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Park Board Packet 2014 02-13-14 Yorkville Parks & Recreation Department ARC Building – 201 W. Hydraulic Ave. Yorkville, IL 60560 630-553-4357 Park Board Meeting Agenda City Hall Conference Room 800 Game Farm Road 6:30 p.m. February 13, 2014 Call to Order: Roll Call: Debbie Horaz, Kelly Sedgwick, Seaver Tarulis, Amy Cesich, Mark Dilday, Dan Lane, Matt Konecki Introduction of Guests, City Officials and Staff: Superintendent of Recreation – Tim Evans, Superintendent of Parks – Scott Sleezer, City Council Liaison to Park Board – Ken Koch, Ward 1 Alderman Public Comment: Presentations: Approval of Minutes: January 9, 2014* Bills Review: February 13, 2014 Bill List December 2012 – Budget Report December 2013 – Budget Report January 2013 – Budget Report January 2014 – Budget Report Old Business: YYBSA – City Concession Lease Agreement New Business: Youth Tackle Football Agreement Garden Club Rental Waiver Request * Land Cash Presentation State Park and Recreational Facility Construction Grants Reports: Recreation Report Parks Report Executive Session: Additional Business: Adjournment: Next meeting: March 13, 2014 @ 6:30pm *Items needing Board approval or recommendation Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Agenda Item Number Approval of Minutes Tracking Number Park Board – February 13, 2014 Majority Board Approval Minute Taker Name Department Minutes of the Park Board – January 9, 2014 Page 1 of 3    Yorkville Parks and Recreation Department  City Hall  800 Game Farm Road  January 9, 2014 at 6:30 p.m.    Call to Order: Deb Horaz called the meeting to order at 6:42 p.m.    Roll Call: Deb Horaz – yes; Kelly Sedgwick – yes; Seaver Tarulis – no; Mark Dilday – no; Amy Cesich  – no; Dan Lane – yes; Matt Konecki – yes.    Introduction of City Official and Staff:     Tim Evans – Superintendent of Recreation  Scott Sleezer – Superintendent of Parks    Other Guests: None.    Public Comment:  None.     Presentation:  None.    Approval of Minutes:  The minutes from the November 14, 2013 minutes were approved.  Motion to  approve the minutes was made by Dan Lane and seconded by Kelly Sedgwick.      Bills Review:    November 21, 2013 – Dan asked about marking paint.  Scott said it is for baseball and soccer fields.   Scott said it was the cost for the year at a discount.  Dan asked about Windy City Lights.  Scott said the  city purchased new LED lights, they are more pricy, but last longer and use less energy.      December 12, 2013 – Dan asked about the concrete cost.  Scott said it was for the baseball fields they  are building. They poured the concrete around the dugouts across the back at Cannonball Park.  Scott  said the city saves money doing it themselves.      January 9, 2014 – Dan asked what background checks are for.  Tim said it was for basketball coaches  there were 30.  Tim said the city had some issues in the past and had to tell people they cannot coach.   Scott said there was a large slide repair at Heartland Park a section of tube was cracking and coming  away it was noticed on inspection by city staff. The manufacturer sent a new one at no cost.  Scott said it  was fixed and done very well.        Dan asked about where the 40 trees are going. Scott said he contacted a nursery they work with and got  a great price for trees for Cannonball Park and there are quite a bit of dead trees that the city is going to  replace.  Scott said in the upcoming year budget, the city asked for more manpower for watering trees,  so more do not die.  Scott said he purchased a wide variety of trees some are flowering to add color to  the parks.     October 2012 – Budget Report – Informational purpose.  October 2013 – Budget Report – Informational purpose.  November 2012 – Budget Report – Informational purpose.  DRAFT Page 2 of 3    November 2013 – Budget Report ‐ Informational purpose.     Scott said be aware that some of the equipment maintenance is going to go over and seasonal help, but  it will be covered by other means.  Scott said parks has never come in over budget, on line items we  have, but not our budget and Tim and I watch that and talk about it regularly.     Scott said he and Tim give back what we don’t use.  Scott said he and Tim did meet with Bart and Rob  and put our requests in and talked over our plans for the next few years.        Old Business: None.    New Business:      YYBSA – City Concession Lease Agreement – Tim said this is a rough draft to look over.  Tim said in his  discussion with YYBSA in fields in general this upcoming year we have given each team their own home  field.  Tim said schedules will be submitted to him.  Dan asked if those can be modified.  Tim said instead  of sharing and fighting, they have their own fields.    Tim said the only one that might have crossover is Bridge, but they submit their schedules to us.  Tim  said YYBSA talked about managing the concession stand by providing staff and the city doesn’t have to  move our staff around. Tim said it is a benefit to us and it will bring in revenue to both the city and to  them.  YYBSA is going to look over their agreement also and the board needs to look it over.      Tim said this is so that there are minor legal things to go through and all of us by the next meeting we  can all have our changes, so it can be done by April.  The board agreed that this is a good idea and Deb  said this can be a test to see how this goes.  Tim said it will be $250.00 per week YYBSA pay.  Deb asked  if there was a percentage.  Tim said a flat fee of $250.00 is what the city suggested.  Tim said that  Beecher has not even made money for us.      Tim said Bridge will still be the city staff and supervision because of tournaments.  The board asked who  will be inspecting things and making sure things are clean and taken care of.  Scott said they will inspect  and film and everything before to make sure that everything stays the same.  Tim said will have their  own health permit and they will carry their own insurance.    Matt asked about a security deposit.  Scott said he doesn’t feel that is necessary because the city has so  much control and the city can terminate this agreement with a 30 day notice.  Tim said he does not for  see a problem.  The board thinks that it should be parents running concessions and no kids.  Tim said by  the March meeting we need to have the suggestions for changes to be able to get this done.      Deb said eliminate issues before they happen.  The board discussed different ideas that can be added to  the agreement.  Tim said it will be a more limited menu than the city had pop, water, candy.  Tim said  they have to buy Pepsi products because we still have a contract with them.  The board generally agrees  it is a good idea.  Dan said YYBSA will do well because they are making money too.  Deb said if you have  changes or suggestions email them to Tim.    Reports:    Page 3 of 3    Recreation Report – Tim said they are getting ready for the spring and summer events.  Tim said the big  thing the city is adding this year is a golf outing on Friday, May 30th at Blackberry Oaks.  Tim said it will  begin at 8am and lunch at noon.  Dan asked how much the cost will be.  Tim said $70.00 to $75.00 per  person. Scott said the city wanted this to be cut back to bring the cost down and attract people to come  play  enjoy golf and socialize. Tim said it used to be an all‐day event.  Scott said there might be a 50/50  and a couple small things.  Tim said it will be a buffet style lunch.       Parks Report – We will begin getting Christmas stuff down.  Scott said they are repainting the office  space to make it look good.  Scott said he and Tim would like to do an event every three months that  involves the board and staff after hours even family oriented maybe a picnic in the park.  Scott said that  he and Tim would like to come together as a team.  Deb said she thinks that would be great.      Additional Business: Deb said the board needs to talk about land cash. Deb said she has been looking  up other cities and see what they are doing.  Deb said the board needs to come up with ideas to get the  best bang for a buck.  Scott said taking the land would be the best.    Scott said his understanding of land cash is land that is not wanted cannot be sold it has to go back to  the developer.  Deb asked about requirements of parcels that are donated.  Scott said the developer  comes in with a design and tell us where the city could have and then the city has a master plan that  tells the developer what we would like and the city has negotiated those things and usually got what we  wanted.     Scott said there were decisions made by past boards that we might not like, but they had their reasons.   Scott said he will research land cash and see what the options are about either selling or trading it for  something else.  Deb said the county has a good ordinance on their land cash we should look at.  Deb  asked if other cities have a standard on how many acres they receive by population.  Scott said yes also  the size of homes and there is a formula to establish how much should be given to the city.  In the past it  was 50 percent land and 50 percent cash.    Deb said the distance between parks needs to be discussed and in the future think about regional parks  instead of small community parks.  Scott said in the last master plan the city realized we have enough 2  acre sites and now the city would like 5 acre or more parks.  Deb said she went through the master plan  and it needs updating.  Scott agreed it needs to be looked at.  Scott said Yorkville has a lot of highways  to take into account.      Deb said she feels it needs to be updated and Scott said he agrees.  Deb said we need to have an extra  meeting in the next couple months to throw out ideas.  Scott said he is not in a big hurry to rush away  from how the city built things.  Scott said the city approved the master plan.  Deb said there are things  that could be changed. Scott said from a park standpoint, there are natural barriers and boundaries.   Deb said there could be more green areas.  Dan said he would like to be taken around as a board to all  the parks and see improvements being made.      Adjournment:  There being no further business, the meeting was adjourned at 7:48 p.m.  Motion was  made by Kelly Sedgwick and seconded by Dan Lane.    Minutes Respectfully Submitted by:  Lisa Godwin  Minute Taker  Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Agenda Item Number Bills Review Tracking Number Park Board – February 13, 2014 Amy Simmons Finance Name Department Bill List (Informational): February 13, 2014       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP ER A T I O N S        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 2 / 0 4 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 1 TI M E : 1 4 : 0 5 : 3 8 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 2 / 1 3 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 2 1 0 3 2 5 A R A M A R K A R A M A R K U N I F O R M S E R V I C E S 1 5 8 8 3 5 0 9 9 7 0 1 / 0 7 / 1 4 0 1 U N I F O R M S 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 0 0 3 8 . 2 8 IN V O I C E T O T A L : 3 8 . 2 8 * 1 5 8 8 3 6 0 0 7 3 0 1 / 1 4 / 1 4 0 1 U N I F O R M S 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 0 0 3 8 . 2 8 IN V O I C E T O T A L : 3 8 . 2 8 * 1 5 8 8 3 6 9 0 1 1 0 1 / 2 1 / 1 4 0 1 U N I F O R M S 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 0 0 3 8 . 2 8 IN V O I C E T O T A L : 3 8 . 2 8 * 1 5 8 8 3 7 7 9 2 4 0 1 / 2 8 / 1 4 0 1 U N I F O R M S 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 0 0 6 1 . 3 2 IN V O I C E T O T A L : 6 1 . 3 2 * CH E C K T O T A L : 1 7 6 . 1 6 2 1 0 3 2 6 A U T O Z O N E A U T O Z O N E , I N C . 2 2 4 7 6 5 5 6 3 0 0 1 / 0 9 / 1 4 0 1 6 P I E C E S O C K E T S E T 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 5 . 8 1 IN V O I C E T O T A L : 5 . 8 1 * CH E C K T O T A L : 5 . 8 1 2 1 0 3 2 7 B A R T L E K K E N N E T H B A R T L E 0 1 1 8 1 4 0 1 / 1 8 / 1 4 0 1 R E F E R E E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 1 0 0 . 0 0 IN V O I C E T O T A L : 1 0 0 . 0 0 * CH E C K T O T A L : 1 0 0 . 0 0 2 1 0 3 2 8 C O M E D C O M M O N W E A L T H E D I S O N 1 6 1 3 0 1 0 0 2 2 - 0 1 1 4 0 1 / 2 1 / 1 4 0 1 1 2 / 1 3 0 1 / 1 7 B A L L F I E L D S 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 8 0 6 0 1 . 5 3 IN V O I C E T O T A L : 6 0 1 . 5 3 * CH E C K T O T A L : 6 0 1 . 5 3 Page 1 of 11       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP ER A T I O N S        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 2 / 0 4 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 2 TI M E : 1 4 : 0 5 : 3 8 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 2 / 1 3 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 2 1 0 3 2 9 C U G I E R D D O N C U G I E R 0 1 1 8 1 4 0 1 / 1 8 / 1 4 0 1 R E F E R E E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 1 2 5 . 0 0 IN V O I C E T O T A L : 1 2 5 . 0 0 * CH E C K T O T A L : 1 2 5 . 0 0 2 1 0 3 3 0 E V A N S T T I M E V A N S 0 1 2 9 1 4 0 1 / 2 9 / 1 4 0 1 I P R A D I N N E R R E I M B U R S E M E N T 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 1 5 2 0 . 0 0 IN V O I C E T O T A L : 2 0 . 0 0 * 0 2 0 1 1 4 0 2 / 0 1 / 1 4 0 1 J A N U A R Y 2 0 1 4 M O B I L E E M A I L 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 4 0 4 5 . 0 0 0 2 R E I M B U R S E M E N T * * C O M M E N T * * IN V O I C E T O T A L : 4 5 . 0 0 * CH E C K T O T A L : 6 5 . 0 0 2 1 0 3 3 1 E X P R S I G N E X P R E S S S I G N S & L I G H T I N G 2 6 8 2 2 0 1 / 2 2 / 1 4 0 1 I N S T A L L A T I O N O F V E N U S S O F T W A R E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 9 5 2 3 7 . 5 0 IN V O I C E T O T A L : 2 3 7 . 5 0 * CH E C K T O T A L : 2 3 7 . 5 0 2 1 0 3 3 2 H A R M A N R R H I A N N O N H A R M O N 0 2 0 1 1 4 0 2 / 0 1 / 1 4 0 1 J A N U A R Y 2 0 1 4 M O B I L E E M A I L 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 4 0 1 5 . 0 0 0 2 R E I M B U R S E M E N T * * C O M M E N T * * IN V O I C E T O T A L : 1 5 . 0 0 * CH E C K T O T A L : 1 5 . 0 0 2 1 0 3 3 3 H O G A N F A R M P L A N 4 1 5 8 3 8 1 2 / 1 8 / 1 3 0 1 H Y D R A U L I C F L U I D 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 1 0 2 . 4 8 IN V O I C E T O T A L : 1 0 2 . 4 8 * CH E C K T O T A L : 1 0 2 . 4 8 Page 2 of 11       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP ER A T I O N S        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 2 / 0 4 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 3 TI M E : 1 4 : 0 5 : 3 8 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 2 / 1 3 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 2 1 0 3 3 4 H O U L E A A N T H O N Y H O U L E 0 2 0 1 1 4 0 2 / 0 1 / 1 4 0 1 J A N U A R Y 2 0 1 4 M O B I L E E M A I L 7 9 - 7 9 0 - 5 4 - 0 0 - 5 4 4 0 4 5 . 0 0 0 2 R E I M B U R S E M E N T * * C O M M E N T * * IN V O I C E T O T A L : 4 5 . 0 0 * CH E C K T O T A L : 4 5 . 0 0 2 1 0 3 3 5 I A P D I L L I N O I S A S S O C I A T I O N O F P A R K D U E S - 2 0 1 4 1 2 / 1 1 / 1 3 0 1 2 0 1 4 M E M B E R S H I P D U E S 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 0 6 6 3 . 5 6 IN V O I C E T O T A L : 6 6 3 . 5 6 * CH E C K T O T A L : 6 6 3 . 5 6 2 1 0 3 3 6 I D A B W M I L L I N O I S D E P T . O F A G R I C U L T U R E 1 2 2 0 1 3 1 2 / 2 0 / 1 3 0 1 P E S T I C I D E L I C E N S E R E N E W A L S 7 9 - 7 9 0 - 5 4 - 0 0 - 5 4 1 2 3 0 . 0 0 IN V O I C E T O T A L : 3 0 . 0 0 * CH E C K T O T A L : 3 0 . 0 0 2 1 0 3 3 7 I L P D 4 8 1 1 I L L I N O I S S T A T E P O L I C E 0 1 1 6 1 4 - P R 0 1 / 1 6 / 1 4 0 1 B A C K G R O U N D C H E C K S 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 1 3 1 . 0 0 IN V O I C E T O T A L : 1 3 1 . 0 0 * CH E C K T O T A L : 1 3 1 . 0 0 2 1 0 3 3 8 J I M S T R C K J A M E S G R I B B L E 1 4 9 7 3 2 0 1 / 2 3 / 1 4 0 1 T R U C K I N S P E C T I O N 7 9 - 7 9 0 - 5 4 - 0 0 - 5 4 9 5 2 6 . 0 0 IN V O I C E T O T A L : 2 6 . 0 0 * 1 4 9 7 3 3 0 1 / 2 3 / 1 4 0 1 T R U C K I N S P E C T I O N 7 9 - 7 9 0 - 5 4 - 0 0 - 5 4 9 5 2 5 . 0 0 IN V O I C E T O T A L : 2 5 . 0 0 * CH E C K T O T A L : 5 1 . 0 0 Page 3 of 11       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP ER A T I O N S        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 2 / 0 4 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 4 TI M E : 1 4 : 0 5 : 3 8 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 2 / 1 3 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 2 1 0 3 3 9 L U C A S T T I M L U C A S 0 1 1 8 1 4 0 1 / 1 8 / 1 4 0 1 R E F E R E E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 1 0 0 . 0 0 IN V O I C E T O T A L : 1 0 0 . 0 0 * 0 1 2 5 1 4 0 1 / 2 5 / 1 4 0 1 R E F E R E E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 1 0 0 . 0 0 IN V O I C E T O T A L : 1 0 0 . 0 0 * CH E C K T O T A L : 2 0 0 . 0 0 2 1 0 3 4 0 M C C L E L L S S C O T T M C C L E L L A N 0 1 2 5 1 4 0 1 / 2 5 / 1 4 0 1 R E F E R E E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 1 0 0 . 0 0 IN V O I C E T O T A L : 1 0 0 . 0 0 * CH E C K T O T A L : 1 0 0 . 0 0 2 1 0 3 4 1 M E N L A N D M E N A R D S - Y O R K V I L L E 5 6 7 4 9 0 1 / 1 0 / 1 4 0 1 R A T C H E T S 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 3 0 9 . 9 8 IN V O I C E T O T A L : 9 . 9 8 * CH E C K T O T A L : 9 . 