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Public Works Minutes 2013 10-15-13Page 1 of 2 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, October 15, 2013, 6:00pm Yorkville City Hall, Conference Room 800 Game Farm Road In Attendance: Committee Members Chairman Diane Teeling Alderman Larry Kot Alderman Jackie Milschewski Alderman Ken Koch Other City Officials City Administrator Bart Olson Public Works Director Eric Dhuse Engineer Brad Sanderson Administrative Intern Jeff Weckbach Other Guests: none The meeting was called to order at 6:00pm by Chairman Diane Teeling. Citizen Comments: None Previous Meeting Minutes: September 17, 2013 The minutes were approved as presented. New Business 1. PW 2013-46 Public Works Committee Meeting Dates for 2014 Committee members approved of the dates and time as presented. 2. PW 2013-47 Bristol Avenue Watermain Change Order #1 Engineer Sanderson said this order reflects a closeout of the contract and the work is complete. It is a balancing order and reflects a reduction of $9,963. No further action needed. A presentation will be held on change orders as the Route 47 project progresses. 3. PW 2013-48 Blackberry Woods Letter of Credit Reduction Mr. Sanderson said a punchlist had been done a year ago and a cost estimate compiled. The estimate was $520,192 and the letter of credit is slightly higher. The developer requested a reduction which is $55,968.39. The developer has not completed any work, however, Rush Copley finished some items. Mr. Olson said an annexation agreement amendment will come before the Council soon and other letter of credit reductions are being requested as well. Ms. Milschewski commented that if the City reduces the letters and no work is done, the estimate might be incorrect. Others agreed. Mr. Sanderson said 20% is added to the estimate. This will move to the consent agenda on October 22. APPROVED 11/19/13 Page 2 of 2 4. PW 2013-49 Cannonball Trail LAFO Project Mr. Olson said this is the agreement discussed previously that accelerates the project to 2014/2015. The necessary documents were presented along with an MFT resolution to authorize use of MFT funds. The budget amendment transfers the money from the 2016/2017 budget to 2014/2015. Committee members approved of this and the item will move to the consent agenda. 5. PW 2013-50 Adoption of FEMA Floodplain Maps Bart Olson said that FEMA sends updated maps every few years based on FEMA and City research. The City submitted the East Van Emmon St. research relating to drainage issues and there is now a revised map. These maps must be adopted by ordinance. Ms. Teeling and Mr. Kot inquired if the area was already in the flood plain. The area is thought to be in the flood plain now, however, it was unclear if this area was flood plain on a 2009 map. Mr. Kot asked if residents are notified they are in a flood plain and how it impacts their insurance. Mr. Sanderson said he was not sure how residents are notified and said the changes are highlighted on the map. Alderman Kot asked the City to advise affected residents of the changes. Administrator Olson said one resident already has a copy of the map and is appealing to FEMA. This item moves to the consent agenda. Old Business: 1. PW2013-43 Caledonia Letter of Credit Call and Subdivision Completion Mr. Olson said this item would be tabled until to November since a meeting was held with the developer and they committed to have construction crews start underground work by end of month. Additional Business: Alderman Kot was concerned that the downtown construction zones are marked inadequately. Specifically he said E. Fox St. is not connected to Rt. 47 at this time and motorists could fall off the edge of the street. Ms. Teeling said the entrances to the gas station are not marked well either. And Alderman Milschewski added that business entrances are not flared for ease in turning. Mr. Dhuse said he will make the construction crews aware. He added that permanent paving is to begin in the next few days. He also said IDOT has strict guidelines for pouring concrete in the fall/winter. It was noted that a school bus went off the roadway due to the pavement dropoff. Alderman Koch noted that the situation will worsen as the weather and lighting deteriorate. Mr. Dhuse said he also made the crews aware that the high school Homecoming was this weekend and the roads need to be passable. Ms. Teeling also commented she is glad to see work has begun on the downtown parking lot. There was no further business and the meeting was adjourned at 6:18pm. Minutes respectfully transcribed by Marlys Young