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Library Board Packet 2013 12-09-13 Agenda Yorkville Public Library/ Historical Meeting Room Board of Trustees December 9, 2013 - 7:00 P.M. 902 Game Farm Road 1. Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4. Minutes S. Correspondence 6. Public Comment 7. Staff Comment 8. Report of the Treasurer Financial Statement Payment of Bills 9. Report of the Library Director Statistics 10. City Council Liaison 11. Standing Committees Policy Finance Community Relations Personnel 12. Unfinished Business Building Siding 13. New Business Technology Update Program Policy 14. Executive Session (if needed) 1. For the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity. 15. New Business (con't) 16. Adjournment i i DRAFT Yorkville Public Library Board of Trustees Monday, November 18, 2013, 7pm 902 Game Farm Road—Library Historic Wing The meeting was called to order at 7:00pm by President Beth Gambro I Roll Call: Beth Gambro-yes, Russ Walter-yes, Carol LaChance-yes, Susan Chacon-yes, Judy Somerlot-yes, Barb Johnson-yes, Jo Ann Gryder-yes Absent: Dale Pranga, Sandy Lindblom Others Present: Library Director Michelle Pfister City Finance Director Rob Fredrickson j Tony Scott, Kendall County Record Recognition of Visitors: President Gambro recognized Mr. Fredrickson and Mr. Scott. Amendments to the Agenda: Trustee Gryder requested a discussion for a possible Library staff Christmas parry. Minutes: October 14, 2013 A motion was made by Ms. Johnson and seconded by Ms. LaChance to approve the minutes as read. Unanimous voice vote approval. Correspondence: None Public Comment: None Staff Comment: None Report of the Treasurer: Ms. Pfister presented the Treasurer's report in the absence of the Treasurer and gave the following highlights: i 1. Aurora Window Cleaning washed the windows at$1,075 from Trivia night proceeds. 2. Kendall Printing invoice for$293.30 for letterhead and envelopes 3. Proquest Information invoice for$1,085 for ancestry annual subscription renewal 4. Reimbursement of$654 to Doug Somerlot for mini-golf materials 5. Sound Inc. quarterly maintenance charge of$752.07 6. Trico invoice for$1,322.76 for fall cleanup Page 1 of 4 li 7. Four banquet tables purchased by Friends of Library Budget � 1. Property tax came in and Library is halfway through the FY 2. Slightly down in library subscription cards,possibly due to ease of obtaining e-books 3. Miscellaneous category is high, however, many items are coded here 4. Library is at 50%of expenditures for the year 5. Paid-agent fees high, these are for the bonds, brief discussion of budgeting enough funds 6. $2,150 in development fees received 7. $2,950 in memorials Cash Statement 1. No discussion Payment of Bills Barb Johnson moved to pay the bills as follows and Susan Chacon seconded the motion: Payroll: $36,573.99 Accounts Payable: $19,035.31 City Bill List: $ 6,935.16 TOTAL: $62,544.46 Roll call: Walter-yes, LaChance-yes, Chacon-yes, Somerlot-yes, Johnson-yes, Gryder-yes, Gambro- yes. Passed 7-0. Report of the Library Director: 1. E-books holding steady 2. 