Park Board Packet 2007 09-13-07 Yo-ORKVli1i LE PARKS & RECREAnON ®EPAR mENT
Administration and Recreation Office
201 W. Hydraulic St Yorkville, IL 60560 630-5534357
Park Board Agenda
Thursday, September 13, 2007
7 :00 p.m. — Park Board Meeting
Administration and Recreation Office
Call to Order:
Roll Call: Chris Rollins, Ken Koch, Van Truman, Debbie Horaz, Kelly
Sedgwick, Vickie Coveny
Introduction of Guests, City Officials and Staff:
Director of Parks and Recreation — David Mogle
Superintendent of Recreation — Sue Swithin
Superintendent of Parks — Scott Sleezer
Park Planner — Laura Haake
Public Comment:
Presentations :
Approval of Minutes :
Minutes — Regular Park Board Meeting — August 9, 2007
Minutes — Heartland Circle Town Meeting — July 30, 2007
Bills Review:
Cash Analysis*
Bill List*
Old Business:
Park Assignments*
Fields of Westhaven
New Business:
AT & T Easement - Bridge Park
Christmas Tree Sale Request*
Reports:
Director Report
Parks Report
Recreation Report
Additional Business :
Future Meeting Schedule & Agenda Items
Executive Session:
1 . For the discussion of minutes of meetings lawfully closed
under this Act, whether for purposes of approval by the body of
the minutes or semi-annual review of the minutes as mandated by
Section 2.06.
2. For the purchase or lease of real property for the use of the
public body.
Adjournment:
Next meeting : September 27, 2007
*Items needing Board approval or recommendation
United City of Yorkville
Yorkville Parks & Recreation Department Board Meeting
Administration Office — Riverfront Building
201 W. hydraulic Street, Yorkville, IL 60560
Thursday, August 9, 2007
7 : 00 p.m.
Call to Order:
The meeting was called to order at 7:07 p.m. by Ken Koch.
Roll Call:
Ken Koch, Debbie Horaz, Kelly Sedgwick, Vickie Coveny
Introduction of Guests, City Officials and Staff:
Director of Parks and Recreation — David Mogle
Superintendent of Recreation — Sue Swithin
Superintendent of Parks — Scott Sleezer
Park Planner — Laura Haake
Heartland Circle Resident — Jerry Botello
Public Comment:
Jerry Botello, resident of Heartland Circle for the past I '/2 years, stated that he is not in
favor of the park being built in front of his house. He stated that he has three little kids
and is concerned that with a skate ramp in the park, it will attract older kids not just from
his subdivision, but from other areas. He is concerned for the safety of his kids. He would
like to see the park moved to somewhere that there aren't other houses built yet.
Ken Koch gave a brief history on the park. He stated that the area was originally planned
to be used as a commercial area, but the plan was changed to use that land as a park that
was in a central area of the subdivision and could service the whole area.
Dave Mogle explained the layout for the park using a drawing of the park itself. He
explained that the playground was to be built on the most uneven part of the 5 acres. The
rest of the 5 acres is all flat and in order to make the best use of the space for playing fields
in the fixture, the playground was best suited for the uneven ground on the edge of the land.
He stated that if the playground was built in the middle of the park, there wouldn't be
room from other amenities in the future. He also noted that this was not a skate park, it is
just one element. There can only be two or three people using the equipment at once. The
purpose of adding the skate element is to attract older kids — teens and pre-teens — so they
have some activities to do.
Koch said that without the skate elements kids would be using benches or playground
equipment to skate on. Kelly Sedgwick stated that he has spent quite a bit of time at skate
parks and has never seen big groups of kids, usually just small groups of three to five, and
they are very well-behaved and clean cut.
Scott Sleezer gave the board some background information on the decision to design the
park as it is. He explained that the intent of the skate park elements is to give kids a place
to go that is within walking distance of their home where they can learn the skills before
going to a full-blown skate park. He stated that these elements are included in other
subdivisions and he has had no complaints, but rather compliments . They like that it gives
that age group that is not old enough to drive somewhere something to do and place to
learn the skills before going to the big skate parks that they would have to drive to.
Sleezer also reiterated Mogle's statement on the decision to put the playground on the edge
of the park, so that the even ground in the middle would be usable for playing fields. The
location was also designed so that the trail linking to Heartland would bring people into the
park. He stated that there may be the possibility of moving the playgi ound back a little bit
from the blacktop. Its location, though, is great for visibility from a police standpoint.
There would like streets on two sides so police driving by can see what's going on. Again, it
could be moved back slightly, but not much without taking away money from the
equipment to add trails or without changing months of careful planning by Sleezer and
Laura Haake.
Botello stated that is concerned that the skate park will be loud. He is also concerned that
the park will increase traffic and people will be driving really fast by his house and
someone will get hurt. Sleezer said cars speeding by the parks is a frequent complaint and
that there would be signs posted and they would work with the police to monitor this. He
said that parks are going to be generally loud. He said that overwhelmingly people from
Heartland Circle want basketball in the park and that will be loud too.
Botello said that he doesn't want to have to move because of the park. He knows that the
parks are supposed to close at dusk but feels that people will still hang out there after hours
and the police will be unable to constantly monitor this. Koch stated that he knows of at
least three situations of the kids getting kicked out of parks at 9:00 p.m. by the police.
Sleezer said that some of the best advocates are the residents who live by the parks. They
are the ones who help monitor parks after hours and call the police to let them know there
are kids in the park when they shouldn't be. Sleezer stated they thought long and hard
about the best layout for the park and that this design will be the best use of the space for
Heartland Circle, Heartland and other areas close by without parks.
Sedgwick questioned the possibility of using more vegetation or hedges around the outside
of the park to help block out some sound. Sleezer said that the police fiown on that
because it blocks visibility. They have learned from previous experiences that older kids
will use even low hedges to hide behind and do stuff that they shouldn't be doing. Trees
and some shrubbery could be added but anything that block off view into the park is not a
good idea.
Vickie Coveny asked how far back everything could be pushed. Sleezer stated that it
would be no more than 50 feet because they are already planning a ball field in the open
area. Coveny sympathized with Botello's concerns about the noise and said that having
trees and bushes help with that. Scott said that parks are inherently noisy and that kids
will come with their skateboards to any park whether or not there are skate elements. He
said that the skate element is a niche that needs to be filled so that older kids, who get
bored on the playground equipment, have something to do. Skateboard elements are high
on the list of requests from this age group.
Sleezer noted that at the Town Meeting, basketball was something that almost everyone
wanted and that skateboard elements was also very high on the list , Debbie Horaz said
that they try to add elements for all age groups to the park. Sleezer said that they are
getting requests for these elements and that they are trying to offer something to an age
group that does not have a lot to do. They will probably look at doing a full-blown skate
park someday but they will be very careful about where they put it.
Horaz asked Botello if he was aware that a park would be going in across from where he
built his house. I Ie said he knew there would be a 5 acre park but that he thought the
playground would be in the middle of park, not right in front of his house. Horaz again
noted that they are trying to utilize the whole 5 acres. Sleezer said that they will look at
pushing it back a little bit and strategically planting trees. Mogle noted that they won't be
changing the whole thing but they will try to make some small changes. Laura Haake
noted that the biggest difficulty is planning long term. Botello said that he would feel
better knowing that they were going to try to push the playground back from the road a
little bit. He thanked the members of the board and staff and left the meeting.
