Park Board Packet 2007 05-24-07 YORKVILLE PARKS & RECREATION DEPARTMENT
Administration Office — Riverfront Building
201 W. Hydraulic St. Yorkville, IL 60560 630-553-4341
Park Board Agenda
Thursday, May 24 , 2007
7:00 p.m. — Park Board Meeting
Administration and Recreation Office
Call to Order:
Roll Call : Chris Rollins, Ken Koch, Van Truman, Debbie Horaz, and Kelly Sedgwick
Introduction of Guests, City Officials and Staff
Director of Parks and Recreation — David Mogle
Superintendent of Recreation — Sue Swithin
Superintendent of Parks — Scott Sleezer
Park Planner — Laura Haake
Public Comment:
Presentations:
Shamrock Farms Development
Approval of Minutes:
Minutes — Regular Park Board Meeting — May 10, 2007*
Raintree Town Meeting — July 17, 2006*
Bills Review:
Cash Analysis*
Bill List*
Old Business :
Edwards Property Update
Park Development Schedule & Project Report
New Business :
Proposal for Owners Rep/Construction Management Services*
Bristol Bay Easement Request*
Beverage Contract*
Moser Property/Corlands Extension*
Reports :
Parks Report
Recreation Report
Additional Business:
Future Meeting Schedule & Agenda Items
Executive Session:
For the appointment, employment, compensation, discipline, performance, or dismissal of specific
employees of the public body or legal counsel for the public body, including hearing testimony on
a complaint lodged against an employee of the public body or against legal counsel for the public
body to determine its validity.
Adjournment:
Next meeting : June 14, 2007
*Items needing Board approval or recommendation.
I
UNITED CITY OF YORKVILLE
Yorkville Parks & Recreation Department Board Meeting
Administration Office — Riverfront Building, 201 W. Hydraulic St.
Thursday May 10, 2007, 7pm
Call to Order:
The meeting was called to order at 7:03pm by Chairman Chris Rollins.
Roll Call:
Board members present: Chris Rollins, Ken Koch, Van Truman, Debbie Horaz, Kelly
Sedgwick.
Introduction of Guests, City Officials and Staff:
Also present:
Director of Parks and Recreation — David Mogle
Superintendent of Recreation — Tim Evans
Superintendent of Parks — Scott Sleezer
Approval of Minutes:
Dave Mogle to make changes to the noted corrections to the minutes of April 30, 2007
and forwarded to the Board. Chris Rollins made a motion to approve said changes. Ken
Koch approved and seconded by Kelly Sedgwick. Motion carried unanimously by voice
vote.
Bills Review:
Cash Analysis
Bill List
There was a question regarding May Actual vs. Fiscal Yr to Date on the Detailed
Revenue and Expense Report. Chris Rollins motioned to approve. The Cash Analysis and
Bills List was approved by Van Truman approved and seconded by Debbie Horaz.
Approved unanimously on a roll call vote: Rollins-yes, Koch-yes, Truman-yes, Horaz-
yes, Sedgwick-yes.
Old Business:
YMCA Partnership Proposal Update:
Emphasize to the New Mayor and the City Council that we've seen a number of other
potential proposals for facilities to be built in the community that might include some
element of recreation and exercise equipment without a requirement of a financial
commitment on the part of the City of Yorkville in order for those amenities to be built
for the community. The Y's timeline and Yorkville Parks and Recreation's timeline
doesn't match up.
Pg. 1 of 3
I
Park Naming Contest for Grande Reserve Park D:
The initial vote resulted in a tie between Stepping Stones Park and Fox Park. Tiebreaker
went to Stepping Stones Park. Chris Rollins motioned for Dave Mogle to take the naming
application onto the City Council for Stepping Stones Park previously known as Grande
Reserve Park D. Debbie Horaz approved and seconded by Kelly Sedgwick. Motion
carried unanimously by voice vote.
Grande Reserve Concession Resolution:
Fox Metro has given a verbal commitment to the variance from an outdoor grease trap to
an indoor grease trap only. Fox Metro has requested a written request from Yorkville
Parks & Recreation. Target Date for the completion of the concession stand is set for July
3'd.
Van Truman commented that there is ample parking available, but residents are now
parking on the grass. Signs to be put up stating that No Parking is Allowed on the grass.
Inform Law Enforcement of the change and to start ticketing for illegal parking.
Community Survey Contract:
A quote from NIU Public Opinion Laboratory in the amount of $10,558 to perform a
community survey of no fewer than 400 listed and unlisted households. The survey is to
be conducted in Aug. 2007 by trained students. Motion to approve; Ken Koch approved
and seconded by Van Truman. Motion carried unanimously by voice vote. Now to be
presented to City Council.
