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Library Board Packet 2014 01-13-14 ii Agenda Yorkville Public Library / Historical Meeting Room Board of Trustees Monday, January 13 , 2014 - 7 : 00 P.M. 902 Game Farm Road i 1 . Roll Call 2. Recognition of Visitors i 3 . Amendments to the Agenda i 4. Minutes 5. Correspondence 6. Public Comment 7. Staff Comment 8. Report of the Treasurer Financial Statement Payment of Bills 9. Report of the Library Director Statistics 10. City Council Liaison 11 . Standing Committees Policy i Personnel Finance Community Relations 12. Unfinished Business i 13. New Business 14. Executive Session 1 . For the discussion of minutes lawfully closed under this Act, whether for the purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. 2 . For the appointment, employment, compensation, discipline, performance or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity. 15. New Business (cont' d) Release of Executive Session Minutes 16. Adjournment II i DRAFT Yorkville Public Library Board of Trustees Monday, December 9, 2013 , 7pm 902 Game Farm Road — Library Historic Wing The meeting was called to order at 7 : OOpm by President Beth Gambro i Roll Call: Susan Chacon-yes (arr. 7 :21pm), Judy Somerlot-yes, Sandy Lindblom-yes, Barb Johnson-yes, Jo Ann Gryder-yes, Beth Gambro-yes, Russ Walter-yes, Carol LaChance-yes Absent: Dale Pranga I Others Present: Library Director Michelle Pfister City Finance Director Rob Fredrickson Recognition of Visitors : President Gambro recognized Rob Fredrickson. Amendments to the Agenda: None Minutes : November 18 , 2013 The minutes were approved as presented on a motion by Barb Johnson and second by Russ Walter. All approved . Correspondence: None i Public Comment: None Staff Comment: None Report of the Treasurer: Financial Statement Treasurer Lindblom presented the report and commended Library Director Pfister for a good job on managing the budget. Ms. Lindblom gave the following information : 1 . The budget is at 58% . $ 8 ,662 in property taxes was received and this puts the revenue at 91 . 96% of the total budget with some additional funds coming in January. 2 . Most expenditures are below 58% . 3 . Page 2 shows agent fees at 75% and Ms . Lindblom questioned if they were over budget. Mr. Fredrickson said some bonds were refunded in April. 4 . DVD's are at 94% with $2,000 budgeted. This amount will be spent. 5 . $ 3 ,450 in development fees was taken in . 6 . Bond payments will be due at end of this month (principal & interest) . Page 1 of 3 i Check Register 1 . Page 2 : Total subscriptions is $3 ,222 . 13 (Novelist is a database and McWorld is new) . 2 . Page 5 : Visa bill : RDA resource book for $ 142 . 50 is a "must have" 3 . Yorkville PC invoice for $850 was for battery back-up (taken from development fees) and $ 1 ,800 is 4 months worth of maintenance and service charges j 4. Page 6 : Total payroll is for 2 pay periods 5 . Page 7 : Additional City Bill List is for $7,507 .91 . Window & gutter cleaning was taken from the Gifts & Memorials leaving a balance of about $2,018 . 14 Cash Statement Debt Service and bond payment will be deducted. Payment of Bills Barb Johnson moved and Jo Ann Gryder seconded the motion to pay the bills as follows : Payroll : $365360 . 