Park Board Packet 2013 12-05-13 Yorkville Parks & Recreation Department
ARC Building — 201 W. Hydraulic Ave.
Yorkville, IL 60560 630-553-4357
Park Board Meeting Agenda
City Hall Conference Room
800 Game Farm Road
6:30 p.m.
December 5, 2013
Call to Order:
Roll Call: Debbie Horaz, Kelly Sedgwick, Seaver Tarulis,Amy Cesich, Mark Dilday, Dan Lane, Matt Konecki
Introduction of Guests,City Officials and Staff:
Superintendent of Recreation—Tim Evans, Superintendent of Parks—Scott Sleezer, City Council Liaison to Park Board—
Ken Koch,Ward 1 Alderman
Public Comment:
Presentations:
Approval of Minutes:
November 14, 2013'
Bills Review:
November 21, 2013 Bill List
October 2012—Budget Report
October 2013—Budget Report
Old Business:
New Business:
YYBSA—City Concession Lease Agreement
Reports:
Recreation Report
Parks Report
Executive Session:
Additional Business:
Adjournment:
Next meeting: January 9, 2014 @ 6:30pm
*Items needing Board approval or recommendation
Reviewed By: Agenda Item Number
Parks ❑ Approval of Minutes
Recreation ❑
It X"YDItKv[U- Director ❑
City Administrator ❑ Tracking Number
Pa116s&SECREATIW Legal ❑
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: Minutes of the Park Board—November 14, 2013
Agenda Date: Park Board—December 5, 2013
Synopsis:
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Action Requested: Board Approval
Submitted by: Minute Taker
Name Department
Agenda Item Notes:
Have a question or comment about this agenda item?
Call us Monday-Friday,8:00am to 4:30pm at 630-553-4350,email us at azendasayorkville.il.us,post at www..facebook.com/CityofYorkville,
tweet us at @CityofYorkville,and/or contact any ofyour elected officials at htta://www;vorkville.il.us/gov officials.ahp
DRAFT
Yorkville[Parks[bndMecreationMepartment0
CityMa110
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CaIIWIDrder: Deb Horaz called the meeting to order at 6:03 p.m.
Roll[Eall: Deb Horaz—yes; Kelly Sedgwick—yes; Seaver Tarulis—yes; Mark Dilday—yes;Amy
Cesich—no; Dan Lane—no; Matt Konecki—no.
Introductionlbf[Eity®fficiallbnd[Staff:
Tim Evans—Superintendent of Recreation
Scott Sleezer—Superintendent of Parks
Shay Remus- Recreation Department
Tyler Nelson—Recreation Department
Other[Guests: None.
Public[Eomment: None.
Presentation: None.
Approval[ nMinutes: The minutes from the October 10, 2013 minutes were approved. Motion to
approve the minutes was made by Kelly Sedgwick and seconded by Seaver Tarulis.
0
BillslXeview:
October 24, 2013—No questions from Board.
November 14, 2013— Deb asked about a certificate renewal on page five. Tim said it is for food
handlers.
September 2012 Budget Report—Informational purpose.
September 2013 Budget Report—Informational purpose.
Scott said that the part time salaries are going over, but he said it will be made up for it in the future
somewhere in our budget so there will not be a budget shortfall.
0
0ldMusiness:0
None.®
0
New[Business:
2014%Aeeting3chedule- Kelly asked if we can have a later start time like 6:30 p.m. Tim said 6:30
would be great. Kelly said it is hard for him to get there by 6:00 p.m. The board agreed that 6:30 p.m. is
fine. Motion to approve the 2014 schedule and change the meeting time to 6:30 p.m. Motion made by
Seaver Tarulis seconded by Kelly Sedgwick. Motion approved.
Page 1 of 3
Reports:(]
Recreation[ReportCg-ffim introduced Tyler Nelson. He has been with the Recreation Department 6
weeks and doing a great job. Tyler said he graduated last May and worked with several park districts
and he loves the field and he is excited to be in Yorkville.
Tim said he sent an email regarding an incident at softball. A serious fight broke out with some
suspensions. Tim said if there are questions,feel free to ask him. Tim said the city is taking it seriously
and the city will not accept that type of behavior. Kelly said he just wanted to make sure that the board
knew about it. Kelly said the man that started the fight was going to come to the meeting and contest it,
but he is not here. Kelly said he agrees with the board's decision.
We went down to the Bristol 65 presentation a few weeks ago and Scott said he feels the city has a
good chance to get it. Scott thinks the presentation was short, but sweet and the city answered their
questions and went last.
Tim said basketball registration is big. Tim said there is rumors the YMCA basketball is having problems
and the city has seen a big jump. Tim said a 67%jump is a lot of people. Kelly asked if there are enough
coaches. Shay said they have enough coaches. Tim said the gym space is the biggest problem down the
road to work all the games in.
Tim said soccer went well and the softball is over tonight for men's coed. Preschool is doing well and is
only down 3 kids after leaving the REC. Tim said this building is better for preschool. Holiday Under the
Starts is next weekend. It is a breakfast with Santa at Cobblestone and 1-6 are all the activities the city
always provides and then fireworks over the river at night.
Tim said Boombah will provide the shirts for free for the Chili Chase run and we can use that money for
the fireworks show. That way Boombah is the fireworks sponsor. The Chili Chase is on Sunday morning.
Scott and Tim are going to try to send out weekly reports to keep you updated.Tim and Scott attended a
November 2nd city council vision planning session and there was a lot of good feedback on park and Rec
stuff and a lot of support on the council to have general interest in Parks and Rec, which was nice to
hear.
Tim said the baseball situation YYBSA, Sparks, Furry etc. will all have their owns fields and control it
themselves, which should be easier for Scott's staff. Tim said that the city has one park with lights, not
everyone can use, but for the most part they are all happy.
Parks[ReportlN-Uhe day of service was a great success in Yorkville. There were 388 kids who participated
in Kendall County. In Yorkville the city had sod laid at Cannonball and downtown they painted all the
lights black. It is amazing how that makes things look so much better. The kids laid the sod quick and
did a great job. Most of that group was from Cross Lutheran and some out of state kids.
Scott attended the Paddle on the Fox Meeting with Oswego and Montgomery Park District.This is the
group that is putting same signs up and down the river. A grant pays for half of the signs. This is so
people know where they are and what local things are around them. Scott said it will direct people to
where food, shopping, banking or historical things are located.
Page 2 of 3
Scott said the shelter for Clark Park will begin this week. Scott said it is a dark bronze almost black roof
with dark legs. Scott said it has a double roof and he said he wanted to create something that could be
used for weddings since it is down by the river. Staff is working on extending ball fields at Bristol
Meadows Park and finishing up the infield at Cannonball and the backstop install happening tomorrow.
Scott said some of the Christmas is going up in time for Holiday Under the Stars.
Add itional[Eusiness:0
None.
Adjournment: There being no further business,the meeting was adjourned at 6:26 p.m. Motion was
made by Kelly Sedgwick and seconded by Seaver Tarulis.
Minutes Respectfully Submitted by:
Lisa Godwin
Minute Taker
Page 3 of 3
Reviewed By: Agenda Item Number
Parks ❑ Bills Review
Recreation ❑
It X"YDItKv[U- Director ❑
City Administrator ❑ Tracking Number
Pa116s&SECREATIW Legal ❑
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: Bill List(Informational): November 21, 2013
Agenda Date: Park Board—December 5, 2013
Synopsis:
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Action Requested:
Submitted by: Rachel Wright Finance
Name Department
Agenda Item Notes:
Have a question or comment about this agenda item?
Call us Monday-Friday,8:00am to 4:30pm at 630-553-4350,email us at azendasayorkville.il.us,post at www..facebook.com/CityofYorkville,
tweet us at @CityofYorkville,and/or contact any ofyour elected officials at htta://www;vorkville.il.us/gov officials.ahp
DATE: 11/25/13 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 13:07:42 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 11/21/13
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
210230 ACTION ACTION GRAPHIX LTD
5261 11/20/13 01 BANNER 79-795-56-00-5606 108.00
INVOICE TOTAL: 108.00 *
CHECK TOTAL: 108.00
210231 ARAMARK ARAMARK UNIFORM SERVICES
1588268138 11/05/13 01 UNIFORMS 79-790-56-00-5600 38.28
INVOICE TOTAL: 38.28 *
1588277690 11/12/13 01 UNIFORMS 79-790-56-00-5600 38.92
INVOICE TOTAL: 38.92 *
CHECK TOTAL: 77.20
210232 AREAREST AREA RESTROOM SOLUTIONS
2479 11/06/13 01 RIVERFRONT PARK PORT-O-LET 79-795-56-00-5620 102.00
INVOICE TOTAL: 102.00 *
2480 11/06/13 01 TOWN SQUARE PORT-O-LET 79-795-56-00-5620 182.00
INVOICE TOTAL: 182.00 *
2481 11/06/13 01 BEECHER PARK PORT-O-LET 79-795-56-00-5620 102.00
INVOICE TOTAL: 102.00
2482 11/06/13 01 ROTARY PARK PORT=O=LET 79-795-56-00-5620 139.20
INVOICE TOTAL: 139.20 *
2483 11/06/13 01 BRISTOL BAY PARK PORT-O-LET 79-795-56-00-5620 182.00
INVOICE TOTAL: 182.00 *
2484 11/06/13 01 FOX HILL PARK PORT-O-LET 79-795-56-00-5620 69.60
INVOICE TOTAL: 69.60 *
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE
01-120 FINANCE 15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL
01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF
01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF
01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW
01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT Page 1 of 9
11-111 FOX HILL SSA 25-225 PARKS RECREATION CAPITAL 82-820 LIBRARY OPERATIONS
DATE: 11/25/13 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 13:07:42 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 11/21/13