Raintree Park B Plan:
Scott Sleezer presented an updated concept plan to the Board. Originally presented in
June '06, is being brought back in anticipation of the next OSLAD Grant submittal with
some adjustments and an estimated budget of less than $500,000. Some adjustments to
the 7 acre park include a walking trail loop, a few basketball hoops for community play,
lights for the tennis courts as well as a ball board for individual practice, and changing
the name of the sledding hill to an Exercise/Challenge Hill. The refund from Prairie
Meadows could be used for some of the funding. Motion carried unanimously by voice
vote.
New Business:
Raintree B OSLAD Grant Certification Approval:
Motion carried unanimously by voice vote. Now to be presented to City Council.
Prairie Meadows RFP Results:
Scott Sleezer presents proposal results for the firefighter theme park. To honor fallen
firefighters for their service. Motion to approve the playground equipment selection in
the amount of $87,270; with the Supernova listed as an alternate if the budget allows.
Debbie Horaz approved and seconded by Kelly Sedgwick. Motion carried unanimously
by voice vote. There were questions raised about adding the Fireman's Prayer to the park.
It would seem to be very appropriate, but it's really more of a question for legal counsel
but I wouldn't see a problem with it as long as the City Council agrees with it.
Pg. 2 of 3
Steven Bridge Park Special Event:
Parks and Recreation is planning an All-Star baseball night for a dedication ceremony of
the Steven Bridge Park Baseball Complex to take place on the evening of July 3 d, 2007.
The plan is to have the entire Bridge Family present for the ceremony. The event will
mark the completion of the YYBSA season.
I
Reports:
Parks Report: No Report
Recreation Report: 2 vendors for Hometown Days — A flat fee of $4000 per vendor. Park
Board will have control on what they sell. Any money we make can possibly go back into
the funding of Hometown Days. Parks will be responsible for checking ID's and to give
out wrist bands.
Additional Business:
Future Meeting Schedule & Agenda Items: Dave Mogle has created a spreadsheet for
visibility on Future Meeting Schedule and Agenda Items. This tool will become very
handy when individuals ask about the status of certain issues; you can easily look ahead
and see when it is scheduled for the Park Board.
Adjournment:
Motion to adjourn; Kelly Sedgwick approved and seconded by Debbie Horaz. Meeting
was adjourned @ 8 :55p.m.
Minutes submitted by
Jean Dlugopolski, Minute Taker
Pg. 3 of 3
UNITED CITY OF YORKVILLE
YORKVILLE PARKS & RECREATION DEPARTMENT
TOWN MEETING
Raintree Clubhouse
Monday, July 17, 2006
MINUTES
The Town Meeting was called to order by Scott Sleezer at 6:35 PM at the Raintree
Clubhouse. The meeting is to talk about the Raintree Park Sites A and B. The Raintree
Park Site A is adjacent to the clubhouse. The Raintree Park Site B is seven acres by the
water tower that will be adjacent to the school.
Laura Haake, Park Planner, presented Raintree Park Site A. This park will have a
dinosaur theme and will be a tot lot for children aged 2 — 5 years old. They had put the
request for proposal out and received back some creative dinosaur designs. The proposal
they decided to go with will have palm trees, a rock climber, independent dinosaur play
pieces, two tot swings, a sitting area with picnic tables and benches, a sandbox with a
dinosaur fossil in it to dig to, a dino bouncer, and a sandbox digger. Around the sandbox
will be a paver seat and some additional landscaping. The concrete sidewalk will connect
the sidewalk and the trail. This park site should be constructed this fall.
Park Site B will be constructed in about a year to a year and a half This park will have a
castle theme as each park in Yorkville has a theme. It is for children from 5 - 12 years
old. There will be an eighteen foot space net climber, some bridges, and a shelter. The
overall site design will have four tennis courts and a multipurpose field. With the school
being so close and putting in sports fields, Parks is waiting to see what the school is going
to do first before they put in all of their elements. They plan to put in a sledding hill and
a walking path. The park will be next to the Junior High School. The school will have a
football field/track facility, and soccer. The school and Parks are working on
complimenting each other.
A woman asked if Parks would put up the park by the school even if the school were not
built within a year and a half. Parks watches how quickly the subdivision is growing and
adds parks accordingly. The school, however, is scheduled to be built.
There was a suggestion to add a drinking fountain. Typically the City does not put in a
drinking fountain in parks that are this small. They are very expensive because of the
sewer and water requirement and would take away from the ability to spend money
effectively on other features for the park. And once there is a drinking fountain, people
tend to want a restroom.
