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City Council Packet 2006 02-28-06 United City of Yorkville 800 Game Farm Road EST. 1836 Yorkville, Illinois. 60560 Telephone: 630-553-4350 9 �sm 2� Fax: 630-553-7575 AGENDA CITY COUNCIL MEETING CITY COUNCIL CHAMBERS 7:00 PM Tuesday,February 28, 2006 Call to Order: 7:00 p.m. Pledge of Allegiance: Roll Call by Cleric: WARD I WARD II WARD III WARD IV Paul James Valerie Burd Marty Munns Joe Besco Jason Leslie Dean Wolfer James Bock Rose Ann Spears Establishment of Quorum: Introduction of Guests: Amendments to Agenda: Committee Meeting Dates: Public Works Committee Meeting: Ad-hoc: Technology Committee 7:00 p.m.,Monday, March 6,2006 To be Announced City Hall Conference Room Economic Development Committee: 7:00 p.m., Thursday, March 16, 2006 City Hall Conference Room Administration Committee Meetin¢: 6:30 p.m., Thursday, March 2, 2006 City Hall Conference Room Public Safety Committee Meeting: 6:30 p.m., Thursday,March 9, 2006 City Hall Conference Room Presentations: 1. Recognition/Appreciation Plaque to City for Support and Participation with Protect Kendall Now 2. Richard Korinek, Former Park Board Member 3. 2005 Annual Report 4. YEDC Annual Report by Lynn Dubajic City Council Meeting Agenda February 28,2006 Page 2 Public Hearings: None Citizen Comments: Consent Agenda 1. PW 2006-21 Water Department Report for March 2005 2. PW 2006-22 Water Department Report for April 2005 3. PW 2006-23 Water Department Report for October 2005 4. PW 2006-24 Water Department Report for November 2005 5. PW 2006-25 Water Department Report for December 2005 6. PW 2006-26 Saravanos Properties—Letter of Credit Reduction#2 -authorize reduction in an amount not to exceed$94,133.64 7. PW 2006-27 Castle Bank—Plat of Easement- authorize Mayor and City Clerk to execute 8. PW 2006-28 Rob Roy Creek Interceptor—Contract#5 Easements - authorize Mayor and City Clerk to execute 9. PW 2006-29 IDOT Highway Permit and Resolution—Prestwick of Yorkville.—Route 126 Temporary Entrance -authorize Mayor and City Clerk to execute 10. PW 2006-31 Cozy Corner Subdivision— Sidewalk Agreement- authorize City Administrator to execute 11. PW 2006-32 Grande Reserve Regional Park—Letter of Credit Reduction#1 -authorize reduction to LaSalle Bank Letter of Credit No. 5582610 in an amount not to exceed$452,836 50 12. PW 2006-36 Bristol Ridge Road Reconstruction—Change Order#1 -authorize reduction in an amount not to exceed$82,151.18 and Mayor to execute 13. PW 2006-40 Public Works/Parks Department Building -approve joint use of new facility, subject to available funding 14. ADM 2006-10 Monthly Treasurer's Report for December 2005 15. ADM 2006-19 Ordinance Amending City Ordinance with Regard to Payment of Coordination Fee— authorize Mayor and City Clerk to execute 16. Kendall County Community Summit Sponsorship Request-approve request for a donation in an amount not to exceed$50.00 17. PW 2006-30 Resolution Establishing Mailbox Standards and Replacement Policy- authorize Mayor and City Clerk to execute 18. PW 2006-35 Engineering Enterprises, Inc. Engineering Agreement for the Hamman Property Stormwater Feasibility Study - authorize Mayor and City Clerk to execute, subject to acquiring funding from developer City Council Meeting Agenda February 28,2006 Page 3 Consent Agenda(con't) 19. PW 2006-41 Galena Road Watermain—Rider/ Silagyi Easements- authorize payment in an amount not to exceed$21,855.00,funding to be paid from Line Item #41-000-65-00-5800— Water Improvement Contingency, and Mayor and City Clerk to execute 20. PW 2006-16 Engineering Enterprises, Inc.Engineering Agreement for North Route 47 Improvements (Comeils Road—Baseline Road) - authorize in an amount not to exceed$2,108,000.00, subject to receipt of funding and Mayor and City Clerk to execute 21. ADM 2006-16a. Resolution Creating the Position of Senior Planner- authorize Mayor and City Clerk to execute 22. ADM 2006-16b. Resolution Creating the Position of City Park Designer-authorize Mayor and City Clerk to execute 23. ADM 2006-16c. Resolution Creating the Position of Urban Planner- authorize Mayor and City Clerk to execute 24. ADM 2006-16d. Resolution Creating the Position of GIS Coordinator-authorize Mayor and City Clerk to execute Plan Commission/Zoning Board of Appeals: Minutes for Approval (Corrections and Additions): Minutes of City Council—February 14, 2006 Minutes of Committee of the Whole—None Bill payments for approval from the current Bill List(Corrections and Additions): Checks total these amounts: $ 1,237,388.78 (vendors) $ 168,030.85 (payroll period ending 2/4/06) $ 4,048.47 (special census payroll period ending 2/2/06) $ 1,409,468.10 (total) (Revised 2/24/06 - See revised summary in packet.) Reports: Mayor's Report: 1. Proclamation for Peace Corps Week 2. Coffee with the Mayor: March 4th at Pro Golf, 1775 Marketview Drive from 9:00 - 11:00 a.m. 3. COW 2006-03 Resolution Creating the Position of Assistant City Administrator 4. PC 2005-37 Comeils Crossing a. Annexation Agreement and Preliminary Plan b. Ordinance Authorizing the Execution c. Ordinance Annexing d. Ordinance Rezoning City Council Meeting Agenda February 28,2006 Page 4 Reports (con't): City Council Report: City Attorney's Repo City Clerk's Report: City Treasurer's Report: City Administrator's Report: Finance Director's Report: Director of Public Works Report: Chief of Police Report: Executive Director of Parks &Recreation Report: Community Development Director Report: Community&Liaison Report: Committee Reports: Public Works Committee Report: 1. No Report. Economic Development Committee Report: 1. No Report. Public Safety Committee Report: 1. No Report. Administration Committee Report: 1. ADM 2005-19a. Ordinance Establishing Special Service Area Number 2005-109 (Bristol Bay I) 2. ADM 2005-19b. Ordinance Providing for Issuance of Special Service Area Number 2005-109 Special Tax Bonds, Series 2006 (Bristol Bay 1) 3. ADM 2006-14 Ordinance Approving Revision of the 2005-2006 Fiscal Budget 4. ADM 2006-15 Municipal Building Impact Fee Additional Business Executive Session: 1. For the employment, compensation, discipline,performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. Adjournment: City Council Meeting Agenda February 28,2006 Pages COMMITTEES, MEMBERS AND RESPONSIBILITIES F/Y 2005–2006 PUBLIC WORK" Committee Departments Liaisons Chairman: Alderman Besco Water and Sewer Park Board Committee: Alderman Munns Streets and Alleys YBSD Committee: Alderman Wolfer Sanitation and Waste Committee: Alderman James t_E_CONO_MIC_DEVELOPMENI _ Committee Departments Liaisons Chairman: Alderman Munns Planning&Building&Zoning Chamber of Commerce Committee: Alderwoman Burd Business&Economic Dev. Kendall County Econ. Dev. Committee: Alderman Besco Plan Commission Committee: Alderman Leslie Bristol Plan Commission Yorkville Econ. Dev. Corp. Aurora Area Convention& Tourism Council Downtown Re-development UBLIC SAFETY, -------------- -- -- ----------------- ----- Committee Departments Liaisons Chairman: Alderwoman Spears Police Human Resource Comm. Committee: Alderman Wolfer Schools School District Committee: Alderman Leslie Public Relations KenCom Committee: Alderman Bock M IMSTR_AT Committee Departments Liaisons Chairman: Alderman James Finance Metra Committee: Alderwoman Spears Public Properties Library Committee: Alderwoman Burd Personnel Cable Consortium Committee: Alderman Bock AD-HOC:—TECHNOLO Committee ---- ----- -- - - Co-Chairman: Alderman Wolfer Co-Chairman: Alderman Bock Tk' .seil fr&c''�I YEDC Yorkville Economic Development Corporation Yorkville Economic Development Corporation 207 Hillcrest Avenue Yorkville, IL 60560 Phone: 630-553-0843 Fax: 630-553-0889 Lynn Dubajic, Executive Director Email: dubajic@yedconline.org Website: www.yedconline.org Presentation for Annual Report to the United City of Yorkville February 28, 2006 2006 REPORT TO THE YORKVILLE CITY COUNCIL YORKVILLE ECONOMIC DEVELOPMENT CORPORATION OVERALL STRATEGIES FOR 2006: - Focus on raising awareness with significant regional and national developers, and commercial real estate brokers. - Interface with individuals and franchisees that will provide opportunities to fill current vacant space, or space committed to be built, in order to create the image of our continuous growth. - Continue to focus on relationships with residential developers and the City to obtain results that meet the quality of life standard requested and population to support balanced commercial growth. ACTION STEPS: - Continuously call on current Yorkville businesses. - Continuously call on prospective Yorkville businesses. - Implement marketing materials consistent with YEDC goals and objectives, including new marketing techniques and vehicles such as CD ROM, and specialized brochures. Hold a minimum of one Marketing Committee meeting annually to review and/or update marketing materials. - Develop and implement press release program to showcase new business and development to the residents and business community of Yorkville. - Develop events to showcase velocity of residential development to individuals directly involved with commercial development. - Continue the process of building relationships with local and statewide organizations, to further referral sources. - Continue education processes, which offer opportunities for the business community access to programs, which bolster the business climate. - Develop processes to expose current businesses to perspective customers, through marketing events and techniques. - Participate in local, regional and national events where perspective business clients are present. - Utilize educational opportunities on Economic Development as available. CONTINUING PARTNERSHIPS: Burlington Northern Sante Fe Railroad (BNSF). The BNSF Railway has partnered with several 114inois Communities such as Yorkville to form the Illinois Route 34 Logistics Corridor. Through this partnership, BNSF provides access to coast-to-coast markets and opportunities in favorable business environments that help keep companies competitive in today's global market. The US Route 34 Corridor connects shippers via road and rail to regional, national, and international markets through BNSF's Logistics Park— Chicago. The Route 34 Logistics Corridor runs from the Greater Chicago area to within 30 miles of the Mississippi River. (See Illinois Route 34 Logistic Corridor attachment.) YEDC Report February 2006 Page 2 River Valley Workforce Investment Board and Workforce Information Committee: The River Valley WIB represents Kendall, Kane & DeKalb Counties. It is the goal of this Board to assist in preparedness and future employment needs of the business community in these three counties. The group works together to help determine which industry sectors are showing growth and decline, current and future workforce supply, education, transportation, and quality of life for the area. The Workforce information Committee reviews, economic information, employment statistics, industry/employment projects, number of businesses in the area-list by size and category, and unemployment percentages in the State by area. Focus also provides labor market, population and demographic information for the three county area for members to review and discuss what they want to review on a regular basis, and how to best utilize IDES data to analyze, to inventory what data is out there, standardize it and make it useful for the local area workforce. UPCOMING HIGHLIGHTS AND EVENTS: TRADE SHOWS: International Council of Shopping Centers: (ICSC) February 13 & 14, 2006 — Alliance Program & Idea Exchange in Chicago (2 Day event with community showcase booth - 6th year participating) May 21 to 24, 2006 — Spring Convention, Las Vegas (4 Day event — 4th year participating) September 7 & 8, 2006 — Chicago Deal Making (2 Day event — 6th year participating) September 25 & 26, 2006 — ICSC 2006 Fall Conference (2 Day educational event — moves nationally from city to city) National Manufacturing Week (Donald E. Stephens Convention Center, Rosemont, IL): March 21 to 23, 2006 — This event focuses on every aspect of manufacturing business, and provides priceless insights from global leaders in manufacturing and technology. Will act as State/Local rep (Multiple day event — 5th year participating) Plastics USA Trade Show (McCormick Place): June 19 to 23, 2006 - Will act as State/Local rep (Multiple day event — 5th year participating) YEDC Report February 2006 Page 3 YEDC SPONSORED EVENTS: "Aiming for Success" Job and Career Fair: Annual Spring event will be held on Tuesday, April 11, 2006 at the Yorkville High School Cafeteria. In 2005 there were 40 businesses that participated with over 400 prospective employee candidates in attendance. This event not only offered employment opportunities, but also workshops with resume writing and interviewing skills. Yorkville Business Institute: This series of educational workshops will be facilitated by high profile experts in fields of study that are deemed of value by Yorkville area business, and be jointly sponsored by the YEDC and Yorkville Area Chamber of Commerce. Topics will focus on sales and marketing, customer service, technology, and security. We are very pleased to say that in 2005 over 100 Yorkville business professionals took part in this very successful series. The dates for 2006 are Friday May 12th, and a Friday in November which be announced at a later time. Summer Outing 2006: This "fun" social event allowed prospective Yorkville businesses an opportunity to get to know current stakeholders. In 2006 we will be headed for Miller Park in Milwaukee on Thursday, August 10th, to see the Chicago Cubs take on the Milwaukee Brewers. YEDC Annual Meeting 2006: Our 6th Annual Meeting will be held on Monday, October 9th, at the Yorkville High School Cafeteria. We review and acknowledge the accomplishments for new development and business expansion that have taken place during the past 12 months. It is also a time to look forward to the upcoming year, and offer "thanks" to the partnerships and relationships that were so important to the Yorkville business community. We are currently coordinating an important keynote speaker for this annual event. Commercial Broker Tour of Yorkville: The YEDC will host a half-day tour of Yorkville for a select group of commercial real estate brokers who are directly responsible for major national and regional retailers, as empowered site selectors for future locations. This event will begin as a 'Road Tour" aboard a deluxe motor coach, be scripted to allow maximum information and highlights, end with a luncheon, and take place in the late summer. YEDC Report February 2006 Page 4 TARGETED ADVERTISING 2006: "Northern Illinois Real Estate Magazine" — Listing in June and November Economic Development Directories. "Illinois Real Estate Journal" — Quarter page ad in four issues. March, May, September, and November 2006. "Metro-Chicago Retail Space Guide" - Half page color ad in both the Spring and Fall issues. Distributed at ICSC events, and direct mail. Tag ads in both the Spring and Fall issues. "Metro-Chicago Business Park Guide" — Distributed at CoreNet and IRDC events, and direct mail. Tag ads in both the Spring and Fall issues. MISCELLANEOUS INFORMATION: - Current staff includes: • Lynn Dubajic, Executive Director • Brenda Stombres, Office Manager • Alice Kauffman, General Office Assistant - New Elected Officers and Board Members as of January 2006: • Rich Artman, Chairman & Board Member • Art