placed around the root system. 2. Tamping or watering shall accompany the backfilling operation to eliminate air pockets. Set the base of the tree trunk two inches above the surrounding soil. 4. Planting Operation a. Plants shall be set in the center of the holes, plumb and straight at such a level that after settlement, the crown of the ball will be slightly above finished grade. 1 . All balled and burlapped plants shall have the twine or ropes removed that secures the burlap to the trunk of the plant. 30 - 2. All wire baskets around the ball of the tree shall be cut away from the top one half of the ball. 3 . The top one-third (%) of burlap shall be removed from the balls after setting the plant in the hole. 4. Container grown plants shall have the container removed with care as to not break the ball of soil that contains the root system. If the root system is "pot bound", scarify before placing in the hole. 5. A circular water saucer with the soil shall be constructed around each individual plant. 5. Watering a. A thorough watering of trees, with a method approved by the City shall follow the backfilling operation. This watering shall completely saturate the backfill and be performed during the same day of planting. After the ground settles as a result of the watering, additional backfill shall be placed to match the level of the finished grade. b. Approved watering equipment shall be at the site of the work and in operational condition prior to starting the planting operation. c. All water must be provided by developer or contractor. 6. Mulching/Wrapping a. Immediately after watering, plants shall be mulched. A layer of wood chips shall be used to cover the circular water saucer to a depth of four (4") inches when settled. b. All mulching shall be kept in a minimum of six (6") inches from the trunk of all trees and shrubs. c. Immediately after planting, trunks of all deciduous trees shall be wrapped spirally from the ground to the lowest major branch (after pruning) overlapping the wrap at least one-third (I/3) of its width. Trees shall not remain wrapped during the summer months. 7. Pruning Procedures a. Qualified personnel, experienced in horticultural practices and operations, shall perform all pruning. The method and location of pruning and the percentage of growth to be removed shall meet the approval of the City. All pruning shall be done with sharp tools in accordance with the best horticultural practices. - 31 - b. Pruning shall consist of thinning the twigs or branches as dictated by the habit of growth and the various types of the trees to be pruned, and as directed by the City. The leader and terminal buds shall not be cut unless directed by the owner. c. The ends of all broken and damaged roots one-quarter ('/4) inch or larger shall be I runed with a clean cut, removing only the injured portion. All broken branches, stubs, and improper cuts of former pruning shall be removed. d. Evergreens shall not be pruned except to remove broken branches. SECTION 8: PATHWAYS AND TRAILS A. Trail Standards 1 . The following standards shall be used in design and development of both local and regional trails: a. The design and development of the trail system shall be in accordance with the most recent Guide for the Development of Bicycle Facilities, as published by the American Association of State Highway and Transportation Officials (AASHTO). b. A minimum design speed of 20 mph shall be used for bicycles on the trail. When the grade exceeds four (4 1/o) percent, a design speed of 30 mph is advisable. - 32 - c. The minimum horizontal radius of curvature at 20 mph shall be at 30 feet, and at 30 mph, 90 feet. d. For most trail applications, the super-elevation rate shall vary from a minimum of two (2%) percent to a maximum of approximately five and one-quarter (5.25%) percent. The minimum super-elevation rate of two (2%) percent will be adequate for most conditions. e. Grades L Vertical grade on the trail shall be kept to a minimum, although it may not be possible in some areas. A grade of five (5%) percent should not be longer than 800 feet. A grade of eight (8 1/o) percent (12: 1) will be the maximum to allow for handicapped accessibility. ii. Horizontal grade shall slope the trail surface in one direction at the maximum rate of two (2%) percent. iii. The grade for trails adjacent to and part of an existing roadway shall be the same as the roadway. iv. A ten (10') foot wide area with a maximum slope of 20: 1 shall be adjacent to both sides of the trail. B. Inventory of Existing Facilities 1 . An inventory and site analysis of the existing conditions and facilities along the proposed trail shall be conducted to determine their effect and relationship on the design, development, and usage of the trail. The site analysis includes, but is not limited to the following: a. Review of the proposed trail locations to determine their impact on all adjacent property owners and land uses. b. A review of the proposed trail locations, structures, and adjacent facilities for all historical, unique, or local significance. c. Analysis of all bridges and drainage structures to determine their compliance with the local and state minimum loading requirements, if applicable. d. Identification of significant or unique ecosystems. C. Trail Access 1 . Appropriate ingress and egress to the trail system shall be designed for all authorized users, emergency and maintenance vehicles. Entry points shall be designed to control and prevent access by unauthorized vehicles. - 33 - a. Major entry points are located at or near the beginning and termination of the trail, at major or special points of interest along the trail, and at locations to provide maintenance of the trail. b. Minor entry points are locations along the trail for the purpose of allowing users to enter the trail. c. Road crossings shall be considered entry points and access will be provided. d. Parking facilities, information for users (park signs, trail I.D. signs, information signs, traffic signs, display cases, etc.), site amenities (bike racks, benches, picnic tables, drinking fountains, etc.), access for maintenance, emergency and security vehicles, items to prevent unauthorized use and assist with security (bollards, drop gates, fencing, etc.), landscaping for aesthetics and function (shade, screening, delineation and beautification) shall be considered at appropriate ingress and egress locations. D. Roadway and Crossing Signage 1 . Approved standard precautions and signage shall be used in the design of the trail at intersections with the roadway. a. Warning signs identifying an intersection with a roadway shall be posted a minimum of 200 feet before the intersections. b. Stop signs shall be posted for the trail user at the intersection of the roadway. A sign with the cross street name shall be located below the stop sign. c. Striped crosswalks shall be the same width as the trail and shall consist of two parallel six (6") inch white thermoplastic lines. d. All roadway crossings must be ADA compliant with red concrete with truncated dome stamp installed at each intersection. 2. A uniform signage system incorporating the Park and Recreation Department and the United City of Yorkville sign standards shall be designed for the trail. Where applicable, signage in conjunction with roadways should conform to the guidelines of the Manual on Uniform Traffic Control Devices (Mi TTCD). Signage shall be placed on posts or on the pavement, or on both where necessary. All signage shall be approved by the Parks Department prior to installation. The signage shall include the following: a. Rules and regulations for usage of the trail (posted at all major access points). . b. Information, interpretative, points of interest, directional, and warning signs (posted as applicable). 