10 Accounts Payable : $ 11 ,604 .01 City Bill List: $ 7,507991 TOTAL . $55947102 Roll call : Somerlot-yes, Lindblom-yes, Johnson-yes, Gryder-yes, Gambro-yes, Walter-yes, LaChance- yes . Passed 7-0 Report of the Library Director: 1 . Ms . Pfister gave the monthly statistics 2 . E-books are consistent 3 . "Omni" statistics indicate how many patrons used the e-books and audio books 4 . Three staff members attended Illinet meeting and a meeting regarding inter-library loans, now being computerized 5 . Book discussion group going well 6 . Twelve Friends attended November meeting Friends of the Library Report by Judy Somerlot: 1 . Mini-golf preparations going well with $ 1 ,930 in cash donations 2. Constructions materials under budget at $ 860 3 . Have many donations : movie passes, coupons, etc. to be used as prizes or for raffle 4 . Will have practice run on January 12 at 1 : 30 and help is needed for setup 5 . Have had questions if Trivia Night will be held again (undetermined at this time) Ms. Pfister continued her report : 7 . Fall Splendor program cost was split with Garden Club 8 . Art Lady Doreen Johnson gives art presentations 9 . Patron count was 5 ,680 10. Memorial received for Verne Riemenschneider 11 . Carpets in story room and meeting room were cleaned with Trivia Night proceeds 12. Library Attorney sent a poinsettia i Page 2 of 3 i i City Council Liaison : no report Standing Committees * no reports Unfinished Business : none New Business : Technology Update Following the previous month's discussion of updating technology, Ms. Pfister presented a quote of the cost to update the computers . The quote included equipment replacement, licensing and labor. She has $ 15 ,785 set aside for updates. Russ Walter inquired if the system updates would include Windows 7 and if Windows 7 would work since the present computers are older. He said there are utilities to check to determine if the programs will run. He suggested not proceeding with the upgrade, but to buy new computers instead, unless that is determined. Ms . Lindlbom suggested that Ms. Pfister first ask the PC technician if the Windows 7 will work. Motion: Ms. Johnson made a motion to approve $ 15 ,785 be used for 'best use' technology purchases . Ms. LaChance seconded the motion. In discussion, President Gambro added that the amount should not exceed the $ 15 ,785 . Roll call vote : Lindblom-yes, Johnson-yes, Gryder-yes, Gambro-yes, Walter-yes, LaChance-yes, Chacon-yes, Somerlot-yes. Passed 8-0 . Mr. Walter also noted that he asked another company to also provide a price for a server. E Program Policy Ms . Gryder stated that a Program Agreement Form had been drafted and recommended approval by the Board, after 2 small grammatical changes . Mr. Walter seconded the motion for approval and the agreement form was approved on a voice vote. Additional Business : Ms. Gambro noted that the outstanding Executive Minutes will need to be reviewed and approved in January. She asked Ms. Pfister to notify the Board when they are available for review. I Adjournment: There was no further business and the meeting was adjourned at 7 : 35pm on a motion by Russ Walter and second by Carol LaChance. Motion approved. Minutes respectfully submitted by Marlys Young Page 3 of 3 i i i DATE : 01 / 07 / 14 UNITED CITY OF YORKVILLE PAGE : 1 TIME : 14 : 33 : 22 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 01 / 13 / 14 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 103582 ABRAHAM ABRAHAM LINCOLN 09563 12 / 16 / 13 01 KENDALL COUNTY RECORD 3 / 1 / 12 - 82 - 820 - 54 - 00 - 5460 93 . 00 02 6 / 28 / 12 * * COMMENT * * INVOICE TOTAL : 93 . 00 CHECK TOTAL : 93 . 00 103583 ACI ACI SYSTEM CORP E01224 01 / 01 / 14 01 RADIO RENTAL ';:;:.:S"ERVICE' :& 82 - 820 - 54 - 00 - 5462 827 . 40 02 MONITOR'ING:, '^ COMMENT * * INVOICE TOTAL : 827 . 40 IL pi CHECK TOTAL : 827 . 40 a: •.•., 103584 ATT AT & T 312Z891936 - 1213 12 / 16 / 13 01 12 / 16 - 01 %=15: ' SFRV ICE. . ~ 82 - 820 - 54 - 00 - 5440 274 . 96 INVOICE TOTAL : 274 . 96 4', , 6305534354 - 1213 12 / 25 / 13 01 12 / 2;,5 0.1:/ 24 • SrERV,;.TCE 82 - 820 - 54 - 00 - 5440 444 . 18 .: ;.•:, •.; .::., , j' INVOICE TOTAL : 444 . 18 CHECK TOTAL : 719 . 14 103585 ATTLONG AT & T LONG DISTANCE — 828932136 - 8 - 1113 12 / 01 / 13 01 NOVEMBER LONG DISTANCE 82 - 820 - 54 - 00 - 5440 136 . 