Prochaska, Vice Chairman & Board Member • Chad Gunderson, Treasurer& Board Member • Tom Thomas, Secretary & Board Member • Mike Burks, Board Member • Drew Daniels, Board Member • Dr. Tom Engler, Board Member • Dick Faltz, Board Member • Stan Free, Board Member • Jeff Freeman, Board Member • Don Hamman, Board Member • Larry Kingston, Board Member • Nick Loise, Board Member • Harold Oliver, Board Member • Jason Poppen, Board Member • Nancy Wilson, Board Member • John Zediker, Board Member - Current Membership 0 17 Executive Member 0 77 General Members 0 103 Associate Members FOR A TOTAL OF 197 MEMBERS t- 7 The Illinois Route 34 Logistics Corridor Benefits of relocating along US34 Access to the BNSF Logistics Superior distribution locations Park—Chicago "( Combine your intermodal, automotive, Connect to regional, national and international distribution and warehousing facilities in one markets via road, rail, air or barge. U.S. Route 34 leads directly to Chicago's transportation hubs convenient industrial park located on BNSF's and ng afu full service Logistics Park - Chicago, premier rail routes from Chicago to the West placing a full range of multi-modal transportation Coast. BNSF's Logistics Park - Chicago operates opportunities within reach. as a distribution hub, streamlining both inbound and outbound transportation through the Accommodating community Chicago area, instantly connecting you to major \�T�jJ national and international markets. lriceritiVeS Benefit from tax credits and a number of business BNSF Logistics Park - Chicago (LPC) is a state- incentives. Economic development organizations of-the-art freight logistics center designed to will assist with critical tasks such as locating integrate direct rail, truck, transload and appropriate real estate or streamlining the intermodal services with distribution and permitting process. warehousing in one location. Located just 30 miles south east of Chicago, LPC is the new Ample room for expansion national model for freight logistics services. Plan for expansion with the flexibility you need to LPC is part of BNSF's economic development grow at your own pace. Affordable real estate and available land give you room to build additional strategy for creating strategically-placed facilities as you need them, without having to Logistics Parks that work to integrate multiple relocate. modes of transportation at central sites. This ,,y, gives customers options, and having options means having flexibility. Logistics Park High Quality Of life advantages include: Move to a safe, friendly place where your Greater Efficiency Centrally located facilities employees can raise their families at a create greater efficiencies for shippers. comfortable cost of living. Affordable housing, good schools and quality health care facilities Considerable Cost Savings Locating make the U.S. Route 34 communities great places distribution centers near transportation hubs to live. creates considerable cost savings. Because 60% Iedlatel available skilled of distribution costs are transportation related, mm y we estimate the shippers save as much as $1 Workforces per square foot annually. Competitive Transit Times Rail transit times Get access to a pool of enthusiastic workers with a range of skills and labor rates. A number of are equal to truck, with prices often 25% lower. colleges, universities, and vocational and occupational training centers are located along Differentiated Services BNSF offers shippers the corridor to bring your workforce up to speed different speeds for different needs, with some with the latest technological changes. of the fastest rail routes connecting major markets. STATE OF ILLINOIS ) )ss COUNTY OF KENDALL ORDINANCE NO.2006 - ORDINANCE AMENDING CITY ORDINANCE WITH REGARD TO PAYMENT OF COORDINATION FEE WHEREAS,the Mayor and City Council of the United City of Yorkville,having considered the City's expense for the cost of City staff time spent coordinating and attending meetings relative to a new development's review being completed by an outside engineering consultant; WHEREAS,this expense is increasing with the growing development in and around the City; and WHEREAS,the Mayor and City Council consider it to be in the best interests of the community to charge developers a reasonable fee for these costs based upon the actual cost of services rendered by the United City of Yorkville. NOW THEREFORE, be it resolved by the CITY COUNCIL AND THE MAYOR OF THE UNITED CITY OF YORKVILLE,upon motion duly made, seconded, and approved,that the following fee will be assessed for all future developments in and around the City, as follows: 1. A Coordination Fee will be assessed for all new subdivisions,platting or re-platting of existing subdivisions or where engineering review is necessary by City ordinance, statute, or Ordinance when the review is completed by an outside engineering consultant. 2. The Coordination Fee will be charged from the time of initial contact to the time of final plat and plan approval, and will cover all normal City expenses. 3. The Coordination Fee will be charge at the rate of 0.35% of the approved engineer's estimate of cost of all land improvements, as defined in the Yorkville Subdivision Control Ordinance, and will be due prior to the recording of the final plat of subdivision. Page 1 of 3 4. This Ordinance,upon passage,will be effective for all existing or pending developments and for all future developments. SEVERABILITY: The various parts, sections, and clauses of this Ordinance are hereby declared to be severable. If any part, sentence,paragraph, section or clause is adjudged unconstitutional or invalid by a Court of competent jurisdiction,the remainder of this Ordinance shall not be affected thereby. REPEALER: Any Ordinance or parts thereof in conflict with the provisions of this Ordinance are hereby repealed to the extent of such conflict. EFFECTIVE DATE: That this Ordinance shall be in full force and effect from and after its passage and approval as provided by law. JASON LESLIE JOSEPH BESCO VALERIE BURD PAUL JAMES DEAN WOLFER MARTY MUNNS ROSE SPEARS JAMES BOCK APPROVED by me, as Mayor of the United City of Yorkville,Kendall County, Illinois, this day of A.D. 2006. Mayor PASSED by City Council of the United City of Yorkville,Kendall County, Illinois,this day of A.D. 2006. Attest: City Clerk Page 2 of 3 Prepared by: John Justin Wyeth City Attorney United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Page 3 of 3 STATE OF ILLINOIS ) )ss COUNTY OF KENDALL ) RESOLUTION NO. 2006- RESOLUTION APPROVING MAILBOX STANDARDS AND REPLACEMENT POLICY WHEREAS,the City Council of the United City of Yorkville has considered and discussed establishing a policy concerning Mailbox Standards and Replacement Policy, and WHEREAS,the City Council has determined that it desires to establish such a policy, and WHEREAS,the text of the policy the City Council now desires to establish concerning Mailbox Standards and Replacement Policy is set forth on the attached Exhibit"A"which is incorporated herein, and NOW THEREFORE, upon Motion duly made, seconded and approved by the majority of those members of the City Council voting,the Mailbox Standards and Replacement Policy is hereby approved by the City Council of the United City of Yorkville in the form set forth on Exhibit"A"attached hereto and incorporated herein. JAMES BOCK JOSEPH BESCO VALERIE BURD PAUL JAMES DEAN WOLFER MARTY MUNNS ROSE SPEARS JASON LESLIE Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this Day of A.D. 2006. MAYOR Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of A.D. 2006. ATTEST: CITY CLERK Prepared by: John Justin Wyeth City Attorney United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 cir`0 United City of Yorkville Public Works Department EST. _ 1836 800 Game Farm Road _ n, Yorkville, Illinois 60560 �I n 9 ro Telephone: 630-553-4370 ce ��,�` Fax: 630-553-4377 United City of Yorkville Mailbox Standards and Replacement Policy Mailbox Standards The United City of Yorkville follows the guidelines set forth by the United States Postal Service regarding mailbox placement and standards. (Exhibit 1) The full version of the document is United States Postal Service Bulletin 21997 (5-6-99). Mailbox Replacement Criteria for mailbox replacement 1. Mailbox must meet City standards for installation and material. 2. Only mailboxes that are struck directly by a City vehicle or piece of equipment will be eligible for replacement. Damage caused by snow will not be eligible for replacement. Mailbox Replacement Procedure 1. Resident must notify the Public Works department within three (3) days of the occurrence. During this time, a temporary mailbox will be placed until a determination can be made as to whether or not the City is responsible. i 2. A Public Works representative will inspect the mailbox and make a determination as to whether or not the mailbox was properly installed,the material was in good condition, and if it was struck by a city vehicle. 3. If the determination is made that the City is responsible for replacement of the mailbox, the homeowner is eligible for reimbursement of up to $75.00 for material to replace the mailbox. Reimbursement may be submitted to the City after the homeowner installs a new mailbox and it is inspected by a Public Works representative. 4. If it is determined that the City is not responsible for the damage, it will be the homeowner's responsibility to replace the mailbox following City Standards. UNITED CITY OF YORKVILLE STANDARDS FOR MAILBOX PLACEMENT 0 post not to be larger than 4"x4"wood post 41/2 "Dia. wood post 121 "steel post 36" TO 42" FROM STREET ground level anchor no deeper than 24" STREET BACK OF CURB 1. Mailbox height is 36" to 42" measured from the bottom of the mailbox to street level. 2. The front of the mailbox may NOT extend beyond the back of the curb or overhang the curb or street. A 6" setback measured from the back of the curb to the front of the mailbox is suggested. However, the front of the mailbox should NOT be greater than 6"from the back of the curb. 3. UNACCEPTABLE SUPPORT STRUCTURES Brick Concrete Block Masonry Columns Stone Large Dimensional Lumber or Steel 2>�C'D Cl o United City of Yorkville Memo 800 Game Farm Road ��` EST. _1836 Yorkville, Illinois 60560 ! Telephone: 630-553-4350 7 41 R1 p Fax: 630-553-7575 Date: February 24, 2006 To: Mayor and City Council From: Lisa Pickering, Office Assistant The following agenda items were not available at the time packets were produced: CA#21 — Resolution Creating the Position of Senior Planner CA #22 —Resolution Creating the Position of City Park Designer CA#23 —Resolution Creating the Position of Urban Planner CA#24 —Resolution Creating the Position of GIS Coordinator The job descriptions for these positions are currently under review by the Labor Attorney. As soon as we hear from them, these items will be distributed in a supplemental packet. IP o United City of Yorkville Memo J " 800 Game Farm Road EST. , 1836 Yorkville, Illinois 60560 C A a,3 Telephone: 630-553-4350 �� LZa,p � p Fax: 630-553-7575 �� gay Date: February 28, 2006 To: City Council From: Denise Kasper Re: Job Descriptions The proposed job descriptions have been reviewed by our employment attorney Seyfarth Shaw. The Assistant City Administrator description has received approval from the attorney. The recommendation for the Community Development Department job descriptions was to change the positions from NON EXEMPT TO EXEMPT which is reflected on the enclosed copy's. UNITED CITY OF YORKVILLE SALARY SCHEDULES Approvedll/23/04; Revised 6128105 FY 2004-2005 Min. Max. City Administrator $76,004 $107,023 Assistant City Administrator $60,000 $80,000 Proposed Updated 2/28106 Finance Director $59,175 $83,325 Community Development Director $72,000 $95,000 **Approved 6/28/05 City Engineer $59,760 $84,150 City Park Designer $41,000 $57,000 Proposed Updated 2102106 Urban Designer $41,000 $57,000 Proposed Updated 2/02106 Senior Engineering Tech $41,000 $57,000 Engineering Tech $37,260 $53,524 Reception ist/Ass istant $20,800 $27,967 Administrative Support Staff $32,085 $43,675 General Support Staff $26,910 $42,820 Chief of Police $65,078 $86,916 Police Office Supervisor $34,096 $48,172 Police Lieutenant $53,652 $72,200 Police Sergeant $46,506 $62,088 Police Officers **(Per Contract $39,627 $48,942 **Updated 5/1/05 Director of Public Works* $62,972 $82,204 *Revised 1/25/05 Foreman Street/Water/Park $45,550 $59,989 Maintenance Worker 1 $29,900 $41,749 Maintenance Worker II $34,155 $47,101 Operator $39,330 $52,454 Janitorial Tool Shop $23,805 $34,256 Executive Director- Parks & Rec $61,300 $86,319 Su erintendent of Recreation $42,106 $59,291 Recreation Supervisor $32,085 $51,383 The salary range is subject to review and can be modified annually by Mayor & City Council. Annual Longevity Stipends will be made to all employees based upon the following After 6 years but less than 9 years $750 After 9 years but less than 14 years $1,000 After 14 years but less than 20 years $1,250 After 20 years but less than 25 years $1,500 After 25 years $2,000 Educational Stipends will be paid for education in their related field over that required for entry level of that position as follows: Associate Degree or 60 credit hours 2% Bachelor's Degree 2% Master's Degree 2% This will be applicable only to 1 degree level beyond that necessary for entry level of that position except that all are eligible to earn up to the Bachelor Degree Level as outlined above (one time salary adjustment) Cy7 i �rX J COUNTY OF KENDALL ) ) ss STATE OF ILLINOIS ) RESOLUTION NO. 2006 - A RESOLUTION CREATING THE POSITION OF SENIOR PLANNER IN THE UNTIED CITY OF YORKVILLE, KENDALL COUNTY,ILLINOIS WHEREAS, the Mayor and City Council of UNITED CITY OF YORKVILLE, after careful consideration,have found and deemed it necessary for the benefit of the UNITED CITY OF YORKVILLE to create the position of Senior Planner; and WHEREAS,the job position of Senior Planner will have the duties and responsibilities as set forth in the attached job description; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE UNITED CITY OF YORKVILLE THAT THE POSITION OF SENIOR PLANNER IS HEREBY CREATED. Said position will be directed by and report directly to the Community Development Director. The job description for said position is attached hereto and is made part hereof as Exhibit"A". The hiring of a person to fill the said position should be subject to all probationary rules and regulations as set out in the current Employee Manual. This resolution shall become effective upon its passage. PAUL JAMES MARTY MUNNS JASON LESLIE JAMES BOCK VALERIE BURD ROSE SPEARS DEAN WOLFER JOSEPH BESCO Page 1 of 2 APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of A.D. 2006. MAYOR PASSED by the City Council of the United City of Yorkville,Kendall County, Illinois, this day of A.D. 2006. CITY CLERK Prepared by: John Justin Wyeth City Attorney United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 630-553-8570 Page 2 of 2 C/TL E53 �-. 1836 UN= CITY OF YORKVILLE Senior Planner—Job Description _ %SCE �V Department: Community Development Reports to: Community Development Director Status: Full Time, exempt Position Description Overview The Senior Planner will assist the Community Development Director with all phases of planning; including comprehensive planning, subdivision and site plan review, and plan implementation processes. Primary responsibilities will include reviewing development projects, assisting in the preparation of comprehensive, corridor, downtown, redevelopment, and other planning documents and reports. Essential Job Functions 1. Perform application reviews and analysis for residential and commercial site plans including subdivision plans,landscape plans to ensure code compliance with established ordinances, development regulations and policies. 