Administration Packet 2014 01-16-14 - meeting cancelled
AGENDA
ADMINISTRATION COMMITTEE MEETING
Thursday, January 16, 2014
6:30 p.m.
City Hall Conference Room
Citizen Comments:
Minutes for Correction/Approval: December 19, 2013
New Business:
1. ADM 2014-01 Monthly Budget Report for December 2013
2. ADM 2014-02 Monthly Treasurer’s Report for December 2013
3. ADM 2014-03 Cash Statements for October and November 2013
4. ADM 2014-04 Bills for Payment
5. ADM 2014-05 NIMEC Bid for Electric Accounts
6. ADM 2014-06 FNBO Credit Card Program Resolution
7. ADM 2014-07 Lockbox RFP
Old Business:
1. ADM 2013-52 Council Chambers Renovations
Additional Business:
2013/2014 City Council Goals - Administration Committee
Goal Priority Staff
“Build fund balance” 1 Rob Fredrickson & Bart Olson
“Website improvement (tie-in to tourism and mobile)” 7 Jeff Weckbach & Bart Olson
“Home Rule Referendum” 8.5 Jeff Weckbach & Bart Olson
“Community outreach (Route 47)” 10 Bart Olson
“Elected Official Referendum Planning” 10 Bart Olson
“Updating technology in Chamber” 10 Jeff Weckbach & Bart Olson
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
Telephone: 630-553-4350
Fax: 630-553-7575
UNITED CITY OF YORKVILLE
WORKSHEET
ADMINISTRATION COMMITTEE
Thursday, January 16, 2014
6:30 PM
City Hall Conference Room
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CITIZEN COMMENTS:
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MINUTES FOR CORRECTION/APPROVAL:
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1. December 19, 2013
□ Approved __________
□ As presented
□ With corrections
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NEW BUSINESS:
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1. ADM 2014-01 Monthly Budget Report for December 2013
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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2. ADM 2014-02 Monthly Treasurer’s Report for December 2013
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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3. ADM 2014-03 Cash Statements for October and November 2013
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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4. ADM 2014-04 Bills for Payment
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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5. ADM 2014-05 NIMEC Bid for Electric Accounts
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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6. ADM 2014-06 FNBO Credit Card Program Resolution
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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7. ADM 2014-07 Lockbox RFP
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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OLD BUSINESS:
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1. ADM 2013-52 Council Chamber Upgrades
□ Moved forward to CC __________ consent agenda? Y N
□ Approved by Committee __________
□ Bring back to Committee __________
□ Informational Item
□ Notes ___________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
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ADDITIONAL BUSINESS:
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Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
Minutes
Tracking Number
Minutes of the Administration Committee – December 19, 2013
Administration Committee – January 16, 2014
Majority
Committee Approval
Minute Taker
Name Department
Page 1 of 2
DRAFT
UNITED CITY OF YORKVILLE
ADMINISTRATION COMMITTEE MEETING
Thursday, December 19, 2013 6:30pm
City Hall Conference Room
Committee Members In Attendance:
Chairman Rose Spears
Alderman Joel Frieders
Alderman Chris Funkhouser
Alderman Jackie Milschewski
Other City Officials In Attendance:
Bart Olson, City Administrator
Rob Fredrickson, Finance Director
Guests: None
The meeting was called to order at 6:34pm by Chairman Rose Spears.
Citizen Comments: None
Minutes for Correction/Approval: November 21, 2013
The minutes were approved as presented.
New Business:
1. ADM 2013-66 Monthly Budget Report for November 2013
Alderman Frieders asked about the contractual services with Kendall County ParaTransit
on page 3 of the report. This is the same as “KAT”.
2. ADM 2013-67 Monthly Treasurer's Report for November 2013
Finance Director Fredrickson presented the report as follows:
Beginning Fund Balance: $12,266,413
YTD Revenues: $17,459,341
YTD Expenses: $14,899,822
Project Ending Fund Balance: $14,825,932
3. ADM 2013-68 Bills for Payment
No comments.
Page 2 of 2
4. ADM 2013-69 Health Insurance Broker
Mr. Olson presented a memo from Administrative Intern Jeff Weckbach recommending
the City to remain with Better Business Planning for the next year. The City is happy
with their service and their in-house administration of the plan has been satisfactory. He
said the broker's fees they charge are set by State code. The City might go out to bid next
year. The committee approved this recommendation and it will move to the City Council
meeting on January 14th.
Old Business:
1. ADM 2013-61 Revised Fund Balance Policy
A revised policy with committee-suggested changes was presented and it was noted that a
contingency fund had not been incorporated into the budget in the last few years. In
checking with other communites, some had different policies or none at all. After
discussion by Mr. Olson and Mr. Fredrickson, they concluded that the Fund Balance is
similar to a contingency fund. Mr. Olson said staying within the budget is important and
if operational budgets are exceeded, he and the department heads would be accountable.
If there is an expense not in the budget it will still need approval, but Mr. Olson said the
staff has some latitude with the purchasing policy for items under $20,000 if it can be
matched in the budget. Alderman Funkhouser said he approves the 30% Fund Balance
and the clean language. The City is currently at 40% in the Fund Budget.
Additional Business: None
The meeting was then adjourned at 6:45pm.
Minutes transcribed by
Marlys Young, Minute Taker
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #1
Tracking Number
ADM 2014-01
Monthly Budget Report for December 2013
Administration Committee – January 16, 2014
Informational
None
December monthly budget report and income statement.
Rob Fredrickson Finance
Name Department
% of Fiscal Year 8%17%25%33%42%50%58%67%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 Totals BUDGET % of Budget
GENERAL FUND REVENUES
Taxes
01-000-40-00-4000 PROPERTY TAXES-CORPORATE LEVY 173,057 977,380 24,196 69,696 888,038 35,105 28,787 - 2,196,259 2,288,154 95.98%
01-000-40-00-4010 PROPERTY TAXES-POLICE PENSION 41,196 232,661 5,760 16,591 211,394 8,357 6,853 - 522,811 562,000 93.03%
01-000-40-00-4030 MUNICIPAL SALES TAX 175,772 205,589 209,929 231,007 240,423 230,911 219,304 210,438 1,723,372 2,449,250 70.36%
01-000-40-00-4035 NON-HOME RULE SALES TAX 126,734 159,731 164,529 187,114 190,957 160,289 173,354 162,559 1,325,267 1,800,000 73.63%
01-000-40-00-4040 ELECTRIC UTILITY TAX - 140,344 - - 142,911 - - 180,481 463,736 605,000 76.65%
01-000-40-00-4041 NATURAL GAS UTILITY TAX - 94,365 - - 39,195 - - 28,259 161,819 275,000 58.84%
01-000-40-00-4043 EXCISE TAX 37,708 42,134 39,071 40,056 37,951 38,897 38,876 36,338 311,030 500,000 62.21%
01-000-40-00-4044 TELEPHONE UTILITY TAX 1,166 1,157 1,125 1,125 1,090 1,064 1,050 1,043 8,820 20,200 43.66%
01-000-40-00-4045 CABLE FRANCHISE FEES 45,725 - 10,513 46,811 - 7,935 46,822 - 157,806 230,000 68.61%
01-000-40-00-4050 HOTEL TAX 3,945 5,413 6,262 6,461 6,177 6,250 6,819 5,944 47,271 50,000 94.54%
01-000-40-00-4060 AMUSEMENT TAX 1,063 274 658 82,794 633 31,533 70 480 117,503 165,000 71.21%
01-000-40-00-4065 ADMISSIONS TAX - - - - - 103,720 - - 103,720 104,500 99.25%
01-000-40-00-4070 BUSINESS DISTRICT TAX 20,506 27,581 25,722 26,493 29,798 26,643 23,470 28,536 208,748 300,000 69.58%
01-000-40-00-4075 AUTO RENTAL TAX 16 1,534 932 912 791 1,059 896 774 6,913 10,000 69.13%
Intergovernmental
01-000-41-00-4100 STATE INCOME TAX 90,014 156,303 288,709 98,086 150,225 93,335 91,055 158,861 1,126,588 1,550,000 72.68%
01-000-41-00-4105 LOCAL USE TAX 17,111 21,477 23,571 20,814 27,644 23,782 22,221 23,974 180,594 250,000 72.24%
01-000-41-00-4110 ROAD & BRIDGE TAX 12,754 71,954 1,818 6,984 65,955 2,509 2,037 - 164,010 170,000 96.48%
01-000-41-00-4115 VIDEO GAMING TAX 979 1,194 1,787 1,738 2,256 2,226 2,193 2,253 14,628 - 0.00%
01-000-41-00-4120 PERSONAL PROPERTY TAX 3,188 - 3,115 327 - 2,276 - 830 9,736 15,000 64.91%
01-000-41-00-4160 FEDERAL GRANTS 2,759 320 - 1,281 - 822 - 242 5,424 12,000 45.20%
01-000-41-00-4170 STATE GRANTS - - - - - 266 - - 266 - 0.00%
01-000-41-00-4182 MISC INTERGOVERNMENTAL - - - - - - - - - 1,200 0.00%
Licenses & Permits
01-000-42-00-4200 LIQUOR LICENSE 1,378 2,225 1,277 (519) 500 (400) 700 - 5,160 40,000 12.90%
01-000-42-00-4205 OTHER LICENSES & PERMITS 583 132 250 - 132 200 100 263 1,659 3,000 55.28%
01-000-42-00-4210 BUILDING PERMITS 11,415 2,854 13,525 11,918 4,953 12,692 9,846 10,221 77,423 150,000 51.62%
Fines & Forfeits
01-000-43-00-4310 CIRCUIT COURT FINES 7,529 5,275 5,439 4,237 3,857 3,810 3,421 2,722 36,291 70,000 51.84%
01-000-43-00-4320 ADMINISTRATIVE ADJUDICATION 3,997 2,816 2,112 3,276 4,031 3,088 6,723 3,230 29,273 30,000 97.58%
UNITED CITY OF YORKVILLE
BUDGET REPORT
FOR THE PERIOD ENDING DECEMBER 31, 2013
ACTUALS BY MONTH (Cash Basis)
1
% of Fiscal Year 8%17%25%33%42%50%58%67%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 Totals BUDGET % of Budget
UNITED CITY OF YORKVILLE
BUDGET REPORT
FOR THE PERIOD ENDING DECEMBER 31, 2013
ACTUALS BY MONTH (Cash Basis)
01-000-43-00-4323 OFFENDER REGISTRATION FEES - 35 45 - 15 - 5 - 100 200 50.00%
01-000-43-00-4325 POLICE TOWS 5,000 7,500 8,500 11,500 7,140 7,000 5,016 11,000 62,656 80,000 78.32%
Charges for Service
01-000-44-00-4400 GARBAGE SURCHARGE 1,219 166,437 820 166,032 378 165,941 156 166,785 667,770 1,023,500 65.24%
01-000-44-00-4405 COLLECTION FEE - YBSD 12,593 12,503 12,970 9,830 15,089 11,902 13,516 9,849 98,253 137,235 71.59%
01-000-44-00-4407 LATE PENALTIES - GARBAGE 16 3,266 17 3,270 19 3,907 4 3,543 14,042 20,000 70.21%
01-000-44-00-4474 POLICE SPECIAL DETAIL 200 - - 952 - (552) - - 600 500 120.00%
Investment Earnings
01-000-45-00-4500 INVESTMENT EARNINGS 630 675 724 775 711 813 747 764 5,839 6,500 89.83%
Reimbursements
01-000-46-00-4601 REIMB - LEGAL EXPENSES 40 1,340 190 190 - 665 - 95 2,520 - 0.00%
01-000-46-00-4604 REIMB - ENGINEERING EXPENSES 2,700 5,035 - 14,005 26,753 2,435 17,306 17,600 85,833 - 0.00%
01-000-46-00-4650 REIMB - TRAFFIC SIGNAL - 19,284 - - - - - - 19,284 20,000 96.42%
01-000-46-00-4680 REIMB - LIABILITY INSURANCE 500 - - - - - - - 500 5,000 10.00%
01-000-46-00-4681 REIMB - WORKERS COMP 6,816 - - - - - - - 6,816 - 0.00%
01-000-46-00-4685 REIMB - CABLE CONSORTIUM - - - - - - - - - 40,000 0.00%
01-000-46-00-4690 REIMB - MISCELLANEOUS 797 268 756 97 817 (884) 288 273 2,411 10,000 24.11%
Miscellaneous
01-000-48-00-4820 RENTAL INCOME 725 545 650 595 550 560 595 660 4,880 8,000 61.00%
01-000-48-00-4850 MISCELLANEOUS INCOME 4 - 310 - - 278 2 - 593 3,000 19.77%
Other Financing Uses
01-000-49-00-4916 TRANSFER FROM CW MUNICIPAL BUILDING - - - - - - - - - 5,250 0.00%
TOTAL REVENUES: GENERAL FUND 809,834 2,369,597 855,279 1,064,445 2,100,387 988,431 722,233 1,068,015 9,978,221 13,009,489 76.70%
ADMINISTRATION EXPENDITURES
Salaries & Wages
01-110-50-00-5001 SALARIES - MAYOR 825 825 825 725 825 725 825 760 6,335 11,000 57.59%
01-110-50-00-5002 SALARIES - LIQUOR COMM 83 83 83 83 83 83 83 83 667 1,000 66.67%
01-110-50-00-5003 SALARIES - CITY CLERK 908 1,142 908 518 518 553 518 553 5,620 11,000 51.09%
01-110-50-00-5004 SALARIES - CITY TREASURER 242 242 242 52 52 52 52 52 983 6,500 15.13%
01-110-50-00-5005 SALARIES - ALDERMAN 4,000 4,300 4,000 3,900 3,900 3,710 3,900 4,680 32,390 52,000 62.29%
01-110-50-00-5010 SALARIES - ADMINISTRATION 19,177 20,874 19,921 36,896 22,144 22,144 23,955 17,836 182,947 264,599 69.14%
01-110-50-00-5015 PART-TIME SALARIES 1,690 1,950 2,080 3,120 1,820 1,560 1,599 1,391 15,210 22,000 69.14%
2
% of Fiscal Year 8%17%25%33%42%50%58%67%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 Totals BUDGET % of Budget
UNITED CITY OF YORKVILLE
BUDGET REPORT
FOR THE PERIOD ENDING DECEMBER 31, 2013
ACTUALS BY MONTH (Cash Basis)
01-110-50-00-5020 OVERTIME - - - - 244 - - - 244 500 48.75%
Benefits
01-110-52-00-5212 RETIREMENT PLAN CONTRIBUTION 2,503 2,689 2,662 4,662 2,916 2,859 3,061 2,447 23,799 38,125 62.42%
01-110-52-00-5214 FICA CONTRIBUTION 1,889 2,092 1,966 3,271 2,083 2,025 2,196 1,493 17,015 27,087 62.82%
01-110-52-00-5216 GROUP HEALTH INSURANCE 12,740 6,003 111 12,008 5,965 7,671 2,790 4,323 51,611 78,075 66.10%
01-110-52-00-5222 GROUP LIFE INSURANCE 37 37 37 37 37 37 28 28 277 476 58.24%
01-110-52-00-5223 GROUP DENTAL INSURANCE 1,332 (543) 394 394 394 394 287 283 2,936 5,628 52.17%
01-110-52-00-5224 VISION INSURANCE 49 49 49 49 49 49 49 36 380 590 64.41%
01-110-52-00-5235 ELECTED OFFICIAL-GROUP HEALTH INS 13,445 4,789 440 10,482 4,945 7,124 5,215 5,210 51,650 94,874 54.44%
01-110-52-00-5236 ELECTED OFFICIAL-GROUP LIFE INSURANCE 62 49 53 53 53 53 53 53 430 682 63.04%
01-110-52-00-5237 ELECTED OFFICIAL-DENTAL INSURANCE 1,471 (685) 365 365 365 365 365 365 2,974 6,765 43.96%
01-110-52-00-5238 ELECTED OFFICIAL-VISION INSURANCE 59 59 45 45 45 45 45 45 387 703 55.12%
Contractual Services
01-110-54-00-5412 TRAINING & CONFERENCES - 950 635 - 1,585 - 315 2,870 6,355 3,000 211.84%
01-110-54-00-5415 TRAVEL & LODGING - 693 250 508 - 750 2,225 28 4,454 8,000 55.67%
01-110-54-00-5426 PUBLISHING & ADVERTISING - - - 10 - - 357 - 367 1,000 36.68%
01-110-54-00-5430 PRINTING & DUPLICATION - 263 380 236 353 241 244 267 1,984 5,250 37.80%
01-110-54-00-5436 4TH OF JULY CONTRIBUTION - - - - - - - 11,033 11,033 11,033 100.00%
01-110-54-00-5440 TELECOMMUNICATIONS - 1,587 994 142 1,757 1,389 1,157 914 7,941 20,000 39.71%
01-110-54-00-5448 FILING FEES - - 49 - - 49 - - 98 500 19.60%
01-110-54-00-5451 CODIFICATION - - - 260 - - - - 260 8,000 3.25%
01-110-54-00-5452 POSTAGE & SHIPPING - 274 175 89 135 205 182 216 1,275 14,000 9.11%
01-110-54-00-5460 DUES & SUBSCRIPTIONS 6,102 264 1,532 30 90 - 2,798 370 11,186 16,600 67.39%
01-110-54-00-5462 PROFESSIONAL SERVICES 48 220 1,609 782 183 217 1,321 457 4,836 20,000 24.18%
01-110-54-00-5473 KENDALL AREA TRANSIT - - - - - 11,775 - - 11,775 30,000 39.25%
01-110-54-00-5480 UTILITIES - 525 445 1,060 713 897 1,510 2,157 7,307 18,900 38.66%
01-110-54-00-5485 RENTAL & LEASE PURCHASE - 174 224 174 196 196 196 196 1,356 2,150 63.05%
01-110-54-00-5488 OFFICE CLEANING - 1,196 1,196 1,196 1,196 1,233 1,233 1,233 8,483 14,400 58.91%
3
