Park Board Packet 2007 03-08-07 i
YORKVILLE PARKS & RECREATION DEPARTMENT
Administration Office — Riverfront Building
201 W. Hydraulic SO Yorkville, IL 60560 630-553-4341
*(please note new meeting location)
Park Board Agenda
Thursday, March 8, 2007
7:00 p.m. - Park Board Meeting
Old Post Office*
Revised 3/5/07
Call to Order:
Roll Call: Chris Rollins, Ken Koch, Van Truman, Gary Golinski, Debbie Horaz,
Kelly Sedgwick, and Alderman James Bock
Introduction of Guests, City Officials and Staff
Alderman James Bock - City Council Liaison
Director of Parks and Recreation - David Mogle
Superintendent of Recreation - Sue Swithin
Superintendent of Parks - Scott Sleezer
Park Planner - Laura Haake
Public Comment:
Presentations:
Approval of Minutes:
Minutes - Regular Park Board Meeting - February 22, 2007*
Bills Review:
Cash Analysis*
Bill List*
Old Business :
School/Park Agreement Tennis Courts Report
School/Park Use Agreement and Ad Hoc Committee Report
School District Liaison Status for Park Board
FY 0708 Budget
2007 Park Open Houses
Review of 2007 Objectives
New Business:
Master Plan Revision
Reports:
Parks Report
Recreation Report - Tournament Requests
Additional Business:
City of Yorkville Annual Service Report
Executive Session :
For the appointment, employment, compensation, discipline, performance, or dismissal of specific
employees of the public body or legal counsel for the public body, including hearing testimony on
a complaint lodged against an employee of the public body or against legal counsel for the public
body to determine its validity.
Parks and Recreation
March 8, 2007
Page 2
Adjournment:
Next meeting : March 22, 2007
*Items needing Board approval or recommendation.
UNITED CITY OF YORKVILLE
YORKVILLE PARKS & RECREATION DEPARTMENT BOARD MEETING
Parks & Recreation Administrative Office Riverfront Building
Thursday, February 22, 2007
MINUTES
CALL TO ORDER:
Meeting was called to order by Ken Koch at 7:01 p.m.
ROLL CALL:
Ken Koch, Gary Golinski, Debbie Horaz, Kelly Sedgwick, and Alderman James Bock
GUESTS/CITY OFFICIALS/STAFF:
Dave Mogle, Director of Parks and Recreation
Sue Swithin, Superintendent of Recreation
Scott Sleezer, Superintendent of Parks
Alderman James Bock
Alderman Valerie Burd
Tom Engler, Superintendent of Schools, District #115
Jean Dlujopolski, future minute taker
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OLD BUSINESS:
School/Park Agreement Tennis Courts Update
The Board unanimously consented to move this agenda item next in the meeting
schedule. At the last City Council meeting, it was approved that City money, not to
exceed $40,000, would be used to help refurbish the 6 current tennis courts next to the
middle school, pending that this amount could be identified in the budget. It was agreed
that the Council would not look to Parks and Recreation for this funding. City Council
asked the Park Board to give a recommendation by the March 6th COW meeting in
regards to the proposed 4 new tennis courts that could be constructed on the parking lot
of Yorkville Grade School with the City's contribution of $ 110,000, in addition to the
$40,000 for refurbishing the existing courts.
At the last Board meeting, the Park Department suggested a 10 court tennis complex
across Game Farm Rd. next to the high school, and wanted more time to research this and
other alternatives. It is now known that the land across the street is owned by the
Cemetery and the likelihood of schools or parks getting the land is probably remote.
Dave Mogle is trying to contact the President of the Cemetery Board at this time. Dr.
Engler said the original main objection of the Cemetery Board was that it is sacred
ground. Dr. Engler's contact from the Cemetery suggested the School District's
custodians could maintain the cemetery in exchange for land, but that is not reasonable
for the custodians' time. The cemetery would be nice for practice fields or tennis courts,
but the School District is tight with money now and so many other projects are taking
priority.
Dr. Engler explained that the middle school reconstruction is about half done being made
ready for high school students for the 2008 school year. On that property, the 6 tennis
courts will be refurbished well and should last another 25 years. Currently, Yorkville
Grade School is being gutted and refurbished and Circle Center Grade School is being
refurbished with referendum money. Raintree Middle School and Bristol Bay
Elementary Schools will be constructed as well.
There were previous talks about 4 tennis courts at Raintree on Parks and Recreation's 7
acre property. However, Dr. Engler suggested 4 new courts near the other 6 courts,
because the grade school reconstruction had areas torn up anyway. The current parking
lot could be used as a base for new courts at a considerable savings. Tennis court and
sport complex locations effect how much they are used. Dr. Engler's theory is if tennis
courts are built within a development, there may be a lack of use or misuse from
skateboarding or climbing fences. The area suggested already has high use.
The School District does not have the funds to build 4 new tennis courts, so does not plan
to do so. Eventually there will be a new high school on the south side of town on a parcel
off Route 47 probably by 2009. A tennis complex is a possibility on that future site.
Parks and Recreation has a 10 acre site adjoining that area. Dr. Engler suggested the
opportunity to save maybe $30,000-$40,000 if the City would build new courts on the
current parking lot compared to other locations. The intergovernmental agreement
between the City and the Schools is in process. If the Park Department wants to build,
run, and maintain courts it could be included in the agreement.
One of the concerns mentioned by the park board was the lack of parking in the area of
the current and proposed courts. Dr. Engler said for tournaments there are 350 parking
spaces within the high school lot, 250 places behind the middle school, and 95 places in
front. New bleachers will not be added to the 6 courts, because most players don't want
fans close. There are currently 2 sets of bleachers now. If 4 new courts were to be built,
a set of bleachers would be provided on each side. Parking would be extended for the
new courts too.
Ken Koch named some of the future park sites that may include tennis courts such as a
big regional park near Bristol Bay, Hoover, Raintree, and the future high school site.
The School Board brought up that school facilities are used for City and Parks and
Recreation activities in exchange for just the cost of a police officer. Custodian costs are
up and utility costs are increasing. The School Board feels the City in good faith could
put money in school facilities as a thank you. Dr. Engler feels the City should recognize
without the School District, a Park Department would not be there. Cooperation is
needed, and Dr. Engler feels cooperation has been the best it has been. He wants to
maintain this. The School Board thinks the City buying new tennis courts would be a
nice gesture. Dr. Engler has been contacted by the Oswegoland Park District and
Montgomery last fall for partnering with Yorkville schools within the Grande Reserve
area. He told them they can talk with the School Board. Joliet is nearing District
boundaries as well with 1 I farms under options for possibly 2600 acres.
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End of May is when the courts will begin to be refurbished and all courts would be shut
down for the summer. If 4 new courts were built that would happen at the same time. By
August 8th the courts need to be ready for IHSA teams to start.
City Council wants to know if the Park Board supports new tennis courts, but not out of
Parks and Recreation's budget. The budget is tight and two active grants are in the
process which the Board fronts money before reimbursement. Dave Mogle opened it up
to Park Board comments.