34 - c. Park identification signs. d. A four (4") inch wide yellow centerline stripe shall be used to separate opposite directions of travel on primary trails, as determined by Staff. E. Sight and Stopping Distance 1 . Sight and stopping distance is the distance required to see an obstruction, react to it, and brake to stop. The formulas and charts in the Guide for the Development of Bicycle Facilities shall be used for each special location to insure minimum safe sight and stopping distances. For example: A five (5%) percent grade would require approximately 260 feet of stopping distance. F. Widths and Clearances 1 . The paved width and the operating width required for a shared use path are primary design considerations. The current width for all primary trails shall be ten (10') feet, not including the area needed for shoulders. A reduced width of eight (8') feet can be used at the approval of Park Department and City Staff. a, There will be good horizontal and vertical alignment providing safe and frequent passing opportunities. b. During normal maintenance activities the path will not be subjected to maintenance vehicle loading conditions that would cause pavement edge damage. c. A minimum two (2') foot wide level graded shoulder with grass is required on each side for safety clearance. d. Vertical clearance shall be a minimum of eight (8') feet above the trail. G. Trail and Roadway Bridges 1 . Bridges shall be installed to connect trails across valleys, streams, creeks, ravines, etc. a. New bridges shall be constructed with a minimum width often (10') feet. On existing bridges, an eight (8') foot width is acceptable. b. Bridges designed for bicycles shall be designed for pedestrian live loads. Where appropriate, the design shall accommodate maintenance and emergency vehicles. A barrier shall be provided to prevent use by unauthorized vehicles. - 35 - c. A minimum clearance width for trails shall be the same as the approaching paved trail. The desirable clearance width shall be the minimum two (2') feet towards the handrail side. d. Handrails, barriers, or fences shall be a minimum of forty-two (42") inches high and located on both sides of the trail where appropriate. Taller barriers or fence sections may be desired at locations such as a highway or ravine. e. On all bridge decks, bicycle safe expansion joints shall be used at all joints and transition points. H. Cross Sections 1 . The trail surface shall be suitable for bicyclists, joggers, roller bladers, walkers, etc. and it shall be handicap accessible. The trail shall be designed to accommodate the wheel loads of occasional emergency, patrol, construction and routine maintenance vehicles. The following cross sections as shown in the detail below are typical for the majority of the applications. ' oP P "OP pP rrnw+ne�RerzNxnmus nP �a •�! wxencresuvac¢aames. Ce •° ��y+}(q, '. IME0.F/yflWKGN]P • 6• p Ph Vd+RPR�FRR0FP6$'j 'O•-. ' (,f •w 6WN➢AVTHlAG6NE4ASi YSbCWNSErnF& IGAiGNRN1pN1 - McNFlLLR1A4A6FLIlSt mmmFwrcanPFFm FAWIPFFGRP�IWR i PR{1kW4NPTUR q[1M1VV T NONWOVkH6FDiu�RR4 �\. FABPoGip4 WRtARE�l I(J0.[a/.tEebEW�WE AlWA4FO4NRGGAP�SWIXIUW '. ip!4^TRlFM.GWF5IRRMN NM MPLGW63xWY.L flIX[WWN WAM93IXWiIFSF610 ',,... boHAGEONGMC4WMf&R1'R'$S.S!M!N ' ' LGEgFL\T(MSF40.NRPPAW92W6GIX4TWGfIWt' I. Subgrade and Base E) TRAIL DETAIL Course \venvanFertwiwx �� 1 . The area shall be, excavated to the depth required, graded, and compacted. Geo-textile fabric Amoco 4551 shall be used for subgrade stabilization in areas of non-granular soils. Twelve (12") inch diameter or greater RCP pipe with flared-end-sections with metal grates shall be used for all culverts with the opening of flared-end-sections a minimum of two (2') foot from the trail edge. 2. Aggregate base course (Type B): eight (8") inch compacted thickness of aggregate base course of crushed limestone (CA-6 gradation) shall be placed and compacted on - the prepared subgrade. 3 . A subgrade proof-roll for trails will be required. The proof-roll vehicle shall be a tandem-axle dump truck carrying at least 14 tons of aggregate. A delivery ticket - 36 - confirming the weight of aggregate is required. Any subgrade deflections in excess of two (2") inches will require over-excavation of the subgrade and a follow-up proof- roll after the aggregate base is placed. If the subgrade passes the proof-roll test with no deflections in excess of two (2") inches, then no additional proof-rolls will be required. Any deflections in excess of one (1 ") inch during follow-up proof-rolls will require thickening of the asphalt section by an amount to be determined by the city. J. Surface Course 1 . Limestone screening surfaces shall consist of limestone screenings (FA-5) with a minimum compacted thickness of two (2") inches to be placed and compacted on the prepared aggregate base course. The finished surface shall meet all minimum slope requirements, and be free of ruts, depressions, or humps. 2. Bituminous concrete surface course shall be two (2") inch compacted thickness of bituminous asphalt surface course and shall be placed on the prepared aggregate base course. The finished surface shall meet all minimum slope requirements and compaction tests and be free of ruts, depressions, or humps. 3. The concrete surface should be a minimum thickness of five (5") inches of concrete on an aggregate base course, and six (6") inches thick where it crosses driveways, farm lanes, or other areas where vehicular traffic is anticipated. The concrete shall have a minimum breaking point of 3500 p.s.i. at 28 days and the finished surface should have a cross slope of one-quarter ('/d') inches per foot. Broom finish tooled joints every six (6') feet. Expansion joints every 100 feet. 4. Stamped concrete must follow the IDOT standard. S. Porous pavement can be used for trails and must follow the most current industry standards and installed by a contractor knowledgeable in the trade. All designs are subject to City approval. 6. Concrete pavers are not desired for bike trails unless they are incorporated into a trail head, and will meet the industry standards for concrete pavers. K. Additional Site Improvements 1 . Sitting areas: Areas specifically designated where trail users may safely stop and site and/or rest adjacent to or away from the trail. Sitting areas will be located in conjunction with existing or proposed parks, historic, scenic, or unique points of interest. a. Each location will be individually designed and take into consideration the existing features of the site and trail alignment. - 37 - b. The design of a sitting area will be an integral part of the final approved site plan for the park. c. The design of a sitting area along the trail itself will not interfere with user traffic. 2. Landscaping: Additional landscaping may be required to buffer residential, commercial, or industrial as recommended by Staff. a. The landscape plan approved must be compliant with the City's Landscape Ordinance. b. Fencing may be considered (where necessary) because of right-of-way space limitations. The fencing shall be appropriately designed to be consistent with the character of the location and trail system. Fencing must meet the ordinance requirements and be approved by the City. L. Trail Conversions 1 . Existing gravel trails must be graded, and receive additional crushed limestone (CA-6 gradation) for proper grading and drainage, compacted, and paved with one of the surface treatments under `Surface Course' . SECTION 9: PLAYGROUND IMPROVEMENTS: A. Playground or other park improvements desired by the developer must submit all construction methods, including, but not limited to, equipment, materials, grading, and drainage. B. Playgrounds shall be designed with accessible curbing, concrete retaining curb, and surfacing as shown on the following details. - 38 - PIAYGRGUHR SAFELY SURFACE f. no PlaygFdend Patalyawroo 031 ba on Mn"Mdwnsd Wormadls "m virgin hndwaads wgh no enn als or wgood"used materials. Z Itsball meet Orenaed all required Playgr000d Wdadng guidebnes and comply hA.O.A.raqutremsn*s kr wWtl rs ssiK"od shack absmbency. 3. no My shall receWe a sample ofthe vmodlbersur and ga name of Ibe sup Wer for appnrral. PLAYGROUNO BORDER NfAYGROUND SAFETY SURFACE SPREADTO A UWFORMM LOOSE DEPTH OF ITTO FINISHED GRADE COMPAGFTOAIVDEPTH FLLTER FABRIC AS SPECIFI FD V DEPTH'CLEAN"PE0.GRAVSL. CA16) MAkIMUM 4e PVCPERFORATED PIPEAS SPECIFIED COMPACTEDSUSGRkOR SAFETY SURFACE AND DRAINAGE DETAIL NOTTO&PLE vPAnNa Pausx ewax)eomslossoramal FIP16H aAGYSWE I.W PE&4P EOMINIIWPMWUGig11! OPCURB IF%GEFfM1TeAI.HF%PINBMN.gIM WIRIpOWtlY HJI5) W ALWRHAM OF 1.1P`69NQYa4NOOLfIPOW& WOFTOS80LTOTOPOF BIJN WiRI QflE45='Mo C1Pa WnOFOR FdV45N9fNna {'e r` ON ONE FNO LGOARO ATPIIFFOIUED EkPAN9roN.pINYATEYEM]SFT. PIAYOtt $nPM4UWAW �4 l' •'� 9AWCUY'COxMACYIONJOWY3 II EYEPY ZS£T. COMPPFIW GPlI5HEA4MEStON6MA'P) ' , IEVELINGWNIA^laEd•Ltl PgMPAClEp9Po4wOE I llr PLAYGROUND CONCRETE CURB DETAIL NOTTO SV`J.E C. Until acceptance by the Park Board, the developer shall maintain any park improvements in a safe and clean condition, including inspections for dangerous objects, vandalism, and wear and tear. Turf must be fully established and all improvements and requirements specified in this document must be completed prior to City acceptance. - 39 - SECTION 10: DEVELOPER OBLIGATIONS The following items are regulations and requirements of all developer improved park land until accepted by the City. A. General 1 . All rubbish and debris including, but not limited to, old tires, construction material, fencing, tree houses, trash, and other material not desired by the City, shall be removed from the site. - 40 - 2. The City shall not be held liable for any damages that may occur on such a park site, and shall be held free and harmless from any and all claims that may be submitted. 