134 new patrons added for month 3. Men's group has 5-6 attendees 4. Friends meetings had 12 attendees in October Friends of the Library Report by Judy Somerlot: 1. Friends approved$2,000 towards book scanner 2. Have $1,800 to date in donations for mini golf,more coming 3. Will spend about $800 for the mini golf construction 4. Concerns about having more mini golf participants than ability to handle, was suggested to have a shotgun start 5. Coupons have been contributed, gifts-in-kind received 6. Up to $2,000 of mini golf proceeds will go to children's summer reading program 7. Suggestion to have snacks in old library during mini golf 8. Grand Rental will loan small putting green to occupy children 9. Will have clowns as part of activities Michelle's report continued: 5. John Church presented Conservation Foundation program 6. E-book drop-in help scheduled, however, no participants. Will hold again after Christmas in anticipation of Kindle help needed. 7. "Ghost Hunt"kids'program held in October 8. Patron count increased, "people counter" does not record small children Page 2 of 4 9. Shared Tribune article sent by Library Attorney regarding porn policies in libraries. This library has filters on the computers. 10. $548 remains from Trivia night and would like to use for carpet cleaning in meeting room 11. Library chairs are being cleaned by staff and a volunteer 12. Will be updating the computers and software. $14,000 has been budgeted—will be from Professional Services. $16,000 earmarked for 3M maintenance will not be spent and used for update instead. Part of the $16,000 can go towards the scanner discussed earlier. IT team will come on a Sunday/Monday(over a holiday) in February when Library is closed. IT person will email materials and cost estimate. Suggestion to cap the entire cost at$30,000 and Michelle will bring a cost breakdown to next meeting. Mr. Walter said that printers must have ability to print from I-Pads and Kindles. 13. Drop in job search assistance held November 14 and will continue as long as demand for this. City Council Liaison: no report Standing Committees: no reports Unfinished Business: Building Siding No new information at this time. i i Survey Ms. Pfister spoke with City Administrator Olson and indicated the Board does not want the survey sent out at Christmas time or at the same time as the City survey. It will actually be sent out at the end of December by itself. New Business: Firearm Concealed Carry Act The Library Attorney sent an email regarding the concealed carry act and stated that no guns would be allowed in the library. "No Gun" signs must be posted in the window. The Attorney also sent an ordinance and this will be added to the policy book. Ms. Gryder moved to accept the ordinance to prohibit firearms on Library property and to add to the policy book. Ms. Johnson seconded the motion. Roll call vote: LaChance-yes, Chacon-yes, Somerlot-yes, Johnson-yes, Gryder-yes, Gambro-yes, Walter-yes. Passed 7-0. Simple Scan for Patron's Use Ms. Pfister said this scanner can fax, print and email and has a cost of$4,395. The Friends of the Library have offered to pay $2,000 towards scanner. The maintenance is free the first year, $795 yearly after that and includes licenses for updates and repairs. The library will charge $1.00 per fax. The company will send a bill and charge 33 cents to the library for the fax, scanning is free and 20 cents is charged for a copy. President Gambro said the purchase must be carefully considered and the library must reduce other costs. Board members agreed technology and demand is important and the