Library Minutes 2013 12-09-13Page 1 of 3
APPROVED W/CORRECTIONS
1/13/14
Yorkville Public Library
Board of Trustees
Monday, December 9, 2013, 7pm
902 Game Farm Road – Library Historic Wing
The meeting was called to order at 7:00pm by President Beth Gambro
Roll Call: Susan Chacon-yes (arr. 7:21pm), Judy Somerlot-yes, Sandy Lindblom-yes, Barb Johnson-yes,
Jo Ann Gryder-yes, Beth Gambro-yes, Russ Walter-yes, Carol LaChance-yes
Absent: Dale Pranga
Others Present:
Library Director Michelle Pfister
City Finance Director Rob Fredrickson
Recognition of Visitors:
President Gambro recognized Rob Fredrickson.
Amendments to the Agenda: None
Minutes: November 18, 2013
The minutes were approved as presented on a motion by Barb Johnson and second by Russ Walter. All
approved.
Correspondence: None
Public Comment: None
Staff Comment: None
Report of the Treasurer:
Financial Statement
Treasurer Lindblom presented the report and commended Library Director Pfister for a good job on
managing the budget. Ms. Lindblom gave the following information:
1. The budget is at 58%. $8,662 in property taxes was received and this puts the revenue at
91.96% of the total budget with some additional funds coming in January.
2. Most expenditures are below 58%.
3. Page 2 shows agent fees at 75% and Ms. Lindblom questioned if they were over budget. Mr.
Fredrickson said some bonds were refunded in April.
4. DVD's are at 94% with $2,000 budgeted. This amount will be spent.
5. $3,450 in development fees was taken in.
6. Bond payments will be due at end of this month (principal & interest).
Page 2 of 3
Check Register
Page 2: Total subscriptions is $3,222.13 (Novelist is a database and McWorld is new).
Page 5: Visa bill: RDA resource book for $142.50 is a “must have”
Yorkville PC invoice for $850 was for battery back-up (taken from development fees) and
$1,800 is 4 months worth of maintenance and service charges
Page 6: Total payroll is for 2 pay periods
Page 7: Additional City Bill List is for $7,507.91. Window & gutter cleaning was taken from
the Gifts & Memorials leaving a balance of about $2,018.14
Cash Statement
Debt Service and bond payment will be deducted.
Payment of Bills
Barb Johnson moved and Jo Ann Gryder seconded the motion to pay the bills as follows:
Payroll: $36,360.10
Accounts Payable: $11,604.01
City Bill List: $ 7,507.91
TOTAL: $55,472.02
Roll call: Somerlot-yes, Lindblom-yes, Johnson-yes, Gryder-yes, Gambro-yes, Walter-yes, LaChance-
yes. Passed 7-0
Report of the Library Director:
1. Ms. Pfister gave the monthly statistics
2. E-books are consistent
3. “Omni” statistics indicate how many patrons used the e-books and audio books
4. Three staff members attended Illinet meeting and a meeting regarding inter-library loans, now
being computerized
5. Book discussion group going well
6. Twelve Friends attended November meeting
Friends of the Library Report by Judy Somerlot:
1. Mini-golf preparations going well with $1,930 in cash donations
2. Constructions materials under budget at $860
3. Have many donations: movie passes, coupons, etc. to be used as prizes or for raffle
4. Will have practice run on January 12 at 1:30 and help is needed for setup
5. Have had questions if Trivia Night will be held again (undetermined at this time)
Ms. Pfister continued her report:
7. Fall Splendor program cost was split with Garden Club
8. Art Lady Doreen Johnson gives art presentations
9. Patron count was 5,680
10. Memorial received for Verne Riemenschneider
11. Carpets in story room and meeting room were cleaned with Trivia Night proceeds
12. Library Attorney sent a poinsettia
Page 3 of 3
City Council Liaison: no report
Standing Committees: no reports
Unfinished Business: none
New Business:
Technology Update
Following the previous month's discussion of updating technology, Ms. Pfister presented a quote of the
cost to update the computers. The quote included equipment replacement, licensing and labor. She has
$15,785 set aside for updates. Russ Walter inquired if the system updates would include Windows 7
and if Windows 7 would work since the present computers are older. He said there are utilities to
check to determine if the programs will run. He suggested not proceeding with the upgrade, but to buy
new computers instead, unless that is determined. Ms. Lindlbom suggested that Ms. Pfister first ask the
PC technician if the Windows 7 will work.
Motion: Ms. Johnson made a motion to approve $15,785 be used for 'best use' technology purchases.
Ms. LaChance seconded the motion. In discussion, President Gambro added that the amount should
not exceed the $15,785.
Roll call vote: Lindblom-yes, Johnson-yes, Gryder-yes, Gambro-yes, Walter-yes, LaChance-yes,
Chacon-yes, Somerlot-yes. Passed 8-0.
Mr. Walter also noted that he asked another company to also provide a price for a server.
Program Policy
Ms. Gryder stated that a Program Agreement Form had been drafted and recommended approval by the
Board, after 2 small grammatical changes. Mr. Walter seconded the motion for approval and the
agreement form was approved on a voice vote.
Additional Business:
Ms. Gambro noted that the unreleased Executive Minutes will need to be reviewed and approved in
January. She asked Ms. Pfister to notify the Board when they are available for review.
Adjournment:
There was no further business and the meeting was adjourned at 7:35pm on a motion by Russ Walter
and second by Carol LaChance. Motion approved.
Minutes respectfully submitted by
Marlys Young