3. All storm water structures shall include proper grates and covers to protect the public and shall be maintained free of debris to ensure unrestricted flow of storm water runoff. B. Turf 1 . Turf shall be mowed at regular intervals and shall not exceed four and one-half (4.5") inches in height. 2. Areas of erosion, including but not limited to swales, slopes and around storm structures shall be repaired/restored in accordance with grading and seeding requirements. All areas within ten (10') feet of on-site structures shall be sodded rather than seeded for erosion control purposes. Full establishment of turf is required before acceptance. 3. In cases where existing trees and shrubbery are present on the site, deadwood and undesirable trees or thinning of dense growth shall be removed. This may include branches or entire trees and shrubs. All stumps shall be ground to twelve (12") inches below grade, backfilled and restored in accordance with grading and seeding requirements. 4. Fully established turf is defined as 90% free of weeds and bare spots, vigorously growing, and containing a well established root system with multiple blades per plant. C. Planting 1 . Maintenance shall begin immediately after the planting is completed and shall continue until final inspection and acceptance. This shall consist of weeding, watering, mulching, spraying, resetting plants to proper grades or upright position, repair of water saucers or other work that is necessary to maintain the health and satisfactory appearance of the plantings. 2. Watering: Additional watering, up to fifty (50) gallons per tree, shall be performed at least once within every 30 days during the months of May through October. The schedule for watering within the 30 day increment will be determined by the City. Should excessive moisture conditions prevail, the owner may delete any or all of the additional watering cycles or any part of said cycles. The contractor shall not be relieved in any way from the responsibility for unsatisfactory plants due to the amount of supplemental watering. - 41 - 3. Weeding: Weeds and grass growth shall be removed from within the earthen saucer of individual trees and from the area within the periphery of the mulched plant beds. This weeding shall be performed at least once during the months of May through October. The City will determine the weeding schedule. The contractor shall not be relieved in any way from the responsibility for unsatisfactory plants due to the extent of weeding. 4. The contractor shall guarantee all plant material for a period of one (1) year from the date the plants are accepted by the City. 5. All plant material, which dies within 30 days after being planted, shall be replaced immediately and be considered part of the original planting. The guarantee period of one (1) year shall take effect from the date of planting. REFERENCES Illinois Department of Transportation Standard Specifications United City of Yorkville Standard Specifications for Improvements United City of Yorkville Land Cash Ordinance United City of Yorkville Park Development Standards, 2004 - 42 - UNITED CITY OF YORKVILLE FY 07/08 BUDGET 6 MONTH FINAL PARKS & RECREATION 2006-2007 % 2007-2008 REVISED ACCOUNT NUMBER DESCRIPTION Budget Change Budget YTD BUDGET REVENUES 79-000-40-00-3999 CARRY OVER BALANCE 50,000 -100% - - 42,540 79-000-42-00-4270 FEES FOR PROGRAMS 266,000 -6% 2503000 1 150,583 275,000 79-000-42-00-4280 CONCESSIONS/ALL SALE ITEMS 15,000 72% 25,864 153087 18,000 79-000-42-00-4281 DEPOSITS 13500 0% 11500 13500 79-000-42-00-4285 VENDING MACHINE INCOME 650 -38% 400 2,150 21150 79-000-42-00-4287 PARK RENTAL INCOME(SHEL F°S) 11000 -40% 600 11815 11815 79-000-42-00-4288 GOLF OUTING REVENUE 38,000 7% 40,700 30,694 30,694 79-000-42-00-4291 HOMETOWN DAYS 30,000 293% 118,000 110,937 110,936 79-000-44-00-4400 DONATIONS 15,000 27% 193000 5,917 13,000 79-000-44-00-4404 TREE DONATIONS 600 33% 800 764 1 ,300 79-000-45-00-4550 YOUTH SERVICES GRANT 29000 0% 21000 11000 3,600 79-000-46-00-4600 INVESTMENT INCOME 63500 54% 10,000 4,020 61200 79-000-49-00-4901 TRANSFER FROM GENERAL FUND 11046, 127 11 % 11161 ,778 582,889 1 ,161,778 TOTAL REVENUES: 11472,377 11 % 116309642 9053856 11668,513 PARKS EXPENSES 79-610-50-00-5107 SALARIES-EMPLOYEES 3833107 -12% 339,047 212,528 4273000 79-610-50-00-5136 SALARIES - PART-TIME 489000 21 % 58,000 31 ,842 48,000 79-610-50-00-5137 SALARIES - OVERTIME 8,000 13% 92000 21982 7,000 79-610-61-00-5320 MASTER PLAN / COMMUNITY SURVEY 0 0% 13,000 765 10,500 79-610-62-00-5405 PARK CONTRACTUAL 18,000 25% 22,500 2 17,099 212500 79-610-62-00-5408 MAINTENANCE-EQUIPMENT 103000 0% 10,000 21790 81000 79-610-62-00-5417 MAINTENANCE-PARKS 40,000 25% 50,000 7,541 503000 79-610-62-00-5421 WEARING APPAREL 81000 0% 81000 2,816 79000 79-610-62-00-5434 RENTAL-EQUIPMENT 11700 18% 21000 13161 3,000 79-610-62-00-5438 CELLULAR TELEPHONE 5,750 -13% 51000 1 ,746 41000 79-610-62-00-5440 LAND DEVELOPER 10,000 -100% - 81550 79-610-62-00-5445 LEGAL EXPENSES 10,000 -50% 51000 607 3,000 79-610-64-00-5604 TRAINING AND CONFERENCE 0 100% 91000 3 1 ,770 82000 79-610-64-00-5605 TRAVEL EXPENSE 33800 -21 % 39000 469 31000 79-610-65-00-5802 OFFICE SUPPLIES 11500 0% 1 ,500 63 11500 79-610-65-00-5804 OPERATING SUPPLIES 30,000 0% 303000 16,063 30,000 79-610-65-00-5815 HAND TOOLS 31000 17% 31500 975 31500 79-610-65-00-5824 CHRISTMAS DECORATIONS 7,000 -29% 51000 40 51000 79-610-65-00=5825 PUBLIC DECORATION 31000 0% 3000 818 3000 79-610-72-00-6500 IMRF PARTICIPANTS 30,897 2% 31 ,420 16,348 32,500 79-610-72-00-6501 SOCIAL SECURITY/MEDICARE 33,592 -6% 31 ,585 18,835 37,750 79-610-75-00-7003 OFFICE EQUIPMENT 6,000 -50% 3,000 21500 79-610-75-00-7701 FLOWERS/TREES 71000 14% 8,000 634 71000 79-610-75-00-9012 SALARYSURVEY 0 100% 152827 - 79-610-78-00-9005 MERIT 113053 14% 12,642 - TOTAL EXPENSES: PARKS 691 ,899 -2% 679,020 3373891 731,300 Page 32 of 40 UNITED CITY OF YORKVILLE FY 07/08 BUDGET 6 MONTH FINAL PARKS & RECREATION 2006-2007 % 2007-2008 REVISED ACCOUNT NUMBER DESCRIPTION Budget Change Budget YTD BUDGET RECREATION EXPENSES 79-650-50-00-5107 EMPLOYEE SALARIES 312,226 15% 3583532 196,447 393,000 79-650-50-00-5108 CONCESSION STAFF 41000 69% 6,750 51844 6,750 79-650-50-00-5109 PRE SCHOOL SALARIES 87,000 -3% 84,000 279872 839000 79-650-50-00-5137 OVERTIME 0 0% - 15 15 79-650-50-00-5150 SALARIES-INSTRUCTOR CONTRACTUAL 58,400 -2% 573400 38,261 57,400 79-650-50-00-5155 SALARIES-RECORDING SECRETARY 32000 -17% 21500 11252 25500 79-650-62-00-5408 MAINTENANCE SUPPLIES 5,000 40% 71000 21581 57000 79-650-62-00-5409 MAINTENANCE-VEHICLES 11200 192% 31500 602 21500 79-650-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 63500 0% 61500 2,734 6,000 79-650-62-00-5426 YOUTH SERVICES GRANT EXPENSES 23000 0% 2,000 326 2,000 79-650-62-00-5435 ELECTRICITY 0 0% 6,429 81820 79-650-62-00-5437 TELEPHONE/INTERNET 11600 -19% 11300 556 11300 79-650-62-00-5438 CELLULAR TELEPHONE 61500 -15% 51500 21384 51000 79-650-62-00-5445 PORTABLE TOILETS 51000 20% 61000 63863 71000 79-650-62-00-5603 PUBLISHING/ADVERTISING 25,700 9% 27,920 6,874 275920 79-650-62-00-5605 BOOKS/PUBLICATIONS 750 -33% 500 - 500 79-650-62-00-5606 BEECHER DEPOSIT REFUND 1 ,500 0% 11500 11500 79-650-64-00-5600 DUES 21700 -7% 21500 701 21500 79-650-64-00-5604 TRAINING AND CONFERENCE 7,500 36% 10,200 4 1 ,240 10,200 79-650-64-00-5605 TRAVEL EXPENSE 21500 109% 5,220 223 59220 79-650-65-00-5802 OFFICE SUPPLIES 71000 0% 71000 3,139 61000 79-650-65-00-5803 PROGRAM EXPENSES 50,400 -1 % 50, 100 303312 50,100 79-650-65-00-5804 OPERATING SUPPLIES 4,200 -10% 31800 463 3,800 79-650-65-00-5805 RECREATION EQUIPMENT 8,000 -11 % 73100 1 ,964 61000 79-650-65-00-5808 POSTAGE & SHIPPING 71200 6% 71600 5,288 71600 79-650-65-00-5812 GASOLINE 31600 17% 4,200 27256 41200 