Ken Koch expressed concern while talking with a few aldermen to justify to the citizens
the cost of $ 110,000 for 4 courts when there are traffic light requests and sidewalk issues
that concern the taxpayers. Alderman Bard said City Council always has to address
concerns and justify actions of them. They have to look at what gets the best use for the
money. She was concerned when the District said it may have to bus students to off site
courts. If the courts are used by the high school students, she believes they should be
adjacent to the high school for the best use and save money for buses. She wants
Yorkville schools to have what other school districts have. With the $ 19 million City
budget, she wants to spend money on what affects the most people. Safety issues have to
be prioritized first. Amenities such as tennis courts are quality of life issues. Alderman
Bard is not going to be serving City Council as an alderman next year. She would like to
give kids the tennis courts before her term is over.
Ken Koch was concerned with the traffic flow of the front parking lot with the middle
school open for one more year. Dr. Engler responded that the buses usually leave by
2:40PM on school days. Tennis in spring and fall are not affected by traffic. After
construction, the traffic pattern and the amount of parking spaces will not change. Mr.
Koch asked about the base for the new courts. Half would be on the parking lot and half
would be built on a new base. Dr. Engler said the slope of the land is not a problem.
Bids rarely come in far from the construction estimates. The $110,000 would not
escalate because the contract would state it cannot exceed that amount. Options are
included that could be added or deleted depending on the bids.
Gary Golinski complimented the City and School District on the great relationship. The
City does use the school facilities all the time. He acknowledges the courts are now
heavily used, and he would like to see more courts. It makes sense for both parties to
collaborate. There is synergy when this happens, and it creates savings for the taxpayers.
If funding is available through the City, without affecting Park and Recreation funds for
other planned projects, and the courts are viewed as a priority, he supports the new tennis
courts.
Tournament play on the courts would bring in money. Although, it would take lots of
tournaments to pay for the project. Alderman Bard is on the Tourism Council Board.
Groups can bring in people to the area for sporting competitions for revenue. Dr. Engler
cautioned that the courts are built for the public at large. People want to use them now in
addition to the school use. General public would have to be taken care of first and then
worry about increasing tournament play. When Raintree courts are finished, they can
help provide more space for play for the public. Dr. Engler suggests looking ahead and
supported Parks and Recreation planning more courts when possible. Dave Mogle stated
the obligation of spreading out the amenities in different areas of the city when possible.
Dr. Engler reiterated that the new courts near the current ones are just a suggested
opportunity. The area will be torn up anyway and at the end of the summer, the tennis
project is finished instead of waiting down the road. The $ 110,000 includes the surfaces
and fencing for 4 new tennis courts, not lighting. The School District would pay for the
parking lot. Dr. Engler may ask Castle Bank if during the Castle Bank Challenge, they
have ideas for fundraising for lights for the courts to get the community involved. The
decision for the new courts is with the City Council and if they deem the courts a priority.
Dr. Engler compliments the upkeep of the parks. He gives Scott Sleezer credit for this.
When Brian DeBolt builds the projects to come this summer if will be of good quality
also.
The middle school has been remodeled for the last 2 years and by the end of the summer
it will be 90% renovated. It then could be ready in 2008 to be a Freshman Campus if
needed. The gym floor will be resurfaced, new lighting added, and a new air
conditioning system was installed with the new boiler system.
Dave Mogle verified that the City would pay a maximum of $ 110,000. Dr. Engler said
the School District would be obligated to pay any extra cost beyond that amount. Two
Board members are not present tonight, Chris Rollins and Van Truman, and will be
contacted by Dave to voice any concerns regarding the recommendation to City Council.
Gary Golinski is for it, if the budget allows. The intergovernmental agreement is in
progress now. The new courts could be part of that. The agreement regarding the 6
tennis courts is still valid, and Dr. Engler said it does not need to change. Sue Swithin
would like to discuss the issue more with Staff before a recommendation is made.
Raintree and the new high school are other sites that factor into the decision. During the
meetings for the intergovernmental agreement, Sue suggests the current tennis court
agreement (from 1975) be meshed with the use agreement to make sense out of them
better.
The School District needs to know the decision by the week of the City Council meeting
for bids. The Schools don't have the grant opportunities the City does. Dave Mogle will
talk with the Board Members not present. It will be conveyed that board members
present at the park board meeting recognized the value to the community to have the new
courts. Park and Recreation funding is not available, however. If the City Council can
identify other funding sources then the park board is supportive. If Parks and Recreation
gave a recommendation it would mean that the 4 courts would be placed on a wish list
and then the City would prioritize the list within the budget.
APPROVAL OF MINUTES:
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The minutes from the Regular Park Board Meeting of February 8, 2007, were approved
on motion by Gary Golinski and seconded by Debbie Horaz. The motion was
unanimously approved.
BILLS REVIEW:
Cash Analysis & Bill List
Gary Golinski motioned to approve the cash analysis and bill list. The motion was
seconded by Kelly Sedgwick. Roll call vote: Ken Koch—Yes, Gary Golinski—Yes,
Debbie Horaz-Yes, and Kelly Sedgwick-Yes. The motion was unanimously approved.
OLD BUSINESS:
Athletic Field Reservation Fees
From the discussion from the last Board meeting, Dave Mogle made changes in this
document. Point D was changed and now reads, "The Parks and Recreation Department
may give consideration to the waiver or partial waiver of fees for youth organizations
who are party to a cooperative agreement with the City". As an example, YYBSA would
fall under the specified organization. The Board agrees. Ken Koch and Dave Mogle
showed the fees to representatives of YYBSA. They gave feedback and were
understanding on the security deposit. Section F Security Deposit reads, "A security
deposit will be required. The amount will be $ 100 per day (no lights) or $ 150 per day
(with lights), to a maximum of $500 for any tournament, event or program." The $100 is
per event (1 to 3 fields). Any group for a weekend tournament or a season of league play
will have the maximum of $500. For the season such as with YYBSA, the deposit would
be held all summer. A credit card number can be held for deposit security. If a check is
given, it will be cashed to make sure there are sufficient funds, and then a new check
from the Park and Recreation Department will be returned within 2 weeks. Tournaments
for YYBSA would require an extra security deposit. Sue Swithin said the league could
have the option of paying the tournament security deposit and if no problems, the deposit
could just roll over to the next tournament. So if they planned on 6 tournaments, the
same money could be used over and over. The field policy will be the same at the
Beecher fields.
Under Preparation of Fields on the next page, the last line states, "Seasonal leagues will
be granted one night of free light usage per week, maximum 10 weeks". This was a
result of the meeting with YYBSA. This is specific to leagues that play almost every
night for the season. Friday play under lights may be ideal since it would not be a school
night. Also, YYBSA may block out Tuesday and Thursday nights since the mens league
plays then. If this is true, Sue Swithin would like to talk with Pete so she knew if the
mens leagues could start at an earlier time. Gary Golinski suggested that the leagues
granted the 10 free nights of lights be only ones that have a cooperative agreement with
Parks and Recreation.
The other change to the Athletic Field Reservation Fees was discussed at the last
meeting. Originally there was not a tournament package option without lights. The
original packages would be offered at $ 100 less for tournaments without lights. There
was talk to remove the 6 p.m. start time on Fridays of tournament play, but the policy
states that the beginning time can be negotiated. In the Tournament Athletic Field
Reservation, under Special Requests that was approved during the last meeting, it states,
"Any special tournament requests for any variances shall be submitted in writing along
with the athletic field reservation request. Special tournament requests shall include, but
not limited to, use of field lights, fundraising activities, extended park hours use. . . ".