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
210232 AREAREST AREA RESTROOM SOLUTIONS
2485 11/06/13 01 FOX HILL WEST PORT-O-LET 79-795-56-00-5620 69.60
INVOICE TOTAL: 69.60
CHECK TOTAL: 846.40
210233 BRONZEME BRONZE MEMORIAL CO.
529042 10/24/13 01 NAMEPLATE FOR SWAMP AT 79-790-56-00-5620 144.90
02 WHITE OAK ** COMMENT **
INVOICE TOTAL: 144.90
CHECK TOTAL: 144.90
210234 CARDIS CARROLL DISTRIBUTING
394475 10/29/13 01 T-SLOT WALK DARBY, THREADED 79-790-56-00-5630 96.92
02 HANDLE ** COMMENT **
INVOICE TOTAL: 96.92
395232 10/30/13 01 ADAPTER 79-790-56-00-5630 9.16
INVOICE TOTAL: 9.16 *
CHECK TOTAL: 106.08
210235 CENSOD CENTRAL SOD
INV78351 10/11/13 01 SOD 79-790-56-00-5640 2,070.00
INVOICE TOTAL: 2,070.00 *
INV78352 10/11/13 01 SOD 79-790-56-00-5640 2,070.00
INVOICE TOTAL: 2,070.00 *
INV78353 10/11/13 01 SOD 79-790-56-00-5640 2,070.00
INVOICE TOTAL: 2,070.00 *
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE
01-120 FINANCE 15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL
01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF
01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF
01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW
01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT Page 2 of 9
11-111 FOX HILL SSA 25-225 PARKS RECREATION CAPITAL 82-820 LIBRARY OPERATIONS
DATE: 11/25/13 UNITED CITY OF YORKVILLE PAGE: 3
TIME: 13:07:42 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 11/21/13
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
210235 CENSOD CENTRAL SOD
INV78376 10/12/13 01 SOD 79-790-56-00-5640 2,070.00
INVOICE TOTAL: 2,070.00
INV78377 10/12/13 01 SOD 79-790-56-00-5640 2,070.00
INVOICE TOTAL: 2,070.00
INV78496 10/18/13 01 SOD 79-790-56-00-5640 1,136.00
INVOICE TOTAL: 1,136.00 *
INV78940 10/29/13 01 SOD 79-790-56-00-5640 44.00
INVOICE TOTAL: 44.00 *
INV79118 10/28/13 01 SOD 79-790-56-00-5640 578.00
INVOICE TOTAL: 578.00 *
CHECK TOTAL: 12,108.00
210236 COMED COMMONWEALTH EDISON
1613010022-1113 11/13/13 01 BALLFIELD 10/11-11/12 79-795-54-00-5480 443.93
INVOICE TOTAL: 443.93 *
6819027011-1013 11/01/13 01 09/26-10/28 PR BUILDINGS 79-795-54-00-5480 306.51
INVOICE TOTAL: 306.51 *
CHECK TOTAL: 750.44
210237 FOXVALLE FOX VALLEY TROPHY & AWARDS
30298 11/19/13 01 84 MEDALS, 2 TROPHIES FOR 79-795-56-00-5606 355.00
02 CHILI CHASE ** COMMENT **
INVOICE TOTAL: 355.00
CHECK TOTAL: 355.00
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE
01-120 FINANCE 15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL
01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF
01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF
01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW
01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT Page 3 of 9
11-111 FOX HILL SSA 25-225 PARKS RECREATION CAPITAL 82-820 LIBRARY OPERATIONS
DATE: 11/25/13 UNITED CITY OF YORKVILLE PAGE: 4
TIME: 13:07:42 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 11/21/13
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
210238 GODWINL LISA R. GODWIN
112013 11/20/13 01 11/14 PARK BOARD MINUTES 79-795-54-00-5462 12.04
INVOICE TOTAL: 12.04 *
CHECK TOTAL: 12.04
210239 GROUND GROUND EFFECTS INC.
287353 10/16/13 01 POLY SAND 79-790-56-00-5640 17.35
INVOICE TOTAL: 17.35 *
CHECK TOTAL: 17.35
210240 HAYENR RAYMOND HAYEN
111413 11/14/13 01 REFEREE 79-795-54-00-5462 105.00
INVOICE TOTAL: 105.00 *
CHECK TOTAL: 105.00
210241 HOLMANE EDDIE A. HOLMAN
110713 11/07/13 01 REFEREE 79-795-54-00-5462 70.00
INVOICE TOTAL: 70.00 *
CHECK TOTAL: 70.00
210242 ITHALJ JOHN ITHAL -
110713 11/07/13 01 REFEREE 79-795-54-00-5462 35.00
INVOICE TOTAL: 35.00 *
CHECK TOTAL: 35.00
210243 MENLAND MENARDS - YORKVILLE
O1-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE
O1-120 FINANCE 15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL
01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF
01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF
01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW
01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT Page 4 of 9
11-111 FOX HILL SSA 25-225 PARKS RECREATION CAPITAL 82-820 LIBRARY OPERATIONS
DATE: 11/25/13 UNITED CITY OF YORKVILLE PAGE: 5
TIME: 13:07:42 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 11/21/13
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
210243 MENLAND MENARDS - YORKVILLE
47514-13 10/17/13 01 POLE BREAKER 79-795-56-00-5640 10.74
INVOICE TOTAL: 10.74 *
49098 10/31/13 01 FAST SET REPAIR MOTAR 79-790-56-00-5640 6.97
INVOICE TOTAL: 6.97 *
49099A 10/31/13 01 WINDSHIELD WASH 79-790-56-00-5620 5.07
INVOICE TOTAL: 5.07 *
49132 10/31/13 01 SURFACE VARIETY 79-790-56-00-5620 3.27
INVOICE TOTAL: 3.27 *
49232 11/01/13 01 MARKING PAINT 79-790-56-00-5620 797.00
INVOICE TOTAL: 797.00 *
49233 11/01/13 01 MARKING PAINT 79-790-56-00-5620 797.00
INVOICE TOTAL: 797.00 *
49235 11/01/13 01 MARKING PAINT 79-790-56-00-5620 797.00
INVOICE TOTAL: 797.00 *
49236-13 11/01/13 01 MARKING PAINT 79-790-56-00-5620 797.00
INVOICE TOTAL: 797.00 *
49237 11/01/13 01 MARKING PAINT 79-790-56-00-5620 797.00
INVOICE TOTAL: 797.00 *
49238 11/01/13 01 MARKING PAINT 79-790-56-00-5620 797.00
INVOICE TOTAL: 797.00 *
49239 11/01/13 01 MARKING PAINT 79-790-56-00-5620 797.00
INVOICE TOTAL: 797.00 *
49240 11/01/13 01 MARKING PAINT 79-790-56-00-5620 797.00
INVOICE TOTAL: 797.00 *
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE
01-120 FINANCE 15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL
01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF
01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF
01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW
01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT Page 5 of 9
11-111 FOX HILL SSA 25-225 PARKS RECREATION CAPITAL 82-820 LIBRARY OPERATIONS
DATE: 11/25/13 UNITED CITY OF YORKVILLE PAGE: 6
TIME: 13:07:42 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 11/21/13
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
210243 MENLAND MENARDS - YORKVILLE
49241 11/01/13 01 MARKING PAINT 79-790-56-00-5620 797.00
INVOICE TOTAL: 797.00 *
49242 11/01/13 01 MARKING PAINT 79-790-56-00-5620 797.00
INVOICE TOTAL: 797.00 *
49278 11/01/13 01 MARKING WHITE 79-790-56-00-5620 29.82
INVOICE TOTAL: 29.82 *
49562 11/04/13 01 EXPDXY 79-790-56-00-5620 9.98
INVOICE TOTAL: 9.98 *
49582 11/04/13 01 SCREWS, C. PENCIL, WASHERS 79-790-56-00-5640 20.96
INVOICE TOTAL: 20.96 *
49844 11/06/13 01 PLIERS, CHAIN, POLYEST 79-790-56-00-5620 26.85
INVOICE TOTAL: 26.85 *
49946 11/07/13 01 SPF 79-790-56-00-5620 8.82
INVOICE TOTAL: 8.82 *
50005 11/08/13 01 COUPLER, CONDUIT 79-790-56-00-5640 2.62
INVOICE TOTAL: 2.62 *
50038 11/08/13 01 EXT. POLE 79-790-56-00-5640 39.97
INVOICE TOTAL: 39.97 *
50463 11/12/13 01 ELECTRICAL TAPE, GLOVES 79-790-56-00-5620 11.98
INVOICE TOTAL: 11.98 *
50490 11/12/13 01 HEAVY DUTY TRASH BAGS 79-790-56-00-5620 15.29
INVOICE TOTAL: 15.29 *
CHECK TOTAL: 8,162.34
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE
01-120 FINANCE 15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL
01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF
01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF
01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW
01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT Page 6 of 9
11-111 FOX HILL SSA 25-225 PARKS RECREATION CAPITAL 82-820 LIBRARY OPERATIONS
DATE: 11/25/13 UNITED CITY OF YORKVILLE PAGE: 7
TIME: 13:07:42 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 11/21/13
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
210244 MORRICKB BRUCE MORRICK
110713 11/07/13 01 REFEREE 79-795-54-00-5462 35.00
INVOICE TOTAL: 35.00 *
111413 11/14/13 01 REFEREE 79-795-54-00-5462 105.00
INVOICE TOTAL: 105.00 *
CHECK TOTAL: 140.00
210245 OFFWORK OFFICE WORKS
227582 11/14/13 01 LOCKS FOR FILING CABINETS 79-795-56-00-5610 20.99
INVOICE TOTAL: 20.99 *
CHECK TOTAL: 20.99
210246 R0001271 ANDREA FULTZ
143958 11/15/13 01 BASKETBALL REFUND 79-795-54-00-5496 90.00
INVOICE TOTAL: 90.00 *
CHECK TOTAL: 90.00
210247 R0001272 ROBERT AMICON
143884 11/08/13 01 BASKETBALL REFUND 79-795-54-00-5496 120.00
INVOICE TOTAL: 120.00 *
CHECK TOTAL: 120.00
210248 REINDERS REINDERS, INC.
1461789-00 10/25/13 01 V-BELT 79-790-56-00-5640 61.55
INVOICE TOTAL: 61.55 *
1462549-00 10/31/13 01 V-BELT 79-790-56-00-5640 49.57
INVOICE TOTAL: 49.57 *
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE
01-120 FINANCE 15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL
01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF
01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF
01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW
01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT Page 7 of 9
11-111 FOX HILL SSA 25-225 PARKS RECREATION CAPITAL 82-820 LIBRARY OPERATIONS
DATE: 11/25/13 UNITED CITY OF YORKVILLE PAGE: 8
TIME: 13:07:42 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 11/21/13
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
210248 REINDERS REINDERS, INC.
1462677-00 10/31/13 01 SPRING TINES 79-790-56-00-5640 237.26
INVOICE TOTAL: 237.26 *
1463290-00 11/06/13 01 FUEL FILERS 79-790-56-00-5640 62.47
INVOICE TOTAL: 62.47 *
CHECK TOTAL: 410.85
210249 RVRCTYRS RIVER CITY ROASTERS
100012013 11/15/13 01 CHILI CHASE CATERING FOR 79-795-56-00-5606 600.00
02 200 PEOPLE ** COMMENT **
INVOICE TOTAL: 600.00 *
CHECK TOTAL: 600.00
