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City Council Minutes 2013 11-12-13 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVII.LE, KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS 800 GAME FARM ROAD ON TUESDAY, NOVEMBER 12, 2013 Mayor Golinski called the meeting to order at 7 : 00 p.m. and asked everyone present to rise for the Pledge of Allegiance . Boy Scout Troup #40 posted the colors and led the Council in the Pledge of Allegiance . ROLL CALL City Clerk Warren called the roll. Ward I Koch Present Colosimo Present Ward II Milschewski Present Kot Present Ward III Frieders Present Funkhouser Present Ward IV Spears Present Teeling Present Also present: City Clerk Warren, City Attorney Orr, City Administrator Olson, Police Chief Hart, Deputy Chief of Police Klingel, Public Works Director Dhuse, Finance Director Fredrickson, EEI Engineer Sanderson, Community Development Director Barksdale-Noble, Superintendent of Recreation Evans, Administrative Intern Weckbach OUORUM A quorum was established. AMENDMENTS TO THE AGENDA Mayor Golinski tabled item # 1 under Public Works Blackberry Woods letter of credit reduction (PW 2013 -48) . Amendment approved unanimously by a viva voce vote . PRESENTATIONS Mayor Golinski read about the Eagle Scout rank and its significance. Presentations to Eagle Scouts Ryan Tudisco and Matthew Hess Mayor Golinski called Ryan Tudisco up to the front. Mayor Golinski presented Mr. Tudisco with an Eagle Scout certificate and plaque. Mr. Tudisco told about his Eagle Scout project which was refurbishing the basement of the Chapel on the Green in Yorkville. Mayor Golinski called Matthew Hess up to the front. Mayor Golinski presented Mr. Hess with an Eagle Scout certificate and plaque. Mr. Hess is from Plano's group and told about his Eagle Scout project. He refurbished the prayer garden at St. Mary's Church in Plano . AACVB Semi-Annual Update Dale Berman gave a semi-annual update on the AACVB . His reason for speaking was to discuss the separation of the AACVB's executive director and what the plans are for the future. Mayor Golinski said the City was disheartened to see the executive director go, but believes the AACVB is a valuable resource. Alderman Colosimo's concern was that the City's representative on the board, Alderman Funkhouser, found out about the executive director leaving at the same time as everybody else . Alderman Funkhouser said he would have liked to have been informed beforehand. He asked if the AACVB is going to consider an interim director. He wanted to know the immediate strategic plan. Mr. Berman stated a sales person has been going out and calling on all the hotels . The plan is to form a search committee. Mr. Berman thinks someone should evaluate what the board has done, what they are doing, their objectives, and strategic plans. He believes within two months the AACVB should have a good handle on this issue . Alderman Frieders would have liked for Mr. Berman to have come back more prepared in a couple weeks . Mr. Berman said the AACVB is run by volunteers and everyone has other issues going on. Mayor Golinski said Mr. Berman showed up on very short notice and he appreciates him coming to speak. Alderman Koch hopes the progress that was being made by the past executive director will continue. Mayor Golinski asked how many executive directors has the AACVB had. Mr. Berman said three. Alderman Teeling wanted to know if projects that were started by the past executive director would be continued. The answer was yes . PUBLIC HEARINGS 1 . Tax Levy The Minutes of the Regular Meeting of the City Council — November 12, 2013 — Page 2 of 4 Mayor Golinski opened the public hearing for the tax levy. City Administrator Olson went through