City Council Packet 2006 10-10-06 "'Ve"° C'r o United City of Yorkville
800 Game Farm Road
EST p l ..836 Yorkville, Illinois 60560
-4 I�\ Telephone: 630-553-4350
° Fax: 630-553-7575
o Ln
AGENDA
CITY COUNCIL MEETING
CITY COUNCIL CHAMBERS
7:00 PM
Tuesday, October 10,2006
Call to Order:
Pledge of Allegiance:
Roll Call by Clerk: WARD I WARD II WARD III WARD IV
Paul James Valerie Burd Marty Munns Joe Besco
Jason Leslie Dean Wolfer James Bock Rose Ann Spears
Establishment of Quorum:
Introduction of Guests:
Amendments to Agenda:
Committee Meeting Dates:
Public Works Committee Meetin¢: Ad-hoc: Technology Committee
Committee of the Whole To be Announced
7:00 p.m., Tuesday, October 17, 2006
City Hall Conference Room
Economic Development Committee:
Committee of the Whole
7:00 p.m., Tuesday, October 17,2006
City Hall Conference Room
Administration Committee Meeting:
Committee of the Whole
7:00 p.m., Tuesday,November 7, 2006
City Hall Conference Room
Public Safety Committee Meeting:
Committee of the Whole
7:00 p.m., Tuesday,November 7,2006
City Hall Conference Room
Presentations:
1. Presentation of Certificates to Officer Ryan Goldsmith and Officer Timothy Kolowski
2. Presentation of Achievement to Officer Jeffrey Johnson and K-9 O'Neil
3. Swearing-in of K-9 O'Neil
City Council Meeting Agenda
October 10, 2006
Page 2
Public Hearings: None
Citizen Comments:
Consent Agenda:
1. ADM 2006-64 Monthly Treasurer's Report for August 2006
2. ADM 2006-56 Sprint Corporation Cellular Phone Contract-authorize Finance Director to execute
3. ADM 2006-52 Strategic Planning Contract with Sikich,LLP - approve in an amount not to exceed
$6,900.00 and authorize Mayor to execute
4. ADM 2006-67 Ordinance Authorizing the Issuance of Waterworks and Sewerage Revenue Refunding
Bonds in an aggregate principal amount not to exceed $6,000,000 or in lieu thereof, General Obligation
Refunding Bonds (Alternate Revenue Source), in an aggregate principal amount not to exceed
$6,000,000 -authorize Mayor and City Clerk to execute
5. ADM 2006-68 Resolution Authorizing the Establishment of a Checking Account at Old Second National
Bank to Administer a Housing and Urban Development Economic Development Initiative Grant-
authorize Mayor and City Clerk to execute
6. ADM 2006-69 Resolution Declaring Official Intent to Issue Sales Tax Revenue Bonds for Kendall
Marketplace - authorize Mayor and City Clerk to execute
7. ADM 2006-70 Schoppe Design Associates Scope of Service for Updated School Site Study-approve in an
amount not to exceed$18,750.00, subject to school district confirmation of commitment to fund half the
cost
8. ADM 2006-71 Resolution Establishing a Job Description for the Position of Community Relations Officer-
authorize Mayor and City Clerk to execute
9. COW 2006-09 PDQ Link, Inc. Water Tower Lease Agreement-authorize Mayor and City Clerk to execute
Plan Commission/Zoning Board of Appeals:
Minutes for Approval (Corrections and Additions):
Minutes of City Council—None
Minutes of Committee of the Whole—August 15, 2006
Bill payments for approval from the current Bill List(Corrections and Additions):
Checks total these amounts:
$ 649,772.31 (vendors)
$ 204,290.52 (payroll period ending 9/16/06)
$ 854,062.83 (total) (Revised 9/30/06—See revised summary in packet.)
City Council Meeting Agenda
October 10, 2006
Page 3
Reports:
Mayor's Report:
1. Proclamation for Character Counts! Week
2. Ordinance Vacating a Portion of Sleepy Hollow Road Located South of Route 71
City Council Report:
City Attorney's Report:
City Clerk's Report:
City Treasurer's Report:
City Administrator's Report:
Finance Director's Report:
Director of Public Works Report:
Chief of Police Report:
Director of Parks &Recreation Report:
Community Development Director Report:
Community Relations Manager:
Community&Liaison Report:
Committee Reports:
Public Works Committee Report:
1. No Report.
Economic Development Committee Report:
1. No Report.
Public Safety Committee Report:
1. No Report.
Administration Committee Report:
1. ADM 2006-72 Prohibition on Hiring Previous Department Heads
City Council Meeting Agenda
October 10,2006
Page 4
Additional Business:
Executive Session:
1. For the purchase or lease of real property for the use of the public body.
2. For collective negotiating matters between the public body and its employees or their representatives, or
deliberations concerning salary schedules for one or more classes of employees.
3. For the discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval
by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06.
Adjournment:
COMMITTEES,MEMBERS AND RESPONSIBILITIES
PUBLIC WORKS'
Committee Departments Liaisons
Chairman: Alderman Besco Water and Sewer Park Board
Committee: Alderman Munns Streets and Alleys YBSD
Committee: Alderman Wolfer Sanitation and Waste
Committee: Alderman James
CONOMIC DEVELOPMEN
Committee Departments Liaisons
Chairman: Alderman Munns Planning&Building&Zoning Chamber of Commerce
Committee: Alderwoman Burd Business& Economic Dev. Kendall County Econ. Dev.
Committee: Alderman Besco Plan Commission
Committee: Alderman Leslie Bristol Plan Commission
Yorkville Econ. Dev. Corp.
Aurora Area Convention&
Tourism Council
Downtown Re-development
UBLIC SAFETI� _ __ _
Committee Departments Liaisons
Chairman: Alderwoman Spears Police Human Resource Comm.
Committee: Alderman Wolfer Schools School District
Committee: Alderman Leslie Public Relations KenCom
Committee: Alderman Bock
City Council Meeting Agenda
October 10, 2006
Page 5
COMMITTEES, MEMBERS AND RESPONSIBILITIES (con't)
MINISTRATION
------- ---------------------------------
Committee Departruents Liaisons
Chairman: Alderman James Finance Metra
Committee: Alderwoman Spears Public Properties Library
Committee: Alderwoman Burd Personnel Cable Consortium
Committ ee: Alderman Bock
TECHNOLOGI—J
Committee ---- ------- ---- --
Co-Chairman: Alderman Wolfer
Co-Chairman: Alderman Bock
C14 4q
Law Offices of
CHAPMAN AND CUTLER LLF
Theodore S.Chapman 111 West Monroe Street,Chicago,Illinois 60603-4080 San Francisco
1877-1943
Henry E.Cutler FAX(312)701-2361 595 Market Street
1879-1959 Telephone(312)845-3000 San Francisco,CA 94105
chapman.com (415)541-0500
Salt Lake City
50 South Main Street
Salt Lake City,Utah 84144
(801)533-0066
October 6, 2006
VIA E-MATT,
Ms. Susan Mika
Finance Director
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Re: United City of Yorkville, Kendall County,Blinois
General Obligation Refunding Bonds (Alternate Revenue Source)
Dear Susan:
In accordance with your instructions and information supplied by Mr. Kevin McCanna of
Speer Financial, Inc., we are enclosing a suggested form of Authorizing Ordinance for the
issuance of the bonds in reference. We would make the following comments and suggestions:
1. You and the proper City officials should examine the Authorizing Ordinance
carefully to ascertain that all necessary information has been inserted and is correct prior
to presenting the Authorizing Ordinance to the City Council (the "City Council') for its
consideration and adoption.
2. Please note that the Authorizing Ordinance must be adopted at a legally
convened meeting of the City Council held in compliance with Open Meetings Act of the
State of Illinois, with the Illinois Municipal Code, and with the City Council's own
procedural rules. We understand that the City Council plans to consider the Authorizing
Ordinance at a regular meeting on October 10, 2006. If this is not the case, please contact
US.
3. In due course, please supply a duly certified copy of the Authorizing
Ordinance, together with the minutes (or extract thereof in the form as enclosed) of the
meeting at which it is adopted.