66 INVOICE TOTAL : 136 . 66 CHECK TOTAL : 136 . 66 103586 BAKTAY BAKER & TAYLOR 0002512869 12 / 23 / 13 01 MERCHANDISE RETURN CREDIT 84 - 840 - 56 - 00 - 5686 - 85 . 95 INVOICE . TOTAL : - 85 . 95 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBTSERVICE 84-840 LIBRARY CAPITAL DATE : 01 / 07 / 14 UNITED CITY OF YORKVILLE PAGE : 2 TIME : 14 : 33 : 22 CHECK REGISTER PRG ID : AP215000 _ WOW CHECK DATE : 01 / 13 / 14 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - -- - - - - - - - - - - - - --- - - = . .. . . . . . . . . . - - - . . . . . . . . .- - - - - - - - - - - - - - - -- - - -- - - - - - - - - . . .. . . - - - - - - - - - - - - - - -- - - - - - - - - - - - . . . . . . . . - - - - - - - - - - -- - - - - - 103586 BAKTAY BAKER & TAYLOR 2028782188 11 / 21 / 13 01 BOOKS 84 - 840 - 56 - 00 - 5686 325 . 97 INVOICE TOTAL : 325 . 97 2028812730 11 / 27 / 13 01 BOOKS 84 - 840 - 56- 00 - 5686 838 . 55 INVOICE TOTAL : 838 . 55 2028820658 12 / 02 / 13 01 BOOKS 84 - 840 - 56 - 00 - 5686 1 , 008 . 78 INVOICE TOTAL : 11008 . 78 2028855678 12 / 11 / 13 01 . BOOKS 84 - 840 - 56 - 00 - 5686 103 . 65 :. . . . . . - INVOICE TOTAL : 103 . 65 2028887498 12 / 19 / 13 01 BOOKS '`. 84 - 840 - 56 - 00 - 5686 338 . 03 INVOICE TOTAL : 338 . 03 : .; .,CHECK TOTAL : 2 . 529 . 03 103587 CAMBRIA CAMBRIA SALES COMPANY INC . ` 34441 12 / 04 / 13 01 PAPER„TbWELy ''';tiINERS , BOWL 82 - 820 - 56 - 00 - 5620 555 . 52 02 CLEAN? Ry. .. WINDEK ,.,+'GLOVES * * COMMENT * * INVOICE TOTAL : 555 . 52 34537 01 / 03 / 14 01 GLOVES 13 . 40 INVOICE TOTAL : 13 . 40 CHECK TOTAL : 568 . 92 103588 CENTPNT CENTER POINT , INC . 1147420 12 / 12 / 13 01 BOOKS 84 - 840 - 56 - 00 - 5686 72 . 00 INVOICE TOTAL : 72 . 00 CHECK TOTAL : 72 . 00 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL - 2 - DATE : 01 / 07 / 14 UNITED CITY OF YORKVILLE PAGE : 3 TIME : 14 : 33 : 22 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 01 / 13 / 14 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION - ACCOUNT # ITEM AMT - - - -- - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - -- - -- - - - - - - - - - - - -- --- - - ---- - - -- - - - - - - -- - - -- - - - - - - --- - - - - - -- - - - - - - - - - - - - - - ---- - - -- - - - - - 103589 DEMCO DEMCO , INC . 5165882 12 / 18 / 13 01 SLATWALL DISPLAY SHELF , EASEL 82 - 820 - 56 - 00 - 5610 100 . 28 INVOICE TOTAL : 100 . 28 CHECK TOTAL : 100 . 28 103590 JEWEL JEWEL 010414 01 / 04 / 14 01 STORYTIME . SUPPLaESr '; ,, ,. " 82 - 820 - 56 - 00 - 5671 22 . 50 :< > ' INVOICE TOTAL : 22 . 50 122513 12 / 25 / 13 01 RETURNED ..`MfRCHANDISE 'CR.EDLT,. ' * 82 - 820 - 56 - 00 - 5610 - 9 . 13 Id INVOICE TOTAL : - 9 . 13 "GS i ' c c•-:~;` ;.,.. CHECK TOTAL : 13 . 37 103591 KONICAMI KONICA MINOLTA BUSINESS 227198088 12 / 20 / 13 01 11 / 18 - 12 / 18";;COPTER:._CHARGES ', 82 - 820 - 54 - 00 - 5462 371 . 25 INVOICE : TOTAL : 371 . 25 CHECK TOTAL : 371 . 25 103592 MIDWTAPE MIDWEST TAPE 91470851 12 /.06 / 13 01 DVDS 84 - 840 - 56 - 00 - 5685 122 . 95 INVOICE TOTAL : 122 . 95 * 91487383 12 / 12 / 13 '01 AUDIO BOOK 84 - 840 - 56 - 00 - 5683 49 . 99 INVOICE TOTAL : 49 . 99 * 91506715 12 / 23 / 13 01 DVDS 84 - 840 - 56 - 00 - 5685 153 . 93 INVOICE TOTAL : 153 . 93 * CHECK TOTAL : 326 . 87 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL DATE : 01 / 07 / 14 UNITED CITY OF YORKVILLE PAGE : 4 TIME : 14 : 33 : 22 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 01 / 13 / 14 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - -- - - - - - - - - - -- - - - -- - - - - - - - -- - - - - - - -- - - - - - - - - -- - - - - - - - - - -- - - - - - -- - - - - -- - - - - - - - - - - - - - - -- - - - - - - - - - -- - - -- - - - - - - - -- - -- - - - - - - - - - - - - - - -- 103593 NICOR NICOR GAS 91 - 85 - 68 - 4012 8 - 1113 12 / 06 / 13 01 11 / 04 - 12 / 05 902 GAME FARM RD 82 - 820 - 54 - 00 - 5480 1 , 331 . 