% of Fiscal Year 8%17%25%33%42%50%58%67%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 Totals BUDGET % of Budget
UNITED CITY OF YORKVILLE
BUDGET REPORT
FOR THE PERIOD ENDING DECEMBER 31, 2013
ACTUALS BY MONTH (Cash Basis)
Supplies
01-110-56-00-5610 OFFICE SUPPLIES 60 400 342 (227) 569 843 913 1,562 4,463 12,000 37.19%
01-110-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - - - - - - 850 0.00%
01-110-56-00-5640 REPAIR & MAINTENANCE - - - - - - - - - 100 0.00%
TOTAL EXPENDITURES: ADMINISTRATION 66,722 50,502 42,013 80,921 53,215 67,244 57,470 60,940 479,028 807,387 59.33%
FINANCE EXPENDITURES
Salaries & Wages
01-120-50-00-5010 SALARIES & WAGES 14,222 15,867 14,377 22,197 14,543 14,543 14,543 14,689 124,980 189,024 66.12%
Benefits
01-120-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,558 1,735 1,575 2,365 1,593 1,593 1,593 1,608 13,618 20,742 65.66%
01-120-52-00-5214 FICA CONTRIBUTION 1,065 1,191 1,077 1,625 1,089 1,089 1,089 1,101 9,327 14,166 65.84%
01-120-52-00-5216 GROUP HEALTH INSURANCE 4,715 4,737 117 3,196 1,661 1,661 1,661 1,712 19,459 25,822 75.36%
01-120-52-00-5222 GROUP LIFE INSURANCE 28 28 28 28 28 28 28 28 222 357 62.05%
01-120-52-00-5223 DENTAL INSURANCE 761 (291) 235 235 235 235 223 223 1,857 3,160 58.75%
01-120-52-00-5224 VISION INSURANCE 27 27 27 27 27 27 27 27 216 324 66.62%
Contractual Services
01-120-54-00-5412 TRAINING & CONFERENCES - 80 - 335 170 - 143 120 848 2,000 42.41%
01-120-54-00-5414 AUDITING SERVICES - - - - 28,000 - 3,000 - 31,000 31,000 100.00%
01-120-54-00-5415 TRAVEL & LODGING - - 16 - - - - 26 42 2,000 2.09%
01-120-54-00-5430 PRINTING & DUPLICATING - 88 127 79 118 80 81 89 661 1,750 37.80%
01-120-54-00-5440 TELECOMMUNICATIONS - 88 95 95 87 107 87 81 640 1,200 53.32%
01-120-54-00-5452 POSTAGE & SHIPPING - 188 84 117 57 22 1 5 475 750 63.35%
01-120-54-00-5460 DUES & SUBSCRIPTIONS 80 - - - - - 170 435 685 800 85.63%
01-120-54-00-5462 PROFESSIONAL SERVICES - 2,016 364 1,067 352 195 1,159 13,134 18,287 40,000 45.72%
01-120-54-00-5485 RENTAL & LEASE PURCHASE - 140 140 214 156 231 156 156 1,194 2,300 51.92%
01-120-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - - - - - - - - - 750 0.00%
Supplies
01-120-56-00-5610 OFFICE SUPPLIES - 9 24 339 579 342 256 199 1,748 2,500 69.92%
01-120-56-00-5630 SMALL TOOLS & EQUIPMENT - - - - - - - - - 250 0.00%
01-120-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - - - - - - 2,500 0.00%
TOTAL EXPENDITURES: FINANCE 22,456 25,902 18,286 31,919 48,694 20,152 24,217 33,634 225,259 341,395 65.98%
4
% of Fiscal Year 8%17%25%33%42%50%58%67%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 Totals BUDGET % of Budget
UNITED CITY OF YORKVILLE
BUDGET REPORT
FOR THE PERIOD ENDING DECEMBER 31, 2013
ACTUALS BY MONTH (Cash Basis)
POLICE EXPENDITURES
Salaries & Wages
01-210-50-00-5008 SALARIES - POLICE OFFICERS 96,642 95,978 92,294 137,087 93,963 95,437 105,330 99,350 816,080 1,393,000 58.58%
01-210-50-00-5011 SALARIES - POLICE CHIEF & DEPUTIES 18,213 25,212 21,706 33,217 21,865 23,885 21,865 23,865 189,828 299,674 63.34%
01-210-50-00-5012 SALARIES - SERGEANTS 31,042 39,009 31,045 46,115 33,909 30,756 31,987 32,294 276,156 435,746 63.38%
01-210-50-00-5013 SALARIES - POLICE CLERKS 7,079 8,983 8,983 13,475 8,983 8,983 8,983 8,983 74,453 122,627 60.72%
01-210-50-00-5014 SALARIES - CROSSING GUARD 2,095 528 - 844 2,358 2,336 2,489 2,214 12,864 20,000 64.32%
01-210-50-00-5015 PART-TIME SALARIES 7,406 4,584 3,248 5,851 5,257 4,881 4,367 3,982 39,576 52,500 75.38%
01-210-50-00-5020 OVERTIME 3,014 9,614 12,992 7,934 12,741 7,135 6,031 7,786 67,246 111,000 60.58%
Benefits
01-210-52-00-5212 RETIREMENT PLAN CONTRIBUTION 760 964 964 1,446 964 964 964 964 7,989 13,590 58.78%
01-210-52-00-5213 EMPLOYER CONTRI - POL PEN 41,196 232,661 5,760 16,591 211,394 8,357 6,853 - 522,811 562,000 93.03%
01-210-52-00-5214 FICA CONTRIBUTION 12,171 13,562 12,519 18,081 13,195 12,760 13,337 13,135 108,760 182,664 59.54%
01-210-52-00-5216 GROUP HEALTH INSURANCE 69,887 38,284 5,106 71,746 36,013 34,241 34,392 34,131 323,800 537,969 60.19%
01-210-52-00-5222 GROUP LIFE INSURANCE 243 249 252 252 252 252 252 252 2,004 3,498 57.29%
01-210-52-00-5223 DENTAL INSURANCE 8,174 (3,223) 2,552 2,552 2,552 2,552 2,552 2,552 20,260 39,163 51.73%
01-210-52-00-5224 VISION INSURANCE 302 302 316 316 316 316 316 316 2,497 3,996 62.49%
Contractual Services
01-210-54-00-5410 TUITION REIMBURSEMENT - - - - - - - - - 2,800 0.00%
01-210-54-00-5411 POLICE COMMISSION 300 - 350 63 - - 1,235 765 2,713 16,500 16.44%
01-210-54-00-5412 TRAINING & CONFERENCES 2,440 - 3,875 795 - 125 3,940 514 11,689 13,000 89.92%
01-210-54-00-5415 TRAVEL & LODGING 28 75 901 52 415 165 216 1,164 3,016 10,000 30.16%
01-210-54-00-5426 PUBLISHING & ADVERTISING - - - 129 - - - - 129 200 64.60%
01-210-54-00-5430 PRINTING & DUPLICATING 162 100 86 125 138 87 77 354 1,129 4,500 25.08%
01-210-54-00-5440 TELECOMMUNICATIONS 4 2,209 1,921 1,362 3,403 1,721 2,395 1,737 14,753 36,500 40.42%
01-210-54-00-5452 POSTAGE & SHIPPING - 255 89 89 134 83 83 97 829 3,000 27.65%
01-210-54-00-5460 DUES & SUBSCRIPTIONS - - 40 240 - - - 50 330 1,350 24.44%
01-210-54-00-5462 PROFESSIONAL SERVICES 2,238 1,442 1,459 (171) 3,658 270 634 515 10,046 8,000 125.57%
01-210-54-00-5466 LEGAL SERVICES - - - - - - - - - 10,000 0.00%
01-210-54-00-5467 ADJUDICATION SERVICES 200 850 797 1,000 1,865 1,323 810 1,996 8,841 20,000 44.21%
01-210-54-00-5469 NEW WORLD LIVE SCAN - - 10,439 - - - - - 10,439 15,000 69.59%
5
% of Fiscal Year 8%17%25%33%42%50%58%67%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 Totals BUDGET % of Budget
UNITED CITY OF YORKVILLE
BUDGET REPORT
FOR THE PERIOD ENDING DECEMBER 31, 2013
ACTUALS BY MONTH (Cash Basis)
01-210-54-00-5472 KENDALL CO. JUVE PROBATION - - - - - - - 3,118 3,118 4,000 77.95%
01-210-54-00-5484 MDT - ALERTS FEE - 3,330 - - - - - 3,330 6,660 7,000 95.14%
01-210-54-00-5485 RENTAL & LEASE PURCHASE - 532 532 532 532 532 532 532 3,724 6,500 57.29%
01-210-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 449 3,756 2,613 3,654 2,770 659 3,153 3,429 20,483 51,000 40.16%
Supplies
01-210-56-00-5600 WEARING APPAREL - 3,778 542 2,667 - - 2,200 129 9,316 16,000 58.22%
01-210-56-00-5610 OFFICE SUPPLIES - 290 25 364 200 631 137 81 1,728 4,500 38.39%
01-210-56-00-5620 OPERATING SUPPLIES 586 161 450 289 373 5 101 407 2,371 8,000 29.64%
01-210-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - 1,137 - - 19 - 1,364 2,520 7,000 35.99%
01-210-56-00-5640 REPAIR & MAINTENANCE - 817 - 277 10 32 26 - 1,162 12,250 9.49%
01-210-56-00-5650 COMMUNITY SERVICES - - - 57 32 - - - 89 7,370 1.21%
01-210-56-00-5690 SUPPLIES - GRANT REIMBURSABLE - - - 1,215 - - - - 1,215 4,200 28.93%
01-210-56-00-5695 GASOLINE - 7,392 6,509 6,938 6,300 5,376 5,857 5,914 44,285 90,950 48.69%
01-210-56-00-5696 AMMUNITION - - - - - 2,990 - - 2,990 3,000 99.67%
TOTAL EXPENDITURES: POLICE 304,630 491,694 229,500 375,182 463,589 246,872 261,113 255,318 2,627,898 4,140,047 63.48%
COMMUNITY DEVELOPMENT EXPENDITURES
Salaries & Wages
01-220-50-00-5010 SALARIES & WAGES 14,394 16,280 14,826 22,239 14,826 14,826 14,826 15,048 127,264 195,666 65.04%
01-220-50-00-5015 PART-TIME SALARIES 1,373 1,860 1,899 1,835 696 1,153 1,121 500 10,437 30,000 34.79%
Benefits
01-220-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,545 1,747 1,591 2,386 1,591 1,591 1,591 1,615 13,655 21,685 62.97%
01-220-52-00-5214 FICA CONTRIBUTION 1,151 1,325 1,217 1,763 1,126 1,160 1,158 1,127 10,027 16,953 59.15%
01-220-52-00-5216 GROUP HEALTH INSURANCE 9,836 4,227 3,292 6,752 5,888 3,801 3,473 3,369 40,639 50,430 80.59%
01-220-52-00-5222 GROUP LIFE INSURANCE 28 28 28 28 28 28 28 28 222 325 68.16%
01-220-52-00-5223 DENTAL INSURANCE 853 (348) 253 253 253 253 253 253 2,024 3,605 56.14%
01-220-52-00-5224 VISION INSURANCE 32 32 32 32 32 32 32 32 253 379 66.64%
Contractual Services
01-220-54-00-5412 TRAINING & CONFERENCES - - - 75 - - 340 - 415 2,000 20.75%
01-220-54-00-5415 TRAVEL & LODGING - - - 8 - - 256 - 264 1,500 17.62%
01-220-54-00-5426 PUBLISHING & ADVERTISING - 73 50 518 321 - 308 - 1,269 500 253.87%
01-220-54-00-5430 PRINTING & DUPLICATING - 98 118 101 92 67 63 49 589 4,250 13.86%
6
% of Fiscal Year 8%17%25%33%42%50%58%67%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 Totals BUDGET % of Budget
UNITED CITY OF YORKVILLE
BUDGET REPORT
FOR THE PERIOD ENDING DECEMBER 31, 2013
ACTUALS BY MONTH (Cash Basis)
01-220-54-00-5440 TELECOMMUNICATIONS - 189 204 214 259 272 181 177 1,496 3,000 49.86%
01-220-54-00-5452 POSTAGE & SHIPPING - 281 74 72 97 109 44 58 734 1,000 73.42%
01-220-54-00-5459 INSPECTIONS - - - - - - - - - 10,000 0.00%
01-220-54-00-5460 DUES & SUBSCRIPTIONS 435 - 60 470 - - - - 965 2,000 48.25%
01-220-54-00-5462 PROFESSIONAL SERVICES 575 49 - 1,318 1,500 - - - 3,442 6,000 57.36%
01-220-54-00-5466 LEGAL SERVICES - 50 (50) 338 139 121 - - 598 2,000 29.88%
01-220-54-00-5485 RENTAL & LEASE PURCHASE - 217 217 217 217 217 217 217 1,517 2,700 56.19%
01-220-54-00-5486 ECONOMIC DEVELOPMENT - - - - - - - - - 46,800 0.00%
Supplies
01-220-56-00-5610 OFFICE SUPPLIES - 67 - 28 17 - 101 37 250 500 50.03%
01-220-56-00-5620 OPERATING SUPPLIES 12 1,287 397 74 66 97 176 600 2,709 3,000 90.29%
01-220-56-00-5630 SMALL TOOLS & EQUIPMENT - - - - - - 40 - 40 125 31.98%
01-220-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - 1,321 - - - - - - 1,321 3,500 37.73%
01-220-56-00-5645 BOOKS & PUBLICATIONS - - - - - - - - - 500 0.00%
01-220-56-00-5695 GASOLINE - 327 312 283 259 259 281 177 1,900 3,910 48.59%
TOTAL EXPENDITURES: COMMUNITY DEVELP 30,234 29,109 24,520 39,002 27,405 23,985 24,488 23,286 222,028 412,328 53.85%
PUBLIC WORKS - STREET OPERATIONS EXPENDITURES
Salaries & Wages
01-410-50-00-5010 SALARIES & WAGES 22,695 24,554 22,751 34,154 22,769 22,769 22,769 22,769 195,230 312,962 62.38%
01-410-50-00-5020 OVERTIME - - - - - - - 1,793 1,793 15,000 11.96%
Benefits
01-410-52-00-5212 RETIREMENT PLAN CONTRIBUTION 2,435 2,635 2,441 3,665 2,443 2,443 2,443 2,636 21,141 36,347 58.16%
01-410-52-00-5214 FICA CONTRIBUTION 1,670 1,812 1,674 2,539 1,675 1,675 1,675 1,808 14,529 24,510 59.28%
01-410-52-00-5216 GROUP HEALTH INSURANCE 15,303 7,218 (606) 15,486 7,302 7,405 7,498 7,468 67,074 94,362 71.08%
01-410-52-00-5222 GROUP LIFE INSURANCE 40 40 40 47 47 47 47 47 355 635 55.91%
01-410-52-00-5223 DENTAL INSURANCE 1,655 (709) 473 503 503 503 503 503 3,936 7,095 55.48%
01-410-52-00-5224 VISION INSURNCE 59 59 59 59 59 59 59 59 468 739 63.38%
7
% of Fiscal Year 8%17%25%33%42%50%58%67%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 Totals BUDGET % of Budget
UNITED CITY OF YORKVILLE
BUDGET REPORT
FOR THE PERIOD ENDING DECEMBER 31, 2013
ACTUALS BY MONTH (Cash Basis)
Contractual Services
01-410-54-00-5412 TRAINING & CONFERENCES - - - - - - - - - 2,000 0.00%
01-410-54-00-5422 VEHICLE & EQUIPMENT CHARGEBACK 12,054 12,054 12,054 12,054 12,054 12,054 12,054 12,080 96,459 144,650 66.68%
01-410-54-00-5435 TRAFFIC SIGNAL MAINTENANCE 600 - - - - - 2,286 - 2,886 20,000 14.43%
01-410-54-00-5440 TELECOMMUNICATIONS - 227 237 237 231 237 222 214 1,605 3,000 53.52%
01-410-54-00-5446 PROPERTY & BUILDING MAINT SERVICES 1,345 - 800 1,715 8,316 1,291 240 4,093 17,800 22,500 79.11%
01-410-54-00-5455 MOSQUITO CONTROL - - - 6,865 - - - - 6,865 8,000 85.81%
01-410-54-00-5458 TREE & STUMP REMOVAL - - - - 3,400 - - - 3,400 20,000 17.00%
01-410-54-00-5462 PROFESSIONAL SERVICES - - - - - - 270 - 270 1,000 26.98%
01-410-54-00-5480 UTILITIES - 5,287 5,222 5,765 5,821 6,307 6,764 7,565 42,732 94,500 45.22%
01-410-54-00-5485 RENTAL & LEASE PURCHASE - 42 42 414 150 42 42 42 774 1,100 70.32%
01-410-54-00-5490 VEHICLE MAINTENANCE SERVICES 401 2,665 5,234 1,036 2,070 5,870 4,149 1,187 22,612 20,000 113.06%
Supplies
01-410-56-00-5600 WEARING APPAREL 51 464 217 218 117 357 746 219 2,389 4,200 56.87%
01-410-56-00-5620 OPERATING SUPPLIES 151 290 641 499 655 1,424 838 250 4,748 9,975 47.60%
01-410-56-00-5628 VEHICLE MAINTENANCE SUPPLIES - 447 530 877 739 2,744 1,768 1,443 8,549 20,000 42.75%
01-410-56-00-5630 SMALL TOOLS & EQUIPMENT - - 55 233 39 92 - 52 471 1,750 26.89%
01-410-56-00-5640 REPAIR & MAINTENANCE 312 2,433 367 982 3,643 2,196 1,723 437 12,093 20,000 60.46%
01-410-56-00-5656 PROPERTY & BUILDING MAINT SUPPLIES 27 1,087 553 219 442 - 412 107 2,847 22,500 12.65%
01-410-56-00-5695 GASOLINE - 2,734 1,603 865 2,522 1,721 2,018 1,462 12,925 25,680 50.33%
TOTAL EXP: PUBLIC WORKS - STREET OPS 58,797 63,339 54,388 88,432 74,997 69,236 68,526 66,235 543,950 932,505 58.33%
PW - HEALTH & SANITATION EXPENDITURES
Contractual Services
01-540-54-00-5441 GARBAGE SRVCS - SR SUBSIDY - - 23,049 11,904 11,904 - 24,143 - 71,002 143,000 49.65%
01-540-54-00-5442 GARBAGE SERVICES - - 163,528 81,059 82,151 - 163,174 - 489,912 1,023,500 47.87%
01-540-54-00-5443 LEAF PICKUP - 600 - - - - - - 600 6,000 10.00%
TOTAL EXPENDITURES: HEALTH & SANITATION - 600 186,578 92,963 94,055 - 187,318 - 561,514 1,172,500 47.89%
ADMINISTRATIVE SERVICES EXPENDITURES
Salaries & Wages
01-640-50-00-5092 POLICE SPECIAL DETAIL WAGES 200 - - - - - - - 200 500 40.00%
8
% of Fiscal Year 8%17%25%33%42%50%58%67%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 Totals BUDGET % of Budget
UNITED CITY OF YORKVILLE
BUDGET REPORT
FOR THE PERIOD ENDING DECEMBER 31, 2013
ACTUALS BY MONTH (Cash Basis)
Benefits
01-640-52-00-5230 UNEMPLOYMENT INSURANCE 6,981 - - 8,214 - - - - 15,195 45,000 33.77%
01-640-52-00-5231 LIABILITY INSURANCE 67,277 19,836 17,448 8,321 27,625 17,476 10,177 20,613 188,774 261,302 72.24%
01-640-52-00-5240 RETIREES - GROUP HEALTH INS 8,149 3,760 (6,480) 10,007 4,738 2,026 936 3,164 26,301 44,723 58.81%
01-640-52-00-5241 RETIREES - DENTAL INSURANCE 887 (738) 44 150 90 90 90 90 701 1,333 52.61%
01-640-52-00-5242 RETIREES - VISION INSURANCE 13 13 5 22 13 13 13 13 106 160 66.55%
Contractual Services
01-640-54-00-5439 AMUSEMENT TAX REBATE - - - - - - - - - 25,000 0.00%
01-640-54-00-5449 KENCOM - 3,295 - - - - - - 3,295 26,000 12.67%
01-640-54-00-5450 INFORMATION TECH SRVCS 6,000 16 27 16 55 391 136 6,073 12,713 90,000 14.13%
01-640-54-00-5456 CORPORATE COUNSEL - 11,507 8,192 7,047 8,375 6,922 7,707 - 49,749 110,000 45.23%
01-640-54-00-5461 LITIGATION COUNSEL - - 12,240 29,339 (77) 22,859 4,693 8,069 77,124 60,000 128.54%
01-640-54-00-5462 PROFESSIONAL SERVICES - 153 - - - - - - 153 500 30.60%
01-640-54-00-5463 SPECIAL COUNSEL - - 532 - - 135 180 225 1,072 25,000 4.29%
01-640-54-00-5465 ENGINEERING SERVICES - - - 82,053 57,721 64,802 81,293 55,099 340,968 180,000 189.43%
01-640-54-00-5475 CABLE CONSORTIUM FEE - - - - - 18,724 - 18,729 37,453 85,000 44.06%
01-640-54-00-5481 HOTEL TAX REBATE - - 4,872 5,636 5,815 5,559 5,625 6,137 33,644 45,000 74.76%
01-640-54-00-5491 CITY PROPERTY TAX REBATE - - - - - 1,368 - - 1,368 1,500 91.23%
01-640-54-00-5492 SALES TAX REBATE - - 5,444 268,182 - 597 267,844 - 542,067 832,240 65.13%