Presentations:
None
Approval of Minutes:
Minutes — Regular Park Board Meeting — July 26, 2007
Koch said that Alderman Plocher was at the meeting and should be included on the lists of
guest in attendance. Also, on the very bottom of page 2 under the Bill List it reads "motion
was unanimously approved by voice vote." It should read "motion was unanimously
approved by a roll call vote; Koch - yes, Turman - yes, Horaz - yes, Sedgwick - yes, Coveny
- yes."
Kelly Sedgwick's name is spelled wrong. It should be Sedgwick, not Sedgewick. Vickie
Coveny's name is also spelled wrong. It should be Coveny, not Coveey.
On the bottom of page 4, foruth line up from the bottom, it should read "wheel chairs," not
"wheel chars."
On page 7, third paragraph down, "PTE" should be spelled out to read "full time
employee."
Several corrections were needed on page 8, In paragraph 4, it should read "So whether or
not" instead of "So weather or not. " In paragraph 5, it should read "Swithin will add to the
questionnaire for residents the question: Does anyone living in your household have special
needs?" At the top of paragraph 4, it should read, "Mogle feels that United Way program
funding may end."
On the top of page 9 it should read, "None were given by the board" instead of, "None rose
by the board."
On page 5, second paragraph, it should read "Debbie Horaz wants to talk about ponds on
page 15."
Prior to the approval of the minutes, Dave Mogle introduced the minute taker to the board.
Megban Gehr is a full time employee for the City and is substituting because they were
unable to get a minute taker.
Ken Koch asked for a motion to approve the minutes of the .July 26, 2007 Park Board
meeting as corrected. Debbie Horaz made a motion to approve the minutes. Kelly
Sedgwick seconded the motion. The motion was unanimously approved by a voice vote,
Bills Review:
Ken Koch had a question on page I of the invoices as to what the ComEd bill for 201 W
Hydraulic was for. It was clarified that the bill was for the ball field.
On page 2 of the invoices the 15,000 wristbands were ordered for Hometown Days.
On page 12 of the invoices there was a question as to what the "repair 2 covers @ J's Shoe"
was for. Sue Swithin said it was for a tent that needed repairs.
Swithin asked Dave Mogle why there was no revenue shown for August on page 1 of the
revenues. Mogle said it was maybe because they were still early in August so revenues may
not have been posted yet, but he will check with the City.
Ken Koch asked for a motion to approve the Bill List. Kelly Sedgwick made a motion to
approve the Bill List, Debbie Horaz seconded the motions. The motion was seconded by
Debbie Horaz. The motion was unanimously approved by a roll call vote; Koch - yes,
Horaz - yes, Sedgwick - yes, Coveny - yes.
Old Business:
Donation Gift Plan
Sue Swithin updated the catalog from the Board's previous suggestions. The layout has
been changed a bit. On page 2 a Table of Contents was added. All of the items have stayed
the same. On page 12 there is a Park and Recreation donation form for generic Park items
and generic Rea, items that don't receive a plaque. Follow-up paperwork with people could
be done later, but what is there now is a start. Page 13 was added as an explanation off of
Laura's original tree-bench form to consolidate the two and to say that those items were
given plaques, On page 14 there is a tree species list available that came off of Laura's
pamphlet. Page 15 is now the tree-bench-shelter donation form. Swithin said she may still
move some things around, but she first wants Scott and Laura to verify that the content is
correct.
Scott Sleezer said that the cost of $350 is never enough to cover the cost of the tree and the
plaque, but no one would donate if it cost more than that. The plaque itself costs around
$200. However, he feels that it is a win-win situation if someone is willing to pay $350
towards the cost of getting trees in the park. Sleezer is shopping around to see if they can
get a better price on the plaques,
Debbie Horaz asked Swithin if they could add something about the Donation Gift Plan to
the website, similar to how Lisle has their tree donation plan on their website. Swithin said
she is planning to put the catalog on the website. Horaz said that Lisle has a memorial area
for their plaques. Swithin said that would be something that could be considered; whether
or not they should keep putting plaques up all around the City or whether there should be
a designated area for them. Dave Mogle suggested that they could give people a choice if
they want to just donate a tree without a plaque or if they wanted to pay extra to have the
plaque included, Sleezer stated that people wart the plaques The plaques are durable and
maintenance free so they will last forever and they do not interfere with mowing. The plan
should be left as is to include the plaque with the tree.
Vickie Coveny had a question about the decorative light listed on page 10. She thought
they seemed like a lot of money. It was reminded that the cost also included the electrical
for it and the cost of installing it. Laura Haake said that the Mayor and Aldermen were
loolcing for ideas for improving the downtown. They will possibly be hiring a company to
come up with a plan for downtown, using the same park lights that are in all the parks.
Swithin said her goal is to price out how much it will cost to have a glossy cover to the
catalog and just regular- paper with color for the inside pages to keep the price down. She
is unsure of how many she will print. She will print maybe 100-200 and see what the
demand is for them.
Mogle asked if the Policy at the front of the catalog was the existing policy. Swithin said it
was based off of what was done in the past with existing criteria, but a lot of it was
language that she came up with from other examples and the board approved it .
The catalog was unanimously approved by a voice vote.
Park v5ignmenls
Dave Mogle explained that the park assignments need updated as Guy Golinski is not on
the board anymore and there are probably some pinks that need to be added. He
explained that the purpose of park assignments is for board members to have certain parks
to focus on and if there are any issues they can bring that back to staff.
The board members discussed distributing the park assignments differently so that they
are in areas that are close by for each board member. The new parks that need to be
added to list include: Prairie Meadows, Autumn Creek, and Grande Reserve A & B.
Scott Sleezer said he can sit down and group the pinks by geographic location. He will not
attach nines, but just sort the parks that are close together and the board members can
choose what grouping they would like. Scott will do so and the board will bring up the
assignments again at the next meeting.
Scholarship Policy Review for Special Recreation Programs
Dave Mogle presented a final draft of the Policy for requesting a reimbursement for Non-
resident portion of the Special Recreation Services. He said that one final correction
needed to be made. Under- the General Guidelines paragraph, the word "excluding" in the
parentheses should be deleted. Mogle would like the Board's approval on the policy so that
he can present it to City Council.
The policy was unanimously approved by a voice vote.
Recreation Prograim for Special Populations
Dave Mogle distributed a copy of the Power Point presentation he had drafted, as
requested by the Board. He doesn't have anything more to say at this time. At the last
meeting, the Board directed Mogle to follow up on two items. One was to add a fourth
option and the other was to find out whether this was to go to referendum or not. Ken
Koch noted that the first slide should be changed to read "United City of Yorkville" instead
of "City of Yorkville," Mogle stated he will continue to work on the two follow up items
and will bring it back to the Board. He has not found out about the tax yet and said it will
be a challenge. They are asking for a written document from the State's Attorney's Office
that will verify what it is supposed to be . He will continue to cover the appropriate steps
until the County Assessor is satisfied .
This is something that would be voted on by the City. Mogle said that there are a lot of
options. If they did decide to go to Special Recreation Association and levy the tax it would
be a City tax. The County Assessor is the one we would have to work with, though.
Because they are not a Park District, the City has no authority to go outside of the City
limits on this issue. Mogle stated the dilermna is that the County Assessor believes that a
law passed in June of ' 06 has changed the way that it is done and now calls for any new tax
that has never been done before needs to go to referendums, but other County Clerks do not
see it the same way. Mogle said that the Fox Valley Special Recreation Association is not
the only one in the game. Joliet and Bolingbrook are also anxious to know whether we
would want to be involved with them . They may have a different way of doing things so
that it doesn't have to go to referendmu. Mogle will bring this item back to the Board
again.
