Resolution 2003-30 COUNTY OF KENDALL )
u ) ss
STATE OF ILLINOIS )
RESOLUTION NO. 2003- 3O
A RESOLUTION CREATING THE POSITION OF
ENGINEERING ASSISTANT IN THE UNITED CITY OF YORKVILLE,
KENDALL COUNTY,ILLINOIS
WHEREAS,THE UNITED CITY OFYORKVILLE,through it's City Council, Mayor
and City Staff, after careful consideration have found and deemed it necessary for the benefit of
the UNITED CITY OF YORKVILLE to create the position of Engineering Assistant; and
WHEREAS, the job position for Engineering Assistant will have the duties and
responsibilities as set forth in the attached job description;
NOW, THEREFORE, BE IT RESOLVED BY THE UNITED CITY OF YORKVILLE,
THAT THE POSITION OF ENGINEERING ASSISTANT IS HEREBY CREATED.
That said position will be directed by and shall report directly to the City Engineer. The
job description for Engineering Assistant is attached hereto and is made part hereof as Exhibit
"A". The hiring of a person to fill the position of Engineering Assistant shall be subject to all
probationary rules and regulations as set out in the current employee manual.
REPEALER: All ordinances, resolutions or orders, or parts thereof, in conflict with the
provisions of this ordinance are to the extent of such conflict hereby repealed, and this resolution
shall be in full force and effect forthwith upon its adoption.
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PAUL JAMES s� MARTY
RICHARD STICKA U ER N
VALERIE BURD ROSE SPEARS
LARRY KOT � JOSEPH BESCO
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois,
this day of A.D. 2003.
a-
MAYOR
PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois,
this day of , A.D. 2003.
CITY LERK
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7/22/2003
UNITED CITY OF YORKVILLE
Engineering Assistant
JOB DESCRIPTION
Department: Engineering
Reports To: City Engineer
Status: Full-time Non-Exempt
Positions Supervised: None
Position Description Overview:
This individual will be responsible for invoicing and maintaining project developer accounts
for Engineering Department Staff hours, Attorney, Land Planner, and all other outside
contracted firms' fees, with monthly summary reports to Finance Director and City
Administrator. This position also consists of logging Engineering Staff timesheets, project
fees and phase tracking, assigning commercial and residential addresses, miscellaneous Auto
Cad mapping, and preparation of IDOT Bid Tabulation forms.
Essential Job Functions:
1. Create Project Development Administration and Deposit Account ledgers; update and
maintain accurately.
�. 2. Generate Project Development invoices for Engineering Staff hours, Attorney and
Land Planner's fees, Public Works, as well as contracted Engineering Firms, Building
Department, and all other outside firms' fees subject to City reimbursement.
3. Establish monthly summary worksheets of fees collected, past due accounts,
developer account balances, and project phase tracking. Submit monthly to Finance
Director and City Administrator for Mayoral/Council review.
4. Calculate and log Engineering Staff timesheets using Microsoft Excel Spreadsheets.
5. Assign addresses for residential and commercial Developments in accordance with
City Grid Map; distribute notification with maps to pertinent staff and agencies.
Occasional on-site inspection as necessary to complete.
6. Print Auto Cad maps for front desk sales, design address maps, execute Metes and
Bounds descriptions, location areas, and other functions as requested by Engineer.
7. Prepare IDOT Bid Tabulation forms, City project bid packets, bid holder lists, and
attend and record vital statistics at City bid openings.
8. Various other duties and responsibilities as directed by the Engineer.
`,,, 9. Answer telephones and greet customers.
7/22/2003
Position Requirements—Knowledge, Skills, and Abilities:
1. Demonstrate a working knowledge of Microsoft Excel and Microsoft Word
programs. Demonstrate basic knowledge of AutoCAD software sufficient to print
documents and create simple line drawings.
2. Ability to operate a variety of office equipment, including but not limited to
computer, typewriter, copier, fax, scanner, and calculator, with minimal supervision.
3. Display professionalism and maintain strict confidentiality.
4. Exhibit mathematical and analytical qualities.
5. Possess p roficient customer service skills.
6. Excellent communication and writing skills
7. Highly organized and able to prioritize job assignments.
Minimum and Preferred Experience and Education:
1. Any approved equivalent combination of experience and education that provides the
required knowledge, skills, and abilities to perform job duties as stated.
2. Willingness to attend training classes to increase knowledge of job-related skills and
responsibilities.
3. High School diploma or G.E.D.; Associates Degree preferred, with special emphasis
on Engineering/Technical Fields, Data Management.
4. Possession of valid Illinois Driver's License and Insurance.
5. Must successfully complete a background investigation with findings of good
character, and having no felony convictions.
6. Typing skills of 50 words per minute.
The duties listed above are intended only as an illustration of the various types of tasks that
may be required. The omission of specific statements of duties does not exclude them from
the position if the work is similar, related, or a logical assignment to the position. This job
description does not constitute an employment agreement between the employer and
employee, and is subject to modification by the employer as the needs of the employer and/or
agency change, or requirements of the position change.