Resolution 2003-09 RESOLUTION NO.: 03-6°N
RESOLUTION APPROVING THE UNITED CITY OF YORKVILLE PUBLIC WORKS
DEPARMENT WATER DEPARTMENT MAINTENANCE PLAN AND STANDARDS
WHEREAS,the Mayor and the City Council of THE UNITED CITY OF YORKVILLE
after careful consideration deem it to be in the best interest of the City and the Community to
approve the Public Works Department Water Department Maintenance Plan and Standards; and
WHEREAS,the Mayor and the City Council of THE UNITED CITY OF YORKVILLE
deem it in the best interest of the City to promote a uniform maintenance plan and standards for the
Water Department of the United City of Yorkville Public Works Department; and
WHEREAS,the Mayor and the City Council of THE UNITED CITY OF YORKVILLE
have carefully considered said Plan and Standards and deem it to be acceptable and beneficial to the
City:
NOW THEREFORE BE IT RESOLVED BY THE UNITED CITY OF YORKVILLE:
1. That the City hereby approves the United City of Yorkville Public Works
Department Water Department Maintenance Plan and Standards, and the
accompanying narrative text,charts and summary to be used as the Water
Department Maintenance Plan and Standards until further review or modification by
the United City of Yorkville Park Board and City Council.
PA Il�`�' /'�
PASSED AND APPROVED this day of � ,2003.
MAYOR
ATTEST:
'—CITY CPERK
Water Maintenance Identification
10-Water Main Maintenance
10-01 Main Break Repair .
10-02 New Installation
10-03 Contractor Assistance
10-04 Other
20- Water Service Maintenance
20-01 Raise/Lower B Boxes
20-02 Locate Service
20-03 Leak.Repair
20-04 Service Tap
20-05 Other
30- Samples and Testing
30-01 Monthly Samples
30-02 New Construction Samples
30-03 Boil Order Samples
30-04 Other Samples
40- Well Maintenance
40-01 Daily Check
40-02 Booster Station.Check
40-03 Monthly Well Data Reports
40-04 Draw Downs
40-05 Emergency Repair
40-06 Annual Check
50- Hydrant and Valve Maintenance
50-01 Hydrant Repair
50-02 Hydrant Replacement
50-03 Hydrant Flushing
50-04 Valve Repair
50-05 Valve Replacement
50-06 Valve Operation
60- Customer Service
60-01 Service Call
60-02 Meter Repair
60-03 Meter Installation
60-04 Meter Reading
60-05 Customer Questions
70- Cross Department Support
70-0.1 City Events
70-02 Street Support
70-03 Sewer Support
70-04 Park Support
70-05 Police
70-06 Non-City
70-07 Administration
70-08 City Council
70-09 Other
80- Administration and Training
80-01 In House Training
80-02 In House Workshop
80-03 Off Sit Local Training
80-04 Off Site Regional Training
80-05 Off Site Sate Conferences
80-06 Staff Meetings
80-07 City Meetings
80-08 Educational
90- Vehicle and Equipment Maintenance
90-01 Routine Vehicle Maintenance
90-02 Routine Equipment Maintenance
90-03 Major Vehicle Maintenance
90-04 Major Equipment Maintenance
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United City of Yorkville
Public Works Department
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Water Department
Maintenance Plan and Standards
Goals
Maintaining a municipal water system, which provides the citizens of Yorkville with
clean, safe drinking water and adequate water for fire protection.
Complying with all Federal and State Environmental Protection Agency rules and
regulations.
Purpose
• Scheduling- identifying recurring and non-recurring work
• Monitor work functions and data collection
• Preview future schedules
u • Determine frequency of maintenance
• Determine personnel standards and levels
• Determine growth impacts on maintenance
• Determine cost impacts for maintenance and expansion
Classification of Maintenance
• Housekeeping - General cleaning in the shop and office areas. For example,
sweeping, mopping, scrubbing, emptying garbage cans, and washing vehicles.
• Routine Maintenance- daily well monitoring, installation of outside readers,
acting on problem response forms, and similar recurring maintenance activities.
Preventative Maintenance—(includes periodic inspections to prevent breakdown)-
trucks, backhoe, pumps, power tools, and other equipment used by the water
department
• City Programs— assisting other departments in the preparation for city sponsored
events.
• Scheduled Improvements—flushing hydrants, exercising valves, main and service
installations, hydrant replacement, and large equipment repairs and replacements.
• Emergency Repairs—usually due to weather, misuse, or other unpredictable
occurrences.
• Other—items that do not fit into one of the identified categories.