Another suggestion was to have a water sprayer to keep the children cool. This is a
feature that may be able to be added to a nearby park.
The City maintains all of the parks. The City has two full-time staff members who are
trained certified playground inspectors and take safety very seriously. All of the parks
meet ADA, GCSP, and ASPM guidelines.
There was a request for at least four tot swings instead of just two. This will be looked
into. Swings take up a tremendous amount of space because of the safety zone. There
needs to be twice the height in front and in back of the swings. The traffic flow is part of
how the placement of swings is determined so that people do not walk in front of the
swings and get hit.
An individual asked for stroller parking and a bike rack. Scott Sleezer indicated that it
has been found that over time the bike racks are not usually used and that moms usually
keep their strollers next to them or next to the benches. The individual also pointed out,
though, that there is no a shaded area for the strollers and bikes. The money has been
invested in play value, but in a few years the trees that will be planted will be large
enough to give shade.
It was questioned if a park will be built in' the open area by the pond. The response was
that it is not an area identified as a park site to be built up. It is a trail connection. There
is a plan to connect the trails. The goal is to connect the trail all the way to the Riverfront
Park. A few trees can be added in the wide trail easements, but the City does likes to
keep the trails without any hidden zones.
There will be a school/park site in the Wyndett development. It will have an elementary
school.
The City does a Request for Proposals to get ideas for the parks. They then need to send
it out again to get the cost for construction. They do have a very good estimate that this
park will be doable for $75,000 however. The parks are paid for by land cash
contributions negotiated with the developer. Once accepted by the developer that they
meet the City's standards, all of the trails in Raintree will be owned by the City. The
plans for the park are based on the projected number of people in the area.
Parks and Recreation will be taking a look at the community as a whole to meet the
national standards for what is needed for the parks, how many, and how they are spread
out, including items such as tennis courts, basketball courts, etc. They are also looking at
dividing Yorkville into four quarters so that each section has a wheelchair accessible
park, a spray park, and skate park, etc. so that everyone can go to a park in their area for
the same features.
The City Council and Park Board are in favor of the water park that is coming in. It is a
private group building the pool who is very community oriented. This group will be
working with the Parks and Recreation Department to enhance this recreational
opportunity for Yorkville. Yorkville residents will receive a significant discount on
passes to use this facility as a thank you for the City allowing the group to come in. The
group is hoping to open by next Memorial Day. It will be located south of Galena Road
and east Route 47 and is a 42 acre site. There will be multiple waterslides, a wave pool,
and a lazy river. The traffic flow off of Route 47 will be monitored.
There was a concern about a five year old that was allegedly molested where the Raintree
Park A is to be built. The Park Board was unaware of the situation, but they will look
into it. This area is already a park whether there are facilities there or not. Building a
park there may be a good thing, because it brings more people around which may make it
more difficult for this to happen.
The bidding process for the park is followed by the City's own ordinances. Generally,
they have sealed bids. It will be advertised that the City is accepting bids. The City does,
though, have certain requirements for assurance that they have done this type of work
before. Building parks is a specialty and they need to have the safety knowledge to keep
the parks safe for the children.
Parks and Recreation thanked everyone for coming to the meeting and for their input.
They can be contacted for any reason. The website will have everyone's e-mail
addresses.
The town meeting adjourned at 7: 10 p.m.
Minute Taker — Jeanne Arbet
Community Planning ■ Site Design ■ Development Economics ■ t.andscape .Architectme
30 April 2007
Project Narrative for Shamrock Insurance Property
Route 47
Yorkville, Illinois
Subject Site Location/Description: The property occupies 128.25 acres of land on the east side of Route 47
midway between Walker Road and Canton Farm Road. The existing use of the property is agricultural. The
only significant environmental feature on the site is a natural drainage swale in the northeast corner of the
site. There are currently no buildings located on the site. There exists a 'Gas Pipeline Easement' in the
southwest corner of the site (approximately 240' wide).
Comprehensive Plan: According to the United City of Yorkville's current Comprehensive Land Use Plan
Update, the subject site falls within the following Land Use Classifications:
• Transitional Neighborhood
• Office/Research/Industrial
• Commercial
• Park/Open Space (Area of Natural Drainage Swale)
In addition to the above Land Uses, the site also falls within the 'Gateway Overlay' for Route 47.