9 8 2 1 0 3 4 2 N E L C O N T T Y L E R N E L S O N 0 2 0 1 1 4 0 2 / 0 1 / 1 4 0 1 J A N U A R Y 2 0 1 4 M O B I L E E M A I L 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 4 0 4 5 . 0 0 0 2 R E I M B U R S E M E N T * * C O M M E N T * * IN V O I C E T O T A L : 4 5 . 0 0 * CH E C K T O T A L : 4 5 . 0 0 2 1 0 3 4 3 N O R T H E R N N O R T H E R N S A F E T Y C O . , I N C . 9 0 0 7 4 3 2 7 1 0 1 / 2 2 / 1 4 0 1 S A F E T Y G L A S S E S , G L O V E S 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 0 0 2 0 8 . 7 9 IN V O I C E T O T A L : 2 0 8 . 7 9 * CH E C K T O T A L : 2 0 8 . 7 9 Page 4 of 11       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP ER A T I O N S        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 2 / 0 4 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 5 TI M E : 1 4 : 0 5 : 3 8 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 2 / 1 3 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 2 1 0 3 4 4 O L E A R Y C C Y N T H I A O ' L E A R Y 2 0 1 4 Y O U T H B A S K E T 0 1 / 1 6 / 1 4 0 1 A S S I G N I N G F E E F O R O F F I C I A L S 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 1 , 4 0 0 . 0 0 IN V O I C E T O T A L : 1 , 4 0 0 . 0 0 * CH E C K T O T A L : 1 , 4 0 0 . 0 0 2 1 0 3 4 5 O M A L L E Y O ' M A L L E Y W E L D I N G & F A B R I C A T I N G 1 5 8 1 4 0 1 / 1 5 / 1 4 0 1 S H O P A L U M I N U M L I G H T P O L E 7 9 - 7 9 0 - 5 4 - 0 0 - 5 4 9 5 1 4 2 . 5 0 0 2 W E L D I N G R E P A I R * * C O M M E N T * * IN V O I C E T O T A L : 1 4 2 . 5 0 * CH E C K T O T A L : 1 4 2 . 5 0 2 1 0 3 4 6 P A N L O K C C R Y S T A L P A V L A K 0 2 0 1 1 4 0 2 / 0 1 / 1 4 0 1 J A N U A R Y 2 0 1 4 M O B I L E E M A I L 7 9 - 7 9 0 - 5 4 - 0 0 - 5 4 4 0 1 5 . 0 0 0 2 R E I M B U R S E M E N T * * C O M M E N T * * IN V O I C E T O T A L : 1 5 . 0 0 * CH E C K T O T A L : 1 5 . 0 0 2 1 0 3 4 7 P I T N E Y P I T N E Y B O W E S , I N C . 0 1 2 2 1 4 0 1 / 2 2 / 1 4 0 1 P O S T A G E M E T E R R E F I L L 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 5 2 8 0 0 . 0 0 IN V O I C E T O T A L : 8 0 0 . 0 0 * CH E C K T O T A L : 8 0 0 . 0 0 2 1 0 3 4 8 R 0 0 0 0 2 6 4 J E A N I E N A U M A N 0 1 2 8 1 4 0 1 / 2 8 / 1 4 0 1 S P E C I A L N E E D S S C H O L A R S H I P 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 4 7 5 0 0 . 0 0 0 2 R E I M B U R S E M E N T * * C O M M E N T * * IN V O I C E T O T A L : 5 0 0 . 0 0 * CH E C K T O T A L : 5 0 0 . 0 0 Page 5 of 11       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP ER A T I O N S        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 2 / 0 4 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 6 TI M E : 1 4 : 0 5 : 3 8 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 2 / 1 3 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 2 1 0 3 4 9 R 0 0 0 1 0 1 4 H O L L Y S W A N S O N E R D M A N 0 1 2 8 1 4 0 1 / 2 8 / 1 4 0 1 R E I M B U R S E M E N T F O R S P E C I A L R E C 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 4 7 8 5 . 0 0 0 2 C L A S S * * C O M M E N T * * IN V O I C E T O T A L : 8 5 . 0 0 * CH E C K T O T A L : 8 5 . 0 0 2 1 0 3 5 0 R 0 0 0 1 2 9 8 H U N T L E Y R E D R A I D E R S 1 4 4 4 2 4 0 1 / 2 3 / 1 4 0 1 C A N C E L L A T I O N R E F U N D 7 9 - 0 0 0 - 2 2 - 0 0 - 2 2 9 0 3 7 5 . 0 0 IN V O I C E T O T A L : 3 7 5 . 0 0 * CH E C K T O T A L : 3 7 5 . 0 0 2 1 0 3 5 1 R 0 0 0 1 2 9 9 J O H N P I E R I T Z 0 1 1 7 1 4 0 1 / 1 7 / 1 4 0 1 P A R K D E P O S I T R E F U N D 7 9 - 0 0 0 - 2 4 - 0 0 - 2 4 1 0 4 5 0 . 0 0 IN V O I C E T O T A L : 4 5 0 . 0 0 * CH E C K T O T A L : 4 5 0 . 0 0 2 1 0 3 5 2 R I E T Z R R O B E R T L . R I E T Z J R . 0 1 1 8 1 4 0 1 / 1 8 / 1 4 0 1 R E F E R E E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 1 0 0 . 0 0 IN V O I C E T O T A L : 1 0 0 . 0 0 * CH E C K T O T A L : 1 0 0 . 0 0 2 1 0 3 5 3 R O B I N S O T T R A C Y R O B I N S O N 0 1 1 8 1 4 0 1 / 1 8 / 1 4 0 1 R E F E R E E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 1 2 5 . 0 0 IN V O I C E T O T A L : 1 2 5 . 0 0 * 0 1 2 5 1 4 0 1 / 2 5 / 1 4 0 1 R E F E R E E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 1 0 0 . 0 0 IN V O I C E T O T A L : 1 0 0 . 0 0 * CH E C K T O T A L : 2 2 5 . 0 0 Page 6 of 11       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP ER A T I O N S        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 2 / 0 4 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 7 TI M E : 1 4 : 0 5 : 3 8 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 2 / 1 3 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 2 1 0 3 5 4 R O G G E N B T T O B I N L . R O G G E N B U C K 0 1 1 8 1 4 0 1 / 1 8 / 1 4 0 1 R E F E R E E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 1 5 0 . 0 0 IN V O I C E T O T A L : 1 5 0 . 0 0 * 0 1 2 5 1 4 0 1 / 2 5 / 1 4 0 1 R E F E R E E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 1 5 0 . 0 0 IN V O I C E T O T A L : 1 5 0 . 0 0 * CH E C K T O T A L : 3 0 0 . 0 0 2 1 0 3 5 5 R O S B O R O S S H A Y R E M U S 0 2 0 1 1 4 0 2 / 0 1 / 1 4 0 1 J A N U A R Y 2 0 1 4 M O B I L E E M A I L 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 4 0 4 5 . 0 0 0 2 R E I M B U R S E M E N T * * C O M M E N T * * IN V O I C E T O T A L : 4 5 . 0 0 * CH E C K T O T A L : 4 5 . 0 0 2 1 0 3 5 6 R U N Y O N A A N D R E W R U N Y O N 0 1 1 8 1 4 0 1 / 1 8 / 1 4 0 1 R E F E R E E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 1 0 0 . 0 0 IN V O I C E T O T A L : 1 0 0 . 0 0 * 0 1 2 5 1 4 0 1 / 2 5 / 1 4 0 1 R E F E R E E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 1 0 0 . 0 0 IN V O I C E T O T A L : 1 0 0 . 0 0 * CH E C K T O T A L : 2 0 0 . 0 0 2 1 0 3 5 7 S E S A C S E S A C 2 0 1 4 H T D 0 1 / 1 3 / 1 4 0 1 A N N U A L M U S I C L I C E N S E F E E 7 9 - 0 0 0 - 1 4 - 0 0 - 1 4 0 0 3 4 3 . 0 0 IN V O I C E T O T A L : 3 4 3 . 0 0 * CH E C K T O T A L : 3 4 3 . 0 0 2 1 0 3 5 8 S I E B E L C C H A R L E S D . S I E B E L J R . Page 7 of 11       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP ER A T I O N S        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 2 / 0 4 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 8 TI M E : 1 4 : 0 5 : 3 8 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 2 / 1 3 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 2 1 0 3 5 8 S I E B E L C C H A R L E S D . S I E B E L J R . 0 1 2 5 1 4 0 1 / 2 5 / 1 4 0 1 R E F E R E E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 1 0 0 . 0 0 IN V O I C E T O T A L : 1 0 0 . 0 0 * CH E C K T O T A L : 1 0 0 . 0 0 2 1 0 3 5 9 S L E E Z E R S S L E E Z E R , S C O T T 0 1 2 9 1 4 0 1 / 2 9 / 1 4 0 1 I P R A D I N N E R R E I M B U R S E M E N T 7 9 - 7 9 0 - 5 4 - 0 0 - 5 4 1 5 2 0 . 0 0 IN V O I C E T O T A L : 2 0 . 0 0 * 0 2 0 1 1 4 0 2 / 0 1 / 1 4 0 1 J A N U A R Y 2 0 1 4 M O B I L E E M A I L 7 9 - 7 9 0 - 5 4 - 0 0 - 5 4 4 0 4 5 . 0 0 0 2 R E I M B U R S E M E N T * * C O M M E N T * * IN V O I C E T O T A L : 4 5 . 0 0 * CH E C K T O T A L : 6 5 . 0 0 2 1 0 3 6 0 S O U R C O N E S O U R C E O N E O F F I C E P R O D U C T S 3 7 5 9 7 7 0 1 / 2 1 / 1 4 0 1 C O P Y P A P E R , L A B E L S , P E N S , 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 1 0 6 6 1 . 6 5 0 2 E N V E L O P E S , T A P E , F O L D E R S * * C O M M E N T * * IN V O I C E T O T A L : 6 6 1 . 6 5 * CH E C K T O T A L : 6 6 1 . 6 5 2 1 0 3 6 1 W A L M A R T W A L M A R T C O M M U N I T Y 0 1 1 6 1 4 - P R 0 1 / 1 6 / 1 4 0 1 P R E S C H O O L S N A C K S U P P L I E S 7 9 - 7 9 5 - 5 6 - 0 0 - 5 6 0 6 1 4 0 . 8 7 IN V O I C E T O T A L : 1 4 0 . 8 7 * CH E C K T O T A L : 1 4 0 . 8 7 2 1 0 3 6 2 W E E K S B W I L L I A M W E E K S 0 1 2 5 1 4 0 1 / 2 5 / 1 4 0 1 R E F E R E E 7 9 - 7 9 5 - 5 4 - 0 0 - 5 4 6 2 1 0 0 . 0 0 IN V O I C E T O T A L : 1 0 0 . 0 0 * CH E C K T O T A L : 1 0 0 . 0 0 Page 8 of 11       01 - 1 1 0    AD M I N I S T R A T I O N    12 - 1 1 2    SU N F L O W E R  SS A                                              42 - 4 2 0    DE B T  SE R V I C E          83 - 8 3 0    LI B R A R Y  DEBT SERVICE    01 - 1 2 0    FI N A N C E            15 - 1 5 5    MO T O R  FU E L  TA X  (M F T )        51 - 5 1 0    WA T E R  OP E R A T I O N S        84 - 8 4 0    LI B R A R Y  CAPITAL  01 - 2 1 0    PO L I C E              23 - 2 1 6    MU N I C I P A L  BU I L D I N G          52 - 5 2 0    SE W E R  OP E R A T I O N S          87 - 8 7 0    CO U N T R Y S I D E  TIF  01 - 2 2 0    CO M M U N I T Y  DE V E L O P M E N T      23 - 2 3 0    CI T Y - W I D E  CA P I T A L          72 - 7 2 0    LA N D  CA S H          88 - 8 8 0    DO W N T O W N  TIF  01 - 4 1 0    ST R E E T  OP ER A T I O N S        25 - 2 0 5    PO L I C E  CA P I T A L          79 - 7 9 0    PA R K S  DE P A R T M E N T          90 - X X X    DE V E L O P E R  ESCROW  01 - 6 4 0    AD M I N S T R A T I V E  SE R V I C E S      25 - 2 1 5    PU B L I C  WO R K S  CA P I T A L      79 - 7 9 5    RE C R E A T I O N  DE P T          95 - X X X    ES C R O W  DEPOSIT  11 - 1 1 1    FO X  HI L L  SS A          25 - 2 2 5    PA R K S  & RE C R E A T I O N  CA P I T A L      82 - 8 2 0    LI B R A R Y  OP E R A T I O N S     DA T E : 0 2 / 0 4 / 1 4 U N I T E D C I T Y O F Y O R K V I L L E P A G E : 9 TI M E : 1 4 : 0 5 : 3 8 C H E C K R E G I S T E R PR G I D : A P 2 1 5 0 0 0 . W O W CH E C K D A T E : 0 2 / 1 3 / 1 4 CH E C K # V E N D O R # I N V O I C E I N V O I C E I T E M N U M B E R D A T E # D E S C R I P T I O N A C C O U N T # I T E M A M T -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 2 1 0 3 6 3 Y O R K A C E Y O R K V I L L E A C E & R A D I O S H A C K 1 5 1 3 9 3 0 1 / 0 8 / 1 4 0 1 P O L Y P U S H E R , S H O V E L 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 3 0 2 8 . 9 8 IN V O I C E T O T A L : 2 8 . 9 8 * CH E C K T O T A L : 2 8 . 9 8 2 1 0 3 6 4 Y O R K N A P A Y O R K V I L L E N A P A A U T O P A R T S 0 6 2 0 6 4 1 2 / 1 9 / 1 3 0 1 O I L F I L T E R , F U E L F I L T E R 7 9 - 7 9 0 - 5 6 - 0 0 - 5 6 4 0 1 5 . 4 9 IN V O I C E T O T A L : 1 5 . 4 9 * CH E C K T O T A L : 1 5 . 4 9 TO T A L A M O U N T P A I D : 9 , 0 0 5 . 3 0 Page 9 of 11 RE G U L A R O V E R T I M E T O T A L I M R F FI C A T O T A L S PA R K S 14 , 4 1 1 . 8 8 - 1 4 , 4 1 1 . 8 8 1, 6 7 4 . 6 6 1, 1 0 2 . 4 8 17,189.02 RE C R E A T I O N 9, 8 7 3 . 7 5 - 9 , 8 7 3 . 7 5 1, 0 7 6 . 2 1 75 4 . 3 0 11,704.26 TO T A L S 24 , 2 8 5 . 6 3 $ - $ 2 4 , 2 8 5 . 6 3 $ 2, 7 5 0 . 8 7 $ 1, 8 5 6 . 7 8 $ 28,893.28$ 28,893.28$ YO R K V I L L E P A R K S & R E C R E A T I O N PA Y R O L L S U M M A R Y Ja n u a r y 3 1 , 2 0 1 4 TO T A L P A Y R O L L : Page 10 of 11 DA T E BI - W E E K L Y 1/ 3 1 / 2 0 1 4 $2 8 , 8 9 3 . 2 8 $2 8 , 8 9 3 . 2 8 A C C O U N T S P A Y A B L E BI L L L I S T 2/ 1 3 / 2 0 1 4 $9 , 0 0 5 . 3 0 $9 , 0 0 5 . 3 0 CI T Y B I L L L I S T EY E M E D - F E B R U A R Y 2 0 1 4 V I S I O N I N S . - P A R K S 2/ 1 1 / 2 0 1 4 $7 6 . 7 3 EY E M E D - F E B R U A R Y 2 0 1 4 V I S I O N I N S . - R E C R E A T I O N 2/ 1 1 / 2 0 1 4 $4 4 . 7 0 CA L L O N E - D E C E M B E R P H O N E - P A R K S 2/ 1 1 / 2 0 1 4 $4 8 . 4 7 CA L L O N E - D E C E M B E R P H O N E - R E C R E A T I O N 2/ 1 1 / 2 0 1 4 $1 8 3 . 2 4 GU A R D I A N - F E B R U A R Y 2 0 1 4 D E N T A L I N S U R A N C E - P A R K S 2/ 1 1 / 2 0 1 4 $5 5 7 . 5 8 GU A R D I A N - F E B R U A R Y 2 0 1 4 D E N T A L I N S U R A N C E - R E C R E A T I O N 2/ 1 1 / 2 0 1 4 $3 2 0 . 8 9 GU A R D I A N - F E B R U A R Y 2 0 1 4 L I F E I N S U R A N C E - P A R K S 2/ 1 1 / 2 0 1 4 $7 1 . 6 1 GU A R D I A N - F E B R U A R Y 2 0 1 4 L I F E I N S U R A N C E - R E C R E A T I O N 2/ 1 1 / 2 0 1 4 $6 1 . 7 2 MC G R A T H O F F I C E - 1 2 / 2 0 - 0 1 / 2 0 C O P I E R L E A S E - P A R K S 2/ 1 1 / 2 0 1 4 $7 8 . 1 3 MC G R A T H O F F I C E - 1 2 / 2 0 - 0 1 / 2 0 C O P I E R L E A S E - R E C R E A T I O N 2/ 1 1 / 2 0 1 4 $3 1 0 . 1 3 MC G R A T H O F F I C E - 1 2 / 2 0 - 0 1 / 2 0 C O P I E R C H A R G E S - P A R K S 2/ 1 1 / 2 0 1 4 $9 . 1 8 MC G R A T H O F F I C E - 1 2 / 2 0 - 0 1 / 2 0 C O P I E R C H A R G E S - R E C R E A T I O N 2/ 1 1 / 2 0 1 4 $1 2 8 . 3 4 RU S H C O P L E Y - D O T P H Y S I C A L S & T E S T I N G - P A R K S 2/ 1 1 / 2 0 1 4 $9 0 . 0 0 RU S H C O P L E Y - D O T P H Y S I C A L S & T E S T I N G - R E C R E A T I O N 2/ 1 1 / 2 0 1 4 $2 5 . 0 0 VI S A - C O M M E R C I A L P E S T I C I D E L I C E N S E S F O R 6 P A R K S E M P L O Y E E S 2/ 1 1 / 2 0 1 4 $2 4 0 . 0 0 VI S A - J A N U A R Y I N T E R N E T - P A R K S 2/ 1 1 / 2 0 1 4 $5 8 . 5 7 VI S A - J A N U A R Y I N T E R N E T - R E C R E A T I O N 2/ 1 1 / 2 0 1 4 $1 0 3 . 5 7 VI S A - 3 A M E R I C A N F L A G S 2/ 1 1 / 2 0 1 4 $4 6 8 . 9 5 VI S A - W A L L D E C A L S , B O O K S , P R E S C H O O L C R A F T S U P P L I E S , L P F A R M 2/ 1 1 / 2 0 1 4 $6 2 8 . 7 2 VI S A - I P R A C O N F E R E N C E H O T E L S T A Y & M E A L S F O R T W O 2/ 1 1 / 2 0 1 4 $1 8 8 . 0 4 $3 , 6 9 3 . 5 7 $4 1 , 5 9 2 . 1 5 T O T A L B I L L S P A I D T O T A L D I S B U R S E M E N T S YO R K V I L L E P A R K B O A R D BI L L L I S T S U M M A R Y Th u r s d a y , F e b r u a r y 1 3 , 2 0 1 4 P A Y R O L L T O T A L P A Y R O L L T O T A L B I L L S P A I D Page 11 of 11 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Agenda Item Number Bills Review Tracking Number Park Board – February 13, 2014 Rob Fredrickson Finance Name Department Monthly Budget Report for December 2012 % of Fiscal Year 8%17%25%33%42%50%58%67%Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 August-12 September-12 October-12 November-12 December-12 Totals BUDGET % of Budget LAND CASH REVENUES 72-000-41-00-4173 OSLAD GRANT - RAINTREE - - - - - - - - - 400,000 0.00% 72-000-47-00-4703 AUTUMN CREEK 7,179 4,102 6,153 3,077 7,179 6,153 6,153 - 39,997 20,000 199.99% 72-000-47-00-4704 BLACKBERRY WOODS - - - - 568 - - - 568 500 113.64% 72-000-47-00-4708 COUNTRY HILLS - 769 - - - 769 - - 1,538 - 0.00% TOTAL REVENUES: LAND CASH 7,179 4,871 6,153 3,077 7,747 6,922 6,153 - 42,103 420,500 10.01% LAND CASH EXPENDITURES 72-720-60-00-6032 MOSIER HOLDING COSTS - - 12,000 - - - - - 12,000 12,000 100.00% 72-720-60-00-6036 RAINTREE VILLAGE 450 15,768 5,626 547 2,136 (96) 13,416 901 38,747 191,825 20.20% 72-720-60-00-6044 HOPKINS PARK - - - - - - - - - 120,000 0.00% TOTAL FUND REVENUES 7,179 4,871 6,153 3,077 7,747 6,922 6,153 - 42,103 420,500 10.01% TOTAL FUND EXPENDITURES 450 15,768 17,626 547 2,136 (96) 13,416 901 50,747 323,825 15.67% FUND SURPLUS (DEFICIT)6,729 (10,896) (11,472) 2,530 5,612 7,018 (7,263) (901) (8,644) 96,675 PARK & RECREATION REVENUES Charges for Service 79-000-44-00-4402 SPECIAL EVENTS 2,310 3,075 10,553 660 2,212 5,660 6,965 30 31,465 18,095 173.89% 79-000-44-00-4403 CHILD DEVELOPMENT 5,156 4,874 1,270 2,400 1,810 1,988 3,607 5,708 26,813 58,810 45.59% 79-000-44-00-4404 ATHLETICS AND FITNESS 36,929 18,225 19,734 4,461 681 29,718 1,713 289 111,750 113,095 98.81% 79-000-44-00-4441 CONCESSION REVENUE 13,379 11,464 6,995 355 169 108 - - 32,469 30,000 108.23% 79-000-44-00-4443 HOMETOWN DAYS 1,325 600 11,020 14,460 81,026 10,803 - - 119,234 175,000 68.13% Investment Earnings 79-000-45-00-4500 INVESTMENT EARNINGS 21 20 22 22 19 19 20 22 166 200 82.77% Reimbursements 79-000-46-00-4670 REIMB - EMP INS CONTRIBUTIONS 1,132 1,132 1,132 1,132 967 967 967 967 8,397 11,661 72.01% YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING DECEMBER 31, 2012 ACTUALS BY MONTH (Cash Basis) 1 % of Fiscal Year 8%17%25%33%42%50%58%67%Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 August-12 September-12 October-12 November-12 December-12 Totals BUDGET % of Budget YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING DECEMBER 31, 2012 ACTUALS BY MONTH (Cash Basis) Miscellaneous 79-000-48-00-4820 RENTAL INCOME 33,340 3,195 8,018 495 305 250 250 250 46,103 48,000 96.05% 79-000-48-00-4825 PARK RENTALS 6,017 3,074 245 1,307 100 1,404 - - 12,147 25,000 48.59% 79-000-48-00-4846 SPONSORSHIPS/DONATIONS 2,429 130 210 1,212 189 270 135 - 4,575 14,700 31.12% 79-000-48-00-4850 MISCELLANEOUS INCOME 790 792 576 344 - (36) - - 2,466 1,000 246.60% Other Financing Sources 79-000-49-00-4901 TRANSFER FROM GENERAL 79,657 79,657 79,657 79,657 79,657 79,657 79,657 79,657 637,257 955,886 66.67% TOTAL REVENUES: PARK & RECREATION 182,484 126,238 139,433 106,505 167,135 130,809 93,315 86,923 1,032,842 1,451,447 71.16% PARKS DEPARTMENT EXPENDITURES Salaries & Wages 79-790-50-00-5010 SALARIES & WAGES 32,996 32,031 30,483 46,231 28,553 28,060 28,060 31,189 257,603 410,000 62.83% 79-790-50-00-5015 PART-TIME SALARIES 652 4,468 4,965 5,612 1,448 361 271 67 17,843 17,000 104.96% 79-790-50-00-5020 OVERTIME 443 214 344 - 429 - - - 1,431 3,000 47.69% Benefits 79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTION 3,245 3,172 2,996 4,530 2,815 2,754 2,746 5,587 27,845 43,693 63.73% 79-790-52-00-5214 FICA CONTRIBUTION 2,514 2,714 2,644 3,851 2,250 2,104 2,097 2,321 20,494 34,000 60.28% 79-790-52-00-5216 GROUP HEALTH INSURANCE 9,090 10,824 8,596 7,684 20,046 8,335 518 15,575 80,668 126,842 63.60% 79-790-52-00-5222 GROUP LIFE INSURANCE 58 102 82 82 82 72 72 72 620 1,208 51.31% 79-790-52-00-5223 DENTAL INSURANCE 635 836 736 608 1,344 608 - 1,253 6,019 9,179 65.58% 79-790-52-00-5224 VISION INSURANCE 84 84 84 84 84 70 70 70 629 1,104 56.95% Contractual Services 79-790-54-00-5412 TRAINING & CONFERENCES - - - - - - - 180 180 2,600 6.92% 79-790-54-00-5415 TRAVEL & LODGING - - - - - - - - - 750 0.00% 79-790-54-00-5440 TELECOMMUNICATIONS - 335 