81 INVOICE TOTAL : 1 , 331 . 81 CHECK TOTAL : 1 , 331 . 81 103594 PRAIRCAT PRAIRIECAT 2748 12 / 03 / 13 01 NOVEMBER USER," GROUP -•;MEETINGS 82 - 820 - 54 - 00 - 5412 30 . 00 ,e INVOICE TOTAL : 30 . 00 CHECK TOTAL : 30 . 00 103595 SERVMAST SERVICEMASTER OF AURORA 118930 12 / 02 / 13 01 CARPET CZEANlNG '., '`::':':'••::;Y:';. ;'.'a:`;:': X82 - 000 - 24 - 00 - 2480 443 . 17 .;'? :INVOICE TOTAL : 443 . 17 CHECK TOTAL : 443 . 17 103596 TARGET TARGET BANK 120213 —LIB * 8822 12 / 02 / 13 O1 POP , "P] ;ATES";. GIFT �'TAGS -' 82 - 820 - 56 - 00 - 5671 17 . 06 INVOICE TOTAL : 17 . 06 4. CHECK TOTAL : 17 . 06 103597 THYSSEN THYSSENKRUPP ELEVATOR CORP 3000813967 12 / 01 / 13 01 DECEMBER ELEVATOR MAINTENANCE 82 - 820 - 54 - 00 - 5462 224 . 57 INVOICE TOTAL : 224 . 57 6000050512 12 / 05 / 13 01 ANNUAL PRESSURE TEST 82 - 820 - 54 - 00 - 5462 300 . 00 02 INSPECTION * * COMMENT * * INVOICE TOTAL : 300 . 00 CHECK TOTAL : 524 . 57 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL - 4 - DATE : 01 / 07/ 14 UNITED CITY OF YORKVILLE PAGE : 5 TIME : 14 : 33 : 22 CHECK REGISTER PRIG ID : AP215000 . WOW CHECK DATE : 01 / 13 / 14 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - --- - - - - --- - - - - - - - - - -- - - - - - -- ---- - - - - - - - - - - - - -- - - - - - - - -- - - - -- - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - -- - - - ---- - - -- - - - - - - - - - - - - - - - - - 103598 TODAYS TODAY ' S BUSINESS SOLUTIONS INC 102113 - 2 12 / 11 / 13 01 SCANNER INSTALLATION & 84 - 840 - 56 - 00 - 5635 2 , 395 . 00 02 TRAINING * * COMMENT * * INVOICE TOTAL : 21395 . 00 CHECK TOTAL : 2 , 395 . 00 103599 VISA VISA 122713 - LIB 12 / 27 / 13 01 12 / 10 - 011 09 INT-8`RAT -: 82 - 820 - 54 - 00 - 5440 129 . 85 4I. 4 02 PRESCHOOL ;,CfiRIS,TMAv... .SUP$•Y 'IESr. 82 - 820 - 56 - 00 - 5671 28 . 28 INVOICE TOTAL : 158 . 13 It CHECK TOTAL : 158 . 13 103600 WALDENS WALDEN ' S LOCK SERVICE . 15415 12 / 26 / 13 01 SERVICE CAI;L 2.- KEYS' ' `i82 - 820 - 54 - 00 - 5495 65 . 00 :! INVOICE TOTAL : 65 . 00 S` CHECK TOTAL : 65 . 00 103601 WAREHOUS WAREHOUSE DIRECT 2176605 - 0 12 / 20 / 13 01 PAGE FI;AGS .,'.• :PENCILS , BUSINESS 82 - 820 - 56 - 00 - 5610 238 . 26 02 CARD HOLDER', RTJBBERBANDS * * COMMENT * * INVOICE TOTAL : 238 . 26 2184856 - 0 01 / 03 / 14 01 BUSINESS CARDS , PAPER 82 - 820 - 56 - 00 - 5620 152 . 76 INVOICE TOTAL : 152 . 76 C2176605 - 00 12 / 23 / 13 01 MERCHANDISE RETURN CREDIT 82 - 820 - 56- 00 - 5610 - 133 . 40 INVOICE TOTAL : - 133 . 40 CHECK TOTAL : 257 . 62 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84840 LIBRARY CAPITAL DATE : 01 / 07 / 14 UNITED CITY OF YORKVILLE PAGE : 6 TIME : 14 : 33 : 22 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 01 / 13 / 14 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 103602 YORKACE YORKVILLE ACE & RADIO SHACK 151091 12 / 09 / 13 01 MOP & PAD 82 - 820 - 56 - 00 - 5620 19 . 99 INVOICE TOTAL : 19 . 99 CHECK TOTAL : 19 . 99 103603 YORKPOST YORKVILLE POSTMASTER 122613 12 /26 / 13 01 4 ROLLS OF . :STAMP,.S 82 - 820 - 54 - 00 - 5452 184 . 00 INVOICE TOTAL : 184 . 00 CHECK TOTAL : 184 . 00 103604 YOUNGM MARLYS J . YOUNG `;' ; :, , ip 120913 01 / 03 / 14 01 DECEMBER ;'9 ':MEETI'N.G":`MIND X82 - 820 -54 - 00 - 5462 49 . 50 1p ::• '`:INVOICE TOTAL : 49 . 50 - ` CHECK TOTAL : 49 . 50 :' TOTAL AMOUNT PAID : 11 , 233 . 77 82-820 LIBRARY OPERATIONS 83-830 LIBRARY DEBT SERVICE 84-840 LIBRARY CAPITAL - 6 - YORKVILLE PUBLIC LIBRARY PAYROLL SUMMARY December 6 , 2013 REGULAR OVERTIME TOTAL IMR-F FICA TOTALS LIBRARY 15 , 391 . 39 - 157391 .39 11003 . 61 1 1,146 . 79 177541 . 79 TOTALS $ 15 ,391 . 39 $ - $ 153391 . 39 $ 11003 . 