Project Overview: The site plan is a holistic design that logically and aesthetically organizes the
neighborhood into a cohesive plan that achieves a true 'sense of place'. The four main areas of the site plan
include the following:
• Route 47 Neighborhood Retail. The entire frontage of Route 47 lends itself to commercial and retail
uses. The site development vision is to provide a series of /3 acre outlots along Route 47, with a
'Neighborhood Center' with neighborhood retail extending back into the site. The total acreage for
the entire retail area is 15.04 acres. There are a total of 9 outlots, and 96,000 s.f. of retail space in
the 'Neighborhood Center', which is oriented towards Route 47. Parking for the 'Neighborhood
Center' is at a ratio of 3.33 cars/1 ,000 s.f. (320 total stalls). To avoid a 'sea' of parking on the front
side of the 'Neighborhood Center', some of the parking is located on the backside of the retail, with
pedestrian access occurring via cut-through plazas. The main parking area will be heavily
landscaped and provide logical pedestrian connections. Detention ponds behind the buildings will
provide a buffer between the retail and residential portions of the neighborhood. Other design
elements will be to create a pedestrian friendly retail environment (proper building scale, quality
materials, vehicular/pedestrian landscaping, etc.) that connects with the residential portion of the site,
while creating a quality 'gateway' presence along Route 47.
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• Residential. The residential neighborhood contains rowhomes, duplexes, 10,000 s.f. single family,
and 12,000 s.f. single family units organized in a pedestrian friendly traditional neighborhood. The
total acreage for the entire residential neighborhood is 113.21 acres, with an overall gross density of
3.50 d.u./ac. (Transitional Neighborhood allows for up to 3.50 d.u. per gross acre). Careful attention
has been given to the placement of the various land uses within the residential neighborhood. The
rowhomes (the highest density product) occur as a transitional use between the retail along Route 47,
and the future road extension on the south property line. The duplex units occupy the center of the
site, while the larger single family lots (10,000 and 12,000 s.f. lots) 'feather' out the intensity of the
development in the northeast section of the site. To compliment the traditional neighborhood
layout, a combination of other site design and architectural features are envisioned. Commons and
other open spaces are located in highly visible areas to add visual diversity to the streetscape
experience. Alleys are utilized on the rowhomes to remove their garages from the streetscape.
Architectural standards for the duplexes and single family homes may include 'recessed' garages
(garage set back 5 to 10 feet from front facade while still being attached), and useable front porches.
• Road Connections. To ensure interconnectivity within the entire development, and to future
adjacent developments, road connections are carefully designed into the conceptual site plan. Road
alignments will occur with the MCI development to the west. Future frontage road connections are
planned to allow continued retail development along Route 47. Penmann Road is shown as
extending south, and a future road connection is shown in the northeast corner of the site. Direct
access to the retail will occur with a 'right-in/right-out' entry boulevard off of Route 47 that will
extend to the residential portion of the site to ensure interconnectivity between the retail and
residential.
• Internal Open Spaces / Commons / Buffers. Various open space elements are used as a theme to
compliment the traditional design of the development. Two large commons are located in the
development, totaling 5.57 acres. These commons will be 'single loaded' roads surrounded by
homes with front porches and recessed garages. The commons provide not only a visual function,
but also will serve some of the recreational needs of the neighborhood. Behind the rowhomes are
small 'greens' that will utilized for visitor parking, and for small children's play areas. A 14.50 acre
open space area in the northeast corner of the site protects an existing natural drainage swale. A
potential is to turn this swale into a sustainable 'bio-swale' that would naturally handle stormwater
and still allow for natural drainage patterns. Other open space considerations is a 40' wide 'Gateway
Overlay' buffer / regional bicycle trailway along Route 47, and a buffer along Penman Road.
Compliance with Comprehensive Land Use Plan Update - Southern Study Area Design Guidelines: In
developing the conceptual site plan, careful review and compliance has been made with the Comprehensive
Land Use Plan Update — Southern Study Area Guideline 'principals'. The following is a list of items that we
felt were critical to include in our plan, and are also reflected in the goals of Yorkville. They include the
following:
• Preserve / Enhance Open Space and Environmental Features
• Promote Connectivity Between Land Uses and Adjacent Properties
• Provide Transitions Between Land Uses
• Incorporate Existing Site Conditions into Plans
• Provide a Sense of Architectural Interest
• Create Pedestrian Friendly Experience, and Create Overall 'Sense of Place'
• Consideration of Vehicular and Pedestrian Circulation and Interconnections
• Appropriate Design of Retail Parking and Detention Areas
• Provide a Unified Landscape Treatment in Parkways and Bufferyards ('Gateway Overlay')
• Thoughtful Landscape Treatments for Parking Areas, Commons, Open Spaces, Parkways, etc.