maintenance cost was also discussed. Mr. Walter made a motion to proceed with purchasing the scanner at$2,395 for the Library's share. Ms. Somerlot seconded the motion. Roll call: LaChance-yes, Chacon-yes, Somerlot-yes, Johnson-yes, Gryder-yes, Gambro-yes,Walter- yes. Passed 7-0. Page 3 of 4 i i Ms. Pfister asked if the Policy Committee could meet to discuss a Program Agreement Form. The meeting will be December 9 at 6:30pm. j Holiday Party Ms. Gryder suggested hosting a Christmas party for Library staff since no raises have been given and there has not been a party for a few years. Since there is no money budgeted for a party, it was decided the Board members will bring food items the week of December 9`h. Sign-up sheets will be circulated. Additional Business: Ms. Lachance inquired as to the charges for borrowing an item from another Library. For example, Plano does not charge for an item,however,Yorkville does. It was noted that this is the policy of the Yorkville Library. Adiournment• There was no further business and the meeting was adjourned at 8:03pm on a motion by Ms. Somerlot and second by Ms. LaChance. I Minutes respectfully submitted by Marlys Young Page 4 of 4 I I i DATE : 12 / 04 / 13 UNITED CITY OF YORKVILLE PAGE : 1 TIME : 07 : 42 : 03 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 12 / 09 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - 103541 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC 0487937 - IN 11 / 06 / 13 01 LIGHTS 82 - 820 - 56 - 00 - 5620 40 . 95 INVOICE TOTAL : 40 . 95 * 0490387 - IN 11 / 20 / 13 01 LIGHT 82 - 820 - 56 -00 - 5620 13 . 65 INVOICE TOTAL : 13 . 65 * CHECK TOTAL : 54 . 60 103542 ATT AT & T 312Z891936 - 1113 11 / 16 / 13 01 11 / 16 - 12 /15 SERVICE • . 82 - 820 - 54 - 00 - 5440 274 . 96 INVOICE TOTAL : 274 . 96 6305534354 - 1113 11 / 25 / 13 01 11 / 25 - 12 / 24 SERVICE, 82 - 820 - 54 - 00 - 5440 358 . 03 . INVOICE TOTAL : 358 . 03 CHECK TOTAL : 632 . 99 103543 BAKTAY BAKER & TAYLOR 2028702670 11 / 01 / 13 01 BOOKS 84 - 840 - 56 - 00 - 5686 298 . 54 INVOICE TOTAL : 298 . 54 2028731104 11 / 08 / 13 01 BOOKS 84 - 840 - 56 - 00 - 5686 311 . 06 INVOICE TOTAL : 311 . 06 2028732824 11 / 08 / 13 01 BOOKS 84 - 840 - 56 - 00 - 5686 572 . 11 INVOICE TOTAL : 572 . 11 2028738168 11 / 09 / 13 01 BOOKS 84 - 840 - 56 - 00 - 5686 777 . 37 INVOICE TOTAL : 777 . 37 2028757053 11 / 14 / 13 . 01 BOOKS 84 - 840 - 56 - 00 - 5686 193 . 58 INVOICE TOTAL : 193 . 58 CHECK TOTAL : 2 , 152 . 66 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL DATE : 12 / 04 / 13 UNITED CITY OF YORKVILLE PAGE : 2 TIME : 07 : 42 : 03 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 12 / 09 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE it DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - -- - - - - -- - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 103544 BUGGITER BUG GIT -ERS LLC 1874 11 / 13 / 13 01 BI -MONTHLY PEST CONTROL 82 - 820 - 54 - 00 - 5462 75 . 00 INVOICE TOTAL : 75 . 00 CHECK TOTAL : 75 . 00 103545 DEBORDD DEBORD , DIXIE 111513 11 / 15 / 13 01 MILEAGE REIMBURSEMENT . FOR 82 - 820 - 54 - 00 - 5415 48 . 59 02 TRAINING COMMITTEE• * * COMMENT * * INVOICE TOTAL : 48 . 59 CHECK TOTAL : 48 . 59 103546 DEMCO DEMCO , INC _ 5128844 11 / 04 / 13 01 LABELS ; . C.D. ALBUMS , . • TAPE 82 - 820 - 56 - 00 - 5610 330 . 74 INVOICE TOTAL : 330 . 74 ' CHECK TOTAL : 330 . 