a tax levy public hearing short presentation. (See attached.) CITIZEN COMMENTS ON AGENDA ITEMS None. CONSENT AGENDA 1 . Resolution 2013-20 Approving an Intergovernmental Agreement Regarding Shared Inspection Services between the United City of Yorkville and the Village of Oswego - authorize the Mayor and City Clerk to execute (EDC 2013 -38) 2 . Resolution 2013-21 to Induce the Redevelopment of Certain Property Within the Yorkville Downtown Tax Increment Redevelopment Project Area (226 S . Bridge Street) - authorize the Mayor and City Clerk to execute (EDC 2013 -39) Mayor Golinski entertained a motion to approve the consent agenda as presented. So moved by Alderman Kot; seconded by Alderman Frieders . Motion approved by a roll call vote. Ayes-8 Nays-0 Colosimo-aye, Milschewski-aye, Spears-aye, Frieders-aye, Funkhouser-aye, Koch-aye, Teeling-aye, Kot-aye MINUTES FOR APPROVAL 1 . Minutes of the City Council — October 8 , 2013 (CC 2013 -75 ) 2 . Minutes of the City Council — October 22, 2013 (CC 2013 -76) Mayor Golinski entertained a motion to approve the minutes of the regular City Council meetings for October 8, 2013 , and October 22, 2013 . So moved by Alderman Kot; seconded by Alderman Colosimo . Alderman Funkhouser wanted two words added in the October 8, 2013 minutes on page three. Instead of it saying City Administrator Olson explained. He wanted it to say City Administrator Olson explained the duplication. Minutes approved unanimously as corrected by a viva voce vote. BILLS FOR PAYMENT Mayor Golinski stated that the bills were $ 1 ,305 ,741 . 19 . REPORTS MAYOR' S REPORT Proclamation for National Drunk and Drugged Driving (3-D) Prevention Month (CC 2013 -77) Mayor Golinski proclaimed December 2013 as national drunk and drugged driving prevention month. (See attached.) Resolution 2013-22 Approving Authorized Agent of the United City of Yorkville to the Illinois Municipal Retirement Fund (CC 2013 -78) Mayor Golinski entertained a motion to approve a resolution approve Rachel Wright as an authorized agent of the United City of Yorkville to the Illinois Municipal Retirement Fund and authorize the Mayor and City Clerk to execute . So moved by Alderman Colosimo; seconded by Alderman Funkhouser. Motion approved by a roll call vote. Ayes-8 Nays-0 Frieders-aye Spears-aye, Colosimo-aye, Funkhouser-aye, Milschewski-aye, Teelinb aye, Koch-aye, Kot-aye 2014 Property Insurance, General Liability and Workman' s Comp Insurance Renewal (CC 2013 -79) Mayor Golinski entertained a motion to authorize entering into a one year insurance agreement with Glatfelter Insurance for property and casualty insurance in an amount not to exceed $301 , 890 and to enter into a one year insurance agreement with the Illinois Public Risk Fund for worker's compensation insurance in an amount not to exceed $ 141 ,357 . So moved Alderman Colosimo; seconded by Alderman Funkhouser. Motion approved by a roll call vote. Ayes-8 Nays-0 Spears-aye, Colosimo-aye, Funkhouser-aye, Milschewski-aye, Teeling-aye, Koch-aye, Kot-aye, Frieders-aye The Minutes of the Regular Meeting of the City Council — November 12 2013 — PaLye 3 of 4 PUBLIC WORKS COMMITTEE REPORT Blackberry Woods Letter of Credit Reduction (PW 2013 -48) Mayor Golinski stated this was tabled. ECONOMIC DEVELOPMENT COMMITTEE REPORT Ordinance Allowing the Keeping of Honeybees in One- and Two- Family Residence and Business Districts Subject to Certain Regulations as Permitted Accessory Uses (EDC 2013 -34) Alderman Koch made a motion to approve an ordinance allowing the keeping of honeybees in one and two family residence and business districts subject to certain regulations as permitted accessory uses and authorize the Mayor and City Clerk to execute; seconded by Alderman