• Establish Unique Development to Act as 'Gateway' Entry Feature
• Develop a Comprehensive and Consistent Theme (Building Materials, Landscape, Lighting, etc.)
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MEMORANDUM
TO: Yorkville Park Board
FROM: Dave Mogle (1DAt), Director of Parks and Recreation
RE: Old Business
DATE: May 21 , 2007
EDWARDS PROPERTY UPDATE
Discussion occurred at the May 15 COW Meeting concerning the Edwards Property. In addition
to the attached Staff Memo, the Park Board's observations and recommendation were described.
Nevertheless, there was a consensus on the Council to want to see the woods preserved. Staff
was directed to continue to explore the potential acquisition including possibly partnering with
the Forest Preserve District and to report back to the Council after the Forest Preserve District'
has had the opportunity to review. This is an informational item, but does impact future
direction concerning grant submittals and therefore needs to be addressed.
PARK DEVELOPMENT SCHEDULE & PROJECT REPORT
The attachment is an update of park and park related projects and schedules submitted the Supt.
of Parks and Park Designer. This is informational material that may result in questions
clarification needed from the park board.
0 CjAY
o United City of Yorkville
" 800 Game Farm Road
EST. 1836 Yorkville, Illinois 60560
'
Telephone: 630-553-8545
ovp p Fax: 630-553-3436
Date: May 10, 2007
To: EDC/COW
From: Travis Miller, Community Development Director
Dave Mogle, Director of Parks & Recreation
Cc: Lisa Pickering, Deputy Clerk
Re: Edward Wooded Parcel
City Council approved the restated Annexation and PUD agreement for Fox Valley Farm
Partnership and Edward Health Ventures in January 2007. This PUD agreement included
the following provisions:
"CITY OFFER TO ACQUIRE WOODED PARCEL: OWNER/DEVELOPER
and CITY agree that in the event the CITY, either through its own efforts or
independent grants is able to secure funds to purchase a portion of the wooded
area West of the North-South Collector Street separating the residential and
commercial portions of the development on the subject property as shown in
Exhibit "D-1" from OWNER/DEVELOPER, that OWNER/DEVELOPER will
enter into negotiations for the sale of that portion of the wooded areas to the CITY
in order to preserve said wooded area at a price that is acceptable to the then
OWNER of the subject property at the time of said written offer by the CITY to
purchase the same."
The goal was to preserve a wooded area approximately 15 acres in size.
Since the approval of the restated annexation agreement staff has walked the property to
evaluate the condition of the wooded area and begin negotiations with Edward (current
owner) to acquire the property.
Staff invited Robert Megquier, representative of CorLands, a land preservation
organization which has purchased and held property for the City in other locations to join
ourselves as well as the following staff:
Scott Sleezer, Superintendent of Parks
Laura Haake, City Parks Designer
Mike Schoppe, Landscape Architect/Land Planner (consultant for Edward)
i
i
The group walked the property March 14, 2007 and made the following observations:
- The wooded area primarily consists of poor to fair condition trees, with an
understory of undesirable species, damaged trees, fallen trees, and deadwood;
- Trees considered to be specimen trees are primarily located in the area of the
future green space or roadway and would not be in the potential park site;
- The western property (potential City site) does not contain many specimen
species;
- In order to promote a healthy, hardwood tree forest, several trees would need
to be cleared to reduce competition of the plants, also the removal of downed
trees and deadwood would be extensive;
- Visual evidence shows that active recreation use of motorized vehicles is
currently occurring;
- The forest soil is extremely saturated and the creation of an ADA trail would
require a significant amount of subgrade stabilization;
- Recreational uses of the property could include nature trail/hiking, cross-
county skiing or mountain biking. More active recreation would require
significant grading of a cleared wooded area or acquisition of an un-wooded
area next to the woods.
Edward has indicated they would require a payment equal to their per acre investment of
the property which was $ 130,000.00.
Staff recommends to not proceed with the acquisition of this wooded area based on the
following:
The cost exceeds the value of the land for city park uses;
The cost exceeds the value of preservation of the wooded area due to the
current condition of the area;
The limited amount of vegetation currently considered `specimen' material
could be preserved in the event this area is developed residentially. The
current landscape ordinance includes preservation incentives and guidelines
that would encourage this preservation to occur furthermore, the PUD
agreement includes provisions requiring the wooded area to be preserved
"along the West boundary of the property as is reasonably possible"
The City has received a tree survey, but the data was not completed. Supplemental data
was requested in February. A follow up phone call indicated that the information will be
sent to Staff for analysis but since the site design has not been completed, a drawing does
not exist showing the exact location of the large specimen trees. Their exact location will
be shown in more detailed stages of planning, and the site will be designed to be sensitive
to these trees. Staff could not determine the exact number of specimen trees, or the
percentages of each species, but will continue to monitor the tree preservation in further
stages of planning and require the preservation of these specimen under the terms of the
Annexation Agreement.