Ms. Susan Mika
October 6, 2006
Page 2
4. We call special attention to Section 11-139-6 of the Illinois Municipal Code,
as amended, and Sections 5 and 15 of the Local Government Debt Reform Act, as
amended, which require that the entire Authorizing Ordinance, together with the Notice
of Intent to Issue Bonds (as set forth in its entirety preceding the Authorizing Ordinance),
be published at least once after adoption of the Authorizing Ordinance in a newspaper
with a general circulation within the City, which we understand is the Kendall County
Record. You and the proper City officials should be certain to check proof prior to
publication to ensure accuracy and that both the Notice and Authorizing Ordinance are
included on the same page within the same publication.
5. In due course, please supply a manually executed publisher's certificate,
having an actual newspaper clipping attached, evidencing publication of the Authorizing
Ordinance and Notice.
6. Please note that applicable law further requires that the City Clerk provide
the appropriate referendum petition form to any individual so requesting. Please note that
a suggested form of the petition is enclosed.
7. The applicable 30-day backdoor referendum petition period begins to run on
the date of the publication of the Authorizing Ordinance and Notice. If a sufficient
petition is not filed during such 30-day period, the City will be authorized to proceed with
the issuance of the alternate bonds.
We look forward to working again with you and the City on the above-referenced
financing. If you have any questions or comments please do not hesitate to contact us.
Very truly yours,
CHAPMAN AND CUTLER LLP
By le / 1 F
Kelly K. Kost
KK:nr
cc: Kevin McCanna
John J. Wyeth
I
MINUTES of a regular public meeting of the City Council of the
United City of Yorkville, Kendall County, Illinois, held at the City
Council Chambers of the City Hall, located at 800 Game Farm
Road, in said City, at 7:00 o'clock P.M., on the 10th day of
October, 2006.
The Mayor called the meeting to order and directed the City Clerk to call the roll.
Upon roll call, the following answered present at said location: Arthur F. Prochaska, Jr.,
Mayor, and Aldermen
The following Aldermen were absent:
The Mayor announced that in order to refund certain debt certificates of the City, it would
be necessary for the City to issue Revenue Refunding Bonds or in lieu thereof, Alternate Bonds
and that the City Council would consider the adoption of an ordinance authorizing the issuance
of such bonds.
Whereupon Alderman presented and the City Clerk read by
title an ordinance as follows, a copy of which was provided to each Alderman prior to said
meeting and to everyone in attendance at said meeting who requested a copy:
Authorizing ord
2143501 .KK• 10/6/06
NOTICE OF INTENT TO ISSUE BONDS
AND RIGHT TO FILE PETITIONS
Notice is hereby given that pursuant to Ordinance No. adopted on the 10th
day of October, 2006 (the "Ordinance"), the United City of Yorkville, Kendall County, Illinois
(the "City"), intends to issue its Waterworks and Sewerage Revenue Refunding Bonds in an
aggregate principal amount not to exceed $6,000,000 (the "Revenue Refunding Bonds") or in
lieu thereof, its General Obligation Refunding Bonds (Alternate Revenue Source), in an
aggregate principal amount not to exceed $6,000,000 (the "Alternate Bonds"), and bearing
interest per annum at not to exceed the maximum rate authorized by law at the time of the sale
thereof, for the purpose of refunding a portion of the City's Debt Certificates (Capital
Appreciation), Series 2002, and Debt Certificates, Series 2003 (the "Outstanding Obligations").
The Alternate Bonds would be payable from one or more of the following revenue sources (a)the
revenues of the waterworks and sewerage system of the City (the "System"), (b) all collections
distributed to the City pursuant to the State Revenue Sharing Act from those taxes imposed by
the State of Illinois pursuant to subsections (a) and (b) of Section 201 of the Illinois Income Tax
Act, as supplemented and amended from time to time, or substitute taxes therefor as provided by
the State of Illinois in the future, and (c) such other funds of the City as may be necessary and on
hand from time to time and lawfully available for such purpose. If these revenue sources are
insufficient to pay the Alternate Bonds, ad valorem property taxes upon all taxable property in
the City without limitation as to rate or amount are authorized to be extended to pay the principal
of and interest on the Alternate Bonds. A complete copy of the Ordinance follows this notice.
Notice is hereby further given that if a petition signed by _ or more electors of the
City (the same being equal to 10% of the registered voters of the City) asking that the question of
refunding the Outstanding Obligations, as provided in the Ordinance, and the issuance of the
Revenue Refunding Bonds therefor, be submitted to the electors of the City is filed with the City
Clerk within thirty (30) days after the date of publication of the Ordinance and this notice, an
election on the proposition to issue the Revenue Refunding Bonds shall be held on the 27th day
of February, 2007, unless no voters in the City are scheduled to cast votes for any candidates for
nomination for, election to or retention in public office at such election, in which case the
election on the proposition to issue the Revenue Refunding Bonds shall be held on the 17th day
of April, 2007. The Circuit Court may declare that an emergency referendum should be held
prior to either of said election dates pursuant to the provisions of Section 2A-1.4 of the Election
Code of the State of Illinois, as amended.
Notice is hereby further given that if a petition signed by _ or more electors of the
City (the same being equal to 7.5% of the registered voters of the City) asking that the issuance
of the Alternate Bonds be submitted to referendum is filed with the City Clerk within thirty (30)
days after the date of publication of the Ordinance and this notice, an election on the proposition
to issue the Alternate Bonds shall be held on the 27th day of February, 2007, unless no voters in
the City are scheduled to cast votes for any candidates for nomination for, election to or retention
in public office at such election, in which case the election on the proposition to issue the
Alternate Bonds shall be held on the 17th day of April, 2007. The Circuit Court may declare that
an emergency referendum should be held prior to either of said election dates pursuant to the
provisions of Section 2A-1.4 of the Election Code of the State of Illinois, as amended.
-2-
By order of the City Council of the United City of Yorkville, Kendall County, Illinois,
this 10th day of October, 2006.
/s/ Jacquelyn Milschewski
City Clerk, United City of Yorkville,
Kendall County, Illinois
-3-
ORDINANCE NO.
AN ORDINANCE authorizing the issuance of Waterworks and
Sewerage Revenue Refunding Bonds of the United City of
Yorkville, Kendall County, Illinois, in an aggregate principal
amount not to exceed $6,000,000 or in lieu thereof, General
Obligation Refunding Bonds (Alternate Revenue Source), in an
aggregate principal amount not to exceed$6,000,000.
WHEREAS, the United City of Yorkville, Kendall County, Illinois (the "City"), is a duly
organized and existing municipality incorporated and existing under the provisions of the laws of
the State of Illinois, is now operating under the provisions of the Illinois Municipal Code, as
amended (the "Code"), and for many years has owned and operated a municipally-owned
waterworks and sewerage system (the "System"); and
WHEREAS, the City Council of the City (the "Corporate Authorities") has determined
that it is advisable, necessary and in the best interests of the public health, safety and welfare to
refund (the "Refunding") a portion of the City's Debt Certificates (Capital Appreciation),
Series 2002, and Debt Certificates, Series 2003 (the "Outstanding Obligations"), all in
accordance with the estimate of costs therefor; and
WHEREAS, the estimated cost of the Refunding, including legal, financial, bond discount,
printing and publication costs and other expenses is $6,000,000, and there are insufficient funds
on hand and lawfully available to pay such costs; and
WHEREAS, it is necessary and for the best interests of the City that the Refunding be
undertaken and in order to finance the costs thereof it will be necessary for the City to issue up to
$6,000,000 bonds payable from the revenues of the System as authorized to be issued at this time
pursuant to Division 139 of Article 11 of the Code and Division 4 of Article 8 of the Code (the
"Revenue Refunding Bonds"), or in lieu thereof, up to $6,000,000 alternate bonds, being general
obligation refunding bonds payable from one or more of the following revenue sources (a)the
-4-
revenues of the System, (b) all collections distributed to the City pursuant to the State Revenue
Sharing Act from those taxes imposed by the State of Illinois pursuant to subsections (a) and (b)
of Section 201 of the Illinois Income Tax Act, as supplemented and amended from time to time,
or substitute taxes therefor as provided by the State of Illinois in the future, and (c) such other
funds of the City as may be necessary and on hand from time to time and lawfully available for
such purpose (the "Alternate Bonds"), as authorized to be issued at this time pursuant to the
Local Government Debt Reform Act of the State of Illinois, as amended (the "Act"); and
WHEREAS, if the above-mentioned revenue sources are insufficient to pay the Alternate
Bonds, ad valorem property taxes upon all taxable properly in the City without limitation as to
rate or amount are authorized to be extended to pay the principal of and interest on the Alternate
Bonds:
Now, THEREFORE, Be It Ordained by the City Council of the United City of Yorkville,
Kendall County,Illinois, as follows:
Section 1. Incorporation of Preambles. The Corporate Authorities hereby find that all
of the recitals contained in the preambles to this Ordinance are full, true and correct and do
incorporate them into this Ordinance by this reference.
