City Council Minutes 2014 01-14-14 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL
OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY ILLINOIS
HELD IN THE CITY COUNCIL CHAMBERS
800 GAME FARM ROAD ON
TUESDAY, JANUARY 14, 2014
Mayor Golinski called the meeting to order at 7 : 00 p .m. and led the Council in the Pledge of Allegiance.
ROLL CALL
Deputy City Clerk Pickering called the roll.
Ward I Colosimo Present
Koch Present
Ward H Milschewski Present
Kot Present
Ward III Funkhouser Present
Frieders Present
Ward IV Spears Absent
Teeling Present
Also present: Deputy City Clerk Pickering, Attorney Gardiner, City Administrator Olson, Chief of Police
Hart, Deputy Chief of Police Hilt, Public Works Director Dhuse, Finance Director Fredrickson,
Community Development Director Barksdale-Noble, Building Code Official Ratos, and EEI Engineer
Sanderson.
QUORUM
A quorum was established.
AMENDMENTS TO THE AGENDA
None.
PRESENTATIONS
None.
PUBLIC HEARINGS
None.
CITIZEN COMMENTS ON AGENDA ITEMS
None.
CONSENT AGENDA
1 . Water Department Reports for August, September, and October 2013 (PW 2013 -57)
2. Route 34 McDonald' s — Grant of Easement - authorize the Mayor and City Clerk to execute
(PW 2013 -58)
3 . MFT Resolution 2014-01 for Route 47 Project - authorize the City Clerk to execute
(PW 2013 -59)
4 . Safe Routes to School — Call for Projects - authorize staff to submit grant application for
2013-2014 SRTS Call for Projects (PW 2013 -60)
5 . Kendall Crossing Acceptance and Security Reduction - accept public improvements for
water main, sanitary sewer, storm sewer and signage as described in the Bill of Sale for
ownership and maintenance and authorize release of the existing security deposit, subject to
verification that the developer has no outstanding debt owed to the City for this project and
subject to receipt of a performance guarantee in the amount of$51, 512. 50 (PW 2013 -61 )
6 . Monthly Treasurer' s Report for November 2013 (ADM 2013 -67)
7 . Health Insurance Broker — authorize staff to use Better Business Planning as the City 's
health insurance broker (ADM 2013 -69)
8 . Resolution 2014-02 Approving a Revised Fund Balance Policy - authorize the Mayor and City
Clerk to execute (ADM 2013 -61 )
Mayor Golinski entertained a motion to approve the consent agenda. So moved by Alderman
Funkhouser; seconded by Alderman Kot.
Amendment approved unanimously by a viva voce vote.
MINUTES FOR APPROVAL
Mayor Golinski entertained a motion to approve the minutes of the regular City Council meetings for
November 26, 2013 and December 10, 2013 , as presented. So moved by Alderman Funkhouser;
seconded by Alderman Koch.
Motion unanimously approved by a viva voce vote.
The Minutes of the Regular Meeting of the City Council — January 14, 2014 — Page 2 of 3
BILLS FOR PAYMENT (Informational) : $3 ,744,473 . 11 and $3 , 106, 831 .46
REPORTS
MAYOR' S REPORT
Petition for Disconnection of Land — Hoover Forest Preserve
(CC 2014-03 )
Mayor Golinski said that the City had received a petition filed by Kendall County requesting that the City
de-annex a portion of the Hoover Forest Preserve. He stated that this item is informational at this time, as
state law does not allow for action to be taken until thirty days after the petition has been filed. This item
will be brought back to the January 28, 2014 meeting.
PUBLIC WORKS COMMITTEE REPORT
Caledonia Letter of Credit Call
(PW 2013 -43 )
Mayor Golinski said that this item is informational at this time and will be brought back in May.
Administrator Olson commented that the Public Works Committee had reviewed this item and had
decided to accept staff' s recommendation to delay the letter of credit call discussion until May when the
ground won't be covered in snow and the developer has the opportunity to finish the completion of the
punch list items.
ECONOMIC DEVELOPMENT COMMITTEE REPORT
Ordinance 2014-01 Approving Second Amendment to Annexation Agreement and Planned
Unit Development Agreement (Westbury Village)
(PC 2013 - 15)
Alderman Koch made a motion to approve an Ordinance Approving Second Amendment to Annexation
Agreement and Planned Unit Development Agreement (Westbury Village) and authorize the Mayor and
City Clerk to execute; seconded by Alderman Milschewski.