Cc: John Crois, City Administrator
Robert Megquier, CorLands
Dan Kramer, Attorney
Mike Schoppe, Schoppe Design Associates
2007 Tentative Park Development Schedule
1 ) Raintree Park B — OSLAD '07 PROJECT
Evaluate/tweak park design 5/07
Present design to park board 5/10
Public meeting 7117/06 (at Raintree A)
cow 6/5
City Council 6/12
Apply for OSLAD Grant July 1 deadline
Schedule TBD upon Grant award Construction 2008
2) Hiding Spot
Design presented to park board 1111 /07
RFP presented to board 4/12/07
(Community Build) 8/18/07
3) Whispering Meadows (Schoppe management*)
Bid opening 6/6/07
Bids — board approval 6/14/07
Bids — City Council 7/10/07
3) Cobb
Design presented to park board 6/28/07
RFP presented to board
Final consideration by Council
(Community Build) 10/07
4) Prairie Meadows (Schoppe management*)
Bid opening 7/3107
Bids — board approval 7/12/07
Bids — City Council 8/14/07
4) Heartland Circle
Design presented to park board 7/12/07
Design for public comments 8/1 /07
5) Grande Reserve Parks A & B (Schoppe management*)
RFP opening 7/16/07
RFP — board approval 8/9/07
RFP — City Council approval 8/28/07
Bid opening 9/24/07
Bids — board approval 9/27/07
Bids — City Council approval 10/23/07
5) Rivers Edge 11 (no playground)
Design presented to park board 9/07
6) Bristol Bay A
Design presented to park board 10/07
7) Bristol Bay B
Design presented to park board 10/07
8) Hoover
Conceptual design to board 2/22/07
Revisions (if necessary) 3/8/07
Final consideration by Council 3/27/07
On hold
9) Caledonia
RFP presented to park board 12/28/06
Bid recommendation by Board on hold
Final consideration by Council on hold
Construction Complete on hold
Other Projects:
10) ComED trail from Van Emmon to Route 47
11 )Safe Routes to School Coordination and Application
12) Revising Park Development Standards
13) Master Plan Update
14) Playful Cities USA Application
* Includes advertisements forbid, bid openings, and preparing recommendations
to board, answering questions for contractors and managing deadlines.
Dates are subject to change due to workload and final approvals from Park
Board and City Council.
Ikh 5.17.07
f�D
CIl'
o United City of Yorkville Memo
O T 800 Game Farm Road
esr. 1 1836 Yorkville, Illinois 60560
14 '� Telephone: 630-553 -8545
C;A p� Fax: 630-553 -3436
Date: May 18, 2007
To: Yorkville Park Board
From: Laura Haake
CC: Travis Miller, Dave Mogle, Scott Sleezer
Subject: Project Updates
Master Plan
Scott and I are working on updating the trails as our first step in the master plan update. As we
finish a quadrant of the City, Greg Weber is inserting the trail plan into the GIS program. I am
working on updating the remainder of the information. Dave, Scott and I are meeting weekly to
discuss data that needs to be gathered and determining revisions to the Master Plan.
Safe Routes to Schools
The first part of this application is due on May 31, 2007. I am working with the police department
and the school district on acquiring the information needed to complete the application. The
application will focus on adding accessible sidewalks in the downtown area where needed.
Trail meeting
The Kane and Kendall County Council of Mayors held a trail meeting for the regional bicycle
map on April 26h. We provided them with more accurate information on our planned and existing
trail system prior to their May 2nd deadline. This will be an annual map update, and by next year
we will be able to provide them a map with much greater detail of existing and proposed trails.
Playful Cities USA
This award, given by KaBoom, is similar to a program such as "Green Cities USA." The vision of
KaBoom is to have a place to play within walking distance of every child in America. While I
was in New Orleans I filled out the information to receive an application. I am beginning the
preliminary work for this program by conducting playground audits of every park. These photos
will also be used for the master plan.
Park Development Standards
I have completed the preliminary revisions to the park development standards but will be
reviewing them with Scott and Dave prior to presenting them to the board. Revisions include re-
formatting similar to that of the Landscape Ordinance for continuity, changing the retention and
detention basins to include higher standards of installation and maintenance, and adding a section
for woodlands, greenways or conservation areas.