Colosimo . Alderman Teeling wants this tabled. Mayor Golinski prefers it be discussed before it is tabled. Alderman Funkhouser originally had several concerns which were addressed and resolved in the initial EDC meeting. He is in favor of this ordinance. Alderman Koch's concern is if a resident is allergic there is no way to stop the hives from going in. If the hive is put in and a resident is stung, he wanted language in the ordinance that would require the hive to be removed. Community Development Director Barksdale-Noble said there is no way to verify that the sting occurred from that beehive. Alderman Koch asked about the legal ramifications . City Attorney Orr doesn't believe there are any. Alderman Kot wanted to know if residents want this. Alderman Frieders stated even if no one requested it, the idea that Yorkville is starting a conversation is important. Alderman Kot wanted to know what were the grounds that a resident would be denied. The answer was zoning. Alderman Kot asked what happens if a neighbor objects . Community Development Director Barksdale-Noble said there are two avenues to allow for public objection. One is through the special use process or two there could be a courtesy notification. The EDC would rather have the courtesy notification process. It is just a notification that this use will be happening in that residents area. The resident is welcome to reach out to the beekeeper. Alderman Colosimo had the same hesitations at first. He thinks the provisions put in the ordinance helps. His main concern is what if the neighbors object. As long as the beekeeper is within all the parameters that the City set then there really is no objections. One option is that the City goes to the special use process, which is much more cumbersome and expensive for the beekeeper. Community Development Director Barksdale-Noble stated there is no formal process for a special use to allow for a public hearing. Alderman Kot's concern is one of public health. Alderman Funkhouser said the courtesy notification starts a dialogue between the neighbors. Alderman Teeling said it was good to have this discussion. She doesn't have a problem with this ordinance other than the same issue as Alderman Colosimo . She would like to give it two more weeks to make sure everyone is aware of it. Alderman Spears asked about the water supply for the bees and wanted to know who would check that. Community Development Director Barksdale-Noble stated Building Code Official Ratos would be trained on this issue and would be the one to inspect. Alderman Milschewski asked if there is a cost for that training. Community Development Director Barksdale-Noble said it would be minimal . Alderman Colosimo said the City should look into extending the 25 foot setback. That way the City is taking away a vast majority of lots that could be used. Community Development Director Barksdale-Noble said staff thought long and hard about the 25 foot setback. If the City goes beyond 50 feet then the City might as well not have the ordinance. Alderman Koch and City Administrator Olson discussed how this would work with HOA associations . Mayor Golinski stated there is not much of a downside to this ordinance. Alderman Teeling made a motion to table this ordinance to the next City Council meeting; seconded by Alderman Kot. Motion approved by a roll call vote . Ayes-8 Nays-0 Colosimo-aye, Funkhouser-aye, Milschewski-aye, Teeling-aye, Koch-aye, Kot-aye, Frieders-aye, Spears-aye PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. PARK BOARD No report. PLAN COMMISSION Ordinance 2013-62 Approving Second Amendment to the Annexation Agreement and Planned Unit Development Agreement (Grande Reserve Subdivision) (PC 2013 -07) Mayor Golinski