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Public Works Packet 2014 01-21-14 AGENDA PUBLIC WORKS COMMITTEE MEETING Tuesday, January 21, 2014 6:00 p.m. City Hall Conference Room Citizen Comments: Minutes for Correction/Approval: December 17, 2013 New Business: 1. PW 2014-01 Route 71 Sanitary Sewer and Water Main Replacement - Engineering Agreement 2. PW 2014-02 Windett Ridge – Plat of Easement 3. PW 2014-03 Autumn Creek Units 1A Resubdivision, Unit 1B, Unit 2B, and Unit 2 Acceptance 4. PW 2014-04 NPDES Annual Report 5. PW 2014-05 2013 Road to Better Roads Program a. MFT Funds – Change Order No. 1 b. Non-MFT Funds – Change Order No. 1 6. PW 2014-06 Road to Better Roads 5-Year Plan Update Old Business: 1. PW 2013-62 Subdivision Securities – Reduction Policy Additional Business: 2013/2014 City Council Goals – Public Works Committee Goal Priority Staff “Road improvement maintenance program” 2 Eric Dhuse “Capital Improvement Planning (River Road Bridge in 2013)” 6 Rob Fredrickson, Eric Dhuse, Bart Olson “Sidewalk improvement maintenance program” 8.5 Eric Dhuse United City of Yorkville 800 Game Farm Road Yorkville, Illinois 60560 Telephone: 630-553-4350 Fax: 630-553-7575 UNITED CITY OF YORKVILLE WORKSHEET PUBLIC WORKS COMMITTEE Tuesday, January 21, 2014 6:00 PM CITY HALL CONFERENCE ROOM --------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: --------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR APPROVAL: --------------------------------------------------------------------------------------------------------------------------------------- 1. December 17, 2013 □ Approved __________ □ As presented □ With corrections --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2014-01 Route 71 Sanitary Sewer and Water Main Replacement – Engineering Agreement □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2014-02 Windett Ridge – Plat of Easement □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2014-03 Autumn Creek Units 1A Resubdivision, Unit 1B, Unit 2B, and Unit 2 Acceptance □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 4. PW 2014-04 NPDES Annual Report □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2014-05 2013 Road to Better Road Program a. MFT Funds – Change Order No. 1 b. Non-MFT Funds – Change Order No. 1 □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2014-06 Road to Better Roads 5-Year Plan Update □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- OLD BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2013-62 Subdivision Securities - Reduction Policy □ Moved forward to CC __________ consent agenda? Y N □ Approved by Committee __________ □ Bring back to Committee __________ □ Informational Item □ Notes ___________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ --------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number Minutes Tracking Number Minutes of the Public Works Committee – December 17, 2013 Public Works – January 21, 2014 Majority Committee Approval Minute Taker Name Department Page 1 of 3 DRAFT UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, December 17, 2013, 6:00pm Yorkville City Hall, Conference Room 800 Game Farm Road IN ATTENDANCE: Committee Members Chairman Diane Teeling Alderman Jackie Milschewski Alderman Larry Kot Alderman Ken Koch Other City Officials Public Works Director Eric Dhuse Engineer Julie Morrison, EEI Other Guests: Tony Scott, Kendall County Record The meeting was called to order at 6:02pm by Chairman Diane Teeling. Citizen Comments: None Previous Meeting Minutes: November 19, 2013 The minutes were approved as presented. New Business 1. PW 2013-57 Water Department Reports for August, September and October 2013 Mr. Dhuse said these were standard reports. 2. PW 2013-58 Route 34 McDonald's – Grant of Easement Engineer Julie Morrison said this was the plat of easement for the pedestrian/bike path part of which is on McDonald's property and requires a 10-foot easement. Alderman Kot asked where the path goes when it reaches the gas station. It will continue on the west side of Rt. 47 by the theater. This item will move to the Council consent agenda. 3. PW 2013-59 MFT Resolution for Route 47 Project As part of the Route 47 project, the City will receive some invoices to be paid from MFT. A resolution will be needed and this is the formal paperwork to execute. Alderman Koch asked if the actual amount had decreased. Some of the bills were not MFT-eligible and will be paid from the General Fund. This will move to the consent agenda. Page 2 of 3 4. PW 2013-60 Safe Routes to School – Call for Projects Ms. Morrison said the City just finished some 2010 school projects with the scope of the project exceeding what the City could fund. The 2010 projects that had to be eliminated that year will be carried to 2014. The federal cap amount is $160,000 and Ms. Morrison said she has an estimate of $208,000, with $48,000 being funded from the City. Ms. Teeling questioned if the City can afford this along with the many other projects coming forward. Mr. Dhuse said it should be discussed during the budgeting process. City applications must be submitted by January 31. Mr. Kot said the City should go forward with this project since some of the existing sidewalks are unsafe, uneven, etc and the kids walk on the street. Mr. Dhuse said an assessment of the sidewalks is being done and Van Emmon is one that will be repaired. State, Madison, Morgan and Olson were also discussed. Chairman Teeling commented that the unfinished projects should be completed first. This item will move to the Council consent agenda. 