MEMORANDUM
TO: Yorkville Park Board
FROM: Dave Mogle (DAf), Director of Parks and Recreation
RE: New Business
DATE: May 21 , 2007
PROPOSAL FOR OWNERS REP/CONSTRUCTION MANAGEMENT SERVICES
A proposal from Pinkel and Associates, an architectural firm that also specializes in owners rep
and construction management services. Staff has researched a contract with the firm to assist the
Park and Recreation Department with onsite visits, developer/contractor communications, and
follow-up details for numerous park construction projects which we are obligated to complete in
the next year. The benefits of this direction are as follows:
1 . An individual experienced in park and recreational facility design and
construction to give onsite visits and detailed follow-up to the heavy load of
projects.
2. Acts as owners rep for City in working with developer, contractor, design firm,
utility companies.
3 . Helps manage growing project load so that staff can maintain necessary focus on
other job functions.
4. Flexible arrangement. Can use as much or as little as necessary, dependent on
our work load and available budget.
5. Builds an ongoing relationship for the future that helps manage ebb and flow of
projects.
BRISTOL BAY EASEMENT REQUEST
A request from Centex Homes through Community Development and Engineering Departments
to grant a sanitary and watermain easement running north/south on the west side of the park.
The line or its effects will not be visible except for one or two manholes. The easement will be
located within the setback zone so our ability to build future facilities will not be affected.
However, staff would like to explore an exchange for the easement whether it be monetary or
other. Given the potential of a benefit to the City for the easement, Staff would recommend
approval.
BEVERAGE CONTRACT
An "exclusive" beverage contract for Yorkville Parks and Recreation with Pepsi is being
presented. This is the first time the Department has sought an "exclusive" arrangement.
The benefit to the City would be a cash payment. Staff recommends approval.
MOSER PROPERTY/CORLANDS EXTENSION
The 88 acre Blackberry Creeks corridor property know as the Moser property is dedicated to, but
not owned by the City. Corlands is holding the property for a fee. We have the opportunity to
take ownership or to extend the agreement for another year. Staff recommends extending for the
li
I
$10,000 fee. The benefit to extending is that the land, as a dedication, can be used to match a
grant request (as was done with Prairie Meadows Park in 2007).
05/ 17/2007 10 : 17 8477836929 PINGEL & ASSOC. PAGE 02
Archhects
Q �,EiL�GL F��iJ V4.)iJ �V.F ��V
May 17 , 2007
Mr . Dave Mogle , Director of . Parks and Recreation
United City of Yorkville
Parks and Recreation Department
301 East Hydraulic Street
Yorkville , Illinois 60560
Re : Consulting Services Proposal / Agreement
Dear Mr , Mogle :
Thank you for considering our firm to assist you with the design
and construction process for projects currently underway or
planned . we have outlined what we believe and understand to be
your objectives and our services . The City will determine the
extent of our services .
OWNER OBJECTIVES - Parks and Recreation is looking to retain a
Consultant who will assist the Department in the on-going
construction activities at the various park facilities
throughout the City .
SERVICES - We will support Parks and Recreation in the tasks
staff deems necessary and to the extent as determined by the
Department . Primarily, tasks may include :
1 . Visit construction sites , view construction activities
and report on our observations . Advise Department of
non-compliant Work when observed .
2 . Respond to contractor inquiries .
31 Review Contract Documents ( Drawings and Specifications ) .
4 . Interact on behalf of the Department with other
agencies , utilities , developers and design firms_.
5 . Review pay requests and comment on application
submittals as necessary in regards to dollar amounts
requested and supporting documents submitted .
60 Engage other consultants as may be necessary but only .
with the prior approval of the Department .
57 Revere Drive, South Barrington, Illinois 60010
AA7_7AaJ1r,FO
05/ 17/ 2007 10 : 17 8477836929 PINGEL & ASSOC. PAGE 03
INFORMATION BY OWNER - The following informational items are
needed _
16 Complete set of Drawings , Specifications and Addenda .
2 . Reduced set of Drawings for Construction Observation ,
3 . Access to Owner/Architect and Owner/Contractor
Agreements when applicable .
4 . Access to design and construction correspondence .
COMPENSATION - Our fee for Services will be billed at the hourly
rate of Eight - Five Dollars ( S85 /hour ) .
REIMBURSABLE EXPENSES - Reimbursable expenses are in addition to
the Service compensation and shall include reproduction and
printing costs , mileage at 48 . 5 cents per mile and photographs .
Printing and photographs will only be taken with prior approval .
PAYMENTS - Requests for payments will be presented monthly as
the work progresses . Invoices shall be reviewed upon receipt .