New Business:
Grande Reserve Park A RFP Playground Results
Grande Reserve Park B RFP Playground Results
Laura Haake stated that both Park A and B went out for RFP at the same but they kept
the documents separate so that if they had two different equipment manufacturers they
could move forward with them easily.
Grande Reserve Park A is the Tree House theme. They were looking for the decks that
would be eight feet high so they could be up in the tree area. There is a fu nnellball court,
shelter and band area. They were most interested in height and tree elements. Miracle was
the only manufacturer that ft within the budget that had two eight foot decks with a bridge
in between and stepping stone element umdemeath, The log roll was part of the bid, as well
as the sand play feature so that it is ADA accessible. The total amount is $36, 620 .00, which
is under the allotted equipment budget of about $37,000.00. There was a small price
difference between Team Reil (Miracle) Option 41 and Option 42, but Option 42 had
everything they were looking for.
Grande Reserve Park B is the Castle theme. Parkreation submitted three different options
but the one chosen was something really different, especially since Raintree Park B will
also have a Castle theme. This one was the best one for the budget. This budget was
around $36,200.00. There is a dragon that can be in the mulch The front looks like a
Castle but on the back there is a lot of climbing equipment and two slides. It is very
unique. Debbie Horaz was concerned that people would be able to see their kids from the
front. Scott Sleezer said that it would be placed where parents would be able to watch their
Udmfirosk@HeMach t4idmandrthgmuiggwht; loBiiitylots available. Sleezer said there maybe
some ready next spring. The garden plots will be a popular feature, which will be
incorporated into more parks. Other elements for Park B include tetherball and the shade
element shown instead of a hard shelter. The warranty is 10 or 20 years. They will be
taken down in the winter but are very durable. Haake has not heard any complaints about
them, as compared to a hard shelter. They are also less expensive than a stander shelter.
Sleezer asked for the Board's approval to be able to move forward to City Council .
Ken ICoch asked for a motion to approve Grande Reserve Park A Option #2 by Team Reil
(Miracle) in the amount of $36,620.00. Kelly Sedgwick made a motion to approve Park A.
Debbie Horaz seconded the motion. The motion was unanimously approved by a roll call
vote; ICoch - yes, Horaz - yes, Sedgwick - yes, Coveny - yes.,
ICen Koch asked for a motion to approve Grande Reserve Park B Option 43 by
Parkreation (Little Tikes) in the amount of $36,065.00. Debbie Horaz made a motion to
approve Park B. Vickie Coveny seconded the motion , The motion was unanimously
approved by a roll call vote; ICoch - yes, Horaz - yes, Sedgwick - yes, Coveny - yes,
Reports:
Director Report
Dave Mogle said that an executive session would need to be done tonight to cover previous
minutes.
There were about 60 people in attendance at the Town Meeting. Scott and Laura gave a
good presentation of the plan. Basketball was a very popular idea. It was stressed at the
meeting that there was a budget that could not be stretched and that by adding things,
other things might need to be taken away. There were all kinds of' suggestions for things,
like tennis courts, fountains, sand volleyball, baseball, soccer. Residents brought up the
possibility of doing a community build so that there would be additional money for some
other features. Mogle said that the overall response on Monday night was positive. On
Friday there was a bit more negative contingent. Most of the one's that were negative on
Friday night had not attended the meeting on Monday and were getting most of their
information by hcarsay. Mogle felt that going out and hearing what the residents had to
say was the right thing to do.
Ken ICoch asked if there were any concerns about ball fields or soccer fields_ Scott Sleezer
said there were some questions about whether it would be organized play or just pick-up
games . Sleezer feels that anytime they build a ball field they should have the ability to
program it. Other people were very interested in having a ball field. It was also discussed
that having organized play and ball fields would potentially bring more noise and traffic to
the park, Sue Swithin said that the earlier a park is built, the better because it will alleviate
questions of what's going in. Sleezer feels that having resident input is helpful and it helps
them feel like they are part of it.
Mogle moved his report on to talk about the Master Plan. He said that there is a need for
Clerical help to assist Laura. There is some money in the master budget and some money
in Scott' s seasonal budget. One possibility is to increase hours of current part time
employees . Another possibility is to have an intern who has landscape architecture
background to assist Laura.
Debbie Horaz asked if Yorkville would begetting anymore garden/flower parks, Sleezer
said there would probably be more opportunities in the future . He would like to see the
City partner with other clubs or groups to help take care of the maintenance. Horaz said
that the City has a lot groups that could work in conjunction with the City and volunteer
their time. Haake said that one concern is that maintenance will be difficulty for City
employees who aren't educated in gardening, Mogle said that the first thing would be to
get a good partnership going. Horaz said that the Master Gardener's have no budget.
They would the supplies provided to them, but would be able to volunteer the labor and
maintenance. This would be another way to provide something for all age groups. Sue
Swithin commented that the City's parks now are outstanding compared to what they used
to be.
Parks Report
The Conununity Park Build will take place one week from Saturday. They have been
pouring concrete all week to get ready for the build. The weather has made it a little
difficult but everything will be ready for equipment. There are currently about 60 people
who are signed up to help,.
Recreation: Report
Sue Swithin said that Tennis Carnp was run this summer on the newly resurfaced tennis
courts. There weren't as many people this time because it was not in the catalog.
Plans are underway for a second preschool at the Riverfiont recreation building. There is
enough students to hold afternoon classes — one four year old and one three year old, with
one instructor.
The survey is being finalized now and will be mailed shortly to residents. Envelopes were
delivered at the beginning of the week. Random people should be getting it soon. Ann
update will be given as soon as it becomes available.
Upcoming events are listed on page 3 . The Park Open house will be held on September
21 st instead of September 28th and will be at Stepping Stones Parke instead of Autumn
Creel.
Swithin said that Park help will be needed at Hometown Days to help at the front gate
and/or at the beer tent. She will follow up with the sign up lists and email them to Dave
Mogle.
The Adventure Challenge will be at Silver Springs State Park. It is in the catalog and on
the website if anyone needs more information on the different divisions and age groups,
Help will also be needed for that event.
Additional Business:
Future Meeting Schedule & Agenda Items
Dave Mogle noted that the City meeting structure has been changed. They have moved
back to the cornmittee structure and COW and City Council are on the same night. The
change has been reflected on the schedule.
Ken Koch asked for am update on the meeting with the Forest Preserve . Mogle said that
the Mayor is on the same page as the Park Board and concurs that the agreement says that
the Forest Preserve and the City will j ointly look at different ways of ftmding. A meeting
between all parties will be held on the 15r" to work out all the issues that have been raised:
Adjournment:
At 9:09 p.m. Ken Koch asked for a motion to suspend into executive session. A motion to
go into executive session was made by Debbie Horaz and seconded by Kelly Sedgwick.
At 9:36 p.m. a motion was made by Debbie Horaz and seconded by Vickie Coveny to
return regular session. The motion was unanimously approved by a voice vote .
At 9:36 p.m. a motion was made by Debbie Horaz and seconded by Kelly Sedgwick to
adjourn. The motion was unanimously approved by a voice vote..
Minutes submitted by:
Megban Gelu-
Page 1 of 3
Yorkville Parks & Recreation Department
Town Meeting
Monday, July 30, 2007
7:00 pm
Heartland Circle Model Home
The meeting was called to order by Dave Mogle at 7: 10 pm.