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100-Time Off
100-01 Vacation
100-02 Sick Leave
100-03 Holiday
100-04 Compensation Time
100-05 Overtime
100-06 Other
4
110-Office/Prep
110-01 Data Entry
110-02 Coding Bills
110-03 Research
110-04 Correspondence
110-05 Cleaning
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Water Maintenance Hours
ID Number Description Daily Weekly Monthly Annually As Needed Total
Water Main Maintenance
1001 Main Break Repairs 55 480
1002 New Installation 0 0
1003 Contractor Assistance 240 240
1004 Other 0
category total 720
Water Service Maintenance
2001 Raise/Lower B-Boxes 2 104
2002 Locate Service/b-box 4 48
2003 Leak Repair 120 120
2004 Service Tap 12 12
2005 Other
category total 284
Samples and Testing
3001 Monthly Samples 6 72
3002 New Construction Samples 255.5 255.5
3003 Boil Order Samples 16 16
3004 Others
category total 343.5
Well Maintenance
4001 Daily Check 1 260
4002 Booster Station Check 0.25 65
4003 Monthly Well Data Reports 2 24
4004 Draw Downs 16 16
4005 Emergency Repair 16 16
4006 Annual Check 40 40
category total 421
Water Maintenance Hours
ID Number Description Daily Weekly Monthly Annually As Needed Total
Hydrant and Valve Maintenance
5001 Hydrant Repair 16 16
5002 Hydrant Replacement 16 16
5003 Hydrant Flushing 160 160
5004 Valve Repair
5005 Valve Replacement
5006 Valve Operation 160 160
category total 352
Water Maintenance Hours
Customer Service
6001 Service Calls 1.5 390
6002 Meter Repairs 1 260
6003 Meter Installation 2.25 585
6004 Meter Reading 2 104
6005 Customer Questions 1 52
category total 1391
Cross Department Support
7001 City Wide Events 40 40
7002 Street Support 89.5 89.5
7003 Sewer Support 135 135
7004 Park Support 32 32
7005 Police 2 2
7006 Non-City 16 16
7007 Administration 40 40
7008 City Council 8 8
7009 Other 0
category total 362.5
Water Maintenance Hours
ID Number Description Daily Weekly Monthly Annually As Needed Total
Administration and Training
8001 In House Training 40 40
8002 In House Workshop 16 16
8003 Off Site Local Training 8 8 *
8004 Off Site Regional Training 8 8 *
8005 Off Site State Conferences 16 16 *
8006 Staff Meetings 80 80
8007 City Wide Meetings 8 8
8008 Educational 8 8
category total 184
Vehicle & Equipment Maint.
9001 Routine Vehicle Maintenance 1 52
9002 Routine Equipment Maint. 1 52
9003 Major Vehicle Maint. 40 40
9004 Major Equipment Maint. 40 40
category total 184
Time Off
10001 Vacation 320 320 *
10002 Sick Leave 168 168 *
10003 Holiday 208 208
10004 Compensation Time 160 160 *
10005 Overtime 625 625 *
10006 Other 40 40
category total 1621
Office/Prep
11001 Data Entry 1 7 364
11002 Coding Bills 1 52
11003 Research 16 192
11004 Correspondence 0.5 26
11005 Cleaning 80 80
category total 714
Total Hours 6477
" Denotes areas needing improvement or change in scheduling
Locate service/B-Box-we need to update our files with locations of B-Boxes for ease of future reference.
New Construction Samples-This item will continue to grow as the city does, and as we expand our own
facilities.
Daily Well Check-As we expand, this will increase dramatically with the addition of the Cation
exchange plants start to come on line.
Daily Booster Check-This will increase with expansion will include at least two more for sure.
Hydrant Replacement-We have some older hydrants that need replacing. If we can budget time and
money, I would like to replace at least 4 per year.
Valve Operation-We need to get back to seasonal operation of each valve. We have gotten away
from it due to time and manpower constraints
Meter Installation -This is actually a combination of outside reader installation on new construction
and meter.replacement in existing residences. This is exploding with the
new growth.
Training - We need to continue education in all departments, but water is very important with the
implementation of new treatment methods, and the requirement of C.E.U.'s to maintain
a valid license:
Summary
Each department within public works has unique characteristics which make it difficult to
set one standard for maintenance throughout public works. I have used figures that more
truly represent what each department's responsibilities are within public works. All
dollar amounts are from.the 2002-2003 fiscal year budget.
All figures are current, and do not include the following: Windett Ridge, The Highlands,
Country Hills II, Heartland Circle, Grande Reserve, Kimball Hill, Menard's Residential,
or either project in Yorkville Marketplace.
Water Department
Salaries (Full time, Part time, Overtime and benefits) $162,995
TOTAL MILES OF WATER MAIN 66 = $2469 per mile
Infrastructure and Operational Supplies $359,850
=TOTAL MILES OF WATER MAIN 66= $5452 per mile
Capital Expenses* $84,000
TOTAL MILES OF WATER MAIN 66 = $1272 per mile
TOTAL COST PER MILE OF WATER MAIN $9193
*Reflects entire public works capital budget divided by 3 for sewer, water and streets.