2. Conduct special studies and prepare plans,reports, presentations and proposals as directed by the Community Development Director. 3. Assist applicants, City departments, and any applicable boards, commissions and committees in the support, development and implementation of Community Development activities. 4. Provide technical assistance and professional advice to clients, developers, engineers, architects and the public. 5. Assist the Community Development Director with managerial tasks that involve establishing priorities. 6. Research code amendments for updates and revisions. 7. Prepare data for reports and recommendations. Position Requirements 1. Knowledge of principles and practices of city planning as they pertain to urban development and zoning. 2. Excellent written and public speaking skills are required for presentation to boards,commissions,the City Council and citizen groups. Minimum and Preferred Experience and Education 1. Bachelor's degree in urban planning, urban design, architecture, or related field; three(3)years of experience; or, an equivalent combination of education and experience sufficient to perform the essential duties of the job as those listed above. 2. Must possess a valid Class D driver's license. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar,related or a logical assignment of the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. C7 COUNTY OF KENDALL ) ss STATE OF ILLINOIS ) RESOLUTION NO. 2006- A RESOLUTION CREATING THE POSITION OF CITY PARK DESIGNER IN THE UNITED CITY OF YORKVILLE, KENDALL COUNTY,ILLINOIS WHEREAS, the Mayor and City Council of UNITED CITY OF YORKVILLE, after careful consideration, have found and deemed it necessary for the benefit of the UNITED CITY OF YORKVILLE to create the position of City Park Designer; and WHEREAS,the job position of City Park Designer will have the duties and responsibilities as set forth in the attached job description; and NOW,THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE UNITED CITY OF YORKVILLE THAT THE POSITION OF CITY PARK DESIGNER IS HEREBY CREATED. Said position will be directed by and report directly to the Community Development Director. The job description for said position is attached hereto and is made part hereof as Exhibit"A". The hiring of a person to fill the said position should be subject to all probationary rules and regulations as set out in the current Employee Manual. This resolution shall become effective upon its passage. PAUL JAMES MARTY MUNNS JASON LESLIE JAMES BOCK VALERIE BURD ROSE SPEARS DEAN WOLFER JOSEPH BESCO Page 1 of 2 APPROVED by me, as Mayor of the United City of Yorkville,Kendall County,Illinois, this day of A.D. 2006. MAYOR PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois, this day of A.D. 2006. CITY CLERK Prepared by: Jobn Justin Wyeth City Attorney United City of Yorkville 800 Game Farm Road Yorkville,Illinois 60560 630-553-8570 Page 2 of 2 IBM o y UNITED CITY OF YORKVMU City Park Designer—Job Description h<LE Department: Community Development Reports to: Community Development Director Status: Full Time, exempt Salary Classification: City Park Designer Position Description Overview The City Park Designer is responsible for coordination of all city park design under the direction of the Community Development Director. This includes design of new parks and redevelopment of current city parks. Responsibilities also include building relationships with local agencies, stakeholders, and allied organizations in the recreation, alternative transportation,health and conservation fields. Essential Job Functions 1. Serve as project designer for the Parks and Recreation Department on assigned municipal projects involving parks, facilities,natural areas, greenways, landscaping and trails. 2. Prepare planning concepts, construction documents, and reports for mini parks, neighborhood park/playgrounds, community parks, sports complexes, and waterfront parks. 3. Conduct special studies and prepare plans,reports, presentations and proposals as directed by the Community Development Director. 4. Participate in the development of standards relating to park planning,trail planning and natural resource programs. 5. Provide technical assistance and professional advice to developers, engineers, architects and the public related to existing and future park and recreation facilities. 6. Attend all regular Park Board meetings Park Board Meetings and work closely with the Parks and Recreation Executive Director and Department Staff. 7. Assist with maintaining and implementing the City's Park and Recreation Master Plan. 8. Perform other duties and functions as directed by the Community Development Director. Position Requirements 1. Knowledge of aspects involved in natural resource planning,including natural systems,relevant federal and state law,and best management practices. 2. Proficient with AutoCAD 2000 or better software. 3. Excellent written and oral communication skills. 4. Highly organized and able to prioritize job assignments. 5. Ability to develop high quality graphics and reports. Minimum and Preferred Experience and Education 1. Bachelor's degree in landscape architecture,urban planning,urban design, parks/recreation, or related field;three (3)years of experience; or, an equivalent combination of education and experience sufficient to perform the essential duties of the job as those listed above. 2. Must possess a valid Class D driver's license. The duties listed above are intended only as illustrations of the various types of work that may performed. The omission of specific statements of duties does not exclude them from the position if the work is similar,related or a logical assignment of the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. e1q COUNTY OF KENDALL ) ) ss STATE OF ILLINOIS ) RESOLUTION NO. 2006 - A RESOLUTION CREATING THE POSITION OF URBAN PLANNER IN THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS WHEREAS,the Mayor and City Council of UNITED CITY OF YORKVILLE, after careful consideration,have found and deemed it necessary for the benefit of the UNITED CITY OF YORKVILLE to create the position of Urban Planner; and WHEREAS,the job position of Urban Planner will have the duties and responsibilities as set forth in the attached job description; and NOW, THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE UNITED CITY OF YORKVILLE THAT THE POSITION OF URBAN PLANNER IS HEREBY CREATED. Said position will be directed by and report directly to the Community Development Director. The job description for said position is attached hereto and is made part hereof as Exhibit"A". The hiring of a person to fill the said position should be subject to all probationary rules and regulations as set out in the current Employee Manual. This resolution shall become effective upon its passage. PAUL JAMES MARTY MUNNS JASON LESLIE JAMES BOCK VALERIE BURD ROSE SPEARS DEAN WOLFER JOSEPH BESCO Page 1 of 2 APPROVED by me, as Mayor of the United City of Yorkville, Kendall County,Illinois, this day of A.D. 2006. MAYOR PASSED by the City Council of the United City of Yorkville,Kendall County,Illinois, this day of A.D. 2006. CITY CLERK Prepared by: John Justin Wyeth City Attorney United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 630-553-8570 Page 2 of 2 leas 09 LXm..\ o UNITED CITY OF YORKVU LE Urban Planner—Job Description <te p Department: Community Development Reports to: Community Development Director Status: Full Time, exempt Salary Classification: Urban Planner Position Description Overview The Urban Planner is responsible for coordination of all downtown urban redevelopment projects under the direction of the Community Development Director. Responsibilities also include preparing land use studies and reviews, district/sector plan studies, and urban design evaluations. Essential Job Functions 1. Prepare streetscape, corridor, downtown, neighborhood,waterfront,park,plaza, and revitalization planning concepts, construction documents, and reports. 2. Providing expertise on urban design issues for district/sector plans and small area planning projects, design studies, development proposals, site specific land use and design studies and other types of land use studies. 3. Preparing urban design analyses including preparation of architectural massing and figure-ground studies, concept plans,illustrative plans,landscape designs and urban design guidelines for district/sector plans and other special studies. 4. Conduct special studies and prepare plans, reports, presentations and proposals as directed by the Community Development Director. 5. Perform routine application reviews and analysis for all site and landscape plans, to ensure code compliance with established ordinances, development regulations and policies. 6. Provide technical assistance and professional advice to developers, engineers, architects and the public. 7. Perform other duties and functions as directed by the Community Development Director. Position Requirements 1. Proficient with AutoCAD 2000 or better software. 2. Experience with ArcView 9 software. 3. Excellent written and oral communication skills. 4. Highly organized and able to prioritize job assignments. 5. Ability to develop high quality graphics and reports. Minimum and Preferred Experience and Education 1. Bachelor's degree in landscape architecture,urban planning,urban design or related field;three (3) years of experience; or,an equivalent combination of education and experience sufficient to perform the essential duties of the job as those listed above. 2. Must possess a valid Class D driver's license. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment of the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. COUNTY OF KENDALL ) ss STATE OF ILLINOIS ) RESOLUTION NO. 2006- A RESOLUTION CREATING THE POSITION OF GIS COORDINATOR IN THE UNITED CITY OF YORKVILLE, KENDALL COUNTY,ILLINOIS WHEREAS,the Mayor and City Council of UNITED CITY OF YORKVILLE, after careful consideration, have found and deemed it necessary for the benefit of the UNITED CITY OF YORKVILLE to create the position of GIS Coordinator;and WHEREAS,the job position of GIS Coordinator will have the duties and responsibilities as set forth in the attached job description; and NOW,THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE UNITED CITY OF YORKVILLE THAT THE POSITION OF GIS COORDINATOR IS HEREBY CREATED. Said position will be directed by and report directly to the Community Development Director. The job description for said position is attached hereto and is made part hereof as Exhibit"A". The hiring of a person to fill the said position should be subject to all probationary rules and regulations as set out in the current Employee Manual. This resolution shall become effective upon its passage. PAUL JAMES MARTY MUNNS JASON LESLIE JAMES BOCK VALERIE BURD ROSE SPEARS DEAN WOLFER JOSEPH BESCO Page 1 of 2 APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of A.D. 2006. MAYOR PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois, this day of A.D. 2006. CITY CLERK Prepared by: John Justin Wyeth City Attorney United City of Yorkville 800 Game Farm Road Yorkville,Illinois 60560 630-553-8570 Page 2 of 2 J= T UNITED CITY OF YORKVnLE GIS Coordinator—Job Description Department: Community Development Reports to: Community Development Director Status: Full Time, exempt Position Description Overview The GIS Coordinator is responsible for the coordination and expansion of design, development, analysis, implementation, and maintenance of the United City of Yorkville Geographic Information System. This includes coordinating related activities with City departments, consulting with department staff in the use and functions of GIS, and determining quality control standards for the datasets. Essential Job Functions 1. Plan and coordinate the administration and maintenance scheduling of all layers defined in the geographical information system in conjunction with all other land based systems and/or files in the City. 2. Perform digitizing and drafting as required. 3. Develop and document GIS procedures. 4. Provide consultation to senior staff on the use of advanced spatial analysis techniques and technologies in data dissemination. 5. Assist with the City's Geographic Information System implementation and maintenance activities, including resource planning,policy and procedures development, departmental needs assessments, systems analysis, organization requirements, and education/training coordination. 6. Conduct and coordinate activities using both Autodesk and ESRI ArcView 9 software; including spatial analysis, data modeling, development and management of databases, digital mapping, and GIS data standards and quality assurance procedures. 7. Manage GIS data development and/or conversion projects including providing technical expertise, obtaining milestones, and meeting deadlines. 8. Expand attribute fields of current datasets 9. Assign attribute data from other datasets to GIS format(i.e.AutoCAD). 10. Create/update utility atlas books for use by the City's Public Works Department. 11. Handle compliance with City's GASB 34 requirements. 12. Conduct special studies or develop additional information for senior staff as directed. 13. General mapping preparation and management. Position Requirements 1. Proficient with ArcView 9 software. 2. Experience with AutoCAD 2000 or better. 3. Excellent written and oral communication skills. 4. Highly organized and able to prioritize job assignments. Minimum and Preferred Experience and Education 1. Bachelor's degree in planning;three (3)years of experience; or, an equivalent combination of education and experience sufficient to perform the essential duties of the job as those listed above. 2. Must possess a valid Class D driver's license. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment of the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. MINUTES OF THE REGULAR MEETING OF THE CFFY COUNCI HELD IN THE CITY COUNCIL CHAMBERS, L DRAFT _ OF THE UNITED CITY OF YORKVILLE KENDALL COUNTY ILLINOI 800 GAME FARM ROAD ON TUESDAY,FEBRURARY 14,2006. Mayor Prochaska called the meeting to order at 7:02 P.M and led the Council in the Pledge of Allegiance. ROLLCALL Clerk Milschewski called the roll. Wardl James Present Leslie Present Ward II Burd Present Wolfer Absent Ward III Munns Present Ward IV Besco Present Spears Present Also present: City Clerk Milschewski,Interim City Administrator Cmis,City Attorney Wyeth, Police Chief Martin,Director of Public Works Dhuse,Finance Director Pleckham,and Community Development Director Miller. OUORUM A quorum was established. APPOINTMENT OF WARD III ALDERMAN James Bock Mayor Prochaska entertained a motion to confirm the appointment of James Bock as the Ward III alderman.So moved by Alderman James;seconded by Alderman Leslie. Alderman Munns commented that he has spoken to residents who were concemed with the appointment process. He recommended that a policy be developed to address the appointment of aldermen. Alderman Besco noted that he spoke with Mr.Bock and that be seems to be a gentleman. He stated that he agreed with Alderman Munns that a policy is needed. He commented that he received two calls regarding the appointment process which he could not answer because he does not know much about the process. Alderman Besco commented that the residents of Ward III should have an opportunity to meet Mr.Bock. Mayor Prochaska explained that the appointment of an aldermen is governed by state statute. He further explained that a person is named for the appointment by the mayor and if the City Council wishes,a special meeting can be held to interview the nominee. City Attorney Wyeth explained that there is no provision in the state statute for the electorate to have input in this process. Alderman Burd stated that she did not have a chance to meet Mr.Bock because he was out of town. She stated that she thought she would have three weeks to meet with him. Mayor Prochaska noted that he told the Council at the last City Council meeting,three weeks earlier,that he was naming Mr.Bock for the position so they would have time to meet him. He explained that when he did this,he mentioned that Mr.Bock was going to be out of town the week before tonight's meeting. Alderman Burd made a motion to postpone the appointment until a date in March 14,2006 so that the City Council would have time to have a meeting with him. Motion to postpone failed due to lack of a second. Motion to confirm the appointment approved by a roll call vote. Ayes-6 Nays-0 Burd-aye,Spears-aye,Munns-aye,Besco-aye,Leslie-aye,James-aye EXECUTIVE SESSION Mayor Prochaska entertained a motion to go into Executive Session for the purpose of: o Discussion of minutes of meetings lawfully closed under the Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06 The Minutes of the Regular Meeting of the City Council—February 14,2006—nape 2 o For the appointment,employment,compensation,discipline,performance,or dismissal of - specific employees of the public body or legal counsel for the public body,including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. He asked that Clerk Milschewski,Interim City Administrator Crois and Attorney Wyeth be included in the session. So moved by Alderman James;seconded by Alderman Munns. Motion approved by a roll call vote. Ayes-7 Nays-0 James-aye,Bock-aye,Burd-aye,Spears-aye,Munns-aye,Besco-aye,Leslie-aye Mayor Prochaska noted that action might be taken on one of the Executive Session items. The City Council entered into Executive Session at 6:45 p.m. The City Council returned to Regular Session at 7:20 p.m. Mayor Prochaska noted that one item will be discussed under the Mayor's Report. INTRODUCTION OF GUESTS Mayor Prochaska asked the staff and guests to introduce themselves. He welcomed the guests and asked them to enter their names on the attendance sheet provided. AMENDMENTS TO THE AGENDA None. COMMITTEE MEETING DATES Public Works Committee 7:00 P.M.,Monday,March 6,2006 City of Yorkville Conference Room 800 Game Farm Road Economic Development Committee 7:00 P.M.,Thursday,February 16,2006 City of Yorkville Conference Room 800 Game Farm Road Administration Committee 7:00 P.M.,Thursday,March 2,2006 City of Yorkville Conference Room 800 Game Farm Road Public Safety Committee 7:00 P.M.,Thursday,March 9,2006 City of Yorkville Conference Room 800 Game Farm Road Ad Hoc Technology Committee T.B.A. Legislative Task Force 6:00 P.M.,Tuesday,February 28,2006 City of Yorkville Conference Room 800 Game Farm Road Administrative Task Force 6:00 P.M.,Tuesday,February 28,2006 City of Yorkville Conference Room 800 Game Farm Road PUBLIC HEARINGS None. PRESENTATIONS None. CITIZEN COMMENTS None. CONSENT AGENDA 1. Police Reports for November 2005(PS 2005-12) 2. Police Reports for December 2005(PS 2006-01) The Minutes of the Reeular Meetine of the City Council—February 14.2006—uaee 3 3. Building Permit Report for November 2005(EDC 2006-01) - 4. Building Permit Report for December 2005(EDC 2006-02) 5. Ordinance 2005-09-Abating$2,000,000.00 General Obligation Bonds(Alternate Revenue Source)Series 2005C (Waterworks System—EEI Contracts B.2 and B.3)- authorize the Mayor and City Clerk to execute (ADM 2006-17) 6. Ordinance 2005-10-Abating$11,300,000.00 General Obligation Bonds(Alternate Revenue Source)Series 2005D(Rob Roy Creek Interceptor)-authorize the Mayor and City Clerk to execute (ADM 2006-18) 7. Purchase Agreement for Post Office Property on Hydraulic Avenue -authorize the Mayor mid City Clerk to execute(COW 2006-02) 8. Yorkville Youth Baseball/Softball Association 2006 Agreement—authorize the Mayor to execute(PKBD 2006-01) Mayor Prochaska entertained a motion to approve the Consent Agenda as presented. So moved by Alderman Spears;seconded by Alderman James. Motion approved by a roll call vote. Ayes-7 Nays-0 Spears-aye,Munns-aye,Besco-aye,Leslie-aye,James-aye,Bock-aye,Burd-aye PLANNING CO DIISSION/ZONING BOARD OF APPEAL Mayor Prochaska reported that he attended the last Plan Commission meeting however he did not have his notes with him tonight. He stated he would give a report at the next meeting. MINUTES FOR APPROVAL A motion was made by Alderman James to approve the minutes of the City Council meeting of January 24,2006 and the Committee of the Whole meetings from December 6,2005,December 20,2005,January 3,2006 and January 17,2006;seconded by Alderman Munns. Motion approved by a viva voce vote. BILLS FOR APPROVAL A motion was made by Alderman James to approve the paying of the bills listed on the Detailed Board Report dated February 2,2006 totaling the following amounts:checks in the amount of $1,650,008.28(vendors—revised 219/06));$168,048.41(payroll period ending 1/21/06); $14,206.62(special census payroll period ending 12/25/05);$8,048.33(special census payroll period ending 1/g/06);$10,660.41(special census payroll period ending 120/06);for a total of $1,850,972.05; seconded by Alderman Bard. Alderman Mums stated that he had questioned the payment to Proven-Mercy for drug testing and he did receive some information regarding this however he asked for more clarification on the figures. Finance Director Pleckham stated that she could provide this information to him. Alderman Spears questioned the total disbursement amount on the payroll summaries;the original versus the revised copy. Director Pleckham explained that the total disbursements were changed to reflect the deleted duplicate invoice and to account for the Special Census payrolls. Motion approved by a roll call vote. Ayes-7 Nays-0 Burd-aye,Spears-aye,Munns-aye,Besco-aye,Leslie-aye,James-aye,Bock-aye REPORTS MAYOR'S REPORT National Engineer's Week Mayor Prochaska read a proclamation for National Engineer's Week,February 19"through 251% 2006(See attached). Mayor Prochaska entertained a motion to ratify the proclamation. So moved by Alderman Morris;seconded by Alderman James. Motion approved by a viva voce vote. Appointment of Executive Director of Park&Recreation Mayor Prochaska entertained a motion to appoint David Mogle as the Executive Director of Park &Recreation for the United City of Yorkville subject to the successful completion all background checks with a proposed starting date of March 6,2006 and at a starting salary of$78,000.00 per year. So moved by Alderman Besco;seconded by Alderman Leslie. Mayor Prochaska noted that Mr.Mogle was present at the meeting and invited everyone to meet him. The Minutes of the Reeular Meetine of the City Council—February 14.2006—ogee 4 Motion approved by a roll call vote. Ayes-7 Nays-0 Spears-aye,Munns-aye,Besco-aye,Leslie-aye,James-aye,Bock-aye,Burd-aye Special Census Update Mayor Prochaska reported that the preliminary numbers are in for the Special Census and the United City of Yorkville's population is 11,179. The City had estimated this to be higher however some developments are not as far along as anticipated. It will take the state six to eight weeks to confirm the numbers. The previous population was 8,789 people. The increase will bring about$275,000.00 new dollars into the City. He stated that the City will probably try to have one more Special Census done in the future. CITY COUNCIL REPORT No report. ATTORNEY'S REPORT Robert's Rules 101 Attorney Wyeth went over the latest version of the Robert's Rule Desk Guide(see attached). He explained that tonight the fifth and final categories of motions are covered. He went over the four motions that can bring a question before a body again;take from the table,rescind/amend something previously adopted(rescind),discharge a committee and reconsider. He stated that he is most frequently asked about the fourth motion,reconsider,and he explained that this motion must be made by someone voting with the prevailing side on the motion that is being reconsidered. Alderman Moons asked for clarification on the motion to reconsider,it has to be made by the prevailing side. It was clarified that it can be either the yes or no vote as long as it is the prevailing vote. Alderman Burd asked if there was a time constraint on the motion to reconsider and Attorney Wyeth stated that it is based on"session"which he interpreted as"year". He stated that in the United City of Yorkville's case,it would be the fiscal year. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT No report. CITY ADMINISTATOR'S REPORT Administrator Crois reported that he distributed a draft from the Saturday,February 11,2006 Goal Setting Session(see attached). He asked the City Council to review it and if there were any questions to contact him. FINANCE DIRECTOR'S REPORT No report. DIRECTOR OF PUBLIC WORKS REPORT No report. CHIEF OF POLICE REPORT Chief Martin reported that the new traffic signal was now working at Bristol-Ridge Road and Route 34. He stated that the Police Department will be putting out their sign trailers to warn drivers of the new signal. EXECUTIVE DIRECTOR OF PARKS&RECREATION REPORT Mayor Prochaska welcomed Mr.Mogle. Director Mogle stated that he looked forward to working with the City Council. COMMUNITY DEVELOPMENT DIRECTOR REPORT No report. COMMUNITY&LIAISON REPORT Kendall County Preservation Committee Alderman Burd reported that Kendall County has developed an ad hoc committee to work on an ordinance for county preservation of historic properties. She attended the Kendall County Preservation Committee meeting on January 25,2006 where it was discussed that there are not a lot of these sites within the County so it is important to protect them. She stated that the The Minutes of the Regular Meeting of the City Council—February 14.2006—Page 5 committee will be bringing something to the different municipalities to see if they want to work with the County to protect these sites. Protect Kendall NOW Alderman Bard reported that she attended the Protect Kendall NOW meeting on February 2, 2006. The group has been making presentations and getting feedback from residents. Some of the suggestions they received were to expand the Forest Preserve area on Route 52,protect the vernal pond that is located south of the Ashley and Helmer Road intersection,keep flood plains clear of building,preserve open space at Route 34 and Orchard Road and preserve the highest point in Kendall County. They also mentioned that a portion of the Grande Reserve was donated to CorLands. Aurora Area Convention and Visitor Bureau Alderman Burd reported that the Aurora Area Convention and Visitor Bureau will be holding a poker tun on March 6,2006. The proceeds will help fund small purchases the group needs such as office furniture. She stated that anyone interested should see her for tickets. Senior Service Providers Alderman Spears reported that she attended the Senior Service Providers meeting on February 7, 2006. The Kendall County Administrator,Jeff Wilkins,discussed public transportation issues. He explained that he met with Grundy County's administrator and transportation coordinator and DeKalb's city and county staff to discuss the types of routes they have. He reported on their transportation plans,costs,etc. Based on the information he received from the other communities,it has been determined that Kendall County will need three busses or vans and the routes will not be fixed. They are proposing a"dial-a-ride"route. The estimated overall cost for the service is$500,000.00/year. State grants will provide 50%of the operating costs and 80%of the administrative costs. The community would provide for the remainder of the cost. Mr. Wilkins indicated that there is a great need for public transportation in Kendall County. He also noted that partners such as cities,villages,hospitals,the YMCA,etc.,need to commit to this program. Kendall County will be a public system that will provide transportation service for any individual requiring transportation and rides will be scheduled according to priority. Cost for the use of the service was also discussed at the meeting. Also at the meeting were representatives from Oswego's Senior Advisory Commission. They indicated that recently received a grant and partnered with the University of Illinois to compile a transportation needs survey which was distributed to 3,251 residents.They received a 32%return on the survey and the results will be presented to the Village of Oswego trustees and their next Committee of the Whole meeting. Kendall County Community Summit Alderman Spears reported that the second annual Kendall County Community Summit will be held on April 4,2006 from 10:00 a.m.to noon at Trinity United Methodist Church. The focus of the summit will be housing issues for the elderly and handicapped. Representatives from the University of Illinois,the Northeastern Illinois Area Agency,Kendall Senior Service Providers, the City of Naperville and various other communities are scheduled to attend. Last year members of the United City of Yorkville City Council and city staff also attended. Community Workshop Alderman Spears reported that a community workshop addressing grandparents raising grandchildren was going to be held on April 14,2006 in Aurora. Waubonsee Community College is sponsoring the event Metro West Workshop Mayor Prochaska reported that on February 2,2006 he attended the second Metro West Group workshop and that Administrator Crois had attended the fast one. The group is looking at topics and strategies for creating the presence of this group in state legislature. Issues discussed were education,transportation and eminent domain law. Downtowa Redevelopment Meeting Mayor Prochaska reported that he attended the Downtown Redevelopment meeting on February 13,2006.Attorney Kathleen Orr and Lisa Lyons were available to answer questions about Tax Increment Financing(TIF)Redevelopment. He stated that there were many residents in attendance and that there were many good questions and comments. One comment made to him after the meeting concerned eminent domain. The person making the comment asked if it would be possible to add language to the TIF agreement stating that the City does not have any intention of taking land for anything other than safety concerns. Big BrothersBig Sister Bowl Mayor Prochaska reported that the Big Brothers/Big Sisters Bowling was being held on Saturday February 25m"at 5:00 p.m.and he hoped that the United City of Yorkville would have a team to go against Oswego and Plano. He encouraged members of the City Council to bowl. The Minutes of the Reeular Meetiue of the City Council—February 14,2006—naee 6 COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMITTEE REPORT I Onishi—McHugh Professional Building (PC 2005-45) A motion was made by Alderman Manus to postpone consideration