61 $ 11146 .79 $ 17, 541 . 79 PAYROLL SUMMARY December 20 , 2013 REGULAR OVERTIME TOTAL IMRF FICA TOTALS LIBRARY 167165 .70 - 161165 .70 17003 . 61 11206 . 08 18, 375 . 39 TOTALS $ 16 , 165 . 70 $ - $ 16 , 165 .70 $ 17003 ,61 $ 11206 . 08 $ 18, 375 . 39 PAYROLL SUMMARY January 3, 2014 REGULAR OVERTIME TOTAL IMRF FICA TOTALS LIBRARY 14,684. 81 - 1.4, 684. 81 11086 . 86 11092. 04 16 , 863. 71 TOTALS $ 14, 684. 81 $ - $ 14, 684. 81 $ 1, 1086 . 86 $ 11092. 041 $ 16 , 863 . 71 TOTAL PAYROLL $ 525780 . 89 _ 7 _ YORKVILLE PUBLIC LIBRARY BILL LIST SUMMARY Monday, January 13, 2014 PA YROLL DATE BI-WEEKLY 12/6/2013 $17,541 .79 BI-WEEKLY _ 12/20/2013 $18,375.39 BI-WEEKLY 1 /3/2014 $16,863.71 TOTAL PAYROLL $527780.89 ACCOUNTS PAYABLE BILL LIST - FY14 1219/2013 $16,863.71 TOTAL BILLS PAID $167863.71 CITY BILL LIST MESIROW - POLICY RENEWAL 12/10/2013 $1 ,243.85 MESIROW - SERVICE FEE .APPLICATION 12/10/2013 $1 ,050 .83 MESIROW - LIABILITY INSURANCE POLICY RENEWAL 12/10/2013 $621 .92 MESIROW - LIABILITY INSURANCE ADMIN FEES 1211012013 $525.41 DAC - 'DECEMBER 2013 HRA ADMIN FEES 12/10/2013 $15.00 GUARDIAN - DECEMBER DENTAL INSURANCE 12/10/2013 $424.35 GUARDIAN - DECEMBER LIFE INSURANCE 12/10/2013 $82.24 EYE MED-DECEMBER VISION INSURANCE 12/10/2013 $53.60 IPRF - JANUARY WORKERS COMP. INSURANCE 12/10/2013 $977.93 BCBS -JANUARY HEALTH INSURANCE 12/23/2013 $6,350.00 CALL ONE - NOVEMBER SERVICE 12/23/2013 $92.62 TOTAL BILLS PAID ON CITY RUN $11 ,437.75 DEBT SERVICE BNY MELLON WIRE TRANSFER YRKVILLIB05B INTEREST PMT 12/23/2013 $63700.00 BNY MELLON WIRE TRANSFER-YRKVILLIB05B PRINCIPAL PMT 12123/2013 $335,000.00 BNY MELLON WIRE TRANSFER-YORKLIB06 INTEREST PMT 12/2312013 $19,618.75 BNY MELLON WIRE TRANSFER-YORKLIB06 PRINCIPAL PMT 12/23/2013 $100,000.00 TOTAL WIRE TRANSFERS $4612318.75 TOTAL DISBURSEMENTS $5425401 A 0 YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE PERIOD ENDING DECEMBER 31, 2013 ACPUAIS BY MONTH (Cwh Basin) % OfFisca/ 1'ear 8% 17% 25% 33% 42% 50% 58% 67% Year-to-Date Totals FISCALYEAR2014 L CCOUN7 NUMBER DESCRIPTTON May-13 3,me-13 3 -13 An t_33 Se mmber-13 Octobor-13 November-13 Decembcr13 Totele BUDGET at Budget LIBRARY OPERATIONS REVENUES Taxes 82-00040-00-0005 PROPERTY TAXES - LIBRARY 49,980 283,907 7,085 1 23, 104 1 259,243 10,204 8,662 - 641 ,184 670,415 95.640/v InterRovemmental 82-000-41-00-4120 PERSONAL PROPERTY TAX 1,056 - 1,032 108 - 754 - 275 3,226 5,000 64.53% 82-000.41 -00-0170 STATE GRANTS 17,389 - - - - - - - 17,389 17,200 101 . 10% Fines & Forfeits 82-00043-00-4330 LIBRARY FINES 796 1, 112 1, 134 756 1 754 1 748 649 594 6,542 9,300 7034°/ Char esfor Service 82-000-44-00-0401 LIBRARY SUBSCRIPTION CARDS 1,033 893 550 397 119 - 225 269 3,506 10,000 35.06% 82-000-44-004422 COPY FEES 214 267 352 182 259 145 138 209 1 ,766 3,000 58.85% 82-000-44-00-4440 PROGRAM FEES 51 164 73 - 90 141 32 54 605 1,000 60.50% Investment Earnings 82-000-45-00-4500 INVESTMENT EARNINGS 99 1 98 1 110 1 116 1 106 1 117 110 1 116 874 1,300 67.25% Miscellaneous 82-00048-004820 RENTALINCOME 150 150 295 100 166 200 250 245 1,556 21000 77.800/6 82-00048-004824 DVD RENTAL INCOME 333 423 478 305 360 363 359 320 21941 5,000 58.82% 82-00048-004832 MEMORIALS & GIFTS - - _ _ _ _ _ _ - 2,000 0.00% 82-00048-004850 MISCELLANEOUS INCOME 64 146 59 14 45 424 133 119 1 ,003 250 401 . 