5. PW 2013-61 Kendall Crossing Acceptance and Security Reduction The theatre developer has requested the City to accept the public improvements and that the balance of the security be released. All items on EEI's punchlist have been addressed and Ms. Morrison recommended acceptance. The as-builts are still outstanding, but a cash deposit has been provided to allow for temporary occupancy. Alderman Milschewski asked if any other signage/marquee will be erected. It was noted many movie patrons most likely check listings and purchase tickets on line. No further discussion. Mr. Kot asked if there will be an entrance off Rt. 47 when the theatre is finished. Mr. Dhuse said IDOT is reviewing this, but it would be a right in/right out only. This item moves forward to the Council consent agenda. 6. PW 2013-62 Subdivision Securities – Reduction Policy This policy would allow for City administrative staff to reduce securities without Council action, however, Aldermen would still be notified. Alderman Kot said he always relied on staff for this and also asked how the $1 million threshold for staff approval was determined. It was thought to have been agreed upon at an earlier time as part of this policy. Alderman Milschewski noted any such action would be listed under staff reports on the Council agenda when reductions are made. A formal code amendment will be drafted for the next Public Works committee meeting. Chairman Teeling asked for clarification on the Blackberry Woods letter of credit when staff had recommended a reduction, but no work had been done. Mr. Dhuse said some work had been completed, but the developers requested a greater reduction. There was discussion at that time if the reduction would cover the punchlist. This item will return to committee on January 14th for further discussion. 7. PW 2013-63 Kendall County TAP Grant Application Mr. Dhuse said this is the second year the City has partnered with the County for a $5,000 grant for sidewalk reimbursement. It is for information and does not require committee action. Page 3 of 3 Old Business: 1. PW2013-43 Caledonia Letter of Credit Call and Subdivision Completion Update Ms. Morrison said there had been discussion to pull the letter of credit for Caledonia and the developer then asked to complete some items in the Spring. The recommendation was to not call the letter and review at that time. Additional Business: Alderman Kot asked if the City plows Gawne Lane. This follows a citizen request to Alderman Frieders. It is a private road and not plowed by the City according to Mr. Dhuse. Ms. Milschewski said a City lift station near Gawne Lane may lead people to think it is part of the City. It is not known who plows the street which has about 3 or 4 houses. -------------------------------------- In another matter, Mr. Kot said he was contacted by a Rivers Edge resident and another resident who complained about the train horn that sounds at 3:00am. Consistency of the horn is the issue, sometimes it is sounded much longer than others. Mr. Kot asked about a “quiet zone”. Mr. Dhuse said it has been reviewed for Rivers Edge and other areas, but the cost is prohibitive due to many requirements. Ms. Milschewski said she wants people to hear the horn and also noted that people are aware of the trains when they purchase their homes. It was noted there are only 2-3 trains per day. Alderman Kot asked Mr. Dhuse to contact the railroad and ask for consistency of the horns. -------------------------------------- Alderman Milschewski raised an issue about signage at Route 47 and Van Emmon. She stated the sign for “no turn on red” for westbound traffic on Van Emmon onto Rte. 47 is posted by Cobblestone Bakery and is not visible. It was questioned why it is not on the lightpost or more visible. Mr. Dhuse said a new sign was just posted. The new curb at this intersection was also discussed and its unique design it to prevent parking near the intersection. Mr. Dhuse indicated the Rt. 47 construction is scheduled to continue as long as the weather holds. Mr. Kot asked about the concrete wall near the The Record and how snow will be plowed there. The State plows this slowly which allows the snow to be pushed along until it empties out near the train tracks. There was no further business and the meeting was adjourned at 6:40pm. Minutes respectfully transcribed by Marlys Young Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #1 Tracking Number PW 2014-01 IL Route 71 Sanitary Sewer and Water Main Replacement PW Committee – January 21, 2014 Consideration of Approval Contract Consideration Brad Sanderson Engineering Name Department Summary Approval of an engineering agreement for preliminary engineering of a watermain relocation related to the Route 71 expansion project. Background The City approved a letter of understanding in November 2011 with IDOT for Route 71 expansion between Route 47 and Orchard Road (attached). IDOT has notified City officials it intends to proceed with design and construction of the project within its five-year highway plan. The project is expected to be let in June 2015, and construction could begin in late 2015 or early 2016. This puts construction on the project in the City’s FY 16. We have budgeted for the items discussed in the letter of understanding in the FY 15 budget proposal, which will be released on January 23. One of the components of the Route 71 project that was not contemplated in the letter of understanding was major utility relocation. Unfortunately, the City has a large watermain within the Route 71 right-of-way between Route 47 and Route 126 that will likely need to be relocated. This watermain serves the Sunflower, Fox Highlands, and Country Hills subdivisions and was installed in the early 1990s when Sunflower and Country Hills were built. For conservative budget purposes, we have estimated this watermain relocation at $1,000,000 and have budgeted it as an expense within the water fund in FYs 16, 17, and 18. Part of EEI’s task on the preliminary engineering authorized by this agreement will be to minimize the amount of watermain that must be relocated. As the project progresses, we will keep the City Council updated with cost details. Recommendation Staff recommends approval of the engineering agreement with EEI for Route 71 preliminary engineering. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: January 15, 2014 Subject: Route 71 engineering agreement Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #2 Tracking Number PW 2014-02 Windett Ridge PW Committee – January 21, 2014 Consideration of Approval Easement Acceptance Brad Sanderson Engineering Name Department Attached find one copy of a proposed grant of easement for drainage purposes within the Windett Ridge Development. The modifications are necessary due to further review by Ryland Homes and the need to better define the drainage swales. We recommend accepting the proposed easement. Please place this item on an upcoming Public Works Committee agenda for consideration. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: January 13, 2014 Subject: Windett Ridge – Plat of Easement Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #3 Tracking Number PW 2014-03 Autumn Creek Units 1A Resub., Unit 1B, Unit 2B, Unit 2 PW Committee – January 21, 2014 Consideration of Approval Subdivision Acceptance Consideration and Bond Reduction Brad Sanderson Engineering Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #4 Tracking Number PW 2014-04 NPDES Annual Report PW Committee – January 21, 2014 None Informational Purposes Brad Sanderson Engineering Name Department The City adopted its Stormwater Management Plan in March 2010 which was required by the IEPA in order for the City to be compliance with the NPDES MS4 Permit. One of the requirements of the permit is to submit an annual report to the IEPA. The report is to detail the City’s progress towards its goals that it outlined in its plan. The report, which covers the period from March 2012 to March 2013, is provided for informational purposes and will be submitted to the IEPA by the end of the month. If you have any questions or require additional information, please let us know. Memorandum To: Bart Olson, City Administrator From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. Lisa Pickering, Deputy City Clerk Date: January 14, 2014 Subject: NPDES MS4 Stormwater Permit ILLINOIS ENVIRONMENTAL PROTECTION AGENCY ANNUAL FACILITY INSPECTION REPORT NPDES PERMIT FOR STORM WATER DISCHARGES FROM MUNICIPAL SEPARATE STORM SEWER SYSTEMS (MS4) UNITED CITY OF YORKVILLE, IL: MARCH 2012 TO FEBRUARY 2013 THE FOLLOWING ITEMS MUST BE ADDRESSED. A. CHANGES TO BEST MANAGEMENT PRACTICES (BMP CHANGES). The City is proposing the following changes to the Best Management Practices for the six minimum control measures as submitted in the 2008 NOI for the City and the City’s Stormwater Management Program Plan (SMPP) adopted in March of 2010. Public Education and Outreach The City no longer publishes a City newsletter, due to budget constraints, and therefore will remove the BMP of including stormwater or recycling items in their newsletter from their requirements in the update to the SMPP. Public Participation and Involvement The City’s Green Committee merged with the Chamber of Commerce Green Committee and therefore the City is no longer maintaining minutes for Green Committee Meetings and will remove the BMP of inclusion of the City’s Green Committee meeting minutes from their requirements in the SMPP. City staff assumed the responsibilities previously delegated to the Green Committee in the SMPP. Construction Site Runoff Control There are no proposed changes to the BMPs in this area. Post Construction Site Runoff Control Due to staff and budget constraints the City is unable to maintain their planned schedules for stormwater basin inspections and Homeowner Association (HOA) contacts and education. Therefore, the City will modify the BMPs in these areas in their update to the SMPP to state that the City will provide assistance for citizens and HOAs regarding post construction runoff control on an as requested basis. The City will document the request and follow up action taken. The City will investigate a return to a more active program in the future if budget and staff considerations allow it. Illicit Discharge Detection and Elimination Due to staff and budget constraints the City was unable to perform inspections on all their stormwater outfalls. Therefore, the City will modify this BMP in the update to the SMPP to state that the City will take action to correct problems with stormwater outfalls as they are reported to the City and will document the incidents and corrective actions taken to address the problem. Pollution Prevention and Good Housekeeping There are no proposed changes to the BMPs in this area. IEPA MS4 2012-2013 Annual Report United City of Yorkville Page 2 of 5 B. STATUS OF COMPLIANCE WITH PERMIT CONDITIONS AND ASSESMENT OF THE APPROPRIATENESS OF THE IDENTIFIED BEST MANEGEMENT PRACTICES TOWARDS ACHIEVING THE STATUTORY GOAL OF REDUCING THE DISCHARGE OF POLLUTANTS TO THE MEP, AND THE IDENTIFIED MEASURABLE GOALS FOR EACH OF THE MINIMUM CONTROL MEASURES. The City has endeavored to meet the requirements of the permit conditions as outlined in the SMPP and in consideration of current staffing and budget constraints. The status of the permit activities for the reporting period is as follows. Public Education and Outreach The City maintains an information center at City Hall that includes informational items regarding stormwater related issues. The City did not publish a newsletter, due to budget constraints, during the reporting period and so was unable to meet the measurable goal of including a