Section 2. Determination to Issue Bonds. It is necessary and in the best interests of the
City to pay for the Refunding for the public health, safety and welfare, in accordance with the
estimate of costs as hereinabove described, that the System continue to be operated as a
combined utility in accordance with the provisions of Division 139 of Article 11 of the Code, and
that for such purpose, there are hereby authorized to be issued and sold the Revenue Refunding
Bonds in an aggregate principal amount not to exceed $6,000,000 or in lieu thereof, the Alternate
Bonds in an aggregate principal amount not to exceed $6,000,000.
-5-
Section 3. Publication. This Ordinance, together with a notice in the statutory form
(the "Notice"), shall be published once within ten (10) days after passage hereof by the
Corporate Authorities in the Kendall County Record, the same being a newspaper of general
circulation in the City, and if no petition, signed by electors, being equal to ten percent
(10%) of the number of registered voters in the City, asking that the question of refunding the
Outstanding Obligations, as provided in this Ordinance, and the issuance of the Revenue
Refunding Bonds therefor, be submitted to the electors of the City is filed with the City Clerk
within thirty (30) days after the date of the publication of this Ordinance and the Notice, then the
Revenue Refunding Bonds shall be authorized to be issued.
If no petition, signed by electors, the same being equal to seven and one—half
percent (7.5%) of the registered voters in the City, asking that the issuance of the Alternate
Bonds be submitted to referendum is filed with the City Clerk within thirty (30) days after the
date of the publication of this Ordinance and the Notice, then the Alternate Bonds shall be
authorized to be issued.
It is expressly provided that in the event that there shall be filed with the City Clerk in a
timely manner a petition, asking that the issuance of the Revenue Refunding Bonds be submitted
to referendum, the Alternate Bonds necessary for the Refunding shall not be authorized to be
issued until such time as the question of improving the System, and the issuance of Revenue
Refunding Bonds therefor shall have been submitted to the electors of the City and a majority of
the votes cast on such question shall have been in favor thereof.
Section 4. Additional Ordinances. If no petition meeting the requirements of
applicable law is filed during the petition periods hereinabove referred to, then the Corporate
Authorities may adopt additional ordinances or proceedings supplementing or amending this
Ordinance providing for the issuance and sale of the Revenue Refunding Bonds or in lieu
-6-
thereof, the Alternate Bonds, prescribing all the details of the Revenue Refunding Bonds or in
lieu thereof, the Alternate Bonds, and providing for the collection, segregation and distribution of
the revenues of the System, so long as the maximum amount of the Revenue Refunding Bonds or
in lieu thereof, the Alternate Bonds, as set forth in this Ordinance is not exceeded and there is no
material change in the Refunding or other purposes described herein. Such additional ordinances
or proceedings shall in all instances become effective immediately without publication or posting
or any further act or requirement. This Ordinance, together with such additional ordinances or
proceedings, shall constitute complete authority for the issuance of the Revenue Refunding
Bonds or in lieu thereof, the Alternate Bonds, under applicable law.
Section 5. Severability. If any section, paragraph, clause or provision of this
Ordinance shall be held invalid, the invalidity of such section, paragraph, clause or provision
shall not affect any of the other provisions of this Ordinance.
-7-
Section 6. Repealer. All ordinances, resolutions or orders, or parts thereof, in conflict
with the provisions of this Ordinance are to the extent of such conflict hereby repealed.
ADOPTED by the Corporate Authorities on the 10th day of October, 2006, pursuant to a
roll call vote as follows:
JOSEPH BESCO JASON LESLIE
JIM BOCK MARTY MUNNS
VALERIE BURD ROSE SPEARS
PAULJAMES DEAN WOLFER
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, the
10th day of October, 2006.
MAYOR
PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois, the
10th day of October, 2006.
Attest:
CITY CLERK
-8-
Alderman moved and Alderman seconded
the motion that said ordinance as presented and read by title by the City Clerk be adopted.
After a full and complete discussion thereof, including a public recital of the nature of the
matter being considered and other information that informed the public of the business being
conducted, the Mayor directed that the roll be called for a vote upon the motion to adopt the
ordinance.
Upon the roll being called, the following Aldermen voted AYE:
NAY:
Whereupon the Mayor declared the motion carried and the ordinance adopted, and
henceforth did approve and sign the same in open meeting and did direct the City Clerk to record
the same in full in the records of the City Council of the United City of Yorkville, Kendall
County, Illinois, which was done.
Other business not pertinent to the adoption of said ordinance was duly transacted at said
meeting.
Upon motion duly made and seconded, the meeting was adjourned.
City Clerk
STATE OF ILLINOIS )
) SS
COUNTY OF KENDALL )
CERTIFICATION OF ORDINANCE AND MINUTES
I, the undersigned, do hereby certify that I am the duly qualified and acting City Clerk of
the United City of Yorkville, Kendall County, Illinois (the "City"), and as such officer I am the
keeper of the books, records, files, and journal of proceedings of the City and of the City Council
thereof(the "Corporate Authorities").
I do farther certify that the foregoing constitutes a full, true and complete transcript of the
minutes of the meeting of the Corporate Authorities held on the 10th day of October, 2006,
insofar as same relates to the adoption of Ordinance No. entitled:
AN ORDINANCE authorizing the issuance of Waterworks and
Sewerage Revenue Refunding Bonds of the United City of
Yorkville, Kendall County, Illinois, in an aggregate principal
amount not to exceed $6,000,000 or in lieu thereof, General
Obligation Refunding Bonds (Alternate Revenue Source), in an
aggregate principal amount not to exceed$6,000,000.
a true, correct and complete copy of which said ordinance as adopted at said meeting appears in
the foregoing transcript of the minutes of said meeting.
I do further certify that the deliberations of the Corporate Authorities on the adoption of
said ordinance were taken openly, that the vote on the adoption of said ordinance was taken
openly, that said meeting was held at a specified time and place convenient to the public, that
notice of said meeting was duly given to all of the news media requesting such notice, that an
agenda for said meeting was posted at the principal office of the Corporate Authorities at least
96 hours in advance of the holding of said meeting, that a true, correct and complete copy of said
agenda as so posted is attached hereto as Exhibit A, that said meeting was called and held in strict
accordance with the provisions of the Illinois Municipal Code, as amended, and the Open
Meetings Act of the State of Illinois, as amended, and the Local Government Debt Reform Act of
the State of Illinois, as amended, and that the Corporate Authorities have complied with all of the
applicable provisions of said Code and said Acts and its procedural rules in the adoption of said
ordinance.
IN WITNESS WHEREOF, I hereunto affix my official signature and the seal of the City, this
10th day of October, 2006,
City Clerk, United City of Yorkville,
Kendall County, Illinois
(SEAL)
[Attach Agenda as Exhibit A]
PETITION—REVENUE REFUNDING BONDS
To the City Clerk of the United City of Yorkville,Kendall County, Illinois:
We, the undersigned, being registered voters of the United City of Yorkville, Kendall
County, Illinois, do hereby petition you to cause the following question to the electors of said
City: "Shall the United City of Yorkville, Kendall County, Illinois, refund a portion of said
City's Debt Certificates (Capital Appreciation), Series 2002, and Debt Certificates, Series 2003
and issue Waterworks and Sewerage Revenue Refunding Bonds to the amount of$6,000,000 for
the purpose of paying the costs thereof?'; and we do hereby further request that the City Clerk of
said City certify said proposition to the County Clerk of The County of Kendall, Illinois, for
submission to said voters at the next election at which said proposition lawfully may be
submitted to said voters.