14% Other Financing Sources 82-00049-004901 TRANSFER FROM GENERAL 23,477 1 4,375 1 11987 1 ,509 1 31147 1 ,987 1 ,159 2, 125 39,767 52,174 76.22% TOTAL REVENUES: LIBRARY 94,642 291,535 13,155 26,590 1 263,291 15,083 11,717 4,347 72OJ59 778,639 92.52% LIBRARY OPERATIONS EXPENDITURES Salaries & Wages 82-820-50-00-5010 SALARIES jINSURANCE T11 19,907 18,707 28,060 18,707 18,707 18,707 18,707 160,208 252,540 63.44% 82-820-,50-00-5015 PART-TQv1 13,067 12,757 19,933 13,097 13,391 13,192 12,850 111 .855 1951000 57.36% Benefits 82-820-52-00-5212 RETIREMENT 2,136 2,007 3,011 2,007 2,007 2,007 2,007 17,190 27,988 61 .42% 82-820-52-00-5214 FICA CON 2,461 2,346 3,621 2,377 21400 2,384 2,353 20,349 33,572 60.61% 82-820-52-00-5216 GROUP H 6.387 1,637 11,784 6,633 51685 5,608 5,586 56,754 94, 116 60.30% 82-820-52-00-5222 GROUP LI 44 44 44 44 44 44 44 350 595 58.77% 82-820-52-00-5223 DENTAL INSURANCE (563) 424 424 424 424 424 424 3,395 5,926 57.29% 82-820-52-00-5224 VISION INSURANCE 54 54 54 54 54 54 54 54 429 1 643 66.69% 1 YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE PERIOD ENDING DECEMBER 31, 2013 ACTUALS BY MONTH (Cash Bush) % oJFiscal l ear 7:y-13% 17% 25% 33% 42% 50% 58% 67% Year4o Date Totals FISCAL YEAR 2014 ACCOUNT NUMBER DESCAIMON Tuna-13 3 -13 Au -13 Se temper-13 Octobcr13 Nmcnibcr-13 Deccmher-13 Totals BUDGET % of Budget 82-820-52-00-5230 UNEMPLOYMENT INSURANCE 579 - - 661 - - - - 1,259 2,500 50.37% 82-820-52-00-5231 LIABILITY INSURANCE 1 ,987 4,375 11987 828 3,147 11987 1,159 2,125 17,596 28, 184 62.43% Contractual Services 82-820-54-00-5412 TRAINING & CONFERENCES - - 26 137 26 - - 13 202 500 40.40% 82520-54-00-5415 TRAVEL & LODGING - 37 - 139 186 37 - 72 471 600 78.52% 82-820-54-00-5426 PUBLISHING & ADVERTISING - - - 25 - - - - 25 100 25.05% 82-820-54-00-5440 TELECOMMUNICATIONS - 952 692 1 ,315 883 859 11090 855 6,645 11 ,000 60,41% 82-820-54-00-5452 POSTAGE & SHIPPING - _ _ 2 - 14 143 19 178 500 35.65% 82-820-54-00-5460 DUES & SUBSCRIPTIONS - - - - - 3,271 1,085 3,222 7,579 12,000 63. 15% 82.820-54-00-5462 PROFESSIONAL SERVICES 752 717 1 ,914 3,614 1, 126 948 2.874 2,228 14,174 29,000 48.88% 82-820-54-00-5466 LEGAL SERVICES - - - - _ _ _ _ - 2,000 0.00% 82-820-54-00-5468 AUTOMATION 2,558 - - 3,514 - - 3,514 - 9,585 35,000 27.39% 82-820-54-00-5480 UTILITIES - - 564 232 203 198 778 798 2,773 12,600 22.01% 82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - _ _ 671 - - - - 671 5,000 13.41% 82-820-54-00-5498 PAYING AGENT FEES - - 562 - - - - - 562 749 75.07% Supplies 8252046-00-5610 OFFICE SUPPLIES - 944 - 1 ,764 95 592 988 622 5,005 8,000 62.56% 82520-56-00-5620 OPERATING SUPPLIES - - 117 1 ,453 1 ,240 978 762 178 4,729 8,000 59. 11% 82-820-56-00-5671 LIBRARY PROGRAMMING - 68 52 25 38 19 89 104 395 1,000 39.51% 82-820-56-00-5685 DVD'S - - - - 112 926 853 439 2,329 2,000 116.45% 82-820-56-00-5698 MEMORIALS & GIFTS 395 (395) - - - _ _ _ - 2,000 0.00% 82-820-56-00-5699 MISCELLANEOUS - - - - - - - 250 0.00% TOTAL FUND REVENUES 94,642 291,535 13,155 26,590 263,291 15,083 11,717 0.347 I 720,359 778,639 92.52% TOTAL FUND EXPENDITURES 57,903 50,191 439890 81329 50,399 52,540 55,755 52,701 444,708 7719363 57.65% FUND SURPLUS (DEFICTT) 36,740 241,344 (307735) (54,740) 212,892 (37,457) (449038) (48,355) 275,651 71276 BEGINNING FUND BALANCE 446,136 FUND SURPLUS (DEFICIT) 275,651 ENDING RESERVED FUND BALANCE 334476 ENDING UNRESERVED FUND BALANCE 387,211 ENDING TOTAL FUND BALANCE 721,787 2 YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE PERIOD ENDING DECEMBER 31, 2013 ACTUALS BY MONTH (Cash Barb) YD Of Fiscal fear =M13 17% 25% 33% 42% SOY 58% 67% Year-lo-Date Totals FISCAL YEAR 2014 ACCOUNT NUMBER DESCRIPTION June-13 Jul43 August-13 September-13 October-13 November-13 D«ember•13 Totals BUDGET */v or Budget LIBRARY DEBT SERVICE REVENUES 83-00040-00.4015 PROPERTY TAXES-DEBT SERVICE 58,037 329,673 8,227 26,828 299,871 11,849 10,058 A46 744,542 771,763 96.47% 83-00045-00-4500 INVESTMENT EARNINGS - - - 1 2 11 10 70 200 35.22% TOTAL REVENUES: LIBRARY DEBT SERVICE 58,037 329,673 8,227 26,829 299,873 119860 10,067 744,613 771,963 96.46% LIBRARY DEBT SERVICE EXPENDITURES 2008B Bond 83-830-83-00-8000 PRINCIPAL PAYMENT - _ _ - _ _ - 335,000 F1112,000 335,000 100.00% 83-830-83-00-8050 