entertained a motion to approve an ordinance approving the second amendment to the annexation agreement and planned unit development agreement (Grande Reserve Subdivision) and The Minutes of the Regular Meeting of the City Council — November 12, 2013 — Pa2e 4 of 4 authorize the Mayor and City Clerk to execute. So moved by Alderman Funkhouser; seconded by Alderman Frieders. Motion approved by a roll call vote. Ayes-8 Nays-0 Funkhouser-aye, Milschewski-aye, Teeling-aye, Koch-aye, Kot-aye, Frieders-aye, Spears-aye, Colosimo-aye Heartland Meadows Concept PUD (PC 2013 - 14) - Clayton Marker, Marker, Inc., spoke in regards to the Heartland Meadows Concept PUD. This is a 55 years and older adult single family community. Ideal location with ranch homes ranging from 1200 to 1500 square feet. An association would be put in place to take care of the architectural continuity and diversity of the houses . This would be a no maintenance community. Alderman Kot asked the sales price. It is around $200,000 . Alderman Kot asked for a drawing of the homes, which weren't available. Alderman Kot's initial concern is how the houses will fit into the existing community. He would like the neighbors input. City Administrator Olson said this process doesn't have a formal public hearing. Council feedback is needed. Then the formal PUD annexation agreement document would be presented. After that there would be a required public notice and public hearing for the surrounding property owners. Community Development Director Barksdale-Noble stated this is a cost saving mechanism for developers to come and get feedback on issues that may come up later in the process. Alderman Colosimo thinks the density is tight. The City needs to proceed cautiously. Alderman Spears agrees with Alderman Colosimo in regards to the density. If the density or area of development can be increased then she would be in favor of the PUD . Alderman Funkhouser has positives and negatives in regards to this issue. Those were discussed. Mayor Golinski believes there is a need for this community. He thinks the location is great. Mr. Marker said they will not only be the developer but they will be the only builder of the project. Alderman Frieders thinks this is a fantastic idea. These homeowners would be adding to the economy immediately. Alderman Koch said the only way to increase the density is to take out some lots. Mr. Marker said this is only an 8 acre piece of land. There is only so much they can do to fix the density. ZONING BOARD OF APPEALS No report. CITY COUNCIL REPORT No report. CITY CLERK' S REPORT No report. COMMUNITY & LIAISON REPORT No report. STAFF REPORT No report. ADDITIONAL BUSINESS None. EXECUTIVE SESSION None. CITIZEN COMMENTS None. ADJOURNMENT Mayor Golinski stated meeting adjourned. Meeting adjourned at 8 :40 p .m. Minutes submitted by: 6,ez vz��4�� Beth Warren, City Clerk, City of Yorkville, Illinois 1 United City of Yorkville Tax Levy Public Hearing November 12, 2013 Bart Olson, City Administrator Public Hearing It's required because... Property Tax Extension Limitation Law (PTELL) and the Truth in Taxation Act The City wants your input 1 We don't get what we ask for* Amount requested in 2012 - $3,650,692 Amount extenced - $3;49-7 141 98 $0.78929 per $100 EAV tax rate (actual) Amount requested in 2013 - $3,765,873 What we think we'll get - $3,594,205 $0.83456 per $100 EAV tax rate (estimated) All numbers are for tax capped City and Library taxes only - it does not include Library or City property taxes associated with debt We don't get what we ask for We're hoping to get about $96,707 more than what was extended to us last year The City is requesting the increased levy amount because: - We are catching up on our police pension funding requirements What does that mean for you? 1 Uncapped taxes Library bond referendum 012 Levy Arno nt - $7 2013 Levy Amount - $731,321 Non-abated property taxes (bonds) 2012 amount - $486,146 2013 est. amount - $334,814 Total expected savings of —$191,000 Used to achieve total 2% property tax reduction City and Library Tax Bill Calculation Capped and Uncapped Taxes EAV on house of$77,333.33 or$250,000 in fair market value Did your property's assessed value go down 2.81% this year? 2012 bill, paid in 2013 2013 bill, paid in 2014 ,; . . 