NAME ADDRESS
Yorkville,Kendall County, Illinois
Yorkville, Kendall County, Illinois
Yorkville, Kendall County, Illinois
Yorkville, Kendall County, Illinois
Yorkville,Kendall County, Illinois
Yorkville,Kendall County, Illinois
Yorkville,Kendall County, Illinois
Yorkville,Kendall County, Illinois
Yorkville,Kendall County,Illinois
Yorkville, Kendall County, Illinois
The undersigned, being first duly sworn, deposes and certifies that he or she is at least
18 years of age, his or her residence address is
(Street Address), (City, Village or Town),
County, (State), that he or she is a citizen of the United
States of America, that the signatures on the foregoing petition were signed in his or her presence
and are genuine, that to the best of his or her knowledge and belief the persons so signing were at
the time of signing said petition registered voters of said City and that their respective residences
are correctly stated therein.
Signed and sworn to before me this
_day of 2006.
Notary Public
My commission expires
(NOTARY SEAL)
PETITION-ALTERNATE REVENUE REFUNDING BONDS
To the City Clerk of the United City of Yorkville,Kendall County, Illinois:
We, the undersigned, being registered voters of the United City of Yorkville, Kendall
County, Illinois, do hereby petition you to cause the following question to the electors of said
City: "Shall the United City of Yorkville, Kendall County, Illinois, issue its $6,000,000 general
obligation alternate bonds to refund a portion of the City's Debt Certificates (Capital
Appreciation), Series 2002, and Debt Certificates, Series 2003, said bonds being payable from
one or more of the following revenue sources (a) the revenues of the waterworks and sewerage
system of the City, (b) all collections distributed to the City pursuant to the State Revenue
Sharing Act from those taxes imposed by the State of Illinois pursuant to subsections (a) and (b)
of Section 201 of the Illinois Income Tax Act, as supplemented and amended from time to time,
or substitute taxes therefor as provided by the State of Illinois in the future, and (c) such other
funds of the City as may be necessary and on hand from time to time and lawfully available for
such purpose unless said revenues and funds are insufficient to pay said bonds, in which case ad
valorem property taxes upon all taxable property in said City without limitation as to rate or
amount are authorized to be extended for such purpose?", and we do hereby further request that
the City Clerk of said City certify said proposition to the County Clerk of The County of Kendall,
Illinois, for submission to said voters at the next election at which said proposition lawfully may
be submitted to said voters.
NAME ADDRESS
Yorkville, Kendall County, Illinois
Yorkville, Kendall County, Illinois
Yorkville,Kendall County, Illinois
Yorkville, Kendall County, Illinois
Yorkville, Kendall County, Illinois
Yorkville, Kendall County, Illinois
Yorkville,Kendall County, Illinois
Yorkville,Kendall County, Illinois
Yorkville, Kendall County, Illinois
The undersigned, being first duly sworn, deposes and certifies that he or she is at least
18 years of age, his or her residence address is (Street
Address), (City, Village or Town), County,
(State), that he or she is a citizen of the United States of America, that the
signatures on the foregoing petition were signed in his or her presence and are genuine, that to
the best of his or her knowledge and belief the persons so signing were at the time of signing said
petition registered voters of said City and that their respective residences are correctly stated
therein.
Signed and sworn to before me this
_day of 2006.
Notary Public
My commission expires
(Notary Sea])
C it
ceD CI Reviewed By:
02 � T Legal F-1 City Council
ssr. 1 Amy 7sss Finance ❑
Engineer ❑
City Administrator ■ Agenda Item Tracking Number
p zs �O Labor Attorney ■ __ f i l �C(fir ' '
<CE W��.`� Human Resources ■
City Council Agenda Item Summary Memo
Title: Community Relations Manager job description update
City Council/COW/Committee Agenda Date: City Council October 10, 2006
Synopsis: Update to the Community Relations Manager job description including expanded
and clarified functions, skills, and requirements,based on work that is actually
being performed by the individual in the position now.
Council Action Previously Taken:
Date of Action: N/A Action Taken: N /A
Item Number: N / A
Type of Vote Required: Majority
Council Action Requested: Approval
Submitted by: Bart Olson Administration
Name Department
Agenda Item Notes:
UNITED CITY OF YORKVILLE
COMMUNITY RELATIONS OFFICER—JOB DESCRIPTION
(DRAFT,PROPOSED 8-29-2006
Department: Mayor's Office
Reports to: Mayor
Status: Full-time; exempt
Supervises: Community Relations Intern
Pay Classification: Community Relations Officer
Position Description Overview
The Community Relations Officer is responsible for conceptualizing, initiating, and coordinating
strategies that will provide news and information to all of the City's audiences, including citizens,
consumers of services, the media, City Council members and City personnel. The Community
Relations Officer is expected to use his/her discretion in developing and implementing City goals.
Strategies will focus on developing and articulating common themes and messages regarding the
City's mission, services,programs, strategies and actions. The Community Relations Officer plays a
key role in public perception of the City; strong ongoing relationships will be expected between the
Manager and residents, community-based organizations and local elected and appointed government
officials. The Community Relations Officer edits the City and employee newsletters,maintains the
City web page, and assists with other forms of external and internal communications, serving as the
primary source and flow of communication coming into and out from the City.
Essential Job Functions
1. Acts as the city's Public Information Officer.Writes, edits, and distributes press releases as
necessary. As the PIO,the Community Relations Officer will: act as the City's spokesperson
on behalf of the Mayor in the event that the Mayor is unavailable; disseminate information to
the media in a timely manner; coordinate media press conferences and press packets when
necessary; develop and maintain working relationships with the media on behalf of the best
interest of the City. Must be available for on-call response to the media and public for major
news events.
2. Acts as liaison to City residents and as a conduit to all departments with regard to
complaints, information, and setting meetings to resolve resident conflicts.
3. Reviews, coordinates, and drafts (as necessary)the release of information by internal
departments of the City. Assist internal staff with communications outreach as needed; work
internally with other city departments to market programs and events to residents, including
establishing, executing, and analyzing opinion polls and surveys as needed.
4. Works with other city departments to plan, organize, coordinate and implement special
events. Uses discretion in developing and working with community groups to investigate
feasibility and impact of additional city events. Partner with the City of Yorkville Parks and
Recreation Department to promote all citywide events.
5. Coordinates the research, data collection and preparation of the City newsletter and
employee newsletter. Writes and coordinates,with other staff members, department heads
and City Council members, articles,reports, editorials and other material for publication in
the City newsletters.
6. Maintains and updates the City Web site. Develop the Web site as the primary source of
communication to Yorkville residents and effectively use the site as a marketing tool for
potential new residents and businesses.
7. Oversees the overall marketing and communications strategy for the City to develop and
implement a consistent image across the organization. Provides technical, creative and
graphic design support to City departments for various promotional and informational items.
Reviews City promotional/informational communications to the public.
8. Implements and revises (when necessary) the United City of Yorkville's public relations
strategies,policies and procedures.
9. Serves as a liaison between the City and community organizations,boards, commissions and
local government as assigned. Essential but not limited to the Yorkville Area Chamber of
Commerce, Economic Development Corporation, the Aurora Area Convention and Tourism
Bureau, and the Kendall County Ad Hoc Tourism Group.
10. Coordinates the videotaping and televising of City Council meetings,including working with
FVTV Channel 17. Recruits, schedules and assist volunteers and contract employees with the
videotaping of meetings. Work with FVTV and contract employees to increase
programming.
11. Interviews, trains, develops, supervises, and conduct performance evaluation reviews of
subordinate staff, as prescribed by the City's hiring policy.
12. Attends City Council meetings.
13. Works with other municipalities and partner with outside organizations to market the United
City of Yorkville locally and on a regional level.
14. Manages the services of various vendors, printers and artists to produce large-scale
publications. Proofreads typeset copy, oversees the production and distribution of
publications, and provides authorization of the finished product.
Requirements—Knowledge, Skills, and Abilities
1. Ability to use discretion in interfacing and interacting with other governmental agencies in
the best interest of the City.
2. Ability to communicate clearly and concisely in both oral and written format. Skills in
preparing written correspondence,press releases and promotional aids in a professional
manner. Knowledge and proven ability of newsletter writing, editing and production. Ability
to work one-on-one with printers and graphic designers. Proven ability with desktop
publishing software including QuarkXPress, hi-Design,Photoshop and Illustrator. Ability to
write speeches and articles for publication.