of all matters concerning PC 200545,Onishi-McHugh Professional Building,until the regularly scheduled meeting of the City Council on March 14,2006 and to furthermore place all matters concerning PC 2005-45,Onishi- McHugh Professional Building upon the March 7,2006 Committee of the Whole agenda for discussion;seconded by Alderman Spears. Motion approved by a roll call vote. Ayes-7 Nays-0 Mums-aye,Besco-aye,Leslie-aye,James-aye,Bock-aye,Burd-aye,Spears-aye Corneils Crossing (PC 2005-37) A motion was made by Alderman Munns to postpone consideration of all matters concerning PC 2005-37,Corneils Crossing,until the regularly scheduled meeting of the City Council on February 28,2006 and to furthermore place all matters concerning 2005-37,Corneils Crossing, upon the February 21,2006 Committee of the Whole agenda for discussion;seconded by Alderman Spears. Mayor Prochaska noted that this was postponed because there were details to be adjusted in the agreement Staff was just able to review these details today so the City asked to postpone the matter. Motion approved by a roll call vote. Ayes-7 Nays-0 Besco-aye,Leslie-aye,James-aye,Bock-aye,Burd-aye,Spears-aye,Munns-aye Resolution 2006-07 Approving Preliminary Plan for Kendallwood Estates (PC 2005-16) A motion was made by Alderman Mums to approve a resolution approving the Preliminary Plan for Kendallwood Estates,as presented subject to staff comments and legal review;seconded by Alderman Burd. Alderman James noted that at the lest Park Board meeting he suggested that the developer construct a portion of the bike path along the ComEd easement. The developer agreed to apply funds for the parks to the path. They will develop an estimate for the cost of the path and will submit this to the Park Board for their approval. This path will link the Raintrec development to the riverfrom. Alderman Hurd asked if staff will be able to work this out with ComEd in a timely matter. Alderman James stated that the City Intern Bart Olson is in the process of setting up a meeting with ComEd. Mayor Prochaska noted that this trail is anticipated to go to Morris,Illinois. There was brief discussion regarding the path crossing Route 126. Motion approved by a roll call vote. Ayes-7 Nays-0 Bock-aye,Burd-aye,Spears-aye,Munns-aye,Besco-aye,Leslie-eye,James-aye Resolution 2006-08 Approving Preliminary/Final Plat for Grande Reserve Unit 12 (PC 2005-54) A motion was made by Alderman Munns to approve a resolution approving the Preliminary/Final Plat for Grande Reserve Unit 12,as presented subject to staff comments and legal review; seconded by Alderman Bard. Motion approved by a roll call vote. Ayes-7 Nays-0 Burd-aye,Spears-aye,Munns-aye,Bcsco-aye,Leslie-eye,James-aye,Bock-aye The Minutes of the ReffularMeetine of the City Council—February 14 2006—o f 7 Resolution 2006-09 Approving Pre0minary/Final Plat for Grande Reserve Unit 13 (PC 2005-55) A motion was made by Alderman Munns to approve a resolution approving the Preliminary/Final Plat for Grande Reserve Unit 13,as presented subject to staff comments and legal review; seconded by Alderman Burd. Motion approved by a roll call vote. Ayes-7 Nays-0 Burd-aye,Spears-aye,Munns-aye,Besco-aye,Leslie-aye,James-aye,Bock-aye Resolution 2006.10 Amending Resolution 1999-24— The Pilot Fagade Improvements and Historic Preservation Agreements Between the United City of Yorkville and Certain Merchants/Building Owners and Residents of Said City(Fagadc Improvement Agreement) (EDC 2005-19) A motion was made by Alderman Munns to approve a resolution amending Resolution 1999-25, the Pilot Fa9ade Improvements and Historic Preservation Agreements Between Certain Merchants/Building Owners and Residents of the City Program a/k/a Fagade Improvement Agreement,as presented subject to legal review;seconded by Alderman James. Mayor Prochaska noted that the upgrade of this resolution makes the program city-wide. Alderman Spears asked if the resolution should still say"pilot'. Attorney Wyeth stated that is being amended in the new resolution. Motion approved by a roll call vote. Ayes-7 Nays-0 Munns-aye,Besco-aye,Leslie-aye,James-aye,Bock-aye,Burd-aye,Spears-aye Resolution 2006-I1 Establishing a Policy for the Collection of Transportation Development Fees for Kendall County Highways A motion was made by Alderman Munns to approve a resolution establishing a policy for the Collection of Transportation Development Fees for Kendall County Highways as presented subject to legal review;seconded by Alderman Burd. Alderman Spears asked if it was discussed to have a disclaimer in the policy saying that the fees are relevant to specific developments. Alderman Munns stated that it is specific to certain streets which are highlighted in the attachment to the resolution. Attorney Wyeth noted that the city will collect the fee and use the funds towards projects listed in the exhibit. Motion approved by a roll call vote. Ayes-7 Nays-0 Besco-aye,Leslie-aye,James-aye,Back-aye,Burd-aye,Spears-aye,Munns-aye PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. ADDITIONAL BUSINESS None. ADJOURNMENT Mayor Prochaska entertained a motion to adjourn. So moved by Alderman Leslie;seconded by Alderman Besco. Motion approved by a viva voce vote. Meeting adjourned at 9:10 P.M. Minutes submitted by: Jacquelyn Milschewski, City Clerk City of Yorkville,Illinois BiL,L U i 00 C) CO M 0 o O h N M M O W V r-� M I-� N 00 r O (n O CO Or � � O (0 O J N cl) �_ �- Co N_ ( W EF) K} (0 C14 01, CO Cl) LO F Lo Nr 0000 (D cmoo M 00 Cl) i- LO OD O LV c0 Cl) V N llq� 0D I` r I- co 00 00 00 00 N Co 00 O 00 O h M o0 l0 LL - 6-., � 6,3, GF) Q-, m O O M RV <» f» 69 V M 1` T N r r W (f} (fl K3 fR J m rn M o rn m o w CD to J C } cfl m oo M rn o LO O Co 0 Q ~ N o o 00 co C6 C o 0 M I- N t` N 00 N N (%A I� co h 00 o Ul) co N U c�i v s4 N 00 C-4 a � y 6')- 60- V NNW 0 m Z N m _ v LL = Z LO N O N r co O O N O N W J V (00 M 00 V co M 00 0) r o o 00 rn N a0 CA r- cM O V Cm Cn aa)i H O O � � � r - af F- v) » it U RR 69 >- W 0 LLU Qa Q. W O O � (D O O O co Q W Z w » » D J w N > > U) O U w O m Ln w M LMo r m o m V Q Z f n J v m ONO O v (D M v Q a M T- rl�- I LO o o LO U Q Q Q 0 N OD m(Al N OT r � W LLI 64 EH ER 64 d O Q O U) Z J O Y H Z O O O Lu a Z Z V U W Q J Y OD Q w d d d w J =`CEO C/).o United City of Yorkville Memo J " 800 Game Farm Road ESL , 1636 Yorkville, Illinois 60560 Telephone: 630-553-4350 Fax: 630-553-7575 <LE Date: February 24, 2006 To: Mayor and City Council From: Lisa Pickering, Office Assistant The following agenda item was not available at the time packets were produced: Mayor 43 —Resolution Creating the Position of Assistant City Administrator The job description for this position is currently under review by the Labor Attorney. As soon as we hear from them, this item will be distributed in a supplemental packet. M ��® � � COUNTY OF KENDALL ) ss STATE OF ILLINOIS ) RESOLUTION NO. 2006 - A RESOLUTION CREATING THE POSITION OF ASSISTANT CITY ADMINISTRATOR IN THE UNITED CITY OF YORKVILLE, KENDALL COUNTY,ILLINOIS WHEREAS,the Mayor and City Council of UNITED CITY OF YORKVILLE, after careful consideration,have found and deemed it necessary for the benefit of the UNITED CITY OF YORKVILLE to create the position of Assistant City Administrator; and WHEREAS, the job position for Assistant City Administrator will have the duties and responsibilities as set forth in the attached job description; and NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE UNITED CITY OF YORKVILLE THAT THE POSITION OF ASSISTANT CITY ADMINISTRATOR IS HEREBY CREATED. Said position will be directed by and report directly to the City Administrator. The job description for said position is attached hereto and is made part hereof as Exhibit"A". The hiring of a person to fill the said position should be subject to all probationary rules and regulations as set out in the current Employee Manual. This resolution shall become effective upon its passage. PAUL JAMES MARTY MUNNS JASON LESLIE JAMES BOCK VALERIE BURD ROSE SPEARS DEAN WOLFER JOSEPH BESCO Page 1 of 2 APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of A.D. 2006. MAYOR PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois, this day of . A.D. 2006. CITY CLERK Prepared by: John Justin Wyeth City Attorney United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 630-553-8570 Page 2 of 2 `CEO c1p. J2 a O �9 '_ o UNTIED CITY OF YORKVILLE <ce `yy�z ASSISTANT CITY ADMINISTRATOR—JOB DESCRIPTION Department: Administration Reports to: City Administrator Status: Full-time; exempt Supervises: Administration Department Salary Classification: Assistant City Administrator Position Description Overview Highly responsible liaison and staff administrative position to support the City Administrator's Office. Work includes researching,planning, organizing, coordinating, and directing required action on policies and/or projects which have been defined by the City Administrator and/ or Mayor and City Council. Recommends changes and updates to administrative policies and directs organization, management, and budget studies involving coordination of staff in several departments. Responds to and interacts with residents, employees, and/or others within and outside the organization in a courteous,professional, and effective manner. Essential Job Functions 1. Provides high level staff support to the City Administrator; researches and prepares recommendations on public policy proposals as directed; coordinates department activities with other departments and agencies as needed. 2. Attends staff, committee and City Council meetings as required, and makes recommendations as assigned on subjects under discussion; staff liaison to various boards and commissions as assigned. 3. Assists in the development,planning, and implementation of goals and objectives related to the overall administrative activities and operations of the City. 4. Assists the City Administrator in the development of management improvements; analyzes operating problems and suggests policy or program adjustments as needed 5. Participates as a key member of the developmental coordination team to ensure development processes are operating at peak efficiency. 6. Performs management analyses, collects data, conducts surveys, and prepares research reports and other policy documents to serve as a basis for action by the City Administrator and the City Council. I 7. Responds to complex and simple citizen inquiries and concerns as needed and coordinates department actions and responses; performs a variety of tasks including answering the telephone and greeting the public in person. 8. Supports and coordinates all functions within the Office of the City Clerk, in concert with the other functions of City Administrative staff, including maintenance of official records and documents, custody of the City seal, licensing, attendance at and recording of council proceedings, administration of oaths, attestation and certification of documents, publication of ordinances, compliance with the Freedom of Information and Open Meetings Acts, voter registration, in-person absentee voting, and municipal election duties pertaining to nomination petitions, ballots and election results. 9. Prepares the Administration Department's personnel requirements forecast report annually for review by the City Administrator. 10. Represents the City Administrator at meetings he/she is unable to attend; represents the City or City Administrator in various situations involving community groups, intergovernmental bodies, and/or associations. 11. Researches and communicates legislative activity relative to the interests of the City. 12. Other duties as assigned by the City Administrator. Requirements - To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. Considerable knowledge of public administration and its applications to local government laws, principles, and regulations. 2. Considerable knowledge of general management and organization principles and practices. 3. Ability to direct and supervise professional and office support personnel. 4. Ability to communicate effectively verbally and in writing. 5. Ability to establish and maintain satisfactory working relationships and tactfully and diplomatically handle controversial situations with City personnel, elected officials, professional groups and the general public. 6. Ability to present ideas effectively, orally and in writing, including preparing and presenting concise reports, sometimes on technical subjects in a clear manner. 7. Ability to analyze and interpret the impact of public policy issues, safety precautions, laws, ordinances, policies, procedures, and problems on City operations and ability to develop comprehensive reports providing solutions and recommendations. 8. Computer literate with working knowledge of current software applications. Experience and Education 1. Graduation from a four-year college or university with major course work in public or business administration, political science, or a related field; attainment of a Master's degree in public or business administration or closely related field preferred; 2. Administrative or professional experience in local government as an intern or in a full-time position; 3. Any equivalent combination of experience and education that provides the required knowledge, skills, and abilities associated with this position and its essential job functions may be considered. The duties listed above are intended only as an illustration of the various types of tasks that may be required. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. This job description does not constitute an employment agreement between the employer and employee, and is subject to modification by the employer as the needs of the employer and/or agency change, or requirements of the position change. o United City of Yorkville Memo a a " 800 Game Farm Road EST. 1 1936 Yorkville, Illinois 60560 Telephone: 630-553-4350 D.Q GI '° p� Fax: 630-553-7575 vsnue CamN `_ AGE X Date: February 24,2006 To: Mayor and Aldermen From: John Justin Wyeth, City Attorney Subject: Coineils Crossing—Annexation Agreement--Fees Language At last weeks COW, I passed out a single page which was intended to show 2 changes to the Annexation Agreement. While the first change (to Section 4(C) regarding LOC) was distributed to you on the front of the page, I'm not sure that the second change was copied on the back of the each page that I handed out (as I intended). Out of an abundance of caution, I wanted to make sure that you had this language prior to the vote. The revision was to the Fees, Donation and Contributions Section. Rather than reprint the entire agreement, I've set forth the text of the entire Section 21(A),to wit: 21. FEES, DONATIONS AND CONTRIBUTIONS. A. DEVELOPER and/or OWNER shall pay fees to the CITY as set forth on the attached EXHMIT "F", attached hereto and incorporated herein. The OWNER and/DEVELOPER shall pay such fees in effect at the time of the recording of the Final Plat for each phase of the proposed development, provided the OWNER and/or DEVELOPER receive written notice of any changes or proposed changes to the fees and that changes shall not take effect within the TERRITORY for one-hundred-eighty (180) days from the date of any such notice. OWNER and/or DEVELOPER may pre-pay any fee proposed to be changed which shall freeze said proposed fee increase and not affect the TERRITORY during the 180 day period. As was discussed at COW Developers require some certainty in regard to fees, and the language here creates a balance. It allows the City to raise fees, yet provides a window of 180 days for the developer to pay, or prepay using the fees existing at this time. The Agreement is otherwise unchanged, from that which was presented to you in the COW packet. STATE OF ILLINOIS ) ) ss COUNTY OF KENDALL ) ORDINANCE NO. 2006- AN ORDINANCE AUTHORIZING THE EXECUTION OF AN ANNEXATION AGREEMENT OF (Corneils Crossing) WHEREAS, it is prudent and in the best interest of the UNITED CITY OF YORKVILLE, Kendall County, Illinois,that a certain Annexation Agreement pertaining to the annexation of real estate described on the Exhibit"A" attached hereto and made a part hereof entered into by the UNITED CITY OF YORKVILLE; and WHEREAS, said Annexation Agreement has been drafted and has been considered by the City Council; and WHEREAS, the legal owners of record of the territory which is the subject of said Agreement are ready,willing and able to enter into said Agreement and to perform the obligations as required hereunder; and WHEREAS,the statutory procedures provided in 65 ILCS 11-15.1.1, as amended, for the execution of said Annexation Agreement has been fully complied with; and Page 1 of 3 WHEREAS,the property is presently contiguous to the City; NOW THEREFORE,BE IT ORDAINED BY THE MAYOR AND THE CITY COUNCIL OF THE UNITED CITY OF YORKVILE, KENDALL COUNTY, ILLINOIS,AS FOLLOWS; Section 1: The Mayor and the City Clerk are herewith authorized and directed to execute, on behalf of the City, an Annexation Agreement concerning the annexation of the real estate described therein, a copy of which Annexation Agreement is attached hereto and made a part hereof. Section 2: This ordinance shall be in full force and effect from and after its passage and approval as provided by law. JOSEPH BESCO MARTY MUNNS VALERIE BURD PAUL JAMES DEAN WOLFER JASON LESLIE ROSE SPEARS JAMES BOCK Approved by me, as Mayor of the United City of Yorkville,Kendall County, Illinois,this Day of A.D. 2006. MAYOR Page 2 of 3 Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of A.D. 2006. ATTEST: CITY CLERK Prepared by: John Justin Wyeth City Attorney United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Page 3 of 3 M 4A) STATE OF ILLINOIS ) ss COUNTY OF KENDALL ) ORDINANCE NO.2006- AN ORDINANCE ANNEXING CERTAIN TERRITORY TO THE UNITED CITY OF YORKVILLE,KENDALL COUNTY,ILLINOIS (Corneils Crossing) WHEREAS, a written petition, signed by the legal owner of record of all land within the territory hereinafter described,has been filed with the City Clerk of the United City of Yorkville,Kendall County, Illinois,requesting that said territory be annexed to the United City of Yorkville; and, WHEREAS,there are no electors residing within the said territory or more than 51% of the electors residing within the territory have joined in the petition; and, WHEREAS,the said territory is not within the corporate limits of any municipality but is contiguous to the United City of Yorkville; and, WHEREAS, legal notices regarding the intention of the United City of Yorkville to annex said territory have been sent to all public bodies required to receive such notices by state statute; and, WHEREAS, copies of such notices required to be recorded, if any, have been recorded in the Office of the Recorder Kendall County,Illinois; and, Page 1 of 3 WHEREAS,the legal owner of record of said territory and the United City of Yorkville have entered into a valid and binding annexation agreement relating to such territory; and, WHEREAS, all petitions, documents, and other necessary legal requirements are in full compliance with the terms of the annexation agreement and with the statutes of the State of Illinois, specifically Section 7-1-8 of the Illinois Municipal Code; and, WHEREAS, it is in the best interests of the United City of Yorkville that the territory be annexed thereto, NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: SECTION 1: The following described territory,being that territory described in the Legal Description which is attached hereto and made a part of this Ordinance and that territory also being indicated on an accurate map of the annexed territory (which is attached hereto and made a part of this Ordinance), is hereby annexed to the United City of Yorkville, Kendall County, Illinois. SECTION 2: The City Clerk is hereby directed to record with the Kendall County Recorder and to file with the Kendall County Clerk a certified copy of the Ordinance, together with an accurate map of the territory annexed attached to this Ordinance. SECTION 3: This Ordinance shall be in full force and effect from and after its passage and approval as provided by law. JOSEPH BESCO JASON LESLIE VALERIE BURD PAUL JAMES DEAN WOLFER MARTY MUNNS ROSE SPEARS JAMES BOCK Page 2 of 3 Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois,this Day of A.D. 2006. MAYOR Passed by the City Council of the United City of Yorkville,Kendall County, Illinois this day of A.D. 2006. ATTEST: CITY CLERK Prepared by: John Justin Wyeth City Attorney United City of Yorkville 800 Game Farm Road Yorkville,IL 60560 Page 3 of 3 M)q y0p, STATE OF ILLINOIS ) ) ss COUNTY OF KENDALL ) ORDINANCE NO.2006- AN ORDINANCE REZONING CERTAIN PROPERTY IN FURTHERANCE OF AN ANNEXATION AGREEMENT (Corneils Crossing) WHEREAS, Corneils Crossing,LLC is the legal owner of record of property described on Exhibit"A" attached hereto and incorporated herein(the Property), and WHEREAS Corneils Crossing, LLC, developer of the Property has made application by petition for the rezoning of the Property pursuant to an Annexation of the Property, and WHEREAS, owners and developers have previously entered into an agreement for annexation, and zoning of the property, and WHEREAS,the Yorkville Plan Commission has recommended the rezoning of the property as R-2 One Family Residence District. NOW, THEREFORE BE IT ORDAINED BY THE MAYOR AND THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS UPON MOTION DULUY MADE, SECONDED AND APPROVED BY THE MAJORITY OF THOSE MEMBERS OF THE CITY COUNCIL VOTING, THAT: L The City Council approves the recommendation of the Plan Commission and hereby rezones the property as R-2 One-Family Residence District as described in attached Exhibit"B" (Legal Description of the Property). Page 1 of 2 2. The Property shall be developed according to the terms of an Annexation Agreement previously adopted. 3: This Ordinance shall be in full force and effect from and after its passage and approval as provided by law. JOSEPH BESCO ROSE SPEARS VALERIE BURD PAUL JAMES DEAN WOLFER MARTY MUNNS JASON LESLIE JAMES BOCK Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this Day of A.D. 2006. MAYOR Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of A.D. 2006. ATTEST: CITY CLERK Prepared by: John Justin Wyeth City Attorney United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Page 2 of 2 STATE OF ILLINOIS ) )ss COUNTY KENDALL ) ORDINANCE NO.2006- ORDINANCE APPROVING THE REVISION OF THE 2005-2006 FISCAL BUDGET FOR THE UNITED CITY OF YORKVILLE WHEREAS,the Mayor and City Council of the UNITED CITY OF YORKVILLE have duly allowed Public input, and through its committee system has duly considered revision of the budget for the 2005-2006 Fiscal Year; and WHEREAS, a tentative budget was duly announced and available for examination at the City offices of the UNITED CITY OF YORKVILLE; and WHEREAS,the Mayor and City Council of the UNITED CITY OF YORKVILLE deem it in the best interest of the City for the orderly operation thereof to pass and approve the revised 2005-2006 Fiscal Year Budget being submitted on February 28, 2006 at its regular City Council Meeting: NOW THEREFORE,upon Motion duly made, seconded and approved by a majority of those so voting,revision of the 2005-2006 Budget as presented is hereby adopted for the 2005- 2006 Fiscal Year. Page 1 of 2 ADOPTED this 28d' day of February, 2006,pursuant to a roll call vote as follows: PAUL JAMES MARTY MUNNS JAMES BOCK DEAN WOLFER VALERIE BURD ROSE SPEARS JASON LESLIE JOSEPH BESCO APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this 28d day of February, A.D. 2006. MAYOR PASSED by the City Council of the United City of Yorkville,Kendall County, Illinois,this 28'h day of February,A.D. 2006. Attest: CITY CLERK Page 2 of 2 a2�A ry� United City of Yorkville Memo 800 Game Farm Road EsL 2 .1836 Yorkville, Illinois 60560 Telephone: 630-553-4350 �� ° p Fax: 630-553-7575 �2 <LE ��'�• Date: February 24, 2006 To: City Council �, From: Honorable Arthur F. Prochaska, Jr. Subject: Building Fee—Accelerated Payment Upon careful consideration of the building fee, its importance to our community, and the dynamics of accumulating sufficient funds for construction at the earliest date—particularly in regard to the urgent need for more Public Works space—I propose that we postpone a vote on this issue for a period of two weeks. I'm asking staff to investigate and consider mechanisms to encourage accelerated payment by developers and/or land owners. If contributions for municipal building can be accelerated the City would gain two important advantages: 1. The City would not have to wait for building permit for payment. (Even if we were to pass the increased fee this week, it would not apply to most of the current construction due to normal fee lock, and/or prepayment terms of the annexation agreements). 2. The City may be able to avoid using bonds for the construction which would greatly decrease the projected cost of the buildings. As demonstrated by Bart Olson, a large portion of the cost of these buildings is debt service (interest). Accelerate payments are cash which if received in sufficient amounts would allow for construction without bonds. We will be looking to include an option to accelerate payment within the Ordinance increasing the fees. I intend to meet with Bart Olson, along with John Crois, Traci Pleckham and John Wyeth to look into options to provide for an accelerated payment. It is for this reason that I ask that the topic be postponed for two weeks. H United City of Yorkville Annual Service Report 2005 I ij'1 yq�h I _ ow, oil, dI nm 'tires'} — -YfM.Y+d2 \ot. ' The goal of the government of the United City of Yorkville is to preserve the quality of life by providing municipal services that are responsive to the needs of residents and the business community, and are reliable, efficient and fiscally responsible. Sg0 C,jf 2005 Annual Service Report � I would like to take this opportu- of development and architectural standards, develop- nity to share with you the ing new partnerships and these are just to name a accomplishments of the United few. City of Yorkville throughout the past year.The year 2005 was a As we continue to expand, yes, we will have chal- year of progress and continued lenges, and as we move forward, the United City of growth for our community. Yorkville elected officials have taken steps to ensure Residential, commercial, and that the community's growth is both planned and retail developments flourished managed. Projects such as the Downtown Vision within the city limits and also for Plan, the Master Facilities Plan, the city's Facade the county. It was in April that we learned what we Program, the Appearance Code, the Economic already knew—Kendall County is growing and was Incentive Program and the Fund Balance Reserve declared the second fastest growing county in the Contingency Fund Policy will allow the community United States according to the U.S. Census Bureau. to plan and shape the future for generations to come. As I reflect back on 2005 1 would like to thank all of During the coming year, the City Council will contin- those individuals who have worked so diligently in ue to work to enhance the community in which we helping us achieve our goals and envisioning what live, and strive to provide the finest services possible our community can be. The partnerships we have that address issues such as health, safety, welfare and formed with our elected and state officials, our feder- the overall quality of life for each of our residents. al representatives, our administrative staff and you— The United City of Yorkville is a generous community our community—have been a vital link to our and I am proud to serve the people of Yorkville. success. Again, as mayor, I would like to take this opportunity These partnerships have allowed us to work for the to thank you for all your efforts and continued sup- preservation of open space, protect environmentally port in making our community a great place to live sensitive areas and to help meet the future needs of and work. Please contact my office directly if I, or our schools and fire protection. We also have contin- the staff, of the United City of Yorkville can be of ued to work with the Illinois Department of service. Transportation ODOT) on identifying funds and improvements to state highways surrounding Yorkville. Sincerely, This year we have made great progress in achieving those goals that we set forth last year including reducing the tax levy rate, maintaining fiscal respon- Art Prochaska, Mayor sibility, approving a south comprehensive plan, hiring a community development director, continual review Yorkville —A great place to work and live- The goal of by responsible.providing municipal services that are responsive to the needs of the community and businesses and are reliable, efficient and fiscally 2005 Annual Service Report Administration -Initiated a formal annual benefit enrollment process to include a new dental, vision and *Land cash value analysis—Amended land cash flexible spending account plan. from $73,500 to $80,000. •Champions of Industry Award—Yorkville Intergovernmental was named one of 50 best small cities Cooperation *Worked with U.S. Census Bureau to conduct a -Continued a three-year intergovernmental agree- special census of the United City of Yorkville ment with Yorkville School District #115. population. *Formed an intergovernmental agreement with Development Standards Kendall County Forest Preserve District for the Hoover Outdoor Education Center. *Architectural standards were incorporated *Continued to support the Riverfront Festival in within all annexation and development cooperation with the YorkviIle Hometown agreements. Days committee. -Revised landscape ordinance, subdivision .Formed a new agreement with the Yorkville control ordinance, and park and recreation Bristol Sanitary District. development standards. in *Approved the greenways and trails through •Supported and continued participation Parks Master Plan. business related events and with organizations such as the Yorkville Area Chamber of •Updated and approved the city's land use Commerce and the Yorkville Economic plans. Development Corporation. Human Resources •An agreement was established with the Illinois Dept. of Natural Resources (IDNR) regarding •Community Development director hired and the Glen Palmer Dam and the Riverfront Park began position January, 2006. land ownership and maintenance. •Community Relations manager hired. •Support of the Conservation Foundation and •Hired IT coordinator. the initiative Protect Kendall Now.The not *Hired full-tine JULIE locator. for profit initiative was launched to increase the pace of land preservation in Kendall County. *Established the NIU internship program (undergraduate and graduate). *Agreement with the Yorkville-Bristol Sanitary District for the Southwest Interceptor. *Hired Sewer Maintenance worker I. -The Senior Ad Hoc Committee,Yorkville's Parks -Hired three Park Maintenance Worker I and Recreation Dept. and Parkview Christian employees. Academy worked together to keep senior *Partnered with NIU and ILCMA range riders services in Yorkville. program to hire interim City Administrator -Worked with the BKFD Fire department to John Crois. construct new facility at Kennedy and McHugh. •Hired Accounting Clerk 1. The United City of Yorkville City Hall: 800 Game Farm Road, Yorkville, IL 60560 • Hours—M-F, 8 a.m. - 4:30 p.m. 630.553.4350 • Fax: 630. 