210250 WINDCREK WINDING CREEK NURSERY, INC
176783 10/21/13 01 NORWAY SPRUCE & WHITE OAK TREE 79-790-56-00-5620 435.00
INVOICE TOTAL: 435.00 *
176874 11/05/13 01 TREES 79-790-56-00-5620 220.00
INVOICE TOTAL: 220.00 *
CHECK TOTAL: 655.00
210251 WINDLIGH WINDY CITY LIGHTS
1583 11/13/13 01 CHRISTMAS LIGHTS 79-790-56-00-5620 2,000.00
INVOICE TOTAL: 2,000.00 *
CHECK TOTAL: 2,000.00
210252 YORKNAPA YORKVILLE NAPA AUTO PARTS
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE
01-120 FINANCE 15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL
01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF
01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF
01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW
01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT Page 8 of 9
11-111 FOX HILL SSA 25-225 PARKS RECREATION CAPITAL 82-820 LIBRARY OPERATIONS
DATE: 11/25/13 UNITED CITY OF YORKVILLE PAGE: 9
TIME: 13:07:42 CHECK REGISTER
PRG ID: AP215000.WOW
CHECK DATE: 11/21/13
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
210252 YORKNAPA YORKVILLE NAPA AUTO PARTS
054686 10/03/13 01 SEALER 79-790-56-00-5640 22.69
INVOICE TOTAL: 22.69 *
055140 10/08/13 01 SEALER 79-790-56-00-5640 45.38
INVOICE TOTAL: 45.38 *
055486 10/11/13 01 GLASS URETHANE 79-790-56-00-5640 13.95
INVOICE TOTAL: 13.95 *
055817 10/15/13 01 V-BELT 79-790-56-00-5640 16.82
INVOICE TOTAL: 16.82 *
055826 10/15/13 01 V-BELT 79-790-56-00-5640 0.51
INVOICE TOTAL: 0.51 *
056440 10/22/13 01 U-BOLTS 79-790-56-00-5640 10.76
INVOICE TOTAL: 10.76 *
057107 10/29/13 01 BEAM BLADE, RAINX LATITUDE 79-790-56-00-5640 26.98
02 BLADE ** COMMENT **
INVOICE TOTAL: 26.98 *
057347 10/31/13 01 OIL FILTERS, CABIN AIR FILTER 79-790-56-00-5640 90.54
INVOICE TOTAL: 90.54 *
057350 10/31/13 01 OIL 79-790-56-00-5640 15.96
INVOICE TOTAL: 15.96 *
057366 10/31/13 01 FUEL FILTERS, OIL FILTERS, OIL 79-790-56-00-5640 60.62
INVOICE TOTAL: 60.62 *
057368 10/31/13 01 FUEL FILTERS 79-790-56-00-5640 22.14
INVOICE TOTAL: 22.14 *
057403 10/31/13 01 OIL FILTER, AIR FILTER 79-790-56-00-5640 20.99
INVOICE TOTAL: 20.99 *
CHECK TOTAL: 347.34
TOTAL AMOUNT PAID: 27,281.93
01-110 ADMINISTRATION 12-112 SUNFLOWER SSA 42-420 DEBT SERVICE 83-830 LIBRARY DEBT SERVICE
01-120 FINANCE 15-155 MOTOR FUEL TAX(MFT) 51-510 WATER OPERATIONS 84-840 LIBRARY CAPITAL
01-210 POLICE 23-216 MUNICIPAL BUILDING 52-520 SEWER OPERATIONS 87-870 COUNTRYSIDE TIF
01-220 COMMUNITY DEVELOPMENT 23-230 CITY-WIDE CAPITAL 72-720 LAND CASH 88-880 DOWNTOWN TIF
01-410 STREET OPERATIONS 25-205 POLICE CAPITAL 79-790 PARKS DEPARTMENT 90-XXX DEVELOPER ESCROW
01-640 ADMINSTRATIVE SERVICES 25-215 PUBLIC WORKS CAPITAL 79-795 RECREATION DEPT 95-XXX ESCROW DEPOSIT Page 9 of 9
11-111 FOX HILL SSA 25-225 PARKS RECREATION CAPITAL 82-820 LIBRARY OPERATIONS
UNITED CITY OF YORKVILLE
PAYROLL SUMMARY
November 8, 2013
REGULAR OVERTIME TOTAL IMRF FICA TOTALS
PARKS 14,677.87 - 14,677.87 1,591.02 1,102.31 17,371.20
RECREATION 9,687.63 - 9,687.63 999.79 716.12 11,403.54
TOTAL PAYROLL $ 28,774.74
UNITED CITY OF YORKVILLE
PAYROLL SUMMARY
11/22/2013
REGULAR OVERTIME TOTAL IMRF FICA TOTALS
PARKS 14,715.87 - 14,715.87 1,579.01 1,093.75 17,388.63
RECREATION 10,700.12 - 10,700.12 1,105.74 793.57 12,599.43
TOTAL PAYROLL $ 29,988.06
YORKVILLE PARK BOARD
BILL LIST SUMMARY
Thursday, November 21, 2013
PA YROLL DATE
BI-WEEKLY 11/8/2013 $28,774.74
BI-WEEKLY 11/22/2013 $29,988.06
TOTAL PAYROLL $58,762.80
ACCOUNTS PAYABLE
BILL LIST 11/21/2013 $27,281.93
TOTAL BILLS PAID $27,281.93
CITY BILL LIST
BLUE CROSS/BLUE SHIELD-DECEMBER HEALTH-PARKS 11/26/2013 $8,302.96
BLUE CROSS/BLUE SHIELD-DECEMBER HEALTH-RECREATION 11/26/2013 $5,376.21
CALL ONE-OCTOBER PHONE-PARKS 11/26/2013 $47.97
CALL ONE-OCTOBER PHONE-RECREATION 11/26/2013 $191.46
DAC-HRA NOVEMBER ADMIN FEE-PARKS 11/26/2013 $9.00
DAC-HRA NOVEMBER ADMIN FEE-RECREATION 11/26/2013 $9.00
MCGRATH OFFICE-OCTOBER COPIER COSTS-PARKS 11/26/2013 $12.33
MCGRATH OFFICE-OCTOBER COPIER COSTS-RECREATION 11/26/2013 $103.16
MCGRATH OFFICE-OCTOBER COPIER LEASE-PARKS 11/26/2013 $78.13
MCGRATH OFFICE-OCTOBER COPIER LEASE-RECREATION 11/26/2013 $310.12
ORR LEGAL-PARKS LEGAL MATTERS 11/26/2013 $95.00
SPEEDWAY-OCTOBER GASOLINE-PARKS 11/26/2013 $1,159.53
SPEEDWAY-OCTOBER GASOLINE-RECREATION 11/26/2013 $94.11
VERIZON-OCTOBER CELL PHONE-PARKS 11/26/2013 $122.73
VERIZON-OCTOBER CELL PHONE-RECREATION 11/26/2013 $116.72
TOTAL BILLS PAID $16,028.43
TOTAL DISBURSEMENTS $102,073.16
Reviewed By: Agenda Item Number
Parks ❑ Bills Review
Recreation ❑
It X"YDItKv[U- Director ❑
City Administrator ❑ Tracking Number
Pa116s&SECREATIW Legal ❑
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: Monthly Budget Report for October 2012
Agenda Date: Park Board—December 5, 2013
Synopsis:
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Action Requested:
Submitted by: Rob Fredrickson Finance
Name Department
Agenda Item Notes:
Have a question or comment about this agenda item?
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tweet us at @CityofYorkville,and/or contact any ofyour elected officials at htta://www;vorkville.il.us/gov officials.ahp
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING OCTOBER 31,2012
- ACTUALS BY MONTH(Cash Basis)
%of'Fiscal Year 8.33% 16.67% 25% 33% 42% 50% Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 August-12 September-12 October 12 Totals BUDGET %of Budget
PARK&RECREATION CAPITAL REVENUES
22-000-42-00-4215 PARK CAPITAL FEES 850 1,000 400 300 2,550 3,250 78.46%
22-000-45-00-4500 INVESTMENT EARNINGS 38 36 37 41 44 45 242 250 96.77%
22-000-46-00-4690 REIMB-MISC - - - - - 40,000 0.00%
TOTAL REVENUES:PARK&RECREATION CAPITAL 888 36 37 1,041 444 345 2,792 43,500 6.42%
PARK&RECREATION CAPITAL EXPENDITURES
22-222-60-00-6035 RAINTREE PARK - - - - - 10,000 0.00%
22-222-60-00-6060 EQUIPMENT - - - - - 6,439 6,439 40,000 0.00%
22-222-99-00-9921 TRANSFER TO PW CAPITAL 208 208 208 208 208 208 1,250 2,500 50.00%
TOTAL FUND REVENUES 888 36 37 1,041 444 345 2,792 43,500 6.42%
TOTAL FUND EXPENDITURES 208 208 208 208 208 6,647 7,689 52,500 14.65%
FUND SURPLUS(DEFICIT) 680 (172) (171) 833 236 (6,302) (4,897) (9,000)
LAND CASH REVENUES
72-000-41-00-4173 OSLAD GRANT-RAINTREE - - - - - - - 400,000 0.00%
72-000-47-00-4703 AUTUMN CREEK 7,179 4,102 6,153 3,077 7,179 6,153 33,844 20,000 169.22%
72-000-47-00-4704 BLACKBERRY WOODS - - - - 568 - 568 500 113.64%
72-000-47-00-4708 COUNTRY HILLS - 769 - - - 769 1,538 - 0.00%
TOTAL REVENUES:LAND CASH 7,179 4,871 6,1.53 3,077 7,747 6,922 359950 420,500 8.55%
LAND CASH EXPENDITURES
72-720-60-00-6032 MOSIER HOLDING COSTS - - 12,000 - - - 12,000 12,000 100.00%
72-720-60-00-6036 RAINTREE VILLAGE 450 15,768 5,626 547 2,136 (96) 24,430 191,825 12.74%
72-720-60-00-6044 HOPKINS PARK - - - - - - - 120,000 0.00%
TOTAL FUND REVENUES 7,179 4,871 69153 3,077 7,747 6,922 35,950 420,500 8.55%
TOTAL FUND EXPENDITURES 450 159768 17,626 547 2,136 (96) 36,430 323,825 11.25%
FUND SURPLUS(DEFICIT) 6,729 (10,896) (11,472) 2,530 5,612 7,018 (480) 96,675
1
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING OCTOBER 31,2012
- ACTUALS BY MONTH(Cash Basis)
%of Fiscal Year 8.33% 16.67% 25% 33% 42% 50% Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 August-12 September-12 October 12 Totals BUDGET I %of Budget
PARK&RECREATION REVENUES
Charges for Service
79-000-44-00-4402 SPECIAL EVENTS 2,310 3,075 10,553 660 2,212 5,660 24,470 18,095 135.23%
79-000-44-00-4403 CHILD DEVELOPMENT 5,156 4,874 1,270 2,400 1,810 1,988 17,498 58,810 29.75%
79-000-44-00-4404 ATHLETICS AND FITNESS 36,929 18,225 19,734 4,461 681 29,718 109,748 113,095 97.04%
79-000-44-00-4441 CONCESSION REVENUE 13,379 11,464 6,995 355 169 108 32,469 30,000 108.23%
79-000-44-00-4443 HOMETOWN DAYS 1,325 600 11,020 14,460 81,026 10,803 119,234 175,000 68.13%
Investment Earnings
79-000-45-00-4500 INVESTMENT EARNINGS 21 20 22 22 19 19 123 200 61.69%
Reimbursements
79-000-46-00-4670 REIMB-EMP INS CONTRIBUTIONS 1,132 1,132 1,132 1,132 967 967 6,463 11,661 55.42%
Miscellaneous
79-000-48-00-4820 RENTAL INCOME 33,340 3,195 8,018 495 305 250 45,603 48,000 95.01%
79-000-48-00-4825 PARK RENTALS 6,017 3,074 245 1,307 100 1,404 12,147 25,000 48.59%
79-000-48-00-4846 SPONSORSHIPS/DONATIONS 2,429 130 210 1,212 189 270 4,440 14,700 30.20%
79-000-48-00-4850 MISCELLANEOUS INCOME 790 792 576 344 - (36) 2,466 1,000 246.60%
Other Financing Sources
79-000-49-00-4901 1 TRANSFER FROM GENERAL 79,657 79,657 79,657 79,657 79,657 79,657 477,943 955,886 50.00%
TOTAL REVENUES:PARK&RECREATION 182,484 126,238 139,433 106,505 167,135 130,809 852,604 1,451,447 58.74%
PARKS DEPARTMENT EXPENDITURES
Salaries&Wages
79-790-50-00-5010 SALARIES&WAGES 32,996 32,031 30,483 46,231 28,553 28,060 198,354 410,000 48.38%
79-790-50-00-5015 PART-TIME SALARIES 652 4,468 4,965 5,612 1,448 361 17,506 17,000 102.98%
79-790-50-00-5020 OVERTIME 443 214 344 - 429 - 1,431 3,000 47.69%
Bene its
79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTION 3,245 3,172 2,996 4,530 2,815 2,754 19,512 43,693 44.66%
79-790-52-00-5214 FICA CONTRIBUTION 2,514 2,714 2,644 3,851 2,250 2,104 16,077 34,000 47.28%
79-790-52-00-5216 GROUP HEALTH INSURANCE 9,090 10,824 8,596 7,684 20,046 8,335 64,574 126,842 50.91%
79-790-52-00-5222 GROUP LIFE INSURANCE 58 102 82 82 82 72 476 1,208 39.43%
79-790-52-00-5223 DENTAL INSURANCE 635 836 736 608 1,344 608 4,767 9,179 51.93%
