Resolution 2003-04 COUNTY OF KENDALL )
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STATE OF ILLINOIS )
RESOLUTION NO.2003-
RESOLUTION APPROVING THE REVISED JOB DESCRIPTION FOR THE POSITION OF
ACCOUNTING CLERK II/HUMAN RESOURCES CLERK
WHEREAS,it is important for the UNITED CITY OFYORKVILLE to maintain job descriptions for
the various positions within the CITY,and
WHEREAS,a revised job description has been recommended for the position of Accounting Clerk
II/Human Resources Clerk,and has been reviewed,and approved by the City Council.
NOW THEREFORE,upon motion duly made,seconded,and approved by a majority of those
voting,be it resolved that the attached job description incorporated herein by preference for the position of
Accounting Clerk H/Human Resources Clerk be adopted.
REPEALER: All ordinances,resolutions or orders,or parts thereof,in conflict with the provisions of
this ordinance are to the extent of such conflict hereby repealed,and this resolution shall be in full force and
effect forthwith upon its adoption.
PAUL JAMES MARTY MUNNS
RICHARD STICKA MIKE ANDERSON
VALERIE BURR ROSE SPEARS
LARRY KOT JOSEPH BESCO
APPROVED by me,as Mayor of the United City of Yorkville,Kendall County,Illinois,
this dayx A.D. 2003.
MAYOR
PASSED by the City Council of the United City of Yorkville,Kendall County,Illinois,
this_S-�`� day A.D. 2003
C CLERK
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UNITED CITY OF YORKVILLE
ACCOUNTING CLERK IUHUMAN RESOURCE CLERK
JOB DESCRIPTION
Department: Administration
Reports To: Finance Director
Status: Full Time; non-exempt
Position Description Overview
This individual is responsible for performing accounting clerk functions, personnel duties and
facets of human resources for all City Departments (including Library, Parks, and Recreation).
Regularly assists and acts in a confidential capacity for the City Administrator and Department
Heads with regards to labor relations and personnel matters. Has authorized access to
confidential information relating to any of the City's collective bargaining negotiations and/or
agreements. Remains current in accordance to municipal accounting practices.
Accounting Clerk II-Essential Job Functions
1. Enter accounts payable invoices into the system. Prepare bill list for City Council
meetings bi-monthly.
2. Retains all payroll records and performs all payroll processing functions.
3. Maintains loan information;processes loan payment checks based on payment dates.
4. Prepare quarterly tax report.
5. Prepare monthly budget reports.
6. Assist Finance Director and Department Heads with the Annual Budget process.
7. Reconcile daily/monthly: Accounting system transaction entries,bank statements, fund
conditions,transfers.
8. Prepare monthly and annual treasurer's report to be provided to the City Treasurer for
review.
9. Assist with accounts receivable processing.
10. Retains,maintains, and processes all accounting records and filings.
11. Assists with capital asset inventory tracking relating to GASB 34 reporting and budgeting
purposes.
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12. Assist auditors with gathering annual audit report information.
13. Assist with the development of the Accounting Procedure Manual and ongoing reviews
and updates as directed.
Human Resource Clerk—Essential Job Functions
1. Complete and file all paperwork necessary for new hires in all departments of the City,
including informing each new hire of our policies, Employee Manual and all benefits
offered.
2. Keep records of various types of City and employee insurance policies and coverage.
3. Process all employee and City insurance claims, including ongoing dental and vision
assistance. Assist employees with insurance concerns.
4. Work with insurance vendors seeking the best plan(s) for the City.
5. Responsible for filing mandated Federal and State documents, such as Workman's Comp,
OSHA, FMLA.
6. Retains,maintains, and processes personnel and labor related documents concerning
claims, grievances, complaints, ongoing disciplinary investigations, collective bargaining
matters and impasse contingency planning.
7. Create and maintain the Human Resource Procedure Manual.
General Job Functions
1. Assist in resolving computer software problems.
2. Answer phones,take messages as needed and assist with front counter duties as back up.
3. Other duties as directed by the Finance Director.
Basic Requirements -Job Knowledge
1. Ability to perform necessary accounting functions to perform duties.
2. Ability to utilize the City's accounting/personnel software.
3. Ability to operate a variety of office equipment including a typewriter, word processor,
facsimile machine and calculator(by touch).
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4. Ability to maintain strict confidentiality.
Minimum and Preferred Experience and Education
1. Minimum of two (2)years accounting clerk experience.
2. High School Degree supplemented by courses in accounting and business subjects,40
credit hours of college level courses in accounting or personnel and/or related subjects
preferred.
3. Any equivalent combination of experience and education that provides the required
knowledge, skills and abilities.
4. Must have successfully completed a background investigation with findings of good
character and no felony convictions.
The duties listed above are intended only as illustrations of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the
position if the work is similar, related or a logical assignment to the position. The job description
does not constitute an employment agreement between the employer and employee and is subject
to change by the employer as the needs of the employer and requirements of the job change.
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