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Manpower
Existing manpower
2 full time employees @ 2080 per year= 4160
1 part time employee @ 400 per year= 400
Total Hours 4560
Total hours needed per study 6477
Difference - 1917
Conclusion— 1 full time employee is needed to meet the standards that are being set
forth.
Fiscal Impact
u 1 full time employee Maintenance Worker I with benefits $34580
1 Fu ll se t f uniforms and gear $2000
TOTAL $36580
totals 2002
WATER DEPT.2002 JAN. FEB. MARCH APRIL MAY JUN JULY AUG. . OCT. NOV. DEC. TOTAL HOURS
TOTALS
ROUNDS 52.5 36 28 34 38.5 36 41 42.5 30 34.5 33 36 442
SERVICE CALL 10.5 19.5 32 20 38.5 33 32 40.5 31.5 17 31 33.5 339
VALVES/B-BOX 2 11 10.5 6 24.5 10 3 4 11 6 13.5 8 109.5
METERS 42.5 128 fit 52 77 58.5 59 56.5 52.5 64.5 66 73.5 791
HYDRANTS 0 0 0 0 0 0 0 OF 0 83 0 0 83
H2O BREAKS 21 0 0 0 13 0 3 12 0 9 4.5 11.5 55
TAP H2O MAINS 0 0 0 0 1.5 0 0 0 0 4 0 0 5.5
LOCATES 16 13 5 15 29 43 31 38 8.5 6 18 16 240.5
NEW CONSTRUCTION 29 13 42.5 34.5 15 2 7 39.5 6 22.5 26 18.5 255.5
EQUIP.REPAIR 42 5 14.5 10 8 2 2 0 0 0 12.5 13 109
TRUCK REPAIR 3 0 5.5 5 1.5 0.5 3 7 0 2 4.5 3 35
OFFICEIBILLS 69.5 44 56.5 8.5 25 16 13.5 5.5 25 14 30.5 20.5 328.5
MONTHLY SAMPLES 0 0 4.5 6.5 15.5 5 5.5 3.5 15.5 5 4.5 6 71.5
STREET DEPT. 25.5 10 10 0 0 8 0 8 2 5 17 4 89.5
PARKS DEPT. 0 0 7 3 2 0 0 5 11 0 4 0 32
SEWER DEPT. 8 4 2 18 21 11 18 22 5 8 6 12 135
MISC. 23 9 48.5 87 18 49 2 4 40.5 20 7 9.5 317.5
CITY BUILDINGS 3 2 1 0 0 0 4 0 6.5 1.5 0 4 22
SICK PAY 32 2.5 8 19 16 10 0 16 8 16 10 11 148.5
VACATION 0 8 0 0 0 0 96 24 56 01 0 0 184
HOLIDAY 81 16 16 0 16 0 16 0 16 0 48 64 200
OVERTIME 38.51 50 64.5 62 58.5 54.5 26.5 67.5 31 75.5 50.5 46 625
O.T.TO COMP. 0 0 13.5 26.5 6 6.5 2 8.5 1 34.5 7.5 3.5 109.5
COMP TIME TAKEN 0 0 8 28 8 36 32 24 10 48 0 8 202
P.T. 0 0 0 0 0 0 0 0 0 0 0 0 0
TOTAL HOURS 407 3711 438.51 435 432.5 3811 396.51 4281 367 478 3941 401.51 4930
Page 1
JOE MOORE 2002
WATER DEPT.2002 JAN. FEB. MARCH APRIL MAY JUN JULY AUG. SEPT. OCT. NOV. DEC. TOTAL HOUR
JOE MOORE
ROUNDS 46.5 36 28 26 36.5 30 17 36.5 28 26.5 33 26 370
SERVICE CALL 3.5 1.5 3 2 5.5 6 9 6.5 8.5 5 9 5.5 65
VALVES/B-BOX 3 0.5 1 1 1 6.5 1 14
METERS 32.5 85 61 50 76 54.5 35 56.5 52.5 55.5 58 64.5 681
HYDRANTS 27 27
H2O BREAKS
4 0.5 1.5 6
TAP H2O MAINS 1.5 1.5
LOCATES 2 4 1.5 1 8 16.5
NEW CONSTRUCTION 25 24.5 12.5 12 5 34.5 1 14.5 15 6.5 150.5
EQUIP.REPAIR 30 0.5 1.5 2.5 34.5
TRUCK REPAIR 1.5 1.5 0.5 0.5 4
OFFICE/BILLS 7.5 14.51 35.5 6.5 12.5 111 5.5 5.5 13 2 7.5 6.5 127.5
MONTHLY SAMPLES 4.5 6.5 15.5 5 4.5 3.5 15.5 5 4.5 6 70.5
STREET DEPT. 5.5 1 6.5
PARKS DEPT. 0
SEWER DEPT.