79-790-52-00-5224 VISION INSURANCE 84 84 84 84 84 70 488 1,104 44.24%
2
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING OCTOBER 31,2012
' ACTUALS BY MONTH(Cash Basis)
%of'Fiscal Year 8.33% 16.67% 25% 33% 42% 50% Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION AL May-12 June-12 July-12 August-12 September-12 October-12 Totals BUDGET %of Budget
Contractual Services
79-790-54-00-5412 TRAINING&CONFERENCES 2,600 0.00%
79-790-54-00-5415 TRAVEL&LODGING - - - - - - 750 0.00%
79-790-54-00-5440 TELECOMMUNICATIONS 335 339 377 310 384 1,744 3,780 46.14%
79-790-54-00-5462 PROFESSIONAL SERVICES - 861 - - 46 907 4,500 20.16%
79-790-54-00-5466 LEGAL SERVICES 1,710 855 238 428 3,230 4,000 80.75%
79-790-54-00-5485 RENTAL&LEASE PURCHASE - 73 - - 73 2,500 2.91%
79-790-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE - - - 101 101 17,500 0.58%
Supplies
JEER-
79-790-56-00-5600 WEARING APPAREL 235 99 377 144 110 965 4,100 23.53%
79-790-56-00-5610 OFFICE SUPPLIES - 53 99 - - 151 300 50.43%
79-790-56-00-5620 OPERATING SUPPLIES 59 256 646 694 563 2,218 22,500 9.86%
79-790-56-00-5630 SMALL TOOLS&EQUIPMENT 7 107 8 - 33 155 2,250 6.87%
79-790-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - - - - - 500 0.00%
79-790-56-00-5640 REPAIR&MAINTENANCE 820 2,056 5,087 794 3,505 12,262 50,500 24.28%
79-790-56-00-5695 GASOLINE 2,679 3,198 2,060 - 3,717 11,654 20,000 58.27%
TOTAL EXPENDITURES:PARKS DEPT 49,717 58,579 59,607 78,263 59,228 51,249 356,643 781,806 45.62%
RECREATION DEPARTMENT EXPENDITURES
Salaries&Wages
79-795-50-00-5010 SALARIES&WAGES 13,453 15,885 15,226 22,936 15,291 15,291 98,081 185,000 53.02%
79-795-50-00-5015 PART-TIME SALARIES 1,233 770 443 835 2,374 833 6,487 25,000 25.95%
79-795-50-00-5020 OVERTIME - - - - - - - 300 0.00%
79-795-50-00-5045 CONCESSION WAGES 2,879 2,869 2,496 262 - 8,507 12,500 68.05%
79-795-50-00-5046 PRE-SCHOOL WAGES 2,110 - - - - 1,040 3,150 25,000 12.60%
79-795-50-00-5052 INSTRUCTORS WAGES 1,181 1,264 713 1,008 992 722 5,879 25,000 23.51%
Benefits
79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,711 1,730 1,602 2,362 1,653 1,675 10,733 19,884 53.98%
79-795-52-00-5214 FICA CONTRIBUTION 1,543 1,537 1,391 1,855 1,382 1,323 9,032 16,000 56.45%
79-795-52-00-5216 GROUP HEALTH INSURANCE 3,334 2206 3,043 6,378 5,896 3,299 24,154 41,094 58.78%
79-795-52-00-5222 GROUP LIFE INSURANCE 29 33 29 37 37 37 202 473 42.63%
79-795-52-00-5223 DENTAL INSURANCE 263 165 214 214 428 214 1,497 2,675 55.95%
3
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING OCTOBER 31,2012
' ACTUALS BY MONTH(Cash Basis)
%of'Fiscal Year 8.33% 16.67% 25% 33% 42% 50% Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 August-12 September-12 October-12 Totals BUDGET %of Budget
79-795-52-00-5224 VISION INSURANCE 25 25 25 25 25 25 148 325 45.51%
Contractual Services
79-795-54-00-5412 TRAINING&CONFERENCES - 2,000 0.00%
79-795-54-00-5415 TRAVEL&LODGING - - 1,000 0.00%
79-795-54-00-5426 PUBLISHING&ADVERTISING - - 7,690 - - 7,690 27,000 28.48%
79-795-54-00-5440 TELECOMMUNICATIONS 226 230 294 213 285 1,249 4,300 29.04%
79-795-54-00-5447 SCHOLARSHIPS 300 - - - 32 332 2,500 13.28%
79-795-54-00-5452 POSTAGE&SHIPPING - 147 947 - 1,094 8,000 13.68%
79-795-54-00-5460 DUES&SUBSCRIPTIONS - - - - - - - 1,500 0.00%
79-795-54-00-5462 PROFESSIONAL SERVICES 805 6,737 14,324 5,331 3,734 2,879 33,810 60,000 56.35%
79-795-54-00-5480 UTILITIES - 1,413 1,019 1,013 654 721 4,819 23,100 20.86%
79-795-54-00-5485 RENTAL&LEASE PURCHASE 178 178 186 28 178 271 1,018 4,500 22.62%
79-795-54-00-5495 OUTSIDE REPAIR&MAINTENANCE - - - - - - - 1,000 0.00%
79-795-54-00-5496 PROGRAM REFUNDS 6 1,101 1,477 1,603 239 1,054 5,480 7,000 78.29%
Supplies
79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 4,151 - 322 54,762 31,994 484 91,712 140,000 65.51%
79-795-56-00-5606 PROGRAM SUPPLIES 2,482 8,422 1,288 5,960 1,669 8,163 27,983 55,000 50.88%
79-795-56-00-5607 CONCESSION SUPPLIES 894 6,348 3,538 110 26 - 10,915 18,000 60.64%
79-795-56-00-5610 OFFICE SUPPLIES 273 19 53 212 - 498 1,054 3,000 35.15%
79-795-56-00-5620 OPERATING SUPPLIES 1,116 1,103 109 1,244 787 1,079 5,438 5,500 98.87%
79-795-56-00-5630 SMALL TOOLS&EQUIPMENT - - - - - - - 2,000 0.00%
79-795-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 500 0.00%
79-795-56-00-5640 REPAIR&MAINTENANCE 39 9 47 2,000 2.37%
79-795-56-00-5645 BOOKS&PUBLICATIONS 100 0.00%
79-795-56-00-5690 SUPPLIES-GRANT REIMBURSABLE - - - - - - 500 0.00%
79-795-56-00-5695 GASOLINE - 121 213 125 83 290 832 3,210 25.92%
TOTAL EXPENDITURES:RECREATION DEPT 37,664 52,490 48,086 114,282 68,609 40,211 361,342 724,961 49.84"/
TOTAL FUND REVENUES 182,484 126,238 139,433 106,505 167,135 130,809 852,604 1,451,447 58.74%
TOTAL FUND EXPENDITURES 87,381 111,069 107,693 192,545 127,836 91,460 717,985 1,506,767 47.65%
FUND SURPLUS(DEFICIT) 95,103 15,169 31,740 (86,040) 39,299 39,348 134,619 (55,320)
4
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING OCTOBER 31,2012
- ACTUALS BY MONTH(Cash Basis)
%of Fiscal Year 8.33% 16.67% 25% 33% 42% 50% Year-to-Date I ANNUAL
ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 August-12 September-12 October 12 Totals BUDGET %of Budget
RECREATION CENTER REVENUES
Charges for Service
80-000-44-00-4440 PROGRAM FEES 6,987 3,834 2,317 12,329 7,003 9,359 41,829 100,000 41.83%
80-000-44-00-4441 CONCESSION REVENUE 890 719 717 738 464 636 4,164 12,500 33.31%
80-000-44-00-4444 MEMBERSHIP FEES 37,888 33,725 35,129 30,793 29,972 38,941 206,448 450,000 45.88%
80-000-44-00-4445 GUEST FEES 633 797 814 762 353 414 3,773 7,000 53.90%
80-000-44-00-4446 SWIM CLASS FEES 2,825 5,039 3,557 1,974 815 1,068 15,278 25,000 61.11%
80-000-44-00-4447 PERSONAL TRAINING FEES 1,215 257 108 730 236 844 3,390 10,000 33.90%
80-000-44-00-4448 TANNING SESSION FEES 222 30 92 82 65 50 541 2,500 21.64%
Miscellaneous
80-000-48-00-4820 RENTAL INCOME 1,296 779 761 1,006 736 824 5,402 13,000 41.55%
80-000-48-00-4846 SCHOLARSHIPS/DONANTIONS 1,283 (123) - 250 (54) - 1,356 2,000 67.80%
80-000-48-00-4850 MISCELLANEOUS INCOME 21 20 4 1 1 3 48 500 9.55%
TOTAL REVENUES:RECREATION CTR REVENUES 53,259 45,076 43,499 48,664 39,590 52,139 282,227 622,500 45.34"/
RECREATION CENTER EXPENSES
Salaries&Wages
80-800-50-00-5010 SALARIES&WAGES 2,028 2,040 2,040 3,060 2,040 2,040 13,248 28,000 47.31%
80-800-50-00-5015 PART-TIME SALARIES 6,409 5,796 6,081 8,850 5,622 5,979 38,736 100,000 38.74%
80-800-50-00-5046 PRE-SCHOOL WAGES 614 400 - 1,790 2,788 2,280 7,872 35,000 22.49%
80-800-50-00-5052 INSTRUCTORS WAGES 3,616 5,172 5,586 6,435 4,039 3,792 28,639 60,000 47.73%
Benefits
80-800-52-00-5212 RETIREMENT PLAN CONTRIBUTION 685 595 550 960 816 733 4,339 10,181 42.62%
80-800-52-00-5214 FICA CONTRIBUTION 977 1,034 1,056 1,548 1,116 1,086 6,817 17,708 38.50%
80-800-52-00-5216 GROUP HEALTH INSURANCE 100 l00 100 100 100 100 600 1,200 50.00%
80-800-52-00-5222 GROUP LIFE INSURANCE 7 7 7 7 7 7 44 123 35.37%
Contractual Services
80-800-54-00-5415 TRAVEL&LODGING - - - - - - 200 0.00%
80-800-54-00-5426 PUBLISHING&ADVERTISING - - - - - 1,500 0.00%
80-800-54-00-5440 TELECOMMUNICATIONS 278 281 552 90 581 1,782 3.600 49.50%
80-800-54-00-5452 POSTAGE&SHIPPING - - - - - 600 0.00%
80-800-54-00-5460 DUES&SUBSCRIPTIONS - 200 0.00%
5
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING OCTOBER 31,2012
' ACTUALS BY MONTH(Cash Basis)
%of'Fiscal Year 8.33% 16.67% 25% 33% 42% 50% Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 August-12 I September-12 October-12 Totals BUDGET %of Budget
80-800-54-00-5462 PROFESSIONAL SERVICES 43 2,909 1,574 829 872 628 6,855 20,000 34.28%
80-800-54-00-5480 UTILITIES - 3,039 2,889 4,313 314 5,629 16,184 55,650 29.08%
80-800-54-00-5485 RENTAL&LEASE PURCHASE 37,198 19,198 19,242 19,092 19,198 19,291 133,219 236,000 56.45%
80-800-54-00-5495 OUTSIDE REPAIR&MAINTENANCE 115 750 - 361 1,303 - 2,529 15,000 16.86%
80-800-54-00-5496 PROGRAM REFUNDS 174 601 292 740 504 450 2,761 5,500 50.20%
80-800-54-00-5497 PROPERTY TAX PAYMENT 29,400 - - 29,400 - - 58,800 70,000 84.00%
Supplies
80-800-56-00-5606 PROGRAM SUPPLIES - 988 514 366 660 740 3,268 15,000 21.79%
80-800-56-00-5607 CONCESSION SUPPLIES 694 73 860 798 189 289 2,904 7,000 41.49%
80-800-56-00-5610 OFFICE SUPPLIES - - - - - - - 2,600 0.00%
80-800-56-00-5620 OPERATING SUPPLIES 177 502 72 203 53 1,007 6,200 16.25%
80-800-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - - - - - - 1,000 0.00%
80-800-56-00-5640 REPAIR&MAINTENANCE 267 1,725 948 1,673 564 473 5,650 11,000 51.37%
80-800-56-00-5645 BOOKS&PUBLICATIONS - - - 114 80 - 194 50 388.22%
80-800-56-00-5695 GASOLINE - - - - - - 321 0.00%
TOTAL FUND REVENUES 53,259 45,076 43,499 48,664 39,590 52,139 282,227 622,500 45.34%
TOTAL FUND EXPENSES 82,327 44,881 42,523 81,061 40,505 44,152 335,449 703,633 47.67"/
FUND SURPLUS(DEFICIT) (29,068) 195 976 (32,397) (915) 7,987 (53,222) (81,133)
6
Reviewed By: Agenda Item Number
Parks ❑ Bills Review
Recreation ❑
It X"YDItKv[U- Director ❑
City Administrator ❑ Tracking Number
Pa116s&SECREATIW Legal ❑
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: Monthly Budget Report for October 2013
Agenda Date: Park Board—December 5, 2013
Synopsis:
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Action Requested:
Submitted by: Rob Fredrickson Finance
Name Department
Agenda Item Notes:
Have a question or comment about this agenda item?