339 377 310 384 261 301 2,306 3,780 61.01% 79-790-54-00-5462 PROFESSIONAL SERVICES - - 861 - - 46 96 10 1,013 4,500 22.51% 79-790-54-00-5466 LEGAL SERVICES - - 1,710 855 238 428 - 385 3,615 4,000 90.38% 79-790-54-00-5485 RENTAL & LEASE PURCHASE - - - 73 - - 78 78 229 2,500 9.16% 79-790-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE - - - - - 101 12,536 3,684 16,322 17,500 93.27% 2 % of Fiscal Year 8%17%25%33%42%50%58%67%Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 August-12 September-12 October-12 November-12 December-12 Totals BUDGET % of Budget YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING DECEMBER 31, 2012 ACTUALS BY MONTH (Cash Basis) Supplies 79-790-56-00-5600 WEARING APPAREL - 235 99 377 144 110 462 151 1,577 4,100 38.47% 79-790-56-00-5610 OFFICE SUPPLIES - - 53 99 - - - - 151 300 50.43% 79-790-56-00-5620 OPERATING SUPPLIES - 59 256 646 694 563 5,684 1,467 9,369 22,500 41.64% 79-790-56-00-5630 SMALL TOOLS & EQUIPMENT - 7 107 8 - 33 47 10 212 2,250 9.40% 79-790-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - - - - - - 500 0.00% 79-790-56-00-5640 REPAIR & MAINTENANCE - 820 2,056 5,087 794 3,505 617 496 13,374 50,500 26.48% 79-790-56-00-5695 GASOLINE - 2,679 3,198 2,060 - 3,717 1,095 645 13,394 20,000 66.97% TOTAL EXPENDITURES: PARKS DEPT 49,717 58,579 59,607 78,263 59,228 51,249 54,710 63,540 474,894 781,806 60.74% RECREATION DEPARTMENT EXPENDITURES Salaries & Wages 79-795-50-00-5010 SALARIES & WAGES 13,453 15,885 15,226 22,936 15,291 15,291 17,217 15,291 130,589 185,000 70.59% 79-795-50-00-5015 PART-TIME SALARIES 1,233 770 443 835 2,374 833 1,236 854 8,577 25,000 34.31% 79-795-50-00-5020 OVERTIME - - - - - - - - - 300 0.00% 79-795-50-00-5045 CONCESSION WAGES 2,879 2,869 2,496 262 - - - - 8,507 12,500 68.05% 79-795-50-00-5046 PRE-SCHOOL WAGES 2,110 - - - - 1,040 - 1,640 4,790 25,000 19.16% 79-795-50-00-5052 INSTRUCTORS WAGES 1,181 1,264 713 1,008 992 722 1,130 434 7,442 25,000 29.77% Benefits 79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,711 1,730 1,602 2,362 1,653 1,675 1,784 2,976 15,492 19,884 77.91% 79-795-52-00-5214 FICA CONTRIBUTION 1,543 1,537 1,391 1,855 1,382 1,323 1,453 1,349 11,834 16,000 73.96% 79-795-52-00-5216 GROUP HEALTH INSURANCE 3,334 2,206 3,043 6,378 5,896 3,299 371 5,531 30,057 41,094 73.14% 79-795-52-00-5222 GROUP LIFE INSURANCE 29 33 29 37 37 37 42 39 283 473 59.82% 79-795-52-00-5223 DENTAL INSURANCE 263 165 214 214 428 214 - 428 1,924 2,675 71.93% 79-795-52-00-5224 VISION INSURANCE 25 25 25 25 25 25 25 25 197 325 60.68% Contractual Services 79-795-54-00-5412 TRAINING & CONFERENCES - - - - - - - - - 2,000 0.00% 79-795-54-00-5415 TRAVEL & LODGING - - - - - - - - - 1,000 0.00% 3 % of Fiscal Year 8%17%25%33%42%50%58%67%Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 August-12 September-12 October-12 November-12 December-12 Totals BUDGET % of Budget YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING DECEMBER 31, 2012 ACTUALS BY MONTH (Cash Basis) 79-795-54-00-5426 PUBLISHING & ADVERTISING - - - 7,690 - - - - 7,690 27,000 28.48% 79-795-54-00-5440 TELECOMMUNICATIONS - 226 230 294 213 285 173 228 1,650 4,300 38.37% 79-795-54-00-5447 SCHOLARSHIPS - 300 - - - 32 - - 332 2,500 13.28% 79-795-54-00-5452 POSTAGE & SHIPPING - - 147 - 947 - - - 1,094 8,000 13.68% 79-795-54-00-5460 DUES & SUBSCRIPTIONS - - - - - - - 424 424 1,500 28.27% 79-795-54-00-5462 PROFESSIONAL SERVICES 805 6,737 14,324 5,331 3,734 2,879 5,276 1,536 40,622 60,000 67.70% 79-795-54-00-5480 UTILITIES - 1,413 1,019 1,013 654 721 1,404 867 7,090 23,100 30.69% 79-795-54-00-5485 RENTAL & LEASE PURCHASE 178 178 186 28 178 271 173 351 1,542 4,500 34.27% 79-795-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - - - - - - - - - 1,000 0.00% 79-795-54-00-5496 PROGRAM REFUNDS 6 1,101 1,477 1,603 239 1,054 382 160 6,022 7,000 86.03% Supplies 79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 4,151 - 322 54,762 31,994 484 - - 91,712 140,000 65.51% 79-795-56-00-5606 PROGRAM SUPPLIES 2,482 8,422 1,288 5,960 1,669 8,163 288 2,252 30,522 55,000 55.49% 79-795-56-00-5607 CONCESSION SUPPLIES 894 6,348 3,538 110 26 - - - 10,915 18,000 60.64% 79-795-56-00-5610 OFFICE SUPPLIES 273 19 53 212 - 498 416 7 1,477 3,000 49.24% 79-795-56-00-5620 OPERATING SUPPLIES 1,116 1,103 109 1,244 787 1,079 140 140 5,718 5,500 103.97% 79-795-56-00-5630 SMALL TOOLS & EQUIPMENT - - - - - - - - - 2,000 0.00% 79-795-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - - - - - - 500 0.00% 79-795-56-00-5640 REPAIR & MAINTENANCE - 39 - - 9 - - - 47 2,000 2.37% 79-795-56-00-5645 BOOKS & PUBLICATIONS - - - - - - - - - 100 0.00% 79-795-56-00-5690 SUPPLIES - GRANT REIMBURSABLE - - - - - - - - - 500 0.00% 79-795-56-00-5695 GASOLINE - 121 213 125 83 290 81 53 966 3,210 30.09% TOTAL EXPENDITURES: RECREATION DEPT 37,664 52,490 48,086 114,282 68,609 40,211 31,590 34,583 427,515 724,961 58.97% TOTAL FUND REVENUES 182,484 126,238 139,433 106,505 167,135 130,809 93,315 86,923 1,032,842 1,451,447 71.16% TOTAL FUND EXPENDITURES 87,381 111,069 107,693 192,545 127,836 91,460 86,300 98,123 902,409 1,506,767 59.89% FUND SURPLUS (DEFICIT)95,103 15,169 31,740 (86,040) 39,299 39,348 7,014 (11,200) 130,433 (55,320) 4 % of Fiscal Year 8%17%25%33%42%50%58%67%Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 August-12 September-12 October-12 November-12 December-12 Totals BUDGET % of Budget YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING DECEMBER 31, 2012 ACTUALS BY MONTH (Cash Basis) RECREATION CENTER REVENUES Charges for Service 80-000-44-00-4440 PROGRAM FEES 6,987 3,834 2,317 12,329 7,003 7,534 8,889 3,165 52,058 100,000 52.06% 80-000-44-00-4441 CONCESSION REVENUE 890 719 717 738 464 636 625 673 5,462 12,500 43.69% 80-000-44-00-4444 MEMBERSHIP FEES 37,888 33,725 35,129 30,793 29,972 32,782 31,832 32,198 264,319 450,000 58.74% 80-000-44-00-4445 GUEST FEES 633 797 814 762 353 414 711 901 5,385 7,000 76.93% 80-000-44-00-4446 SWIM CLASS FEES 2,825 5,039 3,557 1,974 815 1,068 1,134 516 16,928 25,000 67.71% 80-000-44-00-4447 PERSONAL TRAINING FEES 1,215 257 108 730 236 844 130 912 4,432 10,000 44.32% 80-000-44-00-4448 TANNING SESSION FEES 222 30 92 82 65 50 50 37 628 2,500 25.12% Miscellaneous 80-000-48-00-4820 RENTAL INCOME 1,296 779 761 1,006 736 824 1,009 604 7,015 13,000 53.96% 80-000-48-00-4846 SCHOLARSHIPS/DONATIONS 1,283 (123) - 250 (54) - - - 1,356 2,000 67.80% 80-000-48-00-4850 MISCELLANEOUS INCOME 21 20 4 1 1 3 1 - 49 500 9.75% TOTAL REVENUES: RECREATION CTR REVENUES 53,259 45,076 43,499 48,664 39,590 44,155 44,381 39,006 357,630 622,500 57.45% RECREATION CENTER EXPENSES Salaries & Wages 80-800-50-00-5010 SALARIES & WAGES 2,028 2,040 2,040 3,060 2,040 2,040 2,040 2,040 17,328 28,000 61.89% 80-800-50-00-5015 PART-TIME SALARIES 6,409 5,796 6,081 8,850 5,622 5,979 5,729 6,096 50,561 100,000 50.56% 80-800-50-00-5046 PRE-SCHOOL WAGES 614 400 - 1,790 2,788 2,280 3,370 1,510 12,752 35,000 36.43% 80-800-50-00-5052 INSTRUCTORS WAGES 3,616 5,172 5,586 6,435 4,039 3,792 4,287 3,423 36,349 60,000 60.58% Benefits 80-800-52-00-5212 RETIREMENT PLAN CONTRIBUTION 685 595 550 960 816 733 847 1,531 6,718 10,181 65.99% 80-800-52-00-5214 FICA CONTRIBUTION 977 1,034 1,056 1,548 1,116 1,086 1,188 1,008 9,013 17,708 50.90% 80-800-52-00-5216 GROUP HEALTH INSURANCE 100 100 100 100 100 100 100 100 800 1,200 66.67% 80-800-52-00-5222 GROUP LIFE INSURANCE 7 7 7 7 7 7 7 7 58 123 47.15% Contractual Services 80-800-54-00-5415 TRAVEL & LODGING - - - - - - - - - 200 0.00% 5 % of Fiscal Year 8%17%25%33%42%50%58%67%Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 August-12 September-12 October-12 November-12 December-12 Totals BUDGET % of Budget YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING DECEMBER 31, 2012 ACTUALS BY MONTH (Cash Basis) 80-800-54-00-5426 PUBLISHING & ADVERTISING - - - - - - - - - 1,500 0.00% 80-800-54-00-5440 TELECOMMUNICATIONS - 278 281 552 90 581 90 341 2,213 3,600 61.47% 80-800-54-00-5452 POSTAGE & SHIPPING - - - - - - - - - 600 0.00% 80-800-54-00-5460 DUES & SUBSCRIPTIONS - - - - - - - - - 200 0.00% 80-800-54-00-5462 PROFESSIONAL SERVICES 43 2,909 1,574 829 872 628 955 927 8,737 20,000 43.69% 80-800-54-00-5480 UTILITIES - 3,039 2,889 4,313 314 5,629 2,064 758 19,006 55,650 34.15% 80-800-54-00-5485 RENTAL & LEASE PURCHASE 37,198 19,198 19,242 19,092 19,198 19,291 19,137 19,335 171,691 236,000 72.75% 80-800-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 115 750 - 361 1,303 - 734 - 3,263 15,000 21.75% 80-800-54-00-5496 PROGRAM REFUNDS 174 601 292 740 504 450 175 468 3,404 5,500 61.89% 80-800-54-00-5497 PROPERTY TAX PAYMENT 29,400 - - 29,400 - - - - 58,800 70,000 84.00% Supplies 80-800-56-00-5606 PROGRAM SUPPLIES - 988 514 366 660 740 771 650 4,689 15,000 31.26% 80-800-56-00-5607 CONCESSION SUPPLIES 694 73 860 798 189 289 367 280 3,550 7,000 50.72% 80-800-56-00-5610 OFFICE SUPPLIES - - - - - - - 201 201 2,600 7.74% 80-800-56-00-5620 OPERATING SUPPLIES - 177 502 72 203 53 111 619 1,737 6,200 28.02% 80-800-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - - - - - - 1,000 0.00% 80-800-56-00-5640 REPAIR & MAINTENANCE 267 1,725 948 1,673 564 473 832 1,271 7,754 11,000 70.49% 80-800-56-00-5645 BOOKS & PUBLICATIONS - - - 114 80 - - - 194 50 388.22% 80-800-56-00-5695 GASOLINE - - - - - - - - 321 0.00% TOTAL FUND REVENUES 53,259 45,076 43,499 48,664 39,590 44,155 44,381 39,006 357,630 622,500 57.45% TOTAL FUND EXPENSES 82,327 44,881 42,523 81,061 40,505 44,152 42,803 40,567 418,820 703,633 59.52% FUND SURPLUS (DEFICIT)(29,068) 195 976 (32,397) (915) 3 1,577 (1,561) (61,190) (81,133) 6 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Agenda Item Number Bills Review Tracking Number Park Board – February 13, 2013 Rob Fredrickson Finance Name Department Monthly Budget Report for December 2013 % of Fiscal Year 8%17%25%33%42%50%58%67%Year-to-Date Totals FISCAL YEAR 2014 ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 Totals BUDGET % of Budget VEHICLE & EQUIPMENT REVENUE Licenses & Permits 25-000-42-00-4215 DEVELOPMENT FEES - POLICE CAPITAL 2,100 1,800 3,750 1,200 200 1,050 2,250 - 12,350 16,000 77.19% 25-000-42-00-4216 BUILD PROGRAM PERMITS 2,100 2,800 5,940 3,000 1,490 2,190 3,140 - 20,660 - 0.00% 25-000-42-00-4217 WEATHER WARNING SIREN FEES - - - - 12,264 - - - 12,264 - 0.00% 25-000-42-00-4218 ENGINEERING CAPITAL FEE 700 600 1,200 400 100 300 600 - 3,900 6,500 60.00% 25-000-42-00-4219 DEVELOPMENT FEES - PW CAPITAL 2,800 1,400 2,910 2,100 560 1,510 2,410 - 13,690 24,500 55.88% 25-000-42-00-4220 DEVELOPMENT FEES - PARK CAPITAL 350 300 600 200 - 150 300 - 1,900 2,275 83.52% Fines & Forfeits 25-000-43-00-4315 DUI FINES 750 503 915 641 900 558 238 793 5,298 3,100 170.91% 25-000-43-00-4316 ELECTRONIC CITATION FEES 82 70 66 64 46 80 66 50 524 750 69.87% 25-000-43-00-4340 SEIZED VEHICLE PROCEEDS - - - - - - - - - 5,000 0.00% Charges for Service 25-000-44-00-4418 MOWING INCOME 338 2,038 338 (1,287) 613 751 6,533 (445) 8,879 5,500 161.44% 25-000-44-00-4421 PUBLIC WORKS CHARGEBACK 12,054 12,054 12,054 12,054 12,054 12,054 12,054 12,054 96,433 144,650 66.67% Investment Earnings 25-000-45-20-4500 INVESTMENT EARNINGS - POLICE CAPITAL - - - - - - - - - 25 0.00% 25-000-45-22-4500 INVESTMENT EARNINGS - PARK CAPITAL 44 42 43 47 43 37 29 32 318 450 70.56% Reimbursements 25-000-46-22-4690 REIMB - MISCELLANEOUS - PARK CAPITAL - - - - - 50,000 - - 50,000 50,000 100.00% Miscellaneous 25-000-48-21-4850 MISC. INCOME - PW CAPITAL - - - - 448 - - - 448 - 0.00% 25-000-48-20-4880 SALE OF CAPITAL ASSETS - POLICE CAPITAL - - 4,450 - - - 3,375 - 7,825 1,000 782.50% TOTAL REVENUES: VEHICLE & EQUIPMENT 21,318 21,607 32,266 18,419 28,719 68,680 30,995 12,484 234,490 259,750 90.28% VEHICLE & EQUIPMENT EXPENDITURES POLICE CAPITAL EXPENDITURES Contractual Services 25-205-54-00-5405 BUILD PROGRAM - - - 600 300 300 - - 1,200 - 0.00% 25-205-54-00-5462 PROFESSIONAL SERVICES - - - - - - - 95 95 1,667 5.70% 25-205-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - - - 3,979 - 725 11,818 - 16,521 10,000 165.21% Capital Outlay 25-205-60-00-6060 EQUIPMENT - - - 27 5 (32) - - - 3,000 0.00% YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING DECEMBER 31, 2013 ACTUALS BY MONTH (Cash Basis) 1 % of Fiscal Year 8%17%25%33%42%50%58%67%Year-to-Date Totals FISCAL YEAR 2014 ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 Totals BUDGET % of Budget YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING DECEMBER 31, 2013 ACTUALS BY MONTH (Cash Basis) 25-205-60-00-6070 VEHICLES - - - 93,648 103 - - - 93,750 90,000 104.17% TOTAL EXPENDITURES: POLICE CAPITAL - - - 98,253 407 993 11,818 95 111,566 104,667 106.59% PUBLIC WORKS CAPITAL EXPENDITURES Contractual Services 25-215-54-00-5405 BUILD PROGRAM 2,100 2,800 5,940 2,300 1,140 1,840 3,140 - 19,260 - 0.00% 25-215-54-00-5448 FILING FEES - 98 (49) 98 344 49 98 147 785 2,000 39.25% 25-215-54-00-5485 RENTAL & LEASE PURCHASE - - - - - - - - - 4,500 0.00% Supplies 25-215-56-00-5620 OPERATING SUPPLIES - - - - - - - - - 2,000 0.00% Capital Outlay 25-215-60-00-6060 EQUIPMENT - 48,689 - - - - - - 48,689 55,000 88.53% 25-215-60-00-6070 VEHICLES - - - - - - - - - 30,000 0.00% 185 Wolf Street Building 25-215-92-00-8000 PRINCIPAL PAYMENT 2,513 2,526 2,540 2,553 2,566 2,579 2,593 3,040 20,911 31,040 67.37% 25-215-92-00-8050 INTEREST PAYMENT 4,136 4,123 4,110 4,097 4,083 4,070 4,057 2,861 31,538 48,755 64.69% TOTAL EXPENDITURES: PW CAPITAL 8,750 58,237 12,541 9,048 8,134 8,539 9,888 6,048 121,182 173,295 69.93% PARK & RECREATION CAPITAL EXPENDITURES Contractual Services 25-225-54-00-5405 BUILD PROGRAM - - - 100 50 50 - - 200 - 0.00% Capital Outlay 25-225-60-00-6035 RAINTREE PARK - - - - - - - - - 5,000 0.00% 25-225-60-00-6060 EQUIPMENT - - - - - - - - - 12,000 0.00% 185 Wolf Street Building 25-225-92-00-8000 PRINCIPAL PAYMENT 79 79 80 80 80 81 81 95 655 972 67.40% 25-225-92-00-8050 INTEREST PAYMENT 130 129 129 128 128 128 127 90 988 1,528 64.67% Other Financing Uses 25-225-99-00-9972 TRANSFER TO LAND CASH - - - - - 50,000 - - 50,000 50,000 100.00% TOTAL EXPENDITURES: PARK & REC CAPITAL 208 208 208 308 258 50,258 208 185 51,843 69,500 74.59% TOTAL FUND REVENUES 21,318 21,607 32,266 18,419 28,719 68,680 30,995 12,484 234,490 259,750 90.28% TOTAL FUND EXPENDITURES 8,958 58,445 12,749 107,609 8,799 59,790 21,914 6,328 284,592 347,462 81.91% FUND SURPLUS (DEFICIT)12,361 (36,838) 19,517 (89,190) 19,920 8,891 9,082 6,156 (50,102) (87,712) 2 % of Fiscal Year 8%17%25%33%42%50%58%67%Year-to-Date Totals FISCAL YEAR 2014 ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 Totals BUDGET % of Budget YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING DECEMBER 31, 2013 ACTUALS BY MONTH (Cash Basis) LAND CASH REVENUES 72-000-41-00-4174 RTP GRANT - CLARK PARK - - - - - - - - - 96,000 0.00% 72-000-42-00-4216 BUILD PROGRAM PERMITS - - - 260 87 231 - - 578 - 0.00% 72-000-45-00-4500 INVESTMENT EARNINGS 2 2 - - - - - - 4 - 0.00% 72-000-47-00-4703 AUTUMN CREEK 7,179 5,128 11,281 5,893 (87) 2,846 4,102 - 36,343 20,000 181.71% 72-000-47-00-4704 BLACKBERRY WOODS - - 568 - 568 568 1,136 - 2,841 500 568.18% 72-000-47-00-4736 BRIARWOOD - 2,756 6,615 - - - - - 9,371 - 0.00% 72-000-49-00-4925 TRANSFER FROM VEHICLE & EQUIPMENT - - - - - 50,000 - - 50,000 50,000 100.00% TOTAL REVENUES: LAND CASH 7,181 7,886 18,464 6,153 568 53,645 5,239 - 99,136 166,500 59.54% LAND CASH EXPENDITURES 72-720-54-00-5405 BUILD PROGRAM - - - 260 87 231 - - 578 - 0.00% 72-720-60-00-6028 CANNONBALL PARK - - - - - - - - - 22,000 0.00% 72-720-60-00-6032 MOSIER HOLDING COSTS - - - 12,000 - - - - 12,000 13,000 92.31% 72-720-60-00-6043 BRISTOL BAY REGIONAL PARK - - 3,406 - - - - 3,406 - 0.00% 72-720-60-00-6044 HOPKINS PARK - - - 5,749 1,895 8,065 448 16,157 76,000 21.26% 72-720-60-00-6045 RIVERFRONT PARK - - - - - - - 1,650 1,650 - 0.00% TOTAL FUND REVENUES 7,181 7,886 18,464 6,153 568 53,645 5,239 - 99,136 166,500 59.54% TOTAL FUND EXPENDITURES - - 3,406 12,260 5,836 2,126 8,065 2,098 33,791 111,000 30.44% FUND SURPLUS (DEFICIT)7,181 7,886 15,058 (6,107) (5,268) 51,519 (2,826) (2,098) 65,345 55,500 PARK & RECREATION REVENUES Charges for Service 79-000-44-00-4402 SPECIAL EVENTS 17,260 1,930 12,249 530 2,941 4,116 6,179 150 45,355 30,000 151.18% 79-000-44-00-4403 CHILD DEVELOPMENT 8,213 1,705 535 7,651 6,450 6,524 11,068 7,088 49,234 50,000 98.47% 79-000-44-00-4404 ATHLETICS AND FITNESS 31,108 25,282 14,519 3,259 8,123 29,785 2,345 1,430 115,851 130,000 89.12% 79-000-44-00-4441 CONCESSION REVENUE 11,486 13,535 5,443 272 382 204 - - 31,321 30,000 104.40% 3 % of Fiscal Year 8%17%25%33%42%50%58%67%Year-to-Date Totals FISCAL YEAR 2014 ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 Totals BUDGET % of Budget YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING DECEMBER 31, 2013 ACTUALS BY MONTH (Cash Basis) Investment Earnings 79-000-45-00-4500 INVESTMENT EARNINGS 21 20 17 21 22 26 29 33 189 200 94.38% Reimbursements 79-000-46-00-4690 REIMB - MISCELLANEOUS 2,252 13 - - - - 11,721 15,202 29,187 - 0.00% Miscellaneous 79-000-48-00-4820 RENTAL INCOME 37,151 2,900 2,900 2,900 2,900 1,400 500 500 51,151 55,000 93.00% 79-000-48-00-4825 PARK RENTALS 16,369 2,555 3,838 550 3,365 65 - - 26,742 25,000 106.97% 79-000-48-00-4843 HOMETOWN DAYS 2,475 310 2,000 6,950 78,697 165 - - 90,597 135,000 67.11% 79-000-48-00-4846 SPONSORSHIPS & DONATIONS 500 1,062 810 - 925 490 350 - 4,137 5,000 82.73% 79-000-48-00-4850 MISCELLANEOUS INCOME - 1,008 306 987 - - 964 - 3,265 3,000 108.83% Other Financing Sources 79-000-49-00-4901 TRANSFER FROM GENERAL 147,125 147,125 147,125 147,125 147,125 