MISC. 15 9 24.5 35 6 35 2 4 18.5 2 4 7.5 162.5
CITY BUILDINGS. 3 2.5 1.5 7
SICK PAY 16 2.5 3 8 2 8 2 3 44.
VACATION 80
HOLIDAY 8 8 8 . 8 8 24 32 96
OVERTIME 16 15.5 30.5 25 23.5 20 8 22 19.5 20 12.5 13 225.5
O.T.TO COMP. 10 19.5 6.5 2 8.5 1 34.5 7.5 3.5 93
COMP TIME TAKEN 28 16 16 24 10 32 g 134
P.T. 0
TOTAL HOURS 200.5 176.5 233 214 207.5 186.5 194 206.5 179.5 238.5 188 192.51 2417
Page 1
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brian 2002
WATER DEPT.2002 JAN. FEB. MARCH APRIL MAY JUN JULY AUG. SEPT. OCT. NOV. DEC. TOTAL HOUR
BRIAN SORENSEN
ROUNDS 6 8 2 6 24 6 2 8 10 72
SERVICE CALL 7 18 29 18 33 27 23 34 23 12 22 28 274
VALVES/B-BOX 2 8 10 6 23.5 10 3 3 11 5 7 7 95.5
METERS 10 43 2 1 4 24 9 8 9 110
HYDRANTS 56 56
H2O BREAKS 2 13 3 12 51 4 10 49
TAP H2O MAINS 4 4
LOCATES 16 13 5 15 29 43 29 34 7 8 17 8 224
NEW CONSTRUCTION 4 13 18 22 3 2 2 5 5 8 11 12 105
EQUIP.REPAIR 12 4.5 13 10 8 2 2 10 13 74.5
TRUCK REPAIR 3 4 5 3 7 2 4 3 31
OFFICE/BILLS 62 29.5 21 2 12.51 5 8 12 12 23 14 201
MONTHLY SAMPLES 1 1
STREET DEPT. 20 9 10 8 8 2 5 17 4 83
PARKS DEPT. 7 3 2 5 11 4 32
SEWER DEPT. 8 4 2 18 21 11 18 22 5 8 6 12 135
MISC. 8 24 52 12 14 22 18 3 2 155
CITY BUILDINGS 2 1 4 4 4 15
SICK PAY 16 8 16 8 B 16 8 8 8 8 104
VACATION 8 16 24 56 104
HOLIDAY 8 8 8 8 8 8 24 32 104
OVERTIME 22.5 34.5 34 37 35 34.5 18.5 45.5 11.5 55.5 38 33 399.5
O.T.TO COMP. 3.5 7 6 16.5
COMP TIME TAKEN 8 8 20 16 16 68
P.T. 0
TOTAL HOURS 206.5 194.51 205.51 221 225 194.51 202.5 221.51 187.5 239.51 206 209 2513
Page 1
Name
Week Of
Description SUN MON TUE WED THUR FRI SAT TOTAL
Water Main Maintenance
Main Break Repair
New Installation
Contractor Assistance
Other
Water Service Maintenance
Raise/Lower B-Box
Locate Service
Leak Repair
Service Tap
Other
Samples and Testing
ko-nthly Samples
New Construction Samples
Boil Order Samples
Other Samples
Well Maintenance
ba—ily Check
Booster Station Check
Monthly Well Data Reports
Draw Downs
Emergency Repair
Annual Check
Hydrant and Valve Maint.
Hydrant Repair
Hydrant Replacement
Hydrant Flushing
Valve Repair
Valve replacement
Valve Operation
Customer Service
Service Call
Meter Repair
Meter Installation
Meter Reading
Customer Questions
Cross Department Support
City Events
Sewer Support
Street Support
Park Support
Police
Ko—n-City
Administration
City Council
Other
Administration and Training
In House Training
In House Workshop
Off Site Local Training.
Off Site Regional Training
Off Site State Conferences
Staff Meetings
City Wide Meetings
Educational
Vehicle and Equipment Maint
Routine Vehicle Maintenance
Routine Equipment Maint.
Major Vehicle Maintenance
Major Equipment Maint.
Time Off
Vacation
Sick Leave
Holida
Comp Time
Overtime
Other
Office/Pre
Data Entry
Coding Bills
Research
Correspondence
Cleaning
United City of Yorkville
Public Works Department
Sewer Department
Maintenance Plan and Standards
Goals
• Provide citizens of Yorkville with certain services that ensure safe and effective
transportation of sanitary waste.