Call us Monday-Friday,8:00am to 4:30pm at 630-553-4350,email us at azendasayorkville.il.us,post at www..facebook.com/CityofYorkville,
tweet us at @CityofYorkville,and/or contact any ofyour elected officials at htta://www;vorkville.il.us/gov officials.ahp
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING OCTOBER 31,2013
ACTUALS BY MONTH(Cash Basis)
off- Year 8% 17% 25% 33% 42% 50% Year-to-Date Totals FISCAL YEAR 2014
1ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 Totals BUDGET %of Budget
VEHICLE&EQUIPMENT REVENUE
Licenses&Permits
25-000-42-00-4215 DEVELOPMENT FEES-POLICE CAPITAL 2,100 1,800 3,750 1,800 600 1,350 11,400 16,000 71.25%
25-00042-00-4216 BUILD PROGRAM PERMITS 2,100 2,800 5,940 2,100 1,040 1,740 15,720 - 0.00%
25-00042-004217 WEATHER WARNING SIREN FEES - - - - 12,264 - 12,264 - 0.00%
25-00042-004218 ENGINEERING CAPITAL FEE 700 600 1,200 600 100 400 3,600 6,500 55.38%
25-00042-004219 DEVELOPMENT FEES-PW CAPITAL 2,800 1,400 2,910 2,100 560 1,510 11,280 24,500 46.04%
25-000-42-004220 DEVELOPMENT FEES-PARK CAPITAL 350 300 600 300 50 200 1,800 2,275 79.12%
Fines&Forfeits
25-000-43-00-4315 DUI FINES 750 503 915 641 900 558 4,267 3,100 137.64%
25-00043-004316 ELECTRONIC CITATION FEES 82 70 66 64 46 80 408 750 54.40%
25-000-43-00-4340 SEIZED VEHICLE PROCEEDS - - - - - - - 5,000 0.00%
Charges for Service
25-000-44-00-4418 MOWING INCOME 338 2,038 338 (1,287) 613 751 2,791 5,500 50.75%
25-00044-004421 PUBLIC WORKS CHARGEBACK 12,054 12,054 12,054 12,054 12,054 12,054 72,325 144,650 50.00%
Investment Earnings
25-00045-204500 INVESTMENT EARNINGS-POLICE CAPITAL - - - - - - - 25 0.00%
25-000-45-22-4500 INVESTMENT EARNINGS-PARK CAPITAL 44 42 43 47 43 37 256 450 56.99%
Reimbursements r r
25-000-46-22-4690 REIMB-MISCELLANEOUS-PARK CAPITAL 50,000 50,000 50,000 100.00%
Miscellaneous
25-000-48-21-4850 MISC.INCOME-PW CAPITAL 448 - 448 - 0.00%
25-00048-204880 SALE OF CAPITAL ASSETS-POLICE CAPITAL - - 4,450 - - - 4,450 1,000 445.00%
TOTAL REVENUES:VEHICLE&EQUIPMENT 21,318 21,607 32,266 18,419 28,719 68,680 191,010 259,750 73.54%
VEHICLE&EQUIPMENT EXPENDITURES
POLICE CAPITAL EXPENDITURES
Contractual Services
25-205-54-00-5462 PROFESSIONAL SERVICES 1,667 0.00%
25-205-54-00-5495 OUTSIDE REPAIR&MAINTENANCE 3,979 - 725 4,703 10,000 47.03%
Capital Outlay
25-205-60-00-6060 EQUIPMENT 27 5 (32) - 3,000 0.00%
25-205-60-00-6070 VEHICLES 93,648 103 93,750 90,000 104.17%
TOTAL EXPENDITURES:POLICE CAPITAL 97,653 107 693 98,453 104,667 94.06%
PUBLIC WORKS CAPITAL EXPENDITURES
Contractual Services
25-215-54-00-5405 1 BUILD PROGRAM 2,100 2,800 5,940 2,100 1,040 1,740 15,720 0.00%
1
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING OCTOBER 31,2013
ACTUALS BY MONTH(Cash Basis)
off- Year 8% 17% 25% 33% 42% 50% Year-to-Date Totals FISCAL YEAR 2014
1ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 Totals BUDGET %of Budget
25-215-54-00-5448 FILING FEES 98 (49) 98 344 49 540 2,000 27.00%
25-215-54-00-5485 RENTAL&LEASE PURCHASE 4,500 0.00%
Supplies
25-215-56-00-5620 OPERATING SUPPLIES 2,000 0.00%
Capital Outlay
25-215-60-00-6060 EQUIPMENT 48,689 48,689 55,000 88.53%
25-215-60-00-6070 VEHICLES - - - - - - - 30,000 0.00%
185 Wolf Street Building
25-215-92-00-8000 PRINCIPAL PAYMENT 2,513 2,526 2,540 2,553 2,566 2,579 15,277 31,040 49.22%
25-215-92-00-8050 INTEREST PAYMENT 4,136 4,123 4,110 4,097 4,083 4,070 24,620 48,755 50.50%
TOTAL EXPENDITURES:PW CAPITAL 8,750 58,237 12,541 8,848 8,034 8,439 104,847 173,295 60.50%
PARK&RECREATION CAPITAL EXPENDITURES
Capital Outlay
25-255-60-00-6035 1 RAINTREE PARK 5,000 0.00%I
25-225-60-00-6060 EQUIPMENT 12,000 0.00%
185 Wolf Street Building
25-225-92-00-8000 PRINCIPAL PAYMENT 79 79 80 80 80 81 479 972 1 49.24%
25-225-92-00-8050 INTEREST PAYMENT 130 129 129 128 128 128 771 1,528 50.48%
Other Financing Uses
25-225-99-00-9972 TRANSFER TO LAND CASH - - - - - 50,000 50,000 50,000 100.00%
TOTAL EXPENDITURES:PARK&REC CAPITAL 208 208 208 208 208 50,208 51,250 69,500 73.74%
TOTAL FUND REVENUES 21,318 21,607 32,266 18,419 28,719 68,680 191,010 259,750
01 TOTAL FUND EXPENDITURES 8,958 58,445 12,749 106,709 8,349 59,340 254,550 347,462
FUND SURPLUS(DEFICIT) 12,361 (36,838) 19,517 (88,290) 20,370 9,341 (63,540) (87,712)
LAND CASH REVENUES
72-000-41-00-4174 RTP GRANT-CLARK PARK - - - - - - 96,000 0.00%
72-000-45-00-4500 INVESTMENT EARNINGS 2 2 - - - 4 - 0.00%
72-000-47-004703 AUTUMN CREEK 7,179 5,128 11,281 6,153 - 3,077 32,818 20,000 164.09%
72-000-47-004704 BLACKBERRY WOODS - - 568 - 568 568 1,705 500 340.91%
72-000-47-004736 BRIARWOOD 2,756 6,615 - - 9,371 - 0.00%
72-00049-004925 1 TRANSFER FROM VEHICLE&EQUIPMENT - - - - - 50,000 50,000 50,000 100.00%
TOTAL REVENUES:LAND CASH 79181 79886 18,464 6,153 568 53,645 939897 166,500 56.39%
2
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING OCTOBER 31,2013
ACTUALS BY MONTH(Cash Basis)
off- Year 8% 17% 25% 33% 42% 50% Year-to-Date Totals FISCAL YEAR 2014
1ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 Totals BUDGET %of Budget
LAND CASH EXPENDITURES
72-720-60-00-6028 CANNONBALL PARK - - - 22,000 0.00%
72-720-60-00-6032 MOSIER HOLDING COSTS - 12,000 12,000 13,000 92.31%
72-720-60-00-6043 BRISTOL BAY REGIONAL PARK 3,406 - 3,406 - 0.00%
72-720-60-00-6044 14OPKINS PARK - - - 5,749 1,895 7,644 76,000 0.00%
PW TOTAL FUND REVENUES 7,181 7,886 18,464 6,153 568 53,645 93,897 166,500 56.39%
TOTAL FUND EXPENDITURES - - 3,406 12,000 5,749 1,895 23,050 111,000 20.77%
FUND SURPLUS(DEFICIT) 7,181 7,886 15,058 (5,847) (5,181) 51,750 70,847 55,500
PARK&RECREATION REVENUES
Charges far Service
79-000-44-00-4402 SPECIAL EVENTS 17,260 1,930 12,249 530 2,941 4,116 39,026 30,000 130.09%
79-000-44-00-4403 CHILD DEVELOPMENT 8,213 1,705 535 7,651 6,450 6,524 31,078 50,000 62.16%
79-000-44-00-4404 ATHLETICS AND FITNESS 31,108 25,282 14,519 3,259 8,123 29,855 112,146 130,000 86.27%
79-000-44-00-4441 CONCESSION REVENUE 11,486 13,535 5,443 272 382 204 31,321 30,000 104.40%
Investment Earnings' T
79-000-45-00-4500 INVESTMENT EARNINGS 21 20 17 21 22 26 126 200 63.15%
Reimbursements
79-000-46-00-4690 REIMB-MISCELLANEOUS 2,252 13 2,265
Miscellaneous An
79-00048-004820 RENTAL INCOME 37,151 2,900 2,900 2,900 2,900 1,400 50,151 55,000 91.18%
79-00048-004825 PARK RENTALS 16,369 2,555 3,838 550 3,365 65 26,742 25,000 106.97%
79-00048-004843 HOMETOWN DAYS 2,475 310 2,000 6,950 78,697 165 90,597 135,000 67.11%
79-00048-004846 SPONSORSHIPS&DONATIONS 500 1,062 810 - 925 490 3,787 5,000 75.73%
79-000-48-00-4850 MISCELLANEOUS INCOME - 1,008 306 987 - - 2,301 3,000 76.70%
Other Financing Sources
79-000-49-00-4901 1 TRANSFER FROM GENERAL 147,125 147,125 147,125 147,125 147,125 147,125 882,752 1,765,504 50.00%
TOTAL REVENUES:PARK&RECREATION 273,960 197,446 189,741 170,246 250,929 189,969 1,272,292 2,228,704 57.09%
PARKS DEPARTMENT EXPENDITURES
Salaries&Wages
79-790-50-00-5010 SALARIES&WAGES 33,493 33,144 31,708 47,563 33,004 33,064 211,976 427,948 49.53%
79-790-50-00-5015 PART-TIME SALARIES 516 4,290 4,137 4,350 1,136 836 15,265 17,000 89.79%
79-790-50-00-5020 OVERTIME - 156 156 - - 143 455 3,000 15.17%
3
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING OCTOBER 31,2013
ACTUALS BY MONTH(Cash Basis)
of Fiscal Year 8% 17% 25% 33% 42% 50% Year-to-Date Totals FISCAL YEAR 2014
1ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 Totals BUDGET %of Budget
Benefits
79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTION 3,626 3,614 3,494 5,267 3,607 3,669 23,277 47,761 48.74%
79-790-52-00-5214 FICA CONTRIBUTION 2,519 2,792 2,671 3,863 2,523 2,488 16,856 33,487 50.34%
79-790-52-00-5216 GROUP HEALTH INSURANCE 16,649 9,145 (185) 18,833 9,728 8,432 62,602 126,575 49.46%
79-790-52-00-5222 GROUP LIFE INSURANCE 74 74 74 79 76 71 448 980 45.73%
79-790-52-00-5223 DENTAL INSURANCE 1,870 (747) 562 672 613 552 3,522 9,580 36.77%
79-790-52-00-5224 VISION INSURANCE 75 83 79 93 83 83 496 1,004 49.43%
Contractual Services
79-790-54-00-5412 TRAINING&CONFERENCES 4,000 0.00%
79-790-54-00-5415 TRAVEL&LODGING 2,000 0.00%
79-790-54-00-5440 TELECOMMUNICATIONS 357 371 330 425 351 1,834 4,780 38.36%
