Library Minutes 2013 10-14-13 APPROVED 11/18/13
Yorkville Public Library
Board of Trustees
Monday, October 14, 2013, 7pm
902 Game Farm Road—Library Historic Wing
The meeting was called to order at 7:1lpm by Treasurer Sandy Lindblom, without a quorum at this
time.
Roll Call:
Judy Somerlot-yes, Sandy Lindblom-yes, Dale Pranga-yes, Russ Walter-yes,
Carol LaChance-yes (arrived 7:19pm)
Absent: Beth Gambro, Barb Johnson, JoAnn Gryder, Susan Chacon
Others Present:
Library Director Michelle Pfister
Finance Director Rob Fredrickson
Recognition of Visitors:
Ms. Lindblom recognized the guests.
Amendments to the Agenda: None
Correspondence: None
Public Comment: None
Staff Comment: None
Report of the Library Director: (taken out of order)
1. Ms. Pfister presented the monthly statistics
2. The e-book checkout is consistent with last month
3. Employees attended Omni Media e-book training and a catalog session
4. Eight library patrons attended e-book training sessions, 2 more sessions at end of month
5. Nineteen people attended Affordable Care Act seminar at Health Dept.
6. Had book-signing by author Elizabeth Wheeler, she also donated a book
7. Republican women donated $25 for a book
8. A disbanding Girl Scout troop donated $691 for book purchases
9. A drop-in session for job seekers will be held once a month in November, to be done when
PADS is meeting. WCC volunteer offered to do a daytime session for PADS only, if desired.
10. Sound Inc. replaced a faulty camera and phone
11. Windows, gutters to be cleaned with Trivia Night money
12. Chas. Phillips Library in Newark will hold a Trivia Night October 25th at 7pm, to be modeled
after Yorkville Trivia Night Page 1 of 3
13. November Library Board meeting will be held Monday,November 18th due to the holiday on
the 11th. Michelle will email all Board members.
Friends of the Library Report:
Ms. Somerlot reported on behalf of the Friends of the Library.
1. Friends are donating an item for the silent auction at the Newark Library Trivia Night
2. Contributions so far are $1,640 for mini-golf and several groups will donate items. There are
committees for steering, construction, publicity, sponsor recruitment. All holes are sponsored.
3. Friends approved$480 subscription for"Book Page", $1,780 for adult programs, $300 for
folding tables, $200 for welcome packets for new library members. All profits from mini-golf
will go to children's programs. Friends is also researching purchase of a scanner.
Quorum now established.
Minutes: September 9, 2013 (out of sequence)
Ms. Somerlot asked for the following change: Delete "with City Administrator Bart Olson"on page 3,
under"Library Survey", first sentence. The minutes were approved with this correction on a motion
by Mr. Walter and second by Ms. Somerlot. Unanimous voice vote approval.
Report of the Treasurer:
Treasurer Lindblom presented the financial report and said with the property taxes collected so far, the
budget is at 92% of the revenue and 42% of the Fiscal Year. The total revenue YTD is $689,213 and
for September it is $263,291.
Paying agent fees is at 75% and there may be another in December. Payments are made to the Bank of
New York and they in turn, make the payouts. In December the Board will have a principal payment.
The total expenditures were $50,399 and$800 was collected for development fees.
Cash Statement
There is currently a balance of$3,500 in the gifts and memorials.
Check Register
Page 1: ACI is an annual fee for elevator phone maintenance
Page 3: Gale Group invoice for $3,291.37 is an annual fee for a reference center database
Page 5: Wall Street Journal: Friends is paying for this subscription
Payment of Bills
Accounts Payable: $10,156.31
Payroll: $36,257.90
City Bill List: $10,071.28
TOTAL: $56,485.49
Ms. Somerlot moved to approve the bills as listed above and Ms. LaChance seconded the motion.
Roll Call: Walter-yes, Pranga-yes, LaChance-yes, Somerlot-yes, Lindblom-yes. Passed 5-0.
City Council Liaison: no report
Page 2 of 3
Standing Committees: no reports
Unfinished Business:
Building Siding
Mr. Pranga reported that he had contacted the paint supplier and they were very accommodating. He
has taken pictures of the building to show the problem and he would like to have a paint representative
come to inspect the building. He hopes the Library might be compensated for the paint, however, the
fading nail holes may be at the paint supplier's discretion. Painting the building again would be an out-
of-pocket expense.
Ms. Somerlot asked about the status of the survey. Ms. Pfister said the survey is scheduled for
distribution with the December water bill, however, it was noted the City is sending a City survey as
well. There was concern about the timing and that another survey is scheduled simultaneously. Ms.
Somerlot feels the survey should come from the Library rather than the City. Ms. LaChance asked if
the survey could be delayed. It was decided Michelle will speak with City Administrator Olson about a
possible delay and this item will be placed on next month's agenda.
New Business: none
Adiournment•
There was no further business and the meeting was adjourned at 7:40pm.
Minutes respectfully submitted by
Marlys Young