Purpose
• Scheduling- identifying recurring and non-recurring work
• ` Monitor work functions and data collection
• Preview future weekly and monthly schedules
• Establish a level of maintenance standards
• Determine frequency of maintenance
• Determine personnel standards and levels
• Determine growth impacts on maintenance
• Determine cost impacts for maintenance and expansion
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Classification of Maintenance
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• Housekeeping- General cleaning in the shop and office areas. For example,
sweeping, mopping, scrubbing, emptying garbage cans, washing vehicles
0 Routine Maintenance- Checking lift stations, degreasing, performing JULIE
locates,jetting, and similar recurring maintenance activities
• Preventative Maintenance- (includes periodic inspections to prevent break down)-
trucks,jetter, backhoe, power tools, and other equipment used by the sewer
department
• City Programs- assisting other departments in the preparation for city sponsored
events.
• Scheduled Improvements- pulling lift station pumps for inspection and rebuilding,
exercising generator motors, infrastructure upgrades, and large equipment repairs
and replacements.
• Emergency Repairs -Usually due to weather, misuse, or other unpredictable
occurrences.
• Other-items that do not fit into one of the identified categories -
Sewer Maintenance Identification
10 Maintenance Sanitary Sewer Manhole
10-01 Manhole inspection
10-02 Minor Repairs
10-03 Major Repairs
10-04 Frame Adjustments
10-05 Cleaning
20 Sanitary Sewer Main Maintenance
20-01 Weekly Jetting
20-02 Monthly Jetting
20-03 Emergency Repairs
30 Customer Service
30-01 Service Call
30-02 Sanitary Sewer Main Check
30-03 General Customer Questions
30-04 Contractor Questions
30-05 JULIE Locates
40 Lift Station Maintenance
40-01 Daily Check
40-02 Degreasing Lift Stations
40-03 Monthly Maintenance
40-04 Exercise Generators
40-05 Emergency Repair
40-06 Annual Check
50 Cross Department Support
50-01 City Wide Events
50-02 Street Support
50-03 Water Support
50-04 Park Support
i 50-05 Police Support
50-06 Non-City Support
50-07 Administration
50-08 City Council
50-09 Other
60 Administration and Training
60-01 In House Training
60-02 In House Workshop
60-03 Off Site Local Training
60-04 Off Site Regional Training
60-05 Off Site State Conferences
60-06 Staff Meetings
60-07 City Wide Meetings
60-08 Educational
70 Time Off
70-01 Vacation
70-02 Sick Leave
70-03 Holiday
70-04 Compensation Time
70-05 Over Time
70-06 Other
80 Vehicle and Equipment Maintenance
80-01 Routine Vehicle Maintenance
80-02 Routine Equipment Maintenance
80-03 Major Vehicle Maintenance
80-04 Major Equipment Maintenance
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90 Office/Prep
90-01 Data Entry
90-02 Coding bills
90-03 Research
90-04 Correspondence
90-05 cleaning
Sewer Maintenance Hours
ID Number Description Daily Weekly Monthly Annually As Needed Total
Manhole Maintenance
1001 Inspections 4 48
1002 Minor Repairs 16 16
1003 Major Repairs 32 32
1004 Frame Adjustments 32 32
1005 Cleaning 80 80 '
catego total 208
Main Maintenance
2001 Weekly Jetting 16 832 '
2002 Monthly Jetting 32 384
2003 Emergency Repairs 120 120
1336
Customer Service
3001 Service Call 2 104
3002 Main Check 1 52
3003 Customer Questions 1 52
3004 Contractor Questions 4 208
3005 JULIE Locates 4 1040
category total 1456
Lift Station Maintenance
4001 Daily Check 2 520
4002 Degreasing Lift Stations 2 104
,4003 Monthly Maintenance 2 24 "
4004 Exercise Generators 2 104 "
4005 Emergency Repair 160 160
4006 Annual Check 80 80
category total 992
Cross Department Support
5001 City Wide Events 200 200
5002 Street Support 190 190
5003 Water Support 330 330
5004 Park Support 40 40
5005 Police 2 2
5006 Non-City 16 16
5007 Administration 40 40
5008 City Council 8 8
5009 Other 1 0
category total 826
Sewer Maintenance Hours
ID Number Description Daily Weekly Monthly Annually As Needed Total
Administration and Training
6001 In House Training 40 40
6002 In House Workshop 161 16
6003 Off Site Local Training 8 8
6004 Off Site Regional Training 8 8
6005 Off Site State Conferences 16 16
6006 Staff Meetings 80 80
6007 City Wide Meetings 8 8
6008 Educational 8 8
category total 164 .
Vehicle&Equipment Maint.
7001 Routine Vehicle Maintenance 1 52
7002 Routine Equipment Maint. 1 52
7003 Maior Vehicle Maint. 40 40
7004 Major Equipment Maint. 40 40
category total 184
Time Off
8001 Vacation 160 160 "
8002 Sick Leave 168 168 "
8003 Holiday 208 208
8004 Compensation Time 80 80
8005 Overtime 400 400 "
8006 Other 40 40
category total 1056
Office/Prep
9001 Data Entry 52
9002 Coding Bills 1 52
9003 Research 8 96
9004 Correspondence 0.5 26
9005 Cleaning 80 80
category total 306
Total Hours 6588
Denotes areas needing Improvement or change In scheduling
Manhole Inspections-I would like to start a preventative program where we try and stop problems before they progress
to an emergency situation.