INTEREST PAYMENT - 6,700 - - - - - 6,700 13,400 100.00% 2006Bond 83-830-84-00-8000 PRINCIPAL PAYMENT - _ _ _ _ _ - 100,000 100.000 100.00% 83-830-84-00-8050 INTERESTPAYMENT - 19,619 - - - - - 19,619 39,238 100.00% 2013 Re din Bond 83-830-99-00-8000 PRINCIPAL PAYMENT - - - _ _ _ _ 155.000 170,000 91AS% 83-830-99-00-8050 INTEREST PAYMENT - 27,615 - - - - - 97,466 111 .68% TOTAL FUND REVENUES 589037 329,673 8,227 26,829 2991873 11,860 10,067 46 7447613 1 7719963 1 96,46°/ TOTAL FUND EXPENDITURES - 539934 - - - - - 713,785 767,719 769,638 99,75% FUND SURPLUS (DEFICIT) 58,037 2759739 81227 169829 299,873 11,860 1.09067 (713,739) (23,106) 2,325 LIBRARY CAPITAL REVENUES 84-000-42-00-0214 DEVELOPMENT FEES 29,500 3,000 7,350 3,000 800 2,150 3,450 - 49,250 20,000 246.25% 84-00045-004500 INVESTMENT EARNINGS 1 1 2 2 2 2 2 2 12 20 58.55% TOTAL REVENUES: LIBRARY CAPITAL 29,501 3,001 7,352 3,002 802 2,152 3,452 2 49,262 20,020 246.06 LIBRARY CAPITAL EXPENDITURES 84-840-54-00-5460 E-BOOK SUBSCRIPTIONS - - - - - - - _ 3,500 0.00% 84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - 2,061 - 144 1,144 - - 850 - 0.00% 84-840-56-00-5683 AUDIO BOOKS - - 145 354 277 310 - - - OM% 84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC - 393 273 - - - - - - 0.00% 84-840-56-00-5685 DVD'S - 446 273 333 222 - - - 1,273 - 0.00% 3 YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE PERIOD ENDING DECEMBER 31, 2013 ACTUAIS BY MONTH (Cmb Bmis) % oJFiscal fear 8% 17% 15% 33% 42% 50% 58% 67% Year-to-Date Totals FISCAL YEAR 2014 1ACCOUNT NUMBER DESCRIPTION M8%13 Ju 13 July-13 August-13 Se tembcr-13 October-13 November-13 December-13 Totals BUDGET % u[Budget 84-840-56-00-5686 BOOKS - 538 2, 154 4,476 3,640 11640 4,607 2,295 19,350 35,350 54.74° TOTAL FUND REVENUES 29,501 30001 7,352 31002 802 21152 3,452 2 49,262 209020 246.06% TOTAL FUND EXPENDITURES - 3,437 29845 5,307 51283 1950 41607 39145 269574 38,850 68.40 FUND SURPLUS (DEFICIT) 29,501 (437) 4,506 (24305) (4,482) 202 (1,155) (3,144) 21,688 (189830) 4 4E : 13 : 49 : 37 GENERAL LEDGER ACTIVITY REPORT F-YR : 14 GL440000 . WOW ACTIVITY THROUGH FISCAL PERIOD 08 2 . JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT - 000 -24 - 00 -2480 ( L ) ESCROW - MEMORIALS & GIFTS L 05 / 01 / 2013 BEGINNING BALANCE 41063 . 86 GJ- 130619RC 06 / 20 / 2013 02 RC MAY DEP . TO MEMORIAL & GIFT 722 . 00 TOTAL PERIOD O1 ACTIVITY 0 . 00 722 . 00 GJ- 130530LB 07 / 05 / 2013 02 JUNE DEPOSITS 69 . 00 GJ- 130605RC 06 / 10 / 2013 01 RC MEMORIAL & GIFT EXPENSE 1 , 543 . 88 TOTAL PERIOD 02 ACTIVITY 11543 . 88 69 . 00 3 AP- 130712 07 / 02 / 2013 01 BOOKS BAKER & TAYLOR 103442 2028227891 211 . 18 07 / 02 / 2013 02 BOOKS BAKER & TAYLOR 103442 2028271713 106 . 52 GJ- 130731LB 07 / 31 / 2013 10 JULY DEPOSITS 25 . 00 TOTAL PERIOD 03 ACTIVITY 317 . 70 25 . 00 1 AP - 130812 08 / 06 / 2013 01 MEMORIAL BRICK KING & SONS MONUMENT 103467 070213 30 . 00 08 / 06 / 2013 02 ENGRAVED BRICK KING & SONS MONUMENT 103467 072513 30 . 00 GJ- 130831LB 08 / 22 /2013 10 AUGUST DEPOSITS 100 . 00 TOTAL PERIOD 04 ACTIVITY 60 . 00 100 . 00 5 AP- 130909 09 / 05 / 2013 01 4 GIFT CARDS , SUMMER PRIZES VISA 103496 082713 -LIB 193 . 33 GJ- 130930LB 09 / 19 / 2013 10 SEPTEMBER DEPOSITS 644 . 31 TOTAL PERIOD 05 ACTIVITY 193 . 33 644 . 31 5 AP- 131014 10 / 08 / 2013 01 ANNUAL SUBSCRIPTION RENEWAL WALL STREET JOURNAL 103517 091313 413 . 40 GJ- 131031LB 10 / 29 / 2013 10 OCTOBER DEPOSITS 855 . 00 TOTAL PERIOD 06 ACTIVITY 413 . 40 855 . 00 7 AP- 131111 11 / 08 / 2013 01 EXTERIOR WINDOW AMD GUTTER AURORA WINDOW CLEANI 103522 50252 1 , 075 . 00 11 / 08 / 2013 02 BOOKS BAKER & TAYLOR 103523 2028611806 181 . 18 11 / 08 / 2013 03 BOOKS BAKER & TAYLOR 103523 2028618215 451 . 06 11 / 08 / 2013 04 REIMBURSEMENT FOR MATERIALS DOUGLAS SOMERLOT 103533 110613 654 . 