74 103547 EBSCO EBSCO INDUSTRIES , INC _ 1438774 11 / 06 / 13 01 VARIOUS SUBSCRIPTIONS ! 82 - 820 - 54 - 00 - 5460 21105 . 16 INVOICE TOTAL : 2 , 105 . 16 1453124 11 / 06 / 13 01 NOVELIST SUBSCRIPTION 82 - 820 - 54 - 00 - 5460 1 , 095 . 00 INVOICE TOTAL : 1 , 095 . 00 1454289 11 / 15 / 13 01 MACWORLD SUBSCRIPTION 82 - 820 - 54 - 00 - 5460 21 . 97 INVOICE TOTAL : 21 . •97 CHECK TOTAL : 3 , 222 . 13 103548 IWANSKIS SHARYL IWANSKI 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL - 2 - DATE : 12 / 04 / 13 UNITED CITY OF YORKVILLE PAGE : 3 TIME : 07 : 42 : 03 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 12 / 09 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 103548 IWANSKIS SHARYL IWANSKI 112613 11 / 26 / 13 01 ILL MODULE TRAINING MILEAGE 82 - 820 - 54 - 00 - 5415 23 . 73 02 REIMBURSEMENT * * COMMENT * * INVOICE TOTAL : 23 . 73 CHECK TOTAL : 23 . 73 103549 JEWEL JEWEL 103013 10 / 30 / 13 01 HALLOWEEN CANDY 82 - 820 - 56 - 00 - 5671 62 . 68 INVOICE TOTAL : 62 . 68 112013 11 / 20 / 13 01 RAISINS 82 - 820 - 56 - 00 - 5671 5 . 78 INVOICE TOTAL : 5 . 78 112513 11 / 25 / 13 01 STORYTIME' SUPPLIES 82 - 820 - 56 - 00 - 5671 35 . 69 INVOICE TOTAL : 35 . 69 CHECK TOTAL : 104 . 15 103550 KONICAMI KONICA MINOLTA BUSINESS 226820018 11 / 18 / 13 01 COPY CHARGES 82 - 820 - 54 - 00 - 5462 10 . 41 INVOICE TOTAL : 10 . 41 CHECK TOTAL : 10 . 41 103551 MENLAND MENARDS - YORKVILLE 52184 11 / 27 / 13 01 WINDOW CLINGS , BATTERIES , 82 - 820 - 56 - 00 - 5620 123 . 28 02 LIGHTS , CLOROX WIPES * * COMMENT * * INVOICE TOTAL : 123 . 28 CHECK TOTAL : 123 . 28 103552 MIDWTAPE MIDWEST TAPE 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL - 3 - DATE : 12 / 04 / 13 UNITED CITY OF YORKVILLE PAGE : 4 TIME : 07 : 42 : 03 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 12 / 09 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 103552 MIDWTAPE MIDWEST TAPE 91401085 11 / 08 / 13 01 DVD ' S 82 - 820 - 56 - 00 - 5685 40 . 98 INVOICE TOTAL : 40 . 98 * 91419338 11 / 15 / 13 01 DVD ' S 82 - 820 - 56 - 00 - 5685 227 . 88 INVOICE TOTAL : 227 . 88 * 91437879 11 / 22 / 13 01 DVDS 82 - 820 - 56 - 00 - 5685 169 . 93 , INVOICE TOTAL : . 169 . 93 * CHECK TOTAL : 438 . 79 103553 NICOR NICOR GAS 91 - 85 - 68 - 4012 8 - 1013 11 / 05 / 13 01 902 GAME FARM RD 82 - 820 - 54 - 00 - 5480 798 . 15 INVOICE TOTAL : 798 . 15 CHECK TOTAL : 798 . 15 103554 PRAIRCAT PRAIRIECAT 1 2727 11 / 14 / 13 01 DELEGATES ASSEMBL'Y . • FOR 82 - 820 - 54 - 00 - 5412 13 . 00 02 ONE EMPLOYEE * * COMMENT * * INVOICE TOTAL : 13 . 00 CHECK TOTAL : 13 . 00 103555 SOUND SOUND INCORPORATED R124940 11 / 08 / 13 01 SILVER SERVICE AGREEMENT 82 - 820 - 54 - 00 - 5462 291 . 00 02 CHARGES FOR NEC IPK * * COMMENT * * INVOICE TOTAL : 291 . 00 CHECK TOTAL : 291 . 00 103556 VISA VISA 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBTSERVICE 84-840 LIBRARY CAPITAL - 4 - DATE : 12 / 04 / 13 UNITED CITY OF YORKVILLE PAGE : 5 TIME : 07 : 42 : 03 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 12 / 09 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 103556 VISA VISA 112613 - LIB 11 / 26 / 13 01 11 / 10 - 12 / 09 INTERNET 82 - 820 - 54 - 00 - 5440 129 . 85 02 POSTAGE 82 - 820 - 54 - 00 - 5452 18 . 70 03 RDA RESOURCE BOOK 84 - 840 - 56 - 00 - 5686 142 . 50 INVOICE TOTAL : 291 . 05 CHECK TOTAL : 291 . 