Manhole Cleaning-Follow up to inspections,we wills end more time cleaning after inspections.
Weekly Jetting-Establish a week) 'etting program for maintenance. Devise plan to encompass entire town on a
rotational basis throughout the year. .
Lift station monthly maintenance-a comprehensive program for routine maintenance to ensure a long working life of
each of our lift stations..
Vacation,sick time, and overtime-we need to start accounting for this time. It is becoming very difficult to schedule
employees when many of them have hundreds of hours of time off.
Summary
Each department within public works has unique characteristics which make it difficult to
set one standard for maintenance throughout public works. I have used figures that more
truly represent what each department's responsibilities are within public works. All
dollar amounts are from the 2002-2003 fiscal year budget.
All figures are current, and do not include the following: Windett Ridge, The Highlands,
Country Hills II, Heartland Circle, Grande Reserve, Kimball Hill, Menard's Residential,
or either project in Yorkville Marketplace.
NOTE—at this time, we are using the same number of miles as water main until such
time we can get a more accurate count.
Sewer Department
Salaries (Full time, Part time, Overtime and benefits) $127,578
TOTAL MILES OF WATER MAIN 66 = $1933 per mile
Infrastructure and Operational Supplies $55027
TOTAL MILES OF WATER MAIN 66= $833 per mile
Capital Expenses* $84,000
TOTAL MILES OF WATER MAIN 66 =$1272 per mile
TOTAL COST PER MILE OF WATER MAIN $4038
*Reflects entire public works capital budget divided by 3 for sewer, water and streets.
Manpower
Existing manpower
2 full time employees @ 2080 per year= 4160
Total Hours 4160
Total hours needed per study 6588
Difference - 2428
Conclusion- 1 full time employee is needed to meet the standards that are being set
forth.
Fiscal Impact
u 1 full time employee Maintenance Worker I with benefits $34580
1 Full set of uniforms and gear $2000
TOTAL $36580
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2002
TOTAL JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL
LIFT STATIONS 85 59 76.5 67.5 52.5 45.5 79 92 105.5 65 55 65.5 848
LOCATES 90 83 88 70 58 55 109 130 118.5 126 72 75.5 1075
JETTING 38 3.5 13 27.5 11.5 9.5 24 19 13 0 8.5 8.5 176
STORM/SEWER 31 23.5 81 11 7 0 3 1 3 6.5 2.5 0 68.5
SANITARY/SEWER 61 0 19 17.5 0 0 0 5 0 0 2.5 0 50
SERVICECALL 0 0 0 0 0 0 0 0 2 1 0 4.5 7.5
PLOWSNOW 7 2.5 4 0 0 0 0 0 0 0 0 0 13.5
SALTING 0 0 0 0 0 0 0 0 0 0 0 2.5 2.5
OFFICE/BILLS 3 0 16 7 7.5 2 3 12.5 1 16 8.5 8 84.5
.MISC 41 9 0 0 0 0 1 13 5 0 1.5 6 76.5
.EQUIP/REPAIR 0 3.5 4 5 0 3 7 0 0 14 5.5 13.5 55.5
.TRUCK/REPAIR 4 0 5 0 14 5 0 0 7 0 13.5 14.5 63
CITY/BLDGS 20 21.5 18.5 11 0 3.5 21.5 3.5 13 21 10 51.5 195
WATER/DEPT 23 17.5 21 21.5 22 20.5 14 31 43.5 81.5 16 17.5 329
STREETIDEPT 8.5 9 44 8 4.5 16 10.5 21 8.5 11 25 19.5 185.5
PARK/DEPT 0 0 3 2 1.5 0 0 9 0 0 17 1 33.5
SICK/DAY 0 32 0 8 0 0 0 0 0 0 19.5 16 75.5
HOLIDAY 32 16 8 0 8 0 8 0 16 8 48 32 176
VAC/DAY 0 0 8 80 0 0 0 0 0 0 0 0 88
OVERTIME 9.5 24 63.5 17 ol 0 0.5 0 ill 17.51 4 17 164
OTC 10 18 0 0 6 19 15.5 15.5 3 24 0 20 131
F/H 0 0 0 8 0 0 0 0 0 8 0 8 24
.COMP/TAKEN 0 62 0 0 0 0 8 16 8 11.5 32 8 145.5
TOTAL 380 384 399.5 361 192.5 179 304 368.5 358 411 341 389 4067.5