79-650-65-00-5826 MILEAGE 750 0% 750 72 200 79-650-65-00-5827 GOLF OUTING EXPENSES 20,000 15% 233000 18,779 18,780 79-650-65-00-5828 CONCESSIONS 92000 72% 15,500 16,650 17,650 79-650-65-00-5833 HOMETOWN DAYS EXPENSES 25,000 332% 108,000 95,685 95,686 79-650-65-00-5840 SCHOLARSHIPS 33600 0% 31600 437 15800 79-650-65-00-5841 PROGRAM REFUND 71000 -7% 63500 51386 81000 79-650-72-00-6500 IMRF PARTICIPANTS 242666 47% 369346 15,551 36,346 79-650-72-00-6501 SOCIAL SECURITY/MEDICARE 35,544 3% 36,537 19,184 36,537 79-650-75-00-7002 COMPUTER EQUIP & SOFTWARE 43750 -57% 21025 5 310 2,025 79-650-78-00-9009 RESERVE 27,688 -36% 17,700 53372 14,364 79-650-78-00-9012 SALARY SURVEY 0 100% 153559 79-650-78-00-9005 MERIT 9,004 94% 17,482 - TOTAL EXPENSES: RECREATION 780,478 22% 9513622 522,051 937,213 TOTAL FUND REVENUES 11472,377 11 % 1 ,630,642 905,856 11668,513 TOTAL FUND EXPENSES 11472,377 11 % 19630,642 8593943 11668,513 FUND SURPLUS (DEFICIT) 0 0 453913 0 Page 33 of 40 UNITED CITY OF YORKVILLE FY 07/08 BUDGET 6 MONTH FINAL LAND CASH ACCOUNT 2006-2007 % 2007-2008 REVISED NUMBER DESCRIPTION Budget Change Budget YTD BUDGET REVENUES 72-000-40-00-3999 CARRY OVER /STARTING BALANCE (2023757) -74% (52,757) (251 ,283) 72-000-47-00-4700 OSLAD GRANT - PRAIRIE MEADOW 0 100% 400,000 1 4009000 72-000-47-00-44700 OSLAD GRANT - WHISPERING MEA 362,000 0% 3623000 2 362,000 72-000-47-00-4702 BIKE PATH GRANT 0 100% 200,000 3 72-000-47-00-4705 COUNTRY HILLS-LAND CASH 30,825 -96% 1 ,200 1 ,200 72-000-47-00-4709 SUNFLOWER-LAND CASH 0 0% 0 361 361 72-000-47-00-4712 RIVER'S EDGE-LAND CASH 13,285 -80% 2,684 - 25684 72-000-47-00-4717 KYLYN'S CROSSING - LAND CASH 3,367 -53% 13570 - 1 ,570 72-000-47-00-4722 KYLN'S RIDGE-LAND CASH 0 0% 0 128,000 CANNONBALL RIDGE GRANT 0 0 - 1283000 72-000-47-00-4723 HEARTLAND CIRCLE-LAND CASH 49,500 -60% 202000 - 20,000 72-000-47-00-4734 WHISPERING MEADOWS - (Kimball Hill) 41 ,868 -66% 14,100 93586 14,100 72-000-47-00-4736 Corner Stene BRIARWOOD 1137043 0% 113,043 - 113,043 72-000-47-00-4738 AUTUMN CREEK 85,765 -74% 22,280 26,517 26,517 72-000-47-00-4740 VILLAS AT THE PRESERVE 90,008 -15% 76,335 0 72-000-47-00-4744 HUDSON LAKES 28,449 -65% 10,000 0 10,000 72-000-47-00-4745 PRESTWICK 763303 -74% 20,000 6,607 2%000 72-000-47-00-4746 WESTBURY EAST 62,414 -68% 20,000 0 72-000-47-00-4749 BLACKBERRY WOODS 0 41545 41545 72-000-47-00-4750 KENDALLWOOD ESTATES 100% 10,000 0 102000 72-000-49-00-4901 TRANSFER FROM GENERAL FUND 100% 48,245 24, 122 48,245 TOTAL REVENUES: 1 ,830,052 -31 % 132683700 199,739 910,982 EXPENSES 72-000-75-00-7308 RIVER'S EDGE PARK II 0 100% 25,000 - 72-000-75-00-7326 MOSIER HOLDING COSTS 0 100% 15,700 10,000 15,700 72-000-75-00-7327 GRANDE RESERVE PARK DEVELOPME 0 0% 16,680 72-000-75-00-7328 PRAIRIE MEADOWS - (Menards Res.) 6,000 7267% 442,000 34,267 150,000 72-000-75-00-7330 WHISPERING MEADOWS - (KimballHill) 724,000 -3% 700,000 67,192 350,000 72-000-75-00-7333 RAINTREE VILLAGE 809000 -88% 10,000 4 11800 72-000-75-00-7334 HOOVER HOLDING COSTS 1002000 -40% 603000 5 609000 72-000-78-00-9009 RESERVE 212,809 -100% 6 - 319,282 72-000-99-00-9901 TRANSFER TO GENERAL FUND 16,000 0% 16,000 7 83000 16,000 TOTAL EXPENSES: 1 ,882,809 -33% 1 ,2687700 137,938 910,982 TOTAL FUND REVENUES 11830,052 11268,700 1993739 910,982 TOTAL FUND EXPENSES 11882,809 1 ,268,700 137,938 910,982 FUND SURPLUS (DEFICIT) (52,757) 0 61 ,800 COMMENTS: 1 Prairie Meadows 2 Whispering Meadows 3 New for 07/08 4 OSLAD Grant 5 Possibly eliminate $165,000 6 Removed - To eliminate Hoover hd cost Page 29 of 40 UNITED CITY OF YORKVILLE FY 07/08 BUDGET 6 MONTH FINAL PARKS & RECREATION CAPITAL ACCOUNT 2006-2007 2007-2008 REVISED NUMBER DESCRIPTION Budget % Change Budget YTD BUDGET REVENUES 22-000-40-00-3999 CARRY OVER 133100 702% 105,000 857000 22-000-42-00-4216 PARKS CAPITAL FEE 26,000 15% 30,000 1 12,050 18,000 22-000-42-00-4217 PARK CAPTIAL DONATIONS 0 0% 22-000-42-00-4218 IL CLEAN ENERGY GRANT 0 0% 22-000-44-00-4430 SALE OF VEHICLES/EQUIPMENT 103000 -100% - 16,000 22-000-49-00-4950 TRANSFER FROM PW CAPITAL 100% 45,000 2 21 ,250 42,500 TOTAL REVENUES: 199,100 -10% 1803000 33,300 161 ,500 EXPENSES PARKS CAPITAL OUTLAY 22-610-65-00-5800 RESERVE 0 0% 22-610-75-00-7006 PICK UP TRUCK 75,000 -40% 45,000 3 25,000 22-610-75-00-7015 PARKS EQUIPMENT 15,000 100% 30,000 4 - 66,000 22-610-75-00-7016 COMPUTER SERVER 51000 41729 57000 22-610-75-00-7018 PARK REDEVELOPMENTS 105,000 -5% 100,000 52,193 655500 TOTAL EXPENSES: PARKS 196,500 -8% 1803000 56,922 161,500 TOTAL FUND REVENUES 199,100 180,000 333300 161 ,500 TOTAL FUND EXPENSES 1961500 180,000 56,922 1617500 FUND SURPLUS (DEFICIT) 21600 0 (23,622) 0 COMMENTS: 1 Inc based on new permits 2 To fund 1 truck 3 1 new pick up 4 1 mower and utility Page 21 of 40 MEMORANDUM TO: Yorkd ar Board FROM: Dave .2-1 ;t .' le, Director of Parks and Recreation RE: New Business DATE: November 26, 2007 2007 BRIDGE PARK FIELD LIGHTING COSTS The Park Board requested to view and discuss the first year of ball field lighting costs at Bridge Park. Attached are total costs through December and a breakdown of the billing. REVIEW OF 2007 YYBSA AGREEMENT AND DISCUSSION FOR 2008 Staff will be meeting soon with YYBSA representatives to begin the revision process for a new agreement. Park Board members have submitted comments concerning the agreement. Staff would like to give opportunity for a discussion of the agreement and department policies that pertain to ball field usage, rental fees, and rules. Staff will seek the board's direction from the discussion in crafting a new agreement. PARK BOARD MEETING FOR 12/27/07 — QUORUM QUESTION On the fourth Thursday of this month, 12/27/07 a regular Park Board meeting is scheduled. I will be absent due to a vacation commitment. There may be others who cannot attend and it would be helpful to know whether a quorum will be present. AGREEMENT UNITED CITY OF YORKVILLE YORKVILLE PARKS AND RECREATION DEPARTMENT and YORKVILLE YOUTH BASEBALL/SOFTBALL ASSOCIATION This agreement is made and entered into this 13th day of March 2007, by and between THE UNITED CITY OF YORKVILLE an Illinois municipal corporation (the "city"), and the YORKVILLE YOUTH BASEBALL / SOFTBALL ASSOCIATION, an Illinois not-for-profit corporation (the "Association"). WITNESSETH WHEREAS, the City is the owner of certain fields and parks (the "Parks") which the Association wishes to utilize from time to time with the prior written permission from the City and the City wishes to accommodate the Association's use of the Parks on the terms and conditions set forth herein. NOW, THEREFORE, in consideration of the covenants and agreements hereinafter contained, it is mutually agreed by and between the parties hereto as follows: 11 Use of Parks by the Association. The City agrees to permit the Association to utilize certain Parks designated by the City at those times that are mutually acceptable to each of the parties for a term commencing April 1, 2007 and ending July 31, 2007. The parties agree that the Association's use of the Parks designated by the City shall be nonexclusive. The Association's use of the Parks designated by the City shall be subject to the City's ordinances, policies and direction of the City's officers and as otherwise hereinafter provided. Master Schedules must be submitted to the City for use of the fields, inclusive of rain dates by March 1 , 2007. Schedules will be approved by the City based on availability. 2. Use. The Association agrees to adhere to the approved athletic field reservation policy. Furthermore, by using the parks and fields of the City, the Association agrees to adhere to all City Ordinances, use policies and procedures while in the parks and fields. 