stormwater/recycling item in the newsletter. Despite not meeting all the measureable goals in the SMPP, the City is still in compliance with minimum control measures by providing public education and outreach materials at the City Hall and on its website. Public Participation and Involvement The City maintained documentation on the number and type of calls received from the public regarding potential illicit discharges. The City did not receive any calls in this reporting period. The City sponsored an Environmental Fair on 4/22/12 during the reporting period. The Environmental Fair on 4/22/12 was attended by 150 residents. The Green Committee merged with the Chamber of Commerce’s Green Committee and the City is no longer responsible for maintaining meeting minutes. City staff assumed responsibilities previously delegated to the Green Committee under the SMPP. The above activities demonstrate the City’s compliance with minimum control measures for Public Participation and Involvement. Construction Site Runoff Control The City tracked the number of site development permits issued. There were seven (7) site development permits issued during the reporting period. The City documented citizen complaints, if any, regarding construction site runoff and implemented and documented follow up procedures. There was one (1) citizen construction runoff complaint during the reporting period. The City inspects construction sites for erosion and sediment control as required by the NPDES Permit and the City’s Erosion and Sediment Control Ordinance. The above activities demonstrate the City’s compliance with minimum control measures for Construction Site Runoff Control. Post Construction Site Runoff Control The City proposed a BMP to annually inspect 20% of all stormwater basins and document the inspections on the forms developed in the SMPP. The City developed a database of basins but due to staff and budget constraints the City was not able to perform inspection this reporting period. However, no post construction runoff basin related complaints from citizens were received. The City maintains a database of Home Owners Associations (HOA) and encourages HOAs to inspect and maintain their stormwater management basins. The City proposed a BMP to make contact with 20% of HOAs annually regarding stormwater related issues. Due to staff and budget constraints the City has not formally contacted and provided information to HOAs since their HOA Forum in September of 2010. However, the City makes IEPA MS4 2012-2013 Annual Report United City of Yorkville Page 3 of 5 information available and provides assistance on an as needed basis when requested by HOAs. The City requires new developments to enter into maintenance agreements for stormwater facilities. There have been no new developments requiring maintenance agreement in the reporting period. Despite not meeting all the measurable goals in the SMPP, the City is in compliance with minimum control measures for Post Construction Runoff Control because their ordinances address post construction requirements and City staff respond to citizen complaints and HOA requests for information and assistance. Illicit Discharge Detection and Elimination The City maintains and updates as necessary their stormwater Outfall Inventory. In addition, the City tracks the number and types of Illicit Discharges and the steps taken to eliminate the discharge as potential discharges are brought to their attention. There were no illicit discharges reported during the reporting period. The City proposed a BMP to inspect all stormwater outfalls on an annual basis and record the inspections on inspection and summary forms. However, due to staffing and budget constraints the City has been unable to inspect the outfalls during the reporting period. However, city staff will take action if problems with the outfalls are reported to the City. Despite not meeting all the measurable goals in the SMPP, the City is in compliance with the minimum control measures for Illicit Discharge Detection and Elimination because they have ordinances and procedures in place to address and correct illicit discharge when they are discovered. The City takes action as necessary in accordance with these ordinances when illicit discharges or problems with stormwater outfalls are reported. Pollution Prevention and Good Housekeeping The City provided services and maintained records for the following good housekeeping activities: number of curb miles swept, amount of leaves collected, amount of road salt used, number of catch basins cleaned, and the amount of herbicides and pesticides used, and training provided for employees. Due to budget constraints no formal NPDES training was provided to employees; however, employees are kept informed on best management practices through implementation of the SMPP. These activities place the City in compliance with the minimum control measures for Pollution Prevention and Good Housekeeping. C. RESULTS OF INFORMATION AND DATA COLLECTED AND ANALYZED. The following data was collected or information analyzed for the above permit cycle and is attached to this report. Public Education and Outreach No data was collected or information analyzed in this area during the reporting period. Public Participation and Involvement Documentation regarding the Environmental Fair is attached. Construction Site Runoff Control Documentation regarding one (1) citizen complaint for construction site runoff discharge is attached. IEPA MS4 2012-2013 Annual Report United City of Yorkville Page 4 of 5 Post Construction Site Runoff Control No data was collected or information analyzed in this area during the reporting period. Illicit Discharge Detection and Elimination No data was collected or information analyzed