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Resolution 2003-08 RESOLUTION NO.: 03- RESOLUTION APPROVING THE UNITED CITY OF YORKVILLE PARK AND RECREATION DEPARTMENT GOALS AND STANDARDS FOR 2007-2003 WHEREAS, the Mayor and the City Council of THE UNITED CITY OF YORICiTT T F after careful consideration deem it to be in the b est i nterest o f t he C ity a nd t he C ommun�rE-t o approve the Park and Recreation Department Goals and Standards for 2002-2003; and WHEREAS, the Mayor and the City Council of THE UNITED CITY OF YORKN T F find that the implementation of the Yorkville Park and Recreation Department Goals and Standards for 2002-2003 will facilitate efficiency and enhance the quality of the Yorkville Park and Recreation Department; and WHEREAS, the Mayor and the City Council of THE UNITED CITY OF YORKVI T E have carefully considered said Plan and Standards and deem it to be-acceptable and beneficial to the City: NOW THEREFORE BE IT RESOLVED BY THE UNITED CITY OF YORKVILT F: 1. That t he C ity h ereby a pproves t he U nited City of Yorkville Park and Recreation Department Goals and Standards for 2002-2003 until further review or modification by the United City of Yorkville Park and Recreation Department and City Council- PASSED AND APPROVED this j2 ay of 2003. r MAYOR - r - ATTEST: CIT LERK Law Offices of Daniel J.Kramer 1107A South Bridge Street Yorkville,Illinois 60560 630.553.9500 I United City of Yorkville ..� Goals 2002- 03 Park and Recreation Department MISSION: TO ACT IN UNISON WITH THE UNITED CITY OF YORKVILLE GOALS AND TO ENHANCE THE RECREATION OPPORTUNITIES FOR THE RESIDENTS. Respond to the expressed needs and desires of the residents To maintain quality and diversity of core services in response to resident needs To promote a continuum of services in response to individual and partnership needs for a successful and quality recreation experience To promote Park and Recreation services and offerings to the community by developing new ways to disseminate information with the intent to promote, educate and recruit To develop, fund and implement a comprehensive staff enrichment program Implement the Parks and Open Space Master Plan To promote the identification of new and innovative services in response to the growing trends and needs of the residents To promote and expand the resources, referrals, and networking of community partners for individuals and families Acquire and preserve open space and high quality natural areas to meet existing and future recreation needs. Utilize financial Resources efficiently and equitably To provide responsible financial procedures and information Establish programs to secure donations, sponsorship and contributions To maintain community partnership to avoid the duplication of services and the best use of tax payer dollars 1.2.1 Department goals/City Council approval 2/25/03 1 Departmental Goals 2002-2003 Administrative Services • To provide quality customer service • Maintain registration information • Process registrations in a timely To maintain the quality and diversity of core and accurate manner services in response to consumer needs • Maintain the office procedures manual and departmental policies • Maintain all forms of registrations (fax, mail in) • Continue to update the registration software for quality and accurate information • Engage in joint use efforts with other community members to effectively and efficiently meet the recreation needs of the residents • To provided complete registration information to instructors and staff • To maintain &complete system To promote a continuum of services in response to back-ups individual and partnership needs for a successful • To maintain accurate information and quality recreation experience regarding billing and receivables • To annually update technology needs • To provide continuing education through IPRA and other To develop, fund and implement a comprehensive professional organizations staff enrichment program • Encourage computer training of staff(Windows NT, Access, Excel ) • Maintain training as staff needs are identified. Cross train all personnel in parallel positions Identify and implement latest technological advancements to assist with the efficient operations of the department • Be responsive to diverse cultural needs for registrations To promote the identification of new and innovative • Update technology services in response to the growing trends and opportunities to make needs of the residents. registration easier for all • To utilize suggestion box and consumer input forum to obtain resident opinions • To develop "target market" focus groups as needed • To host public meetings for new development areas i i • Maintain accurate and �.. To promote and expand the resources, referrals, update community and and networking of community partners for professional mailing individuals and families listings • Maintain seasonal mailing information for dissemination of the brochure • Sponsor and participate in community projects • Acquire and or/ encourage acquisition of land in accordance to the Parks and Open Space Master Plan. • Utilize innovative Acquire and preserve open space and high acquisition techniques, quality natural areas to meet existing and future when appropriate to recreation needs. acquire open space/ conservation easements, covenants, and land trusts to secure open space. • Acquire land which protects wildlife and fragile ecosystems and provide a variety of recreational uses • Be responsive to diverse To promote Park and Recreation Services and cultural needs for offerings to the community by developing new registrations ways to disseminate information with the intent • Update technology to promote, educate and recruit opportunities to make registration easier for all • To develop and implement Establish programs to secure donations, a comprehensive program sponsorship and contributions for corporate sponsorship• To investigate sponsorship programs for special events and targeted programs • To develop a program for advertising sponsorship • To conduct daily deposit summaries • To utilize Rectrac for balance summaries • To develop written policies for To provide responsible financial procedures and fiscal control information • To develop a capital replacement schedule • To develop annual forecasting • To develop quarterly inspections for fiscal procedures and control • To establish a written policy on fee development U I Departmental Goals 2002-2003 Recreation Department • To provide quality customer service • To seasonally evaluate program trends and interest • To seasonally conduct program To maintain the quality and diversity of core evaluation to obtain feedback services in response to consumer needs information for improvement• To utilize program locations accessible for the general public • Seasonally evaluate program times and dates for consumer needs • To