The tournaments that YYBSA have had in the past will be grandfathered in. New
tournaments for this season will be charged fees. This agreement may change next year.
It may be possible to have YYBSA still line fields at times like last year. Parks and
Recreation pays so much to maintain the fields every year.
The Athletic Field Reservation Fees, pending the change of adding the clause that
seasonal leagues with a cooperative agreement with Parks and Recreation can receive one
night of free light usage for 10 weeks, was approved by Debbie Horaz and seconded by
Gary Golinski. The motion was unanimously approved.
MPLSouth Letter of Understanding
There was a follow up meeting with MPI regarding the matter of using a portion of land
cash contributions towards parks and facilities that do not border the development. It was
agreed that 25% of the funds could be used for this purpose, or more if agreed by both
parties. Dave Mogle wrote the letter of understanding, and it was included in the Board
packet. The letter is delivered, but the annexation agreement is formally approved next
week. The MPI South Letter of Understanding was approved on motion by Kelly
Sedgwick and seconded by Gary Golinski. The motion was unanimously approved.
Townes of Windett Reserve
Last September, Mike Schoppe and Carrie Hansen from Wiseman Hughes described the
land of Townes of Windett Reserve, adjacent and south of Windett Ridge. This borders
the school/ park site (3 acres of park), but no boundary was defined. There are 6.6
additional acres north of the school property that are part of the Windett Ridge
Development. Laura Haake put together drawings of this with 3 options of boundaries.
The Board in September encouraged Staff to look at the whole area to configure things
the best. The Swale can be moved or put underground (such as under a parking lot) when
boundaries are established. The swale cannot be moved where it enters or exits the site.
Ideally, parks should have good street frontage. The maps show the contour lines.
The Park Department would like to know what facilities the school plans to build and the
park can supplement those. Staff is talking about possible facilities for the park site such
as baseball fields or soccer fields. Scott Sleezer guesses the school would prefer the first
of the three options for access to Route 47. Communication with the schools is needed.
For instance, it would be convenient for parking to be on the side of the park site.
Grading is not done yet, so land can be manipulated by the engineer when plans are
finalized. A trail will be running through the site.
At Planning Council today, Dave Mogle reported that the area farthest to the east (10 lots
on given maps) will be delayed because of no sewer and will be handled by a new lift
system. Those lots will be graded and seeded and will remain undeveloped for awhile.
Staff will come back to the Board with specific facilities for the park areas.
Caboose Acquisition Research
The owners of the green caboose near Riverfront will sell it for $10,500. The plan was to
refurbish it by volunteers and pay only for materials. The original bid to move the
caboose was $ 18,500. Ken Koch found on the internet the cost of $4,000 to purchase
rails and the base for the caboose at the park site. Dave Mogle received a quote from the
caboose owner and her contact gave the price of $ 10,000 to move it. A house mover
from Sandwich will be giving Dave a quote also. Another option is that the project
manager of the dam construction said the crane at the site could move it to Riverfront
Park for free. This would have to be done by next month when the ground is still frozen.
Debbie Horaz feels the caboose would be an asset at any park if it wouldn't work at
Whispering Meadows. Gary Golinski agrees the caboose is a nice amenity. Riverfront
Park playground will be redone soon. It is the only wooden structure in the city. It may
have a train or an aquatic theme. Scott Sleezer thought of the option of the caboose along
the river to the west of Route 47, near the Old Post Office. Dave Mogle would have to
talk to the owner if the location of the caboose would change the price at all. Burlington
Northern was not interested in helping with the move or sponsoring it.
Dave Mogle will come back to the Board with more numbers to make a decision. Scott
Sleezer wondered if the caboose could be purchased, but allowed to stay on the tracks
until next year. The free crane would not be feasible with meeting with the Board and
City Council in time.
James Bock gave the suggestion of using a heavy lift Helio. Helicopters are used in
military training and sometimes they do lifts for free as training. Twenty-five tons could
be lifted according to Alderman Bock's flying experience. He had done work like this
during his training. The Army Air Guard could be notified to move the caboose.
YMCA Partnership Update
Dave Mogle, Andrew Bobbitt, and Kelly Cost the City's Bond Council had a conference
call. They discussed the financial mechanisms that could be followed for a joint
partnership with the YMCA for building an indoor swimming pool. In the future the
Board will give firm direction on this issue, so Dave can notify the YMCA on its
position. Ground breaking will happen in 2008. Staff has to decide what projects are the
most feasible and the most beneficial to the Parks and Recreation mission and promote
those to the Board.
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NEW BUSINESS:
Draft Hoover License Agreement and Conceptual Plan
The Board has a copy of the Kendall County Forest Preserve District License Agreement.
The updated conceptual plan for 80 acres of Hoover was presented by Laura Haake. Fox
Road enters Hoover. The west side of the open field shows parking and community
gardens and to the right roller hockey, a skate park, a maintenance facility, and a
proposed 35,000 square foot recreation building is planned. The teen area is at the front
so it can be easily monitored by the police and the community. The front area equals 24.7
acres. Beyond the railroad tracks, Parks and Recreation has 55.3 acres.
After the tracks to the left are 2 buildings the Forest Preserve would like to keep. Nose-
end parking would be along the north/south road to promote the nature feel. The road is
one way and probably would be widened eventually. Basketball and tennis courts are in
front. The open space would be soccer fields so the goals could be moved for special
events like car shows or reenactments. An ice rink and sand volleyball courts are part of
the plan. To the east a lighted baseball complex is between the tree line and roads and
has restrooms in the center. To the northeast, concessions and bathrooms are shown.
This area behind the baseball fields is sloped and could be used for movies in the summer
and sledding in the winter. A playground is included.
There would be trails to a canoe access point, a fishing pier, and an overlook within the
Forest Preserve land. The active Parks and Recreation area includes 18 hole disc golf, a
ropes course, and a viewing and climbing tower. The Forest Preserve area shows cross
country skiing trails, camp clusters, some shelters, and a restoration area. The facilities
are included, but locations or the number of fields or courts may change within the
conceptual plan. The soccer area may need to be graded around a swale. There will be a
road re-alignment. Over the tracks, the road will be to the right.
Debbie Horaz complimented the design and how packed it is with amenities for the
space. Kelly Sedgwick questioned the original thought of mountain biking in this area.
Dave Mogle replied that the Forest Preserve resisted this. Even a biking area would be
less destructive, but that is off the plan too to preserve the land. Jason made the point that
once you have people on bikes, some go off the trails and do things they should not.
Kelly promoted bikers that really work to maintain trails and preserve the land and
appreciate the trails more than others. A small area such as sharing with cross country
skiing could work. Dave Mogle can go back to the Forest Preserve with these comments.
Eventually, the Fox River Trail will connect Silver Springs. There is a grant possibility
with extending the trail at Crawford Park and bring it south to Fox Road and along that
road. The County Board will pass on it this year with being busy with the land
acquisition referendum in April.
The Boy Scouts met with the Forest Preserve today. Jason understood the Park
Department cannot take reservations years in advance. The Outdoor Education will not
be renewing at Silver Springs. The Forest Preserve is wondering if it moved to Hoover,
how would that impact the Park Department. It would be positive for the active area.