01-640-54-00-5493 BUSINESS DISTRICT REBATE - 27,581 25,722 26,493 29,798 26,643 24,780 28,536 189,552 300,000 63.18%
01-640-54-00-5494 ADMISSIONS TAX REBATE - - - - - - 103,720 - 103,720 104,500 99.25%
01-640-54-00-5499 BAD DEBT - - - - - - - - - 5,000 0.00%
Supplies
01-640-56-00-5625 REIMBURSEABLE REPAIRS - - - - - - - - - 5,000 0.00%
Contingencies
01-640-70-00-7799 CONTINGENCIES - - - - - - - - - 50,000 0.00%
Other Financing Uses
01-640-99-00-9916 TRANSFER TO MUNICIPAL BLDG - 95,269 47,635 47,635 47,635 47,635 47,635 47,635 381,077 573,374 66.46%
01-640-99-00-9923 TRANSFER TO CITY-WIDE CAPITAL 22,533 22,533 22,533 22,533 22,533 22,533 22,533 22,533 180,267 270,401 66.67%
01-640-99-00-9952 TRANSFER TO SEWER 94,768 94,768 94,768 94,768 94,768 94,768 94,768 94,768 758,147 1,137,220 66.67%
01-640-99-00-9979 TRANSFER TO PARK & RECREATION 147,125 147,125 147,125 147,125 147,125 147,125 147,125 147,125 1,177,003 1,765,504 66.67%
9
% of Fiscal Year 8%17%25%33%42%50%58%67%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 Totals BUDGET % of Budget
UNITED CITY OF YORKVILLE
BUDGET REPORT
FOR THE PERIOD ENDING DECEMBER 31, 2013
ACTUALS BY MONTH (Cash Basis)
01-640-99-00-9982 TRANSFER TO LIBRARY OPS 23,477 1,987 1,987 1,509 3,147 1,987 1,159 2,125 37,379 52,174 71.64%
TOTAL EXPENDITURES: ADMIN SERVICES 377,412 427,106 382,094 759,050 449,363 481,654 820,414 460,935 4,158,028 6,096,431 68.20%
TOTAL FUND REVENUES 809,834 2,369,597 855,279 1,064,445 2,100,387 988,431 722,233 1,068,015 9,978,221 13,009,489 76.70%
TOTAL FUND EXPENDITURES 860,251 1,088,253 937,378 1,467,468 1,211,318 909,143 1,443,545 900,348 8,817,704 13,902,593 63.42%
FUND SURPLUS (DEFICIT)(50,417) 1,281,344 (82,100) (403,023) 889,069 79,288 (721,312) 167,667 1,160,517 (893,104)
FOX HILL SSA REVENUES
11-000-40-00-4011 PROPERTY TAXES-FOX HILL SSA 206 1,662 87 172 1,567 60 28 - 3,780 3,786 99.85%
11-000-45-00-4500 INVESTMENT EARNINGS 1 0 - - - 0 0 0 1 - 0.00%
TOTAL REVENUES: FOX HILL SSA 206 1,662 87 172 1,567 60 28 0 3,781 3,786 99.87%
FOX HILL SSA EXPENDITURES
11-111-54-00-5466 LEGAL SERVICES - - - - 190 - - - 190 - 0.00%
11-111-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - 391 - 1,131 - 587 196 - 2,305 7,500 30.74%
TOTAL FUND REVENUES 206 1,662 87 172 1,567 60 28 0 3,781 3,786 99.87%
TOTAL FUND EXPENDITURES - 391 - 1,131 190 587 196 - 2,495 7,500 33.27%
FUND SURPLUS (DEFICIT)206 1,270 87 (959) 1,377 (527) (168) 0 1,286 (3,714)
SUNFLOWER SSA REVENUES
12-000-40-00-4012 PROPERTY TAXES-SUNFLOWER SSA 680 3,119 50 427 3,032 27 111 - 7,446 7,531 98.87%
12-000-45-00-4500 INVESTMENT EARNINGS 1 0 - - - 0 0 0 2 - 0.00%
TOTAL REVENUES: SUNFLOWER SSA 681 3,119 50 427 3,032 27 111 0 7,447 7,531 98.89%
SUNFLOWER SSA EXPENDITURES
12-112-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - 2,059 812 2,420 812 1,617 859 3,796 12,374 14,985 82.58%
TOTAL FUND REVENUES 681 3,119 50 427 3,032 27 111 0 7,447 7,531 98.89%
TOTAL FUND EXPENDITURES - 2,059 812 2,420 812 1,617 859 3,796 12,374 14,985 82.58%
FUND SURPLUS (DEFICIT)681 1,060 (762) (1,992) 2,220 (1,590) (747) (3,796) (4,927) (7,454)
10
% of Fiscal Year 8%17%25%33%42%50%58%67%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 Totals BUDGET % of Budget
UNITED CITY OF YORKVILLE
BUDGET REPORT
FOR THE PERIOD ENDING DECEMBER 31, 2013
ACTUALS BY MONTH (Cash Basis)
MOTOR FUEL TAX REVENUES
15-000-41-00-4112 MOTOR FUEL TAX 29,100 43,029 29,534 34,641 40,678 28,775 36,967 31,887 274,609 410,000 66.98%
15-000-41-00-4113 MFT HIGH GROWTH - - - - - 41,814 - - 41,814 40,000 104.54%
15-000-41-00-4170 STATE GRANTS - - - - 264,437 - - - 264,437 492,000 53.75%
15-000-41-00-4172 ILLINOIS JOBS NOW - - - - - - 73,122 - 73,122 - 0.00%
15-000-41-00-4183 STATE GRANTS - GAME FARM ROW - - - - - - - 39,245 39,245 - 0.00%
15-000-45-00-4500 INVESTMENT EARNINGS 276 267 278 297 272 281 338 352 2,361 2,000 118.03%
15-000-46-00-4690 REIMB - MISCELLANEOUS - - - - - - 110 - 110 - 100.00%
TOTAL REVENUES: MOTOR FUEL TAX 29,375 43,295 29,811 34,938 305,387 70,870 110,537 71,484 695,698 944,000 73.70%
MOTOR FUEL TAX EXPENDITURES
Contractual Services
15-155-54-00-5438 SALT STORAGE - - - - - 7,500 - 250 7,750 7,500 103.33%
15-155-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - - - - - - - - - 16,000 0.00%
Supplies
15-155-56-00-5618 SALT - - - - - - - - - 126,000 0.00%
15-155-56-00-5619 SIGNS - 115 250 492 1,089 63 233 - 2,243 15,000 14.95%
15-155-56-00-5632 PATCHING - - - - - - - - - 50,000 0.00%
15-155-56-00-5633 COLD PATCH - 1,301 - - 946 - - - 2,247 12,826 17.52%
15-155-56-00-5634 HOT PATCH - - - 3,211 4,642 1,953 - - 9,806 15,730 62.34%
Capital Outlay
15-155-60-00-6003 MATERIAL STORAGE BLDG CONSTRUCTION - - - - - - - - - 75,000 0.00%
15-155-60-00-6025 ROADS TO BETTER ROADS PROGRAM - - - - - - - 156,218 156,218 250,000 62.49%
15-155-60-00-6072 DOWNTOWN PARKING LOT - - - 7,122 - - 5,855 188,418 201,396 492,000 40.93%
15-155-60-00-6073 GAME FARM ROAD PROJECT - - - - 81,000 4,665 2,825 - 88,490 212,500 41.64%
15-155-60-00-6079 ROUTE 47 EXPANSION 20,317 10,158 10,158 10,158 10,158 10,158 10,158 10,158 91,425 121,900 75.00%
15-155-60-00-6089 CANNONBALL LAFO PROJECT - - - - - - - 1,553 1,553 35,000 4.44%
TOTAL FUND REVENUES 29,375 43,295 29,811 34,938 305,387 70,870 110,537 71,484 695,698 944,000 73.70%
TOTAL FUND EXPENDITURES 20,317 11,574 10,409 20,984 97,835 24,339 19,072 356,597 561,127 1,429,456 39.25%
FUND SURPLUS (DEFICIT)9,059 31,721 19,403 13,954 207,552 46,531 91,465 (285,113) 134,571 (485,456)
11
% of Fiscal Year 8%17%25%33%42%50%58%67%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 Totals BUDGET % of Budget
UNITED CITY OF YORKVILLE
BUDGET REPORT
FOR THE PERIOD ENDING DECEMBER 31, 2013
ACTUALS BY MONTH (Cash Basis)
MUNICIPAL BUILDING REVENUES
16-000-42-00-4214 DEVELOPMENT FEES - (765) 765 300 150 150 - - 600 - 0.00%
16-000-42-00-4216 BUILD PROGRAM PERMIT 450 1,365 1,965 150 - 150 - - 4,080 - 0.00%
16-000-49-00-4901 TRANSFER FROM GENERAL - 95,269 47,635 47,635 47,635 47,635 47,635 47,635 381,077 573,374 66.46%
TOTAL REVENUES: MUNICIPAL BUILDING 450 95,869 50,365 48,085 47,785 47,935 47,635 47,635 385,757 573,374 67.28%
MUNICIPAL BUILDING EXPENDITURES
16-160-54-00-5405 BUILD PROGRAM #450 1,365 1,965 150 - 150 - 4,080 - 0.00%
TOTAL FUND REVENUES 450 95,869 50,365 48,085 47,785 47,935 47,635 47,635 385,757 573,374 67.28%
TOTAL FUND EXPENDITURES 450 1,365 1,965 150 - 150 - - 4,080 - 0.00%
FUND SURPLUS (DEFICIT)- 94,504 48,400 47,935 47,785 47,785 47,635 47,635 381,677 573,374
CITY-WIDE CAPITAL REVENUES
Intergovernmental
23-000-41-00-4176 STATE GRANTS - SAFE RTE SCH - - - - 12,091 23,517 - - 35,608 280,000 12.72%
23-000-41-00-4178 STATE GRANTS - ITEP KENNEDY RD TRAIL - - - - - - - 1,831 1,831 47,600 3.85%
Licenses & Permits
23-000-42-00-4210 BUILDING PERMITS - 2,820 (2,820) 2,390 1,152 1,296 - (4,838) - - 0.00%
23-000-42-00-4214 DEVELOPMENT FEES 950 700 1,500 - - 1,050 500 - 4,700 5,000 94.00%
23-000-42-00-4216 BUILD PROGRAM PERMIT 8,460 8,460 22,970 6,370 1,818 4,494 11,880 - 64,452 - 0.00%
23-000-42-00-4218 DEVELOPMENT FEES - MUNICIPAL BLDG 600 1,909 (930) 150 (300) 150 750 - 2,329 5,250 44.36%
23-000-42-00-4222 ROAD CONTRIBUTION FEE - - - - - 2,000 - - 2,000 10,000 20.00%
Charges for Service
23-000-44-00-4440 ROAD INFRASTRUCTURE FEE - 112,624 (1,454) 115,877 185 113,803 101 113,975 455,111 669,120 68.02%
Investment Earnings
23-000-45-00-4500 INVESTMENT EARNINGS 18 17 17 18 16 16 17 17 136 250 54.35%
Reimbursements
23-000-46-00-4620 REIMB - PULTE (AUTUMN CREEK)- - - - - - - - - 201,110 0.00%
23-000-46-00-4660 REIMB - PUSH FOR THE PATH 1,853 2,289 - - - - - 29,350 33,492 126,441 26.49%
Other Financing Sources
23-000-49-00-4901 TRANSFER FROM GENERAL 22,533 22,533 22,533 22,533 22,533 22,533 22,533 22,533 180,267 270,401 66.67%
12
% of Fiscal Year 8%17%25%33%42%50%58%67%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 Totals BUDGET % of Budget
UNITED CITY OF YORKVILLE
BUDGET REPORT
FOR THE PERIOD ENDING DECEMBER 31, 2013
ACTUALS BY MONTH (Cash Basis)
23-000-49-00-4905 LOAN PROCEEDS - RIVER RD BRIDGE - - - 99,068 5,437 - 54,205 1,360 160,070 165,000 97.01%
TOTAL REVENUES: CITY-WIDE CAPITAL 34,414 151,352 41,816 246,407 42,933 168,859 89,987 164,229 939,997 1,780,172 52.80%
CW MUNICIPAL BUILDING EXPENDITURES
23-216-54-00-5405 BUILD PROGRAM - - - 300 150 150 600 1,200 - 0.00%
23-216-99-00-9901 TRANSFER TO GENERAL - - - - - - - - - 5,250 0.00%
CITY-WIDE CAPITAL EXPENDITURES
Contractual Services
23-230-54-00-5405 BUILD PROGRAM 8,460 8,460 22,970 6,069 1,668 4,344 11,280 - 63,251 - 0.00%
23-230-54-00-5465 ENGINEERING SERVICES - - - - 14,787 - - - 14,787 50,000 29.57%
Capital Outlay
23-230-60-00-6007 KENNEDY RD - AUTUMN CREEK - - - - - - - - - 201,110 0.00%
23-230-60-00-6025 ROAD TO BETTER ROADS PROGRAM - - - - 11,549 27,442 5,780 421,140 465,910 585,863 79.53%
23-230-60-00-6041 SIDEWALK CONSTRUCTION - - - - - - - - - 12,500 0.00%
23-230-60-00-6073 GAME FARM ROAD PROJECT - - - - - - 1,524 - 1,524 20,000 7.62%
23-230-60-00-6075 RIVER ROAD BRIDGE PROJECT - - - 99,121 27,183 - 59,678 1,326 187,308 165,000 113.52%
23-230-60-00-6092 SAFE ROUTE TO SCHOOL PROJECT - - - 17,658 1,255 4,603 935 - 24,452 280,000 8.73%
23-230-60-00-6094 ITEP KENNEDY RD BIKE TRAIL - - - - - - 11,334 18,016 29,350 59,500 49.33%
Kendall County Loan - River Road Bridge
23-230-97-00-8000 PRINCIPAL PAYMENT - - - - 75,000 - - 75,000 83,333 90.00%
TOTAL FUND REVENUES 34,414 151,352 41,816 246,407 42,933 168,859 89,987 164,229 939,997 1,780,172 52.80%
TOTAL FUND EXPENDITURES 8,460 8,460 22,970 123,148 56,591 111,539 91,131 440,482 862,782 1,462,556 58.99%
FUND SURPLUS (DEFICIT)25,954 142,892 18,846 123,259 (13,659) 57,320 (1,145) (276,253) 77,215 317,616
VEHICLE & EQUIPMENT REVENUE
Licenses & Permits
25-000-42-00-4215 DEVELOPMENT FEES - POLICE CAPITAL 2,100 1,800 3,750 1,200 200 1,050 2,250 - 12,350 16,000 77.19%
25-000-42-00-4216 BUILD PROGRAM PERMITS 2,100 2,800 5,940 3,000 1,490 2,190 3,140 - 20,660 - 0.00%
25-000-42-00-4217 WEATHER WARNING SIREN FEES - - - - 12,264 - - - 12,264 - 0.00%
25-000-42-00-4218 ENGINEERING CAPITAL FEE 700 600 1,200 400 100 300 600 - 3,900 6,500 60.00%
25-000-42-00-4219 DEVELOPMENT FEES - PW CAPITAL 2,800 1,400 2,910 2,100 560 1,510 2,410 - 13,690 24,500 55.88%
13
% of Fiscal Year 8%17%25%33%42%50%58%67%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 Totals BUDGET % of Budget
UNITED CITY OF YORKVILLE
BUDGET REPORT
FOR THE PERIOD ENDING DECEMBER 31, 2013
ACTUALS BY MONTH (Cash Basis)
25-000-42-00-4220 DEVELOPMENT FEES - PARK CAPITAL 350 300 600 200 - 150 300 - 1,900 2,275 83.52%
Fines & Forfeits
25-000-43-00-4315 DUI FINES 750 503 915 641 900 558 238 793 5,298 3,100 170.91%
25-000-43-00-4316 ELECTRONIC CITATION FEES 82 70 66 64 46 80 66 50 524 750 69.87%
25-000-43-00-4340 SEIZED VEHICLE PROCEEDS - - - - - - - - - 5,000 0.00%
Charges for Service
25-000-44-00-4418 MOWING INCOME 338 2,038 338 (1,287) 613 751 6,533 (445) 8,879 5,500 161.44%
25-000-44-00-4421 PUBLIC WORKS CHARGEBACK 12,054 12,054 12,054 12,054 12,054 12,054 12,054 12,054 96,433 144,650 66.67%
Investment Earnings
25-000-45-20-4500 INVESTMENT EARNINGS - POLICE CAPITAL - - - - - - - - - 25 0.00%
25-000-45-22-4500 INVESTMENT EARNINGS - PARK CAPITAL 44 42 43 47 43 37 29 32 318 450 70.56%
Reimbursements
25-000-46-22-4690 REIMB - MISCELLANEOUS - PARK CAPITAL - - - - - 50,000 - - 50,000 50,000 100.00%
Miscellaneous
25-000-48-21-4850 MISC. INCOME - PW CAPITAL - - - - 448 - - - 448 - 0.00%
25-000-48-20-4880 SALE OF CAPITAL ASSETS - POLICE CAPITAL - - 4,450 - - - 3,375 - 7,825 1,000 782.50%
TOTAL REVENUES: VEHICLE & EQUIPMENT 21,318 21,607 32,266 18,419 28,719 68,680 30,995 12,484 234,490 259,750 90.28%
VEHICLE & EQUIPMENT EXPENDITURES
POLICE CAPITAL EXPENDITURES
Contractual Services
25-205-54-00-5405 BUILD PROGRAM - - - 600 300 300 - - 1,200 - 0.00%
25-205-54-00-5462 PROFESSIONAL SERVICES - - - - - - - 95 95 1,667 5.70%
25-205-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - - - 3,979 - 725 11,818 - 16,521 10,000 165.21%
Capital Outlay
25-205-60-00-6060 EQUIPMENT - - - 27 5 (32) - - - 3,000 0.00%
25-205-60-00-6070 VEHICLES - - - 93,648 103 - - - 93,750 90,000 104.17%
TOTAL EXPENDITURES: POLICE CAPITAL - - - 98,253 407 993 11,818 95 111,566 104,667 106.59%
PUBLIC WORKS CAPITAL EXPENDITURES
Contractual Services
25-215-54-00-5405 BUILD PROGRAM 2,100 2,800 5,940 2,300 1,140 1,840 3,140 - 19,260 - 0.00%
25-215-54-00-5448 FILING FEES - 98 (49) 98 344 49 98 147 785 2,000 39.25%
25-215-54-00-5485 RENTAL & LEASE PURCHASE - - - - - - - - - 4,500 0.00%
14
% of Fiscal Year 8%17%25%33%42%50%58%67%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 Totals BUDGET % of Budget
UNITED CITY OF YORKVILLE
BUDGET REPORT
FOR THE PERIOD ENDING DECEMBER 31, 2013
ACTUALS BY MONTH (Cash Basis)
Supplies
25-215-56-00-5620 OPERATING SUPPLIES - - - - - - - - - 2,000 0.00%
Capital Outlay
25-215-60-00-6060 EQUIPMENT - 48,689 - - - - - - 48,689 55,000 88.53%
25-215-60-00-6070 VEHICLES - - - - - - - - - 30,000 0.00%
185 Wolf Street Building
25-215-92-00-8000 PRINCIPAL PAYMENT 2,513 2,526 2,540 2,553 2,566 2,579 2,593 3,040 20,911 31,040 67.37%
25-215-92-00-8050 INTEREST PAYMENT 4,136 4,123 4,110 4,097 4,083 4,070 4,057 2,861 31,538 48,755 64.69%
TOTAL EXPENDITURES: PW CAPITAL 8,750 58,237 12,541 9,048 8,134 8,539 9,888 6,048 121,182 173,295 69.93%
PARK & RECREATION CAPITAL EXPENDITURES
Contractual Services
25-225-54-00-5405 BUILD PROGRAM - - - 100 50 50 - - 200 - 0.00%
Capital Outlay
25-225-60-00-6035 RAINTREE PARK - - - - - - - - - 5,000 0.00%
25-225-60-00-6060 EQUIPMENT - - - - - - - - - 12,000 0.00%
185 Wolf Street Building
25-225-92-00-8000 PRINCIPAL PAYMENT 79 79 80 80 80 81 81 95 655 972 67.40%
25-225-92-00-8050 INTEREST PAYMENT 130 129 129 128 128 128 127 90 988 1,528 64.67%
Other Financing Uses
25-225-99-00-9972 TRANSFER TO LAND CASH - - - - - 50,000 - - 50,000 50,000 100.00%
TOTAL EXPENDITURES: PARK & REC CAPITAL 208 208 208 308 258 50,258 208 185 51,843 69,500 74.59%
TOTAL FUND REVENUES 21,318 21,607 32,266 18,419 28,719 68,680 30,995 12,484 234,490 259,750 90.28%
TOTAL FUND EXPENDITURES 8,958 58,445 12,749 107,609 8,799 59,790 21,914 6,328 284,592 347,462 81.91%
FUND SURPLUS (DEFICIT)12,361 (36,838) 19,517 (89,190) 19,920 8,891 9,082 6,156 (50,102) (87,712)
DEBT SERVICE REVENUES
42-000-40-00-4006 PROPERTY TAXES-2005A BOND 24,821 140,182 3,470 9,996 127,368 5,035 4,129 - 315,001 328,179 95.98%
42-000-42-00-4208 RECAPTURE FEES-WATER & SEWER 175 1,564 3,694 100 50 100 225 - 5,908 1,000 590.80%
42-000-42-00-4216 BUILD PROGRAM PERMITS - - - 50 25 25 - - 100 - 0.00%
42-000-45-00-4500 INVESTMENT EARNINGS 68 1 - 0 0 4 3 2 78 300 26.04%
TOTAL REVENUES: DEBT SERVICE 25,064 141,746 7,164 10,146 127,443 5,164 4,357 2 321,087 329,479 97.45%
15