05 103557 WAREHOUS WAREHOUSE DIRECT 2123684 - 0 11 / 06 / 13 01 INK CARTRIDGES , . TAPE., MARKERS , 82 - 820 - 56 - 00 - 5610 247 . 44 02 PENS * * COMMENT * * INVOICE TOTAL : 247 . 44 2142720 - 0 11 / 25 / 13 01 BINDERS 82 - 820 - 56 - 00 - 5610 44 . 30 • INVOICE TOTAL : 44 . 30 CHECK TOTAL : 291 . 74 103558 YORKPC YORKVILLE PC 1463 11 / 20 / 13 01 SMART TOWER, RB.PL`ACEMENT :. 84 - 840 - 56 - 00 - 5635 850 . 00 02 BATTERY CARTRIDGE : * * COMMENT * * INVOICE TOTAL : 850 . 00 1464 12 / 02 / 13 01 08 / 01 - 11 / 30 MAINTENANCE & 82 - 820 - 54 - 00 - 5462 1 , 800 . 00 02 SERVICE CHARGE * * COMMENT * * INVOICE TOTAL : 1 , 800 . 00 CHECK TOTAL : 21650 . 00 103559 YOUNGM MARLYS J . YOUNG 111813 12 / 01 / 13 01 NOV . 18 MEETING MINUTES 82 - 820 - 54 - 00 - 5462 . 52 . 00 INVOICE TOTAL : 52 . 00 CHECK TOTAL : 52 . 00 TOTAL AMOUNT PAID : 11 , 604 . 01 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL - 5 - YORKVILLE PUBLIC LIBRARY PAYROLL SUMMARY November 8 , 2013 REGULAR OVERTIME TOTAL IMRF FICA TOTALS LIBRARY 16 , 331 . 72 - 167331 . 72 11003 .61 11218 .77 . 18 , 554 . 10 TOTALS $ 16 , 331 . 72 $ - $ 16 , 331 . 72 $ 11003 . 61 $ 11218 . 77 $ 18 , 554. 10 PAYROLL SUMMARY November 22 , 2013 REGULAR OVERTIME TOTAL IMRF FICA TOTALS LIBRARY 15 , 636 . 79 - 157636 . 79 11003 . 61 11165 . 60 177806 . 00 TOTALS $ 15 , 636 . 79 $ - $ 157636 . 79 $ 17003 . 61 $ 1 , 165 .60 $ 17 , 806 . 00 TOTAL PAYROLL $ 36 , 360010 - 6 - YORKVILLE PUBLIC LIBRARY BILL LIST SUMMARY Monday, December 09 , 2013 PA YROLL DATE BI -WEEKLY 11 /8/2013 $ 18 , 554 . 10 BI -WEEKLY 11 /22/2013 $ 17 , 806 . 00 TOTAL PAYROLL $367360 . 10 ACCOUNTS PAYABLE BILL LIST - . FY14 12/9/2013 $ 117604 . 01 TOTAL BILLS PAID $ 11 ;604 . 01 CITY BILL LIST BCBS -NOVEMBER HEALTH INSURANCE 11 /26/2013 $ 6 , 143 . 61 DAC - NOVEWMBER HRA ADMIN FEES 11 /26/2013 $ 15 . 00 IPRF - NOVEMBER WORKERS COMP INS . 11 /26/2013 $ 1 , 159 . 21 ATT - OCTOBER LONG DISTANCE 11 /26/2013 $9820 CALL ONE - OCTOBER SERVICE 11 /26/2013 $ 91 . 89 TOTAL 'BILLS PAID ON CITY RUN $7 , 507091 TOTAL DISBURSEMENTS $ 553472. 02 - 7 - YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE PERIOD ENDING NOVEMBER 30,2013 ACTIIATS$Y ONTE�Caih�p'u� 36cJFl:tot7etu F% Y75G, zs x #Sd C N'dZy + sd 3a°! 1Cexrtn•Detdrdui� F15A't' Riord ACCOUNT NUM DESCRIPTION Ma-13 Jowio-l'3... 7 Yr3'-" oveih�er=3% tbfalx .,.,., I7Dir '' ,/aUfl#YdYet. �. sN13Y beTr3 �Oioe �k,.. LIBRARY OPERATIONS REVENUES Taxes iki 82-000-40-00-4005 PROPERTY TAXES-LIBRARY 49,980 283,907 7,085 23,104 258,243 10,204 8,662 641,184 670,415 95.64% Intergovernmental 82-000-41-00-4120 PERSONAL PROPERTY TAX 1,056 1,032 108 754 2,951 5,000 59.02% 82-000-41-00-4170 STATE GRANTS 17,389 17,389 17,200 101,10% Fines&Forfeits " 82-000-43-00-4330 LIBRARY FINES 796 1,112 1,134 756 754 748 649 5,948 9,300 63.96% chamtsfior Service 82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 1,033 893 550 397 119 - 225 3,217 10,000 32.17% 82-000-44-00-4422 COPY FEES 214 267 352 182 259 145 138 1,556 3,000 51.88% 82-000-44-00-4440 PROGRAM FEES 51 164 73 - 90 141 32 551 1,000 55.10% Investment Earnings 82-000-45-004500 INVESTMENT EARNINGS 99 1 98 1 110 116 108 117 110 758 1,300 58.31 Miscellaneous 777777777 82-000-48-00-4820 RENTAL INCOME 150 150 295 100 166 200 250 1,311 2,000 65.55% 82-000-48-00-4824 DVD RENTAL INCOME 333 423 478 305 360 363 359 2,621 5,000 52.42% 82-000-48-00-4832 MEMORIALS&GIFTS - - - - - - - - 