The County Board is interested. Dave Mogle verified that the buildings the Park
Department wanted would not be affected.
YYBSA wants to volunteer for publicity to clean parks or work on fields. Ken Koch
suggested that they could help fix roads at Hoover. Scott Sleezer can find work for them.
The license agreement is for 30 years. Parks and Recreation is responsible for utility
costs and the buildings it would operate. The Forest Preserve wants to protect natural
forest preserve and even in the active area, wants the land to have the ambiance of a
forest preserve. Law enforcement is required for the park area. City sewer and water is
wanted in the area.
Gary Golinski questioned Section 6 Acquisition of Remaining Acreage. The second
bullet reads, "All of the costs due CorLands per the "Lease Agreement". . . shall be shared
evenly, with one-half of the costs by the District and one-half by the Licensee." Gary
verified that is for the holding fee. If April' s referendum was to pass then the fee would
end. Then $60,000 would be paid this fiscal year. There would be 3 months to close.
One more payment of $60,000 would be paid for the CorLands fee. Last year this fee
amounted to $ 180,000. About $61 ,000 of that amount was billed to the City in the
FY06/07 when it should have been billed in the FY 05/06 because CorLands forgot to bill
the City in the spring. It should have been paid out of last year's budget.
The third line of the first bullet should read "not limited to" instead of "but limited to
grant applications to governmental agencies, funding applications to private parties, . . .".
This error will be corrected.
Section 8 addresses law enforcement. The multiple question marks stands for any
policies Parks and Recreation have. The Park Department can never own this land. The
Public Works Department will operate and maintain sanitary sewer and water system.
On page 3, the bullets concern natural environment such as storing materials. Section 9
gives permission to build facilities. Section 10 describes certain things that share costs
such as roadways and infrastructure. Section 11 covers uniform standards such as
signage. Section 12 describes the protection of natural resources. Section 13 states that
annexation can occur if the referendum fails. Gary Golinski suggested checking that the
date listed is OK. Dave Mogle will do this. Section 14 outlines hazardous materials.
Section 15 about insurance was compiled by sample agreements found. Each party will
be named an insurer. The 80 acres will be opened through the winter and will not be
closed.
Some Forest Preserve staff may be residing at Hoover. Page 7 Section 27 discusses the
transition period. Debbie Horaz compliments Section 31 which reads, "This Agreement
may be amended or revised with the approval of both the District and Licensee." Section
26 states that the Forest Preserve has the final decision making authority.
It was asked if model rockets can be shot up on Hoover grounds. Beecher has had that
activity. Sue Swithin directed the Board to turn to Section 8 Management and Operation
section. When the agreement states the "General Use Regulation Ordinance of the
District. . . ", the Park Board should be aware of those ordinances and see a copy of them.
Will the Forest Preserve ordinances pertain to the parks 80 acres? Sue Swithin
mentioned that according to the first bullet of Section 8, the Yorkville Police Department
is to enforce District ordinances. This is an issue. On page 8, the new address of Parks
and Recreation needs to be changed. Sue Swithin wants to see in writing what Parks own
and can operate. That will be in the license exhibit.
BlackherryWoods Annexation Agreement Amendment
McHugh Builders are the developers for this area. The current agreement states the
Developer will front fund half for the land cash contribution ($75,000). The other half
would be paid as permit fee as the homes are built. Blackberry Woods is requesting to
pay the whole $ 150,000 through permits. Dave Mogle explained some of the difficulties
of that such as the parks get built slower. This request is taking place because at Parks
and Recreation's requirement; the park ravine had to be cleaned up of trash and small
trees were removed at their expense. The park is 4 acres, but 3 acres is ravine The
Developer spent $50,000 on cleaning the ravine and cutting 90% of every tree under 5
inches for stand of woods.
When Country Hills Park was built by permit, it took 8 years to build because it was a
slow moving subdivision. The cost of construction had gone up over 8 years. Staff
recommends declining the request. Staff and the Board had fought for not giving credit
for all this land originally. A small playground can fit on the land adjacent to the ravine.
Kelly Sedgwick suggested mountain biking in that area. A small portion of the land
could be linked to the back of the school site with maybe a pedestrian bridge across
Blackberry Creek. The Board had asked the developer for an alternative park site after
the annexation agreement was signed and was turned down. The motion to not amend
the Blackberry Woods Annexation Agreement was given by Gary Golinski and seconded
by Kelly Sedgwick. The motion was unanimously approved.
Recreational Trail Grant Application/Wheaton Street Woods
The deadline for the grant application is next week. Wheaton Woods across from FE
Wheaton would have a nature trail. Most costs would be in-house labor. The grant
would match 50150. Staff wants to do a shelter with a couple of picnic tables. A shorter
path would be ADA acceptable, made out of wood fiber and a second chip path would be
longer around the tree stand. Along the path would be interpretative signs for the trees or
animals. This trail is close to the Caledonia Park so it may be linked as well as with the
Industrial Park, especially FE Wheaton. People could take lunch breaks in the area.
There is the possibility of a partnership with FE Wheaton.
Ken Koch suggested looking into St. Joseph's with Greg Milliam. The company is
supportive of the community. The total cost of the park is $50,000 or less with in-kind
labor. The Board consents to proceed with this project.
Beaver Street Building Recreational Use
Ben Moe offered a lower rate for renting half the building at 205 Beaver Street within the
Industrial Building where Tim Rochford has the Empower Karate. Mr. Moe is willing to
add at his expense a small air conditioner, remove some walls, and do painting. The
Parks and Recreation would need to raise the income to support the lease. Tim pays
$ 1750 a month plus utilities. Staff brainstormed some revenue producing programs such
as batting cages, golf nets, golf lessons or golf simulators, Judo club (which Tim
encourages), dance studio, fitness center with machines with membership. The fitness
room could be used for parents that are there for kid classes.
Sue Swithin would like input from the Board, if money should be spent on cosmetic
changes that can't be transferred to another building. Fitness equipment, some flooring,
batting cages could be moved. A curtain to divide the room may cost $2,000, but it could
be taken to another building or maybe Ben would pay for that. Sue is concerned with the
pressure of making back the rent. However, this place would allow growth and help
prove the need for a future recreation facility. Tim Rochford would allow usage of his
equipment like mats and mirrors when not needed by his classes. Sue would work with
Tim and increase programming ideas between the two.
Tim and Ben are both great to work with which provides one of the greatest assets. Most
of the usage for this facility would be fall, winter, and early spring. Summer would be a
slower time. The building gets warm in the summer. Dave will continue to talk to Ben
Moe about arrangements. The building would have to be ADA accessible. Sue could
plan materials and usage and provide estimates of costs with capital dollars if the Board
is willing to put money into this. General approval after the costs and the phases would
be needed and then it would go to City Council. The batting cages would need an
attendant or the machines are permanently fixed to the floor. A person would supervise
the fitness room. Ken Koch said $30 an hour is charged for pitching lessons elsewhere.
The goal is to cover expenses and offer more services.
REPORTS:
Recreation- Tournament Requests
The Fox Valley YMCA would like to hold the Tri-City Challenge on May 6th at 7 a.m. at
the Riverfront Park shelter and the boat launch. They are applying to waive the fee for
sponsorship. The group is asking for a $ 1500 donation from the United City of
Yorkville. Sue Swithin will pass the request for sponsorship on to the Human Resource
Commission. The security deposit of $ 100 was given. She would recommend granting
use of the park and waiving fees except for the security deposit. The Board agrees.