147,125 147,125 147,125 1,177,003 1,765,504 66.67% TOTAL REVENUES: PARK & RECREATION 273,960 197,446 189,741 170,246 250,929 189,899 180,281 171,529 1,624,031 2,228,704 72.87% PARKS DEPARTMENT EXPENDITURES Salaries & Wages 79-790-50-00-5010 SALARIES & WAGES 33,493 33,144 31,708 47,563 33,004 33,064 28,824 28,824 269,623 427,948 63.00% 79-790-50-00-5015 PART-TIME SALARIES 516 4,290 4,137 4,350 1,136 836 570 808 16,643 17,000 97.90% 79-790-50-00-5020 OVERTIME - 156 156 - - 143 - - 455 3,000 15.17% Benefits 79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTION 3,626 3,614 3,494 5,267 3,607 3,669 3,170 3,190 29,637 47,761 62.05% 79-790-52-00-5214 FICA CONTRIBUTION 2,519 2,792 2,671 3,863 2,523 2,488 2,196 2,215 21,267 33,487 63.51% 79-790-52-00-5216 GROUP HEALTH INSURANCE 16,649 9,145 (185) 18,833 9,728 8,432 7,764 9,939 80,305 126,575 63.44% 79-790-52-00-5222 GROUP LIFE INSURANCE 74 74 74 79 76 71 72 72 592 980 60.39% 79-790-52-00-5223 DENTAL INSURANCE 1,870 (747) 562 672 613 552 563 558 4,643 9,580 48.47% 79-790-52-00-5224 VISION INSURANCE 75 83 79 93 83 83 77 77 650 1,004 64.71% Contractual Services 79-790-54-00-5412 TRAINING & CONFERENCES - - - - - - - - - 4,000 0.00% 79-790-54-00-5415 TRAVEL & LODGING - - - - - - - - - 2,000 0.00% 79-790-54-00-5440 TELECOMMUNICATIONS - 357 371 330 425 351 318 310 2,462 4,780 51.51% 79-790-54-00-5462 PROFESSIONAL SERVICES - 18 136 91 17 62 84 498 906 4,500 20.12% 79-790-54-00-5466 LEGAL SERVICES - 1,691 1,292 1,074 143 - 95 - 4,294 4,000 107.35% 4 % of Fiscal Year 8%17%25%33%42%50%58%67%Year-to-Date Totals FISCAL YEAR 2014 ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 Totals BUDGET % of Budget YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING DECEMBER 31, 2013 ACTUALS BY MONTH (Cash Basis) 79-790-54-00-5485 RENTAL & LEASE PURCHASE 40 78 78 371 78 78 78 78 880 2,500 35.19% 79-790-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - - 933 - 18,811 26 9,029 49 28,848 22,500 128.21% Supplies 79-790-56-00-5600 WEARING APPAREL - 114 230 547 176 153 209 139 1,570 4,100 38.28% 79-790-56-00-5610 OFFICE SUPPLIES - - - 67 - - - - 67 300 22.24% 79-790-56-00-5620 OPERATING SUPPLIES 244 327 1,462 3,706 1,135 3,656 11,283 277 22,091 22,500 98.18% 79-790-56-00-5630 SMALL TOOLS & EQUIPMENT - - 13 5 101 - 229 237 583 2,250 25.93% 79-790-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - - - - - - 500 0.00% 79-790-56-00-5640 REPAIR & MAINTENANCE 54 1,327 3,016 12,389 3,447 1,320 24,678 4,687 50,918 50,500 100.83% 79-790-56-00-5695 GASOLINE - 2,586 2,213 2,785 1,321 1,808 1,160 984 12,855 21,400 60.07% TOTAL EXPENDITURES: PARKS DEPT 59,161 59,049 52,439 102,082 76,426 56,793 90,399 52,940 549,289 813,165 67.55% RECREATION DEPARTMENT EXPENDITURES Salaries & Wages 79-795-50-00-5010 SALARIES & WAGES 17,652 18,060 17,650 27,121 16,887 20,089 17,310 16,310 151,078 240,745 62.75% 79-795-50-00-5015 PART-TIME SALARIES 567 282 1,109 1,618 2,244 1,064 1,018 806 8,708 15,000 58.05% 79-795-50-00-5020 OVERTIME - - - - - - - - - 300 0.00% 79-795-50-00-5045 CONCESSION WAGES 2,164 3,996 2,571 842 606 169 - - 10,349 12,500 82.79% 79-795-50-00-5046 PRE-SCHOOL WAGES 3,305 988 39 114 950 1,250 1,470 1,489 9,605 30,000 32.02% 79-795-50-00-5052 INSTRUCTORS WAGES 1,214 1,154 1,069 1,090 1,285 1,409 590 1,086 8,898 25,000 35.59% Benefits 79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTION 2,298 2,240 2,142 3,217 2,056 2,389 2,106 2,009 18,455 26,714 69.09% 79-795-52-00-5214 FICA CONTRIBUTION 1,850 1,808 1,660 2,275 1,602 1,726 1,510 1,456 13,886 24,216 57.34% 79-795-52-00-5216 GROUP HEALTH INSURANCE 6,643 3,104 0 14,155 4,594 4,991 5,121 5,194 43,803 75,911 57.70% 79-795-52-00-5222 GROUP LIFE INSURANCE 40 37 37 26 42 34 53 51 320 591 54.12% 79-795-52-00-5223 DENTAL INSURANCE 752 (326) 205 205 331 256 332 321 2,077 4,344 47.81% 79-795-52-00-5224 VISION INSURANCE 25 33 29 29 56 42 54 45 312 505 61.73% Contractual Services 79-795-54-00-5412 TRAINING & CONFERENCES - - 72 - - - 585 - 657 3,000 21.90% 79-795-54-00-5415 TRAVEL & LODGING - - - - - - - - - 1,500 0.00% 79-795-54-00-5426 PUBLISHING & ADVERTISING - - - 150 7,403 - - - 7,553 27,000 27.98% 5 % of Fiscal Year 8%17%25%33%42%50%58%67%Year-to-Date Totals FISCAL YEAR 2014 ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 Totals BUDGET % of Budget YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING DECEMBER 31, 2013 ACTUALS BY MONTH (Cash Basis) 79-795-54-00-5440 TELECOMMUNICATIONS - 391 515 312 668 696 545 490 3,617 7,000 51.68% 79-795-54-00-5447 SCHOLARSHIPS - - - - - - - - - 2,500 0.00% 79-795-54-00-5452 POSTAGE & SHIPPING - - 147 41 965 13 - - 1,167 4,000 29.17% 79-795-54-00-5460 DUES & SUBSCRIPTIONS - - - - - - 914 - 914 1,500 60.93% 79-795-54-00-5462 PROFESSIONAL SERVICES 1,595 12,719 2,897 8,599 3,059 13,962 2,987 3,432 49,250 65,000 75.77% 79-795-54-00-5480 UTILITIES - 226 1,456 1,531 761 1,529 924 421 6,848 20,000 34.24% 79-795-54-00-5485 RENTAL & LEASE PURCHASE - 173 173 310 310 310 310 310 1,897 4,500 42.15% 79-795-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - - - 20,386 710 310 - 75 21,481 40,000 53.70% 79-795-54-00-5496 PROGRAM REFUNDS 519 817 1,671 1,614 510 200 679 379 6,388 7,000 91.26% Supplies 79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 3,777 - - 51,145 35,988 512 - - 91,422 100,000 91.42% 79-795-56-00-5606 PROGRAM SUPPLIES 3,390 10,039 3,588 721 6,783 11,925 2,777 1,025 40,248 55,000 73.18% 79-795-56-00-5607 CONCESSION SUPPLIES 992 4,713 3,397 148 42 150 - 1,188 10,630 18,000 59.05% 79-795-56-00-5610 OFFICE SUPPLIES - 48 78 192 3 411 30 - 761 3,000 25.36% 79-795-56-00-5620 OPERATING SUPPLIES - 9,950 1,475 1,113 284 190 1,817 - 14,829 7,500 197.72% 79-795-56-00-5630 SMALL TOOLS & EQUIPMENT - - - - - - - - - 1,000 0.00% 79-795-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - - - - - - 500 0.00% 79-795-56-00-5640 REPAIR & MAINTENANCE - - - 173 127 20 11 49 380 2,000 19.00% 79-795-56-00-5645 BOOKS & PUBLICATIONS - - - - - - - - - 100 0.00% 79-795-56-00-5695 GASOLINE - 37 - 120 52 70 94 95 468 3,000 15.60% Other Financing Uses 79-795-99-00-9980 TRANSFER TO RECREATION CENTER 40,722 40,722 40,722 40,722 40,722 40,722 40,722 40,722 325,779 556,957 58.49% TOTAL EXPENDITURES: RECREATION DEPT 87,505 111,212 82,702 177,969 129,042 104,439 81,959 76,952 851,780 1,385,883 61.46% TOTAL FUND REVENUES 273,960 197,446 189,741 170,246 250,929 189,899 180,281 171,529 1,624,031 2,228,704 72.87% TOTAL FUND EXPENDITURES 146,666 170,261 135,141 280,051 205,467 161,233 172,358 129,891 1,401,069 2,199,048 63.71% FUND SURPLUS (DEFICIT)127,294 27,184 54,600 (109,805) 45,462 28,667 7,922 41,637 222,962 29,656 6 % of Fiscal Year 8%17%25%33%42%50%58%67%Year-to-Date Totals FISCAL YEAR 2014 ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 Totals BUDGET % of Budget YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING DECEMBER 31, 2013 ACTUALS BY MONTH (Cash Basis) RECREATION CENTER REVENUES Charges for Service 80-000-44-00-4439 PROGRAM FEES 2,325 1,084 - - - - - - 3,409 - 0.00% 80-000-44-00-4441 CONCESSION REVENUE 336 156 - - - - - - 492 500 98.40% 80-000-44-00-4444 MEMBERSHIP FEES 22,071 13,464 1,316 300 38 - - - 37,189 60,000 61.98% 80-000-44-00-4445 GUEST FEES 704 432 - - - - - - 1,136 500 227.20% 80-000-44-00-4446 SWIM CLASS FEES 1,200 1,075 - - - - - - 2,275 - 0.00% 80-000-44-00-4447 PERSONAL TRAINING FEES 252 108 - - - - - - 360 - 0.00% 80-000-44-00-4448 TANNING SESSION FEES 30 - - - - - - - 30 - 0.00% Miscellaneous 80-000-48-00-4820 RENTAL INCOME - - - - - 444 - - 444 - 0.00% 80-000-48-00-4846 SCHOLARSHIPS/DONATIONS 28 - - - - - - - 28 - 0.00% 80-000-48-00-4850 MISCELLANEOUS INCOME - - - 100 - - - - 100 - 0.00% Other Financing Uses 80-000-49-00-4979 TRANSFER FROM PARKS & REC 40,722 40,722 40,722 40,722 40,722 40,722 40,722 40,722 325,779 556,957 58.49% TOTAL REVENUES: RECREATION CTR REVENUES 67,667 16,319 1,316 41,122 40,760 41,166 40,722 40,722 371,241 617,957 60.08% RECREATION CENTER EXPENSES Salaries & Wages 80-800-50-00-5015 PART-TIME SALARIES 6,071 6,896 2,192 (3,174) - - - - 11,986 20,000 59.93% 80-800-50-00-5052 INSTRUCTORS WAGES 3,576 3,474 1,008 (1,269) - - - - 6,789 - 0.00% Benefits 80-800-52-00-5212 RETIREMENT PLAN CONTRIBUTION 325 352 88 (250) - - - - 515 - 0.00% 80-800-52-00-5214 FICA CONTRIBUTION 746 801 245 (342) - - - - 1,450 - 0.00% Contractual Services 80-800-54-00-5440 TELECOMMUNICATIONS - 440 496 - (245) - - - 691 720 95.95% 80-800-54-00-5452 POSTAGE & SHIPPING - - - - - - - - - 60 0.00% 80-800-54-00-5460 DUES & SUBSCRIPTIONS - - - - - - - - - 40 0.00% 80-800-54-00-5462 PROFESSIONAL SERVICES 45 960 633 - 88 - - - 1,726 3,000 57.52% 80-800-54-00-5480 UTILITIES - 2,209 852 462 - - - - 3,523 11,130 31.65% 80-800-54-00-5485 RENTAL & LEASE PURCHASE 38,000 100,137 137 - - - - - 138,274 38,000 363.88% 80-800-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 524 19,616 4,168 (19,906) - - - - 4,402 1,400 314.41% 7 % of Fiscal Year 8%17%25%33%42%50%58%67%Year-to-Date Totals FISCAL YEAR 2014 ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 Totals BUDGET % of Budget YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING DECEMBER 31, 2013 ACTUALS BY MONTH (Cash Basis) 80-800-54-00-5496 PROGRAM REFUNDS 230 1,745 2,094 - 60 - - - 4,129 1,100 375.36% 80-800-54-00-5497 PROPERTY TAX PAYMENT 27,945 - - 27,945 - - - - 55,890 58,800 95.05% Supplies 80-800-56-00-5606 PROGRAM SUPPLIES - 260 260 - - - - - 520 1,500 34.67% 80-800-56-00-5607 CONCESSION SUPPLIES - - - - - - - - - 1,400 0.00% 80-800-56-00-5610 OFFICE SUPPLIES - - - 397 - - - - 397 300 132.47% 80-800-56-00-5620 OPERATING SUPPLIES 374 241 110 - - - - - 725 600 120.91% 80-800-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - - - - - - 200 0.00% 80-800-56-00-5640 REPAIR & MAINTENANCE - 290 1,562 13 - - - - 1,865 12,200 15.29% 80-800-56-00-5645 BOOKS & PUBLICATIONS - - - - - - - - - 39 0.00% TOTAL FUND REVENUES 67,667 16,319 1,316 41,122 40,760 41,166 40,722 40,722 371,241 617,957 60.08% TOTAL FUND EXPENSES 77,836 137,421 13,845 3,877 (97) - - - 232,881 150,489 154.75% FUND SURPLUS (DEFICIT)(10,168) (121,102) (12,529) 37,246 40,857 41,166 40,722 40,722 138,360 467,468 8 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Agenda Item Number Bills Review Tracking Number Park Board – February 13, 2014 Rob Fredrickson Finance Name Department Monthly Budget Report for January 2013 % of Fiscal Year 8%17%25%33%42%50%58%67%75%Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 August-12 September-12 October-12 November-12 December-12 January-13 Totals BUDGET % of Budget LAND CASH REVENUES 72-000-41-00-4173 OSLAD GRANT - RAINTREE - - - - - - - - - - 400,000 0.00% 72-000-47-00-4703 AUTUMN CREEK 7,179 4,102 6,153 3,077 7,179 6,153 6,153 - 6,153 46,151 20,000 230.75% 72-000-47-00-4704 BLACKBERRY WOODS - - - - 568 - - - - 568 500 113.64% 72-000-47-00-4708 COUNTRY HILLS - 769 - - - 769 - - - 1,538 - 0.00% TOTAL REVENUES: LAND CASH 7,179 4,871 6,153 3,077 7,747 6,922 6,153 - 6,153 48,257 420,500 11.48% LAND CASH EXPENDITURES 72-720-60-00-6032 MOSIER HOLDING COSTS - - 12,000 - - - - - - 12,000 12,000 100.00% 72-720-60-00-6036 RAINTREE VILLAGE 450 15,768 5,626 547 2,136 (96) 13,416 901 - 38,747 191,825 20.20% 72-720-60-00-6044 HOPKINS PARK - - - - - - - - - - 120,000 0.00% TOTAL FUND REVENUES 7,179 4,871 6,153 3,077 7,747 6,922 6,153 - 6,153 48,257 420,500 11.48% TOTAL FUND EXPENDITURES 450 15,768 17,626 547 2,136 (96) 13,416 901 - 50,747 323,825 15.67% FUND SURPLUS (DEFICIT)6,729 (10,896) (11,472) 2,530 5,612 7,018 (7,263) (901) 6,153 (2,490) 96,675 PARK & RECREATION REVENUES Charges for Service 79-000-44-00-4402 SPECIAL EVENTS 2,310 3,075 10,553 660 2,212 5,660 6,965 30 25 31,490 18,095 174.03% 79-000-44-00-4403 CHILD DEVELOPMENT 5,156 4,874 1,270 2,400 1,810 1,988 3,607 5,708 10,669 37,482 58,810 63.73% 79-000-44-00-4404 ATHLETICS AND FITNESS 36,929 18,225 19,734 4,461 681 29,718 1,713 289 3,788 115,538 113,095 102.16% 79-000-44-00-4441 CONCESSION REVENUE 13,379 11,464 6,995 355 169 108 - - - 32,469 30,000 108.23% 79-000-44-00-4443 HOMETOWN DAYS 1,325 600 11,020 14,460 81,026 10,803 - - - 119,234 175,000 68.13% Investment Earnings 79-000-45-00-4500 INVESTMENT EARNINGS 21 20 22 22 19 19 20 22 20 186 200 92.92% Reimbursements 79-000-46-00-4670 REIMB - EMP INS CONTRIBUTIONS 1,132 1,132 1,132 1,132 967 967 967 967 1,031 9,428 11,661 80.85% Miscellaneous 79-000-48-00-4820 RENTAL INCOME 33,340 3,195 8,018 495 305 250 250 250 250 46,353 48,000 96.57% 79-000-48-00-4825 PARK RENTALS 6,017 3,074 245 1,307 100 1,404 - - - 12,147 25,000 48.59% YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING JANUARY 31, 2013 ACTUALS BY MONTH (Cash Basis) 1 % of Fiscal Year 8%17%25%33%42%50%58%67%75%Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 August-12 September-12 October-12 November-12 December-12 January-13 Totals BUDGET % of Budget YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING JANUARY 31, 2013 ACTUALS BY MONTH (Cash Basis) 79-000-48-00-4846 SPONSORSHIPS/DONATIONS 2,429 130 210 1,212 189 270 135 - 315 4,890 14,700 33.26% 79-000-48-00-4850 MISCELLANEOUS INCOME 790 792 576 344 - (36) - - 36 2,502 1,000 250.20% Other Financing Sources 79-000-49-00-4901 TRANSFER FROM GENERAL 79,657 79,657 79,657 79,657 79,657 79,657 79,657 79,657 79,657 716,915 955,886 75.00% TOTAL REVENUES: PARK & RECREATION 182,484 126,238 139,433 106,505 167,135 130,809 93,315 86,923 95,792 1,128,633 1,451,447 77.76% PARKS DEPARTMENT EXPENDITURES Salaries & Wages 79-790-50-00-5010 SALARIES & WAGES 32,996 32,031 30,483 46,231 28,553 28,060 28,060 31,189 31,799 289,402 410,000 70.59% 79-790-50-00-5015 PART-TIME SALARIES 652 4,468 4,965 5,612 1,448 361 271 67 - 17,843 17,000 104.96% 79-790-50-00-5020 OVERTIME 443 214 344 - 429 - - - - 1,431 3,000 47.69% Benefits 79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTION 3,245 3,172 2,996 4,530 2,815 2,754 2,746 5,587 3,428 31,273 43,693 71.57% 79-790-52-00-5214 FICA CONTRIBUTION 2,514 2,714 2,644 3,851 2,250 2,104 2,097 2,321 2,358 22,852 34,000 67.21% 79-790-52-00-5216 GROUP HEALTH INSURANCE 9,090 10,824 8,596 7,684 20,046 8,335 518 15,575 8,676 89,344 126,842 70.44% 79-790-52-00-5222 GROUP LIFE INSURANCE 58 102 82 82 82 72 72 72 79 699 1,208 57.85% 79-790-52-00-5223 DENTAL INSURANCE 635 836 736 608 1,344 608 - 1,253 645 6,664 9,179 72.60% 79-790-52-00-5224 VISION INSURANCE 84 84 84 84 84 70 70 70 79 708 1,104 64.14% Contractual Services 79-790-54-00-5412 TRAINING & CONFERENCES - - - - - - - 180 841 1,021 2,600 39.27% 79-790-54-00-5415 TRAVEL & LODGING - - - - - - - - - - 750 0.00% 79-790-54-00-5440 TELECOMMUNICATIONS - 335 339 377 310 384 261 301 301 2,608 3,780 68.98% 79-790-54-00-5462 PROFESSIONAL SERVICES - - 861 - - 46 96 110 158 1,271 4,500 28.25% 79-790-54-00-5466 LEGAL SERVICES - - 1,710 855 238 428 - 285 285 3,800 4,000 95.00% 79-790-54-00-5485 RENTAL & LEASE PURCHASE - - - 73 - - 78 78 78 307 2,500 12.29% 79-790-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE - - - 52 - 101 12,536 3,684 4,362 20,736 17,500 118.49% Supplies 79-790-56-00-5600 WEARING APPAREL - 231 99 377 144 110 462 151 1,252 2,826 4,100 68.92% 79-790-56-00-5610 OFFICE SUPPLIES - - 53 99 - - - - - 151 300 50.43% 79-790-56-00-5620 OPERATING SUPPLIES - 63 256 646 694 563 5,684 1,467 1,754 11,126 22,500 49.45% 2 % of Fiscal Year 8%17%25%33%42%50%58%67%75%Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 August-12 September-12 October-12 November-12 December-12 January-13 Totals BUDGET % of Budget YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING JANUARY 31, 2013 ACTUALS BY MONTH (Cash Basis) 79-790-56-00-5630 SMALL TOOLS & EQUIPMENT - 7 107 8 - 33 47 10 2,032 2,244 2,250 99.73% 79-790-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - - - - - - - 500 0.00% 79-790-56-00-5640 REPAIR & MAINTENANCE - 820 2,056 5,035 794 3,505 617 496 2,032 15,354 50,500 30.40% 79-790-56-00-5695 GASOLINE - 2,679 3,198 2,060 - 3,717 1,095 645 882 14,276 20,000 71.38% TOTAL EXPENDITURES: PARKS DEPT 49,717 58,579 59,607 78,263 59,228 51,249 54,710 63,540 61,043 535,936 781,806 68.55% RECREATION DEPARTMENT EXPENDITURES Salaries & Wages 79-795-50-00-5010 SALARIES & WAGES 13,453 15,885 15,226 22,936 15,291 15,291 17,217 15,291 15,291 145,879 185,000 78.85% 79-795-50-00-5015 PART-TIME SALARIES 1,233 770 443 835 2,374 833 1,236 854 414 8,991 25,000 35.96% 79-795-50-00-5020 OVERTIME - - - - - - - - - - 300 0.00% 79-795-50-00-5045 CONCESSION WAGES 2,879 2,869 2,496 262 - - - - - 8,507 12,500 68.05% 79-795-50-00-5046 PRE-SCHOOL WAGES 2,110 - - - - 1,040 - 1,640 2,505 7,295 25,000 29.18% 79-795-50-00-5052 INSTRUCTORS WAGES 1,181 1,264 713 1,008 992 722 1,130 434 295 7,737 25,000 30.95% Benefits 79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,711 1,730 1,602 2,362 1,653 1,675 1,784 2,976 1,950 17,442 19,884 87.72% 79-795-52-00-5214 FICA CONTRIBUTION 1,543 1,537 1,391 1,855 1,382 1,323 1,453 1,349 1,370 13,204 16,000 82.53% 79-795-52-00-5216 GROUP HEALTH INSURANCE 3,334 2,206 3,043 6,378 5,896 3,299 371 5,531 2,892 32,949 41,094 80.18% 79-795-52-00-5222 GROUP LIFE INSURANCE 29 33 29 37 37 37 42 39 39 322 473 68.12% 79-795-52-00-5223 DENTAL INSURANCE 263 165 214 214 428 214 - 428 214 2,138 2,675 79.93% 79-795-52-00-5224 VISION INSURANCE 25 25 25 25 25 25 25 25 25 222 325 68.26% Contractual Services 79-795-54-00-5412 TRAINING & CONFERENCES - - - - - - - - 610 610 2,000 30.50% 79-795-54-00-5415 TRAVEL & LODGING - - - - - - - - - - 1,000 0.00% 79-795-54-00-5426 PUBLISHING & ADVERTISING - - - 7,690 - - - - - 7,690 27,000 28.48% 79-795-54-00-5440 