79-790-54-00-5462 PROFESSIONAL SERVICES 18 136 91 17 62 324 4,500 7.19%
79-790-54-00-5466 LEGAL SERVICES 1,691 1,292 1,074 143 - 4,199 4,000 104.98%
79-790-54-00-5485 RENTAL&LEASE PURCHASE 40 78 78 371 78 78 723 2,500 28.94%
79-790-54-00-5495 OUTSIDE REPAIR&MAINTENANCE - 933 - 18,811 26 19,770 22,500 87.87%
Supplies
79-790-56-00-5600 WEARING APPAREL 114 230 547 176 153 1,221 4,100 29.78%
79-790-56-00-5610 OFFICE SUPPLIES - - - 67 - - 67 300 22.24%
79-790-56-00-5620 OPERATING SUPPLIES 244 327 1,462 3,706 1,135 3,656 10,531 22,500 46.80%
79-790-56-00-5630 SMALL TOOLS&EQUIPMENT - - 13 5 101 - 118 2,250 5.25%
79-790-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - - - - - 500 0.00%
79-790-56-00-5640 REPAIR&MAINTENANCE 54 1,327 3,016 12,389 3,447 1,320 21,553 50,500 42.68%
79-790-56-00-5695 GASOLINE - 2,586 2,213 2,785 1,321 1,808 10,712 21,400 50.06%
TOTAL EXPENDITURES:PARKS DEPT 59,161 59,049 52,439 102,082 76,426 56,793 405,950 813,165 49.92%
RECREATION DEPARTMENT EXPENDITURES
Salaries&Wages
79-795-50-00-5010 SALARIES&WAGES 17,652 18,060 17,650 27,121 16,887 20,089 117,458 240,745 48.79%
79-795-50-00-5015 PART-TIME SALARIES 567 282 1,109 1,618 2,244 1,064 6,884 15,000 45.89%
79-795-50-00-5020 OVERTIME - - - - - - - 300 0.00%
79-795-50-00-5045 CONCESSION WAGES 2,164 3,996 2,571 842 606 169 10,349 12,500 82.79%
79-795-50-00-5046 PRE-SCHOOL WAGES 3,305 988 39 114 950 1,250 6,646 30,000 22.15%
79-795-50-00-5052 INSTRUCTORS WAGES 1,214 1,154 1,069 1,090 1,285 1,409 7,222 25,000 28.89%
Benefits
79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTION 2,298 2,240 2,142 3,217 2,056 2,389 14,341 26,714 53.68%
79-795-52-00-5214 FICA CONTRIBUTION 1,850 1,808 1,660 2,275 1,602 1,726 10,920 24,216 45.10%
4
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING OCTOBER 31,2013
ACTUALS BY MONTH(Cash Basis)
ofFiscaI Year 8% 17% 25% 33% 42% 50% Year-to-Date Totals FISCAL YEAR 2014
1ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-l3 Totals BUDGET %of Budget
79-795-52-00-5216 GROUP HEALTH INSURANCE 6,643 3,104 0 14,155 4,594 4,991 33,488 75,911 44.11%
79-795-52-00-5222 GROUP LIFE INSURANCE 40 37 37 26 42 34 216 591 36.57%
79-795-52-00-5223 DENTAL INSURANCE 752 (326) 205 205 331 256 1,424 4,344 32.77%
79-795-52-00-5224 VISION INSURANCE 25 33 29 29 56 42 213 505 42.21°
Contractual Services
79-795-54-00-5412 TRAINING&CONFERENCES 72 72 3,000 2.40%
79-795-54-00-5415 TRAVEL&LODGING 1,500 0.00%
79-795-54-00-5426 PUBLISHING&ADVERTISING - - 150 7,403 - 7,553 27,000 27.98%
79-795-54-00-5440 TELECOMMUNICATIONS 391 515 312 668 696 2,583 7,000 36.89%
79-795-54-00-5447 SCHOLARSHIPS - - - - - - 2,500 0.00%
79-795-54-00-5452 POSTAGE&SHIPPING 147 41 965 13 1,167 4,000 29.17%
79-795-54-00-5460 DUES&SUBSCRIPTIONS - - - - - - - 1,500 0.00%
79-795-54-00-5462 PROFESSIONAL SERVICES 1,595 12,719 2,897 8,599 3,059 13,962 42,832 65,000 65.89%
79-795-54-00-5480 UTILITIES - 226 1,456 1,531 761 1,529 5,503 20,000 27.51%
79-795-54-00-5485 RENTAL&LEASE PURCHASE 173 173 310 310 310 1,277 4,500 28.37%
79-795-54-00-5495 OUTSIDE REPAIR&MAINTENANCE - - - 20,386 710 310 21,406 40,000 53.51%
79-795-54-00-5496 PROGRAM REFUNDS 519 817 1,671 1,614 510 200 5,330 7,000 76.14%
Supplies
79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 3,777 - - 51,145 35,988 512 91,422 100,000 91.42%
79-795-56-00-5606 PROGRAM SUPPLIES 3,390 10,039 3,588 721 6,783 11,925 36,446 55,000 66.27%
79-795-56-00-5607 CONCESSION SUPPLIES 992 4,713 3,397 148 42 150 9,441 18,000 52.45%
79-795-56-00-5610 OFFICE SUPPLIES - 48 78 192 3 411 731 3,000 24.36%
79-795-56-00-5620 OPERATING SUPPLIES 9,950 1,475 1,113 284 190 13,012 7,500 173.50%
79-795-56-00-5630 SMALL TOOLS&EQUIPMENT - - - - - - 1,000 0.00%
79-795-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - - 500 0.00%
79-795-56-00-5640 REPAIR&MAINTENANCE 173 127 20 320 2,000 16.02%
79-795-56-00-5645 BOOKS&PUBLICATIONS 100 0.00%
79-795-56-00-5695 GASOLINE - 37 120 52 70 279 3,000 9.29%
Other Financing Uses
79-795-99-00-9980 TRANSFER TO RECREATION CENTER 40,722 40,722 40,722 40,722 40,722 40,722 244,335 556,957 43.87%
TOTAL EXPENDITURES:RECREATION DEPT 87,505 111,212 82,702 177,969 129,042 104,439 692,869 1,385,883 49.99%
TOTAL FUND REVENUES 273,960 197,446 189,741 170,246 250,929 189,969 1,272,292 2,228,704 57.09%
TOTAL FUND EXPENDITURES 146,666 170,261 135,141 280,051 205,467 161,233 1,098,820 2,199,048 49.97%
FUND SURPLUS(DEFICIT) 127,294 27,184 54,600 1 (109,805) 45,462 1 28,737 1 173,472 1 29,656
5
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING OCTOBER 31,2013
ACTUALS BY MONTH(Cash Basis)
off- Year 8% 17% 25% 33% 42% 50% Year-to-Date Totals FISCAL YEAR 2014
1ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 Totals BUDGET %of Budget
RECREATION CENTER REVENUES
Charges for Service
80-000-44-00-4439 PROGRAM FEES 2,325 1,084 - 3,409 - 0.00%
80-000-44-00-4441 CONCESSION REVENUE 336 156 - - 492 500 98.40%
80-000-44-00-4444 MEMBERSHIP FEES 22,071 13,464 1,316 300 38 37,189 60,000 61.98%
80-000-44-004445 GUEST FEES 704 432 - - 1,136 500 227.20%
80-00044-004446 SWIM CLASS FEES 1,200 1,075 2,275 - 0.00%
80-00044-004447 PERSONAL TRAINING FEES 252 108 360 0.00%
80-000-44-00-4448 TANNING SESSION FEES 30 - 30 0.00%
Miscellaneous
80-000-48-00-4820 RENTAL INCOME 444 444 0.00%
80-00048-004846 SCHOLARSHIPS/DONATIONS 28 - 28 0.00%
80-00048-004850 MISCELLANEOUS INCOME - - 100 - - 100 0.00%
Other Financing Uses
80-000-49-004979 TRANSFER FROM PARKS&REC 40,722 40,722 40,722 40,722 40,722 40,722 244,335 556,957 43.87%
TOTAL REVENUES-RECREATION CTR REVENUES 67,667 16,319 1,316 41,122 40,760 41,166 289,796 617,957 46.90%
RECREATION CENTER EXPENSES
Salaries&Wages
80-800-50-00-5015 PART-TIME SALARIES 6,071 6,896 2,192 (3,174) 11,986 20,000 59.93%
80-800-50-00-5052 INSTRUCTORS WAGES 3,576 3,474 1,008 (1,269) 6,789 0.00%
Benefits
80-800-52-00-5212 RETIREMENT PLAN CONTRIBUTION 325 352 88 (250) 515 - 0.00%
80-800-52-00-5214 FICA CONTRIBUTION 746 801 245 (342) 1,450 - 0.00%
Contractual Services
80-800-54-00-5440 TELECOMMUNICATIONS - 440 496 - (245) 691 720 95.95%
80-800-54-00-5452 POSTAGE&SHIPPING - - - - 60 0.00%
80-800-54-00-5460 DUES&SUBSCRIPTIONS - - - 40 0.00%
80-800-54-00-5462 PROFESSIONAL SERVICES 45 960 633 - 88 1,726 3,000 57.52%
80-800-54-00-5480 UTILITIES - 2,209 852 462 3,523 11,130 31.65%
80-800-54-00-5485 RENTAL&LEASE PURCHASE 38,000 100,137 137 - 138,274 38,000 363.88%
80-800-54-00-5495 OUTSIDE REPAIR&MAINTENANCE 524 19,616 4,168 (19,906) 4,402 1,400 314.41%
80-800-54-00-5496 PROGRAM REFUNDS 230 1,745 2,094 - 60 4,129 1,100 375.36%
80-800-54-00-5497 PROPERTY TAX PAYMENT 27,945 - - 27,945 55,890 58,800 95.05%
6
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING OCTOBER 31,2013
ACTUALS BY MONTH(Cash Basis)
of Fiscal Year 8% 17% 25% 33% 42% 50% Year-to-Date Totals FISCAL YEAR 2014
1ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 Totals BUDGET %of Budget
Supplies
80-800-56-00-5606 PROGRAM SUPPLIES 260 260 520 1,500 34.67%
80-800-56-00-5607 CONCESSION SUPPLIES - - - - 1,400 0.00%
80-800-56-00-5610 OFFICE SUPPLIES - - - 397 397 300 132.47%
80-800-56-00-5620 OPERATING SUPPLIES 374 241 110 - 725 600 120.91%
80-800-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - - - 200 0.00%
80-800-56-00-5640 REPAIR&MAINTENANCE 290 1,562 13 1,865 12,200 15.29%
80-800-56-00-5645 BOOKS&PUBLICATIONS 39 0.00%
OTAL FUND REVENUES 67,667 16,319 1,316 41,122 40,760 41,166 289,796 617,957 46.90%
TOTAL FUND EXPENSES 77,836 137,421 13,845 3,877 (97) 232,881 150,489 154.75%
FUND SURPLUS(DEFICIT) (10,168) (121,102) (12,529) 37,246 40,857 41,166 56,915 467,468
7
Reviewed By: Agenda Item Number
Parks ❑ NB #1
Recreation ❑
It X"YDItKv[U- Director ❑
City Administrator ❑ Tracking Number
PAR6s&SECREATIW Legal ❑
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: YYBSA—City Concession Lease Agreement
Agenda Date: Park Board—December 5, 2013
Synopsis:
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Action Requested:
Submitted by: Tim Evans Parks and Recreation
Name Department
Agenda Item Notes:
Have a question or comment about this agenda item?