Alderman Funkhouser said that the proposed agreement states that any time any new residential dwelling
unit is permitted for construction and occupancy is established for at least sixty (60) days within one-eight
( 1 /8) mile of the compost facility operation, the City shall serve notice to the new owner and composter
establishing a timeframe for closure to occur within three (3 ) years of such notice or at the end of the five
(5) year term of this agreement, whichever is longer. Alderman Funkhouser asked that instead of the
sixty days which is noted in the agreement, could it be changed to say immediately after the issuance of
the certificate of occupancy with the exception of "spec homes".
Alderman Funkhouser made a motion to amend the agreement to remove the sixty day timeframe and
change it to immediately after issuance of a certificate of occupancy, with the exception of a "spec
home"; seconded by Alderman Kot.
Alderman Colosimo asked if the sixty day time frame was removed, then what would be in place as a
subsequent triggering mechanism in the case of a "spec home". Discussion took place as to what options
would be available as a subsequent triggering mechanism. It was mentioned that it could be when the
sale of the property took place; however, that option would require staff to continuously check property
records . Alderman Colosimo asked if once a certificate of occupancy is issued if there was typically any
contact with the city after that. Director Barksdale-Noble said that once final occupancy is granted, the
building department is rarely involved unless the property owner is going to do work on their property
that would involve getting a permit from the city. Administrator Olson said that property owners have
contact with the city when they contact the city to put the city utilities in the current property owner' s
name; however, if the builder chose to keep the utilities in the builder' s name for a while, the city would
not have any notice that the home went from a "spec home" to being occupied. Alderman Colosimo said
that he favors the agreement the way is it currently written, but he would be open to a compromise from
sixty days to a smaller window such as thirty days.
Alderman Funkhouser asked if the sixty day timeframe was based off the date the occupancy permit was
issued and Director Barksdale-Noble responded that was correct. Alderman Frieders asked if staff
thought that it was very likely that a "spec home" would be built within one-eighth of a mile of the Green
Organics composting operation. Director Barksdale-Noble responded that it while it was a possibility due
to the way the Westbury development is currently planned, staff does not expect that to happen within the
next five years. Alderman Funkhouser said that if no one has any ideas about a feasible secondary
triggering mechanism, then he thinks that the motion to amend should be withdrawn. Attorney Gardiner
said that the motion to amend and the second could both be withdrawn.
Alderman Funkhouser withdrew his motion to amend and Alderman Kot withdrew his second of the
motion to amend.
The Minutes of the Regular Meeting of the City Council — January 14, 2014 — Page 3 of 3
Original Motion approved by a roll call vote. Ayes-7 Nays-0
Koch-aye, Teeling-aye, Frieders-aye, Kot-aye,
Colosimo-aye, Funkhouser-aye, Milschewski-aye
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
No report.
PARK BOARD
No report.
PLAN COMMISSION
No report.
ZONING BOARD OF APPEALS
No report.
CITY COUNCIL REPORT
No report.
CITY CLERK' S REPORT
No report.
COMMUNITY & LIAISON REPORT
Library Mini-Golf Fundraiser
Alderman Colosimo reported that the Yorkville Library is going to hold a mini-golf fundraiser in the
library on Sunday, January 26, 2014 from 11 : 00 a.m. — 4 : 00 p .m. The fundraiser will feature 18 holes set
up throughout the first and second floors of the library. The cost is $5 .00 per person. He encouraged
everyone to come out and support their local library.
Metro West Legislative Dinner
Mayor Golinski reported that he had attended the Metro West Legislative Dinner that was held last week.
He said that the usual issues were discussed such as public safety pensions, local control and local
revenue protection.
STAFF REPORT
Thank you to Public Works and Parks Staff
Public Works Director Dhuse thanked the Public Works and Parks employees for the tremendous job that
they have done over the past couple of weeks with keeping the streets plowed of snow and also with
dealing with water main breaks in the extreme cold weather that we have had.
Library Grants
Alderman Teeling mentioned that she had read in the paper that a nearby library had recently received a
grant and she wondered if anyone had checked to see if there were any grants that our library might want
to apply for. Alderman Colosimo said that he would mention it to the Library Board to see if this is
something that they want to look into.
ADDITIONAL BUSINESS
No report.
CITIZEN COMMENTS
None.
EXECUTIVE SESSION
Mayor Golinski said that the City Council was going to adjourn into executive session for litigation.
The City Council entered executive session at 7 : 15 p.m.
The City Council returned to regular session at 7: 58 p.m.
ADJOURNMENT
Mayor Golinski adjourned the City Council meeting at 7 : 59 p .m.
Minutes submitted by:
Lisa Pickering,
Deputy City Clerk, City of Yorkville, Illinois
REGULAR CITY COUNCIL MEETING
January 14 , 2014
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