2,000 0.00% 82-000-48-00-4850 MISCELLANEOUS INCOME 64 146 59 14 45 424 133 884 250 35164% OtherFinancing Sources ` _. �,,,,' ,..n,� ,,,y,, 82-000-49-00-4901 TRANSFER FROM GENERAL 23,477 4,375 1,987 1,509 3,147 1,987 1,159 37,641 52,174 72.15% TOTAL REVENUES:LIBRARY 94,642 291,535 13,155 26,590 263,291 15,083 11,717 716,01211 778,639 91.96 LIBRARY OPERATIONS EXPENDITURES Salaries&Wages 82-820-50-00-5010 SALARIES&WAGES 18,707 19.907 18,707 28,060 18,707 18,707 18,707 141,501 252,540 56.03% 82-820-50-00-5015 PART-TIME SALARIES 13,567 13,067 12,757 19,933 13,097 13,391 13,192 99,005 195,000 50.77% Benerts. �... �.. 82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 2,007 2,136 2,007 3,011 2,007 2,007 2,007 15,183 27,988 54.25% 82-820-52-00-5214 FICA CONTRIBUTION 2,408 2,461 2,346 3,621 2,377 2,400 2,384 17,997 33,572 53,61 82-820-52-00-5216 GROUP HEALTH INSURANCE 13,435 6,387 1,637 11,784 6,633 5,685 5,608 51,169 94,116 5437% 82-820-52-00-5222 GROUP LIFE INSURANCE 44 44 44 44 44 44 44 306 595 51.42% 82-820-52-00-5223 DENTALINSURANCE 1,411 (563) 424 424 424 424 424 2,970 5,926 50.13% 82-820-52-00-5224 VISION INSURANCE 54 54 54 54 54 54 54 375 643 58.35% 82-820-52-00-5230 UNEMPLOYMENT INSURANCE 579 - - 681 - - - 1,259 2,500 50.37% 82-820-52-00-5231 LIABILITY INSURANCE 1,987 4,375 1,987 828 3,147 1,987 1,159 15,471 28,184 54.89% GontracfualServices 82-820-54-00-5412 TRAINING&CONFERENCES 26 137 26 189 500 37.80% 82-820-54-00-5415 TRAVEL&LODGING 37 139 186 37 399 600 66.47% 82-820-54-00-5426 PUBLISHING&ADVERTISING - - - 25 - - - 25 100 25.05 YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE PERIOD ENDING NOVEMBER 30,2013 ACTVAT.SB"Y1�O1V71iZCa5hBuu} °/,ofFlseo3Yetsr' ;``,8% ' `- 11%' ,,� 23B " '`33� �12�! i�, t Sb9d,, 3B°le p'c�iwko�Dht�Tota7Y ,FI5Ck'L'YEA"R2014�; ', ACCOIJNTNUMBER DESCRIPTION ';11L+13.� ��a� „ �r 33':;;x.. .<.k16 °°: �,: ' ' ba+I3 „''_•', $ (bvEihbcr=l 1bUtt.,°.,` 81J �ffi�' a�uCB� et, , . 82-820-54-00-5440 TELECOMMUNICATIONS 952 692 L315 883 859 1,090 5,790 11.000 52.63% 82-820-54-00-5452 POSTAGE&SHIPPING - - 2 - 14 143 160 500 31.91% 82-820-54-00-5460 DUES&SUBSCRIPTIONS - - - - 3,271 1,085 4,356 12,000 36.30% 82-820-54-00-5462 PROFESSIONAL SERVICES 752 717 1,914 3,614 1,126 948 2,874 11,946 29,000 41.19% 82-820-54-00-5466 LEGAL SERVICES - - - - - - - - 2,000 0.00% 82-820-54-00-5468 AUTOMATION 2.558 - 3,514 - - 3,514 9585 35,000 27.39% 82-820-54-00-5480 UTILITIES - 564 232 203 198 778 L975 12,600 15.68% 82-820-54-00-5495 OUTSIDE REPAIR&MAINTENANCE - 671 - - - 671 5,000 13.41% 82-820-54-00-5498 PAYING AGENT FEES 562 - 562 749 75.07 82-820-56-00-5610 OFFICE SUPPLIES 944 - 1,764 95 592 988 4,382 8,000 54.78% 82-820-56-00-5620 OPERATING SUPPLIES - 117 1,453 1,240 978 762 4,551 8,000 56.88% 82-820-56-00-5671 LIBRARY PROGRAMMING - 68 52 25 38 19 89 291 1,000 29.10% 82-820-56-00-5685 DVD'S - - - 112 926 853 1,890 2,000 94.51% 82-820-56-00-5698 MEMORIALS&GIFTS 395 (395) 2,000 0.00 82-820-56-00-5699 MISCELLANEOUS 250 0.00 u Ali 74g�33 91.9d/o TOTAL FUND RivUES � TOTAL F U1VDXPENDTTFIRE ,` :.. t ,$ a Al�, 1.. a:_ ,x ,, v t,i. . Ott; ^uid4d 771b3 30:g3`"/e x.. +z�;;� a, n FIND ST7RY'T.i75(BEFICI'T) y BE�rINN11�Tfr Fm 446. 