% of Fiscal Year 8%17%25%33%42%50%58%67%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 Totals BUDGET % of Budget
UNITED CITY OF YORKVILLE
BUDGET REPORT
FOR THE PERIOD ENDING DECEMBER 31, 2013
ACTUALS BY MONTH (Cash Basis)
DEBT SERVICE EXPENDITURES
42-420-54-00-5405 BUILD PROGRAM - - - 50 25 25 - - 100 - 0.00%
42-420-54-00-5498 PAYING AGENT FEES - 375 - - - - - - 375 375 99.87%
2005A Bond
42-420-82-00-8000 PRINCIPAL PAYMENT - - - - - - - 215,000 215,000 215,000 100.00%
42-420-82-00-8050 INTEREST PAYMENT - 56,589 - - - - - 56,589 113,179 113,179 100.00%
TOTAL FUND REVENUES 25,064 141,746 7,164 10,146 127,443 5,164 4,357 2 321,087 329,479 97.45%
TOTAL FUND EXPENDITURES - 56,964 - 50 25 25 - 271,589 328,653 328,554 100.03%
FUND SURPLUS (DEFICIT)25,064 84,783 7,164 10,096 127,418 5,139 4,357 (271,588) (7,566) 925
WATER FUND REVENUES
Taxes
51-000-40-00-4007 PROPERTY TAXES-2007A BOND 3,254 18,379 455 1,311 16,699 660 541 - 41,299 43,027 95.98%
Licenses & Permits
51-000-42-00-4216 BUILD PROGRAM PERMIT 3,990 7,175 21,525 5,170 4,580 8,910 10,980 - 62,330 - 0.00%
Charges for Service
51-000-44-00-4424 WATER SALES 4,958 290,754 4,102 346,583 985 330,206 1,865 269,582 1,249,036 1,946,267 64.18%
51-000-44-00-4425 BULK WATER SALES 150 - - 150 2,850 - - 1,600 4,750 500 950.00%
51-000-44-00-4426 LATE PENALTIES - WATER 80 14,854 75 13,897 155 16,917 20 15,430 61,429 90,000 68.25%
51-000-44-00-4430 WATER METER SALES 4,130 2,950 6,490 2,360 (590) 1,180 2,360 - 18,880 27,563 68.50%
51-000-44-00-4440 WATER INFRASTRUCTURE FEE 455 56,245 397 56,445 80 56,325 92 56,787 226,826 334,560 67.80%
51-000-44-00-4450 WATER CONNECTION FEE 5,320 2,660 9,820 8,990 (1,330) (2,970) 7,060 - 29,550 59,850 49.37%
Investment Earnings
51-000-45-00-4500 INVESTMENT EARNINGS 225 216 174 186 170 190 172 183 1,515 2,000 75.77%
Reimbursements
51-000-46-00-4690 REIMB - MISCELLANEOUS 400 - - - 1,804 3,860 - - 6,064 - 0.00%
Miscellaneous
51-000-48-00-4820 RENTAL INCOME 6,331 4,495 4,495 4,495 4,495 4,495 4,532 4,532 37,870 54,336 69.70%
Other Financing Sources
51-000-49-00-4952 TRANSFER FROM SEWER 6,916 6,916 6,916 6,916 6,916 6,916 6,916 6,916 55,325 82,988 66.67%
TOTAL REVENUES: WATER FUND 36,208 404,644 54,449 446,503 36,815 426,688 34,539 355,030 1,794,875 2,641,091 67.96%
16
% of Fiscal Year 8%17%25%33%42%50%58%67%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 Totals BUDGET % of Budget
UNITED CITY OF YORKVILLE
BUDGET REPORT
FOR THE PERIOD ENDING DECEMBER 31, 2013
ACTUALS BY MONTH (Cash Basis)
WATER OPERATIONS EXPENSES
Salaries & Wages
51-510-50-00-5010 SALARIES & WAGES 23,907 24,532 24,794 36,117 24,053 23,979 25,017 24,805 207,204 327,697 63.23%
51-510-50-00-5020 OVERTIME 385 724 426 181 940 1,431 1,400 1,408 6,895 12,000 57.46%
Benefits
51-510-52-00-5212 RETIREMENT PLAN CONTRIBUTION 2,607 2,710 2,706 3,895 2,682 2,726 2,723 2,813 22,861 37,648 60.72%
51-510-52-00-5214 FICA CONTRIBUTION 1,764 1,838 1,835 2,666 1,819 1,851 1,927 1,916 15,617 25,277 61.78%
51-510-52-00-5216 GROUP HEALTH INSURANCE 14,670 6,965 (298) 14,857 7,409 7,383 7,475 8,620 67,083 102,854 65.22%
51-510-52-00-5222 GROUP LIFE INSURANCE 56 56 56 56 56 56 56 56 450 722 62.29%
51-510-52-00-5223 DENTAL INSURANCE 1,559 (639) 460 460 460 460 460 460 3,677 6,599 55.73%
51-510-52-00-5224 VISION INSURANCE 62 62 62 62 62 62 62 62 499 729 68.39%
51-510-52-00-5230 UNEMPLOYMENT INSURANCE 732 - - 862 - - - - 1,594 4,000 39.86%
51-510-52-00-5231 LIABILITY INSURANCE 6,142 1,721 1,721 717 2,725 1,721 1,004 1,870 17,622 24,510 71.90%
Contractual Services
51-510-54-00-5405 BUILD PROGRAM 3,990 7,175 21,525 5,170 4,580 8,910 10,980 - 62,330 - 0.00%
51-510-54-00-5412 TRAINING & CONFERENCES - - - 100 1,170 200 1,349 - 2,819 2,000 140.93%
51-510-54-00-5415 TRAVEL & LODGING - - - - 40 217 - - 257 1,600 16.04%
51-510-54-00-5426 PUBLISHING & ADVERTISING - - - 787 - - - - 787 1,000 78.65%
51-510-54-00-5429 WATER SAMPLES - 352 478 277 535 3,355 526 502 6,023 14,000 43.02%
51-510-54-00-5430 PRINTING & DUPLICATING - 2 2 2 35 2 3 2 48 2,500 1.93%
51-510-54-00-5440 TELECOMMUNICATIONS - 1,980 1,480 492 3,579 1,241 1,864 1,493 12,129 24,500 49.51%
51-510-54-00-5445 TREATMENT FACILITY SERVICES - 8,648 714 14,705 2,277 9,028 14,338 - 49,710 100,000 49.71%
51-510-54-00-5448 FILING FEES 588 1,274 (441) 539 294 539 392 392 3,577 6,200 57.69%
51-510-54-00-5452 POSTAGE & SHIPPING - 578 3,489 2,947 172 2,817 70 2,668 12,741 22,000 57.92%
51-510-54-00-5460 DUES & SUBSCRIPTIONS 297 851 - - - - - - 1,148 1,250 91.83%
51-510-54-00-5462 PROFESSIONAL SERVICES 474 2,395 4,873 3,253 1,357 1,048 1,743 295 15,438 10,000 154.38%
51-510-54-00-5466 LEGAL SERVICES - - - - - - - - - 2,000 0.00%
51-510-54-00-5480 UTILITIES - 15,458 12,006 17,174 15,992 16,533 14,206 17,708 109,078 283,500 38.48%
51-510-54-00-5483 JULIE SERVICES - 42 24 213 309 24 12 27 650 4,500 14.45%
51-510-54-00-5485 RENTAL & LEASE PURCHASE - 42 42 42 42 42 42 42 294 1,000 29.40%
51-510-54-00-5490 VEHICLE MAINTENANCE SERVICES - - 516 1,461 55 203 56 16 2,307 5,000 46.14%
17
% of Fiscal Year 8%17%25%33%42%50%58%67%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 Totals BUDGET % of Budget
UNITED CITY OF YORKVILLE
BUDGET REPORT
FOR THE PERIOD ENDING DECEMBER 31, 2013
ACTUALS BY MONTH (Cash Basis)
51-510-54-00-5498 PAYING AGENT FEES 214 - - 375 - - 375 - 963 1,400 68.79%
51-510-54-00-5499 BAD DEBT - - - - - - - - - 15,000 0.00%
Supplies
51-510-56-00-5600 WEARING APPAREL 51 85 230 164 108 284 637 53 1,612 4,000 40.30%
51-510-56-00-5620 OPERATING SUPPLIES 21 20 126 1,356 2 629 373 1,218 3,745 25,000 14.98%
51-510-56-00-5628 VEHICLE MAINTENANCE SUPPLIES - 365 319 18 352 - 408 34 1,496 7,500 19.95%
51-510-56-00-5630 SMALL TOOLS & EQUIPMENT 3 34 26 384 30 - 127 23 627 2,000 31.34%
51-510-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - 825 - 71 - 896 6,000 14.94%
51-510-56-00-5638 TREATMENT FACILITY SUPPLIES - 14,567 12,431 14,811 13,383 10,954 9,115 12,400 87,661 155,000 56.56%
51-510-56-00-5640 REPAIR & MAINTENANCE - 933 612 2,419 2,065 97 1,736 - 7,862 9,500 82.76%
51-510-56-00-5664 METERS & PARTS 2 1,093 3,158 5,220 6,790 3,559 1,968 766 22,557 52,000 43.38%
51-510-56-00-5695 GASOLINE - 2,734 1,603 796 2,542 1,702 1,850 1,374 12,600 40,873 30.83%
Capital Outlay
51-510-60-00-6025 ROAD TO BETTER ROADS PROGRAM - - - 9,997 5,069 112,978 20,693 1,187 149,924 206,340 72.66%
51-510-60-00-6060 EQUIPMENT - - - - - - - - - 10,000 0.00%
51-510-60-00-6079 ROUTE 47 EXPANSION 21,516 10,758 10,758 10,758 10,758 10,758 10,758 10,758 96,820 129,094 75.00%
2007A Bond
51-510-83-00-8000 PRINCIPAL PAYMENT - - - - - - - 15,000 15,000 15,000 100.00%
51-510-83-00-8050 INTEREST PAYMENT - 61,521 - - - - - 61,521 123,041 123,041 100.00%
2003 Debt Certificates
51-510-86-00-8000 PRINCIPAL PAYMENT - - - - - - - 100,000 100,000 100,000 100.00%
51-510-86-00-8050 INTEREST PAYMENT - 16,575 - - - - - 16,575 33,150 33,150 100.00%
2006A Refunding Debt Certificates
51-510-87-00-8000 PRINCIPAL PAYMENT - - - - - - 405,000 405,000 405,000 100.00%
51-510-87-00-8050 INTEREST PAYMENT - 102,803 - - - - - 102,803 205,606 205,606 100.00%
2005C Bond
51-510-88-00-8000 PRINCIPAL PAYMENT - - - - - - 95,000 95,000 95,000 100.00%
51-510-88-00-8050 INTEREST PAYMENT - 35,488 - - - - - 35,488 70,975 70,975 100.00%
IEPA Loan L17-156300
51-510-89-00-8000 PRINCIPAL PAYMENT - - 44,701 - - - - 44,701 89,961 49.69%
18
% of Fiscal Year 8%17%25%33%42%50%58%67%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 Totals BUDGET % of Budget
UNITED CITY OF YORKVILLE
BUDGET REPORT
FOR THE PERIOD ENDING DECEMBER 31, 2013
ACTUALS BY MONTH (Cash Basis)
51-510-89-00-8050 INTEREST PAYMENT - - 17,814 - - - - 17,814 35,069 50.80%
TOTAL FUND REVENUES 36,208 404,644 54,449 446,503 36,815 426,688 34,539 355,030 1,794,875 2,641,091 67.96%
TOTAL FUND EXPENSES 79,042 323,742 105,736 215,848 112,567 224,787 133,816 924,353 2,119,891 2,859,595 74.13%
FUND SURPLUS (DEFICIT)(42,834) 80,902 (51,288) 230,655 (75,753) 201,902 (99,278) (569,323) (325,016) (218,504)
SEWER FUND REVENUES
Taxes
52-000-40-00-4009 PROPERTY TAXES-2004B BOND 8,693 49,097 1,215 3,501 44,609 1,763 1,446 - 110,324 114,940 95.98%
Licenses & Permits
52-000-42-00-4216 BUILD PROGRAM PERMIT - 200 2,600 - 2,000 4,000 4,000 - 12,800 - 0.00%
Charges for Service
52-000-44-00-4435 SEWER MAINTENANCE FEES 979 124,818 520 125,597 222 125,722 185 126,168 504,210 740,000 68.14%
52-000-44-00-4440 SEWER INFRASTRUCTURE FEE - 56,320 (155) 51,495 97 56,419 17 56,252 220,446 334,560 65.89%
52-000-44-00-4455 SW CONNECTION FEES - OPS - - 400 - - - 200 - 600 1,000 60.00%
52-000-44-00-4456 SW CONNECTION FEES - CAPITAL - - 3,600 - - - 3,800 - 7,400 10,000 74.00%
52-000-44-00-4462 LATE PENALTIES - SEWER 12 2,123 12 2,115 24 2,493 8 2,318 9,105 12,000 75.87%
52-000-44-00-4465 RIVER CROSSING FEES - 278 - - - - - - 278 - 0.00%
Investment Earnings
52-000-45-00-4500 INVESTMENT EARNINGS 782 667 760 813 745 788 732 794 6,080 5,500 110.55%
Other Financing Sources
52-000-49-00-4901 TRANSFER FROM GENERAL 94,768 94,768 94,768 94,768 94,768 94,768 94,768 94,768 758,147 1,137,220 66.67%
TOTAL REVENUES: SEWER FUND 105,234 328,271 103,720 278,288 142,466 285,954 105,157 280,299 1,629,390 2,355,220 69.18%
SEWER OPERATIONS EXPENSES
Salaries & Wages
52-520-50-00-5010 SALARIES & WAGES 13,615 15,435 10,434 15,650 11,434 11,869 11,074 11,074 100,584 187,544 53.63%
52-520-50-00-5020 OVERTIME - - - - - - - 97 97 2,000 4.87%
Benefits
52-520-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,461 1,656 1,120 1,679 1,227 1,274 1,188 1,199 10,803 21,007 51.43%
52-520-52-00-5214 FICA CONTRIBUTION 1,017 1,167 784 1,183 862 894 830 837 7,575 14,223 53.26%
52-520-52-00-5216 GROUP HEALTH INSURANCE 6,287 828 (100) 4,172 1,911 2,002 3,033 3,267 21,399 41,481 51.59%
52-520-52-00-5222 GROUP LIFE INSURANCE 29 29 9 19 19 19 13 22 158 365 43.42%
19
% of Fiscal Year 8%17%25%33%42%50%58%67%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 Totals BUDGET % of Budget
UNITED CITY OF YORKVILLE
BUDGET REPORT
FOR THE PERIOD ENDING DECEMBER 31, 2013
ACTUALS BY MONTH (Cash Basis)
52-520-52-00-5223 DENTAL INSURANCE 677 (243) 27 117 117 117 115 199 1,126 2,653 42.45%
52-520-52-00-5224 VISION INSURANCE 32 27 9 18 18 18 13 40 175 307 56.93%
52-520-52-00-5230 UNEMPLOYMENT INSURANCE 385 - - 453 - - - - 839 2,500 33.55%
52-520-52-00-5231 LIABILITY INSURANCE 4,011 1,124 1,124 468 1,780 1,124 656 1,011 11,297 16,004 70.59%
Contractual Services
52-520-54-00-5405 BUILD PROGRAM - 200 2,600 - 2,000 4,000 4,000 - 12,800 - 0.00%
52-520-54-00-5412 TRAINING & CONFERENCES - - - - - - - - - 500 0.00%
52-520-54-00-5415 TRAVEL & LODGING - - - - - - - - - 500 0.00%
52-520-54-00-5430 PRINTING & DUPLICATING - 2 2 2 2 2 3 2 15 100 14.75%
52-520-54-00-5440 TELECOMMUNICATIONS - 155 160 161 157 175 159 154 1,121 2,500 44.86%
52-520-54-00-5444 LIFT STATION SERVICES - - - - - - 3,530 - 3,530 15,750 22.41%
52-520-54-00-5462 PROFESSIONAL SERVICES - 209 198 166 845 223 435 142 2,218 5,000 44.36%
52-520-54-00-5480 UTILITIES - 2,198 1,746 1,914 1,599 1,634 1,994 2,361 13,447 44,100 30.49%
52-520-54-00-5485 RENTAL & LEASE PURCHASE - 42 42 42 42 42 42 42 294 1,500 19.60%
52-520-54-00-5490 VEHICLE MAINTENANCE SERVICES 52 - 52 26 25 - 200 732 1,087 5,000 21.74%
52-520-54-00-5498 PAYING AGENT FEES - - - - - - 428 375 803 3,000 26.75%
52-520-54-00-5499 BAD DEBT - - - - - - - - - 3,000 0.00%
Supplies
52-520-56-00-5600 WEARING APPAREL 51 85 140 215 94 295 699 47 1,626 2,500 65.03%
52-520-56-00-5610 OFFICE SUPPLIES - 583 14 514 - - 102 45 1,257 2,000 62.87%
52-520-56-00-5613 LIFT STATION MAINTENANCE 531 8 146 - 781 - 31 521 2,019 10,500 19.22%
52-520-56-00-5620 OPERATING SUPPLIES 21 507 179 430 365 332 415 43 2,292 4,500 50.94%
52-520-56-00-5628 VEHICLE MAINTENANCE SUPPLIES - 5 5 - 624 854 392 - 1,881 2,000 94.03%
52-520-56-00-5630 SMALL TOOLS & EQUIPMENT - - 7,500 - - - - - 7,500 2,500 300.00%
52-520-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - - 25 200 - 225 1,200 18.75%
52-520-56-00-5640 REPAIR & MAINTENANCE 2 1,528 5,441 3,687 821 - - - 11,478 26,750 42.91%
52-520-56-00-5695 GASOLINE - 2,734 1,603 796 2,522 1,702 1,850 1,374 12,580 31,256 40.25%
Capital Outlay
52-520-60-00-6079 ROUTE 47 EXPANSION 11,129 5,564 5,564 5,564 5,564 5,564 5,564 5,564 50,079 66,773 75.00%
2004B Bond
52-520-84-00-8000 PRINCIPAL PAYMENT - - - - - - - 280,000 280,000 280,000 100.00%
52-520-84-00-8050 INTEREST PAYMENT - 44,375 - - - - - 44,375 88,750 88,750 100.00%
20
% of Fiscal Year 8%17%25%33%42%50%58%67%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 Totals BUDGET % of Budget
UNITED CITY OF YORKVILLE
BUDGET REPORT
FOR THE PERIOD ENDING DECEMBER 31, 2013
ACTUALS BY MONTH (Cash Basis)
2003 IRBB Debt Certificates
52-520-90-00-8000 PRINCIPAL PAYMENT - - - - - - - - - 100,000 0.00%
52-520-90-00-8050 INTEREST PAYMENT - - 31,024 - - - - - 31,024 62,048 50.00%
2004A Bond
52-520-91-00-8000 PRINCIPAL PAYMENT - - - - - - - 180,000 180,000 180,000 100.00%
52-520-91-00-8050 INTEREST PAYMENT - 6,525 - - - - - 6,525 13,050 13,050 100.00%
2011 Refunding Bond
52-520-92-00-8000 PRINCIPAL PAYMENT - - - - - - - 660,000 660,000 660,000 100.00%
52-520-92-00-8050 INTEREST PAYMENT - 238,610 - - - - - 238,610 477,220 477,220 100.00%
IEPA Loan L17-115300
52-520-96-00-8000 PRINCIPAL PAYMENT - - - 45,179 - - - - 45,179 90,952 49.67%
52-520-96-00-8050 INTEREST PAYMENT - - - 8,346 - - - - 8,346 16,099 51.84%
Other Financing Uses
52-520-99-00-9951 TRANSFER TO WATER 6,916 6,916 6,916 6,916 6,916 6,916 6,916 6,916 55,325 82,988 66.67%
TOTAL FUND REVENUES 105,234 328,271 103,720 278,288 142,466 285,954 105,157 280,299 1,629,390 2,355,220 69.18%
TOTAL FUND EXPENSES 46,215 330,268 76,740 97,718 39,722 39,081 43,882 1,445,572 2,119,199 2,570,120 82.46%
FUND SURPLUS (DEFICIT)59,019 (1,997) 26,981 180,570 102,743 246,873 61,275 (1,165,273) (489,809) (214,900)
LAND CASH REVENUES
72-000-41-00-4174 RTP GRANT - CLARK PARK - - - - - - - - - 96,000 0.00%
72-000-42-00-4216 BUILD PROGRAM PERMITS - - - 260 87 231 - - 578 - 0.00%
72-000-45-00-4500 INVESTMENT EARNINGS 2 2 - - - - - - 4 - 0.00%
72-000-47-00-4703 AUTUMN CREEK 7,179 5,128 11,281 5,893 (87) 2,846 4,102 - 36,343 20,000 181.71%
72-000-47-00-4704 BLACKBERRY WOODS - - 568 - 568 568 1,136 - 2,841 500 568.18%
72-000-47-00-4736 BRIARWOOD - 2,756 6,615 - - - - - 9,371 - 0.00%
72-000-49-00-4925 TRANSFER FROM VEHICLE & EQUIPMENT - - - - - 50,000 - - 50,000 50,000 100.00%
TOTAL REVENUES: LAND CASH 7,181 7,886 18,464 6,153 568 53,645 5,239 - 99,136 166,500 59.54%
LAND CASH EXPENDITURES
72-720-54-00-5405 BUILD PROGRAM - - - 260 87 231 - - 578 - 0.00%
72-720-60-00-6028 CANNONBALL PARK - - - - - - - - - 22,000 0.00%
21
% of Fiscal Year 8%17%25%33%42%50%58%67%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 Totals BUDGET % of Budget
UNITED CITY OF YORKVILLE
BUDGET REPORT
FOR THE PERIOD ENDING DECEMBER 31, 2013