553.7575 • www.yorkville.il.us 2005 Annual Service Report � dministuAion New Business Developments •Ongoing commercial construction of Marketplace retail development—Maciano's -Rush-Copley announces plans to build 45-acre restaurant opens. Medical Center campus in Yorkville.The new Ongoing commercial development at Routes campus will be located on Route 34 west of g g p the Kendall County government complex. 47 and 71—Fountain Village and Stagecoach *Wal-Mart plans to build a new supercenter Crossing. Will also include a Walgreens located at Route 34 and Countryside Parkway •Redevelopment of Countryside Center. east of the new U.S. Post Office. •Approval of Economic Incentive policy to •F.E. Wheaton completed expansion of 107,728 encourage additional business development, square-foot building. *Kendall Pub opens. *New U.S. Post Office scheduled to open in *Sawmill Pizza opens in downtown with May 2006. funds granted through the city's Facade *Grande Reserve development consortium and Program. Castle Bank worked together to build a new New Bridge Street self-storage facility. school/park on a 20-acre site east of Kennedy .Yorkville Business Center (three lots). Road. -Kendall County declared second fastest •Autoserve car wash. growing county in the nation according to New subdivision developments to the U.S. Census Bureau. and approved final plats *Castle Bank completed their new building and took occupancy in September. *Heartland Center Unit 1, Lot 3 *Downtown Vision Plan and Municipal Facilities •Grande Reserve Units 10 & 11 Plan accepted by a resolution by City Council. *Caledonia (206 lots) Ongoing redevelopment of Downtown area -Whispering Meadows Units 3 & 4 facilitated by city's Facade Program. *Fox Hill Unit 6, Lot 1 *Commercial development along Route 47 and *Westbury Village Unit 1 34 continued throughout the year. •Menard's commercial commons third addition •A branch of the Fifth Third Bank opened. final plat •Ongoing Menards commercial construction— •Menard's commercial commons fourth Stonefire Restaurant and Culver's begin addition final plat construction. •Bristol Bay Units 1-7 *Ongoing Heartland commercial construction -Autumn Creek Unit 1 including the opening of Blackstone restaurant. •XPAC Creek Unit 1 *Ongoing Prairie Garden commercial construct- •Swahson Lane Estates tion—includes office/condo complex. •Prestwick of Yorkville Unit 1 The United City of Yorkville City Hall: 800 Game Farm Road, Yorkville, IL 60560 • Hours—M-F, 8 a.m. - 4:30 p.m. 630.553.4350 • Fax: 630. 553.7575 • www.yorkville.iLus 2005 Annual Service Report doll Passed Ordinances •Annexed Swanson Lane Estates. •Prohibited the sale of fireworks within the *Authorized the execution and delivery of United City of Yorkville. Intergovernmental Cooperation Agreement for collateralized single family mortgage •Approved a tax increment financing (TIF) revenue bonds. redevelopment project and plan for the Countryside Shopping Center located at the *Annexed Lincoln Prairie. corner of Routes 34 and 47. *Adopted city's appearance code. •Designated the Countryside Shopping Center as *Amended City Code, Title 3 Business; Chapter a TIF redevelopment project area. 3 liquor control regarding new classifications *Adopted Tax Increment Allocation Financing and new enforcement provisions. Added (TIF) for the Countryside Shopping Center classes of bar and grill, catering, golf course Redevelopment Project area. and temporary/special event. •Amended Ordinance 2003-01 and the 2000 *Amended City Code Section 10-11-3C International Building Code also amended regarding off street parking and loading Ordinance 2003-06 and the International regulations. Fire Code (building height—maximum height *Amended City Code Section 10-7D-1 and is 80 feet). 10-8A-3 and added new Section 10-8A-7 *Adopted a current comprehensive land use regarding zoning for mini-warehouse storage plan for the Southern Study Area. I facilities. -Authorized to borrow funds from the Public -Amended the city's standard specifications for Water Supply Loan Program (IEPA-radium improvements (Resolution 2004-39) referenced compliance). in City Code Section 11-5-9 regarding the -Approved the redevelopment agreement for the release rate for stormwater in the Aux Sable Creek Watershed. Countryside Center. •Provided fora feasibility study and report with -Authorized the execution of the annexation respect to the designation of an Area as a and planned unit development agreement for Autumn Creek (Theidel Property). TIF redevelopment project area (downtown business area). •Annexed Autumn Creek (Theidel Property). .Annexed Blackberry Woods. *Annexed Prestwick of Yorkville (Stewart Farm). .Authorized to borrow funds from the Public •Annexed Landscape Depot. Water Supply Loan Program for radium *Annexed Bristol Bay. compliance and water works system improve- ments including Wells 3 & 4 water treatment •Amended Land Cash Ordinance No. 96-3, plant and raw and finished watermain. 2003-12 and 2004-22 which increased "fair market value" to $80,000 per acre. *Issued $7,250,000 general obligation library bonds, series 2005B. The United City of Yorkville City Hall: 800 Game Farm Road, Yorkville, It 60560 • Hours—M-F, 8 a.m. - 4:30 p.m. 630.553.4350 • Fax: 630. 553.7575 • www.yorkville.il.us 2005 Annual Service Report ,= T N Passed Ordinances -Approved a policy setting guidelines for Economic Incentives for commercial/industrial *Amended City Code Title 5—Police regulations, business. added new chapter 6-Alarm Systems. -Amended City Code Title 6—Traffic, regarding Professional Service Agreements parking restrictions on John Street and Sycamore .Engineering Enterprises Inc.—Engineering Street in the Fox Hill subdivision. Services (plan review, water works improve- •Annexed Lee Farm (Montalbano Homes). ments and park design). -Adopted a map amending an area in the •Schoppe Design Associates—Land Planners northwest portion of the current Comprehensive (plan and landscaping review, land planning Land Use Plan. and park design). *Annexed Del Webb/Pulte Homes (Garritano/ *Smith Engineering (transportation study and Brummel Property). in-town road program). *Annexed Bailey Meadows subdivision (Runge •Yas and Fischel Partnership (Municipal Property). Facilities Master Plan and Downtown Vision *Modified subdivision name from Cornerstone to Plan). Briarwood. -Walter E. Deuchler Associates—Sanitary Sewer *Amended City Code Title 6—Traffic regarding Engineering firm. overnight parking and restrictions on parking of •purnidge Cassell Associates (library expansion commercial vehicles. and design). Passed Resolutions •Sente-Ruble Bosman-Lee Architects Ltd. (Parks Maintenance Facility planning). *Created the position of Community Development .]EPA Brownfield Grant Agreement. Director. 9V3 proposal for Wetland Mitigation Bank *Stated a proclamation for locating utilities Feasibility study. underground. •Supported application and inclusion in Illinois Transportation Enhancement Program. *Eminent Domain resolution (will not use eminent domain for private economic gain). *Support for Kendall County agricultural conserva- tion easement and Farmland Protection Program. •City Council support of Protect Kendall Now— an initiative agreement between the Conservation Foundation and the United City of Yorkville. *Approved the Fox Road, Southwest Area Transportation Study (dated 11/05). The United City of Yorkville City Hall: 800 Game Farm Road, Yorkville, H. 60560 • Hours—M-F, 8 a.m. - 4:30 p.m. 630.553.4350 • Fax: 630. 553.7575 • www.yorkville.il.us a dui dingy and 2005 Annual Service Report � Zoning Annual Permits Issued Property Standards/Maintenance 2005 2004 *Performed approximately 300 hours of field Single family 572 470 inspection surveys and follow-up coordination Two family 16 3 to eliminate violations. Multiple family 6 0 Staff Training Commercial 38 21 Industrial 0 1 *Staff enrolled in approximately 350 hours of Miscellaneous 716 548 professional training including certification Totals 1,348 1,044 exams. Coordination with other Support Staff Departments •A reception/permit clerk was hired at the -Bristol-Kendall Fire Department—provided request of the city and provides assistance commercial permits for review. to the Engineering Department, as well as the Department of Building Safety and Zoning. *Kendall County Health Department— Responsibilities include taking calls, logging coordinated all permits for restaurants. inspections, and issuing permits and certificates •Yorkville Police Department—coordinated of occupancy. Total hours provided in 2005 issuance of commercial permits for police was 2,080. safety. Zoning -Contractors and developers—provided training .Coordinated efforts with the Zoning Board— sessions and reviews for builders/developers processed 12 cases in 2005. new to Yorkville, including special training classes. Inspections *Approximately 22,000 inspections were performed in 2005 including inspections for building, electrical, plumbing, mechanical and miscellaneous. Personnel •There are 14 employees assigned to Yorkville (11 full-time and three part-time employees. Plan Reviews •Over 1,200 plan reviews were completed in 2005. E The Unifed Oft of Yorkville City Hall: 800 Game Farm Road, Yorkville, IL 60560 • Hours—M-F, 8 a.m. - 4:30 p.m. 630.553.4350 • Fax: 630. 553.7575 • www.yorkville.il.us 2005 Annual Service Report E, EnOnee6nR and Public Wo Engineering and Public Works •Assisted in the decommissioning of the Gawne -Updated infrastructure asset Lane, Woodworth, Missing and Heartland Circle lift station. Capital Improvement Program. •;'x. •Provided assistance for the installation of the j -Provided construction adminis- Countryside Parkway sewer line and lift tration for 35 business and station. residential developments. •Assisted in the repair of 20 watermain and *Completed over 27 in-house water service breaks. plan review projects. •Updated United City of Yorkville Street project updates zoning map. •Performed work on two annual street •Updated United City of Yorkville maintenance projects—crack filling and asphalt ward map. surface treatment. •New development addressing. Street department updates •Performed water, sewer and residential site •Laid in place 22 tons of cold patch and 54 tons occupancy inspections. of hot patch. *Consultant overview for private development .Repaired various road shoulders throughout the plan review and city-funded projects. city totaling 355 tons of gravel. Sewer project updates -Removed and disposed of 1,010 cubic yards *Rob Roy Creek Interceptor capitalize contracts of leaves. 1-6 $9.8 million. *Replaced 57 traffic signal bulbs. *Abandoned 4 lift stations. *Repaired 135 street lights. •Bruell Street lift station put into service. *Spread 926 tons of salt throughout the winter *Countryside Interceptor and pump station season. $2.8 million. *Implemented a monthly street sweeping Sewer Department updates program. *Performed manhole rehabilitation on nine •Installed approximately 650 various signs, manholes to stop inflow and infiltration. and inventoried 300 signs for future *Performed four sewer main break repairs. installation. •Assisted both the Water and Sewer depart- •Continued yearly citywide jetting/cleaning ments on main breaks and service problems. project totaling approximately 31,600 linear feet. •Maintained 88 lane miles of road including mowing road shoulders, refuse pick up, and •Assisted in the construction of the Bruell Street hot and cold patching. lift station. •In-Town Road Program-Phase I, $1.6 million. The United City of Yorkville City Hall: 800 Game Farm Road, Yorkville, IL 60560 • Hours—M-F, 8 a.m. - 4:30 p.m. 630.553.4350 • Fax: 630. 553.7575 • www.yorkville.il.us 2005 Annual Service Report EndneeHw and Public WQd!ks Water project updates . .x •Construction of one water treatment plant. ,`` ` ' •Replacement of 1957 River Crossing watermain. i i Water department updates *Produced 479 million gallons of drinking water for residents and businesses of the United City of Yorkville. *Began operating two water treatment plants. •Repaired 20 watermain breaks which caused an approximate loss of 2.235 million gallons of water. *Coordinated and oversaw the rebuilding of -Replaced six fire hydrants. two booster pumps for our existing water *Performed routine flushing of 1,200 hydrants in system. April and October. *Assisted in the repair of four sewer main *Repaired and repainted Well house #3. breaks. *installed 20 tamperiproof locks on the Kennedy Public Works general update Road raw watermain. •Updated and cataloged water shut off *Brett Behrens obtained a class C public water locations. supply license. -Completed GASB inventory of all city owned *Brian Sorensen obtained a class A public water infrastructure. supply license. .Performed over 5,9001.U.L.I.E. locates. • Installed 503 .Worked with developers and contractors on 4 new water ' Mr meters and all development projects. ALL'' replaced 119 mum i existing water N` < meters. • Assisted with the South Central water tower repainting. above) used foi one week. The Unifed City of Yorkville City Hall: 800 Game Farm Road, Yorkville, IL 60560 • Hours—M-F, 8 a.m. - 4:30 p.m. 630.553.4350 • Fax: 630. 553.7575 • www.yorkville.il.us 2005 Annual Service Report w City Web Page & Technology *Received an A bond rating from Fitch Ratings •Installed a dedicated T-1 connection to City and maintained an A- Standard & Poor's bond rating. Hall. *Upgraded City Hall's network infrastructure, *Issued a $7.25 million Library bond. including the installation of a new financial *Issued a $3.825 million alternate revenue accounting system dedicated server. bond for the city's In-Town Road Program. *Approved a contract to update the design and *Issued a $3.525 million alternate revenue content of the city's Web page. bond for the Countryside Center Redevelopment TIF district. *Continued work on Geographic Information System (GIS) development. .Issued a $2 million alternate revenue bond for Radium Compliance/Water Improvement Finance projects. •Updated the city's purchase order policy. •Received $1,947,070 Illinois Public Water •Expanded residential development fee revenue Supply loan at 2.5 percent simple interest rate. forecasting up to 10 years into the future. •Issued $11.3 million alternate revenue bond •Approved a $9.4 million Raintree Village II for the Rob Roy Creek Interceptor Project. Special Service Area (SSA) bond. •Hosted a second annual Special Service Area educational seminar for various groups. UNITED CITY OF YORKVILLE *Extended levy rate of .6751— TAX LEVY RATES decreased from 2004 rate of .7326. 1 *Estimated city equalized assessed 0.9 valuation increase of $71,470,529. 0.8 0.7 6 *Estimated 2005 tax levy revenue o.s increase of $289,670. 0.5 ❑cnY 0.4 ■LBRARY *Total estimated tax levy revenue to 0.3 the city: $2,035,873. 0.2 0.1 0 2001 2002 2003 2004 2005 YEAR The United City of Yorkville City Hall: 800 Game Farm Road, Yorkville, H. 60560 • Hours—M-F, 8 a.m. - 4:30 p.m. 630.553.4350 • Fax: 630. 