3. Maintenance Standards. In agreeing to use the City Parks the Association agrees to participate in completing the routine maintenance items while using the parks. • Inspect the fields prior to use daily • Litter control through daily collection when scheduled use by the Association • Immediately reporting of any damages and/or maintenance concerns to the City. FURTHERMORE, The City agrees to prepare the fields / parks prior and through out the season to maintain quality conditions for use. The responsibility of the common areas and turf will be the responsibility of the City unless otherwise identified 4. Insurance The Association shall maintain commercial general liability (CGL) and commercial umbrella liability insurance with a limit of not less than $2,000,000 for each occurrence. If such insurance policy contains a general aggregate limit, it shall apply separately to this Agreement. i. Occurrence basis coverage. This CGL and umbrella insurance shall be written on an occurrence basis and shall cover liability arising from premises, operation, independent contractors, products-completed operations, bodily and personal injury, property damage, as well as liability assumed by the Association under this Agreement. ii. Additional insured. The City shall be named as an insured under the CGL and umbrella insurance using an additional endorsement to the City for claims arising out of or as result of this Agreement. iii. Waiver of subrogation. The Association waives all rights against the City for recovery of damages to the extent these damages are covered by the CGL or commercial umbrella liability insurance maintained pursuant to this Agreement. B. Delivery to City of certificates. Within 10 days from the start date of this Agreement, the Association shall furnish the City with copies of its current certificates of insurance documenting each such policy along with the additional insured endorsements required in this section. C. Cancellation. All such insurance provided for herein shall be non-cancelable, except upon 30 days' prior written notice to the City, and shall contain the following endorsement (or its equivalent) and shall appear on the policies respective insurance certificates: It is hereby understood and agreed that this insurance policy may not be canceled by the surety or the intention not to renew be signed by the surety until 30 days after receipt by the City of Yorkville by registered mail of written notice of such intention to cancel or not to renew. D. No Limitation on liability. The minimum amounts set forth in this Agreement for such insurance shall not be construed as a limitation or satisfaction of the Association's liability, including indemnification, to the City under the Agreement as to the amount of such insurance. E. No Waiver. The failure or delay of the City at any time to require performance by the Association of any provision of this section, even if known, shall not affect the right of the City to require performance of that provision or to exercise any right, power or remedy under this Agreement, and any waiver by the City of any breach of any provision in this section shall not be construed as a waiver of any continuing or succeeding breach of such provision, a waiver of the provision itself, or a waiver of any right, power or remedy under this Agreement. F. Primary coverage. The coverage shall apply as primary coverage with respect to any o other insurance or self-insurance program afforded to the City. There shall be no endorsement or modification of this coverage to make it excess over other available insurance / coverage; alternatively, if the CGL and umbrella, excess of reinsurance states that it is pro rata, it shall be endorsed to be primary with respect to the City. 5. Liability, Indemnification and Waiver A. Assumption of liability. Except as specifically provided by law or this Agreement, the City assumes no liability or responsibility for any injury to or death of any person or persons including officers and employees of the Association and participants in the Association's program and activities or any other person and assumes no liability or responsibility for any damage to property sustained by any person(s). In addition the Association will report all injuries to the City within 24 hours. B. Indemnification. To the fullest extent permitted by law, the Association will defend, indemnify and hold the City harmless from all claims arising directly or indirectly from or in connection with (i) the conduct or management of the programs and activities of the Association; (ii) any act, omission or negligence of the Association or any of its directors, officers, agents, employees, invitees or contractors of the Association; (iii) any accidents, injury or damage whatsoever occurring on or at the Parks arising from, directly or indirectly, the use of the Parks by the Association or any of its directors, officers, agents, employees, invitees or contractors, as well as participants in the Association's programs and activities except to the extent of any negligent or wrongful act or omission of the City. However, this limitation shall not in any way limit the Association's duty to defend the City. C. Defense of City. In the event any claims shall arise, the Association shall defend and pay any judgment or settlement against the City in such claims. The City shall tender the defense to the Association. The Association and the City shall mutually agree to counsel to defend of such claims. The City, in its sole discretion, may participate in the defense of such claims at the Association's sole expense, but such participation shall not relieve the Association from its duty to defend and to pay any judgment or settlement against the City in such claims. Except where a settlement completely and forever releases the City from any and all liabilities without financial contribution by the City or its insurer, the Association shall not agree to any settlement of the claims without the City's approval. D. Waiver of defenses. In any and all claims against the City or any of its agents or employees the indemnification obligation under this paragraph shall not be limited by any limitation on the amount or type of damages, compensation or benefits payable by or for the Association under applicable law. The Association waives all defenses available to the Association which limit the amount of the Association's liability to the City. 6, No Alteration. The Association shall not make structural improvements, changes or alteration. to the Parks without first obtaining the written consent of the City. Any improvements to the parks will be through a donation to the City, and therefore become the property of the City. 7, No Assignment. The Association shall not assign its interest in this Agreement without obtaining the written consent and approval of the City. 8. Binding upon successors. This Agreement shall be binding upon the successors and assigns of the parties hereto. 91 Reimbursement for increased insurance costs. Any increase of insurance premium on the Parks resulting for such use by the Association shall be paid for by the Association. 10. Integration of all terms into Agreement. This Agreement contains all of the terms, conditions and agreements between the parties hereto and no amendments, additions or changes hereto shall be valid unless attached hereto in writing and signed by the City and the Association. Failure to abide by the policies and rules set forth in this agreement could result in additional fees assessed to the Association and/or loss of privileges regarding the use of Parks and fields. IN WITNESS WHEREOF, the parties hereto have, the day and year first above written, signed and executed this Agreement by virtue of authority given and granted by the respective corporate authorities of the parties hereto. THE UNITED CITY OF YORKVILLE By: Mayor, United City of Yorkville ,. By: a rk and ecreation Board YOR LE YOUTH BASEBALL/SOFTBALL ASSOCIATION By President v7T Repr entative 3/20/07 agreement 2007.doo EXHIBIT " A " GENERAL POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY OF YORKVILLE PARKS, FIELDS AND FACILITIES No equipment or permanent signage will be added or installed to the park without the permission of the United City of Yorkville Park and Recreation Department. • No ball hitting or pitching into fences or dugouts is allowed, with the exception of light weight plastic practice balls. • Each party will report any damage and or maintenance concerns to the park department immediately. ■ Coordination of work involving the park department staff or use of the equipment will generally require a two-week notice, for scheduling purposes. • Only approved maintenance vehicles are allowed on grass. Vehicles are not allowed on the fields proper. • All requests for use of fields, or park(s) must be in writing. ■ Each group must complete a checklist ensuring that the fields are in acceptable condition after their scheduled use. This form must be turned into the Park and Recreation Department at the end of the season or maintenance obligation. • Due to the scheduling or early setups for the other functions, all groups and organizations are requested to use only the area, field, or park that has