ACTUALS BY MONTH (Cash Basis)
72-720-60-00-6032 MOSIER HOLDING COSTS - - - 12,000 - - - - 12,000 13,000 92.31%
72-720-60-00-6043 BRISTOL BAY REGIONAL PARK - - 3,406 - - - - 3,406 - 0.00%
72-720-60-00-6044 HOPKINS PARK - - - 5,749 1,895 8,065 448 16,157 76,000 21.26%
72-720-60-00-6045 RIVERFRONT PARK - - - - - - - 1,650 1,650 - 0.00%
TOTAL FUND REVENUES 7,181 7,886 18,464 6,153 568 53,645 5,239 - 99,136 166,500 59.54%
TOTAL FUND EXPENDITURES - - 3,406 12,260 5,836 2,126 8,065 2,098 33,791 111,000 30.44%
FUND SURPLUS (DEFICIT)7,181 7,886 15,058 (6,107) (5,268) 51,519 (2,826) (2,098) 65,345 55,500
PARK & RECREATION REVENUES
Charges for Service
79-000-44-00-4402 SPECIAL EVENTS 17,260 1,930 12,249 530 2,941 4,116 6,179 150 45,355 30,000 151.18%
79-000-44-00-4403 CHILD DEVELOPMENT 8,213 1,705 535 7,651 6,450 6,524 11,068 7,088 49,234 50,000 98.47%
79-000-44-00-4404 ATHLETICS AND FITNESS 31,108 25,282 14,519 3,259 8,123 29,785 2,345 1,430 115,851 130,000 89.12%
79-000-44-00-4441 CONCESSION REVENUE 11,486 13,535 5,443 272 382 204 - - 31,321 30,000 104.40%
Investment Earnings
79-000-45-00-4500 INVESTMENT EARNINGS 21 20 17 21 22 26 29 33 189 200 94.38%
Reimbursements
79-000-46-00-4690 REIMB - MISCELLANEOUS 2,252 13 - - - - 11,721 15,202 29,187 - 0.00%
Miscellaneous
79-000-48-00-4820 RENTAL INCOME 37,151 2,900 2,900 2,900 2,900 1,400 500 500 51,151 55,000 93.00%
79-000-48-00-4825 PARK RENTALS 16,369 2,555 3,838 550 3,365 65 - - 26,742 25,000 106.97%
79-000-48-00-4843 HOMETOWN DAYS 2,475 310 2,000 6,950 78,697 165 - - 90,597 135,000 67.11%
79-000-48-00-4846 SPONSORSHIPS & DONATIONS 500 1,062 810 - 925 490 350 - 4,137 5,000 82.73%
79-000-48-00-4850 MISCELLANEOUS INCOME - 1,008 306 987 - - 964 - 3,265 3,000 108.83%
Other Financing Sources
79-000-49-00-4901 TRANSFER FROM GENERAL 147,125 147,125 147,125 147,125 147,125 147,125 147,125 147,125 1,177,003 1,765,504 66.67%
TOTAL REVENUES: PARK & RECREATION 273,960 197,446 189,741 170,246 250,929 189,899 180,281 171,529 1,624,031 2,228,704 72.87%
PARKS DEPARTMENT EXPENDITURES
Salaries & Wages
79-790-50-00-5010 SALARIES & WAGES 33,493 33,144 31,708 47,563 33,004 33,064 28,824 28,824 269,623 427,948 63.00%
79-790-50-00-5015 PART-TIME SALARIES 516 4,290 4,137 4,350 1,136 836 570 808 16,643 17,000 97.90%
22
% of Fiscal Year 8%17%25%33%42%50%58%67%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 Totals BUDGET % of Budget
UNITED CITY OF YORKVILLE
BUDGET REPORT
FOR THE PERIOD ENDING DECEMBER 31, 2013
ACTUALS BY MONTH (Cash Basis)
79-790-50-00-5020 OVERTIME - 156 156 - - 143 - - 455 3,000 15.17%
Benefits
79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTION 3,626 3,614 3,494 5,267 3,607 3,669 3,170 3,190 29,637 47,761 62.05%
79-790-52-00-5214 FICA CONTRIBUTION 2,519 2,792 2,671 3,863 2,523 2,488 2,196 2,215 21,267 33,487 63.51%
79-790-52-00-5216 GROUP HEALTH INSURANCE 16,649 9,145 (185) 18,833 9,728 8,432 7,764 9,939 80,305 126,575 63.44%
79-790-52-00-5222 GROUP LIFE INSURANCE 74 74 74 79 76 71 72 72 592 980 60.39%
79-790-52-00-5223 DENTAL INSURANCE 1,870 (747) 562 672 613 552 563 558 4,643 9,580 48.47%
79-790-52-00-5224 VISION INSURANCE 75 83 79 93 83 83 77 77 650 1,004 64.71%
Contractual Services
79-790-54-00-5412 TRAINING & CONFERENCES - - - - - - - - - 4,000 0.00%
79-790-54-00-5415 TRAVEL & LODGING - - - - - - - - - 2,000 0.00%
79-790-54-00-5440 TELECOMMUNICATIONS - 357 371 330 425 351 318 310 2,462 4,780 51.51%
79-790-54-00-5462 PROFESSIONAL SERVICES - 18 136 91 17 62 84 498 906 4,500 20.12%
79-790-54-00-5466 LEGAL SERVICES - 1,691 1,292 1,074 143 - 95 - 4,294 4,000 107.35%
79-790-54-00-5485 RENTAL & LEASE PURCHASE 40 78 78 371 78 78 78 78 880 2,500 35.19%
79-790-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - - 933 - 18,811 26 9,029 49 28,848 22,500 128.21%
Supplies
79-790-56-00-5600 WEARING APPAREL - 114 230 547 176 153 209 139 1,570 4,100 38.28%
79-790-56-00-5610 OFFICE SUPPLIES - - - 67 - - - - 67 300 22.24%
79-790-56-00-5620 OPERATING SUPPLIES 244 327 1,462 3,706 1,135 3,656 11,283 277 22,091 22,500 98.18%
79-790-56-00-5630 SMALL TOOLS & EQUIPMENT - - 13 5 101 - 229 237 583 2,250 25.93%
79-790-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - - - - - - 500 0.00%
79-790-56-00-5640 REPAIR & MAINTENANCE 54 1,327 3,016 12,389 3,447 1,320 24,678 4,687 50,918 50,500 100.83%
79-790-56-00-5695 GASOLINE - 2,586 2,213 2,785 1,321 1,808 1,160 984 12,855 21,400 60.07%
TOTAL EXPENDITURES: PARKS DEPT 59,161 59,049 52,439 102,082 76,426 56,793 90,399 52,940 549,289 813,165 67.55%
RECREATION DEPARTMENT EXPENDITURES
Salaries & Wages
79-795-50-00-5010 SALARIES & WAGES 17,652 18,060 17,650 27,121 16,887 20,089 17,310 16,310 151,078 240,745 62.75%
79-795-50-00-5015 PART-TIME SALARIES 567 282 1,109 1,618 2,244 1,064 1,018 806 8,708 15,000 58.05%
79-795-50-00-5020 OVERTIME - - - - - - - - - 300 0.00%
79-795-50-00-5045 CONCESSION WAGES 2,164 3,996 2,571 842 606 169 - - 10,349 12,500 82.79%
23
% of Fiscal Year 8%17%25%33%42%50%58%67%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 Totals BUDGET % of Budget
UNITED CITY OF YORKVILLE
BUDGET REPORT
FOR THE PERIOD ENDING DECEMBER 31, 2013
ACTUALS BY MONTH (Cash Basis)
79-795-50-00-5046 PRE-SCHOOL WAGES 3,305 988 39 114 950 1,250 1,470 1,489 9,605 30,000 32.02%
79-795-50-00-5052 INSTRUCTORS WAGES 1,214 1,154 1,069 1,090 1,285 1,409 590 1,086 8,898 25,000 35.59%
Benefits
79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTION 2,298 2,240 2,142 3,217 2,056 2,389 2,106 2,009 18,455 26,714 69.09%
79-795-52-00-5214 FICA CONTRIBUTION 1,850 1,808 1,660 2,275 1,602 1,726 1,510 1,456 13,886 24,216 57.34%
79-795-52-00-5216 GROUP HEALTH INSURANCE 6,643 3,104 0 14,155 4,594 4,991 5,121 5,194 43,803 75,911 57.70%
79-795-52-00-5222 GROUP LIFE INSURANCE 40 37 37 26 42 34 53 51 320 591 54.12%
79-795-52-00-5223 DENTAL INSURANCE 752 (326) 205 205 331 256 332 321 2,077 4,344 47.81%
79-795-52-00-5224 VISION INSURANCE 25 33 29 29 56 42 54 45 312 505 61.73%
Contractual Services
79-795-54-00-5412 TRAINING & CONFERENCES - - 72 - - - 585 - 657 3,000 21.90%
79-795-54-00-5415 TRAVEL & LODGING - - - - - - - - - 1,500 0.00%
79-795-54-00-5426 PUBLISHING & ADVERTISING - - - 150 7,403 - - - 7,553 27,000 27.98%
79-795-54-00-5440 TELECOMMUNICATIONS - 391 515 312 668 696 545 490 3,617 7,000 51.68%
79-795-54-00-5447 SCHOLARSHIPS - - - - - - - - - 2,500 0.00%
79-795-54-00-5452 POSTAGE & SHIPPING - - 147 41 965 13 - - 1,167 4,000 29.17%
79-795-54-00-5460 DUES & SUBSCRIPTIONS - - - - - - 914 - 914 1,500 60.93%
79-795-54-00-5462 PROFESSIONAL SERVICES 1,595 12,719 2,897 8,599 3,059 13,962 2,987 3,432 49,250 65,000 75.77%
79-795-54-00-5480 UTILITIES - 226 1,456 1,531 761 1,529 924 421 6,848 20,000 34.24%
79-795-54-00-5485 RENTAL & LEASE PURCHASE - 173 173 310 310 310 310 310 1,897 4,500 42.15%
79-795-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - - - 20,386 710 310 - 75 21,481 40,000 53.70%
79-795-54-00-5496 PROGRAM REFUNDS 519 817 1,671 1,614 510 200 679 379 6,388 7,000 91.26%
Supplies
79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 3,777 - - 51,145 35,988 512 - - 91,422 100,000 91.42%
79-795-56-00-5606 PROGRAM SUPPLIES 3,390 10,039 3,588 721 6,783 11,925 2,777 1,025 40,248 55,000 73.18%
79-795-56-00-5607 CONCESSION SUPPLIES 992 4,713 3,397 148 42 150 - 1,188 10,630 18,000 59.05%
79-795-56-00-5610 OFFICE SUPPLIES - 48 78 192 3 411 30 - 761 3,000 25.36%
79-795-56-00-5620 OPERATING SUPPLIES - 9,950 1,475 1,113 284 190 1,817 - 14,829 7,500 197.72%
79-795-56-00-5630 SMALL TOOLS & EQUIPMENT - - - - - - - - - 1,000 0.00%
79-795-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - - - - - - 500 0.00%
79-795-56-00-5640 REPAIR & MAINTENANCE - - - 173 127 20 11 49 380 2,000 19.00%
24
% of Fiscal Year 8%17%25%33%42%50%58%67%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 Totals BUDGET % of Budget
UNITED CITY OF YORKVILLE
BUDGET REPORT
FOR THE PERIOD ENDING DECEMBER 31, 2013
ACTUALS BY MONTH (Cash Basis)
79-795-56-00-5645 BOOKS & PUBLICATIONS - - - - - - - - - 100 0.00%
79-795-56-00-5695 GASOLINE - 37 - 120 52 70 94 95 468 3,000 15.60%
Other Financing Uses
79-795-99-00-9980 TRANSFER TO RECREATION CENTER 40,722 40,722 40,722 40,722 40,722 40,722 40,722 40,722 325,779 556,957 58.49%
TOTAL EXPENDITURES: RECREATION DEPT 87,505 111,212 82,702 177,969 129,042 104,439 81,959 76,952 851,780 1,385,883 61.46%
TOTAL FUND REVENUES 273,960 197,446 189,741 170,246 250,929 189,899 180,281 171,529 1,624,031 2,228,704 72.87%
TOTAL FUND EXPENDITURES 146,666 170,261 135,141 280,051 205,467 161,233 172,358 129,891 1,401,069 2,199,048 63.71%
FUND SURPLUS (DEFICIT)127,294 27,184 54,600 (109,805) 45,462 28,667 7,922 41,637 222,962 29,656
RECREATION CENTER REVENUES
Charges for Service
80-000-44-00-4439 PROGRAM FEES 2,325 1,084 - - - - - - 3,409 - 0.00%
80-000-44-00-4441 CONCESSION REVENUE 336 156 - - - - - - 492 500 98.40%
80-000-44-00-4444 MEMBERSHIP FEES 22,071 13,464 1,316 300 38 - - - 37,189 60,000 61.98%
80-000-44-00-4445 GUEST FEES 704 432 - - - - - - 1,136 500 227.20%
80-000-44-00-4446 SWIM CLASS FEES 1,200 1,075 - - - - - - 2,275 - 0.00%
80-000-44-00-4447 PERSONAL TRAINING FEES 252 108 - - - - - - 360 - 0.00%
80-000-44-00-4448 TANNING SESSION FEES 30 - - - - - - - 30 - 0.00%
Miscellaneous
80-000-48-00-4820 RENTAL INCOME - - - - - 444 - - 444 - 0.00%
80-000-48-00-4846 SCHOLARSHIPS/DONATIONS 28 - - - - - - - 28 - 0.00%
80-000-48-00-4850 MISCELLANEOUS INCOME - - - 100 - - - - 100 - 0.00%
Other Financing Uses
80-000-49-00-4979 TRANSFER FROM PARKS & REC 40,722 40,722 40,722 40,722 40,722 40,722 40,722 40,722 325,779 556,957 58.49%
TOTAL REVENUES: RECREATION CTR REVENUES 67,667 16,319 1,316 41,122 40,760 41,166 40,722 40,722 371,241 617,957 60.08%
RECREATION CENTER EXPENSES
Salaries & Wages
80-800-50-00-5015 PART-TIME SALARIES 6,071 6,896 2,192 (3,174) - - - - 11,986 20,000 59.93%
80-800-50-00-5052 INSTRUCTORS WAGES 3,576 3,474 1,008 (1,269) - - - - 6,789 - 0.00%
Benefits
80-800-52-00-5212 RETIREMENT PLAN CONTRIBUTION 325 352 88 (250) - - - - 515 - 0.00%
25
% of Fiscal Year 8%17%25%33%42%50%58%67%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 Totals BUDGET % of Budget
UNITED CITY OF YORKVILLE
BUDGET REPORT
FOR THE PERIOD ENDING DECEMBER 31, 2013
ACTUALS BY MONTH (Cash Basis)
80-800-52-00-5214 FICA CONTRIBUTION 746 801 245 (342) - - - - 1,450 - 0.00%
Contractual Services
80-800-54-00-5440 TELECOMMUNICATIONS - 440 496 - (245) - - - 691 720 95.95%
80-800-54-00-5452 POSTAGE & SHIPPING - - - - - - - - - 60 0.00%
80-800-54-00-5460 DUES & SUBSCRIPTIONS - - - - - - - - - 40 0.00%
80-800-54-00-5462 PROFESSIONAL SERVICES 45 960 633 - 88 - - - 1,726 3,000 57.52%
80-800-54-00-5480 UTILITIES - 2,209 852 462 - - - - 3,523 11,130 31.65%
80-800-54-00-5485 RENTAL & LEASE PURCHASE 38,000 100,137 137 - - - - - 138,274 38,000 363.88%
80-800-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 524 19,616 4,168 (19,906) - - - - 4,402 1,400 314.41%
80-800-54-00-5496 PROGRAM REFUNDS 230 1,745 2,094 - 60 - - - 4,129 1,100 375.36%
80-800-54-00-5497 PROPERTY TAX PAYMENT 27,945 - - 27,945 - - - - 55,890 58,800 95.05%
Supplies
80-800-56-00-5606 PROGRAM SUPPLIES - 260 260 - - - - - 520 1,500 34.67%
80-800-56-00-5607 CONCESSION SUPPLIES - - - - - - - - - 1,400 0.00%
80-800-56-00-5610 OFFICE SUPPLIES - - - 397 - - - - 397 300 132.47%
80-800-56-00-5620 OPERATING SUPPLIES 374 241 110 - - - - - 725 600 120.91%
80-800-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - - - - - - 200 0.00%
80-800-56-00-5640 REPAIR & MAINTENANCE - 290 1,562 13 - - - - 1,865 12,200 15.29%
80-800-56-00-5645 BOOKS & PUBLICATIONS - - - - - - - - - 39 0.00%
TOTAL FUND REVENUES 67,667 16,319 1,316 41,122 40,760 41,166 40,722 40,722 371,241 617,957 60.08%
TOTAL FUND EXPENSES 77,836 137,421 13,845 3,877 (97) - - - 232,881 150,489 154.75%
FUND SURPLUS (DEFICIT)(10,168) (121,102) (12,529) 37,246 40,857 41,166 40,722 40,722 138,360 467,468
LIBRARY OPERATIONS REVENUES
Taxes
82-000-40-00-4005 PROPERTY TAXES - LIBRARY 49,980 283,907 7,085 23,104 258,243 10,204 8,662 - 641,184 670,415 95.64%
Intergovernmental
82-000-41-00-4120 PERSONAL PROPERTY TAX 1,056 - 1,032 108 - 754 - 275 3,226 5,000 64.53%
82-000-41-00-4170 STATE GRANTS 17,389 - - - - - - - 17,389 17,200 101.10%
Fines & Forfeits
82-000-43-00-4330 LIBRARY FINES 796 1,112 1,134 756 754 748 649 594 6,542 9,300 70.34%
26
% of Fiscal Year 8%17%25%33%42%50%58%67%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 Totals BUDGET % of Budget
UNITED CITY OF YORKVILLE
BUDGET REPORT
FOR THE PERIOD ENDING DECEMBER 31, 2013
ACTUALS BY MONTH (Cash Basis)
Charges for Service
82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 1,033 893 550 397 119 - 225 289 3,506 10,000 35.06%
82-000-44-00-4422 COPY FEES 214 267 352 182 259 145 138 209 1,766 3,000 58.85%
82-000-44-00-4440 PROGRAM FEES 51 164 73 - 90 141 32 54 605 1,000 60.50%
Investment Earnings
82-000-45-00-4500 INVESTMENT EARNINGS 99 98 110 116 108 117 110 116 874 1,300 67.25%
Miscellaneous
82-000-48-00-4820 RENTAL INCOME 150 150 295 100 166 200 250 245 1,556 2,000 77.80%
82-000-48-00-4824 DVD RENTAL INCOME 333 423 478 305 360 363 359 320 2,941 5,000 58.82%
82-000-48-00-4832 MEMORIALS & GIFTS - - - - - - - - - 2,000 0.00%
82-000-48-00-4850 MISCELLANEOUS INCOME 64 146 59 14 45 424 133 119 1,003 250 401.14%
Other Financing Sources
82-000-49-00-4901 TRANSFER FROM GENERAL 23,477 4,375 1,987 1,509 3,147 1,987 1,159 2,125 39,767 52,174 76.22%
TOTAL REVENUES: LIBRARY 94,642 291,535 13,155 26,590 263,291 15,083 11,717 4,347 720,359 778,639 92.52%
LIBRARY OPERATIONS EXPENDITURES
Salaries & Wages
82-820-50-00-5010 SALARIES & WAGES 18,707 19,907 18,707 28,060 18,707 18,707 18,707 18,707 160,208 252,540 63.44%
82-820-50-00-5015 PART-TIME SALARIES 13,567 13,067 12,757 19,933 13,097 13,391 13,192 12,850 111,855 195,000 57.36%
Benefits
82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 2,007 2,136 2,007 3,011 2,007 2,007 2,007 2,007 17,190 27,988 61.42%
82-820-52-00-5214 FICA CONTRIBUTION 2,408 2,461 2,346 3,621 2,377 2,400 2,384 2,353 20,349 33,572 60.61%
82-820-52-00-5216 GROUP HEALTH INSURANCE 13,435 6,387 1,637 11,784 6,633 5,685 5,608 5,586 56,754 94,116 60.30%
82-820-52-00-5222 GROUP LIFE INSURANCE 44 44 44 44 44 44 44 44 350 595 58.77%
82-820-52-00-5223 DENTAL INSURANCE 1,411 (563) 424 424 424 424 424 424 3,395 5,926 57.29%
82-820-52-00-5224 VISION INSURANCE 54 54 54 54 54 54 54 54 429 643 66.69%
82-820-52-00-5230 UNEMPLOYMENT INSURANCE 579 - - 681 - - - - 1,259 2,500 50.37%
82-820-52-00-5231 LIABILITY INSURANCE 1,987 4,375 1,987 828 3,147 1,987 1,159 2,125 17,596 28,184 62.43%
Contractual Services
82-820-54-00-5412 TRAINING & CONFERENCES - - 26 137 26 - - 13 202 500 40.40%
82-820-54-00-5415 TRAVEL & LODGING - 37 - 139 186 37 - 72 471 600 78.52%
82-820-54-00-5426 PUBLISHING & ADVERTISING - - - 25 - - - - 25 100 25.05%