in this area during the reporting period. Pollution Prevention and Good Housekeeping The City swept 250 curb miles in the reporting period. The City collected 840 cubic yards of leaves during their fall collection. The City used 1,100 tons of road salt during the winter. The City cleaned 363 catch basins during the reporting period. The City applied 15 gallons of herbicides and pesticides during the reporting period. D. SUMMARY OF STORM WATER ACTIVITIES PLANNED FOR THE NEXT REPORTING CYCLE. The City is proposing to follow the plan of activities as described in their approved SMPP for the upcoming year. These activities would include the following Public Education and Outreach The City will continue to maintain an information center at City Hall that contains stormwater and recycling related information for City residents. Public Participation and Involvement The City will continue to maintain documentation regarding the number and type of calls received from the public regarding potential illicit discharges. The City will also work on planning for their next Environmental Fair. Construction Site Runoff Control The City will continue to track the number of site development permits issued. The City will continue to document and follow up on citizen complaints regarding construction site runoff. The City will continue to inspect active construction sites in accordance with NPDES Permit and Erosion and Sediment Control Ordinance requirements. Post Construction Site Runoff Control The City will maintain their databases of HOAs and Stormwater Basins and update as necessary. The City will provide information and assistance to citizens and HOAs on an as requested basis. The City will continue to require new developments to enter into maintenance agreements for their stormwater basins. Illicit Discharge Detection and Elimination The City will continue to track the number and type of potential illicit discharges and problems with stormwater outfalls that are reported. The City will document the incidents and the corrective actions on their summary forms and in accordance with their ordinances and procedures. IEPA MS4 2012-2013 Annual Report United City of Yorkville Page 5 of 5 Pollution Prevention and Good Housekeeping The City will continue to provide services and maintain records for the following good housekeeping activities: number of curb miles swept, amount of leaves collected, amount of road salt used, number of catch basins cleaned, and the amount of herbicides and pesticides used, and training provided for employees. E. NOTICE OF PERMIT OBLIGATIONS SATISFIED BY OTHER GOVERNMENT ENTITY. The City is not depending on other units of government to meet any of its’ permit obligations. F. LIST OF CONSTRUCTION PROJECTS PAID FOR BY THE CITY OF YORKVILLE FOR THE 2012-2013 REPORTING PERIOD. There were no City funded construction projects in the 2012-2013 reporting period. Complaint ID 2012-03-019 Name of Complainant Scott Kohler Address of Complainant 630-742-0360 Phone Number Reported By Resident Location of Complaint:220 Dickson St Location - Lot #:18 Location - Subdivision:Countryside Ward 4 PIN:02-21-351-013 Property Owner:Sharon Kohler, 220 Dickson St., Yorkville, IL 60560 Description of Complaint: Following the water main break repair a large hole marked with tape, smaller holes and mud was left in the yard and the complainant is unable to mow. Complaint Assigned To:Public Works, cc Pete Ratos ActionTaken: Violation: Comment: Notification: Complaint Date 3/23/2012 Page 1 Location Description Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #5 Tracking Number PW 2014-05 2013 Roads to Better Roads Program PW Committee – January 21, 2014 Consideration of Approval Change Order Review Brad Sanderson Engineering Name Department Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number NB #6 Tracking Number PW 2014-06 Road to Better Roads 5-year plan update PW Committee – January 21, 2014 Majority Direction on FY 15 plan, Discussion on FY 16 and FY 17 plan See attached memo. Bart Olson Administration Name Department Summary Review of two different proposals for the Road to Better Roads 5-year plan. Background This item was last reviewed at the September Public Works Committee meeting. At that meeting, the Public Works Committee reviewed the attached map of roadway and utility improvements. For Summer 2014 (FY 15), the City had tentatively endorsed a plan to complete: 1) Morgan Street from W Fox Rd to Dolph Ct, with water, sanitary sewer, and storm sewer improvements 2) Adrian Street from Blaine St to W Washington St with water, sanitary sewer, and storm sewer improvements 3) W Ridge St from its western terminus to S Main St with water and sanitary sewer improvements 4) Heustis Street from E Orange St to E Fox Rd with water and sanitary sewer improvements 5) W Van Emmon between State St and S Main St 6) W Hydraulic from its western terminus to Morgan St 7) Various other storm sewer improvements adjacent to the areas above At the September Public Works Committee meeting, the one variable on the above list was that we knew the cost was far beyond our original budget amounts for the Road to Better Roads program. When the program was created, we had expected to spend about $1,000,000 per year in total infrastructure improvements. The items above have a total FY 15 estimated value of around $2,100,000 1 . At the time of FY 14 budget approval, we inserted these costs into the FY 15 budget without a way to pay for them. The intent was for the City to evaluate its ability to pay for these projects during the FY 15 budget proposal, since the FY 13 audit would be completed and the FY 14 numbers would be more concrete. In order to do $2,100,000 worth of Road to Better Roads projects, the City’s general fund