been assigned to them. • No group may meet in the United City of Yorkville parks that practices discrimination in any manner, or partisan political activities of any kind. Non-partisan public meetings and information forums are permitted. • No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed on the premises. Failure to follow this rule will result in forfeit of deposit, assessed damage fees and privileges immediately. Recreation and Park Department staff as well as the Yorkville Police Department may be patrolling and monitoring the event at the discretion of the United City of Yorkville staff. • Groups using the United City of Yorkville parks, fields, buildings or facilities are responsible for litter control and pick up. Damage or excessive litter may result in a loss of privileges and use. • Groups may not use the fields or parks when the weather conditions are dangerous or when the field conditions are not acceptable. All groups must adhere to the inclement weather practice for field conditions; (no standing water, saturated turf conditions, or times when safety is a concern). • Groups must adhere to all city ordinances, policies and procedures when using the facilities, parks and fields. (Sign Ordinance, Building Rental Policies, Lightening Prediction Policy, and weather warning alarm system, and any other city guidelines that pertain to the use of City Owned property). • When ball field lights are utilized, a park and recreation department employee, tournament director, or the representative of a private rental, will be the designee for acquiring the key for the electrical box and turning lights on and off according to posted instructions and for unlocking and locking the bathrooms. The use of lights will require the payment of a fee to offset electrical costs. In addition, a refundable deposit may be required prior to the beginning of the season or event, which can be forfeited for unauthorized or inappropriate use of the lights. Lights may not be on past 10PM Sun. — Thurs., 10:30PM Fri., Sat. 3/1/07 UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT ATHLETIC FIELD RESERVATION POLICY The Athletic Field Reservation policy of the United City of Yorkville has been established to provide a systematic method by which athletic fields (baseball, softball and soccer) may be reserved by the residents of the community. A reservation is not required for athletic field use for occasional play or pick up games. For league play (which includes multiple days, or week play for both games and practices) a permit is required and will guarantee use for the dates and times specified on the permit. Objective • To provide maximum utilization of athletic fields through centralized scheduling • To provide an impartial distribution of athletic fields to the various community groups who wish to reserve fields. • To plan cooperatively with other community agencies to enhance individual and group recreational needs. • To provide recreational activities which take into consideration the needs of the community. • To provide the best possible maintenance of athletic fields using available manpower and monetary resources. RENTAL CATEGORIES Category A Government and non-profit organization which are located within the United City of Yorkville. Category B Private groups and individuals which are comprised of predominately (at least 80 1/o) United City of Yorkville residents. Category Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental and non-profit organizations which are located outside the United City of Yorkville boundaries. Category E Private groups and individuals who do not fall into the predominately resident classification (Category B). Category F Business or corporations which are located outside of the United City of Yorkville boundaries. Athletic Field Use Priorities When scheduling reserved use of athletic fields, the following priorities shall be established: 1 . United City of Yorkville Park and Recreation sponsored programs 2. Yorkville School District 3 . Youth Leagues that have approved_cooperative agreements with the City of Yorkville. 4. Other athletic programs within the community requesting to reserve an athletic field(s) on a seasonal basis. 5. Private groups or individuals requesting to reserve an athletic field(s) on a single or multiple dates. 6. Other Resident groups (groups with 80% or more United City of Yorkville residents) shall be given'priority over non-resident groups. The 80% residency requirement shall be calculated based on the total number of people using the field. Athletic fields may be used on a drop-in basis by any group or individual without a reservation on a first come first serve basis. Drop-in use is limited to 2 hours and does not include any organized league games. Groups or individuals with an approved reservation or permit and City programs will have priority use. In case of inclement weather, the United City of Yorkville Park and Recreation Department shall make the final decision regarding playability of all fields. Request for Athletic Field Reservation Organizations, groups and individuals desiring to reserve athletic fields shall complete the standard application for athletic field reservation. In addition, organizations, groups, and individuals shall be required to submit the following with the application form: • A certificate of insurance — co-naming the United City of Yorkville as an additional insured, Assumption of liability, and Waiver of subrogation • The team roster(s) with addresses and signed waiver forms from each player or guardian. • The Recreation Department may request additional information from the desired individual or groups if it is considered to be in the best interest of the City or necessary to make a decision regarding the use of a field. Reservation requests shall be approved beg nning on the following dates: Spring Season (March — May) March 1st Summer Season (June — August) April 15th Fall Season (September — November) July 15tH 3/1/07 TOURNAMENT ATHLETIC FIELD RESERVATION Any groups wishing to host a tournament shall have an approved athletic field reservation prior to submitting a bid to host a tournament. A. MAJOR TOURNAMENTS Athletic field reservation requests for major tournaments shall be submitted in writing at least nine months prior to the tournament date. Major tournaments shall include, but are not limited to, national, regional and state tournaments. B. SMALL TOURNAMENTS Athletic field reservation requests for small tournaments shall be submitted in writing at least forty five (45) days prior to the tournament date with a response from the Park and Recreation Department guaranteed at least thirty (30) days prior to the tournament date. Small tournaments shall include, but not limited to, city-wide or county tournaments. C. SPECIAL REQUESTS Any special tournament requests for any variances shall be submitted in writing along with the athletic field reservation request. Special tournament requests shall include, but are not limited to, use of field lights, fundraising activities, extended park hours use, use of a public address system, admission charges, additional bleachers, additional field maintenance, use of temporary fencing, and water or electrical access. D. PROCEDURE Written requests for tournament athletic field reservations and special requests shall be submitted to the Recreation Department according to the deadlines listed above. In addition, certificate of insurance, team rosters and signed waiver forms for each player participant shall be submitted to the Recreation Department at least one week prior to the tournament date. Athletic field reservation requests shall be approved by the Recreation Department. Special tournament and use requests shall be approved by the Park Board. The group or organization requesting the use of the fields for tournament use is responsible for all participant and players conduct while on the fields, park, surrounding areas including parking lot. All players attending a tournament or other uses of the athletic fields should adhere to the GENERAL POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY OF YORKVILLE PARKS, FIELDS AND FACILITIES. Any violation of these policies can impact the current and future uses of all City fields and / or facilities. Furthermore, the group assumes all responsibility for the repair or replacement of damage as a result of misuse of the field, equipment or park amenities. 