3. Ability to adhere to strict confidentiality.
4. Ability to maintain a professional manner at all time.
5. Knowledge and demonstrated experience in the principles and practices of public relations
and the techniques of graphics preparation, displays, and visual aids.
6. Ability to work independently and make timely decisions that would benefit the United City
of Yorkville exhibiting sound and accurate judgment. The ability to apply problem-solving
principles to resolve common and unusual problems in situations where only limited
guidelines exist.
7. Ability to interpret, enforce, and adhere to City's public relations and universal policies and
guidelines.
8. Ability to work on multiple projects at one time, and must possess strong organizational
skills.
9. Ability to translate concepts and information into images and apply design principles.
10. Ability to supervise, train and evaluate assigned staff.
11. Ability to read, comprehend and speak English.
12. Ability to operate required office equipment in order to send and receive information with
optical, auditory and manual dexterity; ability to use a keyboard to enter, retrieve or
transform words or data. Proficiency with Web software and graphic design software.
13. Ability to lift or carry objects weighing more than 20 pounds; ability to push or pull supply
carts, equipment or machines.
Experience and Education
1. Bachelor's degree in Communications,Journalism,Public Relations,Public Administration
or Business, Master's degree preferred; five(5)years of public relations,news writing,
community relations required, experience in a municipal or government setting preferred; or,
an equivalent combination of education and experience sufficient to perform the essential
duties of the job as those listed above may be considered in lieu of degree.
2. Valid state of Illinois Class D Driver's License required.
The duties listed above are intended only as an illustration of the various types of tasks that may be
required. The omission of specific statements of duties does not exclude them from the position if
the work is similar,related, or a logical assignment to the position. This job description is not
intended to be and does not constitute an employment agreement between the employer and
employee, and is subject to modification by the employer as the needs of the employer and/or
agency change, or requirements of the position change.
STATE OF ILLINOIS )
)ss
COUNTY OF KENDALL )
RESOLUTION NO. 2006-
RESOLUTION ESTABLISHING THE JOB DESCRIPTION
FOR THE POSITION OF COMMUNITY RELATIONS OFFICER
IN THE UNITED CITY OF YORKVILLE,
KENDALL COUNTY, ILLINOIS
WHEREAS,the Mayor and City Council of the UNITED CITY OF YORKVILLE, after
careful consideration,have found and deemed it necessary for the benefit of the UNITED CITY
OF YORKVILLE to establish a Job Description for the position of Community Relations
Officer; and
WHEREAS,the position of Community Relations Officer will have the duties and
responsibilities as set forth in the attached job description; and
NOW,THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL
OF THE UNITED CITY OF YORKVILLE THAT THE JOB DESCRIPTION FOR THE
POSITION OF COMMUNITY RELATIONS OFFICER IS HEREBY ESTABLISHED AS
DEPICTED ON EXHIBIT"A"
The job description for said position is attached hereto and is made part hereof as Exhibit
"A". The hiring of a person to fill the said position should be subject to all probationary rules
and regulations as set out in the current Employee Manual.
This resolution shall become effective upon its passage.
JAMES BOCK JOSEPH BESCO
VALERIE BURD PAUL JAMES
DEAN WOLFER MARTY MUNNS
ROSE SPEARS JASON LESLIE
Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois,this
day of A.D. 2006.
MAYOR
Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this
day of ,A.D. 2006.
ATTEST:
CITY CLERK
Prepared by:
John Justin Wyeth
City Attorney
United City of Yorkville
800 Game Farm Road
Yorkville,IL 60560
Page 1 of 10
UNITED CITY OF YORKVILLE
COMMITTEE OF THE WHOLE
Council Chambers
Tuesday,August 15,2006—7:00 pm
In Attendance:
Citv
Art Prochaska- Mayor John Wyeth—City Attorney
Paul James—Alderman John Crois—Interim City Administrator
Valerie Burd-Alderwoman Eric Dhuse—Public Works Director
Jim Bock—Alderman Susan Mika—Finance Director
Rose Spears -Alderwoman Bart Olson—Assistant City Administrator
Marty Munns—Alderman David Mogle—Executive Director Parks&Rec.
Travis Miller—Community Development Director
Guests
Heather Gillers—Beacon News Kathy Farren—Kendall County Record
Dan Kramer—Attorney Tony Graff
Lynn Dubajic—YEDC Beth& Gary Bennett-Plano
Michael Anderson—PDQ Link Lynn Kline—PDQ Link
Vince Rosanova—Naperville John Philipchuck—Naperville
Brian Pitstich—Yorkville David Treman—Yorkville
Don Ament—Yorkville Ross Ament—Sugar Grove
Ryan Walter—Aurora Joe Aflit—Palatine
Dan Cunningham—Northbrook Ken Williams—Toledo, OH
Hal Clark—Franklin, TN Lowell Iverson—Yorkville
Martha Price—Yorkville Gary ?—Bolingbrook
Steve Hovany—Schaumburg Lou Miller—Yorkville
Kevin Serafin—Aurora Greg Stevens—Genoa
Paul Bertie—Naperville Chuck ?—Naperville
Katie Cunningham—Chicago John Waggoner—Rogers, AR
David Warren—Chicago Bill McCue—Bristol
Joe Safen—Bloodgood & Sharp Patrick Hughes—Ocean Atlantic
Mayor Prochaska called the meeting to order at 7:00pm.
PUBLIC HEARING:
None
PRESENTATIONS:
None
Page 2 of 10
ECONOMIC DEVELOPMENT COMMITTEE:
1. EDC 2006-17 Building Permit Report for June 2006
There were no comments and this item moves to the consent agenda.
2. EDC 2006-20 Building Permit Report for July 2006
Travis Miller noted that the permits were down 12% from 2005. There were also fewer permits in
Montgomery and Oswego. This moves to the consent agenda.
3. EDC 2006-21 Ordinance Rezoning Landscape Depot
Attorney Wyeth said this is a cleanup of the annexation agreement. It was noted that Exhibit B
was not attached so it will be next month. This moves to consent agenda.
4. PC 2006-22 Heartland Crossing—Annexation,Zoning and Preliminary PUD Plan
Mr. Miller had three items for discussion: annexation,zoning and PUD. He said the Plan
Commission met and recommended all three of these. He said Wheeler Road will be realigned and
intersect with Route 47. It was requested to have a filling station as part of the commercial that the
Plan Commission did not approve. The petitioner has since revised the annexation agreement and
the staff agrees with the revision.
John Philipchuck,spoke on behalf of Richard Marker&Associates. He said a clarification is
needed on the modification of the code with regard to the sump pump discharges. A swale will be
constructed for this water. Park standards were followed in construction of the detention facility,
however, modifications are being requested that would consider the slope and maximize the open
space. This would also facilitate some stormwater management for the nearby Lutheran Church.
He also said they would upfront some funds that the City would later collect from other developers
and reimburse to his client. He added that they would be responsible for any damaged items in the
subdivision.
Mayor Prochaska made the following requests regarding this development:
1. Asked for a guarantee of grading to facilitate drainage
2. Requested sign for special use area stating "future site of gas station"
3. Requested Council have final approval of the plan
4. Attorney Wyeth will be asked to check legality of using connection fees to help reimburse
purchase of land easement for water extension system
5. The developer should have no debt to the City when the reduction of letter of credit is
requested
6. Language to be included which would not require City to purchase land for Public Works
facility,reserving the right to work with other developers for possible free land
7. Add language to rebate up to 50%of sales tax unless other funds are found
8. Would like Council to consider policy questions
It was noted by Mr.Philipchuck that there will be 789 units in this development. Alderwoman
Burd asked that this plan come back to Council to see how the funds are used. Alderman Bock
agreed since the agreement has not been totally revised.
Page 3 of 10
Mr. Philipchuck gave a further explanation of the backup SSA. He said that infrastructure will be
needed and since they will be the first developers in this area, they need to make sure funds are
available to do this. He noted his development is not contiguous at this time and therefore cannot
be annexed even though an annexation agreement can be started. They hope to expedite the
agreement to finalize conracts with property owners. Those owners must also appear before the
Plan Commission to be annexed. Alderwoman Spears asked that the Council members receive
memos from the Attorney stating all conditions have been met.