Call us Monday-Friday,8:00am to 4:30pm at 630-553-4350,email us at azendasayorkville.il.us,post at www..facebook.com/CityofYorkville,
tweet us at @CityofYorkville,and/or contact any ofyour elected officials at htta://www;vorkville.il.us/gov officials.ahp
CONCESSION LICENSE AGREEMENT
Beecher Community Park Concession Stand
This CONCESSION LICENSE AGREEMENT (the "Agreement"), made and
entered into this day of , 2013, by and between the United City of Yorkville,
a municipal corporation, hereinafter referred to as "City," and Yorkville Youth Baseball
Inc. an Illinois not-for-profit corporation, commonly known as the Yorkville Youth
Baseball Softball Association, Inc. hereinafter referred to as "Concessionaire."
WITNESSETH:
WHEREAS, the City desires to have the concession stand at Beecher Community
Park operated by a concessionaire for the 2014 baseball/softball season, and
WHEREAS, the City and the Concessionaire have reached an understanding
concerning the operation of said concession stand and agree as follows:
1. PURPOSE
It is the intent of this Agreement to provide an exclusive privilege for a food and
beverage concession operation at the Beecher Community Park concession stand. All
food stuff and commodities sold by Concessionaire shall be of the best quality, all service
prompt and courteous, all personnel shall be clean and presentable and the facility,
including all equipment, shall be kept in accordance with required health standards and
the ordinances of the City.
2. TERM
The term of this Agreement shall be for One (1) baseball/softball season beginning April
1, 2014 and ending October 31, 2014.
3. OPERATING SPECIFICATIONS
A. The Concessionaire shall operate its business in the concession stand at Beecher
Park generally located at 901 Game Farm Road in the City, and as more
specifically described in this document and as shown on Exhibit A (the
"Premises").
B. An inventory of City-owned equipment in the concession stand will be made
jointly by the Concessionaire and the City. A listing of that beginning equipment
and fixture inventory will be made an attachment to this Agreement as Exhibit B.
The Concessionaire is responsible for providing all other necessary equipment for
its operation.
1
C. The City shall have the right at all times to inspect the Premises occupied by the
Concessionaire in conducting its services and sales.
D. The Concessionaire shall conduct ordinary day to day maintenance and minor
repairs necessary to keep the Premises in an acceptable condition. The
Concessionaire shall keep the counter, tabletop, chairs, walls, fixtures, cooking
areas and floors cleaned in accordance with the requirements of the City and
County Health Departments and ordinances of the City. The Concessionaire shall
also be solely responsible to clean and maintain the public restrooms located
in accordance with the regulations of the City and County
Health Departments and ordinances of the City. The Concessionaire shall obtain
all health permits prior to operation and all Health Department reports shall be
immediately transmitted to the Superintendent of Recreation for review. The
Concessionaire shall furnish all cleaning supplies and materials needed to
maintain the Premises in the above described manner. For the purposes of this
agreement, maintenance work shall include regular upkeep of all components of
the building, including maintenance and repairs.
E. Any improvements done on or to the Premises over$100 in value shall be
approved by the Director of Parks and Recreation prior to commencement.
F. At the end of the agreement term, the Superintendent of Recreation shall conduct
an inspection of the Premises, and the Concessionaire shall be informed of the
outcome of said inspection. The Concessionaire will deliver the Premises, and all
City owned equipment to the City at the termination of this Agreement in good
condition and state of repair as when received except for ordinary wear and tear or
damage, subject to the discretion of the Superintendent of Recreation.
G. The Concessionaire does not have exclusive rights to all concession operations
within Beecher Community Park, but only to the specific operation at the specific
location as described in this Concession License Agreement.
H. The Concessionaire shall be permitted to operate a business offering the following
goods and services in the Premises defined herein, without further action by the
City, and all other uses and operations must be approved in writing by the City:
(1) FOOD. Only prepackaged food shall be offered for sale.
(2) BEVERAGES. Only prepackaged beverages may be sold and those beverages
shall be purchased through the City's beverage agreement with PepsiCo.
(3)The Concessionaire shall not permit any alcoholic beverages to be sold or
consumed on the Premises
I. The City agrees to furnish to the Concessionaire access to City water and sewer
utilities. The Concessionaire is not responsible for applicable usage payments for
those utilities.
2
J. All storage of material and equipment shall be within the Premises or as approved
by the Superintendent of Recreation.
K. No display signs, menus or advertising materials of any kind shall be used or
placed on the exterior of the building except with prior written approval of the
Superintendent of Recreation.
L. The Concessionaire shall open daily for accommodation of the Park patrons,
special events, and other users of the Park. Daily operating hours shall be from
9:00 AM to 9:00 PM Monday through Sunday.
M. The Concessionaire agrees to open the concession stand, upon request by the City,
for special functions or events at the Beecher Community Park facility.
N. The Concessionaire will be allowed to use discretion regarding closing during
periods of non activity with approval from the Superintendent of Recreation or
his/her designee.
4. PAYMENTS AND OTHER REPORTS TO THE CITY
A. The Concessionaire agrees to pay prior to the end of each calendar month of this
Agreement to the City as compensation for the concession rights and for the use
of the Premises the amount of two hundred fifty dollars ($250.00)per
B. The Concessionaire shall not be required to provide the City with a security
deposit but shall be responsible for any damage to the Premises at the termination
of this Agreement.
C. The Concessionaire shall provide to the City, prior to the start of the License term,
confirmation of insurance coverage described in paragraph 4 below for the
Premises and the operations of the business for the entire term, with the City
named as additional insured on all policies.
5. INSURANCE REQUIREMENTS
A. Prior to the beginning of the agreement period, Concessionaire and shall procure,
maintain and pay for such insurance as will protect against claims for bodily
injury of death, or for damage to property, including loss of use, which may arise
out of operations by the Concessionaire or its volunteers/employees. Such
insurance shall not be less than the greater of coverages and limits of liability
specified in the attached Exhibit C or coverages and limits required by law unless
otherwise agreed to by the City.
B. All insurance policies shall contain a provision that coverages and limits afforded
hereunder shall not be canceled, materially changed, non-renewed or restrictive
modifications added, without thirty (30) days prior written notice to the City.
3
Renewal certificates shall be provided to the City not less than fifteen (15) days
prior to the expiration date of any of the required policies. All Certificates of
Insurance shall be in a form acceptable to City and shall provide satisfactory
evidence of compliance with all insurance requirements. The City shall not be
obligated to review such certificates or other evidence of insurance, or to advise
Concessionaire of any deficiencies in such documents, and receipt thereof shall
not relieve the Concessionaire from, nor be deemed a waiver the right to enforce
the terms of the obligations hereunder. The City shall have the right to examine
any policy required and evidenced on the Certificate of Insurance.
C. The Concessionaire shall indemnify and save the City harmless from and against
any loss, damage, or liability occasioned by, growing out of, or arising or
resulting from any default hereunder, or any tortuous or negligent act on the part
of the Concessionaire or its agents or employees.
6. SUBLETTING OF AGREEMENT
This Agreement shall be not assigned or any part sub-contracted without the written
consent of the City. In no case shall such consent relieve the Concessionaire from their
obligation or change the terms of this agreement
7. TERMINATION OF AGREEMENT
The City reserves the right to terminate the whole or any part of this agreement, upon
thirty (30) days written notice to the Concessionaire, in the event of default by the
Concessionaire. Default is defined as failure of the Concessionaire to perform any of the
provisions of this Agreement or failure to make sufficient progress so as to endanger
performance of this Agreement in accordance with its terms.
8. TAXES,LICENSES & PERMITS
The Concessionaire shall pay all sales, and other taxes that are lawfully assessed against
the City or the Concessionaire in connection with the Concessionaire's facilities and the
work included in this Agreement, and shall obtain and pay for all licenses, permits,
certificates of authority, and inspections required for the work. The Concessionaire shall
furnish to the City satisfactory evidence that it has all permits, licenses, and certificates of
authority required to operate for the term of this agreement.
9. STATUS OF CONCESSIONAIRE
The parties agree that neither Concessionaire nor Concessionaire's employees are
employees of the City.
10. RELEASE
4
City assumes no responsibility for the loss or damage of Concessionaire's property or
improvements placed on or in the Premises and Concessionaire hereby expressly releases
and discharges Lessor from any and all liability for loss to such property or
improvements. City shall not be liable for any financial loss incurred by Concessionaire
due to unforeseen or uncontrollable events which cause failure of any or all or the
facilities to operate during the term hereof.
11. NOTICES
Any notices concerning this Agreement may be given, and all notices required by this
Agreement or concerning performance under this Agreement shall be given in writing and
shall be personally delivered, faxed or mailed addressed as shown below, or such other
address or addresses as may be designated by either of the parties, in writing, from time to
time.
To the City:
Bart Olson
City Administrator
800 Game Farm Road
Yorkville, IL 60560
FAX:
With a copy to:
Kathleen Field Orr
Kathleen Field Orr and Assoc.
53 West Jackson Blvd., Suite 935
Chicago, Il 60604
FAX: 312-382-2127
To Concessionaire:
Yorkville, IL 60560
FAX:
11. CONCESSIONAIRE CERTIFICATIONS
A. Concessionaire certifies that it is not barred from contracting with the City as
a result of a violation of either Paragraph 33E-3 or 33E-4 of Act 5, Chapter 720 of the
Illinois Compiled Statutes regarding criminal interference with public contracting, and
B. Swears under oath that it is not delinquent in the payment of any tax
administered by the Illinois Department of Revenue as required by Chapter 65, Act 5,
paragraph 11-42.1 of the Illinois Compiled Statutes, and
5
C. States that it has a written sexual harassment policy as required by the Illinois
Human Rights Act (775 ILCS 5/2-105(A) (4) a copy of which shall be provided to the
City upon request, and
D. Complies with the civil rights standards set forth in Title VII of the Civil
Rights Act as mandated in Executive Order No. 11246, U.S.C.A. Section 2000e n.114
(September 24, 1965)
12. COMPLIANCE WITH LAWS
All work under this Agreement shall be executed in accordance with all applicable
federal, State, and City laws, ordinances, rules and regulations which may in any manner
affect the performance of this Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by the parsons duly authorized thereto the day and year first hereinabove written.
The United City of Yorkville
Mayor
Attest:
City Clerk
Concessionaire:
Yorkville Youth Baseball Inc.
By:
By:
6
EXHIBIT A
SITE PLAN OF PREMISES
7
EXHIBIT B
EQUIPMENT INVENTORY
8
EXHIBIT C
UNITED CITY OF YORKVILLE, ILLINOIS
INSURANCE REQUIREMENTS
(AGREEMENTS LESS THAN $200,000)
Contractor shall procure and maintain, for the duration of the agreement, insurance against claims for injuries to
persons or damages to property,which may arise from or in connection with the performance of the work hereunder by
the Contractor,his agents,representatives,employees,or subcontractors.