3/1/09 ATHLETIC FIELD RESERVATION FEES A. Establishment The Park Board shall annually (based on fiscal year) recommend fees for the reserved use of athletic fields based on the premise that fees charged shall be used to partially offset the cost of maintaining and upgrading the City's athletic fields. Fees shall be established in the following categories: 1 . Soccer Fields and football fields 2. Baseball and softball fields, daylight use 3. Baseball and softball fields, night use with lights 4. Resident, non-resident and commercial use fees 5. Single or multiple and seasonal use fees 6. Tournament use 7. Special use B. Resident / Non-Resident Users To qualify for resident fees a group shall consist of 80% or more residents of the United City of Yorkville, City boundaries. The 80% residency requirement shall be calculated based on the total number of players using the field, not just on the group requesting use of the field. Residency shall be determined based on the home address of the individuals as opposed to the business address or the address of other family members. The Parks and Recreation Department may waive the residency requirement if it is considered to be in the best interest of the City. C. Commercial Users Any group reserving an athletic field for profit making purposes shall be charged the commercial fee. D. Waiver of Fees to School District, private school groups, or youth organizations. Public and parochial schools that provide school facilities to the City of Yorkville at no charge shall have free reserved use of City athletic fields. These schools shall provide their own set-up of athletic fields including, but not limited to, lining, base set-up and hand raking. Should these schools wish to reserve an athletic field at night with lights, the established lighting costs shall be paid by the school. The Parks and Recreation Department may give consideration to the waiver or partial waiver of fees for youth organizations who are party to a cooperative agreement with the City. E. Payment of Fees Groups reserving an athletic field on a seasonal basis shall be billed by the Parks and Recreation Department with payment expected according to the following schedule: one half by the first usage date, and one half by the midpoint of the season. At the end of the season, adjustments will be made and either an additional billing or a refund of fees paid in excess will occur, whichever is necessary. A 20% deposit shall be required to guarantee the reservation. Groups or individuals reserving athletic fields on a single or multiple use basis shall be required to pay the established fee at least two weeks prior to the date reserved. A permit shall be issued upon payment of the fee. Payment of fees shall be made at the Parks and Recreation Department Administration Office 201 W Hydraulic St. (Old Post Office) after March 1 , 2007. F. Security Deposit A security deposit will be required per event, tournament or program. The amount will be $100 per day (no lights) or $ 150 per day (with lights), to a maximum of $500. The deposit maybe forfeited for incidents such as, but not limited to, those described below: If an athletic field is damaged due to improper use by the group or individual and requires more than normal maintenance and/or repair to be restored to its original condition, the group or individual shall be charged the amount necessary to cover the cost of the required maintenance and/or repair. If the security deposit does not cover the cost of the damage, an additional charge will be assessed. The need for excess clean-up above and beyond normal use. Unauthorized or inappropriate use of lights. Barring an incident warranting the forfeiture of part or all of the security deposit, a full refund of the security deposit shall be paid within thirty (3 0) days following the event, program or league. G. Refund of Fees A full or half refund of athletic field reservation fees may be granted for the following reasons: If the group or individual provides written notification of cancellation to the Parks and Recreation Department at least two weeks prior to the date reserved — full. Less than two weeks notice, no refund will be given. If the Parks and Recreation Department staff feels that the athletic field is in unplayable condition and the game is cancelled and cannot be rescheduled —half. The amount of refund is determined when the cancellation occurs. The game(s) can be rescheduled for no additional charge. ATHLETIC FIELD RESERVATION FEES Attached fee schedule. The fee schedule will be reviewed and adjusted annually based on fiscal expenses. Fees charged shall be used to partially offset the cost of maintaining and upgrading the City's athletic fields. All fees are subjected to changing without notice. 3/1/07 ATTACHMENT ATHLETIC FIELD RESERVATION POLICY Fiscal Year 2007 -2008 ATHLETIC FIELD RESERVATION FEES The fee schedule will be reviewed and adjusted annually based fiscal expenses. Fees charged shall be used to partially offset the cost of maintaining and upgrading the City's athletic fields. All fees are subjected to changing without notice. Category A Government and non-profit organization which are located within the United City of Yorkville. Category B Private groups and individuals which are comprised of predominately (at least 80%) United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental and non-profit organizations which are located outside the United City of Yorkville boundaries. Category E Private groups and individuals who do not fall into the predominately resident classification (Category B). Category F Business or corporations which are located outside of the United City of Yorkville boundaries. DAILY FEES: (per field use) Ctg A Ctg B Ctg C Ctg D Ctg E Ctg F 0-2 hours $ 10.00 $ 10.00 $20.00 $30.00 $40.00 $40.00 2-4 hours $ 15.00 $15.00 $25.00 $40.00 $50.00 $50.00 4-6 hours $20.00 $20.00 $30.00 $45.00 $60.00 $60.00 6-8 hours $25.00 $25.00 $35.00 $50.00 $70.00 $70.00 Fees are based on a "per field basis" without usage of lights. PREPARATION OF FIELDS - additional fee Baseball /softball field prep - includes bases, fine dragging and lining (one prep per day). Weekday $25.00 per day Weekend $35.00 Soccer field prep - includes nets, lining of the field Weekday $30.00 Weekend $40.00 Lights - additional fee Weekday $25.00 per hour per field* Weekend $25.00 per hour per field* *Seasonal leagues of organizations who are party to a cooperative agreement with the City will be granted one night of free light usage per week, maximum 10 weeks. SPECIAL USE Water or electrical access $20.00 additional. Must supply your own extension cords. Please reference the concession stand / vendor operation policy for special use request and tournaments. 3/1/07 TOURNAMENT FEES: Baseball/ Softball Fields - Weekend Tournament Fees PACKAGE 1 (Full package) Rental Fee w/ Lights: $600 w/o Lights: $500 Includes: • Rental Time: Friday 6:00 pm through Sunday 10:00 pm ■ 3 fields - Friday through Sunday 1 prep (includes; bases, fine drag and lining) per day on Friday and Saturday, Sunday. ■ 2 preps for Championship field on Sunday only — one at beginning of day and one before final game. ■ Lights available from 6:00 pm — 10:00 pm Friday through Sunday. (Hours maybe flexible with approval from Recreation Dept.) PACKAGE 2 (Limited package) Rental Fee w/ Lights: $400 w/o Lights: $300 Includes: • Rental Time: Friday 6:00 pm through Sunday 6:00 pra • 3 fields on Friday and Saturday - 2 fields on Sunday ■ 1 prep (includes; bases, fine drag and lining) per day on Friday and Saturday, Sunday. . 