If the final version is available by the coming Friday, the Council will be able to vote on this issue
at the next Council meeting.
5. PC 2006-34 Kendall Marketplace—Concept PUD,Zoning and Preliminary PUD
A positive recommendation was received from the Plan Commission for this development. A few
minor revisions in the plans were made according to Rick Filler of Harlem Irving. These changes
were made following concerns from area residents regarding cut-through traffic. The traffic
situation should improve when Beecher Road is connected.
Mr. Filler said trees will be transplanted onto lot lines and will transition into townhomes. He also
said his company would work with each affected Cannonball homeowner to landscape their yard
with a berm and plantings.
Jim Snyder of Harlem Irving requested the facade requirements be relaxed since other nearby
homes did not have specific requirements. Alderwoman Burd asked when the appearance code
went into effect in relationship to that subdivision. This code went into effect after the subdivision
according to Mayor Prochaska and he added that the Council might ask for increased standards due
to higher density of 4.34 units per acre. Mr. Filler countered that his company will be donating 10
acres for a new Police station.
Alderman Bock stated he did not want the facade requirements relaxed since the developer has
kept the townhomes in the location where the City had asked for single family homes. Mr. Filler
asked that his project not be held to a higher standard than any other project. Elimination of the
townhomes was suggested,however, the developer said townhomes were needed to transition to
the shopping center. Community Development Director Travis Miller noted that staff and Plan
Commission recommendations called for transitional homes. Speaking on behalf of Kylyn Ridge
residents, Mr. Bock asked for a reduced ratio of townhomes.
Wider access to the townhomes and more parking spots were suggested by Alderman James. He
said the developer did a good job of listening to public concerns. Mr. Munns concurred and also
complimented the developer on working with individual homeowners. Mr. James suggested
using townhomes to line one edge of the property and then transition into single-family homes.
In conclusion,Mayor Prochaska asked that language be included in the agreement that would allow
for landscaping and the new layout for the road. This item will move onto City Council.
Page 4 of 10
6. PC 2006-43 Westbury Vdlage—Annexation and Concept PUD
Attorney Dan Kramer, representing Ocean Atlantic and many of the farm owners of this
development, introduced the Westbury Village Development. He turned the floor over to Mr. Pat
Hughes, Ocean Atlantic Director of Operations. He noted the following highlights:
1. The focal point will be the Village Green
2. Will finance and construct a$12 million elementary school with approval of Dr. Engler
3. Will include banquet hall open to public, located on golf course
4. Committing $5 million payment to contribute to widening of Rt. 47
5. Will pay$60 million in fees to the City increasing the tax base to $1.2 billion
6. Will support employment for local builders
7. Will increase employment opportunities in retail areas
Greg Stevens, V.P. of Lannert Group presented the concept plan for this development. He said the
East Village is located at Rt. 47 and Galena while South Village is located south of Comeils Road,
both of which are already annexed into the City. The Middle,North and West Villages are the
expansion areas. An improved Beecher Road will provide a north-south connection. The overall
area of all villages is approximately 1,175 acres with 3,912 units at a density of 3.2 units per acre.
The development is a mixed use with two commercial sites. Other amenities include a 2.5-acre
fire station,neighborhood clubhouses,trail systems,pools and golf course.
Other representatives of the development made the following remarks:
1. Amenities will be clustered around central area
2. Central facility will serve all residents, not just golfers
3. Will offer many housing styles (various housing depictions were shown)
4. Will include fitness facility
5. Quarry on property will be used in conjunction with amenities/golf course
6. Construction will begin in early Spring
7. High school and Park District could use golf course, as well as events being sponsored on
the course
Travis Miller reported the concept PUD, except for the density,has been recommended for
approval by the Plan Commission. They also approved annexation. The plan calls for 3.6 units per
acre in the multi-family housing in contrast to the recommended 2- 2.5 units. He said there will
be 267 acres of open space. Beecher Road will be a major collector street in this development.
City staff recommends that the density be looked at very carefully.
Alderwoman Spears said she disagrees with the proposed density and that only ''/< of the units are
single family. She added that the roads are narrow and the lots are small in a similar development
in Batavia Mr. Hughes said this kind of density is necessary to make this type of development
work. Mayor Prochaska expressed his concern about higher density dwellings at the back end of
the subdivision. He felt those should be nearer to the road. He is also concerned about single-
family homes near the asphalt plant.
School boundaries were also addressed. Alderman James said the boundaries for Yorkville and
Plano cut through South Village. The developer has spoken with the school districts and will try to
Page 5 of 10
position the boundaries at the lot lines or streets. Signage to that effect for potential buyers, was
suggested.
Mr. Miller reviewed opinions of both the developer and City that included the following.
1. The City does not want to allow variances that would increase density.
2. The developer is asking for a private service for sewers if the City cannot provide
3. Some private wells on the property
Road improvements will be made to Galena Road and Eldamain Road and the developer will
collect fees from the County, Alderwoman Spears suggested asking for a letter of agreement from
the County.
Discussion turned to the increased fees to the developer. Mr. Hughes said the planning was done
based on the previous fee structure and he said the developers are unable to pay the increase of$30
million in fees. He said they were unable to plan for such dramatic increases. Alderwoman Burd
stated that Yorkville has agreed on the fees in an inter-governmental agreement with the County
and the Mayor added that the City would set a precedent if they did not collect the fees. Mr.
Hughes noted that the fee was $150 per unit when the property was annexed.
Alderwoman Spears noted some of the advantages and disadvantages of the Westbury development
and added that some smaller developers are coming to Yorkville and paying the necessary fees.
She said it would not be fair to place the burden on the current taxpayers and thatYorkville's fees
are not as high as some towns. Mr. Hughes said he only recently became aware of the increased
fees. Ms. Spears pointed out that the annexation agreements state the current fees will be paid.
There was a brief discussion of the water and sewer and the language for that responsibility.
Building inspections language and back-up SSA's were also mentioned. Language discussing
whether the development would be in or out of the City was also considered. Mayor Prochaska
said he would not approve the agreement with such uncertain language.
Approximately 9,568 residents will be added with the completion of this project according to Mr.
Hughes.
Attorney Kramer said he will arrange a meeting with Travis Miller for revision of the agreement.
7. PC 2006-53 Bristol Bay Unit 8—Final Plat
8. PC 2006-54 Bristol Bay Unit 9—Final Plat
9. PC 2006-55 Bristol Bay Unit 10—Final Plat
These items were considered simultaneously. Travis Miller said the plats agree with the
preliminary plans. City staff recommended approval subject to the comments in the City report.
Mr. Jim Berry of Centex Homes said he thought there might be confusion regarding setbacks. He
said the lines in the drawing are lot lines, not building lines. Alderman James asked if additional
parking would be provided for the townhomes. While this was not a condition of the agreement,
the developer will consider the parking. These items will be moved to City Council next week.
Page 6 of 10
10. PC 2006-56 Blackberry Woods—Final Plat
Mr. Miller reported this is a challenging site and would be approved subject to the petitioner
clearing debris from the property. This cleanup will be done this fall. Mayor Prochaska asked that
the lots be posted indicating there will be a trail and walkway to a nearby school. This moves to
City Council next week.
11. PC 2006-33 Wal-Mart Rezoning and Preliminary Plan
Rezoning was requested for a 6.3-acre portion of this property and a preliminary plan was
submitted for approval. Mr. Miller reported the Plan Commission recommended approval for the
rezoning and it will be subject to staff comments. He briefly commented on the stormwater basin
on that property. This moves to the next City Council meeting.
12. EDC 2006-22 Population Projection and Development Key
This was an informational report compiled by Bart Olson showing a population projection of
approximately 79,000 persons by year 2012.
13. EDC 2006-23 Amend SSA Policy
Alderwoman Burd had previously suggested an amendment to the current SSA policy. She
suggested adding language to provide opportunities to local builders and contractors to participate
in the current housing boom. Residents had suggested local craftsmen were not getting a share of
the work. She said a certain percentage of lots should be set aside for local companies/persons.