The second request is for the use of Regional Park by Andy Kaczmarek Jr. for a
fundraiser in honor of Sid Chapman who is part of the Yorkville community and the
Bristol Kendall Fire Department. All proceeds would go to his family. The event is May
6th from l l a.m. — 1 p.m. This would be East Side versus West Side. That date is free.
The person has not filled out a field reservation form yet until they are available. Scott
Sleezer suggested that BKFD request this instead of a private citizen. Sue will get the
proper paperwork to fill out and proceed with this request.
Perry Clark requests fields for 2 tournaments. Sue Swithin will pass the request forms to
Ken for Mr. Clark. The dates will be filled out and fees can be stated at that time. The
Board will be notified about this again.
ADDITIONAL BUSINESS:
Grande Reserve Regional Ball Diamond Fence Update
The Board consented at the last meeting to all the fields with fences at 260 feet on each
side and 300 feet in the center. YYBSA suggested 300 feet all around for one of the
fields. This will not happen to Regional, but maybe in upcoming fields this could be
possible.
Ken Koch asked if YYBSA could put portable fences up at the pony field at Beecher and
at Grande Reserve fields. He can talk with Scott Sleezer later. At Beecher soccer
happens in the spring. Ken said that T-ball may move to the 2 Circle Center Fields and
using the all dirt infield.
New Park and Recreation Office and Moving Schedule
The next Park Board Meeting on March 8th will be located at the new location. Coffee
with the mayor at the new location is scheduled for April 21 st
Miscellaneous
Dave Mogle distributed to the Board a resignation letter from Seth Schoonover, School
District liaison to the Park Board. Due to scheduling conflicts, he will no longer serve on
the Park Board.
Alderman James Bock warns that he won't be seen for a month due to landfill meetings.
That starts on March 7tn
Debbie Horaz attended a coffee with the mayor and Alderman Paul James was also
present. She thought it was a good idea that someone from the Park Board was there, and
she was able to answer some questions. Dave Mogle can ask if the mayor wants a Park
Board representative at the coffees. Debbie doesn't mind doing this again.
ADJOURNMENT:
The meeting adjourned at 10:40 p.m. following the motion by Gary Golinski and
seconded by Debbie Horaz. The motion was unanimously approved.
Minute Taker—Eileen Lesak
MEMORANDUM
TO: Yorkville Park Board
FROM: Dave Mogle (D t), Director of Parks and Recreation
RE: Old Business
DATE: March 8, 2007
SCHOOL/PARK AGREEMENT AND TENNIS COURTS REPORT
Staff will report on the discussion and/or direction of City Council as it pertains to the invitation
from the Superintendent of Schools to have the City partner in the construction of four new
tennis courts on school property. The matter will be addressed at the March 6 Committee of the
Whole meeting. No new background material is necessary for this agenda item.
SCHOOL/PARK USE AGREEMENT AND AD HOC COMMITTEE REPORT
A draft of the revised school/park agreement on which the Ad Hoc committee has been working
will be presented. The draft agreement is provided in your board materials along with a cover
memo describing proposed changes. The plan is to review the agreement and bring it back for
final park approval on March 22.
SCHOOL DISTRICT LIAISON STATUS FOR PARK BOARD
As informed at the last park board meeting, Seth Schoonover has resigned as School District
Liaison to the Park Board citing conflicting schedules with park board meetings and work
responsibilities. Staff will present and discuss a proposal from the School District for future
participation.
FY07/08 BUDGET
A preliminary budget will be available for review which will be distributed at the park board
meeting. An explanation of revenues and expenses will be given by staff. The budget is in its
preliminary form.
2007 PARK OPEN HOUSES
Staff will present information on four park open houses scheduled for the Summer and early Fall
months. This is significant because it is one of the objectives that came out the planning retreat.
REVIEW OF 2007 OBJECTIVES
It has been three months since the planning retreat and would be beneficial to review the
objectives together and evaluate how we are doing and whether any adjustments are necessary.
A copy of the planning retreat summary and objectives is provided in the board materials.
THE INTERGOVERNMENT COOPERATIVE AGREEMENT OF THE YORKVILLE
COMMUNITY UNIT SCHOOL DISTRICT 9115 and THE UNITED CITY OF
YORKVILLE
This agreement is made and entered into this day of 2007, by and
between THE UNITED CITY OF YORKVILLE an Illinois municipal corporation (the "City"), and
the Board of Education of YORKVILLE COMMUNITY UNIT SCHOOL DISTRICT #115 (the
"School District').
WITNESSETH
WHEREAS, the parties hereto are interested in establishing an Intergovernmental
Agreement for the sharing of current and future City and School District facilities and services; and
WHEREAS, the purpose of this joint use Agreement is to allow and encourage the Parks
and Recreation Department of the City and School District to work together in planning and
developing future public buildings and amenities, and the use of existing and future public buildings
and amenities; and
WHEREAS, said Agreement has been created, and has been adopted by the City Council of
United City of Yorkville; and
WHEREAS, said Agreement has been created, and has been adopted by the Board of
Education of the Yorkville Community Unit School District #115; and
WHEREAS, Intergovernmental Cooperation Agreement is authorized by the Illinois
Constitution of 1970 and The Intergovernmental Cooperation Act of the State of Illinois, providing
for the execution of agreements and implementation of cooperative ventures between public
agencies of the State of Illinois (5 ILCS 220/1 -220/7 et. seq,).
NOW, THEREFORE, in consideration of the covenants and agreements hereinafter
contained, it is mutually agreed by and between the parties hereto as follows:
1 . DEVELOPMENT OF FUTURE FACILITIES AND PARKS.
a. As established by this agreement the Parks & Rec. Dept. of the City and the School
District will share when possible, the concept design for the planning of combined
School/Parks locations which will include: locations, designs, types of facilities and
athletic fields, schedules and frequency of use and time frames for development.
b. The Parks & Rec. Department of the City and the School District will work
cooperatively to provide the optimum use and fiscal resources for the development
of new facilities and parks, which will benefit the residents of the United City of
Yorkville and residents of Yorkville Community Unit School District No. 115.
C. The Parks & Rec. Dept. of the City and the School District will encourage
cooperative efforts in the designing and land use planning of the combined
school/park locations. Each Party shall offer the other the opportunity to review and
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comment on any future development, or improvements. These future developments
may include, but not limited to: Athletic Fields for Soccer, Softball, Baseball, and
Football; Tennis Courts; shared Gymnasiums or field houses; Indoor Pools;
Playgrounds; multipurpose fields; Cross Country course; maintenance garage and
storage areas; concession stands; or other identified amenities which are mutually
agreed upon.
2. SCHOOL POLICE OFFICER.
a. As established by this agreement the parties have waived the exchange of dollars for
compensation of said arrangement for use of one Police Officer at the Yorkville High
School during the school year and regular school hours.
b. The parties understand and agree that any other police services are not covered by
this Agreement.
3 . USE OF CITY FACILITIES BY THE SCHOOL DISTRICT.