82-820-54-00-5440 TELECOMMUNICATIONS - 952 692 1,315 883 859 1,090 855 6,645 11,000 60.41%
27
% of Fiscal Year 8%17%25%33%42%50%58%67%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 Totals BUDGET % of Budget
UNITED CITY OF YORKVILLE
BUDGET REPORT
FOR THE PERIOD ENDING DECEMBER 31, 2013
ACTUALS BY MONTH (Cash Basis)
82-820-54-00-5452 POSTAGE & SHIPPING - - - 2 - 14 143 19 178 500 35.65%
82-820-54-00-5460 DUES & SUBSCRIPTIONS - - - - - 3,271 1,085 3,222 7,579 12,000 63.15%
82-820-54-00-5462 PROFESSIONAL SERVICES 752 717 1,914 3,614 1,126 948 2,874 2,228 14,174 29,000 48.88%
82-820-54-00-5466 LEGAL SERVICES - - - - - - - - - 2,000 0.00%
82-820-54-00-5468 AUTOMATION 2,558 - - 3,514 - - 3,514 - 9,585 35,000 27.39%
82-820-54-00-5480 UTILITIES - - 564 232 203 198 778 798 2,773 12,600 22.01%
82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - - - 671 - - - - 671 5,000 13.41%
82-820-54-00-5498 PAYING AGENT FEES - - 562 - - - - - 562 749 75.07%
Supplies
82-820-56-00-5610 OFFICE SUPPLIES - 944 - 1,764 95 592 988 622 5,005 8,000 62.56%
82-820-56-00-5620 OPERATING SUPPLIES - - 117 1,453 1,240 978 762 178 4,729 8,000 59.11%
82-820-56-00-5671 LIBRARY PROGRAMMING - 68 52 25 38 19 89 104 395 1,000 39.51%
82-820-56-00-5685 DVD'S - - - - 112 926 853 439 2,329 2,000 116.45%
82-820-56-00-5698 MEMORIALS & GIFTS 395 (395) - - - - - - - 2,000 0.00%
82-820-56-00-5699 MISCELLANEOUS - - - - - - - 250 0.00%
TOTAL FUND REVENUES 94,642 291,535 13,155 26,590 263,291 15,083 11,717 4,347 720,359 778,639 92.52%
TOTAL FUND EXPENDITURES 57,903 50,191 43,890 81,329 50,399 52,540 55,755 52,701 444,708 771,363 57.65%
FUND SURPLUS (DEFICIT)36,740 241,344 (30,735) (54,740) 212,892 (37,457) (44,038) (48,355) 275,651 7,276
LIBRARY DEBT SERVICE REVENUES
83-000-40-00-4015 PROPERTY TAXES-DEBT SERVICE 58,037 329,673 8,227 26,828 299,871 11,849 10,058 - 744,542 771,763 96.47%
83-000-45-00-4500 INVESTMENT EARNINGS - - - 1 2 11 10 46 70 200 35.22%
TOTAL REVENUES: LIBRARY DEBT SERVICE 58,037 329,673 8,227 26,829 299,873 11,860 10,067 46 744,613 771,963 96.46%
LIBRARY DEBT SERVICE EXPENDITURES
2005B Bond
83-830-83-00-8000 PRINCIPAL PAYMENT - - - - - - - 335,000 335,000 335,000 100.00%
83-830-83-00-8050 INTEREST PAYMENT - 6,700 - - - - - 6,700 13,400 13,400 100.00%
2006 Bond
83-830-84-00-8000 PRINCIPAL PAYMENT - - - - - - - 100,000 100,000 100,000 100.00%
83-830-84-00-8050 INTEREST PAYMENT - 19,619 - - - - - 19,619 39,238 39,238 100.00%
28
% of Fiscal Year 8%17%25%33%42%50%58%67%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 Totals BUDGET % of Budget
UNITED CITY OF YORKVILLE
BUDGET REPORT
FOR THE PERIOD ENDING DECEMBER 31, 2013
ACTUALS BY MONTH (Cash Basis)
2013 Refunding Bond
83-830-99-00-8000 PRINCIPAL PAYMENT - - - - - - - 155,000 155,000 170,000 91.18%
83-830-99-00-8050 INTEREST PAYMENT - 27,615 - - - - - 97,466 125,082 112,000 111.68%
TOTAL FUND REVENUES 58,037 329,673 8,227 26,829 299,873 11,860 10,067 46 744,613 771,963 96.46%
TOTAL FUND EXPENDITURES - 53,934 - - - - - 713,785 767,719 769,638 99.75%
FUND SURPLUS (DEFICIT)58,037 275,739 8,227 26,829 299,873 11,860 10,067 (713,739) (23,106) 2,325
LIBRARY CAPITAL REVENUES
84-000-42-00-4214 DEVELOPMENT FEES 29,500 3,000 7,350 3,000 800 2,150 3,450 - 49,250 20,000 246.25%
84-000-45-00-4500 INVESTMENT EARNINGS 1 1 2 2 2 2 2 2 12 20 58.55%
TOTAL REVENUES: LIBRARY CAPITAL 29,501 3,001 7,352 3,002 802 2,152 3,452 2 49,262 20,020 246.06%
LIBRARY CAPITAL EXPENDITURES
84-840-54-00-5460 E-BOOK SUBSCRIPTIONS - - - - - - - - - 3,500 0.00%
84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - 2,061 - 144 1,144 - - 850 4,199 - 0.00%
84-840-56-00-5683 AUDIO BOOKS - - 145 354 277 310 - - 1,085 - 0.00%
84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC - 393 273 - - - - - 666 - 0.00%
84-840-56-00-5685 DVD'S - 446 273 333 222 - - - 1,273 - 0.00%
84-840-56-00-5686 BOOKS - 538 2,154 4,476 3,640 1,640 4,607 2,295 19,350 35,350 54.74%
TOTAL FUND REVENUES 29,501 3,001 7,352 3,002 802 2,152 3,452 2 49,262 20,020 246.06%
TOTAL FUND EXPENDITURES - 3,437 2,845 5,307 5,283 1,950 4,607 3,145 26,574 38,850 68.40%
FUND SURPLUS (DEFICIT)29,501 (437) 4,506 (2,305) (4,482) 202 (1,155) (3,144) 22,688 (18,830)
COUNTRYSIDE TIF REVENUES
87-000-40-00-4087 PROPERTY TAXES - - - - - - - - - - 0.00%
87-000-45-00-4500 INVESTMENT EARNINGS 16 15 11 12 8 26 18 - 106 1,550 6.81%
TOTAL REVENUES: COUNTRYSIDE TIF 16 15 11 12 8 26 18 - 106 1,550 6.81%
29
% of Fiscal Year 8%17%25%33%42%50%58%67%Year-to-Date Totals FISCAL YEAR 2014
ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 Totals BUDGET % of Budget
UNITED CITY OF YORKVILLE
BUDGET REPORT
FOR THE PERIOD ENDING DECEMBER 31, 2013
ACTUALS BY MONTH (Cash Basis)
COUNTRYSIDE TIF EXPENDITURES
Contractual Services
87-870-54-00-5420 ADMINISTRATIVE FEES - 133 - 950 501 120 143 8 1,855 2,000 92.74%
87-870-54-00-5425 TIF INCENTIVE PAYOUT - - - - - - 1,800,000 - 1,800,000 1,800,000 100.00%
87-870-54-00-5498 PAYING AGENT FEES - - - - - - - - - 375 0.00%
2005 Bond
87-870-80-00-8000 PRINCIPAL PAYMENT - - - - - - 185,000 - 185,000 185,000 100.00%
87-870-80-00-8050 INTEREST PAYMENT 58,869 - - - - - 58,869 - 117,738 117,738 100.00%
TOTAL FUND REVENUES 16 15 11 12 8 26 18 - 106 1,550 6.81%
TOTAL FUND EXPENDITURES 58,869 133 - 950 501 120 2,044,011 8 2,104,592 2,105,113 99.98%
FUND SURPLUS (DEFICIT)(58,852) (118) 11 (938) (493) (94) (2,043,994) (8) (2,104,487) (2,103,563)
DOWNTOWN TIF REVENUES
88-000-40-00-4088 PROPERTY TAXES 759 28,513 626 2,377 16,593 1,713 1,872 - 52,454 35,000 149.87%
88-000-40-00-4070 BUSINESS DISTRICT TAX - - - - - - 2,800 1,115 3,915 - 0.00%
88-000-45-00-4500 INVESTMENT EARNINGS 47 0 0 0 0 2 1 1 51 350 14.63%
88-000-48-00-4880 SALE OF CAPITAL ASSETS - 8,500 - - - - - - 8,500 - 0.00%
TOTAL REVENUES: DOWNTOWN TIF 806 37,013 626 2,377 16,593 1,715 4,673 1,116 64,920 35,350 183.65%
DOWNTOWN TIF EXPENDITURES
88-880-54-00-5420 ADMINISTRATIVE FEES - - - - - - - 8 8 350 2.36%
88-880-54-00-5493 BUSINESS DISTRICT REBATE - - - - - - - 3,915 3,915 - 0.00%
88-880-54-00-5466 LEGAL SERVICES - 233 1,378 1,444 - 152 428 - 3,634 15,000 24.23%
88-880-60-00-6000 PROJECT COSTS - 1,200 151 2,638 4,744 167 418 - 9,318 10,000 93.18%
88-880-60-00-6079 ROUTE 47 EXPANSION 3,333 1,667 1,667 1,667 1,667 1,667 1,667 1,667 15,000 20,000 75.00%
TOTAL FUND REVENUES 806 37,013 626 2,377 16,593 1,715 4,673 1,116 64,920 35,350 183.65%
TOTAL FUND EXPENDITURES 3,333 3,100 3,195 5,749 6,411 1,986 2,512 5,590 31,875 45,350 70.29%
FUND SURPLUS (DEFICIT)(2,527) 33,913 (2,569) (3,371) 10,182 (271) 2,162 (4,474) 33,045 (10,000)
30
% of
December YTD YTD to FY 2014
Actual Actual Budget Budget
GENERAL FUND (01)
Revenues
Local Taxes
Property Taxes - 2,719,069 95.4%2,850,154
Municipal Sales Tax 210,438 1,723,372 70.4%2,449,250
Non-Home Rule Sales Tax 162,559 1,325,267 73.6%1,800,000
Electric Utility Tax 180,481 463,736 76.7%605,000
Natural Gas Tax 28,259 161,819 58.8%275,000
Excise Tax 36,338 311,030 62.2%500,000
Telephone Utility Tax 1,043 8,820 43.7%20,200
Cable Franchise Fees - 157,806 68.6%230,000
Hotel Tax 5,944 47,271 94.5%50,000
Amusement Tax 480 117,503 71.2%165,000
Admissions Tax - 103,720 99.3%104,500
Business District Tax 28,536 208,748 69.6%300,000
Auto Rental Tax 774 6,913 69.1%10,000
Total Taxes 654,851$ 7,355,074$ 78.6%9,359,104$
Intergovernmental
State Income Tax 158,861 1,126,588 72.7%1,550,000
Local Use Tax 23,974 180,594 72.2%250,000
Road & Bridge Tax - 164,010 96.5%170,000
Personal Property Replacement Tax 830 9,736 64.9%15,000
Video Gaming Tax 2,253 14,628 0.0%-
Other Intergovernmental 242 5,690 43.1%13,200
Total Intergovernmental 186,159$ 1,501,245$ 75.1%1,998,200$
Licenses & Permits
Liquor Licenses - 5,160 12.9%40,000
Building Permits 10,221 77,423 51.6%150,000
Other Licenses & Permits 263 1,659 55.3%3,000
Total Licenses & Permits 10,483$ 84,241$ 43.6%193,000$
Fines & Forfeits
Circuit Court Fines 2,722 36,291 51.8%70,000
Administrative Adjudication 3,230 29,273 97.6%30,000
Police Tows 11,000 62,656 78.3%80,000
Other Fines & Forfeits - 100 50.0%200
Total Fines & Forfeits 16,953$ 128,320$ 277.7%180,200$
UNITED CITY OF YORKVILLE
STATEMENT OF REVENUES, EXPENDITURES AND TRANSFERS
For the Period Ending December 31, 2013 *
31
% of
December YTD YTD to FY 2014
Actual Actual Budget Budget
UNITED CITY OF YORKVILLE
STATEMENT OF REVENUES, EXPENDITURES AND TRANSFERS
For the Period Ending December 31, 2013 *
Charges for Services
Garbage Surcharge 166,785 667,770 65.2%1,023,500
Late PMT Penalties - Garbage 3,543 14,042 70.2%20,000
Collection Fee - YBSD 9,849 98,253 71.6%137,235
Other Services - 600 120.0%500
Total Charges for Services 180,178$ 780,665$ 66.1%1,181,235$
Investment Earnings 764$ 5,839$ 89.8%6,500$
Reimb/Miscellaneous/Other Financing Sources
Reimb - Legal Expenses 95 2,520 0.0%-
Reimb - Engineering Expenses 17,600 85,833 0.0%-
Reimb - Traffic Signal - 19,284 96.4%20,000
Other Reimbursements 273 9,727 17.7%55,000
Rental Income 660 4,880 61.0%8,000
Miscellaneous Income & Transfers In - 593 7.2%8,250
Total Miscellaneous 18,628$ 122,836$ 134.6%91,250$
Total Revenues and Transfers 1,068,015$ 9,978,220$ 76.7%13,009,489$
Expenditures
Administration 60,940$ 479,028$ 59.3%807,387$
Salaries 25,356 244,396 66.3%368,599
Benefits 14,282 151,460 59.9%253,005
Contractual Services 19,740 78,709 45.5%172,833
Supplies 1,562 4,463 34.5%12,950
Finance 33,634$ 225,258$ 66.0%341,395$
Salaries 14,689 124,980 66.1%189,024
Benefits 4,699 44,698 69.2%64,571
Contractual Services 14,046 53,833 65.2%82,550
Supplies 199 1,748 33.3%5,250
Police 255,318$ 2,627,898$ 63.5%4,140,047$
Salaries 170,688 1,408,958 60.6%2,323,547
Overtime 7,786 67,246 60.6%111,000
Benefits 51,350 988,121 73.6%1,342,880
Contractual Services 17,600 97,899 46.8%209,350
Supplies 7,895 65,675 42.8%153,270
32
% of
December YTD YTD to FY 2014
Actual Actual Budget Budget
UNITED CITY OF YORKVILLE
STATEMENT OF REVENUES, EXPENDITURES AND TRANSFERS
For the Period Ending December 31, 2013 *
Community Development 23,286$ 222,028$ 53.8%412,328$
Salaries 15,549 137,701 61.0%225,666
Benefits 6,423 66,819 71.6%93,377
Contractual Services 500 11,289 13.8%81,750
Supplies 814 6,219 53.9%11,535
PW - Street Ops & Sanitation 66,235$ 1,105,463$ 52.5%2,105,005$
Salaries 22,769 195,230 62.4%312,962
Overtime 1,793 1,793 12.0%15,000
Benefits 12,521 107,503 65.7%163,688
Contractual Services 25,182 756,916 50.2%1,509,250
Supplies 3,970 44,021 42.3%104,105
Administrative Services 460,935$ 4,158,028$ 68.2%6,096,431$
Salaries - 200 40.0%500
Benefits 23,880 231,077 65.6%352,518
Contractual Services 122,868 1,392,878 73.7%1,889,740
Supplies - - 0.0%5,000
Contingencies - - 0.0%50,000
Transfers Out 314,187 2,533,872 66.7%3,798,673
Total Expenditures and Transfers 900,348$ 8,817,704$ 63.4%13,902,593$
Variance 167,667$ 1,160,516$ (893,104)$
*December represents 67% of fiscal year 2014
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PAGE: 6
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0
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PAGE: 8
TIM
E
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1
6
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5
1
:
4
2
G
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L
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F-YR: 14
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02
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PAGE: 9
TIM
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1
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PAGE: 10
TIM
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:
1
6
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5
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PAGE: 11
TIM
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:
1
6
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PAGE: 12
TIM
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DAT
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PAGE: 13
TIM
E
:
1
6
:
5
1
:
4
2
G
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A
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L
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D
G
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F-YR: 14
ID:
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Have a question or comment about this agenda item?
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #2
Tracking Number
ADM 2014-02
Monthly Treasurer’s Report for December 2013
Administration Committee – January 16, 2014
Majority
Approval
Rob Fredrickson Finance
Name Department
Beginning
Fund Balance
December
Revenues YTD Revenues
Revenues
Budget
% of
YTD
Budget
December
Expenses YTD Expenses
Expenses
Budget
% of
YTD
Budget
Projected
Ending Fund
Balance
General Fund
01 - General 4,223,820 1,068,015 9,978,221 13,009,489 77%900,348 8,817,704 13,902,593 63%5,384,337
Special Revenue Funds
15 - Motor Fuel Tax 1,162,506 71,484 695,698 944,000 74%356,597 561,127 1,429,456 39%1,297,077
79 - Parks and Recreation 320,370 171,529 1,624,031 2,228,704 73%129,891 1,401,070 2,199,048 64%543,331
72 - Land Cash 121,420 - 99,136 166,500 60%2,098 33,791 111,000 30%186,765
87 - Countryside TIF 1,572,335 - 106 1,550 7%8 2,104,592 2,105,113 100%(532,152)
88 - Downtown TIF 216,937 1,116 64,920 35,350 184%1,675 27,960 45,350 62%253,897
11 - Fox Hill SSA 15,124 0 3,781 3,786 100%- 2,495 7,500 33%16,410
12 - Sunflower SSA 7,740 0 7,447 7,531 99%3,796 12,374 14,985 83%2,813
Debt Service Fund
42 - Debt Service 12,046 2 321,087 329,479 97%271,589 328,653 328,554 100%4,480
Capital Funds
16 - Municipal Building (571,615) 47,635 385,757 573,374 67%- 4,080 - - (189,938)
25 - Vehicle and Equipment 175,588 12,484 234,490 259,750 90%6,328 284,592 347,462 82%125,487
23 - City-Wide Capital 328,726 164,229 939,997 1,780,172 53%440,482 862,783 1,462,556 59%405,940
Enterprise Funds
51 - Water 1,526,679 355,031 1,794,876 2,641,091 68%924,353 2,119,891 2,859,595 74%1,201,663
52 - Sewer 2,993,332 280,299 1,629,390 2,355,220 69%1,445,572 2,119,199 2,570,120 82%2,503,523
80 - Recreation Center (300,420) 40,722 371,241 617,957 60%- 232,881 150,489 155%(162,060)
Library Funds
82 - Library Operations 446,136 4,347 720,359 778,639 93%52,701 444,708 771,363 58%721,787
83 - Library Debt Service - 46 744,613 771,963 96%713,785 767,719 769,638 100%(23,106)
84 - Library Capital 15,689 2 49,262 20,020 246%3,145 26,574 38,850 68%38,377
Total Funds 12,266,413 2,216,940 19,664,411 26,524,575 74%5,252,371 20,152,193 29,113,672 69%11,778,630
Rob Fredrickson, Finance Director/Deputy Treasurer
Cash Basis
As Deputy Treasurer of the United City of Yorkville, I hereby attest, to the best of my knowledge, that the information contained in this Treasurer's Report is accurate as of the date detailed herein. Further
information is available in the Finance Department.