96 11 / 08 / 2013 05 BANQUET TABLE VISA 103537 102713 -LIB 155 . 52 GJ- 131130LB 12 / 03 / 2013 10 NOVEMBER DEPOSITS 585 . 00 TOTAL PERIOD 07 ACTIVITY 2 , 517 . 72 585 . 00 3 GJ- 131231LB 01 / 02 / 2014 10 DECEMBER DEPOSITS 355 . 52 TOTAL PERIOD 08 ACTIVITY 0 . 00 355 . 52 TOTAL ACCOUNT ACTIVITY 5 , 046 . 03 3 , 355 . 83 ENDING BALANCE 2 , 373 . 66 GRAND TOTAL 0 . 00 2 , 373 . 66 TOTAL DIFFERENCE 0 . 00 21373 . 66 YORKVILLE PUBLIC LIBRARY CASH STATEMENT AS OF DECEMBER 31 , 2013 FISCAL YEAR 2014 May June July August September October November December January February March April 2013 2013 2013 2013 2013 2013 2013 2013 2014 2014 2014 2014 Library P01dSecond $ 150,787 $ 121,960 $ 374,743 $ 296,839 $ 533,232 $ 485,919 $ 431,194 $ 376,515 $ $ - $ - $ Operations Building 15,690 41,753 41,809 43,955 41,673 40,525 38,070 38,377 Development Fees - Library Operations IMET 333,913 334,003 334,097 334, 198 334,291 334,385 334,477 334,576 Reserve E ibrary Illinois Funds 17,425 283,945 40 23, 143 0 10,204 18,866 0 erations rary Debt Illinois Funds 81,309 89,536 116,365 416,238 428,099 438, 166 5 ervice Library Earthmover 25 25 25 25 25 25 25 25 - 1 - 1 Operations Total: $ 517,840 $ 862,996 $ 840,251 $ 814,526 $ 11325,460 $ 1,299358 $ 1,260,799 $ 749,498 $ $ $ $ - PAYROLL 1ST PAY PERIOD $ 18,401 $ 19,079 $ 18,236 $ 18,159 $ 17,903 $ 18,254 $ 18,554 $ 17,542 $ - $ $ - $ - 2ND PAY PERIOD 18;288 18,492 17,581 18,280 18,286 18,250 17,806 18,375 3RD PAY PERIOD 18,185 Total $ 36,689 $ 37,572 $ 35,817 $ 549624 $ 36,188 1 $ 36,504 $ 36,360 I $ 35,917 $ $ - $ $ December 2013, Circulation by Transaction Type December 2013, All Locations, All Patron Types, All Item Types Check- All Check- All Holds Holds Check- Transactions out+ outs Renewals Placed Filled ins Usage Renewals or o r nh f i us Yorkville Public Yk 14328 6313 5107 1206 373 1352 6290 0 Library-YKBB-3 Yorkville borrowed 1118 items from other libraries in December Yorkville lent 623 items to other libraries in December Reciprocal borrower transactions in December=430 Patrons added =48 Items added = 322 e-books checked out=405 e-audio books checked out=48 Novermber OMNI users= 116 i i December Public Relations Articles — Photos - Kendall Country Record - Beacon News Patch - Sun Times Web Site Meetings, Workshop Staff Meeting—CUG — Opac — Iwanski — DeBord i i Programs, Activities Number Attending Adult Programs Adult Book Discussion 4 Lunch Time Book Club 7 Men ' s Book Club 5 Friends Meeting 15 Threads and More 12 Drop-In-Job 1 Young Adult Programs Teen Meeting (3 Times ) 24 Pre-Teen Meeting 37 Children Programs Open Story Time 10 Tot' s & Toddlers (4 Times) 25 Middle Reader Book Group 6 Little Readers 3 Big Kids Book Club 10 Art Lady 10 i Patron Count 4891 i Meeting Room Library 7 Rent 3 I Teens Volunteers Alex Dewane — Michele Kush Volunteers i Gifts and Memorials i i I I I i I i i 1 i rI I Yo rkvl" l I e Ll" b ra ry . Mini = Golf FUN Ra 'iser Chase away i r it i r i i � I ! 1 Sunday , 26 , 1 Yorkville lic Library 902 Game Farm r person , s r check Tickets available day of event . Children age 10 and under must have adult supervision . Funds raised will be used to support children 's programs, CONTRIBUTORS Waubonsee Community College Prairie Garden Dental Ziegfried Troy Golf Edward Jones Blackberry Oaks Golf Course Logo Shirt Factory Yorkville Garden Club Home Depot Kendall County Record Menards Fox Valley Trophy and Promotions Rosati's Pizza GCP Sales: Custom Golf Cars Jimmy John's Paradise Car Wash Yorkville Community Unit School District 115 Raging Waves Grand Rental Station Parfection Park NCG Cinema j Merlin 200, 000 Mile Shop Wendy's Ground Effects Yorkville Performing Arts Center Merry Hearts Clowns West Suburban Bank Car Care Collision Center Millhurst Ale House