The Mayor would like allowances or opportunities for bidding by smaller contractors in the big
developments,particularly if special considerations are awarded to the big developers. Alderman
Munns said this should be discussed at EDC. Ideas should be given to staff for a future EDC
discussion. Ms. Burd also thought that SSA's should not be guaranteed in annexation agreements
because SSA's are accelerating big developments. The SSA benefits to the residents of those
developments should also be examined according to the Mayor.
14. EDC 2006-24 West Kendall Property Conveyance
This matter pertained to a parcel of land backing up to Blackberry Creek that will be conveyed to
the nearby property owner, by adverse possession. This will move to the City Council consent
agenda next week.
PUBLIC WORKS
L Public Works Minutes—June 5, 2006 and July 3, 2006
Were approved as read and they will be released.
2. PW 2006-129 Routine LOOT Highway Permit and Resolution—Saravanos Rt. 47
Improvements
This is a typical ]DOT permit and the State charges the City with guaranteeing completion of work.
Mr. Wywrot approves this action that would allow a traffic light at Rt. 47 and Saravanos Dr. south
of the McDonald's. It moves forward to the consent agenda.
Page 7 of 10
3. PW 2006-130 Roy Roy Creek Interceptor(Contract 4) —Change Order#1
This allows removal and replacement of sewer tile and was recommended by Mr. Wywrot. This
moves to the consent agenda.
4. PW 2006-131 Shops at Veteran's Parkway—Plat of Easement
This was recommended for approval and would be for the plat of easement showing grading,
utilities, etc. This moves to the consent agenda.
S. PW 2006-132 Disposal of Surplus Property
Mr. Dhuse asked permission to sell two surplus generators. The proceeds will be used to purchase
a generator for another site. A consensus was needed to enter into discussions with the prospective
buyers and then come back to Council for a vote on the prices.
6. PW 2006-133 Fox Hill(Unit 6,Lot 2)—Plat of Easement
Mr. Wywrot recommended approval of the interior and perimeter easement. A signature has been
received from the grantor. This moves to the consent agenda.
7. PW 2006-134 2006 Asphalt Surface Treatment Program—Bid Results
A Sugar Grove firm was low bidder for this program. Mr. Dhuse mentioned the streets that will be
treated this year and said the bid was $1200 below estimate. This moves forward to the consent
agenda.
8. PW 2006-13S Menard's Commercial Commons,Lot 9 (Culvers) —Plat of Easement
Mr. Wywrot recommended approval for this plat of easement for a 5-foot strip alongside Culvers
that is for new onsite utilities. This moves to the consent agenda.
9. PW 2006-136 Raintree Village Unit 4—Letter of Credit
This starts the process to call the letter of credit. This moves to the consent agenda.
10. PW 2006-137 Grande Reserve Unit 12—Letter of Credit
Mr. Dhuse reported that IDOT will have to accept the improvements before dollars are freed. Mr.
Wywrot is OK with sending this to IDOT. This moves forward to the consent agenda subject to
IDOT accepting.
11. PW 2006-138 Grande Reserve Unit 13—Letter of Credit
12. PW 2006-139 Grande Reserve—Route 34 Improvements Approval and Bond Reduction #2
13. PW 2006-140 Grande Reserve Regional Park—Earthwork Acceptance and Letter of Credit
Reduction #2
This is for the earthwork only. Mayor Prochaska asked staff to ascertain that there are no
outstanding debts to the City. These will all be placed on the consent agenda.
14. PW 2006-141 Wells No. 3 & 4 Treatment Facility—Change Order #3
This order is for a$900 increase for additional work and also requests a 31-day extension. Mr.
Dhuse said the City's deadline for IEPA is November 15`. This moves forward to the consent
agenda.
Page 8 of 10
15. PW 2006-142 Prairie Meadows Subdivision—Bond Reduction #I
This is a routine reduction for which Mr. Wywrot recommends approval. This also moves to the
consent agenda subject to same language as item#14.
16. PW 2006-143 2005 In-Town Drainage Program—Change Order#13
This item closes out the project and is a substantial decrease. Mr. Wywrot recommends approval
of this action also. Moves to consent agenda.
17. PW 2006-144 Prestwick of Yorkville (Phase 1) —Revised Construction Guarantee Amount
Mr. Dhuse reported that Phase 1 has not been recorded yet though it has been approved. Since the
reduction was requested, less work is needed and Mr. Wywrot has recommended approval. The
Mayor requested the plat be recorded and this moves to the consent agenda.
18. PW 2006-145 Cannonball Estates Units 1 & 2—Final Acceptance of Watermain,Sanitary
Sewer,Roadway and Miscellaneous Improvements
Mr. Wywrot has recommended approval of all but the storm sewer and the Mayor asked that there
be no outstanding payments to the City. This moves to consent agenda.
DETAIL BOARD REPORT BILL LIST):
The following items were discussed:
Page 15: Rental Equipment: This equipment was actually purchased.
Page 19: Copier Charges: $5,000 was spent on copier charges and Alderman Munns asked if the
charge was a per copy rate. Finance Director Mika will research to determine if the City exceeded
the maximum. Mr. Munns said this should be reviewed especially if the contract is nearly up. Ms.
Mika is currently looking at copier charges as well as phone bill charges.
Page 1: 20 Banners: These were for the emergency watering ban
Page 6: Municipal building phone system: the system was upgraded throughout the buildings.
Page 8: EEI Grande Reserve: Money was front-funded for roads
Page 15: Portraits: For portraits of former Police Chief Tony Graff and also one of Jumbo,the
police dog.
Page 18: Kendall Co. Fencing: A gate was installed around the old Post Office for secure City
truck storage.
This list moves to City Council for consideration.
PARK BOARD:
1. PEBD 2006-07 Raintree Village Park A—Construction Bid Approval
Mr. Mogle reported this is a continuation of the work at this park site and that J.E.M. Morris
Construction was the low bidder. A change order will be issued when that bid is accepted. This
moves forward to the City Council consent agenda.
Page 9 of 10
MAYOR:
1. Coffee with the Mayor: August 19t`at the Farmer's Market, Town Square Park (Main & Rt.
47)from 9.00am until 11:00am
Mayor Prochaska made note of the next coffee and invited all to attend.
2. ZBA 2006-38 BPAmoco Sign Variance
The Amoco had requested a sign variance with a positive recommendation from ZBA, however,
the Board asked that a brick masonry support be used. Mayor Prochaska said this matter could go
forward with this additional request.
Other minor requests from Amoco were read by the Mayor and he asked the representative from
Amoco to review them for the Council. He said the following: the signs on the building would tell
the customer what the business offers,there will be more detention,the lighting will be same as
prior and that this new building is the first new prototype in this area for the Wild Bean Caf6. He
briefly explained the reasons for the variances requested. He said the Sunfield Restaurant will
remain operational during the construction, however,they are seeking another lot for their
business.
Since so many variations are being requested and recommended for approval,the Mayor asked that
the sign be completed at the time of reconstruction. The Amoco representative disagreed due to
the fact that IDOT will be taking part of the right-of-way in the future. The consensus of the
Council was to have the sign completed at time of project completion. This moves to the consent
agenda.
3. ZBA 2006-41 Wal-Mart Variances
Travis Miller summarized Wal-Mart's variance requests and the ZBA recommendations. Mr. Paul
Bertie spoke on behalf of Wal-Mart and discussed the lube sign and other signage. He also said the
monument sign is agreeable to Wal-Mart. Mayor Prochaska suggested a second sign to direct
customers to the oil and lube rather than allowing the requested height. He said those signs should
be less than 8 feet high. He concurred with the remainder of the ZBA recommendations.
This moves to City Council for a vote or to the consent agenda with the proper verbage.
AD HOC TECHNOLOGY:
1. PDQLinkAgreement
Bart Olson introduced the lease agreement with PDQ Link for review. With this agreement,the
City would receive $100 a month rent per water tower plus free wi-fi's in the parks and Beecher.
A camera would also be placed on the water tower. The Mayor also asked about a camera on the
dam site and Mr. Anderson of PDQ agreed. The term of the proposed agreement is 4 years with
an additional 3 terms of 4 years each for a potential of 16 years. Those terms would need to be
reviewed.
Finance Director Mika stated that she is currently interviewing IT techs and because of that Mayor
Prochaska suggested this matter be brought back after a staff person is in place to review this
agreement.