1' FUND SURPLUS(DEFICT17 " 324.006 RDUND SAY AN 334,4 ENDING 435ENDING UNRESERVED ENDVC1UTAI FUND BALANCE 770 LIBRARY DEBT SERVICE REVENUES 83-000-40-00-4015 PROPERTY TAXES-DEBT SERVICE 58,037 329,673 8,227 26,828 299,871 11,849 10,058 744,542 771,763 96.47% 83-000-45-004500 INVESTMENT EARNINGS - - - 1 2 11 10 24 200 12.13% TOTAL REVENUES:LIBRARY DEBT SERVICE 58,037 329,673 8,227 26,829 299,873 11,860 10,067 744,567 771,963 96.45% LIBRARY DEBT SERVICE EXPENDITURES 2005E Bond .�. s 83-830-83-00-8000 PRINCIPAL PAYMENT 335,000 0.00% 83-830-83-00-8050 INTEREST PAYMENT 6,700 6,700 13,400 50.00 YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE PERIOD ENDING NOVEMBER 30,2013 'ACT DALS RVIAONTH(Catoa'asb %njFlscaTYiar 8% `. !7%, t 75% '` .i�3T� id1�d �0%' ``,581, �Yeiii�tb�DrieT'otsb °7FI9Ca'L'YEAR'20i4" ACCOUNTNUM 0t DaSCRIPTION' 11diti13', Ime13'. JWa33';: v ,>.5 }Xiebei l�,...!.. ,Oitotie�ti3,.„»„s 1 6rr1�'i: �o Alf.t' at1GGBf:`= lF9tBudYet 2006 Bond 83-830-84-00-8000 PRINCIPAL PAYMENT 100,000 0.00 R3-R30-R4-00-ROSQ INTEREST PAYMENT _ 19619 _ _ _ _ - 19,6119 39,238 50,00"0 2013 Atfimding Bond «- a 83-830-99-00-8000 PRINCIPAL PAYMENT - 170,000 0.00% 83-830-99-00-8050 INTEREST PAYMENT 27,615 - 27,615 112.000 24.66% TOTAL`FUND REVENUES. 5$1051, �2,��3 8ilf� kI9; Z9Si�8 � 8d0 ]81d+C�567 X9163 9d:C5oJo r TOTAL FUND EXPENDITURES ;' Y hs X3;934 L�,d38 I Ol%o FLIND3TTRPLUS,(DL"PICIT) , „ ` 58,037: 759 ,, s 81127 }11291 } S9y$3 '8d ' < I�.iCJ dAfifi�Z , 325' LIBRARY CAPITAL REVENUES 84-000-42-004214 DEVELOPMENT FEES 29,500 3,000 7,350 3,000 800 2,150 3,450 49,250 20,000 246.25% 84-000-45-00-4500 INVESTMENT EARNINGS 1 1 2 2 2 2 2 10 20 50.55% TOTAL REVENUES:LIBRARY CAPITAL 29,501 3,001 7,352 3,002 802 2,152 3,452 49,260 20,020 246.05 LIBRARY CAPITAL EXPENDITURES 84-840-54-00-5460 E-BOOK SUBSCRIPTIONS - - - - - - - - 3,500 0.00% 84-840-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 2,061 - 144 1,144 - 3,349 - 0.00% 84-840-56-00-5683 AUDIO BOOKS - 145 354 277 310 1,085 0.00% 84-840-56-00-5684 COMPACT DISCS&OTHER MUSIC 393 273 - - - 666 0.00% 84-840-56-00-5685 DVD'S 446 273 1 333 1 222 1 - 1,273 - 0.00% 84-840-56-00-5686 BOOKS 538 2,154 4,476 3,640 1,640 4,607 17,055 35,350 48.25% _. TOTALFUND REVENUES !'SO TOTAL FUNDEXP�IND rms ;• s ;< =3, 7, .x» ��`� { x,3(1r .r. �,g " ' ti �db0 L3 24 �38,85b ��K0;31"l .,.�>. _.._� <, , FUND SURPLUS(DEFICIT) 14,56Y dda jdy(8l)' X07 ( f5;831 (1 Is80} �. DATE: 12/03/2013 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 16:50:31 GENERAL LEDGER ACTIVITY REPORT F-YR: 14 ID: GL440000.WOW ACTIVITY THROUGH FISCAL PERIOD 07 PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 82-000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS 01 05/01/2013 BEGINNING BALANCE 4,063.86 GJ-130619RC 06/20/2013 02 RC MAY DEP. TO MEMORIAL & GIFT 722.00 TOTAL PERIOD 01 ACTIVITY 0.00 722.00 02 GJ-130530LB 07/05/2013 02 JUNE DEPOSITS 69.00 GJ-130605RC 06/10/2013 01 RC MEMORIAL & GIFT EXPENSE 1,543.88 TOTAL PERIOD 02 ACTIVITY 1,543.88 69.00 03 AP-130712 07/02/2013 01 BOOKS BAKER & TAYLOR 103442 2028227891 211.18 07/02/2013 02 BOOKS BAKER & TAYLOR 103442 2028271713 106.52 GJ-130731LB 07/31/2013 10 JULY DEPOSITS 25.00 TOTAL PERIOD 03 ACTIVITY 317.70 25.00 04 AP-130812 08/06/2013 01 MEMORIAL BRICK KING & SONS MONUMENT 103467 070213 30.00 08/06/2013 02 ENGRAVED BRICK KING & SONS MONUMENT 103467 072513 30.00 GJ-130831LB 08/22/2013 10 AUGUST DEPOSITS 100.00 TOTAL PERIOD 04 ACTIVITY 60.00 100.00 05 AP-130909 09/05/2013 01 4 GIFT CARDS, SUMMER PRIZES VISA 103496 082713-LIB 