Present: Dave Mogle, Director of Parks Michael Armitage
Scott Sleezer; Superintendent of Parks Sandra Armitage
Laura Haake, Park Developer Sharon Perez
Alderimin Joe Plocher Angela Morris
Alderman Gary Golinsld Kathy Auw
Officer Bany Groesch .Jim Arnfelt
Michelle Goff Rosie Rojas
Robin Withrow Paul Krauss
.Jim Hedderman Stella Krauss
Vinnie Hedderman Debbie Koutny
Jebb Ward Tom Reicheil
Brian Pitstich Chris Reicheil
Brian Durant Veronica Foster
Meg Durant Lester Foster
Nicole Williams Ron Hoffman
Paul Fischer Lou Arai Hoffman
.Jennifer Fischer Dave Bohr
Bob Ganassin ,Jennifer Bolrr
Dawn Ganassin Stephanie McCue
Corinna Jones Aubrey Potrawski
Kristen .Jackson Iris Rios
Jeff Sytar J.J. Buckman
Krista Muell Cymber Jones
Lisa Iorfida Marty Moulton
Nick Iorfida Gary Neyer
Sarah Berry Angie Hatch
.Jennifer I-Iaddox Deb Belmonte
Suzanne Galmaiini Dan Dunham
Chuck Galmarini Pat Durham
Heartland Circle Park Conceptual Plan — Scott Sleezer and Laura Haake explained the
conceptual plan for the park to the public. It is a unique round park with a trail all the
way around with a fitness station. The playground will have a a space theme. The main
play structure will be for the 5 — 12 age group and there will be smaller pieces for the 2 —
5 age group. There will be swings for both age groups. There will be a shelter and a
skate element. There is open space that will allow for a future ball field,
Page 2 of 3
Scott and Laura also explained that the playground pieces may not be exactly the same as
the ones shown in the conceptual plan. A Request for Proposal will go out and pieces
will be chosen from what is available. Scott and Laura will build the best park possible
within the budget.
Public Questions/Comment — There were questions about whether the design would be
built all at once or if it would be broken in stages and when it would be built. Once the
conceptual plan is agreed to, it will all be built all at once next spring.
There was discussion on ground cover. All the parks in Yorkville use certified safety
mulch.
There was a question about a water element. Scott Sleezer said they try to have 1 water
element, 1 skate element, and I wheelchair accessible park in each quadrant of the city.
The city is divided by Rt. 47 card the river. There is already a pads in this quadrant with a
water element,
There was discussion about a basketball court. To add elements to the park, other
elements would have to be cut, If a basketball court was added, the park may lose it's
shelter, There was also discussion on keeping the court distanced from the playgr°ound.
There was discussion on the fitness area and the addition of a sand volleyball court and a
drinking fountain and bathroom. It would be very expensive to add a drinking fountain
because of water and sewer hookups.
There was a question on whether the budget was a locked amount. The answer was that
this park is already over the land cash budget. The arnount of land cash is decided by the
size of the park and the size of the service area. There was a question about whether the
residents could fund-raise to add to the budget. The answer was yes.
There was discussion on parking. The circle can hold a lot of parallel parked cars.
There was discussion on the skate element. It would be a stainless steel bowl with
concrete under it and drainage so it would not hold water.
There was discussion about shading the play areas. There is no plan to shade the play
areas because of the cost.
There was discussion on using volunteers to put the equipment together. It would
definitely save money since it costs 30% more to have the park professionally installed.
There was a question on having electrical outlets in the park. An outlet can be mounted
on an ornamental light.
There was discussion on a pool or a dog park. These are not being added because of the
cost for the pool and both features will attract people to the park from outside the
development..
The city will maintain this park, not a HOA.
Dave Mogle asked for a show of hands in favor of each element, The results were:
Basketball court — a lot of hands, a drinking fountain — 5 hands, for a skate element — 22
hands, against a skate element — 8 hands, a shelter — a lot of hands, a water element — a
lot of hands, sand volleyball — 8 hands, tennis courts — 11 hands.
There is a program to buy or dedicate a tree for $350 each tree.
There was discussion on moving the fitness station closer to the park.
Page 3 of 3
Laura Haake announced that there would be a movie in the park with hot dogs and Bozo
Buckets on Friday, She also amrounced the community build for Hiding Spot Park on
August 18°1 for those interested in trying out a community build.
The meeting was adjourned at 8 : 19 par
Minutes submitted by Laura Leppert.
Yorlcville Parks & Recreation Department
Thursday, August 23, 2007
7:00 pm
Old Post Office Building
Roll Call:
Kelly Sedgwick, and Ken Koch were in attendance.
Introduction of Guests, City Officials, and Staff:
Parks Superintendent, Scott Sleezer, Executive Director of Parks, Dave Mogle,
and Park Planner, Laura Haake were also present.
A quorum was not established. The meeting was rescheduled.
Minutes submitted by Laura Leppert.
MEMORANDUM
TO: Yorkville Park Board
FROM: Dave Mogle (1D.U), Director of Parks and Recreation
RE: Old Business
DATE: September 10, 2007
PARK ASSIGNMENTS
At the 8/9 meeting we discussed that with recent changes on the Park Board, a review of all
parks and board member park assignments was in order. Provided is the memo that describes the
last discussion on this topic in November 2006 and a memo containing suggested geographical
groupings of parks which the park board requested in order to decide new assignments. Staff is
seeking the Board's direction and approval.
FIELDS OF WESTHAVEN DEVELOPMENT
At the 8/30 Special Meeting of the Park Board, we discussed the Fields of Westhaven
Development as it pertained to the school/park site. I followed up with Dr. Engler by sending
him the attached letter that summarizes the points discussed by the park board and will try to
contact him prior to the 9/13 meeting to gauge an initial response. Depending on the School
District's response, further discussion may be appropriate..
MEMORANDUM
TO: Yorkville Park Board
FROM: Dave Mogle, Director of Parks and Recreation
Scott Sleezer, Supt. of Parks
RE: Geographical Park Groups
DATE: August 23, 2007
As discussed at the August 9, 2007 Park Board Meeting, following is a list of geographical park
groups. If you are satisfied with how these are grouped, we can decide how groups are assigned
to park board members for their park focus. Please note we have included developed, nearly
developed, and parks with completed or soon to be completed conceptual designs.
SUGGESTED PARK GROUPINGS
GRANDE RESERVE - BRISTOL BAY
1 . Rotary Park
2. Stepping Stones Park
3, Steven Bridge Park
4, Park A
5. Park B
6, Park C
7. Bristol Bay Regional Storm Water Management Park
PRAIRIE MEADOWS — AUTUMN CREEK — HEARTLAND
1 . Autumn Creek Park A
1 Autumn Creek Park B
3 , Moser Property (Blackberry Creek Corridor)
4, Jack Purcell Park
5, Reimenschneider Park
6. Emily Sleezer Park
7. Heartland Circle Park
DOWNTOWN
1 . Beecher Park
2, Hiding Spot Park
3 . Town Square
4, Jaycee Pond
5, Riverfront Park
6, Van Emmon Park
7. West Hydraulic Park
FOX HILLS — KIMBALL HOMES — CALEDONIA
1 .. Fox Hills A
1 Fox Hills B
3 . Cannonball Ridge Park
4. Whispering Meadows Park
5, Wheaton Woods
6, Caledonia Park
FOX ROAD — RIVERS EDGE — HOOVER
1 . Gilbert Park
2. Rice Park
1 Crawford Park
4., Rivers Edge 2 Park
5. Hoover Property
COUNTRY CLUB HILLS - RAINTREE — SUNFLOWER
1 , Price Park
2. Cobb Park
3. Sunflower Park
4. Raintree A Park
5. Raintree B Park
6. Kiwanis Park
7. Windett Park
YDp
Mt
PARKS A RECREATION
YorkAlle parks & Recreation Dept.