UNITED CITY OF YORKVILLE
TREASURER'S REPORT - for the period ending December 31, 2013
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #3
Tracking Number
ADM 2014-03
Cash Statements for October and November 2013
Administration Committee – January 16, 2014
Informational
None
Rob Fredrickson Finance
Name Department
IL Funds Operations Aurora Special Purpose Grand
Castle Old Second E-Pay IL Funds IMET Totals Castle IMET Earthmovers Totals Totals
General Fund
01 - General (1,528,490) - 74,686 3,444,480 2,473,108 4,463,784 - 15,813 76 15,889 4,479,673
Special Revenue Funds
15 - Motor Fuel Tax - - - 222,421 1,239,205 1,461,626 - - - - 1,461,626
72 - Land Cash 192,843 - - 2 - 192,845 - - - - 192,845
87 - Countryside TIF (37,919) - - 855,833 - 817,914 693,936 - - 693,936 1,511,850
88 - Downtown TIF 198,974 - - 53,320 - 252,294 - - - - 252,294
11 - Fox Hill SSA 14,693 - - 1,885 - 16,578 - - - - 16,578
12 - Sunflower SSA 3,820 - - 3,536 - 7,357 - - - - 7,357
Debt Service Fund
42 - Debt Service 126,036 - - 145,874 - 271,911 - - - - 271,911
Capital Funds
16 - Municipal Building (282,808) - - - - (282,808) - - - - (282,808)
23 - City-Wide Capital 538,551 - - 80,579 - 619,130 - 56,156 - 56,156 675,286
25 - Police Capital 43,291 - - - - 43,291 - - - - 43,291
25 - PW Capital 37,984 - - - - 37,984 - - - - 37,984
Enterprise Funds
51 - Water 602,035 - 184,531 19,127 600,902 1,406,595 - - - - 1,406,595
52 - Sewer 647,869 - 52,219 51,091 2,692,056 3,443,234 - - - - 3,443,234
Agency Funds
90 - Developer Escrow 661,570 - - - - 661,570 - - - - 661,570
95 - Escrow Deposit 187,404 - 210,923 - - 398,327 - - - - 398,327
Total City Funds 1,405,853 - 522,358 4,878,149 7,005,271 13,811,632 693,936 71,970 76 765,982 14,577,613
Distribution %9.64%3.58%33.46%48.05%4.76%0.49%0.00%
Library Funds
82 - Library Operations - 485,919 - 10,204 - 496,123 - 334,385 25 334,410 830,533
83 - Library Debt Service - - - 428,099 - 428,099 - - - - 428,099
84 - Library Capital 2,150 40,525 - - - 42,675 - - - - 42,675
Totals 2,150 526,444 - 438,303 - 966,897 - 334,385 25 334,410 1,301,308
Distribution %0.17%40.46%33.68%25.70%0.00%
Park and Recreation Funds
79 - Parks and Recreation 530,048 - - - - 530,048 - - - - 530,048
25 - Park & Rec Capital 46,432 - - - - 46,432 - 98,709 - 98,709 145,141
80 - Recreation Center (244,709) - - - - (244,709) - - - - (244,709)
Totals 331,771 - - - - 331,771 - 98,709 - 98,709 430,480
Distribution %77.07%22.93%
UNITED CITY OF YORKVILLE
CASH AND INVESTMENT SUMMARY - as of October 31, 2013
CASH
Cash - Operations Cash - Special Purpose
IL Funds Operations Aurora Special Purpose Grand
Castle Old Second E-Pay IL Funds IMET Totals IMET Earthmovers Totals Totals
General Fund
01 - General (1,370,002) - 9,180 2,845,751 2,473,780 3,958,709 15,818 76 15,893 3,974,602
Special Revenue Funds
15 - Motor Fuel Tax - - - 313,555 1,239,536 1,553,091 - - - 1,553,091
72 - Land Cash 190,017 - - 2 - 190,019 - - - 190,019
87 - Countryside TIF (532,161) - - 18 - (532,143) - - - (532,143)
88 - Downtown TIF 197,771 - - 56,684 - 254,456 - - - 254,456
11 - Fox Hill SSA 14,497 - - 1,913 - 16,410 - - - 16,410
12 - Sunflower SSA 2,962 - - 3,647 - 6,609 - - - 6,609
Debt Service Fund
42 - Debt Service 126,261 - - 150,006 - 276,268 - - - 276,268
Capital Funds
16 - Municipal Building (236,973) - - - - (236,973) - - - (236,973)
23 - City-Wide Capital 508,955 - - 80,580 - 589,535 56,172 - 56,172 645,707
25 - Police Capital 41,546 - - - - 41,546 - - - 41,546
25 - PW Capital 44,489 - - - - 44,489 - - - 44,489
Enterprise Funds
51 - Water 326,276 - 19,918 519,669 601,066 1,466,929 - - - 1,466,929
52 - Sewer 826,320 - 5,637 52,538 2,692,787 3,577,282 - - - 3,577,282
Agency Funds
90 - Developer Escrow 475,996 - - - - 475,996 - - - 475,996
95 - Escrow Deposit 150,962 - 22,767 - - 173,729 - - - 173,729
Total City Funds 766,917 - 57,502 4,024,363 7,007,169 11,855,951 71,990 76 72,065 11,928,016
Distribution %6.43%0.48%33.74%58.75%0.60%0.00%
Library Funds
82 - Library Operations - 431,194 - 18,866 - 450,060 334,477 25 334,502 784,563
83 - Library Debt Service - - - 438,166 - 438,166 - - - 438,166
84 - Library Capital 3,450 38,070 - - - 41,520 - - - 41,520
Totals 3,450 469,264 - 457,033 - 929,747 334,477 25 334,502 1,264,249
Distribution %0.27%37.12%36.15%26.46%0.00%
Park and Recreation Funds
79 - Parks and Recreation 527,644 - - - - 527,644 - - - 527,644
25 - Park & Rec Capital 46,526 - - - - 46,526 98,737 - 98,737 145,263
80 - Recreation Center (203,986) - - - - (203,986) - - - (203,986)
Totals 370,184 - - - - 370,184 98,737 - 98,737 468,921
Distribution %78.94%21.06%
UNITED CITY OF YORKVILLE
CASH AND INVESTMENT SUMMARY - as of November 30, 2013
CASH
Cash - Operations Cash - Special Purpose
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #4
Tracking Number
ADM 2014-04
Bills for Payment
Administration Committee –January 16, 2014
None – Informational
Amy Simmons Finance
Name Department
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Page 22 of 40
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Page 40 of 40
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Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #5
Tracking Number
ADM 2014-05
NIMEC Bid for Electric Accounts
Administration Committee – January 16, 2014
Majority
Approval
Please see attached memo.
Rob Fredrickson Finance
Name Department
Since 2008 staff has solicited bids from the Northern Illinois Municipal Electric Cooperative
(NIMEC) for the purposes of securing an electrical supplier at the lowest possible cost for the
City’s various water treatment plants, lift stations and wells. Recently NIMEC has contacted
staff stating that they will begin soliciting bids from suppliers (Integrys, Constellation and MC
Squared) between February 1st and April 1st, depending on market conditions. NIMEC will
refrain from bidding, as long as electric rates continue to decline. Once rates begin to trend
upward, NIMEC will provide staff with four days advance notice and set a bid date. Once the
winning bid has been identified and presented to the City, staff will have approximately 24 hours
to decide whether or not to except.
Because of this short time frame, staff is requesting that the City Council authorize the City
Administrator and Finance Director to approve the lowest bid, at their discretion, and to sign
contracts to secure the provision of electricity from the lowest bidder as presented by NIMEC for
a one year period. This authority would be effective only for the current NIMEC bid cycle,
which ends April 1, 2014.
Memorandum
To: Administration Committee
From: Rob Fredrickson, Finance Director
Date: January 8, 2014
Subject: NIMEC Bid
1
Rob Fredrickson
From:David Hoover [dhoover@nimec.net]
Sent:Wednesday, January 08, 2014 2:22 PM
To:Rob Fredrickson
Cc:Bart Olson
Subject:Important:
Attachments:NIMEC Bid Fact Sheet.docx
Importance:High
Dear Members,
Yes, it is that time of year again, to prepare for the annual NIMEC bid. We will be holding the bid
sometime between February 1 and April 1, depending upon market conditions. As long as rates are
dropping, we will hold off on the bid, until a market bottom is reached. We will provide 4 days of
advance notice once the bid date is set.
Because of the commodity nature of the power market, the bids must be accepted on the day of the
bid. Therefore, it is imperative that during the month of January, your board delegate signing authority
to the appropriate staff to execute the supply agreement. (If your board has previously delegated this
authority, no further action is needed at this time.)
We are pleased to report that our 3 suppliers have not made any changes to their respective power
agreements since the last bid. (We presume if you were satisfied with them last year, you will
continue to be satisfied with them for this upcoming bid. However, if you would like to review them
again, please let me know.)
Below is a list of your accounts that will be included in the upcoming NIMEC bid:
City of Yorkville 5031044028 2224 Tremont
City of Yorkville 5523132028 2702 Mill Road
Please note: if you have plans to close a facility, please let us know. We do not want to contract
annually for a facility that will be closed during the year. You may be subject to early termination fees,
which we like to avoid.
We look forward to our 7th annual NIMEC bid. You will be hearing more from us as we approach the
February 1 date.
In addition to the annual bid, we manage the following street light accounts. These accounts are
eligible for ComEd’s fixed rates, so we will be renewing these in June/July, once ComEd releases its
new, annual rates. We will compare our bids to see if we can beat the ComEd rate. If not, we will
return the below accounts to ComEd. (We are providing this information at this time, should you wish
to get board authorization for all of the NIMEC accounts in 2014.)
Street Lights Account # Service Address
2
City of Yorkville 4329092028 421 Poplar Dr Lite, Rate 25, Yorkville
City of Yorkville 6933026152 Menard Inc 1 Countryside Pkwy Lite Rt/25, Metered Pkg Lot Lite, Yorkville
Finally, we manage the municipal aggregation program. The current agreement expires in July. We
will need board authorization for this as well, but its not needed now. Should you wish to approach
the board one time for all, please do so. We’ll be in touch later in the spring re: the renewal of the
aggregation program.
Should you have any questions, please let me know.
Dave
___________________
David Hoover
Executive Director
847.392-9300
This transmission, together with any attachments, is intended for the named recipient(s) only and may contain information that is privileged, confidential and
exempt from disclosure under applicable law. If you are not the intended recipient, you are hereby notified that any disclosure, copying, modification, distribution,
publication or use of the information contained herein (including any reliance thereon) is STRICTLY PROHIBITED. If you received this transmission in error, please
notify the sender of such and delete this transmission together with any attachments and any copies from any computer immediately. Thank you.
NIMEC Bid Fact Sheet
156 NIMEC members, mostly northern Illinois municipalities
NIMEC member retention rate: 99%
NIMEC’s first annual bid: 2008
Every 3 years, NIMEC offers 1 and 3 year pricing. Next 3 year offer: 2015
NIMEC solicits bids from Constellation (owned by Exelon), Integrys, and
MC Squared. All public companies.
Bids must be accepted by signing power agreement on the day of the bid.
Members are under no obligation to accept the bids.
Have a question or comment about this agenda item?
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tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #6
Tracking Number
ADM 2014-06
FNBO Credit Card Program Resolution
Administration – January 16, 2014
Majority
Approval
See attached memo.
Rob Fredrickson Finance
Name Department
The attached resolution authorizes staff to enter into a commercial card (i.e. credit card)
agreement with the First National Bank of Omaha (FNBO) and allows the Mayor, City
Administrator and Finance Director to instruct FNBO to issue credit cards to City employees.
Now that the City has formally approved a Credit Card Policy (Dec. 10th council meeting), it
is the recommendation of staff that the City’s Credit Card Program be expanded by
partnering with the First National Bank of Omaha (parent company of Castle Bank – main
operating bank of the City and Parks & Recreation). Currently the City uses credit cards
issued by Earthmover Credit Union, but staff believes the First National Bank of Omaha
program to a better option for the City for two primary reasons. First, instead of having
“general” credit cards issued to the City, the new credit cards would be issued to individual
employees, which would enhance purchasing controls by allowing management to know
exactly what employees are purchasing and when their purchasing it. The other reason for
issuing cards to individual employees rather than to the ‘City” in general, is that if one credit
card were to become compromised staff would have the ability to cancel that individual card,
without having to deactivate all City cards.
Other features of the FNBO credit card program include:
• Online Management – allows for real-time management of the program(via the City’s
existing on-line banking system portal at Castle Bank) by allowing staff to:
immediately raise and lower individual credit limits; order new or replacement cards;
cancel cards; print reports; and place restrictions on where purchases can be made.
• Rebate Program – the City would receive a 1% return for all purchases made on the
card (aggregated at the organizational level). There is also a revenue sharing
arrangement that the City would qualify for with $1M in annual spend.
• City Logo – the City logo will be embossed on the front of each card in order to
prevent employees from accidentally using the cards for personal use.
The resolution, commercial card agreement (Exhibit A) and additional slides highlighting the
FNBO Credit Card Program have been attached for your review and consideration.
Memorandum
To: Administration Committee
From: Rob Fredrickson, Finance Director
Date: January 7, 2014
Subject: FNBO Credit Card Program
Resolution No. 2014-______
Page 1
Resolution No. 2014 _____
A RESOLUTION APPROVING A COMMERCIAL CARD AGREEMENT WITH
FIRST NATIONAL BANK OF OMAHA AND AUTHORIZE OFFICIALS WHO
MAY ISSUE CREDIT CARDS
Whereas, the United City of Yorkville (the “City”) is a duly organized and
validly existing non home-rule municipality created in accordance with the Constitution
of the State of Illinois of 1970 and the laws of the State; and,
Whereas, the City desires to enter into an agreement for a commercial card
account and related account services from First National Bank of Omaha; and,
Whereas, the City must designate those officials who are authorized to instruct
First National Bank of Omaha to issue credit cards to employees of the City.
NOW, THEREFORE, BE IT RESOLVED, by the Mayor and City Council of
the United City of Yorkville, Kendall County, Illinois, as follows:
Section 1: That the FIRST NATIONAL BANK OF OMAHA COMMERCIAL
CARD AGREEMENT, between First National Bank of Omaha and the United City of
Yorkville, attached hereto and made a part hereof by reference as Exhibit A, is hereby
approved and Rob Fredrickson, Finance Director, be and is hereby authorized to execute
said Agreement on behalf of the City.
Section 2: That the officials designated below (“Authorized Officials”) are duly
holding the office shown and authorized to name the individuals at the City who shall be
authorized to instruct First National Bank of Omaha to issue credit cards to one or more
employees of the City, and the signatures below are genuine signatures of such persons.
Authorized Officials:
Gary Golinski, Mayor ________________________________
Bart Olson, City Administrator ________________________________
Rob Fredrickson, Finance Director ________________________________
Section 3: This resolution shall continue to be in full force and effect until
express written notice of its rescission, modification or termination has been received by
First National Bank of Omaha.
Resolution No. 2014-______
Page 2
Section 4: This Resolution shall be in full force and effect upon its passage and approval
as provided by law.
Passed by the City Council of the United City of Yorkville, Kendall County,
Illinois this ________ day of ____________________, A.D. 2014.
______________________________
CITY CLERK
CARLO COLOSIMO ________ KEN KOCH ________
JACKIE MILSCHEWSKI ________ LARRY KOT ________
CHRIS FUNKHOUSER ________ JOEL FRIEDERS ________
ROSE ANN SPEARS ________ DIANE TEELING ________
Approved by me, as Mayor of the United City of Yorkville, Kendall County,
Illinois, this ________ day of ____________________, A.D. 2014.
______________________________
MAYOR
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
NB #7
Tracking Number
ADM 2014-07
Lockbox RFP
Administration – January 16, 2014
Majority
Approval
See attached memo.
Rob Fredrickson Finance
Name Department
In an effort to enhance the speed and efficiency by which utility bill payments are processed, it is
the recommendation of staff that the City seek proposals from banks that provide retail lockbox
services. A brief summary of how the proposed retail lockbox would work is explained below:
• Instead of mailing utility billing payments to City Hall (where the bills are processed by
staff), residents would mail their bills to a designated post office box (preferably with a
Yorkville address).
• Once payments arrive in the post office box, the bank would deposit the money and
record the payment. To ensure payments post to the correct customer account, only those
payments with proper remittance (i.e. utility billing stub or account number identified on
the check) would be processed by the lockbox. Payments received without proper
account documentation would be returned to the City for processing.
• The following day, staff would download payment information for the bank and then
upload that information into the MSI utility billing module. The bank would also provide
staff with reports (via overnight mail or courier) detailing payments made on the previous
day.
All banks that provide retail lockbox services located within the City will be receiving an RFP,
as well as several other banks outside of City limits. The RFP for retail lockbox services is
attached for your review and consideration.
Memorandum
To: Administration Committee
From: Rob Fredrickson, Finance Director
Date: January 9, 2014
Subject: Lockbox Services – Request for Proposal
UNITED CITY OF YORKVILLE
REQUEST FOR PROPOSALS
FOR
RETAIL LOCKBOX SERVICES
January 2014
800 Game Farm Road
Yorkville, Illinois 60560
UNITED CITY OF YORKVILLE
RETAIL LOCKBOX SERVICES
REQUEST FOR PROPOSAL
I. GENERAL INFORMATION
The United City of Yorkville (the City), Illinois is inviting banks to submit proposals for retail
lockbox services for the City’s payment receipts. The purpose of the lockbox will be to receive
payments on the City’s utility billing (water, sewer, refuse, etc.) accounts.
The Finance Department of the City is responsible for the issuance of utility bills and the receipt
and deposit of payments. The City also bills and collects payments on behalf of the Yorkville-
Bristol Sanitary District. Customers are billed for services on a bi-monthly basis, with bills being
sent out on or around the first of the following months: January, March, May, July, September
and November. Utility bills are due by the fifth of the following month and are subject to a 10%
late payment penalty if not paid in full by the due date. Please see “Exhibit A” for a sample of
the City’s utility bill format.
The following statistics are presented to simulate expected lockbox activity for the City:
Month Total PMT's Received by Mail Amount Processed
December-12 2,292 $413,924
January-13 2,892 $596,792
February-13 2,687 $485,503
March-13 2,510 $502,858
April-13 2,810 $492,058
May-13 2,645 $504,711
June-13 2,696 $471,650
July-13 2,484 $501,178
August-13 2,880 $566,671
September-13 2,893 $631,299
October-13 2,477 $495,789
November-13 2,367 $494,332
Total 31,633 $6,156,765
Total Utility Billing Accounts as of December 31, 2013 6,274
Approximate Number of NSF Checks per Month 10
Approximate Amount of NSF Checks per Month $1,850
II. SCOPE OF SERVICES REQUIRED
For a proposal to the RFP to be considered and evaluated, a bank must:
1. Be insured by the Federal Deposit Insurance Corporation (FDIC).
2. Receive and process City utility billing payments by mail at a post office box. It is preferred,
but not required, that the post office box have a Yorkville address.
3. Be able to provide 110% of the collateralization of all City deposits with collateral in
compliance with the City’s Investment Policy (see Exhibit B). Monthly reports detailing the
adequacy of collateral must be supplied by the bank within five (5) business days of the close
of each month to the City either electronically or by mail.
4. Deposit only those utility billing payments that can be applied to identifiable customer
accounts. At the end of each business day, send to the City via overnight mail the bank’s
documentation of the deposit.
5. At the end of each business day, either electronically send or allow the City to have access to
a data file reflecting all payments that could be properly applied to identifiable customer
accounts on that business day in a format that can be accepted by the Municipal Software Inc.
(MSI) utility billing module (see Exhibit C).
6. At the end of the each business day, send to the City via overnight mail a hard-copy report of
payments that were received and could be properly applied to identifiable customer accounts
on that business day. The report should also have a total that agrees with the documentation
of the deposit to which the report applies. The report should reflect the amount of each
individual customer payment and the customer account to which it applies.
7. At the end of each business day, send to the City via overnight mail any payments that could
not be properly applied to identifiable customer accounts along with any supporting
documentation. In addition, any miscellaneous documents that customers include with their
payments (e.g. letters disputing charges) should also be included.
III. SUBMISSION OF PROPOSALS
Proposals submitted in response to this RFP should include the following components:
A. A statement of the proposer’s history and experience in providing lockbox services.
B. A brief description of the proposer’s lockbox processing system. The days and hours of lockbox
operations and the proposer’s disaster recovery plan should be discussed. The provision of a
flowchart is encouraged to clarify the narrative description.
C. A brief description of the physical security measures in place in the proposer’s lockbox
processing facility.
D. Identification of the individuals who would supervise the provision of lockbox services to the
City and a discussion of their qualifications.
E. A detailed schedule of fees and corresponding compensated balances. The schedule should
include all fees that could potentially be charged to the City. The fees should be extended across
estimated quantities so as to project a total annual fee for the City. The detailed schedule should
include, but not be limited to, the following items, if applicable:
Processing Fee for an Applied Item With a Remittance Stub
Processing Fee for an Applied Item Without a Remittance Stub
Processing Fee for an Unapplied Item (i.e., Not Deposited)
Post Office Box Fee
Bank Account Maintenance Fee
Report Generation Fee
Data File Transfer Fee
Wire Transfer/ACH Fees
CD Production Fee
Overnight Mail Fee
Courier Fees
F. A list of three (3) client references of similar sized and/or municipal lockbox accounts which the
bank has served over the past two years and is currently serving. Provide a contact person and
telephone number for each customer. By submitting a proposal, the proposer agrees to permit the
City to contact the proposer’s clients to confirm the quality of its past work for those clients.
G. A proposed lockbox services contract. The contract should address all of the services described in
this RFP.
H. A proposed pledge depository agreement addressing the collateralization of the lockbox bank
account.
I. The signature of an officer of the proposing bank or qualified service firm empowered to make
proposals on the bank or firm’s behalf.
IV. PROPOSAL INSTRUCTIONS
A. Instructions
To be considered, an electronic copy of the proposal in pdf format can be sent to:
rfredrickson@yorkville.il.us
Proposals can also be mailed in a sealed envelope to the following address:
United City of Yorkville
Attn: Rob Fredrickson – Finance Director
800 Game Farm Road
Yorkville, Illinois 60560
All proposals must be received no later than 4:00 p.m. on Friday, February 28, 2014.