TELECOMMUNICATIONS - 226 230 294 213 285 173 228 225 1,875 4,300 43.60% 79-795-54-00-5447 SCHOLARSHIPS - 300 - - - 32 - - 14 346 2,500 13.84% 79-795-54-00-5452 POSTAGE & SHIPPING - - 147 - 947 - - - 147 1,241 8,000 15.51% 79-795-54-00-5460 DUES & SUBSCRIPTIONS - - - - - - - 424 1,030 1,454 1,500 96.90% 3 % of Fiscal Year 8%17%25%33%42%50%58%67%75%Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 August-12 September-12 October-12 November-12 December-12 January-13 Totals BUDGET % of Budget YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING JANUARY 31, 2013 ACTUALS BY MONTH (Cash Basis) 79-795-54-00-5462 PROFESSIONAL SERVICES 805 6,737 14,324 5,331 3,734 2,879 5,276 1,536 4,851 45,474 60,000 75.79% 79-795-54-00-5480 UTILITIES - 1,413 1,019 1,013 654 721 1,404 867 1,531 8,622 23,100 37.32% 79-795-54-00-5485 RENTAL & LEASE PURCHASE 178 178 186 28 178 271 173 351 173 1,716 4,500 38.12% 79-795-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - - - - - - - - - - 1,000 0.00% 79-795-54-00-5496 PROGRAM REFUNDS 6 1,101 1,477 1,603 239 1,054 382 160 684 6,706 7,000 95.80% Supplies 79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 4,151 - 322 54,762 31,994 484 - - - 91,712 140,000 65.51% 79-795-56-00-5606 PROGRAM SUPPLIES 2,482 8,422 1,288 5,960 1,669 8,163 288 2,252 1,194 31,716 55,000 57.67% 79-795-56-00-5607 CONCESSION SUPPLIES 894 6,348 3,538 110 26 - - - - 10,915 18,000 60.64% 79-795-56-00-5610 OFFICE SUPPLIES 273 19 53 212 - 498 416 7 57 1,534 3,000 51.13% 79-795-56-00-5620 OPERATING SUPPLIES 1,116 1,103 109 1,244 787 1,079 140 140 221 5,940 5,500 107.99% 79-795-56-00-5630 SMALL TOOLS & EQUIPMENT - - - - - - - - - - 2,000 0.00% 79-795-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - - - - - 616 616 500 123.12% 79-795-56-00-5640 REPAIR & MAINTENANCE - 39 - - 9 - - - - 47 2,000 2.37% 79-795-56-00-5645 BOOKS & PUBLICATIONS - - - - - - - - - - 100 0.00% 79-795-56-00-5690 SUPPLIES - GRANT REIMBURSABLE - - - - - - - - - - 500 0.00% 79-795-56-00-5695 GASOLINE - 121 213 125 83 290 81 53 51 1,017 3,210 31.69% TOTAL EXPENDITURES: RECREATION DEPT 37,664 52,490 48,086 114,282 68,609 40,211 31,590 34,583 36,399 463,915 724,961 63.99% TOTAL FUND REVENUES 182,484 126,238 139,433 106,505 167,135 130,809 93,315 86,923 95,792 1,128,633 1,451,447 77.76% TOTAL FUND EXPENDITURES 87,381 111,069 107,693 192,545 127,836 91,460 86,300 98,123 97,442 999,851 1,506,767 66.36% FUND SURPLUS (DEFICIT)95,103 15,169 31,740 (86,040) 39,299 39,348 7,014 (11,200) (1,650) 128,783 (55,320) RECREATION CENTER REVENUES Charges for Service 80-000-44-00-4440 PROGRAM FEES 6,987 3,834 2,317 12,329 7,003 7,534 8,889 3,165 4,363 56,420 100,000 56.42% 80-000-44-00-4441 CONCESSION REVENUE 890 719 717 738 464 636 625 673 812 6,273 12,500 50.18% 80-000-44-00-4444 MEMBERSHIP FEES 37,888 33,725 35,129 30,793 29,972 32,782 31,832 32,198 32,698 297,017 450,000 66.00% 80-000-44-00-4445 GUEST FEES 633 797 814 762 353 414 711 901 1,157 6,542 7,000 93.45% 4 % of Fiscal Year 8%17%25%33%42%50%58%67%75%Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 August-12 September-12 October-12 November-12 December-12 January-13 Totals BUDGET % of Budget YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING JANUARY 31, 2013 ACTUALS BY MONTH (Cash Basis) 80-000-44-00-4446 SWIM CLASS FEES 2,825 5,039 3,557 1,974 815 1,068 1,134 516 715 17,643 25,000 70.57% 80-000-44-00-4447 PERSONAL TRAINING FEES 1,215 257 108 730 236 844 130 912 210 4,642 10,000 46.42% 80-000-44-00-4448 TANNING SESSION FEES 222 30 92 82 65 50 50 37 120 748 2,500 29.92% Miscellaneous 80-000-48-00-4820 RENTAL INCOME 1,296 779 761 1,006 736 824 1,009 604 2,445 9,460 13,000 72.77% 80-000-48-00-4846 SCHOLARSHIPS/DONATIONS 1,283 (123) - 250 (54) - - - - 1,356 2,000 67.80% 80-000-48-00-4850 MISCELLANEOUS INCOME 21 20 4 1 1 3 1 - 27 75 500 15.05% TOTAL REVENUES: RECREATION CTR REVENUES 53,259 45,076 43,499 48,664 39,590 44,155 44,381 39,006 42,546 400,175 622,500 64.29% RECREATION CENTER EXPENSES Salaries & Wages 80-800-50-00-5010 SALARIES & WAGES 2,028 2,040 2,040 3,060 2,040 2,040 2,040 2,040 2,040 19,368 28,000 69.17% 80-800-50-00-5015 PART-TIME SALARIES 6,409 5,796 6,081 8,850 5,622 5,979 5,729 6,096 5,656 56,217 100,000 56.22% 80-800-50-00-5046 PRE-SCHOOL WAGES 614 400 - 1,790 2,788 2,280 3,370 1,510 - 12,752 35,000 36.43% 80-800-50-00-5052 INSTRUCTORS WAGES 3,616 5,172 5,586 6,435 4,039 3,792 4,287 3,423 3,532 39,881 60,000 66.47% Benefits 80-800-52-00-5212 RETIREMENT PLAN CONTRIBUTION 685 595 550 960 816 733 847 1,531 525 7,243 10,181 71.15% 80-800-52-00-5214 FICA CONTRIBUTION 977 1,034 1,056 1,548 1,116 1,086 1,188 1,008 867 9,879 17,708 55.79% 80-800-52-00-5216 GROUP HEALTH INSURANCE 100 100 100 100 100 100 100 100 100 900 1,200 75.00% 80-800-52-00-5222 GROUP LIFE INSURANCE 7 7 7 7 7 7 7 7 7 65 123 53.05% Contractual Services 80-800-54-00-5415 TRAVEL & LODGING - - - - - - - - - - 200 0.00% 80-800-54-00-5426 PUBLISHING & ADVERTISING - - - - - - - - - - 1,500 0.00% 80-800-54-00-5440 TELECOMMUNICATIONS - 278 281 552 90 581 90 341 335 2,548 3,600 70.78% 80-800-54-00-5452 POSTAGE & SHIPPING - - - - - - - - - - 600 0.00% 80-800-54-00-5460 DUES & SUBSCRIPTIONS - - - - - - - - - - 200 0.00% 80-800-54-00-5462 PROFESSIONAL SERVICES 43 2,909 1,574 829 872 628 955 927 731 9,468 20,000 47.34% 80-800-54-00-5480 UTILITIES - 3,039 2,889 4,313 314 5,629 2,064 758 5,192 24,198 55,650 43.48% 80-800-54-00-5485 RENTAL & LEASE PURCHASE 37,198 19,198 19,242 19,092 19,198 19,291 19,137 19,335 19,137 190,828 236,000 80.86% 80-800-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 115 750 - 361 1,303 - 734 - - 3,263 15,000 21.75% 5 % of Fiscal Year 8%17%25%33%42%50%58%67%75%Year-to-Date ANNUAL ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 August-12 September-12 October-12 November-12 December-12 January-13 Totals BUDGET % of Budget YORKVILLE PARK BOARD BUDGET REPORT FOR THE PERIOD ENDING JANUARY 31, 2013 ACTUALS BY MONTH (Cash Basis) 80-800-54-00-5496 PROGRAM REFUNDS 174 601 292 740 504 450 175 468 192 3,596 5,500 65.38% 80-800-54-00-5497 PROPERTY TAX PAYMENT 29,400 - - 29,400 - - - - - 58,800 70,000 84.00% Supplies 80-800-56-00-5606 PROGRAM SUPPLIES - 988 514 366 660 740 771 650 515 5,204 15,000 34.69% 80-800-56-00-5607 CONCESSION SUPPLIES 694 73 860 798 189 289 367 280 403 3,954 7,000 56.48% 80-800-56-00-5610 OFFICE SUPPLIES - - - - - - - 201 50 252 2,600 9.68% 80-800-56-00-5620 OPERATING SUPPLIES - 177 502 72 203 53 111 619 111 1,848 6,200 29.80% 80-800-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - - - - - - - 1,000 0.00% 80-800-56-00-5640 REPAIR & MAINTENANCE 267 1,725 948 1,673 564 473 832 1,271 935 8,689 11,000 78.99% 80-800-56-00-5645 BOOKS & PUBLICATIONS - - - 114 80 - - - - 194 50 388.22% 80-800-56-00-5695 GASOLINE - - - - - - - - - 321 0.00% TOTAL FUND REVENUES 53,259 45,076 43,499 48,664 39,590 44,155 44,381 39,006 42,546 400,175 622,500 64.29% TOTAL FUND EXPENSES 82,327 44,881 42,523 81,061 40,505 44,152 42,803 40,567 40,328 459,147 703,633 65.25% FUND SURPLUS (DEFICIT)(29,068) 195 976 (32,397) (915) 3 1,577 (1,561) 2,218 (58,972) (81,133) 6 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Agenda Item Number Bills Review Tracking Number Park Board – February 13, 2013 Rob Fredrickson Finance Name Department Monthly Budget Report for January 2014 % of Fiscal Year 8%17%25%33%42%50%58%67%75%Year-to-Date Totals FISCAL YEAR 2014 ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 January-14 Totals BUDGET % of Budget VEHICLE & EQUIPMENT REVENUE Licenses & Permits 25-000-42-00-4215 DEVELOPMENT FEES - POLICE CAPITAL 2,100 1,800 3,750 1,200 200 1,050 2,250 - - 12,350 16,000 77.19% 25-000-42-00-4216 BUILD PROGRAM PERMITS 2,100 2,800 5,940 3,000 1,490 2,190 3,140 - - 20,660 - 0.00% 25-000-42-00-4217 WEATHER WARNING SIREN FEES - - - - 12,264 - - - - 12,264 - 0.00% 25-000-42-00-4218 ENGINEERING CAPITAL FEE 700 600 1,200 400 100 300 600 - - 3,900 6,500 60.00% 25-000-42-00-4219 DEVELOPMENT FEES - PW CAPITAL 2,800 1,400 2,910 2,100 560 1,510 2,410 - - 13,690 24,500 55.88% 25-000-42-00-4220 DEVELOPMENT FEES - PARK CAPITAL 350 300 600 200 - 150 300 - - 1,900 2,275 83.52% Fines & Forfeits 25-000-43-00-4315 DUI FINES 750 503 915 641 900 558 238 793 241 5,540 3,100 178.69% 25-000-43-00-4316 ELECTRONIC CITATION FEES 82 70 66 64 46 80 66 50 28 552 750 73.60% 25-000-43-00-4340 SEIZED VEHICLE PROCEEDS - - - - - - - - - - 5,000 0.00% Charges for Service 25-000-44-00-4418 MOWING INCOME 338 2,038 338 (1,287) 613 751 6,533 (445) 150 9,029 5,500 164.17% 25-000-44-00-4421 PUBLIC WORKS CHARGEBACK 12,054 12,054 12,054 12,054 12,054 12,054 12,054 12,054 12,054 108,488 144,650 75.00% Investment Earnings 25-000-45-20-4500 INVESTMENT EARNINGS - POLICE CAPITAL - - - - - - - - - - 25 0.00% 25-000-45-22-4500 INVESTMENT EARNINGS - PARK CAPITAL 44 42 43 47 43 37 29 32 34 352 450 78.17% Reimbursements 25-000-46-22-4690 REIMB - MISCELLANEOUS - PARK CAPITAL - - - - - 50,000 - - - 50,000 50,000 100.00% Miscellaneous 25-000-48-21-4850 MISC. INCOME - PW CAPITAL - - - - 448 - - - - 448 - 0.00% 25-000-48-20-4880 SALE OF CAPITAL ASSETS - POLICE CAPITAL - - 4,450 - - - 3,375 - - 7,825 1,000 782.50% TOTAL REVENUES: VEHICLE & EQUIPMENT 21,318 21,607 32,266 18,419 28,719 68,680 30,995 12,484 12,508 246,997 259,750 95.09% VEHICLE & EQUIPMENT EXPENDITURES POLICE CAPITAL EXPENDITURES Contractual Services 25-205-54-00-5405 BUILD PROGRAM - - - 600 300 300 - - - 1,200 - 0.00% 25-205-54-00-5462 PROFESSIONAL SERVICES - - - - - - - 95 - 95 1,667 5.70% 25-205-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - - - 3,979 - 725 11,818 - - 16,521 10,000 165.21% Capital Outlay 25-205-60-00-6060 EQUIPMENT - - - 27 5 (32) - - - - 3,000 0.00% 25-205-60-00-6070 VEHICLES - - - 93,648 103 - - - - 93,750 90,000 104.17% TOTAL EXPENDITURES: POLICE CAPITAL - - - 98,253 407 993 11,818 95 - 111,566 104,667 106.59% YORKVILLE PARKS & RECREATION BUDGET REPORT FOR THE PERIOD ENDING JANUARY 31, 2014 ACTUALS BY MONTH (Cash Basis) 1 % of Fiscal Year 8%17%25%33%42%50%58%67%75%Year-to-Date Totals FISCAL YEAR 2014 ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 January-14 Totals BUDGET % of Budget YORKVILLE PARKS & RECREATION BUDGET REPORT FOR THE PERIOD ENDING JANUARY 31, 2014 ACTUALS BY MONTH (Cash Basis) PUBLIC WORKS CAPITAL EXPENDITURES Contractual Services 25-215-54-00-5405 BUILD PROGRAM 2,100 2,800 5,940 2,300 1,140 1,840 3,140 - - 19,260 - 0.00% 25-215-54-00-5448 FILING FEES - 98 (49) 98 344 49 98 147 98 883 2,000 44.15% 25-215-54-00-5485 RENTAL & LEASE PURCHASE - - - - - - - - - - 4,500 0.00% Supplies 25-215-56-00-5620 OPERATING SUPPLIES - - - - - - - - - - 2,000 0.00% Capital Outlay 25-215-60-00-6060 EQUIPMENT - 48,689 - - - - - - - 48,689 55,000 88.53% 25-215-60-00-6070 VEHICLES - - - - - - - - - - 30,000 0.00% 185 Wolf Street Building 25-215-92-00-8000 PRINCIPAL PAYMENT 2,513 2,526 2,540 2,553 2,566 2,579 2,593 3,040 3,051 23,962 31,040 77.20% 25-215-92-00-8050 INTEREST PAYMENT 4,136 4,123 4,110 4,097 4,083 4,070 4,057 2,861 2,850 34,388 48,755 70.53% TOTAL EXPENDITURES: PW CAPITAL 8,750 58,237 12,541 9,048 8,134 8,539 9,888 6,048 5,999 127,182 173,295 73.39% PARK & RECREATION CAPITAL EXPENDITURES Contractual Services 25-225-54-00-5405 BUILD PROGRAM - - - 100 50 50 - - - 200 - 0.00% Capital Outlay 25-225-60-00-6035 RAINTREE PARK - - - - - - - - - - 5,000 0.00% 25-225-60-00-6060 EQUIPMENT - - - - - - - - - - 12,000 0.00% 185 Wolf Street Building 25-225-92-00-8000 PRINCIPAL PAYMENT 79 79 80 80 80 81 81 95 96 751 972 77.24% 25-225-92-00-8050 INTEREST PAYMENT 130 129 129 128 128 128 127 90 89 1,077 1,528 70.51% Other Financing Uses 25-225-99-00-9972 TRANSFER TO LAND CASH - - - - - 50,000 - - - 50,000 50,000 100.00% TOTAL EXPENDITURES: PARK & REC CAPITAL 208 208 208 308 258 50,258 208 185 185 52,028 69,500 74.86% TOTAL FUND REVENUES 21,318 21,607 32,266 18,419 28,719 68,680 30,995 12,484 12,508 246,997 259,750 95.09% TOTAL FUND EXPENDITURES 8,958 58,445 12,749 107,609 8,799 59,790 21,914 6,328 6,184 290,776 347,462 83.69% FUND SURPLUS (DEFICIT)12,361 (36,838) 19,517 (89,190) 19,920 8,891 9,082 6,156 6,324 (43,779) (87,712) 2 % of Fiscal Year 8%17%25%33%42%50%58%67%75%Year-to-Date Totals FISCAL YEAR 2014 ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 January-14 Totals BUDGET % of Budget YORKVILLE PARKS & RECREATION BUDGET REPORT FOR THE PERIOD ENDING JANUARY 31, 2014 ACTUALS BY MONTH (Cash Basis) LAND CASH REVENUES 72-000-41-00-4174 RTP GRANT - CLARK PARK - - - - - - - - - - 96,000 0.00% 72-000-42-00-4216 BUILD PROGRAM PERMITS - - - 260 87 231 - - - 578 - 0.00% 72-000-45-00-4500 INVESTMENT EARNINGS 2 2 - - - - - - - 4 - 0.00% 72-000-47-00-4703 AUTUMN CREEK 7,179 5,128 11,281 5,893 (87) 2,846 4,102 - - 36,343 20,000 181.71% 72-000-47-00-4704 BLACKBERRY WOODS - - 568 - 568 568 1,136 - - 2,841 500 568.18% 72-000-47-00-4736 BRIARWOOD - 2,756 6,615 - - - - - - 9,371 - 0.00% 72-000-49-00-4925 TRANSFER FROM VEHICLE & EQUIPMENT - - - - - 50,000 - - - 50,000 50,000 100.00% TOTAL REVENUES: LAND CASH 7,181 7,886 18,464 6,153 568 53,645 5,239 - - 99,136 166,500 59.54% LAND CASH EXPENDITURES 72-720-54-00-5405 BUILD PROGRAM - - - 260 87 231 - - - 578 - 0.00% 72-720-60-00-6028 CANNONBALL PARK - - - - - - - - - - 22,000 0.00% 72-720-60-00-6032 MOSIER HOLDING COSTS - - - 12,000 - - - - - 12,000 13,000 92.31% 72-720-60-00-6043 BRISTOL BAY REGIONAL PARK - - 3,406 - - - - - 3,406 - 0.00% 72-720-60-00-6044 HOPKINS PARK - - - 5,749 1,895 8,065 448 129 16,286 76,000 21.43% 72-720-60-00-6045 RIVERFRONT PARK - - - - - - - 1,650 - 1,650 - 0.00% TOTAL FUND REVENUES 7,181 7,886 18,464 6,153 568 53,645 5,239 - - 99,136 166,500 59.54% TOTAL FUND EXPENDITURES - - 3,406 12,260 5,836 2,126 8,065 2,098 129 33,920 111,000 30.56% FUND SURPLUS (DEFICIT)7,181 7,886 15,058 (6,107) (5,268) 51,519 (2,826) (2,098) (129) 65,216 55,500 PARK & RECREATION REVENUES Charges for Service 79-000-44-00-4402 SPECIAL EVENTS 17,260 1,930 12,249 530 2,941 4,116 6,179 150 30 45,385 30,000 151.28% 79-000-44-00-4403 CHILD DEVELOPMENT 8,213 1,705 535 7,651 6,450 6,524 11,068 7,088 7,598 56,832 50,000 113.66% 79-000-44-00-4404 ATHLETICS AND FITNESS 31,108 25,282 14,519 3,259 8,123 29,785 2,345 1,430 1,986 117,837 130,000 90.64% 79-000-44-00-4441 CONCESSION REVENUE 11,486 13,535 5,443 272 382 204 - - 58 31,379 30,000 104.60% Investment Earnings 79-000-45-00-4500 INVESTMENT EARNINGS 21 20 17 21 22 26 29 33 39 228 200 113.91% Reimbursements 79-000-46-00-4690 REIMB - MISCELLANEOUS 2,252 13 - - - - 12,685 15,202 1,504 31,656 - 0.00% Miscellaneous 79-000-48-00-4820 RENTAL INCOME 37,151 2,900 2,900 2,900 2,900 1,400 500 500 (350) 50,801 55,000 92.37% 3 % of Fiscal Year 8%17%25%33%42%50%58%67%75%Year-to-Date Totals FISCAL YEAR 2014 ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 January-14 Totals BUDGET % of Budget YORKVILLE PARKS & RECREATION BUDGET REPORT FOR THE PERIOD ENDING JANUARY 31, 2014 ACTUALS BY MONTH (Cash Basis) 79-000-48-00-4825 PARK RENTALS 16,369 2,555 3,838 550 3,365 65 - - - 26,742 25,000 106.97% 79-000-48-00-4843 HOMETOWN DAYS 2,475 310 2,000 6,950 78,697 165 - - - 90,597 135,000 67.11% 79-000-48-00-4846 SPONSORSHIPS & DONATIONS 500 1,062 810 - 925 490 350 - 310 4,447 5,000 88.93% 79-000-48-00-4850 MISCELLANEOUS INCOME - 1,008 306 987 - - - - 200 2,501 3,000 83.37% Other Financing Sources 79-000-49-00-4901 TRANSFER FROM GENERAL 147,125 147,125 147,125 147,125 147,125 147,125 147,125 147,125 147,125 1,324,128 1,765,504 75.00% TOTAL REVENUES: PARK & RECREATION 273,960 197,446 189,741 170,246 250,929 189,899 180,281 171,529 158,500 1,782,532 2,228,704 79.98% PARKS DEPARTMENT EXPENDITURES Salaries & Wages 79-790-50-00-5010 SALARIES & WAGES 33,493 33,144 31,708 47,563 33,004 33,064 28,824 28,824 44,236 313,859 427,948 73.34% 79-790-50-00-5015 PART-TIME SALARIES 516 4,290 4,137 4,350 1,136 836 570 808 618 17,260 17,000 101.53% 79-790-50-00-5020 OVERTIME - 156 156 - - 143 - - - 455 3,000 15.17% Benefits 79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTION 3,626 3,614 3,494 5,267 3,607 3,669 3,170 3,190 5,229 34,867 47,761 73.00% 79-790-52-00-5214 FICA CONTRIBUTION 2,519 2,792 2,671 3,863 2,523 2,488 2,196 2,215 3,380 24,648 33,487 73.60% 79-790-52-00-5216 GROUP HEALTH INSURANCE 16,649 9,145 (185) 18,833 9,728 8,432 7,764 9,939 10,788 91,093 126,575 71.97% 79-790-52-00-5222 GROUP LIFE INSURANCE 74 74 74 79 76 71 72 72 72 663 980 67.70% 79-790-52-00-5223 DENTAL INSURANCE 1,870 (747) 562 672 613 552 563 558 558 5,201 9,580 54.29% 79-790-52-00-5224 VISION INSURANCE 75 83 79 93 83 83 77 77 77 726 1,004 72.35% Contractual Services 79-790-54-00-5412 TRAINING & CONFERENCES - - - - - - - - - - 4,000 0.00% 79-790-54-00-5415 TRAVEL & LODGING - - - - - - - - - - 2,000 0.00% 79-790-54-00-5440 TELECOMMUNICATIONS - 357 371 330 425 351 318 310 295 2,757 4,780 57.69% 79-790-54-00-5462 PROFESSIONAL SERVICES - 18 136 91 17 62 84 498 50 956 4,500 21.24% 79-790-54-00-5466 LEGAL SERVICES - 1,691 1,292 1,074 143 - 95 - 808 5,102 4,000 127.54% 79-790-54-00-5485 RENTAL & LEASE PURCHASE 40 78 78 371 78 78 78 78 78 958 2,500 38.32% 79-790-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - - 933 - 18,811 26 9,029 49 1,914 30,762 22,500 136.72% Supplies 79-790-56-00-5600 WEARING APPAREL - 114 230 547 176 153 209 139 1,245 2,814 4,100 68.64% 79-790-56-00-5610 OFFICE SUPPLIES - - - 67 - - - - - 67 300 22.24% 79-790-56-00-5620 OPERATING SUPPLIES 244 327 1,462 3,706 1,135 3,656 11,283 277 2,481 24,572 22,500 109.21% 79-790-56-00-5630 SMALL TOOLS & EQUIPMENT - - 13 5 101 - 229 237 28 612 2,250 27.18% 