Consultant shall be advised within five calendar days of any
questions that may delay the prompt processing of payment .
OTHER CONDITIONS OR SERVICES - We will not review construction
means , methods , techniques , sequences or procedures , or for the
safety precautions and programs in connection with the Work , and
we will not be responsible for a Contractors failure to carry
out the Work in accordance with Contract Documents .
TERMINATION - Either party may terminate Services upon seven-
( 7 ) calendar day written notice .
Thank you for this opportunity to submit this
Proposal /Agreement . We are available to start immediately upon
authorization to do so . If you have any questions , please do
not hesitate to call .
Sincerely,
PINGEL and ASSOCIATES , LLC
Gary A . Pingel
GAP : njc
57 Revere Drive, South Barrington, Illinois 60010
AA7_7AF411CS0
Page 1 of 2
Dave Mogle
From: Joe Wywrot owywrot @yorkville.il.us]
Sent: Friday, May 04, 2007 7:54 AM
To: 'Dave Mogle'
Cc: 'Laura Haake'; 'Scott Sleezer; 'Travis Miller'
Subject: RE: bristol bay park easement
Dave,
Other recent easements have been for overland drainage paths which require swales to be excavated. The
easements requested in Bristol Bay are for sanitary sewer and watermain, and would not be noticeable except for
a manhole rim or two. The easement would be located within the setback zone, so it would not affect our ability to
construct a building in the future.
Joe
Joe Wywrot
Yorkville City Engineer
(630)553-8527
(630) 553-3436 fax
From: Dave Mogle [mailto:dmogle @yorkville.il.us]
Sent: Thursday, May 03, 2007 5:21 PM
To: Travis Miller'
Cc: 'Laura Haake'; 'Scott Sleezer'; jwywrot @yorkville.ii.us
Subject: RE: bristol bay park easement
Travis,
Will the easement be noticeably visible in terms of a grade variation from the rest of the park? That has been an
issue in other parks. That would be my foremost concern. If not, and if Scott has not voiced any concern that I
have not thought about (or Laura too), then we can move it on to park board.
Concerning the material on the swale, that too would need input from Scott and Laura (could you give me your
comments and copy to Travis-thanks).
Dave Mogle
Director of Parks and Recreation
Yorkville Parks and Recreation Dept.
301 E. Hydraulic Street
Yorkville, IL 60560
Phone: (630)553-4341
Cell: (630)327- 1977
From: Travis Miller [mailto:tmiller @yorkvilie.il.us]
Sent: Wednesday, May 02, 2007 11:48 AM
To: 'Dave Mogle'
Cc: 'Laura Haake'; 'Scott Sleezer'; jwywrot @yorkville.il.us
Subject: bristol bay park easement
5/21/2007
Page 2 of 2
Dave,
Joe Wywrot and I met with the Centex engineers this morning regarding several items. Some issues impact the
park land being dedicated and we need your (and possibly the Park Board's input).
Issue 1 — 30' Easement dedication across the park in unit 13 (adjacent and north of the fire department site)
Centex is obligated to construct a sanitary sewer line to the fire department site by September. This line
was originally designed to run through units 10 and 12 and enter the fire department site from the west.
Centex is planning to revise unit 10 and 12 which will require a replat and City Council approval.
Assuming approval, the anticipated date for this re-plat to be final is the last Council meeting in
September. There is a chance (slight) that running the sewer line through these units will be possible. As
an alternate plan they have asked the City to consider allowing them to run the sewer line along the east
side of Rosenwinkel — this would require it running across the park site and necessitate a 30' wide
easement parallel Rosenwinkel. I have prepared and attached a sketch showing the location (not to
scale). Please review and let me know what you think. If you are in agreement with the idea we would
need to have the Park Board make a recommendation to allow the easement and City Council will need
to approve the dedication.
Issue 2 — Bioswale planting
The existing swale along the east edge of Bristol Bay is part of the park land dedication. They have
asked to have a planting plan for this swale to allow them to install the material this fall. The annexation
agreement obligates the City to prepare this plan and them to install the material. The concept includes
wetland plantings (likely a native seed mixture). EEI have hired V-3 to prepare planting plans for the
wetland areas south of Galena Road and I have asked for an estimate for their services to be expanded
to include the swale area to the north. They will need input from you as to what material is appropriate —
this will be yours to maintain. I will report back once we have an estimate from V-3 and I have had a
chance to talk with Laura in more detail as well.
Thanks,
Travis
Travis Miller
Community Development Director
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
(630) 553-8573
5/21/2007
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