Questions on the proposal can be submitted to the e-mail address listed above. Any response will
be submitted to all firms, who the City has knowledge of, who may be submitting a proposal.
B. Schedule
The following schedule will be adhered to:
January 31, 2014 – Distribution of Request for Proposals
February 28, 2014 – Proposals due to the City by 4:00 pm
March 11, 2014 – Recommendation of award to City Council
April 1, 2014 – Implementation date
The City intends to adhere to the proposed schedule, however, it is expressly understood that your
proposal will be valid for a period of ninety (90) days after February 28, 2014.
C. Term of Agreement
The lockbox services detailed in this section will be performed for the City, on a contractual basis
for five (5) years, with an option to renew for an additional two (2) year period.
D. Selection Criteria
The following unranked criteria will be used to evaluate the responses and select the winning
proposer:
1. Complete responses to all required items.
2. The City’s assessment of the proposer’s capability to provide the required services.
3. Provision of adequate and desired collateral.
4. Financial condition of institution providing the proposal.
5. The City’s assessment of the proposer’s relative qualifications to provide such services.
6. The City’s assessment of the qualifications of the individuals identified to supervise the
services to be provided.
7. Best earning credit rate (ECR)/or least amount of required compensating balance.
8. Best rate of interest paid on accounts.
9. The results of reference checks.
10. The amount of proposed fees.
When the City has tentatively selected a successful proposer, a conference may be requested to
formulate plans in greater detail, to clarify any unclear items, and to otherwise complete
negotiations prior to the formal award. At any time during the conference(s), the City may
choose to modify the choice of a selected proposer, if there is just cause and the City determines
that such a change would be in the best interest of the City.
In addition, prior to selecting a lockbox provider, the City reserves the right to visit and access the
physical security measures of any proposing bank. By submitting a proposal, the proposing bank
agrees to any such visit or assessment of its physical security measures.
E. Terms and Conditions
1. The City reserves the right to reject any or all proposals, to waive any irregularities or
informalities in any proposal or proposal procedures, and to accept or reject any item or
combination of items. The award will be to the proposer whose proposal complies with all
the requirements set forth in this RFP, and whose proposal in the opinion of the City, is the
best proposal taking into consideration all aspects of the proposer’s response, including the
total net cost to the City.
2. In the event that the proposer to whom services are awarded does not execute a contract
within sixty (60) calendar days after the award of the bid, the City may give notice to such
proposer of intent to award the contract to the next most qualified proposer or call for new
proposals and may proceed to act accordingly. The City assumes no cost by the proposers in
preparation of this proposal.
3. Proposers shall thoroughly examine and be familiar with these specifications. The failure or
omission of any proposer to receive or examine this document shall in no way relieve any
proposer of obligations with respect to this proposal or the subsequent contract.
4. The contract may be terminated by either party by giving written notice to the other party no
later than sixty (60) calendar days before the proposed termination date. This provision may
be exercised only after the contract has been in effect for six (6) calendar months. The bank
shall be entitled to just and equitable compensation for any satisfactory work completed by
the termination date. Under no circumstances will any damages be paid as a result of
termination of this contract. If the bank exercises the right to terminate this contract early,
they cannot bid on future proposals for a period of seven (7) years.
5. All work under this proposal and contract shall be executed in accordance with all applicable
federal, state and City laws, ordinances, rules and regulations which may in any manner
affect the performance of this contract. The Proposer:
a. Certifies that it is not barred from bidding or contracting with the City as a result of a
violation of either Paragraph 33E-3 or 33E-4 of Act 5, Chapter 720 of the Illinois
Compiled Statutes regarding criminal interference with public contracting;
b. Is not delinquent in the payment of any tax administered by the Illinois Department of
Revenue as required by Chapter 65, Act 5, paragraph 11-42.1 of the Illinois Compiled
Statutes;
c. States that it has a written sexual harassment policy as required by the Illinois Human
Rights Act (775 ILCS 5/2-105(A)(4), a copy of which shall be provided to the City upon
request; and
d. Complies with the civil rights standards set forth in Title VII of the Civil Rights Act as
mandated in Executive Order No. 11246, U.S.C.A. Section 2000e n. 114 (September 24,
1965).
6. The Proposer certifies that it has all insurance coverage required by law or would normally be
expected for the work to be performed. A copy of such coverage shall be provided upon the
request of the City.
7. For the purposes of this Proposal and contract, the Bank hereby agrees to indemnify, defend
and hold harmless the City, its employees and agents from any and all loss where loss is
caused or incurred or alleged to be caused or incurred in whole or in part as a result of the
negligence or other actionable fault of the Bank. It is agreed as a specific element of
consideration of this Agreement that this indemnity shall apply notwithstanding the joint,
concurring , or contributory or comparative fault or negligence of the City or any third party
and, further notwithstanding any theory of law including, but not limited to, a
characterization of the City’s or any third-party’s joint, concurring, or contributory or
comparative fault or negligence as either passive or active in nature; provided, however, that
the Bank’s obligation hereunder shall not include amounts attributable to the fault or
negligence of the City. Nothing in this section shall be deemed to impose liability on the
Bank to indemnify the City for loss when the City’s negligence or other actionable fault is the
sole cause of the loss.
8. Failure to comply with any of these terms and conditions of this RFP by the awarded bank
will be cause for termination of the “Lockbox Services Agreement” to be entered into.
SERVICE ADDRESS ACCOUNT NUMBER
TOTAL DUE ON OR BEFORE
TOTAL DUE AFTER
AMOUNT ENCLOSED
Return this top portion with your check.
Retain this portion for records.
UNITED CITY OF YORKVILLE
UTILITY BILL
ACCOUNT NUMBER SERVICE ADDRESS BILL DATE
WATER/SEWER BILLING PERIOD CURRENT CHARGES
Current Reading Date:
Previous Reading Date:
Type of Reading:
Current Reading:
Previous Reading:
Usage:
Average Daily Usage in Cubic Ft.:
Total Due on or Before:
Total Due After:
Please see other side for additional service information.
MESSAGE CENTER
Y 0300202560-00
02/05/14
02/05/14
322.01
341.95T
Y
YORKVILLE IL 60560
TFFAADFAFFADTFAATDTDTAFDTFAFTDTADFFDDDDATTADATFDTFTFTTTFAATTATAAF
0300202560-00 Y 12/31/13
12/23/13
10/10/13
ACTUAL
22300
20900
1400
23
YBSD 76.11
WATER 38.10
SEWER 18.00
REFUSE 35.22
WINF FEE 8.00
SINF FEE 8.00
RINF FEE 16.00
PREVIOUS BALANCE 122.58
02/05/14 322.01
02/05/14 341.95
Parker's Playtime Preschool 2014-2015
3-Year Old and 4-Year Old Programs
Registration Begins Jan 6 (Residents) and Jan 13
(Non-Residents) For more information call 630-553-4357 or
visit website at www.yorkville.il.us
17
United City of Yorkville
Investment Policy
I. Purpose
It is the policy of the United City of Yorkville (the City) to invest public funds in a manner which will
maximize return, minimize risk, meet the daily cash flow needs of the City and conform to all
applicable federal, state and/or local statutes governing the investment of public funds.
II. Scope
This policy covers all funds governed by the City Council. It does not include the investment of
employee retirement funds, which is governed by other policies.
A. Pooling of Funds
Except for cash in certain restricted and special funds, the City will consolidate cash and reserve
balances from all funds to maximize investment earnings. Investment income will be allocated to
the various funds based on their respective participation and in accordance with generally
accepted accounting principles.
III. Objectives
The City will invest idle funds based on the following objectives:
A. Safety
Safety of principal is the foremost objective of the investment program. Investments shall be
undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio.
The objective will be to mitigate credit risk and interest rate risk.
i). Credit Risk - The City will minimize credit risk, the risk of loss due to the failure
of the security issuer or backer by:
Limiting investments to the safest types of securities.
Pre-qualifying the financial institutions, brokers, intermediaries and advisers
with which the City will do business.
Diversifying the investment portfolio so potential losses on individual
securities will be minimized.
ii). Interest Rate Risk – The City will minimize interest rate risk, which is risk that the
market value of securities in the portfolio will fall due to changes in market interest rates,
by:
Structuring the investment portfolio so that securities mature to meet cash flow
requirements for ongoing operations, thereby avoiding the need to sell securities
on the open market prior to maturity.
Investing operating funds primarily in shorter-term securities, money market
mutual funds, or similar investment pools.
1
B. Liquidity
The investment portfolio shall remain sufficiently liquid to meet all operating requirements that
may be reasonably anticipated. This is accomplished by structuring the portfolio so that
securities mature concurrent with cash needs to meet anticipated demands (static liquidity).
Furthermore, since all possible cash demands cannot be anticipated, the portfolio should consist
largely of securities with active secondary or re-sale markets (dynamic liquidity). Alternatively, a
portion of the portfolio may be placed in money market mutual funds or local government
investment pools which offer same day liquidity for short-term funds.
C. Yield
The investment portfolio shall be designed with the objective of attaining a market rate of return
throughout budgetary and economic cycles, taking into account the investment risk constraints
and liquidity needs. Return on investment is of secondary importance compared to the safety and
liquidity objectives described above. The core of investments are limited to relatively low risk
securities in anticipation of earning a fair return relative to the risk being assumed. Securities
shall generally be held until maturity.
D. Local Considerations
Where possible, funds may be invested for the betterment of the local economy. The City may
accept a proposal from an eligible institution which provides a reduced rate of interest provided
that such institution documents the use of deposited funds for community development projects.
The portfolio shall be reviewed quarterly as to its effectiveness in meeting the City’s needs for safety,
liquidity, rate of return, diversification and its general performance.
IV. Standards of Care
A. Prudence
The standard of prudence to be used by investment officials shall be the “prudent person”
standard and shall be applied in the context of managing an overall portfolio. The City Treasurer,
Director of Finance or their designee, acting in accordance with this policy and any other written
procedures pertaining to the administration and management of City assets and exercising due
diligence, shall be relieved of personal responsibility, if any, for credit risk or market price
changes of a particular security, provided that deviations from expectations are timely noted and
appropriate action is taken to control and prevent further adverse developments.
The “prudent person” standard states that, “Investments shall be made with judgment and care,
under circumstances then prevailing, which persons of prudence, discretion, and intelligence
exercise in the management of their own affairs, not for speculation, but for investment,
considering the safety of their capital as well as the probable income to be derived.”
B. Ethics and Conflicts of Interest
Officers and employees involved in the investment process shall refrain from personal business
activity that could conflict with the proper execution and management of the investment program,
2
or that could impair their ability to make impartial decisions. Such individuals shall disclose to
the City Treasurer any material financial interests in financial institutions that conduct business
within the City, and they shall further disclose any personal financial investment positions that
could be related to the performance of the investment portfolio. In addition, such individuals
shall subordinate their personal investment transactions to those of the investment portfolio,
particularly with regard to the timing of purchases and sales.
C. Delegation of Authority
Authority to manage the investment program is granted to the City Treasurer and the Director of
Finance, who shall act in accordance with established procedures and internal controls for the
operation of the investment program consistent with this investment policy. No person may
engage in an investment transaction except as provided under the terms of this policy. The City
Treasurer and Director of Finance shall be responsible for all transactions undertaken and shall
establish a system of controls to regulate the activities of subordinate or any other person
involved in such transactions for the City.
V. Authorized Financial Institutions, Depositories and Brokers/Dealers
The Director of Finance shall maintain a list of financial institutions authorized to provide investment and
depository services and provide them with a copy of the City’s investment policy. All authorized
financial dealers and institutions shall, prior to receiving City funds, provide the Director of Finance with
an affirmative statement that they have read the City’s investment policy and agree to conform to its
requirements. These institutions shall comply with all qualifications and requirements as set forth in
Illinois Compiled Statutes (30 ILCS 235/6) as well as any and all other laws, statutes, and fiduciary
responsibilities not mentioned within this policy.
VI. Suitable and Authorized Investments
The City may invest in any type of security allowed by Illinois law, notably 30 Illinois
Complied Statues 235 (30 ICS 235). A summary of allowable investments is as follows:
A. Passbook savings account.
B. Now, Super Now, and Money Market Accounts.
C. Commercial Paper - issuer must be a U.S. Corporation with more than $500
million in assets, rating must be within three highest classifications by two
standard rating services, must mature within 270 days of purchase, and such
purchase cannot exceed 10% of the corporations' outstanding obligations.
D. Local Government Investment Pools (i.e. The Illinois Funds and Illinois Metropolitan
Investment Fund (IMET).
E. Money Market Mutual Funds - registered under the Investment Company Act of
1940, provided the Portfolio is limited to bonds, notes, certificates, treasury bills,
or other securities which are guaranteed by the federal government as to principal
and interest.
F. Repurchase Agreement collateralized by U.S. Treasury securities.
3
G. Certificates of Deposit, Time Deposits and Certificate of Deposit Account Registry Service
(CDARS).
H. Constituting direct obligations of any bank as defined by the Illinois Banking Act
and only those insured by the Federal Deposit Insurance Corporation (FDIC).
I. Legally issuable by savings and loan associations incorporated under the laws of
the State of Illinois or any other state or under the laws of the United States and
only in those savings and loan associations insured by the FDIC.
J. Bonds, notes, certificates of indebtedness, Treasury bills or other securities which
are guaranteed by the full faith and credit of the United States of America as to
principal and interest.
VII. Safekeeping and Custody
A. Delivery vs. Payment
All trades of marketable securities will be executed by delivery vs. payment (DVP) to ensure that
securities are deposited in an eligible financial institution prior to the release of funds.
B. Safekeeping of Securities
Third party safekeeping is required for all securities. To accomplish this, the securities can be
held at the following locations:
A Federal Reserve Bank or its branch office.
At another custodial facility generally in a trust department through book-entry at
the Federal Reserve, unless physical securities are involved.
By an escrow agent of the pledging institution.
A financial institution on the Illinois State Treasurer's approval list of
safekeeping banks.
Safekeeping will be documented by an approved written agreement. This may be in the form of a
safekeeping agreement, trust agreement, escrow agreement or custody agreement.
C. Collateralization
Funds on deposit (e.g., checking accounts, certificates of deposit, etc.) in excess of FDIC limits
shall be secured by the deposit of marketable U.S. government or other approved securities or
surety bonds issued by top-rated insurers, having a value of at least 110% of the deposits.
Collateral is required as security whenever deposits exceed the insurance limits of the FDIC.
The collateral required to secure City funds must be held in safekeeping and pursuant to written
collateral agreements, which would prohibit the release or substitution of pledged assets without
proper written notification and authorization of the City Treasurer. Repurchase agreements
must also be collateralized in an amount of 105% of market value of principal and accrued
interest. Collateral shall be held at an independent, third party institution in the name of the
United City of Yorkville. The third party institution shall comply with all qualifications and
requirements as set forth in the Illinois Complied Statutes 30 ILCS 235/6.
4
D. Internal Controls
The City Treasurer and Director of Finance are responsible for establishing and maintaining
an internal control structure designed to insure that the invested assets of the City are protected
from loss, theft or misuse. The internal control structure shall be designed to provide reasonable
assurance that these objectives are met. The controls shall be designed to prevent the loss of
public funds arising from fraud, employee error, misrepresentation by third parties, unanticipated
changes in financial markets and imprudent actions by authorized investment officers. The
system of internal controls and operational procedures shall be documented in writing and
made available to individuals authorized to invest funds on behalf of the City.
The internal controls shall address the following points:
Separation of transaction authority from accounting and recordkeeping
Custodial safekeeping
Avoidance of physical delivery securities
Clear delegation of authority to subordinate staff members
Written confirmation of transactions for investments and wire transfers
Dual authorizations of wire transfers
Development of a wire transfer agreement with lead bank and third-party custodian
VIII. Investment Parameters
A. Diversification
It is the policy of the City to diversify its investment portfolio. Investments shall be
diversified to eliminate the risk of loss resulting in over concentration in a specific maturity,
issuer, or class of securities. Diversification strategies shall be determined and revised
periodically by the City Treasurer and the Director of Finance.
B. Maximum Maturities
To the extent possible, the City shall attempt to match its investments with anticipated cash flow
requirements. Unless matched to a specific cash flow, the City will not directly invest in
securities maturing more than five (5) years from the date of purchase. Reserve funds may be
invested in securities exceeding five (5) years if the maturities of such investments are made to
coincide as nearly as practicable with the expected use of funds. The intent to invest in securities
with longer maturities shall be disclosed in writing to the City Council.
IX. Reporting
A report of the City’s investment portfolio shall be presented to the City Council at the end of each fiscal
quarter. The report should include the date of purchase, maturity, type of investment, firm invested, yield,
interest rate and comparison to the benchmark(s) set forth in this policy.
A. Performance Standards
The City’s investment portfolio shall be designed with the objective of regularly meeting or
exceeding a selected performance benchmark, which could be the average return on three-month
5
U.S. Treasury bills, Illinois Funds rate, Illinois Metropolitan Investment Fund (IMET)
Convenience Fund rate or the average rate of Fed funds.
B. Marking to Market
The market value of the portfolio shall be calculated at least quarterly and a statement of the market
value of the portfolio shall be issued at least quarterly. In defining market value, the City will follow
applicable GASB pronouncements.
X. Approval of Investment Policy
The investment policy shall be formally approved and adopted by the City Council and reviewed
annually.
6
Municipal Software, Inc.
1
APPENDIX G – MSI BANK LOCK BOX INTERFACE
This appendix will detail all the information needed that pertains to Lock Box processing in the MSI-UB
system.
G.10 BASIC PROGRAM INFORMATION
PROGRAM ID: UB212000.COB
FILE FORMAT:
1. ASCII Sequential
2. 82 bytes long
3. Terminated by CR and LF
FILE LOCATION: \\MSI\COB
FILE NAME: UBMMDDYY.99 – File sent from bank to be imported into the MSI Utility Billing system.
Replace the “MMDDYY” with the month, day and year being processed.
Replace the “99” with a sequential number 00, 01, 02, etc. to allow for multiple files per day to
be processed.)
G.20 LOCK BOX FILE LAYOUT
Field
#
Field
Description Begin End Length Required Example Notes
1 Filler 01 54 54 Yes Spaces
2 MSI UB Account
# 55 64 10 Yes 0102123456 First 10 digits of customer’s account
number
3 MSI Tenant Code 65 66 2 Yes 01 Last 2 digits used to track tenant at
account
4 Filler 67 67 1 Yes Spaces
5 Dollar Amount
Rec’d 68 77 10 Yes 0000452.91 Amount paid, right justify, zero fill
left, include decimal point
6 Filler 78 78 1 Yes Spaces
7 Transaction
Code 79 80 2 Yes Spaces Spaces
8 CR/LF 81 82 2 Yes CR/LF
G.30 SAMPLE LOCK BOX FILE
1 2 3 4 5 6 7 8
123456789012345678901234567890123456789012345678901234567890123456789012
011000007002 0000529.69
020104500001 0001783.50
003500014500 0000053.92
000040330000 0000007.33
000091007702 0000068.49
Have a question or comment about this agenda item?
Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville,
tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php
Agenda Item Summary Memo
Title:
Meeting and Date:
Synopsis:
Council Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required:
Council Action Requested:
Submitted by:
Agenda Item Notes:
Reviewed By:
Legal
Finance
Engineer
City Administrator
Human Resources
Community Development
Police
Public Works
Parks and Recreation
Agenda Item Number
OB #1
Tracking Number
ADM 2013-52
Council Chamber Upgrades
Administration – January 16, 2014
9/19/2013
Tabled
ADM 2013-52
None
Informational
See attached memo.
Jeff Weckbach Administration
Name Department
Summary:
An informational update on the upgrades to City Hall.
Background:
This item was last discussed at the August Administration Committee meeting. At that
time staff discussed upgrading the Council Chambers with a live video streaming system. The
committee felt this item should be tabled until other upgrades to City Hall and its technology
could be undertaken.
Analysis
Staff has currently moved forward with the purchase of the Laserfiche Webportal. We are
anticipating this product to be installed and be online within the next 60 days. This technology
will enhance the City’s overall level of transparency, as residents will have access to more City
files and be able to more easily search for particular documents.
As part of the FY 15 budget, staff is proposing several upgrades to City Hall and its
technology. While these items are to be discussed in the coming months during the budget
presentation, a snapshot of the items and their estimated cost is listed below:
New Carpeting and Painting of City Hall Administrative Offices ~ $30,000
Phone System Upgrade ~ $30,000
Redesigned City Website ~ $30,000
Online Video Streaming and Camera ~ $20,000
TOTAL~ $110,000
Memorandum
To: Administration Committee
From: Jeff Weckbach, Administrative Intern
Bart Olson, City Administrator
Date: January 9, 2014
Subject: City Hall Upgrades