79-790-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - - - - - - - 500 0.00% 4 % of Fiscal Year 8%17%25%33%42%50%58%67%75%Year-to-Date Totals FISCAL YEAR 2014 ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 January-14 Totals BUDGET % of Budget YORKVILLE PARKS & RECREATION BUDGET REPORT FOR THE PERIOD ENDING JANUARY 31, 2014 ACTUALS BY MONTH (Cash Basis) 79-790-56-00-5640 REPAIR & MAINTENANCE 54 1,327 3,016 12,389 3,447 1,320 24,678 4,687 3,022 53,940 50,500 106.81% 79-790-56-00-5695 GASOLINE - 2,586 2,213 2,785 1,321 1,808 1,160 984 1,458 14,313 21,400 66.88% TOTAL EXPENDITURES: PARKS DEPT 59,161 59,049 52,439 102,082 76,426 56,793 90,399 52,940 76,335 625,624 813,165 76.94% RECREATION DEPARTMENT EXPENDITURES Salaries & Wages 79-795-50-00-5010 SALARIES & WAGES 17,652 18,060 17,650 27,121 16,887 20,089 17,310 16,310 25,215 176,292 240,745 73.23% 79-795-50-00-5015 PART-TIME SALARIES 567 282 1,109 1,618 2,244 1,064 1,018 806 1,307 10,015 15,000 66.77% 79-795-50-00-5020 OVERTIME - - - - - - - - - - 300 0.00% 79-795-50-00-5045 CONCESSION WAGES 2,164 3,996 2,571 842 606 169 - - - 10,349 12,500 82.79% 79-795-50-00-5046 PRE-SCHOOL WAGES 3,305 988 39 114 950 1,250 1,470 1,489 1,578 11,183 30,000 37.28% 79-795-50-00-5052 INSTRUCTORS WAGES 1,214 1,154 1,069 1,090 1,285 1,409 590 1,086 1,423 10,321 25,000 41.28% Benefits 79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTION 2,298 2,240 2,142 3,217 2,056 2,389 2,106 2,009 3,310 21,765 26,714 81.48% 79-795-52-00-5214 FICA CONTRIBUTION 1,850 1,808 1,660 2,275 1,602 1,726 1,510 1,456 2,206 16,093 24,216 66.45% 79-795-52-00-5216 GROUP HEALTH INSURANCE 6,643 3,104 0 14,155 4,594 4,991 5,121 5,194 6,247 50,050 75,911 65.93% 79-795-52-00-5222 GROUP LIFE INSURANCE 40 37 37 26 42 34 53 51 51 371 591 62.73% 79-795-52-00-5223 DENTAL INSURANCE 752 (326) 205 205 331 256 332 321 321 2,398 4,344 55.19% 79-795-52-00-5224 VISION INSURANCE 25 33 29 29 56 42 54 45 45 356 505 70.58% Contractual Services 79-795-54-00-5412 TRAINING & CONFERENCES - - 72 - - - 585 - - 657 3,000 21.90% 79-795-54-00-5415 TRAVEL & LODGING - - - - - - - - - - 1,500 0.00% 79-795-54-00-5426 PUBLISHING & ADVERTISING - - - 150 7,403 - - - 7,588 15,141 27,000 56.08% 79-795-54-00-5440 TELECOMMUNICATIONS - 391 515 312 668 696 545 490 381 3,999 7,000 57.13% 79-795-54-00-5447 SCHOLARSHIPS - - - - - - - - - - 2,500 0.00% 79-795-54-00-5452 POSTAGE & SHIPPING - - 147 41 965 13 - - 14 1,181 4,000 29.52% 79-795-54-00-5460 DUES & SUBSCRIPTIONS - - - - - - 914 - 110 1,024 1,500 68.27% 79-795-54-00-5462 PROFESSIONAL SERVICES 1,595 12,719 2,897 8,599 3,059 13,962 2,987 3,432 2,738 51,989 65,000 79.98% 79-795-54-00-5480 UTILITIES - 226 1,456 1,531 761 1,529 924 421 924 7,772 20,000 38.86% 79-795-54-00-5485 RENTAL & LEASE PURCHASE - 173 173 310 310 310 310 310 310 2,207 4,500 49.04% 79-795-54-00-5495 OUTSIDE REPAIR & MAINTENANCE - - - 20,386 710 310 - 75 296 21,777 40,000 54.44% 79-795-54-00-5496 PROGRAM REFUNDS 519 817 1,671 1,614 510 200 679 379 376 6,764 7,000 96.63% Supplies 79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 3,777 - - 51,145 35,988 512 - - - 91,422 100,000 91.42% 5 % of Fiscal Year 8%17%25%33%42%50%58%67%75%Year-to-Date Totals FISCAL YEAR 2014 ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 January-14 Totals BUDGET % of Budget YORKVILLE PARKS & RECREATION BUDGET REPORT FOR THE PERIOD ENDING JANUARY 31, 2014 ACTUALS BY MONTH (Cash Basis) 79-795-56-00-5606 PROGRAM SUPPLIES 3,390 10,039 3,588 721 6,783 11,925 2,777 1,025 8,515 48,764 55,000 88.66% 79-795-56-00-5607 CONCESSION SUPPLIES 992 4,713 3,397 148 42 150 - 1,188 - 10,630 18,000 59.05% 79-795-56-00-5610 OFFICE SUPPLIES - 48 78 192 3 411 30 - - 761 3,000 25.36% 79-795-56-00-5620 OPERATING SUPPLIES - 9,950 1,475 1,113 284 190 1,817 - 133 14,962 7,500 199.50% 79-795-56-00-5630 SMALL TOOLS & EQUIPMENT - - - - - - - - - - 1,000 0.00% 79-795-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - - - - - - - 500 0.00% 79-795-56-00-5640 REPAIR & MAINTENANCE - - - 173 127 20 11 49 582 962 2,000 48.09% 79-795-56-00-5645 BOOKS & PUBLICATIONS - - - - - - - - - - 100 0.00% 79-795-56-00-5695 GASOLINE - 37 - 120 52 70 94 95 32 500 3,000 16.65% Other Financing Uses 79-795-99-00-9980 TRANSFER TO RECREATION CENTER 40,722 40,722 40,722 40,722 40,722 40,722 40,722 40,722 40,722 366,502 556,957 65.80% TOTAL EXPENDITURES: RECREATION DEPT 87,505 111,212 82,702 177,969 129,042 104,439 81,959 76,952 104,424 956,204 1,385,883 69.00% TOTAL FUND REVENUES 273,960 197,446 189,741 170,246 250,929 189,899 180,281 171,529 158,500 1,782,532 2,228,704 79.98% TOTAL FUND EXPENDITURES 146,666 170,261 135,141 280,051 205,467 161,233 172,358 129,891 180,759 1,581,828 2,199,048 71.93% FUND SURPLUS (DEFICIT)127,294 27,184 54,600 (109,805) 45,462 28,667 7,922 41,637 (22,259) 200,703 29,656 RECREATION CENTER REVENUES Charges for Service 80-000-44-00-4439 PROGRAM FEES 2,325 1,084 - - - - - - - 3,409 - 0.00% 80-000-44-00-4441 CONCESSION REVENUE 336 156 - - - - - - - 492 500 98.40% 80-000-44-00-4444 MEMBERSHIP FEES 22,071 13,464 1,316 300 38 - - - - 37,189 60,000 61.98% 80-000-44-00-4445 GUEST FEES 704 432 - - - - - - - 1,136 500 227.20% 80-000-44-00-4446 SWIM CLASS FEES 1,200 1,075 - - - - - - - 2,275 - 0.00% 80-000-44-00-4447 PERSONAL TRAINING FEES 252 108 - - - - - - - 360 - 0.00% 80-000-44-00-4448 TANNING SESSION FEES 30 - - - - - - - - 30 - 0.00% Miscellaneous 80-000-48-00-4820 RENTAL INCOME - - - - - 444 - - - 444 - 0.00% 80-000-48-00-4846 SCHOLARSHIPS/DONATIONS 28 - - - - - - - - 28 - 0.00% 80-000-48-00-4850 MISCELLANEOUS INCOME - - - 100 - - - - - 100 - 0.00% Other Financing Uses 80-000-49-00-4979 TRANSFER FROM PARKS & REC 40,722 40,722 40,722 40,722 40,722 40,722 40,722 40,722 40,722 366,502 556,957 65.80% TOTAL REVENUES: RECREATION CTR REVENUES 67,667 16,319 1,316 41,122 40,760 41,166 40,722 40,722 40,722 411,963 617,957 66.67% 6 % of Fiscal Year 8%17%25%33%42%50%58%67%75%Year-to-Date Totals FISCAL YEAR 2014 ACCOUNT NUMBER DESCRIPTION May-13 June-13 July-13 August-13 September-13 October-13 November-13 December-13 January-14 Totals BUDGET % of Budget YORKVILLE PARKS & RECREATION BUDGET REPORT FOR THE PERIOD ENDING JANUARY 31, 2014 ACTUALS BY MONTH (Cash Basis) RECREATION CENTER EXPENSES Salaries & Wages 80-800-50-00-5015 PART-TIME SALARIES 6,071 6,896 2,192 (3,174) - - - - - 11,986 20,000 59.93% 80-800-50-00-5052 INSTRUCTORS WAGES 3,576 3,474 1,008 (1,269) - - - - - 6,789 - 0.00% Benefits 80-800-52-00-5212 RETIREMENT PLAN CONTRIBUTION 325 352 88 (250) - - - - - 515 - 0.00% 80-800-52-00-5214 FICA CONTRIBUTION 746 801 245 (342) - - - - - 1,450 - 0.00% Contractual Services 80-800-54-00-5440 TELECOMMUNICATIONS - 440 496 - (245) - - - - 691 720 95.95% 80-800-54-00-5452 POSTAGE & SHIPPING - - - - - - - - - - 60 0.00% 80-800-54-00-5460 DUES & SUBSCRIPTIONS - - - - - - - - - - 40 0.00% 80-800-54-00-5462 PROFESSIONAL SERVICES 45 960 633 - 88 - - - - 1,726 3,000 57.52% 80-800-54-00-5480 UTILITIES - 2,209 852 462 - - - - - 3,523 11,130 31.65% 80-800-54-00-5485 RENTAL & LEASE PURCHASE 38,000 100,137 137 - - - - - - 138,274 38,000 363.88% 80-800-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 524 19,616 4,168 (19,906) - - - - - 4,402 1,400 314.41% 80-800-54-00-5496 PROGRAM REFUNDS 230 1,745 2,094 - 60 - - - - 4,129 1,100 375.36% 80-800-54-00-5497 PROPERTY TAX PAYMENT 27,945 - - 27,945 - - - - - 55,890 58,800 95.05% Supplies 80-800-56-00-5606 PROGRAM SUPPLIES - 260 260 - - - - - - 520 1,500 34.67% 80-800-56-00-5607 CONCESSION SUPPLIES - - - - - - - - - - 1,400 0.00% 80-800-56-00-5610 OFFICE SUPPLIES - - - 397 - - - - - 397 300 132.47% 80-800-56-00-5620 OPERATING SUPPLIES 374 241 110 - - - - - - 725 600 120.91% 80-800-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - - - - - - - - - - 200 0.00% 80-800-56-00-5640 REPAIR & MAINTENANCE - 290 1,562 13 - - - - - 1,865 12,200 15.29% 80-800-56-00-5645 BOOKS & PUBLICATIONS - - - - - - - - - - 39 0.00% TOTAL FUND REVENUES 67,667 16,319 1,316 41,122 40,760 41,166 40,722 40,722 40,722 411,963 617,957 66.67% TOTAL FUND EXPENSES 77,836 137,421 13,845 3,877 (97) - - - - 232,881 150,489 154.75% FUND SURPLUS (DEFICIT)(10,168) (121,102) (12,529) 37,246 40,857 41,166 40,722 40,722 40,722 179,082 467,468 7 Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Agenda Item Notes: Status Update Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Agenda Item Number OB #1 Tracking Number Park Board – February 13, 2014 Tim Evans Parks and Recreation Name Department YYBSA – City Concession Lease Agreement 1 CONCESSION LICENSE AGREEMENT Beecher Community Park Concession Stand This CONCESSION LICENSE AGREEMENT (the “Agreement”), made and entered into this _____ day of ____, 2013, by and between the United City of Yorkville, a municipal corporation, hereinafter referred to as “City,” and Yorkville Youth Baseball Inc. an Illinois not-for-profit corporation, commonly known as the Yorkville Youth Baseball Softball Association, Inc. hereinafter referred to as “Concessionaire.” WITNESSETH: WHEREAS, the City desires to have the concession stand at Beecher Community Park operated by a concessionaire for the 2014 baseball/softball season, and WHEREAS, the City and the Concessionaire have reached an understanding concerning the operation of said concession stand and agree as follows: 1. PURPOSE It is the intent of this Agreement to provide an exclusive privilege for a food and beverage concession operation at the Beecher Community Park concession stand. All food stuff and commodities sold by Concessionaire shall be of the best quality, all service prompt and courteous, all personnel shall be clean and presentable and the facility, including all equipment, shall be kept in accordance with required health standards and the ordinances of the City. 2. TERM The term of this Agreement shall be for One (1) baseball/softball season beginning April 1, 2014 and ending October 31, 2014. 3. OPERATING SPECIFICATIONS A. The Concessionaire shall operate its business in the concession stand at Beecher Park generally located at 901 Game Farm Road in the City, and as more specifically described in this document and as shown on Exhibit A (the “Premises”). B. An inventory of City-owned equipment in the concession stand will be made jointly by the Concessionaire and the City. A listing of that beginning equipment and fixture inventory will be made an attachment to this Agreement as Exhibit B. The Concessionaire is responsible for providing all other necessary equipment for its operation. 2 C. The City shall have the right at all times to inspect the Premises occupied by the Concessionaire in conducting its services and sales. D. The Concessionaire shall conduct ordinary day to day maintenance and minor repairs necessary to keep the Premises in an acceptable condition. The Concessionaire shall keep the counter, tabletop, chairs, walls, fixtures, cooking areas and floors cleaned in accordance with the requirements of the City and County Health Departments and ordinances of the City. The Concessionaire shall also be solely responsible to clean and maintain the public restrooms located ________________ in accordance with the regulations of the City and County Health Departments and ordinances of the City. The Concessionaire shall obtain all health permits prior to operation and all Health Department reports shall be immediately transmitted to the Superintendent of Recreation for review. The Concessionaire shall furnish all cleaning supplies and materials needed to maintain the Premises in the above described manner. For the purposes of this agreement, maintenance work shall include regular upkeep of all components of the building, including maintenance and repairs. E. Any improvements done on or to the Premises over $100 in value shall be approved by the Director of Parks and Recreation prior to commencement. F. At the end of the agreement term, the Superintendent of Recreation shall conduct an inspection of the Premises, and the Concessionaire shall be informed of the outcome of said inspection. The Concessionaire will deliver the Premises, and all City owned equipment to the City at the termination of this Agreement in good condition and state of repair as when received except for ordinary wear and tear or damage, subject to the discretion of the Superintendent of Recreation. G. The Concessionaire does not have exclusive rights to all concession operations within Beecher Community Park, but only to the specific operation at the specific location as described in this Concession License Agreement. H. The Concessionaire shall be permitted to operate a business offering the following goods and services in the Premises defined herein, without further action by the City, and all other uses and operations must be approved in writing by the City: (1) FOOD. Only prepackaged food shall be offered for sale. (2) BEVERAGES. Only prepackaged beverages may be sold and those beverages shall be purchased through the City’s beverage agreement with PepsiCo. (3)The Concessionaire shall not permit any alcoholic beverages to be sold or consumed on the Premises I. The City agrees to furnish to the Concessionaire access to City water and sewer utilities. The Concessionaire is not responsible for applicable usage payments for those utilities. 3 J. All storage of material and equipment shall be within the Premises or as approved by the Superintendent of Recreation. K. No display signs, menus or advertising materials of any kind shall be used or placed on the exterior of the building except with prior written approval of the Superintendent of Recreation. L. The Concessionaire shall open daily for accommodation of the Park patrons, special events, and other users of the Park. Daily operating hours shall be from 9:00 AM to 9:00 PM Monday through Sunday. M. The Concessionaire agrees to open the concession stand, upon request by the City, for special functions or events at the Beecher Community Park facility. N. The Concessionaire will be allowed to use discretion regarding closing during periods of non activity with approval from the Superintendent of Recreation or his/her designee. 4. PAYMENTS AND OTHER REPORTS TO THE CITY A. The Concessionaire agrees to pay prior to the end of each calendar month of this Agreement to the City as compensation for the concession rights and for the use of the Premises the amount of two hundred fifty dollars ($250.00) per ______. B. The Concessionaire shall not be required to provide the City with a security deposit but shall be responsible for any damage to the Premises at the termination of this Agreement. C. The Concessionaire shall provide to the City, prior to the start of the License term, confirmation of insurance coverage described in paragraph 4 below for the Premises and the operations of the business for the entire term, with the City named as additional insured on all policies. 5. INSURANCE REQUIREMENTS A. Prior to the beginning of the agreement period, Concessionaire and shall procure, maintain and pay for such insurance as will protect against claims for bodily injury of death, or for damage to property, including loss of use, which may arise out of operations by the Concessionaire or its volunteers/employees. Such insurance shall not be less than the greater of coverages and limits of liability specified in the attached Exhibit C or coverages and limits required by law unless otherwise agreed to by the City. B. All insurance policies shall contain a provision that coverages and limits afforded hereunder shall not be canceled, materially changed, non-renewed or restrictive modifications added, without thirty (30) days prior written notice to the City. 4 Renewal certificates shall be provided to the City not less than fifteen (15) days prior to the expiration date of any of the required policies. All Certificates of Insurance shall be in a form acceptable to City and shall provide satisfactory evidence of compliance with all insurance requirements. The City shall not be obligated to review such certificates or other evidence of insurance, or to advise Concessionaire of any deficiencies in such documents, and receipt thereof shall not relieve the Concessionaire from, nor be deemed a waiver the right to enforce the terms of the obligations hereunder. The City shall have the right to examine any policy required and evidenced on the Certificate of Insurance. C. The Concessionaire shall indemnify and save the City harmless from and against any loss, damage, or liability occasioned by, growing out of, or arising or resulting from any default hereunder, or any tortuous or negligent act on the part of the Concessionaire or its agents or employees. 6. SUBLETTING OF AGREEMENT This Agreement shall be not assigned or any part sub-contracted without the written consent of the City. In no case shall such consent relieve the Concessionaire from their obligation or change the terms of this agreement 7. TERMINATION OF AGREEMENT The City reserves the right to terminate the whole or any part of this agreement, upon thirty (30) days written notice to the Concessionaire, in the event of default by the Concessionaire. Default is defined as failure of the Concessionaire to perform any of the provisions of this Agreement or failure to make sufficient progress so as to endanger performance of this Agreement in accordance with its terms. 