would have to take a major hit, water rates would have to go up more than 40%, and sewer rates would have to go up more than 15% from FY 14 to FY 15. That would bring the water rates to $18 bi-monthly plus $3.68 per 100 cubic feet and the sewer fees to $20.74 bi-monthly. Purely as an illustration, we have attached a survey of surrounding municipalities and where these fees would rank us (labeled as $2.1m RTBR option). Since the increase would be very steep and would put us at the top of the survey, we are 1 $900,000 in pavement and storm sewer costs, spread between MFT and City-wide Capital; $845,000 in the Water Department; $343,000 in the Sewer Department Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: January 15, 2014 Subject: Road to Better Roads, 5-year plan update proposing to scale back the FY 15 Road to Better Roads budget to $1.153m 2 . This results in a more manageable increase in the water and sewer fees. Within the pared back budget proposal, we would suggest dropping Morgan Street improvements entirely, State Street pavement rehab, Heustis St sanitary sewer improvements and Adrian Street sanitary sewer improvements. The resulting program would be: 1) W Hydraulic from its western terminus to Morgan St 2) Adrian Street from Blaine St to W Washington St with water and storm sewer improvements 3) Heustis Street from E Orange St to E Fox Rd with water improvements 4) State Street sanitary sewer improvements 5) Miscellaneous sanitary sewer improvements In order to fund these improvements, the City’s annual water sales would have to increase 15% and the sewer maintenance fees would have to increase 3% in FY 15. This would put increase the water rates from $13.11 bi-monthly minimum plus $2.38 per 100 cubic feet to $14.00 bi-monthly minimum plus $2.97 per 100 cubic feet. The sewer rates would have to be increased from $18 bi-monthly to $18.54 bi- monthly. As mentioned above, we have attached a survey of surrounding municipalities. The FY 15 budget proposal is labeled as such. FY 16 and FY 17 Road to Better Roads program While not necessary to finalize in the FY 15 budget, we do need to make some decisions on the FY 16 and FY 17 program in the near future. Specifically, the conversation revolves around the two choices put forth by Public Works and Engineering – one that completes the five-year Road to Better Roads program on its current schedule, or the second that basically inserts East Kendall, West Kendall and Center Parkway as the only road improvements in FY 16 and FY 17. The road rating and the amount of water main breaks on East and West Kendall warrant them to be the next roads completed, however the cost of the improvements are so great we would only be able to do those two roadways for two fiscal years (which means the entire City road system continues to deteriorate). East Kendall’s pavement costs are only $311,000 but the water improvements are $787,000. Center Parkway’s pavement costs are only $260,000 but the water improvements are $718,000. West Kendall’s pavement costs are $700,000 and the water improvements are $1,450,000. Further, while we show these projects as split between two fiscal years, they should be completed simultaneously to achieve the best possible economies of scale. As we’ve stated above in our brief analysis of water and sewer rates, funding these projects with a water rate increase would cause the City’s water rate to increase dramatically. The City could wrap these costs into a bond and pay for them incrementally over a 20-year period, but we have not recommended that given the large amount of capital projects that still must be completed within that 20- year period. To reiterate – no decision is necessary at this time on the plan for FY 16 or FY 17. Recommendation Staff recommends formal direction be given on the FY 15 Road to Better Roads program and discussion on the FY 16 and FY 17 program. 2 $600,000 in pavement and storm sewer costs, spread between MFT and City-wide Capital; $353,000 in the Water Department; $200,000 in the Sewer Department $2 0 0 $3 0 0   $4 0 0   $5 0 0   $6 0 0   $7 0 0   $8 0 0   An n u a l  Wa t e r  Ra t e    Co m p a r i s o n YB S D  Ex c l u d e d $‐ $1 0 0   $2 0 0   $3 0 0   $4 0 0   $5 0 0   $6 0 0   $7 0 0   $8 0 0   An n u a l  Wa t e r  Ra t e    Co m p a r i s o n YB S D  Ex c l u d e d $6 0 0 $8 0 0 $1 , 0 0 0 $1 , 2 0 0 $1 , 4 0 0 An n u a l  Se w e r ,  Wa t e r ,  Ga r b a g e ,  an d  Ve h i c l e  St i c k e r   Co s t  ‐ YB S D  Ex c l u d e d $0 $2 0 0 $4 0 0 $6 0 0 $8 0 0 $1 , 0 0 0 $1 , 2 0 0 $1 , 4 0 0 An n u a l  Se w e r ,  Wa t e r ,  Ga r b a g e ,  an d  Ve h i c l e  St i c k e r   Co s t  ‐ YB S D  Ex c l u d e d $2 0 0 $4 0 0 $6 0 0 $8 0 0 $1 , 0 0 0 $1 , 2 0 0 $1 , 4 0 0 An n u a l  Se w e r  an d  Wa t e r  Co s t YB S D  Ex c l u d e d $0 $2 0 0 $4 0 0 $6 0 0 $8 0 0 $1 , 0 0 0 $1 , 2 0 0 $1 , 4 0 0 An n u a l  Se w e r  an d  Wa t e r  Co s t YB S D  Ex c l u d e d $6 0 0 $8 0 0 $1 , 0 0 0 $1 , 2 0 0 $1 , 4 0 0 An n u a l  To t a l  Co s t  Se w e r  an d  Wa t e r   YB S D  In c l u d e d $0 $2 0 0 $4 0 0 $6 0 0 $8 0 0 $1 , 0 0 0 $1 , 2 0 0 $1 , 4 0 0 An n u a l  To t a l  Co s t  Se w e r  an d  Wa t e r   YB S D  In c l u d e d $0 $2 0 0 $4 0 0 $6 0 0 $8 0 0 $1 , 0 0 0 $1 , 2 0 0 $1 , 4 0 0 $1 , 6 0 0 An n u a l  To t a l  Co s t  (W a t e r ,  Se w e r ,  Ve h i c l e ,  an d   Ga r b a g e )  YB S D  In c l u d e d $0 $2 0 0 $4 0 0 $6 0 0 $8 0 0 $1 , 0 0 0 $1 , 2 0 0 $1 , 4 0 0 $1 , 6 0 0 An n u a l  To t a l  Co s t  (W a t e r ,  Se w e r ,  Ve h i c l e ,  an d   Ga r b a g e )  YB S D  In c l u d e d ROAD TO BETTER ROADS AND UNDERGROUND IMPROVEMENT PROJECTS DRAFT PROGRAM - PROJECT COSTS UNITED CITY OF YORKVILLE KENDALL COUNTY, IL FY2015 No.STREETNON-MFTSTORM SEWERMFTWATER