Page 10 of 10
Mr. Anderson noted that paragraph 18 states either party can cancel the agreement with 30 days
notice. He felt this would not give him any expectation of longevity of the agreement. Attorney
Wyeth also suggested a revision of the language concerning money being initially invested. The
Council also needs the ability to review the lease. A four-year term was generally agreed upon and
would coincide with election of Council members. City Council laptops could be used with this
system. This will be brought back to the C.O.W.
ADDITIONAL BUSINESS:
Alderman Munns asked that the issuance of laptops for the Council be placed on a future agenda
especially since $5,000 additional was spent on copier charges. This will be put on the agenda for
the first week of October.
Alderwoman Burd suggested that the ad hoc committee have additional members while the Mayor
suggested that it be incorporated into the C.O.W meetings.
She also asked that liaison issues be discussed at the next C.O.W. meeting under"City Council
Requests".
Ms. Spears asked for an updated historical street name list since she has had residents ask about the
progress of nominated names. Glory Spies should be able to provide this. Also, Ms. Spears asked
for an updated ward map. These are available on the website.
There was no additional business and the meeting was adjourned at 11:39pm.
Minutes respectfully submitted by
Marlys Young, Minute Taker
�1=VlSC� buc,
°. United City of Yorkville
800 Game Farm Road
E81. , 1836 Yorkville, Illinois, 60560
' ��'• ° Telephone: 630-553-4350
°9 Fax: 630-553-7575
<LE
TO: ELECTED OFFICIALS
FROM : RACHEL LARRABEE, ACCOUNTING CLERK
DATE: OCTOBER 3, 2006
RE: BILL LIST
The ComEd invoice for $634.46 has been removed from the bill list. I have revised
the invoice total to reflect this change.
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STATE OF ILLINOIS )
ss
COUNTY OF KENDALL )
ORDINANCE NO. 2006-
AN ORDINANCE VACATING
A PORTION OF SLEEPY HOLLOW ROAD
LOCATED SOUTH OF ROUTE 71
IN THE UNITED CITY OF YORKVILLE
WHEREAS,the United City of Yorkville has received a Petition to Vacate a portion
of Sleepy Hollow Road, a publicly dedicated road located south of Route 71 within the
United City of Yorkville; and
WHEREAS, the United City of Yorkville, through its Mayor and City Council has
held a Public Hearing pursuant to 65 ILCS 5/11-91-1 permitting all public input and
comment in regard to said Petition to Vacate said road; and
WHEREAS, it is the intention of the United City of Yorkville to vacate said road as
described in the Petition and as described in the attached Exhibit"A"which is the legal
description for the proposed vacated road as well as the attached Exhibit `B" which is a
Plat of Vacation representing the area to be vacated; and
WHEREAS, the United City of Yorkville intends to vacate said road, described in
Exhibit "A" and depicted upon Exhibit`B"to North Star Trust Company u/t dated
August 8, 2006, No. 06-9993, being the only adjoining land owner on each side of the
road; and
Page 1 of 3
WHEREAS, the City Council of the United City of Yorkville finds that said
property does not have substantial value that would result in compensation to the City nor
does the vacation cause any loss to any landowner requiring compensation to any
adjoining landowner; and
WHEREAS,the City Council of the United City of Yorkville has determined that
it is in the public interest to vacate said road thereby relieving the City of any burden of
maintenance and repair of the road, and further that the vacating will promote economic
development of the property adjoining the vacated road.
NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the
United City of Yorkville, Kendall County, Illinois, that the property described on Exhibit
"A" and depicted on Exhibit `B" and commonly known as Sleepy Hollow Road is hereby
vacated to North Star Trust Company u/t dated August 8, 2006,No. 06-9993
SECTION 1: The City Council further finds that the vacating of said
street/road/right of way is in the public interest based upon the finings of the Council, and
that no damage (monetary or otherwise) shall result to the residents of the UNITED
CITY OF YORKVILLE by reason of vacating said street/road/right of way.
SECTION 2: The City clerk is hereby directed to record with the Kendall County
Recorder a certified copy of this Ordinance,together with Exhibit"B"the Plat of
Vacation attached to this Ordinance.
SECTION 3: This Ordinance shall be in full force and effect from and after its
passage and approval as provided by law.
Page 2of3
JAMES BOCK JOSEPH BESCO
VALERIE BURD PAUL JAMES
DEAN WOLFER MARTY MUNNS
ROSE SPEARS JASON LESLIE
Approved by me, as Mayor of the United City of Yorkville, Kendall County,
Illinois,this day of A.D. 2006.
MAYOR
Passed by the City Council of the United City of Yorkville, Kendall County,
Illinois this day of A.D. 2006.
ATTEST:
CITY CLERK
Prepared by:
John Justin Wyeth
City Attorney
United City of Yorkville
800 Game Farm Road
Yorkville, IL 60560
Page 3 of 3
`CEO C/Ty Reviewed By:
J= il T Legal r-1 City Council
Finance ❑
EST. , 1836 Engineer ❑
4 � � City Administrator ❑ Agenda Item Tracking Number
Consultant ❑ 6ti� (�% ' Ia
1'aivullem.N
< `��� Human Resources F-1<E
City Council Agenda Item Summary Memo
Title: Prohibition of hiring previous department heads
City Council/COW/Committee Agenda Date: COW—October 3, 2006
Synopsis: Extension of discussion of prohibiting the hiring of certain employees who have left
the City, from the September 12"' City Council meeting.
Council Action Previously Taken:
Date of Action: N/A Action Taken: N/A
Item Number: N/A
Type of Vote Required: N/A
Council Action Requested: Discussion
Submitted by: Bart Olson Administration
Name Department
Agenda Item Notes:
See attached documents.
lr 0 United City of Yorkville Memo
800 Game Farm Road
EST, , 1636 Yorkville, Illinois 60560
< Telephone: 630-553-4350
o� 1 11
Fax: 630-553-7575
<CE
Date: September 27, 2006
To: Committee of the Whole
From: Bart Olson, Assistant City Administrator
CC:
Subject: Rehiring department heads policy
The following text was proposed by Marty Munns to be inserted into the hiring policy
which was approved on September 12th,but was defeated as an amendment to the policy.
- Department heads who have left the employment of the city or terminated under just
cause shall not be eligible for selection for any position in the City, except for
individuals who have retired who may be eligible for employment or consulting
contracts.
This language, if approved, could be inserted into the hiring policy(and city code) as it's
own clause, or at the end of either of the following two sections in the hiring policy:
Section 2.1.2 Annlication {from the code)
Appointment and promotion to the positions in the City will be based upon merit and ability.
Selection methods will be based wholly on the job related references, aptitude, and ability.
Selection Process {from the policy)
a. Human Resources and the appropriate department head and/or supervisor will
base the selection on the requirements and qualifications established for the
position and the relevant work experience, technical knowledge, educational
background, general aptitude,maturity, compatibility and personal and
professional references of the candidates.
a=•��D i o United City of Yorkville Memo
'° 800 Game Farm Road
EST. 1636 Yorkville, Illinois 60560
.c ` y Telephone: 630-553-4350
09 � `=o
Fax: 630-553-7575
<LE
Date: September 22, 2006
To: Committee of the Whole
From: Bart Olson,Assistant City Administrator
CC: John Crois, City Administrator
Subject: Re-hiring former department heads
For your policy discussion, I have attached the results of a survey I sent out via listsery
on Wednesday, September 13`h. I have copied the responses,verbatim, in the"notes"section
and have included responses from all municipalities that responded to my email.
For your own reference in reading the"notes"section,my email asked the following
questions:
1. Do any of you have a formal policy prohibiting the rehire of former department heads that
have left your City through resignation previously(i.e.department head leaves under good
graces to take a position in another City, and reapplies for a new position)?
2. What are your thoughts on the above scenario? Have you ever had experience with such a
policy, either in the public or private sector?
My initial thoughts on the subject are that each employee's rehiring would be very contingent
upon the circumstances of their original resignation,whether or not the same Council members
are on the board during the re-hiring, and if the City Council has any discretion over hiring of
department heads(they do in Yorkville). All else being equal,rehiring someone who has
previous experience with the City would generally be a good thing.
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