8. TAXES, LICENSES & PERMITS The Concessionaire shall pay all sales, and other taxes that are lawfully assessed against the City or the Concessionaire in connection with the Concessionaire’s facilities and the work included in this Agreement, and shall obtain and pay for all licenses, permits, certificates of authority, and inspections required for the work. The Concessionaire shall furnish to the City satisfactory evidence that it has all permits, licenses, and certificates of authority required to operate for the term of this agreement. 9. STATUS OF CONCESSIONAIRE The parties agree that neither Concessionaire nor Concessionaire’s employees are employees of the City. 10. RELEASE 5 City assumes no responsibility for the loss or damage of Concessionaire’s property or improvements placed on or in the Premises and Concessionaire hereby expressly releases and discharges Lessor from any and all liability for loss to such property or improvements. City shall not be liable for any financial loss incurred by Concessionaire due to unforeseen or uncontrollable events which cause failure of any or all or the facilities to operate during the term hereof. 11. NOTICES Any notices concerning this Agreement may be given, and all notices required by this Agreement or concerning performance under this Agreement shall be given in writing and shall be personally delivered, faxed or mailed addressed as shown below, or such other address or addresses as may be designated by either of the parties, in writing, from time to time. To the City: Bart Olson City Administrator 800 Game Farm Road Yorkville, IL 60560 FAX: With a copy to: Kathleen Field Orr Kathleen Field Orr and Assoc. 53 West Jackson Blvd., Suite 935 Chicago, Il 60604 FAX: 312-382-2127 To Concessionaire: __________________ __________________ __________________ Yorkville, IL 60560 FAX: ____________ 11. CONCESSIONAIRE CERTIFICATIONS A. Concessionaire certifies that it is not barred from contracting with the City as a result of a violation of either Paragraph 33E-3 or 33E-4 of Act 5, Chapter 720 of the Illinois Compiled Statutes regarding criminal interference with public contracting, and B. Swears under oath that it is not delinquent in the payment of any tax administered by the Illinois Department of Revenue as required by Chapter 65, Act 5, paragraph 11-42.1 of the Illinois Compiled Statutes, and 6 C. States that it has a written sexual harassment policy as required by the Illinois Human Rights Act (775 ILCS 5/2-105(A) (4) a copy of which shall be provided to the City upon request, and D. Complies with the civil rights standards set forth in Title VII of the Civil Rights Act as mandated in Executive Order No. 11246, U.S.C.A. Section 2000e n.114 (September 24, 1965) 12. COMPLIANCE WITH LAWS All work under this Agreement shall be executed in accordance with all applicable federal, State, and City laws, ordinances, rules and regulations which may in any manner affect the performance of this Agreement. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by the parsons duly authorized thereto the day and year first hereinabove written. The United City of Yorkville _________________________________ Mayor Attest: ______________________________ City Clerk Concessionaire: Yorkville Youth Baseball Inc. ___________________________________ By: ___________________________________ By: 7 EXHIBIT A SITE PLAN OF PREMISES 8 EXHIBIT B EQUIPMENT INVENTORY 9 EXHIBIT C UNITED CITY OF YORKVILLE, ILLINOIS INSURANCE REQUIREMENTS (AGREEMENTS LESS THAN $200,000) Contractor shall procure and maintain, for the duration of the agreement, insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees, or subcontractors. 1. MINIMUM SCOPE OF INSURANCE Coverage shall be at least as broad as: A. Insurance Services Office Commercial General Liability Occurrence Form CG 0001 with the City named as additional insured; on a form at least as broad as the endorsement in paragraph 10 including ISO Additional Insured Endorsement CG 2026, CG 2010. C. Insurance Service Office Business Auto Liability Coverage Form Number CA 0001, Symbol 01 "Any Auto." D. Workers' Compensation as required by the Worker's Compensation Act of the State of Illinois and Employers' Liability insurance. 2. MINIMUM LIMITS OF INSURANCE Contractor shall maintain limits no less than if required under above scope: A. Commercial General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury, and property damage. The general aggregate shall be twice the required occurrence limit. Minimum General Aggregate shall be no less than $2,000,000 or a project/contract specific aggregate of $1,000,000. C. Businesses Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage. D. Workers' Compensation and Employers' Liability: Workers' Compensation coverage with statutory limits and Employers' Liability limits of $1,000,000 per accident. 3. DEDUCTIBLES AND SELF-INSURED RETENTIONS Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officials, agents, employees, and volunteers; or the Contractor shall procure a bond guaranteeing payment of losses and related investigation, claim administration, and defense expenses. 4. OTHER INSURANCE PROVISIONS The policies are to contain, or be endorsed to contain, the following provisions: A. General Liability and Automobile Liability Coverages 1. The City, its officials, agents, employees, and volunteers are to be covered as additional insureds as respects: liability arising out of the Contractor's work, including activities performed by or on behalf of the Contractor; products and completed operations of the Contractor; premises owned, leased, or used by the Contractor; or automobiles owned, leased, hired, or borrowed by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officials, agents, employees, and volunteers. 2. The Contractor's insurance coverage shall be primary as respects the City, its officials, agents, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officials, agents, employees, and volunteers shall be excess of Contractor's insurance and shall not contribute with it. 3. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officials, agents, employees, and volunteers. 4. The Contractor's insurance shall contain a Severability of Interests/Cross Liability clause or language stating that Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 10 5. If any commercial general liability insurance is being provided under an excess or umbrella liability policy that does not "follow form," then the Contractor shall be required to name the City, its officials, agents, employees, and volunteers as additional insureds. 6. All general liability coverages shall be provided on an occurrence policy form. Claims-made general liability policies will not be accepted. B. All Coverages Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided, cancelled, reduced in coverage, or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 5. ACCEPTABILITY OF INSURERS Insurance is to be placed with insurers with a Best's rating of no less than A-, VII, and licensed to do business in the State of Illinois. 6. VERIFICATION OF COVERAGE Contractor shall furnish the City with certificates of insurance naming the City, its officials, agents, employees, and volunteers as additional insureds, and with original endorsements affecting coverage required by this clause. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be received and approved by the City before any work commences. Other additional insured endorsements may be utilized, if they provide a scope of coverage at least as broad as the coverage stated in paragraph 10, such as ISO Additional Insured Endorsements CG 2026 or CG 2010. The City reserves the right to request full certified copies of the insurance policies and endorsements. 7. SUBCONTRACTORS Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. 8. ASSUMPTION OF LIABILITY The contractor assumes liability for all injury to or death of any person or persons including employees of the contractor, any subcontractor, any supplier, or any other person and assumes liability for all damage to property sustained by any person or persons occasioned by or in any way arising out of any work performed pursuant to this agreement. 9. INDEMNITY/HOLD HARMLESS PROVISION To the fullest extent permitted by law, the Contractor hereby agrees to defend, indemnify, and hold harmless the City, its officials, agents, and employees, against all injuries, deaths, loss, damages, claims, patent claims, suits, liabilities, judgments, cost, and expenses, which may in anywise accrue against the City, its officials, agents, and employees, arising in whole or in part or in consequence of the performance of this work by the Contractor, its employees, or subcontractors, or which may anywise result therefore, except that arising out of the sole legal cause of the City, its agents, or employees, the Contractor shall, at its own expense, appear, defend, and pay all charges of attorneys and all costs and other expenses arising therefore or incurred in connections therewith, and, if any judgment shall be rendered against the City, its officials, agents, and employees, in any such action, the Contractor shall, at its own expense, satisfy and discharge the same. Contractor expressly understands and agrees that any performance bond or insurance policies required by this contract, or otherwise provided by the Contractor, shall in no way limit the responsibility to indemnify, keep, and save harmless and defend the City, its officials, agents, and employees as herein provided. 10. ADDITIONAL INSURED ENDORSEMENT The "WHO IS AN INSURED" section of the policy/coverage document shall be amended to include as an insured, the City, but only with respect to liability arising out of your work. For purpose of this endorsement, "arising out of your work" shall mean: (1) Liability the Additional Insured may incur resulting from the actions of a contractor it hires, (2) Liability the Additional Insured may incur for negligence in the supervision of the Named Insured Contractors work, (3) Liability the Additional Insured may incur for failure to maintain safe worksite conditions, and (4) Liability the Additional Insured may incur due to joint negligence of the Named Insured Contractor and the Additional Insured. Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Agenda Item Number NB #1 Tracking Number Park Board – February 13, 2014 Tim Evans Parks and Recreation Name Department Youth Tackle Football Agreement The Yorkville Youth Tackle Football and Cheerleading (YYTF) currently provide the opportunity for children living in the Yorkville 115 school district to participate in an 8u-11u conference football league and a 7th grade football team. The goal of YYTF is to provide a safe and healthy environment for the youth of our community to learn the skills and enjoy the challenges of football and cheerleading. The league works to advance athlete's football and cheer skills while teaching key values like honesty, integrity, and respect. Athletes, parents, coaches and league officials work closely together to promote and foster fundamental game skills while leading by example, practicing good sportsmanship and respecting the competition Last year, YYTF used the multi-purpose open space at Green’s Filling Station Park 3 days a week for practices. After their season, YYTF reached out to the Parks and Recreation staff to determine if it would be possible to move their practice location to Bristol Bay 65 and expand their practice usage at this location. Attached is a proposed field usage agreement between the Park and Recreation Department and YYTF. Memorandum To: Yorkville Park Board From: Tim Evans, Superintendent of Recreation Scott Sleezer, Superintendent of Parks CC: Bart Olson, City Administrator Date: February 13, 2014 Subject: Yorkville Youth Tackle Football Agreement FIELD USAGE AGREEMENT UNITED CITY OF YORKVILLE YORKVILLE PARKS AND RECREATION DEPARTMENT and YORKVILLE YOUTH TACKLE FOOTBALL This agreement is made and entered into this ______ day of _______ 2014, by and between THE UNITED CITY OF YORKVILLE an Illinois municipal corporation (the “city”), and YORKVILLE YOUTH TACKLE FOOTBALL, an Illinois not-for-profit corporation (the “Association”). WITNESSETH WHEREAS, the city is the owner of certain fields and parks (the “parks”) which the Association wishes to utilize from time to time with the prior written permission from the city and the city wishes to accommodate the Association’s use of the parks on the terms and conditions set forth herein. NOW, THEREFORE, in consideration of the covenants and agreements hereinafter contained, it is mutually agreed by and between the parties hereto as follows: 1. Use of Parks and Fields by the Association. The city agrees to permit the Association to utilize designated Bristol Bay 65 football fields only by the City’s current athletic field rental policy, for a term commencing July 1, 2014 and ending October 31, 2014. The parties agree that the Association’s use of the parks and fields designated by the city shall be nonexclusive. a. Association registration records for leagues played in the summer/fall 2014 shall be used to determine the amount of fields available to the Association in spring/summer 2014, as dictated by the Athletic Field Rental Policy. b. If there are competing travel team field use agreements, selection of fields shall be in the manner as prescribed by the Athletic Field Policy and any other method as determined by the Director of Parks and Recreation. c. Notification of any schedule change must be given to the City not less than 24 hours in advance of the practices/games. d. If the organization fails to notify staff of practices, games or tournaments held by this organization on United City of Yorkville fields, the organization will be charged the following penalty fees: i. For any unscheduled practice or game: $50 penalty fee plus practice/game fee ii. For any unscheduled tournaments: $100 penalty fee plus tournament fee e. Multiple unscheduled practices, games or tournaments may result in a suspension of use or cancellation of this agreement at the sole discretion of the city. 2. Fees. A fee equal to the amount of $4,500.00 for the 2014 season will include 4 football fields at Bristol Bay 65 that can be used by Association Monday – Thursday the months of July – October, 2014. Also included will be the initial set-up of the four football fields as well as the initial lining of the fields. Any additional lining requested by Association will cost $130 per field. Portable toilet fees will be determined by the Athletic Field Policy. Fees for 2014 described herein shall be applied toward maintenance costs of the fields and facilities to be used by the Association in 2014. The fees exclude tournaments which have a separate fee structure. Fee structure and tournament cancellations will be governed by the Athletic Field Reservation Policy. The fee for field usage will be waived for the Association Year End Celebration. The Year End Celebration details will be worked out between the Association and the Parks & Recreation Department thirty days in advance of the event. The City Parks and Recreation Department agrees to inform the Association by December 30, 2014 of its intent to charge field rental fees for the 2015 season, its amount, and a date by which the fee must be paid in full. If this agreement is cancelled, the standard field rates per the Athletic Field Use Policy will apply for all remaining games to be played. 3. Maintenance Standards and Conduct. In agreeing to use the city parks the Association agrees to participate in completing the routine maintenance items while using the parks. • Inspect the fields prior to use daily • Litter control through daily collection when scheduled use by the Association • Immediately reporting of any damages and/or maintenance concerns to the City The Association is responsible for all participant and players conduct while on the fields, park, surrounding areas including parking lot. All players using the athletic fields should adhere to the rules in the City’s “General policies and procedures for use of the United City of Yorkville parks, fields, and facilities”, as included in Exhibit A to this agreement, and as amended from time to time. Any violation of these policies may impact the current and future uses of all City fields and / or facilities. Furthermore, the Association assumes all responsibility for the repair or replacement of damage as a result of misuse of the field, equipment or park amenities. Furthermore, the City agrees to prepare the fields/parks prior and throughout the season to maintain quality conditions for use. The City shall maintain the right to add, delete or modify maintenance procedures as deemed necessary. The responsibility of the common areas and turf will be the responsibility of the city unless otherwise identified. Portable lights may be used by Association during designated practices days however no lighting will be allowed after 9pm. Storage units, as well as any other Association equipment, that will be left overnight, must be approved by the Parks and Recreation Department prior to placement or equipment being left overnight. 