MAINSANITARY SEWERTOTAL 1HYDRAULIC AVENUE-$ -$ 73,000.00$ -$ -$ 73,000.00$ 2ADRIAN STREET-$ 8,000.00$ 139,000.00$ 116,000.00$ -$ 263,000.00$ 3HEUSTIS STREET305,000.00$ 75,000.00$ -$ 237,000.00$ 617,000.00$ 4STATE STREET-$ -$ -$ -$ 175,000.00$ 175,000.00$ 5MISC. LOCATIONS-$ -$ -$ -$ 25,000.00$ 25,000.00$ SUB-TOTAL 305,000.00$ 83,000.00$ 212,000.00$ 353,000.00$ 200,000.00$ 1,153,000.00$ ROADWAY TOTAL600,000.00$ FY2016 No.STREETNON-MFTSTORM SEWERMFTWATER MAINSANITARY SEWERTOTAL 1VAN EMMON STREET24,000.00$ -$ -$ -$ -$ 24,000.00$ 2RIDGE STREET149,000.00$ 60,000.00$ 368,600.00$ 577,600.00$ 3WASHINGTON STREET116,000.00$ -$ -$ -$ -$ 116,000.00$ 4MORGAN STREET-$ -$ 84,000.00$ -$ -$ 84,000.00$ 5STATE STREET-$ -$ 224,000.00$ -$ -$ 224,000.00$ 6MISC. LOCATIONS-$ -$ -$ -$ 200,000.00$ 200,000.00$ SUB-TOTAL 289,000.00$ 60,000.00$ 308,000.00$ 368,600.00$ 200,000.00$ 1,225,600.00$ ROADWAY TOTAL657,000.00$ FY2017 No.STREETNON-MFTSTORM SEWERMFTWATER MAINSANITARY SEWERTOTAL 1KING STREET115,000.00$ 30,000.00$ -$ -$ -$ 145,000.00$ 2CHURCH STREET153,000.00$ 30,000.00$ -$ -$ -$ 183,000.00$ 3SANDERS COURT-$ -$ 77,000.00$ -$ -$ 77,000.00$ 4APPLETREE COURT-$ -$ 54,000.00$ 164,000.00$ -$ 218,000.00$ 5DIEHL FARM ROAD-$ -$ 130,000.00$ -$ -$ 130,000.00$ 6MISC. LOCATIONS-$ -$ -$ -$ 200,000.00$ 200,000.00$ SUB-TOTAL 268,000.00$ 60,000.00$ 261,000.00$ 164,000.00$ 200,000.00$ 953,000.00$ ROADWAY TOTAL589,000.00$ FY2018 No.STREETNON-MFTSTORM SEWERMFTWATER MAINSANITARY SEWERTOTAL 1W. WASHINGTON STREET184,000.00$ -$ -$ -$ -$ 184,000.00$ 2E. WASHINGTON STREET-$ -$ 83,000.00$ -$ -$ 83,000.00$ 3W. FOX STREET81,000.00$ -$ -$ -$ -$ 81,000.00$ 4E. ORANGE STREET-$ -$ 72,000.00$ -$ -$ 72,000.00$ 5MISC. LOCATIONS-$ -$ -$ -$ 200,000.00$ 200,000.00$ SUB-TOTAL 265,000.00$ -$ 155,000.00$ -$ 200,000.00$ 620,000.00$ ROADWAY TOTAL420,000.00$ FY2019 No.STREETNON-MFTSTORM SEWERMFTWATER MAINSANITARY SEWERTOTAL 1E. SPRING STREET287,000.00$ -$ 104,000.00$ -$ -$ 391,000.00$ 2MISC. LOCATIONS-$ -$ -$ -$ 200,000.00$ 200,000.00$ SUB-TOTAL 287,000.00$ -$ 104,000.00$ -$ 200,000.00$ 591,000.00$ ROADWAY TOTAL391,000.00$ Olson\My Documents\3 Public Works Committee agenda items\1 Jan 2014\[RTBR Summary FY15-19.xlsx]SUMMARY-CITY VERSION NOTE: VALUES INCLUDE CONTINGENCY AND ENGINEERING NOT INCLUDED CENTER PARKWAY260,000.00$ -$ -$ 718,400.00$ -$ 978,400.00$ CONOVER COURT78,000.00$ -$ -$ 295,000.00$ -$ 373,000.00$ POWERS COURT48,000.00$ -$ -$ 167,000.00$ -$ 215,000.00$ ROADWAY ROADWAY ROADWAY ROADWAY ROADWAY ROAD TO BETTER ROADS AND UNDERGROUND IMPROVEMENT PROJECTS DRAFT PROGRAM - PROJECT COSTS UNITED CITY OF YORKVILLE KENDALL COUNTY, IL FY2015 No.STREETNON-MFTSTORM SEWERMFTWATER MAINSANITARY SEWERTOTAL 1HYDRAULIC AVENUE-$ -$ 73,000.00$ -$ -$ 73,000.00$ 2ADRIAN STREET-$ 8,000.00$ 139,000.00$ 116,000.00$ -$ 263,000.00$ 3HEUSTIS STREET305,000.00$ 75,000.00$ -$ 237,000.00$ 617,000.00$ 4STATE STREET-$ -$ -$ -$ 175,000.00$ 175,000.00$ 5MISC. LOCATIONS-$ -$ -$ -$ 25,000.00$ 25,000.00$ SUB-TOTAL 305,000.00$ 83,000.00$ 212,000.00$ 353,000.00$ 200,000.00$ 1,153,000.00$ ROADWAY TOTAL600,000.00$ FY2016 No.STREETNON-MFTSTORM SEWERMFTWATER MAINSANITARY SEWERTOTAL 1E. KENDALL311,000.00$ -$ -$ 787,200.00$ -$ 1,098,200.00$ 2CENTER PARKWAY260,000.00$ -$ -$ 718,400.00$ -$ 978,400.00$ 3MISC. LOCATIONS-$ -$ -$ -$ 200,000.00$ 200,000.00$ SUB-TOTAL 571,000.00$ -$ -$ 1,505,600.00$ 200,000.00$ 2,276,600.00$ ROADWAY TOTAL571,000.00$ FY2017 No.STREETNON-MFTSTORM SEWERMFTWATER MAINSANITARY SEWERTOTAL 1W. KENDALL694,000.00$ -$ -$ 1,452,900.00$ -$ 2,146,900.00$ 2MISC. LOCATIONS-$ -$ -$ -$ 200,000.00$ 200,000.00$ SUB-TOTAL 694,000.00$ -$ -$ 1,452,900.00$ 200,000.00$ 2,346,900.00$ ROADWAY TOTAL694,000.00$ FY2018 No.STREETNON-MFTSTORM SEWERMFTWATER MAINSANITARY SEWERTOTAL 1CONOVER COURT78,000.00$ -$ -$ 295,000.00$ -$ 373,000.00$ 2POWERS COURT48,000.00$ -$ -$ 167,000.00$ -$ 215,000.00$ 3VAN EMMON STREET-$ -$ 24,000.00$ -$ -$ 24,000.00$ 4WASHINGTON STREET-$ -$ 116,000.00$ -$ -$ 116,000.00$ 5MORGAN STREET-$ -$ 84,000.00$ -$ -$ 84,000.00$ 6MISC. LOCATIONS-$ -$ -$ -$ 200,000.00$ 200,000.00$ SUB-TOTAL 126,000.00$ -$ 224,000.00$ 462,000.00$ 200,000.00$ 1,012,000.00$ ROADWAY TOTAL350,000.00$ FY2019 No.STREETNON-MFTSTORM SEWERMFTWATER MAINSANITARY SEWERTOTAL 1RIDGE STREET149,000.00$ 60,000.00$ 368,600.00$ 577,600.00$ 2STATE STREET224,000.00$ -$ -$ -$ -$ 224,000.00$ 3MISC. LOCATIONS-$ -$ -$ -$ 200,000.00$ 200,000.00$ SUB-TOTAL 373,000.00$ 60,000.00$ -$ 368,600.00$ 200,000.00$ 1,001,600.00$ ROADWAY TOTAL433,000.00$ FY2020 No.STREETNON-MFTSTORM SEWERMFTWATER MAINSANITARY SEWERTOTAL 1KING STREET115,000.00$ 30,000.00$ -$ -$ -$ 145,000.00$ 2CHURCH STREET153,000.00$ 30,000.00$ -$ -$ -$ 183,000.00$ 3SANDERS COURT77,000.00$ -$ -$ -$ -$ 77,000.00$ 4MISC. LOCATIONS-$ -$ -$ -$ 200,000.00$ 200,000.00$ SUB-TOTAL 345,000.00$ 60,000.00$ -$ -$ 200,000.00$ 605,000.00$ ROADWAY TOTAL405,000.00$ FY2021 No.STREETNON-MFTSTORM SEWERMFTWATER MAINSANITARY SEWERTOTAL 1W. WASHINGTON STREET184,000.00$ -$ -$ -$ -$ 184,000.00$ 2E. WASHINGTON STREET83,000.00$ -$ -$ -$ -$ 83,000.00$ 3W. FOX STREET81,000.00$ -$ -$ -$ -$ 81,000.00$ 4E. ORANGE STREET72,000.00$ -$ -$ -$ -$ 72,000.00$ 5MISC. LOCATIONS-$ -$ -$ -$ 200,000.00$ 200,000.00$ SUB-TOTAL 420,000.00$ -$ -$ -$ 200,000.00$ 620,000.00$ ROADWAY TOTAL420,000.00$ FY2022 No.STREETNON-MFTSTORM SEWERMFTWATER MAINSANITARY SEWERTOTAL 1E. SPRING STREET391,000.00$ -$ -$ -$ -$ 391,000.00$ 2MISC. LOCATIONS-$ -$ -$ -$ 200,000.00$ 200,000.00$ SUB-TOTAL 391,000.00$ -$ -$ -$ 200,000.00$ 591,000.00$ ROADWAY TOTAL391,000.00$ FY2023 No.STREETNON-MFTSTORM SEWERMFTWATER MAINSANITARY SEWERTOTAL 1DIEHL FARM ROAD130,000.00$ -$ -$ -$ -$ 130,000.00$ 2APPLETREE COURT54,000.00$ -$ -$ 164,000.00$ -$ 218,000.00$ 3MISC. LOCATIONS-$ -$ -$ -$ 200,000.00$ 200,000.00$ SUB-TOTAL 184,000.00$ -$ -$ 164,000.00$ 200,000.00$ 