recruit, hire, and train instructors to meet the needs of the consumers. • To seasonally establish joint agreements with partners whose mission is inline with identified recreation desires. • To evaluate types of recreation services available. • To evaluate the goals of each To promote a continuum of services in response to program for development of individual and partnership needs for a successful personal experiences. and quality recreation experience • To obtain instructor and participant input and evaluations each season. • To incorporate the findings of the community survey for recreation services and identified needs. • Seasonally evaluate program trends, offerings and successful implementation statistics • To implement identified program expansion areas • To offer programs that are comparable to other communities • To identify training needs �--' • To develop a volunteer recognition program To develop, fund and implement a comprehensive • To recruit, hire and train staff staff enrichment program that achieve the goals of the programs. • To expand staff development opportunities for full time and part time staff. • To seasonally recognize the accomplishment of program instructors through a recognition program. • To seasonally enhance the program offering to meet the expressed needs and interest. To promote the identification of new and innovative . To incorporate the identified services in response to the growing trends and needs of the Parks and Open needs of the residents. Space Master Plan. • To incorporate the identified needs and interest from the Community Survey. • To monitor trends and deficits with the community and evaluate the competitions offerings. • To identify partners within the To promote and expand the resources, referrals, community and to maintain a and networking of community partners for relationship quarterly. individuals and families . To foster with joint projects where appropriate • Identify areas and programs for uses of open space and natural Acquire and preserve open space and high areas quality natural areas to meet existing and 0 To promote areas for passive future recreation needs. recreation • To advocate for the preservation of historical and conservation • To create a speakers bureau to foster awareness about Park and Recreation Services. • To seasonally foster the To promote Park and Recreation Services and development of feature stories of offerings to the community by developing new successes and accomplishments ways to disseminate information with the intent to • To assist with the development promote, educate and recruit of a Web page 'N� • To investigate on-line registration and links • To foster cooperation with key community contacts (EDC, Chambers, Welcome wagons, etc) • To develop recreation programs that foster partnership and awareness for the community. • To secure sponsors for programs and special events when appropriate • To research and obtain program Establish programs to secure donations, grants sponsorship and contributions . To foster donations and contributes to offset program expenses • To seasonally monitor fiscal expenditures and revenue trends • To quarterly conduct fiscal summaries and recreation report projections. To provide responsible financial procedures and • To comply with policy and information procedures established for fiscal stewardship. • To identify areas of financial savings through sponsorship. • To maintain all employment practices for payroll and program expense tracking. • To promote volunteerism • To identify new cost saving ideas. Departmental Goals 2002-2003 Park Department • To provide quality customer service • Continue to incorporate safety standards and ADA requirements in To maintain the quality and diversity of core all areas of park development and services in response to consumer needs management • To implement the maintenance standards for existing facilities and open space • To recommend improvements for existing recreation areas • To provide input for new amenities • Conduct preventative maintenance for all equipment u • To implement maintenance agreements with community partners utilizing City facilities • To develop a network of professionals to share and foster the exchange of information To promote a continuum of services in response to • Engage in joint support with other individual and partnership needs for a successful jurisdictions for the most effective and quality recreation experience and efficient use of equipment and manpower • To develop a volunteer `. maintenance program for service groups, churches and neighborhood To develop, fund and implement a comprehensive groups staff enrichment program • To implement a program of cross training for all full time staff • To identify areas for staff development • To recruit, hire and train staff that meet the needs of the department and amenities • To seasonally recognize the accomplishments of staff • To plan facilities and parks which can be flexible and efficient in accommodating a variety of uses and needs • To utilize construction techniques To promote the identification of new and innovative and materials for quality and services in response to the growing trends and efficiency needs of the residents. • To evaluate and recommend ..� changes for existing facilities and parks • To proactively monitor the trends in the community for improvements • To implement the maintenance standards • To identify partners within the community and to maintain a To promote and expand the resources, referrals, relationship quarterly. and networking of community partners for • To foster with joint projects individuals and families where appropriate • To develop a standard for maintaining and preserving areas of conservation and Acquire and preserve open space and high historical in nature To seasonally conduct quality natural areas to meet existing and preservation maintenance future recreation needs. • To assist with the designing for recreation areas with the focus of open space preservation • Identify areas where the ecosystem and wildlife are fragile and in need of preservation • Involve the residents in To promote Park and Recreation Services and maintenance and care of open offerings to the community by developing new land and park space ways to disseminate information with the intent to • Utilize equipment and supplies promote, educate and recruit that preserve the natural areas • Design signage throughout the park system to promote awareness Establish programs to secure donations, • Continue to promote the tree sponsorship and contributions donation program Develop other areas to foster donation and preservation • To monitor fiscal expenditures • To comply with policy and procedures established for fiscal To provide responsible financial procedures and stewardship information • To identify areas of financial savings and cost cutting • To promote volunteerism