201 West Hydraulic Street - Yorkville, IL 60560 630.5534357 630.553,4360 fax a-mall: recreation @yorkviile.il.us
September 10, 2007
Dr. Thomas Engler, Superintendent
Yorkville School District #115
602 Center Parkway
Suite A & B/P.O. Box 579
Yorkville, IL 60560
Dear Tom,
This is a follow up concerning the Fields of Westhaven Development discussion that
was held at your office on Monday, August 27, 2007 with you, developer
representatives, Travis Miller and I in attendance. I shared the points of the
discussion with my Board members on August 30, 2007 at a Park Board meeting.
The enclosed conceptual drawing was provided to me by the developer. He
emphasized that the drawings of the school and parking lots was not a final
recommendation, but rather to demonstrate how the school and park could fit in the
space without the east/west road connection to Bailey Meadows.
The Park Board made the following comments:
They are interested in a synergistic approach to maximize the school/park land at a
minimal cost to the taxpayer. Discussion ensued on how best to accomplish this.
Their points are as follows:
• Look at whole footprint of school and park ( like we are doing for the Townes
at Windett Reserve Development) and settle on a concept that maxhi mes the
Iand for the benefit of both school and park
• Instead of two parking lots, build one that if necessary could.be slightly
oversized to meet needs of park and school. Try to avoid unnecessary asphalt
which is costly and takes away green space.
o In lieu of eliminating the road and the developer's expense for it's
construction, approach the developer about contributing toward the expense
of the drive and parking lot serving the school and park grounds.
2
a Locate the playground site so that only one playground is needed (as has been
done at Grande Reserve School and the neighboring park).
® Share a single landscaping plan.
a If an overlap and sharing of facilities can occur, consideration may be given
for park and recreation maintenance personnel to maintain these common
grounds.
With joint use of the grounds, the park board agrees that the road is not desirable.
They would rather promote an unobstructed use of this school/park open area.
If a final determination is made that it is not realistic for an overlap and sharing of
facilities, or if the school is never built as you indicated might be the situation, then
the road could connect as originally planned. This would separate the park from the
school grounds, or in the absence of a school, from residential dwellings.
In conclusion, the park board's view of the current plan is that it does use the school
and park grounds to the best advantage for the public. Nor does it leverage the
opportunity to save dollars. The Park Board believes there is great potential for
shared use and would like the school district and park department to look at all
possibilities.
I discussed the outcome of the park board meeting with Dave Waden of Land Vision,
Inc. who was present at the meeting at your office. If you and the School Board
approve, He will be speak with Travis Miller about showing the plan as a 20 acre
school/park site with no road and, at this point, no boundary line between school and
park. This will keep them on their time line and give our respective organizations the
time to explore the options for a joint school/park use.
At your convenience, please let me know your thoughts on these matters. Thank
you.
Sincerely,
Dave Mogle
Director of Parks and Recreation
CC: Travis Miller, Director of Community Development
Brendan McLaughlin, City Administrator
Dave Waden, Principal, Land Vision, Inc.
I
1 I k ; � xtn"Icounty 1 [b , I Zoned tlpp IY Y L o. 1 Y SuAltraill,
F I 1 IICounty {. 1 1 Yf Y (,,: I Zoned flR
4f LL< .S Rural R Itl
I z deR Jw s!v Rural e a i
eW. n 1n id U '^ Y J . ' . tr3
xtt+^^����'' J
I
X3. O- r"�t 1 .. . .GJ �:.. '.m.. 'i, t.- r ,---^ ,gam '"1:n -.Wr .- v ; �—_,- _
,. 4. . . . a'i. } c , s .T"a x �_5..� ' ��b.ssv.cv.=Y -N s- -- « BdC ROAD
.< _ c to "s- .'ice- ""
_ _ i .. r fir..
--N .
... "- .. '. `.�.'�. - -•�_. ._..- _ �... . �„ 3 1 1G� : IG3 16: tbo >,57•.. . Ise t<s 1s6 , ties u ° ils3 u2 1st :ira u9 3°
i
�� \ 21v 23. 21. 21. 30 19 ilH . V _ J9" 11 liv '<13 12 .Yl leu�u tl ' n' t < t � x 'L- � u ;}
IT
+ n K ......` k zJt L
t(5 z
I T
_ 4
3 250 25Y 3b0 ° i "3'x^ 3 yuy' i{:v i or r
21f.v ':9 -. 3r ' 31� 32 33 35 lsl
lfw-
�I
r
;
I
. il � 1:Ill\. 2i4 313 Nx «'141. - < 1 _. "Y > _ off I
1 � '; � 1 ' ( 159 $8 31 56'° . 55 5i ,53 521 I51 DSO A9 °.48 J3 SIG {5 MI tl y ,av 290 Q b.yya } yam . p
gag
� .p i ' y A.
+._ : � u 1 �� �� � fi T:.+ f f i
. _ _ __ _ 111
-DRME„moo � Y e I J ;'. �� 4 '
I { ' � V
::. ... . . , _ _, p i __ _- _ ___ __- _ _ _ 239��/ } ' r :9 '"""ro-''. Call, L,
4' ill
m
- i r-i z3__ __ tm r l lit T •S ,,. . '' i ' ,t<, 3 r ' tr"3' o- + of
j
Sit _ sa a ;..tom �, + a 39ea x
Rol 233 33{ 35 zdG .H�
't ( 133 uu6 I I f 4 .
, •y I ,asipiv 1 1 n u..0 ) 1 I .. r 1 Itwm Y^ TI' t` a>ef y, { i ti ��'1"1'_� 't ) n2 I 1.
! / i 1 •".' ..� ' i € r. I t < s dflix`_cr r Tic i'l
'. i us tz9 1 , 2 tzG n9 us i,:,z: I 238 x"� k 'c,C £ �'s3y 1 :? lei
, � I `•,plvl ': .y1 wv ,<mu1 t .i I , mu .. vl i �'l A 1 rt ya ?. IL1 : t ri1 s
-
.I .L.. ' ].26 32�u -ZTT 223 222 3 1L'019 "118 >A >&a .l; N x
J u i �"'J Nt 1 .. ".. A
I um �v 1 mrF�y.,, L J
'. i {o L 13s 13D { 135 120 i mu ''1 v "ry yr v, 21] 1 <'V" 'fi
.unv .<wu <. u .: ° I. r i .>': t 1 I ° -- f-- -- -- -- -- -- - _ J t 'uz. 5 i � i} it ( 1
J - G2u I ti5 ,im�'t I ; . .wv 3 ” "-..., i 4 J l P T.( y { .,^"Mi, * �, ;I tlf: ' ,
Y �J; , : }. 1 i. , 119 1 '� :i,�u I _
V u< e 1
! , , ..'i — • —. l ' ¢" Y : _�••�{{ '-. ,.'191 1 s o 139 13� x' .: i II9 5 LI 1 p w 1 d. 1 1 «F V.