548,000.00$ ROADWAY TOTAL184,000.00$ \BOlson\My Documents\3 Public Works Committee agenda items\1 Jan 2014\[RTBR Summary FY15-19.xlsx]SUMMARY-CITY VERSION NOTE: VALUES INCLUDE CONTINGENCY AND ENGINEERING ROADWAY ROADWAY ROADWAY ROADWAY ROADWAY ROADWAY ROADWAY ROADWAY ROADWAY Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Agenda Item Summary Memo Title: Meeting and Date: Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Legal Finance Engineer City Administrator Human Resources Community Development Police Public Works Parks and Recreation Agenda Item Number OB #1 Tracking Number PW 2013-62 Subdivision Securities – Reduction Policy PW Committee – January 21, 2014 Majority Approval See attached memo. Bart Olson Administration Name Department Summary Approval of an ordinance amending the City Code as it relates to City Council approval of subdivision security reduction. Background This item was last discussed at the December Public Works Committee meeting. The committee requested a formal ordinance that changes the approval process for security reductions from staff approval below $1,000,000 and City Council approval above $1,000,000 to all reductions approved by staff. The draft ordinance is attached. Upon review of the City Code section as it relates to staff-approved reductions, we realized that the City Council should be receiving quarterly reports on reductions. That has not occurred, so we’ll be compiling the last year’s reductions and submitting a report in the near future. It is my intent to include this report on the Staff Report on the City Council agenda. Recommendation The City Code on subdivision securities requires any amendments to be brought before the Plan Commission for public hearing. Staff recommends that the attached amendment be forwarded to City Council with a positive recommendation directing the Plan Commission to conduct a public hearing on the amendment. Memorandum To: City Council From: Bart Olson, City Administrator CC: Date: January 16, 2014 Subject: Subdivision securities – reduction policy Ordinance No. 2014-____ Page 1 Ordinance No. 2014 _____ AN ORDINANCE OF THE UNITED CITY OF YORKVILLE, ILLINOIS, AMENDING THE REQUIREMENTS IN THE YORKVILLE SUBDIVISION CONTROL ORDINANCE REGARDING PROCEDURES FOR THE REDUCTION OF SUBDIVISION SECURITIES WHEREAS, the United City of Yorkville (the “City”) is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, pursuant to Section 11-7-1 of the Yorkville Subdivision Control Ordinance the Mayor and City Council (the “Corporate Authorities”) may initiate amendments to the Yorkville Subdivision Control Ordinance; and, WHEREAS, the Corporate Authorities on ______ authorized the filing of amendments to the Yorkville Subdivision Control Ordinance regarding procedures for the reduction of subdivision securities; and, WHEREAS, the Plan Commission convened and held a public hearing on the ___ day of ______, 2014, to consider the request to amend the Subdivision Control Ordinance and, WHEREAS, the Plan Commission after the close of the hearing approved findings of fact and made a recommendation to the Corporate Authorities that the proposed amendments be approved. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1: That the above recitals are incorporated and made a part of this Ordinance. Section 2: That Title 11, Chapter 5, Subsection 11-5-2F of the Yorkville City Code, as amended, be and is hereby amended to read a follows: “F. Reduction of Subdivision securities Final acceptance, approval of land improvements and corresponding reduction or release of Letters of Credit and/or Performance Bonds shall be as follows: (1) The City Engineer shall issue a written recommendation including the basis for approving, denying or modifying a request for reduction. The recommendation shall include the amount of the reduction based upon the Engineer’s estimate of probable cost as adjusted by an inflation factor from the initial date of issuance of the Letter of Credit or Performance Bond to the date of reduction. In order to calculate the Ordinance No. 2014-____ Page 2 inflation factor, the Engineering News Record Construction Cost Index shall be used. The City engineer shall also determine the remaining amount of the Letter of Credit and/or Performance Bond after the reduction. (2) The City Engineer’s written recommendation shall be forwarded to the City Administrator for approval. (3) Upon the City Administrator’s concurrence with the City Engineer’s recommendation, the reduction shall be deemed approved or denied and the City Engineer is authorized to issue a letter to implement the decision. (4) In the event the City Administrator does not concur with the City Engineer’s recommendation, the Mayor shall have the final authority to approve or deny the City Engineer’s recommendation. (5) A developer may appeal the decision of the City Administrator to the Mayor, who shall review and make a final determination to affirm or reverse the City Administrator’s initial decision. (6) The City Administrator or designee shall issue reports quarterly or more frequently as deemed appropriate, to the Mayor and City Council that summarize Letter of Credit and/or Performance Bond reduction requests that have been received and actions taken pursuant to those requests.” Section 3: This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this ________ Day of ____________________, A.D. 2014. ______________________________ CITY CLERK CARLO COLOSIMO ________ DIANE TEELING ________ JACKIE MILSCHEWSKI ________ CHRIS FUNKHOUSER ________ KEN KOCH ________ LARRY KOT ________ ROSE ANN SPEARS ________ JOEL FRIEDERS ________ Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this ________ Day of ____________________, A.D. 2014. ______________________________ MAYOR