1 City and Library Tax Bill Calculation Capped and Uncapped Taxes EAV on house of$77,333.33 or$250,000 in fair market value Did your property's assessed value go down 10% this year. 13 014 City and Library Tax Bill Calculation Capped and Uncapped Taxes EAV on house of$77,333.33 or$250,000 in fair market value Did your property's assessed value go up 3% this year? 2012 bill, paid in 2013 2013 bill, paid in 201 1. . . • 1 City and Library Tax Bill Calculation Capped and Uncapped Taxes EAV on house of$77,333.33 or$250,000 in fair market value Did your property's assessed value stay the same as as year.- 014 Kendall County Real Estate Tax Bill On a house with an EAV of $73,000 i 1 Increase in the tax rate? Yes, but: The City is_ackinLg-Ar-less money__,_overall_ The rate is going up because property values are going down The amount of your City tax bill depends on your share of the pie If your neighbors' houses go down in value more than yours, you will pay more If your neighbors' houses go down in value less than yours, you will pay much less Scenario 1 - City needs $1,000 in property taxes Mr.Condo, $33,333 EAV Uncle Pennybags Mrs.Family $166,667 $66,666.67 Mr.Condo $125.00 Tax Bill Uncle Pennybags, Mrs.Family $625.00 $250.00 1 Scenario 2 - Housing Crisis Everyone loses 50% value on EAV City still needs $1,000 to operate Mr.Condo $16,667 EAV Uncle Mrs.Family Pennybags, $33,333 $83,333 Mr.Condo $125 Tax Bill Uncle Pennybags Mrs.Family $625 $250 Base year payment,Uncle Pennybags at$625,Mrs.Family at$250,and Mr.Condo at$125 Scenario 3 - Mr. Condo loses 25%, Mrs. Family and Uncle Pennybags lose 50% City still needs $1,000 to operate Mr.Condo $25,000 EAV Uncle Pennybags Mrs.Family $83,333 $33,333 Mr.Condo $176.47 Tax Bill Uncle Mrs.Family Pennybags, $235.29 $588.24 Base year payment,Uncle Pennybags at$625,Mrs.Family at$250,and Mr.Condo at$125 1 Scenario 4 - Condo at 5% loss, Family at 7% loss, and Pennybags at 25% loss City still needs $1,000 Mr.Condo $31,667 EAV Uncle Mrs.Family Pennybags $62,000 $125,000 Mr.Condo $144.82 Tax Bill Uncle Mrs.Family Pennybags $283.54 $571.65 Base year payment,Uncle Pennybags at$625,Mrs.Family at$250,and Mr.Condo at$125 Scenario 5 - Condo at 6%, Family and Pennybags at 10%, and Ms. Newperson moves in - City needs $1,375 to operate Ms. Mr.Condo Newperson $31,333 EAV $75,000 Mrs.Family $60,000 Uncle Pennybags $150,000 Ms. Mr.Condo Newperson $136.20 $326.00 Tax Bill Mrs.Family Uncle $260.80 Pennybags $652.00 Base year payment,Uncle Pennybags at$625,Mrs.Family at$250,and Mr.Condo at$125 1 Why do you need more money? All new property tax revenue received is going towards closing the gap on police pension funding Why do you need more money? Property tax cap law restricts our ability to easily balance our budget from year-to-year Money not collected under the cap is `lost" In growing areas, growth expenses typically outpace revenues 1 Why do you need more money? Long term capital projects Route 47 Game Farm Road Road maintenance Unfunded capital projects Water Sewer Roads Water debt Sewer debt Why do you need more money? Long term capital projects (continued) Water debt Sewer debt Water main and sewer main replacement projects in old part of town 1 1 Why do you need more money? We don't this year Your overall City and Library property tax will decrease by 2% next year Please note : All figures are estimates Official tax rates will be known in May City Council is not voting on this tonight There is still time for your input! ��_= _�I-lj./Ilj I�ljI I l�I� �,.