553.7575 • www.yorkville.il.us to°r. 2005 Annual Service Report I r q� UNITED CITY OF YORKVIL LE EQUALIZED ASSESSED VALUES $350 (IN MILLIONS) $300 $250 �6n1� $200 A $150 $100 �� A1a• o $50 $0 2001 2002 2003 2004 2005 Estimated *Completed and approved 2004-2005 audit *Completed the GASB 34 compliance process. *Total city assets (including infrastructure) $90,315,098. *Completed and approved 2004-2005 treasurer's report. *Developed and approved 2004-2005 revised budget. -Developed and approved 2005-2006 fiscal year budget. United City of Yorkville United City of Yorkville General Fund Budget 2005/2006 General Fund Budget 2005/2006 Expense by Department Expense by Department Other Property Tax 0 Administration&Finance $845 750 $1,393,821 Sales Tax $5,134,030 8 3%2% ❑Engineering$373,132 $2,308,900 29% 13% 0 Police$2,145,143 Other Taxes 529/611112% ■Streets&Alleys$9,459,954 $1,861,676 12% 10% D Health&Sanitation$571,170 License,Permits, o Planning&Development Road Funding Fees $324,607 $8,900,210 $2,699,679 49% 15% The United City of Yorkyille City Hall: 800 Game Farm Road, Yorkville, IL 60560 • Hours—M-F, 8 a.m. - 4:30 p.m. 630.553.4350 • Fax: 630. 553.7575 • www.yorkville.il.us �Ibrary 2005 Annual Service Report AMEN& In 2004 the United City of Yorkville residents approved a referendum to allow the Library Board to construct a new 34,000 square-foot building adjoining the current facility. Voters also approved money to renovate the existing building, which will be used for meeting rooms and facilities. The new space will allow the library to expand its services to meet the needs of Yorkville's growing population. The library expansion project is scheduled to be completed by the spring of 2007. Yorkville Public Library •5,358 residents in the United City of Yorkville have been issued a library card. •2,032 children are attending programs through the library. *Resources owned: *Books 23,982 *Periodicals 273 *Videos 566 *Audio recordings 1,087 •Serials/newspapers 99 *Total 26,007 •A total of 58,885 items have been checked •Interlibrary loan program:The Yorkville Public out of the library. Library participates in a Interlibrary loan •375 children and 45 program that last year borrowed 6,684 books adults participated in from other libraries for its patrons and lent out the summer reading 4,434 books to other libraries. E - program. 1� x The United City of Yorkville e City Hall: 800 Game Farm Road, Yorkville, H. 60560 • Hours—M-F, 8 a.m. - 4:30 p.m. 630.553.4350 • Fax: 630. 553.7575 • www.yorkville.il.us 2005 Annual Service Report E, Parks and Recreation Mission Statement: To act in unison with the United City of Yorkville's goals and to enhance the recreation opportunities for residents. I Administration *Worked *Expanded the Corporate Sponsorship Program with which increased revenues and profits for the architect and other City Golf Outing, Music Under the Stars and departments the Parks and Recreation program guide. to design •Park board member David Cathey retired. and con- •Resident Gary Golinski joins Park Board. struct a new parks' *Secured $74,000 grant from the Illinois maintenance Department of Natural Resources (IDNR) facility. for park development. *Was awarded $362,000 Open Space Land *Expanded youth soccer and all sports programs Acquisition and Development (OSLAD) grant by 10 percent. from the Illinois Department of Natural *Developed parks job analysis areas. Resources (IDNR) for the Whispering Meadows -Completed the semi-annual park tours. Development. Scott Sleezer and Park Board member Tammy Smock traveled to Springfield TExpanded adult interest programs. to give a presentation to the IDNR board -Secured Kendall County Youth Service Grant regarding this development. for $2,000. •Updated staff goals and focus areas, assessed -Updated athletic field reservation policy. the replacement schedule, and made budget -Secured agreement with local churches adjustments. and private organizations for facility use. Development *Secured a $200,000 grant from the state of -Opened the Beecher Park concession stand Illinois to construct 4.23 miles of bicycle for the second year. trail as part of the regional Blackberry Creek .Updated and adopted the Parks Master plan. trail corridor that runs through Kendall and Kane counties. *Completed development of Kiwanis Park in Country Club Hills subdivision for $148,000. *Secured a $128,000 grant from the Illinois .Completed development of Rice Park in Department of Natural Resources for the development of Cannonball Estates Park. Rivers Edge subdivision for $150,000. •Continue to work with developers to secure •After numerous town meetings residents voted future land acquisition and guide them on yes to have a park in their neighborhood. preparing the site to comply with park A tree house themed Gilbert Park was con- standards. structed on the corners of Adrian and West Washington Street. The Unifed City of Yorkville City Hall: 800 Game Farm Road, Yorkville, IL 60560 • Hours—M-117, 8 a.m. - 4:30 p.m. 630.553.4350 • Fax: 630. 553.7575 • www.yorkville.il.us 2005 Annual Service Report •Consultants Sente-Rubel Bosman-Lee were court.The park has been landscaped using hired to complete a space needs and budget native trees and planting to coincide with the analysis for a proposed new parks' theme of the park. maintenance building. *Coordinated with the developers to design •Conducted three resident town meetings for and construct Rotary Park in the Grande new park developments. Reserve Development.The first of nine park •Designed and constructed sites in this development, Rotary Park features Sunflower Park which a high adventure playground. The 90' zip features a farm-themed line gives kids the feel of flying while the playground. Park amenities mini skate park provides a skateboards and include a pear orchard, inline skates alike. Regulation sized baseball '. daylily crop rows and a barn fields, two shelters and a jogging trail complete style shelter.The park also the park. features a circular sized Future goals and planning basketball court to maxi- The following is a list of recommendations for the mize play and various next three years pertaining to policies, plans, surveys, around a farm height basketball nets to needs assessments, community growth, facilities, atmosphere. ensure play for any age. budget and personnel. It also includes a hitching post style bike Administration rack and tractor seat benches. *Currently working with contractors and *Implement the recommendations established vendors to design and construct a 50+ lighted by the Parks Master Plan, community surveys ball field complex. When completed the and evaluations. complex will feature three ball fields, a •Evaluate and update cooperative agreements. playground, concession stand, and over 150 •Identify new grant funding and private partner- street parking spaces. ship avenues for facility development and *Coordinating with the Illinois Department of acquisition. Natural Resources for the upcoming •Complete and recommend a Recreation reconstruction of Glen D. Palmer Dam—Phase Standard Policy which will justify the need I and Phase II. for additional Recreation Department staff per *The Parks Department constructed a transition- programs offered. al ball field adjacent to the playground in the Fox Hill Development with the needs of Facilities the Yorkville Youth Baseball and Softball •A new concession building will open in the Association in mind. fall of 2006 at Grande Reserve Regional Park. *Constructed Cannonball Estates Park which *Develop a "needs based" facility plan for is currently 80 percent complete.This Civil future recreational facility and office (fall 2007). War themed-park features a fort playground, an octagonal shelter and a circular basketball The United City of Yorkville City Hall: 800 Game Farm Road, Yorkville, IL 60560 • Hours—M-F, 8 a.m. - 4:30 p.m. 630.553.4350 • Fax: 630. 553.7575 • www.yorkville.il.us and Recreation 2005 Annual Service Report l �E. -Expand the recruitment and acknowledgement of volunteers. *Create new special events targeting family participation. •Offer a second pre-school south of town. *Offer services to active adult/senior groups. Lid to Apt Staff Development *Tony Houle and Ryan Horner obtained the Playground Inspectors Certificate. This is a written exam taken every three years to keep up to date on the latest guidelines from the Personnel Consumer Products Safety Commission, As the community continues to increase in population American Standards for Testing Materials and the United City of Yorkville Parks and Recreation Americans with Disabilities Act. Department will he faced with targeting needs and creating new programs as well as planning and *Jamie Jackson and Tony Houle attended both preparing for an increase in enrollment in the current the Illinois Parks and Recreation Association offerings. and National Parks and Recreation Association 2006-2007 staff addition recommendations conferences. •Special Program Supervisor (full time, May 2006) •AII staff became certified in Adult and Infant *Toddler-Pre School Instructor (part time) CPR and First Aid. *Offer an opportunity for another Internship •AII staff are United States Department of Agriculture licensed pesticide operators.This •Hire concession stand personnel for facility license allows staff to apply herbicides, pesti- operations cides, and fertilizers to city owned property. *Facility Manager (full time, fall 2007) •AII staff are licensed CDL Class B drivers or Services above. Implement recreation standards for program •AII staff has attended other seminars or has received training in various areas to advance planning and recruitment. in the areas of development, maintenance, •Continue to expand the program offerings to safety and human resources. residents throughout the city—target teens and .Tony Houle created a report to maintain safety active adults. inspection records. *incorporate new offerings for areas of underserved. •lamie Jackson developed new check sheets for staff and seasonal employees to expedite the *Promote and expand the resources, referrals operations of the turf division. and networking of community partners for individuals and families. The United City of Yorkville City Hall: 800 Game Farm Road, Yorkville, IL 60560 • Hours—M-F, 8 a.m. - 4:30 p.m. 630.553.4350 • Fax: 630. 553.7575 • www.yorkville.il.us 2005 Annual Service Report Public Safety 4�0 C/TY LE \V Yorkville Police Department 2005 Summary •Two training sessions were held for the Beverage Alcohol Seller Educational Training (BASSET) program. n •The Yorkville Police Department hired Li Behr Pfizenmaier as its first cadet for :,�� the newly formed Cadet Program. ��■ His responsibilities include ordinance enforcement and assisting with community programs, while also studying criminal assist in hurricane Katrina operations.They also justice at Waubonsee Community College. attended the Federal Weapons of Mass Destruction -The Citizens Police Trainer training in Fort McCullen,Alabama. Academy held two .The Illinois Lawn Enforcement Medal of Honor *Continue 13-week ntinu sessions. was awarded to Sergeant Terry Klingel and to work officer Robert Hart. This is presented to "law �i with the Citizens enforcement officers who have been killed .4 Police Academy or seriously injured in the line of duty or who Alumni Association. have displayed exceptional bravery or heroism *The city-wide while performing their duties as law enforce- Emergency Operations ment officers." Plan (EOP) was completed. As a result, the .An investigations unit was formed consisting Regional Institute for Community Policing of two detectives and a detective sergeant. (RICP) awarded the Yorkville Police Department Detectives Jim Presoak and Stacy Mot a $10,000 grant. successfully completed Northwestern •Commendations, achievements and University's 200-hour Criminal Forensic appreciation awards—A total of three Investigative Techniques program. commendations and three achievement *The Neighborhood Watch program continues awards were given to Yorkville officers to flourish with a total of 101 groups city-wide. this year. *The second annual National Night Out *Continued DARE program for first, third, was a huge success with approximately fifth and seventh graders. 300 people in attendance. •Provided security at the Fourth of July festivities .Officers took a total of 2,598 police reports. and Riverfront Festival. •Overnight parking ban ordinance was passed. •Illinois Law Enforcement Alarm System (ILEAS)—Sergeant Hart and Lieutenant •Sergeant Hilt graduated from Northwestern Schwartzkopf were deployed for two weeks to University's School of Police Staff and Command. The United City of Yorkville City Hall: 800 Came Farm Road, Yorkville, IL 60560 • Hours—M-117, 8 a.m. - 4:30 p.m. 630.553.4350 • Fax: 630. 553.7575 • www.yorkville.ilms I 2005 Annual Service Report Tie I`uture—Goals for 2006 Each year elected officials of the United City of •Help school district to get schools built Yorkville identify a series of strategic goals that will -Create Yorkville as a "destination" guide them in envisioning the future and quality of life for the city and its residents. Over the coming Public Safety year the City Council will use its best efforts to *Expand cadet programs address, refine and work to accomplish these goals. .Identify and fix safe pedestrian routes City Needs *Bar and restaurant smoking bans •Empower police to fight "meth" labs •Public works facility •Purchase new world software •Mentoring program for new officials and staff .Agreements for enforcement on private *Approve park maintenance facility property—zero tolerance on handicap parking •Formalize hiring process violations *increase support staff for council •Inventory process Quality of Life *Internal promotions -City sponsored "Landmark Event" held at *Review attorney time needs the riverfront. •Determine short and long term use for old post .public/private partnership for performing arts office •Youth Center, with citizen inputladvisory -Annual retreat for city council *Strengthen partnerships with other governmen- groups •Facilitate use of other public facilities for tal agencies community groups Finance *Expand programs for citizens with disabilities • Pave a bicycle trail from Route 71 to Riverfront •CDARs accounts to Silver Springs State Park •Co-pay for health insurance •Tax relief for needy *Multi-year capital budgets •Tennis courts •Modify treasurer's report •Budget prudently—set aside funds for future Technology projects -Public portal for dissemination of information Growth/EDC •Electronic communication for city council, staff •Record management systems *Aggressively attract large tax base providers *Attract businesses that provide good jobs Transportation *Attract higher education campus •To provide public transportation and form *Attract multi-phase senior housing partnerships with others—Rush-Copley, -Review SSA policy trolleys to Aurora, Park N' Ride -Small business incentives • Bridge crossing—identify locations *Limit stop lights where possible—create a *Road improvements—includes Game Farm Rd. country look for south region •Update and identify funding for in-town road Identify Yorkville on monuments and increase locations, frontage (Ring Road) development, use of city flag encourage private transportation (cabs) The United City of Yorkville City Hall: 800 Game Farm Road, Yorkville, IL 60560 • Hours—M-17, 8 a.m. - 4:30 p.m. 630.553.4350 • Fax: 630. 553.7575 • www.yorkville.ilms