4. Advertising. The Association may place one advertising banner at each field used by YYTF under the terms of this agreement, while Association activities are taking place on said field. Said advertisement may be mounted in open areas and with approval by the Parks and Recreation Department. All advertisements allowed under this section must also comply with the Parks and Recreation Department’s “Sponsorship Terms and Policies”. Advertisements are limited to 3’ x 5’ in size. 5. Insurance. The Association shall maintain commercial general liability (CGL) and commercial umbrella liability insurance with a limit of not less than $2,000,000 for each occurrence. If such insurance policy contains a general aggregate limit, it shall apply separately to this Agreement. a. Occurrence basis coverage. This CGL and umbrella insurance shall be written on an occurrence basis and shall cover liability arising from premises, operation, independent contractors, products-completed operations, bodily and personal injury, property damage, as well as liability assumed by the Association under this Agreement. b. Additional insured. The city shall be named as an insured under the CGL and umbrella insurance using an additional endorsement to the city for claims arising out of or as result of this Agreement. c. Waiver of subrogation. The Association waives all rights against the city for recovery of damages to the extent these damages are covered by the CGL or commercial umbrella liability insurance maintained pursuant to this Agreement. d. Delivery to city of certificates. Within 10 days from the start date of this Agreement, the Association shall furnish the city with copies of its current certificates of insurance documenting each such policy along with the additional insured endorsements required in this section. e. Cancellation. All such insurance provided for herein shall be non-cancelable, except upon 30 days’ prior written notice to the city, and shall contain the following endorsement (or its equivalent) and shall appear on the policies respective insurance certificates: It is hereby understood and agreed that this insurance policy may not be canceled by the surety or the intention not to renew be signed by the surety until 30 days after receipt by the city of Yorkville by registered mail of written notice of such intention to cancel or not to renew. f. No Limitation on liability. The minimum amounts set forth in this Agreement for such insurance shall not be construed as a limitation or satisfaction of the Association’s liability, including indemnification, to the city under the Agreement as to the amount of such insurance. g. No Waiver. The failure or delay of the city at any time to require performance by the Association of any provision of this section, even if known, shall not affect the right of the city to require performance of that provision or to exercise any right, power or remedy under this Agreement, and any waiver by the city of any breach of any provision in this section shall not be construed as a waiver of any continuing or succeeding breach of such provision, a waiver of the provision itself, or a waiver of any right, power or remedy under this Agreement. h. Primary coverage. The coverage shall apply as primary coverage with respect to any other insurance or self-insurance program afforded to the city. There shall be no endorsement or modification of this coverage to make it excess over other available insurance / coverage; alternatively, if the CGL and umbrella, excess of reinsurance states that it is pro rata, it shall be endorsed to be primary with respect to the city. 6. Liability, Indemnification and Waiver a. Assumption of liability. Except as specifically provided by law or this Agreement, the city assumes no liability or responsibility for any injury to or death of any person or persons including officers and employees of the Association and participants in the Association’s program and activities or any other person and assumes no liability or responsibility for any damage to property sustained by any person(s). In addition the Association will report all injuries to the city within 24 hours. b. Indemnification. To the fullest extent permitted by law, the Association will defend, indemnify and hold the city harmless from all claims arising directly or indirectly from or in connection with (i) the conduct or management of the programs and activities of the Association; (ii) any act, omission or negligence of the Association or any of its directors, officers, agents, employees, invitees or contractors of the Association; (iii) any accidents, injury or damage whatsoever occurring on or at the parks arising from, directly or indirectly, the use of the parks by the Association or any of its directors, officers, agents, employees, invitees or contractors, as well as participants in the Association’s programs and activities except to the extent of any negligent or wrongful act or omission of the city. However, this limitation shall not in any way limit the Association’s duty to defend the city. c. Defense of City. In the event any claims shall arise, the Association shall defend and pay any judgment or settlement against the city in such claims. The city shall tender the defense to the Association. The Association and the city shall mutually agree to counsel to defend of such claims. The city, in its sole discretion, may participate in the defense of such claims at the Association’s sole expense, but such participation shall not relieve the Association from its duty to defend and to pay any judgment or settlement against the city in such claims. Except where a settlement completely and forever releases the city from any and all liabilities without financial contribution by the city or its insurer, the Association shall not agree to any settlement of the claims without the city’s approval. d. Waiver of defenses. In any and all claims against the city or any of its agents or employees the indemnification obligation under this paragraph shall not be limited by any limitation on the amount or type of damages, compensation or benefits payable by or for the Association under applicable law. The Association waives all defenses available to the Association which limit the amount of the Association’s liability to the city. 7. No Alteration. The Association shall not make structural improvements, changes or alteration to the parks without first obtaining the written consent of the city. Any improvements to the parks will be through a donation to the city, and therefore become the property of the city. 8. No Assignment. The Association shall not assign its interest in this Agreement without obtaining the written consent and approval of the city. 9. Binding upon successors. This Agreement shall be binding upon the successors and assigns of the parties hereto. 10. Reimbursement for increased insurance costs. Any increase of insurance premium on the parks resulting for such use by the Association shall be paid for by the Association. 11. Integration of all terms into Agreement. This Agreement contains all of the terms, conditions and agreements between the parties hereto and no amendments, additions or changes hereto shall be valid unless attached hereto in writing and signed by the city and the Association. Failure to abide by the policies and rules set forth in this agreement could result in additional fees assessed to the Association and/or loss of privileges regarding the use of parks and fields. IN WITNESS WHEREOF, the parties hereto have, the day and year first above written, signed and executed this Agreement by virtue of authority given and granted by the respective corporate authorities of the parties hereto. THE UNITED CITY OF YORKVILLE By: ___________________________________ Park and Recreation Board YORKVILLE YOUTH TACKLE FOOTBALL By: _______________________________ President Attest: ___________________________ Representative Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Agenda Item Number NB #2 Tracking Number Park Board – February 13, 2014 Tim Evans Parks and Recreation Name Department Garden Club Rental Waiver Request The Yorkville Garden Club is requesting that the park rental fee be waived for their scheduled Yorkville Garden Club Faire event on Saturday May 31, 2014 at Riverfront Park. The rental fee is $80 for the shelter and $30 for the park for a total of $110.00, which has not been paid. The Yorkville Garden Club was founded in February 1995 by a group of friends who shared a love of flowers and gardening. They continue that love of flowers and gardening and strive to make a difference in the Yorkville community. The objectives of the club include opportunities for members to expand their horticultural knowledge and expertise, contribute to the community through beautification projects, and protect and preserve native plants. The Yorkville Garden Club Faire will be held on Sat. May 31 at Riverfront Park. The event will be free to participants. A detailed schedule of events is attached. Memorandum To: Yorkville Park Board From: Tim Evans, Superintendent of Recreation Scott Sleezer, Superintendent of Parks CC: Bart Olson, City Administrator Date: February 13, 2014 Subject: Riverfront Park Rental Waiver Request Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Agenda Item Number NB #3 Tracking Number Park Board – February 13, 2014 Tim Evans Parks and Recreation Name Department Land Cash Presentation For the discussion, attached is the Land Cash ordinance. Superintended of Parks, Scott Sleezer, is going to a give a general overview of Land Cash. Here is an outline of the discussion: 1.) Criteria for Park and Recreation Land Dedication 2.) School Land vs. Park Sites 3.) Criteria for requiring cash contributions in lieu of park land 4.) Fair Market Value 5.) Time of Conveyance of payment 6.) Refund 7.) Density Memorandum To: Yorkville Park Board From: Tim Evans, Superintendent of Recreation Scott Sleezer, Superintendent of Parks CC: Bart Olson, City Administrator Date: February 13, 2014 Subject: Land Cash Discussion Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Agenda Item Number NB #4 Tracking Number Park Board – February 13, 2014 Tim Evans Parks and Recreation Name Department State Park and Recreational Facility Construction Grants Summary Recently the State of Illinois announced the release of a $25 Million in Park and Recreational Facility Construction (PARC) grants. The PARC grant program provides funding to park districts and other eligible local governments for bondable brick and mortar projects that include site preparation and improvements for indoor and outdoor recreation facilities, reconstruction, improvements and expansion to existing facilities and new construction. Projects involving land acquisition for construction of new recreation facilities or expansion of existing indoor and outdoor recreation facilities and for open space and conservation purposes are also eligible. The maximum grant award for qualifying projects is $2.5 million and will reimburse grant recipients up to 75% of approved project costs (up to 90% reimbursement will be available to local governments defined as disadvantaged).The deadline for grant applications is March 10, 2014. The PARC grant program does not replace the annual Open Space Lands Acquisition and Development grant program (OSLAD). PARC projects must be "bondable" according to state guidelines, while OSLAD projects do not have this requirement. Eligible OSLAD projects include limited infrastructure costs by rule, and the PARC program is specifically designed to include support facilities and encourages infrastructure work. Background In 2007 the Parks and Recreation Department hired Northern Illinois University to do a comprehensive recreation survey. The survey results listed the following as a few of the “very important” services that residents wanted: 1.) Facility dedicated to fitness and wellness. 2.) Recreation center with gym and instructional space. 3.) Indoor recreation pool. In 2008 the Parks and Recreation Department leased and took over the operations of a fitness facility that allowed for many of the recreation survey results to be fulfilled;however, in 2013 the lease agreement was terminated leaving most of the recreation survey results unfilled and a gap in recreation services to the residents of Yorkville. Staff Recommendation With the limited amount of indoor recreation space available to the residents of Yorkville, this grant could allow the city to acquire a facility that would help close the gap in recreation services. Giving the time constraints to apply for this grant, staff believes the best option would be to rehab and expand the Beecher Center. Memorandum To: Yorkville Park Board From: Tim Evans, Superintendent of Recreation Scott Sleezer, Superintendent of Parks CC: Bart Olson, City Administrator Date: February 13, 2014 Subject: Park and Recreational Facility Grant Memo Have a question or comment about this agenda item? Call us Monday-Friday, 8:00am to 4:30pm at 630-553-4350, email us at agendas@yorkville.il.us, post at www.facebook.com/CityofYorkville, tweet us at @CityofYorkville, and/or contact any of your elected officials at http://www.yorkville.il.us/gov_officials.php Park Board Agenda Item Tracking Document Title: Agenda Date: Synopsis: Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Action Requested: Submitted by: Agenda Item Notes: Reviewed By: Parks Recreation Director City Administrator Legal Human Resources Police Agenda Item Number Report #1 Tracking Number Park Board – February 13, 2014 Tim Evans Parks and Recreation Name Department Parks and Recreation Monthly Reports –January 2014 Parks and Recreation Monthly Reports Child Development • Registration became available for all new participants for the 2014-2015 Parker's Playtime Preschool on January 6. We currently have five participants enrolled in the T/Th Preschool, twelve participants enrolled in the MWF Preschool and two in our newly offered Jr. Kindergarten. This is an increase in enrollment for the month of January from what we have received in previous years. • Preschool started with the "Star of the Week" in January. Star of the Week highlights one student per class for the week. The student will talk about their family, favorite things and assist the teachers in small tasks. They have also completed learning the slanted lines letters including "M", "N", "W", and "Z". • The Ready, Set, Go classes have had increased enrollment for the Winter/Spring sessions. All five sessions for both the Monday/Wednesday/Friday and the Tuesday/Thursday classes have maximized their enrollment with 10-12 children in each class. Due to this increased enrollment and demand, we have created a third class to help accommodate new children that are not currently enrolled. Athletics • The Youth and Boys Basketball Leagues began playing games on Saturday, January 11 and will continue through March 22. An additional weekend has been added to the schedule due to weather related cancellations from Saturday, February 1. Games are being held at Circle Center Grade School, Yorkville Intermediate School, Autumn Creek Elementary School, Grande Reserve Elementary School and the Bristol Bay Elementary School. • Registration for all returning softball teams began December 9 for the Summer Coed and Men's Softball Leagues. We currently have two Coed teams registered and seven Men's teams registered with open registration starting February 3. Registration ends April 11. Athletic Field Division • The contractor has completed the construction of the back stop for the new baseball field at Cannonball Park. Memorandum To: Park Board From: Scott Sleezer, Superintendent of Parks Tim Evans, Superintendent of Recreation Date: February 13, 2014 Subject: January Parks and Recreation Monthly Reports Beautification Division • Staff removed the Christmas decorations throughout town. This includes Town Square, Riverfront, City Hall, Beecher Center and the Library. Playground Division • Safety Inspection Staff inspects all playgrounds weekly using a systematic approach and fills out an inspection form for equipment at each playground site. While conducting these inspections, they look for missing or loose hardware and check to make sure all apparatus is safe and secure by testing the equipment, pushing, pulling and checking for problem areas. • Surfacing Maintenance Weekly raked surfacing back under slide exits, swings, climbers, and transfer platforms to meet ADA, CPSC, and ASTM guidelines in every playground. Areas were also raked so it is uniform and smooth in appearance and level with transition areas. Turf Division • Staff changed the oil in all of the Parks trucks and took them to the state safety inspection facility for their biannual vehicle inspection. • Staff renewed our portable toilet contract with the same contractor as last year. • Staff continues weekly with trash control. All loose trash and debris are picked up by staff systematically walking a grid at each site and also replacing all trash can liners. Department Assistance Public Works • Staff assisted the Public Works Department with snow removal and salting roadways. Staff Development • Tim and Scott attended the Illinois Recreation and Park Association conference in Chicago Administration • Met with the organizers of the Metaphysically Fit Fest to incorporate fruits, vegetable and organic elements to create “Metaphysically Fit Veggie Fest” to help fulfill one of City Councils goals for the Park & Recreation Department in 2014. • Met with Yorkville Youth Tackle Football to create a park facility usage agreement for the whole program to use a portion of Bristol Bay 65 Park. • Met with YYBSA on a concession stand use agreement. • Park & Recreation staff held a planning meeting to layout a calendar of special events for the 2014 season.