Public Works Minutes 2013 10-15-13Page 1 of 2
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE
Tuesday, October 15, 2013, 6:00pm
Yorkville City Hall, Conference Room
800 Game Farm Road
In Attendance:
Committee Members
Chairman Diane Teeling
Alderman Larry Kot
Alderman Jackie Milschewski
Alderman Ken Koch
Other City Officials
City Administrator Bart Olson
Public Works Director Eric Dhuse
Engineer Brad Sanderson
Administrative Intern Jeff Weckbach
Other Guests: none
The meeting was called to order at 6:00pm by Chairman Diane Teeling.
Citizen Comments: None
Previous Meeting Minutes: September 17, 2013
The minutes were approved as presented.
New Business
1. PW 2013-46 Public Works Committee Meeting Dates for 2014
Committee members approved of the dates and time as presented.
2. PW 2013-47 Bristol Avenue Watermain Change Order #1
Engineer Sanderson said this order reflects a closeout of the contract and the work is complete. It is a
balancing order and reflects a reduction of $9,963. No further action needed. A presentation will be
held on change orders as the Route 47 project progresses.
3. PW 2013-48 Blackberry Woods Letter of Credit Reduction
Mr. Sanderson said a punchlist had been done a year ago and a cost estimate compiled. The estimate
was $520,192 and the letter of credit is slightly higher. The developer requested a reduction which is
$55,968.39. The developer has not completed any work, however, Rush Copley finished some items.
Mr. Olson said an annexation agreement amendment will come before the Council soon and other letter
of credit reductions are being requested as well. Ms. Milschewski commented that if the City reduces
the letters and no work is done, the estimate might be incorrect. Others agreed. Mr. Sanderson said
20% is added to the estimate. This will move to the consent agenda on October 22.
APPROVED 11/19/13
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4. PW 2013-49 Cannonball Trail LAFO Project
Mr. Olson said this is the agreement discussed previously that accelerates the project to 2014/2015.
The necessary documents were presented along with an MFT resolution to authorize use of MFT funds.
The budget amendment transfers the money from the 2016/2017 budget to 2014/2015. Committee
members approved of this and the item will move to the consent agenda.
5. PW 2013-50 Adoption of FEMA Floodplain Maps
Bart Olson said that FEMA sends updated maps every few years based on FEMA and City research.
The City submitted the East Van Emmon St. research relating to drainage issues and there is now a
revised map. These maps must be adopted by ordinance.
Ms. Teeling and Mr. Kot inquired if the area was already in the flood plain. The area is thought to be in
the flood plain now, however, it was unclear if this area was flood plain on a 2009 map. Mr. Kot asked
if residents are notified they are in a flood plain and how it impacts their insurance. Mr. Sanderson said
he was not sure how residents are notified and said the changes are highlighted on the map. Alderman
Kot asked the City to advise affected residents of the changes. Administrator Olson said one resident
already has a copy of the map and is appealing to FEMA. This item moves to the consent agenda.
Old Business:
1. PW2013-43 Caledonia Letter of Credit Call and Subdivision Completion
Mr. Olson said this item would be tabled until to November since a meeting was held with the
developer and they committed to have construction crews start underground work by end of month.
Additional Business:
Alderman Kot was concerned that the downtown construction zones are marked inadequately.
Specifically he said E. Fox St. is not connected to Rt. 47 at this time and motorists could fall off the
edge of the street. Ms. Teeling said the entrances to the gas station are not marked well either. And
Alderman Milschewski added that business entrances are not flared for ease in turning. Mr. Dhuse said
he will make the construction crews aware. He added that permanent paving is to begin in the next few
days. He also said IDOT has strict guidelines for pouring concrete in the fall/winter. It was noted that
a school bus went off the roadway due to the pavement dropoff. Alderman Koch noted that the
situation will worsen as the weather and lighting deteriorate. Mr. Dhuse said he also made the crews
aware that the high school Homecoming was this weekend and the roads need to be passable.
Ms. Teeling also commented she is glad to see work has begun on the downtown parking lot.
There was no further business and the meeting was adjourned at 6:18pm.
Minutes respectfully transcribed by
Marlys Young