��..��.1-�-_2-?-/.a : ..��1-�.2�1/.a - . ..�1� ?/•.1 :_ .��d?/ .. .�•Z. .2-.-1/.a _-`l-�.-1. 21/.L�-'--i•-�`..�-_1-2 1�- a'0.0.�.1. .I.1-�a .`a. .llT!1�✓-_�- a��1. �•14.10p. ! !-•l_�-•`pli�j�•�Z• d / 1 � i • �i • • • • f1�� �• • �i� • • •r�iir• •l • i ii • • �li ! !•�l..i- VV`0 0fV�ifir• • �i�� i� i 4"..�, , ..; aJI- f 1•i '., - - - - - - - - - - - - - - - - - - - - - a,%, /i 0 11►1�1�2 N's ill UNITED CITY OF YORKVILLE !►'��� 11�I►1i1 j� Nj'�'1,11 1 ►111���� Yw&unatim '`�0,!�►1111 • -! J :; j r:► 1111 IIII►Il���: NATIONAL DRUNK AND DRUGGED DRIVING (31)) PREVENTION MONTH ��►'�_� DECEMBER 2013 1111'; ;. ♦p+l►1 � 1111 / 11►1;�;�► WHEREAS , motor vehicle crashes killed 956 people in Illinois during 2012 ; and ;,►�l 10 .;. . . 11► i :� ��V'1�11 IIII►�jlj� WHEREAS , hundreds of those deaths involved a driver impaired by alcohol and/or drugs ; 1 11 � ► :r.! and �:►:: . ► Qq Ill)►111/�•~ WHEREAS , the December holiday season is traditional) one of the most deadly times of `'_��1�111111 I r, y ,- a 1 1 ►►19�= the year for impaired driving; and � ` 111'i�.: G .jai:►��' 1111 .:. •���1111 II1111/ WHEREAS for thousands of families across the state and the nation, holidays are a time ,ti♦�/�1111 1► 1 .► to remember loved ones lost; and i s_! lo H11 ♦� . 111 : 1 II ► 1�1ir WHEREAS , organizations across the state and the nation are joined with the Drive Sober ;�!DA 1 ►1 1111 or Get Pulled Over and other campaigns that foster public awareness of the dangers of a:.-,► lll'1, impaired driving and anti-impaired driving law enforcement efforts'• and %►yQ�11 II►14/♦� ,.;;111111 �►':� WHEREAS , the community of the United City of Yorkville is proud to partner with the �;�����' 11►1'1'i Illinois Department of Transportation' s Division of Traffic Safety and other traffic safety �!►♦'1111 I1i ♦111111 lllllh�.� groups in that effort to make our roads and streets safer; ;,;;1411 40 qh 1111'♦ NOW, THEREFORE, I, Mayor Gary J . Golinski , do hereby proclaim December 2013 as + 4,11►1111 IIII►�1►�♦ Drunk and Drugged Driving (31)) Prevention Month in the United City of Yorkville and do 1.�;1�11 ►�4r3• ;� hereby call upon all citizens, government agencies, business leaders, hospitals and health '� -�� � 111'x.• 1111 II111 ,. care providers, schools, and public and private institutions to promote awareness of the 111►���'� ' 1 �► .,• impaired driving problem, to support programs and policies to reduce the incidence of ' • f ► � 1 impaired driving, and to promote safer and healthier behaviors regarding the use of alcohol 11 i1►.:. x:..'1111 11111 / .=. and other drugs this December holiday season and throughout the year. ♦111111 1 ► �,' 04 RM41 4) 1'►''°•` Dated this 12111 day of November, 2013 , A.D . 111'1'i� ;,�♦1j111111 11111►��,� ,`,� e ��1#11►1111 Gary J linski, Mayor ♦ , ' ;:'1'11►1111 h ♦ iii ♦ ii:I � .:.I ♦ i. I ♦�iil ♦ �.•�. ' ♦i.. I ♦ . �I ♦ . . � ♦.f . q / .. : . . iJ�I � . . . r1�I�L� . . . rr1�I�L� . : a1�I • !' ITUns Iin .uf Ii.u,pf ♦iuuuf 1uuNf ICI U,pf luu 7A Iiuup• ♦ Iruupf 1nu►.�i�/�// � � � � �_�_� � � � ► t 1 �•� � ► t � � � � � •� � � �_�_� � � � ► t 1� � � ► 1 � � � � � �_� �•�•�_ ► t dui.'/ 1 _ 1\ ���ii ���ii ���ii ���ii ��=ii ���ii-���i�������=ice��=i`•.../// REGULAR CITY COUNCIL MEETING r PLEASE PRINT NAME : SUBDIVISION OR BUSINESS : Ao W4t l) MOLCOMOV WlA1PCr ;r A G G-o1insLI Rl ve,r S uulfAer Ne!�ror FIX�'� 1 � Y �(1nn1-ht�. n � raM LOun r � S 11Q"� SIGNIN