The City agrees to permit the School District to utilize designated parks and City owned
facilities for organized school sponsored programs, gym class activities, and other activities
that are identified for education purposes at no cost during mutually arranged and agreed
upon hours and days.
4. USE OF THE SCHOOL FACILITIES BY THE CITY.
a. The School District agrees to permit the Parks and Recreation Department of the
City ("Parks & Rec. Dept.") to utilize School District facilities, as designated by the
Board of Education of the School District, for Parks & Rec. Dept. sponsored
activities during non-school hours when the facilities are not required for educational
purposes or extracurricular purposes by the School District at no cost. The Parks &
Rec. Dept. will have the first right of use of School District facilities as a result of
this agreement. The Parks & Rec. Dept. personnel and program participants shall be
entitled to reasonable modes of ingress and egress into and from the facilities, and
use of the School District's parking facilities during those times when the Parks &
Rec. Dept. utilizes School District facilities.
b. For purposes of this Agreement, "non-school hours" shall be defined as follows:
1 . Weekdays —Monday through Friday, 4:00 p.m. — 10:00 p.m. throughout the
school term.
2. Weekends — Saturdays and Sundays, 8:00 a.m. — 8:00 p.m. throughout the
school term.
3 . At other times, such as summer recess, school holidays, other times as
requested, which shall be subject to availability and approval by the
Superintendent of the School District and/or designated staff.
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C. The City agrees that all students of the School District shall be considered residents
of the City when registering for Parks & Rec. Dept. programs conducted solely or
primarily at the facilities owned by the School District.
5. SCHEDULING USE OF FACILITIES AND GROUNDS.
a. To facilitate the scheduling of the School and Parks & Rec. Dept. use of designated
facilities and grounds by both parties representatives or staff of the School District
and the Parks & Rec. Dept. will meet annually, or more frequently as may be needed,
to develop a master scheduling calendar for the upcoming school year. This yearly
scheduling shall be completed i for Parks & Rea Dept. and
School District programs and activities occurring during the first semester of the
school year, and l :f_ „, � for Parks & Rec. Dept. and School District
programs and activities occurring during the second semester of the school year.and
through the end of June, and shall be incorporated into the School District' s and
Parks & Rec. Dept. Master Calendars for the upcoming fiscal/school year. Once the
master schedule has been developed, it shall be the responsibility of each party to
schedule their respective activities and events within the agreed upon timeframes.
b. It is understood and agreed upon by the School District and City that there may be an
occasion when either party may need to utilize the facilities in order to accommodate
special use, as the need arises. However, the parties understand and agree that
neither shall offer a program or activity which is not previously scheduled, without
first obtaining the approval of the other.
C. Therefore, upon a minimum of fourteen (14) days written notification by School
Superintendent or Executive Director of Park and Recreation, either party may
request a modification of the usage schedule set forth. By mutual agreement of the
parties, the schedule set forth may be modified. If special circumstances make it
impossible for either the School District or City to cancel or change the scheduled
use, each party will provide best effort to find an alternative date. Under these
circumstances, both parties hereto, agree that the scheduled event shall take priority
over any attempted change. However, the parties understand and agree that neither
shall offer any program or activity which is not previously scheduled, without first
obtaining the approval of the other. Additionally, at those times when either the
School District the Parks and Rec. Dept. has the scheduled use of the facilities for a
particular activity but elects not to use the facilities for that activity, nothing herein
shall preclude the other party' s use of the facilities for a particular activity but elects
not to use the facilities for that activity, nothing herein shall preclude the other
party's use of he facilities upon written request to the other party for such use and
receipt of written clearance for such use form the other party.
d. The Governing Bodies of each public entity, namely the City Council for the United
City of Yorkville, and the Board of Education of the Yorkville Community Unit
School District No. 115 reserve the right to act as the final authority in determining
3
the use of the their respected facilities and services when either body deems the
action to be in the best interest of the respective public entity.
6. OPERATIONAL COSTS.
a. The School District and City agree neither party will exchange dollars or
compensation for use of the facilities, grounds or Police Officer Services, as
described herein. It will be the responsibility of each party utilizing the other's
property and facilities to return the condition of the facility or property to the same
state it was found.
b. The School District and the Parks and Rec. Dept. will provide respected M staff
with a key to the designated facility, building or area to allow
access without the need of having additional personnel present. Each party hereto,
will be responsible for securing the facility, building or area upon leaving
C.
d.
7. . PERIODIC REVIEW OF AGREEMENT.
a. The School District and the City recognize and understand that this Agreement
provides for the optimum use of the physical facilities being provided by the
taxpayers of each entity. It is therefore recognized by both the School District and
the City that there will be a need from time to time, for periodic review and
modification of the schedule set forth after formal adoption and execution of this
Agreement. Such reviews shall take place No= as needed,
at the request of either the School District or the City.
b.
prior to the anniversary date of
this agreement, the City and School District ad hoe committee will meet to evaluate
operational expenses incurred by each body and to evaluate the shared margin. The
goal established by this agreement is that neither party incur a financial burden, and
have an expense gap not to exceed 20% either way.
C. At the conclusion of a period of three (3) years from the date indicated at the signing
of this agreement, both parties will evaluate this agreement in its entirety for
philosophical, and overall benefits for both parties. If the agreement is not renewed at
4
the conclusion of the three year period, the use period will expire at the end of the
active program season.
8. HOLDHARMLESS AND INDEMNIFICATION.
The City shall indemnify and hold the School District harmless and the School
District shall indemnify hold the City harmless for any and all claims and causes of action
that arise during the course of facility sharing and joint planning and joint development of
future public buildings and amenities.
9. INTEGRATION OF ALL TERMS INTO AGREEMENT. This Agreement contains all of
the terms, conditions and agreements between the parties hereto and no amendments,
additions or changes hereto shall be valid unless attached hereto in writing and signed by the
City and the School District.
IN WITNESS WHEREOF, the parties hereto have, the day and year first above written, signed
and executed this Agreement by virtue of authority given and granted by the respective
corporate authorities of the parties hereto.
THE UNITED CITY OF YORKVILLE
By:
Mayor, United CITY of Yorkville
Attest:
United CITY of Yorkville, City Clerk
YORKVILLE COMMUNITY UNIT
SCHOOL DISTRICT #115
By:
President
Attest:
Secretary
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i
YORKVILLE
PARKS A RECREATION
Yorkville Parks & Recreation Dept.
201 W. Hydraulic St. Yorkville, IL 60560 630.553.4357 630.553.4360 fax
Park Open House Dates & Locations
Dates & Locations
i
The Parks and Recreation staff will be hosting Park Open Houses each month at park locations
throughout Yorkville this coming summer. Park Open Houses are a new and unique opportunity
for the Parks and Recreation staff to highlight various parks throughout Yorkville in a family fun
setting. Each night we will offer food, games and music, then end each night with showing a
movie at the park. The following are the dates, times and locations for the Park Open Houses:'
1 .) June 29
Raintree Park
5: 30—End Of Movie
(Parkside Ln)
2.) July 20
Cannonball Park
5: 30 - End of Movie
(Northland Ln.)
3.) August 3
Heartland Circle
5 : 30—End of Movie
(Heartland Dr.)