�� r -Mcy 11 f
1 9 �,..( - - ,--
.. > , .,.. � �2kEN I 2w t � +1n�4^�'n J� y",� L ��1
1 . t13 III T .ti ._, i. ' ✓ t __. .,.
i tiJ .� u1 I T xm zo6 zo9 2�0' zuv LT,a ��O m'le 5
To� N L �.,..2 "_- ,wv_J 1 ':. L-e___ -J ,, 1 LL°E_ _J 1 <, j 7. `i)b J., t ' ry,�u ' .^i�' .n.,°vr5' c02 i I Y:IiI �I ti P
J _ _ i fi
'f
/ i ,w n• r— >- :_ I . _., to i 1 ."=;'" v ; ' 1v^r y��jfr5 mor
SIT j � 2o4e zo3 2<oz l ' m 2,0o r199 19n 193 196 19s i ,. 3 r`dd .J+"•{)+�{h ti s _
f 65 1 99 ` f
?c IN aref, io4e ��,mv lU3 voo ltmg rJ '.f
J r
ltt i
t r 1 1 „,:,v _ . -. \ . ,_r:.._ i °` , STfAMBDAI-DRIVE--
li,
f4 az t 1 , ',: 1 : / J J JVBA -
'.,J„<� . v9 1' _ ____ __ '_ __ - __ i'1;� j
9, if
83 ITT 1 1... 'm�u . .I l i ,u. ( \ .:: Y ;` i ' 1vo mt to' t03 19a ' IDs 1106 II�O ID� 109 t90 1®t 1� t93 x H « +r�0'"3 v” . y � 4{ I .f i .
\.. �, ' t i 1 .. Jam, -r. / i ° AT
}I ,i� ! In 1n . t j xSv In Total
�s�e i ,<?6 { J � � \ _ 1\ '` v4^ ,' S"' w7 t '- 1{l u�,�; .a J I r , .
ASIA If 1 no.:� - -t , `tic+1.
-_--� I ) f • , + '4 ` x 1,; d w; '- zv«fiJ sA'N r: I <11
>1 30 95 i ! a • '. a r rr / inP sS"� t n + : 1 } 71 1
_ 69 { " 2LYv -.
Y.
¢ u_ II - `
If C\\ 1 +• ___ i of I t" .- 'L ! J , . t ,r l .,r fr•µ _ ' g 1 s,*{Yr y.. 11 if t.' {:d 1.
-G' '4
\ : ..b' ,�- - _+.—� 9J •` / ' I . t r ✓ / L / y` v 't : F' "7 h.�?ry! zv ' , 'fir-. ." �?•t SA If 17 1
L, INTO
:f / /.
offal L' L... B3 0y 911.. . 9t 92 { 1 1 ,Jr / \ + H r }'J t -1 IT
All AT R Off 1 1. f 1 "/ Y I.—:T Y^'\ - t j' 1 1 5 ; .•Y Tom`:\
1 , f / can tt [ 1 1'
z .. ._
44 1
::. . ., ) : . ,...:�. 1 n3ruo IT.ITT i '. ' �1 '.'l '{) C tl N t i Lb l - 1 LI,"ANOTTATTATIN ,
Ad
If PUS l two
-: t . { � ..: _ IP z 0 C . '�+. a+,N+ , ::. ,.P,i, 4. � . T+u+i '- u 4 .. ..�. :Jn. s i. -9,1%8,x,: ' - s4}jY4 1411 a.x. {i .4a riv d u+. ., r. Yv
RRM"J Voting nq ton ng- n-2 .
1 .yl '` -. . A7AVC„ <�an...ew.cw rmposed zenmq - n.z ruo ��,„r.
In"Cl INS 151110 IN li MITI CAN Ill'Actual IT actionfill)I OAVTAC 01 MASON Is IWIVII
Total Single Family LOlz - 261 °t " ®, _
ful'nor AN' ANN
S, Aft ellIPIALPIRWOOTI&I
Total Site Area 16134 At
ua 1 �
flown,InAll. union Saw"6,events 111 .an;AT Itrul
I j Site o n. Gross Site Density - i G DA /AC
Cusul 11 often 11 notodual on Suale Son"Ar Olt San IN Pro$0111
Total Open Space . Az -"G
cwnne SAN nm,o, o"CI o < c cn.m,.,..o, M' , um Lot Size 12.0005E � _ _ _ _ _ z.m1., Low" W E Ii
Average Lot Size Sit -
Maximum Lot Size Sr
ow To ,n, ,., A ul o too' z )a
: _ # t 9J to - x {xyi _ .ti ' ` +�
o°c°m... 7
or
X � rd< Sx"1 t} N J' Y'` .3t .l. 1' E . S. 'f S '�L ti
pl `�. p t to " w_."f ei `'sc' file
.W a2 ,.` 41 + ,b L t v:<S r T'!ze I ITT._ p„ _
MEMORANDUM
TO: Yorkville Park Board
FROM: Dave Mogle (DM), Director of Parks and Recreation
RE: New Business
DATE: September 10, 2007
AT & T EASEMENT — BRIDGE PARK
AT & T has requested an easement to place a utility box in Bridge Park adjacent to Kennedy Rd.
It's placement in the park will have little if any impact on present or future activities because of
its location. It will be easily accessible from Kennedy Rd, This would have been a Director's
Report item for the park board meeting on August 23 which was cancelled for lack of quorum.
Since then it has been brought to the Public Works committee. Staff has reviewed this request
and recommend it be approved.
CHRISTMAS TREE SALE REQUEST
Two individuals have jointly requested to operate a privately run Christmas Tree Sale in Town
Square Park this Fall. While the individuals appear to be very organized and have put together a
admirable plan, staff is concerned about the precedent that we would be setting to approve this
particular private venture in our most highly visible park. Staff believes it could be challenged
as to why this particular Christmas Tree vendor over others was selected. More preferable would
be an agreement with a not-for-profit organization selling trees as a fundraiser to support their
organization. Staff recommends denying the request.
=`CEO Ciro United City of Yorkville Memo
800 Game Farm Road
ESr. -� 1886 Yorkville, Illinois 60560 -
'��� Telephone: 630-553 -8545
09 ,gyp Fax: 630-553-3436
Date: August 22, 2007
To: Bart Olson, Interim City Administrator
From: Joe Wywrot, City Engineer
CC: Dave Mogle, Director of Parks & Recreation
Lisa Pickering, Deputy City Clerk
Subject: Grande Reserve Regional Park - AT&T Utility Easement
Attached find one copy of a proposed utility easement for AT&T on Kennedy Road near
relocated Mill Street. This easement is needed for a cabinet that this needed to provide
DSL service to the residents in Grande Reserve and also the residents of the nearby
unincorporated developments on Galena Road. We have confirmed with the Parks
Department that this easement will not affect future development of the park. The
easement is also far enough outside the Kennedy Road right-of-way that it will not be
affects by our future Kennedy Road widening project.
I recommend that this easement be approved. Please place this item on the September 4,
2007 Public Works Committee agenda for consideration.
Section 11, Twp. 37N, Range 7E
COUNTY — Kendall
P.I.N. # : 02-10-400-004
AT&T ILLINOIS GENERAL EASEMENT
For one dollar ($ 1 .00) and other good and valuable considerations, receipt of which is hereby
acknowledged, the undersigned (Grantor) hereby grants and conveys to Illinois Bell Telephone
Company dba AT&T Illinois, an Illinois corporation, and its affiliates and licensees, successors
and assigns (collectively "Grantees") an GENERAL easement in, under, over, upon and across
the Easement Area (described below), for the purposes of and in order to construct, reconstruct,
modify, supplement, maintain, operate and/or remove facilities for the transmission of signals
used in the provision of communication, video and/or information services and/or, any other
services or uses for which such facilities may be used including, cables, wires, pedestals or other
under-ground cable or wire enclosures, marker posts and signs, and other related or useful
equipment, fixtures, appurtenances and facilities, together with the right to have commercial
electrical service extended across the Property (described below) and Easement Area to provide
service to such facilities and the right of ingress and egress across the Property and the Easement
Area for the purpose of access to and use of the easement granted herein.