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SEWER DEPARTMENT 2002
CARLFERGUSON
JAN .FES MARCH APRIL MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL
LIFTSTATIONS 30 50 56.5 35 21.5 17 210
LOCATES 40 81.5 66 88 66 68 409.5
JETTING 10 8.5 6.5 2 27
.STORM/SEWER 3 1 4
.SANITARY/SEWER 0
SERVICECALL 0
PLOWSNOW 0
SALTING 0
OFFICE/BILLS 1 2.5 3.5
.MISC 1 13 2.5 6 22.5
.EQUIP/REPAIR 3 11 2 3 19
.TRUCK/REPAIR 3.5 5.5 7 16
CITY/BLDGS 8.5 3 13 5 25 54.5
WATER/DEPT 5.5 12.5 16.5 29 6 8 77.5
STREET/DEPT 2 3 5.5 10 20.5
PARK/DEPT 4.5 17 21.5
SICK/DAY 11.5 11.5
HOLIDAY 8 8 24 18 56
VAC/DAY 0
OVERTIME 0.5 91 2 11.5
OTC 2.61 3 6.5 12
F/H 8 8
.COMP/TAKEN 1.5 8 8 17.5
TOTAL ol ol ol 01 0 0 104.5 1791 171 201 170.51 176 1002
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SEWER DEPARTMENT 2002
MIFF MIKKELSON .JAN YES MARCH APRIL MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL
LIFTSTATIONS 43 31 46.5 20 140.5
LOCATES 45.5 64.5 0.66 28 138.66
JETTING 20.5 3.5 8 10 42
.STORWSEWER 23.5 7 4 34.5
.SANITARY/SEWER 61 6.5 10 22.5
SERVICECALL p
PLOWSNOW 1 2.5 1 4.5
SALTING p
OFFICE/BILLS 3 16 7 26
.MISC 24 9 33
.EQUIP/REPAIR p
.TRUCK/REPAIR 4 2 6
CITY/BLDGS 0
WATER/DEPT 9 1 3 1 14
STREETIDEPT 4 7 4 15
PARK/DEPT p
SICK/DAY - 32 N
HOLIDAY 16 8 24
VAC/DAY 8 60 88
OVERTIME 9.5 24 44.5 1 79
OTC 0
F/H 8 8
.COMP/TAKEN 0
TOTAL 185.51 206 147.18 169 0 0 0 0 1871 2101 170.5 213 707.66
SEWER DEPARTMENT 2002
DAVE BEHRENS
.JAN FEB MARCH APRIL MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL
LIFTSTATIONS 42 28 30 47.5 52.5 45.5 49 42 49 30 33.5. 48.5 497.5
LOCATES 44.5 18.5 22 42 58 55 69 48.5 52.5 38 6 7.5 461.5
JETTING 17.5 5 17.5 11.5 9.5 14 10.5 6.5 6.5 8.5 107
.STORM/SEWER. 3 1 7 7 3 6.5 2.5 30
.SANITARY/SEWER 12.5 7.5 . 5 2.5 27.5
SERVICECALL 2 1 4.5 7.5
PLOWSNOW 6 3 9
SALTING 2.5 2.5
OFFICE/BILLS 7.5 2 2 10 1 16 8.5 8 55
.MISC 17 2.51 1.5 1 21
.EQUIP/REPAIR 3.5 4 5 3 4 3 3.5 10.5 36.5
.TRUCK/REPAIR 3 14 5 3.5 8 7.5 41
CITY/BLDGS 20 21.5 18.5 11 3.5 13 3.5 10 8 5 26.5 140.5
WATER/DEPT 14 16.5 18 20.5 22 20.5 8.5 18.5 27 52.5 10 9.5 237.5
STREET/DEPT 4.5 2 40 8 4.5 16 8.5 18 3 11 25 9.5 150
PARK/DEPT 3 2 1.5 . 4.5 1 12
SICK/DAY 8 8 16 32
HOLIDAY 16 8 8 8 8 8 24 16 96
VAC/DAY 0
OVER/TIME 19 16 11 8.5 2 17 73.5
OTC 10 18 6 19 15.5 13 . 17.5 20 119
F/H 8 8
.COMP/TAKEN 62 8 16 8 10 24 128
TOTAL 194.5 178 187 192 192.5 179 199.5 189.5 187 210 170.5 2131 2292.5
Name
Week Of
Description SUN MON TUE WED THUR FRI SAT TOTAL
Maintenance Sanitary MH
Inspection
Minor Repairs
Major Repairs
Frame Adjustment
Main Maintenance
Weekly Jetting
Monthly Jetting
Emergency Repair
Customer Service
Service Call
Sanitary Sewer Main Check
General Customer Questions
Contractor Questions
JULIE Locates
Lift Station Maintenance
Daily Check
Degrease Lift Station
Monthly Maintenance
Exercise Generators
Emergency Repair
Annual Maintenance
Cross Department Support
City Wide Events
Street Support
Water Support
Parks Support
Police Support
Non-City Support
Administration Support
City Council
Other
Administration and Training
In House Training
In House Workshop
Off Site Local Training
Off Site Regional Training
Off Site State Conferences
Staff Meetings
City Wide Meetings
Educational
Time Off
Vacation
Sick Leave
Holiday
Comp Time
Overtime
Other
Vehicle and Equipment Maint
Routine Vehicle Maintenance
Routine Equipment Maint.