4.) Sept. 28
5 : 30—End of Movie
TBA
YORKVILLE PARKS AND RECREATION DEPARTMENT
STRATEGIC OBJECTIVES FOR 2007
PREFACE
The following Goals, Objectives, and Action Plans are considered to be
"fluid." They will be referred to frequently through 2007 to track
progress. In so doing, it may be necessary to modify aspects of these
points to adjust to occurrences, obstacles, changing resources, or new
opportunities that were not known at the time they were formulated. If,
in the strategic interests of the Park and Recreation Department,
changes are necessary, the Park Board will be informed.
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✓ = Completed
GOAL 1 : BE RECOGNIZED AS A PREMIER PARKS AND
RECREATION DEPARTMENT—A TRENDSETTER AND
LEADER.
Objective 1 : By May 2007, recommend potential site(s) for new
maintenance building.
Action Plan 1 : Identify possible sites for new maintenance building.
Person(s) responsible: Dave, Scott, Eric. Deadline: 219/07
Action Plan 2: Complete analysis of desirability of each site, including cost projections.
Person(s) responsible: Dave, Scott, Eric, Architect Deadline: 5/1/07
Action Plan 3: Take recommendation to Park and Recreation Board.
Person(s) responsible: Dave Deadline: 5/9/07
Obiective 2 : Land acquisition.
To be covered in Master Plan update and incorporated into Strategic Objectives.
Obiective 3 : Address staffing needs.
To be covered in FY06/07 budget proposals and incorporated into Strategic Objectives.
GOAL 2 : PROACTIVELY MATCH PARK PROGRAMS AND
SERVICES WITH CUSTOMERS' WANTS AND NEEDS,
Objective 1 : By June 1, 2007, finalize lease agreement for Hoover
propertV.
✓ Action Plan 1 : Meet with park and recreation staff to review current draft
agreement and discuss land usage.
Person(s) responsible: Dave Deadline: 1/15/07
✓ Action Plan 2: Review revised draft agreement and "bubble" diagrams for land
usage.
Person(s) responsible: Parks and Rec staff Deadline: 1/30/07
✓ Action Plan 3: Meet with County staff to review draft agreement
Person(s) responsible: Parks and Rec staff Deadline: 2/15/07
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✓ Action Plan 4: Submit proposed agreement to Park and Recreation Board for
input.
Person(s) responsible: Dave. Deadline: 2/22/07
Action Plan 5: Hold town meeting to review plans and receive public input.
Person(s) responsible: Dave Deadline: 3131/07
Action Plan 6: Submit draft agreement to Parks and Recreation Board for
approval.
Person(s) responsible: Dave Deadline: 4/12/07
Action Plan 7: Submit final agreement to Parks and Recreation Board for
approval
Person(s) responsible: Dave Deadline: 4/26/07
Potential obstacles to staying on schedule include the Forest Preserve District
desire to slow process down until after the April referendum and to presently
address the Outdoor Education immediate need for space and the BSA
request to rent space for 2008.
Objective 2 : By Aug. 31 , 2007, complete community survey on parks
and recreation needs/desires.
✓ Action Plan 1 : Receive staff input on suggested survey questions or topics to be
included in survey.
Person(s) responsible: Sue Deadline: 1/15/07
✓ Action Plan 2: Call research team at Northern Illinois University for
information on timelines and costs to conduct survey.
Person(s) responsible: Sue Deadline: 1/15/07
✓ Action Plan 3: Receive board input for survey.
erson(s) responsible: Dave Deadline: 1/25/07
Action Plan 4. Secure board approval of contract for survey.
Person(s) responsible: Dave Deadline: 2/8/07
Potential obstacles to staying on schedule include the possibility that City
Council may not approve the cost that is in the proposed budget. Staff won't
know until mid April. Not critical since we set an August deadline for this.
4
GOAL 3 : AGGRESSIVELY TAP ALL RESOURCES, INCLUDING
CREATING NEW AND STRONGER PARTNERSHIPS.
Obiective 1 : By May 1, 2007, finalize new school/parks agreement.
✓ Action Plan 1 : Select Park and Recreation Department representatives to serve
on school/parks agreement ad hoc committee.
Person(s) responsible: Dave Deadline: 12/14/06
✓ Action Plan 2: Send letter to School District confirming its appointment of
members to the school/parks agreement ad hoc committee and to set a date for
committee to meet.
Person(s) responsible: Dave. Deadline: 1/11/07
✓ Action Plan 3: Complete draft of new school/parks agreement.
Person(s) responsible: Ad Hoc Committee Deadline: 2/22/07
Action Plan 4: Take proposed school/parks agreement to Park and Recreation
Board for approval.
Person(s) responsible: Dave Deadline: 3/22/07
No potential obstacles identified. Remain on schedule.
Obiective 2 : By June 1 , 2007, build a strategy for developing new
partnerships.
Action Plan 1: Review previous partnership proposal and determine relevance.
Person(s) responsible: Sue. Deadline: 1/15/07
Action Plan 2: Make necessary revisions at staff meeting
Person(s) responsible: Dave, Sue, Scott. Deadline: 1/24/07
Action Plan 3: Take to Park Board for Approval
Person(s) responsible: Dave Deadline: 6/1/07
Obiective 3 : By July 1 , 2007, complete a parks and recreation
donation/gift brochure.
✓ Action Plan 1 : Gather information on park donations/gifts and deliver to Sue.
Person(s) responsible: Laura. Deadline: 1/19/07
Action Plan 2: Share draft of brochure copy, including both parks and
recreation donation/gift information, with appropriate staff for approval.
Person(s) responsible: Sue Deadline: 5/2/07
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Action Plan 3: Seek board approval of donation/gift plan.
Person(s) responsible: Dave Deadline: 5/24/07
Action Plan 4: Coordinate printing of brochure.
Person(s) responsible: Sue Deadline: 6/30/07
Obiective 3: Secure recreation programming space.
To be covered in Master Plan update and incorporated into Strategic Objectives.
Objective 4: Explore opportunities to secure more grants.
Already addressed with grant consultant.
GOAL 4: CONTRIBUTE TO THE SENSE OF COMMUNITY AND
WELL BEING IN THE UNITED CITY OF YORKVILLE,
By January 31 , 2008, complete updating of master plan.
Action Plan 1 : Outline a hybrid approach to updating master plan that uses both
in-house resources and outside vendors.
Person(s) responsible: Dave Deadline: 2/22/07
Action Plan 2: Secure proposal for outsourced portions of updating project.
Person(s) responsible: Dave Deadline: 3/15/07
Action Plan 3: Receive board approval to proceed with hybrid approach to
update master plan.
Person(s) responsible: Dave Deadline: 3/15/07
NOTE: Plan approved by board for updating of master plan will become
part of Strategic Objectives.
Obiective 2: Between May and October 2007, host three neighborhood
park "open houses" in which residents from the neighborhood may
attend for social interaction with park and recreation department, city
officials, and each other, food and recreation.
✓ Action Plan 1: Identify locations for the park gatherings
Person(s) responsible: Scott Deadline: 1/12/07
Action Plan 2: Together with Recreation Department staff discuss details of the
event. and complete written plan.
Person(s) responsible: Sue, Scott Deadline: 2/15/07
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Action Plan 3: Present to Park Board for their input and commitment to
participate.
Person(s) responsible: Dave Deadline: 318/07
Action Plan 4: Heavily promote and then implement each open house.