2 preps for Championship field on Sunday only — one at beginning of day and one before final game. ■ Lights available from 6:00 pm — 10:00 pm Friday through Saturday, no lights on Sunday. STANDARD APPLICATION FOR ATHLETIC FIELD RESERVATION UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT Reservation requests shall be approved beginning on the following dates: Spring Season (March — May) March 1st Summer Season (June — August) April 15th Fall Season (September — November) July 15th Please indicate type of Group requesting use of athletic field by circling the appropriate category Category A Government and non-profit organization which are located within the United City of Yorkville. Category B Private groups and individuals which are comprised of predominately (at least 80%) United City of Yorkville residents. Category C Business or corporations which are located within the United City of Yorkville boundaries. Category D Governmental and non-profit organizations which are located outside the United City of Yorkville boundaries. Category E Private groups and individuals who do not fall into the predominately resident classification (Category B). Category F Business or corporations which are located outside of the United City of Yorkville boundaries. Group or Individual Name Contact Person: Address Home Phone: Work Phone: Email FIELDS REQUESTED: DATE(s) / TIME(s) REQUESTED: PURPOSE Special Use requests (lights, concessions, water, electrical, other). In order complete the athletic field request, the following documents must be forwarded to the Recreation Department: A certificate of insurance with minimum coverage of $2,000,000 aggregate — co-naming the United City of Yorkville as an additional insured, Assumption of liability, and Waiver of subrogation. The team roster(s) with addresses and signed waiver forms from each player or guardian. OFFICIAL USE Addition information requested Reservation Amount Deposit amount Date of Request Date Received Staff Initials Approved / Denied Refund Requested Field(s) Assigned 3/1/07 8 MEMORANDUM TO: Yorkvill Park Board FROM: Dave 1 Dirbctor of Parks and Recreation RE: Director's Report DATE: November 26, 2007 YMCA PARTNERSHIP PRESENTATION TO CITY COUNCIL The YMCA presentation is being made to the Economic Development Committee on Tuesday, December 11 and is planned for COW on December 18. HOOVER AD HOC COMMITTEE The next meeting is tentatively scheduled for December 18, 2007 at 5 :30PM at City Hall pending agreeability with committee member schedules. I have had conversations with Jason Petitt since his last meeting with forest preserve district board members and can update park board at our meeting on 12/13 . IPR STATE CONFERENCE If park board members have not yet notified me of their interest in attending a day at the IPR State Conference, please let me know by Thursday's meeting. YORKVILLE RECREATION DEPARTMENT Monthly Report Park Board Meeting Month of November - 2007 Highlights and Summarv: The month of November started off with the last week of fall youth soccer and adult softball practices and games. For the youth soccer all participants were given trophies, for their participation, and many of the teams held end of the year parties at local restaurants throughout Yorkville. The adult co-ed and men's league softball held an end of the year tournament at Bridge Park. There were 6 teams. for co-ed and 7 teams for men's. Winter Men's 30 and over Basketball League began the first Saturday in November. Seven (7) teams, of about 10 — 15 members on a team, play every Saturday afternoon at the Yorkville Middle School. Games are played at 1., 2 and 3pm and will continue-until the middle of March. Preparations have begun for the winter youth basketball league. We have over 300 kids signed-up this year, playing in grades 1st — 8th. We held a coaches meeting, in which fingerprints and background checks were completed by the police department, on Saturday November 10th. Approximately 40 coaches attended to receive rules and procedures for the league. We discussed parent code of conduct as well. Practices will be starting the week of December 17th, games will begin in January and run till the middle of March. We will be using YIS and CCGS for the leagues. Final preparations are wrapping up for the Polar Express Trip. As part of the trip, we showed the movie, on Friday November 16th, at our recreation building. Around 35 individuals attended. The trip will be held on Saturday December 15t and travel from the Aurora metra train station to Downer's Grove and back. 150 participants are signed-up to hear the story, have a visit from Santa and enjoy milk and cookies throughout the trip. We also helped out the city with the 1 " annual Holiday Under the Stars event. The Parks and Recreation Department helped with many of the preparations, before and during the event, as well as setting up and breaking down that evening. We also provided free popcorn to the community during the event. All Star sports and fitness classes continue to be held at Yorkville Circle Center School, the Recreation building and Recreation Offices, throughout the week and on Saturdays. Our two Preschools held their annual holiday events, for Thanksgiving, as well as have begun preparations for Christmas and the New Year. 1 Seasonal Classes/Programs November: ■ Parkers Playtime Pre School Ready Set Go Shake Wiggle Giggle ■ Planes Trains & Dinosaurs Dance Classes . Pilates • Knitting Club Chefs In Training Softball Leagues ■ Soccer Leagues Basketball Leagues Polar Express Movie Night • Busy Bees Men's Softball League Movie Nights ■ All Star Football Fitness Yoga Flow Yoga • Brothers .& Sisters Princess Playtime Book Club ■ Lets Get Busy Moving & Grooving Coed Softball Mom & Tots Tot Rock! Kid Rock I ■ Computertots Baubles and Beads All Star Soccer • All Star Parent Tot Super Sport All Star Basketball Fall Quarter — as of 11/30/07 FINAL Different Types: — 25 (different curriculum) • Sections - 120 Enroll..- 864 Sp. Event - 5 - 13,965 Ran — 86 (72% ) Cancelled — 34 (28%) Class No. - 864 Residents — 518 (60%) Non-res - 346 (40%) • Last year Fall: 33 (Curriculum) Sections - 112 Enroll - 697 Sp. Event — 13,480 Ran - 86 (77%) Cancelled - 26 (23%) Residents - 500 (72%) Non-res - 197 (28%) Exit Survey Summary: There were not any surveys received this month. Scholarships Awarded / Grants Received: General $108.50 -Special Recreation $35.00 Professional Development: Tim Evans attended Professional Development School and graduated this year from a two year program. Sue Swithin attended the graduate level again this year. Management and supervisory topics were covered as well as self improvement. O Administrative Highlights: The concession report will be available for this meeting. Sue will explain and cover highlights and improvements for next season. The concession facilities have been winterize and inventory recorded. The Pre School facility agreement with the Yorkville Congregational Church has been update for the next three years, with the opportunity for termination if necessary. The agreement and relationship is fine and the partnership has been working very well. We hope to have a draft report for the Community Parks and Recreation Survey from NIU very soon. We had over 500 returns and exceded our goal. 2 Facility Agreements: (Fall) ■ We are using the following facilities for our current programs and in the near future: Yorkville Schools: (Middle, Intermediate, Circle Center Grade School and Grande Reserve Elementary), Yorkville Congregational Church. We have secured another year with YCC to use their rooms for our Pre School. We will use our own classroom at the Riverfront Recreation Bldg. We use New Life Church on an as needed basis for our Pre School. Our second Pre School is located at the Riverfront Recreation Building. Revenue Producing Highlights None at this time. Upcoming Projects and Events: Winter Fun Day January January 18th - Circle Center Grade School - 5:00 to 8:00 pm. 2 Ball - Feb. 15th - YMCA Gym - 5:00 pm Polar Plunge - Mar. 2nd - Silver Springs State Park - Loon Lake - 12:00 noon Respectfully submitted, Recreation Department Staff 3 00 0 o n r m m H I O O O O O O O r n N m m O O N N O O O n rl r-I m r r r [i] a' N O O n m O F I H I N N W r 1-1 r o t cF Ft n �] o r�C a P a F o q l \ H E \ H FC \ F \ Ft p \ q l m O H M O H M O H M O H M ,-I H O a ua ua wa N ua H O H O H O H O O q O O O z z z dl H > o H > dl N > H > N 0 0 0 0 O C W dl dl 0 0 0 0 a o 0 0 0 H z E W w al oN Mz o a dl � + m + mw • ma NF N O O z z o o z o w z o h o H F \ H W O O W O g 0 1 0 H oquU om orCU ox o (j N N a N a N w as O eqx • ioq + ioUal �o W ioa ow w ul z . z� « o • a lu w m W o a w 4 w ro \ H w O N x u a w a u H W IH-I a x F w H q > O U W q Pd IHi q u] W z F W < F z z F H w W O O H a a W q a H 0 0 H KC W W O O Kc q N a W N U W H O I > \ H W 2 N U W O O U H H O w aw a o z x o w q l w W q RC N Vl U � a W yt I .i N M U rl N N N N N H o O o z o 0 0 0 0 0 H i H r w r r n r W C7 o W o 0 0 0 U z \ H \ \ \ \ H W H l0 b M M W O F I H N H N N N N Z q H V1 i-1 U1 N ri N N N W o � a u w z oW m a KC U U C7 No a wxx � a N m ry o o 0 0 0 o m m r o 0 r r O O o O m Il) If) O o H o 0 0 0 0 o m In m r m m m o m ul C7 o N r m vl Q S o H m r H I H I W � r 1-1 • r .] r 1-1 •• r 1-7 r .] .. r 1-1 .. 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