Major Vehicle Maintenance
Major Equipment Maint.
Office/Pre
Data Entry
Coding Bills
Research
Correspondence
Cleaning
United City of Yorkville
Public Works Department
Street Department
Maintenance Plan and Standards
Goals
Maintaining a municipal network of roadways to ensure safety for.the motoring public.
Maintaining all signage within the United City of Yorkville to ensure efficiency and
safety.
Maintaining street lights and traffic signals to ensure safety.
Maintain all storm sewers to ensure drainage of roadways and ditches.
Purpose
• Scheduling- identifying recurring and non-recurring work
• Monitor work functions and data collection
• Preview future schedules
• Determine frequency of maintenance
• Determine personnel standards and levels
• Determine growth impacts on maintenance
• Determine cost impacts for maintenance and expansion
L
Classification of Maintenance
• Housekeeping- General cleaning in the shop and office areas. For example,
sweeping, mopping, scrubbing, emptying garbage cans, and washing vehicles.
• Routine Maintenance - daily well monitoring, installation of outside readers,
acting on problem response forms, and similar recurring maintenance activities.
• Preventative Maintenance—(includes periodic inspections to prevent breakdown)-
trucks, backhoe, pumps, power tools, and other equipment used by the water
department
• City Programs—assisting other departments in the preparation for city sponsored
events.
• Scheduled Improvements—flushing hydrants, exercising valves, main and service
installations, hydrant replacement, and large equipment repairs and replacements.
• Emergency Repairs—usually due to weather, misuse, or other unpredictable
occurrences.
• Other—items that do not fit into one of the identified categories.
Water Maintenance Identification
100- City Services
101 Brush Pick Up
102 Leaf Removal
103 Storm Clean Up
104 Other
200- Traffic Control/Street Lighting
201 Sign Installation
202 Sign Repair
203 Traffic Signal Repair
204 Street Light Installation
205 Street Light Repair
206 Other
300- Street Maintenance
301 Hot Patch
302 Cold Patch
303 Curb Maintenance
304 Striping
305 Other
I
400- Plowing/Salting
,
401 Streets
402 Parking Lots
403 Sidewalks
404 Bulk Snow Removal
405 Other
u
500- Vehicle/Equipment Maintenance
501 Routine Vehicle Maintenance u
502 Routine Equipment Maintenance
503 Major Vehicle Maintenance
504 Major Equipment Maintenance
505 Emergency Repair
600—Facility Maintenance
601 General Maintenance
602 Special Projects
603 Electrical
604 Plumbing
605 Heating/Cooling
606 Other
700- Right of Way Maintenance
701 Mowing
702 Trash/Litter Removal
703 Weed Spraying �-
704 Trimming/Pruning Trees
705 Landscaping
706 Grade and Fill Shoulders
800- Storm Sewer Maintenance
801 Catch Basin Cleaning
802 Catch Basin Repair
803 Pipe Repair
804 Manhole Repair
�-� 900- Cross Department Support
901 City Wide Events
902 Sewer Support
903 Water Support
904 Park Support
905 Police
906 Non-City
907 Administration
908 City Council
1000-Administration and Training
1001 In House Training
1002 In House Workshop
1003 Off Site Local Training
1004 Off Site Regional Training
1005 Off Site State Conferences
1006 Staff Meetings
1007 City Wide Meetings
1008 Educational
2000- Time Off
2001 Vacation
2002 Sick Leave
2003 Holiday
2004 Compensation Time
2005 Overtime
2006 Other
3000- Office/Prep
3001 Data Entry
3002 Coding Bills
3003 Research
3004 Correspondence
3005 Cleaning
Street Department Maintenance
ID Number Description Daily Weekly Monthly Annually As Needed Total
City Services
101 Brush Pick Up 480 800 "
102 Leaf Removal 160 320 "
103 Storm Clean Up 40 40
104 Other
Category Total 1160
Traffic Control/Street Lighting
201 Sign Installation 200 200
202 Sign Repair 93.5 93:5
203 Traffic Signal Repair 11 132
204 Street Light Installation 24 24
205 Street Light Repair 12.5 150
206 Other
Category Total 599.5
Street Maintenance
301 Hot Patch 31 31
302 Cold Patch 11.5 138
303 Curb Maintenance 56 56
304 Striping 80 80
305 Other
Category Total 305
Plowing/Salting
401 Streets 265 648 "
402 Parking Lots
403 Sidewalks
404 Bulk Snow Removal
405 Other
Category Total 648