Person(s) responsible: Scott, Sue Deadline: 3/8/07
Objective 3: By October 31, 2007, host two new community-wide events
or significantly enhance and expand existing events.
Action Plan 1 : Identify two new events and /or specific ways of enhancing
existing events that will create a sense of community involvement and pride.
Person(s) responsible: Tim Deadline: 2/7/07
Action Plan 2: Together with Recreation Department staff discuss details of the
event. and complete written plan.
Person(s) responsible: Tim Deadline: 3/13/07
Action Plan 3: Increase presence in July 4`h parade through construction of a park
and recreation department float, opening it up as a program in which community
children can participate.
Person(s) responsible: Recreation Dept. Staff Deadline: 7/4/07
Objective 4: By December 31, 2007, have park and recreation
program(s) featured on Public Access Television,
Action Plan 1: Meet with Community Relation Manager at Park and Recreation
Dept. Staff Meeting and jointly plan tentative program.
Person(s) responsible: Dave,Scott Deadline: 1/17/06
Action Plan 2: Coordinate details of program(s) and implement
Person(s) responsible: Scott for Parks Prog. Deadline: 12/31/07
Sue for Recreation Prog.
Objective 5 : Improve Park Board/City Council relationship.
✓ Action Plan 1 : Prepare and manage list of upcoming park and/or facility
completions, special program commencements, and events in order that timely
invitations to dedications, ribbon cuttings, or inaugural events be sent to Park
Board and City Council members.
Person(s) responsible: Dave Deadline: 2/8/07 creation
of list
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Action Plan 2: Identify opportunities for special recognitions of people who have
served the City through the Park and Recreation Department, whether it be former
park board members, committee members, scout group projects, outstanding
volunteers. Have park board members attend Council meetings and participate
with City council in these recognitions.
Person(s) responsible: Dave Deadline: Ongoing
Effort
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MEMORANDUM
TO: Yorkville Park Board
FROM: Dave Mogle (DAt), Director of Parks and Recreation
RE: New Business
DATE: March 8, 2007
MASTER PLAN REVISION
Staff will begin the process of revising the Park and Recreation Department Master Plan. It will
be a comprehensive project that will utilize in house development as well as outside consulting.
The process will take several months in order to be thorough. Materials will be presented at the
park board meeting that will describe the revision process.
Yorkville Park and Recreation Report
Recreation Department
Park Board Meeting
Month of February - 2007
Highlights and Summary
Registration started for the 2007/2008 school year for Parker's Playtime Pre School. There was a huge
waiting list for the Pre School program this year. The Valentine parties for the Pre School were a lot of fun
and they also had a magician come entertain them this month. We offered a Mom and Me Pedicure with the
Wild Iris Salon. There was a Divine Diva Dress up that took place with the Wild Iris Salon, where the girls
dressed up and had a fashion show together. We added one more Chefs in Training class for additional
participants that were on a waitlist for the previous class.
The book club met this month to discuss Can't Wait to Get to Heaven. Also the One Stroke Acrylic class
will be learning techniques with wood, metal and glass objects at their Saturday Seminar.
We continued to plan for our busy spring schedule that is quickly approaching. For the spring we have our
Easter Event scheduled for March 31 , 2007 in which we will take a short train ride to Naperville and have an
Easter Egg Hunt. Currently we have 62 participants signed-up and are expecting about 100 people in the
event. We are also planning our spring break activities that will include trips to the Brookfield Zoo as well
as Sci-Tech museum in Aurora. In addition to the trips, we are showing free movies at our Recreation Bldg.
to every one of all ages during Spring Break.
The city of Yorkville will be celebrating their 50th celebration with a variety of events starting in April and
continuing through Home Town Days. We will be helping with the celebration with having a special Music
Under the Stars event on Wednesday June 27t1' at Riverfront Park as well as a Time Capsule that will be on
display during Home Town Days.
As a reminder the City of Yorkville 22"d annual Golf Outing will take place on Friday May 4th at Blackberry
Oaks Golf Course in Bristol. There are spots for 170 golfers and everyone that participated in last year's
event was mailed an application the second week of February.
The winter basketball season continued through the month with games being played on Saturdays. Team
pictures originally scheduled for February 6`h had to be rescheduled for February 206'. Pictures were taken in
the cafeteria of Circle Center Grade School. The season will end in March. Everyone seems to be
improving in their skills and having a good time playing.
The first sessions of All Star Sports classes came to an end. Those classes were held on Tuesdays and
Thursdays from 4:00pm-6:00pm at Yorkville Grade School.
Preparations are being made for the spring soccer season. The first dates for coaches to pre-register were
February 24th and February 281h. Those registrations were taken at the Recreation Office. Open Registration
will begin once we have moved to the new office.
1
Seasonal Classes/Programs February_
• Parkers Playtime Pre School Yoga Book Club
■ Shake, Wiggle and Giggles Dance Classes Pilates
• Knitting Club Kindermusik Chefs In Training
■ Ready Set Go Men's B-Ball League Busy Bees
■ All Star Sports Shake, Wiggle, Giggle Moms, Pops and Tots
• Dog Obedience Classes Moving & Grooving Mother, Daughter Tea
■ Mom & Tots Travel Basketball Little Learners
• SOAR Chefs in Training Youth Basketball League
■ The Messy Stuff Winter Crafts Make Your Own Valentine
Winter Quarter — as of 2/28/07
Different Types: — 32 (different curriculum)
• Sections - 117 Enroll.: 650 Sp. Event — 200 Ran — 56 (48% ) Cancelled — 43 (37%)
Pending — 18 (15%)
Class No. - Residents — 423 (65%) Non-res - 227 (35%)
• Last year Winter: Sections - 106 Enroll — 743 Sp. Event — 923 Ran - 78 (73%) Cancelled - 28
(27%)
Residents - 437 (70%) Non-res — 306 (30%)
Exit Survey Summary_
None at this time.
Scholarships Awarded/ Grants Received:
Pre School $197.00
Classes $14.70
Professional Development:
None this month.
Administrative Highlights:
Packing is being done at both offices, and final construction work is being done at the new Recreation
Office. Staff is completing a grant application for the Kendall County Youth Service Board and a grant
application for the Take Me Fishing Program.
Facility Agreements: (Winter)
■ We are using the following facilities for our current programs and in the near future:
Yorkville Schools: (Middle, Intermediate, Yorkville Grade School, Circle Center Grade School),
Yorkville Congregational Church. We will use our own classroom at the Riverfront Recreation Bldg. and
the gym at CCGS and YGS
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Revenue Producing Highlights:
None for this month.
Upcoming Projects and Events:
May 4`h City Golf Outing - sign up now! Dinner at 5 :30 pm . We can always use help too!
Easter Egg-Xpress — Saturday March 31 8- 10:30am.
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Respectfully submitted,
Sue Swithin
Superintendent of Recreation
Recreation Department Staff
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MEMORANDUM
TO: Yorkville Park Board
FROM: Dave Mogle (DA t), Director of Parks and Recreation
RE: Additional Business
DATE: March 8, 2007
ANNUAL SERVICE REPORT
A United City of Yorkville Annual Service Report is provided for your information. Parks and
Recreation had significant space. It was shared by the Mayor at the past City Council meeting.