Resolution 2003-01 w ,
,-� COUNTY OF KENDALL )
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STATE OF ILLINOIS )
RESOLUTION NO. 2003- Q\
A RESOLUTION CREATING THE POSITION OF
ADMINISTRATION SECRETARY IN THE UNITED CITY OF YORKVILLE,
KENDALL COUNTY,ILLINOIS
WHEREAS,THE UNITED CITY OFYORKVILLE, through it's City Council, Mayor
and City Staff, after careful consideration have found and deemed it necessary for the benefit of
the UNITED CITY OF YORKVILLE to create the position of Administration Secretary; and
WHEREAS, the job position for Administration Secretary will have the duties and
responsibilities as set forth in the attached job description;
NOW, THEREFORE, BE IT RESOLVED BY THE UNITED CITY OF YORKVILLE,
THAT THE POSITION OF ADMINISTRATION SECRETARY IS HEREBY CREATED.
That said position will be directed by the Department Head/Supervisor and shall report
directly to the City Administrator. The job description for Administration Secretary is attached
hereto and is made part hereof as Exhibit"A". The hiring of a person to fill the position of
Administration Secretary should be subject to all probationary rules and regulations as set out in
the current employee manual.
REPEALER: All ordinances, resolutions or orders, or parts thereof, in conflict with the
provisions of this ordinance are to the extent of such conflict hereby repealed, and this resolution
shall be in full force and effect forthwith upon its adoption.
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PAUL JAMES MARTY MUNNSo d
RICHARD STICKA MIKE ANDERSON act
VALERIE BURD ROSE SPEARS
LARRY KOT � JOSEPH BESCO
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois,
this day of--,- ,A.D. 206 3.
MAYOR
PASSED by the City Council of the United City of Yorkville,Kendall County, Illinois,
this _day o ,A.D. 2003.
C Y CLERK
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11/21/02
ADWOSTRATION SECRETARY—POSITION DESCRIPTION
Department: Administration
Reports to: City Administrator
Status: Full-time
Position Description Overview
This position is responsible for a wide variety of secretarial duties and a minimum amount of
administrative functions. This position also involves considerable independent judgment in daily
work activities.
Essential Job Functions
1. Prepare and make general and water department deposits,NSF deposits and payroll deposits
daily before 2 p.m.
2. Copy and distribute facsimiles.
3. Gather information,organize and prepare the quarterly United City of Yorkville Newsletter.
4. Update and prepare mailing list and mail invitations as i equested to invite individuals or
businesses to City sponsored functions related to public relations.
5. Send various correspondence and/or flowers from the City when appropriate.
6. Reconcile cash drawer daily as a check and balance system.
7. Act as backup when needed to answer phones and provide customer service at the front
counter.
8. Other duties as directed by the Department Head/Supervisor.
Basic Requirements—Job.Knowledge
1. Independent writing and proofreading skills.
2. Ability to communicate clearly and concisely in both oral and written format.
3. Ability to understand and follow general instructions quickly and accurately.
4. Ability to operate a variety of office equipment including a typewriter,word processor,
personal computer,facsimile machine and transcribing equipment rapidly and accurately.
5. Ability to type a minimum of sixty(60) words per minute.
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6. Ability to maintain strict confidentiality.
Minimum and Preferred Experience and Education
1. Minimum of two(2)years secretarial experience or in a related field
2. High.School Degree supplemented by courses in typing and business subjects,preferably with
some college level courses in business related subjects.
I Any equivalent combination of experience and e_ducation that provides the required
knowledge, skills and abilities.
4. Must successfully complete a background investigation with findings of good character and
no felony convictions.