The Property is legally described as:
THAT PART OF THE SOUTH HALF OF SECTION 11, TOWNSHIP 37 NORTH, RANGE 7 EAST OF
THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS:
BEGINNING AT THE SOUTHWEST CORNER OF SECTION 11; THENCE SOUTH 0 DEGREES 57
MINUTES 0 SECONDS WEST 442 FEET TO THE NORTH LINE OF THE RIGHT OF WAY OF THE
CHICAGO, BURLINGTON AND QUINCY RAILROAD; THENCE NORTH 75 DEGREES 17 MINUTES 0
SECONDS EAST 1728 FEET ALONG SAID RIGHT OF WAY LINE TO THE SOUTH LINE OF SECTION
11; THENCE SOUTH 89 DEGREES53 MINUTES 0 SECONDS EAST 1001.25 FEET ALONG THE SOUTH
LINE OF SAID SECTION 11 TO THE SOUTHEAST CORNER OF THE WEST HALF OF SAID SECTION
11; THENCE NORTH 89 DEGREES 54 MINUTES 0 SECONDS EAST 1339,5 FEET ALONG THE SOUTH
LINE OF SAID SECTION 11 TO THE SOUTHEAST CORNER OF THE WEST HE, LF OF THE
SOUTHEAST QUARTER OF SECTION 11; THENCE NORTH 0 DEGREES 40 MINUTES 0 SECONDS
EAST 977.5 FEET TO THE CENTERLINE OF THE HIGHWAY; THENCE NORTH 74 DEGREES 15
MINUTES 0 SECONDS WEST 727,2 FEET ALONG SAID CENTERLINE; THENCE NORTH 79
DEGREES 10 MINUTES 0 SECONDS WEST 2877.4 FEET ALONG SAID CENTERLINE TO THE
CENTERLINE OF A NORTH AND SOUTH HIGHWAY; THENCE SOUTH 7 DEGREES 7 MINUTES 0
SECONDS EAST 364.8 FEET ALONG THE CENTER OF SAID NORTH AND SOUTH HIGHWAY;
THENCE NORTH 89 DEGREES 47 MINUTES 0 SECONDS WEST 503.33 FEET TO THE WEST LINE OF
SAID SECTION 11; THENCE SOUTH 0 DEGREES 52 NDN Tl'ES 0 SECONDS WEST ALONG SAID
WEST LINE 1327,6 FEET TO THE POINT OF BEGINNING (EXCEPT THAT PART OF RIGHT OF WAY
OF THE CHICAGO, BURLINGTON AND QUINCY RAILROAD RUNNING THROUGH SECTION 11
AFORESAID) IN THE TOWNSHIP OF BRISTOL, KENDALL COUNTY, ILLINOIS
The Easement Area is legally described as:
SEE ATTACHED EXHIBIT "A "
Section 11, Twp. .37N, Range 7E
COUNTY — Kendall
P.I.N. # : 02-10400-004
The Grantor represents and warrants to the Grantee that Grantor is the true and lawful owner of
the Property and has full right and power to grant and convey the rights conveyed herein.
Grantee hereby agrees to restore all property disturbed by its activities in use of the easement to
the condition existing prior to the disturbance.
Grantee shall have the right to remove or trim such trees and brush in the Easement Area as is
necessary to exercise the rights conveyed herein.
The Grantor shall not construct improvements in the Easement Area or change the finish
grade of the Easement Area without the consent of the Grantee.
This Easement is binding upon and shall inure to the benefit of the heirs, successors, assigns, and
licensees of the parties hereto.
GRANTORS: GRANTEE:
The United City of Yorkville .Jacalyn M. Frost
Manager Right of Way
Section 11, Twp. 37N, Range 7E
COUNTY — Kendall
P.I.N. # : 02-10-400-004
STATE OF ILLINOIS )
SS
COUNTY OF )
I, the undersigned, a Notary Public in and for said county in the state aforesaid, DO HEREBY
CERTIFY THAT, , personally known to be the
person(s) whose name(s) is/are subscribed to the foregoing instrument, appeared before me this
day in person, and acknowledged that as signed, sealed and delivered the said instrument as their
free and voluntary act, for uses and purposes therein set forth, including the release and wavier of
the right of homestead.
Given under my hand and notarial seal, this day of 2007.
Notary Public
This document was drafted by the Ameritech Legal Department, 30 S. Wacker Drive,
Chicago, IL 60606.
Return this document to:
Iacalyn M. Frost
Manager Right-of-Way
AT&T Illinois Network Services
929 Childs Street
Wheaton, IL 60187
Legal descrption for a 20 foot by 30 foot AT&T Easement.
That part of the Southwest quarter of Section 11, Township 37 North, Range 7 East of the Third Principal Meridian,
bounded and described as follows: Commencing at the most Southwesterly comerof Lot 3026 In Grande Reserve Unit
12, as recorded as Document No. 2006-20744; thence North 13008'56' West, along the Westedyline of said Lot, 495,00
feet; thence South 75011'30" West, 106.82 feet to the Westerly line of Kennedy Road, as dedicated by Document No..
2006-16199; thence continuing South 750 11'30' West, 20.00 feet to the point of beginning; thence North 14048' 30'
West, 30.00 foot; thence South 750 11' 30" West, 20.00feet; thence South 14°48'30"East, 30.00 feet• thence North 750
11'3o"East, 2000 feet to the point of beginning, all in Kendall County, Illinois. Containing 600 Square feet. Nol th
Legal description for a 10 foot wide Access Easement
That part of the Southwest quarter of Section It, Township 37 North, Range 7 East of the Thins Principal Meridfen,
bounded and described as follows: Commencing at the most Southwesterly comerof Lot 3026 in Grande Reserve Unit
12, as recorded as Document No, 2006-20744; thence North l3°08'56" West, along the Westedy line of said Lot, 495.00 Scale 1" 60 feet
feet; thence South 75° 6'30° West, 106.82 feet to the Westedyline of Kennedy Road, as dedicated by Document No.
2006-16199 to the point of beginning; thence continuing South 750 11130" West 20.00feel; thence North 140 48'30"
West, l0.00 feet', thence North 750 1 P 30"East, 20.00 feet to the Westerlylino of said Kennedy Road,- thence South 140
48'30"East along said Wastedyline, 10.00 feet to the point of beginning, all in Kendal! County, Illinois Containing 200
Square feet,
41.22 '
w
Plat of Easement " loo.76 -
t
J. M. Hank & Associates Relocated
Land * Marine *Aerial Surveys ill Roa
800 Busse Highway * Park Ridge, ll. 60068 y o 0 0 2pp6 �6�99
telephone (847) 696-0010 0
fax: (847) 698-6920 ° m
� o �
O
o O 9N0 ' o
M NOO 5=1
that part of the Southwest Y4 Q
of Section 11-37-7
Lot 3026 i0 Grande
PD . Reserve Unit 12
Per Doc. 2006-20744
z� t
Legend:
POS indicates point of beginning
nis indicates not to scale m
PC indicates point of curve
® indicates Iron found
O indicates Iron set I. 300 W••,...!i
AT&T
Easement q W°- 2p °_- !' •ip682
t
(20'by30))-.,,.'rte 2p p08 Access
State Of 0' pptultu fiNgr � .,. 3�. VJ Zp .a Eas z
County of`(b2� sL.A�r� irOy S15o it'
o °
it John�aby ,�'m/ �pl Land Surveyor, do hereby d z ,� „> °
certify.�hp`,�I'a� pre and1 hQ;v basement from afcial records, 3 0 �, c�
andtGa ryrbplati correct lien thereof, m
P, 7 to
lllindi9 ifs," ,1� "
.����,+rq� aiye)ro�No. l7f5
Gcon p $ Biel .nd9 ,.4W8 m } i most Southwesterly
comerof Lot 3026
ricer,„-t. �•rUH >
Order No. 0%:`�`�03
Ordered by.• AT&T Illinois
Scale 1 ” equals 80 feet EXhibif A
rChfl#ffiA9 Tree
i Express
To: Yorkville Parks and Recreation Department
From: Mike Bass and Scott Magnussen
Date: August 14, 2007
r
Re: Christmas Tree Lot at the City Park.