1. MINIMUM SCOPE OF INSURANCE Coverage shall be at least as broad as:
A. Insurance Services Office Commercial General Liability Occurrence Form CG 0001 with the City named as
additional insured;on a form at least as broad as the endorsement in paragraph 10 including ISO Additional
Insured Endorsement CG 2026,CG 2010.
C. Insurance Service Office Business Auto Liability Coverage Form Number CA 0001,Symbol 01 "Any Auto."
D. Workers' Compensation as required by the Worker's Compensation Act of the State of Illinois and
Employers'Liability insurance.
2. MINIMUM LIMITS OF INSURANCE Contractor shall maintain limits no less than if required under above
scope:
A. Commercial General Liability: $1,000,000 combined single limit per occurrence for bodily injury,personal
injury,and property damage. The general aggregate shall be twice the required occurrence limit. Minimum
General Aggregate shall be no less than$2,000,000 or a project/contract specific aggregate of$1,000,000.
C. Businesses Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and
property damage.
D. Workers' Compensation and Employers' Liability: Workers' Compensation coverage with statutory limits
and Employers'Liability limits of$1,000,000 per accident.
3. DEDUCTIBLES AND SELF-INSURED RETENTIONS
Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City,
either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its
officials, agents, employees, and volunteers; or the Contractor shall procure a bond guaranteeing payment of
losses and related investigation,claim administration,and defense expenses.
4. OTHER INSURANCE PROVISIONS
The policies are to contain,or be endorsed to contain,the following provisions:
A. General Liability and Automobile Liability Coverages
1. The City, its officials, agents, employees, and volunteers are to be covered as additional insureds as
respects: liability arising out of the Contractor's work,including activities performed by or on behalf of
the Contractor;products and completed operations of the Contractor;premises owned,leased,or used by
the Contractor;or automobiles owned,leased,hired,or borrowed by the Contractor. The coverage shall
contain no special limitations on the scope of protection afforded to the City, its officials, agents,
employees,and volunteers.
2. The Contractor's insurance coverage shall be primary as respects the City, its officials, agents,
employees,and volunteers. Any insurance or self-insurance maintained by the City,its officials,agents,
employees,and volunteers shall be excess of Contractor's insurance and shall not contribute with it.
3. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the
City,its officials,agents,employees,and volunteers.
4. The Contractor's insurance shall contain a Severability of Interests/Cross Liability clause or language
stating that Contractor's insurance shall apply separately to each insured against whom claim is made or
suit is brought,except with respect to the limits of the insurer's liability.
9
5. If any commercial general liability insurance is being provided under an excess or umbrella liability
policy that does not"follow form,"then the Contractor shall be required to name the City,its officials,
agents,employees,and volunteers as additional insureds.
6. All general liability coverages shall be provided on an occurrence policy form. Claims-made general
liability policies will not be accepted.
B. All Coverages
Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided, cancelled,
reduced in coverage, or in limits except after thirty (30) days prior written notice by certified mail, return
receipt requested,has been given to the City.
5. ACCEPTABILITY OF INSURERS
Insurance is to be placed with insurers with a Best's rating of no less than A-,VII,and licensed to do business in
the State of Illinois.
6. VERIFICATION OF COVERAGE
Contractor shall furnish the City with certificates of insurance naming the City, its officials, agents, employees,
and volunteers as additional insureds, and with original endorsements affecting coverage required by this clause.
The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer
to bind coverage on its behalf. The certificates and endorsements are to be received and approved by the City
before any work commences. Other additional insured endorsements may be utilized, if they provide a scope of
coverage at least as broad as the coverage stated in paragraph 10, such as ISO Additional Insured Endorsements
CG 2026 or CG 2010. The City reserves the right to request full certified copies of the insurance policies and
endorsements.
7. SUBCONTRACTORS
Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and
endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements
stated herein.
8. ASSUMPTION OF LIABILITY
The contractor assumes liability for all injury to or death of any person or persons including employees of the
contractor, any subcontractor, any supplier, or any other person and assumes liability for all damage to property
sustained by any person or persons occasioned by or in any way arising out of any work performed pursuant to
this agreement.
9. INDEMNITYMOLD HARMLESS PROVISION
To the fullest extent permitted by law,the Contractor hereby agrees to defend,indemnify,and hold harmless the
City, its officials, agents, and employees, against all injuries, deaths, loss, damages, claims,patent claims, suits,
liabilities,judgments,cost, and expenses,which may in anywise accrue against the City,its officials, agents,and
employees, arising in whole or in part or in consequence of the performance of this work by the Contractor, its
employees,or subcontractors,or which may anywise result therefore,except that arising out of the sole legal cause
of the City,its agents,or employees,the Contractor shall,at its own expense,appear,defend,and pay all charges
of attorneys and all costs and other expenses arising therefore or incurred in connections therewith, and, if any
judgment shall be rendered against the City,its officials,agents,and employees,in any such action,the Contractor
shall,at its own expense,satisfy and discharge the same.
Contractor expressly understands and agrees that any performance bond or insurance policies required by this
contract,or otherwise provided by the Contractor,shall in no way limit the responsibility to indemnify,keep,and
save harmless and defend the City,its officials,agents,and employees as herein provided.
10. ADDITIONAL INSURED ENDORSEMENT
The "WHO IS AN INSURED" section of the policy/coverage document shall be amended to include as an
insured, the City, but only with respect to liability arising out of your work. For purpose of this endorsement,
"arising out of your work"shall mean: (1)Liability the Additional Insured may incur resulting from the actions of
a contractor it hires,(2)Liability the Additional Insured may incur for negligence in the supervision of the Named
Insured Contractors work, (3) Liability the Additional Insured may incur for failure to maintain safe worksite
conditions, and (4) Liability the Additional Insured may incur due to joint negligence of the Named Insured
Contractor and the Additional Insured.
10
Reviewed By: Agenda Item Number
Parks ❑ Reports
Recreation ❑
It X"YDItKv[U- Director ❑
City Administrator ❑ Tracking Number
Pa116s&SECREATIW Legal ❑
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: Parks and Recreation Monthly Reports—November 2013
Agenda Date: Park Board—December 5, 2013
Synopsis: Parks and Recreation Monthly Reports
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Action Requested:
Submitted by: Tim Evans Parks and Recreation
Name Department
Agenda Item Notes:
Have a question or comment about this agenda item?
Call us Monday-Friday,8:00am to 4:30pm at 630-553-4350,email us at azendasayorkville.il.us,post at www..facebook.com/CityofYorkville,
tweet us at @CityofYorkville,and/or contact any ofyour elected officials at htta://www;vorkville.il.us/gov officials.ahp
Memorandum
WRKvl[Lr: To: Yorkville Park Board
From: Tim Evans, Superintendent of Recreation
1P Scott Sleezer, Superintendent of Parks
,, CC: Bart Olson, City Administrator
PARK! & REcRFATION Date: Dec. 1, 2013
Subject: Parks and Recreation Monthly Report
1) Miscellaneous News
a. The winter program catalog is at the printer's and will be delivered to Yorkville
residential homes Dec. 6-11,2013. The front cover is attached.
b. Route 47 update: we have heard that there is going to be the big closure of the Van
Emmon intersection. If the weather cooperates, it will be closed for more than a month
but construction will be completely done with the intersection in the end. If the weather
doesn't cooperate,they will leave it in an interim state over the winter and then resume
construction in the spring.
2) Parks
a. Concrete for the player bench areas at Cannonball Park Baseball field was framed and
poured.
b. A drawing of the Clark Park Shelter attached.
c. Clark Park trail head and off street parking has been paved.
d. Cannonball Baseball Field continues to be built.
e. Cannonball Baseball Field backstop has been installed.
f. The infield at Whispering Meadows is being enlarged to handle 90 foot bases.
g. A concrete slab was poured at Bridge Park for a shed to be built on.
3) Recreation
a. The Yorkville High School Boys Basketball team conducted the 5th/6th Grade Boys
Basketball Evaluation Day on Saturday,November 16. During the evaluation,the 5th/6th
grade players rotated through stations while the Yorkville High School players rated
them. This information was then used to assist coaches during the team draft that was
held on Wednesday,November 20.
b. School Usage Gym Chart—Attached.
c. The children in Ready, Set,Go continued celebrating the Thanksgiving holiday by
creating turkey crafts and reading Thanksgiving related books.
d. Parker's Playtime Preschool began working on their slanted letters starting with the letters
"A,X,Y,W" and the number"2". During the month they created crafts of x-rays and
xylophones.While they worked on their xylophone craft,they reviewed their colors.
e. Preschool December Newsletter—Attached.
£ Let's Play Ball toddler program began on Thursday,November 21 and runs through
December 19. There are currently 7 children enrolled.
4) Holiday Under the Stars,Breakfast with Santa and Chili Chase were held November 23 and
November 24.
Saturday,November 23
Downtown Yorkville&Riverfront Park
MORNING ACTIVITY:
Breakfast with Santa at Cobblestone Bakery and Bistro had
close to 120 people signed up for this first time event.
AFTERNOON ACTIVITIES:
Were held at Riverfront Park from 1:00-7:OOpm.While the afternoon was busy with
people visiting Santa,the other activities were pretty slow until it got closer to the tree
lighting ceremony and fireworks show. Traffic picked up from 5-7pm.
* Fireworks Show: 6:30pm- Sponsored By:
BOOMBAH
Athletic uniforms, footwear, gear and more
Sunday,November 24
Chili Chase 5k Run/Walk Sunday,November 24
at the Yorkville American Legion had 228 runners signed up.
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REGISTRATION DATES
RESIDENTS:
Monday, December 9th
PARKS & RECREATION: www.yorkville.il.us NON-RESIDENTS:
recreation@yorkville.il.us Monday, December 16th
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REQUESTED DATES
June 2013 - May 2014
PROGRAMS
Basketball All Star Sports Skyhawks Sports Spring Break Classes
Participants: 370 Participants: 150 Participants: 100 Participants: 20
SCHOOLS #of Days #of Hours #of Days #of Hours #of Days #of Hours #of Days #of Hours TOTALS BY SCHOOLS
Circle Center Grade 67 Days 320 Hours
School 67 Days/320 Hours
Yorkville Intermediate 68 Days 328 Hours 2 Days 8 Hours
School 70 Days/336 Hours
Grande Reserve 68 Days 309 Hours
Elementary School 68 Day/309 Hours
Bristol Bay Elementary 14 Days 56 Hours 69 Days 276 Hours 44 Days 132 Hours
School 127 Days/464 Hours
Autumn Creek 11 Days 72 hours
Elementary School 11 Days/72 Hours
10 Days 35 Hours
Yorkville Middle School 10 Days/35 Hours
Yorkville High School
TOTALS BY PROGRAM 228 Days 1080 Hours 69 Days 276 Hours 54 Days 167 Hours 2 Days 8 Hours 353 Days/ 1536 Hours
OVERALL TOTAL
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Parker's Playtime Preschool (630)553-4357 Rharmon @Yorkville.il.us
We are working on healthy Holiday Programs
habits at school. Please help Wed. Dec. 18th
us reinforce this at home by & Thurs. Dec. 19th
reminding your child to cover Winter Break: Dec. 20th
their cough/sneeze and clean Thru
their hands after wiping their Sun. Dec. 5th
nose. Thanks!! -
Reminders Everts
Our winter break starts on Please let us know
Friday Dec. 20th and school approximately how many
resumes on Monday Dec. 6th family members are attending
our holiday programs. v
'Skills Ask !
We will continue to work What story did you listen to today?
on slanted line letters
Y & A. We will also work
-an_the number 3 and
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some festive
M=h ��' _.
surprises!
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