193.33 GJ-130930LB 09/19/2013 10 SEPTEMBER DEPOSITS 644.31 TOTAL PERIOD 05 ACTIVITY 193.33 644.31 06 AP-131014 10/06/2013 01 ANNUAL SUBSCRIPTION RENEWAL WALL STREET JOURNAL 103517 091313 413.40 GJ-131031LB 10/29/2013 10 OCTOBER DEPOSITS 855.00 TOTAL PERIOD 06 ACTIVITY 413.40 855.00 07 AP-131111 11/08/2013 01 EXTERIOR WINDOW AMD GUTTER AURORA WINDOW CLEANI 103522 50252 1,075.00 11/06/2013 02 BOOKS BAKER & TAYLOR 103523 2028611806 181.18 11/08/2013 03 BOOKS BAKER & TAYLOR 103523 2028618215 451.06 11/08/2013 04 REIMBURSEMENT FOR MATERIALS DOUGLAS SOMERLOT 103533 110613 654.96 11/08/2013 05 BANQUET TABLE VISA 103537 102713-LIB 155.52 GJ-131130LB 12/03/2013 10 NOVEMBER DEPOSITS 585.00 TOTAL PERIOD 07 ACTIVITY 2,517.72 585.00 TOTAL ACCOUNT ACTIVITY 5,046.03 3,000.31 ENDING BALANCE 2,018.14 GRAND TOTAL 0.00 2,018_14 TOTAL DIFFERENCE 0.00 • 2,018.14 YORKVILLE PUBLIC LIBRARY CASH STATEMENT AS OF NOVEMBER 30, 2013 FISCAL YEAR 2014 May June July August September October November December January February March April 2013 2013 2013 2013 2013 2013 2013 2013 2014 2014 2014 2014 Library Old Second $ 150,787 $ 121,960 $ 374,743 $ 296,839 $ 533,232 $ 485,919 $ 431,194 $ $ $ $ $ Operations Building Old Second 15,690 41,753 41,809 43,955 41,673 40,525 38,070 - - - Development Fees Library Operations IMET 333,913 334,003 334,097 334,198 334,291 334,385 334,477 Reserve Library Illinois Funds 17,425 283,945 40 23,143 0 10,204 18,866 - - - Operations Library Debt Illinois Funds - 81,309 89,536 116,365 416,238 428,099 438,166 - - - Service Library Earthmover 25 25 25 25 25 25 25 Operations Total: $ 517,840 $ 862,996 $ 840,251 $ 814,526 $ 1,325,460 $ 1,299,158 $ 1,260,799 $ - $ - $ - $ - $ - PAYROLL I"PAY PERIOD $ 18,401 $ 19,079 $ 18,236 $ - 2ND PAY PERIOD 18,288 18,492 17,581 18,280 18,286 18,250 17,806 3RD PAY PERIOD - 18,185 Total $ NOVEMBER CIRC STATS BY TRANSACTION TYPE November 2013, All Locations, All Patron Types, All Item Types Check- All Check- All Holds Holds Check- Transactions out+ outs Renewals Placed Filled ins Usage Renewals or o r nh f i us Yorkville Public yk 17491 8161 7129 1032 456 1608 7266 0 Library-YK1313-3 Yorkville borrowed 1345 items from other libraries in November. Yorkville lent 661 items to other libraries in November. Reciprocal borrower transaction in November=398 Patrons added =90 Items added =256 e-books checked out=387 e-audio books checked out=47 November OMNI users= 101 November Public Relations Articles—Photos - Kendall Country Record - Beacon News Patch- Sun Times Web Site Meetings,Workshop Staff Meeting—CUG—Opac—ILL Module Training Iwanski—DeBord -Augustine Programs,Activities Number Attending Adult Programs Adult Book Discussion 6 Lunch Time Book Club 7 Men's Book Club 5 Friends Meeting 12 Threads and More 7 Fall Splendor Sponsored by Friends of the Library and Yorkville Garden Club 38 Young Adult Programs Teen Meeting (3 Times) 22 Pre-Teen Meeting 25 HELP - Helping Environments for Local People 20 Children Programs Open Story Time 10 Tot's &Toddlers (4 Times) 42 Read with Paws 5 Middle Reader Book Group 6 Little Readers 4 Big Kids Book Club 10 Culture Club 15 Art Lady 10 Middle School Visit 17 Patron Count 5680 Meeting Room Library 6 Rent 5 Teens Volunteers Scott Stevens, Andrew and Marana Gatz Volunteers Gifts and Memorials $25.00 memorial for Vern Reiminschner from Ladonna Tweedy