We are respectfully requesting the use of the City Park to establish a temporary
Christmas Tree Lot. We are looking to start a tradition that is associated with the
Christmas season in Yorkville. We have all intentions of setting up a stand with
character and complimenting the beautiful setting in the park. If granted access we
can assure you the following:
a Vending License Agreement form will be completed and all agreements will
be upheld.
Individual signs will be posted to indicate that we are an individual
contractor.
a Insurance will be obtained in the amount of at least $100,000
a Requesting permission from December 1 , 2007 until December 21 , 2007.
a Business hours would be:
• Monday Thru Friday 4 pm until 8 pm
• Saturday and Sunday 9 am until 8 pm
a The lot would set up and taken down daily (avoiding excessive traffic to the
park). We will ensure the location will be in the same condition as previously
found.
a Approximate size that would be needed is a 25' by 25' section. We plan on
setting up 10 to 15 trees and restocking when needed.
a The purpose of the business is supplemental income.
a The name of the business is the Christmas Tree Express
a Currently in negotiations with local suppliers and tree farms from Wisconsin
We thank you in advance for your consideration. We realize Christmas seems a
long way off, however, we will need to be making the initial investment by
purchasing the trees in early September. We are looking for a response one way or
the other to proceed with the business proposition.
Sincerely Yours,
The Christmas Tree Express
Mike Bass Scott Magnussen
1782 Walsh Dr 1862 Walsh Dr
Yorkville, III, 60560 Yorkville, III, 60560
630-553-2549 630-553-1661
1
YORKVMIX
PARKS & RECREATION
VENDING LICENSE AGREEMENT
(Police Dept. License will be subsequent)
This agreement is between the United City of Yorkville/Parks & Recreation Deparment, hereinafter
referred to as the Parks Dept., and Chi f i -rrr r Ey . P., hereinafter referred to as Vendor.
i
.Length ofAgreement
This agreement is for a time period commencing .1411LD and ending
i
Type of License
i
its owner and its employees are granted
license to sell food and nonalcoholic beverages from a Kendall County Health Department approved
food vending wagon in specified areas within the city of Yorkville.
i
Independent Contractor
It is expressly understood that C , 6 A mar, Tfcr ,Sis an independent contractor, free to conduct '
its day to day operation as it chooses, within the terms of this agreement.
Memi
The Park Dept reserves the right to restrict sale of certain items. A menu must be submitted along
with application of license. Any changes in menu must be approved, in writing, by the Parks Dept:'
Menu items. .
Oaeratiog Hours
The vendor will operate during daylight hours- Excepti be allo u on approval of Parks
Dept. Time of day : P-) -,r- J} nn-, - S prrL D tF Evening Sat/Sun
Sales location
The vendor shall place equipment within the specific area, allowing for safety and visibility. Tire
vendor may change location within the same park, during or from day to day, in ways that are
responsive to the public or determined to be best for business with approval from Parks Department.
Public walks may not be blocked in any way.
Business Identification
It is the intent of both parties to this agreement that the vendor clearly identifies themselves as an
independent operation, and not as an operation of the Parks & Recreation Department.
1
t
License Tee
In exchange for this operating license, for vending at the C i��� park, the vendor will pay an
annual license fee of$ 2 ? _ payable pri
fi or to approval of this agreement
Additional Apxeement
For,use of additional park vending at another location, special P=Edssion roust be given, and certain
conditions agreed upon by the vendor and the Parks Dept,
Special Event Clause
During the Riverfrout Festival; Farmer's Market, July 4th celebration, 'Music Under The Stars" and any
other special event, the vendor will be ragaired to register as a vendor with that organization in charge
of vending, and may be required to pay the separate vendor fee, and the special event organization
reserves the right to refuse vending operation.
Operations Report
The vendor will provide a report to the Parks Dept. at the end of its season, summarizing its
operation at the park. The report shall include basic financial information, problems encountered,
solutions, and suggestions for changes.
1 C i & S&
Park & Recreation Dept. Owner of Vending Company (I-SCI-SS ,3-o S (C �
,Ao 1 lr)eSt Address I ?S tJalI-r _.
Yorkville, IL 60560 City __State JLJ Zip���GO
630.553.4357 Phone
630.553.4360 fax
�- I :2j C
Date Date
Vmdw rd 4.25.00 wuncH uppmv.6.,1198
3
MEMORANDUM
TO: Yorkville Park Board
FROM: Dave Mogle, Director of Parks and Recreation
RE: Director's Report
DATE: August 23 , 2007
HOOVER REPORT
I spoke with Jason Pettit, Director of the Forest Preserve District Monday concerning the
Forest Preserve District Board meeting last Thursday, August 15.
As you know, their representatives want to meet with the City concerning the City's
involvement with the final Hoover property acquisition (Parcel C) and subsequent lease
of a portion of that parcel to the City. Preferably, they want to meet in the next two
weeks.
While Jason chose not to go into great detail, deferring instead to his board members to
explain the Forest Preserve Board's position at the upcoming meeting, he did confirm
certain issues:
• The Forest Preserve District is in the process of communicating with Corlands on
the purchasing terms of Parcel C .
• They want to discuss the City's participation in the funding of the purchase.
o There is concern of the precedent in leasing land to the City and how that impacts
other FPD properties in other municipalities.
My understanding is that Kay Hatcher, Forest Preserve District President, will be
scheduling the meeting following her communications with the Mayor (she has
communicated with the Mayor). I believe she may want Jason the Director, another forest
preserve board member, and a rep from the States Attorney's office in attendance with
her at the meeting.
Besides the Mayor, I would recommend the following from the City be in attendance:
me, Chris Rollins, Bart Olsen, Mike Roth (I will make sure Mike gets a copy of all
intergovernmental agreements concerning Hoover).
i
N
o
U N r
O
U U U
r m
_
> CO ¢
0 o v
U 0) m
'2
N to O a) U-
0 °- 3 M (1)
M
m >
Y
U dU � I ILMo
U I
ro m
0)
El E
0
r N
o
E U E
U _ U I I 1 (0)11 1
N c6 -0 O
4' mm p' m , N m c
U a) �>. 0 N N � � N � m
co C a) C c > T �C ro G � Q N Q
c p a) a7 a) p
m E a) N ,`? = a U) c U Er
"2 u E m 2 c �W c Z^ (D 0 M rn 72 w 2
o v m m a U � o a ¢ vN ° o � 30 cl
m < wU) a) < wa) E2i