Library Minutes 2014 01-13-14Page 1 of 4
APPROVED 2/10/14
Yorkville Public Library
Board of Trustees
Monday, January 13, 2014, 7pm
902 Game Farm Road – Library Historic Wing
The meeting was called to order at 7:02pm by President Beth Gambro
Roll Call:
Barb Johnson-yes, Jo Ann Gryder-yes, Beth Gambro-yes, Russ Walter-yes, Carol LaChance-yes,
Susan Chacon-yes, Judy Somerlot-yes, Sandy Lindblom-yes
Absent: Dale Pranga
Others Present:
Library Director Michelle Pfister
Alderman Carlo Colosimo
City Finance Director Rob Fredrickson
Recognition of Visitors:
President Gambro recognized Mr. Fredrickson and Alderman Colosimo.
Amendments to the Agenda: None
At this time, Ms. Gambro stated that Trustee Dale Pranga will be resigning from the Board due to work
commitments/schedule.
Minutes: December 9, 2013
Ms. Johnson moved to accept the minutes as presented and Ms. LaChance seconded the motion.
President Gambro suggested a change of words on page 3 under Additional Business, to read
“unreleased” rather than “outstanding”. Voice vote approval of minutes with this change.
Correspondence:
The Library Director received a request from the Kendall County Record asking to be notified in the
event of any meeting cancellations or rescheduling. It was also noted that the Library is a designated
warming center and many persons were appreciative of being able to come into the Library during the
extreme cold.
Public Comment: None
Staff Comment: None
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Report of the Treasurer:
Ms. Lindblom presented the Treasurer's report:
Check Register
Page 1: Check for $827.40 for ACI for annual fire monitoring.
Page 4: Servicemaster bill for $443.17 for carpet cleaning in historic room, storytime room, elevator
(funds from Trivia event--funds now all used)
Page 5: $2,000 for scanner purchase, Friends also contributing $2,000
Summary Sheet
It was noted there are 3 pay periods in December.
Budget
Treasurer Lindblom reported the budget is at 67% of the year and 92.5% of the total revenue. No
development fees were received in December, but the library is 2-1/2 times ahead of the budget.
Cash Statement
Ms. Lindblom noted that the debt service bond payment was made, but the library still has the reserve.
Payment of Bills
Russ Walter moved to pay the bills as follows and Susan Chacon seconded the motion:
Payroll: $52,780.89
Accounts Payable: $16,863.71
City Bill List: $11,437.75
Debt Service $461,318.75
TOTAL: $542.401.10
Discussion: Ms. Lindblom noticed that the bills listed on the check register showed $11,233. Mr.
Fredrickson noted that an apparent error had been made in the reporting and will be addressed. Ms.
Chacon said a payroll figure had been used twice.
Mr. Walter amended the motion to reflect $11,233.77 for Accounts Payable and a change to
$536,771.16 for the total. The final figures as amended are:
Payroll: $52,780.89
Accounts Payable: $11,233.77 * revised
City Bill List: $11,437.75
Debt Service: $461,318.75
TOTAL: $536,771.16 *revised
Ms. Chacon seconded the amended motion. Roll call:
Gryder-yes, Gambro-yes, Walter-yes, LaChance-yes, Chacon-yes, Somerlot-yes, Lindblom-yes,
Johnson-yes. Passed 8-0.
Page 3 of 4
Report of the Library Director:
Library Director Pfister reported the following:
Presented the monthly statistics
Cookies were provided for the adult reading clubs and men's club and parties were enjoyed
A flier was designed for the mini golf “fun” raiser and a bookmark was made
Friends of the Library Report by Judy Somerlot:
1. Judy and Jo Ann reported on the practice run for mini-golf
2. Setup for event will be January 25th at 4pm
3. Additional volunteers needed
4. Steering committee asked if Friends members are eligible for prizes and/or raffle items. The
opinion was that all should be allowed to purchase raffle tickets and be eligible for prizes when
paying for golf participation. The Steering Committee will make the final decision.
5. Friends will provide snacks to Library staff each day of Valentine's week
Michelle's report continued:
4. Completed the annual state certification on the computer
5. A pipe broke during the cold weather and a plumber was called. Extra insulation has been
added each year with no positive result.
6. Shelley compiled a winter reading program. Will also be a vocal music program in March with
Friends sponsorship.
7. A grant application for $5,000 was submitted and awaiting results. Grant is sponsored by
Secretary of State.
8. Scanner/fax is installed and working well. Michelle wrote a policy and asked the Policy
Committee to review. The committee will meet ½ hour prior to next Board meeting.
9. Library will be closed on January 20th for Martin Luther King day.
In conjunction with the January 20th closing, Ms. Johnson gave an explanation of a current program
involving the library on Mondays. The library is a drop-off point/warming center for PADS (homeless
shelter) guests on Mondays and Thursday with transportation provided by KAT (Kendall Area Transit).
She commended the staff for welcoming the 3-5 guests. Ms. Johnson also noted that Ms. Pfister
personally purchased computer passes for the guests.
City Council Liaison:
Alderman Colosimo noted that the City bond rating has improved which is good news for interest rates
on improvements such as Game Farm Road. Some recent development has also occurred.
Ms. Somerlot asked about the status of the Library survey. Mr. Fredrickson thought a tentative date of
February was scheduled for including the survey in utility bills.
Mr. Colosimo offered the use of a cotton candy machine for the mini-golf, however, it was decided it
will be used for a summer program.
President Gambro asked Liaison Colosimo to make others aware the Board is in need of a new Trustee.
Page 4 of 4
Standing Committees:
Mr. Lindblom said a proposed budget has been received from Mr. Fredrickson and the Finance
Committee will need to meet. Ms. Johnson volunteered to be on the committee to replace Mr. Pranga.
The budget will need to be worked on soon to meet an April 30th budget completion date.
Unfinished Business:
Building Siding
Russ Walter will be handling the building paint/siding inquiry for Mr. Pranga. Mr. Walter said Hardie
instructed Mr. Pranga to deal with Henry Brothers and ask them to submit a warranty claim on the
paint. Several calls had been made by Mr. Pranga with no response.
Executive Session:
The Board did not enter into Executive Session since several Board members had already reviewed the
unreleased Executive Minutes. Barb Johnson made a motion, seconded by Jo Ann Gryder, to release
the following Executive Session minutes from “Packet 2”:
September 9, 2013
August 12, 2013
July 8, 2013 (session 1 only) (session 2 NOT to be released)
It was recommended to release nothing from the “Non-Release Packet”. Unanimous voice vote
approval.
New Business: None
Additional Business: None
Adjournment:
There was no further business and the meeting was adjourned at 7:52pm on a motion by Russ Walter
and second by Carol LaChance.
Minutes respectfully submitted by
Marlys Young