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Public Works Minutes 2013 12-17-13Page 1 of 3 APPROVED 1/21/14 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, December 17, 2013, 6:00pm Yorkville City Hall, Conference Room 800 Game Farm Road IN ATTENDANCE: Committee Members Chairman Diane Teeling Alderman Jackie Milschewski Alderman Larry Kot Alderman Ken Koch Other City Officials Public Works Director Eric Dhuse Engineer Julie Morrison, EEI Other Guests: Tony Scott, Kendall County Record The meeting was called to order at 6:02pm by Chairman Diane Teeling. Citizen Comments: None Previous Meeting Minutes: November 19, 2013 The minutes were approved as presented. New Business 1. PW 2013-57 Water Department Reports for August, September and October 2013 Mr. Dhuse said these were standard reports. 2. PW 2013-58 Route 34 McDonald's – Grant of Easement Engineer Julie Morrison said this was the plat of easement for the pedestrian/bike path part of which is on McDonald's property and requires a 10-foot easement. Alderman Kot asked where the path goes when it reaches the gas station. It will continue on the west side of Rt. 47 by the theater. This item will move to the Council consent agenda. 3. PW 2013-59 MFT Resolution for Route 47 Project As part of the Route 47 project, the City will receive some invoices to be paid from MFT. A resolution will be needed and this is the formal paperwork to execute. Alderman Koch asked if the actual amount had decreased. Some of the bills were not MFT-eligible and will be paid from the General Fund. This will move to the consent agenda. Page 2 of 3 4. PW 2013-60 Safe Routes to School – Call for Projects Ms. Morrison said the City just finished some 2010 school projects with the scope of the project exceeding what the City could fund. The 2010 projects that had to be eliminated that year will be carried to 2014. The federal cap amount is $160,000 and Ms. Morrison said she has an estimate of $208,000, with $48,000 being funded from the City. Ms. Teeling questioned if the City can afford this along with the many other projects coming forward. Mr. Dhuse said it should be discussed during the budgeting process. City applications must be submitted by January 31. Mr. Kot said the City should go forward with this project since some of the existing sidewalks are unsafe, uneven, etc and the kids walk on the street. Mr. Dhuse said an assessment of the sidewalks is being done and Van Emmon is one that will be repaired. State, Madison, Morgan and Olson were also discussed. Chairman Teeling commented that the unfinished projects should be completed first. This item will move to the Council consent agenda. 5. PW 2013-61 Kendall Crossing Acceptance and Security Reduction The theatre developer has requested the City to accept the public improvements and that the balance of the security be released. All items on EEI's punchlist have been addressed and Ms. Morrison recommended acceptance. The as-builts are still outstanding, but a cash deposit has been provided to allow for temporary occupancy. Alderman Milschewski asked if any other signage/marquee will be erected. It was noted many movie patrons most likely check listings and purchase tickets on line. No further discussion. Mr. Kot asked if there will be an entrance off Rt. 47 when the theatre is finished. Mr. Dhuse said IDOT is reviewing this, but it would be a right in/right out only. This item moves forward to the Council consent agenda. 6. PW 2013-62 Subdivision Securities – Reduction Policy This policy would allow for City administrative staff to reduce securities without Council action, however, Aldermen would still be notified. Alderman Kot said he always relied on staff for this and also asked how the $1 million threshold for staff approval was determined. It was thought to have been agreed upon at an earlier time as part of this policy. Alderman Milschewski noted any such action would be listed under staff reports on the Council agenda when reductions are made. A formal code amendment will be drafted for the next Public Works committee meeting. Chairman Teeling asked for clarification on the Blackberry Woods letter of credit when staff had recommended a reduction, but no work had been done. Mr. Dhuse said some work had been completed, but the developers requested a greater reduction. There was discussion at that time if the reduction would cover the punchlist. This item will return to committee on January 14th for further discussion. 7. PW 2013-63 Kendall County TAP Grant Application Mr. Dhuse said this is the second year the City has partnered with the County for a $5,000 grant for sidewalk reimbursement. It is for information and does not require committee action. Page 3 of 3 Old Business: 1. PW2013-43 Caledonia Letter of Credit Call and Subdivision Completion Update Ms. Morrison said there had been discussion to pull the letter of credit for Caledonia and the developer then asked to complete some items in the Spring. The recommendation was to not call the letter and review at that time. Additional Business: Alderman Kot asked if the City plows Gawne Lane. This follows a citizen request to Alderman Frieders. It is a private road and not plowed by the City according to Mr. Dhuse. Ms. Milschewski said a City lift station near Gawne Lane may lead people to think it is part of the City. It is not known who plows the street which has about 3 or 4 houses. -------------------------------------- In another matter, Mr. Kot said he was contacted by a Rivers Edge resident and another resident who complained about the train horn that sounds at 3:00am. Consistency of the horn is the issue, sometimes it is sounded much longer than others. Mr. Kot asked about a “quiet zone”. Mr. Dhuse said it has been reviewed for Rivers Edge and other areas, but the cost is prohibitive due to many requirements. Ms. Milschewski said she wants people to hear the horn and also noted that people are aware of the trains when they purchase their homes. It was noted there are only 2-3 trains per day. Alderman Kot asked Mr. Dhuse to contact the railroad and ask for consistency of the horns. -------------------------------------- Alderman Milschewski raised an issue about signage at Route 47 and Van Emmon. She stated the sign for “no turn on red” for westbound traffic on Van Emmon onto Rte. 47 is posted by Cobblestone Bakery and is not visible. It was questioned why it is not on the lightpost or more visible. Mr. Dhuse said a new sign was just posted. The new curb at this intersection was also discussed and its unique design it to prevent parking near the intersection. Mr. Dhuse indicated the Rt. 47 construction is scheduled to continue as long as the weather holds. Mr. Kot asked about the concrete wall near the The Record and how snow will be plowed there. The State plows this slowly which allows the snow to be pushed along until it empties out near the train tracks. There was no further business and the meeting was adjourned at 6:40pm. Minutes respectfully transcribed by Marlys Young